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HomeMy WebLinkAboutMinutes - 09/22/2014 - City CouncilREGULAR MEETING September 22, 2014 Mayor Low called the regularly scheduled September 22, 2014 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Alderman Santi arrived at 7:26 p.m. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Martin, Deputy City Administrator Hobson, Director of Finance Lynch, Director of Public Works Schmitt, City Attorney McArdle, Chief of Police Jones, City Engineer Pieper and City Clerk Jones. READING OF THE MISSION STATEMENT BY MAYOR LOW Mayor Low read the Mission Statement of the City of McHenry. PRESENTATION: MCHENRY COUNTY ECONOMIC DEVELOPMENT CORPORATION Ms. Pam Cumpata, President, and Mr. Mark Saladin, Secretary, of the McHenry County Economic Development Corporation (MCEDC) made a presentation to the Council. Mr. Saladin informed Council that the MCEDC went through a strategic planning session and is making an effort to address all the municipalities in the County in an effort to collaborate regarding economic development. Mr. Saladin stated that the goal of economic development is to create the environment for jobs. Mr. Saladin introduced Ms. Cumpata, President of the MCEDC since 2009. Ms. Cumpata narrated the PowerPoint presentation providing an overview of the current economy and employment of the City of McHenry. Ms. Cumpata thanked Staff and stated that she appreciates working with Deputy City Administrator Martin and Staff throughout the community. Mayor Low stated that she appreciates the relationship that the City of McHenry has with the MCEDC. PUBLIC INPUT SESSION Ms. Geri Davis, 3202 Golfview Terrace, addressed Council regarding the continuing construction of the residence at 3214 Golfview Terrace. Ms. Davis advised Council that the rainfall on Saturday lasted approximately 16 minutes and the water had no place to flow. Ms. Davis stated that City personnel have admitted to her that they do not know what to do regarding water runoff. Ms. Davis inquired whether the City of McHenry had a plan. Ms. Davis advised Council that the next time she approaches Council it will be in the company of her attorney. Ms. Davis noted that both Alderman Glab and Alderman Santi have been attentive, come out to her property to observe and have tried to assist in this matter. Ms. Davis encouraged other members of the Council to come over and observe what is occurring. CONSENT AGENDA A. Approval of Fiscal Year 2013/2014 supplemental Appropriation Ordinance; Regular Meeting Page 2 September 22, 2014 B. Approval for temporary closure of Waukegan Road, from East Campus High School to Green Street, and Green Street from Waukegan Road to John Street, from 8:00 am to 8:15 am for the annual Rotary 5K Shamrock Shuffle, on Saturday, March 14, 2015; C. Approval of June 16, 2014, July 7, 2014 and August 4, 2014 City Council meeting minutes; D. Approval of Parks Special Use/Picnic Permits; E. Approval of As Needed Checks; and ADVANTAGE BEHAVIORAL HEA 1,287.00 AT&T 1,230.06 BLUE CROSS BLUE SHIELD O 140,072.34 CINTAS CORPORATION LOC 3 481.90 COMED 522.15 COUNTY CLERKS OFFICE 30.00 DIRECT ENERGY BUSINESS 21,660.54 FOP UNITS I/II 2,042.50 FOX VALLEY OPERATORS ASS 200.00 ILLINOIS SWIMMING 634.00 JC LICHT/EPCO 114.79 KARKI, STEVE 56.00 LEGALSHIELD 64.75 MCHENRY POWER EQUIPMENT 24.87 MERTZ, GARY 6,902.20 MIDWEST OPERATING ENGINE 4,836.00 NATIONAL GUARDIAN LIFE I 42.33 NCPERS GROUP LIFE INS. 192.00 PURCHASE POWER 13.40 RAR COMMUNICATONS INC 135.00 SECRETARY OF STATE/INDEX 10.00 STANS OFFICE TECHNOLOGIE 179.00 STAPLES CREDIT PLAN 348.45 TODD, GARY 1,000.00 US BANK EQUIPMENT FINANC 768.34 GRAND TOTALS 182,847.62 FUND TOTALS GENERAL FUND 40,371.22 BAND FUND 1,000.00 WATER/SEWER FUND 1,199.20 EMPLOYEE INSURANCE FUND 140,072.34 INFORMATION TECHNOLOGY FUND 204.86 TOTALS 182,847.62 F. Approval of List of Bills 1110 GREEN LLC 30,417.37 ACE HARDWARE, BJORKMAN'S 1,680.03 ADAMS ENTERPRISES INC, R 1,140.33 ADAMS STEEL SERVICE INC 12.00 ADVANCED AUTOMATION AND 1,890.00 ADVANTAGE BEHAVIORAL HEA 1,287.00 ADVANTAGE MECHANICAL INC 1,254.00 ALEXANDER LUMBER CO 188.15 AMERICAN HEATING & COOLI 311.00 AMES, CURT 127.40 AMSTERDAM 235.31 ANDERSON, BRIAN 