No preview available
HomeMy WebLinkAboutPacket - 02/19/2018 - Finance and Personnel CommitteeSpecial Meeting of the Finance and Personnel Committee February 19, 20189 5:30 PM McHenry Council Chambers 333 S Green Street McHenry, IL 60050 AGENDA 1. Call to Order. 2. Roll Call. 3. Public Comment: Persons wishing to address the Committee will be asked to identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 4. Staff recommendation to eliminate the City of McHenry Vehicle Sticker Program and Motion to present a recommendation to the full City Council at the next available meeting. 5. Presentation and discussion of Classification and conducted by GovHR. 6. Staff Reports. 7. Any Other Business. 8. Motion to adjourn the meeting. Next regularly scheduled meeting is March 12, 2018. CStudy ompensation The City of McNe�try is dedicated to providing its citizens, businesses, ai:d visitors ►vith the highest quality of prograuts and services in acustomer-oriented, efficient, and ftscally responsible manner. Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us FINANCE (m PERSONNEL COMMITTEE AGENDA SUPPLEMENT DATE: February 19, 2017 TO: Committee Members FROM: Carolyn Lynch, Finance Director RE: Vehicle Stickers AGENDA ITEM SUMMARY: The Finance and Personnel Committee is being asked to consider eliminating the vehicle sticker program. BACKGROUND: Chapter 13, sections 101 through 110 of the City's Motor Vehicle Code establishes fees and regulations regarding the purchase of vehicle licenses (vehicle stickers). The typical license fee collected for vehicles is $12, school buses for non-profit entities and large trucks are $15 and $30, respectively. In addition to being difficult to administer, the vehicle sticker fee compliance has not increased signcantly since implementing the new software program in 2011. The net (revenue over expenses) dollar amount received from vehicles stickers has remained relatively stagnant over the last five years as shown in the table below. Vehicle Sticker Revenues vs. Expenses Revenues Vehicle Stickers Fines Total Software Software Maint Physical Stickers Production 1st Notices Postage 1st Notices Production 2nd Notices Postage 2nd Notices Mailing Stickers to Residents - est. Total Net FY11-12 FY12-13 FY1344 FY14-15 FY1546 FY1647 FY17-18 est... 162,244 160,075 159,215 152,604 150,554 142,979 147,590 12,543 51372 7,003 21881 71380 15,112: 61892 174,787 165,447 ; 166,218 ; 155,485 157,934 158,091 IK482 - 995 995 995 995 995 4, 667 41671 41394 41116 41023 6,254 61595 61701 61757 61269 3, 534 31739 3,929 41266 31559 3, 650 3, 650 31650 - 31650 50 11429 11487 11688 3, 6 2,380 21400 21388 21289 . 21308 0,125 23,479 23,544 18,423 ! 