HomeMy WebLinkAboutMinutes - 07/06/2015 - City CouncilREGULAR MEETING
July 6, 2015
Mayor Low called the regularly scheduled July 6, 2015 meeting of the McHenry City Council to
order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry,
Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator
Morefield, Director of Economic Development Martin, Director of Finance Lynch, Director of
Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper and
City Clerk Jones.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one signed in for Public Input Session.
CONSENT AGENDA
A. Final Pay Request from Wm. Tonyan & Sons for Ft. McHenry Construction/Renovation in the amount of $23,900 and
Change Order for additional work performed in the amount of $7,508.96, for a total final pay request of $31,498.96;
B. Award of Bid to Behm Pavement Maintenance, Inc., not to exceed $30,000, for 2015 Asphalt Crack Sealing
Maintenance;
C. Block Party Application on Conway Circle, July 11, 2015, and Jennifer Lane, August 29, 2015;
D. Parks Special Use/Picnic Permits;
E. July 1, 2015 City Council meeting minutes; and
F. Approval of List of Bills.
Alderman Curry stated he is unaware of a City policy in force that addresses how
contractor overruns are addressed and inquired about who has authority when there is an
overrun on a project. He asked how overrun expenses are presented to the City for payment.
Deputy City Administrator Hobson, responding to Alderman Curry's inquiry, informed Council
that Staff is unaware of any policy in place and that overruns occur infrequently. The additional
$7,508.96 incurred regarding Item A on the Consent Agenda is for additional hours and
equipment to rebuild benches at Fort McHenry, which was not in the original work order but
deemed necessary.
City Administrator Morefield informed Council that a revised version of the minutes of
June 1, 2015 have been provided to each Alderman for consideration. He explained that
Alderman Curry had noted a typographical error and a revision had been made to Page 16,
Paragraph 2 at Sentence No. 4, changing $35,000,000 to $30,000,000.
An inquiry was made concerning Item F, List of Bills, regarding payment to the Mulch
Center in the amount of $3,328. Responding to the inquiry Director of Public Works Schmidt
explained that public playground mulch is required to be a different quality than mulch used for
gardening purposes.
Another inquiry was made concerning Item F, List of Bills, regarding payment to
Zukowski, Rogers, Flood and McArdle for the services of Attorney Kelly Cahill for attendance at
a Planning and Zoning Commission hearing. It was asked if the Petitioner is required to pay for
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July 6, 2015
the attendance of an attorney representing the City at the hearing. City Administrator
Morefield informed Council attorney fees are paid from retained personnel funds.
Motion by Wimmer, seconded by Curry, to approve the Consent Agenda, as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN ORDINANCE GRANTING A VARIANCE FROM THE 100' FRONTAGE
REQUIREMENT TO 75', AND A VARIANCE FROM THE 50' SEPARATION REQUIREMENT
BETWEEN TWO DRIVEWAYS TO 31' TO ALLOW TWO DRIVEWAY CUTS AT 1620 N. RIVERSIDE
DRIVE
City Administrator Morefield informed Council that the applicant is proposing to
construct a horseshoe -style driveway and is seeking a second driveway cut onto Riverside Drive.
In order to construct a second driveway cut at the subject property two variances are required
from the Subdivision Control and Development Ordinance as follows:
• A variance from the 100' total frontage requirement for two driveway cuts; and,
• A variance from the 50' separation requirement between two driveway cuts.
The variances were considered by the Planning and Zoning Commission and recommended for
approval by a vote of (5-0), with the condition the site is developed in substantial accordance
with the conceptual plan prepared on the survey by Luco Construction dated March 25, 2015.
The subject property is located along North Riverside Drive and the applicant is
requesting the variances to expand the existing driveway so vehicles can easily turn around on
the property. Currently vehicles must back out into traffic onto Riverside Drive. Expanding the
driveway in a horseshoe configuration is the most practical remedy for vehicles to exit safely
onto Riverside Drive. Staff believes two variances are justifiable. There is not enough land area
between the house and Riverside Drive to expand the current driveway and provide adequate
space to turn vehicles around. Additionally, backing onto Riverside Drive can be dangerous
given the amount of traffic on the roadway. The two variances requested relate to space
constraints on the property.
