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HomeMy WebLinkAboutMinutes - 06/17/2013 - City CouncilREGULAR MEETING June 17, 2013 Mayor Low called the regularly scheduled June 17, 2013 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Martin, Deputy City Administrator Hobson, Director of Public Works Schmitt, Chief of Police Jones, Director of Finance Lynch, City Attorney McArdle, City Clerk Jones and City Engineer Pieper. Absent: None. PUBLIC INPUT SESSION Mr. Jonathan Wilson of 3420 Turnberry, McHenry, Illinois, addressed Council regarding the laws concerning the right to carry a concealed weapon. He inquired whether it is the intention of the Council to revise or modify the local laws in the City of McHenry. Mayor Low informed Mr. Wilson that the Council does not address issues brought forth in Public Input that evening. She advised Mr. Wilson that a member of Staff would be in contact with him to discuss his inquiry. CONSENT AGENDA A. Ordinance establishing the Prevailing Wage within the City of McHenry for the purpose of letting Public Works Projects; B. Request to advertise for Requests for Qualifications for Aquatic/Recreation Facility Design; C. Request for: a. Temporary Use Permit from Joseph Slusin to host a sports card show at Hampton Inn located at 1551 South Route 31, McHenry, IL, the last Sunday of the month for one (1) year from 10:00 am to 3:00 pm, beginning September 2013; and b. Temporary sign outside the business during show hours; D. Authorize execution of Illinois Department of Transportation Resolution and request to advertise for bids for 2013 Maintenance Crack -Sealing program; E. Accept proposal from Water Tower Clean and Coat, Inc. for exterior cleaning and paint repairs of Water Tower No. 4 located near the intersection of Crystal Lake Road and Bull Valley Road, for an amount not to exceed $7,600; F. Accept proposal from Acura, Inc. for bridge deck repair of the Dartmoor Bridge at Boone Creek crossing, for an amount not to exceed $10,500; G. Request for use of Petersen Park, temporary advertising signs, waiver of Municipal Code Section 16.25 to allow overnight stays in a City park, and waiver of all associated fees for the McHenry Lions Club Annual Carnival on June 20, 21, 22, 2013; H. Block Party Requests: a. Block off Landings Court at Olde Mill Lane on July 6, 2013, from 12:00 pm to 12:00 am; and b. Close a portion of Chestnut Drive on July 6, 2013 between Redwood Lane and Birch Lane from 10:00 am to 8:00 pm. I. Picnic/Special Use Permits; J. May 6, 2013 and May 20, 2013 City Council meeting minutes; K. May 13, 2013 Committee of the Whole meeting minutes; L. As Needed Checks; and BANKCARD PROCESSING CENT 2,873.18 BLUE CROSS BLUE SHIELD O 124,025.10 FOP UNITS I/II 2,021.00 FREUND & SON INC, S H 1,623.37 IUOE, LOCAL 150 2,332.98 JIMANOS PIZZERIA 183.00 / KIMBALL MIDWEST 188.78 NATIONAL GUARDIAN LIFE I 42.33 NCPERS GROUP LIFE INS. 208.00 Regular Meeting Page 2 June 17, 2013 M. List of Bills: NEUMANN JR, EDWARD J 500.00 POSTMASTER MCHENRY IL 4,951.84 RESERVE ACCOUNT 1,914.19 UNITED PARCEL SERVICE 90.04 US BANK EQUIPMENT FINANC 194.67 GRAND TOTALS 141,148.48 FUND TOTALS GENERAL FUND 16,187.93 WATER/SEWER FUND 435.45 EMPLOYEE INSURANCE FUND 124,025.10 RETAINED PERSONNEL ESCROW 500.00 TOTAL 141,148.48 ACE HARDWARE, BJORKMAN'S 2,542.24 ADAMS ENTERPRISES INC, R 169.57 ADAMS STEEL SERVICE INC 150.84 ADVANCED AUTOMATION AND 330.00 AFTERMATH INC 105.00 AMERICAN RED CROSS -SABA 702.00 AQUAFIX 1,842.45 ARAMARK 207.89 ARONSON FENCE CO INC 480.00 AT&T 4,981.61 B&W CONTROL SYSTEMS INTE 5,001.00 BAKER & SON CO, PETER 2,285.56 BANK OF NEW YORK MELLON, 400.00 BANKCARD PROCESSING CENT 2,763.15 BATTERIES PLUS #456 62.97 BAXTER & WOODMAN 168.75 BEHRNS, LESLIE 1,118.75 BLACKSTONE LANDSCAPE INC 12,673.50 BOTTS WELDING & TRUCK SE 32.00 BOXX THIS INC 328.00 BRENNAN, DAN 5,040.00 BRIORDY, DIANA 160.00 BUCK BROS INC 540.13 BURRIS EQUIPMENT COMPANY 87.51 BUSS FORD SALES 44.57 CABAY & COMPANY INC 490.68 CAREY ELECTRIC 370.00 CARQUEST AUTO