HomeMy WebLinkAboutPacket - 07/20/2020 - City Councilim•,•
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AGENDA
REGULAR CITY COUNCIL MEETING
Monday, July 20, 2020, 7:00 p.m.
McHenry Municipal Center—Council Chamber
333 S. Green Street, McHenry, Illinois 60050
This meeting is being held under the guidelines of Phase 4 of Restore Illinois. Face coverings will be required to enter the Municipal
Center and social distancing will be maintained for all attendees. The capacity of the Council Chamber will be limited to a total of 50
participants.
1. Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Public Comments:
Ifyou cannot or do not wish to attend the meeting in person,please submit any public comment to dmore/Ield(ai.citvofmchenrv.org in
advance of the meeting. The City will read such public comments during the public commentary portion of the meeting and the
comments will be entered into the official record of the meeting.Any comments received during the meeting will be provided in writing
to the City Council.
4. Consent Agenda: Motion to Approve the Following Consent Agenda Items:
A. An Ordinance amending MC-19-1197, Video Gaming License Fees; (City Administrator
Morefield)
B. Waive competitive bidding and accept the proposal from MG Mechanical of Woodstock,Illinois
for boiler replacement and radiator installation in the step screen building at the South
Wastewater Treatment Plant in an amount not to exceed $26,600; (Public Works Director
Strange)
C. Transmittal of FY 19/20 Year End Budget Report;(City Administrator Morefield)
D. McHenry Parks &Recreation Facilities & Special Use Permit Requests;
E. June 15, 2020, City Council Meeting Minutes;
F. Issuance of Checks in the amount of$174,926.25;
G. Issuance of As Needed Checks in the amount of$1,162,551.19.
5. Individual Action Item Agenda
A. Motion to approve or deny a Class B Liquor License to Miller's Diner, 3918 Main Street; and if
approved, the adoption of an ordinance increasing the number of Class B Liquor Licenses from
18 to 19. (Mayor Jett)
B. Motion to approve or deny a Video Gaming License to Miller's Diner, 3918 Main Street,
contingent on the action taken on Agenda Item 5.D. (Mayor Jett)
C. Motion to approve a Professional Services Agreement for design services for the demolition of
the former Central Wastewater Treatment Plant to HR Green, Inc. in an amount not to exceed
36,990; and the approval of an ordinance amending the FY20/21 General Fund Budget in the
amount of$36,990. (Public Works Director Strange)
The City of McHenry is dedicated to providing its citizens, businesses,and visitors with the highest quality of programs and services in
a customer-oriented, efficient, andfiscally responsible manner.
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D. Motion to approve a Professional Services Agreement for the completion of a Conditional Letter
of Map Revision Based Upon Fill (CLOMR-F) to Christopher B. Burke Engineering Ltd.in an
amount not to exceed$49,155; and the approval of a an ordinance amending the FY 20/21 General
Fund Budget in the amount of$49,155. (Public Works Director Strange)
E. Motion to approve the implementation of a City of McHenry Commercial Tenant Incentive Grant
Program. (Economic Development Director Martin)
F. Motion to approve the 5th continuation of the local disaster emergency for the City of McHenry
pursuant to Section 6-1-14, Declaration of Local Emergency, of the Municipal Code to August
17, 2020. (Attorney McArdle)
6. Discussion Items.
A. Conceptual Presentation and Discussion —Residences of Stonewood Subdivision
7. Staff Reports.
8. Mayor's Report.
8. City Council Comments.
9. Executive Session if Needed.
10. Adjourn.
The complete City Council packet is available for review online via the City website at www.cityofmchenry.org. For further
information,please contact the Office of the City Administrator at 815-363-2108.
NOTICE: In compliance with the Americans with Disabilities Act(ADA), this and all other City Council meetings are located
in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed,please
call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that accommodations can
be made.
Office of the City Administrator
oars aba Derik Morefield, City Administratort.,, AI. McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
McHenr Phone: (815) 363-2100
Fax: (815) 363-2119
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www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: July 20th, 2020
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
John Birk, Chief of Police
David McArdle, City Attorney
RE: Amendment to Ordinance MC-19-1197, Video Gaming License Fees
BACKGROUND:
The City of McHenry passed Ordinance MC-19-1197 on June 17, 2019 regarding video gaming
terminals. Revisions were made to allow the City Council to approve or deny a video gaming
establishment license on grounds unrelated to the establishment's liquor license. In addition,
revisions were made to the video gaming terminal license fees, increasing the fee per machine
to be paid by the owner of the video gaming establishment. The video game establishment
license fee was to remain the same at $1,000 and paid for by the operator of the video gaming
terminals. Video gaming licenses are effective from May 1st to April 30th, so the new fee
structure was to begin May 1, 2020 when existing owners and operator renewed their licenses.
Due to the COVID-19 public health crisis, City operations were limited. City Hall was closed to
protect the health and welfare of residents and some employees worked from home to comply
with the Governor's stay at home order. Businesses were also limited, and video gaming
terminals were required to remain unused by the State of Illinois. The economic challenges to
the City's businesses prompted the Mayor's Executive Order 2020-02, An Executive Order
Related to the Resiliency Microloan Program and Deferment of Annual Liquor Licensing Fees for
Class A and Class B as an Economic Incentive to Assist Small Businesses, following the advice of
the City Council at a Special Meeting. Executive Order 2020-02, among other things, deferred
video gaming fees for the duration of time in which the State of Illinois required them to remain
unused.
The State of Illinois once again allowed video gaming as of July 1, 2020. At that time and when
City license renewals for video gaming began, City staff received complaints that an error
occurred in the intended language of City Ordinance MC-19-1197.
ANALYSIS:
City Ordinance MC-19-1197 indicated that the annual "video gaming establishment license fee"
was $1,000 for each video gaming establishment and $1,000 for each video gaming terminal.
During this revision the language indicating it was the responsibility of the video gaming
terminal operator (as it has always been) to pay the video game establishment fee was
inadvertently left out. This change in language created confusion as to who should pay the
annual $1,000 for the establishment license fee, not the terminal license fees. It was always
the intent of the City that the terminal operator (i.e., the company that provides the video
gaming terminals) would pay the establishment license fee as it had in the past. After receiving
feedback from license holders on a need for clarity, Staff is proposing an amendment to City
Ordinance MC-19-1197-A, which will clarify it for the license holders.
RECOMMENDATION:
It is recommended that this amendment, City Ordinance MC-19-1197-A, be passed to clarify for
the license holders who is responsible for the video gaming license fees.
Therefore, if Council concurs, it is recommended that the following motions be made an
acted upon:
1) Motion to adopt an Amendment to Ordinance MC-19-1197 amending Chapter 9,
Devices, Coin-Operated, Section 9-10, Video Gamin Terminals, of the City of
McHenry's Municipal Code, nunc pro tunc.
Z:\M\McHenryCityoflAgendaSupp.VideoGamingAmendCorrection.doc
Video Gaming Terminals, Page 1
ORDINANCE NO. MC-19-1197-A
Amendment to Ordinance No. MC 19-1197 Amending Chapter 9, Devices, Coin-Operated,
Section 9-10, Video Gaming Terminals, of the City of McHenry’s Municipal Code
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage
of this Ordinance constitutes an exercise of the City’s home rule powers and functions as granted in
the Constitution of the State of Illinois;
WHEREAS, the City enacted Ordinance No. MC-19-1197 June 17, 2019 to revise the
amount of the license fees relating to video gaming establishments and video gaming terminals,
among other things, with the newly enacted amounts to be paid by existing owners and operators at
the next renewal of video gaming terminal licenses, May 1, 2020;
WHEREAS, due to the COVID-19 public health crisis causing limited government functions
and businesses to shutdown, a moratorium was placed on the renewal of video gaming terminal
licenses and the associated license fees;
WHEREAS, the State of Illinois allowed video gaming terminals to reopen beginning July 1,
2020, with City license renewals and fees due within 30 days;
WHEREAS, as a result of the reopening, the City Council has determined that an error
occurred in the language published under City Ordinance MC-19-1197, Section 9-10 Video Gaming
Terminals, Subsection I, Annual Video Gaming Establishment Fee and Video Gaming Terminal Fees
which the City Council desires to correct.
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF
McHENRY, McHenry County, Illinois, as follows:
SECTION 1: Ordinance No. MC-19-1197 is hereby amended, nunc pro tunc, to correct the
City Council’s error in Chapter 9, Devices, Coin-Operated, Section 9-10, Video Gaming Terminals,
Subsection I, Annual Video Gaming Establishment Fee and Video Gaming Terminal Fees shall be
clarified with the underlined language being added and the stricken language being deleted as
follows:
Sec. 9-10 Video Gaming Terminals.
I. Annual Video Gaming Establishment Fee and Video Gaming Terminal Fees.
The annual license fee payable to the City shall be $1,000 for each Video Gaming
Establishment to be paid by the Video Gaming Terminal Operator and $1,000 for each Video
Gaming Terminal License to be paid by the Video Gaming Establishment. Fees for licenses
obtained, revoked, or relinquished in the middle of the license year shall not be reduced or
refunded. The fees for any not-for-profit establishment shall be $250 for the annual Video
Video Gaming Terminals, Page 2
Gaming Establishment to be paid by the Video Gaming Terminal Operator and $250 for each
annual Video Gaming Terminal License to be paid by the Video Gaming Establishment. All
renewal license fees shall be submitted simultaneously and paid prior to May 1st of each year
as licenses are effective from May 1st through the following April 30th.
SECTION 2: If any section, paragraph, subdivision, clause, sentence or provision of this
Ordinance, as amended, shall be adjudged by any Court of competent jurisdiction to be invalid, such
judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall
remain and continue in full force and effect.
SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed to
the extent of such conflict.
SECTION 4: This Ordinance, as amended, shall be in full force and effect upon its passage
date of June 17, 2019.
Passed and approved this ____th day of July, 2020
Ayes Nays Absent Abstain
Alderman Harding ____ _____ _____ _____
Alderman Devine ____ _____ _____ _____
Alderman Glab ____ _____ _____ _____
Alderman Mihevc _____ _____ _____ _____
Alderwoman Miller _____ _____ _____ _____
Alderman Santi _____ _____ _____ _____
Alderman Schaefer _____ _____ _____ _____
______________________ ________________________
Wayne Jett, Mayor Monte Johnson, Deputy Clerk
Z:\M\McHenryCityof\Ordinances\VideoGamingAmendCorrection.doc
C E R T I F I C A T I O N
I, Monte Johnson, do hereby certify that I am the duly appointed, acting and qualified Deputy
Clerk of the City of McHenry, McHenry County, Illinois, and that as such Clerk, I am the keeper of
the records and minutes and proceedings of the Mayor and Aldermen of said City of McHenry.
I do hereby further certify that at a regular meeting of the Mayor and Aldermen of the City of
McHenry, held on the ____th day of July, 2020, the foregoing Ordinance entitled Amendment to
Ordinance No. MC 19-1197 Amending Chapter 9, Devices, Coin-Operated, Section 9-10, Video
Gaming Terminals, Subsection I, Annual Terminal Operator Fee and Video Gaming Terminal
Fees of the City of McHenry’s Municipal Code, was duly passed by the City Council of the City of
McHenry.
The pamphlet form of Ordinance No. MC-19-1197, including the Ordinance and a cover
sheet thereof, was prepared, and a copy of such Ordinance was posted in the City Hall, commencing
on the 18th day of June, 2019, and continued for at least 10 days thereafter. The pamphlet form of
Ordinance No. MC-19-1197-A, as amended, and a cover sheet thereof, was prepared, and a copy of
such Amended Ordinance was posted in the City Hall, commencing on the th day of July,
2020, and will continue for at least 10 days thereafter. Copies of such Ordinance, as amended, are
also available for public inspection upon request in the office of the City Clerk.
I do further certify that the original, of which the attached is a true and correct copy, is
entrusted to me as the Clerk of said City for safekeeping, and that I am the lawful custodian and
keeper of the same.
GIVEN under my hand and seal this ___th day of July 2020.
Monte Johnson, Deputy City Clerk
City of McHenry,
McHenry County, Illinois
(SEAL)
Department of Public Works
Troy Strange, PE, Director of Public Works
ikal 1415 Industrial Drive
ow
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
McHenrwww.cityofmchenry.org
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CONSENT AGENDA SUPPLEMENT
DATE: July 20, 2020
TO:Mayor and City Council
FROM: Troy Strange, PE, Director of Public Works
RE:Heated Floor / Boiler Replacement for Screen Building at South Wastewater
Treatment Plant
ATT: City Purchase Order Form
MG Mechanical Quote
AGENDA ITEM SUMMARY:
Staff requests City Council to consider waiving competitive bidding and accepting a proposal from
MG Mechanical of Woodstock, IL for boiler replacement and radiator installation to supply heat
to the step screen building at the South Wastewater Treatment Plant.
BACKGROUND:
The step screen building was constructed in 2011 during the South Wastewater Treatment Plant
expansion. This expansion project was the first step in consolidating wastewater treatment on
the south side of the City. The 2011 expansion project consisted of connecting the Central
Wastewater Treatment Plant and the South Wastewater Treatment Plant with a 14" raw sewage
line and a 6"sludge line.All sludge dewatering was moved to the South Treatment Plant. Another
component of the 2011 project was the addition of the Huber Raw Wastewater Step Screen at
the South Wastewater Treatment Plant. The step screen removes large pieces of organic and
inorganic material that could damage pumps and other equipment in the treatment process. The
step screen is housed in a building that requires explosion proof heating because of the
potentially explosive environment in the building.
The current explosion proof heating method (radiant hot water in-floor heat) failed last year
when the heat exchanger in the boiler rusted and leaks developed in tubing that is buried in the
concrete floor.
Fiscal Year 2020/2021 Budget includes $60,000 in Water-Sewer Funds for the replacement of the
heated floor system in the Wastewater Treatment Plant step screen building. At the start of the
The City of McHenry is dedicated to providing the citizens,businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented,efficient and fiscally responsible manner.
fiscal year, staff began investigating options for heating of this building and soliciting quotes from
contractors.
ANALYSIS:
Staff investigated the following options for explosion proof heating systems in the step screen
building:
1) Replace the current in-floor heating system with another in-floor heating system. This
would require replacing the entire concrete floor of the building, tubing and a new boiler
system. Staff did not pursue this option due to the amount of labor and cost involved with
replacing the concrete floor of the building.
2) Install explosion proof electric heaters that attach to the walls.
3 explosion proof electrical heaters would be required to heat the step screen building.
Each wall mounted explosion proof heater cost $10,683 x 3 = $32,049. This does not
include the labor to install these units. The City has had these types of heaters at the
Central Wastewater Treatment Plant and experienced several issues due to the
environment and the electrical components.
3) Replace the boiler system and install wall mounted radiators.
The City requested quotes from 3 local vendors, Althoff Industries of Crystal Lake, MG
Mechanical of Woodstock and Hartwig Plumbing and Heating of Harvard. MG Mechanical
was the only vendor to visit the site and return a quote. The quote of$26,600.00 fell well
within Staffs estimated range.
RECOMMENDATION:
Therefore if Council concurs, it is recommended that a motion be made to waive competitive
bidding and accept the proposal from MG Mechanical of Woodstock, IL for boiler replacement
and radiator installation in the step screen building at the South Wastewater Treatment Plant
in an amount not to exceed $26,600.00.
The City of McHenry is dedicated to providing the citizens,businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented,efficient and fiscally responsible manner.
CITY OF MCHENRY PURCHASE ORDER-CONSTRUCTION(Small Projects)
Date: August 3,2020 Purchase Order No.
Project: Boiler Replacement,McHenry WWTP Step Screen Building Location: McHenry WWTP,Charles Miller Road
Owner ContractorNendor Architect/Engineer
City of McHenry
333 South Green Street MG Mechanical Service
McHenry,Illinois 60050 1513 Lamb Road
Phone: (815)363-2100
Woodstock,IL 60098 Phone:
Fax: (815)363 2119
Phone: (815)334-9450 Fax:
Contact: Derik Morefield,
Fax: (815)334-9453 Contact:
City Administrator Contact: mgmc@mgmechanical.com
COST OF WORK
The Contract Price of the Work under this Purchase Order is$
SCOPE OF WORK: Furnish the Work/items described below in accordance with the following plans and specifications:
Q General Contract,dated 20_ Q Specification No(s): dated 20_
Q Plans dated : Q Addendum No(s):
Q Other: Attached MGM Quote
The following prices shall remain in effect for the duration of project:
UNIT OF LUMP SUM
QUANTITY MEASURE DESCRIPTION/ITEMS UNIT PRICE EXTENSION
1 LSUM Provide all labor,materials and equipment necessary for
26,600.00 26,600.00construction/installation of:
TOTAL $26,600.00
NOTES:
1)
2)
WARRANTIES and INDEMNIFICATION
ContractorNendor agrees to provide the following warranties for the Work: (a)all workmanship to be warranted for a period of one(1)
year-manufacturer warrants material; and(b)all other warranties contained elsewhere in the Contract Documents or Supplemental
Conditions hereto.Further,CONTRACTOR/VENDOR SHALL FULLY INDEMNIFY AND SAVE THE CITY OF MCHENRY
HARMLESS FROM ALL CLAIMS,LIENS,FEES,AND CHARGES,AND THE PAYMENT OF ANY OBLIGATIONS
ARISING THEREUNDER,pursuant to the provisions in the Supplemental Conditions hereto.
CONTRACT TIMES
ContractorNendor agrees to commence Work within forty-eight(48)hours of receipt of the Owner's Notice to Proceed,and to
complete the Work no later than days after commencing the Work. Time is of the essence.
THE TERMS OF THIS PURCHASE ORDER AND THE ATTACHED SUPPLEMENTAL CONDITIONS ARE THE
ENTIRE AGREEMENT BETWEEN THE CITY/OWNER AND VENDOR. No payment will be issued unless a copy of this
Purchase Order is signed,and dated and returned to the Owner. Material certifications/test reports required.All domestic
material,unless otherwise specified. Purchase exempt from sales and/or use taxes.
1
ACCEPTANCE OF PURCHASE ORDER
The parties, for themselves, their heirs, executors, administrators, successors and assigns, do hereby agree to the full
performance of all terms and provisions herein contained. IN WITNESS WHEREOF, the parties hereto have executed this
Purchase Order the day and year written below.
CONTRACTOR/VENDOR: PURCHASER:
City of McHenry
By: Title:
Representative of Vendor authorized to
execute Purchase Order Dated:
SUPPLEMENTAL CONDITIONS
1. Acceptance of Purchase Order: The Purchase Order is an offer to contract, buy or rent and not an acceptance of an offer to
contract, sell or rent. Acceptance of this Purchase Order is expressly limited to the terms hereof, and in the event that
ContractorNendor's acknowledgment or other response hereto states terms additional to or different from those set forth herein, this
Purchase Order shall be deemed a notice of objection to such additional or different terms and rejection thereof. This Purchase Order
may be accepted by the commencement of any Work hereunder or the delivery of any goods herein ordered,and, in any event,shall be
deemed accepted in its entirety by Contractor/Vendor unless Owner is notified to the contrary within ten (10) days from its date of
issue.
2. Amendment, Modification or Substitution: This Purchase Order contains the entire agreement between the parties. Any
modification or rescission thereof must be in writing and signed by Owner. No proposals or prior dealings of the parties or trade
custom not embodied herein shall alter the interpretation or enforcement of this Purchase Order.
3. Familiarity With Plans; Qualifications: ContractorNendor acknowledges that it(a)has examined the site of the proposed Work
and is familiar with the conditions surrounding same;and(b)has examined the plans and drawings,and has studied and is aware of,
and satisfied with,the requirements of the Contract Documents. ContractorNendor represents to Owner that it is fully experienced
and properly qualified as an expert to perform the class of work provided for herein,and that it is properly equipped,organized and
financed to handle such work.ContractorNendor shall finance its own operations hereunder,shall operate as an independent
contractor and not as the agent of Owner, and shall hold Owner free and harmless from all liability, costs and charges by reason of any
act or representations of ContractorNendor, its agents or employees.
4. Workmanship; Safety: All Work shall be performed by ContractorNendor in a neat,skillful and workmanlike manner, and all
materials furnished by ContractorNendor shall be new and of the best description and quality of their respective kinds,unless
otherwise specified and ordered by Owner in writing. All Work and/or materials shall be subject to the inspection and approval of the
Owner,its engineers and representatives. ContractorNendor is responsible for its own and its employees' activities on the jobsite,
including but not limited to,the methods of work performance,superintendence,sequencing of work,and safety in,on or about the
jobsite area in which it is performing the Work under this Purchase Order. Owner and ContractorNendor shall not require any laborer
or mechanic employed in performance of this Purchase Order to work in surroundings or under working conditions which are
unsanitary,hazardous or dangerous to his health or safety,as determined under applicable federal and Illinois construction safety and
health standards
5. Extra's and Change Orders: No claim by ContractorNendor that any instructions,by drawing or otherwise, constitute a change
in Contractor/Vendor's performance hereunder, for which ContractorNendor should be paid additional compensation shall be valid,
unless prior to commencing such allegedly extra or changed performance,ContractorNendor shall have received a written supplement
to this Purchase Order authorizing such performance signed on behalf of Owner by a person have actual authority to do so.No claim
for additional compensation on the basis that ContractorNendor has incurred any expense by reason of any act or failure to act or
Owner or its contractor, subcontractor, materialmen or any other party shall be valid unless made in writing within 30 days of the
alleged act or failure to act and approved by Owner, provided,however,that if the ContractorNendor should be delayed in furnishing
the articles, items, equipment or materials(hereinafter sometimes referred to as "goods") or services or Work(hereinafter sometimes
referred to as"Work")ordered herein, by the omission,neglect or default of Owner, its agents or employees, Contractor/Vendor shall
be entitled to no additional compensation or damages for such delay, and shall be entitled only to an extension of time for a period
equal to the time lost as a result of the aforesaid causes, determined by Owner. Any charges for extra not so authorized will not be
paid.
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6. Inspection and Acceptance: Owner shall have the right at all reasonable times to inspect and test all goods, materials or Work
furnished by ContractorNendor and all Work performed or furnished by Contractor/Vendor. Notwithstanding any prior inspection,
the passage of title or any prior payment, all goods, material and Work furnished thereunder are subject to final inspection and
acceptance by Owner at its job site. If, after inspection, Owner rejects any goods furnish by Contractor/Vendor thereunder, Owner
may, at its election,return those goods to ContractorNendor at Contractor/Vendor's expense, including the cost of any inspection and
testing thereof. If Contractor/Vendor fails to proceed promptly with the correction or replacement of any rejected goods or Work,
Owner may replace or correct such items or Work by purchase or manufacture and charge the cost incurred thereby to
Contractor/endor or terminate this Purchase Order for default in accordance with paragraph 12 herein. By inspecting and not
rejecting any goods and Work furnished thereunder,Owner shall not be precluded thereby from subsequently revoking its acceptance
thereof it the goods or Work are later discovered to be nonconforming with this Purchase Order or the specifications and drawings
applicable hereto,even if the defect does not substantially impair value to Owner.
7. Taxes, Delivery, Risk of Loss: Unless indicated to the contrary on the face hereof, it shall be the responsibility of
ContractorNendor to arrange for and complete delivery of all goods or materials. If the goods or materials furnished thereunder are
equipment, ContractorNendor shall give Owner two (2)working days' advance notice of delivery. All goods or materials furnished
by ContractorNendor should be shipped in the manner and at the times indicated on the face hereof at the expense of
ContractorNendor, it being understood that the risk of loss with respect to such goods is with ContractorNendor until such goods
come into the actual possession of Owner, regardless of the mode of delivery or earlier passage of title. This project is tax exempt.
The Owner's tax-exempt number is E
8. Payment: Owner will make partial payments to the ContractorNendor from time to time for the Work performed and the materials
furnished by the ContractorNendor. Provided,however,in no event shall Owner be obligated to pay ContractorNendor any sum that
exceeds the Contract Price absent a written change order executed by Owner.
8.1 Prior to issuance of any payments by the Owner to the ContractorNendor, the ContractorNendor shall furnish to the
Owner(in a form suitable to the Owner) an application for the payment then due, together with receipts, waivers of claim and other
evidence showing the Contractor/Vendor's payments for materials, labor and other expense incurred in the ContractorNendor's Work
hereunder. The Owner will,at all times, be entitled to retain ten percent(10%) of all monies due and owing to the ContractorNendor
as a part security for the faithful performance of this Agreement. This ten percent (10%) so withheld will not be paid to the
ContractorNendor until the Owner has issued to the ContractorNendor a fmal acceptance of the Project.
8.2 Owner may withhold the whole or any part of any payment due to the ContractorNendor to the extent necessary to
protect and indemnify the Owner from loss on account of(a) defective Work not remedied; (b) claims filed or reasonable evidence
indicating probable filing of claims; (c) failure of the Contractor/Vendor to make payments promptly for material or labor; or (d)
Contractor/Vendor's failure to furnish Owner with all written warranties and operational manuals for the Work.
8.3 ContractorNendor hereby authorizes the OWNER (1) to deduct from any amount due or becoming due the
ContractorNendor under this Agreement for all amounts owing from the ContractorNendor to (a) the Owner for back-charges or
services furnished for the account of the ContractorNendor; (b)the Owner for damages sustained whether through negligence of the
ContractorNendor or through failure of the ContractorNendor to act as may be otherwise detailed herein; (c) materiahnen; (d)
subcontractors; (e) laborers; and (f) others for services and materials furnished to the ContractorNendor for the Work performed
under this Agreement, and(2)to apply the amount so deducted to the payment of said materials, services, damages or back-charges
applying such monies so available in the order hereinbefore set forth.
8.4 Owner,without invalidating this Agreement,may make changes by altering, adding to or deducting from the Work to be
performed. The value of any such changes will be determined as follows: (a)by the unit prices named in this Agreement,if any; or(b)
by agreement in writing between the Owner and the ContractorNendor as to the value of the time and materials for the changes in the
Work. In any event, the ContractorNendor will keep and present, in any form as the Owner may direct, a correct account of the net
cost of any extra labor and materials,together with vouchers referring to the same.
8.5 Notwithstanding the payment in full for the Work hereunder,the ContractorNendor will be liable to repair or replace any
imperfect workmanship or other faults; and if the ContractorNendor fails to repair or replace the imperfect workmanship or other
faults, the Owner may do the Work and recover from the ContractorNendor the cost and expense thereof. No payment on account
will be construed or considered as an approval of the Work for which payment is made.
9. ContractorNendor Warranty: ContractorNendor warrants in addition to all warranties which are imposed or implied by law or
equity that all materials and Work furnished thereunder (a) shall confirm to any specifications and drawings applicable to this
Purchase Order; (b) shall be merchantable and of good quality and workmanship; (c) shall be fit for the purpose intended as well as
the propose for which such goods, materials or Work are generally used; and (d) except for rented equipment, shall be free from
defects for a period of one(1)year, or such longer period as is specified in the Scope of Work or Contract Documents, from the date
such Work is performed or such materials are utilized or installed, and if installed as part of a structure or utilized equipment, for one
1)year or such longer period as is specified in the Contract Documents,from the date any such goods,materials or Work hereunder is
accepted in writing by Owner. ContractorNendor expressly agrees that the statute of limitations with respect to Contractor/Vendor's
warranties shall begin to run on the date of acceptance by Owner.
3
10. Insurance and Bonds: ContractorNendor shall at all times maintain business automobile, commercial liability and workers
compensation insurance covering its work and all obligations under this Purchase Order, and shall name the Owner as an additional
insured on its commercial liability insurance policies for ContractorNendor operations under this Purchase Order. Liability insurance
limits shall be in an amount sufficient to protect the Owner's interests as they may appear herein, but in no event less than
1,000,000.00 per occurrence. Contractor/endor shall furnish and pay for surety bonds and with surety or sureties satisfactory to
Owner, guaranteeing the full performance of all of the conditions and terms hereof and guaranteeing that Contractor/endor shall
promptly pay for all labor, materials, supplies, tools, equipment and other charges or costs of ContractorNendor in connection with
the Work. Such performance and payment bond shall be in an amount determined by Owner.
11. Indemnity: The Parties hereby agree to indemnify, and hold each other, their respective direct and indirect parents and
subsidiaries, project manager, any of their affiliated entities, successors and assigns and any current or future director, officer,
employee, partner, member or agent of any of them (the "Indemnitees") harmless from any and all claims , demands, liability, loss,
damage, fines, penalties, attorney's fees and litigation expenses (collectively "Loss") arising out of injury to, including the death of,
persons and/or damage to property,to the extent caused by the negligent acts or omissions of the party providing such indemnification.
Further:
11.1 ContractorNendor acknowledges that any such items or Work furnished hereunder may include in whole or in part with
or without modification or improvements in equipment,machinery or items constructed by Owner, and that should such item or Work
prove defective such charges claimed by Owner shall include consequential damages, penalties, taxes or assessments (including
punitive damages),including counsel fees and the costs of defense,which may be imposed or incurred under any federal, state or local
low, ordinance or regulation upon or with respect to (a) the payment of compensation to any individual employed by
ContractorNendor; (b)any discrimination against any individual employed by Contractor/Vendor on the basis of race,color,religion,
sex, national origin or physical or mental handicap; (c) the protection of purchasers and users of consumer products; or (d)
occupational safety and health.
11.2 In any and all claims against Owner or any of its agents or employees, by any employee of Contractor/Vendor, the
indemnification obligation under this paragraph shall not be limited by any limitation on the amount or type of damages,
compensation or benefits payable by or for ContractorNendor under workers compensation acts, disability benefits acts or employee
benefit acts, or other applicable law. ContractorNendor assumes the entire liability for its own negligence, and as part of this
Agreement waives all defenses available to ContractorNendor as an employer which limit the amount of Contractor/Vendor's liability
to Owner to the amount of ContractorNendor's liability under any workers compensation,disability benefits or employee benefit acts.
12. Patents: ContractorNendor warrants that(a)goods furnished thereunder,and the sale and use thereof,shall not infringe any valid
United States patent or trademark; and(b)ContractorNendor shall indemnify Owner for its costs to defend any suit instituted against
Owner,its agents or customers,charging infringement of any United States patent or trademark by virtue of the possession,use or sale
of any goods furnished thereunder is enjoined because of patent infringement. ContractorNendor within a reasonable amount of time
shall at Contractor/Vendor's expense procure for Owner its agents or customer, the right to continue using such goods with non-
infringing goods or modify such goods so that they become non-infringing or remove such goods and refund to Owner any sums paid
therefore,including transportation and installation charges.
13. Cancellation: Time of delivery of this Purchase Order is of the essence and Owner may, by written notice of default to
ContractorNendor,cancel the whole or any part of this Purchase Order(a)if Contractor/Vendor fails to make delivery of the goods or
perform the services within the time specified herein or any extensions thereof;or(b)if ContractorNendor fails to perform or so fails
to make progress as to endanger performance thereunder, and in either circumstance does not cure such failure within a period of two
2) days after receipt of notice from Owner specifying such failure. Owner, by written notice to ContractorNendor, may cancel the
whole or any part of this Purchase Order when it is in the best interest of Owner or when Owner has been notified of modification of
the specifications pertaining thereto. If this Purchase Order is so canceled,the ContractorNendor shall be compensated as follows: (a)
for materials delivered and services performed, the reasonable value as part of the Contract Price; (b) for materials not identified to
this Purchase Order and service not performed, no compensation; and (c) for ContractorNendor's lost profits or incidental or
consequential loss,no compensation.
14. Remedies: ContractorNendor shall, for the duration of its warranties under paragraph 9 herein, at the discretion of Owner and at
the expense of Contractor/Vendor, replace, repair and insure any and all faulty or imperfect goods, materials or Work furnished or
performed by ContractorNendor thereunder. In the event ContractorNendor fails to do so, Owner may furnish or perform the same,
and may recover from ContractorNendor the cost and expense directly or indirectly resulting there from, including all consequential
damages but not limited to the cost or expense of inspection, testing, removal, replacement, re-installation, destruction of other
materials resulting there from, any increased cost or expense to Owner in its performance under contracts with others, and reasonable
attorneys fees incurred by the Owner in connection with Vendor's default and Owner's enforcement of its rights under this Purchase
Order. The foregoing remedies shall be available in addition to all other remedies available to Owner in equity or at law including the
Uniform Commercial Code.
4
15. Compliance With Laws: During the performance hereunder,ContractorNendor agrees to give all notices and comply with all
Laws and Regulations of the United States and/or the State of Illinois applicable to the performance of the Work, including but not
limited to those Laws and Regulations regarding the payment of prevailing wages,non-discrimination laws,employment of Illinois
workers, labor,wage and collective bargaining. Except where otherwise expressly required by applicable Laws and Regulations,
Owner shall not be responsible for monitoring Contractor/Vendor's compliance with any Laws or Regulations.
16. Notices: All notices, demands, requests or other communications which may be or are required to be given, served, or sent by
any party to any other party pursuant to this Purchase Order shall be in writing and shall be hand delivered, or sent by courier, or via
facsimile with confirmation to the addresses shown on the Purchase Order.
17. Records, Reports and Information: ContractorNendor agrees to furnish Owner with reports and information regarding the
Work performed under this Purchase Order,at such times as Owner may reasonably request,making full disclosure of efforts made by
ContractorNendor and the results thereof. ContractorNendor agrees to maintain records, documents, and other evidence which will
accurately show the time spent and Work performed under this Purchase Order for a minimum period of five (5) years after
completion of the Work, and such records shall be subject to audit by the Owner upon reasonable advance notice to
ContractorNendor on a mutually agreed date and time.
