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HomeMy WebLinkAboutMinutes - 04/06/2015 - City CouncilREGULAR MEETING April 6, 2015 Mayor Low called the regularly scheduled April 6, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: None. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PRESENTATION BY MCHENRY AREA CHAMBER OF COMMERCE Mayor Low introduced members of the McHenry Area Chamber of Commerce. Mr. Denny Norton provided the Council with a brief summary of Fiesta Days 2015 line- up of entertainment and events. He thanked the City for their continuing participation. Ms. Linda Schoens informed the Council that the next McHenry Area Chamber of Commerce networking event is the Networking Scramble, which will take place on April 24, 2015. She explained that networking takes many forms and that the McHenry Area Chamber of Commerce is proud to have tutored three surrounding Chambers in networking technique. Ms. Stacey Kubis announced a scavenger hunt on April 28, 2015 to celebrate the Chamber's anniversary and informed the Council that the McHenry Area Chamber of Commerce Annual Golf Outing, scheduled on May 20, 2015, is nearly sold out. PUBLIC INPUT SESSION No one spoke at Public Input. CONSENT AGENDA A. Approval of IDOT Resolution for Improvement by Municipality Under the Illinois Highway Code for McCullom Lake Road Improvements from West Lakeshore Drive to Illinois Route 31; B. Approval of a temporary use permit to allow the McHenry Garden Club to host their annual Container Gala at West Campus High School, 4724 Crystal Lake Road, Tuesday, April 28, 2015, from 7:00 pm to 9:00 pm; permission to post 12 temporary advertising signs in municipal right-of-ways; and waiver of all associated fees; C. Approval of an Ordinance updating language in Municipal Code Chapter 16, Parks and Recreation, Sec. 16-48(D) to reference name of the City swimming pool as the Peter J. Merkel Aquatic Center; D. Parks and Recreation Committee recommendation to approve an Ordinance amending Municipal Code Chapter 116, Sec. 16-48(D), increasing the fee for rental of Peter J. Merkel Aquatic Center from $170 to $175; E. Approval of Parks Special Use/Picnic Permits F. Approval of March 16, 2015 City Council meeting minutes; and G. Approval of List of Bills: Regular Meeting Page 2 April 6, 2015 AALTO, SARAH M 300.00 ADAMS ENTERPRISES 461.00 ADAMS STEEL SERVIC 1,092.50 ADAMS, SAMANTHA 276.56 ALEXANDER EQUIPMEN 199.50 ARAMARK 146.46 AT&T 1,178.88 B & B AUTO PLUS 64.00 BAKER & SON CO, PE 986.70 BARTA, RON 450.00 BARTOS, DONNA 50.25 BLOOM MASTER PLANT 276.03 BUSS FORD SALES 336.16 CALABRESE, TARA 560.63 CARE OF TREES INC, 2,250.00 CASSIDY TIRE & SER 37.50 CASTLEMAN, AMBER 209.63 CDW GOVERNMENT INC 233.51 CENTEGRA OCCUPATIO 45.00 CHRISTOPHER, DAVID 142.49 CONSERV FS 8,550.00 CRESCENT ELECTRIC 18.64 CRUZ, MICHAEL 7.69 DOCUMENT IMAGING D 300.09 DOOR SERVICE INC 2,518.08 DURA WAX COMPANY I 482.60 ED'S RENTAL & SALE 27.91 EJ EQUIPMENT 371.06 ETTEN, CHRISTOPHER 201.93 FGM ARCHITECTS 