HomeMy WebLinkAboutMinutes - 05/18/2015 - City CouncilREGULAR MEETING
May 18, 2015
Mayor Low called the regularly scheduled May 18, 2015 meeting of the McHenry City Council t0
order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry,
Wimmer and Condon. Absent: Alderman Peterson. Also in attendance were City Administrator
Morefield, Director of Public Works Schmitt, Director of Finance Lynch, Deputy Chief Birk, City
Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: Deputy City Administrator
Hobson, Director of Economic Development Martin and Chief of Police Jones
GUEST MAYOR—JOE WEINBERGER
Mayor Low introduced Guest Mayor, Joe Weinberger. Mayor Low informed Council that
JoeIs father bid on and won the Guest Mayor position for Joe. Mayor Low thanked Joe for his
interest in the City of McHenry and for the amazing questions asked. Mayor Low requested that
Guest Mayor Weinberger call for the roll and lead the Council and audience in the Pledge of
Allegiance.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at Public Input.
CONSENT AGENDA
Alderman Santi requested that Item B, Approval of a Temporary Use Permit, through
August 31, 2015, to allow outdoor seating, outdoor sales of alcohol, food and live
entertainment for After the Fox, located at 1406 Riverside Drive, be pulled from the Consent
Agenda and voted on as a separate item.
A. Approval of
1. Request to advertise for bids for the 2015 Maintenance Crack Sealing Program; and
2. IDOT "Resolution for Maintenance of Streets & Highways by Municipality Underthe Highway Code";
C. Approval for temporary closure of Waukegan Road from East Campus High School to Green Street and Green Street
between Waukegan Road and John Street, from 8:00 am to 8:15 am for the annual Run for Your Life Shamrock Shuffle
5K & Kids Dash on Saturday, March 12, 2016;
D. Approval of a request from the Siman Family Charities to host the annual Turkey Trot 5K for Hospice on November 26,
2015, and temporary closure of a portion of John Street, from the exit drive at East Campus High School to the
entrance to McHenry Country Club for approximately 20 minutes:
E. Approval a request from McHenry Rotary Club for use of Petersen Park from July 30, 2015 through August 3, 2015 to
setup, host and clean-up for the annual Blues, Brews & BBQ Festival, special event liquor license for the sale of beer,
wine and malt liquors; use of City services and temporary advertising signs;
F, Approve an Ordinance decreasing the number of open Class A liquor licenses from 24 to 23;
G. Approval of Parks Special Use/Picnic permits;
H. Approve a Block Party Permit for the Patriot Estate Subdivision;
I. Approve April 20, 2015, April 27, 2015 and May 4, 2015 City Council meeting minutes;
J. As Needed Checks; and
B. Approval of List of Bills.
Regular Meeting
Page 2
May 18, 2015
Motion by Wimmer, seconded by Santi, to approve the Consent Agenda, as amended.
Voting Aye: Sant!, Glab, Schaefer, Curry, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
After the Fox Restaurant, located at 1406 N. riverside Drive, is requesting a temporary
use permit to allow an expansion to the existing outdoor seating area, which is directly adjacent
to the Fox River. The proposed expansion includes a 13'x 16' (208 square foot) deck expansion
area, and the temporary use permit request would commence upon the City Council's approval
and terminate September 1, 2015. Staff has met with the restaurant owner, Patrick Summers,
who is in the process of completing the required paperwork for presentation to the Planning
and Zoning Commission at the June 17, 2015 meeting.
In an effort to capitalize on the spring and summer seasons, the applicant is seeking a
temporary use permit to begin the construction of the expanded outdoor seating area while
contemporaneously applying to appear before the Planning and Zoning Commission.
Staff noted that similar requests have been approved by the City Council in the past. The
proposed outdoor seating expansion at 1406 N. Riverside Drive is consistent with the overall
plan for the downtown area, as well as complimentary to the future expansion of the McHenry
Riverwalk.
Patrick Summers, the applicant, approached the podium. Mr. Summers answered
various questions posed by the Council.
Alderman Santi opined he is concerned that the Planning and Zoning Commission is
being superseded. Alderman Santi suggested he is more comfortable following the process that
is in place. Responding to Alderman Santi's concerns, City Administrator Morefield noted that
the Ordinance allows for temporary use as an option. Staff suggested the temporary use
because the Planning and Zoning Commission only meets once a month.
A discussion ensued.
Motion by Wimmer, seconded by Condon, to approve the Temporary Use Permit, through
August 31, 2015, to allow outdoor seating, outdoor sales of alcohol, food and live entertainment for
After the Fox, located at 1406 Riverside Drive
Voting Ave:
Voting Nay:
Absent:
Motion carried.
Schaefer, Wimmer, Condon, Mayor Low.
Santi, Glab, Curry.
Peterson.
