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Home My WebLink AboutOrdinances - ORD-18-1888 - 08/06/2018 - Squad ReplacementCITY OF MCHENRY MCHENRY COUNTY STATE OF ILLINOIS ORDINANCE NUMBER ORD-18-1888 An Ordinance amending the FY2018/2019 Budget for the Fiscal Year Ending April 30, 2019 Adopted by the Mayor and City Council Of the City of McHenry McHenry County State of Illinois August 6, 2018 Published in pamphlet form by authority of the Mayor and City Council of the City of McHenry, McHenry County, Illinois this 6th day of August, 2018. AN ORDINANCE AMENDING THE FY201812019 BUDGET FOR THE FISCAL YEAR ENDING APRIL 30, 2019 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, the City of McHenry acting by and through its Mayor and City Council has previously approved the FYI 8/19 Annual Budget for the Fiscal Year Ending April 30, 2019 by a motion at the Annual City Council Meeting held on April 30, 2018; and WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain line items in said Budget Ordinance as provided in Exhibit A to this Ordinance; NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION l: That the amendments to the Budget Ordinance for the Fiscal Year Ending April 30, 2019 are hereby approved in the form and content as provided by Exhibit "A" which is attached hereto and made part hereof. SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. Passed this 6` day of August 2018 by roll call vote as follows: Voting Aye: Alderwoman Condon, Aldermen: Schaefer, Santi, Glab, Curry, Mihevc and Devine Voting Nay: 0 Absent: 0 (SEAL) ATTEST: eputy City Clerk Published: d 7 I) o) e EXHIBIT A The following budget items are amended by this Ordinance: General Fund (Fund 100, Department 22, Account 8300) - $14,281.12 •• Office of the Chief of Police 00, John R. Birk ` McHenry Municipal Center v 333 Green Street McHenry, Illinois 60050 He w r Phone: (815) 363-2200 �Hl !1 lr Fax: (815) 363-2149 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT TO: Mayor and City Council FROM: John R. Birk, Chief of Police FOR: August 6th, 2018 Regular City Council meeting RE: Ordinance amending the FY18/19 Budget, account 100.22.8300, in the amount of $14,281.12 and authorization to purchase of a police vehicle and vehicle equipment. ATT: Vehicle Price Quote — Kunes Country Ford Equipment Estimates — Ultrastrobe Inc. Illinois Joint Purchasing Contract #4018503 / T7200 Budget Amendment Ordinance BACKGROUND: On July 13th, 2018 Officer Popp of the McHenry Police Department was involved in a motor vehicle accident while driving his police vehicle (Squad 329). As a result of this accident, Squad 329 (2012 Chevrolet Tahoe) was damaged beyond repair. With the nature of the work that law enforcement does, the risk of vehicle accidents is always high. In this incident, Officer Popp was involved in an accident while responding to an emergency call with his lights and siren activated. Insurance payout on the police vehicle and equipment was $26,002.04. Squad 329 was an inddually assigned vehicle that was specially equipped as the agency's canine squad. With the loss of Squad 329 the Canine Unit has been suspended until a replacement vehicle can be obtained and outfitted. ANALYSIS: With the loss of Squad 329 the department immediately began the process of finding a replacement. The canine cage that was installed inside of squad 329 is specific to the make and model of that vehicle and can only be used in another Chevrolet Tahoe that is the same design. If the Canine Unit was switched to a different make and model vehicle there would be an additional expense of approximately $6,500 to replace the cage. In order to reduce cost and downtime the best option is to reuse the existing canine cage in another Chevrolet Tahoe. Currently the department has another 2012 Chevrolet Tahoe that is assigned permanently to the department NIPAS officer. This Tahoe will be repurposed to the Canine Unit and a replacement vehicle will be sought for the NIPAS officer as this is the most cost effect and timely option available. The new NIPAS vehicle will be a Ford Police Interceptor utility vehicle (Explorer) rather than a Chevrolet Tahoe. The Ford utility models are available under the Illinois Joint Purchasing Contract and are significantly less than that of a new Tahoe (over $6,000), Using the current pricing set under the Illinois Joint Purchasing Contract (Contract #4018503 / T7200) the department is able to meet the all applicable laws regarding the bid process. In