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Home My WebLink AboutMinutes - 04/20/2015 - City CouncilREGULAR MEETING April 20, 2015 Mayor Low called the regularly scheduled April 20, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: Director of Economic Development Martin CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION Scott Curry, 5802 Amherst, McHenry, addressed Council about his concerns regarding the proposed $2 million Bond for the Recreation Center and his continued concerns regarding the Fiscal Year 2015/2016 Budget. CONSENT AGENDA A. Approval of a one-year contract purchase order for road salt to North American Salt Company, not to exceed $105,765, with an option to renew the contract for a second year in an amount not to exceed $108,945; B. Approval of an Ordinance to permit the retail sale of alcoholic beverage during the 2015 Summer Concert Series in Veterans Memorial Park, on Thursdays from June 4, 2015 through August 13, 2015, from 6:45 pm to 8:45 pm; C. Approval of an Ordinance authorizing the sale of public property known as the "Joey T's" sign, for a cash payment of $1,000; D. Request for the use of Petersen Park, temporary waiver of Municipal Code Sec. 16-25, to allow overnight stays in the park; and waiver of all associated fees for the annual McHenry Lions Club Carnival, on May 26, 2015 through May 30, 2015; E. Approval of Parks Special Use/Picnic Permits F. Approval of As Need Checks; and AT&T 77.18 AT&T 80.84 AT&T 74.65 AT&T 39.36 AT&T 39.35 AT&T 390.61 AT&T 39.67 AT&T 480.16 AT&T 39.65 AT&T 119.18 AT&T 79.32 AT&T 39.67 AT&T 39.67 AT&T 79.31 AT&T 119.43 AT&T 64.95 AT&T 237.98 AT&T 239.72 AT&T 0.50 AT&T 0.06 AT&T 0.69 AT&T 0.07 AT&T 0.18 AT&T 0.12 AT&T 0.05 AT&T 0.06 AT&T 013 Regular Meeting Page 2 April 20, 2015 AT&T 0.17 AT&T 0.37 AT&T 0.38 BANKCARD PROCESSING CTR 31.50 BANKCARD PROCESSING CTR 1,195.00 BANKCARD PROCESSING CTR 112.00 BANKCARD PROCESSING CTR 35.90 BANKCARD PROCESSING CTR 562.14 BANKCARD PROCESSING CTR 35.00 BANKCARD PROCESSING CTR 7.04 BANKCARD PROCESSING CTR 35.00 BANKCARD PROCESSING CTR 282.41 BANKCARD PROCESSING CTR 661.10 BANKCARD PROCESSING CTR 437.38 BANKCARD PROCESSING CTR 1,057.81 BANKCARD PROCESSING CTR 216.56 BANKCARD PROCESSING CTR 40.95 BANKCARD PROCESSING CTR 770.30 BANKCARD PROCESSING CTR 202.72 BANKCARD PROCESSING CTR 1,200.00 COMCAST CABLE 11093 COMED 129.90 COMED 251.32 COMED 72.52 COMED 118.71 COMED 295.24 COMED 55.62 ENVIRONMENTAL LEVERAGE 375.00 GRAHAM ENTERPRISE INC 450.00 IAHPC 50.00 IAWPCO 180.00 JOSEPHSON INSTITUTE 300.00 MUNICIPAL CLERICS OF LAKE 15.00 POSTMASTER MCHENRY IL 1,000.00 POSTMASTER MCHENRY IL 1,200.00 POSTMASTER MCHENRY IL 1,200.00 SAM'S CLUB 35.62 SAM'S CLUB 179.05 UNITED PARCEL SERVICE 30.31 VERIZON WIRELESS 25.82 VERIZON WIRELESS 126.44 VERIZON WIRELESS 25.82 VERIZON WIRELESS 38.01 VERIZON WIRELESS 79.21 VERIZON WIRELESS 97.64 VERIZON WIRELESS 963.59 VERIZON WIRELESS 34.06 VERIZON WIRELESS 142.11 VERIZON WIRELESS 8.82 VERIZON WIRELESS 12.30 VERIZON WIRELESS 0.40 VERIZON WIRELESS 6.55 VERIZON WIRELESS 45.29 VERIZON WIREless 68.32 VERIZON WIREless 24.03 ZUKOWSICI ROGERS FLOOD & 5,541.25 ZUKOWSKI ROGERS FLOOD & 34.13 UNITED PARCEL S 22.13 UNITED PARCEL S 14.82 UNITED PARCEL S 30.69 COMED 1,213.05 CONSTELLATION N 179.75 BIRK, JOHN 486.25 AT&T LONG DISTA 143.03 AT&T LONG DISTA 0.28 AT&T LONG DISTA 1.09 AT&T LONG DISTA 1.10 AT&T LONG DISTA 0.29 AT&T LONG DISTA 0.35 Regular Meeting Page 3 April 20, 2015 AP WA 35.00 AP W A 35.00 UNITED PARCEL S 31.39 AT&T LONG DISTA 2.13 BLUE CROSS BLUE SHIELD IL 150,336.08 BLUE CROSS BLUE SHIELD IL 9,102.55 UNITED WAY OF MCH COUNTY 182.00 MCHENRY