22,492 4.662 141.968 142.674 13T062 135.442 995 4, 041 4, 099 3, 285 1, 661 2.240 3.356 126 ANALYSIS: In 2010 staff looked into adding the vehicle sticker fee to utility bills, but at the time it was not found to be the best option. A service code for vehicle stickers could be added to the utility bills on a monthly basis. Of course this would result in higher compliance, but not all residents receive a utility bill so this would have to be addressed. Another issue is residents who do not have a vehicle would have to sign an affidavit stating that they do not have a vehicle. Or, if council chose to charge households for two vehicles an affidavit would have to be signed stating the resident has one or less vehicles. At this point, the fee would then have to be manually reversed every month on each utility account, which would be very time consuming. This option is not recommended by staff. RECOMMENDATION: With the decreased vehicle sticker compliance amongst residents which in return equals decreased revenues staff recommends eliminating the vehicle sticker program. Office of Human Resources Ann Campanella, Manager 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us FINANCE AND PERSONNEL COMMITTEE TO: Finance and Personnel Committee FROM: Ann Campanella, Human Resources Manager FOR: February 19, 2018 Special Meeting RE: Presentation and Discussion of Classification and Compensation Study conducted by GovHR ATT: Comparable Communities Spreadsheet Classification & Compensation Overview In 2017 the City engaged GovHR USA, LLC to conduct a Compensation and Classification Study for non -bargaining unit employees; approximately 47 employees in 35 position titles. The results of this study enable the City to identify and address existing pay issues that have resulted over time stemming from the impacts of the recession of 2007/2008; verify classification of existing positions or recommend reclassifications base on job analyses; advise the City on means for adjusting the compensation of positions based on these analyses and, provide the City with data to be able to ensure wages of future hires are competitive to comparables in the labor market. Employee Involvement This process began last September with an Employee Kickoff meeting with non -bargaining unit employees to explain the purpose of the analysis and identify that a primary component of the study would be their participation in completing Job Analysis Questionnaires (JAQs). These were completed by employees and GovHR followed up with individual interviews to ensure understanding of the scope of position duties. Comparable Communities Salary Survey The JAQ process was followed by the preparation and distribution of salary surveys to comparable communities to gather salary data for benchmarking and the development of competitive salary ranges. