HomeMy WebLinkAboutOrdinances - MC-77-110 - 03/21/1977 - personnel policyAN ORDINANCE 1p e - %/Z //O
Be it ordained by the City of McHenry, McHenry
County, Illinois, as follows:
Section 1. Sections 2-73 through 2-86, inclusive,
-of the un c pa Code, City of McHenry,, Illinois, be and
it is hereby amended, to read as follows:
SECTION 2 - 73. WORK TOURS, & OVERTIME PROVISIONS
A. A normal. work week for full-time employees shall consist of five
(5) eight (8) hour work days in each calendar week unless specifier
otherwise.
B. All full-time salaries as stated shall be for -a forty (40) hour
work week, unless specified otherwise-
C. With the exception of police officers, the payment of overtime
wages shall be made in all cases after 8 hours worked in any
single day and all hours worked in excess of 40 in any calendar
week.
Compensatory time off in lieu of overtime pay shall be
offered to police officers below the rank of lieutenant
and scheduled during the current 28 day pay period. If
it is impossible to schedule compensatory time off during
the current pay period, overtime shall be paid. Compen-
satory time off may .be deferred beyond the current pay
period only with the approval of the individual, and only
a maximum of eight (8) hours may be deferred.
D. Due to the nature of some city jobs which do not require a
fixed number of hours per day, week or month, hourly wage rates
and schedules may be indicated.
E. With the! exception of police officers, all city employees shall
be paid time and one-half for overtime. The overtime rate for
police officers including the lieutenant shall be their hourly
rate plus $1.50 per hour.
Only under special circumstances will the lieutenant of
police be considered for overtime pay. It is generally
recognized that this supervisory position may require
more than 40 hours of on -duty time every week. This is
or part: time employees served by the IMRF and/or Police Pension
Fund or any other such pension plan in which the City of McHenry
participates.
SECTION 2 - 75 SICKNESS & ACCIDENT BENEFITS
A. The cit:y shall pay the full cost of the employees Health and
Accident Insurance Plan.
The insurance coverage shall only be offered to full-time
employees whose normal work schedule is at least 40 hours
Per week. Part-time employees and summer employees -are
not eligible.
INSURANCE WAIVERS. Some employees may be covered by other
insurance plans. Therefore, employees shall be given the
option of "waiving" the hospital, medical and surgical
coverage provided by the city in return for a monthly
salary "additive". This can be accomplished by signing a
waiver form provided by the city. 'Phis waiver may be
cancelled by written request by the employee at a later
date. In consideration for signing the waiver, the employee
shall receive a monthly salary additive of $25 for waiving
"family" Coverage or a monthly salary additive of $12.50
for waiving "individual" coverage. Signing a waiver does
not exclude an employee from receiving pay for time off as
provided for in Section 7-75, B.
B. The ciity shall further agree to pay to sick or injured employees
additional amounts so that benefits, based on years of service,
shall equal said employee's full salary for the indicated periods
of time. The city's share shall be determined after allowance
for workmen's Compensation, insurance payment or coverage, where
premiw;ns for said coverage are paid by the City:
(1) ACCIDENT BENEFITS - provided in the event of accident, injury
7
F.
G.
H.
I.
J.
taken into consideration when the Lieutenant's annual
salary is established. Overtime pay may be considered to
cover emergency situations such as "call -outs". Overtime
pay will not be granted to the lieutenant for shift
coverage and court 'appearances. Overtime for the lieutenant
may be paid upon approval of the Chief of Police.
Overtime work within a department shall be offered first to the
employee with the necessary skills who has; the lowest amount of
overtime. Every effort must be made to spread overtime equally
among employees.
Paid overtime will not be available to the Chief of Police and
the Superintendent of Public Works.
be taken at their discretion.
Compensatory time off may
Merit increases for outstanding performance may be approved upon
the recommendation of the appropriate Department Head and review
by the ]Finance Committee. No merit raise shall exceed the next
step on the -wage schedule. No employee shall receive more than
one merit raise in a fiscal year (May 1 - April 30).
New employees may be given salary credit for prior comparable
service. This salary credit -shall not exceed the one-year step
on the appropriate wage guide. The application of this pro-
vision in the salary treatment plan will require a recommendation
by the Department head and City Council approval.
