HomeMy WebLinkAboutPacket - 10/19/2020 - City Council
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer-oriented, efficient, and fiscally responsible manner.
AGENDA
REGULAR CITY COUNCIL MEETING
Monday, October 19, 2020, 7:00 p.m.
In light of the current COVID-19 public health emergency, this meeting will be held remotely only.
The public can observe and participate by connecting online at:
https://cityofmchenry.zoom.us/j/99060150140
The public can also call in to the following number: (312) 626-6799, Meeting ID 990 6015 0140
1. Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Public Comments:
If you wish to submit any public comment, please email: dmorefield@cityofmchenry.org in advance
of the meeting. The City will read such public comments during the public commentary portion of
the meeting and the comments will be entered into the official record of the meeting . Any comments
received during the meeting will be provided in writing to the Council after the meeting.
5. Consent Agenda: Motion to Approve the Following Consent Agenda Items:
A. October 5, 2020, City Council Meeting Minutes;
B. Issuance of Checks in the amount of $188,257.26;
C. Issuance of As Needed Checks in the amount of $101,149.34.
6. Individual Action Item Agenda
A. Motion to authorize staff to proceed with the plan preparation and publicly bid the 2021 Road
Resurfacing Program as presented.
B. Motion to approve a Resolution designating Manchester Mall as “Don & Judith Porter Way” as
unanimously recommended by the Public Works Committee.
C. Motion to approve final acceptance of all public improvements associated with Liberty Trails
Unit 2 Subdivision Development; and, approve a variance to allow for a reduction in the Letter
of Credit based upon coverage for items which have been in service for a short duration only and
release all other items from the performance period.
D. Motion to adopt the revised Water and Sewer Capital Impact Fee Schedule.
7. Discussion Items.
8. Staff Reports.
9. Mayor’s Report.
10. City Council Comments.
11. Executive Session if Needed.
12. Adjourn.
The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further
information, please contact the Office of the City Administrator at 815-363-2108.
NOTICE: In compliance with the Americans with Disabilities Act (ADA), this and all other City Council meetings are located
in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed, please
call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can
be made.
City of McHenry Council
Meeting Minutes
10.5.20
MINUTES
REGULAR CITY COUNCIL MEETING
Monday, October 5, 2020, 7:00 p.m.
In light of the current COVID-19 public health emergency, this meeting will be held remotely
only.
The public can observe and participate by connecting online at.
https.//cityofmchenry.zoom usA192548826317 or call in to the following number.- +1 312 626
6799, Meeting ID: 925 4882 6317, Passcode: 856007
Call to Order: The City Council of the City of McHenry, Illinois, met in regular session on
Monday, October 5, 2020, at 7:00 p.m. in the McHenry City Council Chambers, 333 S. Green
Street, McHenry, IL.
Roll Call: Mayor Jett called the roll call.
Members present: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Harding -
absent, Alderman Mihevc, Alderman Devine, Alderwoman Miller, and Mayor Jett. Others
present: Attorney McArdle, Administrator Morefield, Interim Director of Public Works Strange,
Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and
Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, City
Planner Sheriff, and City Clerk Ramel.
Pledge of Allegiance: Mayor Jett led the pledge
Public Comments: No public comments
Consent Agenda: Motion to Approve the Following Consent Agenda Items:
A. Adoption of revised Purchasing Policies and Procedures dated October 5, 2020;
B. September 8, 2020 City Council Amended Meeting Minutes;
C. September 21, 2020, City Council Meeting Minutes;
D. Issuance of Checks in the amount of $172,540.84.
A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve
Consent Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
City of McHenry Council
Meeting Minutes
10.5.20
Individual Action Item Agenda
A. Motion to approve or deny a Video Gaming License to Don's Subs located at 323 Front
Street.
Administrator Morefield stated that the agenda supplement a year ago came to us to approve
liquor license. At that time the liquor license was approved but Don's Subs was then directed
to come back in a year for video gaming consideration. The owners of Don's Subs were on the
Zoom call with us, have filled out the application for video gaming.
Applicants were asked if they would like to say anything they responded noting that many
customers are asking for gaming, which could also help with additional revenue during these
times. Alderman Devine voted in favor last time for them they have done everything asked of
them in the year and would like to support them for this. Alderman Schaefer wanted to know
how much of the inside seating would be removed, it was confirmed that two tables to the back
would be lost, not losing sitting table more of a preparation table.
Alderman Santi stated a year ago he was open to this discussion, did take time to talk to Lisa
one of the owners, wanted to know if there would be changes to hours. Cary another owner
stated that they may stay open until 9 the latest, hours are adjusted due to Covid. Alderman
Glab, stated that the applicant has followed, no problem supporting them. Alderman Schaefer
stated that he hears many from community that McHenry does have many gaming
establishments and some may not want more.
Administrator Morefield explained the parameters that applicants need to follow regarding
video gaming; partitioning of the gaming units, signage-interior only, and video monitoring are
the three points that have to be part of the approval per Administrator Morefield.
Public Comment: Margaret from the gaming company explained how the electronic gambling
machines would look to help reassure The Council that they would be aesthetic and compact
in size.
A motion was made by Alderman Glab and seconded by AI
Individual Agenda items as presented. Roll Call: Vote: 6-ayes
Harding, Alderman Mihevc, Alderman Devine, Alderwoman Miller.
0-abstained. Motion carried.
Aid
Devine to approve
Alderman Santi, Alderman
1-nays -Alderman Schaefer,
2
City of McHenry Council
Meeting Minutes
10.5.20
B. Motion to adopt a Parameters Ordinance providing for the issuance not to exceed $29
Million Taxable General Obligation Bonds (series 2020B) for the purpose of funding all
or a portion of the unfunded liability of the City's Police Pension Fund; a Budget
Stabilization Fund for such unfunded liability, the levy and collection of a direct annual
tax for the payment of and interest on the bonds; and, the sale of the bonds to Robert
W. Baird & Co. Incorporated.
Director of Finance, Lynch, recapped the September meeting of 2020. Alderman Glab asked
the question could this cost us more in the long run. Director Lynch stated that there is a risk,
but not very likely. It was noted that the Property Tax Levy was moved to another line item, it
may also help lower the dollar amount per year. Three line items will be presented on tax bill,
according to Director Lynch.
There was support on the call from the financial advisors to help with any questions. Alderman
Schaefer explained that he supports the risk because of the rates being so low, right now.
No public Comments.
A motion was made by Alderman Schaefer and seconded by Alderman Harding to
approve Individual Agenda items as presented. Roll Call: Vote:7-ayes: Alderman Santi,
Alderman Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
C. Contingent upon the approval of Agenda Item 613, the adoption of a Resolution
Approving a Pension Obligation Bond Policy.
Director Lynch, stated that the purpose is to outline the city's acknowledgement and risks.
No public comment.
A motion was made by Alderman Santi and seconded by Alderwoman Miller to approve
Individual Agenda items as presented. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
D. Motion to approve a Parameters Ordinance providing for the issuance of not to exceed
$3,300,000 General Obligation Refunding Bonds, Series 2020A, for the purpose of
refunding certain outstanding general obligation bonds of the City; providing for the levy
and collection of a direct annual tax sufficient to pay the principal of and interest on said
bonds; authorizing and directing the execution of an escrow agreement in connection
with the issuance of the bonds; and, authorizing the sale of the bonds to Robert W. Baird
& Co Incorporated.
City of McHenry Council
Meeting Minutes
10.5.20
Director Lynch, explained the above item. No public comments.
A motion was made by Alderman Santi and seconded by Alderman Schaefer to approve
Individual Agenda items as presented. Roll Call: Vote:7-ayes: Alderman Santi, Alderman
Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
7. Discussion Items.
A. Pre -Submittal input regarding the redevelopment of 3510 W. Elm Street
No public Comment.
Director Polorecky presented this discussion item. Needed preliminary feedback regarding this
discussion item. Was approved by planning and zoning then changes caused it to go back to
planning and zoning with these changes. There was presentation that was given by GW
Properties Diane Menza LFI current owners, shared the revisions during the presentations.
GW is one of the partners and Jon Silverberg went over the changes. The old and new plans
were presented. Loredo Taco would be first one in northwestern IL. A visual presentation was
displayed on the zoom meeting for all to view.
Alderman Harding stated that the new plan looks nicer than the original plan happy with the
pumps and how they are placed, concerned about the traffic and fuel trucks. Several questions
were asked. Alderman Santi brought up the traffic issues in that location. Alderman Schaefer
stated that he likes the new design. Alderwoman Miller asked about the parking island, was
curious why parking was not closer to the building. It was explained that landscaping, and over
flow parking, and employee parking.
This discussion went on for some time. Mayor Jett was asked for his opinion on this discussion
stating that he was in support of the new design that has been presented. He is in favor of the
site, may open up the corner, and adds value to the city.
Public Comment on this discussion item: Bettye would like one FB page regarding all that is
going on, wanted to know about electric cars, with refueling section for them. Was wanting to
know if we are having an arts center sent info to Alderman Schaefer.
Nancy likes new plan only concern the parking on south side of the bank.
4
City of McHenry Council
Meeting Minutes
10.5.20
Staff Reports: Director of Parks and Recreation, Hobson stated that Saturday night Globe
Lightings will go on until till end of October, weather permitting.
Mayor's Report:
A. Input regarding returning to in -person meetings beginning October 19, 2020.
Alderman Glab in support of the Zoom Meetings. Alderman Harding would like to revisit this
idea in the spring, in favor of having meetings on Zoom, safest way. Most of The Council in
Support of Zoom.
City Council Comments: Free COVID testing went well per Alderwoman Miller. Alderman
Schaefer talked about the many signs around streets, thinking that many of the business are
doing so because of COVID.
Executive Session if Needed: Not at this time.
Adjourn: A motion was made Alderman Santi and seconded by Alderman Glab to
adjourn the meeting at 8:46 PM. Roll Call: Vote:7-ayes: Alderman Santi, Alderman Glab,
Alderman Schaefer, Alderman Harding -absent, Alderman Mihevc, Alderman Devine,
Alderwoman Miller. 0-nay-, 0-abstained. Motion carried.
