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HomeMy WebLinkAboutMinutes - 11/03/2014 - City CouncilREGULAR MEETING November 3, 2014 Mayor Low called the regularly scheduled November 3, 2014 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Martin, Deputy City Administrator Hobson, Director of Public Works Schmitt, Director of Finance Lynch, City Attorney McArdle, Chief of Police Jones and City Clerk Jones. READING OF THE MISSION STATEMENT BY MAYOR LOW Mayor Low read the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at the Public Input Session. CONSENT AGENDA A.. Approval of August 18, 2014-City Council meeting minutes; and B. Approval of List of Bills: AALTO, SARAH M 285.00 ADAMS ENTERPRISES INC, R 916.08 ADAMS STEEL SERVICE INC 40.00 AGISENT TECHNOLOGIES INC 5,812.00 ALDI 100.00 ARAMARK 348.38 ARNOW, JOSH 1,500.00 ASSOCIATED ELECTRICAL CO 3,039.45 AT&T 1,176.09 AT&T LONG DISTANCE 192.34 BAKER & SON CO, PETER 9,814.68 BANK OF NEW YORK MELLON, 1,052.50 BARBATO, EMIL 91.10 BARTOS, DONNA 75.38 BEGGS, KEVIN 579.26 BRADLEY, BRUCE 66.30 BRENNAN, DAN 550.00 BUSS FORD SALES 65.28 CENTEGRA OCCUPATIONAL HE 238.70 COMED 2,918.81 COMMUNICATIONS REVOLVING 10.00 CONNEY SAFETY PRODUCTS 141.32 CONSERV FS 143.00 CRESCENT ELECTRIC SUPPLY 417.54 CUMMINS NPOWER LLC 310.74 DEFIB SOLUTIONS INC 219.00 DIRECT ENERGY BUSINESS 933.29 DURA WAX COMPANY INC, TH 51.80 ED'S RENTAL & SALES INC 31.90 EJ USA INC 8,569.46 FGM ARCHITECTS 2,790.00 FISCHER BROS FRESH 3,746.75 FOX VALLEY FIRE & SAFETY 1,215.50 FOXCROFT MEADOWS INC 504.00 FUTURE LINK OF ILLINOIS 2,941.35 G IMPRESSIONS INC 67.75 GESKE AND SONS INC 684.00 HARM'S FARM 195.45 HAWKINS INC 3,247.88 HOME DEPOT CREDIT SERVIC 3,030.75 Regular Meeting Page 2 November 3, 2014 HOMESTEAD ELECTRICAL CON 1 254.00 HRGREEN 452,933.42 ILLINOIS DEPARTMENT OF P 175.00 INNOVATIVE AQUATIC DESIG 1,200.00 INVERCLYDE LLC 18.44 J G UNIFORMS INC 985.17 KOMLINE-SANDERSON ENGINE 1,493.40 LAKESIDE PEST CONTROL SE 115.00 LAMZ, TYLER 63.72 LESNIAK, SHARON 800.00 LILLEENG, MICHAEL D 2,400.00 MARTIN, DOUG 23.85 MCANDREWS PC, THE LAW OF 5,175.00 MCAULIFF & SEMROW PC 787.50 MCCAFFERTY, BRITTANY 360.00 MCCANN INDUSTRIES INC 97.27 MCHENRY ANALYTICAL WATER 585.00 MCHENRY COUNTY DIV OF TR 3,763.67 MCHENRY COUNTY GLASS & M 8,400.00 MCHENRY FIRESTONE 2,237.28 MCMASTER-CARR SUPPLY CO 137.07 MEYER MATERIAL COMPANY 548.61 MID AMERICAN WATER.OF WA 314.00 MIDCO 170.00 MOTOROLA SOLUTIONS - STA 1,768.00 MUNICIPAL CLERKS OF 75.00 NICOR GAS 2,364.18 NORTHERN KEY & LOCK INC 18.00 NORTHERN TOOL & EQUIPMEN 262.16 PETROLIANCE LLC 13,555.09 PETROW, STEPHANIE S 75.00 PICKRUM, SARAH 55.00 PITEL SEPTIC INC 750.00 PORTER LEE CORPORATION 219.50 POTSIE'S SOILS 700.00 PRESENTA PLAQUE CORPORAT 133.26 PROSAFETY INC 360.44 REINDERS INC 1,223.24 RESERVE ACCOUNT 942.35 SANDOZ, CHRISTOPHER 60.00 SCHOPEN PEST SOLUTIONS I 142.80 SECRETARY OF STATE 202.00 SEWER EQUIPMENT CO OF AM .00 SHARE CORP 292.79 SHERMAN MECHANICAL INC 229.08 SHORTEN, CHERYL 26.92 ST PAULS EPISCOPAL CHURC 190.80 STANS OFFICE TECHNOLOGIE 93.50 STAPLES ADVANTAGE 133.80 STAPLES CREDIT PLAN 99.51 TAPCO 203.37 TEAM REIL INC 46.73 THELEN MATERIALS LLC 93.08 TIMBER RIDGE LODGE & WAT .00 TRAFFIC CONTROL & PROTEC 173.50 TYLER TECHNOLOGIES 5,440.63 USA BLUEBOOK 1,956.82 WASTE MANAGEMENT OF WI P 7,518.49 WATER PRODUCTS - AURORA 1,932.23 XYLEM WATER SOLUTIONS US 1,750.00 GRAND TOTALS 584,237.50 ALARM BOARD FUND 1,215.50 MOTOR FUEL TAX FUND 13,223.52 CAPITAL IMPROVEMENTS FUND 8,298.00 CAPITAL EQUIPMENT FUND 5,440.63 WATER/SEWER FUND 35,845.28 UTILITY IMPROVEMENTS FUND 421,807.40 MARINA OPERATIONS FUND 78.19 RISK MANAGEMENT FUND 128.70 Regular Meeting Page 3 November 3, 2014 INFORMATION TECHNOLOGY FUND 9,053.48 RETAINED PERSONNEL ESCROW 5,773.50 TOTAL 584,237.50 Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF PUBLIC WORKS COMMITTEE RECOMMENDATION TO DESIGNATE THE INTERSECTION OF PETERSEN PARK ROAD AND MCCULLOM LAKE ROAD AS "HONORARY JOSEPH B. STANEK WAY" City Administrator Morefield informed the Council that fourteen honorary street sign applications have been approved since the inception of the program in 2005. In order to be considered, the proposed honoree is required to meet the following criteria: • Historical/cultural influence on the City; • Significant lineage or family ties to the City; • Clear geographical relationship of the street to the