HomeMy WebLinkAboutMinutes - 06/03/2013 - City CouncilREGULAR MEETING
June 3, 2013
Mayor Low called the regularly scheduled June 3, 2013 meeting of the McHenry City Council to
order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake,
Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator
Morefield, Deputy City Administrator Hobson, Chief of Police Jones, Director of Finance Lynch,
City Attorney McArdle, City Clerk Jones and City Engineer Pieper. Absent: Deputy City
Administrator Martin.
PRESENTATION: NATIONAL GARDEN WEEK PROCLAMATION
Mayor Low announced the presentation to the McHenry Garden Club for "National
Garden Week." Mayor Low read the Proclamation into the record, proclaiming the week of
June 3 through June 8, 2013 as National Garden Week in the City of McHenry, urging all citizens
to recognize the efforts of the McHenry Garden Club.
Mayor Low introduced Mary Napolitano, President of the McHenry Garden Club and
presented the Proclamation. She thanked the McHenry Garden Club for educating the
community and providing visual beautification throughout the City.
PUBLIC INPUT SESSION
No one signed in for Public Input.
CONSENT AGENDA
A. Block Party Request to close a portion of Jennifer Lane from Prestwick to Orleans on Saturday, July 27, 2013, from
12:00 pm to 12:00 am;
B. Police Department request for payment to the Northern Illinois Regional Crime Lab of $30,306.27 for Fiscal Year
2013/2014 membership fee of $27,306.27 and Intergovernmental Maintenance Agreement fee of $3,000;
C. April 29, 2013 Annual City Council meeting minutes; and
D. List of Bills:
ADAMS ENTERPRISES INC, R
66.00
ADAMS STEEL SERVICE INC
263.00
ADVANTAGE FINANCIAL
245.97
ADVANTAGE MECHANICAL INC
47,757.35
ALTERNATE POWER INC
129.44
AMELIO, ROBERT
352.50
AMERICAN WATER WORKS ASS
77.00
ANDERSON, LORI
46.50
ANDREWS, MAUREEN J
56.00
AT&T
8,436.16
AT&T LONG DISTANCE
280.07
BAKER & SON CO, PETER
1,008.59
BREMER, CURTIS H
52.00
BSN SPORTS INC
541.75
CAREY ELECTRIC
247.00
CDW GOVERNMENT INC
2,339.70
CENTEGRA OCCUPATIONAL HE
227.36
COMED
42.45
COUNTY CLERKS OFFICE
10.00
CRESCENT ELECTRIC SUPPLY
76.93
CUMMINS NPOWER LLC
561.06
D'S MARINE SERVICE INC
18.48
DOCUMENT IMAGING DIMENSI
1,070.00
DUCAK, KELLY
16.00
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June 3, 2013
ED'S RENTAL & SALES INC
251.00
EVANS, JAMES
46.00
FOX VALLEY FIRE & SAFETY
936.00
FOXCROFT MEADOWS INC
873.70
G & E GREENHOUSES INC
385.00
GALLS LLC
172.95
GEMPLER'S INC
207.85
GOLD MEDAL PRODUCTS
297.33
GROWER EQUIPMENT & SUPPL
107.96
HALOGEN SUPPLY COMPANY
2,374.60
HARM'S FARM
19.98
HAWKINS INC
2,136.78
HERITAGE -CRYSTAL CLEAN L
151.14
HRGREEN
20,891.78
ILLINOIS CITY/COUNTY MAN
176.50
ILLINOIS STATE TREASURER
3,439.57
INTEGRA BUSINESS SYSTEMS
295.00
J G UNIFORMS INC
366.14
JENSEN, KIM
8.00
KENO & SONS CONSTRUCTION
4,652.00
KIMBALL MIDWEST
327.70
LAKE COUNTY CLERK
10.00
LAKESIDE PEST CONTROL SE
110.00
LANGE, MICHAEL
60.96
LARSON, AMY
85.00
LEISTEN, RICK
155.14
LIFEGUARD STORE INC, THE
118.46
MARSH USA INC
2,860.00
MAZZUCA, JOE
69.00
MCANDREWS PC, THE LAW OF
5,175.00
MCHENRY ANALYTICAL WATER
180.00
MCHENRY COUNTY CONVENTIO
12,000.00
MCHENRY COUNTY RECORDER
250.00
MCHENRY FIRESTONE
773.07
MCHENRY POWER EQUIPMENT
64.95
MID AMERICAN WATER OF WA
713.52
MINUTEMAN PRESS OF MCH
1,342.96
MOORE, KEVIN
102.00
MROZ, GREGORY
