HomeMy WebLinkAboutMinutes - 05/19/2014 - City CouncilREGULAR MEETING
May 19, 2014
Mayor Low called the regularly scheduled May 19, 2014 meeting of the McHenry City Council to
order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Wimmer,
Peterson and Condon. Absent: Alderman Blake. Also in attendance were City Administrator
Morefield, Director of Public Works Schmitt, Director of Finance Lynch, City Attorney McArdle,
Chief of Police Jones and City Clerk Jones. Absent: Deputy City Administrator Martin, Deputy
City Administrator Hobson, City Engineer Pieper.
PUBLIC INPUT SESSION
No one signed in to speak at Public Input Session
CONSENT AGENDA
A. Transmittal of FY 2013/2014 Annual Financial Report;
B. Authorization for a budget amendment, in the amount of $40,000, in the Developer Donation Fund and approval to
award bid for construction/renovation of Ft. McHenry Park to Wm. Tonyan & Sons, Inc. for $239,900;
C. Approval of a Resolution authorizing the execution of an updated Law Enforcement Mutual Air Intergovernmental
Agreement between the City of McHenry and Illinois Law Enforcement Alarm System (ILEAS);
D. Approval of ordinance reducing the number of Class G1 liquor licenses in effect from seven to six,
E. Approval of Parks Special Use/Picnic Permits;
F. Approval of March 3, 2014 City Council meeting minutes;
G. Approval of May 5, 2014 City Council meeting minutes; and
H. Approval of List of Bills:
AALTO, BRIAN
32.02
ACE HARDWARE, BJORKMAN'S
2,248.81
ACE TOWING & RECOVERY
221.00
ADAMS ENTERPRISES INC, R
105.37
ADAMS STEEL SERVICE INC
786.43
ADAMS, SAMANTHA
44.25
AFTERMATH INC
105.00
AMERICAN RED CROSS
354.00
ANDREWS, MAUREEN J
70.00
AT&T
1,898.31
B&W CONTROL SYSTEMS INTE
1,825.76
BAXTER & WOODMAN
2,490.00
BUSS FORD SALES
14.78
CALEA
4,065.00
CAREY ELECTRIC
556.00
CENTEGRA OCCUPATIONAL HE
191.34
CERTIFIED SERVICES INC
62.01
CINTAS CORPORATION LOC 3
595.63
CLESEN, NICHOLAS
330.86
COMCAST CABLE
464.33
COMED
4,325.35
COMPUTER POWER SYSTEMS I
6,985.00
COSSIBOON, QUINN
104.59
CRESCENT ELECTRIC SUPPLY
330.39
CUSTOM LANDSCAPING
900.00
D'ANGELO NATURAL SPRING
56.25
D'S MARINE SERVICE INC
708.53
DAWSON, CHRISTINE
199.95
DELL SOFTWARE INC
1,499.00
DOCUMENT IMAGING DIMENSI
1,193.00
DUCAK, KELLY
100.32
ED'S AUTOMOTIVE/JIM'S MU
182.00
EJ USA INC
9,349.25
FAMILY TAILOR SHOP
45.00
FIRST NAT'L BANK OF MCHE
23,563.30
Regular Meeting
Page 3
May 19, 2014
PETROW, STEPHANIE S
125.00
PETTIBONE & CO, P F
918.87
PILAT ROOFING CONTRACTOR
1,745.00
PRECISION SHARPENING
79.00
PROSHRED SECURITY
53.00
PSP-BROOKFIELD
329.41
PUBLIC SAFETY TRAINING C
60.00
QUILL CORPORATION
127.84
RADICOM INC
7,544.26
REINDERS INC
752.60
RELIABLE SAND & GRAVEL
1,584.35
RESERVE ACCOUNT
981.32
RIVERSIDE BAKE SHOP
18.26
RUSH TRUCK CENTERS OF IL
386.94
SAM'S CLUB
14.96
SCHMITT, MATTHEW
24.00
SCHNEIDER, RORY
307.82
SECRETARY OF STATE / POL
202.00
SECRETARY OF STATE/INDEX
20.00
SHAW MEDIA
144.30
SPECIALTIES DIRECT
561.00
ST PAULS EPISCOPAL CHURC
190.80
STANS OFFICE TECHNOLOGIE
985.20
STAPLES ADVANTAGE
282.54
STATE TREASURER IDOT
7,352.65
THELEN MATERIALS LLC
82.13
THINK INK INC
1,281.43
THIRD MILLENNIUM ASSOCIA-
6,756.84
TONYAN, LUCY
540.00
TRAFFIC CONTROL & PROTEC
1,150.10
TREASURER STATE OF ILLIN
54,398.85
ULTRA STROBE COMMUNICATI
117.95
UNITED PARCEL SERVICE
31.07
USA BLUEBOOK
2,316.04
VALLEY VIEW ACRES
170.00
VERIZON WIRELESS
1,741.24
VIKING CHEMICAL COMPANY
8,723.24
VOELKER, MATT
15.67
WASTE MANAGEMENT
3,580.00
WASTE MANAGEMENT OF WI P
7,391.16
WATER SOLUTIONS UNLIMITE
5,300.00
WATER WELL SOLUTIONS
9,902.00
WELCH BROS INC
120.00
WETZEL, RHONDA
50.00
WHITEY'S CRANE RENTAL
760.00
ZERRIEN, PAUL
50.00
GRAND TOTALS
481,109.78
FUND TOTALS
GENERAL FUND
252,582.63
TOURISM FUND
12,000.00
MOTOR FUEL TAX FUND