Motion by Schaefer, seconded by Santi, granting the variances from the Subdivision
Control and Development Ordinance Technical Specifications Manual and Standard Details from
the 100' frontage requirement and from the 50' separation requirement between two
driveways for two driveway cuts for the property located at 1620 N. Riverside Drive to allow 75'
of frontage and 31' of spacing between the two driveway cuts, with the condition the site is
developed in substantial accordance with the conceptual plan on the survey presented by Luco
Construction, dated March 25, 2015.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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July 6, 2015
MOTION TO APPROVE AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW A
RESTAURANT WITH OUTDOOR SEATING AND SERVICE AT 1406 N. RIVERSIDE DRIVE WITH THE
CONDITION THAT OUTDOOR ENTERTAINMENT IS PROHIBITED AND ACCESS TO THE OUTDOOR
SEATING IS RESTRICTED FROM THE NORTH AND SOUTH
City Administrator Morefield informed the Council that the owner of After the Fox
Restaurant located at 1406 North Riverside Drive is requesting a Conditional Use Permit to
allow an expansion to the existing outdoor seating area, which is directly adjacent to the Fox
River. The expansion includes a 13' x 16' (208 square foot) deck. City Administrator Morefield
reiterated that Council approved a Temporary Use Permit on May 18, 2015, to permit the
expansion of the outdoor seating area. Subsequently, a building permit was obtained and the
deck was constructed.
The applicant is aware the Temporary Use Permit expires on September 1, 2015, and
should a Conditional Use Permit for permanent use not be approved, the expanded outdoor
seating area cannot be utilized. The Temporary Use Permit was sought to allow the owner the
ability to capitalize on the warm weather months and outdoor seating is a very desirable
amenity for patrons at restaurants.
The proposed outdoor seating expansion is consistent with the overall plan for the
downtown area, as well as complimentary to the future expansion of the McHenry Riverwalk.
The applicant is not proposing any type of outdoor entertainment. Access to the outdoor
seating area is limited to boaters entering from the Fox River or patrons walking through the
inside of the restaurant. Patrons cannot access the outdoor seating area from the north or
south as there are existing fences and Staff has included a condition ensuring access to and
from the north and south is restricted, in perpetuity.
Staff noted the property is currently zoned C-4 Downtown Commercial and is
surrounded by C-4 zoned properties on the north, west, south, and the Fox River to the east.
The proposed use is appropriate to the downtown setting. It enhances the existing business
and is a complement to the future expansion of the McHenry Riverwalk. The Planning and
Zoning Commission recommended approval of the Conditional Use Permit by a vote of (5-0),
with the following conditions:
• Outdoor entertainment is prohibited unless an amendment to the Conditional Use
Permit or Temporary Use Permit is sought and approved; and
• Access to the outdoor seating area shall be perpetually restricted to and from the north
and south.
Alderman Glab expressed concerns that the deck was too close to the Fox River.
Responding to Alderman Glab's inquiries regarding access to the deck from the north and
south, City Administrator Morefield advised seating on the deck is restricted to those entering
the deck from the restaurant or restaurant staff seating parties arriving by boat. There is no
access to the deck from the north or south of the property.
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Motion by Wimmer, second by Condon, approving the Ordinance granting a Conditional
Use Permit to allow a restaurant with outdoor seating and outdoor service of food and alcohol
at 1406 N. Riverside Drive, with the following conditions:
• Outdoor entertainment is prohibited unless an amendment to the Conditional Use
Permit or Temporary Use Permit is sought and approved; and
• Access to the outdoor seating area shall be perpetually restricted to and from the north
and south.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A REQUEST FOR A VARIANCE FROM THE SIGN ORDINANCE TO ALLOW
A SECOND WALL SIGN AT 4005 KANE AVENUE UNIT L ON THE SOUTH BUILDING ELEVATION
NOT TO EXCEED 30.27 SQUARE FEET
City Administrator Morefield informed Council the operator of Lucky Poker located at
4005 Kane Avenue, Unit L, is requesting a sign variance to allow a second wall sign on the south
elevation of the ReMax Plaza Shopping Center. The size of the sign is 30.37 feet and mirrors the
sign he will be erecting on the north elevation.
ReMax Plaza is a shopping center and 4005 Kane Avenue, Unit L, is considered an in -line
tenant. The City's Sign Ordinance permits in -line tenants to have one wall sign per 20 feet of
tenant frontage, and the total sign area of all wall signs cannot exceed 1.5 square feet of
building frontage. Lucky Poker has 25 feet of tenant frontage and is permitted only one wall
sign with a maximum sign area of 37.5 square feet by Ordinance. The two signs proposed on
the north and south elevations at 4005 Kane Avenue, Unit L, equal 60.74 square feet. A
variance is required to allow a second wall sign and exceed the total allowable square footage
by 23.24 square feet.