POLICE OFFICERS 966.00 NCPERS GROUP LIFE 192.00 IL FRATERNAL ORDER POLICE 2,064.00 NATIONAL GUARDIAN LIFE 42.33 FUND SUMMARY FUND 100 TOTAL 23,891.76 FUND 215 TOTAL 300.00 FUND 510 TOTAL 3,243.66 FUND 600 TOTAL 159,438.63 FUND 620 TOTAL 696.56 TOTAL 187,570.61 G. Approval of List of Bills. AALTO, SARAH M 200.00 ACCUCUT 39.00 ACE HARDWARE, BJORKMAN'S 1,069.10 ACE HARDWARE, WORKMAN'S 996.51 ADAMS ENTERPRISES INC, R A 269.21 ADAMS STEEL SERVICE INC 169.08 ADVANTAGE BEHAVIORAL HEALTH 1,716.00 ADVANTAGE MECHANICAL INC 793.00 ANDREWS, MAUREEN J 80.00 AQUA AMERICA 156.30 ARAMARK 398.37 ARAMARK 81.76 AT&T 1,780.17 AT&T 518.49 AUTO TECH CENTERS INC 1,151.80 B&W CONTROL SYS INTEGRATION 1,575.93 BAXTER & WOODMAN 1,503.75 BERANEK, CHRIS 64.37 BERKSHIRE HATHAWAY 30.00 BIRK, JOHN 155.18 BURRAFATO, SAM 316.64 BUSS FORD SALES 826.76 CALABRESE, TARA 73.13 CASSIDY TIRE & SERVICE 2,990.08 CDW GOVERNMENT INC 335.00 CECCHI, JAQI 70.00 CENTEGRA OCCUPATIONAL HEALTH 240.00 CHICAGO COMMUNICATIONS LLC 151.00 CHRISTOPHER, DAVID 228.93 CINTAS CORPORATION LOC 355 268.80 CINTAS CORPORATION LOC 355 540.15 COMCAST CABLE 275.21 COMED 34.24 COMED 559.56 COMED 2,09299 COMMUNIC REVOLVING FUND 10.00 CONSERV FS 465.24 CONSTELLATION NEWENERGY INC 22,292.81 CONSTELLATION NEWENERGY INC 2,293.82 CONSTELLATION NEWENERGY INC 54.76 CONSTELLATION NEWENERGY INC 5,380.88 CONSTELLATION NEWENERGY INC 31.90 CONSTELLATION NEWENERGY INC 328.27 COUGHLIN, PATRICIA 159.00 CRESCENT ELECTRIC SUPPLY CO 310.19 CROWDER, TRACY 60.00 CUMMINS NPOWER LLC 1,699.94 D'ANGELO NATURAL SPRING 57.25 DODGE, SARAH 149.63 Regular Meeting Page 4 April 20, 2015 DREISILKER ELECTRIC MOTORS INC 186.58 DUCAK, KELLY 15.91 ED'S AUTOMOTIVE/JIM'S MUFFLER 104.00 ED'S RENTAL & SALES INC 96.75 EISERMAN, JERRY 36.00 EJ USA INC 1,749.50 EXCAL VISUAL INC 609.75 FAST EDDIES CAR WASH 268.30 FASTENAL 25.03 FISHER, MARC 136.00 FOX VALLEY FIRE & SAFETY 2,106.00 FOXCROFT MEADOWS INC 360.50 FOXCROFT MEADOWS INC 604.55 GALLS LLC 134.99 GIOULOS, MOLLY 227.50 GOLF ACADEMY AT TERRA COTTA 55.00 GREGORIO, RYAN 50.00 GUARDYAK, DAYNA 70.00 HARRIS, TIMOTHY 16.11 HENDERSON, BRUCE 11.00 HP SHOOTING CENTER INC 180.00 ILLINOIS AUDIO PRODUCTIONS 135.00 INTERSTATE BILLING SERVICE INC 91.28 INTERSTATE BILLING SERVICE INC 489.02 IRISH PRAIRIE RECREATIONAL CTR 1,150.00 J G UNIFORMS INC 1,318.04 KARKI, STEVE 112.00 LANG AUTO GROUP, GARY 184,027.22 LANG-CADILLAC-BUICK-GMC INC, 14.45 LEISTEN, RICK 168.71 LEXISNEXIS 115.00 LIFEGUARD STORE INC, THE 78.17 LILLEENG, MICHAEL D 19.00 MARATHON TOWING 40.00 MCCANN INDUSTRIES INC 44.77 MCCANN INDUSTRIES INC 11,953.11 MCH COUNTY DEPT OF HEALTH 800.00 MCHENRY COMMUNITY SCHOOL D15 871.50 MCHENRY COUNTY CHIEFS OF 45.00 MCHENRY COUNTY RECORDER 911.00 MCHENRY COUNTY RECORDER 601.50 MCMASTER-CARR SUPPLY CO 185.21 MINUTEMAN PRESS OF MCH 184.19 MROZ, GREGORY 80.00 NAPA AUTO PARTS MPEC 7,070.46 NAPA AUTO PARTS MPEC 338.70 NCL OF WISCONSIN INC 2,016.88 NEUMANN JR, EDWARD J 500.00 NICOR GAS 478.84 NORTHERN TOOL & EQUIPMENT 667.61 NORTHWEST ELECTRICAL SUPPLY 120.90 O'NEILL, KITTY 159.00 OTTOSEN BRITZ KELLY CPR GILBERT 920.00 PALA, JOSEFINA 62.25 PATRIOT ESTATES 22.83 PETERS, CHRIS 102.08 PETERSON, DWAYNE 380.00 PETROLIANCE LLC 8,966.77 PETROLIANCE LLC 832.12 PETTIBONE & CO, P F 3,359.47 PROSHRED SECURITY 53.00 PROVANTAGE 418.40 PUCHALSKI GOODLOE MARZULLO 813.27 RADIOSHACK CORPORATION 20.99 REINDERS INC 584.26 RELIABLE SAND & GRAVEL 55.20 RESERVE ACCOUNT 782.48 RESERVE ACCOUNT 205.05 RIVERSIDE BAKE SHOP 18.26 Regular Meeting Page 5 April 20, 2015 ROC CONSTRUCTION SUPPLY 191.52 ROGERS, MATT 125.00 ROPER, DENISE 50.00 ROSE, JEFFREY T 600.00 ROTARY CLUB OF MCHENRY 