230.00
NATURESCAPE DESIGN INC
367.48
NICOR GAS
2,370.74
NORTHERN KEY & LOCK INC
195.00
NORTHWEST AUTO ELECTRIC
55.00
NORTHWEST ELECTRICAL SUP
80.15
OTTOSEN BRITZ KELLY COOP
780.00
PEPSI BEVERAGE COMPANY
441.61
PETERSON, DWAYNE
345.00
PETROLIANCE LLC
10,621.74
PETTIBONE & CO, P F
1,549.66
PITEL SEPTIC INC
600.00
POTSIE'S SOILS
1,050.00
PROSHRED SECURITY
43.00
RADAR MAN INC
890.00
REINDERS INC
392.00
RELIABLE OFFICE SUPPLIES
123.40
RICK'S SIGNS/REPAIRS
489.00
RIDGEVIEW ELECTRIC INC
115.00
SCHOPEN PEST SOLUTIONS I
177.00
SECRETARY OF STATE
6.00
SECRETARY OF STATE / POL
316.00
SHERMAN MECHANICAL INC
246.50
SIRCHIE FINGER PRINT LAB
267.14
ST PAULS EPISCOPAL CHURC
127.20
STAPLES ADVANTAGE
428.55
STATE TREASURER IDOT
6,370.04
STERWERF, JASON
115.00
THOME, BRYAN
117.69
TOBIN, TRACY
49.88
TOPS IN DOG TRAINING COR
312.95
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June 3, 2013
TRAFFIC CONTROL & PROTEC
341.30
ULTRA STROBE COMMUNICATI
3,150.47
USA BLUEBOOK
975.29
VACULA, JOHN T
3,000.00
VALENTINES REPAIR
29.23
WASTE MANAGEMENT OF WI P
7,983.42
WATER PRODUCTS - AURORA
522.00
GRAND TOTALS
171,382.79
FUND TOTALS
GENERAL FUND
53,637.95
TOURISM FUND
12,000.00
ALARM BOARD FUND
936.00
CAPITAL IMPROVEMENTS FUND
47,757.35
CAPITAL EQUIPMENT FUND
3,150.47
WATER/SEWER FUND
38,573.91
UTILITY IMPROVEMENTS FUND
5,152.20
RISK MANAGEMENT FUND
2,860.00
INFORMATION TECHNOLOGY FUND
3,875.34
POLICE PENSION FUND
3,439.57
TOTAL
171,382.79
Motion by Wimmer, seconded by Blake, to approve the Consent Agenda, as presented:
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
TEMPORARY USE PERMIT REQUEST FROM THE ROOMPLACE, 2221 N. RICHMOND ROAD TO
HOST A TENT SALE ON SATURDAY, JULY 13 AND SUNDAY, JULY 14, 2013
City Administrator Morefield informed the Council that the Roomplace, located at 2221
N. Richmond Road, McHenry, is proposing to conduct a tent sale on the weekend of July 13 and
14, 2013. The Roomplace is proposing to erect a 30'x 60' tent at the far northeast portion of
the parking lot, which would not impede traffic or parking patterns close to the building. The
Roomplace would like to set up the tent on July 12 and remove it on July 15.
City Administrator Morefield also reported the Roomplace will use a 20KW generator to
power lights and fans to assist in cooling the tent. The generator will only be in use during
normal business hours. Restrooms will be available at the normal business location. Staff has
been assured all signs posted will comply with the city's sign ordinance. The Roomplace is
planning to have amplified music on site. City Staff will monitor the noise level. Staff has been
informed overnight security will be hired for the premises.
Alderman Schaefer opined he would like to see The Roomplace take part in sidewalk
sales during the Fiesta Days festivities.
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June 3, 2013
Responding to an inquiry from Alderman Peterson regarding inspection of onsite set up,
City Administrator Morefield assured Council staff will inspect the site to ensure compliance.
Alderman Condon stated she is pleased to see a new business expanding in the
community.
Responding to an inquiry from Alderman Santi regarding a permit fee, City
Administrator Morefield stated he will look into the matter and inform Alderman Santi of his
findings.