Regular Meeting
Page 3
May 18, 2015
APPROVE A CONTRACT WITH FIVE ALARM FIREWORKS CO. TO PRODUCE A 25=1VIINUTE
FIREWORKS SHOW ON JULY 4, 2015 (RAIN DATE, JULY 5, 2015) IN CONJUNCTION WITH THE
ANNUAL JAYCEES DAY FIREWORKS CELEBRATION IN PETERSEN PARK FOR A TOTAL COST OF
$1%0001 WITH A $10,000 CONTRIBUTION FROM THE JAYCEES AND A $5,000 CONTRIBUTION
FROM THE CITY OF MCHENRY; CITY SERVICES FOR THE EVENT AS NEEDED AND, WAIVER OF
ALL ASSOCIATED FEES
City Administrator Morefield reiterated to Council that annually the City of McHenry
partners with the McHenry Area Jaycees to produce the annual Jaycees Day Fireworks
Celebration in Petersen Park. This year, the Jaycees Day Fireworks Celebration will be held on
Saturday, July 4, 2015, with a rain date of Sunday, July 5, 2015.
Two companies, Melrose Pyrotechnics and Five Alarm Fireworks Co. responded to the
Request for Qualifications (RFQ) for the cost to produce a 25 minute show. Five Alarm
Fireworks Co. presented a bid to produce a 25 minutes show for the cost of $15,000. The
Jaycees selected Five Alarm Fireworks Co. to produce a 25-minute show choreographed to
music, for $15,000. As in the past, the Jaycees will donate $10,000 towards to cost of the
contract and the City will contribute $5,000.
McHenry Township Fire Protection District is familiar with Five Alarm Fireworks Co. and
has no concerns with the proposal, as presented. Staff has checked references and everyone is
satisfied with Five Alarm Fireworks Co.'s past performances.
The Jaycees are also requesting permission to host local bands to perform in the park
from 4:00 pm to 9:15 pm. Musical entertainment has been provided on stage since 2005. The
bands will be asked to secure sponsorship and provide additional sound equipment. The
Jaycees will provide funds for a sound system and background music through revenue derived
from the $6.00 per car parking fee.
City Administrator Morefield noted that together with financial participation, the City of
McHenry provides services from the Parks and Recreation Department, Public Works
Department and the Police Department. Equipment from the McHenry Township Fire
Protection District will be in attendance to assist as necessary.
Motion by Schaefer, seconded by Curry, to approve the recommendation of the
McHenry Area Jaycees to accept the proposal from Five Alarm Fireworks Co., located in Tinley
Park, Illinois, to produce a 25 minute fireworks show for $15,000, with a $5,000 contribution
from the City of McHenry, City services as needed, and waiver of all associated fees, as
presented.
Voting Aye:
Voting Nay:
Absent:
Santi, Glab, Schaefer, Curry, Wimmer, Condon.
None.
Peterson.
Regular Meeting
Page 4
May 18, 2015
Motion carried.
Alderman Schaefer requested that at some point in the future he would like the matter
of fees addressed, even for not -for -profit organizations.
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC. FOR
ENGINEERING DESIGN BIDDING AND CONSTRUCTION OBSERVATION FOR AN AMOUNT NOT
TO EXCEED $49,552, AND AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE CRYSTAL LAKE
ROAD/DARTMOOR DRIVE TRAFFIC SIGNAL
City Administrator Morefield informed Council that as part of the Phase I engineering for
the Crystal Lake Road Improvements, a traffic signal analysis was conducted at the intersection
of Crystal Lake Road and Dartmoor Drive in August 2012, As that time, the analysis showed that
the intersection did not meet warrants for a traffic signal as outlined in the Federal Highway
Administration's "Manual on Uniform Traffic Control Devices" (MUTCD).
In September 2014, Staff directed the City Engineer to re -visit the traffic signal warrant
analysis to examine current traffic operations and conditions to include updated accident
reports and a more representative traffic count while school is in session. To meet the traffic
warrant analysis two of the nine warrants must be met to justify installation of a traffic signal.
The result of the traffic warrant analysis identified three of the nine traffic warrants had
been met, as defined by the MUTCD. The three warrants met were due to traffic volumes, but
not as a result of safety concerns.
The 2015/2016 Capital Improvement Program (CIP) includes $400,000 for the
design/observation engineering and construction of traffic signals at the intersection of Crystal
Lake Road and Dartmoor Drive. HR Green Inc. has submitted a Professional Services Agreement
for design engineering and construction observation. The scope of work includes preparation of
detailed contract plans, cost estimate, assistance in bid tabulation, bid award recommendation,
field inspection and payment recommendations. The engineering services fee is in an amount
not to exceed $49,552.00.
Alderman Condon opined that she is pleased the project is moving forward.
Responding to Alderman Glab's and Alderman Schaefer's concerns that the hours and
fees appear excessive, City Engineer Chad Pieper stated that the installation of traffic signals is
not a cookie cutter process and that this is the amount of time it takes to put together a
complicated light with multiple steps.
Responding to Alderman Curry's inquiry regarding what makes this intersection
different from any other, Director of Public Works Schmitt stated that each intersection is
different because of the placement of water mains, electricity, etc. in the area.
Regular Meeting
Page 5
May 18, 2015
Motion by Condon, seconded by Wimmer, to approve the Professional Services
Agreement with HR Green Inc., for an amount not to exceed $49,552.00, for engineering
design, bidding and construction observation; and authorization to publicly bid the Crystal lake
Road/Dartmoor Drive Traffic Signal.