223.00 RYBA, RON 87A9 SAYERS 1,791.56 SCHEEL, BRYAN 255.96 SCHMITT, MATTHEW 8.00 SCIAME, RYAN 53.73 SCOREBOARD SERVICE COMPANY 525.00 SECRETARY OF STATE 101.00 SEMROW JR, HARRY H 600.00 SHAW MEDIA 584.80 SHERWIN-WILLIAM CO, THE 190.88 SIRCHIE FINGER PRINT LABS 248.59 STANS OFFICE TECHNOLOGIES 7,712.00 STAPLES ADVANTAGE 768.54 SWIFT CO INC, JOHN S 3,355.00 TONYAN, LUCY 306.00 TYLER TECHNOLOGIES 6,064.91 TYLER TECHNOLOGIES 500.00 US BANK EQUIPMENT FINANCE 135.00 US BANK EQUIPMENT FINANCE 225.00 US BANK EQUIPMENT FINANCE 97.34 US BANK EQUIPMENT FINANCE 311.00 US BANK EQUIPMENT FINANCE 194.66 VALLEY VIEW ACRES 100.00 VANLANDUYT, CHRIS 68.82 VERIZON WIRELESS 1,562.33 VERIZON WIRELESS 245.00 VIKING CHEMICAL COMPANY 8,942.34 WASTE MANAGEMENT 3,710.00 WASTE MANAGEMENT WI RDF 12,038.85 WELLINGTON, KELLY 100.00 ZARNOTH BRUSH WORKS INC 335.00 ZIMMERMAN, BOB 153.78 ZRF & MCARDLE 15,395.00 ZUMWALT, JACK D 80.00 362,507.46 FUND SUMMARY 100-GENERAL FUND 277,809.71 225-ALARM BOARD FUND 2106.00 450-CAPITAL EQUIPMENT FUND 6,064.91 510-WATER/SEWER FUND 62,303.31 590-MARINA OPERATIONS FUND 55.20 610-RISK MANAGEMENT FUND 83.26 620-IT FUND 10,833.80 740-RETAINED PERSONNEL ESCROW 2,438.00 760-POLICE PENSION FUND 813.27 TOTAL: 362,507.46 Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CONSIDERATION AND ACTION ON AN ORDINANCE PROVIDING FOR THE ISSUE OF APPROXIMATELY $6,375,000 GENERAL OBLIGATION BONDS, SERIES 2015, FOR THE PURPOSE Regular Meeting Page 6 April 20, 2015 OF FINANCING A PORTION OF A NEW RECREATION CENTER, REFUNDING CERTAIN OUTSTANDING BONDS AND PAYING THE EXPENSES INCIDENT THERETO, AUTHORIZING AND DIRECTING EXECUTION OF AN ESCROW AGREEMENT IN CONNECTION WITH THE ISSUE OF SAID BONDS PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE SALE OF THE BONDS TO THE PURCHASER THERETO City Administrator Morefield informed Council that when Staff inquired about the issuing of a new bond for the recreation center, they were made aware of an opportunity to refund two General Obligation Bonds (Alternative Revenue Source) to save approximately $360,000 over the next ten years. The two bonds that would be refunded are: • Series 2006 bond, which was a TIF issue for the Riverwalk Phase I improvements; and • Series 2007 bond, which was issued to purchase the Public Works Garage at 1415 Industrial Drive. The refunding would require a new bond issuance in the amount of $4.465 million. Along with the refunding issuance, new money would be issued in the amount of $2,035,000, The new money would help to fund the construction of the Recreation Center, which totals $4,145,300. After bond expenses, the bond proceeds would be approximately $2,000,000, with the remaining construction balance of $2,145,300 to be funded by the Recreation Center Fund Balance. Once the Recreation Center is operational, the debt service for the bond would be paid with revenues derived from the Center. In addition, the Recreation Center Fund Balance would retain a balance of approximately $1,400,000 to fund future capital replacement costs and/or to supplement bond payments, if necessary. The bond bid opening was scheduled for today, April 20, 2015. City Administrator Morefield introduced Dan Forbes from Speer Financial. Mr. Forbes informed Council that bids were received for the $6,480,000 General Obligation Bonds, Series 2015. Six bids were received. Upon examination of the six bids the bid of Robert W. Baird & Co., Inc., of Milwaukee, Wisconsin was determined to be the best bid received, is the most favorable to the City of McHenry and should be accepted. Mr. Forbes stated that following the sale, in order to accomplish the