Department heads can withhold a scheduled salary increase in
cases :involving sub -standard performance upon the recommendation
of the department head and approval of the City -Council prior
to the scheduled effective date of said increase.
SECTION 2 - 74 AGE LIMITATIONS
A. Unless -otherwise specified by ordinance or statute, the maximum
age for employment shall be 65 years of age (effective January'..l,
1975). This provision is applicable -only to those full time
4
or sickness arising out of employment with the City:
(a) under 3 years of service ---- Six (6) weeks full pay
(b) over 3 years of service ---- Thirteen (13) weeks full pay
(2) SICIKNESS BENEFITS - provided in the event of non -job related
sickness or injury:
(a) Under one year of service ---- No Pay
* (b) Over one year of service but less than three ---- lst
and 2nd day - no pay ---- 3rd, 4th and 5th day - full pay ----
Thereafter - no pay (insurance benefits will apply).
(c) Over three years service ---- full pay for four weeks
(adjustments will be made for reimbursements from insurance
coverage that takes effect on the 8th calendar day of
absence). (IMRF pays benefits after 30 days).
* this provision shall apply separately to each case of
absence.
C. Payment for absences other than sickness or accident may be made
at the discretion of each department head..
SECTION 2 - 76 VACATION
A. The vacation period shall be .1 January through 31 December
and all vacation shall be taken in the year in which it was
earned_
B_ Effective 1 May 1974, vacation shall be granted to regular
full time employees as follows:
(1)
After
6
months of service ----
:1 week.
(2)
-After
1
year of service ----
2 weeks.
* When terms of employment of six months and one year
are completed in the same calandar year, only 2 weeks
of vacation will be granted. The appropriate vacation
credit .shall accrue on 1 January of each calandar
year thereafter.
(3)
After
10
years
---- 3 weeks
(4)
After
15
years
- 3 weeks plus 1 additional day for
each year over 15 through the 20th year (maximum 4 weeks)
(5) Employees receiving 3 or more weeks of vacation must
take 1 week between January 1 and April 30 or Oct. 1
thru December 31.
C. No more than 15% of the employees in any department shall be
granted vacation at the same time, and vacation periods shall be
chosen by seniority as follows:*
(1) All employees select a maximum of 2 weeks by seniority.
(7) Additional vacation days are then chosen by seniority.
* deviations may be allowed only with the written permission
of the appropriate department head.
D. Regular part-time employees working schedules of 20-39
hours a week will be entitled to one-half of the vacation
allowance stated for years of service in Section 2-76,B.
Temporary and summer employees are not entitled to
vacation allowances.
ST -'?'ION 2 - 80 HOLIDAYS
A. The following days will be recognized as Holidays for all City
employees and for which one day's wages at the regular (straight
time) rate will be paid.
New Year's Day
Good Friday 12 Noon-5 P.M. (11 day = 4 hours pay)
Memorial Day
Independance Day
Labor Day
Thanksgiving Day
Christmas Day
Birthday _
4
Personal Day - A day chosen by each individual and scheduled
at the time that vacation schedules are
drawn up.
B. All Holidays falling on Sunday will be celebrated on Monday.
C. All -Holidays falling on Saturday, or any other non -work day, or
during a vacation, will be treatbd as a personal day to be
scheduled at some future date within the calendar year. In the
event that this "personal day" is not taken, the employee will
be entitled to one day's pay at the straight time rate that was
in effect on the holiday. Payment for all personal days not
taken will be made no later than December 20th of each year.
D. •bue to the fact that Police Officers and Dispatchers work ro-
tating 24 hour a day schedules and perform services that cannot
be suspended, they shall be given the option of taking com-
pensatory time -off or receiving pay at the straight time rate
for all holidays. The employee who elects the option of pay in
lieu of time -off shall receive a check for the number of holidays
including the Christmas Holiday not taken no later than December
20th of each year.
E. A yearly calendar or memorandum shall be published indicating
Holidays.
F. Regular Part -Time employees working schedules of 20-39 hours
a week will be entitled to holiday pay according to their normal
scheduled daily rate for the holidays specified in Section 2-80, A.
Temporary and summer employees are not entitled to holiday benefit_
SECTION 2 - 131 UNIFORM ALLOWANCE
A. The city will provide uniforms or allownaces.for uniforms on the
following basis.
a .
