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HomeMy WebLinkAboutMinutes - 04/30/2018 - City CouncilAnnual Meeting of the City Council April 30, 2018 Call to Order Mayor Jett called the annual meeting scheduled April 30, 2018 of the McHenry City Council to order at 7:00 p.m. in the McHenry City Council Chambers, 333 S. Green Street, McHenry, IL. Mayor Jett noted that prior to discussing the agenda items under consideration he wished to pull item 5.A. with respect to the Modern Day Romeos Fan Fest. This matter may be considered at a later date. Roll Call Councilmembers present: Condon, Devine, Mihevc, Curry, Schaefer, Glab, Santi and Mayor Jett. Also in attendance: City Administrator Morefield, Director of Park and Recreation Hobson, Director of Economic Development Martin, Chief of Police Birk, Director of Public Works Schmitt, Director of Community Development Polerecky, Director of Finance Lynch, City Attorney David McArdle, ZRFM, and Deputy Clerk Meadows. Pledge of Allegiance Mayor Jett proceeded to lead those present in the Pledge of Allegiance. Public Comment Mayor Jett reported that Staff had unintentionally omitted Public Comment from the agenda. At this time he would entertain any questions or comments from those in attendance. The audience offered no comments. Consent Agenda A. Renew Sublease Agreement between City of McHenry and Trey & Tom Corp. d/b/a Main Street Station for the property located at 4005 W. Main Street for the term ending October 31, 2020 for $1,044 per month; B. Ordinance authorizing the Mayor's execution of a Real Estate Sales Agreement for the purchase of Home Avenue properties commonly known as 4505 and 4509 Home Avenue identified as permanent index numbers 09-27-404-005 and 09-27- 404-006 for a total purchase price of $35,200.00. C. Resolution authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and Illinois Office of the Comptroller to allow access to the Comptroller's Local Debt Recovery Program; D. McHenry High School Request for Traffic Control to accommodate the 2018 High School Graduation Ceremony on May 22"1 from 5:00 p.m. to approximately 8:30 p.m. E. Appointment of Nicholas Bennett to the Landmark Commission to fill the vacant term expiring April 30, 2020. F. April 11, 2018 Committee of the Whole meeting minutes. G. Issuance of Checks in the amount of $1,130,897.96 and H. Payment of Bills in the amount of $156,703,14. At Mayor Jett's request, consent agenda item 5.D. was removed from the consent agenda for separate consideration. He asked if the Councilmembers had any questions or comments on consent agenda items A, B, C, E, F, G, and H. The Councilmembers offered no comments. A Motion was made by Alderwoman Condon and seconded by Alderman Schaefer to approve the consent agenda items A. B, C, E, F, G and H as presented. Roll call: Vote: 7-ayes: Councilmembers: Condon, Schaefer, Curry, Devine, Mihevc, Santi and Glab. 0-nays, 0-abstained. Motion carried. Consent Agenda Item-5.1) McHenry High School Request for Traffic Control to accommodate the 2018 High School Graduation Ceremony on May 22"d from 5:00 p.m. to approximately 8:30 p.m. Mayor Jett called on Director Hobson to explain why this item was pulled from the consent agenda. Director Hobson reported that this request is not for Police services. The request is only for the closure of Kane Avenue between Green Street and Center Street. The street closure would include the use of City barricades and allow for on street handicap parking. There being no further discussion on the motion. A Motion was made by Alderman Devine and seconded by Alderman Santi to approve consent agenda item S.D. as presented. Roll call: Vote: 7-ayes: Councilmembers: Devine, Santi, Condon, Curry, Glab, Mihevc, and Schaefer. 