18. Assignment: ContractorNendor shall not assign this Purchase Order without written consent of Owner. Owner may unilaterally
assign its rights under this Purchase Order upon reasonable notice to ContractorNendor.
19. Waiver: Either party's failure to insist in any one or more instances, upon the strict performance of any provision hereof or to
exercise any right hereunder shall not be deemed to be a waiver or relinquishment of the future performance of any such provision or
the future exercise of such right, but the obligation of ContractorNendor and Owner with respect to such future performance shall
continue in full force and effect.
20. Controlling Law, Severability: The validly of this Purchase Order or any of its provisions and the sufficiency of any
performance thereunder shall be determined under the laws of Illinois. Venue shall be in McHenry County, Illinois. The Owner is
entitled to recover its reasonable attorneys' fees incurred in enforcing the terms of this Purchase Order. If any provision or
requirement of this Purchase Order is declared or found to be unenforceable that balance of this Purchase Order shall be interpreted
and enforced as if the unenforceable provision or requirement was never a part hereof.
21. Arbitration: Claims, disputes or other matters in question between the parties arising out of or relating to the Work under this
Purchase Order or breach thereof shall be subject to and decided by Arbitration in accordance with the American Arbitration
Association Construction Industry's Arbitration Rules. Arbitration shall take place at City of McHenry City Hall.
CONTRACTOR/VENDOR:
Date
5
E CH&NIC AL S EROTIC E, INC'.
1513 Lamb Road • Woodstock, IL 60098 • (815) 334-9450• Fax (815) 334-9453• mgmc@mgmechanical.com
HVAC Proposal for: December 17, 2019 Revised June 24, 2020
Boiler Replacement McHenry Screen Bldg
Attn: Russell
MG Mechanical Service, Inc. proposes to furnish and install (1) boiler as described in
the following:
Proposal to do the following work:
Drain system
Remove and replace boiler, expansion tank, fill valve, air separator and zone
circulator pump
Remove existing in slab heat manifold and piping to slab in screen building
Install cast iron radiators, PEX piping and isolation valves in pit area and existing
slab heated area
Reconnect to existing flue
Reconnect to existing gas, underground heating hot water supply, underground
heating hot water return
Reconnect line voltage
Replace explosion proof thermostat
Fill system and startup.
90 day Labor Guarantee cast iron radiators 90 warranty 1 year parts and 10 year
limited warranty heat exchanger from date of equipment start-up.
Total cost for the scope of work boiler listed above for: 26,600.00
Exclusions:
Routine maintenance
Power Wiring and Disconnect Switches (existing to remain)
Interlock Wiring (existing to remain)
Secondary Support Steel for Roof Mounted Equipment
Starters and / or Variable Frequency Drives
Temporary Heating and/or Facilities
Cutting, patching and painting of new or existing walls, floors and roofs
Heating • Air Conditioning • Ventilation•Specialty Sheet Metal Fabrication
Page 1 of 2
Asbestos removal (hazardous material handling or working in contaminated
areas)
Premium Time
Payment/Performance Bond Fees
City Permits and/or Expediting Fees
Terms and Conditions:
The above price is based on normal working hours and is valid for 30 days. Payment is
due at time of completion. Title to all equipment and materials will remain in MG
Mechanical Service, Inc.'s name until payment has been made in full. A 2% interest fee
will be assessed on all late payments. MG Mechanical Service, Inc. will provide a
Certificate of Insurance, meeting our standard contract requirements.
Signature of Acceptance Date
Thank you very much for the opportunity to present this proposal. We are looking
forward to working for you on this project. Please contact me if you should require any
additional information.
Respectfully Submitted,
MG Mechanical Service, Inc.
Heating • Air Conditioning •Ventilation•Specialty Sheet Metal Fabrication
Page 2 of 2
City of McHenry
Revenues, Expenditures and Transfers
Budget Vs. Actual
Year-End FY19/20— (May 1, 2019 — April 30, 2020)
Overview
In preparing the FY19/20 Budget all departments were directed to keep the budget status quo to
FY18/19 as revenue projections were cautiously adjusted based on historical trends and with
continued consideration regarding the continued financial instability of the State of Illinois.
Consistent with the overall financial goals of the City Administration, the operating budget for
FY19/20 was presented to, and approved by, the City Council as a balanced budget.
During the final quarter of FY19/20, the onset of the COVID-19 Pandemic quickly and
unexpectedly changed the state of the local economy with an anticipation that it would also
drastically impact the City's budget. Without precedent or solid data upon which to make
financial decisions,the City Administration acted swiftly to adjust spending and readjust revenue
forecasts. All capital spending for projects that had not yet been started or did not have defined
funding were put on hold, and departments were directed to halt all unnecessary spending. The
obvious goal of these efforts was to stabilize the city's financial position until the economic
impacts resulting from COVID-19 could be better defined. As of the development of this report,
this impact has yet to be fully realized.
Across the United States, the Gross Domestic Product (GDP) dropped by 5.0% during the first
quarter of 2020. By comparison,the GDP saw a 2.1%gain in the fourth quarter of 2019. Further,
it is expected that the national GDP could drop by over 17%during the first two quarters of 2020.
Consumer spending of drives a lot of this drop in GDP. The nation's unemployment rate rose to
14.7%in April, up from 3.5% in February. The state's unemployment rate was 16.9%in April 2020
and 14.7% in May 2020. McHenry County's unemployment rate was at 16.6% in April 2020 and
13.3% in May 2020. On the whole, it will be more important than ever to continue to monitor
revenue trends as well as spending in order to be able to continue to adjust the City's operating
budget in this volatile market.
The report below gives details on the City's position as of April 30, 2020; however, it is important
to note that these numbers have not been audited as of this report and are subject to change.
Again,the economy prior to March 2020 was substantially different than the economy since that
time. As such, a review of the FY19/20 Budget will reflect this drastic change.
The City Administration will continue to be diligently monitoring the City's financial position and
adjusted budgets have been relayed to all department heads/managers to ensure reduced
spending to match anticipated decreases in revenues. The City Administration will continue to
keep the City Council apprised of budgetary impacts. Highlights of revenues and expenditures
are included below.
Page 1 of 10
Budget vs. Actual— Revenues & Expenditures (Refer to Page 5)
Overall, many of the non-operating funds are running over budget in revenues and under budget
in expenses. As expected, operating funds are running under budget for revenues, but are also
under budget for expenses. A few funds to highlight that are deviating a little farther than
expected are the Tourism and the Water/Sewer funds. The Tourism Fund was significantly
affected with the COVID-19 related State shutdown and revenues are at only 72% of budget. As
a reminder, the City has a loan for the Green Street parking lot and payments for this loan are
being paid by this fund so the fund balance will have to be watched carefully if revenues do not
rebound. The Water/Sewer Fund revenues fell slightly short at 96% of budget, which is
something to watch as revenues are also expected to fall short of operating expenses for
FY20/21. Total Water/Sewer Fund expenses show at 85% of budget, but operating expenses
alone are at 97% of budget.
Revenues by Type (Refer to Page 6)
Across all of the funds, the City's revenues met the budget amounts for the fiscal year. Property
Tax Revenues are at 102.6%of budget due to higher than expected road and bridge allotment as
well as higher Tax Increment Financing collections.
Sales and Use Tax Revenue was budgeted 10.3% higher than in FY18/19 due to the 0.25%
increase to Home Rule Sales Tax and anticipated higher receipts. Unfortunately, with the
mandated COVID-19 shutdown, the City will only achieve 98% of the budgeted amount. March
State Sales Taxes received in June are down $76,623 (11.6%) from last year and April taxes
received in July are estimated to be down $116,080 (18.2%). As of this report July totals (April
collections) are not yet available.
With higher unemployment, Income Tax Revenue only hit 97.7% of the budgeted amount. The
amount of Income Tax received in May for April 2020 was down $269,902 (49.8%) from April
2019.
Other Tax Revenue is up 120.9% over budget primarily from State increases to Motor Fuel Tax
disbursements, which resulted in increased revenues of $320,849 over budget (146.7%); Cable
Fees being up $32,679 (110.2%); and, Replacement Taxes being up $18,626 (128.7%). However,
these revenues were slightly offset by Telecommunication Tax Revenues being under budgeted
revenues by $18,626 (91.5%); Intertrack Wagering being under budget by $8,276 (83.1%); and,
the Hotel/Motel Tax under budget by$15,251 (91.3%).
As previously identified, Water and Sewer sales are below budget and only reached 94.9% of
budgeted amounts. During the FY20/21 budget process it was determined that rate increases
were necessary to fund budgeted operating expenses however, these rate increases were
deferred until the end of the calendar year in an effort to provide residents with some slight
economic relief through that time. The City Administration will continue to monitor operating
revenues and expenses closely to identify the need for rate increases to ensure that if deficit
spending occurs it can be addressed and managed moving forward.
Page 2 of 10
Impact Fees are at 273.2% of budgeted amounts as a few developers prepaid on permits for new
homes.
Licenses and Permits Revenues are at about 101% of budget for the year.
Video Gaming receipts fell short of budgeted amounts by $26,653 (95.2%) due to the mandated
cessation of gaming operations in March, and Liquor License Revenue was down $23,283 (74.1%)
due to collections being deferred until FY20/21 to provide relief for impacted businesses.
These decreases were offset by Building Permit Fee Revenues being over budget by $58,056
148.4%).
Reimbursement Revenues are at about 107% of budget due to state reimbursements for road
programs received that were not budgeted for.
Charges for Services are at 92.3% of budget primarily due to decreased Recreation Center and
Parks revenues due to COVID-19. Further, Recreation Center Fees are only at 71.8% of budget
due to the mandated closing of the facility and resulting lost memberships.
Interest Income is at 153.3% of budget due to higher interest rates early in the fiscal year.
Other Revenues are running at 89.4% of budget due to unrealized losses recorded for Police
Pension investments.
Revenues by Fund (Refer to page 7)
General Fund Revenues amount to 49% of the total budgeted revenues - primarily coming from
Property Taxes, Sales Taxes, Income Taxes, and Charges for Services. At year end, General Fund
Revenues are at 98.5% of budget, which is an overall positive considering Sales Tax and Income
Tax revenues were below budget. Motor Fuel Tax Revenues are at 162% of budget due to the
State increasing disbursements for municipalities across the state. The Tax Increment Fund
Revenues are at 147% of budget due to property tax receipts received during the year being
higher than budgeted.Water/Sewer Revenues are at 103%of budget due to significant increases
in impact fees collected which are not used for operating expenses. Employee Insurance Fund
Revenues are below budget at 92.6% due to changes in coverage. Police Pension Revenues are
at 82% of budget due to the investment losses being recorded. All Other Funds' Revenues are
running at 132%for the year.
Expenditures by Type (Refer to page 8)
Total expenditures for the year are at 93.7% of budget primarily due to capital items not being
completed during the fiscal year and debt service principal expenses not being recorded as an
expense. Salaries represent 30% of the total expenditure budget and are only at 98% of the
budgeted amount due to the Police Department deferring the hiring of two new approved
Page 3 of 10
officers. Benefit expenditures are at 96% of the budgeted amount due to the lower insurance
expenses without the two additional officers. Contractual expenses are at 100% of budget. Of
important note, most Contractual line items were under budget for the fiscal year but COVID-19
increased legal expenditures. Other Expenses are running above budget at 110% for the year
due to setting up the loan program for small businesses in McHenry and the increase to the
development expense account for sales tax incentives ($49,100). Capital Expenses are at 71% as
projects that were not started were deferred, delayed or eliminated, and some projects needed
were rebudgeted to FY20/21 for completion. It is important to note that water/sewer fixed
assets are recorded and depreciation expense is included in the Capital Expense category. Debt
Service Expenses are at 62% of the budgeted amount due to IEPA loan principal payments being
budgeted but accounting standards require the payment to be recorded against the liability not
an expense account.
Expenditure by Fund (Refer to page 9)
The total for all of the funds are running at 94% of the budgeted amount for the year. The
General Fund is at 96% of the budget due to salary and benefit expenses falling under budget.
The Motor Fuel Tax Fund is under budget at 77% due to capital projects that are started but will
be completed in FY20/21. The Tax Increment Fund is at 132% because of the increment
payments being higher than expected, but revenue received was higher as well. The
Water/Sewer Fund expenses are at 85% of budget due to the IEPA loan principal payment of
1,281,000 being recorded against the liability account instead of as an expense. The Employee
Insurance Fund is at 93% of budget due to lower than expected premiums. The Police Pension
Fund is running at 111% of budget due to a few officers leaving and the requirement to refund
pension contributions. All Other Funds are running at 106% of budgeted amounts due to the
Annexation Fund distribution expenses to the schools, library and fire department collected
through permit fees.
Fund Balances (Refer to page 10)
The total fund balance (deficit) as of the end of the year is provided on this page. The fund
balance is calculated by taking the fund balance (deficit) at 4/30/19 and adding all revenues over
expenses received during FY19/20. If there is deficit spending the fund balance will decrease. It
is important to note that fund balance is not listed for the Water/Sewer Fund and the Utility
Improvements Fund, instead it is better to look at cash and cash equivalents to get an idea of
reserves for that fund.
The General Fund had higher expenses than revenues for the fiscal year (use of $483,206 of
General Fund Balance was budgeted for capital expenditures) resulting in a decrease in the
General Fund Balance from 7,263,313 to $7,116,866 ($146,447).
The Water/Sewer Fund and Utility Improvements Fund has a combined cash and cash equivalent
balance of $4,260,912, but it is important to remember that $3,656,442 of this balance is
Page 4 of 10
reserved for IEPA loan payments. This leaves $1,277,859 available for capital programs or
operating revenue shortages.
Upcoming Quarters
In summary, the City Administration has developed and implemented a plan for the FY20/21
Budget to deal with potential revenue shortfalls due to COVID-19 economic impacts. Each
department was directed to review their respective budgets to identify expenditures that could
be deferred, delayed or eliminated. A new budget report will be developed and disbursed with
these revised budget amounts for review.
As an important reminder, the Fund Balance and Reserve Policy was created to provide guidance
in responding to emergency financial situations. Further, maintaining a reasonable General Fund
Balance (as defined in the Fund Balance and Reserve Policy) provides the City with the
opportunity to be able to respond to, and recover from, emergency situations like COVID-19 with
reduced financial risk. Moving forward, once the economic impacts of COVID-19 are realized, a
plan can be created and implemented to rebuild the General Fund Balance over the next few
years, if needed. In the upcoming quarters, the City Administration will continue to watch all
revenues and expenses and make changes as necessary. Due diligence by all departments will
be necessary to ensure spending is controlled as best as possible.
Page 5 of 10
City of McHenry
Revenues & Expenditures
Budget vs. Actual
Year-End Report
May 1 , 2019 -April 30, 2020
Budget Vs.Actual-Revenues & Expenditures
Revenues Expenditures
of
Fund FY19-20 Budget 19-20 Actual % of Budget FY19-20 Budget 19-20 Actual Budget
General 24,060,427 23,697,761 98.5% 24,734,343 23,844,208 96.4%
Tourism 226,000 162,744 72.0% 225,671 196,955 87.3%
Pageant 2,000 4,015 200.8% 1,900 3,825 201.3%
Band 12,000 12,027 100.2% 15,000 14,573 97.2%
Civil Defense 6,000 6,012 100.2% 5,300 3,833 72.3%
Alarm Board 206,500 212,877 103.1% 92,000 74,624 81.1%
Audit 39,079 39,065 100.0% 40,011 43,645 109.1%
Annexation 320,400 569,844 177.9% 615,000 813,806 132.3%
Motor Fuel Tax 696,946 1,129,700 162.1%1,043,198 803,718 77.0%
Developer Donations 447,000 1,123,649 251.4% 687,700 837,078 121.7%
TIF 501,000 737,606 147.2% 310,735 411,383 132.4%
Debt Service 1,293,115 1,293,513 100.0% 1,657,965 1,655,563 99.9%
Recreation Center 915,354 681,710 74.5% 905,160 789,830 87.3%
Special Service Area#1A 0.0% 0.0%
Special Service Area#4 16,847 16,867 100.1% 16,847 16,847 100.0%
Capital Improvements 70,774 321,671 454.5% 953,221 423,517 44.4%
Capital Equipment 71 28,850 29,010 0.0%
Water/Sewer 9,758,888 9,398,716 96.3% 10,308,517 8,761,361 85.0%
Capital Development 371,000 1,073,348 289.3%
Utility Improvements 31,847 43,562 136.8%
Marina 45,350 35,571 78.4% 43,000 27,211 63.3%
Employee Insurance 3,487,433 3,228,386 92.6% 3,487,032 3,231,814 92.7%
Risk Management 724,291 738,160 101.9% 899,561 881,888 98.0%
Information Technology 664,950 665,441 100.1% 664,948 628,441 94.5%
McHenry Area Character Counts
Flex 50,000 51,017 102.0% 50,000 51,017 102.0%
Developmental Escrow 25,000 72 0.3% 25,000 72 0.0%
Retained Personnel 75,000 59,006 78.7% 75,000 59,006 78.7%
Revolving Loan 1,500 155,265 10351.0% 0.0%
Police Pension 3,462,421 2,827,796 81.7% 2,105,093 2,325,559 110.5%
Total 47,511,122 48,285,472 101.6% 48,991,052 45,928,784 93.7%
Net Income/(Loss)
Fund FY19-20 Budget 19-20 Actual % of Budget
General 673,916) (146,447) 21.7%
Tourism 329 34,211) (10398.5%)
Pageant 100 190
Band 3,000) 2,546)
Civil Defense 700 2,179 311.3%
Alarm Board 114,500 138,253 120.7%
Audit 932) 4,580) 491.4%
Annexation 294,600) (243,962),82.8%
Motor Fuel Tax 346,252) 325,982 94.1%)
Developer Donations 240,700) 286,571 (119.1%)
TIF 190,265 326,223 171.5%
Debt Service 364,850) (362,050) 99.2%
Recreation Center 10,194 (108,120) (1060.6%)
Special Service Area#1A
Special Service Area#4 20
Capital Improvements 882,447) (101,846) 11.5%
Capital Equipment 28,850)28,939)
Water/Sewer 549,629) 637,355 (116.0%)
Capital Development 371,000 1,073,348 289.3%
Utility Improvements 31,847 43,562 136.8%
Marina 2,350 8,360 355.7%
Employee Insurance 401 3,428) (854.9%)
Risk Management 175,270) (143,728) 82.0%
Information Technology 2 37,000 1850000.0%
McHenry Area Character Counts
Flex
Developmental Escrow
Retained Personnel
Revolving Loan 1,500 155,265 10351.0%
Police Pension 1,357,328 502,237 37.0%
Total 1,479,930) 2,356,688 (159.2%)
Page 6 of 10
Revenues by Type
of
Revenues FY19-20 Budget 19-20 Actual Budget %of Total
Property Taxes 5,485,632 5,629,639 102.6% 11.7%
Sales Taxes 10,666,375 10,453,681 98.0% 21.6%
Income Taxes 2,719,444 2,655,608 97.7% 5.5%
Other Taxes 1,581,946 1,911,941 120.9% 4.0%
Water&Sewer Sales 8,321,580 7,893,517 94.9% 16.3%
Impact Fees 950,000 2,595,649 273.2% 5.4%
Fines and Fees 551,200 522,981 94.9% 1.1%
Licenses and Permits 805,000 814,189 101.1% 1.7%
Reimbursements 1,995,962 2,141,925 107.3% 4.4%
Charges for Services 7,056,814 6,510,959 92.3% 13.5%
Grants 195,164 0.0% 0.0%
Interest Income 1,149,200 1,761,176 153.3% 3.6%
Other Revenues 6,032,805 5,394,207 89.4% 11.2%
Total 47,511,122 48,285,472
P
101.6% 100.0%
Revenues by Type
11.2%
3.6%
11.7% Property Taxes III Sales Taxes
0
0.0% Income Taxes Other Taxes
13.5%
Water&Sewer Sales Impact Fees
Fines and Fees Licenses and Permits
4.4% 11Pleill Reimbursements Charges for Services
1.7%
Grants Interest Income
1.1% 5.5%
5.4% 4.0%
to Other Revenues
16.3%
Page 7 of 10
Revenues by Fund
of
Fund FY19-20 Budget 19-20 Actual Budget %of Total
General 24,060,427 23,697,761 98.5% 49.1%
Motor Fuel Tax 696,946 1,129,700 162.1% 2.3%
TaxlncrementFinancir 501,000 737,606 147.2% 1.5%
Debt Service 1,293,115 1,293,513 100.0% 2.7%
Capital Improvements 70,774 321,671 454.5% 0.7%
Capital Equipment 71 0.0% 0.0%
Water/Sewer 10,207,085 10,551,197 103.4% 21.9%
Employee Insurance 3,487,433 3,228,386 92.6% 6.7%
Risk Management 724,291 738,160 101.9% 1.5%
InformationTechnolog 664,950 665,441 100.1% 1.4%
Police Pension 3,462,421 2,827,796 81.7% 5.9%
All Other Funds 2,342,680 3,094,170 132.1% 6.4%
Total 47,511,122 48,285,472
e
101.6% 100.0%
Revenues by Fund
25,000,000
20,000,000
15,000,000
10,000,000
Revenues by Fund
5,000,000
e re 2 E E E
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Page 8 of 10
Expenditures by Type
A)of
Expenditures FY19-20 Budget 19-20 Actual Budget %of Total
Salaries 13,839,707 13,609,466 98.3% 29.6%
Benefits 7,062,992 6,781,241 96.0% 14.8%
Contractual 3,896,405 3,908,004 100.3% 8.5%
Supplies 1,688,445 1,532,005 90.7% 3.3%
Other 7,770,214 8,564,053 110.2% 18.6%
Debt Service 4,061,259 2,517,497 62.0% 5.5%
Capital 5,631,775 4,001,263 71.0% 8.7%
Transfers 5,040,255 5,015,255 99.5% 10.9%
48,991,052 45,928,784 93.7% 100.0%
11% Expenditures by Type
9%
30%
Salaries
Benefits
Contractual
5%
Supplies
Other
Debt Service
Capital
Transfers
19%
15%
3%
8%
Page 9 of 10
Expenditures by Fund
of
Fund FY19-20 Budget 19-20 Actual Budget %of Total
General 24,734,343 23,844,208 96.4% 51.9%
Motor Fuel Tax 1,043,198 803,718 77.0% 1.7%
Tax Increment Financir 310,735 411,383 132.4% 0.9%
Debt Service 1,657,965 1,655,563 99.9% 3.6%
Capital Improvements 953,221 423,517 44.4% 0.9%
Capital Equipment 28,850 29,010 0.0% 0.1%
Water/Sewer 10,351,517 8,788,572 84.9% 19.1%
Employee Insurance 3,487,032 3,231,814 92.7% 7.0%
Risk Management 899,561 881,888 98.0% 1.9%
InformationTechnolog 664,948 628,441 94.5% 1.4%
Police Pension 2,105,093 2,325,559 110.5% 5.1%
All Other Funds 2,754,589 2,905,111 105.5% 6.3%
Total 48,991,052 45,928,784 93.7% 100.0%
Expenditures by Fund
30,000,000
25,000,000
20,000,000
15,000,000
Expenditures by Fund
10,000,000
5,000,000
MI mem _ I I = II= II I
General Motor Fuel Tax Tax Increment Debt Service Capital Capital Water/Sewer Employee Risk Information Police Pension All Other Funds
FinancIng Improvements Equipment Insurance Management Technology
Page 10 of 10
Fund Balance
Fund Revenues Fund
Balance/(Deficit) - Over Balance/(Deficit)
Fund Description 4/30/19 Expenses 04/30/20 *
100 General Fund 7,263,313 (146,447) 7,116,866 _
200 Tourism Fund 262,480 (34,211) 228,269
205 Pageant Fund 1,182) 190 992)
210 Band Fund 15,129 2,546) 12,583
220 Civil Defense Fund 3,657 2,179 5,836
225 Alarm Board Fund 587,406 138,253 725,659
230 Audit Expense Fund 12,829 4,580) 8,249
260 Annexation Fund 926,720 (243,962) 682,758
270 Motor Fuel Tax Fund 1,115,812 325,982 1,441,794
280 Developer Donation Fund 1,201,372 286,571 1,487,943
290 TIE Fund 45,619) 326,223 280,604
300 Debt Service Fund 367,012 (362,050) 4,962
400 Recreation Center Fund 528,174 (108,120) 420,054
424 SSA#4 -Lakewood Rd. Utility 63 20 83
426 SSA#6 -Hunterville 179,115) 179,115)
440 Capital Improvements Fund 580,129 (101,846) 478,283
450 Captial Equipment Fund 190 (28,939) 28,749)
510 Water/Sewer Fund ** 4,934,302 637,355 5,571,657
550 Capital Development Fund 1,638,315 1,073,348 2,711,663
580 Utility Improvements Fund ** 673,390) 43,562 629,828)
590 Marina Fund 462,069 8,360 470,429
600 Employee Insurance Fund 82,352) (3,428) 85,780)
610 Risk Management Fund 643,886 (143,728) 500,158
620 Information Technology Fund 98,774 37,000 135,774
700 Employee Flex Fund
720 Developmental Escrow Fund
740 Retained Personnel Fund
750 Revolving Loan Fund 121,295 155,265 276,560
760 Police Pension Fund 27,153,629 502,237 27,655,866
Adjustments to Revenues and Expenses for year-end have not been finalized, amounts could change.
Cash and Cash Equivalents
Page 11 of 10
Bill Hobson, Director of Parks and Recreation
a McHenry Recreation Center
4
1 3636 Municipal Drive
McHenry, Illinois 60050I\4c!-lenry Phone: (815) 363-2160
Fax: (815) 363-3119
www.cityofmchenry.org/park_recreation
CONSENT AGENDA SUPPLEMENT
DATE: July 20, 2020
TO:Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE:McHenry Parks & Recreation Facilities & Special Use permit requests
ATT: Permit List and Applications
All fees and documentation have been satisfactorily submitted for the attached McHenry Parks
Recreation Facilities & Special Use permit requests.
If Council concurs, then it is recommended a motion is considered to approve the attached
McHenry Parks & Recreation Facilities & Special Use permit requests.
The City of McHenry is dedicated to providing its citizens,businesses,and visitors with the highest quality ofprograms
and services in a customer-oriented,efficient,and fiscally responsible manner.
FOR COUNCIL MEETING ON JULY 20, 2020
Shelter Rental Alcohol Permits
These are alcohol permit requests associated with shelter rentals
Date Applicant Address Park Purpose
08/08/20 Jennifer Eschenbacher 7721 Catalpa Dr/WL PP A Graduation Party
8/30/20 Debbie Lindaur 4909 Home Ave PP A Shower
Special Use Permits
These are special use permit requests associated with shelter rentals
Date Applicant Address Park Special Use
None
Recreation Center Room Rental Alcohol Permits
These are alcohol permit requests associated with Recreation Center room rentals or programs.
Date Applicant Address Rec Center Purpose
None
McHenry Recreation Center
Facility Rental & Special Use Permit Application
McHenryParks&R((UNrkn INNrtmrnr
Application Date: Z
Rental Date: Rental Time(include set-up/clean-up): /0•'00/1/h //7.aa.1t
Name of Applicant: J 1 vl rt r Pi f,(1 e i be _ /Lei_ Date of Birth: /
Group/Organization(if applicable):
Address: 7 7// e Gt I A-Ip A Dr. City/State/Zip: IA)o li e y L Q.//_-( , //_ /p fJC2'? /
Home Phone: /
Event Title/Activity: / j1./ U_(Ali 1D r {-^} Attendance: s
SHELTER/SAFETY TOWN: (daily rate)
J
Knox A littl Petersen A 0 Petersen C 0 Safety Town
Knox B Petersen B Veterans Other
WEDDING:Rails removed at Veterans Memorial Park($25 fee)
MCHENRY RECREATION CENTER: (hourly rate)
ROOM: Kitchen($35 fee) 0 Room A Room B 0 Room C 0 Studio
SET-UP: Banquet Board Room 0 Classroom Theater
TABLES/CHAIRS: It Round It Rect It Chairs
BEER/WINE:(at least 4 weeks notice needed)—No other alcohol allowed
TYPE: t"Wine EN.Beer
AMOUNT:tI Bottles 5 It Cases
SPECIAL USE: (at least 4 weeks notice needed)—Equipment provided by renter
Tent Location:
Bounce House *Applicant to call JULIE (1-800-892-0123)for staking of Tents/Bounce Houses
It Tables Band/D1 Carnival Rides Animals
II Chairs 0 Wedding Arch 0 Performer Catered Pig Roast
0 Otl-
Date Approved:
OTHER: Grout Copy to Maintenance: Si /Z
DAMAGE DEP: Credit Card Sent:
Signal
Approval will be based on the items listed above.Any other requests are subject to further approval.If applicable,health permits are required
by law for concessions and catering.Please make arrangements to obtain permits.McHenry County Department of Health:815-334-4585
I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or
intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit.I agree that none of the alcohol
allowed in City of McHenry property,pursuant to this application will be sold,it being understood that the sale of alcohol under this permit issued
pursuant to this application is expressly prohibited.I also understand that not complying with the rules will result in loss of deposit.
I agree to hold the City of McHenry,its employees and agents harmless,and indemnify same from any and all liability of injury to person or
property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks,
recreation facilities and equipment owned by same,which results from or during the activity of permittee or is caused by participant in said activity.All
persons agree to comply with the City of McHenry Municipal Code and all Parks&Recreation regulations.I have read and fully understand the McHenry
Recreation Center Rental and/or Shelter Guidelines.
Signature: C C Date: lI :/2 / /
oho McHenry Recreation Center
Facility Rental & Special Use Permit Application
McHenry Forks&RrntcrWn rkNrrrrt,u
Application Date: J Co Z o ZO
Rental Date: jitt, 30 Z 0 Rental Time(include set-up/clean-up): 1 / - t0
Name of Applicant: ISP,,UO/.e L-c`l,No uY Date of Birth:
Group/Organization(if applicable): Y\, &
Address: L--(D(Del 1k-04vQ City/State/Zip:.
-
Event Title/Activity: koI:I I.1( S S( .oule.V- Attendance: 3 s- 0
SHELTER/SAFETY TOWN:(daily rate)
Knox A Petersen A Petersen C 0 Safety Town
Knox B LiPetersen B 0 Veterans 0 Other
WEDDING: Rails removed at Veterans Memorial Park($25 fee)
MCHENRY RECREATION CENTER:(hourly rate)
ROOM: Kitchen($35 fee) 0 Room A Room B Room C 0 Studio
SET-UP: El Banquet 0 Board Room Classroom Theater
TABLES/CHAIRS: #Round Rect Chairs
BEER/WINE:(at least 4 weeks notice needed)-No
otheri_ alcohol allowed
TYPE:Wine L Beer
AMOUNT:Bottles 7.--11 #Cases 2-41
SPECIAL USE:(at least 4 weeks notice needed)-Equipment provided by renter
O Tent Location:
ease St
Bounce House *Applicant to call JULIE(1-800-892-0123)for staking of Tents/Bounce Houses
5l'V11`e e,rat H
Tables Band/DJ El Carnival Rides Animals
C C--0h #
Chairs Wedding Arch Performer Catered Pig Roastr044. 1 - rk
Otnt
Date Approved:
OTHER: Groups Copy to Maintenance: -) l4. /-2ti
DAMAGE DEP: Credit Card Sent:
Signatt
Approval will be based on the items listed above.Any other requests are subject to further approval.If applicable,health permits are required
by law for concessions and catering.Please make arrangements to obtain permits.McHenry County Department of Health:815-334-4585
I agree all alcohol containers will be removed by applicant or placed in proper containers on site on the rental date and that no underage or
intoxicated person will be allowed to consume any alcohol brought into City of McHenry property under this permit.I agree that none of the alcohol
allowed in City of McHenry property,pursuant to this application will be sold,it being understood that the sale of alcohol under this permit issued
pursuant to this application is expressly prohibited.I also understand that not complying with the rules will result in loss of deposit.
I agree to hold the City of McHenry,its employees and agents harmless,and indemnify same from any and all liability of injury to person or
property occurring as a result of the activity sponsored by permittee and said person shall be liable to the City of McHenry for any and all damage to parks,
recreation facilities and equipment owned by same,which results from or during the activity of permittee or is caused by participant in said activity.All
persons agree to comply with the City of McHenry Municipal Code and all Parks&Recreation regulations.I have read and fully understand the McHenry
Recreation Center Rental and/or Shelter Guidelines.
Signature:
r
w v CLCC ""Date: I CO 1Z0 Z 0
City of McHenry Council
Meeting Minutes v w
6.15.20
McHenr
MINUTES
REGULAR CITY COUNCIL MEETING
Monday, June 15, 2020, 7:00 p.m.
The City Council met remotely via Zoom due to the COVID-19 pandemic per P.A. 100-0640
SB 2135). https://cityofmchenry.zoom.us/j/99048845001
The public can also call in to the following number: +1 312 626 6799, Meeting ID = 990 4884
5001
Call to Order: The City Council of the City of McHenry, Illinois, met in regular session on
Monday, June 15, 2020, at 7:00 p.m. The meeting was held remotely, per above statement.
