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HomeMy WebLinkAboutMinutes - 04/26/2018 - Parks and Recreation CommitteePark and Recreation Committee Special Meeting Report Thursday, April 26, 2018 City Hall Classroom Call to Order: Chairperson Schaefer called the meeting to order at 4:00 p.m. in the City Hall Classroom. Roll Call: Deputy City Clerk called the roll: Members present: Chairperson Alderman Schaefer, Alderman Devine and Alderwoman Condon. Others in attendance: Director of Parks & Recreation Hobson, Recreation Center Manager LaPorte, Recreation Supervisor Witt, Athletic & Aquatic Supervisor Thompson. Public Comment: None Recreation Center Expansion Proforma Draft Review Director Hobson commented on the draft proforma. He noted that the assumptions had been revised since the first draft was reviewed. Director Hobson reported that a representative from the aQity research and marketing firm will be joining the meeting to discuss the assumption changes via a conference call. He proceeded to call the representative (Danielle) from aQity Research. Director Hobson introduced Danielle to those in attendance. Alderman Schaefer asked Ms. Danielle if she could discuss the methodology used in revising the assumptions. Ms. Danielle commented on the three revenue sources that were used in the proforma. She noted that the revenue sources included membership fees, aquatic program revenues and rentals such as birthday parties. In addition, they researched the market penetration using a 10 minute drive time and a 20 minute drive time. They also compared recreational facilities which offered similar amenities. The Committee along with the consultants discussed in length the revenues versus expenses with respect to the indoor pool, outdoor family aquatic center, gymnasium and walking track. Danielle reported that the consultants had researched the community's demographics and the regional draw with respect to the proposed amenities. The Committee Members along with the consultants concluded their discussion regarding the proforma. Recreation Center Expansion Referendum Ballot Measure Review Director Hobson reviewed the proposed referendum ballot measure language. The language will be amended to be more concise and educational. A Motion was made by Alderman Schaefer and seconded by Alderwoman Condon to briny the amended referendum question to the City Council for approval. Vote: 3-ayes by unanimous voice vote. 0-nays, 0-abstained. Motion carried. Department Updates Director Hobson provided the Committee Members with an update on the new boat launch. He reported that the lights and pay station will be finished by the end of the week. There was some discussion with respect to the Peterson Farm. Director Hobson continued onto comment on a large donation recently received from the Buss family. Director Hobson discussed the upcoming Fiesta Days event. He concluded the department update discussion by reporting that the Park & Recreation Center Staff is now handling the majority of the park's sale transactions including memberships and program registrations. Adjournment There being no further public business to discuss, a Motion was made by Alderman Devine and seconded by Alderwoman Condon to adjourn from the public meeting at 5:39 p.m. Roll call: Vote: 3-ayes by unanimous voice vote. 0-nays, 0-abstained. Motion carried. Respectfully submitted, Debra Meadows, Reviewed and approved this,r2 day of u(u5 i 2018. Alderman'7effery A. Schaefer, Chairperson