HomeMy WebLinkAboutMinutes - 07/13/2017 - Finance and Personnel Committee (2)FINANCE AND PERSONNEL COMMITTEE
MEETING REPORT
Thursday, July 13, 2017
Municipal Center Classroom, 5*30 PM
JUL Attendance at Roll Call: Chairman Alderman Curry, Alderman Schaefer and Alderman
Mihevc.
Also in Attendance: Director of Finance Lynch and Human Resources Manager Ann Campanella.
1. Call to Order: The meeting was called to order at 5:30 pm.
2. Public Comment: None.
3. Motion to anArove March 22. 2017 and Anril 5. 2017 Finance and Personnel
Committee Meeting Reports.
Motion made by Schaefer, second by Mihevc, to approve March 22, 2017 and April
5, 2017 Finance and Personnel Committee Meeting Reports. All voting aye, motion
carried.
4. Motion to approve a Fiscal Year 2017/18 Finance and Personnel Committee meeting
schedule.
Alderman Schaefer stated he did not mind having regular scheduled meetings, Alderman
Mihevc agreed.
Motion made by Schaefer, second by Mihevc, to approve regularly scheduled meetings at
5.30 pm prior to City Council meetings on the first Monday of the month, with the
exception of March 2018.
All voting aye, motion carried.
5. Discussion: Role of the Finance and Personnel Committee
Manager Campanella stated she would like to better know what the role and function is of
the committee, to which Alderman Schaefer responded by stating the role is to address
union grievances, finance and budget. Also to bring items to the City Council after
discussion on the committee level regarding any personnel issues and review revenue on a
monthly basis.
Alderman Mihevc stated he is new to the City Council but served on a School Board and
the district had intense oversite with weekly meetings.
Alderman Curry stated the role is to review topics having a financial impact on the City of
McHenry, to research topics to flush out concerns before going to the full City Council and
if a department hires personnel then it needs to be seen by the committee, review staff, and
the Revolving Loan Fund Committee.
6. Discussion: How are topics identified for the Committee.
Alderman Curry stated that anyone could identify topics for the committee. Alderman
Schaefer questioned who had the ability to put a topic on the agenda, the staff or the
Chairman of the Finance and Personnel Committee, to which Alderman Curry stated that
he would ask City Attorney McArdle who the person is and until then Director Lynch or
Manager Campanella would be the point of contact person.
7. Discussion: Expectation of meeting packet details on topics.
Chairman Alderman Curry expressed there is a lot of preparation for the meetings. Staff
may not have all the answers immediately, and the committee level is more of a dialog
between aldermen and staff to make sure details are ironed out as much as possible before
it goes to the City Council.
Alderman Schaefer stated that his expectations would be to go through the budget, ask any
questions, and then bring it to the Council for more discussion on the budget.
Alderman Curry stated his expectations would be to recommend City Council approval on
topics, the committee is not the final decider and whether to recommend or not recommend
an item for approval.
Manager Campanella said if questions are asked prior to the meeting it would be a timely
process. Alderman Curry said he had no problem with staff contacting him with
questions.
8. Discussion: Potential FY 17/18 Committee topics.
Alderman Curry said anything that would take precedence such as the budget, an audit,
and the agenda should have quick staff reports. He would like to see the affects tax
incentives have on the budget, the audit report has a whole section, and review bills for
possible saving opportunities.
Alderman Mihevc stated he appreciates being informed on what is happening with the
state and able to discuss in the committee.
Alderman Schaefer said it would be good to have a monthly snapshot of reports and
sIV ending at the monthly meetings.
9. Motion to Adiourn:
Alderman Schaefer made a motion, second by Alderman Mihevc, to adjourn the meeting
at 6:39 pm. All ayes, motion carried.
Reviewed and approved this
x mr
day of 1 . j�A 2017.
Curry,