HomeMy WebLinkAboutMinutes - 08/18/2014 - City CouncilREGULAR MEETING
August 18, 2014
Mayor Low called the regularly scheduled August 18, 2014 meeting of the McHenry City Council
to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake,
Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator
Morefield, Deputy City Administrator Martin, Deputy City Administrator Hobson, Director of
Finance Lynch, Director of Public Works Schmitt, City Engineer Pieper, Chief of Police Jones, City
Attorney McArdle, Superintendent of Recreation Witt, Athletic Program Coordinator
Lunkenheimer and City Clerk Jones. Absent: None.
PRESENTATION BY CHIEF OF POLICE JONES
Mayor Low introduced Chief of Police Jones. Chief Jones informed the Council and
audience that the 911 Center of the McHenry Police Department has received an award as the
first call center recognized in McHenry County for missing and exploited children. Chief Jones
noted that call center is the first line of contact and plays a crucial role in the recovery and
assisting of missing and exploited children. He also stated the call center in McHenry has been
going through a process of intensive training over the past year.
Commander King presented a brief video from the National Center of Missing and
Exploited Children and read the wording on the award aloud. Commander King introduced two
dispatchers currently in the audience: Shelly Hopp and Ian Abrahamsen.
Mayor Low congratulated the entire Police Department regarding the fantastic job they
do daily. She stated that the entire Council and municipality are proud of the award.
Mayor Low informed Council that Item 9, Presentation and update on the proposed City
of McHenry Recreation Center, and Item 8, Consideration and adoption of the City of McHenry
Comprehensive Strategic Plan, would be switched on the Agenda, out of consideration for
those in the audience.
PUBLIC INPUT SESSION
No one spoke at the Public Input Session.
CONSENT AGENDA
A. Transmittal of Fiscal Year 2014/2015 First Quarter Financial Report;
B. Approval of a request to transfer the location of the current Aldi, Inc. Class 131 liquor license from 1742 N. Richmond
Road to the supermarket's new location at 2226 N. Richmond Road, effective September 24, 2014;
C. Approval of a request for a special event liquor license from St. Patrick's Catholic Church, 3500 Washington Street, to
serve beer and wine at the annual Oktoberfest on September 20, 2014, from 4:00 pm to 11:00 pm;
D. Approval of Parks Special Use/Picnic Permits;
E. Approval of As Needed Checks; and;
AT&T 59.47
BATTAGLIA INC 1,600.00
/ BLUE CROSS BLUE SHIELD O 133,675.39
CENTEGRA OCCUPATIONAL HE 564.22
COMED 570.72
Regular Meeting
Page 2
August 18, 2014
COUNTY CLERKS OFFICE
20.00
CRESCENT ELECTRIC SUPPLY
18.18
DIRECT ENERGY BUSINESS
20,830.10
FISCHER BROS FRESH
490.50
HOME DEPOT CREDIT SERVIC
3,766.72
ILLINOIS FBI NA
75.00
ILLINOIS FRATERNAL ORDER
2,064.00
LEAFBLAD, LAWRENCE
1,000.00
LEGALSHIELD
64.75
MCH CTY MUNICIPAL RISK M
261,983.00
NATIONAL GUARDIAN LIFE I
42.33
NCPERS GROUP LIFE INS.
192.00
NICOR GAS
1,069.72
POSTMASTER MCHENRY IL
2,785.00
RESERVE ACCOUNT
1,021.48
SECRETARY OF STATE/INDEX
40.00
TEAM NMP
500.00
TRAILS SWIM TEAM
384.00
UNITED STATES TREASURY
120.00
US BANK EQUIPMENT FINANC
1,053.00
ZUKOWSKI ROGERS FLOOD &
292.50
GRAND TOTALS
434,282.08
FUND TOTALS
GENERAL FUND
33,371.84
PAGEANT FUND
1.92
BAND FUND
1,000.00
WATER/SEWER FUND
4,129.93
EMPLOYEE INSURANCE FUND
133,795.39
RISK MANAGEMENT FUND
261,983.00
TOTALS
434,282.08
Approval of List of Bills.
