HomeMy WebLinkAboutMinutes - 10/19/2015 - Finance and Personnel CommitteeFINANCE AND PERSONNEL COMMITTEE
Monday, October 19, 2015
Council Chambers, 5*30 PM
In Attendance. Committee Members: Chairman Richard Wimmer, Alderman Condon,
Alderman Curry. Absent: None. Also in Attendance: Deputy City Administrator Hobson,
Finance Director Lynch; Executive Assistant/Deputy Clerk Geraghty. Public in Attendance:
Emily Coleman representing the Northwest Herald newspaper.
Chairman Alderman Wimmer called the meeting to order at 5:30 PM.
PUBLIC INPUT
None.
TRANSMITTAL OF CALENDAR FOR PREPARATION OF THE FYl6/17-FY20/21
CAPITAL IMPROVEMENT PROGRAM (CIP) AND FY16/17 BUDGET
City Administrator Morefield identified the schedule for preparation of the FY 16/17-FY 20/21
CIP program and provided the committee with an overview and purpose of developing a CIP.
Alderman Curry requested the Draft FY 16/17 CIP be transmitted to the Committee prior to
December 30'. After a brief discussion, the committee agreed to revise the timetable and
schedule the review by the Committee on January 11tb instead of January 4thproviding more time
for the Committee to review the information.
Alderman V. Santi joined the meeting at 5:50 PM.
City Administrator Morefield informed the Committee development of the annual operating
budget commences at the beginning of each calendar year. The FY 16/17 Budget will include
several new elements and recommendations including but not limited to the implementation of a
new budget for the Recreation Center; development of a separate budget for Human Resources;
staffing needs in the areas of public works/engineering, administrative support, and police; and
an expansion of capital expenditures in the areas of local streets and public facilities to
accommodate dispatch consolidation efforts.
The draft FY 16/17 Budget Development and Adoption Schedule was reviewed by the
Committee. Alderman Condon noted she will not be available on March 16th for the proposed
Special Meeting of the Finance & Personnel Committee to review the draft budget. After a brief
discussion, the meeting was moved to March 23ra
DISCUSSION AND DIRECTION REGARDING THE 2015 PROPERTY TAX LEVY
City Administrator reported the financial position of the city has improved dramatically with the
increase in sales and income taxes above what was predicted along with the ability to control
expenses. However, the city has always levied taxes for the required contribution to the Police
Pension Fund, which continues to increase, and means the general fund portion of the tax levy
has been forced to decrease since taxes have not been raised. The 2015 required levy amount for
Police Pension Fund is $1,524,244; an increase of $136,870 over last year. The corporate
portion of the levy was reduced by $91,797 in 2014 to fund the police pension contribution. It is
expected that the required contribution will continue to rise due to increasing retirements,
salaries, and changing actuarial regulations.
Finance and Personnel Committee
October 19, 2015
Page 2
City Administrator Morefield informed the Committee that the Tax Levy Resolution will be
before the Council on November 16th at which time the Council will be asked to establish the
annual Public Hearing for December 7th. Staff is seeking direction from the Committee on the
amount of the property tax extension that should be presented to the full City Council on
November 16th
The Committee was in consensus to direct staff to present the tax levy before the full City
Council for consideration on November 16th with a proposed December 7th date for the annual
Public Hearing.
CONSIDERATION AND RECOMMENDATION OF AN AMENDMENT TO THE FY
15/16 BUDGET FOR THE ESTABLISHMENT OF A DIRECTOR OF BUILDING AND
NEIGHBORHOOD SERVICES
City Administrator Morefield provided background on the history of the Community and
Economic Development Director position, which was most recently held by Doug Martin until
10 months ago when the day-to-day oversight and direction for building inspection and code
compliance functions were assumed by the City Administrator with an understanding that this
would be for an interim period of time. Reinstating the Director position in the Community &
Development Department was identified as a topic for future consideration at the July 20th
Finance and Personnel Committee meeting.
City Administrator Morefield referenced the job description included in the meeting packet for
the proposed position of Director of Building and Neighborhood Services prepared by Human
Resources Manager Campanella.
After brief discussion it was the consensus of the Committee to forward the job description and
recommendation to amend the FY15/16 Budget in the amount of $127,000 to the full City
Council for consideration on November 2" d
ADJOURNMENT
Motion by Condon, seconded by Curry to adjourn the meeting at 6:40 PM.
Aye:
Nay:
Not Voting:
Abstaining:
Absent:
Motion carried.
CondonCurryWimmer
None.
None
None
None.
Respectfully submitted,