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HomeMy WebLinkAboutOrdinances - MC-85-323 - 01/14/1985 - Ch 2 Employee sickness and accident benefitsORDINANCE NO. MC-85-323 AN ORDINANCE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1. Section 2-76 of the Municipal Code, City of McHenry, inois be and the same is hereby amended by substituting and/or adding the following provisions as and for paragraphs C, D, E, G, H, I, J, K and L thereof: SECTION 2-76. SICKNESS; AND ACCIDENT BENEFITS C. Amount and Method of Calculation Full-time employees shall be entitled to 10 days, consisting of 8 hours each, of sick leave with pay for each 12 month period of employment, computed at the regular rate of straight time pay received by the employee in the last pay period immediately prior to taking such sick leave. Sick leave shall be accounted for or banked on a calendar year basis, with sick leave for the employee's first and last year of employment being prorated as hereinafter provided. If an employee's employment began on or before the 15th day of the month, the employee shall be entitled to accumulate sick leave benefits for the entire month in which such employment began. If an employee's employment commenced after the 15th day of the month, such employee's sick leave benefits shall not begin to accumulate until the following month. An employee shall not accumulate any sick leave benefits for the last month of his employment unless such employment is terminated after the 15th day of the month. Unused sick leave may be accumulated on a year to year basis up to a maximum of 90 days. Newly hired employees may use sick leave when necessary after the first full day of sick leave credit is accrued. If an employee is sick more days than either earned in any calendar year or available from the accumulated sick leave for previous years, such employee shall not be entitled to receive any compensation for those excessive sick days. D. Payment for Unused Days An employee who uses less than three sick days leave during any calendar year may elect to receive payment of sick leave compensation for the difference between three days and the number of sick leave days actually used. The number of days for which such employee elects compensation shall be deducted from such employee's accumulated sick leave. Employees who elect to receive such payment must notify the City Clerk by January 31 of the following year with such payment to be made by February 28th of such following year. Upon termination of employment, an employee with less than 40 days of unused accumulated sick leave shall not be entitled to receive any payments for such accumulated sick leave. However, employees with more than 40 days of unused sick leave accumulated on the date of the termination of their employment, shall be entitled to receive compensation for one-half of the unused accumulated sick leave, provided such termination of employment results from the employee's retirement, voluntary resignation or death. For purposes of this paragraph only, such retiree shall be at least 55 years of age and shall have been employed by the City for at least 10 years, or, in the case of police officers, such employee shall have been employed as a full time police officer by the City for 20 years. In the case of a voluntary resignation, such payment shall be conditioned upon such employee giving at least 10 working days prior notice in writing to the department head of his resignation and upon the return to the City of all City property, in good condition. E. Payment_for Days Used Employees electing to use their sick leave shall notify their supervisor thereof prior to the end of the first pay period during which such sick leave is taken. The employee's supervisor will thereupon immediately notify the City Clerk's office of such sick leave absence. Each department head shall be responsible for notifying the City Clerk's office of their own sick leave absence prior to the end of the first pay period during which such sick leave is taken. G. Use of Sick Leave by Employee Sick leave is provided solely for the illness of the employee. For the illness of a dependent, the employee must use personal days, vacation days, or other accumulated time off. In addition to employee illness, sick leave may be taken for up to three days by a male employee upon the birth of his child. In addition, in the event of a death in the immediate family, an additional three days with pay may be taken by an employee. This time off is separate and distinct from regular sick leave. For -2- the purposes of this section, immediate family shall mean the employees' mother, father, brother, sister, spouse, or children. H. Penalties for Abuse or Excessive Use Excessive use or abuse of sick leave is a valid criterion in employee evaluations and may be grounds for disciplinary action or termination. I. Need ,for Medical Statement Whenev'er an employee elects to take sick leave absence of more than three consecutive days on account of illness, the City may require such employee to furnish it with a written medical statement explaining the nature and extent of the illness, surgery or accident and the ability of the employee to return to his work duties. In addition thereto, the City shall have the right to require such employee to submit to a medical examination by a