430.00 ANDREWS, MAUREEN J 140.00 ARAMARK 74.76 ARIES INDUSTRIES INC 69.36 AT&T 2,012.17 AT&T LONG DISTANCE 205.62 B&W CONTROL SYSTEMS INTE 162.50 BAKER & SON CO, PETER 9,380.14 BATTERIES PLUS #456 39.90 BAXTER & WOODMAN 1,367.50 BAZAN, MAUREEN DO NOT US 430.00 BAZAN, MICHAEL DO NOT US 887.50 Regular Meeting Page 3 September 22, 2014 BELL, ADAM C 360.00 BELLON, NATE .00 BENNETT, MARY ANN 15.00 BERNHARD, DAVID A .00 BLUE LINE, THE 348.00 BONNELL INDUSTRIES INC 9,770.00 BOXX THIS INC 60.28 BRASIL, CONNIE 19.68 BRENNAN, DAN 5,830.00 BUSS FORD SALES 416.45 CAPITAL GAINS INCORPORAT 5,053.00 CENTEGRA OCCUPATIONAL HE 63.70 COMCAST CABLE 225.94 CONSERV FS 164.21 CONSTELLATION NEWENERGY 30,678.48 CRESCENT ELECTRIC SUPPLY 243.96 CRYSTAL CLEAR MUSIC PROD 887.50 CUMMINGS, JOHN G 430.00 CUTTING EDGE COMMUNICATI 92.50 D'ANGELO NATURAL SPRING 40.75 DARLING WINDOW TINTING L 230.00 DEWEBER, ERIC .00 DIRECT ENERGY BUSINESS 19,908.14 DOCUMENT IMAGING DIMENSI 467.00 ED'S AUTOMOTIVE/JIM'S MU 104.00 ED'S RENTAL & SALES INC 229.99 FAST EDDIES CAR WASH 123.60 FIORE, CLARISSA 63.00 FISCHER BROS FRESH 5,976.50 FOXCROFT MEADOWS INC 484.00 FREUND, MICHAEL R .00 FREUND, ROBERT L .00 GARLING, TOM .00 GESKE AND SONS INC 157.50 GROWER EQUIPMENT & SUPPL 42.38 HANSEN'S ALIGNMENT, DON 75.00 \ HAWKINS INC 729.20 HOLTZ, KEN .00 HRGREEN 49,601.50 HYDRAULIC SERVICES AND R 141.71 IMAGETEC LP 92.99 JENSEN SALES CO INC, LEE 155.00 KIEFT BROTHERS INC 300.00 KIMBALL MIDWEST 105.36 KING, LAURA 17.67 KNAUF, MICHAEL J .00 KOGA, DAN .00 KULIK, KATHY 35.99 L&S ELECTRIC INC 10,713.00 LEE, ERIC .00 LESNIAK, JOHN 800.00 LEXISNEXIS 262.50 LILLEENG, MICHAEL D 2,500.00 LUY, DAVID .00 MARATHON TOWING 230.00 MCCANN INDUSTRIES INC 4,474.53 MCH CTY MUNICIPAL RISK M 261,983.00 MCHENRY ANALYTICAL WATER 1,570.00 MCHENRY COUNTY CHIEFS OF 45.00 MCHENRY COUNTY DIV OF TR 4,362.43 MCHENRY COUNTY RECORDER 641.50 MCHENRY FIRESTONE 1,285.44 MCHENRY HIGH SCHOOL DIST 175.00 MEADE INC 347.98 MEYER MATERIAL COMPANY 77.43 MID AMERICAN WATER OF WA 1,156.90 MIDCO 4,491.03 MINUTEMAN PRESS OF MCH 64.50 MOTOROLA SOLUTIONS - STA 27,344.65 NAPA AUTO PARTS MPEC 4,580.56 Regular Meeting Page 4 September 22, 2014 NATIONAL RECREATION AND 65.00 NEUMANN JR, EDWARD J 500.00 NGUYEN, JINELLE 220.00 OTTOSEN BRITZ KELLY COOP 975.00 PAST, JUSTIN .00 PETROLIANCE LLC 10,073.46 PETTIBONE & CO, P F 226.95 POE, DAVE .00 PRO PLAYER CONSULTANTS I 1,085.00 PROSHRED SECURITY 53.00 PROVANTAGE 209.74 QUILL CORPORATION 163.34 RHODES, DONALD E .00 RUFF, KENDALL .00 RUSH TRUCK CENTERS OF IL 395.23 RYAN, NATHAN 355.00 SAM'S CLUB 178.32 SAMPSON, SCOTT .00 SANCHEZ, RENE .00 SCHATZ, DONALD 195.00 SCHOPEN PEST SOLUTIONS I 177.00 SCHULHOF COMPANY 165.44 SHARPE, TIMOTHY W 2,100.00 SHAW MEDIA 202.90 SHERMAN MECHANICAL INC 562.21 SHERWIN INDUSTRIES INC 7,027.73 SMARZEWSKI, JOHN 420.00 SMITH, DAN .00 STANARD & ASSOCIATES INC 395.00 STANS OFFICE TECHNOLOGIE 685.47 STAPLES ADVANTAGE 999.25 STEIN, KEVIN .00 STERN, JOAN 30.00 STEWART INC, H R .00 STORER, MICHAEL .00 STREICHER, LARRY .00 STUDIO 222 ARCHITECTS 2,800.00 TAPCO 370.82 THELEN MATERIALS LLC 185.03 TIPPS, GREGORY P 70.00 TOALSON, BILL 160.00 TRAFFIC CONTROL & PROTEC 3,099.35 TRIEFENBACH, GORDON W 360.00 TYLER TECHNOLOGIES 5,000.00 ULTRA STROBE COMMUNICATI 32.95 US BANK EQUIPMENT FINANC 963.00 USTA 35.00 VAGN, NORM .00 VERIZON WIRELESS 1,756.79 WASTE MANAGEMENT OF WI P 8,313.19 WINDEMULLER, DEAN .00 WITT, CINDY 14.39 ZEP SALES & SERVICE 346.22 ZUKOWSKI ROGERS FLOOD & 18,213.70 GRAND TOTALS 583,767.95 FUND TOTALS GENERAL FUND 149,415.45 BAND FUND 4,435.00 MOTOR FUEL TAX FUND 17,609.50 TIF FUND 32,719.77 CAPITAL IMPROVEMENTS FUND 18,471.00 CAPITAL EQUIPMENT FUND 5,000.00 WATER/SEWER FUND 67,402.45 UTILITY IMPROVEMENTS FUND 10,000.00 RISK MANAGEMENT FUND 262,046.70 INFORMATION TECHNOLOGY FUND 6,309.08 RETAINED PERSONNEL ESCROW 3,206.00 POLICE PENSION FUND 7,153.00 TOTALS 583,767.95 Regular Meeting Page 5 September 22, 2014 Motion by Wimmer, seconded by Blake, to approve the Consent Agenda, as presented. Voting Aye: Glab, Schaefer, Blake, Wimmer, Condon, Peterson. Voting Nay: None. Absent: Santi. Motion carried. Responding to an inquiry from Alderman Glab regarding whether the levy was taken into