Roll Call: Mayor Jett called the roll call.
Members present: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Harding,
Alderman Mihevc, Alderman Devine, Alderwoman Miller, and Mayor Jett. Others present:
Attorney McArdle, Administrator Morefield, Interim Director of Public Works Strange, Director
of Community Development Polerecky, Finance Director Lynch, Director of Parks and
Recreation Hobson, Director of Economic Development Martin, City Planner Sherrif, Chief of
Police Birk, and City Clerk Ramel.
Pledge of Allegiance: Mayor Jett led the pledge.
Public Comments: None
Consent Agenda: Motion to Approve the Following Consent Agenda Items:
A. Resolution Adopting a Non-Discrimination Policy related to the Fair Housing Act;
Director Martin)- This item was pulled separately by Alderman Glab.
Alderman Glab had some questions regarding Consent Agenda Item (A), regarding the wording
of it. Attorney McArdle stated that this is not something that can be changed tonight in regards
to verbiage the changes in language are legal and could be added or changed for review at the
next meeting. Alderman Schaefer spoke in regards to some of the discussion that was brought
up by Alderman Glab, supported the knowledge that this can be a greater topic than this
consent item and should could be discussed at another meeting.
Director of Economic Development Martin explained that the adoption of fair house ordinance,
therefore needs to be passed at this meeting. The Illinois Human Rights Act was brought up
by Alderwoman Miller and was explained a bit. This consent item is needed in order to move
forward to apply for grants, according to Mayor Jett. Also noted that this can be passed and
readdressed for another meeting here in the future.
1
A motion was made by Alderman Santi and seconded by Alderman Devine to approve
Consent Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi, Alderman
Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
Consent Agenda: Motion to Approve the Following Consent Agenda Items: B-E
B. Regarding the Police Department Renovation Project, to 1) approve entering into four
4) Purchase Order Contracts for a total amount not to exceed $125,767.00; 2) purchase
building materials and electrical equipment in an amount not to exceed $28,083.48; and,
3) enter into a purchase agreement with Trane for an amount not to exceed $28,157.29;
Chief Birk, Director Polerecky)
C. June 1, 2020, City Council Meeting Minutes;
D. Issuance of Checks in the amount of$426,534.19;
E. Issuance of As Needed Checks in the amount of $472,834.24.
A motion was made by Alderman Schaefer and seconded by Alderwoman Miller to
approve Consent Agenda Items as presented: Roll Call: Vote: 7-ayes: Alderman Santi,
Alderman Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine,
Alderwoman Miller. 0-nays, 0-abstained. Motion carried.
Individual Action Item Agenda:
A. Motion to approve or deny a Class A Liquor License to Ye Olde Corner Tap Corporation,
3901 Main Street; and, if approved, the adoption of an ordinance increasing the number
of Class A Liquor Licenses from 37 to 38. (Mayor Jett)
No public comments.
A motion was made by Alderman Santi and seconded by Alderman Devine to approve
Individual Agenda items as presented. Roll Call: Vote: 6-ayes: Alderman Santi, Alderman
Glab, Alderman Harding, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 0-nays, 1-
abstained: Alderman Schaefer. Motion carried.
B. Motion to approve or deny a Video Gaming License to Ye Olde Corner Tap Corporation,
3901 Main Street, contingent on the action taken on Agenda Item 5.A. (Mayor Jett)
The same amount of machines will occupy the tap, which was a question that was brought up
by Alderman Santi, also the same company will be in ownership.
A motion was made by Alderman Santi and seconded by Alderman Glab to approve
Individual Agenda items as presented. Roll Call: Vote: 6-ayes: Alderman Santi, Alderman
Glab, Alderman Harding, Alderman Mihevc, Alderman Devine, Alderwoman Miller. 0-nays, 1-
abstained: Alderman Schaefer. Motion carried.
C. Motion to approve an Intergovernmental Agreement for Orchard Beach Road. (Director
Strange, Attorney McArdle)
4
Director Strange presented this item giving direction to move forward with IGA, $44,000.00
would be the cost. The improvements built by the township and will be maintained them forever
per Attorney McArdle, if annexed the city will take over. Associations contributing $25,000.00
Alderman Glab nothing that shows it's a dedicated road, or the other side of the right away,
therefore it was never annexed, had several questions. Jim Condon explained the opinions of
this motion, wants everyone to share in this agreement. Alderman Schaefer wanted to know if
the sections will get any wider, 18ft roadway with 2ft shoulders, per Mr. Condon. This
discussion went on for some time, Alderman Glab had strong comments regarding this item.
President of Orchard Beach Home Owner's Association Mr. Paul Dreiske spoke regarding the
history or Orchard Beach, he was very positive responses also talked about the work that
residents put the time to help with the up keep of the roads. Many on the council expressed
their opinions regarding this, during these times. The corona virus has delayed this project per
McHenry Township Commissioner, Mr. Condon. No public
A motion was made by Alderman Schaefer and seconded by Alderwoman Miller to
approve Individual Agenda items as presented. Roll Call: Vote: 2-ayes: Alderman
Schaefer, Alderwoman Miller. 5-nays Alderman Santi, Alderman Glab, Alderman Harding,
Alderman Mihevc, Alderman Devine, 0-abstained. Motion carried.
Discussion Items:
A. Water and Sewer Rates (Director Lynch - Supplement)
Presented in regards to talk about the rates again due, and what to do regarding the Covid-19
shutdown. Alderman Schaefer gets complaints about the water charges, wanted to know what
the percentage of rates have gone up over the history of the years. Administrator Morefield can
help distinguish the changes within the increase of water and sewer rates over the years.
Alderwoman Miller stated that her neighborhood Jan-March and March to May- has gone up
but most of it is increased because of everyone being home more. There may be push back
because consumption is up and then a charge will be showed with the bill. It could be deferred
for a year, per Administrator Morefield or it can be changed to a different cycle to see what
impact that has happened due to the shutdown. Alderman Devine wants to revisit this due to
the community struggling. Alderman Santi wanted to know if we could hold off until fall.
Alderman Harding push off for a while, several others agreed. This will be brought back to
council per Mayor Jett, and a public notice can be distributed.
B. Annexation of Unincorporated Parcels (Director Martin - Supplement)
Director Martin, explained this discussion item, there was a map that the council was able
to view during this discussion. Director Martin explained that many are located right in the
middle of the city. Many of the positive points regarding annexation were touched about
during this. Main disadvantages were explained as well. Wanted direction from the council.
A map was shared with the council. Will be brought back for next meeting per Mayor Jett.
D. Mayoral Authority During Local State of Emergency (Council — No Supplement)
Talked about thanking the council for supporting himself Mayor, regarding helping the
businesses. The micro loan has been successful, to help the businesses. Wants everyone to
be a team during this. If there are complaints Mayor Jett would like to hear about it. Much of it
has been positive. Alderman Glab disputed some of the wording. Every business has signed
off a waiver regarding using the city tables in the barricade. Chief Birk stated that most
4
businesses were compliant to the rules. The declaration will help us be eligible for the FEMA
money once it is open. The only council that has only missed for one city council meeting, then
went online for the meetings. Alderman Santi wanted to know if we could continue the outside
seating through the early fall, it will be maintained per Chief Birk, until the weather getsinclement.
Staff Reports: Director of Parks and Recreation Hobson stated that the rec center opened
June 8th max 25 fitness center and zoom classes also outside classes. Boat rental has been
moved back to mid-July. The orange donut boat stated that it was sold exploring other options.
Administrator Morefield discussed the phasing from COVID- Phase 4, regarding gaming the
machines will be able to be turned back on for gaming there will be restrictions there will be a
variety of options. Guidelines will have to be followed from the establishment and submitted to
the gaming board in order to turn it back on. Many of the establishments have been notified but
it has also been sent out again.
Director of Parks and Recreation Hobson stated that he talked to the firework supplier decisions
need to be made regarding to dates and how much we wanted to spend on the fireworks. Also
a location that will be a place where the fireworks could be set off that is not public. Streaming
live and doing a west side of town for all to see instead of gathering. The 4th of July sounds like
the date.
Mayor's Report: Thank you for the continued support within town.
City Council Comments: Planning and zoning meeting on the 17t per Alderman Santi,
important item reminder. Alderman Glab had questions regarding the elections for the future.
The fire in the globes may happened a weekend a month, mostly in the fall.
Executive Session if Needed: none
Adjourn: A motion was made Alderwoman Santi and seconded by Alderwoman Miller to
adjourn the meeting at 9:36 PM. Roll Call: Vote: 7-ayes: Alderman Santi, Alderman Glab,
Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine, Alderwoman
Miller, Mayor Jett. 0-nays, 0-abstained. Motion carried.
X X
Mayor Wayne Jett City Clerk Trisha Ramel
4
Expense Approval Register
McHenry, IL List of Bills Council Meeting - 7-20-2020
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: BACON, MARION
BACON, MARION 267350 07/20/2020 PGM CXL 100-41-3636 67,00
Vendor BACON, MARION Total: 67.06
Vendor: BAKER & SON CO, PETER
BAKER &SON CO, PETER 29581 07/13/2020 UTILITY HMA SURF 510-35-6110 139,84
BAKER &SON CO, PETER 29581 07/13/2020 UTILITY HMA SURF 510-35-6110 70.84
BAKER &SON CO, PETER 29432 07/20/2020 ASPHALT 100-33-6110 583,38
BAKER & SON CO, PETER 29581 A 07/20/2020 ASPHALT 100-33-6110 1,937.98
BAKER&SON CO, PETER 29712 07/20/2020 ASPHALT 100-33-6110 1,357.92
Vendor BAKER & SON CO, PETER Totai: 40089,96
Vendor: BANTNER, JENNIFER
BANTNER, JENNIFER 268284 07/20/2020 NEW START DATE POOL PGM 100-41-3634 20.00
Vendor BANTNER, JENNIFER Total: 20,00
Vendor: BAXTER & WOODMAN
BAXTER & WOODMAN 190081,60 07/20/2020 CURRAN RD S-CURE CS 270-00-8600 11005,42
BAXTER & WOODMAN 190280.60 07/20/2020 WATER MAIN EXTCONST ENG 510-35-5110 417.77
Vendor BAXTER & WOODMAN Total: 1,423.19
Vendor: BIALCZAK, DAVINA
BIALC7AK, DAVINA 266121 07/20/2020 PGM CXL 100-41-3636 46,00
Vendor BIALCZAK, DAVINA Total: 46M
Vendor: BIERMAN, JUDY
BIERMAN,JUDY 267351 07/20/2020 TRIP CXL 100-41-3636 80.00
Vendor BIERMAN, JUDY Total: 80,00
Vendor: BOLAND, KIM
BOLAND, KIM 268285 07/20/2020 ROSTER CHANGE 100-41-3634 42,50
Vendor BOLAND, KIM Total: 42,50
Vendor: BOONE CREEK CROSSING, LLC
BOONE CREEK CROSSING, LLC INV0010209 07/20/2020 2017, 20181 1/2 2019 TIF 290-00-6940 12,809.21
Vendor BOONE CREEK CROSSING, LLC Total: 12,809,21
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO 5507873137.001 07/20/2020 PER CL 100-01-8200 620.93
Vendor CRESCENT ELECTRIC SUPPLY CO Total: 620,93
Vendor: DAVIS, NICOLE
DAVIS, NICOLE 268281 07/20/2020 CXL PGM 100-41-3637 120,00
Vendor DAVIS, NICOLE Total: 120,00
Vendor: EDER CASELLA & CO
EDER CASELLA &CO 36046 07/20/2020 PROGRESS BILL FOR 4/30/2020 230-00-5110 25,000.00
Vendor EDER CASELLA & CO Total: 25,000.00
Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
ED'S AUTOMOTIVE/JIM'S 21856/30/20 07/20/2020 INSP 100-33-5370 344,50
ED'S AUTOMOTIVE/JIM'S INV0010209 07/20/2020 VEHINSP 510-35-5370 44,50
Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 389,00
Vendor: FI-FOIL COMPANY
FI-FOILCOMPANY INV0010210 07/20/2020 RF SHIELD 100-01-8200 135.30
Vendor FI-FOIL COMPANY Total: 135,30
Vendor: HRGREEN
HRGREEN 135839 07/13/2020 RET PEAS DIST IS 740-00-5220 1,850.00
HRGREEN 135830 07/20/2020 RET PERS DIST 156 740-00-5220 2,115.00
HRGREEN 135841 07/20/2020 RET PERS CUNAT 740-00-5220 995,00
Vendor HRGREEN Total: 4,960.00
7/15/2020 12:01:55 PM
Expense Approval Register
Packet: APPKT01868 - 7-20-2020
AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: KM CONSTRUCTION
KM CONSTRUCTION
P20-05-017
07/20/2020
CXL PERMIT REFUND
100-00-3410
50.00
Vendor KM CONSTRUCTION Total:
50,00
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER
INV0010211
07/20/2020
JUNE REC FEES
100-01-6940
43.00
MCHENRY COUNTY RECORDER
INV0010212
07/20/2020
REC FEES TUNE 2020
510-31-6940
258.00
MCHENRY COUNTY RECORDER
INV0010212
07/20/2020
REC FEES JUNE 2020
510-32-6940
344,00
Vendor MCHENRY
COUNTY RECORDER OF DEEDS Total:
645,00
Vendor: MENDYK, KATHLEEN
MENDYK, KATHLEEN
267354
07/20/2020
PGM TRIP CXL
100-41-3636
72.00
Vendor MENDYK, KATHLEEN Total:
72,00
Vendor: MENDYK, LAURA
MENDYK, LAURA
267355
07/20/2020
PGM TRIP CXL
100-41-3636
67,00
Vendor MENDYK, LAURA Total:
67,00
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
94339
07/20/2020
WATER BILLS
100-04-5330
1,603.60
Vendor MINUTEMAN PRESS OF MCH Total:
1,603.60
Vendor: OTTOSEN DINOLFO HASENDALG & CASTALDO, LTD
0170SEN DINOLFO
127337
07/20/2020
LABOR
100-01-5230
360,00
Vendor OTTOSEN DINOLFO
HASENDALG & CASTALDO, LTD Total:
360,00
Vendor: PAGELS, NIKKI
PAGELS, NIKKI
268321
07/20/2020
NEW START DATE
100-41-3634
62.00
Vendor PAGELS, NIKKI Total:
62,00
Vendor: PITNEY BOWES INC
PITNEY BOWES INC
1015778798
07/20/2020
POSTAGE METER RENTAL
100-04-5310
261,00
Vendor PITNEY BOWES INC Total:
261,00
Vendor: PRAIRIELAND DISPOSLA
PRAIRIELAND DISPOSLA
162171
07/20/2020
SPRING CLEAN UP
100-01-5110
24,150,00
Vendor PRAIRIELAND DISPOSLA Total:
240150,00
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
990059992
07/20/2020
SHRED
100-01-5110
180,00
Vendor PROSHRED SECURITY Total:
180,00
Vendor: REINHART, KEVIN
REINHART, KEVIN
268017
07/20/2020
CXL GOLF LESSONS
100-41-3637
75,00
Vendor REINHART, KEVIN Total:
75.00
Vendor: SCHMITT, LEON
SCHMITT, LEON
266264
07/20/2020
PETERSEN SHELTERA RENTAL
100-41-3635
55,00
Vendor SCHMITT, LEON Total:
55,00
Vendor: SCHULTZ, LISA
SCHULTZ, LISA
267384
07/20/2020
SHELTER RENTALREFUND
100-41-3636
86,00
SCHULTZ, LISA
268300
07/20/2020
WATERAEROBICS REF
100-41-3634
19.00
Vendor SCHULTZ, LISA Total:
105,00
Grand Total:
77,488*69
7/15/2020 12:01:55 PM
Expense Approval Register Packet: APPKT01868 - 7-20-2020 AP CKS
Fund Summary
Fund
Expense Amount
100 -
GENERAL FUND
32,439.11
230-AUDIT
EXPENSE FUND
25,000.00
270 -
MOTOR FUELTAX FUND
1,005.42
290-TIF
FUND
12,809.21
510 -
WATER/SEWER FUND
11274,95
740-
RETAINED PERSONNEL ESCROW
4,960.00
Grand Total: 77,488.69
Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting 7-20-2020
L
Vendor Name Payable Number Post Date Description (item) Account Number Amount
Vendor: A FREEDOM FLAG CO
A FREEDOM FLAG CO 23247 07/20/2020 2Illinois Flags 100-03-6110 118.00
Vendor FREEDOM FLAG CO Total: 118,00
Vendor: AGSCO CORPORATION/ILLINOIS
AGSCO IN45973 07/20/2020 Sandblasting glass 510-35-6110 462,00
Vendor AGSCO CORPORATION/ILLINOIS Total: 462,00
Vendor: ALEXANDER EQUIPMENT COMPANY INC
ALEXANDER EQUIPMENT
166809
07/20/2020
belt 445
100-33-5370
451,95
ALEXANDER EQUIPMENT
166814
07/20/2020
belt 445
100-33-5370
451,95
Vendor ALEXANDER EQUIPMENT COMPANY INC Total:
903,90
Vendor: AQUALAB WATER TREATMENT, INC
AQUALAB WATER TREATMENT,
5025
07/20/2020
WATER TREATMENT
100-03-5120
100.00
Vendor AQUALAB
WATER TREATMENT, INC Total:
100,00
Vendor: ARAMARK
ARAMARK
22520186
07/20/2020
Uniforms for (Pat Maher)
510-35-4510
115,84
Vendor ARAMARK Total:
115,84
Vendor: ARIES INDUSTRIES INC
ARIES INDUSTRIES INC
397659
07/20/2020
Camera reel fixed
510-35-6110
720,34
ARIES INDUSTRIES INC
397902
07/20/2020
Lifting straps for the camrea
510-35-6110
49,92
Vendor ARIES INDUSTRIES INC Total:
770.26
Vendor: AXON ENTERPRISE INC
AXON ENTERPRISE INC
SI-1664998
07/20/2020
CAMERAS
100-22-5110
4,464,00
Vendor AXON ENTERPRISE INCTotal:
4,464.00
Vendor: BADGER METER INC
BADGER METER INC
80056076
07/20/2020
Beacon Software Meter
510-31-5110
414,58
Vendor BADGER METER INC Total:
414,58
Vendor: BONNELL INDUSTRIES
INC
BONNELL INDUSTRIES INC
0193176-IN
07/20/2020
415
100-33-5370
1,718.01
Vendor DONNELL INDUSTRIES INC Total:
1,718.01
Vendor: BUSS FORD SALES
BUSS FORD SALES
5037980
07/20/2020
427
100-33-5370
190,34
BUSS FORD SALES
5038150
07/20/2020
buckle 321
100-22-5370
108.42
BUSS FORD SALES
6065275
07/20/2020
egr431
100-33-5370
411.21
BUSS FORD SALES
6065465/1
07/20/2020
repairs 432
100-33-5370
303.58
Vendor BUSS FORD SALES Total:
10013,55
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC
62899
07/20/2020
TRASH LINERS
100-03-5120
73,50
Vendor CABAY & COMPANY INC Total:
73,50
Vendor: CAREY ELECTRIC
CAREY ELECTRIC
36297
07/20/2020
wtp 2 hsp 2 breaker
510-31-5110
250,00
Vendor CAREY ELECTRICTotaL
250,00
Vendor: COW GOVERNMENT INC
COW GOVERNMENT INC
ZIH3872
07/20/2020
BROTHER TN360 HI YLD TONER
620-00-6210
6434
Vendor COW GOVERNMENT INC Total:
64,34
Vendor: CENTURY SPRINGS
CENTURYSPRINGS
2487431
07/20/2020
Lab Water
510-32-6110
27,00
CENTURYSPRINGS
2495933
07/20/2020
Lab Water
510-32-6110
27.00
CENTURYSPRINGS
2503872
07/20/2020
WATER
100-03-5120
59.98
Vendor CENTURY SPRINGS Total:
113,98
7/15/2020 12:05:44 PM
Expense Approval Register
Packet: APPKT01869 - 7-20-2020
RECF INVOICE
Vendor Name
Payable Number
Post Date
Description (item)
Account Number
Amount
Vendor: CITY OF WOODSTOCK
CITY OF WOODSTOCK
20210296
07/20/2020
SUBSCRIPTION - FIRSTYEAR
100-22-5110
59,16
Vendor CITY OF WOODSTOCK Total:
59,16
Vendor: COMCAST CABLE
COMCASTCABLE
31367/4/2020
07/20/2020
WW Cable TV&Internet
620-00-5110
134,80
COMCASTCABLE
402917/1/2020
07/20/2020
CH Cable TV
620-00-5110
31,60
Vendor COMCAST CABLE Total:
166,40
Vendor: COMMERCIAL RECREATION
SPECIALISTS
COMMERCIAL RECREATION
15807
07/20/2020
Pedal Boats Seats
100-43-6110
358,00
Vendor COMMERCIAL
RECREATION SPECIALISTS Total:
358,00
Vendor: CONNEY SAFETY PRODUCTS
CONNEY SAFETY PRODUCTS
5876486
07/20/2020
First Aid Supplies
100-47-6110
291,05
Vendor CONNEY SAFETY PRODUCTS Total:
291,05
Vendor: CONSERV FS
CONSERV FS
65099016
07/20/2020
Landscape Supplies
100-45-6110
363,80
Vendor CONSERV FS Total:
363,80
Vendor: CRITICAL TECHNOLOGY SOLUTIONS
CRITICAL TECHNOLOGY
3221101
07/20/2020
Care Plus for XProtect
620-00-5110
2,704.95
Vendor CRITICAL
TECHNOLOGY SOLUTIONS Total:
2,704.95
Vendor: CURRAN CONTRACTING
COMPANY
CURRAN CONTRACTING
18839
07/20/2020
46464 Commerical Surface-
100-33-6110
64.08
CURRAN CONTRACTING
18884
07/20/2020
STS- Commercial Surface
100-33-6110
24.48
CURRAN CONTRACTING
19070
07/20/2020
STS-N70 Surface
100-33-6110
101.46
CURRAN CONTRACTING
19153
07/20/2020
Commercial Surface U41820
510-35-6110
30,26
Vendor CURRAN
CONTRACTING COMPANYTotal:
220,28
Vendor: CYCLE SIREN INC.
CYCLE SIREN INC.
2020-2015
07/20/2020
BATTERY PACK FOR BIKES
100-22-5370
134,10
Vendor CYCLE SIREN INC, Total:
134,10
Vendor: DREISILKER ELECTRIC MOTORS INC
DREISILKER ELECTRIC MOTORS
1157260
07/20/2020
Boone Lagoon -Pump Motor
510-32-5380
6,286.00
Vendor DREISILKER
ELECTRIC MOTORS INC Total:
6,286.00
Vendor: EBYGRAPHICS INC
EBY GRAPHICS INC
6610
07/20/2020
312 PASS REPAIR
100-22-5370
250.00
EBY GRAPHICS INC
6637
07/20/2020
321 DRIVER DOOR
1GO-22-5370
250,00
Vendor EBY GRAPHICS INC Total:
500,00
Vendor: ED'S RENTAL & SALES
INC
ED'S RENTAL& SALES INC
295457-1
07/20/2020
Equipment Rental
100-45-6110
390,00
Vendor ED'S RENTAL & SALES INC Total:
390,00
Vendor: EJ USA INC
EJ USA INC
110200044934
07/20/2020
Valve box risers
510-35-6110
874,70
EJ USA INC
110200046325
07/20/2020
Hydrants
510-35-6110
6,623.55
Vendor EJ USA INC Total:
7,498.25
Vendor: FIRE HOSE DIRECT
FIRE HOSE DIRECT
145737
07/20/2020
1,5" Fire Hose
510-32-6110
733.35
Vendor FIRE HOSE DIRECTTotal:
733,35
Vendor: FOX WATERWAY AGENCY
FOX WATERWAY AGENCY
0000497-IN
07/20/2020
Landscape Supplies
100-45-6110
90.00
Vendor FOX WATER WAY AGENCY Total:
90,00
Vendor: GALLS LLC
GALLS LLC
015814013
07/20/2020
UNIFORM ORDER- CAREY
100-22-4510
55,43
GALLS LLC
015832092
07/20/2020
UNIFORM ORDER -VOELKER
100-22-4510
37,85
GALLS LLC
015852892
07/20/2020
UNIFORM ORDER -ZUMWALT
100-22-4510
39.65
GALLS LLC
015886462
07/20/2020
UNIFORM ORDER - VOELKER
100-22-4510
11.32
GALLS LLC
015899539
07/20/2020
UNIFORM ORDER- VARVIL
100-22-4510
86.52
GALLS LLC
015899611
07/20/2020
Uniform -Jeff Foerster
620-00-4510
178,57
GALLS LLC
015928702
07/20/2020
UNIFORM ORDER -AALTO
100-22-4510
342,54
7/15/2020 12;05:44 PM
Expense Approval Register
Packet: APPKT01869 - 7-20-2020
RECF INVOICE
Vendor Name
Payable Number
Post Date
Description (item)
Account Number
Amount
GALLS LLC
015928703
07/20/2020
UNIFORM ORDER - BARROWS
100-23-4510
231.37
GALLS LLC
015940114
07/20/2020
UNIFORM ORDER -AALTO
100-22-4510
169.35
GALLS LLC
015957291
07/20/2020
Uniform - Emily Dullum
620-00-4510
85,10
GALLS LLC
015958102
07/20/2020
UNIFORM ORDER -CRUZ
100-22-4510
89.40
GALLS LLC
100224510
07/20/2020
UNIFORM ORDER -CRUZ
100-22-4510
144.99
Vendor GALLS LLC Total:
10471,09
Vendor: HALOGEN SUPPLY COMPANY
HALOGEN SUPPLY COMPANY
551480
07/20/2020
Pool Supplies DE, Test Kit,
100-42-6110
1,222.72
HALOGEN SUPPLY COMPANY
552401
07/20/2020
Leaf for DE Filter
100-42-6110
427.48
Vendor HALOGEN
SUPPLY COMPANY Total:
1,650.20
Vendor: HARM'S FARM
HARM'S FARM
278310
07/20/2020
Landscape Supplies
100-45-6110
35,94
Vendor HARM'S FARM Total:
35.94
Vendor: HAWKINS INC
HAWKINS INC
4743305
07/20/2020
Chemical Delivery
510-32-6110
41687,85
Vendor HAWKINS INC Total:
4,687.85
Vendor: HEARTLAND BUSINESS
SYSTEMS, LLC
HEARTLAND BUSINESS
383640-H
07/20/2020
MSP Support - Hour Block
620-00-5110
56,25
Vendor HEARTLAND BUSINESS SYSTEMS, LLCTotah
56,25
Vendor: HERITAGE TITLE COMPANY
HERITAGE TITLE COMPANY
124085
07/20/2020
CORRESPONDENCE
100-03-5110
750,00
HERITAGE TITLE COMPANY
124086
07/20/2020
CORRESPONDENCE
100-03-5110
750.00
Vendor HERITAGE TITLE COMPANY Total:
1,500.00
Vendor: HRGREEN
HRGREEN
134923
07/20/2020
Well RAW Water Rehab-
510-31-5110
10480.00
Vendor HRGREEN Total:
1,480.00
Vendor: IMPRESSIVE IMAGES
IMPRESSIVE IMAGES
6754
07/20/2020
Uniform Allowance-
510-35-4510
47,50
Vendor IMPRESSIVE IMAGES Total:
47,50
Vendor: INTERSTATE BILLING SERVICE
INC
INTERSTATE BILLING SERVICE
3019711765
07/20/2020
402
100-33-5370
945,70
Vendor INTERSTATE BILLING SERVICE INCTotah
945,70
Vendor: JENSEN, TED
JENSEN,TED
03673
07/20/2020
8" Check Valve Bushings
510-32-6110
215,00
Vendor JENSEN, TEDTotal:
215.00
Vendor: DIMS MCHENRY AUTO
BODY
JIMS MCHENRY AUTO BODY
8510
07/20/2020
317 HOOD REPAIR
100-22-5370
346,00
Vendor
JIMS MCHENRY AUTO BODY Total:
346.00
Vendor: KANTOR, GARY
KANTOR, GARY
8/4/2020
07/20/2020
Camp - Magic Workshop
100-46-5110
325,00
Vendor KANTOR, GARY Total:
325,00
Vendor: KIMBALLMIDWEST
KIMBALLMIDWEST
8033820
07/20/2020
stock
100-33-5370
364,51
KIMBALLMIDWEST
8043912
07/20/2020
stock
510-32-5370
154.34
KIMBALLMIDWEST
8052198
07/20/2020
stock
51G-31-5370
165.11
Vendor KIMBALL MIDWEST Total:
683,96
Vendor: KIWANIS CLUB OF MCHENRY
KIWANIS CLUB OF MCHENRY
10036
07/20/2020
Klwanis - Dues
100-46-6110
150.00
Vendor
KIWANIS CLUB OF MCHENRY Total:
150.00
Vendor: KNOWBE4
KN0WBE4
INV95954
07/15/2020
PhishER Subscription
620-00-5110
665,43
Vendor KN0WBE4 Total:
665,43
Vendor: LAI LTD
LAI LTD
20-17491
07/20/2020
Replacement 8" Check Valve
510-32-6110
414,63
Vendor LAI LTD Total:
414.63
7/15/2020 12:05:44 PM
Expense Approval Register
Vendor Name Payable Number Post Date
Vendor: FANG AUTO GROUP, GARY
LANG AUTO GROUP, GARY 721-082 07/20/2020
Vendor: LIFEGUARD STORE INC, THE
LIFEGUARD STORE INC, THE INV363736 07/20/2020
LIFEGUARD STORE INC, THE INV372194 07/20/2020
Vendor; LORCHEM TECHNOLOGIES INC
LORCHEM TECHNOLOGIES INC 71868 07/20/2020
Vendor: MCCANN INDUSTRIES INC
MCCANN INDUSTRIES INC P04911 07/20/2020
Vendor: MCHENRY POW ER EQUIPMENT INC
MCHENRY POWER EQUIPMENT 385646 07/20/2020
MCHENRY POWER EQUIPMENT 387043 07/20/2020
Vendor: MENDEZ LANDSCAPING & BRICK PAVERS INC
MENDEZ LANDSCAPING & 8373 07/20/2020
MENDEZ LANDSCAPING& 8473 07/20/2020
MENDEZ LANDSCAPING& 8550 07/20/2020
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF 230191W 07/20/2020
MID AMERICAN WATER OF 230423W 07/20/2020
MID AMERICAN WATER OF 230666W 07/20/2020
Vendor: MIDCO
MIDCO 345700 07/20/2020
MIDCO 345701 07/20/2020
Vendor: MIDIAND STANDARD ENGINEERING &TESTING, INC
MIDLAND STANDARD 140115 07J20/2020
Vendor: MIDW EST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS 202716 07/20/2020
Vendor: MIDWEST METER INC
MIDWEST METER INC 0122389-IN 07/20/2020
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
94234
07J20/2020