X
Mayor Wayne Jett
X
City Clerk Trisha Ramel
5
Expense Approval Register
McHenry, zl List of Bills Council Meeting - 10-19-20
McY
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: AEP ENERGY
AEP ENERGY INVO010546 10/13/2020 UTIL 510-31-5510 34.07
AEP ENERGY INVO010546 10/13/2020 UTIL 510-31-5510 11,780.00
AEP ENERGY INVO010546 10/13/2020 UTIL 510-31-5510 12,509.66
AEP ENERGY INVO010546 10/13/2020 UTIL 510-32-5510 252,04
AEP ENERGY INVO010546 10/13/2020 UTIL 510-32-5510-11,780.22
AEP ENERGY INVO010546 10/13/2020 UTIL 510-32-5510 17,432.95
AEP ENERGY INVO010546 10/13/2020 UTIL 510-32-5510 0,43
AEP ENERGY INVO010547 10/19/2020 UTIL 100-33-5520 625,65
AEP ENERGY INVO010547 10/19/2020 UTIL 100-42-5510 11769,08
Vendor AEP ENERGY Total: 32,623.66
Vendor: BAKER & SON CO, PETER
BAKER & SON CO, PETER 31044 A 10/19/2020 HOT MIX ASPHALT 100-33-6110 797.04
BAKER & SON CO, PETER 31044 10/19/2020 ASPHALT 510-35-6110 138.92
BAKER & SON CO, PETER 31065 10/19/2020 2020 HOT MIX ASPHALT 100-33-6110 221,94
BAKER & SON CO, PETER 31121' 10/19/2020 2020 HOT MIX ASPHALT 100-33-6110 138.46
Vendor BAKER & SON CO, PETER Total: 11296,36
Vendor: BAXTER & WOODMAN
BAXTER & WOODMAN 0216329 10/19/2020 OAKWOOD DR BRIDGE REPL 270-00-8600 71131,96
Vendor BAXTER & WOODMAN Total: 7,131.96
Vendor: BRAND, KRISTIN
BRAND, KRISTIN 279494 10/19/2020 2ND PLACE 100-41-3637 75,00
Vendor BRAND, KRISTIN Total: 75,00
Vendor: CHRISTOPHER B BURKE ENGINEERING, LTD
CHRISTOPHER B BURKE 160037 10/19/2020 WWTPCLOMR 100-01-5110 433,00
CHRISTOPHER B BURKE 160581 10/19/2020 WAUKWWTB 100-01-5110 24,487,14
CHRISTOPHER B BURKE 161143 10/19/2020 WWTPCLOMR 100-01-5110 4,383,50
Vendor CHRISTOPHER B BURKE ENGINEERING, LTD Total: 29,303,64
Vendor: COMER
COMED INVO010548 10/19/2020 UTIL 100-45-5510 50,24
COMED INVO010549 10/19/2020 UTIL 510-32-5510 43,53
Vendor COMED Total: 93,77
Vendor: COUNLEY, DAVE
COUNLEY, DAVE 279492 10/19/2020 PROTEST FEE REFUND 100-41-3637 40.00
Vendor COUNLEY, DAVE Total: 40,00
Vendor: FLICK, TRAVIS
FLICK, TRAVIS 279493 10/19/2020 1ST PLACE 100-41-3637 125,00
Vendor FLICK, TRAVIS Total: 125,00
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE &SAFETY IN00383045 10/19/2020 8/16-9/15/2020 MON RADIO 225-00-5110 11384,50
FOX VALLEY FIRE &SAFETY IN00383371 10/19/2020 IGNITE MEDICAL RADIO 225-00-5110 195,00
Vendor FOX VALLEY FIRE & SAFETY Total: 1,579.50
Vendor: HLR
HLR 20200883 10/19/2020 BARREVILLE ROAD WING WALL 100-01-8900 15,478.75
Vendor HLR Total: 15,478,75
Vendor: HRGREEN
HRGREEN 137963 10/19/2020 GREEN ST PRELIM ENG 270-00-8600 7,065.90
HRGREEN 138004 10/19/2020 CENTRAL PLANT DEMO 510-32-8500 21052,50
Vendor HRGREEN Total: %118,40
10/14/2020 11;39:02 AM
Expense Approval Register
Packet: APPKT01940 -
30-19-20 AP CBS
Vendor Name
Payable Number
Post Date
Description (Item) Account Number
Amount
Vendor: KORNFEIND, HALEY
KORNFEIND, HALEY
9/30-10/7/2020
10/19/2020
SITE SUPERVISOR 100-47-4114
12938
Vendor KORNFEIND, HALEYTotal:
129,38
Vendor: MANEVAL CONSTRUCTION
CO INC
MANEVAL CONSTRUCTION CO
9595
10/19/2020
HOME OF SPARROW 510-31-8500
21177,70
Vendor MANEVAL CONSTRUCTION CO INC Total:
2,177.70
Vendor: MASD CONSTRUCTION
INC
MASD CONSTRUCTION INC
2594
10/19/2020
DRYWALLANDTAPE 100-01-8200
15,000,00
Vendor MASD CONSTRUCTION INC Total:
15,000.00
Vendor: MCHENRY COUNTY CHIEFS
OF POLICE
MCHENRY COUNTY CHIEFS OF
INV0010556
10/19/2020
OCT 2020 MTG 100-22-5430
45,00
Vendor MCHENRY COUNTY CHIEFS OF POLICE Total:
45,00
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER
INV0010550
10/19/2020
SEPT REC FEES 100-01-6940
96.00
MCHENRY COUNTY RECORDER
INV0010550
10/19/2020
SEPT REC FEES 100-03-5330
7.50
MCHENRY COUNTY RECORDER
INV0010551
10/19/2020
REC FEES 510-31-6940
64,50
MCHENRY COUNTY RECORDER
INV0010551
10/19/2020
REC FEES 510-32-6940
107,50
Vendor MCHENRY COUNTY RECORDER OF DEEDS Total:
275,50
Vendor: MULTISYSTEM MANAGEMENT
COMPANY INC
MULTISYSTEM MANAGEMENT
2375
10/19/2020
PW BUILDING JAN SVS SEPT 100-33-5115
250,00
Vendor MULTISYSTEM MANAGEMENT COMPANY INCTotal:
250.00
Vendor: NICOR GAS
NICOR GAS
INV0010554
10/19/2020
UTIL 100-43-5510
40,90
NICOR GAS
INV0010554
10/19/2020
UTIL 100-45-5510
107.50
NICOR GAS
INV0010554
10/19/2020
UTIL 100-46-5510
20,19
NICOR GAS
INV001055S
30/19/2020
UTIL 510-31-5510
454,67
NICOR GAS
INV0010555
10/19/2020
UTIL 510-32-5510
4,382.90
Vendor NICOR GAS Total:
5,006.15
Vendor: OTTOSEN DINOLFO HASENBALG
& CASTALDO, LTD
OTTOSEN DINOLFO
129368
10/19/2020
LEGALHR 100-01-5230
135,00
Vendor OTTOSEN DINOLFO HASENBALG & CASTALDO, LTD Total:
135,06
Vendor: RED WING SHOES
REDWINGSHOES
20-09-014
10/19/2020
TEMP SIGN REFUND 100-00-3410
30,00
Vendor RED WING SHOES Total:
30,00
Vendor: SEMROW JR, HARRY H
SEMROW JR, HARRY H
10/1/2020
10/14/2020
SEPTEMBER 2020 CHARGES 100-03-5110
78,75
SEMROW JR, HARRY H
10/1/2020
10/14/2020
SEPTEMBER 2020 CHARGES 100-22-5110
708.75
Vendor SEMROW JR, HARRY H Total:
787,50
Vendor: SHAW MEDIA
SHAWMEDIA
104749/30/20
10/19/2020
PUBLIC NOTICE COUNCIL 100-01-6940
67,76
Vendor SHAW MEDIA Total:
6736
Vendor: ULTRA STROBE COMMUNICATIONS
INC
ULTRASTROBE
078002
10/19/2020
2020 TAHOE 100-01-8300
4,644.90
Vendor ULTRA STROBE COMMUNICATIONS INC Total:
4,644.90
Grand Total: 125,414,93
10/14/2020 11:39:02 AM
Expense Approval Register
Packet: APPKTO1940 - 10-19-20 AP CKS
Fund
100-GENERAL FUND
225-ALARM BOARD FUND
270- MOTOR FUELTAX FUND
510 - WATER/SEWER FUND
Fund Summary
Expense Amount
69,986.42
11579,50
14,197,86
39,651,15
Grand Total: 125,414,93
Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting - 10-19-20
1y
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: A FREEDOM FLAG CO
A FREEDOM FLAG CO 23452 10/19/2020 Flags 100-03-5120 585,00
Vendor FREEDOM FLAG CO Total: 585,00
Vendor: ACE TOW ING/ OLSON AUTO BODY
ACE TOWING/OLSON AUTO 20-16131 10/19/2020 IMPOUND REPORT 20-16131 100-22-5110 175.00
Vendor ACE TOW ING/ OLSON AUTO BODY Total: 175,00
Vendor: ADAMS ENTERPRISES INC, R A
ADAMS ENTERPRISES INC, RA S029625 10/19/2020 412 100-33-5370 547,50
Vendor ADAMS ENTERPRISES INC, R A Total: 547.50
Vendor: ADAMS STEEL SERVICE & SUPPLY, INC
ADAMS STEEL SERVICE& 365203 10/19/2020 6x415"Angle Iron-clarifierg2 510-32-5375 38,00
ADAMS STEEL SERVICE& 365383 10/19/2020 449 100-33-5370 405,00
ADAMS STEEL SERVICE& 365384 10/19/2020 streets 100-33-5370 175,50
Vendor ADAMS STEEL SERVICE & SUPPLY, INC Total: 61850
Vendor: ALL MARINE SERVICES INC
ALL MARINE SERVICES INC 11068 10/19/2020 Miller Point Supplies 400-00-8800 1,038.70
Vendor ALL MARINE SERVICES INC Total: 1,038.70
Vendor: AQUALAB WATER TREATMENT, INC
AQUALAB WATER TREATMENT, 5492 10/19/2020 Water Treatment 100-03-5120 100.00
Vendor AQUALAB WATER TREATMENT, INC Total: 100,00
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC INV060712 10/19/2020 124 100-45-5370 823,52
AUTO TECH CENTERS INC INV060988 10/19/2020 317 100-22-5370 628,27
Vendor AUTO TECH CENTERS INC Total: 11451,79
Vendor: BADGER METER INC
BADGER METER INC 80060932 10/19/2020 meter reading software 510-31-5110 410.95
Vendor BADGER METER LNCTotal: 410,95
Vendor: BAKER & SON CO, PETER
BAKER &SON CO, PETER 31043 10/19/2020 HMA N50 Surface -UTY- 510-35-6110 138.46
BAKER &SON CO, PETER 31043A 10/19/2020 LIMA N50 Surface UTY 249927 510-35-6110 138,92
Vendor BAKER & SON CO, PETER Total: 277.38
Vendor: BUSS FORD SALES
BUSS FORD SALES 50-19130 10/19/2020 592 510-31-5370 1,854.48
BUSS FORD SALES 5039134 10/19/2020 592 510-31-5370 14,40