consideration when the anticipatory budget was presented, City Administrator Morefield advised that the annual budget is developed after adoption of the levy based on the levy amount. APPROVAL TO AUTHORIZE THE MAYOR TO EXECUTE A REVOCABLE LICENSE AGREEMENT BETWEEN THE CITY OF MCHENRY AND ANTHEM REAL ESTATE, LLC FOR: 1. THE USE OF THREE EXISTING PUBLIC PARKING SPACES ON THE EAST SIDE OF PEARL STREET ADJACENT TO 3315 PEARL STREET FOR A LOADING ZONE AND ENCLOSED/SCREENED DUMPSTER AREA; AND 2. THE DISCONTINUANCE OF USE OF THE EXISTING 3315 PEARL STREET LOADING AREAS, THEREBY CREATING THE ABILITY TO ADD ADDITIONAL SPACES ON PEARL STREET City Administrator Morefield informed Council that John Smith, d/b/a Anthem Real F Estate, LLC (Anthem), recently purchased the building located at 3315 Pearl Street, formerly the Hostess building. The site lies within the C-4 "Downtown Commercial" Zoning District and the existing building footprint is basically the same dimension as the property lines, except for the loading area on the west side of the building. Anthem is in the process of undertaking extensive renovations to the site, beginning with replacement of the roof and windows and sandblasting the interior. The ultimate goal is creating a local "techshop" or "makerspace." The space would include a variety of resources, from computers to CNC machines, to stimulate the development of new products and services. "Customers" would pay a membership fee to utilize the space and equipment and there would be a retail space for the sale of goods, as well as lounge space for the sharing of ideas. Long term plans include an expansion of the facility, which would enclose the existing loading dock on the west side of the structure. As part of the improvement project, Anthem is proposing to install an overhead garage - style door on the east side of the building, generally in the area that is at the southernmost part of the eastern wall. This access would allow deliveries to be made in to and out of the facility workshop area. While the existing building currently has a delivery dock area, this does not fit the vision for the building and is located in the area where future expansion is to take place. In order to facilitate the use of the proposed new overhead door, Anthem has requested the use of three existing public parking spaces that are adjacent to the location of the proposed Regular Meeting Page 6 September 22, 2014 overhead door. The spaces would be hashed and serve as a loading zone exclusively for the 3315 Pearl Street building. The area would also include the location of a dumpster, which would be enclosed/screened pursuant to recently adopted amendments to the Zoning Ordinance. Alderman Santi arrived at 7:26 pm. In order to accommodate Anthem's request, a Revocable License Agreement has been developed which allows the use of three existing parking stalls on the east side of the 3315 Pearl Street building for a loading zone and enclosed/screened dumpster area. In exchange for the use, Anthem would agree to discontinue the use of the existing loading dock drive that currently exists approximately in the middle of the building facing Pearl Street and the loading dock that exists on the west side of the building. This would allow for the re -striping of parking stalls along Pearl Street and in front of the 3315 Pearl Street building, resulting in the creation of a total of seven parking stalls. City Administrator Morefield noted that the Revocable License Agreement includes exhibits identifying, approximately, the location of the existing public parking stalls that are included in the Agreement, as well as the area that would be re -striped for public parking on Pearl Street. If Council concurs, Staff recommends that the Mayor be authorized to execute the Revocable License Agreement between the City of McHenry and Anthem Real Estate, LLC. Responding to an inquiry from Alderman Schaefer regarding whether the re -striping would take effect immediately, Deputy City Administrator Martin stated that Staff would be coordinating with Mr. Smith, the principal of Anthem, so the re -striping does not interfere with any equipment. Alderman Schaefer requested