MINUTEMAN PRESS OF MCH
94257
07/20/2020
MINUTEMAN PRESS OF MCH
94261
07/20/2020
MINUTEMAN PRESS OF MCH
94286
07/20/2020
MINUTEMAN PRESS OF MCH
94297
07/20/2020
MINUTEMAN PRESS OF MCH
94308
07/20/2020
Vendor: MOTOROLA
MOTOROLA
5051020200601
07/20/2020
Vendor: MULCH CENTER, THE
MULCH CENTER, THE
141458
07/20/2020
Packet: APPKT01869 - 7-20-2020 RECF INVOICE
Description (Item) Account Number Amount
TINTING VEHICLES 500-22-5370
600.00
Vendor LANG AUTO GROUP, GARY Total:
600,00
Ladder Bumbers, Guard Tower, 100-43-6110
11770,00
Men's Swim Trunks Guards 100-42-6110
88,50
Vendor LIFEGUARD STORE INC, THE Total:
1,858.50
power washer gun 100-33-6115
244.32
Vendor LORCHEM TECHNOLOGIES INCTotal:
244,32
448 100-33-5370
580.00
Vendor MCCANN INDUSTRIES INC Total:
580,00
wed whip parts 100-45-5370
44,42
back pack blower parts 100-45-5370
57,49
Vendor MCHENRY POWER EQUIPMENT INCTotal:
101,91
Riverwalk Maintenace 100-45-5110
200,00
Riverwalk Maintenace 100-45-5110
200,00
Riverwalk Maintenance 100-45-5110
200,00
Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total:
600,00
Repairclamps 510-35-6110
376,55
Ads pipe 100-33-6110
369,00
B-BOX 510-35-6110
680.00
Vendor MID AMERICAN WATER OF WAUCONDA INCTotal:
1,425.55
Midco/ Mitel Maintenance 620-00-5110
61737,00
Midco/ Mitel Maintenance 620-00-5110
21247,50
Vendor MIDCO Total:
8,984.50
2020 Road Program - Cores 100-30-5110
21300,00
Vendor MIDLAND STANDARD ENGINEERING & TESTING, INCTotal;
2,300.00
pressure washer 100-33-6115
19.99
Vendor MIDW EST HOSE AND FITTINGS INC Total:
19,99
meters 510-31-6110
757.75
Vendor MIDWEST METER INCTotal:
757.75
Notary stamp Ryan Miller 100-22-6110
32,00
business cards 100-06-5330
122,00
Pool& Beach Sign 100-42-6110
664.54
Business Cards 400-OG-6110
61,50
Parks Supplies 100-45-6110
215.00
Yard Signs 100-47-6110
109,00
Vendor MINUTEMAN PRESS OF MCH Total:
1,204.04
STARCOM21 MONTHLY 100-22-5320
21487,00
Vendor MOTOROLA Total:
21487,00
Landscape Supplies 100-45-6110
80,00
Vendor MULCH CENTER, THE Total:
80,00
7(SS/2020 12:05:44 PM
Expense Approval Register
Packet: APPKT01869 - 7-20-2020 RECF INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: NCL OF WISCONSIN
INC
NCLOF WISCONSIN INC
440690
07/20/2020
Lab Supplies
510-32-6110
11181,26
Vendor NO. OF WISCONSIN INCTotal:
1,181,26
Vendor: NORTHWEST ELECTRICAL
SUPPLY CO INC
NORTHWEST ELECTRICAL
17467992
07/20/2020
Electrical Supplies
100-45-6110
329.78
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total:
329,78
Vendor: NORTHWESTERN MEDICINE OCC HEALTH
NORTHWESTERN MEDICINE
407235
07/20/2020
McMahon, Ruzicka (Randoms)
100-05-5110
130.00
NORTHWESTERN MEDICINE
500067
07/20/2020
Leisten, Mace (Randoms)
100-05-5110
120,00
Vendor NORTHWESTERN MEDICINE OCC HEALTH Total:
250,00
Vendor: PATTEN INDUSTRIES INC
PATTEN INDUSTRIES INC
PM600290740
07/20/2020
Fuel Tank Leak Sensor-Doolin 510-32-5380
171.15
Vendor PATTEN INDUSTRIES INC Total:
171,15
Vendor: PDC LABORATORIES INC
PDC LABORATORIES INC
19422113
07/20/2020
Sand Analysis
510-32-6110
451.00
PDC LABORATORIES INC
19422114
07/20/2020
Total Nitrogen Sample
510-32-6110
60,00
PDC LABORATORIES INC
19422115
07/20/2020
Total Nitrogen Sample
510-32-6110
60.00
PDC LABORATORIES INC
19422116
07/20/2020
Stormwater Samples
510-32-6110
700.65
PDC LABORATORIES INC
19422117
07/20/2020
Total Nitrogen Sample
510-32-6110
60,00
PDC LABORATORIES INC
19422118
07/20/2020
Total Nitrogen sample
510-32-6110
60,00
PDC LABORATORIES INC
19422119
07/20/2020
June samples/ucmr4
510-31-6110
31175,00
Vendor PDC LABORATORIES INC Total:
40566,65
Vendor: PETROCHOICE LLC
PETROCHOICE
LLC
11184871
07/20/2020
Fuel: fl11184871
300-45-6250
105.10
PETROCHOICE
LLC
11295221
07/20/2020
Fuel -LI Y-11295221
510-35-6250
78,77
PETROCHOICE
LLC
11300882
07/20/2020
Fuel - UTY - 11300882
510-35-6250
18.95
PETROCHOICE
LLC
11313071
07/20/2020
DEF fluid
510-35-6250
154.73
PETROCHOICE
LLC
11330644
07/20/2020
Fuel- UTY-11330644
510-35-6250
249.51
PETROCHOICE
LLC
11330658
07/20/2020
Fuel Bill
100-03-6250
64,94
PETROCHOICE
LLC
11330659
07/20/2020
Fuel - WW - 11330659
510-32-6250
225,10
PETROCHOICE
LLC
11330660
07/20/2020
Fuel - WTR - 11330660
510-31-6250
99,58
PETROCHOICE
LLC
11330661
07/20/2020
Fuel 11330661
100-45-6250
31830
PETROCHOICE
LLC
11330662
07/20/2020
Fuel - STS - 11330662
100-33-6250
279,37
PETROCHOICE
LLC
11337408
07/20/2020
Fuel - UTY - 11337408
510-35-6250
346,68
PETROCHOICE
LLC
11337421
07/20/2020
FUEL BILL
100-03-6250
91,28
PETROCHOICE
LLC
11337422
07/20/2020
Fuel - WW - 11337422
510-32-6250
414,51
PETROCHOICE
LLC
11337423
07/20/2020
Fuel -WTR- 11337423
510-31-6250
158.27
PETROCHOICE
LLC
11337424
07/20/2020
Fuel: 1111337424
100-45-6250
371,99
PETROCHOICE
LLC
11337425
07/20/2020
Fuel - STS - 11337425
100-33-6250
525,35
PETROCHOICE
LLC
11337426
07/20/2020
FUEL11337426
100-22-6250
1,522.59
PETROCHOICE
LLC
11347671
07/20/2020
oil
100-33-6250
10904.57
PETROCHOICE
LLC
11348959
07/20/2020
fuel
510-32-6250
693,44
PETROCHOICE
LLC
11350566
07/20/2020
Hydraulic Oil -Belt Press&
510-32-5375
424.10
PETROCHOICE
LLC
11351712
07/20/2020
Fuel - UTY - 11351712
510-35-6250
400.52
PETROCHOICE
LLC
11351728
07/20/2020
Fuel - WW - 11351728
510-32-6250
397,14
PETROCHOICE
LLC
11351729
07/20/2020
Fuel -WTR-11351729
510-31-6250
325.53
PETROCHOICE
LLC
11351730
07/20/2020
Fuel
100-45-6250
505,63
PETROCHOICE
LLC
11351731
07/20/2020
Fuel - STS - 11351731
100-33-6250
1,073.19
PETROCHOICE
LLC
11351732
07/20/2020
FUEL 11351732
100-22-6250
21253,98
PETROCHOICE
LLC
50258373
07/20/2020
Fuel - UTY - 50258373
510-35-6250
155.86
PETROCHOICE
LLC
50258389
07/20/2020
Fuel - WW - 50258389
510-32-6250
135.36
PETROCHOICE
LLC
50258390
07/20/2020
Fuel - WTR - 50258390
510-31-6250
106.42
PETROCHOICE
LLC
50258392
07/20/2020
Fuel - STS - 50258392
100-33-6250
330,11
PETROCHOICE
LLC
50258393
07/20/2020
FUEL 50258393
100-22-6250
11299,73
PETROCHOICE
LLC
50258496
07/20/2020
Fuel - WTR - 50258496
510-31-6250
41.80
Vendor PETROCHOICE LLC Total:
15,072,40
7/15/2020 12;05:44 PM
Expense Approval Register
Packet: APPKT01869 - 7-20-2020
RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
990059317
07/20/2020
MONTHLYSHRED
100-22-5110
53,00
Vendor PROSHRED SECURITY Total:
53.00
Vendor: TONY'S FAMILY TAILOR SHOP
TONY'S FAMILY TAILOR SHOP
088842
07/20/2020
UNIFORM ALTERATIONS-
100-22-4510
9,50
TONY'S FAMILY TAILOR SHOP
849351
07/20/2020
UNIFORM ALTERATIONS-
100-22-4510
39,50
TONY'S FAMILY TAILOR SHOP
849362
07/20/2020
UNIFORM ALTERATIONS-
100-22-4510
22,50
Vendor TONY'S FAMILY TAILOR SHOP Total:
70,50
Vendor: ULTRA STROBE COMMUNICATIONS
INC
ULTRA STROBE
077401
07/20/2020
MUDFLAPS
100-22-5370
159.90
ULTRASTROBE
077402
07/20/2020
REMOVE EQUIPMENT-306
100-22-5370
160,00
ULTRA STROBE
077426
07/20/2020
REMOVE RADIO -340
100-22-5370
80.00
ULTRASTROBE
077433
07/20/2020
REMOVE RADIO - TAURUS
100-22-5370
80.00
ULTRASTROBE
077440
07/20/2020
SPOTLIGHT-314
100-22-5370
908,85
ULTRASTROBE
077453
07/20/2020
FLOOR MATS-TAHOE
100-22-5370
258.95
ULTRA STROBE
077454
07/20/2020
FLOOR MATS-TAHOE
100-22-5370
258,95
ULTRA STROBE
077455
07/20/2020
FLOOR MATS -TRAVERSE
100-22-5370
266,90
ULTRASTROBE
077479
07/20/2020
SPOTLIGHT ASSEMBLY
100-22-5370
179.95
ULTRA STROBE
077483
07/20/2020
323 SPOTLIGHT
100-22-5370
91,90
ULTRA STROBE
077493
07/20/2020
REPLACE SPEAKER 317
100-22-5370
239,95
ULTRA STROBE
077580
07/20/2020
BLOWN FUSE 310
100-22-5370
25,00
Vendor ULTRA STROBE COMMUNICATIONS INC Total:
2,71035
Vendor: USA BLUEBOOK
USA BLUEBOOK
278184
07/20/2020
Float Relay -Diversified Switch
510-32-5380
650,79
Vendor USA BLUEBOOK Total:
650,79
Vendor: VALLEY VIEW CAR WASH
VALLEY VIEW CAR WASH
2559
07/15/2020
EXPLORER DETAIL
100-22-5370
120.00
VALLEY VIEW CAR WASH
2560
07/20/2020
EXPLORER DETAIL
100-22-5370
120.00
VALLEY VIEW CAR WASH
2561
07/20/2020
EXPLORER DETAIL
100-22-5370
120,00
Vendor VALLEY VIEW CAR WASH Total:
360.00
Vendor: VERIZON CONNECT NWF, INC
VERIZON CONNECT NWF, INC
CITY392 OSV002160802
07/20/2020
GPS for Trucks (June 2020)
620-00-5110
446,94
Vendor VERIZON CONNECT NWF, INC Total:
446.94
Vendor: VERIZON WIRELESS
VERIZON WIRELESS
82277/26/20
07/20/2020
Monthly Cell Phone
620-00-5320
21345,16
Vendor VERIZON WIRELESS Total:
2,345.16
Vendor: WELCH BROS INC
WELCH BROS INC
3092971
07/20/2020
24' Risers and Flat tops
100-33-6110
560,00
WELCH BROS INC
3093671
07/20/2020
Removal Precast Barricades
100-33-6110
350.00
Vendor WELCH BROS INCTotah
910,00
Vendor: WORKPLACE SOLUTIONS
WORKPLACE SOLUTIONS
INV20388
07/20/2020
CAP Services 7/1/20-7/31/20
100-05-5110
450.42
Vendor WORKPLACE SOLUTIONS Total:
450.42
Vendor: ZOLL MEDICAL CORPORATION
ZOLL MEDICAL CORPORATION
3090760
07/20/2020
AED Pads
100-41-6270
11146,72
ZOLL MEDICAL CORPORATION
3095042
07/20/2020
AED Batteries
100-41-6270
427,03
Vendor ZOLL MEDICAL CORPORATION Total:
1,573.75
Grand Total:
97,437.56
7/15/2020 12:05:44 PM
Expense Approval Register
Packet: APPKT01869 - 7-20-2020 RECr INVOICE
Fund Summary
Fund
300-GENERAL FUND
400 - RECREATION CENTER FUND
510- WATER/SEWER FUND
620 - INFORMATION TECHNOLOGY FUND
Grand Total:
Expense Amount
45,089,03
61,50
36,589.39
15,697.64
97,437.56
AS NEEDED CHECKS COUNCIL MEETING
7-20-2020
620
620-00-5320
AT&T
06/04/2020
354,54
620
620-00-5320
AT&T LONG DISTANCE
06/04/2020
4,32
400
400-00-6111
CABAY & COMPANY INC
04/30/2020
415.25
100
100-45-6110
CABAY & COMPANY INC
04/30/2020
579,92
400
400-00-6111
CABAY & COMPANY INC
04/30/2020
215.05
400
400-00-6111
CABAY & COMPANY INC
04/30/2020
85,75
100
100-45-6110
CABAY & COMPANY INC
04/30/2020
1523.40
400
400-00-6111
CABAY & COMPANY INC
04/30/2020
341.22
100
100-45-6110
CABAY & COMPANY INC
04/30/2020
128,52
100
100-33-6110
CURRAN CONTRACTING COMPANY
04/30/2020
69.42
100
100-33-5370
ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
04/30/2020
180,00
510
510-32-5370
ED'S AUTO MOTIVE/JIM'S MUFFLER SHOP
04/30/2020
89.00
510
510-35-5370
ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP
04/30/2020
150,00
100
100-01-8200
FGM ARCHITECTS
04/30/2020
3280,00
510
510-31-5110
KIRCHNER, INC
04/30/2020
73.30
200
200-00-5110
MCHENRY COUNTY CONVENTION &
04/30/2020
12000,00
100
100-03-6110
MINUTEMAN PRESS OF MCH
04/30/2020
61.00
100
100-04-5330
MINUTEMAN PRESS OF MCH
04/30/2020
1443,92
620
620-00-5110
POWER DIMS INC
06/04/2020
3581.00
100
100-22-5110
PURO CLEAN
04/30/2020
250,00
100
100-22-5110
PURO CLEAN
04/30/2020
250,00
100
100-46-6920
S&S WORLDWIDE INC
04/30/2020
121.79
620
620-00-5110
TECHNOLOGY MANAGEMENT REV FUND
06/04/2020
10,00
510
510-32-5580
WINNEBAGO LANDFILL CO
04/30/2020
2863.30
510
610-31-5110
J F BRENNAN CO INC
04/30/2020
6300,00
440
440-00-8800
SHORE WERKS
06/08/2020
19800,00
100
100-01-6940
BANKCARD PROCESSING CENTER
06/12/2020
638.17
100
100-03-5410
BANKCARD PROCESSING CENTER
06/12/2020
153,38
100
100-03-5430
BANKCARD PROCESSING CENTER
06/12/2020
125.00
100
100-06-5330
BANKCARD PROCESSING CENTER
06/12/2020
50.00
100
100-06-5430
BANKCARD PROCESSING CENTER
06/12/2020
28,00
100
100-22-6210
BANKCARD PROCESSING CENTER
06/12/2020
225.00
100
100-23-5430
BANKCARD PROCESSING CENTER
06/12/2020
814,00
400
400-00-5321
BANKCARD PROCESSING CENTER
06/12/2020
314,98
400
400-40-5110
BANKCARD PROCESSING CENTER
06/12/2020
529.00
100
100-03-6110
BERKHEIMER CO INC, G W
04/30/2020
89,24
100
100-41-3637
BRAND, KRISTIN
06/12/2020
375.00
100
100-41-3637
BRAND, KRISTIN
06/12/2020
375,00
100
100-06-5110
BWB GRAPHIC & MORE
06/12/2020
161.13
400
400-00-6111
CABAY & COMPANY INC
04/30/2020
929.84
100
100-45-6110
CABAY & COMPANY INC
04/30/2020
46,34
400
400-00-6111
CABAY & COMPANY INC
04/30/2020
255.42
400
400-00-6111
CABAY & COMPANY INC
04/30/2020
713,60
760
760-00-5110
CAPITAL GAINS INCORPORATED
06/12/2020
5535.00
620
620-00-5110
COMCAST CABLE
04/30/2020
149.81
100
100-30-6270
FIRST BANKCARD
06/12/2020
53,13
100
100-41-5330
FIRST BANKCARD
06/12/2020
53,99
100
100-41-6110
FIRST BANKCARD
06/12/2020
58.68
100
100-46-6110
FIRST BANKCARD
06/12/2020
1653,26
100
100-46-5110
FIRST BANKCARD
06/12/2020
-871.70
100
100-46-6110
FIRST BANKCARD
06/12/2020
97.00
100
100-47-5110
FIRST BANKCARD
06/12/2020
240,00
100
100-47-6110
FIRST BANKCARD
06/12/2020
12.96
100
100-47-6920
FIRST BANKCARD
06/12/2020
16.16
510
510-31-6110
FIRST BANKCARD
06/12/2020
129,99
510
510-32-5380
FIRST BANKCARD
06/12/2020
234,13
510
510-35-5430
FIRST BANKCARD
06/12/2020
349,57
100
100-41-3637
FLICK, TRAVIS
06/12/2020
50,00
100
100-33-6110
FOX WATERWAY AGENCY
06/12/2020
330.00
510
510-35-6110
FOX WATERWAY AGENCY
06/12/2020
320,00
100
100-41-3637
GORDON, SUE
06/12/2020
50.00
100
100-01-8900
HLR
04/30/2020
4018.75
100
100-03-6110
HOME DEPOT CREDIT SERVICES
06/12/2020
288,28
100
100-22-6210
HOME DEPOT CREDIT SERVICES
06/12/2020
9.64
100
100-33-6270
HOME DEPOT CREDIT SERVICES
06/12/2020
355,09
100
100-45-6110
HOME DEPOT CREDIT SERVICES
06/12/2020
198.66
400
400-00-6110
HOME DEPOT CREDIT SERVICES
06/12/2020
67,71
510
510-32-6110
HOME DEPOT CREDIT SERVICES
06/12/2020
163,91
510
510-35-6110
HOME DEPOT CREDIT SERVICES
06/12/2020
787.36
510
510-32-6110
HYDRO INTERNATIONAL (WASTEWATER)
04/30/2020
6508,37
100
100-01-5110
ILLINOIS STATE POLICE
04/30/2020
28.25
100
100-03-5110
ILLINOIS STATE POLICE
04/30/2020
28,25
100
100-05-5110
ILLINOIS STATE POLICE
04/30/2020
197.75
100
100-30-5110
ILLINOIS STATE POLICE
04/30/2020
84,75
100
100-41-6110
ILLINOIS STATE POLICE
04/30/2020
226,00
100
100-45-5110
ILLINOIS STATE POLICE
04/30/2020
113.00
400
400-00-5110
ILLINOIS STATE POLICE
04/30/2020
678.00
510
510-35-5110
ILLINOIS STATE POLICE
04/30/2020
28.25
620
620-00-5110
IN TIME SERVICES INC
04/30/2020
8220,00
100
100-46-5110
MAGIC OF GARY KANTOR
06/12/2020
400.00
100
100-01-6940
MCHENRY COUNTY RECORDER OF DEEDS
04/30/2020
79,00
610
610-00-5950
MCMRMA
06/12/2020
421395,00
100
100-33-5370
MITCHELL1
04/30/2020
3120.00
100
100-41-3637
ONOPA, JOHN
06/12/2020
50,00
100
100-45-6110
RUSSO POWER EQUIPMENT
04/30/2020
404,34
100
100-45-6110
RUSSO POWER EQUIPMENT
04/30/2020
3.99
100
100-01-6940
SECRETARY OF STATE
06/12/2020
20,00
100
100-01-6940
SECRETARY OF STATE
06/12/2020
20.00
100
100-01-6940
SECRETARY OF STATE
06/12/2020
20,00
100
100-01-6940
SECRETARY OF STATE
06/12/2020
20,00
100
100-01-6940
SECRETARY OF STATE / DEPT OF POLICE
06/12/2020
151.00
100
100-41-3637
THORSEN, RYAN
06/12/2020
375,00
510
510-32-5310
UPS
06/12/2020
4.47
100
100-22-5310
UPS
06/12/2020
4,43
100
100-30-5310
UPS
06/12/2020
4,00
100
100-30-5310
UPS
06/12/2020
4.01
100
100-01-6110
ACE HARDWARE, MCHENRY
06/18/2020
48,88
100
100-03-6110
ACE HARDWARE, MCHENRY
06/18/2020
69.03
100
100-33-6110
ACE HARDWARE, MCHENRY
06/18/2020
339,11
100
100-45-6110
ACE HARDWARE, MCHENRY
06/18/2020
240,12
510
510-31-6110
ACE HARDWARE, MCHENRY
06/18/2020
62.02
510
510-32-6110
ACE HARDWARE, MCHENRY
06/18/2020
279,28
510
510-35-6110
ACE HARDWARE, MCHENRY
06/18/2020
102,67
510
510-31-4510
ARAMARK
06/18/2020
41.05
100
100-45-4510
ARAMARK
06/18/2020
150,93
100
100-45-4510
ARAMARK
06/18/2020
192,87
100
100-45-4510
ARAMARK
06/18/2020
172.84
510
510-35-5370
BUSS FORD SALES
06/18/2020
210,46
100
100-22-5370
BUSS FORD SALES
06/18/2020
99.24
280
280-41-8800
CAREY ELECTRIC
06/18/2020
12960.00
100
100-03-5110
CINTAS CORPORATION LOC 355
06/18/2020
159,66
100
100-33-4510
CINTAS CORPORATION LOC 355
06/18/2020
343,98
100
100-33-6110
CINTAS CORPORATION LOC 355
06/18/2020
316.05
510
510-32-4510
CINTAS CORPORATION LOC 355
06/18/2020
709,65
100
100-42-6110
CONNEY SAFETY PRODUCTS
06/18/2020
1272.02
100
100-01-8600
CURRAN CONTRACTING COMPANY
06/18/2020
16868.55
400
400-40-6110
DIRECT FITNESS SOLUTIONS
06/18/2020
92,86
400
400-40-6142
DIRECT FITNESS SOLUTIONS
06/18/2020
32,92
400
400-40-5375
DIRECT FITNESS SOLUTIONS
06/18/2020
14,00
510
510-35-6110
FOXCROFT MEADOWS INC
06/18/2020
158,00
280
280-41-8800
GARY ANDERSON ARCHITECTS
06/18/2020
5062.50
100
100-46-5110
GAUGHAN, ALISE
06/18/2020
135,00
100
100-22-6110
GREAT LAKES TECHNOLOGIES, LLC
06/18/2020
4800.00
100
100-22-5370
HANSEN'S ALIGNMENT, DON
06/18/2020
80,00
510
510-35-5370
HANSEN'S ALIGNMENT, DON
06/18/2020
796,66
100
100-45-5370
HANSEN'S ALIGNMENT, DON
06/18/2020
80.00
620
620-00-5110
HEARTLAND BUSINESS SYSTEMS, LLC
06/18/2020
4064,37
620
620-00-5110
HEARTLAND BUSINESS SYSTEMS, LLC
06/18/2020
4064.37
620
620-00-5110
HEARTLAND BUSINESS SYSTEMS, LLC
06/18/2020
4064,37
100
100-01-8900
HLR
06/18/2020
12867.50
610
610-00-5980
JIMS MCHENRY AUTO BODY
06/18/2020
859,45
760
760-00-5110
KLECHAK, SEAN
06/18/2020
1760,30
100
100-33-6110
LAFARGE NORTH AMERICA
06/18/2020
242.08
100
100-33-6110
LAFARGE NORTH AMERICA
06/18/2020
395,57
760
760-00-5110
LAUTERBACH & AMEN, LLP
06/18/2020
350.00
760
760-00-5110
LPL FINANCIAL
06/18/2020
11273,76
510
510-35-6110
MCCANN INDUSTRIES INC
06/18/2020
124.87
260
260-00-6970
MCHENRY COMMUNITY HIGH SCHOOL DIST
06/18/2020
30370,00
280
280-00-6970
MCHENRY COMMUNITY HIGH SCHOOL DIST
06/18/2020
102763,50
260
260-00-6970
MCHENRY COMMUNITY SCHOOL DIST #15
06/18/2020
41796.00
280
280-00-6970
MCHENRY COMMUNITY SCHOOL DIST #15
06/18/2020
190846,50
100
100-45-6110
MCHENRY POWER EQUIPMENT INC
06/18/2020
25.76
260
260-00-6980
MCHENRY PUBLIC LIBRARY
06/18/2020
2439.00
280
280-00-6980
MCHENRY PUBLIC LIBRARY
06/18/2020
24742,00
100
100-45-4510
MCHENRY SPECIALTIES
06/18/2020
36.00
260
260-00-6990
MCHENRY TOWNSHIP FIRE PROTECTION D
06/18/2020
814,00
280
280-00-6990
MCHENRY TOWNSHIP FIRE PROTECTION D
06/18/2020
18462.00
510
510-32-5375
MCMASTER-CARR SUPPLY CO
06/18/2020
99.53
510
510-32-5375
MCMASTER-CARR SUPPLY CO
06/18/2020
267,78
100
100-03-5120
MENDEZ LANDSCAPING & BRICK PAVERS IN
06/18/2020
360.00
100
100-22-5110
MIAT
06/18/2020
1000,00
100
100-22-5370
NAPA AUTO PARTS MPEC
06/18/2020
1481.60
100
100-33-5370
NAPA AUTO PARTS MPEC
06/18/2020
197.55
100
100-33-6115
NAPA AUTO PARTS MPEC
06/18/2020
395.00
100
100-45-5370
NAPA AUTO PARTS MPEC
06/18/2020
136.39
510
510-31-5370
NAPA AUTO PARTS MPEC
06/18/2020
502,55
510
510-32-5370
NAPA AUTO PARTS MPEC
06/18/2020
282.44
510
510-32-5375
NAPA AUTO PARTS MPEC
06/18/2020
134,93
510
510-32-5380
NAPA AUTO PARTS MPEC
06/18/2020
3393,74
510
510-35-5370
NAPA AUTO PARTS MPEC
06/18/2020
190.60
100
100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
06/18/2020
76,38
100
100-45-6110
NORTHWEST ELECTRICAL SUPPLY CO INC
06/18/2020
285,93
100
100-45-6250
PETROCHOICE LLC
06/18/2020
233.14
100
100-45-6250
PETROCHOICE LLC
06/18/2020
185,96
100
100-45-6250
PETROCHOICE LLC
06/18/2020
289,76
510
510-35-6250
PETROCHOICE LLC
06/18/2020
38.71
510
510-32-6250
PETROCHOICE LLC
06/18/2020
168,23
510
510-31-6250
PETROCHOICE LLC
06/18/2020
50,18
100
100-45-6250
PETROCHOICE LLC
06/18/2020
55.71
100
100-33-6250
PETROCHOICE LLC
06/18/2020
25.66
100
100-45-6250
PETROCHOICE LLC
06/18/2020
45,62
100
100-45-6250
PETROCHOICE LLC
06/18/2020
394,44
100
100-45-6250
PETROCHOICE LLC
06/18/2020
87,91
100
100-45-6110
PETROCHOICE LLC
06/18/2020
250,00
100
100-46-5110
PURICH, CHRISTINE
06/18/2020
300.00
100
100-45-6110
REBARS & STEEL COMPANY
06/18/2020
240,00
100
100-01-6940
SECRETARY OF STATE
06/18/2020
10,00
100
100-01-6940
SECRETARY OF STATE / DEPT OF POLICE
06/18/2020
151,00
620
620-00-5110
TKB ASSOCIATES, INC
06/18/2020
2831,00
620
620-00-5320
VERIZON WIRELESS
06/18/2020
1640.50
620
620-00-6270
VERIZON WIRELESS
06/18/2020
377,48
100
100-33-5370
WHOLESALE DIRECT INC
06/18/2020
639.44
100
100-46-6110
A -ABLE ALARM SERVICE INC
06/26/2020
19,96
100
100-33-5370
ADAMS ENTERPRISES INC, R A
06/26/2020
189,38
100
100-41-3635
ANDERSON, GARY
06/26/2020
55.00
100
100-42-5110
AQUA PURE ENTERPRISES INC
06/26/2020
4999.74
620
620-00-5320
AT&T LONG DISTANCE
06/26/2020
2.89
620
620-00-5320
AT&T LONG DISTANCE
06/26/2020
5,93
100
100-45-5370
AUTO TECH CENTERS INC
06/26/2020
188.50
100
100-45-6110
BEACON ATHLETICS
06/26/2020
386,00
510
510-32-5375
BEARING HEADQUARTERS COMPANY
06/26/2020
571.33
100
100-41-3634
BITTERMAN, JESSICA
06/26/2020
325.00
100
100-33-5370
CASEY EQUIPMENT COMPANY
06/26/2020
385,96
510
510-32-5375
CE SOLING & ASSOCIATES, LLC
06/26/2020
881.43
100
100-33-5110
CENTRAL TREE SERVICE
06/26/2020
9875,00
100
100-42-6110
CONNEY SAFETY PRODUCTS
06/26/2020
54.24
100
100-42-6110
CONNEY SAFETY PRODUCTS
06/26/2020
240,36
100
100-45-6110
CONSERV FS
06/26/2020
355,60
100
100-45-6110
CONSERV FS
06/26/2020
490.60
100
100-33-5520
CONSTELLATION NEWENERGY INC
06/26/2020
349,55
510
510-35-6110
CORE & MAIN
06/26/2020
226.00
100
100-45-6110
CRESCENT ELECTRIC SUPPLY CO
06/26/2020
117,49
510
510-32-5380
CUMMINS INC
06/26/2020
73,72
100
100-33-6110
CURRAN CONTRACTING COMPANY
06/26/2020
730.25
100
100-33-6110
CURRAN CONTRACTING COMPANY
06/26/2020
60,52
100
100-41-3634
DAVIS, NICOLE
06/2612020
315,00
100
100-45-6110
FAULK BROS CONSTRUCTION INC
06/26/2020
334.52
100
100-01-8200
FOUNDATION BUILDING MATERIALS
06/26/2020
20223,62
100
100-04-6945
GRAHAM ENTERPRISE INC
06/26/2020
13176.92
510
510-32-6110
GRAINGER
06/26/2020
210,80
100
100-42-6110
HALOGEN SUPPLY COMPANY
06/26/2020
84.05
620
620-00-8300
HEARTLAND BUSINESS SYSTEMS, LLC
06/26/2020
14206,32
510
510-32-6110
HERITAGE -CRYSTAL CLEAN LLC
06/26/2020
209,44
100
100-03-5120
HOME DEPOT PRO
06/23/2020
143.74
100
100-01-5410
I LC MA
06/26/2020
1320,00
510
510-32-5110
IN -PIPE TECHNOLOGY COMPANY INC
06/26/2020
7750.00
100
100-22-5410
I PAC
06/26/2020
100,00
510
510-35-6110
JET VAC
06/26/2020
148,96
100
100-46-5110
JUST 4 YOU TREATS
06/26/2020
400.00
510
510-32-5370
KIMBALL MIDWEST
06/26/2020
317,63
100
100-22-5370
KIMBALL MIDWEST
06/26/2020
193,36
620
620-00-5110
KNOWBE4
06/26/2020
1799.28
100
100-42-6110
LIFEGUARD STORE INC, THE
06/26/2020
79,50
100
100-46-6110
LOCKER'S FLOWERS
06/26/2020
180.00
100
100-33-6950
MARKS TREE SERVICE & SNOW PLOWING
C 06/26/2020
2250.00
100
100-01-6940
MARSH USA INC
06/26/2020
20,00
100
100-45-5370
MCHENRY POWER EQUIPMENT INC
06/26/2020
10,58
100
100-45-5370
MCHENRY POWER EQUIPMENT INC
06/26/2020
86.30
100
100-45-5110
MENDEZ LANDSCAPING & BRICK PAVERS
II` 06/26/2020
1100.00
100
100-45-5110
MENDEZ LANDSCAPING & BRICK PAVERS
IN 06/26/2020
200,00
100
100-45-5110
MENDEZ LANDSCAPING & BRICK PAVERS IN
06/26/2020
200.00
100
100-45-5110
MENDEZ LANDSCAPING & BRICK PAVERS IN
06/26/2020
200.00
100
100-45-5110
MENDEZ LANDSCAPING & BRICK PAVERS IN
06/26/2020
200.00
510
510-32-5380
METROPOLITAN INDUSTRIES
06/26/2020
1643.14
100
100-45-6110
MID AMERICAN WATER OF WAUCONDA INC
06/26/2020
32.50
100
100-33-6110
MID AMERICAN WATER OF WAUCONDA INC
06/26/2020
585.00
510
510-35-6110
MID AMERICAN WATER OF WAUCONDA INC
06/26/2020
450.00
510
510-32-5375
MID AMERICAN WATER OF WAUCONDA INC
06/26/2020
144.00
100
100-33-5370
MIDWEST HOSE AND FITTINGS INC
06/26/2020
264.21
100
100-04-5110
MUNICIPAL COLLECTION SERVICES INC
06/26/2020
728.21
100
100-04-5110
MUNICIPAL COLLECTION SERVICES INC
06/26/2020
188.74
100
100-04-5110
MUNICIPAL COLLECTION SERVICES INC
06/26/2020
110.70
100
100-04-5110
MUNICIPAL COLLECTION SERVICES INC
06/26/2020
642.80
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-31-5110
PDC LABORATORIES INC
06/26/2020
735.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
510
510-32-6110
PDC LABORATORIES INC
06/26/2020
60.00
100
100-45-6250
PETROCHOICE LLC
06/26/2020
216.17
100
100-45-6250
PETROCHOICE LLC
06/26/2020
99.25
100
100-45-6250
PETROCHOICE LLC
06/26/2020
692.10
100
100-41-3635
PIERONI, JULAINE
06/26/2020
55.00
100
100-45-6110
PITEL SEPTIC INC
06/26/2020
250.00
100
100-45-5110
PLUS ONE TREE SERVICE
06/26/2020
1000,00
280
280-41-8800
RABINE PAVING
06/26/2020
24485.50
100
100-22-5110
RADAR MAN INC
06/26/2020
1000,00
100
100-45-5370
REINDERS INC
06/26/2020
143.85
100
100-45-5370
REINDERS INC
06/26/2020
348.33
100
100-45-5370
REINDERS INC
06/26/2020
413.14
510
510-35-5370
RNOW INC
06/26/2020
794.26
620
620-00-5110
SAYERS
06/26/2020
2170,00
100
100-41-3635
ST PATRICK CHURCH
06/23/2020
110.00
100
100-01-6110
SYNCB/AMAZON
06/26/2020
271.83
100
100-22-6110
SYNCB/AMAZON
06/26/2020
319.90
100
100-22-6210
SYNCB/AMAZON
06/26/2020
482.06
100
100-03-6110
SYNCB/AMAZON
06/26/2020
293.46
100
100-03-6270
SYNCB/AMAZON
06/26/2020
96.49
100
100-06-6210
SYNCB/AMAZON
06/26/2020
80.12
100
100-42-6110
SYNCB/AMAZON
06/26/2020
284.75
100
100-43-6110
SYNCB/AMAZON
06/26/2020
56.95
100
100-45-6110
SYNCB/AMAZON
06/26/2020
120.57
100
100-46-6110
SYNCB/AMAZON
06/26/2020
579.50
100
100-47-6110
SYNCB/AMAZON
06/26/2020
449.42
400
400-40-6142
SYNCB/AMAZON
06/26/2020
29.88
620
620-00-8300
SYNCB/AMAZON
06/26/2020
33.99
100
100-22-8300
ULTRA STROBE COMMUNICATIONS INC
06/26/2020
2788.98
100
100-22-5310
UPS
06/26/2020
4.37
100
100-45-5310
UPS
06/26/2020
10.16
100
100-01-5110
US BANK EQUIPMENT FINANCE
06/26/2020
598.56
510
510-32-5380
USA BLUEBOOK
06/26/2020
644.89
400 400-00-8800 WELCH BROS INC 06/26/2020 735.00
TOTAL 1162551,19
Oft.,
gftluppr City of McHenry
333 S Green Street
Z. McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
McHenrwww.cityofmchenry.org
NEAR,OI TYC.O.R,vr, AGENDA ITEM
DATE: July 20, 2020
TO:City Council
FROM: Mayor Jett
RE:Miller's Diner Liquor License Application
AGENDA ITEM SUMMARY:
Kim and William Ribar, listed as owners, have submitted an application for a Class B Liquor
License to open Miller's Diner at 3918 Main Street (most recently, The Way We Like It Café and
Main Street Café). The Ribar's currently operate Kim & Patty's Café on Ridgeview Drive.