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. Staff provided an update regarding the criteria and identification of comparable communities at a Finance and Personnel Committee meeting. The Committee requested two communities outside of the proposed top ten be added, Crystal Lake and Woodstock. They were added to the survey. A target goal for the development of new salary ranges was to identify salaries in the 40tn _ 50tn percentile range of comparable communities. This means that the city would be at neither the low end nor high end of wages, Internal and External Equity GovHR utilized a combination of the job evaluations and comparable salary survey data to develop a revised job classification system based on a number of job -specific factors. This provides for assurances that both internal (i.e., one job in relation to another job within the city's structure) and external equity (i.e., a job in relation to the external comparable market) is taken into consideration as part of the process. Presentation of Findings Prior to the development of the final report, Joellen Earl (CEO of GovHR) is prepared to present the results of the study for consideration and direction by the Finance and Personnel Committee. Joellen has been personally involved in conducting McHenry's study and will discuss the details of the process and how results have been achieved. She will distribute and present the new classification ranges. She will also identify recommendations for compensation adjustments moving forward. Insight While the actual study is still being finalized as of this writing, it is the understanding of staff that there are only a handful of positions that fall outside of the newly recommended ranges. While this is positive from a budget perspective; it may result in dissatisfaction with individual employees who believe their positions are not appropriately classified, or their wages are not comparable to their peers in other communities. The comparable communities spreadsheet is attached to remind the Committee of the quantitative factors and scoring used by GovHR. Data was not handpicked by either the consultant or City Administration. Recommendation Staff is requesting that the Finance and Personnel Committee consider the results of the analysis and provide direction regarding finalizing the study for use in establishing new wage ranges for non -bargaining unit employees and make appropriate wage adjustments. CITY OF MCHENRY, ILLINOIS Criteria Comparisons (All Municipalities Surveyed) Municipality EA Value Max. Per Capita Max. Pop. I Max. Full-time Max. G.F. Exp. Max. G.F. Prop. Max. State Sales Max. Proximity Max. Total (millions) Points Income Points Points Emps. Points (millions) PointETax (millions PointETax (thousands) Points (miles) Points Points McHenry $545 20 $30,162 20 26,992 15 140 10 $18.2 10 $5.1 10 $9.0 10 0 5 100 Algonquin $801 20 $39,325 20 30,046 15 136 10 $18.3 10 $5.9 10 $7.6 10 13 5 100 Villa Park $509 20 1 29,538 1 20 21,904 15 1 141 10 1 $18.3 10 1 3.5 1 10 1 6.1 1 10 43 3 1 98 Westmont $752 20 $33,454 20 24,685 15 99 10 $20.3 10 $5.0 10 $8.0 10 51 2 97 Bensenville $502 20 $24,937 20 18,352 15 115 10 $17.1 10 $4.7 10 $5.9 7 40 3 95 Glendale Heights $546 20 $23,642 20 34,435 15 197 10 $21.2 10 $3.2 7 $7.3 10 38 3 95 Mundelein $755 20 $33,411 20 