Staff ascertained that although Lucky Poker will have a panel on the existing ReMax
Plaza freestanding sign on Front Street, a second wall sign is needed for motorist to recognize
the business in order to turn westbound on Kane Avenue and enter the shopping center, which
will improve Lucky Poker's exposure and enhance the viability of the business.
Motion by Santi, second by Wimmer, to approve the variance from the Sign Ordinance
to allow a second wall sign at 4005 Kane Avenue, Unit L, on the south building elevation,
subject to the condition the total sign area shall not exceed 30.27 square feet and the sign shall
be in substantial conformance with the elevation prepared by Triangle Sign and Awning, Inc.,
dated June 10, 2015, as presented
Alderman Glab expressed concern regarding the aesthetics of the different signage on
the south elevation of the building. He stated he was unable to support the request for a
variance. Alderman Schaefer and Alderman Curry concurred with Alderman Glab.
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July 6, 2015
Alderman Wimmer stated he does not care to see a variety of signage of different sizes
on the rear elevations of any building. Alderman Peterson stated he had similar concerns.
Alderman Condon opined that she likes the continuity of signage on the back of
buildings, citing the signage on the rear elevations of businesses on the north side of McHenry.
A lengthy discussion ensued.
Director of Economic Development Martin suggested the matter be tabled pending
resolution of the size and conformance issues regarding the sign.
Mayor Low suggested the following alternatives:
1. Council can vote on the matter as presented;
2. The motion can be amended, if the second agrees; and
3. The original motion can be withdrawn and the matter will be continued to a later date.
Motion by Santi, second by Wimmer, to withdraw the original motion and continue the
matter to the next meeting of the Council on July 20, 2015.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO AUTHORIZE THE MAYOR TO EXECUTE AN INTERGOVERNMENTAL AGREEMENT
FOR DISPATCH SERVICES BETWEEN THE CITY OF MCHENRY AND THE MCHENRY TOWNSHIP
FIRE PROTECTION DISTRICT
City Administrator Morefield reiterated to Council that at the June 15, 2015 Council
meeting, Council authorized the Mayor's execution of a new Intergovernmental Agreement
between the City of McHenry and the McHenry Township Fire Protection District (MTFPD)
contingent upon the MTFPD approval of the Intergovernmental Agreement. The MTFPD Board
met on June 18, 2015 to consider the Intergovernmental Agreement and identified some
revisions to language in the Agreement. City Administrator Morefield identified the
modifications to the Intergovernmental Agreement.
Motion by Wimmer, seconded by Schaefer, authorizing the Mayor's execution of the
revised Intergovernmental Agreement, between the City of McHenry and the McHenry
Township Fire Protection District, as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None,
Motion carried.
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July 6, 2015
MOTION WITH REGARDS TO A REQUEST FOR AN AMENDMENT TO THE EXISTING BOUNDARY
AGREEMENT WITH THE VILLAGE OF MCCULLOM LAKE TO ALLOW THE ANNEXATION OF
APPROXIMATELY 22-ACRES LOCATED AT THE SOUTHEAST CORNER OF MCCULLOM LAKE
ROAD AND FLANDERS ROAD TO THE VILLAGE OF MCCULLOM LAKE
City Administrator Morefield informed Council that the City of McHenry has Boundary
Agreements with five adjacent municipalities: Village of Bull Valley; Village of McCullom Lake;
Village of Johnsburg; Village of Ringwood; and Village of Prairie Grove.
The primary purpose of a boundary agreement is to address areas in close proximity to multiple
governmental jurisdictions and if a developer or property owner wishes to annex land within
those areas, the agreement specifies to which municipality the land would be annexed. In
2002, the City Council approved a Boundary Agreement with the Village of McCullom Lake for a
term of 20 years.
Staff was recently contacted by the Village of McCullom Lake requesting an amendment to the
existing Agreement to allow the property at the southeast corner of Flanders and Ringwood
Roads, consisting of approximately 22 acres, to be annexed to the Village of McCullom Lake.
The parcel in question is currently unincorporated however the existing Agreement only
permits the parcel to be annexed to the City of McHenry. The proposed amendment sought by
the Village of McCullom Lake would allow the parcel in question to be annexed to the Village
and marketed for commercial and residential development, with a portion allowing a density of
up to 18 dwelling units per acre.