clarification regarding the loading dock. Mr. Smith stated that the loading dock will no longer be used for either docking or deliveries. Mr. Smith passed around photographs of renovations taking place on the structure. Motion by Schaefer, seconded by Wimmer, authorizing the Mayor to execute the Revocable License Agreement between the City of McHenry and Anthem Real Estate, LLC., as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 7 September 22, 2014 APPROVAL OF A REQUEST FOR A CLASS G1 LIQUOR LICENSE FROM MEXICAN WOMAN GAMING LLC D/B/A ISLAND CAFE, LOCATED AT 341 FRONT STREET AND APPROVAL OF AN ORDINANCE INCREASING THE NUMBER OF CLASS G1 LIQUOR LICENSES FROM SIX TO SEVEN City Administrator Morefield informed Council that Ms. Renee Fanjon, President of Mexican Woman Gaming LLC, submitted an application for a Class G1 liquor license to serve alcohol at tables in conjunction with the Island Cafe, which will be located at 341 Front Street in the Fountain Shoppes retail center. The Class G1 liquor license classification permits the sale of alcoholic beverages at tables only so long as more than fifty percent of the annual gross revenue of the licensed premises is derived from the sale of food or non-alcoholic beverages. Island Cafe is marketed as a cafe for adults to enjoy breakfast, lunch or dinner along with video gaming. Mayor Low, the Liquor Commissioner, stated that she has met with Ms. Fanjon and Ms. Fanjon has been fingerprinted by the McHenry Police Department. All fees have been paid and all required paperwork submitted. Alderman Condon opined that the business is a welcome addition to the location. Alderman Blake concurred with Alderman Condon. Responding to Alderman Santi's inquiry regarding the location of the cafe, Ms. Fanjon stated that the Island Cafe would be located in the far right unit as you face the complex. Responding to Alderman Glab's inquiry regarding other locations, Ms. Fanjon stated that she has applied for liquor licenses in Loves Park and Montgomery, but those locations have yet to be opened. Responding to Alderman Wimmer's inquiry whether the applicant felt the business could exist without video gaming, Ms. Fanjon replied affirmatively. Alderman Wimmer inquired whether the food is fresh served and Ms. Fanjon assured Council that she is currently working with a chef on the menu. Motion by Condon, seconded by Santi, approving the motion to grant a Class G1 liquor license to Mexican Woman Gaming LLC d/b/a Island Cafe, conditioned upon a satisfactory fingerprint report and all employees involved in the sale and service of alcohol obtain BASSET certification; and to approve an Ordinance increasing the number of Class G1 liquor licenses from six to seven, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 8 September 22, 2014 DISCUSSION AND APPROVAL OF FINAL DESIGN FOR THE CITY OF MCHENRY RECREATION CENTER AND REQUEST TO DIRECT STAFF TO MOVE FORWARD WITH THE PROJECT IN ITS PRESENT FORM WITH A TOTAL ESTIMATED PROJECT COST OF $5.5 MILLION City Administrator Morefield expressed excitement at being able to present this topic to Council. He reiterated that at the August 18, 2014 City Council meeting the Council was presented the design concepts for the proposed McHenry Recreation Center. Additionally, a tentative budget and schedule were proposed at that time. Council provided consensus to continue to proceed, with a couple of suggested minor variations to the project. Specifically, the final design includes the reinstatement of a pitched roof over the western portion of the facility. In addition, not visible on the attached exterior elevations, a double door has been included for ingress/egress from the interior of the facility to the center multipurpose room. Council also requested that subsequent to those design changes Council requested that the final design be presented. FGM Architects and HR Green will provide a presentation at this evening's Council meeting and will be available to answer any questions. The proposed facility is a total of 18,500 square feet. At the heart of the center is a 4,500 square foot fitness center. In addition to the fitness center there is over 6,000 square feet of additional program