BUSS FORD SALES S039142 10/19/2020 327 100-22-5370 75,91
BUSS FORD SALES 5039143 10/19/2020 592 510-31-5370 8.00
BUSS FORD SALES 6067633/1 10/19/2020 432 100-33-5370 1,236.42
Vendor BUSS FORD SALESTotal: 30189,21
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC 63457 10/19/2020 Black Trash Liners 100-33-6115 59,20
Vendor CABAY & COMPANY INCTotah 59,20
Vendor: CAREY ELECTRIC
CAREY ELECTRIC 40023 10/19/2020 Contractual Electrical 100-45-5110 500.00
Vendor CAREY ELECTRIC Total: 500.00
Vendor: COW GOVERNMENT INC
COW GOVERNMENT INC 2601842 10/19/2020 AutoCAD LT Subscription 620-00-6110 785,22
Vendor COW GOVERNMENT INC Total: 785,22
Vendor: CENTURY SPRINGS
CENTURYSPRINGS 2551895 10/19/2020 Lab Water 510-32-6110 19,00
CENTURYSPRINGS 2559593 10/19/2020 Lab Water 510-32-6110 27,00
10/14/2020 11:59:54 AM
Expense Approval Register
Packet: APPKT01941- 30-19-20
RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
CENTURY SPRINGS
2565617
10/19/2020
Water
100-03-5120
59,98
Vendor CENTURY SPRINGS Total:
105.98
Vendor: CINTAS
CINTAS
5034381684
10/19/2020
First Aid Kit replenish
100-45-5110
67,49
Vendor CINTAS Total:
67.49
Vendor: COMCAST CABLE
COMCASTCABLE
286610-5-20
10/19/2020
PW Cable TV & Internet
620-00-5110
167.80
COMCASTCABLE
313610/4/20
10/19/2020
WW Cable TV & Internet
620-00-5110
134,79
Vendor COMCAST CABLE Total:
302,59
Vendor: CRESCENT ELECTRIC SUPPLY
CO
CRESCENT ELECTRIC SUPPLY CO
s508258261.001
10/19/2020
panel lock plant 1
510-31-6110
98.72
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
98.72
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING
20250
10/19/2020
Commercial Surface -STS-
100-33-6110
29,82
CURRAN CONTRACTING
20270
10/19/2020
Commercial Surface -STS-
100-33-6110
45,39
CURRAN CONTRACTING
20270A
10/19/2020
Commercial Surface -STS-
100-33-6110
44.50
CURRAN CONTRACTING
20286
10/19/2020
Commerical Surface -STS-
100-33-6110
128.61
Vendor CURRAN
CONTRACTING COMPANY Total:
248.32
Vendor: DUKE'S ROOT CONTROL
INC
DUKE'S ROOT CONTROL I NC
2061
10/19/2020
analyzer parts
510-31-6110
893.65
Vendor DUKE'S
ROOT CONTROL INC Total:
893.65
Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
EUS AUTOMOTIVE/11M'S
21869/30/20
10/19/2020
Vehicle Safety Inspection
100-33-5370
30,00
Vendor ED'S AUTOMOTIVE/11M'S
MUFFLER SHOP Total:
30,00
Vendor: El USA INC
EJ USA INC
110200071867
10/19/2020
6'6" Bury hydrant
510-35-6110
2,257.85
Vendor EJ USA INC Total:
2,257.85
Vendor: FAULK BROS CONSTRUCTION
INC
FAULK BROS CONSTRUCTION
341753
10/19/2020
Sportsfield Supplies
100-45-6110
2,837.51
Vendor FAULK
BROS CONSTRUCTION INC Total:
2,837.51
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH
14550
10/19/2020
Ready Mix - STS - 1114SSO
1000.33-6110
459,25
Vendor
FISCHER BROS FRESH Total:
458,25
Vendor: FOX WATERWAY AGENCY
FOX WATERWAY AGENCY
0588-IN
10/19/2020
Pulverized Topsoil STS H6148
100-33-6110
100,00
Vendor
FOX WATERWAY AGENCY Total:
100,00
Vendor: FOXCROFT MEADOWS
INC
FOXCROFT MEADOWS INC
137998
10/19/2020
1415 Landscaping Supplies-
100-33-6115
834,00
FOXCROFT MEADOWS INC
139833
10/19/2020
Landscaping supplies
100-33-6110
474,00
FOXCROFT MEADOWS INC
141282
10/19/2020
Landscsape supplies
510-32-6110
67,00
FOXCROFT MEADOWS INC
57797
10/19/2020
Straw blanket, seed -STS-
100-33-6110
291,00
FOXCROFT MEADOWS INC
57794
10/19/2020
Landscape Supplies
100-45-6110
331,50
Vendor
FOXCROFT MEADOWS INC Total:
11997,50
Vendor: GALLS LLC
GALLS LLC
016547090
10/19/2020
UNIFORM ORDER -SPOHN
100-22-4510
64,99
GALLS LLC
016548186
10/19/2020
UNIFORMORDER-
100-22-4510
64.79
GALLS LLC
016554972
10/19/2020
UNIFORM ORDER-ALLEN
100-23-4510
104.50
GALLS LLC
016554980
10/19/2020
UNIFORM ORDER -FUNK
100-22-4510
38.53
GALLS LLC
016555789
10/19/2020
UNIFORM ORDER - MCKEEN
100-22-4510
39,15
GALLS LLC
016555881
10/19/2020
UNIFORM ORDER -VARVIL
100-22-4510
20,15
GALLS LLC
016555882
10/19/2020
UNIFORM ORDER-
100-22-4510
20,15
GALLS LLC
016555999
10/19/2020
UNIFORM ORDER -WALSH
100-22-4510
140,00
GALLS LLC
016574379
10/19/2020
UNIFORM ORDER -GARRETT
100-23-4510
15.10
GALLS LLC
016625405
10/19/2020
Uniform -Jeff Foerster
620-00-4510
68,85
GALLS LLC
016629725
10/19/2020
BIKE PATROL PANTS -CAREY
100-22-6110
89,58
GALLS LLC
0166SI719
10/19/2020
UNIFORM ORDER -RIFE
100-23-6110
38,05
10/14/2020 11;59:54 AM
Expense Approval Register
Packet: APPKT01941. 10-19-20
RECF INVOICE
Vendor Name
Payable Number
Post Date
Description (item) Account Number
Amount
GALLS LLC
016654127
10/19/2020
UNIFORM ORDER - HAVENS 100-23-4510
35,30
GALLS LLC
016662971
10/19/2020
UNIFORM ORDER - KINNEY 100-22-4510
15,10
GALLS LLC
016663093
10/19/2020
UNIFORM ORDER - MCKEEN 100-22-4510
159,99
Vendor GALLS LLCTotal:
914,23
Vendor; GARAVENTA USA INCANTIOCH
GARAVENTA USA INC ANTIOCH
52260
10/19/2020
CATN1 Lift Reinspection 100-33-5115
805,00
Vendor GARAVENTA USA INC ANTIOCH Total:
805,00
Vendor: GESKE AND SONS INC
GESKE AND SONS INC
55204INV
10/19/2020
N50HMASurface-STS-4516 100-33-6110
87,00
Vendor GESKE AND SONS INC Total:
87,00
Vendor: GUARDIAN MATERIAL
HANDLING
GUARDIAN MATERIAL
19004
10/19/2020
lift 100-33-5110
305.75
GUARDIAN MATERIAL
19018
10/19/2020
452 100-33-5110
1,807.00
GUARDIAN MATERIAL
19019
10/19/2020
lift 100-33-5110
416,87
GUARDIAN MATERIAL
19021
10/19/2020
inspections 100-33-5110
313.00
Vendor GUARDIAN MATERIAL HANDLING Total:
2,842.62
Vendor: HARM'S FARM
HARM'S FARM
28413
10/19/2020
Landscape Supplies 100-45-6110
88,26
Vendor HARM'S FARM Total:
88,26
Vendor: HAWKINS INC
HAWKINS INC
4802762
10/19/2020
Chemicals 510-31-6110
41651,40
Vendor HAWKINS INCTotal:
4,651.40
Vendor: HERITAGE -CRYSTAL CLEAN
LLC
HERITAGE -CRYSTAL CLEAN LLC
16467306
10/19/2020
Parts cleaner service 510-32-6110
209.85
Vendor HERITAGE -CRYSTAL CLEAN LLCTotal:
209,85
Vendor: HYDRAULIC SERVICES
AND REPAIRS INC
HYDRAULIC SERVICES AND
352044
10/19/2020
Truckti 634 Hydraulic fitting 510-32-5370
13,94
Vendor HYDRAULIC SERVICES AND REPAIRS INC Total:
13,94
Vendor: ILLINOIS AUDIO PRODUCTIONS
ILLINOIS AUDIO PRODUCTIONS
114548
10/19/2020
Message On Hold Service 620-00-5110
135,00
Vendor ILLINOIS AUDIO PRODUCTIONS Total:
135,00
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
3020952754
10/19/2020
403 100-33-5370
205.90
INTERSTATE BILLING SERVICE
3020971461
10/19/2020
405 100-33-5370
357,87
Vendor INTERSTATE BILLING SERVICE INCTotal:
563.77
Vendor: DIMS MCHENRY AUTO
BODY
JIMS MCHENRY AUTO BODY
8734
10/19/2020
800 510-35-5370
1,905.68
Vendor DIMS MCHENRY AUTO BODYTotah
11905,68
Vendor: KIESLER'S POLICE SUPPLY INC
KIESLER'S POLICE SUPPLY INC
IN147031
10/19/2020
AMMUNITION 100-22-6110
31808,00
Vendor KIESLER'S POLICE SUPPLY INC Total:
3,808.00
Vendor: KIMBALL MIDWEST
KIMBALLMIDWEST
8267568
10/19/2020
kimball stock 100-33-5370
203.91
KIMBALL MIDWEST
8287174
10/19/2020
kimball stock 100-33-5370
271.72
Vendor KIMBALL MIDWEST Total;
475,53
Vendor: KIRCHNER, INC
KIRCHNER, INC
49959
10/19/2020
Fire extinguisher Inspection 100-03-5120
450,75
KIRCHNER, INC
49960
10/19/2020
FIRE EXTINGUISHER 100-22-5110
371,75
Vendor KIRCHNER, INC Total:
822,50
Vendor: KOMLINE-SANDERSON
KOMLINE-SANDERSON
42047850
10/19/2020
SWWTP-Sludge Dryer Solenoid 510-32-5375
588,07
Vendor KOMLINE-SANDERSON Total:
588,07
Vendor: LIFEGUARD STORE INC, THE
LIFEGUARD STORE INC, THE
INV001000951
10/19/2020
Bags for MMAC -Parent Board 100-47-6110
11475,00
Vendor LIFEGUARD STORE INC, THE Total:
1,475.00
10/14/2020 i1; 59;54 AM
Expense Approval Register
Vendor Name Payable Number
Vendor: MCHENRY POWER EQUIPMENT INC