searching for a replacement vehicle two options were identified. The first option would be to purchase the vehicle under the state contract through Morrow Brother Ford (Greenfield, Illinois) who is the named contract winner for the Ford Police utility vehicle. The second option would be to search for the vehicle through a closer dealer and confirm that they would honor the pricing set for in the Illinois Joint Purchasing Contract. A search was conducted and the department was able to locate a new 2018 Ford Police Interceptor utility vehicle at Kunes Ford in Antioch Illinois. Kunes Ford was able to meet the pricing requirements set forth in the state contract. Pricing was provided as follows: 2018 black FordInterceptor Utility AWD $29,906.18 Dealer Service Fee $175.94 Title & Registration $105.00 Although the sales of these vehicles is normally first come -first serve, Kunes Country Ford has agreed to hold this vehicle for McHenry pending the direction of City Council. Finally, Council will find the attached pricing for the purchase and installation of emergency equipment for the new vehicle. The following is a breakdown of the equipment costs: Vehicle Equipment - Squad 329 (Ultrastrobe Inc.) $8,771.04 Canine removal & re -install $1,325.00 The total cost of transferring the canine equipment into an existing police department vehicle and then purchasing a new vehicle (with equipment) is $40,283.16. With the utilization of the insurance payout of $26,002.04, the remaining outstanding balance to acquire the vehicle and equipment is $14,281.12. RECOMMENDATION: Therefore, if Council concurs, it is recommended that a motion be made to: (1) approve an ordinance amending the FY18/19 Budget, account 100.22.8300, in the amount of $14,281.12; (2) purchase a new 2018 Ford Police Interceptor utility vehicle for a price not to exceed $30,187.12 from Kunes Country Ford of Antioch; and, (3) purchase and install vehicle equipment for the new squad and canine unit from Ultrastrobe at a cost not to exceed $10,096.04. 21 Page !"^'► KUNES ► �� r Faith • Family •Giving Back BILL OFSALE Sal esperson;Tony walus Purchaser: McHenry Police Department Phone* (815) 363 2138 Co -Purchaser: Phone: Street Address: 333 Green St City: McHenry State: IL Zi Code• 60050 noun McHenry Email Address; Walsh@ci.mchenry.il.us New J Used Stock 44AT09977 Date of Order; 07/27/2018 Finance _.'Cash _1 Lease Anticipated Delivery Date:07/27/2018 Year Make Model Color Miles Vin Number Purchased 2018 Ford Police Interceptor Ut' ' Shadow BI 5 1 FM5K8ARXJGC17202 Trade In -- 2nd Trade Other Condiftions of Sale: THE ORDERED VEHICLE MUST BE LOCATED Mileage on Delivery will not exceed: Desired trim, options, and color configuration agreed upon and attached to this buyers order. Order Nan -Cancelable and Deposit Non•Refundable if dealer locates vehicle and customer fails to take delivery of vehicle. The appraisal of the trade in(s) is based on an odometer reading of up to miles, and the trade in may be reappraised if it exceeds this limit. No oral representations are binding unless written on this form. This document supersedes any prior agreements and representations, regarding the transaction. USED VEHICLE ONLY: "The information you see on the IL window form for this vehicle is part of this contract, w Information on windoform overrides any contrary provisions in the contract ofsale." NO PUBLIC LIABILITY, PROPERTY DAMAGE, OR PHYSICAL DAMAGE INSURANCE ISSUED, NlSRP/Retail Price: $ s35,155.00 Discount: ($ $5,248.82 ) Trade Allowance: ($ $0600 ) Rebates: ($ ^ Cash. Difference: $ $29,906,18 Dealer Added Options; $ Subtotal w/ Added Options, $ $29,906.18 Dealer Service Fee: $ $175.94 State E-File Fee: $ Sales Tax ( %Tax Rate): $ $0.00 Title/License Fees: $ $105.00 Payoff:, $ $0.00 r Deposit on Order: ($ ) Additional Cash Down Due: ($ $0.00 ) AiAmountFlna��ced/t!7ue: � $ $30,187.12 Purchaser Estimate StrobeAtra 4' Tek Dr. Name /Address City of McHem•y Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Date Estimate # 7/27/2018 3627 Job Name 329 Item Description Qty Price Total CNSM81Z-265469... Federal Signal CN SignalMaster 8-head rear model; 4 1 599.00 599.00 amber/red reflectors, 4 amber/blue reflectors SIFZS-3076913 Federal Signal spectralux ILS low profile for Ford Utility 1 600.00 600.00 with full flood VTX609B Whelen super LED light, single self contained lighthead 2 59.95 119.90 with 25 scan lock flash patterns, blue VTX609R Whelen super LED light, single self contained lighthead 2 59.95 