(1) Uniformed Females ---- Initial uniform plus ,$80_ 00 per annum
S
allowance. No personal items or hardware.
(2) Police Department ---- All new employees will be required
to purchase their initial uniform. This cost will be re-
imbursed after the employee satisfactorly completes 1 year
of service. There -after, tLaQQO per annum allowance. No
personal items or hardware. (For example: underwear, gun)
The city may in addition to the above, purchase clothing
items when the department initiates changes in the standard
uniform, but not more often than every 2 years.
(3) Public Works and Water Department ---- All regular, full-
time employees will be entitled to 2 uniforms of pants and
shirt plus one coverall each year-
(4) Sewer Plant ---- all regular, full-time employees shall be
provided with the necessary uniforms; by either purchase or
rental.
(5) Clothing provided by the city shall remain the property of
the City.
(6_) Uniform allowance shall not apply to the civilian clothes
worn by plain clothes officers.
SFr'TION Z-- 8:1. STRIKES, SLOWDOWNS AND ABSENTEEISM.
A_ That strikes, deliberate work slowdown and absenteeism from work
without cause by any employee of the City of McHenry are hereby
prohibited.
B. Any employee of the City of McHenry who engages in a strike
against the City of McHenry, or who deliberately absents himself
from his job without cause, shall be subject to the possibility
of permanent discharge from his employment with the City of
McHenry. _
SECTION 2 - 83 ABSENTEEISM
A. Employees with excessive records of absenteeism may be reclassified
to part: -time status and forfeit the Sickness and Accident Insurance
T
and the Holiday and Vacation Benefits normally applicable to
regular full-time employees. This action may be taken upon the
recommendation of.the Department Head and the approval of the
Labor Relations Committee. If approved, the employee's -part-
time status shall be determined by computing the average number
of weekly hours worked during the prece:eding 6 month period.
The employee may be returned to full-time status upon the re-
commendation of the Department Head and the approval of the
Labor. -Relations -Committee.
SECTION 2 - 84 PROMOTIONS
A. A promotion shall be defined as moving to a job with a higher
salary maximum. Employees promoted to non -supervisory jobs shall
retain their longevity and not forfeit their time in title on
the new wage schedule. Employees promoted to supervisory jobs
will be paid according to the starting rate stated in the wage
schedule for that job.- Supervisory jobs are defined as Super-
intendent of Public Works, Chief of Police, Lieutenant of Police,
Sergeant of Police, Chief Operator (Sewer Dept.), Supervisor -in -
Charge (Water Dept.) and Deputy Inspector (Public Works Dept.).
SECTION 2 - 85 REIMBURSEMENT FOR EXPENSES
A. Any City employee who incurs out-of-pocket expenses in connection
with city sponsored events or training shall be entitled to
reimbursement as follows:
(1) Mileage: 13 cents per mile (or actual-trainfare). Overnight
Lodging: if required, at actual cost.
(2) Breadfast & Dinner: if overnight lodgings are required, at
actual cost (dinner not to exceed $8.00).
(3) Dinner: if the employee is required to be away from home
during the normal dinner hours (5-7 P.M.) and this is not
part of a normal on -duty work shift (dinner not to exceed $8.0
7
(4) Other Expense: only with prior approval of department heads.
B. Any unusual situations may be referred to the Finance Committee.
Employees who are enrolled in city sponsored schooling at locations
more than 75 miles from the City of McHenry, will be reimbursed
for traveling expenses to and from home only once every two weeks.
C. With the! exception of mileage, the employee will be required to
submit paid receipts to qualify for reimbursements. These receipts
must accompany an itemized statement of expenses.and must be
approved by the department head. The out--of-pocket expenses of
department heads will require approval of the Finance Committee.
D. Prior to schooling, employees may obtain a cash advance from the
City C1E!rk. Actual expenses incurred will be deducted from this
`advance and the balance (if any) will be .repaid to the City.
Should the expenses exceed the advance, the amount over and above
the advanced amount shall be reimbursed to the employee.
SECTION s - 86
JURY DiTI'Y PAY
A. When an employee is called to serve on Jury Duty, he will be
paid his usual salary and will, in turn, turn over his Jury
Duty Pay from the County to the City Treasury.