Mayor Jett has discussed the business plan for Miller's Diner with Kim Ribar and is in support of
the business and liquor license application. If the liquor license is approved, the Ribar's will also
be seeking the approval of a Video Gaming License Application for the location of 5 video
gaming terminals at this location. This is provided for consideration as the next agenda item.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended a motion be made to approve a Class B
Liquor License to Miller's Diner located at 3918 Main Street, and if approved, the adoption of
an Ordinance increasing the number of Class B Liquor Licenses from 18 to 19.
The City of McHenry is dedicated to providing its citizens,businesses,and visitors with the highest quality ofprograms and
services in a customer-oriented,efficient,and fiscally responsible manner.
CITY OF
44.
zip MTcHenrygu a
HEART OF THE fOX RIPER
Application for Liquor License
License Classification
Application Date* 7/9/2020
License Type* A Class"D"(Special Event'license has a separate application
A o B C
E F
License Classifications-Link to classifications list in the City Code
New/Transfer* New Business
Transfer of License
Applicant Business
Name of Business* MILLER'S DINER
Name on License Name to appear on liquor license(if different than above).
EMMA RIBAR INC. D/B/A MILLER'S DINER
Address* 3918 Main Street
Phone* 815-388-2668
Email* kimandpattyscafe@comcast.net
Type of Business*Sole Proprietor
Partnership
LLC or Corporation
Principal Business Bar Restaurant
Type* Retail Store Hotel
Gas Station Gaming Parlor
Other
Video Gaming* Do you intend to apply for video gaming?
No
Yes
A separate application will need to be filled out for video gaming. The issuance of a qualified liquor license in the City of
McHenry does not guarantee that a video gaming license will be issued.
State of Filing List state of filing for LLC,Corporation,Partnership and Sole Proprietor
S Corp
Alcohol Sale Length How long has the business been in the business of selling alcohol?List date.
Zoning What Zoning Classification is the business property?
commercial
Business Location History
Date Date on which the business opened or will open at the above Business Location
8/3/2020
Property Ownership Is the property at which the applicant business is located owned or lesed by the applicant?
Owned
Leased
List the property owner information for the leased property.
A copy of the property lease agreement must also be submitted. If the property is owned by a land trust,trustee must file
affidavit disclosing names and addresses of all beneficial owners and percentage of interest.
Person or Business 3918 Main Street Cafe,LLC
Name
Address 3918 Main Street McHenry Illinois
Phone Number 847-406-8961
Email hjorudd@gmail.com
Location Is the location of the applicants business for which the license is sought within one hundred feet of any church,
schook,hospital,funeral home,home for aged or indigent persons or for veterands and their families or anyQualifications*
military or naval station?
t No
Yes
Parking How many private property parking spaces are associated with the business location?
none
Business Agent
An agent is the authorized representative of the Licensee who has supervisory authority over all employees of he license
premises.An agent may be an owner, partner, member, or designated manager.
Full Name* Kim Ribar
Date of Birth*
Citizenship* Birth
Naturalization
Email* kimandpattyscafe@comcast.net
Business History
History* Have the applicant$ (including all 5%mhigher owners).corporation,uo.m partnership ever engaged mthe
business or sale of alcoholic liquor at any other moatium
No
Yes
BUSiO8SS H/StO[V IDfn[Dl8ti0D
For a large history, documents can be uploaded in lieu uf filling out the fields
Name of Person o, EMMAR|BxRINC.
Business
O/8/ANamo K|M &PATTY'S CAFE
Address 731 RidgeVinwdr McHenry Illinois 8OU5O
Business L/C8DSiD Q dF/liD Id8Dti C8tiOD
ROT# Applicant's Retailer's Occupation tax(eon Registration Number
4OO8-43U8
Delinquency* Has applicant been delinquent m the payment m the Retailer's Occupational Tax(Sales n,x)r
No
Yes
IDSUF2Dce
List the name and address of dram shop insurance company along with the policy numbers for both the applicant business
and owner of the building (if]eased) in which the alcoholic liquor will be sold for the duration of the license,
Insurance Company Travelers
Insurance Company P.O. Box 00O317
Address
Policy Number 7148B5213
Owner Insurance
Company
Owner Insurance
Audmon
Owner Policy Number
Background [}U88tiUnn8/ne
The following questions are in relation to the McHenry City Liquor Ordinance and Illinois law as it pertains to
liquor licensing.All questions must be answered honestly. Failure to do so may disqualify you from the
application process.
Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to
the sale of alcoholic liquor; and will you abide bythem?
Yes
No
Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions,which might cause
accidents?
Yes
No
Will you attempt to prevent rowdiness,fights and disorderly conduct of any kind and immediately notify the McHenry
Police Department is any such events take place?
Yes
No
Has any manufacturer, importing distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for
this license, advanced money or anything else of value or any credit(other than merchandising credit in the ordinary
course of business for a period not in excess of 90 days), or is such a person directly or indirectly interested in the
ownership, conduct or operation of the place of business?
Yes
No
Have any of the applicants, including all listed agents and partners who have a minimum of a 5%ownership in the
business been convicted of any violation of any law pertaining to alcoholic liquors?
Liquor Violations?* Yes
No
Have any of the applicants, including all listed agents and partners who have a minimum of a 5%ownership in the
business been convicted of a felony or misdemeanor?
Felonyl Yes
Misdemeanor?* No
Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor?
Yes
No
Has any owner(s)or member(s)of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp
by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or,
any stockholder owning in the aggregate more than twenty(20)percent of the stock, been issued a federal wagering
devise stamp or a federal wagering stamp by the federal government for the current tax period?
Federal Yes
Gaming/Wagering No
Stamp*
Have you, or any partner, or owner of 5%or more shares of the business or Agent, ever had a liquor license revoked or
suspended?
Suspension* Yes
No
Liqour Suspension Information
For a large number of suspensions, a separate document may be submitted in lieu of filling out the boxes below.
Name
Date and Location of
Offense
Is any individual who is directly or indirectly interested in applicant's place of business, a law-enforcing official or elected
public official(mayor, alderman, and member of any City commission, committee or board)?
Official or Officer*Yes
No
Public Official or Officer Information
Name
Address
Phone
Have you ever been convicted of a gambling offense(if a partnership or corporation, include all partners, owners of 5%or
more shares of the corporation and the local manager)?
Gambling Offense Yes
No
Gambling Offense Information
Name
Date and Location of
Offense
Single Line
Ownership Records
A List of all owners, partners,stock holders and members must be listed below. In lieu of filling out multiple boxes,
additional supporting paperwork may be submitted.
Owner Information
Name Kim Ribar
Date of Birth
Email kimandpattyscafe@comcast.net
Percentage of 50
Ownership
Citizenship-Owner • Birth
Naturalization
Name William Ribar
Date of Birth
Email kimandpattyscafe@comcast.net
Percentage of 50
Ownership
Citizenship-Owner ® Birth
Naturalization
File Upload Upload supporting documents,certificate of insurance,etc
I,the undersigned, being first duly sworn,deposes and says that I(we), have read the above and foregoing
Application,caused the answers to be provided thereto and all of the information given on said Application to be
true and correct,and consent to investigation and background check by the Local Liquor Control Commissioner
or his designee and agree to comply with all City Ordinances and the rules stated on this application.
Signature of
Authorized Agent of yam .`_
Corporation
c L
Acknowledgement* I understand that checking this box constitutes a legal signature and confirms
that I have filled out this form to the best of my ability.
Date* 7/9/2020
ORDINANCE NO. 20-
Amending Title 4, Chapter 2, Alcoholic Liquor, Section 6, License Classification
and Fees; Approval Authority; Limitation on Number of Licenses
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule
municipality as contemplated under Article VII, Section 6, of the Constitution of the State of
Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule
powers and functions as granted in the Constitution of the State of Illinois.
NOW, THEREFORE BE IT ORDAINED by the City Council of the City of
McHenry, McHenry County, Illinois, as follows:
SECTION 1: Section 4-2-6, subsection D-2, of the Municipal Code relating to
liquor license classifications, shall be amended as follows:
D.2. Class B (Service) License: Issuance of a Class B license shall authorize the sale of
alcoholic liquor, for consumption on the premises only when served as follows. No full
bar is permitted.
a. Restaurant Table Service: All sales, service, and consumption conducted at
tables; and
b. Theatre And Entertainment Service: All sales and service conducted over a
concession counter with consumption in theater and entertainment center seats;
and
c. Mixed Use Service: All sales and service conducted at tables or over a
temporary counter and consumption within the defined area of the mixed use
special event facility.
The annual fee for a Class B license shall be eight hundred dollars ($800.00). No
more than nineteen(19) Class B licenses shall be in force in the City at any time
SECTION 2: If any section,paragraph, subdivision, clause,sentence or provision of
this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such
judgment shall not effect, impair, invalidate or nullify the remainder thereof,which remainder
shall remain and continue in full force and effect.
SECTION 3:All ordinances,or parts thereof,in conflict herewith are hereby repealed
to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after its
passage, approval and publication, as provided by law.
Passed this 20th day of July, 2020.
Ayes Nays Absent Abstain
Alderman Devine
Alderman Glab
Alderman Harding
Alderman Mihevc
Alderwoman Miller
Alderman Santi
Alderman Schaefer
Wayne Jett, Mayor Monte Johnson, Deputy City Clerk
r City of McHenry
w 333 S Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
c Fax: (815) 363-2119
McHenwww.cityofmchenry.org
r AGENDA ITEM
DATE: July 20, 2020
TO:City Council
FROM: Mayor Jett
RE:Miller's Diner Video Gaming License Application
AGENDA ITEM SUMMARY:
Based upon the approval by Council of the previous Class B Liquor License to Miller's Diner,
located at 3918 Main Street, Kim and William Ribar (owners) are also seeking approval of a
Video Gaming License to locate 5 video gaming terminals at this location. If approved by
Council the issuance of the Video Gaming License would be subject to the execution of a Video
Gaming Development Agreement regulating signage, the use of partitions, and video
monitoring of the gaming.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to approve or deny a
Video Gaming License to Miller's Diner located at 3918 Main Street subject to the execution
of a Video Gaming Development Agreement.
The City of McHenry is dedicated to providing its citizens,businesses,and visitors with the highest quality ofprograms and
services in a customer-oriented,efficient,and fiscally responsible manner.
CITY OF
iiimili MTcHenryjAIIIIIIPF O A
HEART OF THE FOX RIVER
Video Gaming License Application
The annual license term runs May 1st through April 30th.
The annual license fee payable to the City for a licensed private business shall be$1,000 for each video gaming
establishment and$1,000 for each video gaming terminal. Fees for non-for-profit establishments shall be$250 per
establishment and$250 for each video gaming terminal.
Applicant's Emma Ribar Inc.d/b/a Miller's Diner
Corporate Name*
Business Address* 3918 MainMcHenr Street
Business Phone#* 815-388-2668
Email* kimandpattyscafe@comcast.net
Terminals Number of video gaming terminals to be operated(maximum 5)
5
Previous App? Have you made an application for a similar license for premises other than described in this location
No
Yes
License Revoked? Has any license previously issued to you by State,Federal,or local authorities been revoked?
No
Yes
Terminal Operator Information
Name of Operator Kim Ribar
Address of Operator
Operator Email kimandpattyscafe@comcast.net
Applicant Signature*
Acknowledgement* I understand that checking this box constitutes a legal signature and confirms
that I have filled out this form to the best of my ability.
Title President
Date* 7/9/2020
Department of Public Works
Troy Strange, PE, Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
McHenr www.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
DATE: July 20, 2020
TO:Mayor and City Council
FROM: Troy Strange, PE, Director of Public Works
RE:Central Wastewater Treatment Plant Demolition Engineering Services Agreement
ATT:
1. HRG Engineering Services Proposal
2. Professional Services Contract
3. Budget Amendment Ordinance
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a Professional Services Agreement for design
services for the demolition of the former Central Wastewater Treatment Plant to HR Green, Inc.
HRG) and to approve a Budget Amendment Ordinance in the amount of $36,990.00 from the
Water and Sewer Capital Fund.
BACKGROUND:
Since the completion of the Wastewater Treatment Plant Consolidation project in 2018, City Staff
has made efforts to market the parcel the former Central Wastewater Treatment Plant Facility
sits on. Previous efforts have attempted to market the property in an "as-is" condition with the
plant structures remaining on the property. However, this approach has presented some
challenges as the cost of structural demolition is a great financial liability against the property.
In 2012 an Illinois Department of Commerce and Economic Opportunity Grant was awarded to
the City for a sanitary sewer installation project which was not completed. In 2014 a change in
scope was approved for this grant which appropriated the funds for the demolition of the Central
Wastewater Treatment Plant upon its abandonment. The grant was temporarily suspended in
2015 due to a lack of appropriation, but staff have maintained this grant in an active status since
that time in hopes that the funding would become available upon an appropriation of funds.
Recently staff have worked with Illinois DCEO staff to reactivate the grant which is for an amount
of$525,000.
The most recent estimate of cost for demolition was $1.3 Million, however, staff have been in
discussions with potential site developers and demolition contractors in order to reduce the
demolition scope to an overall cost below $1.0 Million. Staff are recommending that the local
match for construction costs be paid out of the early collections which have been made to pay
debt service on the State Revolving Fund Loan for the construction of the WWTP Consolidation.
The demolition of this site is included in the original Facilities Plan for the Wastewater Plant and
is therefore germane to the overall project.
ANALYSIS:
Staff requested a scope and fee from HRG for design services for the demolition of the former Central
Wastewater Treatment Plant. This request was made based on the following merits:
HRG are the Engineer of Record for the consolidation project and completion of this portion of
the project in our opinion is a necessary portion of the project which should be completed through
the original Engineer of Record.
HRG have already started a portion of the preliminary engineering, have existing information on
the site, and are the logical selection to bring the project to completion.
HRG originally secured the grant money the project will be completed under and their background
on the grant program and application will be necessary when it comes to the administration and
closeout of the grant.
HRG submitted a scope and fee for the proposed work based upon project criteria defined by
staff and negotiations with staff. The scope and fee has been reviewed by staff and found to be
acceptable.
RECOMMENDATION:
Therefore, if City Council concurs, it is recommended that a motion be made to approve the
attached Professional Services Agreement, design services for the demolition of the former
Central Wastewater Treatment Plant to HR Green, Inc. (HRG) in an amount not to exceed
36,990.00. Staff further recommends that City Council approve a Budget Amendment
Ordinance in the amount of$36,990.00 from the General Fund.
City of McHenry Professional Services Contract
Professional Services Contract
Between The City Of McHenry
And HR Green, Inc.
For Professional Engineering Services For:
Central Wastewater Treatment Plant Demolition
Revised 5/22/17
City of McHenry Professional Services Contract
Professional Services Contract Between The City of
McHenry And HR Green, Inc.
For Professional Engineering Services For Central
Wastewater Treatment Plant Demolition
TABLE OF CONTENTS
Page
ARTICLE 1. THE SERVICES 1
1.1 Intent 1
1.2 Services 1
1.3 Project Time 1
1.4 Term; Extensions 1
1.5 Other Contracts 1
1.6 Responsibility of Consultant to Perform 1
1.7 Financial Ability to Perform 2
ARTICLE 2. COMPENSATION AND PAYMENT 2
2.1 Pricing Schedule 2
2.2 Monthly Payment; Invoices 2
2.3 Taxes 2
2.4 Final Payment. 2
2.5 Deductions 3
2.6 Use of Deducted Funds 3
2.7 Keeping Books and Accounts 3
ARTICLE 3. PERFORMANCE OF SERVICES 3
3.1 Standard of Performance 3
3.2 Correction of Defects 3
3.3 Risk of Loss 4
3.4 Opinions of Probable Cost 4
3.5 City Responsibilities 4
3.6 Time of the Essence 5
Revised 5/22/17
City of McHenry Professional Services Contract
3.7 Suspension of Services 5
ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS 5
4.1 Services Change Orders 5
4.2 Revision Notices 5
4.3 No Change in Absence of Services Change Order 5
4.4 Delays 5
ARTICLE 5. INSURANCE 6
5.1 Insurance 6
5.2 Scope of Coverage; Minimum Limits of Coverage 6
5.3 Deductibles and Self-Insured Retentions 6
5.4 Additional Requirements 6
5.5 Verification of Coverage 7
5.6 Sub-Consultants and Suppliers 8
ARTICLE 6. INDEMNIFICATION 8
6.1 Agreement to Indemnify 8
6.2 No Limit Based on Insurance 8
6.3 Withholding Payment 8
6.4 Limit on Duty to Indemnify 8
ARTICLE 7. ARBITRATION 8
7.1 Arbitration 8
ARTICLE 8. TERMINATION 9
8.1 Contract is At-Will. 9
8.2 Termination by City for Breach 9
8.3 City Remedies 9
8.4 Termination by Consultant for Breach.9
ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS 9
9.1 Consultant as Independent Consultant 10
9.2 Compliance with Laws; Communications with Regulators 10
9.3 Permits and Licenses 10
9.4 Safety; Hazardous Materials 10
9.5 Ownership of Data and Documents 10
9.6 Notices 10
9.7 No Waiver by City 10
9.8 No Third-Party Beneficiaries 11
Revised 5/22/17
City of McHenry Professional Services Contract
9.9 Survival of Terms 11
9.10 Assignments.11
9.11 Amendments II
9.12 Governing Law 11
9.13 Compliance with Laws, Grant Regulations 11
9.14 Representation of No Conflicts 11
9.15 No Collusion 11
Revised 5/22/17
City of McHenry Professional Services Contract
Professional Services Contract Between The City of
McHenry And HR Green, Inc.
For Professional Engineering Services For Central
Wastewater Treatment Plant Demolition
This contract(the "Contract") is dated as of July 20th,2020 (the "Effective Date") and is by
and between the City of McHenry, an Illinois municipal corporation, (the "City") and HR Green,
Inc. (the"Consultant"). In consideration of the mutual covenants and promises contained herein,the
parties agree as follows:
ARTICLE 1. THE SERVICES
1.1 Intent. It is the intent of the parties that this Contract govern the relationship of the
parties.
1.2 Services. The Consultant will perform for the City the following services (the
Services"):
Proposed Scope of Services is identified on in attached HR
GREEN Scope of Services Proposal.
13 Project Time. The Services will be performed according to the following schedule
Project Schedule"):
Proposed Schedule is identified on Page 3 of HR Green,Inc. "3.0
Deliverables and Schedules" section included in attached
Proposal.
The Services will be completed on or before November 25, 2020 (the "Completion Date").
The Completion Date shall be effective for substantial completion all design services. Bidding
Services and Construction Support shall be completed after the date of substantial completion in
coordination with construction of the project.
1.4 Term; Extensions. This Contract commences on the Effective Date and terminates
on December 31,2020 unless terminated earlier pursuant to Article 8 of this Contract(the "Term").
All terms of this Contract, including without limitation pricing terms, are firm during the Term,
unless as embodied in an amendment to this Contract in accordance with Section 9.15. The Parties
may extend this Contract for two additional one-year periods (each an "Extended Term"). Pricing
terms may be adjusted by written agreement at the beginning of an Extended Term.
1.5 Other Contracts. The City may enter into agreements with other consultants,
pursuant to which the City may award work from time to time at the City's discretion.
1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel
necessary to complete the Services.The Consultant must perform the Services with its own personnel
and under the management, supervision, and control of its own organization unless otherwise
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City of McHenry Professional Services Contract
approved by the City in writing. All sub-consultants and supplies used by the Consultant in the
performance of Services must be acceptable to, and approved in advance by, the City. The City's
approval of any sub-consultant or supplier will not relieve the Consultant of full responsibility and
liability for the provision, performance, and completion of the Services in full compliance with, and
as required by or pursuant to,this Contract.All Services performed by any sub-consultant or supplier
are subject to all of the provisions of this Contract in the same manner as if performed directly by
the Consultant. If any sub-consultant or supplier fails to properly perform any Services undertaken
by it in compliance with this Contract, then the Consultant, immediately on notice from the City,
must remove that sub-consultant or supplier and undertake the Services itself or replace the sub-
consultant or supplier with a sub-consultant or supplier acceptable to the City. The Consultant will
have no claim for damages, for compensation in excess of the Compensation, or for delay or
extension of the Project Schedule as a result of any such removal or replacement.
1.7 Financial Ability to Perform. When executing this Contract, the Consultant
represents and declares that it is financially solvent, has the financial resources necessary, has
sufficient experience and competence,and has the necessary capital,facilities,organization,and staff
necessary to provide,perform, and complete the Services set forth in this Contract in full compliance
with, and as required by or pursuant to, this Contract.
ARTICLE 2. COMPENSATION AND PAYMENT
2.1 Pricing Schedule. As compensation for the performance of the Services
Compensation"), the City will pay the Consultant the following amounts and in the following
manner:
Proposed Pricing is identified on Exhibit A of HR Green, Inc.
attached Proposal.
Except for the Compensation, the City will have no liability for any expenses or costs incurred by
the Consultant.
2.2 Monthly Payment; Invoices. The Compensation will be paid in monthly
installments. The Consultant must submit to the City, on a monthly basis, a written invoice for
payment for completed work.The City may specify the specific day of the month on or before which
invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other
documents as necessary to reasonably establish the Consultant's right to payment of the
Compensation stated in the invoice. In addition, each invoice must include (a) employee
classifications, rates per hour, and hours worked by each classification and, if the Services are to be
performed in separate phases, for each phase, (b)total amount billed in the current period and total
amount billed to date and, if the Services are to be performed in separate phases, for each phase, and
c) the estimated percent completion of the Services and, if the Services are to be performed in
separate phases, for each phase.
23 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits,pensions,
annuities,or other similar benefits.The Consultant will never have a claim or right to claim additional
compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or
fees.
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City of McHenry Professional Services Contract
2.4 Final Payment. The Services will be considered complete on the date of final written
acceptance by the City of the Services or the relevant phase of the Services. Services related to a
submission of the Consultant will be deemed accepted by the City if the City does not object to those
Services in writing within 30 days after the submission by the Consultant of an invoice for final
acceptance and payment The City will make final payment to the Consultant within 30 days after
final acceptance of the Services, after deducting therefrom charges, if any, as provided in this
Contract ("Final Payment"). The acceptance by the Consultant of Final Payment will operate as a
full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or
demands for further payment of any kind for the Services encompassed by the Final Payment.
2.5 Deductions. Notwithstanding any other provision of this Contract, the City may
deduct and withhold from any payment or from Final Payment such amounts as may reasonably
appear necessary to compensate the City for any loss due to (1) Services that are defective,
nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the
City made by any of the Consultant's sub-consultants or suppliers or by other persons about the
Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the
cost to the City, including without limitation reasonable attorneys' fees, of enforcing the terms of
this Contract. The City will notify the Consultant in writing of the City's determination to deduct
and withhold funds,which notice will state with specificity the amount of, and reason or reasons for,
such deduction and withholding.
26 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in
question or has furnished security for that performance satisfactory to the City. The City will be
entitled to apply any money withheld or any other money due to the Consultant to reimburse itself
for any and all costs, expenses, losses, damages, liabilities, suits,judgments, awards, and reasonable
attorneys' fees (collectively "Costs") incurred, suffered, or sustained by the City and chargeable to
the Consultant under this Contract.
2.7 Keeping Books and Accounts.The Consultant must keep accounts,books, and other
records of all its billable charges and costs incurred in performing Services in accordance with
generally accepted accounting practices, consistently applied, and in such manner as to permit
verification of all entries. The Consultant must make all such material available for inspection by the
City, at the office of the Consultant during normal business hours during the Term and for a period
of five years after termination of this Contract. Copies of such material must be furnished to the City
at the City's request and expense.
ARTICLE 3. PERFORMANCE OF SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same profession
currently practicing under similar circumstances in the Chicago Metropolitan Region ("Standard of
Performance"). The Consultant is fully and solely responsible for the quality, technical accuracy,
completeness, and coordination of all Services. All plans and other documents furnished by the
Consultant shall be endorsed and stamped with professional seals when such seals are required by
law.
32 Correction of Defects.The Consultant must provide,for no additional Compensation
and at no separate expense to the City, all work required to correct any defects or deficiencies in the
performance of Services, regardless of whether the defect or deficiency relates to the work of the
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City of McHenry Professional Services Contract
Consultant or of the Consultant's sub-consultants or suppliers.
33 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The
Consultant is responsible for any and all damages to property or persons arising from any Consultant
error, omission,or negligent act and for any losses or costs to repair or remedy any work undertaken
by the City based on the Services as a result of any such error, omission, or negligent act.
Notwithstanding any other provision of this Contract,the Consultant's obligations under this Section
3.3 exist without regard to, and may not be construed to be waived by, the availability or
unavailability of any insurance, either of the City or the Consultant,to indemnify, hold harmless, or
reimburse the Consultant for damages, losses, or costs.
34 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the
City has control over the costs of labor, materials,equipment,or services furnished by others or over
competitive bidding, market or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, any opinions of probable costs provided under this Contract
are considered to be estimates only, made on the basis of the Consultant's experience and
qualifications, and those opinions represent the Consultant's best judgment as an experienced and
qualified professional, familiar with the industry. The Consultant does not guaranty that proposals,
bids, or actual costs will not vary from the opinions prepared by the Consultant.
35 City Responsibilities. The City, at its sole cost and expense, will have the following
responsibilities:
a)To designate in writing a person with authority to act as the City's representative
with respect to the Services. In the absence of a written designation,the City's representative will be
the City Administrator. The City's representative will have the authority to act on behalf of the City
except on matters that require approval of the City Council.
b)To provide to the Consultant all criteria and information about the requirements for
the Services, including, as relevant, the City's objectives and constraints, schedule, space, capacity
and performance requirements, and budgetary limitations.
c)To provide to the Consultant existing studies, reports, and other available data
relevant to the Services.
d)To arrange for access to, and make provisions for the Consultant to enter on,public
and private property as reasonably required for the Services.
e)To provide,as relevant,surveys describing physical characteristics,legal limitations,
and utility locations for the Services and the services of other consultants when the services of other
consultants are requested by the Consultant and are necessary for the performance of the Services.
f) To provide structural, mechanical, chemical, air and water tests, tests for hazardous
materials, and other laboratory and environmental tests, inspections, and reports required by law to
be provided by the City in connection with the Services, except the extent such tests, inspections, or
reports are part of the Services.
g)To review reports, documents, data, and all other information presented by the
Consultant as appropriate.
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City of McHenry Professional Services Contract
h)To provide approvals from all governmental authorities having jurisdiction over the
Services when requested by the Consultant,except the extent such approvals are part of the Services.
i) To provide, except as provided under Article 5 and Article 6 of this Contract, all
accounting, insurance, and legal services as may be necessary from time to time in the judgment of
the City to protect the City's interests with respect to the Services.
j) To attend meetings related to the Services.
k)To give prompt written notice to the Consultant whenever the City observes or
otherwise becomes aware of any development that affects the scope or timing of Services, except
that the inability or failure of the City to give any such a notice will not relieve the Consultant of any
of its responsibilities under this Contract.
3.6 Time of the Essence. Time is of the essence for the Services and all activities with
regard to the performance of the Services.
3.7 Suspension of Services.The City,at any time and for any reason,may suspend work
on any or all Services by issuing a written work suspension notice to the Consultant. The Consultant
must stop the performance of all Services within the scope of the suspension notice until the City
directs the Consultant in writing to resume performance.
ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS
4.1 Services Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Services Change Order(a
Services Change Order"). Any Services Change Order in an amount exceeding $10,000 must be
approved by the City Council. The Services Change Order will be generally in the form attached to
and by this reference incorporated into this Contract as Attachment A. The Consultant may request
a Services Change Order based on a claimed material change to any Services performed under this
Contract. A Services Change Order may include additions to and deletions from the Services and
will include requested equitable increases or decreases to the Compensation.
42 Revision Notices. Within three (3) days after the date of a Services Change Order,
and in any event before the Consultant begins work on any changed Services, the Consultant must
notify the City in writing if the Consultant desires a revision to the Services Change Order (a
Revision Notice"). The Revision Notice must clearly state the Consultant's requested revisions and
the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised
Services Change Order in a form acceptable to the Parties. If the Consultant does not submit a
Revision Notice within the (3) -day period,then the Consultant will be deemed to have accepted the
Services Change Order and the Services Change Order will be final.
43 No Change in Absence of Services Change Order. No claim for an adjustment in
Compensation or Project Schedule will be made or allowed unless it is embodied in a Services
Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an
adjustment in the Compensation or Project Schedule terms that has not been included, or fully
included, in a Services Change Order, then the Consultant may submit to the City a written request
for the issuance of, or revision of, a Services Change Order including the desired adjustment. The
Consultant's request must be submitted before the Consultant proceeds with any Services for which
an adjustment is desired.
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City of McHenry Professional Services Contract
44 Delays. If a delay in providing Services results from one or more causes that could
not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension
of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation
for extra costs related to the delay, or both. The Consultant must notify the City in writing within 3
days after the start of the delay and again in writing within 3 days after the delay has ended (the
Delay Period"). The first notice must state the cause or causes of the delay and the impact of the
delay on providing Services.The second notice must state the cause or causes of the delay,the length
of the day, the reasons why the delay disrupted performance of the Services and the Consultant's
request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit
notices as provided in this Section 4.5,then the Consultant will be deemed to have waived any right
to an adjustment in Compensation for the Services.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in this Article 5.
52 Scope of Coverage; Minimum Limits of Coverage.
a) Commercial General Liability. Insurance Services Office ("ISO"), or reasonable
equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials, officers,
employees, and agents named as additional insured on Insurance Service Office (ISO) Additional Insured
Endorsement CG 2010(Exhibit A)or CG 2026(Exhibit B). Coverage must be at least$1,000,000 combined
single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for
personal injury. The general aggregate must be twice the required occurrence limit. Minimum General
Aggregate must be no less than$2,000,000 or a project-contract specific aggregate of$1,000,000.
b)Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 "Any Auto." Coverage must be at least $1,000,000 combined
single limit per accident for bodily injury and property damage.
c) Professional Liability. Indemnification and for injury or damage arising out of
negligent acts, errors, or omissions in providing professional services, including without limitation:
i)preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys,
designs or specifications and (ii) providing direction, instruction, supervision, inspection, or
engineering services or failing to provide them, if that is the primary cause of injury or damage.
Coverage must be at least$1,000,000 each claim with respect to negligent acts,errors,and omissions
in connection with all professional services to be provided under this Contract.
d)Workers' Compensation and Employers' Liability. Workers' Compensation as
required by the Workers' Compensation Act of the State of Illinois and Employers' Liability
insurance. Coverage must be at least Workers' Compensation Coverage with statutory limits and
Employers' Liability limits of$500,000 per accident.
53 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City.At the option of the City,either the insurer must reduce
or eliminate such deductibles or self-insured retentions with respect to the City and its officials,
officers, employees, and agents or the Consultant must procure a bond guaranteeing payment of
losses and related investigation, claim administration, and Consultant defense expenses.