area of interest of the Applicant; • Known to be of good moral character; and • Clearly defined community or public contribution made by the honoree. Lisa Schultz has submitted an application for Joseph B. Stanek for the intersection of Petersen Park Road and McCullom Lake Road. Joseph B. Stanek served as Mayor of the City of McHenry from 1973 through 1985. He was instrumental in the acquisition of Petersen Park, the development of Knox Park and the City pool at Knox Park. Additionally, he assisted in the development of the Northern Illinois Medical Center/Centegra Hospital. Mr. Stanek currently resides on Millstream Drive, where he has lived for the past 50 years. The sign request is proposed at the intersection of McCullom Lake Road and Petersen Park Road due to Mr. Stanek's integral involvement in acquiring Petersen Park. Staff believes the criteria for approval of an honorary street sign have been satisfied. The Public Works Committee reviewed the request at their October 20, 2014 meeting and unanimously recommended the request be forwarded to Council for consideration. Alderman Schaefer opined that the honor is well deserved. Alderman Condon concurred and stated that it is an honor to be able to bestow this recognition on deserving citizens. Motion by Schaefer, seconded by Peterson, approving the Resolution designating the intersection of Petersen Park Road and McCullom Lake Road as an honorary street entitled "Honorary Joseph B. Stanek Way" in the City of McHenry, McHenry County, State of Illinois. Regular Meeting Page 4 November 3, 2014 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF PUBLIC WORKS COMMITTEE RECOMMENDATION TO DESIGNATE THE INTERSECTION OF NORTH RICHMOND ROAD AND GRAND AVENUE "HONORARY CHARLES M. ADAMS WAY" City Administrator Morefield informed Council that he is pleased to present the application submitted by Maureen Adams -Durkin, on behalf of Charles M. Adams, at the intersection of Grand Avenue and Richmond Road (Illinois Route 31). Mr. Adams resided on Grand Avenue for the majority of his life, served on the Montini School Board and was a member of the first graduating class at St. Mary's School. Charles M. Adams was born in McHenry, was a lifelong resident of McHenry and a member of the Board of Directors of McHenry Savings Bank. He was named Vice President of the McHenry Savings Bank in 1969. Mr. Adams served the community in many different capacities including: • Auditor of McHenry Township; • Treasurer of the McHenry Personal Loan Corporation; • Justice of the Peace for McHenry Township; • Magistrate of the Circuit Court of McHenry; • Member of the City of McHenry Police Pension and Zoning Boards; and • Member of Rotary Club, Catholic Order of Foresters and Knights of Columbus. Mr. Adams passed away in 1999. Staff believes the criteria for approval of an honorary street sign have been satisfied. The Public Works Committee reviewed the request at their October 20, 2014 meeting and unanimously recommended the request be forwarded to Council for consideration. Alderman Blake opined that the honor is well -deserved. Alderman Condon concurred and stated that she was pleased to see Mr. Adam's history and compiled newspaper articles included with the application. Motion by Schaefer, seconded by Blake, approving the Resolution designating the intersection of Richmond Road and Grand Avenue as an honorary street entitled "Honorary Charles M. Adams Way" in the City of McHenry, McHenry County, State of Illinois. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 5 November 3, 2014 APPROVAL OF THE PLANNING & ZONING COMMISSION RECOMMENDATION TO APPROVE A VARIANCE TO ALLOW A 5-FOOT REDUCTION IN THE REQUIRED CORNER SIDE YARD SETBACK FOR EXPANSION OF AN ATTACHED GARAGE AT 915 CENTER STREET City Administrator Morefield informed Council that the Applicants are seeking a five- foot corner side yard building setback variance from the Zoning Ordinance to allow an approximately 660 square foot addition to an existing attached garage located at 915 Center Street. The Applicant lives adjacent to an unimproved City right-of-way (James Street), and therefore they must comply with the required fifteen -foot -corner side yard building setback requirement in the RS-4 zoning district. The interior side yard building setback requirement in the RS-4 district is six feet. The existing