ACE HARDWARE, BJORKMAN'S
1,911.85
ADAMS STEEL SERVICE INC
16.66
AFTERMATH INC
105.00
AKEY, JENNIFER
50.00
AMELIO, ROBERT
188.00
AMERICAN HEATING & COOLI
600.00
ARAMARK
149.99
ARIES INDUSTRIES INC
52.66
AT&T
2,079.38
AUTOMOTIVE RENTALS INC
12.00
B&W CONTROL SYSTEMS INTE
465.64
BAKER & SON CO, PETER
12,509.63
BANK OF NEW YORK MELLON,
428.00
BANKCARD PROCESSING CENT
1,804.51
BARBATO, EMIL
75.76
BATTAGLIA INC
1,600.00
BATTERIES PLUS LLC
95.98
BAXTER & WOODMAN
488.75
BECKER, DAVID R
100.00
BERRYMAN EQUIPMENT COMPA
1,607.66
BOTTS WELDING & TRUCK SE
32.00
BOXX THIS INC
109.60
BREMER, CURTIS H
52.00
BRENNAN, DAN
4,435.00
BUSS FORD SALES
662.95
CALABRESE, TARA
622.50
CASEY EQUIPMENT COMPANY
873.95
CDS OFFICE TECHNOLOGIES
11,460.00
CDW GOVERNMENT INC
2,326.25
CERTIFIED SERVICES INC
32.18
COLLEGE OF DUPAGE-ACCTS
195.00
COLUMBIA PIPE & SUPPLY C
87.18
COMCAST CABLE
464.33
COMED
4,178.21
CONSERV FS
1,843.68
Regular Meeting
Page 3
August 18, 2014
CRESCENT ELECTRIC SUPPLY
285.36
CROSS MATCH TECHNOLOGIES
8,250.00
D'ANGELO NATURAL SPRING
48.50
DIRECT ENERGY BUSINESS
71.20
DOCUMENT IMAGING DIMENSI
831.00
DODGE, SARAH
492.84
DREISILKER ELECTRIC MOTO
346.94
DURA WAX COMPANY INC, TH
137.70
ED'S AUTOMOTIVE/JIM'S MU
193.50
ED'S RENTAL & SALES INC
165.41
EDER CASELLA & CO
15,710.00
EJ EQUIPMENT
.00
EJ USA INC
2,529.50
ELECTRONIC ENTRY SYSTEMS
604.82
ELLIOTT, JENNIFER
1,680.00
ERB, STEPHANIE
102.00
FAST EDDIES CAR WASH
409.70
FISHER, MARC
24.00
FOX VALLEY FIRE & SAFETY
1,605.50
FOXCROFT MEADOWS INC
1,285.25
FREUND, MICHAEL
60.00
FRY, ROBERT J
210.50
FUTURE LINK OF ILLINOIS
2,024.13
G IMPRESSIONS INC
125.00
GALLS LLC
183.89
GERLACH, NICOLE
117.00
GESKE AND SONS INC
1,888.90
GOLD MEDAL PRODUCTS
286.23
GOLF ACADEMY AT TERRA CO
1,560.00
GREVE, CODY
391.00
GROWER EQUIPMENT & SUPPL
13.00
HALOGEN SUPPLY COMPANY
2,170.59
HARM'S FARM
147.50
HAWKINS INC
7,176.30
HD SUPPLY WATERWORKS
961.00
HERITAGE -CRYSTAL CLEAN L
288.10
HILLER, CHRISTINE
122.50
HRGREEN
90,584.77
HYDRAULIC SERVICES AND R
961.08
ILEAS
240.00
ILLINOIS DIRECTOR OF
6,828.00
ILLINOIS FBI NA
75.00
IN -PIPE TECHNOLOGY COMPA
10,500.00
INDUSTRIAL CHEM LABS
463.11
INTEGRA BUSINESS SYSTEMS
66.75
J G UNIFORMS INC
330.09
JC LICHT/EPCO
321.54
KARKI, STEVE
112.00
KIMBALL MIDWEST
1,158.45
KLASEK, ROBERT J
6.42
KRAMES STAYWELL
372.17
LAKESIDE PEST CONTROL SE
115.00
LLOYD, MARK
18.44
LOCKER'S FLOWERS
169.00
MARATHON TOWING
40.00
MARTIN IMPLEMENT SALES I
33.00