Motion by Schaefer, seconded by Santi to approve a request by The Roomplace, located
at 2221 N. Richmond Road, McHenry, Illinois for a temporary use permit to host a tent sale on
Saturday, July 13 and Sunday, July 14, 2013, as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
REQUEST FROM MCHENRY BASEBALL ASSOCIATION FOR $4,000 DONATION FROM TOURISM
FUND FOR MCHENRY BASEBALL ASSOCIATION
Deputy City Administrator Hobson informed Council for the past three years, the
McHenry Baseball Association ("MBA") has been an integral part of the CABA baseball
tournament. In addition to sponsoring teams to participate in the CABA tournament, MBA
volunteers prepared and maintained Petersen Park Field No. 2 and the VFW ball fields during
the weeklong tournament. City Staff greatly appreciated the MBA volunteers' assistance, as it
alleviated some of the workload placed on City employees during the active summer season.
Deputy City Administrator Hobson stated Staff has received a request from the MBA for
a $4,000 donation to assist with their endeavors in the McHenry County Youth Sports
Association ("MCYSA") Summer International Championship baseball tournament scheduled in
McHenry from July 20, 2013 through August 4, 2013. MBA volunteers have committed to
provide field maintenance support for the MCYSA tournament.
Staff has ascertained that if the City of McHenry were solely responsible for the
maintenance of three fields for the MCYSA tournament, manpower costs would be
approximately $4,500. Additionally, field maintenance would be required together with the
usual summer maintenance duties. Staff expressed no concerns with the request. Deputy City
Administrator Hobson noted that in the past, the Council has authorized financial support to
CABA and the MBA in the form of improved ball fields, and in 2012, a $4,000 contribution was
authorized and funded through hotel/motel tax revenues.
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June 3, 2013
Responding to an inquiry from Alderman Santi, Deputy City Administrator Hobson
responded affirmatively that the finals for 13-year old division are at Buss Field.
Alderman Wimmer opined that this is a great use of the funds. Alderman Peterson
concurred with Alderman Wimmer. Alderman Peterson inquired whether any feedback was
available from local business owners. Deputy City Administrator Hobson stated estimates are
available from the Convention & Visitor Bureau on their website, but dollar for dollar, estimates
are not available. Alderman Condon stated that it is nice that the community directly benefits.
Mayor Low stated that she has knowledge that the McHenry Area Chamber of
Commerce prepares packets with information about local businesses, which are distributed to
visitors.
Motion by Santi, seconded by Condon, approving the donation of $4,000 from the
Tourism Fund for the McHenry Baseball Association for their contributions to the McHenry
County Youth Sports Association Summer International Championship baseball tournament.
Voting Aye: Santi, Glab, Blake, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
AMENDMENT TO FISCAL YEAR 2013/2014 BUDGET AUTHORIZING THE EXPENDITURE OF
$8,225 FROM THE RECREATION CENTER FUND; AUTHORIZING EXECUTION OF A
PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN FOR PROJECT MANAGEMENT OF
AQUATICS & RECREATION CENTER; AND, AUTHORIZING EXECUTION OF A SIMPLE SHORT
FORM AGREEMENT TO COMPLETE TASK NO. 2 DEVELOPMENT OF A REQUEST FOR QUOTES
AND SELECTION OF AN ARCHITECT IN AN AMOUNT NOT TO EXCEED $8,225
Deputy City Administrator Hobson reiterated to Council that at the May 13, 2013
Committee of the Whole, Council was presented with a preliminary project outline and
parameters of the overall concept for an aquatic and recreation facility. Staff asked for
direction to explore a professional services agreement with HR Green for the advancement of
the project and more specifically, to identify a qualified architect through a Request for
Qualifications ("RFQ") process managed by HR Green.
Staff met with representatives from HR Green in an effort to determine the parameters
of the project and scope of services. As with the project itself, phasing is a key issue, with each
phase dependent on the previous phase. A Professional Services Agreement ("PSA") was
devised with HR Green. The PSA outlines eight tasks that would take the project from start to
finish. The PSA was specifically designed so each task is presented and completed
independently. Deputy City Administrator Hobson stressed that the City has input on each task
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June 3, 2013
and what is to be included in each task. He noted that there are no fees tied to the PSA; the
fees would be included and broken down with each specific task.