corner side yard setback on the subject property varies between 32 feet and 36 feet depending on where it is measured. The Applicants would like to construct a 22' by 30' addition to their existing garage, thereby reducing the corner side yard setback to a minimum of 10 feet. Staff believes the proposed garage would not distract or adversely impact neighboring properties. The proposed garage would not alter the local character of the neighborhood and is consistent with the Zoning Ordinance and Comprehensive Plan. The Planning and Zoning Commission unanimously recommended approval, by a vote of 6-0, to allow a five foot reduction in the required corner side yard building setback requirement to allow the expansion of an existing attached garage (22' x 30') in substantial conformance with the site plan submitted. Alderman Glab opined that he has no issues with the improvement. Alderman Schaefer requested that Staff, at some point in the construction process, make certain there are no drainage issues and that any drainage is not going toward the park. Motion by Santi, seconded by Wimmer, approving the Ordinance authorizing a variance from Article IV. Residential Districts, Table 4: Residential District Requirements, to allow a five- foot reduction in the required corner side yard building setback requirement to allow the expansion of an existing attached garage (22' x 30') in substantial conformance with the site plan submitted on the property located at 915 Center Street, City of McHenry. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 6 November 3, 2014 APPROVAL OF THE PUBLIC WORKS COMMITTEE RECOMMENDATION TO APPROVE AN ORDINANCE AMENDING CHAPTER 13 SECTION 13-608 OF THE TRAFFIC AND MOTOR VEHICLE CODE DESIGNATING NO PARKING ZONES IN VARIOUS SECTIONS OF EVERGREEN CIRCLE AS REQUESTED BY THE EVERGREEN PARK HOMEOWNERS ASSOCIATION City Administrator Morefield informed the Council that Staff received a written request from the Evergreen Park Townhouse Homeowner's Association to create no parking zones on the same side of the street that the fire hydrants are located on Evergreen Circle. Staff has reviewed the request and agrees that the current parking situation might possibly impair the line of sight causing a potentially hazardous condition for pedestrians crossing the street. Additionally, the condition might restrict the safe passage of emergency vehicles, increasing the response time to residents living in the area. At the October 20, 2014 meeting of the Public Works Committee, the Committee unanimously recommended drafting an Ordinance amending the City of McHenry Traffic Control Ordinance for no parking on Evergreen Circle on the west side of the street from 2200 Evergreen Circle to 2224 Evergreen Circle; on the east side of the street from 2228 Evergreen Circle to 2432 Evergreen Circle; on the north side of the street from 2460 Evergreen Circle to 2518 Evergreen Circle; on the west side of the street from 2546 Evergreen Circle to 2702 Evergreen Circle; and on the south side of the street from 2730 Evergreen Circle to 2746 Evergreen Circle. Alderman Blake stated that the request makes good sense. Alderman Peterson concurred. Alderman Condon stated that it really made a difference when the same was done in the Kresswood Subdivision. Alderman Glab opined that if that is what the residents' desire and the Homeowner's Association is requesting he has no reason to disagree. Motion by Blake, seconded by Condon, approving the Ordinance amending the City of McHenry Traffic Control Ordinance for "no parking" on Evergreen Circle in the Evergreen Park Subdivision, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AUTHORIZE THE MAYOR'S EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE ILLINOIS OFFICE OF THE COMPTROLLER AND THE CITY OF MCHENRY REGARDING ACCESS TO THE COMPTROLLER'S LOCAL DEBT RECOVERY PROGRAM City Administrator Morefield informed the Council that the Local Debt Recovery Program (LDRP) was signed into law in December of 2011. The Program allows the Illinois Office of the Comptroller to enter into an Intergovernmental Agreement (IGA) with municipalities, as Regular Meeting Page 7 November 3, 2014 well as governmental agencies, to collect unpaid debts. Once the IGA is executed, unpaid debt records are sent to the Comptroller's Office where they are matched with data in the