MCHENRY POWER EQUIPMENT 406781
Vendor: MENDEZ LANDSCAPING &BRICK PAVERS INC
MENDEZ LANDSCAPING& 9084
MENDEZ LANDSCAPING& 9096
MENDEZ LANDSCAPING& 9153
Vendor: MIDWEST WATER GROUP INC
MIDWEST WATER GROUP INC 2009
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN
PRESS OF
MCH
94706
MINUTEMAN
PRESS OF
MCH
94706A
MINUTEMAN
PRESS OF
MCH
94717
MINUTEMAN
PRESS OF
MCH
94717A
MINUTEMAN
PRESS OF
MCH
947178
MINUTEMAN
PRESS OF
MCH
94717D
Vendor: MOTOROLA
Packet: APPKTO1941-
10-19-20 RECF INVOICE
Post Date Description
(Item)
Account Number
Amount
10/19/2020
Small Equipment
100-45-6270
14,64
Vendor MCHENRY
POWER EQUIPMENT INCTotal:
14,64
10/19/2020
Riverwalk Maintenance
100-45-5110
300.00
10/19/2020
City Hall Landscaping
100-03-5120
360.00
10/19/2020
Riverwalk Maintenance
100-45-5110
300.00
Vendor MENDEZ LANDSCAPING & BRICK PAVERS INCTotal:
960.00
10/19/2020
PH probe plant
510-31-6110
267,85
Vendor MIDWEST WATER GROUP INCTotal;
267.85
10/19/2020
GENERALCHECKS
100-04-5330
494.48
10/19/2020
W/S CHECKS
510-31-6210
334.52
10/19/2020
STS Business Cards - Harper -
100-33-6210
45.50
10/19/2020
WTR Business Cards - Schweda
510-31-6210
45,50
10/19/2020
UTY Business Cards - Wirch,
510-35-6210
91,00
10/19/2020
WW Business Cards - Ruzicka,
510-32-6210
91,00
Vendor MINUTEMAN PRESS OF MCH Total:
10102,00
MOTOROLA
5244820200901
10/19/2020
STARCOM2I MONTHLY
100-22-5320
2,487.00
Vendor MOTOROLA Total:
2,487.00
Vendor: MULCH CENTER, THE
MULCH CENTER, THE
156952
10/19/2020
Landscape Supplies
100-45-6110
315.00
MULCH CENTER, THE
157724
10/19/2020
Landscape Supplies
100-45-6110
60.00
Vendor MULCH CENTER, THE Total:
375,00
Vendor: NATIONAL LINING SYSTEMS,
INC
NATIONAL LINING SYSTEMS,
3000-1709
10/19/2020
Miller Point Supplies
100-45-6110
400,00
Vendor NATIONAL
LINING SYSTEMS, INCTotal:
400,00
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
17477321
10/19/2020
Electrical Supplies
100-45-6110
356.07
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total:
356.07
Vendor: NORTHWESTERN MEDICINE OCC HEALTH
NORTHWESTERN MEDICINE
503206
10/19/2020
Atwater, Banwart, Schweda
100-05-5110
155.00
Vendor NORTHWESTERN MEDICINE OCC HEALTH Total:
155,00
Vendor: PDC LABORATORIES INC
PDC LABORATORIES INC
19435689
10/19/2020
Total Nitrogen Sample
510-32-6110
60.00
PDC LABORATORIES INC
19435690
10/19/2020
Total Nitrogen Sample
510-32-6110
60.00
PDC LABORATORIES INC
19435691
10/19/2020
Total Nitrogen Sample
510-32-6110
60,00
PDC LABORATORIES INC
19435692
10/19/2020
September samples
510-31-5110
817.50
Vendor PDC LABORATORIES INC Total:
997,50
Vendor: PETROCHOICE LLC
PETROCHOICE LLC
50336724
10/19/2020
Fuel Bill
100-03-6250
72.38
PETROCHOICE LLC
50349459
10/19/2020
Fuel- UTY-50349459
510-35-6250
501.36
PETROCHOICE LLC
50349474
10/19/2020
Fuel Bill
100-03-6250
102,86
PETROCHOICE LLC
50349475
10/19/2020
Fuel - WW - 50349475
51G-32-6250
371,06
PETROCHOICE LLC
50349476
10/19/2020
Fuel - WTR - 50349476
510-31-6250
45,99
PETROCHOICE LLC
50349478
10/19/2020
Fuel - STS - S0349478
100-33-6250
508,59
PETROCHOICE LLC
50349479
10/19/2020
FUELS0349479
100-22-6250
1,835,27
Vendor PETROCHOICE LLCTotal:
31437,51
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC
18854
10/19/2020
Portable Toilet rentals
100-45-5110
300.00
PITEL SEPTIC INC
18855
10/19/2020
Portable Toilet rentals
100-45-5110
300.00
Vendor PITEL SEPTIC INCTotal:
600,00
10/14/2020 11:59:54 AM
Expense Approval Register
Packet: APPKT01941-10-19-20
RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item) Account Number
Amount
Vendor; QUINCY COMPRESSOR,
LLC
QUINCY COMPRESSOR, LLC
411805
10/19/2020
Dryer Air Compressor service 510-32-5375
510.00
Vendor QUINCY COMPRESSOR, LLCTotal:
530.00
Vendor: RADICOM INC
RADICOM INC
105824
10/19/2020
DEPROGRAM FD EAST/FD 100-23-5110
780,00
Vendor RADICOM INCTotal:
780,00
Vendor: REINDERS INC
HINDERS INC
1850963-00
10/19/2020
Equipment Repairs 100-45-5370
143,03
Vendor HINDERS INCTotal:
143,03
Vendor: SAFE SITTER, INC
SAFE SITTER, INC
63976
10/19/2020
Program - Safe Sitter 100-46-6110
195.25
Vendor SAFE SITTER, INC Total:
195,25
Vendor: STANARD & ASSOCIATES INC
STANARD & ASSOCIATES INC
SA000045108
10/19/2020
PERSONALITY EVAL 100-23-5110
395.00
Vendor STANARD & ASSOCIATES INC Total:
395.00
Vendor: STANS HIS MIDWEST
STANS LPS MIDWEST
355900
10/19/2020
HPU9000 Monthly Page Count 620-00-5110
48.24
STANS LPS MIDWEST
355916
10/19/2020
MFP Monthly Page Count Ricoh 620-00-5110
628.34
STANS LPS MIDWEST
355931
10/19/2020
MFP DaaS/Monthly Page 620-00-5110
380,75
Vendor STANS LPS MIDWEST Total:
1,05733
Vendor: STOCK +FIELD
STOCK+FIELD
115029/30/20
10/19/2020
Shop Supplies 100-45-6110
114,58
Vendor STOCK+ FIELD Total:
114.58
Vendor: TEAM REIL INC
TEAM REIL INC
22483
10/19/2020
Equipemnt Repairs 100-45-6110
1,288.00
Vendor TEAM REIL INC Total:
11288,00
Vendor: THELEN MATERIALS LLC
THELEN MATERIALS LLC
392447
10/19/2020
Landscape Supplies 100-45-6110
11138
Vendor THELEN MATERIALS LLCTotal:
111.38
Vendor: TRAFFIC CONTROL & PROTECTION
INC
TRAFFIC CONTROL&
105020
10/19/2020
Sign Repair supplies 100-33-6110
273,70
TRAFFIC CONTROL&
105165
10/19/2020
Sign Repair supplies 100-33-6110
153,75
Vendor TRAFFIC CONTROL & PROTECTION INC Total:
427,45
Vendor: ULTRA STROBE COMMUNICATIONS
INC
ULTRA STROBE
077979
10/19/2020
IGNITION OVERRIDE 311 100-22-5370
295,00
Vendor ULTRA STROBE COMMUNICATIONS INCTotal:
295,00
Vendor: USA BLUEBOOK
USA BLUEBOOK
351904
10/19/2020
Fittings 510-32-5375
38.80
USA BLUEBOOK
352413
10/19/2020
Fittings 510-32-5375
175.31
USA BLUEBOOK
374079
10/19/2020
SBR-Ferric Pump Rebuild Kits 510-32-5375
298,00
Vendor USA BLUEBOOK Total;
512.11
Vendor: VERIZON WIRELESS
VERIZON WIRELESS
822710/26
10/19/2020
Monthly Cell Phone 620-00-5320
2j02O,47
Vendor VERIZON WIRELESS Total:
2,020.47
Vendor: WATERLY LLC
WATERLY LLC
1074
10/19/2020
reporting software 510-31-5110
4,200.00
Vendor WATERLY LLCTotah
4,200.00
Vendor: WILSON NURSERIES INC
WILSON NURSERIES INC
0378362-IN
10/19/2020
Landscape Supplies 100-45-6110
59.50
Vendor WILSON NURSERIES INCTotal:
59,50
Vendor: XYLEM WATER SOLUTIONS USA INC
XYLEM WATER SOLUTIONS USA
3556B39982
10/19/2020
Anne St, Lift=Replacement 510-32-5380
576,00
Vendor XYLEM WATER SOLUTIONS USA INC Total:
576,00
SO/14/2020 11:59:54 AM
Expense Approval Register
Vendor Name Payable Number
Vendor: ZARNOTH BRUSH WORKS INC
ZARNOTH BRUSH WORKS INC 0182036-IN
Post Date
10/19/2020
Packet: APPKT01941-10-19-20
RECT INVOICE
Description
(Item)
Account Number
Amount
441
100-33-5370
482.60
Vendor ZARNOTH BRUSH WORKS INCTotal: 482.60
Grand Total: 62,842.33
10/14/2020 11:59:54 AM
Expense Approval Register Packet: APPKT01941-10-19-20 RECF INVOICE
Fund Summary
Fund Expense Amount
100- GENERAL FUND 35,554.91
400- RECREATION CENTER FUND 11038,70
510- WATER/SEWER FUND 21,879.26
620- INFORMATION TECHNOLOGY FUND 4,369.46
Grand Totai: 62,842,33
AS -NEEDED CHECKS COUNCIL MEETING 10-19-2020
ADAMS MEMORIALS & MEMORABLE GIFTS
09/04/2020
100-01-4220
240,00
ADAMS MEMORIALS & MEMORABLE GIFTS
09/04/2020
100-01-4220
499.00
BAXTER & WOODMAN
09/04/2020
270-00-8600
4203,92
BROWN, BRAD
09/04/2020
100-01-8200
500,00
CINTAS
09/04/2020
100-45-5110
65.64
FRIED, ADINA
09/04/2020
280-41-3684
30,00
MCHENRY SAVINGS BANK
09/04/2020
200-00-7600
4321.80
MCHENRY SAVINGS BANK
09/04/2020
200-00-7610
29288,18
PDC LABORATORIES INC
09/04/2020
510-32-6110
60.00
REINWALL MARINE SERVICE INC
09/04/2020
590-00-6940
5175.00
USA BLUEBOOK
09/04/2020