I]
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AUTHORIZATION TO CANCEL
EMPLOYEE'S MEDICAL, HOSPITAL
;AND SURGICAL INSURANCE COVERAGE
WHEREAS, the City of McHenry, Illinois, furnishes its
employees and their dependents with hospital, medical and -
surgical insurance coverage, and
WHEREAS, I have determined that it :is more advantageous
for me to discontinue receiving such insurance coverage in
return for my receiving from the City the sum of $
per month in addition to my salary, and
WHEREAS,' the City is agreeable to this arrangement;
NOW, THEREFORE, in consideration of the premises and of
the payment by the City to me of the sum of $ each
month in addition to my salary, --I hereby request the City to
remove me and my dependents from coverage from -the aforesaid
insurance program and I hereby remise, release and forever
discharge the City of and from all manner of demands or claims
or causes of action of any 'kind whatsoever for such insurance
coverage or benefits for myself and for my dependents.
of
IN! WITNESS WHEREOF, the undersigned has this day
19 signed and sealed this Authorization.
STATE OF ILLINOIS ) SS.
COUNTY OF MC.HENRY )
I,. the undersigned, a Notary Public:, in and for said County,
in the State aforesaid, DO HEREBY CERTIFY that
personally known to me to
be the same person whose name subscribed to the foregoing
instrument, appeared before me this day in person and acknowledged
that h signed, sealed and delivered the said instrument as
free and voluntary act, for the uses and purposes therein set forth.
GIVEN under my hand and official seal, this _ day of
19 .
NOTARY PUBLIC
11
Section 2. All ordinances, or parts thereof, in
conflic w t t e provisions of the aforesaid sections
be and the same are hereby repealed, to the extent of
such conflict.
Section 3. This ordinance shall be in full force
and effect from and after its passage and approval.
PASSED this 21st day of March, 1977.7�
AYES : _d 4-C.f R / E�°Pi N ,t/AiP�E� J q7z . SM 1' 7 f/
NAYS: //aIU F
ABSENT : ) EG E N r-&
APPROVED: this 21st day of March,_ 1977.
i
ATTEST:
-L/- 7"
r WAGE RATES -- 1977-1978 / - 7 7
SALARIED EMPLOYEES:
weekly yearly
Supt. of Public Works 382.70 19,900.00
No overtime
Chief of Police 375.00 19,500.00 Minimum of 40 hrs. per week
Lieut. of Police 362.50 18,850.00
PART-TIME/TEMPORARY EMPLOYEES:
.per hr.
Auxiliary Police 4.50
Crossing Guards
3.75
Lifeguards 3.15 (guarantee a 20 hr. week
Lifeguard in charge 3.40 (g week) -(overtime -- 1)
Janitors -- maximum supplement to social security benefits = 3,000.00 yearly.
P- %ing Meter Maintenance -- $2080 Annual.
ELECTED AND APPOINTED OFFICIALS:
Mayor:
Aldermen:
City Attorney:
City Clerk:**
City Collector:
Treasurer:
Police Commission
Member:
Board of Health
Chairman
K —ber
$3200.00 annual
50.00 per meeting
1000.00 annual retainer
10000.00 annual
:3500.00 annual
11500.00 annual
180.00 annual
50.00 annual
25.00 annual
**The City Clerk is considered a full
time employee of the City and,in addition
to other official functions,will be res-
ponsible for supervision of clerical help
in the City Clerk's office.
1.2. 1.., I 1.■...■....■ l l 1 1 1 1 1 1 1 1. 2 . a a 2 1
+ GENERAL SALARY ADJUSTMENTS WILL BE: +
+.- For Fiscal Year 1977-78.... 7 Percent. +
+ For Fiscal Year 1978-79.... Cost of Living +
+ Increase. +
+ Cost of Living will be the increase in the +
+ Chicago Metropolitian index as determined +
+ by the Federal Government Department of +
+ Labor. +
1 a 11 2 1. 1 l a i i i i 2 1 l i a a 2 i i I.
WAGE RATES -- 1977-1978
Sergeant
Patrolman
yearly
weekly
pr. hr.
yearly
weekly
pr. hr.
Start
15,288.00
294.00
7.35
11,752.00
226.00
5.65
6
Mos.
12,272.00
236.00
5.90
12
Mos.
15,808.00
304.00
7.60
13,000.00
250.00
6.25
24
Mos.