Comptroller's system. The data is checked before the Comptroller issues a state check for tax refunds, lottery payouts, commercial payouts or payroll checks. If there is an amount due to a governmental agency, that amount is deducted from the debtor's check and set aside in a separate bank account for a sixty day period. The debtor then has sixty days to protest the offset. If no protest is submitted, or the protest is denied, the money is directly deposited into the local agency's bank account after the sixty day period has passed. The City currently works with collection agencies to collect on unpaid debts. That would remain unchanged. Entering into the LDRP would give the City another avenue to collect funds to clear up the increasing list of uncollectible debts. City Administrator Morefield informed Council that there is no charge to participate in the LDRP. The State of Illinois charges their fee directly to the debtor. Responding to Alderman Condon's inquiry, Director of Finance Lynch explained that the LDRP was just started in 2011, so it is a relatively new program. Motion by Schaefer, seconded by Wimmer, approving the Mayor's execution of the Illinois Office of the Comptroller Intergovernmental Agreement for the Local Debt Recovery Program. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CONSIDERATION AND APPROVAL OF THE CITY OF MCHENRY POLICE PENSION FUND ANNUAL REPORT FOR FISCAL YEAR 2013/2014 City Administrator Morefield reiterated to Council that the Illinois Department of Insurance requires that the City Council approve an Annual Report for the Police Pension Fund. The Report lists important information that can also be found in the actuarial report. City Administrator Morefield informed Council that Staff has notified the Police Pension Board, per Council's direction, that the City will continue to meet the actuarial required contribution going forward. He noted that this will result in an increase of $91,797 in Fiscal Year 2015/2016. Responding to an inquiry from Alderman Santi, Director of Finance Lynch stated that the increase this year is less than the increase last year. Alderman Glab opined that he was under the impression that the Sales Tax initiated by the City was to go toward funding of the Police Pension Fund. City Administrator Morefield Regular Meeting Page 8 November 3, 2014 stated that whether it is sales tax generated or property tax generated the funds still go into the General Fund. Motion by Wimmer, seconded by Santi, approving the Police Pension Fund Annual Report for Fiscal Year 2013/2014. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low announced that the Veteran's Day Memorial Ceremony would take place this year in Veteran's Memorial Park rather than at the McHenry VFW on Tuesday, November 11, 2014. The memorial ceremony will begin at 10:00 am. The dedication of the new Vietnam Memorial, following ten years of planning, will take place on that date. Mayor Low announced the 30th Annual Downtown Christmas Walk on Saturday, November 15 and Sunday, November 16, 2014. The event is hosted by the McHenry Downtown Business Association and features special shopping at participating downtown businesses, free trolley rides and an array of festivities. The tree lighting in Veterans Memorial Park is scheduled for 5:00 pm on Saturday, November 15tn Mayor Low announced that on Sunday, November 23, 2014, the annual Toys for Tots Parade will take place at 1:00 pm. The parade will be staged at Main Street and conclude at Veterans Memorial Park. Santa will appear at the gazebo and the traditional presentation of toys to the U.S. Marine Corps on behalf of the local Harley Owners Group will take place. Mayor Low encouraged everyone to participate in the voting process for the elections taking place on Tuesday, November 4, 2014. COMMITTEE REPORTS Alderman Wimmer informed Council that there was a meeting of the Finance and Personnel Committee at 6:30 pm, prior to the Council meeting, and another meeting was planned for either later this week or the first part of next week regarding the same topic. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS There were no Future Agenda Items. Regular Meeting Page 9 November 3, 2014 ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:26 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:26 pm. 61 Mayor i esz C City Clerk