510-32-6110
42,74
VEOLIA WATER TECHNOLOGIES, INC
09/04/2020
510-32-6110
698.72
VERIZON CONNECT NWF, INC
09/04/2020
620-00-5110
446,94
AMSTADT, DEBBIE
09/11/2020
400-40-3652
540.00
ARAMARK
09/11/2020
510-31-4510
123,00
ARAMARK
09/11/2020
510-31-4510
81.89
BS&A SOFTWARE
09/11/2020
620-00-5110
4226.00
HEARTLAND BUSINESS SYSTEMS, LLC
09/11/2020
620-00-5110
3955,59
HOME DEPOT PRO
09/11/2020
100-03-6110
164.06
ILLINOIS DEPT OF NATURAL RESOURCES
09/11/2020
280-41-6940
300,00
NORTHWEST POLICE ACADEMY, THE
09/11/2020
100-22-5430
75.00
STAPLES BUSINESS CREDIT
09/11/2020
100-03-6210
15,17
STAPLES BUSINESS CREDIT
09/11/2020
100-04-6210
43,34
STAPLES BUSINESS CREDIT
09/11/2020
100-33-6210
57.50
STAPLES BUSINESS CREDIT
09/11/2020
510-32-6210
216,95
TRAFFIC CONTROL & PROTECTION INC
09/11/2020
100-45-6110
297.95
VERIZON CONNECT NWF, INC
09/11/2020
620-00-5110
446.94
HOME DEPOT CREDIT SERVICES
09/18/2020
100-33-6110
40,60
HOME DEPOT CREDIT SERVICES
09/18/2020
100-42-6110
44.97
HOME DEPOT CREDIT SERVICES
09/18/2020
100-45-6110
680,59
HOME DEPOT CREDIT SERVICES
09/18/2020
510-32-6110
133.10
HOME DEPOT CREDIT SERVICES
09/18/2020
510-35-6110
927.38
MCHENRY COUNTY RECORDER OF DEEDS
09/18/2020
510-31-6940
193,50
MCHENRY COUNTY RECORDER OF DEEDS
09/18/2020
510-32-6940
193.50
MINUTEMAN PRESS OF MCH
09/18/2020
100-45-6110
271,25
MINUTEMAN PRESS OF MCH
09/18/2020
100-45-6110
153,08
MINUTEMAN PRESS OF MCH
09/18/2020
100-22-6210
282.30
MINUTEMAN PRESS OF MCH
09/18/2020
100-23-6210
34,05
MINUTEMAN PRESS OF MCH
09/18/2020
100-45-6110
149.94
TECHNOLOGY MANAGEMENT REV FUND
09/18/2020
620-00-5110
10,00
WELCH BROS INC
09/18/2020
100-33-6110
350,00
WELCH BROS INC
09/18/2020
100-33-6110
1750.00
WELCH BROS INC
09/18/2020
100-33-6110
700,00
WINDHAUSER, AMY
09/18/2020
100-41-3636
460.00
DELL FINANCIAL SERVICES LLC
09/26/2020
620-00-8300
24103,44
GALLS LLC
09/25/2020
100-22-6210
304,50
ILLINOIS SWIMMING INC
09/25/2020
100-47-5410
1729.00
JENSEN, TED
09/25/2020
100-45-5370
90.21
JENSEN, TED
09/25/2020
510-32-6110
383,93
MCEDC
09/25/2020
100-01-5110
1500.00
MID AMERICAN WATER OF WAUCONDA INC
09/25/2020
440-00-8800
2400,00
MID AMERICAN WATER OF WAUCONDA INC
09/25/2020
440-00-8800
1828,06
MID AMERICAN WATER OF WAUCONDA INC
09/25/2020
440-00-8800
825,00
MID AMERICAN WATER OF WAUCONDA INC
09/26/2020
440-00-8800
297.00
POLICE LEGAL SCIENCES
09/25/2020
100-23-5110
2400,00
STATE FIRE MARSHAL
09/25/2020
100-03-5120
140,00
UPS
09/25/2020
100-22-5310
6.76
UPS
09/25/2020
100-30-5310
5.23
WINNEBAGO LANDFILL CO
09/25/2020
510-32-5580
2146,62
WINTERS, LESLIE
09/25/2020
400-40-3652
500,00
TOTAL:
101149.34
Department of Public Works
Troy Strange, Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
DATE: October 19, 2020
TO: Mayor and City Council
FROM: Troy Strange, P.E. Director of Public Works
Greg Gruen, P.E. Staff Engineer
RE: 2021 Motor Fuel Tax Road Resurfacing Program
Request for Authorization to Bid
ATT: Program Summary
5-yr Road Program
Historical Road Program Expenditures
AGENDA ITEM SUMMARY:
Staff requests City Council to authorize staff to prepare plans, solicit design engineering proposals
(if necessary), and publicly bid the 2021 Road Resurfacing Program.
BACKGROUND:
Staff has developed a 5-year Road Resurfacing Program based on inspections and a ranking of
the pavement condition. The plan calls for an annual funding of $1.5M to $2.OM per year. The
upcoming 2021 project will be year 2 of the program consisting of 5.2 miles of streets. This plan
has been presented to the Public Works Committee each year. The direction from the committee
was to proceed with the program for year 2 and then re-evaluate the 5-year plan for possible
inclusion of additional streets.
In order to fund the annual 2021 Road Program, the staff is proposing to use MFT funds, Local 3-
cent Gas Tax, and Rebuild Illinois Bond Funds. Historically, the City can expect approximately
$1.5M annually from the MFT and local 3-cent gas tax. Staff is recommending that this fund be
used exclusively for the Road Program in future years. Salt purchases and grant matches would
be funded with operations and General Fund dollars. Staff would consider the $1.5M allocation
to be a minimum investment in the City's streets and would encourage City Council to allocate
additional funding from the Capital Fund Budget as possible. The 2021 Road Program will also
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
be funded with $0.6M in Rebuild Illinois bond funds. These funds have been deposited in the
City's account and are required to be used on "bondable" road projects.
For the 2020 Road Program, staff was able to complete the grinding and asphalt resurfacing
project at a cost of $311,500/mile. Other neighboring communities were receiving bids at
$400,000+/mile. This savings is realized by performing the engineering and some of the concrete
work in-house as well as running an efficient straight -forward program.
At the September 28, 2020 Public Works Committee Meeting, staff presented a recommended
program for the 2021 Road Program to the Public Works Committee for consideration. The
Committee provided a positive recommendation to forward the 2021 Road Program scope and
funding to the City Council.
ANALYSIS:
Upon consideration, the Public Works Committee accepted staff's recommendation and
authorized staff to present the 2021 Road Program to the full City Council to request
authorization to develop plans and specifications, select a consultant (if necessary) and then
publicly bid the work. A list of streets is attached.
The Preliminary Engineer's Opinion of Probable Cost (EOPC) to re -surface 5.3 mile of local roads
at a cost of $377,000/mile including contingencies is $1,998,100.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended to authorize staff to proceed with the plan
preparation and publicly bid the 2021 Road Resurfacing Program as presented.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
$31 1,500/MILE
TOTAL COST
BID MARCH
STARTED MAY 7
,5.30 MILES PROPOSED
j#$377,000/MILE
$2,000,000 TOTAL COST
BID FEBRUARY
City of McHenry 2021 ROAD PROGRAM
M �I- en
L5 Year Resurfacing Program /7--
Year #1
Street
Pebble Crk.
From
Green St.
Donnelly PI.
Donnely PI.
Dorchester PI.
Amberwood PI.
Amberwood PI.
um erry r.
Tumberry Dr.
Turnbeny Dr.
Ronda Rd.
Green St,
Dale Ave.
Elm St.
Main St.
To
Amberwood PI.
Amberwood PI.
Amberwood PI.
Biscayne Rd.
Donnell PI.
y
Donnelly PI.
oc en n.
Ronda Rd.
South End
Tumberry Dr.
Cul-De Sac
Green St.
James St.
James St.
Area (SQ YD)
2,500
2,583
2,389
5044
2,875
2,500
5.569
3,142
2,083
2,233
3,833
4,458
1,516
WJ(FT)*1,035y
25.0
25.0
25.0
25.0
27.0
300
25.0
22.0
900
Sidewalk
Condition
Rating
Cost
Brighton PI.
tminster PI.
Amberwood PI.
Dorchester PI.
Geneva PI.
Honda r.
Loch Glen Ln.
Katie Ln.
Lark n Ln.
Young St.
Third St.
Fourth St.
Y
02,005-Y
Y3$77,500
y3
Y
Y
Y
3$
3$
3
3
U
$ 77,500
71,667
151,333
$ 86,250
$ 75,000
$ 167,083
$ 94,250
$ 62,500
050
$ 115,000
$ 133,750
$ 37,889
2021 ROAD PROGRAM Program Total 1 $ 1,2so,s9z
Year #2 i
Street
Glenbrook r,
Abbey Dr.
Brookwood Tr.
Somerset Mall
Canterbury Dr.
Cross Tr.
From
Crystal Lake Rd.
Winding Creek Dr.
Abbey Dr.
Front Royal Dr.
Greenbrer. Dr.
Kensington Dr.
To
Dartmoor Dr.
Brookwood Tr.
Bull Valley Rd.
Cul-De-Sac
Augusta Dr.
Joyce Ln.
Abbey Dr.
Dead End
Dead End
North End
Driftwood Tr.
Glenbrook Tr'
Crass Tr.
Cul-De Sac
Glenbrook Tr.
North End
Cross Tr.