PARTS STOR 775.60 CDW GOVERNMENT INC 509.89 CENTEGRA OCCUPATIONAL HE 132.30 CERTIFIED SERVICES INC 1,052.65 CHICAGO CHAIN & TRANSMIS 2,072.50 CHICAGO INTERNATIONAL TR 176.49 CHICAGO METROPOLITAN AGE 258.39 CINTAS CORPORATION LOC 3 712.66 COMCAST CABLE 400.67 COMED 3,872.25 COMMUNICATIONS REVOLVING 3.00 CONSERV FS 708.50 CONSTELLATION NEWENERGY 20,760.43 COPLEY ROOFING CO INC, C 6,300.00 CRESCENT ELECTRIC SUPPLY 35.32 CURRAN CONTRACTING COMPA 3,626.84 D'ANGELO NATURAL SPRING 46.50 DOCUMENT IMAGING DIMENSI 948.00 DUECO INC 156,423.00 DUNN, TAMMY 87.50 DURA WAX COMPANY INC, TH 137.20 ED'S AUTOMOTIVE/JIM'S MU 156.00 ED'S RENTAL & SALES INC 17.00 EJ USA INC 1,526.65 FAST EDDIES CAR WASH 296.15 Regular Meeting Page 3 June 17, 2013 FIORE, CLARISSA 189.00 FIRE WAGON HOLDING LLC 491.00 FISCHER BROS FRESH 700.00 FOX VALLEY FIRE & SAFETY 936.00 FOX VALLEY OPERATORS ASS 600.00 G & E GREENHOUSES INC 900.40 G IMPRESSIONS INC 55.00 GEORGIA RAE FAMILY BAND 600.00 GERLACH, NICOLE 117.00 GLOBAL EXPERIENCE SPECIA 164.49 GOLD MEDAL PRODUCTS 639.33 GOLF ACADEMY AT TERRA CO 1,075.00 GRAINGER 204.96 HABITAT FOR HUMANITY 7,468.75 HALOGEN SUPPLY COMPANY 1,840.50 HANSEN'S ALIGNMENT, DON 80.00 HARM'S FARM 59.96 HAWKINS INC 6,418.61 HD SUPPLY WATERWORKS 2,790.00 HIGH PSI LTD 508.82 HRGREEN 30,458.83 ICC 40.95 IER COMPUTER 148.00 ILLINOIS DEPT OF AGRICUL 35.00 ILLINOIS FBI NA 75.00 INFANTE, ALFONSO 1,260.00 IRISH PRAIRIE RECREATION 750.00 J G UNIFORMS INC 277.33 JENSEN'S PLUMBING & HEAT 125.00 JENSEN, TED 201.39 JIMS MCHENRY AUTO BODY 628.21 KIMBALL MIDWEST 575.76 KRUG, PAT 35.21 KUHL, JOHN 125.00 LAKESIDE PEST CONTROL SE 110.00 LEXISNEXIS 234.00 LILLEENG, MICHAEL D 1,900.00 LUNKENHEIMER, JOHN 200.00 LYBARGER, ROBERT 50.00 MARSH USA INC 952.00 MARTIN, DOUG 56.12 MCCANN INDUSTRIES INC 337.78 MCHENRY ANALYTICAL WATER 905.00 MCHENRY BASEBALL ASSOC 4,000.00 MCHENRY COMMUNITY HIGH S 864.00 MCHENRY COMMUNITY SCHOOL 1,225.00 MCHENRY COUNTY GLASS & M 114.03 MCHENRY COUNTY RECORDER 1,040.00 MCHENRY FIRESTONE 572.90 MCHENRY POWER EQUIPMENT 12.38 MCHENRY PUBLIC LIBRARY 72.00 MCHENRY SPECIALTIES 89.00 METRO DOOR AND DOCK INC 648.46 METROPOLITAN INDUSTRIES 687.38 MEYER MATERIAL COMPANY 312.69 MID AMERICAN WATER OF WA 375.64 MIDWEST METER INC 119,000.00 MILLER, EMMETT 500.00 MINUTEMAN PRESS OF MCH 452.36 MULCH CENTER, THE 1,190.00 NAPA AUTO PARTS MPEC 1,788.22 NEUMANN JR, EDWARD J 500.00 NICOR GAS 167.36 NORTHEASTERN IL REGIONAL 30,306.27 NORTHWEST ELECTRICAL SUP 106.59 NORTHWEST HERALD 235.00 OLSSON ROOFING COMPNAY I 149,043.34 OTTOSEN BRITZ KELLY COOP 1,741.00 PAPARELLA EAR HEAD & NEC 466.00 Regular Meeting Page 4 June 17, 2013 PEPSI BEVERAGE COMPANY 1,304.67 PETROLIANCE LLC 17,228.81 PETROW, STEPHANIE S 155.00 PETTIBONE & CO, P F 269.00 PITNEY BOWES INC 255.00 PLS LOAN STORE 30.00 PONDEL, MARK 72.00 PRIME TACK & SEAL CO 1,366.54 PRO PLAYER CONSULTANTS I 1,800.00 PROSAFETY INC 304.88 RADAR MAN INC 66.85 REILLY, JAKE 71.99 REINDERS INC 193.45 RELIABLE OFFICE SUPPLIES 249.36 RELIABLE SAND & GRAVEL 442.24 REX AUTO BODY 1,165.44 RIDGEVIEW ELECTRIC INC 125.00 RIVERSIDE BAKE SHOP 79.18 RNOW INC 613.00 ROBERTS, PATRICIA J 424.00 ROC CONSTRUCTION SUPPLY 88.56 ROHDE, KERI 92.00 SAM'S CLUB 787.00 SAYERS 8,859.38 SCHAFER, PAT 62.95 SEWER EQUIPMENT CO OF AM 289.79 SHAW MEDIA 1,170.00 SHERMAN MECHANICAL INC 2,784.00 SOUTH BRANCH NURSERIES I 59.00 ST PAULS EPISCOPAL CHURC 111.30 STANS OFFICE TECHNOLOGIE 699.17 STAPLES ADVANTAGE 164.91 TEXAS REFINERY CORP 1,251.45 THELEN MATERIALS LLC 451.51 THOME, BRYAN 493.32 TRANSMISORA AZTECA INC 30.00 UNITED PARCEL SERVICE 108.05 USA BLUEBOOK 1,129.50 VALLEY VIEW ACRES 425.00 VERIZON WIRELESS 1,568.48 VOGELSANG 557.09 WASTE MANAGEMENT 6,900.00 WASTE MANAGEMENT OF WI P 12,865.57 WHOLESALE DIRECT INC 168.85 WILSON NURSERIES INC 142.20 WOODWARD PRINTING SERVIC 3,673.00 WORLD SECURITY & CONTROL 210.00 ZARNOTH BRUSH WORKS INC 335.00 ZUKOWSKI ROGERS FLOOD & 260.00 GRAND TOTALS 696,916.37 FUND TOTALS GENERAL FUND 126,065.84 TOURISM FUND 4,000.00 ALARM BOARD FUND 936.00 ANNEXATION