MCCANN INDUSTRIES INC
119.82
MCHENRY ANALYTICAL WATER
1,260.00
MCHENRY AREA.TENNIS ASSO
302.00
MCHENRY COMMUNITY HIGH S
12,502.25
MCHENRY COMMUNITY SCHOOL
23,139.88
MCHENRY COUNTY DIV OF TR
2,657.49
MCHENRY COUNTY GLASS & M
65.00
MCHENRY COUNTY RECORDER
683.00
MCHENRY FIRESTONE
2,606.74
MCHENRY POWER EQUIPMENT
49.74
MCHENRY PUBLIC LIBRARY
5,164.00
MCHENRY SPECIALTIES
6.50
MCHENRY TOWNSHIP FIRE PR
5,091.00
MCMASTER-CARR SUPPLY CO
78.36
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August 18, 2014
MEHNER JR, DAVID A
60
MEYER & SONS FENCE MFG,
37
MESIROW INSURANCE SERVIC
3,897
METRO DOOR AND DOCK INC
23
MEYER JR, DONALD R
200
MEYER MATERIAL COMPANY
642
MICHALIK, KRISTA
170
MID AMERICAN WATER OF WA
1,288
MIDCO
4,842
MIDWEST HOSE AND FITTING
11
MOBILE FLEET SERVICES IN
387
MROZ, GREGORY
414
MULCH CENTER, THE
1,400
MUNICIPAL COLLECTION SER
223
MUNIMETRIX SYSTEMS CORP
1,495
NAPA AUTO PARTS MPEC
4,088
NATIONAL AWARD SERVICES
54
NCL OF WISCONSIN INC
822
NEUMANN JR, EDWARD J
500
NEVILLE, HOLLY
39
NEW ALBERTSONS INC
83
NORTHEASTERN IL REGIONAL
3,000
NORTHERN TOOL & EQUIPMEN
68
OTTOSEN BRITZ KELLY COOP
604
PALA, JOSEFINA
20
PEPSI BEVERAGE COMPANY
684
PETERSON, DWAYNE
230
PETROLIANCE LLC
10,787
PETROW, STEPHANIE S
595
PETTIBONE & CO, P F
191
PETTY CASH FUND
1,000
PITEL SEPTIC INC
675
POTSIE'S SOILS
700
PRATHER, PAUL
735
PROSAFETY INC
123
PROSHRED SECURITY
53
PUMPING SOLUTIONS INC
14,970
REINDERS INC
120
RELIABLE SAND & GRAVEL
566
REVCORE RADIATOR INC
250
RIVERSIDE BAKE SHOP
74
RNOW INC
12,201
ROBERTS, TIFFANY
50
ROC CONSTRUCTION SUPPLY
191
S&S WORLDWIDE INC
90
SAM'S CLUB
622
SCHMITT, JON
16
SCHMITT, KELLY
16
SCIAME, RYAN
194
SEXTON, ERIC M
186
SHAW MEDIA
405
SIRCHIE FINGER PRINT LAB
102
STANS OFFICE TECHNOLOGIE
410
STERWERF, JASON
161
SUSHI KING
30
THELEN MATERIALS LLC
607
TONYAN, LUCY
3,820
TRAFFIC CONTROL & PROTEC
1,456
ULTRA STROBE COMMUNICATI
474
UNITED PARCEL SERVICE
53
USA BLUEBOOK
203
VALLEY VIEW ACRES
200
VERIZON WIRELESS
1,693
VIKING CHEMICAL COMPANY
2,463
WAREHOUSE DIRECT
WASTE MANAGEMENT OF WI P
11,843
WATER SOLUTIONS UNLIMITE
5,300
WILSON LANDSCAPE SUPPLY
663
WOODWARD PRINTING SERVIC
1,625
ZERO WASTE USA
391
00
30
00
85
00
62
00
60
29
40
12
00
00
55
00
62
98
49
00
99
50
00
17
50
00
22
00
21
00
45
00
00
00
00
63
00
41
76
40
43
86
92
00
52
53
22
00
00
63
54
20
99
86
00
00
20
50
00
00
05
28
00
49
76
00
79
00
00
00
93
Regular Meeting
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August 18, 2014