Villa e Tr.
rea (SQ YD)
5,960
4,042
1,067
4,160
4,564
627
814
514
573
2,373
2,867
2,819
3,333
2,381
1 197
Width (FT)
24.0
25.0
_ 20.0 _
24.0
31.0
24.0
24.0
25.0
24.0
24.0
25.0
250
20.0
25.0
25.0
25.0
25.0
I Length (FT)
2,235
1,455
__ _ 480
1,560
1,325
235
185
185
215
890
1,032
1,015
160
1,200
545
857
431
Curb
Y
Y
_ Y__
Y
Y
Y
Y
Y
Y
Y
Y
y
Y
Y
Y
Y
Y
Sidewalk
Y
Y
_ N
Y
Y
YV-$8,
Y
Y
Y
Y
Y
Y,000Front
Y
Y
Y
Y
Y
on i ion
Rating
3
3
_ 3
3
3
3
3,200Crystal
3,583356
3,667Oregon
3Veretta
3,417Overland
3,417HartlandTr.
3917
Cost
$ 178,800
$ 121,250
$ 124,800
$ 1,800
,800
,000
,417
,200
,0001,514
Fairfax Dr.
Winding Creek Dr.
Brookwood Tr.
Glenbrook Tr.
Vlhndhaven Tr.
Colony Ct,
Winhaven Ct.
Wimbleton Tr.
Cross Tr.
Courtland Tr.
Village Tr.
Overland Tr.
Tc
Royal Ct.
Glenbrook Tr,
Front Royal Dr.
Tr.
Cross Tr.
Ct.
Courtland Tr.
Tr.
Glenbrook Tr.
Glenbrook Tr.
Year #3
Street
From
'- -
- ` bnAvAve=
McCullom Lake F
F'
SpnngCreekLn.
Olde Mill Lnir
Olde Mill Ln
Crooked Tree Ct,
_
Olds Mill Ln.
_ _.
Spnngcreek Ln
Olde Mill Ln
VlcCullom Lake Rd
Riverside Dr
nard Ave jbeidtiiq
_
dley Ct.
Orleans St
ti Cot.
Orleans St
6
Orleans St
fer Ln
Prestwick St
MCk St.- ---_Donovan
-...
St
St
Prestwick Si
t St
Orleans St.
van Ct.
Orleans St.
van St.
Orleans St.
75
M ullom Lake Rd.
Program
Total
$ 1,638,370
To
Area (SQ YD)
Width (FT)
I Length (FT)
Curb
Sidewalk
on i ion
Rating
Cost
ul
E
2, 9:
)e-Sac
_ 506
25.q -
-
1 _-..-_..- 180
Y_
_"..:Y_
88,9
5
End-625
335
Y
y
,25.0
9
and St
- -
250
225
_......
Y
Y
3
$ 18,7
I End _
_- 4 342
25.0
-
_
$. 130,250
-
Mill Ln
847
-- - -
3.097
25 0
25.0
_.- 305
Y
Y
3.
- -
$ 25,417
pond Rd
8,044
40.0
1.115
1,810
Y
Y
Y
3
Mill Ln
-- 3,803
24.0
1,426
Y
N
3 -
2
$ 41 383
$.
Ie Sac
ie
-- 1 480
24 0
555
- -
Y
Y
3
95 067,
44,4
Sac
_
1 243
-. 24 0
466
-$--
$ 37,2,
End
End
1227
24.0
460
_..._
y"-
- ---
_Y.
-
3 .....r
1
$.. 36,8
3rd Ave3,093--
--
1 227
24.0
-
24.0
460
___ _..
1,160
- Y
Y
y
_.._
Y
_..
3 .__
$.. 3.1
ns St
__ _--
-_..
-- 5 333
--
_ 24.0 _ 1
- -- --
__ - 2,000
-y -
-Y
3
- - 3 -
$ 92,8
_.. .__ .._ -
$ 160,0
ns St
-- 1 141
._ 24_0
428
__
_ ...............
-_Y --
-- 3 _
. _..
$. 34,2.
Mck St
1 133
24.0..
425-
- - Y-
-Y.
_3 ..._._._.
_ _
34,0
=nd
kick St.
_ 437...._
2,573
24.0 �
31.0
_._.
164
747
-y-.. _
Y _ _
Y
Y
_ - --
3
$ 131,
vood Rd.
2,410
21.0
1,033
�r
77,1
Program Total
$ 1.725-892
Pa-,e 1 at.'
City of McHenry
5 Year Resurfacing Program
Year #4
Street
Deerwood Tr.
Ridgeway Tr.
From
Ridge Rd.
Deerwood Tr.
To
Dead End
North End
Area SQ YD
( )
9,456
Width (FT)
33.0
28.0
Length (FT)
2,579
Curb
walk
on r ion
Rating
Cost
N
3
$ 189,127
Woodridge Tr.
Deerwood Tr.
Ridgeway Tr.
9 Y
8.700
8,700
27.0
1,727
N
IN
3
07, 58
$ 174,000
Timber Tr.
Dead End
West End
7.392
27.0
2,900
N
3
$ 174,000
Amherst Ct.
Bennington Dr.
Cul-De-Sac
2,709
24.0
2,464
N
3
$ 147,840
Radcliff Ct.
Bennington Dr.
East End
1,849
32.0
1,016
Y
3
$ 67,733
Chickaloon Dr.
Curran Rd.
Dead End
13,483
24.0
520
Y
N
3
$ 46,222
Katmai Tr.
Chickaloon Dr.
North End
1,137
22.0
5,056
Y
N
3
$ 337,067
Matanuska Tr.
Chickaloon Dr.
Dead End
8,194
25.0
465
N
N
3
$ 22,733
2,950
Y
N
3
$ 204,861
Year #5
Program Total 1 $ 1,297,041
Street
April Ave.
White Oak Ct.
Cherryhill Ct.
From
Whiteoak Dr.
Whiteoak D,
Whiting Dr.
Tomlinson Dr.
Beach Rd.
Oak Dr.
Chickaloon Dr.
Chickaloon Dr_- _
Matanuska Tr,
To
Dead End
South End
South End
West End
Oak Dr.
Ringwood Rd.
Dead End
East End
-st---------
East End
West End
West End
End
Area (SQ YD)
" ^ ' " 2; 04
858
1,286
6,269
11,227
19,742
2,090
Width (FT)
- -`32.'D
27.0
25.0
28.0
23.0
25.0
22.0
Length (FT)
620
286
463
2,015
4,393
107
7,107
855
White Oak Dr,
Prairie Ave.
Shore Dr.
Denali Tr.
-.-.�_r-
Tustamena Tr.
------- -
Sycamore Ct.
2,982
-
2,133
805
2,009
3,331
23.0
-- -- -- - -
32.0
24.0
32.0
26.0
1,167
---------
Illiamna Tr.
Hayward Ct,
Albert Dr.
Denali Tr.
Matanuska Tr.
Whiting Dr. INOrth
600
_ 302
302
565
1,153
Program Total $ 1,360,619
Page 2 of 2
$3,000,000
$2,500,000
0.
v) $2,000,000
V)
O
U
Z
C) $1,500,000
U
F-
O$1,000,000
U
$500,000
$239,000
$0 ■
2009
LOCAL ROAD PROGRAM EXPENDITURES (2009-2020)
� CONST. COST - MFT FUNDING RECOMMENDED FUNDING
$2,495,502
2010
.. $1,953,057
$1,032,860
$690,473
$687,250
$378,032 $352,575
$351,000
$0 $0
$0
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020
YEAR
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
DATE: October 19, 2020
TO: Mayor and McHenry City Council
FROM: Troy Strange, P.E., Director of Public Works
RE: Committee Recommendation: Honorary Street Sign for Don & Judith Porter
ATT: Honorary Street Sign Policy & Application
Resolution
Public Works Committee Meeting Supplement from September 28, 2020
AGENDA ITEM SUMMARY:
Staff requests City Council to consider the attached Resolution for approval designating Manchester Mall
as "Don & Judith Porter Way" as recommended by the Public Works Committee.
BACKGROUND:
Attached is an honorary street sign application for Don & Judith Porter submitted by Nancy Fike. Don &
Judith Porter have been longstanding members of the community of the City of McHenry. They were
married for thirty years from 1975 until Don's passing in 2005. Don was an Army veteran and civil engineer
and Judith was a grade school teacher in the Woodstock School District. During their marriage they
resided at their home on Manchester Mall, which is where Mrs. Porter still resides. They are a tremendous
example of civic involvement and were involved in numerous local boards, committees, and other
activities including: The McHenry Landmark Commission, McHenry Choral Club, McHenry County
Conservation District Trail of History, McHenry County Community Foundation, and the McHenry County
Historical Society.
The honorary street sign is proposed at the corner of Manchester Mall and Front Royal Drive.
On September 28, 2020, the Public Works Committee unanimously recommended approval of this
application. Attached for the Council's consideration is the Honorary Street Sign Application and
Resolution designating Manchester Mall as "Don & Judith Porter Way".
RECOMMENDATION:
Therefore, if the Council concurs, it is recommended that City Council approve the attached Resolution
designating Manchester Mall as "Don &Judith Porter Way" as unanimously recommended by the Public
Works Committee.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
CITY OF MCHENRY
HONORARY STREET SIGN POLICY
POLICY:
The City of McHenry has established a policy for the administration of requests for honorary street
designations. There is no fee associated with this program. Applications received January 1st, through
December 315t, of the current calendar year will be reviewed by the Public Works Committee within the first
quarter of the following year. No more than three (3) honorary designations will be awarded in a calendar year.
Honorary street signs will be displayed for ten (10) years, with no eligibility for renewal.
The program is administered by the Administration and Public Works Departments. All supporting
documentation is required at the time of application submittal. Following the Public Works Committee
recommendation, applications will be brought to the City Council for consideration.
PURPOSE OF PROGRAM:
The Honnorary Street Sign program provides citizens of the City of McHenry with an opportunity to honor
people and/or family members who have made significant contributions to the City.
REVIEW PROCESS:
1. Applicant completes attached Honorary Street Designation Application.
2. Application is submitted to the Administration Department and transmitted and reviewed by the Public
Works Committee who makes a recommendation to the frill City Council,
3. Request is considered by the City Council and if found acceptable, a formal resolution is passed
designating a street or a portion thereof an honorary street.
CRITERIA FOR REVIEW:
1. Historical and/or cultural influence of the applicant on the City.
2. Proof of significant association to the City.
3. Clear geographical relationship of street to the area of interest of applicant.
4. Known to be of good moral character.
S. Clearly defined community or public contribution made by the honoree.
The QV of Hellenrp is dedicated to providing its cifizens, businesses, and visitors with the highest 9ucrllly ofprogranrs otu/
services in a custourer-oriented, efficient, and fiscal(p responsible manner.