FUND 2,862.00 DEVELOPER DONATION FUND 5,647.00 DEBT SERVICE-1997A FUND 400.00 CAPITAL IMPROVEMENTS FUND 149,043.34 CAPITAL EQUIPMENT FUND 156,423.00 WATER/SEWER FUND 226,808.78 MARINA OPERATIONS FUND 6,394.60 RISK MANAGEMENT FUND 3,289.35 INFORMATION TECHNOLOGY FUND 12,792.96 RETAINED PERSONNEL ESCROW 1,787.50 POLICE PENSION FUND 466.00 TOTAL 696,916.37 Regular Meeting Page s June 17, 2013 Motion by Wimmer, seconded by Peterson, to approve the Consent Agenda, as presented. Alderman Peterson requested Item A be pulled from the Consent Agenda for further discussion. Alderman Wimmer agreed to amend the motion to approve the Consent Agenda, Items B through M. Seconded by Peterson. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Deputy City Administrator Hobson responded to Alderman Schaefer's inquiry, stating that there was a typographical error in Item G. The McHenry Lions Club Annual Carnival is only seeking to allow overnight stay in Petersen Park, not in multiple parks. Alderman Condon noted that she has seen signs for the event posted throughout the City. She suggested in the future that the organizer not post the signs until Council has approved the event. Consent Agenda Item A• Ordinance establishing the Prevailing Wage within the City of McHenry for the purpose of letting Public Works Projects Responding to an inquiry from Council regarding whether the Prevailing Wage had an effect on all phases of Public Works projects, such as IT/Computer work, City Administrator Morefield stated that the Prevailing Wage deals mainly with Public Works construction, brick and mortar projects. Motion by Wimmer, seconded by Peterson, to approve the Item A of the Consent Agenda, as presented: Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Condon. Voting Nay: Peterson. Absent: None. Motion carried. Regular Meeting Page 6 June 17, 2013 REQUEST FOR VARIANCE FROM SIGN ORDINANCE AND AUTHORIZATION TO POST TEMPORARY SIGNS IN MUNICIPAL RIGHT OF WAY ADVERTISING AMERICAN CANCER SOCIETY RELAY FOR LIFE, SCHEDULED ON JUNE 22, 2013, IN IVICHENRY TOWNSHIP ALBERT ADAMS PARK Deputy City Administrator Martin informed the Council that the Relay for Life event occurs annually at the McHenry Township Park, located at the corner of Illinois Route 31 and Johnsburg Road. The event is a 24-hour fundraising event with the purpose of raising funds for cancer research and awareness. The event this year will be held on June 22, 2013. Deputy City Administrator Martin noted that Mr. Ted Pillow is in attendance to respond to any questions the Council may have. Relay for Life has submitted a request for a sign variance to allow 30 signs to be placed in right-of-ways within the corporate limits of the City of McHenry. The proposed signs are 3-feet tall by 2-feet wide and are being requested to be erected a total of five days prior to the event, beginning June 17, 2013. Relay for Life is also requesting that the sign variance fee of $175 be waived. Relay for Life was granted a sign variance for last year's event to place 12 signs in the City's right-of-ways. They also received a waiver of the fees. Mr. Martin reiterated to Council that since the event in 2012 the sign ordinance has been updated to allow a not -for -profit organization to place signs at 10 pre -determined locations throughout the City. In accordance with the existing ordinance, signs no larger than 18" x 24" may be placed in City right-of-ways for a two -week period prior to an event. There is a deposit of $30 required, which is held by the City until the signs are removed. Relay for Life is requesting to exceed both the size and number of signs than what is permitted by ordinance for a not -for -profit organization; therefore, a variance to the ordinance has been requested. Staff believes that 30 signs are excessive and recommends the number be limited to 10, using all the locations referenced by the Zoning Ordinance. Staff has no concerns regarding waiving the $175 sign variance fee, but recommends that the $30 deposit