Voting Aye: Santi, Glab, Schaefer, Wimmer, Condon.
Voting Nay: Curry.
Absent: Peterson.
Motion carried.
APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC., FOR DESIGN
ENGINEERING FOR AN AMOUNT NOT TO EXCEED $19,794; AND ENGINEERING INSPECTION
FOR AN AMOUNT NOT TO EXCEED $29,691 FOR THE TOTAL COST OF $49,485; AND
AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE 2015 STREET RESURFACING PROGRAM
City Administrator Morefield informed Council that the 2015/2016 Capital Improvement
Program (CIP) includes $450,000 for the design/observation engineering and construction of
the Street Resurfacing Program, $40,000 for the resurfacing of the Green Street Parking Lot;
and $7,500 for sidewalk replacement in the Downtown Business District area with revenues
from the General Fund. The streets included in the CIP are:
• Meade Street (Crystal Lake Road to Western dead end);
• Silver Glen Road (Timber Trail to Deerwood Trail); and
• Turnberry Drive (Green Street to Ronda Drive).
To establish the list, Staff and the City Engineer visited each street to verify and inspect
the current condition of the pavement. Street ranking is based on a 10-point system with the
ranking of a No. 1 equivalent to a gravel road and a ranking of No. 10 equivalent to a newly
paved road. The streets chosen for the 2015 Road Resurfacing Program have a ranking of less
than No. 3 (poor condition).
Staff and the City Engineer are also recommending listing Deer Run Trail (Deerwood
Trail to Silver Glen Drive) as an alternative due to being adjacent to Silver Glen Drive, be
included in the program based on the final unit cost of construction.
HR Green Inc. has submitted a Professional Services Agreement for design engineering
and construction. The scope of work includes preparation of detailed contract plans, cost
estimate, assistance in bid tabulation, bid award recommendation, field inspections and
payment recommendations. The engineering services fee is an amount not to exceed
$19,794.00 (4% of construction estimate) for design engineering and for an amount not to
exceed $29,691.00 (6% of final construction cost) for construction observation. It was noted the
not to exceed construction observation fee assumes Deer Run Trail is included in the Street
Resurfacing Program.
Regular Meeting
Page 6
May 18, 2015
Motion by Wimmer, seconded by Schaefer, to (1) approve the Professional Services
Agreement for an amount not to exceed $19,794.00 (4% of construction estimate) for design
engineering and for an amount not to exceed $29,691.00 (6% of final construction costs) for
engineering inspection; and (2) authorization to publicly bid the 2015 Street Resurfacing
Program.
Voting Aye: Glab, Schaefer, Curry, Wimmer, Condon.
Voting Nay: Santi.
Absent: Peterson.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low informed Council that City Administrator Morefield has been recognized by
McHenry County College as a Distinguished Alumni and that he has been invited to give the
commencement speech this year at graduation ceremonies.
Mayor Low announced that Green Street Cruise Nights have begun tonight and will
continue through the season on Monday evenings from 6:00 pm to 8:30 pm.
Mayor Low informed Council that the annual Memorial Day Ceremony takes place in
Veterans Memorial Park on Monday, May 25, 2015 at 10:00 am.
Mayor Low announced the first Concert in the Park commences in Veterans Memorial
Park on Thursday, May 28, 2015 at 7:00 pm. The summer concert series will begin with a
performance by the McHenry High School Jazz Bank in the Bob "Beef" Freund Band Shell.
Mayor Low announced that the concerts in June, July and August would begin at 7:30 pm.
COMMITTEE REPORTS
Alderman Schaefer announced that there would be a Public Works Committee meeting
on June 1, 2015 at 6:00 pm in the Alderman Conference Room.
STAFF REPORTS
City Administrator Morefield announced that Deputy City Administrator Hobson and
Director of Economic Development Martin are in Las Vegas, Nevada for the annual
International Convention of Shopping Centers. City Administrator Morefield stated that Deputy
City Administrator Hobson is staffing the booth and has reported good attendance at the
Convention and a lot of interest in the City of McHenry. Director of Economic Development
Martin has arranged five meetings with various developers.
Director of Public Works Schmitt provided a calendar from the Water Distribution
Committee Tank Photo Contest, provided by the American Water Works Association. Of the
photos submitted the photo by Mike Palmer, Superintendent of the Water Division, of the one
million gallon tank in McHenry, was chosen for December 2015.
Regular Meeting
Page 7
May 18, 2015
Director of Public Works Schmitt announced that an Electric Waste Recycling event
would take place on Saturday, May 30, 2015, from 9:00 am until noon, at the Public Works
Facility on Industrial Drive in McHenry.
FUTURE AGENDA ITEMS
There were no future agenda items.
Mayor Low thanked Joe Weinberger for acting as Mayor of the City of McHenry.
ADJOURNMENT
Motion by Wimmer, seconded by Curry, to adjourn the meeting at 8:24 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Condon.
Voting Nay: None.
Absent: Peterson.
Motion carried.
The meeting was adjourned at 8:24 pm.
City Clerk