54 Additional Requirements. The insurance policies must contain, or be endorsed to
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City of McHenry Professional Services Contract
contain, the following provisions:
a)Commercial General Liability and Automobile Liability Coverage. The City and its
officials, officers, employees must be covered as additional insured as respects: liability arising out
of the Consultant's work, including without limitation activities performed by or on behalf of the
Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must
contain no special limitations on the scope of protection afforded to the City or its officials, officers,
employees, and agents.
b)Primary Coverage.The insurance coverage must be primary with respect to the City
and its officials,officers and employees.Any insurance or self-insurance maintained by the City and
its officials, officers, employees,and agents will be excess of the Consultant's insurance and will not
contribute with it.
c) Severability of Interests/Cross Liability. The insurance must contain a Severability
of Interests/Cross Liability clause or language stating that the insurance will apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's ability.
d)Umbrella Policies. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not "follow form," then the Consultant must
name the City and its officials, officers and employees, as additional insured under the umbrella
policy.
e)Occurrence Form.All general liability coverage must be provided on an occurrence
policy form. Claims-made general liability policies are not acceptable.
0 Workers' Compensation and Employers' Liability Coverage.The insurer must agree
to waive all rights of subrogation against the City and its officials, officers, employees, and agents
for losses arising from work performed by the Consultant.
g)Professional Liability. If the policy is written on a claims-made form,the retroactive
date must be equal to or preceding the effective date of this Contract. If the policy is cancelled,non-
renewed, or switched to an occurrence form, then the Consultant must purchase supplemental
extending reporting period coverage for a period of not less than three years after the date of
substantial completion.
h)All Coverage.Each insurance policy required must have the City expressly endorsed
onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date
of that policy, then notice must be delivered to the City in accordance with the policy provisions
prior to the expiration date.
i) Acceptability of Insurers.Insurance must be placed with insurers with a Best's rating
of no less than A-, VII and licensed to do business in the State of Illinois.
6) Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to
the amount of contribution recoverable against it by the City.This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers' Compensation Act
provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v.
Cyclops Welding. Each sub-consultant also must agree to this waiver.
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City of McHenry Professional Services Contract
55 Verification of Coverage. The Consultant must furnish the City with certificates of
insurance naming the City and its officials, officers, employees, and agents as additional insured and
with original endorsements affecting coverage required by this Article 5. The certificates and
endorsements for each insurance policy must be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements may be on forms provided by the City or
may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and
in any event must be received and approved by the City before any work commences. The City
reserves the right to request a full certified copy of each insurance policy and endorsement.
5.6 Sub-Consultants and Suppliers. The Consultant must include all sub-consultants as
insured under its policies or must furnish separate certificates and endorsements for each sub-
consultant.All coverage for sub-consultants are subject to all of the requirements stated in this Article
5.
ARTICLE 6. INDEMNIFICATION
6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant
hereby agrees to indemnify and, at the City's request, defend the City and its officials, employees,
agents, and representatives (collectively the "Indemnified Parties") against all injuries, deaths, loss,
damages, claims, patent claims, lawsuits, liabilities, judgments, costs, and expenses, including
attorney fees incurred by the City (collectively "Claims"), that may in any way accrue against the
Indemnified Parties or any one of them arising in whole,or in part,or in consequence of the negligent
or intentionally tortious performance of any services by the Consultant or its employees or sub-
consultants or that may in any way result therefrom, except only Claims arising out of the sole legal
cause of the City. In addition, Consultant hereby agrees to indemnify the City with regard to any
damages, costs and expenses, including attorney fees incurred by the City for any failure by the
Consultant to comply with insurance reporting provisions of any Consultant insurance policy
adversely affecting coverage provided to the indemnified parties.
62 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees
that any performance bond or insurance policy required by this Contract, or otherwise provided by
the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified
Parties or any one of them.
63 Withholding Payment.To the extent that any payment is due to the Consultant under
this Contract, the City may withhold that payment to protect itself against any Indemnified Claims
until all claims, suits, or judgments have been settled or discharged and evidence to that effect has
been furnished to the satisfaction of the City.
6.4 Limit on Duty to Indemnify. The Consultant is not required to indemnify an
Indemnified Party to the extent a Claim resulted solely from the negligence or willful misconduct of
the Indemnified Party.
ARTICLE 7. ARBITRATION
7.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or
the breach thereof, shall be settled by binding arbitration administered by the American Arbitration
Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as
determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and
judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction
thereof. The parties agree that an arbitration award by default may be entered upon the party failing
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City of McHenry Professional Services Contract
to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of
this Contract, the non-prevailing party, as determined by the arbiter or court, shall pay all expenses
incurred by the prevailing party, including, but not limited to (a) attorney's fees, (b) filing costs, (c)
witness fees, and (d) other general expenses of arbitration or litigation.
ARTICLE 8. TERMINATION
8.1 Contract is At-Will. This Contract is at-will and may be terminated by the City at
any time at the City's convenience, without reason or cause. If the City terminates this Contract
without reason or cause, then the Consultant will be entitled to Compensation for all Service
performed by the Consultant up to the date of termination. The Consultant is not entitled to any
consequential damages, including without limitation for lost profit, for any Services not performed
by the Consultant.
82 Termination by City for Breach. The City at any time, by written notice providing
Consultant with 10 days' to cure any alleged breach hereof, may terminate this Contract of breach
by the Consultant and of one or more terms of this agreement. "Breach" by the Consultant includes
a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the
Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the
performance of Services so as to endanger proper performance of the Services within the Project
Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any
Services.
83 City Remedies. If the City terminates this Contract for Breach by the Consultant,
then the City will have the right,at its election and without prejudice to any other remedies provided
by law or equity,to pursue any one or more of the following remedies:
a)The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result
of actions taken by the City in response to any Breach.
b)The City may withhold any or all outstanding Compensation to reimburse itself or
pay for any and all costs, including without limitation reasonable attorneys' fees, incurred by the
City as the result of any Breach or as a result of actions taken by the City in response to any Breach.
In that event, the City will pay any excess funds to the Consultant, if any, after all of the City's costs
are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City
for, or pay, all costs,then the City will has the right to recover directly from the Consultant a sum of
money sufficient to reimburse itself, or pay, all remaining costs.
8.4 Termination by Consultant for Breach.The Consultant at any time,by written notice,
terminate this Contract on account of failure by the City to properly pay the Consultant and failure
of the City to cure the breach within 10 days after that written notice or such further time as the
Consultant may agree, in the Consultant's sole discretion, in response to a written notice from the
City seeking additional time to cure.
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City of McHenry Professional Services Contract
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant.For purposes of this Contract,the Consultant
is an independent consultant and is not, and may not be construed or deemed to be an employee,
agent, or joint venturer of the City.
9.2 Communications with Regulators. Any written communication by Consultant
directly with applicable governmental regulatory agencies with regard to Services shall be copied to
the City.
9.3 Permits and Licenses. The Consultant must obtain and pay for all permits and
licenses, registrations, qualifications, and other governmental authorizations required by law that are
associated with the Consultant's performance of Services.
9.4 Safety; Hazardous Materials.
a)Protection of Health,Environment. The Consultant's personnel must be experienced
and properly trained to perform the Services and must take adequate precautions to protect human
health and the environment in the performance of Services.
b)Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous
condition relating to the Services, then the Consultant must bring that condition to the attention of
the City.
c)Hazardous Materials. The Consultant acknowledges that there may be hazardous
substances, wastes, or materials as defined by applicable Law ("Hazardous Materials") at a project
site or otherwise associated with Services, and the Consultant under those circumstances must take
appropriate precautions to protect its employees, sub-consultants, and suppliers.
9.5 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Contract(collectively "Data"),other than the Consultant's
confidential information, will be and remain the sole property of the City. The Consultant must
promptly deliver all Data to the City at the City's request. The Consultant is responsible for the care
and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the
Consultant's records subject to the Consultant's continued compliance with the provisions of this
Article. The City hereby indemnifies the Consultant for damages caused by the City's misuse or
reuse of Data not originally intended.
9.6 Notices. Any notice or communication required by this Contract will be deemed
sufficiently given if in writing and when delivered personally or upon receipt of registered or certified
mail,postage prepaid, with the U.S. Postal Service and addressed as follows:
If to the City: with a copy to:
City Administrator Public Works Director
City of McHenry Public Works Department
333 S. Green Street 1415 Industrial Drive
McHenry, Illinois 60050 McHenry, Illinois 60050
10-
City of McHenry Professional Services Contract
If to the Consultant: with a copy to:
HR Green, Inc.
Attn: Chad J Pieper, PE
420 N. Front Street
McHenry, IL 60050
or to such other address as the party to whom notice is to be given has furnished in writing.
9.7 No Waiver by City.No act,order, approval,acceptance,or payment by the City,nor
any delay by the City in exercising any right under this Contract, will constitute or be deemed to be
an acceptance of any defective,damaged,flawed,unsuitable,nonconforming,or incomplete Services
or operate to waive any requirement or provision of this Contract or any remedy, power, or right of
the City.
9.8 No Third-Party Beneficiaries. This Contract is for the benefit of the City and the
Consultant only and there can be no valid claim made or held against the City or the Consultant by
any third party to be a beneficiary under this Contract.
9.9 Survival of Terms. The following sections will survive the termination of this
Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.10 Assignments. The Consultant may not assign or transfer any term, obligation, right,
or other aspect of this Contract without the prior express written consent of the City. If any aspect of
this Contract is assigned or transferred, then the Consultant will remain responsible to the City for
the proper performance of the Consultant's obligations under this Contract.The terms and conditions
of any agreement by the Consultant to assign or transfer this Contract must include terms requiring
the assignee or transferee to fully comply with this Contract unless otherwise authorized in writing
by the City.
9.11 Amendments. This Contract may be amended only in writing executed by the City
and the Consultant.
9.12 Governing Law.The validity,construction, and performance of this Contract and all
disputes between the parties arising out of or related to this Contract will be governed by the laws of
the State of Illinois without regard to choice or conflict of law rules or regulations.
9.13 Compliance with Laws, Grant Regulations. All Services must be provided,
performed, and completed in accordance with all applicable governmental permits, licenses,or other
approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The
Consultant also must comply with applicable conditions of any federal, state, or local grant received
by the City with respect to this Contract. The Consultant will be solely responsible for any fines or
penalties that may be imposed or incurred by a governmental agency with jurisdiction over the
Services as a result of the Consultant's improper performance of, or failure to properly perform, any
Services.
9.14 Representation of No Conflicts. The Consultant represents that, to the best of its
knowledge, (1) no City employee or agent is financially interested, directly or indirectly, in the
business of the Consultant or this Contract, (2) as of the Effective Date neither the Consultant nor
any person employed by the Consultant has any interest that would conflict in any manner or degree
11-
City of McHenry Professional Services Contract
with the performance of the obligations under this Contract, and (3) neither the Consultant nor any
person employed by or associated with the Consultant may at any time during the Term obtain or
acquire any interest that would conflict in any manner or degree with the performance of the
obligations under this Contract.
9.15 No Collusion. The Consultant represents that the Consultant is not barred from
contracting with a unit of state or local government as a result of(1) a delinquency in the payment
of any tax administered by the Illinois Department of Revenue unless the Consultant is properly
contesting its liability for the tax or the amount of the tax or(2) a violation of either Section 33E-3
or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The
Consultant represents that the only persons, firms, or corporations interested in this Agreement as
principals are those disclosed to the City prior to the execution of this Contract and that this Contract
is made without collusion with any other person, firm, or corporation.
WHEREFORE,the City and the Consultant have caused this Contract to be executed by
their duly authorized representatives as of the Effective Date.
CITY OF MCHENRY
By:
Name:Troy Strange,PE
Title:Public Works Director
Date:
HR Green,Inc.
By:
Name: Timothy J.Hartnett
Title: Vice President
Date:
12-
City of McHenry Professional Services Contract
ATTACHMENT A
SERVICES CHANGE ORDER NO.
In accordance with Section 4.1 of the Contract dated 20 between the City and the
Consultant,the Parties agree to the following Services Change Order:
1. Change in Services:
2.Change in Project Schedule(attach schedule ifappropriate):
3. Change in Completion Date: All Services must be completed on or before:
20
4. Change in Compensation:
ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
CITY CONSULTANT
City's project representative] Signature
Name(Printed or Typed)
20 20
Date Date
If compensation change greater than$3,500,then City Administrator signature required.
20
City Administrator Date
If compensation change greater than$10,000,then City Council approval and Mayor signature required.
20 .
Mayor Date
1-
1-f R
HRGreen
Scope of Services
For
City of McHenry
Central Wastewater Treatment Plant Demolition
Phase II Engineering Services
Mr. Troy Strange, PE
Director of Public Works
City of McHenry
333 S. Green Street
McHenry, IL. 60050
815-363-2186
Chad J. Pieper, PE
Client Manager
Sean Murphy, PE
Project Manager
HR Green, Inc
420 Front Street
McHenry, IL 60050
HR Green Project No.: 200796
July 20, 2020
HRGreen.com
Phone 815.385.1778 Fax 815.385.1781 Toll Free 800.728.7805
420 North Front Street.Suite 100.McHenry, Illinois 60050
TABLE OF CONTENTS
1.0 PROJECT UNDERSTANDING
2.0 SCOPE OF SERVICES
3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT
4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES
5.0 SERVICES BY OTHERS
6.0 CLIENT RESPONSIBILITIES
Scope of Services
City of McHenry
Demolition and Restoration at CVWVfP
HR Green Job No. 200769
July 20, 2020
Page 2 of 5
THIS SCOPE OF SERVICES is for the City of McHenry (hereafter"CLIENT") and HR Green, Inc.
hereafter "COMPANY").
1.0 Project Understanding
1.1 General Understanding— Phase II Engineering Services
The CLIENT is requesting the COMPANY to provide a hazardous building materials report,
plans and specifications, as necessary, to complete the demolition of the existing buildings,
structures, saved surfaces, and utility disconnects for dry and wet utilities at 330 W.
Waukegan Road commonly known as the Central WWTP. The CLIENT owns the subject
property and wishes to demo the existing facility and create a site condition suitable for sale
to a prospective developer.
The CLIENT has requested the COMPANY to sub-contract with an environmental firm to
perform hazardous building materials site investigation and provide appropriate reports and
documentation required for demolition and disposal of the existing materials. The
environmental documents will be provided to the potential bidders with the COMPANY's bid
documents. The reports will include an Asbestos Building Inspection report, Lead-Based
Paint Inspection report, and Hazardous Building Materials/Universal Wastes Inspection
report
COMPANY will provide the CLIENT with a bid documents, EOPC, environmental
assessment documents, and tentative schedules.
2.0 Scope of Services
The CLIENT agrees to employ COMPANY to perform the following services:
2.1 Engineering/Bidding Services
A. Initial Site Visit and Data Gathering
a. The site will be visited to observe items that need removal, location of existing
utilities that will be removed and/or abandoned, and to gather any
measurements needed for providing quantities to complete the project.
Existing CWWTP plans, provided by CLIENT, will be the primary source of
information for determining locations and dimensions of existing infrastructure
components.
B. Plans and Exhibits
a. Provide a Demolition/Utility Removal/Abandonment Plan. This will indicate
what items are being removed from the site. It will show the location and
preferred method for removing and abandoning the wet and dry utilities on site.
b. Provide a Proposed Grading and Restoration Plan. This will show the grading
condition the site is to be left in at the end of the project. It will show the
methods and materials preferred for restoration of the site.
Scope of Services
City of McHenry
Demolition and Restoration at CVVVVfP
HR Green Job No. 200769
July 20, 2020
Page 3 of 5
c. Provide Technical and Erosion Control Details. Plan will contain standard
erosion control details and notes, as well as details for removal/abandonment
of public sanitary and water service disconnections.
C. Utility Coordination
a. COMPANY will coordinate with the dry utility companies to locate the existing
utilities on site and develop a plan for removal or abandonment of said utilities.
D. Project Specifications
a. Develop project specifications for the demolition/abandonment of the existing
structures, demolition of the existing paved surfaces, removal and/or
abandonment of existing wet and dry utilities with an approximate
removal/abandonment elevation of 733.50 and, and associated site restoration
including mass grading to the CLIENT's approximate proposed 742.00 finished
elevation and fine grading for site drainage.
b. Provide an Engineer's Opinion of Probable Construction Costs (EOPC) for
demo, restoration, and utility abandonment. The costs generated here will be
used to compare to bidding contractor costs.
c. Develop an anticipated project construction schedule. Timing and schedule
will be discussed at a mandatory pre-bid meeting, held during the bidding
process.
E. Bid Assistance
a. Assemble CLIENT bid package using the project specifications and special
provisions developed in the design phase.
b. Provide the CLIENT with a Bid Notice for the CLIENT to distribute/advertise.
c. Contact and inform qualified firms of the project.
d. Host bidding documents on an FTP site for distribution to contractors.
e. Provide assistance with answering RFI's, providing clarifications, and issuing
addendums, as necessary.
f. Schedule and host a mandatory pre-bid meeting.
g. Attend the bid opening, compile bids into a bid tabulation and prepare a
recommendation to award.
h. The bid documents will be provided to CLIENT in an electronic format via ftp
site established specifically for this project.
Scope of Services
City of McHenry
Demolition and Restoration at CVVWTP
HR Green Job No. 200769
July 20, 2020
Page 4 of 5
3.0 Deliverables and Schedules Included in this scope
COMPANY will provide CLIENT with a bid documents containing plans, specifications,
historic facility plans (as provided by CLIENT), and sub-contractor's hazardous building
materials report for completion of the project, EOPCs, and tentative schedules for the
project.
It is anticipated that at 50% and 90% milestones review meetings will be held with CLIENT
to present project exhibits and specifications for review with CLIENT's Staff. Any
corrections or revisions to the report will then be finalized prior to bidding.
It is anticipated that this project's letting will be by Fall 2020 but no later than November
25, 2020.
4.0 Items not included in Agreement/Supplemental Services
The following items are not included as part of this agreement but not limited to:
Grants and Funding Applications
Construction Observation and Project Management Services - HR Green can
provide, if required, under separate contract
Surveying — HR Green can provide, if required, under separate contract
Soil Testing
Attendance at any meetings or public hearings other than those specifically listed in
the Scope of Services. These service items are considered extra and are billed
separately on an hourly basis.
Supplemental services not included in the agreement can be provided by COMPANY under
separate agreement, if desired.
5.0 Services by Others
Asbestos Removal/Remediation Project— Should hazardous materials be identified during
the design phase,the CLIENT has requested that removal/remediation be completed during
the demolition phase.
6.0 Client Responsibilities
The CLIENT is to provide COMPANY with project information to include, but not limited to:
Site access during the design phase
hrgreen.com\HRG\Data\2020\200769\Admin\Contract\Client\SOs 062520 McHenry CWTTP Demo Phase II-reel.docx
Exhibit A
Man-Hour Estimate — Phase II Engineering Services
TASK Personnel
MAN- LABOR
HOURS COST
Initial Site Visit and Data Gathering
Client Manager 6 1,110.00
Project Manager 16 3,040.00
Subtotal: 22 4,150.00
Plans and Exhibits
Project Manager 40 7,400.00
Design Tech 40 5,480.00
Subtotal: 80 12,880.00
Utility Coordination
Project Manager 16 3,040.00
Subtotal: 16 3,040.00
Project Specifications
Client Manager 8 1,480.00
Project Manager 32 6,080.00
Subtotal: 40 7,560.00
Bid Assistance
Project Manager 24 4,560.00
Subtotal: 24 4,560.00
Hazardous Building Materials Inspection 4,300.00
Direct Costs 500.00
Contract Total:182 36,990.00
ORDINANCE NO. 20-
AN ORDINANCE AMENDING THE FY2020/2021 BUDGET FOR THE
FISCAL YEAR ENDING APRIL 30, 2021
WHEREAS,the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois; and
WHEREAS, the City of McHenry acting by and through its Mayor and City Council has
previously approved the FY20/21 Annual Budget for the Fiscal Year Ending April 30, 2021 by a
motion at the Regular City Council Meeting held on April 20, 2020; and
WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain
line items in said Budget Ordinance as provided in Exhibit A to this Ordinance;
NOW,THEREFORE,BE IT ORDAINED by the City Council of the City of McHenry,
McHenry County, Illinois, as follows:
SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending
April 30, 2020 are hereby approved in the form and content as provided by Exhibit "A" which is
attached hereto and made part hereof.
SECTION 2: If any section,paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
Passed this 20th day of July, 2020.
Ayes Nays Absent Abstain
Alderman Devine
Alderman Glab
Alderman Harding
Alderman Mihevc
Alderwoman Miller
Alderman S anti
Alderman Schaefer
Wayne Jett, Mayor Trisha Ramel, City Clerk
EXHIBIT A
The following budget items are amended by this Ordinance:
FY20/21 Water and Sewer Fund - $36,990
Central Wastewater Treatment Plant Demolition Design Services
may
Department of Public Works
4Troy
Strange, PE, Director of Public Works
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
McHenrwww.cityofmchenry.org
REGULAR AGENDA SUPPLEMENT
DATE: July 20, 2020
TO:Mayor and City Council
FROM: Troy Strange, PE, Director of Public Works
RE:Central Wastewater Treatment Plant CLOMR Engineering Services Agreement
ATT:
1. CBBEL Engineering Services Proposal
2. Professional Services Contract
3. Budget Amendment Ordinance
AGENDA ITEM SUMMARY:
Staff requests City Council to consider awarding a Professional Services Agreement for the
Central Wastewater Treatment Plant CLOMR to Christopher B. Burk Engineering Ltd. (CBBEL) and
to approve a Budget Amendment Ordinance in the amount of$49,155.00 from the General Fund.
BACKGROUND:
Since the completion of the Wastewater Treatment Plant Consolidation project in 2018, City Staff
have made efforts to market the parcel the former Central Wastewater Treatment Plant Facility
sits on. Previous efforts have attempted to market the property in an "as-is" condition with the
plant structures remaining on the property. However, this approach has presented some
challenges as much of the property is in a FEMA mapped floodplain and this status creates
uncertainty as far as the feasibility of the site for many potential developers.
At the May 18, 2020 City Council Meeting staff proposed that preliminary engineering work be
completed to secure a Conditional Letter of Map Revision Based Upon Fill (CLOMR-F)to allow for
the regrading and placement of fill at this site upon the completion of all demolition. Funding for
demolition has already been secured by Public Works Staff through the Illinois Department of
Commerce and Economic Opportunity Grant (DCEO). By securing the CLOMR-F and completion
of demolition,the current financial liabilities against the property which have prevented the sale
of such property will be significantly reduced if not eliminated.
Staff were directed to solicit a proposal from a recommended firm within the City's list of
prequalified firms to perform necessary engineering services associated with the securing of a
CLOMR-F for the former Central Wastewater Treatment Plant Site.
ANALYSIS:
Staff requested a scope and fee from CBBEL for the completion of a CLOMR-F at the former
Central Wastewater Treatment Plant. CBBEL submitted a scope and fee for the proposed work
based upon project criteria defined by staff and negotiations with staff. The scope and fee has
been reviewed by staff and found to be acceptable.
RECOMMENDATION:
Therefore, if City Council concurs, it is recommended that a motion be made to approve the
attached Professional Services Contract for the Waukegan Avenue Wastewater Treatment
Plant CLOMR to Christopher B. Burk Engineering Ltd. (CBBEL) and to approve a Budget
Amendment Ordinance in the amount of$49,155.00 from the General Fund.
City of McHenry Professional Services Contract
Professional Services Contract Between the City of McHenry
And Christopher B. Burke Engineering, Ltd.
For Professional Engineering Services for Waukegan
Avenue Wastewater Treatment Plant CLOMR
Revised 5/22/17
City of McHenry Professional Services Contract
Professional Services Contract Between the City of McHenry And
Christopher B. Burke Engineering, Ltd.
For Professional Engineering Services for Waukegan Avenue Wastewater
Treatment Plant CLOMR
TABLE OF CONTENTS
Page
ARTICLE 1. THE SERVICES 1
1.1 Intent 1
1.2 Services 1
1.3 Project Time 1
1.4 Term; Extensions 1
1.5 Other Contracts 1
1.6 Responsibility of Consultant to Perform 1
1.7 Financial Ability to Perform.2
ARTICLE 2. COMPENSATION AND PAYMENT 2
2.1 Pricing Schedule 2
2.2 Monthly Payment; Invoices 2
2.3 Taxes 2
2.4 Final Payment. 2
2.5 Deductions 3
2.6 Use of Deducted Funds 3
2.7 Keeping Books and Accounts 3
ARTICLE 3. PERFORMANCE OF SERVICES 3
3.1 Standard of Performance 3
3.2 Correction of Defects 3
3.3 Risk of Loss 4
3.4 Opinions of Probable Cost 4
3.5 City Responsibilities 4
3.6 Time of the Essence 5
Revised 5/22/17
City ofMcHenry Professional Services Contract
3.7 Suspension of Services 5
ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS 5
4.1 Services Change Orders 5
4.2 Revision Notices 5
4.3 No Change in Absence of Services Change Order 5
4.4 Delays 5
ARTICLE 5. INSURANCE 6
5.1 Insurance 6
5.2 Scope of Coverage; Minimum Limits of Coverage 6
5.3 Deductibles and Self-Insured Retentions 6
5.4 Additional Requirements 6
5.5 Verification of Coverage 7
5.6 Sub-Consultants and Suppliers 8
ARTICLE 6. INDEMNIFICATION 8
6.1 Agreement to Indemnify 8
6.2 No Limit Based on Insurance 8
6.3 Withholding Payment 8
6.4 Limit on Duty to Indemnify 8
ARTICLE 7. ARBITRATION 8
7.1 Arbitration 8
ARTICLE 8. TERMINATION 9
8.1 Contract is At-Will. 9
8.2 Termination by City for Breach 9
8.3 City Remedies 9
8.4 Termination by Consultant for Breach. 9
ARTICLE 9. LEGAL RELATIONSHIPS AND GENERAL REQUIREMENTS 9
9.1 Consultant as Independent Consultant 10
9.2 Compliance with Laws; Communications with Regulators 10
9.3 Permits and Licenses 10
9.4 Safety; Hazardous Materials 10
9.5 Ownership of Data and Documents 10
9.6 Notices 10
9.7 No Waiver by City 10
9.8 No Third-Party Beneficiaries 11
Revised 5/22/17
City of McHenry Professional Services Contract
9.9 Survival of Terms 11
9.10 Assignments. 11
9.11 Amendments 11
9.12 Governing Law 11
9.13 Compliance with Laws, Grant Regulations 11
9.14 Representation of No Conflicts 11
9.15 No Collusion 1 1
Revised 5/22/17
City of McHenry Professional Services Contract
Professional Services Contract Between the City of McHenry And
Christopher B. Burke Engineering, Ltd.
For Professional Engineering Services for Waukegan Avenue Wastewater
Treatment Plant CLOMR
This contract (the "Contract") is dated as of June 11, 2020 (the "Effective Date") and is by
and between the City of McHenry, an Illinois municipal corporation, (the "City") and Christopher
B. Burke Engineering, Ltd. (the "Consultant"). In consideration of the mutual covenants and
promises contained herein, the parties agree as follows:
ARTICLE 1. THE SERVICES
1.1 Intent. It is the intent of the parties that this Contract govern the relationship of the
parties.
1.2 Services. The Consultant will perform for the City the following services (the
Services"):
Proposed Scope of Services is identified in the attached CBBEL
proposal dated June 1, 2020.
1.3 Project Time. The Services will be performed according to the following schedule
Project Schedule"):
Begins: After City Approval of Attached Contract
Completed: On or before June 30,2021
The Services will be completed on or before June 30, 2021 (the "Completion Date"). The
Completion Date shall be effective for substantial completion all design services. Bidding Services
and Construction Support shall be completed after the date of substantial completion in coordination
with construction of the project.
1.4 Term; Extensions. This Contract commences on the Effective Date and terminates
on June 11, 2022 unless terminated earlier pursuant to Article 8 of this Contract (the "Term"). All
terms of this Contract, including without limitation pricing terms, are firm during the Term, unless
as embodied in an amendment to this Contract in accordance with Section 9.15. The Parties may
extend this Contract for two additional one-year periods (each an "Extended Term"). Pricing terms
may be adjusted by written agreement at the beginning of an Extended Term.
1.5 Other Contracts. The City may enter into agreements with other consultants,
pursuant to which the City may award work from time to time at the City's discretion.
1.6 Responsibility of Consultant to Perform. The Consultant must provide all personnel
necessary to complete the Services.The Consultant must perform the Services with its own personnel
and under the management, supervision, and control of its own organization unless otherwise
approved by the City in writing. All sub-consultants and supplies used by the Consultant in the
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City of McHenry Professional Services Contract
performance of Services must be acceptable to, and approved in advance by, the City. The City's
approval of any sub-consultant or supplier will not relieve the Consultant of full responsibility and
liability for the provision,performance, and completion of the Services in full compliance with, and
as required by or pursuant to,this Contract. All Services performed by any sub-consultant or supplier
are subject to all of the provisions of this Contract in the same manner as if performed directly by
the Consultant. If any sub-consultant or supplier fails to properly perform any Services undertaken
by it in compliance with this Contract, then the Consultant, immediately on notice from the City,
must remove that sub-consultant or supplier and undertake the Services itself or replace the sub-
consultant or supplier with a sub-consultant or supplier acceptable to the City. The Consultant will
have no claim for damages, for compensation in excess of the Compensation, or for delay or
extension of the Project Schedule as a result of any such removal or replacement.
1.7 Financial Ability to Perform. When executing this Contract, the Consultant
represents and declares that it is financially solvent, has the financial resources necessary, has
sufficient experience and competence,and has the necessary capital,facilities,organization,and staff
necessary to provide,perform, and complete the Services set forth in this Contract in full compliance
with, and as required by or pursuant to, this Contract.
ARTICLE 2. COMPENSATION AND PAYMENT
21 Pricing Schedule. As compensation for the performance of the Services
Compensation"), the City will pay the Consultant the following amounts and in the following
manner:
Proposed Pricing is included in the attached CBBEL proposal
dated June 1,2020.
Except for the Compensation, the City will have no liability for any expenses or costs incurred by
the Consultant.
22 Monthly Payment; Invoices. The Compensation will be paid in monthly
installments. The Consultant must submit to the City, on a monthly basis, a written invoice for
payment for completed work. The City may specify the specific day of the month on or before which
invoices must be filed. Each invoice must be accompanied by receipts, vouchers, and other
documents as necessary to reasonably establish the Consultant's right to payment of the
Compensation stated in the invoice. In addition, each invoice must include (a) employee
classifications, rates per hour, and hours worked by each classification and, if the Services are to be
performed in separate phases, for each phase, (b) total amount billed in the current period and total
amount billed to date and, if the Services are to be performed in separate phases, for each phase, and
c) the estimated percent completion of the Services and, if the Services are to be performed in
separate phases, for each phase.
23 Taxes. The Compensation includes applicable federal, State of Illinois, and local
taxes of every kind and nature applicable to the services provided by the Consultant and all taxes,
contributions, and premiums for unemployment insurance, old age or retirement benefits, pensions,
annuities,or other similar benefits.The Consultant will never have a claim or right to claim additional
compensation by reason of the payment of any such tax, contribution, premium, costs, royalties, or
fees.
24 Final Payment. The Services will be considered complete on the date of final written
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City of McHenry Professional Services Contract
acceptance by the City of the Services or the relevant phase of the Services. Services related to a
submission of the Consultant will be deemed accepted by the City if the City does not object to those
Services in writing within 30 days after the submission by the Consultant of an invoice for final
acceptance and payment The City will make final payment to the Consultant within 30 days after
final acceptance of the Services, after deducting therefrom charges, if any, as provided in this
Contract ("Final Payment"). The acceptance by the Consultant of Final Payment will operate as a
full and complete release of the City by the Consultant of and from any and all lawsuits, claims, or
demands for further payment of any kind for the Services encompassed by the Final Payment.
25 Deductions. Notwithstanding any other provision of this Contract, the City may
deduct and withhold from any payment or from Final Payment such amounts as may reasonably
appear necessary to compensate the City for any loss due to (1) Services that are defective,
nonconforming, or incomplete, (2) liens or claims of lien, (3) claims against the Consultant or the
City made by any of the Consultant's sub-consultants or suppliers or by other persons about the
Services, regardless of merit, (4) delay by the Consultant in the completion of the Services, the
cost to the City, including without limitation reasonable attorneys' fees, of enforcing the terms of
this Contract. The City will notify the Consultant in writing of the City's determination to deduct
and withhold funds,which notice will state with specificity the amount of, and reason or reasons for,
such deduction and withholding.
26 Use of Deducted Funds. The City will be entitled to retain any and all amounts
withheld pursuant to Section 2.5 above until the Consultant either has performed the obligations in
question or has furnished security for that performance satisfactory to the City. The City will be
entitled to apply any money withheld or any other money due to the Consultant to reimburse itself
for any and all costs, expenses, losses, damages, liabilities, suits,judgments, awards, and reasonable
attorneys' fees (collectively "Costs") incurred, suffered, or sustained by the City and chargeable to
the Consultant under this Contract.
27 Keeping Books and Accounts. The Consultant must keep accounts,books, and other
records of all its billable charges and costs incurred in performing Services in accordance with
generally accepted accounting practices, consistently applied, and in such manner as to permit
verification of all entries. The Consultant must make all such material available for inspection by the
City, at the office of the Consultant during normal business hours during the Term and for a period
of five years after termination of this Contract. Copies of such material must be furnished to the City
at the City's request and expense.
