HomeMy WebLinkAboutOrdinances - ORD-11-1531 - 03/21/2011 - AUTHORIZE INT AGMT MHSD 156 WEST CAMPUS TENNIS COUOrdinance No. ORD-11- 1531
An Ordinance Authorizing the Execution of an Intergovernmental Agreement
between the City of McHenry and McHenry High School District 156 for
improvement and shared use of the West Campus tennis courts
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the
State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's
home rule powers and functions as granted in the Constitution of the State of Illinois.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF MCHENRY, as follows:
SECTION 1: The Mayor and City Council of the City of McHenry find that an
Intergovernmental Agreement to provide for the improvement and shared use of the
McHenry High School District 156 West Campus tennis courts is in the best interest in
the residents of the City of McHenry.
SECTION 2: The Mayor is hereby authorized to execute an Intergovernmental
Agreement between the City of McHenry and McHenry High School District 156, hereby
attached as Exhibit A, for the purpose of improving the tennis courts at West Campus
and providing for shared use of those facilities.
PASSED and APPROVED this 1 .. day of MARCH 2O11.
Voting Aye:_ SANTI . GLAB , BLAKE . WIMMER . PETERSON , CONDON
Voting Nay: SCHAEFER Not Voting: _ NONE
Abstained: NONE
Absent:
Mayor
ATTEST:
City Clerk
TENNIS COURT SHARED USE AGREEMENT
McHenry Community High School District 156 & City of McHenry
This Agreement ("Agreement") is entered into this/ °l� day of A&ILcA 20_((, by
and between the City of McHenry, an Illinois municipal corporation ("City") and McHenry
Community High School District 156, a unit of local government ("District 156"), (collectively,
the "Parties").
Renovation and Maintenance
1. McHenry Community High School District 156 shall competitively bid the
construction of improvements to the Tennis Courts at West Campus.
2. Prior to commencement of the Construction Improvements, The City of McHenry
will contribute $20,000 to the McHenry Community High School District 156 as its contribution
towards renovation costs.
3. Court maintenance and upkeep will be the responsibility of McHenry District 156.
Field Use
4. During the Illinois High School Association ("IHSA") boys and girls tennis
seasons (See Below IHSA 5-Year Calendar), through and including any postseason play ("IHSA
Season"), District 156 shall have first priority over the Court's use and District 156 shall retain
priority over all other potential users.
5. The courts will be available for community use (Open Play), by both, individuals
and the McHenry Park and Recreation Department:
a. On week days, weekends and holidays during the school year when no
high school tennis practice, match or competition is scheduled. Matches are typically finished by
6:30 PM during the school year. "Open Play" will be available to the community from the
completion of matches until the lights are turned off at 10:00 PM. The high school will provide
the city with the schedules for boys and girls tennis each year. (See IHSA Tennis 5-Year
Calendar below d.)
b. "Open Play" will be available to the community when school is not in
session during spring break, summer vacation, and when the high school tennis teams are not in
season. Spring Break is traditionally the last week of March. Open play will be available when
the boy's tennis team is not practicing. The high school will notify the city as to the boy's spring
break tennis schedule each year. (See IHSA Tennis 5-Year Calendar below d.)
C. High School tennis camps, during summer break, will take tennis court
president. McHenry Park and Recreation Department will be notified by the high school of
summer tennis camp dates and times.
d. The boys and girls high school tennis seasons are listed below in
accordance with the IHSA.
BOYS TENNIS 5-YEAR SEASON CALENDAR
• Standardized Calendar, Future Dates (pdf file)
Boys Tennis 1 2'10-11 J011-12 2012-13 2013-14 1 2011-15
Season Starts (Mon.) Z
1st Contest May be Held on,,�r
(Mon.)
List of Participants Due On-
Line (Tues.)
Sectional Seed Mtg. (Wed.)
Sectionals (Sat.)
State Final Seeding Meeting
(Tues.)
State Final (Thurs.-Sat.)
2
Season Ends (Sat.)
GIRLS TENNIS 5-YEAR SEASON CALENDAR
0 Standardized Calendar, Future Dates (pdf file)
Season Starts (Wed.)
Aug. 11
Aug. 10 Aug. 8
Ist Contest May be Held
(Mon.)
List of Participants Due On-
9
Line (Tues.)
Sectional Seeding Meeting
(Wed.)
Sectionals (Sat.)
State Final Seeding Meeting
(Tues.)
State Final (Thurs.-Sat.)
Season Ends (Sat.)
6. Tennis court lights will be set on a timer to provide court illumination from dusk
until 10:00 PM starting April 15"' through October 3 1 ".
7. Scheduling of the tennis will be the responsibility of the high school director of
athletics. Requests for use by the McHenry Parks and Recreation Department will be submitted
to the high school in the same manner as the scheduling of the pool and gym facilities are
currently submitted, such as, volleyball leagues and swimming.
General Terms and Conditions
8. Liability Agreement as per Shared use Agreement Ordinance No. Mc-80-179, #3
and #8. (See Attached) Or, such insurance shall provide coverage in an amount not less than
$5,000,000 for bodily injury to one or more persons and in an amount of not less than
$5,000,000 for property damage, as per Petersen Park Intergovernmental Agreement, Terms and
Conditions #12. (See Attached)
9. This Agreement shall be for a term of 10 years, commencing with the execution
of this Agreement, and shall automatically extend for terms of five years, unless either party
serves written notice on the other party of its intent to cancel at least 30 days prior to the end of
the then -current term.
Parties.
10. This Agreement may be amended only by a written agreement signed by the
11. This Agreement may be executed in several counterparts, each of which shall be
deemed an original.
IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed by the
duly authorized representatives as of the date referenced above.
City of McHenry
By
Susan E. Low, Mayor
McHenry Community High School District 156
By:
Mr. Robert Glascott, Jr. Board President