GRAND TOTALS 371,942.52
FUND TOTALS
GENERAL FUND
103,577.91
PAGEANT FUND
294.00
ALARM BOARD FUND
1,605.50
AUDIT EXPENSE FUND
15,710.00
ANNEXATION FUND
2,193.00
MOTOR FUEL TAX FUND
2,596.95
DEVELOPER DONATION FUND
43,397.00
DEBT SERVICE-1997A FUND
117.35
CAPITAL IMPROVEMENTS FUND
74,840.57
CAPITAL EQUIPMENT FUND
11,460.00
WATER/SEWER FUND
87,836.02
UTILITY IMPROVEMENTS FUND
10,831,25
INFORMATION TECHNOLOGY FUND
10,686.97
RETAINED PERSONNEL ESCROW
2,899.00
POLICE PENSION FUND
3,897.00
TOTALS
371,942.52
Motion by Wimmer, seconded by -Blake, to approve the Consent Agenda, as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVAL OF A CONDITIONAL USE PERMIT TO ALLOW MOTOR VEHICLES AND TRAILER
REPAIR, A MOTOR VEHICLE BODY SHOP, AND AN OPEN SALES LOT FOR THE PROPERTY
` LOCATED AT 2103 WEST ROUTE 120
City Administrator Morefield informed Council that the Applicant is seeking a
Conditional Use Permit to allow motor vehicle and trailer repair, a motor vehicle body shop and
an open sales lot to operate a retail store, consisting primarily of tires and aftermarket
automobile accessories, including an automobile sales and repair facility at the property located
at 2103 W. Illinois Route 120.
The Applicant would like to have an exterior tire display on racks on the east side of the
building, while the business is open. Additionally, Applicant would like to display five vehicles
on the concrete pad on the north side of the building and the remainder on the east side of the
building.
Applicant has informed Staff that all vehicles would be brought inside at the close of
each business day. The property is zoned C-5, Highway Commercial District, and was most
recently the site of McHenry Harley Davidson. Retail sales is a permitted use, and motor vehicle
repair and body work are conditional uses in the C-5 zoning district.
The Planning and Zoning Commission unanimously recommended approval, by a vote of
6-0, of the application for a Conditional Use Permit to allow motor vehicle and trailer repair, a
motor vehicle body shop and an open sales lot at 2103 W. Illinois Route 120, subject to certain
conditions.
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Page 6
August 18, 2014
Responding to Alderman Santi's inquiry regarding the primary focus of the business, the
Applicant, Robert Arnold, stated that the business intends to focus mainly on vehicle repair and
tire sales.