0-nays, 0-abstained. Motion carried. Individual Action Items Agenda Agenda Item S.B. Motion to approve the temporary closure of Green Street during Green Street Cruise Night events on June llth, July 9th, August 13th, September loth, and October 15th from 5:00 p.m. to 8:00 p.m. Alderwoman Condon commented on the Green Street Cruise Night events. She noted that the majority of the time she is unable to attend the event due to the fact that the events are held on the same night as the Council meetings. However, on the rare occasion she has been able to attend she noticed the event was well attended. In addition, in her opinion the event promotes an increase in foot traffic and benefits the local economy. Alderman Santi also commented on the Green Street Cruise Night events. He noted that motorist and pedestrian still can gain access via Waukegan Street or cross the River walk. Alderman Glab expressed concerns with the monthly closure of Green Street during the proposed timeframe. He reported that Green Street is a main arterial roadway and many motorist are traveling through town during that time. Mayor Jett reported that he had personally spoken with 80-90% of the businesses effected by the closure and they were in support of the event. Mayor Jett asked if anyone in the audience had any questions or comments with respect to this agenda item. Those in attendance offered no questions or comments. Mayor Jett asked the Councilmembers if they had any additional questions or comments. The Councilmembers offered no additional comments. There being no further discussion on the motion, a Motion was made by Alderwoman Condon and seconded by Alderman Santi to approve the temporary closure of Green Street during Green Street Cruise Night events on June 11th, July 9th, August 13th, September loth, and October 15th from 5:00 p.m. to 8:00 p.m. Roll call: Vote: 7-ayes: Councilmembers: Condon, Santi, Curry, Devine, Glab, Mihevc and Schaefer. 0-nays, 0-abstained. Motion carried. Motion to adopt the Fiscal Year 2018/2019 Operating Budget Agenda Item S.C. Alderwoman Condon reported that she is comfortable with the budget under consideration. However, in the future Alderwoman Condon supports the allocation of funds dedicated to tourism including marketing and social media campaigns. Alderwoman Condon commented on the recent McHenry Shamrocks event. She noted that all though the event was planned quickly Staff through the use of social media campaigns was able to inform the public of the day's festivities. Alderman Glab noted that he would like to see more funds allocated to street improvements. Alderman Curry commended Staff on the new budget format and the additional narrative. These improvements in his opinion adds transparency and provides the public with clarification on how their tax dollars are spent. Mayor Jett asked if anyone in the audience had any questions or comments with respect to this agenda item. Those in attendance offered no comments. Mayor Jett asked if the Councilmembers had any more questions or comments regarding the FY-19 Operating Budget. The Councilmembers offered no additional comments. A Motion was made by Alderman Mihevc and seconded by Alderman Schaefer to adopt the Fiscal Year 2018/2019 Operating Budget. Roll call: Vote: 7-ayes: Councilmembers: Mihevc, Schaefer, Condon, Curry, Devine, Glab and Santi. 0-nays, 0-abstained. Motion carried. Motion to approve the FY 2018/2019 Annual Appointments of Municipal Officers, Board and Commission Members, and Standing Committees of the Council Agenda Item S.D. Alderman Schaefer noted that Staff unintentionally omitted a Landmark Commissioner. Staff will amend the appointment list to reflect the name and term of the omitted Landmark Commissioner. Alderman Santi acknowledged and thanked two newly appointed Commissioners Art Gurda and Jeff Grubich. Mayor Jett asked if anyone in the audience had any questions or comments on this agenda item. Those in attendance offered no comments. Mayor Jett asked the Councilmembers if they had any additional questions or comments with respect to this agenda item. The Councilmembers offered no additional comments. A Motion was made by Alderwoman Condon and seconded by Alderman Mihevc to approve the FY-2018/2019 Annual Appointments of Municipal Officers, Board and Commission Members, and Standing Committees of the Council. Roll call: Vote: 6- ayes: Councilmembers: Condon, Mihevc, Devine, Santi, Schaefer and Curry. 