ARTICLE 3. PERFORMANCE OF SERVICES
3.1 Standard of Performance. The Consultant must perform the Services in a manner
consistent with the degree of care and skill ordinarily exercised by members of the same profession
currently practicing under similar circumstances in the Chicago Metropolitan Region ("Standard of
Performance"). The Consultant is fully and solely responsible for the quality, technical accuracy,
completeness, and coordination of all Services. All plans and other documents furnished by the
Consultant shall be endorsed and stamped with professional seals when such seals are required by
law.
32 Correction of Defects.The Consultant must provide,for no additional Compensation
and at no separate expense to the City, all work required to correct any defects or deficiencies in the
performance of Services, regardless of whether the defect or deficiency relates to the work of the
Consultant or of the Consultant's sub-consultants or suppliers.
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City ofMcHenry Professional Services Contract
33 Risk of Loss. The Consultant bears the risk of loss in providing all Services. The
Consultant is responsible for any and all damages to property or persons arising from any Consultant
error, omission, or negligent act and for any losses or costs to repair or remedy any work undertaken
by the City based on the Services as a result of any such error, omission, or negligent act.
Notwithstanding any other provision of this Contract,the Consultant's obligations under this Section
3.3 exist without regard to, and may not be construed to be waived by, the availability or
unavailability of any insurance, either of the City or the Consultant, to indemnify, hold harmless, or
reimburse the Consultant for damages, losses, or costs.
3.4 Opinions of Probable Cost. The Parties recognize that neither the Consultant nor the
City has control over the costs of labor,materials,equipment, or services furnished by others or over
competitive bidding, market or negotiating conditions, or construction contractors' methods of
determining their prices. Accordingly, any opinions of probable costs provided under this Contract
are considered to be estimates only, made on the basis of the Consultant's experience and
qualifications, and those opinions represent the Consultant's best judgment as an experienced and
qualified professional, familiar with the industry. The Consultant does not guaranty that proposals,
bids, or actual costs will not vary from the opinions prepared by the Consultant.
35 City Responsibilities. The City, at its sole cost and expense, will have the following
responsibilities:
a) To designate in writing a person with authority to act as the City's representative
with respect to the Services. In the absence of a written designation,the City's representative will be
the City Administrator. The City's representative will have the authority to act on behalf of the City
except on matters that require approval of the City Council.
b) To provide to the Consultant all criteria and information about the requirements for
the Services, including, as relevant, the City's objectives and constraints, schedule, space, capacity
and performance requirements, and budgetary limitations.
c) To provide to the Consultant existing studies, reports, and other available data
relevant to the Services.
d) To arrange for access to, and make provisions for the Consultant to enter on, public
and private property as reasonably required for the Services.
e) To provide,as relevant,surveys describing physical characteristics,legal limitations,
and utility locations for the Services and the services of other consultants when the services of other
consultants are requested by the Consultant and are necessary for the performance of the Services.
f) To provide structural, mechanical, chemical, air and water tests, tests for hazardous
materials, and other laboratory and environmental tests, inspections, and reports required by law to
be provided by the City in connection with the Services, except the extent such tests, inspections, or
reports are part of the Services.
g) To review reports, documents, data, and all other information presented by the
Consultant as appropriate.
h)To provide approvals from all governmental authorities having jurisdiction over the
Services when requested by the Consultant, except the extent such approvals are part of the Services.
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City of McHenry Professional Services Contract
i) To provide, except as provided under Article 5 and Article 6 of this Contract, all
accounting, insurance, and legal services as may be necessary from time to time in the judgment of
the City to protect the City's interests with respect to the Services.
To attend meetings related to the Services.
k)To give prompt written notice to the Consultant whenever the City observes or
otherwise becomes aware of any development that affects the scope or timing of Services, except
that the inability or failure of the City to give any such a notice will not relieve the Consultant of any
of its responsibilities under this Contract.
3.6 Time of the Essence. Time is of the essence for the Services and all activities with
regard to the performance of the Services.
3.7 Suspension of Services.The City,at any time and for any reason,may suspend work
on any or all Services by issuing a written work suspension notice to the Consultant. The Consultant
must stop the performance of all Services within the scope of the suspension notice until the City
directs the Consultant in writing to resume performance.
ARTICLE 4. SERVICES CHANGE ORDERS; DELAYS
4.1 Services Change Orders. The City, from time to time, may issue a written order
modifying or otherwise changing the scope of the Services included in a Services Change Order (a
Services Change Order"). Any Services Change Order in an amount exceeding $10,000 must be
approved by the City Council. The Services Change Order will be generally in the form attached to
and by this reference incorporated into this Contract as Attachment A. The Consultant may request
a Services Change Order based on a claimed material change to any Services performed under this
Contract. A Services Change Order may include additions to and deletions from the Services and
will include requested equitable increases or decreases to the Compensation.
42 Revision Notices. Within three (3) days after the date of a Services Change Order,
and in any event before the Consultant begins work on any changed Services, the Consultant must
notify the City in writing if the Consultant desires a revision to the Services Change Order (a
Revision Notice"). The Revision Notice must clearly state the Consultant's requested revisions and
the reasons for the revisions. If the City agrees to any revision, then the City will issue a revised
Services Change Order in a form acceptable to the Parties. If the Consultant does not submit a
Revision Notice within the (3) -day period,then the Consultant will be deemed to have accepted the
Services Change Order and the Services Change Order will be final.
43 No Change in Absence of Services Change Order. No claim for an adjustment in
Compensation or Project Schedule will be made or allowed unless it is embodied in a Services
Change Order signed by the City and the Consultant. If the Consultant believes it is entitled to an
adjustment in the Compensation or Project Schedule terms that has not been included, or fully
included, in a Services Change Order, then the Consultant may submit to the City a written request
for the issuance of, or revision of, a Services Change Order including the desired adjustment. The
Consultant's request must be submitted before the Consultant proceeds with any Services for which
an adjustment is desired.
44 Delays. If a delay in providing Services results from one or more causes that could
not be avoided or controlled by the Consultant, then the Consultant may be entitled to an extension
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City of McHenry Professional Services Contract
of the Project Schedule for a period of time equal to that delay, or an adjustment in Compensation
for extra costs related to the delay, or both. The Consultant must notify the City in writing within 3
days after the start of the delay and again in writing within 3 days after the delay has ended (the
Delay Period"). The first notice must state the cause or causes of the delay and the impact of the
delay on providing Services.The second notice must state the cause or causes of the delay,the length
of the day, the reasons why the delay disrupted performance of the Services and the Consultant's
request, if any, for a change in Compensation or Project Schedule. If the Consultant fails to submit
notices as provided in this Section 4.5, then the Consultant will be deemed to have waived any right
to an adjustment in Compensation for the Services.
ARTICLE 5. INSURANCE
5.1 Insurance. The Consultant must procure and maintain, for the duration of this
Contract, insurance as provided in this Article 5.
52 Scope of Coverage; Minimum Limits of Coverage.
a) Commercial General Liability. Insurance Services Office ("ISO"), or reasonable
equivalent, Commercial General Liability occurrence form CG 0001, with the City and its officials, officers,
employees, and agents named as additional insured on Insurance Service Office (ISO) Additional Insured
Endorsement CG 2010(Exhibit A)or CG 2026(Exhibit B). Coverage must be at least$1,000,000 combined
single limit per occurrence for bodily injury and for property damage and $1,000,000 per occurrence for
personal injury. The general aggregate must be twice the required occurrence limit. Minimum General
Aggregate must be no less than$2,000,000 or a project- contract specific aggregate of$1,000,000.
b) Automobile Liability. Insurance Service Office Business Auto Liability coverage
form number CA 0001, Symbol 01 "Any Auto." Coverage must be at least $1,000,000 combined
single limit per accident for bodily injury and property damage.
c) Professional Liability. Indemnification and for injury or damage arising out of
negligent acts, errors, or omissions in providing professional services, including without limitation:
i) preparing, approving, or failure to prepare or approve maps, drawings, opinions, report, surveys,
designs or specifications and (ii) providing direction, instruction, supervision, inspection, or
engineering services or failing to provide them, if that is the primary cause of injury or damage.
Coverage must be at least$1,000,000 each claim with respect to negligent acts,errors,and omissions
in connection with all professional services to be provided under this Contract.
d) Workers' Compensation and Employers' Liability. Workers' Compensation as
required by the Workers' Compensation Act of the State of Illinois and Employers' Liability
insurance. Coverage must be at least Workers' Compensation Coverage with statutory limits and
Employers' Liability limits of$500,000 per accident.
53 Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions
must be declared to and approved by the City.At the option of the City,either the insurer must reduce
or eliminate such deductibles or self-insured retentions with respect to the City and its officials,
officers, employees, and agents or the Consultant must procure a bond guaranteeing payment of
losses and related investigation, claim administration, and Consultant defense expenses.
5.4 Additional Requirements. The insurance policies must contain, or be endorsed to
contain,the following provisions:
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City of McHenry Professional Services Contract
a) Commercial General Liability and Automobile Liability Coverage. The City and its
officials, officers, employees must be covered as additional insured as respects: liability arising out
of the Consultant's work, including without limitation activities performed by or on behalf of the
Consultant and automobiles owned, leased, hired, or borrowed by the Consultant. Coverage must
contain no special limitations on the scope of protection afforded to the City or its officials, officers,
employees, and agents.
b) Primary Coverage. The insurance coverage must be primary with respect to the City
and its officials, officers and employees. Any insurance or self-insurance maintained by the City and
its officials,officers,employees, and agents will be excess of the Consultant's insurance and will not
contribute with it.
c) Severability of Interests/Cross Liability. The insurance must contain a Severability
of Interests/Cross Liability clause or language stating that the insurance will apply separately to each
insured against whom claim is made or suit is brought, except with respect to the limits of the
insurer's ability.
d)Umbrella Policies. If any commercial general liability insurance is being provided
under an excess or umbrella liability policy that does not "follow form," then the Consultant must
name the City and its officials, officers and employees, as additional insured under the umbrella
policy.
e) Occurrence Form. All general liability coverage must be provided on an occurrence
policy form. Claims-made general liability policies are not acceptable.
f) Workers' Compensation and Employers' Liability Coverage. The insurer must agree
to waive all rights of subrogation against the City and its officials, officers, employees, and agents
for losses arising from work performed by the Consultant.
g)Professional Liability. If the policy is written on a claims-made form,the retroactive
date must be equal to or preceding the effective date of this Contract. If the policy is cancelled,non-
renewed, or switched to an occurrence form, then the Consultant must purchase supplemental
extending reporting period coverage for a period of not less than three years after the date of
substantial completion.
h) All Coverage.Each insurance policy required must have the City expressly endorsed
onto the policy as a Cancellation Notice Recipient. If a policy is canceled before the expiration date
of that policy, then notice must be delivered to the City in accordance with the policy provisions
prior to the expiration date.
i) Acceptability of Insurers.Insurance must be placed with insurers with a Best's rating
of no less than A-, VII and licensed to do business in the State of Illinois.
Waiver of Limitation. The Consultant hereby agrees to waive any limitation as to
the amount of contribution recoverable against it by the City.This specifically includes any limitation
imposed by any state statute, regulation, or case law including any Workers' Compensation Act
provision that applies a limitation to the amount recoverable in contribution, such as Kotecki v.
Cyclops Welding. Each sub-consultant also must agree to this waiver.
5.5 Verification of Coverage. The Consultant must furnish the City with certificates of
insurance naming the City and its officials, officers, employees, and agents as additional insured and
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City of McHenry Professional Services Contract
with original endorsements affecting coverage required by this Article 5. The certificates and
endorsements for each insurance policy must be signed by a person authorized by that insurer to bind
coverage on its behalf. The certificates and endorsements may be on forms provided by the City or
may be ISO Additional Insured Endorsements CG 2010 or CG 2026, or reasonable equivalent, and
in any event must be received and approved by the City before any work commences. The City
reserves the right to request a full certified copy of each insurance policy and endorsement.
5.6 Sub-Consultants and Suppliers. The Consultant must include all sub-consultants as
insured under its policies or must furnish separate certificates and endorsements for each sub-
consultant.All coverage for sub-consultants are subject to all of the requirements stated in this Article
5.
ARTICLE 6. INDEMNIFICATION
6.1 Agreement to Indemnify. To the fullest extent permitted by law, the Consultant
hereby agrees to indemnify and, at the City's request, defend the City and its officials, employees,
agents, and representatives (collectively the "Indemnified Parties") against all injuries, deaths, loss,
damages, claims, patent claims, lawsuits, liabilities, judgments, costs, and expenses, including
attorney fees incurred by the City (collectively "Claims"), that may in any way accrue against the
Indemnified Parties or any one of them arising in whole,or in part,or in consequence of the negligent
or intentionally tortious performance of any services by the Consultant or its employees or sub-
consultants or that may in any way result therefrom, except only Claims arising out of the sole legal
cause of the City. In addition, Consultant hereby agrees to indemnify the City with regard to any
damages, costs and expenses, including attorney fees incurred by the City for any failure by the
Consultant to comply with insurance reporting provisions of any Consultant insurance policy
adversely affecting coverage provided to the indemnified parties.
62 No Limit Based on Insurance. The Consultant expressly acknowledges and agrees
that any performance bond or insurance policy required by this Contract, or otherwise provided by
the Consultant, will in no way limit the responsibility to indemnify and defend the Indemnified
Parties or any one of them.
63 Withholding Payment.To the extent that any payment is due to the Consultant under
this Contract, the City may withhold that payment to protect itself against any Indemnified Claims
until all claims, suits, or judgments have been settled or discharged and evidence to that effect has
been furnished to the satisfaction of the City.
64 Limit on Duty to Indemnify. The Consultant is not required to indemnify an
Indemnified Party to the extent a Claim resulted solely from the negligence or willful misconduct of
the Indemnified Party.
ARTICLE 7. ARBITRATION
7.1 Arbitration. Any controversy or claim arising out of or relating to this Contract, or
the breach thereof, shall be settled by binding arbitration administered by the American Arbitration
Association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, as
determined in the exclusive discretion of the City, at 333 N. Green St. McHenry, Illinois, and
judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction
thereof The parties agree that an arbitration award by default may be entered upon the party failing
to appear or defend itself in any arbitration proceeding. In the event of any arbitration or litigation of
this Contract, the non-prevailing party, as determined by the arbiter or court, shall pay all expenses
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City of McHenry Professional Services Contract
incurred by the prevailing party, including, but not limited to (a) attorney's fees, (b) filing costs, (c)
witness fees, and (d) other general expenses of arbitration or litigation.
ARTICLE 8. TERMINATION
8.1 Contract is At-Will. This Contract is at-will and may be terminated by the City at
any time at the City's convenience, without reason or cause. If the City terminates this Contract
without reason or cause, then the Consultant will be entitled to Compensation for all Service
performed by the Consultant up to the date of termination. The Consultant is not entitled to any
consequential damages, including without limitation for lost profit, for any Services not performed
by the Consultant.
82 Termination by City for Breach. The City at any time, by written notice providing
Consultant with 10 days' to cure any alleged breach hereof, may terminate this Contract of breach
by the Consultant and of one or more terms of this agreement. "Breach"by the Consultant includes
a) failure of the Consultant to adhere to any terms or conditions of this Contract, (b) failure of the
Consultant to properly perform Services, (c) or failure of the Consultant to maintain progress in the
performance of Services so as to endanger proper performance of the Services within the Project
Schedule, (d) failure of the Consultant to have or maintain adequate resources to complete any
Services.
83 City Remedies. If the City terminates this Contract for Breach by the Consultant,
then the City will have the right, at its election and without prejudice to any other remedies provided
by law or equity, to pursue any one or more of the following remedies:
a) The City may recover from the Consultant any and all costs, including without
limitation reasonable attorneys' fees, incurred by the City as the result of any Breach or as a result
of actions taken by the City in response to any Breach.
b) The City may withhold any or all outstanding Compensation to reimburse itself or
pay for any and all costs, including without limitation reasonable attorneys' fees, incurred by the
City as the result of any Breach or as a result of actions taken by the City in response to any Breach.
In that event,the City will pay any excess funds to the Consultant, if any, after all of the City's costs
are reimbursed or paid. If the Compensation withheld by the City is insufficient to reimburse the City
for, or pay, all costs,then the City will has the right to recover directly from the Consultant a sum of
money sufficient to reimburse itself, or pay, all remaining costs.
84 Termination by Consultant for Breach.The Consultant at any time,by written notice,
terminate this Contract on account of failure by the City to properly pay the Consultant and failure
of the City to cure the breach within 10 days after that written notice or such further time as the
Consultant may agree, in the Consultant's sole discretion, in response to a written notice from the
City seeking additional time to cure.
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City of McHenry Professional Services Contract
ARTICLE 9. LEGAL RELATIONSHIPS
AND GENERAL REQUIREMENTS
9.1 Consultant as Independent Consultant. For purposes of this Contract,the Consultant
is an independent consultant and is not, and may not be construed or deemed to be an employee,
agent, or joint venturer of the City.
9.2 Communications with Regulators. Any written communication by Consultant
directly with applicable governmental regulatory agencies with regard to Services shall be copied to
the City.
9.3 Permits and Licenses. The Consultant must obtain and pay for all permits and
licenses,registrations,qualifications,and other governmental authorizations required by law that are
associated with the Consultant's performance of Services.
9.4 Safety; Hazardous Materials.
a) Protection of Health,Environment. The Consultant's personnel must be experienced
and properly trained to perform the Services and must take adequate precautions to protect human
health and the environment in the performance of Services.
b)Notice of Hazardous Conditions. If the Consultant observes a potentially hazardous
condition relating to the Services, then the Consultant must bring that condition to the attention of
the City.
c) Hazardous Materials. The Consultant acknowledges that there may be hazardous
substances, wastes, or materials as defined by applicable Law ("Hazardous Materials") at a project
site or otherwise associated with Services, and the Consultant under those circumstances must take
appropriate precautions to protect its employees, sub-consultants, and suppliers.
9.5 Ownership of Data and Documents. All data and information, regardless of its
format, developed or obtained under this Contract(collectively "Data"), other than the Consultant's
confidential information, will be and remain the sole property of the City. The Consultant must
promptly deliver all Data to the City at the City's request. The Consultant is responsible for the care
and protection of the Data until that delivery. The Consultant may retain one copy of the Data for the
Consultant's records subject to the Consultant's continued compliance with the provisions of this
Article. The City hereby indemnifies the Consultant for damages caused by the City's misuse or
reuse of Data not originally intended.
9.6 Notices. Any notice or communication required by this Contract will be deemed
sufficiently given if in writing and when delivered personally or upon receipt of registered or certified
mail, postage prepaid, with the U.S. Postal Service and addressed as follows:
If to the City: with a copy to:
City Administrator Public Works Director
City of McHenry Public Works Department
333 S. Green Street 1415 Industrial Drive
McHenry, Illinois 60050 McHenry, Illinois 60050
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City of McHenry Professional Services Contract
If to the Consultant: with a copy to:
Christopher B. Burke Engineering, Ltd. N/A
9575 W. Higgins Road, Suite 600
Rosemont, IL 60018
Attention: Scott Griffith
or to such other address as the party to whom notice is to be given has furnished in writing.
9.7 No Waiver by City.No act,order,approval,acceptance,or payment by the City,nor
any delay by the City in exercising any right under this Contract, will constitute or be deemed to be
an acceptance of any defective,damaged,flawed,unsuitable,nonconforming,or incomplete Services
or operate to waive any requirement or provision of this Contract or any remedy, power, or right of
the City.
9.8 No Third-Party Beneficiaries. This Contract is for the benefit of the City and the
Consultant only and there can be no valid claim made or held against the City or the Consultant by
any third party to be a beneficiary under this Contract.
9.9 Survival of Terms. The following sections will survive the termination of this
Contract: 2.7, 3.2, 6.1, 8.4, 9.7, 9.8, and 9.9.
9.10 Assignments. The Consultant may not assign or transfer any term, obligation, right,
or other aspect of this Contract without the prior express written consent of the City. If any aspect of
this Contract is assigned or transferred, then the Consultant will remain responsible to the City for
the proper performance of the Consultant's obligations under this Contract.The terms and conditions
of any agreement by the Consultant to assign or transfer this Contract must include terms requiring
the assignee or transferee to fully comply with this Contract unless otherwise authorized in writing
by the City.
9.11 Amendments. This Contract may be amended only in writing executed by the City
and the Consultant.
9.12 Governing Law. The validity, construction, and performance of this Contract and all
disputes between the parties arising out of or related to this Contract will be governed by the laws of
the State of Illinois without regard to choice or conflict of law rules or regulations.
9.13 Compliance with Laws, Grant Regulations. All Services must be provided,
performed, and completed in accordance with all applicable governmental permits, licenses, or other
approvals and authorizations, and with applicable statutes, ordinances, rules, and regulations. The
Consultant also must comply with applicable conditions of any federal, state, or local grant received
by the City with respect to this Contract. The Consultant will be solely responsible for any fines or
penalties that may be imposed or incurred by a governmental agency with jurisdiction over the
Services as a result of the Consultant's improper performance of, or failure to properly perform, any
Services.
9.14 Representation of No Conflicts. The Consultant represents that, to the best of its
knowledge, (1) no City employee or agent is financially interested, directly or indirectly, in the
business of the Consultant or this Contract, (2) as of the Effective Date neither the Consultant nor
any person employed by the Consultant has any interest that would conflict in any manner or degree
with the performance of the obligations under this Contract, and (3) neither the Consultant nor any
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City of McHenry Professional Services Contract
person employed by or associated with the Consultant may at any time during the Term obtain or
acquire any interest that would conflict in any manner or degree with the performance of the
obligations under this Contract.
9.15 No Collusion. The Consultant represents that the Consultant is not barred from
contracting with a unit of state or local government as a result of(1) a delinquency in the payment
of any tax administered by the Illinois Department of Revenue unless the Consultant is properly
contesting its liability for the tax or the amount of the tax or (2) a violation of either Section 33E-3
or Section 33E-4 or Article 33E of the Criminal Code of 1961, 720 ILCS 5/22E-1 et seq. The
Consultant represents that the only persons, firms, or corporations interested in this Agreement as
principals are those disclosed to the City prior to the execution of this Contract and that this Contract
is made without collusion with any other person, firm, or corporation.
WHEREFORE, the City and the Consultant have caused this Contract to be executed by
their duly authorized representatives as of the Effective Date.
CITY OF MCHENRY
By:
Name: Troy Strange
Title: Public Works Director
Date:
Christopher2B.Burkejrk Engineering,Ltd.
By: "i 7C 1/ e.
Name: Michael E. Kerr
Title: President
Date: 6/12/2020
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City of McHenry Professional Services Contract
ATTACHMENT A
SERVICES CHANGE ORDER NO.
In accordance with Section 4.1 of the Contract dated 20 between the City and the
Consultant,the Parties agree to the following Services Change Order:
1.Change in Services:
2.Change in Project Schedule(attach schedule if appropriate):
3. Change in Completion Date: All Services must be completed on or before:
20
4.Change in Compensation:
ALL OTHER TERMS AND CONDITIONS OF THE CONTRACT REMAIN UNCHANGED.
CITY CONSULTANT
City's project representative] Signature
Name(Printed or Typed)
20 20
Date Date
If compensation change greater than$3,500,then City Administrator signature required.
20 .
City Administrator Date
If compensation change greater than$10,000,then City Council approval and Mayor signature required.
20 .
Mayor Date
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C
B
CHRISTOPHER B. BURKE ENGINEERING, LTD.
9575 West Higgins Road Suite 600 Rosemont,Illinois 60018 TEL(847)823-0500 FAX(847)823-0520
June 1, 2020
City of McHenry
333 South Green Street
McHenry IL, 60050
Attention: Mr. Greg Gruen, PE
City of McHenry Engineer
Subject: Professional Services Proposal
Waukegan Avenue Wastewater Treatment Plant
Conditional Letter of Map Revision
Dear Mr. Gruen:
As requested, Christopher B. Burke Engineering Ltd. (CBBEL) proposes to complete a
Conditional Letter of Map Revision - Based on Fill (CLOMR-F) at the former site of the City of
McHenry (City) Wastewater Treatment Plan. The City wishes to obtain a CLOMR-F for the
site to make it more marketable. Included in this proposal are our Understanding of the
Assignment, Scope of Services and Fee Estimate.
UNDERSTANDING OF ASSIGNMENT
The effective Federal Emergency Management Agency (FEMA) Flood Insurance Rate Map
FIRM) Panel 17111CO209J of McHenry County and Incorporated Areas show the subject
property to be located within the Zone AE floodplain of the Fox River. It is our understanding
that the City would like to obtain a CLOMR-F for the parcel to make it more marketable for
sale. A CLOMR-F will be prepared and submitted to FEMA that requests the removal of the
subject property from the 100-year floodplain based on the site-specific topographic survey.
CBBEL will obtain updated site topography and prepare a conceptual grading plan to meet
the minimum standards of the McHenry County Stormwater Ordinance and avoid any fill to
the FEMA Regulatory Floodway. A compensatory storage analysis will be performed for the
floodplain storage volume lost associated with filling the site located outside the floodway
above the Base Flood Elevation. It is expected that the compensatory storage will be provided
south of the site, within the property where the current City Wastewater Treatment is located.
We have included a wetland delineation task to confirm the location of the compensatory
storage will be provided outside the limits of the Waters of the United States. CBBEL will
coordinate with all regulatory agencies necessary to obtain a CLOMR-F including but not
limited to the McHenry County Planning and Development, Illinois Department of Natural
Resources and FEMA.
SCOPE OF SERVICES
Task 1A — McHenry Wastewater Topographic Survey: As part of this task, CBBEL will
perform topographic survey of the project area (7±Acre Parcel, 1,700LF± Entry Roadway, &
10± exterior building/structure details) as per attached exhibit for use in Engineering Services.
The survey will be used as a base map for design purposes.
Task 1B — Miller Park Compensatory Storage Area Topographic Survey: As part of this
task, CBBEL will perform topographic survey of the project area (5± Acre Parcel, as per
attached exhibit for use in Engineering Services. The survey will be used as a base map for
design purposes.
Included are the following survey tasks:
1. Horizontal Control: Utilizing state plane coordinates, CBBEL will tie into NGS
Monumentation control utilizing state of the art GPS equipment. Horizontal Datum
will correlate with established/existing NGS control monuments (NAD '83, Illinois
East Zone 1201).
2. Vertical Control: Establish site benchmarks for construction purposes, tied to the
NAVD '88 Vertical Datum. State-of-the-art GPS equipment will be used to establish
benchmarks and assign a vertical datum on the horizontal control points. This will be
based on GPS observed NGS Monumentation control (NAVD '88 Datum).
3. Field recon and survey to locate existing monumentation and boundary evidence.
4. Research at the McHenry County Recorder's Office. Analyze, record and field data
necessary to compute approximate right-of-way.
5. CBBEL will field locate all pavements, driveways, bike path, curb and gutters,
pavement markings, signs, manholes, utility vaults, drainage structures, utilities,
driveway culverts, cross road culverts, etc. within the project limits (as per attached
exhibit). Field location of all above ground utilities including, but not limited to:water,
sanitary sewer, storm sewer, telephone, electric, cable and gas, etc. Identify size,
type, rim, and invert elevations.
6. All trees of 6 inch caliper or greater to be surveyed within Project Area, & Tree Line
only of forested areas adjacent to the Fox River. Provide tree size, location and
elevation on survey.
7. Office calculations and plotting of field and record data.
8. Cross Sections: CBBEL will survey cross sections along the project limits at 50'
intervals, at driveways, and at all other grade controlling features.
9. Utility Survey and Coordination: All existing storm and sanitary sewers will be
surveyed to determine rim elevations. Above ground facilities of any additional
underground utilities including water main, gas, electric, cable, etc. will also be
located. No JULIE Utility Survey Coordination is included in this task.
10. Office contouring of field data and one foot contour intervals.
2
11. Drafting of an Existing Conditions Plan at a scale of 1"=20
NOTE: JULIE Utility Coordination Survey, Boundary/Land Acquisition Survey, Plats of
Easement, and Right-of-Way/Plat of Highway Scope of Services are not included in this
proposal.
Task 2 - Field Reconnaissance: An investigation of the project site will be completed to
delineate the limits of wetlands and waters of the United States present. The delineation will
be completed based on the methodology established by the U.S. Army Corps of Engineers
USACE). Also, during the site visit, wildlife and plant community qualities will be assessed.
The limits of the wetland community will be field staked so that they can be professionally
surveyed by others in relation to the project coordinate system. We also will locate the
delineated boundaries using a submeter accuracy handheld GPS unit.
Task 3—Letter Report: The results of the field reconnaissance will be summarized in a letter
report. The wetlands' generalized quality ratings, according to the Swink and Wilhelm
Methodology (1994), will be included along with exhibits depicting the approximate wetland
and project boundaries, National Wetland Inventory, Soil Survey, floodplain, USGS
topography, site photographs and their locations, and the USAGE Routine On-Site Data
Forms. If the delineation is field surveyed, that will be used as our base wetland boundary
map, otherwise we will use the best available aerial photograph.
Task 4 — Preliminary Grading Plan: Using input from City Staff, a preliminary grading plan
will be prepared for the parcel. The proposed grading plan will be used to determine the limits
of floodplain fill within the parcel. The grading plan will be provided to the City and FEMA as
part of the CLOMR-F application.
Task 5—Compensatory Storage Analysis: Based on the approval of the conceptual grading
plan, we will quantify the volume of floodplain fill and excavation required for the project. We
will determine the location of compensatory storage necessary to meet the amount required
by the Ordinance. We have budgeted for three iterations to be performed.
Task 6 — Conditional Letter of Map Revision based on Fill Application: CBBEL will
prepare a CLOMR-F request for the above reference parcel. As a certified community, the
City can approve and sign the FEMA MT-1 Community Acknowledgement Form. After
approval from MCPD, CBBEL will submit the CLOMR-F request to FEMA for their review and
approval.
If the CLOMR-F is approved, the parcel will have conditional approval that will remove it from
the FEMA FIRM floodplain boundary.
Task 7 — Agency Coordination: Throughout the project, we expect to have meetings and
conference calls with the various stakeholders. We also expect to prepare responses to
comments received during the review process. Since this item is difficult to quantify, we have
provided a not to exceed budget amount. If we will exceed the budget amount, we will contact
you in advance to discuss preparation of a supplemental contract.
3
FEE ESTIMATE
TASK DESCRIPTION FEE
1A McHenry Wastewater Topographic Survey 20,855
1 B Miller Park Compensatory Storage Area Topographic Survey 6,000
2 Field Reconnaissance 1,400
3 Letter Report 2,900
4 Preliminary Grading Plan 2,000
5 Compensatory Storage Analysis 6,000
6 Conditional Letter of Map Revision — Based on Fill Application 5,500
7 Agency Coordination 3,500
Direct Costs 1,000
TOTAL $49,155
The above fees do not include any review fees.
We will bill you in accordance with the attached Schedule of Professional Charges. Direct
costs for mileage, blueprints, photocopying, postage, permit fees, overnight delivery,
messenger services, and report binding are included in the Fee Estimate. We will establish
our contract in accordance with the attached General Terms and Conditions. These General
Terms and Conditions are expressly incorporated into and are an integral part of this contract
for professional services. It should be emphasized that any requested meetings or additional
services are not included in the preceding Fee Estimate and will be billed at the attached
hourly rates.
We appreciate the opportunity to provide this proposal. Please sign and return one copy of
this agreement as an indication of acceptance and notice to proceed. Please feel free to
contact us anytime.
Sincerely,
o as T. Burl ;Jr., hD, PE
Executive Vice President
Head, Water Resources Department
Encl. Schedule of Charges
General Terms & Conditions
THIS PROPOSAL, SCHEDULE OF CHARGES,AND GENERAL TERMS AND CONDITIONS
ACCEPTED FOR THE CITY OF MCHENRY:
BY:
TITLE:
DATE:
JSG
N:1PROPOSALS ADMIN\2020WcHenryWNTP_CLOMR_05272020.docx
4
CHRISTOPHER B. BURKE ENGINEERING, LTD.
STANDARD CHARGES FOR PROFESSIONAL SERVICES
APRIL,2020
Charges*
Personnel Hr)
Principal 275
Engineer VI 251
Engineer V 208
Engineer IV 170
Engineer III 152
Engineer I/II 121
Survey V 229
Survey IV 196
Survey III 172
Survey II 126
Survey I 100
Engineering Technician V 198
Engineering Technician IV 161
Engineering Technician III 146
Engineering Technician I/II 68
CAD Manager 177
Assistant CAD Manager 153
CAD II 135
GIS Specialist III 148
GIS Specialist I/II 94
Landscape Architect 170
Landscape Designer I/II 94
Environmental Resource Specialist V 216
Environmental Resource Specialist IV 170
Environmental Resource Specialist III 139
Environmental Resource Specialist I/II 94
Environmental Resource Technician 114
Administrative 104
Engineering Intern 63
Information Technician III 130
Information Technician I/II 116
Direct Costs
Outside Copies, Blueprints, Messenger, Delivery Services, Mileage Cost + 12%
Charges include overhead and profit
Christopher B. Burke Engineering, Ltd. reserves the right to increase these rates and costs by 5%
after December 31, 2020.