Motion by Santi, seconded by Schaefer, approving the Ordinance authorizing a
Conditional Use Permit to allow motor vehicle and trailer repair, motor vehicle body shop and
an open sales lot at 2103 W. Route 120, subject to the following conditions:
• Outside display of merchandise shall be permitted on the north, northwest and east
sides of the building on paved surfaces only;
• Outdoor vehicle display shall be permitted on the east, north and northwest sides of the
building within the paved areas in place and display of vehicles must be within striped
parking spaces, if located on the east side of the building;
• A maximum of five vehicles may be displayed at any one time on the east side of the
building. Additional vehicles may be displayed on the north and northwest sides of the
building on the existing concrete pads only, as designated on the plat of survey/site
plan;
• Vehicles cannot create any vision/line-of-sight problems;
• Vehicles lights shall remain off and doors and hoods must remain closed;
• Vehicular ramps are prohibited;
• Outdoor display of any merchandise is only permitted during hours the business is open
and accessible to the public. At all other times the product shall be stored inside the
building;
• The use of signage, pennants, banners, flags (other than American), lighting, electric
amplification or noise making devices shall not be used to attract attention to any
outdoor display;
• All sales and transfer of product shall take place inside the building where normal retail
transactions occur;
• Outside display shall only be allowed when weather conditions are favorable for this
use;
• Outdoor display of merchandise shall be kept neat and orderly and remain free from
trash and debris at all times;
• Outdoor display of retail merchandise and vehicles shall be permitted on the north and
northwest side of the building, on the existing concrete pads only as depicted on the
plat of survey/site plan, and all merchandise shall be taken inside at the close of each
business day. No outdoor display of merchandise shall be permitted within designated
parking areas other than the five vehicles permitted to be displayed on the east side of
the building;
• All repair and body work shall be conducted wholly within an enclosed building;
• All vehicles awaiting pickup or repair shall be parked on the south or west side of the
building;
• All vehicles awaiting repair, which may leak fluids or pose any other environmental
hazard due to the condition of the vehicle, must be kept inside at all times;
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August 18, 2014
• There shall be no outside storage on the subject property associated with this business;
• Any outdoor dumpster placed on the subject property shall be fully screened and
enclosed with a solid fence (chain link/chain link with slats is prohibited). Location of
dumpster area shall be approved by City Staff;
• Employee parking must be on the south and west sides of the building;
• Applicant must comply with parking lot lighting provisions and all other provisions
outlined in the Zoning Ordinance unless otherwise stated as part of this
recommendation and associated conditions herein; and
• Applicant must submit a letter from the McHenry County Highway Division approving
the proposed access points off of Chapel Hill Road, prior to receipt of an occupancy
permit.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson.
Voting Nay: None.
Absent: None.
Motion carried.
COMMUNITY DEVELOPMENT COMMITTEE RECOMMENDATION TO CONSIDER AND APPROVE
f•L_l31 t lAft0trl;1_901kWK91MAi_[a]MR14-ATAKOINIlRX971up 1U,1►[s] U431AIN CC3tc,
TEMPORARY USES
City Administrator Morefield informed Council the regulation of temporary uses was
initially discussed in 2010. In 2011, 42 temporary use permits were issued in 2012, 45 were
issued and in 2013, approximately 47 were issued. The current temporary use provisions in the
City's Zoning Ordinance permit temporary uses of land in any zoning district by the issuance of
a permit by the Zoning Administrator and all temporary use permits are required to be
presented to the Council for review. Currently, the Zoning Ordinance defines temporary uses
as:
A Principal or Accessory Use that is established for a period of less than one year
and is discontinued within that time period.
Staff has researched several issues extensively concerning temporary uses, and learned
there is no full proof method of dealing with these types of requests. Staff has ascertained that
the best way to address the regulation of temporary uses is to classify them into two
categories: major and minor.
Minor temporary uses would be reviewed and issued administratively by Staff without
Council authorization. Major temporary uses would require Council consideration and approval.
Rather than an exhaustive list of what uses should or should not be permitted, Staff believes
temporary uses should be measured and classified utilizing performance standards to
determine whether they should be administratively approved or reviewed more extensively
and considered by Council. Staff presented the proposed amendments to the Community
Development Committee at the March 10, 2014 Community Development Committee meeting.
Regular Meeting
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August 18, 2014
The Community Development Committee unanimously recommended scheduling of a Public
Hearing to present the various amendments to the City of McHenry Zoning Ordinance regarding
temporary uses to the Planning and Zoning Commission. The Planning and Zoning Commission
unanimously recommended approval of the proposed text amendments to the Zoning
Ordinance regarding temporary uses as presented by Staff.