31,064 15 178 10 $25.4 10 $8.0 7 $4.9 7 17 4 93 Bloomingdale $756 20 $37,512 20 22,254 15 118 10 $16.4 10 $2.1 4 $8.0 10 34 3 92 South Elgin $551 20 1 32,967 1 20 22,224 15 1 81 7 1 $17.1 10 1 4.3 10 $4.0 4 26 4 1 90 West Chicago $614 20 $25,146 20 27,086 15 107 10 $16.8 10 $3.5 10 $3.3 2 36 3 90 Bridgeview $372 20 $20,865 20 16,446 11 113 10 $21.7 10 $2.8 7 $9.5 10 60 2 90 Lake in the Hills $574 20 $32,957 20 28,965 15 120 10 $16.0 10 $5.7 10 $2.6 0 13 5 90 Geneva $901 15 $44,516 20 21,495 15 142 10 $15.3 10 $4.6 10 $5.0 7 34 3 90 Batavia $956 15 $42,335 20 26,045 15 155 10 $24.1 10 $6.2 10 $5.1 7 37 3 90 Morton Grove $696 20 1 31,472 1 20 23,497 15 1 158 10 1 $26.4 10 1 $9.4 7 $4.4 4 38 3 1 89 Streamwood $661 20 $28,570 20 44,528 11 186 10 $26.4 10 $9.8 7 $4.9 7 26 4 89 Crystal Lake $979 15 $34,673 20 40,743 11 258 7 $26.3 10 $4.0 10 $12.1 10 14 5 88 Gurnee $1,039 15 $39,309 20 31,284 15 217 7 $34.9 7 $4.7 10 $12.8 10 22 4 88 Oswego $783 20 $33,208 20 32,901 15 107 10 $16.2 10 $1.3 0 $7.6 10 50 2 87 Carpentersville $508 20 $21,657 20 38,291 15 173 10 $27.8 7 $11.1 4 $4.8 7 27 4 87 Hanover Park $533 20 1 23,792 1 20 38,476 15 1 198 10 1 $30.0 7 1 $11.8 4 1 $5.9 7 29 4 1 87 Roselle $627 20 $33,791 20 22,763 15 86 7 $14.9 10 $5.4 10 $0.6 0 32 3 85 Belvidere $294 15 $20,604 20 25,585 15 115 10 $14.8 10 $4.9 10 $3.2 2 1 35 3 85 Lisle $954 15 $44,073 20 22,390 15 96 10 $13.1 10 $3.9 10 $3.2 2 51 2 84 Elmwood Park $391 20 $26,608 20 24,883 15 135 10 $17.8 10 $8.9 7 $1.3 0 47 2 84 Rolling Meadows $704 20 $32,102 20 24,099 15 158 10 $29.4 7 $10.4 4 $3.7 4 28 4 84 Lake Zurich $794 20 $42,397 20 19,993 15 1 159 10 1 $46.4 2 1 $14.6 2 $11.5 10 15 5 1 84 Westchester $435 20 $34,550 20 16,729 11 97 10 $16.6 10 $6.1 10 1 $1.7 0 49 2 83 Carol Stream $1,069 15 $30,522 20 39,711 15 138 10 $22.1 10 $0.2 0 $8.3 10 1 37 3 83 Dekalb $468 20 $19,039 15 44,054 11 201 10 $30.7 7 $4.2 10 $5.3 7 40 3 83 Wheeling $836 15 $28,031 20 37,648 15 232 7 $35.7 7 $12.7 4 $6.3 10 26 4 82 Vernon Hills $1,079 15 $44,161 20 26,314 15 111 10 $23.0 10 $0.0 0 $14.0 7 20 4 81 Woodridge $1,113 10 $39,850 20 32,971 15 113 10 $20.2 10 $3.3 7 $5.3 7 54 2 81 Franklin Park $594 20 $24,841 20 18,333 15 150 10 $27.6 7 $11.7 4 $3.5 2 44 3 81 Libertyville $1,101 10 $56,498 15 20,315 15 161 10 $27.7 7 $6.4 10 $7.4 10 20 4 81 Loves Park $345 15 $27,433 20 23,996 15 73 7 $19.4 10 $0.2 0 $7.4 10 45 3 80 Wood Dale $491 20 $29,204 20 13,770 11 96 10 $11.9 7 $2.9 7 $3.3 2 38 3 80 Sycamore $358 15 $30,735 20 17,519 11 107 10 $14.9 10 $2.7 7 $4.0 4 41 3 80 Plainfield $1,209 10 $37,482 20 42,138 11 129 10 $21.2 10 $5.2 10 $5.3 7 54 2 80 CITY OF MCHENRY, ILLINOIS Criteria Comparisons (All Municipalities Surveyed) Municipality EA Value Max. Per Capita Max. Pop. I Max. Full-time Max. G.F. Exp. Max. G.F. Prop. Max. State Sales Max. Proximity Max. Total (millions) Points Income Points Points Emps. Points (millions) PointETax (millions PointETax (thousands) Points (miles) Points