119.90 with 25 Scan -Lock flash patterns C-VS-13084NUT Havis console for Ford Interseptor SUV. EQUIPMENT I 279.99 279.99 BRACKETS MUST BE SPECIFIED AT TIME OF ORDER TO AVOID ADDITIONAL CHARGES. C-ARM-101 Havis top mount arm rest with small pad external mount I 58.95 58.95 adjustable height C-CUP24 Havis dual cupholder internal mount 1 36.95 36.95 C-MD-302 Havis Heavy Duty Computer Monitor / Keyboard Mount 1 324.95 324.95 and Motion Device C-SM-SA Havis Universal Mounting Brackets For Angled Console 1 34.95 34.95 WK05141TU12 Setina window barriers VS for steel bar for Ford Utility 1 199.95 199.95 Removal Removal of equipment 1 250.00 250.00 Installation Installation of equipment 1 1,950.00 15950000 Misc install equipt Includes wire, connectors, standard fuses/ fuse 1 200.00 200.00 holders,fuse block, and one 30 amp relay. ENT2B3B Sound Off Intersector LED Light Kit, Black Housing W/ 1 149.95 149.95 1-Light & Mounting Gasket,l-Inline Flasher, 3-Custom Wedges, Clear Lens/Blue LEDs Subtotal Signature Date I Sales Tax (7.75%) Our quotes are valid for 90 days I Total Phone # Fax # E-mail Web Site 8154791717 815479-1818 STACEY a ULTRASTROBE.COM www.ultrastrobe.com Page 1 am&& Ultra Strobe Communications Inc 748 Telc Dr. Name /Address City ofMcI-ienry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Item ENT2B3R MB8U CMUHF58 QW800 QW 152 XT4R/B XT4LI3KT BR5000 ES100C ESB-FPIUND IONC ETHFSS-SP SI240-T41-1 Signature Estimate Description Sound OffIntersector LED Light Kit, Black Housing W/1-Light & Mounting Gasket,l-Inline Flasher, 3-Custom Wedges, Clear Lens/Red LEDs Laird 17' RG58U solid center conductor cable antenna kit Laird mini UHF male crimp on for RG58 Laird Antenna 806 - 896 MHz stainless Antenna 152-162 MHz 1/4 wave antenna (stainless) Code 3 XT4 LED interior/exterior lighthead 12/24V Red/Blue 1 UPPER 1 LOWER SIDE CARGO WINDOW AND 2 GRILL Code3 XT4 universal L-bracket 90 degree Relay 75 Amp THE FOLLOWING WAS FROM A REMOVAL OR FACTORY Federal Signal 100-Watt compact speaker with neodymium driver Federal Signal bracket for mounting ES 100C speaker through existing holes in the grille of the Ford Police Interceptor Utility Whelen ION series super LED, clear FOR HEADLIGHTS Sound Off Headlight Flasher Secure Idle ignition override for new Ford Interceptor sedan and SUV Date Our quotes are valid for 90 days Qty Date Estimate # 7/27/2018 3627 P.O. No. I Job Name Price I Total 149.95 I 149.95 2 19.95 39.90 2 6.95 13.90 1 9.95 9.95 1 8.95 8.95 6 49.95 299.70 G I 8.00 I 48.00 1 49.95 49.95 1 I 149.95 I 149.95 1 I 19,951 19.95 2 I 99.00 I 198.00 42.95 42.95 175.00 175.00 Subtotal Sales Tax (7.75%) Total Phone # Fax # E-mail Web Site 8154791717 8154794818 STACEY a ULTRASTROBE.COM www.ultrastrobe.com Page 2 Estimate • ON Leif)• 748 Tek Dr. Date Estimate # 7/27/2018 3627 Name / Address City of McHenry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 P.O. No. Job Name 329 Item Description Qty Price Total SSP2000B Federal Signal smart siren platinum 2000 100W, 1 625.00 625.00 programmable siren/light controller with noise canceling microphone CG-X Havis delay timer 1 85.95 85.95 C-MCB Havis mic clip bracket 1 11.95 11.95 HLN9073B Motorola mic holder 3 3.95 I L85 SC-1900 Santa Cruz adjustable steel butt plate 1 24.95 24.95 SC-6 #H Santa Cruz universal gun lock 1 138.95 138.95 SC-9903 Santa Cruz square butt plate "L" bracket 1 25.95 25.95 EGIIST5BB-12 Sound Off GHOST® Single Recess Mount Light, 10-16v 1 99.95 99.95 EGI-IST5RB-12 - Black Housing/Solid Blue Sound Off GHOST® Single Recess Mount Light, 1046v 1 99.95 99.95 - Black Housing/Solid Red IK0671ITU12SCA Setina single prisoner transport system 6-VS and 12-VS 1 15186,90 13186.90 cargo barrier, FOR USE WITH SPT SEAT ONLY QK0490ITU12 Setina Single Prisoner Rear Transport TPO Seat with 1 329.00 329.00 Stock Seat Belts - For use W/ "70/30" SPT Unit FORD UTILITY Subtotal $8,771 t04 Signature Date Sales Tax (7.75%) $0.00 Our quotes are valid for 90 days Total $81771.04 PLEASE NOTE LIOIITI3ARS /PARTITIONS TAKE 6-8 WEEKS TO ARRIVE FROM ORDER DATE" Phone # Fax # E-mail Web Site 8154791717 815479-1818 STACEYc@iULTRASTROBE.COM www.ultrastrobe.com Page 3 "Oak Ultra Strobe Communications Inc 748 Tek It Name /Address City of McHenry Attn: Accounts Payable 333 S. Green St McHenry, IL 60050 Estimate Date Estimate # 7/31/2018 3634 xxPLEASE NOTE .LIGIITBARS /PARTITIONS TAKE 6-8 WEEKS TO Ai2RIVE PROM ORDER DATE*�° Phone # Fax # E-mail Web Site 8154791717 815479-1818 STACEY a ULTRASTROBE.COM www.ultrastrobe.com