Deputy City Administrator Hobson explained that within each "task" there are items
that are to be completed. Each item is outlined specifically defining what is to be done, hours
required to complete the task, purpose and the deliverables. He noted that Task No. 2 takes
the project from the development of the RFQ document through the Selection, Definition of
Architectural Scope and Fee Negotiations. The agreement with HR Green is set up as a time
and material contract with an amount not to exceed $8,225 to complete Task No. 2.
Deputy City Administrator Hobson informed Council that Chad Pieper, HR Green, is in
attendance to answer any questions Council may have.
Alderman Wimmer stated that he hopes that Task No. 2 comes in at a lower cost than
$8,225.
Alderman Peterson inquired about the selection of the architectural design firm. Mr.
Pieper informed Council that the design firm must have an office in the State of Illinois.
Responding to an inquiry from Alderman Peterson regarding what the site investigation is
comprised of, Mr. Pieper stated site investigation consists of survey and geotechnical work. He
noted that HR Green would be monitoring the work; however, the majority of the work would
come from the architectural firm.
Alderman Condon stated that she concurs with Alderman Wimmer and hopes the task
comes in lower than $8,000 plus.
Responding to Alderman Santi's inquiry, Mr. Pieper stated that the Agreement goes
through 2015 and the rates are the same as those in the Master Agreement that HR Green
currently has with the City of McHenry.
Alderman Glab stated that he concurs with Alderman Wimmer and Alderman Condon.
Alderman Glab inquired about why the amount of "review" hours is based on three to six
submittals. Mr. Pieper stated the number of submittals is based on a "not to exceed" estimate;
three to six is a realistic amount. Mr. Pieper further stated as with any project, there is an
initial cursory review followed by a more thorough review.
Alderman Glab opined he would be in favor of the proposal if the architectural firm
selected is in close proximity to the City of McHenry. Mr. Pieper responded the project is highly
specialized and basing a choice upon proximity to the City would limit the possibilities.
Responding to an inquiry from Alderman Schaefer regarding what the criteria is for the
selection of an architectural firm Mr. Pieper stated the selection is based upon qualifications.
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June 3, 2013
Alderman Blake stated he concurs with Alderman Wimmer, Alderman Condon, and
Alderman Glab.
Responding to Alderman Santi's inquiry regarding the selection of the team that would
determine the architectural firm, Deputy City Administrator Hobson stated the team has not
yet been selected as Staff was awaiting approval of this initial step.
Responding to Alderman Glab's inquiry regarding whether the architectural firm
ultimately chosen would be the architectural firm for the entire project, Mr. Pieper indicated
affirmatively. He noted plans would be in place regardless of the construction of the phases of
the project.
Motion by Wimmer, seconded by Schaefer, approving the amendment to Fiscal Year
2013/2014 Budget authorizing the expenditure of $8,225 from the Recreation Center Fund,
authorizing execution of a Professional Services Agreement with HR Green for project
management of the Aquatics & Recreation Center and authorizing execution of a simple short
form agreement to complete Task No. 2, development of a Request for Quotes and selection of
an architect, in an amount not to exceed $8,225
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low announced that the busy season of summer has finally arrived. Thursday,
June 6th, the Farmers Market and the first City Band concert of the season will take place in
Veteran's Park. Mayor Low stated that the official renaming of the gazebo, honoring "Beef"
Freund would take place on that evening.
Mayor Low stated that on Saturday the Sixth Annual Run & Roll event took place. She
recalled when Ben Spengel approached Council regarding the first event, noting that this year
there were 31 participants in the event.
Mayor Low announced this Saturday the Kiwanis Soap Box Derby takes place and the
Taste of McHenry. Monday evening Cruise Night begins.
COMMITTEE REPORTS
Chairman Alderman Blake of the Public Works Committee informed Council a Public
Works Committee meeting is scheduled on June 17, 2013 at 6:30 pm in the Aldermen's
Conference Room prior to the City Council meeting.
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June 3, 2013
STAFF REPORTS
Deputy City Administrator Hobson informed Council the "Kids Fishing Derby" would take
place this weekend at Whispering Oaks. Additionally, on Saturday "Pedal to the Park"
sponsored by Bike Haven, will be occurring.
FUTURE AGENDA ITEMS
There were no future agenda items brought forth.
ADJOURNMENT
Motion by Wimmer, seconded by Blake, to adjourn the meeting at 8:09 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:09 pm.
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