doctor selected by the City (but at no cost or obligation to the employee) for the purpose of performing a diagnosis and a prognosis of the employee's medical condition, determining duration of the disability and the employee's ability to perform suitable work. J. Program Phase -In Period: January 1 1985 - December ji. In order to fully implement the sick leave bank program, an allowance of twenty days will be placed in the employees' sick day bank as of January 1, 1985 for those employees with three years or more of prior service to the City. These additional days will remain in the employees' accumulated totals in addition to days earned under the new ordinance. These twenty days shall not be paid out upon termination, retirement, or death of the employee and will expire on December 31, 1987 without extension. An employee having under three years of service will accrue sick leave days from January 1, 1985 as they are earned aforesaid. K. Reimburseme.nt of Disability Pay When an employee is receiving his full salary as a result of using days from his sick leave bank, the employee's $125.00 disability benefit shall be retained by the City. When an employee's accumulated -3- sick leave days have been all used up, the employee thereafter shall receive only the $125.00 per week disability payment during the remainder of his illness from the insurance company until such disability insurance benefits expire. L. Workers Temporary Compensation Benefits to be upp emen e Whenever an employee is entitled to receive temporary compensation benefits under the Worker's Compensation Act, the City shall pay such employee such additional sums so that the total of such benefits and such additional sums shall equal such employee's full salary during the time that such temporary Worker's Compensation benefits are being received provided, however, that such supplementary payments from the City shall be made according to the following schedule: (1) For employees having less than three (3) years of service: Up to six (6) weeks full pay. (2) For employees having more than three or more years of service: Up to thirteen (13) weeks full pay. Supplemental compensation to police officers who are receiving temporary compensation under the Worker's Compensation Act shall be governed by the provisions of the Illinois Revised Statutes. SECTION 2. The Municipal Code, City of McHenry, Illinois be an-T the same is hereby amended by adding thereto the following provisions as and for Sections 2-84.1, 2-84.2 and 2-86 respe,ctively: 2-84.1 Training an,d Education. It is the policy of the City to encourage all employees to pursue training and educational opportunities which will improve the employee's ability to perform City duties or to enhance his or her qualifications for promotion or advancement within City opportunities. Employee effort and progress in such training and/or education will be one of the factors considered in reviewing salary adjustment. The following procedure shall be used to receive tuition reimbursement: -4- A. The employee must submit a Tuition Reimbursement Request form to the Department Head prior to enrollment in the course. Approval of a course is dependent upon: (1) relevance of the course to the employee's current job responsibilities, (2) the course is offered by an accredited educational or trade institution and taken for credit, and (3) the course is related to realistically projected future job responsibilities. B. The Department Head will forward the Tuition Reimbursement Request form to the City Council with a recommendation for approval or denial. C. After completion of the approved course, the employee will submit a copy of the course grade slip and fee slip to the Department Head. For reimbursement, a grade of "C" or better is required. The Department Head will forward the copy of the grade slip and fee slip to the City Clerk for processing and payment. 2-84.2 Mileage Reimbursement. If an employee uses his/her own car on otticial Business, the City will reimburse the employee at a rate of 204 per mile. Supervisors and Department Heads will require prior approval for any employee utilizing a personal vehicle for City business. 2-85-1 Salary and Fr -Inge Benefits. Employees having ques ions regarding sa I ary or ringe benefit aspects of their employment, in particular, questions related to potential changes in any such aspect, should review the matter initially with their department head. Non -supervisory employees may submit written suggestions regarding salary and fringe benefits to the Chairman of the Finance Committee not later than February 1st of each year. A committee of non -supervisory employees and/or a representative of their choice may meet with the Finance Committee to enter into discussion relative to their requests. SECTION 3. This ordinance shall be published in pamph a orm y and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 4. This ordinance shall be in full force and effect from an after its passage and approval according to law; provided, however, that the benefits conferred -5- thereunder and thereby shall relate back to January 1, 1985. PASSED THIS 14TH DAY OF JANUARY, 1985. AYES: Bolger, Nolan, Busse, Smith, Snell, Serritella NAYS: Datz, McClatchey ABSTAINED: None ABSENT: None NOT VOTING: None APPROVED THIS 14TH DAY OF JANUARY, 1985. ATTEST: SM