Alderman Condon opined her initial concern was what was to come before Council and
what Staff would approve. However, Alderman Condon stated that after extensive review and
discussion she has full faith in Staffs ability to determine between a minor and a major
temporary use.
Alderman Glab inquired about the legality of providing Staff with the authority
regarding temporary uses. City Attorney McArdle stated he does not recall zoning issues being
addressed in the statutes; however, he assured Council he would look into it. Alderman Glab
continued to express concerns regarding all temporary uses not coming before Council for
approval.
Alderman Peterson concurred with Alderman Condon, stating that Staff is very capable
and manages fine.
Deputy City Administrator Martin assured Council that they would be informed of any
events occurring within the municipality.
Motion by Condon, seconded by Wimmer, approving the text amendments to the
Zoning Ordinance pertaining to temporary uses as presented, subject to review by the City
Attorney.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Condon, Peterson.
Voting Nay: Glab.
Absent: None.
Motion carried.
COMMUNITY DEVELOPMENT COMMITTEE RECOMMENDATION TO CONSIDER AND APPROVE
VARIOUS AMENDMENTS TO THE CITY OF MCHENRY ZONING ORDINANCE PERTAINING TO
LANDSCAPING AND SCREENING, ACCESSORY USES, YARDS AND FENCES, AND DEFINITIONS
City Administrator Morefield informed Council that the Community Development
Committee discussed amendments to the landscaping and screening and accessory uses, yards
and fences sections of the Zoning Ordinance at the March 10, 2014 and May 12, 2014 meetings.
The purpose of the amendments is to clarify requirements regarding the screening of
mechanical equipment.
Currently the Ordinance is ambiguous and requires more specific criteria to effectively
regulate the issues of mechanical equipment. The Community Development Committee sought
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August 18, 2014
a practical, objective, measurable and enforceable method, in terms of height and extent, to
regulate mechanical equipment, whether it be located on the ground or on a roof top.
Staff suggested utilizing the same methodology currently in place for residential
screening strips as a means to establish objective criteria for screening mechanical equipment.
The landscaping and screening section of the Zoning Ordinance includes a Table which states
the minimum buffer width and height based on the zoning of the subject property and that
which it is adjacent to. It is Staff's belief that the same standards could be utilized for screening
mechanical equipment, expressed as a percentage of the height of the mechanical equipment,
including any appurtenances attached.
Staff is also suggesting a definition of mechanical equipment should be included in the
Zoning Ordinance, which would encompass what is already included in Section 4b of the
Landscaping and Screening Section of the Zoning Ordinance and include any appurtenances
whether temporarily and/or permanently affixed or attached. Also, a definition of height, as it
pertains to newly installed landscaping should also be added. Currently, there is a definition for
building, fence, antenna and diameter breast height (used to determine caliper of trees),
mounting height for luminaire (lighting) fixtures and wireless communication facility height.
Staff also presented the proposed amendments regarding dumpster enclosures.
r City Administrator Morefield noted that the Planning and Zoning Commission
unanimously recommended approval of the proposed text amendments to the Zoning
Ordinance regarding landscaping and screening, accessory uses, yards and fences and
definitions, as presented, with the addition of requiring a minimum of a 48" high screen or 50%
of the height of the mechanical equipment, whichever is greater.
Alderman Santi opined that he is pleased that the screening requirements are headed in
the right direction. Alderman Glab concurred.
Alderman Schaefer opined that it clears up any ambiguity that formerly existed.
Alderman Wimmer stated that the Committee and Staff did a good job cleaning up the
Ordinance. Alderman Peterson concurred.
Alderman Condon complimented the members of the Planning and Zoning Commission
for their participation in the effort.
Motion by Santi, seconded by Wimmer, approving the text amendments to the Zoning
Ordinance pertaining to landscaping and screening, accessory uses, yards and fences and that
the definitions be approved, as presented.
r-
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August 18, 2014
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson.
Voting Nay: None.
Absent: None.
Motion carried.