1-nay: Glab 0- abstained. Motion carried. A Motion to adopt an Ordinance authorizing the Mayor's Execution of the City Administrator's employment agreement for a three year term to expire on April 30, 2021 Agenda Item S.E. Mayor Jett asked the Councilmembers if they had any questions or comments on the Ordinance under consideration. The Councilmembers offered no comments. Mayor Jett asked those in attendance if they had any questions or comments regarding this agenda item. Those in attendance offered no comments. Mayor Jett thanked Administrator Morehead for his assistance over the last year. There being no further discussion on the motion, a Motion was made by Alderwoman Condon and seconded by Alderman Schaefer to adopt an Ordinance authorizing the Mayor's Execution of the City Administrator's employment agreement for a three year term to expire on April 30, 2021. Roll call: Vote: 7-ayes: Councilmembers: Condon, Schaefer, Curry, Devine, Glab, Mihevc, Santi and Schaefer. 0-nays, 0-abstained. Motion carried. Staff Reports Director Martin reported that Small Business Week runs April 29th-May 51n Director Hobson reported that the recreation center will be hosting Play Day on Saturday, May 5th from 11:00 a.m. - 3:00 p.m. The event will include a variety of activities for all ages. Mayor and City Council Comments Mayor Jett welcomed all the new Committee and Commission Members. He commented on the fact that he may be recommending an additional Committee in the next 30 days. Executive Session Mayor Jett reported at this time he would entertain a motion to enter into Executive Session to discuss probable litigation as permitted by 5 US 120/2 (c)(11) with business to follow. A Motion was made by Alderman Santi and seconded by Alderman Schaefer to enter into executive session at 7:20 p.m. Roll call: Vote: 7-ayes: Councilmembers: Santi, Schaefer, Condon, Curry, Devine, Glab and Mihevc. 0-nays, 0-abstained. Motion carried. Reconvene Councilmembers along with Staff returned to the public meeting at 9:04 p.m. Roll call Councilmembers present: Condon, Curry, Devine, Glab, Mihevc, Santi, Schaefer and Mayor Jett. Others present: Attorney McArdle, Administrator Morefield, Director Polerecky, Director Hobson, Director Martin and Deputy Clerk Meadows. Individual Action Item Agenda Continued Motion to approve an Ordinance authorizing the Mayor to execute a Standstill aka Tolling Agreement between Meyer Material Company and the City of McHenry to extend operations at the site until August 6, 2018 Agenda Item 9.A. Attorney McArdle apologized to all those in attendance who waited in the lobby while the Councilmembers were in closed session. He reported that the majority of the Meyer Material agreement discussions will be held in open session. Mayor Jett asked if anyone in attendance wished to address the Councilmembers at this time. Ms. Vickie Sheppard approached the podium. Ms. Sheppard reported that she had served as a Plan Commissioner in 1987-1998. Ms. Shepard commented on the fact that she was unware of the Meyer Material issue and she did not receive notice. Ms. Shepard reported that if she would have been made aware of the situation she would have been happy to share historical information with the Councilmembers and Staff. Ms. Shepard continued to discuss the Meyer Material issue. Ms. Shepard reported that her property is in close proximity of the gravel pit and was well aware of that fact when she purchased the home. Ms. Sheppard expressed concerns with respect to air and water quality and she hopes the Councilmembers are being mindful of the residents' safety and the environment. Ms. Shepard thanked the Councilmembers for their time. Mayor Jett asked if the Councilmembers had any questions or comments on the motion. The Councilmembers offered no additional comments. A Motion was made by Alderman Curry and seconded by Alderman Schaefer to approve an Ordinance authorizing the Mayor to Execute a Standstill aka Tolling Agreement between Meyer Material Company and the City of McHenry to extend operations at the site until August 6, 2018. Roll call: Vote: 7-ayes: Councilmembers: Curry, Schaefer, Condon, Devine, Glab, Mihevc and Santi. 0-nays, 0-abstained. Motion carried. Adiourn There being no further public business to discuss, a Motion was made by Alderwoman Condon and seconded by Alderman Santi to adiourn from the public meeting at 9:15 p.m. Roll call: Vote: 7-ayes: Councilmembers: Condon, Curry, Devine, Glab, Mihevc, Santi and Schaefer. 0-nays, 0- abstained. Motion carried. Respectfully submitted, Debra Meadows, Deputy City Clerk OW4"' W Mayor