16,224.00
312.00
7.80
13,572.00
261.00
6.525
36
Mos.
16,744.00
322.00
8.05
14,144.00
272.00
6.80
48
Mos.
17,160.00
330.00
8.25
14,872.00
286.00
7.15
60
Mos.
17,680.00
340.00
8.50
Hours per week 40 40
Overtime rate hr. rate & 1.50 hr. rate & $1.50
---------------------•----------------------------------------------------------------------------
Meter Service
Collect
& Repair
Collect Only
yearly
weekly
pr hr.
yearly
weekly
pr hr.
Start
8,736.00
168.00
4.20
7,800.00
150.00
3.75
6
Mos.
9,048.00
174.00
4.35
8,008.00
154.00
3.85
12
Mos.
9,360.00
180.00
4.50
8,216.00
158.00
3.95
24
Mos.
9,776.00
188.00
4.70
8,736.00
168.00
4.20
36
Mos.
10,192.00
196.00
4.90
9,360.00
180.00
4.50
COLLECT --collect monies, issue tickets and account for monies.
COLLECT & REPAIR --collect monies, issue tickets, account for monies,
repair parking meters and other assigned duties.
METER PERSON TO REPORT TO CHIEF OF POLICE.
n
WAAF RATFC __ 1Q77_1Q7R
.._Art
6 Mos.
12 Mos.
18 Mos.
24 Mos.
30 Mos.
4th Class
3rd Class
2nd Class
Ass t. Chief
"hief Oper.
Supv. In Chg.
Deputy Insp.
Sewer Dept.
yearly
weekly
9,360.00
180.00
10,140.00
195.00
11,128.00
214.00
12,012.00
231.00
12,688.00
244.00
13,520.00
260.00
13,520.00
260.00
13,780.00
265.00
14,040.00
270.00
14,300.00
275.00
16,120.00
310.00
Hours per week
40
-----------------------------------------
Overtime rate
115 time
Gen'l
Public Works
yearly
weekly
Start
9,360.00
180.00
6 Mos.
10,140.00
195.00
• .CFI
12 Mos.
11,128.00
214.00
18 Mos.
12,012.00
231.00
f i
kq Mos.
12,688.00
244.00
:y
30 Mos.
13,520.00
260.00
_.`
Deputy Insp.
14,040.00
270.00
Hours per week
40
.,,
Overtime rate
lk time
w.
Water Dept.
pr hr.
,yearly
weekly
pr hr.
4.50
9,360.00
180.00
4.50
4.875
10,140.00
195.00
4.875
5.35
11,128.00
214.00
5.35
5.775
12,012.00
231.00
5.775
6.10
12,688.00
244.00
6.10
6.50
13,520.00
260.00
6.50
6.50
6.625
6.75
6.875
7.75
15,288.00 294.00 7.35
40
1 h time
Summer Help
pr hr.
weekly
pr hr.
4.50
1st
yr.
96.00
2.40
4.875
2nd
yr.
106.00
2.65
5.35
3rd
yr.
126.00
3.15
5.775
4th
yr.
136.00
3.40
6.10
6.50
6.75
40
1 time
•
WAGE RATES --
1977-1978
(Deputy
City Clerk
All Clerical Depts
.
yearly
weekly
pr hr.
yearly
weekly
pr hr.
Start
7,488.00
144.00
3.60
6,760.00
130.00
3.25
6 Mos.
8,528.00
164.00
4.10
7,280.00
140.00
3.50
12 Mos.
9,048.00
174.00
4.35
7,800.00
150.00
3.75
24 Mos.
9,568.00
184.00
4.60
8,320.00
160.00
-4.00
36 Mos.
10,140.00
195.00
4.875
8,840.00
170.00
4.25
48 Mos.
9,360.00
180.00
4.50
Hours per week
40
20
to 40
Overtime rate
1h time
135
time
----------------------------------------------------------------------------------------------
Comm.
Desk
yearly
weekly
pr hr.
!Start
7,800.00
150.00
3.75
12 Mos.
8,216.00
158.00
3.95
4 Mos.
8,736.00
168.00
4.20
6 Mos.
9,360.00
180.00
4.50
48 Mos.
10.192.00
196.00
4.90
ours per week 40
vertime rate PS time
. -1