PRESENTATION AND UPDATE ON THE PROPOSED CITY OF MICHENRY RECREATION CENTER
City Administrator Morefield noted that in an effort to provide Council with the most
current information regarding the development of the McHenry Recreation Center, which
includes a presentation of an updated facility plan, financing strategy and project schedule,
representatives from FGM Architects are in attendance to answer specific questions. The site
plan, building elevations and interior layouts will be presented as part of the discussion by Staff.
At the January 6, 2014 Committee of the Whole meeting, Staff provided a summary of
the results of the Feasibility Study to Council. As a result of the presentation, by consensus,
Council directed Staff to proceed with the development of the recreation center concept, as
identified in the master plan site.
In the subsequent months FGM Architects (FGM) was retained as the project architect
and a significant amount of time was spent in the development of a facility that would meet the
most pressing programming needs of the Parks and Recreation Department and the residents
of the City of McHenry. The work included visits to numerous regional recreation facilities to
identify various elements, as well as the collection of operational details. The initial results were
presented to the Parks and Recreation Committee in April and May, 2014. The discussion led to
some additional refinements and the development of more formal budget estimates, which are
being presented to Council this evening.
City Administrator Morefield provided a brief update regarding the following:
• McHenry Recreation Center Facility Plan;
• Project Financing Strategy;
o Project Cost;
o Proposed Project Funding Sources; and
• Project Schedule
Deputy City Administrator Hobson provided Council with a visual presentation.
Responding to Alderman Glab's inquiry, City Administrator Morefield stated that the
roof will have a pitch to it, in an effort to minimize a flat roof. City Administrator Morefield
noting that a pitched roof concept was explored, however, it would add expense to the
construction and it is expensive to maintain. Responding to Alderman Glab's inquiry, Ray Lee of
FGM noted that a pitched roof would add an additional $20,000 to $30,000 to the cost, but it
could certainly be added back in if the Council is inclined.
Regular Meeting
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August 18, 2014
A discussion ensued regarding ADA accessibility to the facility. Alderman Schaefer
` suggested double doors, rather than the single door on the interior room shown on the
example.
City Administrator Morefield noted the possibility of obtaining a PARC Grant. Alderman
Glab opined he would like to explore some programs for seniors. Mayor Low noted that the City
currently has several programs that address the needs of seniors in the community.
Responding to Alderman Santi's inquiry, Deputy City Administrator Hobson stated that
the majority of the revenue generated by the facility would come from the fitness portion of
the facility.
Alderman Blake stated that it appears the project is currently on track financially.
Alderman Glab opined that, considering the comments presented by Council, he would
like another update prior to a final review and consensus to move forward with..the project.
Alderman Condon opined that she is pleased that taxes are not going to be raised to
fund the project. It appears that everyone is being realistic moving forward with the project
with funds that are currently available. She complimented everyone on their efforts regarding
development.
City Administrator Morefield stated that Staff is seeking consensus from Council to
continue to move forward with the project in its current proposed scope, with the
corresponding budget number as identified.
It is the consensus of Council to move forward with the project in its current proposed.
scope, with the corresponding budget numbers, as identified, taking into consideration the
suggestions of Council.
City Administrator Morefield thanked Superintendent of Recreation Witt and Athletic
Program Coordinator Lunkenheimer for their continued input and participation on the project.
CONSIDERATION AND ADOPTION OF THE CITY OF MCHENRY COMPREHENSIVE STRATEGIC
PLAN
City Administrator Morefield reiterated to Council that just as it is important for a
business to regularly review and update a strategic plan in order to establish and reinforce
clarity in a purpose, it is important for municipalities to ensure that a strategy is in place that:
• Affirms the mission and vision of the organization
• Identifies the expectations of its customers (citizens, businesses, visitors, employees);
• Defines the current state of the organization and the internal and external factors that
affect, or could affect, the organization; and
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August 18, 2014
• Cultivates teamwork, communication, trust and alignment between elected officials and
the administrator and front line employees, who are responsible for carrying out the
goals and objectives of the organizations.