refunding, the par amount of the bonds was adjusted to $6,375,000. The aggregate present value savings on the refundings of the Series 2006 and Series 2007 bonds was $488,065.14, worth $430,779.37 on the present value basis. Mr. Forbes recommended that the Bonds be awarded to Robert W. Baird & Co., Inc., Milwaukee, Wisconsin, at the revised price of $6,421,094.75 being at a revised true interest rate of 2.3551%. Mr. Forbes informed the Council that the City of McHenry's rating remains high. He complimented Director of Finance Lynch on a job well done. City Administrator Morefield stated that Staff recommends Council consider action on an Ordinance providing for the issue of $6,421,094.75 in General Obligation Bonds (Series Regular Meeting Page 7 April 20, 2015 2015), for the purpose of financing a portion of a new recreation center in the City of McHenry, refunding certain outstanding bonds and paying the expenses incident thereto, authorizing and directing the execution of an Escrow Agreement in connection with the issue of said Bonds, providing for a levy and collection of a direct annual tax sufficient for the payment of the principal and interest on said Bonds, and authorizing the sale of the Bonds to the purchaser thereof. A brief discussion ensued. Motion by Wimmer, seconded by Condon, approving the following: • An Ordinance providing for the issue of $6,421,094.75 in General Obligation Bonds (Series 2015), for the purpose of financing a portion of a new recreation center in the City of McHenry; • refunding certain outstanding bonds and paying the expenses incident thereto; • authorizing and directing the execution of an Escrow Agreement in connection with the issue of said Bonds; • providing for a levy and collection of a direct annual tax sufficient for the payment of the principal and interest on said Bonds; and, • authorizing the sale of the Bonds to the purchaser thereof; Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF A FENCE VARIANCE FOR THE PROPERTY LOCATED AT 4805 CHESTERFIELD DRIVE TO ALLOW A FENCE TO BE CONSTRUCTED FIVE FEET FROM THE PROPERTY LINE City Administrator Morefield informed the Council that an application was submitted to erect a fence on the property line in the corner side yard at 4805 Chesterfield Drive in the Whispering Oaks subdivision. A fence variance is required to allow the installation. The applicant, Mr. Eric Rebman, is proposing to erect a 42" wood board -on -board fence on the property line abutting Hampton Lane. The Municipal Code states that fences in the corner side yard may be located no closer than fifteen (15) feet from the corner side lot line. The Municipal Code also states that fences in the front yard may one be split rail. In accordance with the fence variance procedure, the applicant has notified abutting property owners of the date of the City Council meeting addressing this matter. To date, two letters have been received from the same individual, Mr. William Schwartz, owner of the adjacent property at 1014 Hampton Court. Mr. Schwartz is opposing the fence variance. City Administrator Morefield informed Council that this request is similar to other corner side yard variance requests, however, Staff does not support the placement of the fence on the lot line. Staff is recommending approval for the placement of the fence five (5) feet from Regular Meeting Page 8 April 20, 2015 the lot line. Council has supported and approved placement of a fence five feet from the lot in in the past. Motion by Glab, seconded by Wimmer, approving a Fence Variance for the property located at 4805 Chesterfield Drive, to allow a board -on -board fence to be constructed five (5) feet from the property line. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF THE FISCAL YEAR 2015/2016 LIQUOR LICENSE LIST City Administrator Morefield informed Council that pursuant to Chapter 4 of the City of McHenry Municipal Code, owners of establishments serving and/or selling alcoholic beverages, which are located in the City limits, much annually renew their liquor license. All applicants listed below have been fingerprinted and all license fees have been paid. Staff is requesting Council consider approval of the Fiscal Year 2015/2016 Liquor License List, as presented. Class A Beer & Liquor - $1,400 A-1 McHenry County Club A-2 Firewood Restaurant & Sports Lounge A-3 Fox Hole Tap & Pizzeria A-4 The Corner Tap A-5 Buffalo Wild Wings A-6 The Gambler of McHenry A-7 N/A A-8 Marzano's A-9 Bimbo's Bar & Grill A-10 The Old Bridge Tavern A-11 Town Club A-12 After the Fox A-13 Main Street Saloon A-14 N/A A-15 N/A A-16 Village Squire of McHenry A-17 Main Street Station A-18 Twisted Moose A-19 Buddyz Riverwalk A-20 Corkscrew Pointe A-21 Plum Garden Restaurant A-22 N/A A-23 Vickie's Place A-24 N/A A-25 Applebee's Neighborhood Bar & Grill A-26 The Olive Garden Restaurant Class F3 Packaged Beer & Liquor - $800 F3-1 McHenry BP F3-2 Bull Valley BP F3-3 Bucky's Express F3-4 3110 Food Mart F3-5 Marathon/V4 Gasoline (W. Elm Street) Class G1 Beer & Liauor — Service Bar - $700 G1-1 Island Cafe G1-2 Cucina Rose G1-3 La Hacienda G1-4 Windhill Restaurant G1-5 Green Street Cafe G1-6 Brunch Cafe G1-7 Sakura G1-8 Kim & Patty's Cafe Class H Beer & Wine Only - $700 H-1 Sushi King H-2 The Hickory Pit H-3 N/A H-4 Stella's Place Regular Meeting Page 9 April 20, 2015 A-27 Nicolino's A-28 Green Peapod Restaurant Class Al Beer & Wine - $1,250 Al-1 N/A A2-2 Stuc's Pizza & Ribs Class A2 Caterer -Retailer - $1,650 A2-1 Route 31 Banquet & Conference Center A2-2 Chili's Grill & Bar Beer & Wine - $1,500 A2-3 Chain O'Lakes Brewing Co. Class B Packaged Beer & Wine - $700 B-1 Aldi Class D Beer & Liquor (NFP) - $100 D-1 Liberty Club of McHenry D-2 McHenry American Legion Post #491 D-3 VFW Veterans Club, Inc. Class F1 Packaged Beer & Liquor - $1,100 F1-1 Binny's Beverage Depot F1-2 McHenry Liquors, Inc. F1-3 Liquor & Wine Place F1-4 Sam's Liquors & Wine F1-5 Family Food Mart F1-6 Gill Liquor Class F2 Packaged Beer & Liquor - $800 F2-1 Shamrock Convenient Food & Liquor F2-2 Osco Drug Store F2-3 Jewel Food Store F2-4 N/A F2-5 Walgreens F2-6 7-Eleven F2-7 La Huerta Carniceria F2-8 Angelo's Fresh Market F2-9 Meijer Store #218 F2-10 Riverside Shop-N-Go Motion by Schaefer, seconded by Blake, approving the Fiscal Year 2015/2016 Liquor License List, as presented Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 10 April 20, 2015 APPROVAL OF THE USEPA's REQUEST FOR WAIVER OF THE CITY'S WATER SERVICE CONNECTION FEE• AN ORDINANCE ANNEXING TWO PARCELS FO PROPERTY ABUTTING A PREVIOUSLY ANNEXED PARCEL AT 1106 N. RIVER ROAD• AND AN ORDINANCE ANNEXING THE PROPERTY LOCATED AT 1110 RIVER ROAD City Administrator Morefield informed the Council that between December 2012 and September 2013, the Illinois Environmental Protection Agency (IEPA) and the McHenry County Department of Health collected groundwater samples in an area east of and adjacent of the Fox River on both the north and south sides of State Route 120. Sample results from several private wells indicated the presence of chlorinated solvents at concentrations above the United States Environmental Protection Agency (USEPA) drinking water Maximum Contaminant Level (MCL). The IEPA also collected groundwater samples