ESTABLISH CLEAR GEOGRAPHICAL RELATIONSHIP OF STREET TO THE AREA OF
INTEREST OF THE APPLICANT:
CLEARLY DEFINED COMMUNITY OR PUBLIC CONTRIBUTION MADE BY THE HONOREE:
Date Received:
Public Works Committee:
City Council:
REV:11/07/16
HONORARY STREET
APPLICATION
Please complete the application and return it to the City s Administration Department.
APPLICANT NAME:(,rJ� ��j EMAIL:
PHONE NO.: Its- �Q -�GL�% ADDRESS: 02 ut l
NAME OF HONOREE: -D- -0- � — ^ Y � � _ - -0- R T MIA
(As it would appear on sign) (Maximum 20 characters including spaces)
EXISTING STREET NAME: M o t) C h P. StP,r
REQUESTED SIGN LOCATION (intersection): �1 e, lifer �A,i I and Froylf R d_� p nye,
CRITERIA FOR DESIGNATION
Please complete the following criteria that will be used in the evaluation ofyour request. Use/attached
additional paper/documents if required. Honoree must be of good moral character.
HISTORICAL AND/OR CULTURAL INFLUENCE OF THE HONOREE ON THE CITY:
PROVIDE PROOF OF SIGNIFICANT ASSOCIATION OR FAMILY TIES TO THE CITY:
REV: 11/07/16
L
ESTABLISH CLEAR GEOGRAPHICAL RELATIONSHIP OF STREET TO THE AREA OF
INTEREST OF THE APPLICANT:
CLEARLY DEFINED COMMUNITY OR PUBLIC CONTRIBUTION MADE BY THE HONOREE:
Date Received:
Public Works Committee:
City Council:
REV:11/07/16
4/y/2D zl>
irI ►1► '
4 , I
r
i
r �
r
y . � � 1 ��I ! r I � I1, � �' t yr I •;
�� it r I r �I 11/ I� ��'I� 1 r I r►l �' �� i '� .r �/
� r
LL _ _ i A A . _ '1 ' '
t f ,
l t 'Ir � � t 11 rr► ��� tr �. r t � I 1� �
,r • +I
� II
� i , ►' �r � r I /1 I �1,' / r �,r � 'r
lilt
r
1 ► ' ' � / ' ' +/ � � � r ► ' 1'l l I it
�1 ,► r ,r � � 1 1
3 r
�i'u,�:v sar 19gq.
14
SAC 'FC 'I�e, n � Lei
RESOLUTION NO.
DESIGNATING MANCHESTER MALL AS "HONORARY DON & JUDITH PORTER WAY"
IN THE CITY OF MCHENRY
WHEREAS, the City Council has established the Honorary Street Sign Policy and Program to
honor individuals from the City of McHenry who have contributed significantly to the City of McHenry
or our society in general through cultural, historical or humanitarian acts; and
WHEREAS, the City Council has considered the evidence and recommendation and finds
approval of the Honorary Street Designation of Don & Judith Porter Way at the location of Manchester
Mall consistent with the criteria set forth in the Honorary Street Sign Policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: The City Street, Manchester Mall shall be granted the Honorary Street
Designation of Don & Judith Porter Way.
SECTION 2: An honorary street sign entitled Don & Judith Porter Way shall be posted at the
intersection of Manchester Mall and Front Royal Drive.
SECTION 3: This Resolution shall be in full force and effect from and after the date of its
passage and approval in the manner provided by law.
Passed and adopted this 19" day of October 2020.
Voting Aye:
Voting Nay:
Absent:
ATTEST:
City Clerk Trisha Ramel
Mayor Wayne S. Jett
Department of Public Works
Troy Strange, P.E., Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
COMMITTEE AGENDA SUPPLEMENT
DATE: September 28, 2020
TO: Public Works Committee
FROM: Troy Strange, P.E., Director of Public Works
RE: Don & Judith Porter Honorary Street Sign Application
ATT: 1) Honorary Street Sign Policy
2) Honorary Street Sign Application
At the November 7, 2016 City Council Meeting, City Council approved the attached revised
Honorary Street Sign Policy. As part of the review process the Public Works Committee reviews
the applications and makes a recommendation to the City Council for consideration.
The following Honorary Street Sign Application (attached) was submitted in Summer of this year
for consideration:
• Manchester Mall in Honor of Don & Judith Porter submitted by Nancy Fike
The Honorary Street Sign program provides citizens of the City of McHenry with an opportunity
to honor people and/or family members who have made significant contributions to the City. To
be considered, the proposed honoree is required to meet the following criteria: historical and or
cultural influence on the City; proof of significant association to the City; clear geographical
relationship of street to the area of interest of the candidate; known to be of good moral
character and clearly defined community or public contribution made by the honoree.
Staff seeks a recommendation from the Public Works Committee for an Honorary Street Sign
designation from the attached applications to be presented to the full City Council for
consideration.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
DATE: October 19, 2020
TO: Mayor and City Council
FROM: Troy Strange, P.E., Director of Public Works
RE: Liberty Trails Unit 2, Acceptance of Public Improvements & Request for Variance
of Performance Letter of Credit
ATT: Gerstad Builders Request for Acceptance
Gerstad Builders Request for Reduction & Release of Construction Guarantee
Project Engineer Certification of Inspection
Bill of Sale Assigning Right, Title, and Interest of Public Improvements
AGENDA ITEM SUMMARY:
Staff requests that the Mayor and City Council consider final acceptance all public improvements
associated with Liberty Trails Unit 2 Subdivision Development. Staff further requests the Mayor
and City Council consider a variance to allow for a reduction in the Letter of Credit based upon
coverage for items which have been in service for a short duration only and release all other
items from the performance period.
BACKGROUND:
In 2000, Gerstad Builders entered into an annexation agreement with the City of McHenry for
the development of Liberty Trails Unit 2. The public infrastructure for this development is now
complete and all associated public improvements have been constructed and completed in
accordance with City Standards. As all public improvements have now been completed, the
developer has requested the City's acceptance of improvements and has requested the
enactment of the two year performance period in accordance with the City of McHenry
Subdivision Control Ordinance. Per the Ordinance, Public Improvements are to be accepted by
resolution from the Mayor and City Council upon submittal of necessary final documents and
recommendation from the Director of Public Works. Upon acceptance, the City will assume all
right, title, and interest in the identified public improvements, which shall be maintained by the
Department of Public Works from that point forward. In order to protect the City from any early
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
unanticipated failures in such improvements, a two year performance guarantee is kept in place
to pay for any necessary repairs during this two year performance period.
Because a good majority of the public improvements have been in service and previously
warranted since 2007, the developer is requesting that these improvements be removed from
the items covered in the Letter of Credit, thereby reducing the amount of the Letter of Credit.
ANALYSIS:
Because a large portion of the improvements were initially inspected approximately 13 years ago,
items have been in service, maintained, and operated by the Public Works Department well
beyond any reasonable performance period, the Public Works Department agrees that the
performance period has already been satisfied. Therefore the reduction in letter of credit is
considered reasonable by staff. The initial inspections of these items were completed by a
retained consulting firm but the most recent round of improvements were inspected by City staff
and therefore, the Ordinance requirement for Project Engineer Certification has been prepared
by City staff. Public Works staff has inspected the recently completed items and found them to
be acceptable to be put into a performance period. Because not all of the parcels have homes
with connected water services, staff is also requiring any service leaks on these properties to be
warranted as well for a period of two years. The Bill of Sale has been reviewed by the City
Attorney and has been found to be acceptable for approval by City Council.
RECOMMENDATION:
Therefore, if Council concurs, staff recommends that the Mayor and City Council approve final
acceptance of all public improvements associated with Liberty Trails Unit 2 Subdivision
Development. Staff further recommends that the Mayor and City Council approve a variance
to allow for a reduction in the Letter of Credit based upon coverage for items which have been
in service for a short duration only and release all other items from the performance period.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
OF
GERS'&D
2703 Bush Terrace
,
McHenry, IL 60051
rU 1LDER
Phone: 815 / 385-4495
-449
September 18, 2020
Troy Strange
City of McHenry
Director of Public Works
333 S. Green Street
McHenry, IL 60050
Dear Mr. Strange,
Gerstad Builders has completed the punch list for the Public improvements for Liberty Trails Unit Two.
We request the City accept the Public Improvements and return our Letter of Credit #272. We will be
happy to submit a Maintenance letter of Credit for the next two years according to the ordinance as
discussed.
Attached is a bill of sale for the Public Improvements.
I understand that with the acceptance of the public improvements the public sidewalks and parkway
trees are required as a condition of the occupancy permit.
Should you have any questions please reach out to us.
Sincerely,
Ro r Gerstad
President
Cc: Ross Polerecky
REQUEST OR RMUCTION OR RELEASE OF CONSTRUCTION GUARANTEE
As provided for in the Subdivision Control Ordinance of the City of McHenry Section 5.11 1-4, subdividers of
property shall post a constntction guarantee in the amount of 125% of the cost of required public improvements as
approved by the City Engineer. This construction guarantee is posted to insure the installation of all public
improvements in accordance with approved plats, plans, and specifications. This request is made pursuant to the
completion of part of all required public improvements. Completion of public impruvements Is required within two
(2) years of posting of the commetion guarantee.
DATE: 09-22-2020
1. person requesting reduktion/reiease: Gerstad Builders, Inc. Roger Gerstad-President
2. Phone Number. 815-344-1050
3. subdivision: _Liberty Trails Subdivision Unit Two
4, Type of Construction guarantee: Check -Cash
Letter of Credit: #272
Original surety posted on June 29, 2004
Approval date of final plat Auqust 2, 2020
5. Original value of construction: S 1,692,038.20
6. Original value of construction guarantee (125% of tine 5) 2,1 15, 047.75
7. Previousreduction(s) Date: April, 2005 Amount: $932,031.60
April, 2007 $819,803.65
8. Requested amount of construction guarantee reduction $$363,212.50
9. Amount of construction guarantee reduction npproved by City Engineer: S 363.212.50
10. Actual value of improvements (installed, which are included In reduc(ion)
(801/0 of line 9) $ $324 904.75
it, Amount of construction guarantee remaining, if approved S 0.00
12, Amount of maintenance uaranteeremainin . il'a $75 000.00
g g ppraved (24°fo of line 10 above) '
PENDING COUNCIL ACTION:
13. Amount of construction guarantee reduction approved by McHenry City Council:
s 363,212.50 on October 19, 2020 ]q
resulting in a rcmaining required construction guarantee of SL 0.00
-and a remaining required maintenance warranty of S $75, 000.00
TOTAL P.02
Department of Public Works
Troy Strange, P.E., Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
tstrange@cityofmchenry.org
October 19, 2020
City of McHery
Mayor & City Council
333 S. Green Street
McHenry, IL 60050
Liberty Trails Unit 2, Acceptance of Public Improvements
Dear Mayor & City Council,
The Public Improvements associated with Liberty Trails Unit 2 have now been completed. As this
development has been delayed in completion, the final engineering inspections for acceptance of
improvements have been completed by Public Works staff.