ORDINANCE NO. 20-
AN ORDINANCE AMENDING THE FY2020/2021 BUDGET FOR THE
FISCAL YEAR ENDING APRIL 30, 2021
WHEREAS,the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois; and
WHEREAS, the City of McHenry acting by and through its Mayor and City Council has
previously approved the FY20/21 Annual Budget for the Fiscal Year Ending April 30, 2021 by a
motion at the Regular City Council Meeting held on April 20, 2020; and
WHEREAS, it is necessary and appropriate to delete, add to, or otherwise change certain
line items in said Budget Ordinance as provided in Exhibit A to this Ordinance;
NOW, THEREFORE,BE IT ORDAINED by the City Council of the City of McHenry,
McHenry County, Illinois, as follows:
SECTION 1: That the amendments to the Budget Ordinance for the Fiscal Year Ending
April 30, 2020 are hereby approved in the form and content as provided by Exhibit "A" which is
attached hereto and made part hereof
SECTION 2: If any section,paragraph, subdivision, clause, sentence or provision of this
Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment
shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain
and continue in full force and effect.
SECTION 3: All ordinances, or parts of ordinances in conflict herewith are hereby
repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois.
SECTION 5: This ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
Passed this 20th day of July, 2020.
Ayes Nays Absent Abstain
Alderman Devine
Alderman Glab
Alderman Harding
Alderman Mihevc
Alderwoman Miller
Alderman S anti
Alderman Schaefer
Wayne Jett, Mayor Trisha Ramel, City Clerk
EXHIBIT A
The following budget items are amended by this Ordinance:
FY20/21 General Fund - $49,155.00
Central Wastewater Treatment Plant CLOMR
r— Douglas Martin
y ` Economic Development Director
McHenry Municipal Center
v i+333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2110
MCHefr dmartin@cityofmchenry.org
T.<<ox
REGULAR AGENDA SUPPLEMENT
TO:Mayor and City and City Council
FOR: July 20, 2020 Regular City Council Meeting
FROM: Doug Martin, Director of Economic Development
RE:City of McHenry Commercial Tenant Incentive Grant Program
ATT: 1.Commercial Tenant Incentive Grant Application Form
2.Commercial Tenant Incentive Grant Agreement
3.September 24, 2019 Economic Development Commission Meeting
Minutes
AGENDA ITEM SUMMARY:
The purpose of this agenda item is for the consideration by the City Council on whether or not
to pursue implementing a Commercial Tenant Incentive Grant Program for small businesses in
the City of McHenry. The City of Crystal Lake's Retailer Facade and Commercial Tenant
Improvement Program and Matching Grant Application was brought to our attention by a small
business owner who was looking to open a second location in McHenry. She stated this grant
was instrumental in allowing her the help needed to open her business and inquired if McHenry
had a similar program.
The City of Crystal Lake's program is entirely funded by the sales tax generated by the new
business. It is paid out at the end of the year by the Finance Department after $150,000 in
sales tax is generated as reported by the Illinois Department of Revenue. The City of Crystal
Lake budgets for eight grants issued per year and have stated they have never had an issue with
limiting to this number.
ANALYSIS:
The program consists of a New Retailer incentive Program and Existing Retailer Incentive
Program. The New Retailer Incentive Program limits the maximum award to $10,000 and the
Existing Retailer Expansion and Relocation Program has a sliding scale with awards ranging from
5,000 to $20,000 based on annual gross taxable sales. All awards are reimbursements and
require a minimum of $150,000 in gross annual sales, as well as a 50% match. A Commercial
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
4..e...
1..,^,
ter.% Douglas Martin
Economic Development Director
kw or McHenry Municipal Center
i333 Green Street
McHenry, Illinois 60050
cHenr dmartPhone: (
815) 363-2110
in@cityofmchenry.org
MG6RT Of TRC O%RNCR
Tenant Incentive Grant Agreement is required with each application, along with a three-year
commitment. Each agreement is tailored to the individual applicant.
The monies can be utilized for facade, building improvements or furniture, fixtures and
equipment.
This item was discussed at the McHenry Economic Development Commission and those
minutes are attached.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to approve the City
of McHenry Commercial Tenant Incentive Grant Program.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in a customer-oriented, efficient and fiscally responsible manner.
CITY OF McHenry
Commercial Tenant
Incentive Program
MATCHING GRANT APPLICATION FORM
7.
HOI. 1E
it, si)).4,,s-
r:
171
ADMINISTERED BY:
CITY OF McHENRY
I ECONOMIC DEVELOPMENT DEPT
r T, 333 S. GREEN ST
1 + McHENRY,IL 60050
815-363-2110/815-363-2175
City of McHenry Commercial Tenant Incentive Grant
CITY OF MCHENRY
Commercial Tenant Incentive
Grant Program
In its continuing effort to support the development of the business community and our work force,
the City of McHenry has created a Commercial Tenant Incentive Grant Program for new and
existing retail business owners. This Program is comprised of the New Retailer Incentive
Program and the Existing Retailer Incentive Program. The City Council will review
applications and award grant funds to eligible new and existing retail businesses who complete
façade or building improvements or purchase furniture, fixtures and equipment.
This booklet is intended to provide general information regarding these programs. For more
information,please contact the Economic Development Department at(815) 363-2110 or 815-363-
2175.
Program descriptions and eligibility requirements:
New Retailer Incentive Program
ELIGIBILITY' MAXIMUM AWARD CALCULATION
LIMIT OF
AWARD
Applicant must occupy vacant commercial 10,000 50%match for façade or building
space or construct a new building in the City; improvements.
Applicant's business must be new to the City 50%match for furniture, fixtures
limits of McHenry; and equipment(FFE)installed in
the space.
Applicant's business must meet a minimum
annual gross taxable sales threshold of at least
150,000/year;
Applications must be filed prior to commencing
improvements(except where prior
arrangements have been made with the City)
I See detailed eligibility criteria below.
Ciro OF MCHENRY—Economic Development Department
333 S Green Street, MCHENRY, IL 60050
815.363.2110 or 815.363.2175—www.CityofMcHenry.ora
City of McHenry Commercial Tenant Incentive Grant
NEW RETAILER INCENTIVE PROGRAM ELIGIBILITY CRITERIA
i) The program is open to any new sales-tax revenue generating business that will occupy
vacant retail space or construction of a new building for its business.
ii) Applicant must meet minimum annual gross taxable sales threshold of $150,000 and
sustain or exceed that amount for three years.
iii) Applicant's business must provide a stocked retail showroom for retail products.
iv) Applicant must provide written proof of façade or building construction costs and/or FFE
costs.
v) Applicant for façade or building improvements must comply with the Illinois Prevailing Wage
Act.
vi) Applicant must have city approval for grant funding prior to commencing improvements
except where prior arrangements have been made with the city).
vii) Grant recipient may apply for additional grant funding after 3 years from the date of
recipient's previous award forthe Existing Retailer Incentive Program.
viii) Applicant's business must be new to McHenry city limits; existing in-town relocations are
ineligible, without prior staff approval.
ix) Applicants are required to complete and submit an Illinois Department of Revenue
Authorization to Release Sales Tax Information form to City Staff.
x) Award calculations may include both façade, building construction and FFE costs, up to
maximum limit of award amount.
xi) Eligible FFE includes, but is not limited to, shelving, racks, tables, chairs, point-of-sale
systems, fixed computer equipment used in business operation, office furniture, and
appliances.
xii) Façade and building improvements must comply with all applicable codes and ordinances.
xiii) Eligible façade and building improvements include, but are not limited to; exterior brick
cleaning; exterior tuck pointing; exterior painting; wall façade construction, repair, and
treatment; original exterior architectural features repair or replacement; interior/exterior
demolition; and renovation to interior/exterior.
xiv) Approved applicants shall be required to maintain their improvements and the FFE for the
duration of the Grant Agreement with the City of McHenry, which shall be three years
from the date the funds are received by the applicant.
Ciro OF MCHENRY—Economic Development Department
333 S Green Street, MCHENRY, IL 60050
815.363.2110 or 815.363.2175—www.CityofMcHenry.org
City of McHenry Commercial Tenant Incentive Grant
Existing Retailer Expansion and Relocation Program
ELIGIBILITY'
MAXIMUM LIMIT AWARD
OF AWARD CALCULATION
Annual Gross Maximum 50%match for exterior façade
Applicant must expand its business into Taxable Sales Grant Award or interior building
vacant commercial space by at least 20%in improvements.
gross leasable floor area, or relocate its
business to vacant space that is 20%larger $150K $500K $5,000
50%re,
than its current location. (not required for
match for fit (FFE)
businesses generating over $7,500,000 in
fixtures and equipment (FFE)
installed in the space.
annual gross taxable sales);
500K-$1.0M $10,000
Applicants applying for façade or building
improvement funds are not required to
expand or relocate.
1.1M-$2.5M $15,000
Applicant's business must meet a minimum
annual gross taxable sales threshold of at
least
150,000/year;
Application must be filed prior to
2.6M-$S.OM+ $20,000
commencing improvements(except where
prior arrangements have been made with the
City).
See detailed eligibility criteria below.
EXISTING RETAILER INCENTIVE PROGRAM ELIGIBILITY CRITERIA
i) The program is open to any existing McHenry sales-tax revenue generating business that
will:
a.Expand its current location into vacant space by at least 20%in gross leasable floor
area (not required for businesses generating over $7,500,000 in annual gross
taxable sales), or
b.Relocate to vacant space that is 20% larger than its current location, in a new
building or into a different existing building not within the same shopping center
not required for businesses generating over $7,500,000 in annual gross taxable
sales), or
c.Complete façade or building improvements to the existing space.
Ciro OF MCHENRY—Economic Development Department
333 S Green Street, MCHENRY, IL 60050
815.363.2110 or 815.363.2175—www.CityofMcHenrv.orq
City of McHenry Commercial Tenant Incentive Grant
ii) Applicants must meet a minimum annual gross taxable sales threshold of at least
150,000 over the previous 12-month period prior to the date of application.
iii) Applicant's business must provide a stocked retail showroom for products.
iv) Applicant must provide written proof of façade or building construction costs and/or FFE
costs.
v) Applicants for façade or building improvements must comply with the Illinois Prevailing
Wage Act.
vi) The grant award amount cannot exceed 50% of the applicant's expenditures on eligible
furniture, fixtures, and equipment.
vii) Applicant must have city approval for grant funding prior to commencing improvements
except where prior arrangements have been made with the City).
viii) Award calculation may include both façade or building construction and FFE costs, up
to maximum limit of award amount.
ix) Eligible FFE includes, but is not limited to; shelving, racks, tables, chairs, point-of-sale
systems, fixed computer equipment used in business operation, office furniture, and
appliances.
x) Façade and building improvements must comply with all applicable codes and ordinances.
xi) Eligible façade improvements include, but are not limited to; exterior brick cleaning;
exterior tuck pointing; exterior painting; wall façade construction, repair, and treatment;
original exterior architectural features repair or replacement; interior/exterior demolition;
and building renovation to interior/exterior.
xii) Approved applicants shall be required to maintain their improvements and the FFE for
the duration of the Grant Agreement with the City of McHenry, which shall be at least
five years after receiving the funding.
Eligible Properties and Applicants
All retail-operated, sales tax revenue-generating businesses in the City of McHenry are eligible
for the Commercial Tenant Incentive Programs. Retailers who apply for grant funding must
provide a retail show-room open to the public and cash-and-carry retail services to their
customers.
New business applicants shall provide sales projections with their applications. The City of
McHenry will verify minimum gross taxable sales thresholds are met using Illinois Department of
Revenue reports. The sales data can be verified approximately fifteen months after the business
opens.
Any building with a zoning, building code, or fire/safety code violation is not eligible for the
program. Any commercial building owner, or business owner(tenant) with building owner
authorization(a lease or other agreement), may apply for the grant.
CITY of MCHENRY—Economic Development Department
333 S Green Street, MCHENRY, IL 60050
815.363.2110 or 815.363.2175—www.CityofMcHenry.orq
City of McHenry Commercial Tenant Incentive Grant
Ineligible Projects
The Commercial Tenant Incentive Grant Program will not provide funds for working capital,
debt refinancing,inventory acquisition,application fees,permit fees,legal fees,or signage.
Grant Agreement
As a condition of the award of grant funds, eligible and approved applicants will be required to
enter into an agreement with the City in a form to be approved by the City. The Agreement will
contain terms and conditions of any grant award which would be made, including a requirement
that the applicant repay some or all of the grant money in the event that the business for which the
grant was approved does not remain in continuous operation for at least three years or maintain
sales,improvements,FFE,etc as stipulated in the agreement.The sample form of Grant Agreement
attached to this application form contains sample provisions of the Grant Agreement and is for
reference only,please do not file this document with your application,as it is only a sample. In the
event that it is determined that you are eligible for a grant award, a final original form of Grant
Agreement will be provided to you by the City.
Administration
Applicants are encouraged to submit complete applications to City Hall in person or via e-mail.
Applications for the City's grant programs will be accepted on a first-come, first-served basis.
Only completed applications that include all required submittal documents and information will
be accepted. The City's Finance and Personnel Committee will review the application for
accuracy and will determine if it meets the program requirements.
If the application is determined to meet the requirements of the program, the application will be
forwarded to City Council for review. If the application receives City Council approval, the
applicant must enter into an agreement with the City. A maximum of 8 grant awards will be
issued per year. Matching grant funds will only be disseminated to the applicant after the
following items are completed:
A) Documented proof regarding the payment of the construction costs for materials and
labor for façade or building improvements and that prevailing wages were paid is
submitted;
B) The furniture, fixtures, and equipment have been purchased and implemented within the
business;
C) Receipts and cancelled checks or credit card statements for the purchase of the approved
furniture, fixtures, and equipment are submitted;
D) The applicant has received a final certificate of occupancy and is open for business.
E) One-year of sales tax data has been collected, verified and reported to the State of Illinois.
If accepted grant applications for the current year reach the City's application limit, applicants
may be placed on a waiting list to be considered for a grant the following year.
Ciro OF MCHENRY—Economic Development Department
333 S Green Street, MCHENRY, IL 60050
815.363.2110 or 815.363.2175—www.CityofMcHenrv.orq
City of McHenry Commercial Tenant Incentive Grant
Questions
A grant application and submittal requirements are included with this packet. If you have further
questions regarding the Incentive Programs, please contact the City of McHenry Economic
Development Department.
CIT'OF MCHENRY—Economic Development Department
333 S Green Street, MCHENRY, IL 60050
815.363.2110 or 815.363.2175—www.CityofMcHenry.org
CITY OF MCHENRY
Commercial Tenant Incentive
Grant Application
Please completely fill out this application and return it to the City ofMcHenry with the items listed in the
checklist on page 2.
Applicant Name: _Tenant or _Owner Phone
Information
Mailing Address Fax
Email Federal Tax ID#
Property Address for building for which grant is sought:
Information
Property Identification Number(s) Phone
Check one:
New business occupying vacant retail space
Existing retail business making improvements to my building or tenant space
Description offurniture,fixtures, and equipment to be utilized(or see information attached):
Continued on the next page
CITY OF MCHENRY—Economic Development Department,
333 S Green Street, MCHENRY, IL 60050
PH 815.363.2110 or 815.363.2175—www.CityofMcHenry.Orq
Application Checklist
The following items must be submitted with the Incentive Application form(Page 1):
j Completed and signed McHenry Incentive Grant Application;
i Written estimates for the furniture, fixtures, and equipment to be purchased;
Written estimates for the façade or building improvements;
A floor plan, illustrating the locations for the furniture, fixtures, and equipment(drawings
do not have to be architectural renderings, but should be to scale so that the City can
understand the scope of the proposed project);
Written description of the scope of the proposed project(letter to the Mayor and City
Council);
j Taxable sales records and/or projections.
I agree to comply with the guidelines and standards of the City of McHenry Commercial Tenant
Incentive Program and I understand that this is a voluntary program, under which the City has
the right to approve or deny any project or proposal or portions thereof
Applicant(s) Signature Date
I am the building owner and agree to the application submitted by my tenant, above, and agree to
comply with the guidelines and standards of the City of McHenry Commercial Tenant Incentive
Program and I understand that this is a voluntary program, under which the City has the right to
approve or deny any project or proposal or portions thereof
Building Owner Signature Date
Mailing Address:
Email: Phone:
CITY OF MCHENRY—Economic Development Department
333 S Green Street, McHenry IL 60050
PH 815.363.2110 or 815.363.2175 www.CityOfMcHenry.orq
CITY OF McHENRY
Commercial Tenant
Incentive Grant Agreement
THIS AGREEMENT, entered into this day of
between the City of McHenry, an Illinois Municipal Corporation (hereinafter referred to as
CITY") and the following designated
business owner, (hereinafter referred to as "OWNER"), to witness:
Business Owner's Name:
Name of Business:
Federal Tax ID#:
Address of Property where the business will be located:
PIN Number(s):
RECITALS:
WHEREAS,the City of McHenry("the City")has created a grant program,making certain
grant funding available for new and existing retail businesses in the City (the "Grant Program");
WHEREAS, the Grant Program is administered by the City and is funded by the general
fund for the purpose of enhancing economic development opportunities in the City;
WHEREAS, the Grant Program was created for the purpose of reimbursing business
owners who occupy vacant retail space, construct new buildings, or make improvements to their
existing space within the City limits of McHenry, subject to eligibility requirements and grant
parameters and limitations set forth in the Grant Program;
WHEREAS, the Owner operates a (new/existing) retail business within the corporate
limits of the City, commonly known as
the"Retail Business") and located at McHenry,
Illinois (the"Property");
WHEREAS, the Owner has applied for a (New Retailer Incentive Grant/Existing
Retailer Incentive Program Grant) (the "Grant"); and
WHEREAS, the City has determined that the Owner is eligible for the Grant, subject to
the conditions and limitations set forth in the Grant Program and this Agreement;
NOW THEREFORE, in consideration of the mutual covenants and agreements obtained
herein, the CITY and the OWNER do hereby agree as follows:
CITY OF MCHENRY-Economic Development Department,
333 S Green Street, MCHENRY, IL 60050
PH 815.363.2110 or 815.363.2175-
WWW.CITYOFMCHENRY.ORG
Incentive Grant Agreement
Page 2
1. The City shall reimburse the Owner at a rate of fifty percent(50%) for the cost of eligible
FFE or façade or building improvement expenses incurred by the Owner for use in the
Owner's Business. The total amount of all reimbursements paid by the City pursuant to
this Agreement shall not exceed $
2. The City approval of a grant shall not be construed as permission to commence construction
on the subject property.No improvements or construction shall be undertaken by the Owner
on the location of their business until applications for Building Permits and Occupancy have
been submitted to the Community Development Department and approved by the City.
Following approval, the Owner shall occupy the subject property and commence full-time
business operations within one hundred eighty days (180) from the date of City Council
approval. The Owner may request a ninety-day (90) extension provided there is a
demonstrated hardship.
3. Upon completion of the improvements and upon their final inspection and approval by the
Community Development Department, the Owner shall submit to the City proper
documentation,including:receipts and cancelled checks for the purchase of the approved FFE,
proof of payment for the façade or building improvements including labor and materials with
wages paid and a copy of a final Certificate of Occupancy for the business. The City shall,
after having received one year of sales tax data from the State of Illinois, issue a check to the
Owner as reimbursement for one-half of the expenses approved by the City for reimbursement,
subject to the limitations set forth above.
4. If the Owner fails to purchase furniture, fixtures, or equipment or complete the façade or
building improvements consistent with the conditions of the approval by the Mayor and City
Council, then upon written notice being given by the City to the Owner, by certified mail to
the address listed above, this Agreement shall terminate and the financial obligation on the
part of the City shall cease and become null and void.
5. Upon completion of the improvements, Owner shall be responsible for properly
maintaining the FFE or façade without change or alteration thereto, as provided in this
Agreement for a period of three (3) years following completion of the construction
and/or business commencement.
6. This Agreement shall be binding upon the CITY and upon the OWNER and its successors,
to said property for a period of four (4) years from the date the check has been issued to the
applicant. It shall be the responsibility of the OWNER to inform subsequent OWNER(S) of
the provisions of this Agreement. Applicant must comply with all approval criteria as stated
in the Program and in this Agreement.
CITY OF MCHENRY-Economic Development Dept.
333 S Green Street, MCHENRY, IL 60050
PH 815.363.2110 or 815.363.2175
WWW.CITYOFMCHENRY.ORG
Incentive Grant Agreement
Page 3
In the event that at any time, subsequent to the reimbursement payment required by this
Agreement have been paid by the City, the Owner abandons, closes, transfers, sells or
terminates the Retail Business Owner's business upon the Property during the three (3) year
term of this Agreement (hereinafter collectively referred to as the "Terminating Event"), the
Owner shall, within thirty (30) days from the date of the Terminating Event or such later date
as the City may agree to in writing (hereinafter, the "Refund Payment Due Date"), refund to
the City a portion of the Grant received from the City prior to the Terminating Event, in
accordance with the following schedule (hereinafter,the "Refund Payment"):
Date of Terminating Event % of the Total Grant Payment to be Refunded
Within one year of the agreement date 75%
Within two years of the agreement date 50%
Within three years of the agreement date 25%
Such Refund Payment shall be paid to the City within thirty(30) days from the date of
the Terminating Event (hereinafter,the "Refund Payment Due Date").
Owner agrees on its own behalf and on behalf of its heirs, successors, and assigns that the
City's right to the Refund Payment pursuant to this paragraph shall constitute both a personal
obligation of the Owner and a lien against the Property and Owner agrees that the City may
record this Agreement with the McHenry County Recorder of Deeds. To further secure the
repayment of Reimbursement Payments pursuant to this paragraph, Owner agrees to execute
and deliver to the City a UCC financing statement, in a form acceptable to the City Attorney,
pledging inventory,accounts held at financial institutions,accounts receivables,and such other
assets of the Owner as the parties may agree to in writing, and Owner further consents to the
filing and/or recording of such financing statements as may be appropriate under the laws of
the State of Illinois. Such financing statement shall be delivered to the City upon request.
7. The Owner releases the City from, and covenants and agrees that the City shall not be liable
for, and covenants and agrees to indemnify and hold harmless the City and its officials,
officers, employees, and agents from and against any and all losses, claims, damages,
liabilities, or expenses, of every conceivable kind, character and nature whatsoever arising
out of, resulting from or in any way connected directly or indirectly with the furniture,
fixtures, and equipment, and/or employees hired for the Retail Business. The Owner further
covenants and agrees to pay for or reimburse the City and its officials, officers, employees,
and agents for any and all costs,reasonable attorney's fees, liabilities, or expenses incurred in
connection with enforcement of this Agreement,investigating,defending against or otherwise
in connection with any such losses, claims, damages, liabilities, or causes of action. The City
shall have the right to select legal counsel and to approve any settlement in connection with
such losses, claims, damages, liabilities, or causes of action.
CITY OF MCHENRY—Economic Development Dept.
333 S Green Street, MCHENRY, IL 60050
PH 815.363.2110 or 815.363.2175
WWW.CITYOFMCHENRY.ORG
Incentive Grant Agreement
Page 4
IN WITNESS THEREOF, the parties hereto have executed this Agreement on the date first
appearing above.
OWNER CITY OF MCHENRY
ATTEST:
CITY OF MCHENRY-Economic Development Dept.
333 S Green Street, MCHENRY, IL 60050
PH 815.363.2110 or 815.363.2175
WWW.CITYOFMCHENRY.ORG
City of McHenry
Economic Development Commission
Meeting Minutes
September 24, 2019
Chairman Jessup called the September 24, 2019 regular meeting of the City of McHenry Economic
Development Commission to order at 4:00 p.m. In attendance were the following: Bremer, Jessup,
Mrachek, Pfeifer, Tenuto and Mayor Jett. Absent: Bionda, Alderman Schaefer. Also in attendance
were: Director of Economic Development Martin and Economic Development Coordinator Wolf.
Public Comment: There was nobody in attendance who wished to address the Commission.
Approval of Minutes
Motion by Tenuto, seconded by Mrachek, to approve the June 25, 2019 Special Meeting minutes of
the Economic Development Commission, as presented:
Voting Aye: Bremer, Jessup, Mrachek, and Tenuto.
Voting Nay: None.
Not Voting: None.
Abstaining: Jett, Pfeifer.
Absent: Bionda and Schaefer.
Motion carried 4-0.
Business Recognition-Mr. Don's Cleaners
Director Martin congratulated Rich Wimmer and Mr. Don's Cleaners on 50 years of business in the
City of McHenry, gave some of the history behind the business and presented them with an award of
recognition. Mr. Wimmer thanked the Commission for the recognition.
New Business Updates
Director Martin gave an update on new businesses recently opened or opening soon including:Above
the Barre Dance Academy 5308 W. Elm St./Rt. 120; Unicorn Details 3980 Albany; City Electric Supply
4030 Main St.; Val's Salon 3402 Elm St./Rt. 120; and Pink Nails 1226 Green St., Brake Parts Research
and Development Facility, Starbucks on Elm St./Route 120, Jersey Mike's and Popeye's Chicken on
Route 31 North, Trio gas station at Bull Valley and Crystal Lake Rd, Ignite Skilled Nursing Facility at
Ridgeview and Bull Valley Road, and Pineapple X'Pressed on Green Street (River Place building) and
Hidden Pearl Cafe (also on Green St.), and Don's Submarine and CE Nail Salon and Spa in the Fountain
Shoppes on Front St./Rt 31 South.
There was discussion on how the Economic Development Commission can help in the upward trend
due to increasing housing, growth of the schools, Northwestern Medical and the efforts of the City
and the Economic Development Team. Commissioner Pfeifer suggested forming a mentor program
to help new business-owners or entrepreneurs on how to connect and be a part of the community.
Economic Development Commission
September 24,2019
Page 2
Small Business Grant Discussion/Recommendation
Coordinator Wolf gave an overview of the City of Crystal Lake's Retailer Facade and Commercial
Tenant Improvement Program and Matching Grant Application, brought to her attention by a small
business owner who was looking to open a second location in McHenry. The business owner stated
this grant was instrumental in allowing her with help needed to open her business and inquired if
McHenry had a similar program.
Coordinator Wolf explained the City of Crystal Lake's program is entirely funded by the sales tax
generated by the new business. It is paid out at the end of the year by the Finance Department after
150,000 in sales tax is generated as reported by the Illinois Department of Revenue. The City of
Crystal Lake budgets for 8 grants issued per year and have stated they have never had an issue with
limiting to this number. Discussion on the many benefits of implementing a similar program in
McHenry ensued.
Commissioner Jessup asked for a motion to recommend the City of McHenry implement a grant for
small businesses similar to the City of Crystal Lake Retailer Facade and Commercial Tenant
Improvement Program and Matching Grant Application.
Motion by Mrachek seconded by Bremer to recommend the City of McHenry implement a grant for
small businesses similar to the City of Crystal Lake Retailer Façade and Commercial Tenant
Improvement Program and Matching Grant Application and submit it for consideration by City
Council.
Voting Aye: Bremer, Jessup, Mrachek, Pfeifer, and Jett.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Bionda, Schaefer.
Motion carried 5-0.
Committee Reports
Business Recognition Committee Mrachek, Wolf
Length of Years in City and/or Significant Civic or Community Contributions to the City)
The following additional businesses are known to have business anniversaries in 2019.
Commissioner Mrachek and Coordinator Wolf will work on a strategy along with collaboration with
the Chamber to reach out and get information and plan award presentations for them.
Chas Herdrich—86 years
Rietesel Boat—80 years
Morrie & Sons Auto—60 years
Tony's Family Tailor—30 years
OrthoGro Physical Therapy—30 years
Joule Technologies—20 years
Economic Development Commission
September 24,2019
Page 3
Outreach and Engagement Committee Bremer, Tenuto, Martin
Business Attraction, Retention Survey, Branding, Marketing, Video Distribution)
The committee met twice and will take direction from today's meeting in working on a local business
campaign, a mentoring aspect, and developing a social media policy. They have been updated on
vacant property/building opportunities in the City and want to highlight what makes McHenry a
destination City, and determine how and frequency to property showcase the City through visits,
ribbon cuttings, videos, signage, and links to McHenry MarketPulse on social media, as well as the
Economic Development and Business pages of the City's website. They will be working on having a
consistent plan approach and having measurable action items. They will work on showcasing
McHenry throughout the County and the border towns and how to recognize businesses of tenure
vs. new businesses in town.
Relationship Building Committee Pfeifer, Schaefer
Other City Committees/Associations, Businesses and Chamber Members, Tours)
This committee will be meeting in the very near future.
Development Committee Jessup and Bionda
Recruiting a Full, Engaged Commission Membership)
Commissioner Jessup stated they have obtained several tools to use as resources in recruiting other
members in order to get a fully functioning and fully staffed commission. He asked Mayor Jett to
work with them to set up a meeting with him in order to clarify their direction to help fill vacant seats
to be in compliance with the ordinance. They will reach out to the other committees regarding getting
new members. There is currently one vacancy on the Commission.
Strategic Economic Development Plan
Commissioners Jessup and Mrachek asked Mayor Jett what his vision is for the Economic
Development Commission. Mayor Jett replied he would like them to help fill vacant storefronts,
spread the word, hit businesses outside a 10 mile radius and see if they're willing to open a location
in McHenry. His number one vision is business attraction —bringing more businesses into McHenry
It was suggested to get an invitation type post card printed with contact information for the Economic
Development Commission, similar to a sales brochure,for everyone to leave with potential businesses
they speak with to help promote the City.
Partner Committee Reports:
Reports were given by respective member of the commission. Director Martin invited everyone to
attend the MTI Expo this Thursday 9/26 from 6:00-8:00 p.m. Chairman Jessup concluded asking all
members to focus on moving forward in the direction given at tonight's meeting.
Staff Report
The next Economic Development Commission is scheduled for Tuesday November 26, 2019. Due to
the Thanksgiving holiday it was voted to change the date of the next regularly scheduled meeting to
Economic Development Commission
September 24,2019
Page 4
November 12, 2019. It was also agreed by all to change the set up of the meeting to a more informal
setting.
Motion to Adjourn by Pfeifer; Seconded by Tenuto
All members in favor. Meeting adjourned at 5:15 p.m.
Respectfully submitted,
Rob Jessup, Chairman
Economic Development Commission
FIFTH CONTINUATION OF EFFECTIVE DATES OF THE
MARCH 11, 2020 PROCLAMATION BY THE MAYOR
OF LOCAL DISASTER EMERGENCY
IN THE CITY OF McHENRY, ILLINOIS
On March 11, 2020, the Mayor of the City of McHenry issued a Proclamation of Local
Disaster Emergency in response to the well-publicized Coronavirus disease 2019 (COVID-19) for
a limited timeframe of seven (7) days. On March 16, 2020, April 6, 2020, May 4, 2020, and
June 1, 2020,the Mayor of the City of McHenry and the City Council continued the Proclamation
with the most recent Proclamation in effect until July 20, 2020.
In accordance with the Illinois Emergency Management Act, 20 ILCS 3305/1, et seq., and
the Municipal Code, City of McHenry, Illinois, Section 6-1-14, Declaration of Local Emergency,
we, Wayne S. Jett, Mayor of the City of McHenry, and the City Council do hereby proclaim that
a local disaster emergency still exists in the City of McHenry due to ongoing Coronavirus disease
2019 (COVID-19) concerns in the City of McHenry and McHenry County. The purpose is to
activate the response and recovery aspects of any and all applicable local or interjurisdictional
disaster emergency plans,to authorize the furnishing of aid and assistance thereunder, and to bring
this to as quick of a conclusion as possible.
The City of McHenry's emergency operations plans are hereby activated for the best
interest of the residents of the City of McHenry.
This Proclamation is effective on July 20, 2020 and shall continue to August 17, 2020.
Voting Aye:
Voting Nay:
Absent:
Abstain:
APPROVED:
Mayor Wayne S.Jett
SEAL)
ATTEST:
City Clerk Monte Johnson
Passed:
Approved:
Z:IMIMcHenryCityoJICOVID-191Coronavirus 5th Cont Proclamation of Disaster City CounciLdocx
Department of Community Development
McHenry Municipal Center
y, 333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
MCFouragefay www.cityofmchenry.org
AGENDA SUPPLEMENT
TO:Mayor and City Council
FOR: July 2020, 2020 Regular City Council Meeting
FROM: Cody Sheriff,City Planner
RE:Residences of Stonewood Subdivision—Conceptual Presentation & Discussion
An:
1.Location Map
2.Preliminary Concept Plans
3.Exhibit"C"from Bull Valley Road/Miller Road/River Road/Chapel Hill Road CorridorStudy
AGENDA ITEM SUMMARY: The petitioner, Paul Swanson (architect), is requesting preliminary
feedback from City Council for a conceptual 10 5-unit townhome subdivision development prior
to submitting an application.
BACKGROUND: The subject property consists of 5.87 acres, more or less,and is located directly
north of the intersection of W. Bull Valley Road and Cunat Drive. The conceptual proposal
consists of 10 2-story 5-unit buildings with 3 bedrooms.As part of the approval process, the
petitionerwill be required to dedicate a portion of the property for public right-of-waytothe
McHenry County Division of Transportation along Bull Valley Road.Additionally,the Bull Valley
Road/Miller Road/River Road/Chapel Hill Road Corridor Study does recommend a signalized
intersection at Cunat Drive and Bull Valley Road. Per County Ordinance,a trafficsignal is
installed only when certain performance metrics are met.
The petitioner is requesting preliminary feedback from City Council prior to submitting a formal
application.
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