space, including dance and fitness rooms and a large multi -purpose room. The multi -purpose room is dividable, providing three individual classrooms or opened up, providing a large community gathering room. Each of the dividable multi -purpose rooms opens out onto a large patio space that currently views the open natural area. In the future this view would be of the proposed aquatic center. The spaces were all designed to serve program needs along with the ability to allow rental to residents or community groups for birthday parties or other events. Staff offices would be located in the new facility creating additional space at the Municipal Center for the Police Department expansion and further realignment of programs and services. A larger lounge was also designed to accommodate parents waiting for programs, as well as residents that may want to complete work tasks before or after their morning/evening workouts. The second purpose of the larger lounge is to create the hub for future growth and expansion of the facility. City Administrator Morefield noted that additional facts discussed at the last meeting, which remain unchanged, are: • .Total project cost: • Total engineering cost: • Recreation Center Fund (RCF) balance • Estimated down payment from RCF: • Estimated remaining balance to bond: • Estimated annual debt service on $2.25 million • Balance of RCF after down payment and payment of engineering costs: $5.5 million $750,000 $4.0 million $2.5 million $2.25 million $140,000 (20 yr. debt service period) $750,000 Regular Meeting Page 9 September 22, 2014 City Administrator Morefield noted that Staff, FGM Architects and HR Green have all worked diligently to formulate the most complete picture for Council of what the project's first phase would consist of, from site plans and layouts, to elevations and the estimated total project budget. Staff is confident that with Council's approval of the final design, it is anticipated that a Request to Advertise for Bids will be presented in December 2014, followed by an Award of Bid and project financing in February 2015. A groundbreaking is hoped for in March or April 2015, with an approximate one year construction timeframe. If Council concurs, Staff recommends that the final design of the McHenry Recreation Center be approved and Staff be directed to move forward with the project in its present form, with an estimated project cost of $5.5 million. Ray Lee of FGM Architects went over the site plan with the aid of a PowerPoint presentation. Responding to an inquiry from Alderman Glab regarding drainage, Chad Pieper, of HR Green, responded that the water drains down to a low spot, into a drainage pipe under Justen Funeral Home and into a culvert. A brief discussion ensued regarding impervious surfaces and drainage. Chad Pieper of HR Green summarized landscaping plans. He stated that the main focus was on the budget, highlighting the main entrance and plenty of color. Motion by Condon, seconded by Wimmer, approving the final design of the McHenry Recreation Center and directing Staff to move forward with the project in its present form, with a total estimated project cost of $5.5 million, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low announced the St. Vincent de Paul, Friends of the Poor Walk would take place on Saturday, September 27, 2014. Registration begins at 8:00 am at Veterans Memorial Park and the Walk begins at 9:00 am. Mayor Low announced Kiwanis Peanut Day on Friday, September 26, 2014. She informed Council that Alderman Peterson, a Kiwanian, would be stationed at Jewel/Osco. COMMITTEE REPORTS r There were no Committee Reports. Regular Meeting Page 10 September 22, 2014 STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Santi requested Staff check on the progress of the building next to the Green Peapod. He noted that there has been no activity lately regarding the ongoing construction. City Administrator Morefield assured Council that Staff would look into the matter and inform Council of the status. ADJOURNMENT Motion by Blake, seconded by Santi, to adjourn the meeting at 8:11 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:11 pm. " '4"' "/P ;ir' Mayor City Clerk