be required. Mr. Pillow addressed Council. He stated that the reason that more and larger signs are being requested is last year they were told by attendees the signs were difficult to read. The people supporting and planning the event are anxious that word gets out to increase attendance. Responding to an inquiry from Alderman Peterson, Mr. Pillow stated approximately 210 persons attended the event last year. Alderman Condon opined she is uncomfortable allowing more than 10 signs. Regular Meeting Page 7 June 17, 2013 Motion by Wimmer, seconded by Condon, approving Staff's recommendation that a variance to the sign ordinance be approved permitting a maximum of 10 signs, not to exceed six square feet, to be placed in City right-of-ways, and a waiver of the $175 variance be granted, but a $30 deposit be required. Signs shall be posted no earlier than June 17, 2013 and removed no later than two (2) days following the event. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. FENCE VARIANCE FOR THE PROPERTY LOCATED AT 3214 MILLER DRIVE, MCHENRY, ILLINOIS TO ALLOW A FOUR FOOT CHAIN LINK FENCE IN THE REQUIRED FRONT YARD Deputy City Administrator Martin informed Council that an application was submitted to erect a fence in the required front yard at 3214 Miller Drive in the McHenry Shores Subdivision. The applicant has a 2-year old son and a newborn. They would like the ability to see their children from windows on the west side of their home when the children are in the yard. The residents are proposing to erect a 4-foot high chain link fence. The Municipal Code permits fences in a front yard if they are split rail style and do not exceed 42-inches in height. In accordance with the variance procedure in the fence ordinance, the applicant has submitted signatures from abutting property owners notifying them of the date of the City Council meeting regarding this matter. Staff analyzed that the majority of the proposed fence lies in the required front yard, with a portion in the side yard, which is permitted by ordinance. The applicant has a hardship in that the home is situated on a corner lot, with the front yard along Hilltop Boulevard. They are limited as to where a fence can legally be placed on the lot. The corner side yard by.definition extends the full length of the lot along Miller Drive, excluding only the front yard. Staff noted that this type of fence is also prohibited in corner side yards, which limits fencing to the side and rear yards only. A fence in the rear yard would not be as practical due to the proximity of the garage. Staff opined that the fence creates no line -of -sight issues. Staff supports the variance as presented. Motion by Wimmer, seconded by Santi, approving the the variance for the property located at 3214 Miller Drive, McHenry, Illinois, to allow a 4-foot high chain link fence in the required front yard. Voting Aye: Santi, Glab, Blake, Schaefer, Wimmer, Peterson, Peterson, Condon. Voting Nay: None. Absent: None. __ Motion carried. Regular Meeting Page 8 June 17, 2013 TRANSFER OF CLASS A-19 LIQUOR LICENSE FROM BUDDYZ RIVERWALK, INC. TO BUDDYZ MCHENRY, INC. D/B/A BUDDYZ MCHENRY, LOCATED AT 1138 NORTH GREEN STREET, MCHENRY, ILLINOIS Mayor Low informed the Council that Mr. John Beuckens is purchasing BuddyZ Restaurant, which is located at 1138 North Green Street, McHenry, Illinois. Mr. Beuckens is requesting a transfer of the Class A-19 liquor license. The sale of the business to Mr. Beuckens is tentatively scheduled for July 5, 2013. Should the closing occur the liquor license would go into effect on that day. However, it is possible the closing date might be scheduled prior to July 5th. Therefore, Mr. Beuckens is requesting flexibility in establishing an effective date for the transfer of the license to avoid having to close the business temporarily. Mayor Low stated that she has met with Mr. Beuckens and the McHenry Police has fingerprinted him. All fees have been paid and the applicant is conversant with the State of Illinois