throughout the site using a Geoprobe unit that also indicated additional locations of contamination. City Administrator Morefield reiterated that at the July 6, 2009 City Council meeting, per the request of the IEPA, Council authorized an Engineering Services Agreement with SEC Group, Inc., for the surveying and engineering design for the East Side Water Main Extension Project, in an amount not to exceed $57,095 (north Route 120, $33,294 and south of Route 120, $23,801). In November 2012, the IEPA requested assistance from the USEPA to conduct additional sampling of private wells and groundwater. USEPA sampled four rounds of quarterly private drinking water samples during December 2012 and September 2013. Samples results conclude the presence of chlorinated solvents in four residential homes on River Road south of Route 120, two of the homes exceeding the MCL. USEPA is currently providing bottled water to the homes. City Administrator Morefield reiterated that Council previously waived water connection fees for 1102, 1106, 1109 and 1107 River Road, at the request of the USEPA. City Administrator Morefield informed Council that the USEPA has authorized $405,570 in funding to extend the City of McHenry's water distribution system, as designed by SEC Group, Inc.'s plans titled "East Side Water Main Extension South Leg," prepared December 31, 2009. Additional proposed actions include: • development and implementation of a Site Health and Safety Plan; • continuing bottled water delivery to residents with contaminated wells until they are connected to municipal water; • installing water service connections and required plumbing; • abandonment of residential wells; and, • to conduct residential well sampling at homes adjacent to the groundwater plume for a period not to exceed twelve months. Following additional sampling of private water wells in the area, it was determined that the well serving 1110 River Road was also contaminated. The USEPA has requested the City waive all water connection fees, in the total amount of $2,690. Currently, 1110 River Road is outside the City of McHenry's corporate boundaries. The residents have petitioned for annexation. Regular Meeting Page 11 April 20, 2015 City Administrator Morefield noted that since the annexation of 1106 River Road in September 2014, the petitioner has acquired small parcels directly north of their property, and have also petitioned for annexation of the acquired parcels. Responding to an inquiry from Council, Director of Public Works Schmitt stated that the USEPA would be contracting directly with the contractor to perform all related construction and City Staff would provide construction observation. It is anticipated that construction will commence in the spring of 2015. The USEPA has completed their water sampling, however, McHenry County anticipates continuing water sampling into 2016. Motion by Santi, seconded by Wimmer, approving the USEPA's request for: 1. Water Service Connection Fee Waiver for 1110 River Road; and 2. Approving the Ordinance annexing 1106 and 1110 River Road. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC. FOR CONSTRUCTION ADMINISTRATOR OF THE CIVIL ENGINEERING FOR THE MCHENRY RECREATION CENTER, FOR AN AMOUNT NOT TO EXCEED $91,368 City Administrator Morefield reiterated to Council that on June 3, 2013, Council approved a Professional Services Agreement (PSA) with HR Green, that broke down the civil services required for construction administration of the McHenry Recreation Center into phases. The PSA outlines eight takes that would take the project form beginning to end. It is designed so each