In November 2014, Staff determined and informed the property owner's attorney that
the proposed land uses, zoning classifications and densities outlined in the Agreement were not
consistent with the City of McHenry's Comprehensive Plan, which designates the 22-acres in
question as medium -density residential (4-9 dwelling units per gross acre). The property is
immediately east of the Martin Woods Subdivision, which is zoned RS-1. The RS-1 zoning
classification is low density single-family residential with a minimum lot size of 30,000 square
feet, which equates to .59 dwelling units per gross acre. If approve, the proposed amendment
to the Boundary Agreement could have an adverse impact to the land use and therefore, Staff
does not recommend the proposed amendment to the Boundary Agreement.
Mayor Low introduced Village of McCullom Lake President Terry Counley who was
present at the meeting.
Motion by Glab, second by Curry, to deny the request for an amendment to the existing
Boundary Agreement with the Village of McCullom Lake to allow the annexation of
approximately 22-acres located at the southeast corner of McCullom Lake Road and Flanders
Road to the Village of McCullom Lake.
Mayor Low clarified to Council that a "yes" vote would be a vote to deny the request for
an amendment to the Boundary Agreement.
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July 6, 2015
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A
PROPERTY TAX ABATEMENT AGREEMENT BETWEEN SETH WAGNER & ASSOCIATES REAL
ESTATE COMPANY REPRESENTING FABRIK INDUSTRIES INC. LOCATED AT 5213 PRIME
PARKWAY; CITY OF MCHENRY; MCHENRY COUNTY, NUNDA TOWNSHIP CEMETERY DISTRICT;
MCHENRY COUNTY CONSERVATION DISTRICT; MCHENRY COUNTY COLLEGE DISTRICT 528;
MCHENRY HIGH SCHOOL DISTRICT 156; MCHENRY ELEMENTARY SCHOOL DISTRICT 15;
MCHENRY TOWNSHIP FIRE PROTECTION DISTRICT; MCHENRY PUBLIC LIBRARY DISTRICT;
NUNDA TOWNSHIP; AND NUNDA TOWNSHIP ROAD & BRIDGE DISTRICT
City Administrator Morefield stated in 2009, an Economic Development Plan was
approved for the City of McHenry. In 2011, the City Council adopted an Economic Development
Strategy that focuses on goals and objectives pertaining to business expansion, attraction and
retention. On March 17, 2014, Council approved the Underutilized Property Tax Abatement
and Incentive Program to encourage reinvestment in existing improved vacant or underutilized
properties through a property tax abatement program instituted through multiple taxing
bodies.
Over time assessed valuations of vacant or underutilized properties decrease or remain
stagnant hindering tax growth for all applicable governmental bodies, and the intent of the
program through intergovernmental cooperation is to abate some portion of property tax
increase over some agreed upon time period following property redevelopment and/or
reoccupation of a previously vacant building. The program was designed and structured around
a specific set of criteria, including a consistent approval process and, is intended to be flexible
to allow each proposal to be evaluated individually.
A Preliminary Application for Underutilized Property Tax Abatement and Incentive
Program was submitted by Mr. Keith Wagner, President of Fabrik Molded Plastics (Fabrik),
located at 5213 Prime Parkway in the McHenry Corporate Center. Fabrik is a leader in the
plastics injection molding industry, employs approximately 400 people and has been located in
the City of McHenry for over 30 years. The property Fabrik currently occupies consists of six
parcels, a 113,904 square foot building, and total land area equal to 1.63 acres.
Fabrik is seeking to expand business operations and contemplating all options; one of
which is to remain at their current location and purchase the building at 1515 Miller Parkway.
The proposed expansion would result in employment of an estimated 100 additional employees
within the next three to four years. Additionally, the proposed expansion would add
approximately $1.5 million to $3 million annually to Fabrik's payroll. Further, Fabrik would be
spending approximately $5 million over a three to four year time period for the expansion,
which includes equipment, building and site improvements. Mr. Wagner has received offers
from Indiana, Alabama and Kentucky to move Fabrik to their state.
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The property at 1515 Miller Parkway has been vacant for several years. The last tenant
was Clariant Corporation. Due to the building's vacancy, property taxes have been reduced and
the current property taxes for the site are $51,209. When occupied and assessed the taxes are
estimated to increase to $82,635 per year. The proposed abatement is for the increase only,
which is $31,426 for all 11 taxing districts, ($314,260 over a 10-year abatement term), and
$2,123 per year for the City of McHenry, ($21,230 over a 10-year abatement term). City
Administrator Morefield noted this was the proposed site for Phoenix Farms of Illinois medical
cannabis cultivation facility.