Liquor License Regulations and is BASSET certified. Mayor Low indicated that she is comfortable with the recommendation. Responding to an inquiry from Alderman Glab regarding the date of the transfer of the license, Mayor Low responded that an exact closing date has not yet been determined, but Mr. Beuckens is hoping for the last week in June. Motion by Schaefer, seconded by Santi, approving the transfer of the Class A-19 liquor license to BuddyZ McHenry, Inc. d/b/a BuddyZ McHenry, located at 1138 North Green Street, McHenry, Illinois, conditioned upon receipt of a satisfactory fingerprint report and all employees involved in the sale and service of alcohol obtain BASSET certification. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AUTHORIZE EXECUTION OF REDEVELOPMENT AGREEMENT WITH CHAIN MAKES BREWING COMPANY FOR THE ALLOCATION OF TAX INCREMENT DISTRICT ("TIF") FUNDS IN THE AMOUNT OF $17,585 FOR EXPENSES INCURRED TO INSTALL A HANDICAPPED ACCESSIBLE RAMP ON THE SOUTH SIDE OF THE BUSINESS LOCATED AT 3425 PEARL STREET MCHENRY ILLINOIS Deputy City Administrator Martin reiterated to Council that the building located at 3425 Pearl Street, McHenry, Illinois, sat vacant for many years primarily due to the fact that there was no handicapped access to the inside of the building. It was a previous owner's intent to construct a chairlift at the north end of the building; however, the business did not survive long enough to accomplish construction. Recently the property received a Conditional Use Permit to Regular Meeting Page 9 June 17, 2013 allow a tavern and the owner of the building, Mr. Ames, is preparing to open a microbrewery called Chain O'Lakes Brewing Company. Mr. Ames has installed a handicapped ramp on the south side of the building as part of the renovations he has completed to the inside and outside of the building. Mr. Ames is requesting tax increment financing ("TIF") district reimbursement to cover the $17,585 cost of the ramp. Staff has attached a proposed Redevelopment Agreement, which would allow Mr. Ames to recover a substantial portion of the $17,585 cost of the ramp over time, as the property generates increment. Deputy City Administrator Martin noted that the reimbursement is based solely on increment generated from this specific property. Deputy City Administrator Martin informed the Council that due to the extent of the improvements the owner prior to Mr. Ames completed, handicapped accessibility became mandatory. Because of the high cost involved, handicapped accessibility was a major deterrent for anyone looking at developing the property. Mr. Ames has completed construction of the ramp, which is a TIF-eligible expense. Staff believes the reimbursement request is reasonable. There will be a viable business on the property and the business provides a public benefit, which benefits the entire TIF district. Mr. Ames addressed the Council. He stated that he received three bids on the project and used local contractors for the construction. Alderman Glab opined that he would prefer TIF funds be spent on future ideas and development rather than something that has already been constructed. Alderman Glab inquired whether Prevailing Wage applied regarding the construction. Responding to Alderman Glab's inquiry, City Attorney McArdle stated that Prevailing Wage protects the laborer and that a situation where TIF funds were paid out following the fact has never arisen. He advised Council that he would research the question. Deputy City Administrator Hobson noted that the contractor who constructed the ramp has performed work for the City of McHenry in the past. Alderman Glab suggested that the motion be amended subject to: 1. Prevailing Wage applied to the project; and 2. The Prevailing Wage Ordinance was followed. Alderman Schaefer agreed to amend the motion, subject to: 1. Prevailing Wage applied to the project; 2. The Prevailing Wage Ordinance was followed; and 3. Contingent upon the City Attorney's review the Agreement is revised. Alderman Santi agreed to the amended motion. Regular Meeting Page 10 June 17, 2013 Motion by Schaefer, seconded by Santi, approving the Ordinance authorizing the Mayor's execution of a Redevelopment Agreement for the property located at 3425 Pearl Street, McHenry, Illinois, subject to: 1. Prevailing Wage applied to the project; 2. The Prevailing Wage Ordinance was followed; and 3. Contingent upon the City Attorney's review the Agreement is revised. Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. REQUEST TO AMEND THE FISCAL YEAR 2013/2014 BUDGET AND AUTHORIZE THE PURCHASE OF STARCOM21 RADIOS AND RELATED EQUIPMENT Chief of Police Jones informed the Council that the City of McHenry Police Department has seen a steady decline in the communication capabilities of the current emergency radio system. The cause is primarily due to the FCC demands of narrow banding along with the aging of the equipment and infrastructure. The matter has mandated that Staff research a viable solution that will insure reliable emergency communication into the future. Chief of Policy Jones explained how the radio system currently operates and the equipment currently in use functions. He indicated that the age of the current equipment ranges from 6 years to 15 years in age and much is obsolete as some equipment cannot be narrow banded, upgraded or repaired as the units, hardware, software and accessories fail. Chief Jones indicated areas where, with use of the current VHF system, police dispatching is experiencing radio transmission and receiving issues. Chief Jones informed Council that there are numerous advantages to upgrading the current system to Starcom2l, including: • Managed network; • Reliability; • Interoperability; • Statewide coverage; • Advanced features; • No future narrow banding expense; • Local control; • Spectrum efficiency/consistent audio quality; and • Advanced security. City Administrator Morefield stated that Staff has determined that moving forward with the project in this fiscal year, rather than waiting until 2015/2016 as originally slated, would be Regular Meeting Page 11 June 17, 2013 beneficial to the City and the community. He noted that options to recoup funding for the project are available and identified them as follows: • The potential sale of existing VHF equipment in the future to help offset the cost of the project; • The award of grant funds through IC11A, in the amount of $86,303.00; • Annual AT&T telephone savings of approximately $4,560.00; and • In September 2013, the City of McHenry Police Department will be eligible to apply for and receive a refund from the McHenry County 911 Board in the amount of $20,032.46. The refund is based on the amount of 911 calls answered each year and approval to distribute funds is voted on by the 911 Board each September. Provided the Board votes affirmatively, the funds would be received in November 2013, which funds could potentially be applied to offset a portion of the project costs. City Administrator Morefield noted that it was Deputy Chief Birk's research and Commander King's writing of the grant that is making the project possible, improving the safety of the officers and community. Motion by Santi, seconded by Condon, approving that the 2013/2014 Budget for the Police Equipment Capital Account be amended in the amount of $140,792.83 and the General Fund Grant Revenue Account, in the amount of $86,303.00 in order to: A. Purchase fifty (50) Motorola brand portable radios from Chicago Communications/Motorola Solutions, for a total not to exceed $86,572.25, with $86,303.00 of the funding for the radios provided up front through grant funds, leaving $265.25 for the City of McHenry to fund; and B. To upgrade the current Zetron dispatch console hardware and software through Radicom, to replace end of life equipment, and purchase and install Starcom2l equipment (hardware and software) from Radicom, for a total not to exceed $47,606.58; and C. To upgrade the tornado siren hardware and software through Randiff Communications, to replace end of life equipment, for a total not to exceed $6,614.00; and D. To enter into an agreement with Starcom2l for the monthly service of 800MHz radio service. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 12 June 17, 2013 COMMITTEE RECOMMENDATION: ORDINANCE DELETING MUNICIPAL CODE CHAPTER 24 ARTICLE 11 WEEDS AND NOXIOUS GROWTHS AND REPLACING IT WITH INTERNATIONAL PROPERTY MAINTENANCE CODE SECTION 302.4 TO PERMIT THE CITY TO ADDRESS TALL GRASS/WEED VIOLATIONS IN A MORE TIMELY MANNER AND INVOICE AND/OR LIEN PROPERTY OWNERS AS NECESSARY FOR THE CITY COSTS ASSOCIATED WITH MOWING/MAINTENANCE OF PROPERTIES AS NECESSARY Deputy City Administrator Martin informed Council that Staff has been seeking ways to improve upon and streamline code enforcement administration. Currently, the municipal code requires that 10-days notice be provided to property owners following a violation for tall grass and/or weeds allowing them to address the problem. The City is not permitted to have a contractor legally cut a property until the 10-day notice period concludes. Additionally, all violation notices must be sent registered or certified mail. In order to address weeds and noxious growths in a more efficient and timely manner Staff is proposing to delete Article II of Chapter 24 of the Municipal Code and replace it with Section 302.4 Weeds of the International Property Maintenance Code. Section 302.4 provides Staff flexibility in providing notice to property owners using regular mail, as opposed to registered or certified mail, or posting a notice on vacant property. The amendments would permit the City to address tall grass and weeds in a timely fashion and bill or lien property if necessary. Additionally, the City would save money on postage for registered or certified mail. The Community Development Committee unanimously recommended approval of the proposed amendments to the Weed and Noxious Growth Ordinance and directed Staff to present the proposed Ordinance to full Council for consideration, with a compliance period of 4 days. Alderman Glab inquired about the notification process, questioning if regular first class mail is adequate notice. City Attorney McArdle stated that if someone is in violation and anticipating notification via registered or certified mail, they are likely to avoid receipt or refuse delivery of the registered or certified mail. Deputy City Administrator Martin noted that there would always be problem cases. Motion by Schaefer, seconded by Santi, deleting Article II of Chapter 24 Trees, Shrubs and Noxious Growths, replacing it with 302.4 Weeds of the International Property Maintenance Code. Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. Regular Meeting Page 13 June 17, 2013 AUTHORIZE EXECUTION OF AGREEMENTS RELATED TO THE MCCULLOM LAKE ROAD IMPROVEMENT PROJECT PHASE 1 AND II ENGINEERING AS FOLLOWS: a) IDOT PRELIMINARY ENGINEERING SERVICES AGREEMENT FOR MOTOR FUEL TAX FUNDS WITH HR GREEN INC. FOR THE LUMP SUM AMOUNT OF $124,978.37; AND b) IDOT RESOLUTION FOR IMPROVEMENT BY MUNICIPALITY UNDER ILLINOIS HIGHWAY CODE. Director of Public Works Schmitt reiterated to Council that at the July 23, 2012 Council meeting Council authorized Staff to submit McCullom Lake Road Improvements for federal funding through the Surface Transportation Program ("STP") as distributed by the McHenry County Council of Mayors. He stated the improvements include: • new sidewalk construction along the south side of McCullom Lake Road from West Lakeshore Drive to Petersen Park Road; • Construction of a left turn lane for northbound McCullom Lake Road into Petersen Park; • Traffic signal updates at the intersection with Blake Boulevard; and • Resurfacing of the existing asphalt roadway. Director Schmitt informed Council that the McHenry County Council of Mayors awarded up to $964,530 of STP funds for McCullom Lake Road Improvements and STP funding would pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. Director Schmitt stated