Points McHenry $545 20 $30,162 20 26,992 15 140 10 $18.2 10 $5.1 10 $9.0 10 0 5 100 Brookfield $331 15 $33,287 20 19,022 15 95 10 $16.2 10 $7.9 7 $1.5 0 51 2 79 Norridge $401 20 1 $26,834 20 14,572 11 81 1 7 $14.7 10 1 $1.1 0 $4.8 7 43 3 1 78 Huntley $821 15 $37,590 20 26,005 15 91 7 $10.5 7 $3.5 10 $2.1 0 19 4 78 La Grange $568 20 $46,271 15 15,500 11 97 10 $12.3 10 $6.6 10 $2.9 0 53 2 78 Forest Park $289 15 $36,140 20 14,123 11 106 10 $18.4 10 $4.6 10 $2.9 0 51 2 78 Niles $1,065 15 $27,531 20 29,803 15 227 7 $44.0 4 $3.1 7 $15.2 7 42 3 78 Darien $783 20 $42,216 20 22,086 15 65 4 $11.0 7 $1.7 2 $5.4 1 7 56 2 77 Bartlett $958 15 1 $36,900 20 41,208 11 161 10 $21.9 10 1 7.9 7 $2.2 0 29 4 77 Addison $981 15 $24,275 20 36,942 15 211 7 $30.1 7 $7.2 10 $2.9 0 40 3 77 Deerfield $1,319 10 $65,757 10 18,476 15 109 10 $20.1 10 $3.5 10 $5.4 7 29 4 76 Cary $405 20 $35,712 20 18,114 15 58 4 $8.2 4 $2.7 7 $1.3 0 9 5 75 Glen Ellyn $1,274 10 $52,564 15 28,201 15 1 107 10 1 $15.8 10 $7.4 10 $3.5 2 43 3 75 Yorkville $421 20 $33,014 20 16,921 11 74 7 $11.2 7 $3.0 7 $2.8 0 54 2 74 Antioch $304 15 $32,034 20 14,430 11 78 7 $11.7 7 1 $3.4 10 $2.9 0 17 4 74 Woodstock $414 20 $28,755 20 24,918 15 152 10 $5.2 0 $1.3 0 $4.1 4 11 5 74 Melrose Park $569 20 $18,866 15 25,518 15 256 7 $42.2 4 $11.5 4 $14.7 7 47 2 74 Montgomery $368 20 $27,813 20 18,438 15 59 4 $9.0 4 $2.2 4 $3.9 4 1 47 2 73 Wauconda $340 15 $35,501 20 13,814 11 1 67 4 1 $9.5 7 $3.6 10 $2.2 0 10 5 72 Warrenville $392 20 $35,570 20 1 13,140 7 71 7 $10.8 7 $3.3 7 $2.2 0 42 3 71 Zion $227 10 $19,388 15 24,413 15 126 10 $18.2 10 1 $2.9 7 $2.6 0 30 4 71 St. Charles $1,323 10 $45,256 15 33,460 15 233 7 $33.4 7 $12.4 4 $11.1 10 32 3 71 Grayslake $479 20 $36,535 20 20,915 15 50 2 $8.6 4 $2.4 4 $1.1 0 14 5 70 Round Lake Beach $290 15 $19,978 15 27,852 15 74 7 $11.2 7 $2.5 4 $3.5 2 12 5 70 North Aurora $460 20 $36,498 1 20 16,760 11 1 55 2 1 $9.0 4 $2.1 4 $4.4 4 40 3 68 Park Ridge $1,289 10 $47,247 15 37,480 15 220 7 $28.9 7 $9.2 7 $3.8 4 42 3 68 Lombard $1,390 5 $34,524 20 43,395 11 259 7 $40.6 4 1 $8.4 7 $11.4 10 43 3 67 Bellwood $201 5 $20,144 20 19,071 15 103 10 $20.6 10 $10.6 4 $0.6 0 48 2 66 Round Lake $259 10 $26,410 20 18,289 15 47 2 $7.1 2 $3.6 10 $2.0 0 11 5 64 North Chicago $148 0 $17,511 15 32,574 15 194 10 $22.5 10 $6.4 10 $2.9 0 25 4 64 Northbrook $2,075 0 $60,239 1 15 33,170 15 1 265 7 1 $42.0 4 $7.6 10 $9.5 10 33 3 64 La Grange Park $308 15 $39,969 20 13,579 11 46 0 $7.8 4 $3.4 10 $0.5 0 51 2 62 Western Springs $585 20 $64,974 10 12,975 7 67 4 $10.4 7 1 $4.5 10 $1.0 0 51 2 1 60 Wheaton $1,883 0 $42,468 20 52,894 11 232 7 $38.1 4 $12.7 4 $7.3 10 41 3 59 Buffalo Grove $1,476 5 $46,983 15 41,503 11 207 10 $38.5 4 $14.4 2 $5.6 7 22 4 58 Elk Grove Village $1,695 0 $33,826 20 33,238 15 314 4 $49.2 2 $12.5 4 $10.2 10 35 3 58 Highland Park $2,179 0 11111 73,056 10 29,743 15 238 7 $35.0 7 $2.4 4 $9.2 10 30 4 57 Wilmette 1 $1,541 5 1 $68,953 10 27,087 15 206 10 $35.1 7 $13.1 2 1 $3.7 4 40 3 56 Hinsdale 1 $1,626 5 $79,370 5 16,816 11 93 10 $17.8 10 $6.5 10 $3.1 2 52 2 55 Machesney Park $303 15 $24,213+20 23,499 15 14 0 $5.8 0 $0.1 0 1 $3.2 2 46 2 54 CITY OF MCHENRY, ILLINOIS Criteria Comparisons (All Municipalities Surveyed) Municipality EA Value Max. Per Capita Max. Pop. I Max. Full-time Max. G.F. Exp. Max. G.F. Prop. Max. State Sales Max. Proximity Max. Total (millions) Points Income Points Points Emps. Points (millions) PointETax (millions PointETax (thousands) Points (miles) Points Points McHenry $545 20 $30,162 20 26,992 15 140 10 $18.2 10 $5.1 10 $9.0 10 0 5 100 Prospect Heights $334 15 $32,258 20 16,367 11 42 0 $8.7 4 $0.3 0 $0.8 0 27 4 54 Maywood $180 0 1 17,623 1 15 24,090 15 1 149 10 1 $24.9 10 1 $14.7 2 1 $1.5 0 50 2 1 54 Hoffman Estates $1,519 5 $36,581 20 51,895 11 354 2 $53.2 2 $22.6 0 $7.9 10 25 4 54 Downers Grove $2,313 0 $43,191 20 49,732 11 290 4 $45.7 2 $12.2 4 $13.5 10 49 2 53 Lindenhurst $307 15 $35,957 20 14,462 11 29 0 $3.6 0 $1.0 0 $0.9 0 17 4 50 Elmhurst $2,128 0 $47,877 15 44,454 11 284 4 $52.5 2 $10.8 4 $13.1 10 43 3 49 Oak Park $1,334 10 $48,628 15 51,878 11 369 2 $51.1 2 $23.0 0 $5.1 7 53 2 49 Glenview $2,013 0 1 $52,167 1 15 45,969 11 294 4 $59.4 0 $11.6 4 $16.2 7 41 3 44 Beach Park $175 0 $28,336 20 13,638 11 16 0 $2.7 0 $0.0 0 $0.5 0 29 4 35 Lake Forest $2,308 0 $91,188 0 19,375 15 214 7 $30.9 7 $17.4 0 $2.9 0 27 4 33 Justice $143 0 $21,785 20 13,022 7 40 0 $7.2 2 $1.5 0 $0.4 0 57 2 31 CITY OF MCHENRY, ILLINOIS Top Comparables (Score of 90 or Higher) Municipality EA Value Max. Per Capita Max. Pop. I Max. Full-time Max. G.F. Exp. Max. G.F. Prop. Max. State Sales Max. Proximity Max. Total (millions) Points Income Points Points Emps. Points (millions) PointETax (millions PointETax (thousands) Points (miles) Points Points McHenry $545 20 $30,162 20 26,992 15 140 10 $18.2 10 $5.1 10 $9.0 10 0 5 100 Algonquin $801 20 $39,325 20 30,046 15 136 10 $18.3 10 $5.9 10 $7.6 10 13 5 100 Villa Park $509 20 1 29,538 1 20 21,904 15 1 141 10 1 $18.3 10 1 3.5 1 10 $6.1 1 10 43 3 1 98 Westmont $752 20 $33,454 20 24,685 15 99 10 $20.3 10 $5.0 10 $8.0 10 51 2 97 Bensenville $502 20 $24,937 20 18,352 15 115 10 $17.1 10 $4.7 10 $5.9 7 40 3 95 Glendale Heights $546 20 $23,642 20 34,435 15 197 10 $21.2 10 $3.2 7 $7.3 10 38 3 95 Mundelein $755 20 $33,411 20 31,064 15 178 10 $25.4 10 $8.0 7 $4.9 7 17 4 93 Bloomingdale $756 20 $37,512 20 22,254 15 118 10 $16.4 10 $2.1 4 $8.0 10 34 3 92 South Elgin $551 20 1 32,967 20 22,224 15 81 7 $17.1 10 $4.3 10 $4.0 4 26 4 90 West Chicago $614 20 $25,146 20 27,086 15 107 10 $16.8 10 $3.5 10 $3.3 2 36 3 90 Bridgeview $372 20 $20,865 20 16,446 11 113 10 $21.7 10 $2.8 7 $9.5 10 60 2 90 Lake in the Hills $574 20 $32,957 20 28,965 15 120 10 $16.0 10 $5.7 10 $2.6 0 13 5 90 Geneva 1 $901 15 $44,516 20 21,495 15 142 10 $15.3 10 $4.6 10 $5.0 7 1 34 3 90 Batavia 1 $956 15 $42,335 20 26,045 15 155 10 $24.1 10 $6.2 10 $5.1 7 1 37 3 90