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HomeMy WebLinkAboutMinutes - 06/04/2018 - Finance and Personnel CommitteeFINANCE AND PERSONNEL COMMITTEE Monday, June 4, 2018 Municipal Center Classroom, 5:30 PM Call to Order: The meeting was called to order at 5:30 p.m. Roll Call: Chairman Alderman Curry, Alderman Schaefer and Alderman Mihevc. Also in attendance Director of Finance Lynch, Director of Human Resources Campanella and Deputy Clerk Meadows. Public Comment: None Motion to approve the June 4, 2018 Finance and Personnel Committee meeting report. A motion was made by Alderman Schaefer and seconded by Alderman Devine to approve the June 41n meeting report as presented. Roll call: Vote: 3 ayes: Alderman Schaefer, Alderman Devine and Alderman Curry. 0-nasy, 0-abstained. Motion carried. Consideration of an update regarding the Purchasing Policy and Procedures The Committee Members along with Staff discussed the proposed Purchasing Policy amendments. The proposed recommendation would require that a change order amount over 10% of the original contract price would necessitate City Council's approval. The Committee Members questioned if the recommendation discussed at the last meeting was appropriate and would apply to all contracts. Due to the fact some of the contracts are small dollar amounts and other contracts can carry very large price tags. A lengthy discussion ensured. The Committee concluded after some discussion that policy should be amended to reflect that any contract change order that exceeds $10,000.00 should be brought back to Council for approval. However, in emergency situations the change orders could be approved by the Administrator, Mayor and one member of the Finance & Personnel Committee. Then after the fact brought to the City Council for approval. A Motion was made by Alderman Mihevc and seconded by Alderman Schaefer to approve the Purchase Policy amendments regarding change orders. Roll call: Vote: 3-ayes: Alderman Mihevc, Alderman Schaefer and Alderman Curry. 0-nays, 0-abstained. Motion carried. Mayor Jett entered the meeting at 5:50 p.m. Staff Reports Finance Director Lynch reported that Lady Bugs LLC had withdrawn their application to participate in the City's Revolving Loan Fund Program and has found other funding sources. Director Campanella discussed the need for the City to obtain cyber security insurance coverage especially after the recent network incident. Any Other Business Alderman Curry commented on the Classification and Compensation Plan that was generated from the recently completed Compensation Study. He was uncertain why the Classification and Compensation Plan was placed on tonight's City Council's meeting agenda. Alderman Curry reported the last time the Finance and Personnel Committee discussed the plan the Committee Members had several unanswered questions. Director Campanella commented on the fact that the firm conducting the study has a highly regarded and respected third party consultant and she trusts their study result are factual and based on the pulse oftoday's working environment. In addition, the Classification and Compensation Plan had been discussed in length at a recent Committee of the Whole meeting. A lengthy discussion ensued with respect to the compensation study. Alderman Curry reported he was going to ask the Council Members to table this matter until the Finance and Personnel Committee could review the study in more detail. Adjournment There being no further public business to discuss, a Motion was made by Alderman Mihevc and seconded by Alderman Schaefer to adiourn from the public meeting at 6:10 p.m. Roll call: Vote: 3-ayes: Alderman Mihevc, Alderman Schaefer and Alderman Curry. 0-nays, 0-abstained. Motion carried. Respectfully submitted, Debra Meadows, Deputy City Clerk Reviewed and approved this i day of 11 2018. Alderm4fi Curry, Chairman