The Agreement includes all applicable taxing districts. Should one or more of the
districts choose not to approve the proposed abatement, the district(s) would be removed from
the Agreement. Also, there is no guarantee that Fabrik would remain and expand to 1515
Miller Parkway, even if the Agreement is approved however the Agreement does offer an
incentive to Fabrik to remain in McHenry. City Administrator Morefield indicated initial
feedback and cooperation by the other taxing districts has been positive. Staff has offered to
attend meeting(s) should any of the other ten taxing districts request, to answer questions in an
attempt to promote a cooperative effort for the benefit of the entire County. Staff attended the
McHenry District 156 board meeting and the McHenry County Finance Committee meeting.
The City of McHenry is the first entity to formally consider authorizing the Mayor's execution of
the Agreement. There is some urgency regarding the request, therefore Staff is recommending
that Council waive the requirement for the abatement request to be considered by the Finance
Committee prior to being presented to full Council.
Mr. Wagner addressed Council. He stated that he is interested and trying to expand in
the McHenry area, however, is unable to make an offer on the building at 1515 Miller Parkway
until he knows if the tax abatement is a possibility. A brief discussion ensued.
Motion by Condon, second by Wimmer to approve waiving the requirement in Article V
of the City of McHenry Municipal Code requiring tax abatements to be considered by the
Finance Committee prior to being presented to full City Council and authorize the Mayor's
execution of a Property Tax Abatement Agreement between the City of McHenry, McHenry
County, Nunda Township Cemetery District, McHenry County Conservation District, McHenry
County College District 528, McHenry School District 156, McHenry School District 15, McHenry
Township Fire Protection District, McHenry Library District, Nunda Township, Nunda Township
Road and Bridge District, and Seth Wagner and Associates Real Estate Company as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW
AN ASSEMBLY USE AND PROPOSED 11,200 SQUARE FOOT ADDITION FOR EDGEBROOK
ELEMENTARY SCHOOL, LOCATED AT 701 N. GREEN STREET
City Administrator Morefield informed Council that a couple of months ago, McHenry
Elementary School District 15 received zoning approval, in the form of Conditional Use Permits,
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from Council to expand two schools; Chauncey H. Duker Middle School and Hilltop Elementary
School as part of the District's long-range plan to remove mobile classrooms at all of its schools
and construct permanent building additions. The City's Zoning Ordinance classifies schools as
an assembly use, which is a conditional uses in all residential zoning districts.
The subject of the petition is an approximately 11,200 square foot addition to the
southwest corner of Edgebrook School. The addition is located on property zoned RS-3. The
subject property contains several parcels, which are zoned RS-3 and RS-4 and contains
Chauncey H. Duker School and Edgebrook Elementary School, mobile classrooms, parking, a
maintenance building, ball fields, playgrounds and green space areas.
The Planning and Zoning Commission unanimously recommended approval, by a vote of
(5-0) for a Conditional Use Permit to allow an assembly use (educational institution) and
proposed addition totaling approximately 11,200 square feet with the condition the site is
developed in substantial conformance with the site plan prepared by Arcon, dated May 13,
2015, and any variances required to effectuate the aforementioned requested on the subject
property located at 701 N. Green Street, McHenry, Illinois (Edgebrook School).
Alderman Condon stated to the Council that her husband is the owner of Condon &
Associates, which performed the civil engineering on the building.
Motion by Santi, second by Curry, approving an Ordinance granting a Conditional Use
Permit to allow an assembly use (educational institution) and proposed addition totaling
approximately 11,200 square feet located at 701 N. Green Street, McHenry, Illinois (Edgebrook
School), as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW
AN ASSEMBLY USE AND PROPOSED 14,130 SQUARE FOOT ADDITION FOR VALLEY VIEW
ELEMENTARY SCHOOL, LOCATED AT 6515 W. ROUTE 120, WITH THE CONDITION THE PARKING
LOT IS EXPANDED IN CONFORMANCE WITH CITY AND STATE CODES
City Administrator Morefield informed Council that a couple of months ago, McHenry
Elementary School District 15 received zoning approval, in the form of Conditional Use Permits,
from Council to expand two schools, Chauncey H. Duker Middle School and Hilltop Elementary
School. This is part of the District's long-range plan to remove mobile classrooms at all of its
schools and construct permanent building additions.