This letter shall serve as verification by the Project Engineer that the improvements have been regularly
inspected and installed in accordance with the approved engineering plans and good engineering and
construction practices as required by Section 7.3 of the City of McHenry Subdivision Control Ordinance.
The Public Improvements associated with the Liberty Trails Unit 2 Development are recommended for
acceptance by the City of McHenry.
Respectfully,
Troy C. Strange, P.E.
Director of Public Works
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer -oriented, efficient and fiscally responsible manner.
BILL OF SALE
Gerstad Builders, Inc. 2703 Bush Terrace, McHenry, Illinois 60051, the Sellers, in consideration of
the sum of Ten dollars and other valuable consideration received the City of McHenry, Illinois
60050, the Buyer, hearby, on this 10th day of September A.D. 2020,
Sell to the Buyer the Personal property described as:
LIBERTY TRAILS UNIT #2
All public infrastructure including but not limited to water mains, water services between mains
and water buffalo boxes, meters valves, fire hydrant and sanitary and storm sewer main,
manholes and roadway improvements located within the right of way and/or public utility
easements within Liberty Trails Unit #2 development in the City of McHenry.
AND, warrants that the property is free of all encumbrances, that good title to and right to sell
property is vested in the Sellers, and the tat the sellers will defend the title against the lawful
claims of all persons.
Sellers Signature: Date: 9 11r20�=o
Roger 0. Gerstad-President
STATE OF ILLINOIS)
COUNTY OF McHENRY)
i BEFORE ME, the undersigned authority, this day personally appeared
--L �` _ well known to me to be the individual who acknowledged
that he xecuted the foregoing document for the uses and purposes described herin.
WETNESS my hand and official seal this ) day of N ; r 202,0
Notary Public, State of Illinois at Large
OFFICIAL SE My commission expires:
BROCK A HALL
NOTARY PUBLIC - STATE OF ILLINOIS
MY COMMISSION EXPIRES:91/29/21
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Ross Polerecky, Community Development Director
Troy Strange, P.E., Public Works Director
Greg Gruen, P.E., Staff Engineer
FOR: October 19, 2020 Regular City Council Meeting
RE: Sewer and Water Capital Development Fee Structure
ATT: Proposed Fee Schedule
Revenue Projections
Fee Comparison Spreadsheet
Agenda Item Summary:
Staff requests City Council to consider adopting a revised Sewer & Water Impact Fee schedule.
This fee schedule will replace the current schedule adopted one year ago. The reason for the
revision is that staff discovered a math error in the residential calculations by the consultant who
prepared the impact fee study. Staff is recommending that the original residential fee structure
be reinstated. The commercial fee structure will be revised downward per the study
recommendations.
Background:
In 2019, Staff was directed by City Council to hire a firm to complete a study of water and sewer
capital development fees. The study was finalized in December of 2019, and new capital
development fees were adopted based upon the final report. Community Development has
received several inquiries about development.
At the time of adoption in December of 2019, the updated fees were increased above the current
fee structure in most cases and were within the same order of magnitude as the previous fees
and therefore seemed reasonable. Upon further review, it was discovered that the adopted fees
were mistakenly inflated. This calculation error was due to the cost per household numbers
being multiplied by the average number of persons per household to determine the fee for each
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
type of household despite the fact that this factor of persons in each household was already
applied to the calculation. In order to come to the correct figure, each of the fees must be
adjusted back by dividing the figure over the number of persons per type of household.
To rectify the error, Staff has performed an additional review of the study and has requested
Baxter and Woodman to correct the report, which has been completed. Staff has determined
that there are two reasonable options for correcting the issue: the fees can be reverted back to
the old structure, or the fees can be adjusted to the newly revised and significantly lowered fee
structure included in the updated final report.
Based on the discussion at the September 8th City Council meeting, staff has developed a Water
and Sewer Capital Development Impact Fee structure for adoption that is projected to provide
$11.61VI in revenue. The Impact Fee Study has identified $6.21M in required system improvements
to accommodate the future development. This leaves $5.41VI to be used as contingency and for
other miscellaneous improvements that may be necessary to accommodate growth. These
projections are based on a 20-yr timeline (2040) and a population increase of 5,000 persons.
RECOMMENDATION:
Therefore, if Council concurs, staff recommends adopting the revised Water and Sewer Capital Impact
Fee Schedule per the attached schedule.
9-6-2: AMOUNT OF FEES:
Effective November 1, 2020, the water and sewer capital development fee for residential and non-
residential buildings shall be as indicated in the following tables. These fees shall be subject to annual
Council review and may adjusted by Council at any time.
A. Residential Building Uses: Effective November 1, 2020:
RESIDENTIAL BUILDING USES
Connection To
Water Only
Connection To
Sewer Only
Connection To Both
City Water And Sewer
Detached single-family:
2 bedroom or less
$2,399
$2,844
$5,243
3 bedroom
$4,157
$4,080
$9,237
4 bedroom
$4,470
$5,224
$9,694
5 bedroom or more
$4,470
$5,311
$9,781
Attached single-family:
1 bedroom
$1,418
$1,678
$3,096
2 bedroom
$2,361
$2,805
$5,166
3 bedroom
$2,839
$3,437
$6,276
4 bedroom or more
$3,738
$4,426
$8,164
Apartments:
Efficiency
$1,536
$1,827
$3,363
1 bedroom
$2,085
$2,479
$4,564
2 bedroom
$2,274
$2,695
$4,969
3 bedroom or more
$3,627
$4,301
$7,928
NON-RESIDENTIAL BUILDING USES
Water Meter Size
Connection To
Water Only
Connection To
Sewer Only
Connection To Both
City Water And Sewer
Y"
$2,590
$1,923
$4,513
1"
$7,252
$5,384
$12,636
1 W;
$12,432
$9,230
$21,662
211
$20,720
$15,384
$36,104
3"
$46,620
$34,614
$81,234
4"
$77,700
$57,690
$135,390
6"
$129,500
$96,150
$225,650
8 or larger to be determined by City Staff with Council approval.
SEWER & WATER IMPACT FEE REVENUE PROJECTIONS
SEPTEMBER 2020
BY: GG
M,
RESIDENTIAL
DISTRIBUTION OF
PROJECTED
PROPOSED WATER
TOTAL WATER FEE
TOTAL SEWER FEE
DWELLING UNIT (DU)
PROJECTED DU
NUMBER OF UNITS
IMPACT FEE PER UNIT
COLLECTED
SEWER FEE
COLLECTED
DETACHED
2-BED
25.00%
336
$
2,399.00
$ 806,064.00
$ 2,844.00
$
955,584.00
DETACHED
3-BED
50.00%
672
$
4,157.00
$ 2,793,504.00
$ 4,080.00
$
2,741,760.00
DETACHED
4-BED
25.00%
336
$
4,470.00
$ 1,501,920.00
$ 5,224.00
$
1,755,264.00
DETACHED
5-BED
0.00%
$
4,470.00
$ -
$ 5,311.00
$
ATTACHED
1-BED
37.50%
37.5
$
1,418.00
$ 53,175.00
$ 1,678.00
$
62,925.00
ATTACHED
2-BED
50.00%
50
$
2,361.00
$ 118,050.00
$ 2,805.00
$
140,250.00
ATTACHED
3-BED
12.50%
12.5
$
2,839.00
$ 35,487.50 1
$ 3,437.00
$
42,962.50
ATTACHED
4-BED
0.00%
0
$
3,738.00
$ -
$ 4,426.00
$
-
SUBTOTAL RESIDENTIAL
1444
$ 5,308,200.50
$
5,698,745.50
COMMERCIAL
DISTRIBUTION OF
PROJECTED
PROPOSED WATER
TOTAL WATER FEE
TOTAL SEWER FEE
METER SIZE
PROJECTED METERS
NUMBER OF UNITS
IMPACT FEE PER UNIT
COLLECTED
SEWER FEE
COLLECTED
3/4"
0.00%
0
$ 2,590.00
$ -
$ 1,923.00
$ -
1"
50.00%
10
$ 7,252.00
$ 72,520.00
$ 5,384.00
$ 53,840.00
1.5"
20.0098
4
$ 12,432.00
$ 49,728.00
$ 9,230.00
$ 36,920.00
2"
20.00%
4
$ 20,720.00
$ 82,880.00
$ 15,384.00
$ 61,536.00
3"
5.00%
1
$ 46,620.00
$ 46,620.00
$ 34,614.00
$ 34,614.00
4"
5.00%
1
$ 77,700.00
$ 77,700.00
$ 57,690.00
$ 57,690.00
6"
0.00%
0
$ 129,500.00
$ -
$ 96,150.00
$ -
SUBTOTAL COMMERCIAL
20
$ 329,448.00
$ 244,600.00
TOTAL IMPACT FEE COLLECTED RESIDENTIAL AND COMMERCIAL $ 5,637,648.50
COMBINED PROJECTED SEWER & WATER IMPACT FEES COLLECTED BY 2040
Notes:
1. Projected residential and commercial number of units are per the Impact Fee Study by Baxter & Woodman dated April 2020.
2. Residential impact fees are based on 2019 rates.
3. Commercial impact fees are based on the Impact Fee Study.
4. No apartment connections were projected in the Impact Fee Study.
S. Projections are based on a 20 year projected build out to 2040 and adding approximately 5,000 residents.
5,943,345.50
$ 11,580,994.00
COST COMPARISON TO NEIGHBORING COMMUNITIES
SEPTEMBER 2020
WATER IMPACT FEE
Proposed McHenry Algonquin
Single -Family Detached; 3-Bed $4,157 $8,040
Cary
$5,864
Crystal Lake
$4,456
Lakewood
$10,766
Woodstock
$3,395
Single -Family Attached; 2-Bed
$2,361
$7,571
$4,340
(1)
$10,766
$2,329
Commercial Water Meter; 2-inch
$20,720I
(1)
$9,332
$10,284
$43,070
$10,029
SEWER IMPACT FEE
Proposed McHenry Algonquin
Single -Family Detached; 3-Bed $4,080 $7,658
Cary
$6,656
Crystal Lake
$6,153
Lakewood
$9,904
Woodstock
$5,225
Single -Family Attached; 2-Bed
$2,805
$6,861
$5,180
(1)
$9,904
$3,596
Commercial Water Meter; 2-inch
$15,384
(1)
$10,832
$14,199
$39,621
F$175,440
(1) No specific impact fee identified