City Administrator Morefield suggested a strategic plan should be reviewed and
updated every 2 to 3 years, particularly for municipalities, in order to define and address the
constantly changing needs of the community. A regular review also provides an opportunity for
veteran and newly elected officials and employees to learn or refresh their knowledge of the
strategic plan.
Last fall Mayor Low and the City Administration coordinated with Dr. Frances Glosson,
Director of Community Learning Strategies and Integration for Centegra Health Systems, and
Marcy Piekos, Executive Director of Leadership - Greater McHenry County, to develop and
facilitate a strategic planning workshop.
In late October, 2013, a facilitated strategic planning session was held at the McHenry
Country Club. In November, Dr. Glosson. and Ms. Piekos provided the City Administration with a
summary of the strategic planning workshop and charged the Administration with further
developing the information, mission, vision language and SWOT (Strengths, Weaknesses,
Opportunities, Threats) results, into a strategic planning document.
As proposed, the City of McHenry Comprehensive Strategic Plan represents a concise
document that conveys purpose, presents a clear mission and vision, and defines key governing
principles and a code of ethics by which the elected and appointed officials and employees of a
municipality will operate. Further, the plan identifies special strategic goals for reinforcing
identified assets or achieving identified opportunities, or for overcoming limitations and
addressing challenges.
Staff believes that the City of McHenry Comprehensive Strategic Plan represents a
useful planning document that outlines a clear community mission and vision, establishing
specific goals and objectives that create a common focus for both Council and Staff.
Alderman Condon opined that she strongly encourages having a Vision Statement along
with the Mission Statement, as they go hand in hand.
Alderman Santi opined that the document is put together in a very concise manner. He
stated that he likes the documents, but would like the opportunity to peruse the final version
more thoroughly prior to approval.
Alderman Glab inquired about how Staff intends to keep the public informed regarding
matters concerning ethics. A brief discussion ensued regarding transparency in government.
Mayor Low stated that the City has social media and twitter, in addition to the more provincial
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August 18, 2014
methods, to keep the public informed regarding governmental matters. Alderman Glab stated
he is unable to endorse the City of McHenry Comprehensive Strategic Plan as currently written.
Alderman Schaefer stated he likes the fact of incorporating the strategic plan into every
day achievements, which is the goal. Alderman Blake concurred with Alderman Schaefer.
Alderman Wimmer opined that it is a good document to work with.
Motion by Condon, seconded by Wimmer, recommending that the City of McHenry
Comprehensive Strategic Plan be approved, as presented.
Voting Aye: Schaefer, Blake, Wimmer, Condon, Peterson.
Voting Nay: Santi, Glab.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low informed Council that the last band concert of the season would take place
on Thursday, August 21, 2014, thanks to the sponsorship of Buss Ford of McHenry. There will be
a special performance of the John Todd Band in Veterans Memorial Park at 7:00 pm. Mayor
Low stated it has been a wonderful season for the band concerts and she is looking forward to
next year.
Mayor Low informed Council that on Saturday, August 23, 2014 an Open House will be
held at Veterans Memorial Park to honor the 75th Anniversary of the McHenry County Fire
Protection District. The event will take place from 3:00 pm to 7:00 pm with recognitions taking
place at 4:30 pm.
Mayor Low informed Council that on Sunday, August 24, 2014, Joe's Wish is presenting
"Patriots in the Park." The event will be held in Veterans Memorial Park from 10:00 am to 4:00
pm. Mayor Low encouraged everyone to take part in a fun family day.
COMMITTEE REPORTS
Alderman Condon informed Council that the Community Development Committee
meeting, scheduled on Monday, August 25, 2014, has been cancelled and will be rescheduled.
STAFF REPORTS
There were no Staff Reports
FUTURE AGENDA ITEMS
Alderman Santi inquired about the audio version of the Council meetings being telecast
on the City's website.
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August 18, 2014
Alderman Glab inquired about the status of the five parking spaces behind the Riverwalk
Center. City Administrator Morefield assured Council the matter would be addressed.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:45 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon, Peterson.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:45 pm.
"
Mayor
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City Clerk