54,398.85
DEVELOPER DONATION FUND
7,634.91
RECREATION CENTER FUND
27,200.00
WATER/SEWER FUND
73,548.10
MARINA OPERATIONS FUND
12,491.20
RISK MANAGEMENT FUND
239.34
INFORMATION TECHNOLOGY FUND
14,698.95
RETAINED PERSONNEL ESCROW
2,752.50
REVOLVING LOAN FUND
23,563.30
TOTAL
481,109.78
Regular Meeting
Page 5
May 19, 2014
APPROVAL OF A CONTRACT WITH BS&A FOR PURCHASE OF BUILDING PERMIT SOFTWARE,
FOR AN AMOUNT NOT TO EXCEED $38,845
City Administrator Morefield informed Council that the Community and Economic
Development Department (the "Department") is seeking to obtain a building permit software
package. He noted that over the past two years Staff has been researching and analyzing
building permit software presentations among four different software vendors. Staff has
determined they would like to utilize the services of BS&A's software package, which includes
building permitting and code enforcement administration.
City Administrator Morefield stated that BS&A was founded in 1987 and is
headquartered in Bath, MI. The company has 1,800 municipal customers and nine building
customers in Illinois, including Fox Lake, Libertyville, Round lake and Burr Ridge. In McHenry
County, the Village of Lakewood and the Village of Island Lake utilize BS&A software. Staff
checked references from other communities using the software and all reference checks have
been positive.
BS&A has quoted the City a total price of $38,845, which can be paid interest free in two
installments over a two-year period. The price includes the software and training costs. There is
an annual fee of $3,920 for technical assistance, which does not begin until year two. The
proposed building software request was included in the 2014/2015 Budget.
City Administrator Morefield informed Council that currently the Department does not
have a software program that Staff can enter and track building permits and code violations,
flag items for follow-up or easily print reports. All building permits are tracked using Microsoft
Excel and code violations are entered using Microsoft Access, both of which were created by
Department Staff but do not provide an efficient means of tracking permits. Acquiring the
building permit system would enable the Department to improve upon its already great
customer service, expediting permit processing and issuing permits in a timelier manner, as well
as improving the ability to be proactive in code enforcement efforts.
Should the request be approved by Council, it is the goal of the Department to have the
system installed and receive training in the spring of 2014 and go live by the end of
summer/early fall 2014. BS&A staff has indicated they can facilitate a lot of the electronic data
transfer remotely and would be on -site to train when the system goes live and follow-up again
after Staff has had time to utilize the system for any questions and to address any issues that
might have been encountered.
Alderman Wimmer opined he is glad to see streamlining of the system. Alderman
Condon stated that this type of software has been needed for an extended period of time and
she is pleased.
Regular Meeting
Page 7
May 19, 2014
FUTURE AGENDA ITEMS
Alderman Glab expressed concern about video gambling. He inquired whether the City
requires a permit fee for operation of the machines in local establishments. Mayor Low assured
Alderman Glab that a permit fee is in effect.
Alderman Glab requested information regarding how Staff is handling the five parking
spaces behind the building on the Riverwalk.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:20 pm.
Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Blake.
Motion carried.
The meeting was adjourned at 7:20 pm.
Malvor
d
City Clerk