The subject of the petition is at Valley View Elementary School located at 6515 Illinois
Route 120, adjacent to the gravel pit/mining operation. Mr. Morefield noted that the City's
Zoning Ordinance classifies schools as an assembly use, and assembly uses are conditional uses
in all residential zoning districts.
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The Planning and Zoning Commission unanimously recommended approval, by a vote of
(5-0) of a Conditional Use Permit to allow an assembly use (educational institution) and
proposed addition totaling approximately 11,200 square feet with the condition the site is
developed in substantial conformance with the site plan prepared by Arcon, dated May 13,
2015; parking lot expansion with the condition it complies with the City's off-street parking and
loading Ordinance and Illinois Accessibility Code; and any variances required to effectuate the
aforementioned request on the subject property located at 6515 Illinois Route 120, McHenry,
Illinois (Valley View Elementary School).
McHenry Elementary School District 15 Superintendent Alan Hoffman, and CFO Mark
Bertolozzi, were in attendance and available to answer questions.
Alderman Condon stated to the Council that her husband is the owner of Condon &
Associates, which performed the civil engineering on the building.
Motion by Wimmer, second by Santi, approving the Ordinance granting a Conditional
Use Permit to allow an assembly use (educational institution) and proposed addition totaling
approximately 11,200 square feet with the condition the site is developed in substantial
conformance with the site plan prepared by Arcon, dated May 13, 2015; parking lot expansion
with the condition the parking lot expansion complies with the City's off-street parking and
loading Ordinance (space/aisle dimensional specifications) and the Illinois Accessibility Code,
which dictates the number of handicapped accessible spaces which will be required and how
the spaces are configured, striped and signed; and any variances required to effectuate the
aforementioned request on the subject property located at 6515 Illinois Route 120, McHenry,
Illinois (Valley View Elementary School), as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE THE MAYOR'S EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT
WITH HR GREEN INC. FOR CONSTRUCTION OBSERVATION OF WASTEWATER TREATMENT
CONSOLIDATION OF THE CENTRAL AND SOUTH WASTEWATER TREATMENT PLANTS, FOR THE
LUMP SUM AMOUNT OF $1,443,000
City Administrator Morefield stated that on June 1, 2015, the City Council authorized
Staff to seek bids for the decommissioning of the Central Wastewater Treatment Plant
(CWWTP) and consolidation with the South Wastewater Treatment Plant (SWWTP). The project
consists of:
• Construction of a 24-inch sanitary force main;
• CWWTP pumping station;
• Preliminary treatment improvements;
• Secondary treatment improvements (SBR);
• Tertiary treatment improvements; and
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• Related subsidiary work.
The project was broken into two separate bid packets.
HR Green, Inc. has submitted a Professional Services Agreement for the Wastewater
Treatment Facility Consolidation Construction Phase Services. The scope of services includes
bidding assistance, project management, construction contract administration, shop drawing
review, resident engineer observation, payment recommendations, and preparation of record
drawings. The Professional Services Agreement with HR Green, Inc. for the construction
observation phase of the project is for the lump sum of $1,443,000.
Alderman Santi opined at some point he would like to see the City bid out engineering
proposals for large projects.
Motion by Wimmer, second by Condon, approving a Professional Services Agreement
with HR Green, Inc., for construction observation of Wastewater Treatment Consolidation of
the Central and South Wastewater Treatment Plants for the lump sum amount of 1,443,000, as
presented.
Voting Aye: Schaefer, Wimmer, Peterson, Condon.
Voting Nay: Santi, Glab, Curry.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low informed Council that the July 4tn fireworks display was a successful event
and thanked Staff for their support during the event.
Mayor Low announced Fiesta Days will begin Friday, July 10tn and encouraged everyone
to attend the ongoing events throughout the week.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
Deputy City Administrator Hobson summarized the various Fiesta Day events that would
be taking place Friday, July 10tn through Sunday, July 19tn
Deputy City Administrator Hobson announced a citywide mosquito abatement has been
scheduled.
FUTURE AGENDA ITEMS
Alderman Glab stated he was pleased with the 4tn of July fireworks display at Petersen
Park and thought the event was well organized. He also informed the Council that he timed the
fireworks display and it lasted 28 minutes.
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Mayor Low thanked the Jaycees for their efforts and participation in the annual 44 of
July fireworks display.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 8:38 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:38 pm.
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