task would be presented and completed independently. The City has input on each task and what is to be included in each task. City Administrator Morefield noted that there are no fees tied to the PSA, they are to be included and broken down with each specific task. The eight tasks and what is to be spent are as follows: • Task No 1: Project Management $9,500 • Task No. 2: Selection of Architectural Design Firm $6,600 • Task No. 3: Site Investigation $136,000 (Task 3, 4, 5 & 6) • Task No. 4: Potential Funding Identification • Task No. 5: Engineering Site Design • Task No. 6: Selection of Construction Firm • Task No. 7: Construction Management • Task No. 8: Project Closeout City Administrator Morefield noted that Tasks No. 1 and No. 2 were handled in preliminary phases as the City was completing much of the due diligence to identify the Regular Meeting Page 12 April 20, 2015 architect to manage the overall project. Once that process was completed, and FGM Architects was selected, the decision was also made to retain HR Green for the civil work for the project and on site. HR Green's knowledge and background were key factors in the decision to retain them. The total of the proposed contract is $91,368. Services included in the proposed contract are: • Project management; • Pay requests administration; • Review of shop drawings; • Resident observation; • Soil erosion and sediment control; • Material testing; and • Construction staking. Motion by Schaefer, seconded by Wimmer, approving a Professional Services Agreement with HR Green, Inc., for an amount not to exceed $91,368, for construction administration engineering services in conjunction with the McHensry Recreation Center project Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low introduced and welcomed Ann Campenello, who started today as the new Human Resource Director for the City of McHenry. Mayor Low announced that Vicki Zinanni, who was the previous Human Resource Director for the City of McHenry, is taking her life in a different direction. Mayor Low thanked Ms. Zinanni for her hard work and service to the City of McHenry and wished her well in all her future endeavors. Mayor Low announced that Friday, April 24, 2015, is Arbor Day. There will be a ceremony at the Municipal Center at 3:00 pm on April 24, 2015. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. Regular Meeting Page 13 April 20, 2015 FUTURE AGENDA ITEMS There were no future agenda items. EXECUTIVE SESSION Motion by Wimmer, seconded by Blake, to adjourn to Executive Session to discuss Employment Matters at 7:40 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Condon, seconded by Peterson, to return to Open Session at 8:22 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 8:22 pm. Motion by Wimmer, seconded by Peterson, approving the labor Agreement between the Illinois Fraternal Order of Police Labor Council representing Police Officers (Unit 1) and the City of McHenry and authorizing the Mayor and City Clerk to execute the Agreement on behalf of the City of McHenry. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, seconded by Schaefer, authorizing the Mayor's execution of a one- year extension, through April 30, 2016, of the existing Collective Bargaining Agreement with the International Union of Operating Engineers (IUOE) Local 150 Public Employees Division (Public Works and Parks & Recreation Departments). Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 14 April 20, 2015 Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:23 pm. Voting Aye: Sant!, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:23 pm. Mayor City Clerk