the City of McHenry is responsible for 100% of the cost of Phase I and 11 engineering. Director Schmitt informed Council that the Capital Improvement Program ("CIP") includes Phase I and Phase II engineering for McCullom Lake Road Improvements, which will be funded by Motor Fuel Tax ("MFT") revenues. HR Green, the City engineers, has submitted an Engineering Services Agreement using the Illinois Department of Transportation required standard form, in the lump sum amount of $124,978.37. Professional services provided in the Agreement include: • Data collection; • Geotechnical investigation; • Survey services; • Traffic counts and projections; • Drainage investigation; • Preparation of contract plans; • Specifications; and • Estimates for proposed improvements of McCullom Lake Road. It is estimated that contract documents will be prepared to meet a March 2014 letting, with an i anticipated start of construction in June 2014. Regular Meeting Page 14 June 17, 2013 Staff is recommending approval of the Preliminary Engineering Services Agreement for Motor Fuel Tax Funds with HR Green, in a lump sum amount of $124,978.37, and the IDOT Resolution for Improvement by Municipality under the Illinois Highway Code for McCullom Lake Road Improvement Phase I and II Engineering. Responding to Alderman Schaefer's inquiry regarding the necessity of sidewalks, Director Schmitt stated that several request have been received for sidewalks in the area. Alderman Santi opined he has an issue with the percentage of engineering fees at nearly 13%. Chad Pieper, City Engineer with HR Green, stated that a significant portion of the fees is STP funds and that IDOT has some very specific requirements that must be met. Responding to an inquiry from Alderman Glab regarding whether the 13% is just for Phase I or Phase II, Mr. Pieper stated that the 13% is for both Phase I and Phase II, making it 6.5% per Phase. Responding to Alderman Glab's inquiry regarding installation of a streetlight at Blake Boulevard, citing it is a private road, and opined concerns regarding drainage issues, Director of Public Works Schmitt stated that Blake Boulevard is City of McHenry property. Motion by Schaefer, seconded by Blake, approving the Preliminary Engineering Services Agreement for Motor Fuel Tax Funds with HR Green, in a lump sum amount of $124,978.37, and the IDOT Resolution for Improvement by Municipality under the Illinois Highway Code for McCullom Lake Road Improvement Phase I and II Engineering. Voting Aye: Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Santi, Glab. Absent: None. Motion carried. MAYOR STATEMENT AND REPORTS Mayor Low announced that the band concerts that have taken place to date have been well attended. Mayor Low announced that on Sunday, June 23, 2013, A Day at Petersen Farm takes place. Also, the Red, White and Brew festival benefitting NISRA (Northern Illinois Special Recreation Association) takes place on Sunday, June 23, 2013, at Veteran's Memorial Park, 3400 Pearl Street, from 12:00 noon-5:00 pm. Mayor Low announced that on Wednesday the Miss McHenry Pageant would take place at the McHenry Country Club beginning at 6:00 pm. Regular Meeting Page 15 June 17, 2013 COMMITTEE REPORTS Chairman Alderman Peterson informed the Council that the Parks and Recreation Committee meeting scheduled on Tuesday, June 18, 2013, has been rescheduled to Tuesday, June 25, 2013 in the Alderman Conference Room at 7:00 pm. Chairman Alderman Blake of the Public Works Committee informed Council that a Public Works Committee meeting took place at 6:30 pm this evening, prior to the City Council meeting, and that minutes would be forthcoming. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Condon noted that the issue involving snow shoveling on sidewalks would be discussed at a future meeting of the Community Development Committee. ADJOURNMENT Motion by Wimmer, seconded by Blake, to adjourn the meeting at 8:54 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:54 pm. Mayor i 1 , City Clerk