16,871.50 FIORE, CLARISSA 210.00 FUTURE LINK OF ILL 980.45 GALLS LLC 54.95 GROWER EQUIPMENT & 489.46 HARM'S FARM 5,055.00 HERITAGE -CRYSTAL C 167.07 HOME DEPOT CREDIT 1,695.46 HRGREEN 37,192.29 HUBER, KELLY 70.32 ILLINOIS FBI NA 75.00 INTERSTATE BILLING 431.89 IXII TRAINING 170.00 J G UNIFORMS INC 27.71 JIMANOS PIZZERIA 27.50 KIMBALL MIDWEST 1,003.12 KING, LAURA 138.92 KIRCHNER FIRE 32.75 KLASEK, ROBERT J 8.00 KRONWALL, KELLY 450.00 LAKE COUNTY JUVENI 100.00 LAKESHORE LEARNING 431.93 LEIBACH, JUSTIN 24.00 LEISTEN, RICK 38.37 LESNIAK, SHARON 200.00 LILLEENG, MICHAEL 20.00 LONGBOTTOM, ROBERT 63.00 LUNKENHEIMER, JOHN 0 165.00 MARATHON TOWING 40.00 MARKS TREE SERVICE 800.00 MCANDREWS PC, THE 5,175.00 MCCAFFERTY, BRITTA 192.00 MCCORMICK, JENISE 195.00 MCHENRY AREA CHAMB 28.00 MCHENRY COUNTY DIV 1,201.39 MCMAHON, JASON 449.29 Regular Meeting Page 3 April 6, 2015 MIDCO 338.54 MINUTEMAN PRESS OF 445.03 MOBILE FLEET SERVI 1,530.28 MOTOROLA SOLUTIONS 2,521.00 MUNICIPAL CLERICS 0 25.00 NATIONAL BUSINESS 1,900.00 NICOR GAS 819.33 PADRO, PEDRO 439.36 PALA, JOSEFINA 555.06 PETROLIANCE LLC 9,700.64 PETTIBONE & CO, P 1,873.12 PITEL SEPTIC INC 75.00 PRATHER, PAUL 780.00 PROSHRED SECURITY 53.00 REGNER, WILLIAM J 15.00 REILLY, JAKE 123.56 REISHUS, DEIRDRE 670.38 RESERVE ACCOUNT 1,033.30 REWIAKO, RICHARD 163.16 ROC CONSTRUCTION S 239.40 SCHAEFER, BLAKE 4,000.00 SCHWALENBERG, RYAN 15.00 SEXTON, ERIC M 824.48 SHERON, TONY D 612.00 SKILLS FIRST SOCCE 2,165.00 ST PALLS EPISCOPAL 254.40 STANS OFFICE TECH 7,977.20 STAPLES ADVANTAGE 643.55 STAPLES CREDIT PLA 549.30 SUNBURST SPORTSWEA 239.42 TOPS IN DOG TRAINI 300.49 TRAFFIC CONTROL & 637.60 TYLER TECHNOLOGIES 6,423.67 ULTRA STROBE COMMU 508.70 VANLANDUYT, CHRIS 234.72 WAKE THE NATION 200.00 WITT, CINDY 36.15 ZUKOWSKI ROGERS FL 13,031.25 ADAMS ENTERPRISES 37.25 ADVANCED AUTOMATIO 7,240.00 ADVANTAGE MECHANIC 6,425.00 AIRGAS SAFETY INC 150.41 ALL HOME REALTY 131.40 AMERICAN WATER WOR 81.00 AQUA AMERICA 409.60 CONSTELLATION NEWE 36,782.39 CREECH, SHAWN 118.20 CRESCENT ELECTRIC 1 388.78 ENVIRONMENTAL RE5O 779.54 HAWKINS INC 1,606.46 HERITAGE -CRYSTAL 167.07 HOME DEPOT CREDIT 111.65 HOMESTEAD ELECTRIC 6,848.00 HYDRAULIC SERVICES 254.96 IN -PIPE TECHNOLOGY 8,000.00 INTERSTATE BATTERY 481.80 KIMBALL MIDWEST 203.51 KUHL, JOHN 125.00 MACE, DOUG 139.09 MCHENRY ANAL 1,370.00 METRO DOOR AND DOC 1,521.92 MEYER MATERIAL COM 401.81 MID AMERICAN WATER 160.00 MIDWEST HOSE AND F 9.08 NATIONAL BUSINESS 1,349.00 Regular Meeting Page 4 April 6, 2015 NICOR GAS 6,118.48 NORTH SUBURBAN WAT 80.00 PETROLIANCE LLC 3,525.94 RAMIREZ, ESTEBAN 430.86 RESERVE ACCOUNT 20.64 SANDOZ, CHRISTOPHE 96.72 STOLL, DAVID 310.20 TONKA WATER 238.78 USA BLUEBOOK 37.94 WASTE MANAGEMENT O 9,239.02 WATER SOLUTIONS UN 5,300.00 CAPITAL GAINS INCO 5,088.00 MEYER, JON 200.00 HRGREEN 4,431.76 FUND SUMMARY 100-GENERAL FUND 91,221.30 270-MOTOR FUEL TAX FUND 4,431.76 290-TIF FUND 145.00 400-RECREATION CENTER FUND 20,951.50 440-CAPITAL IMPROVEMENTS FUND 25,010.58 450-CAPITAL EQUIPMENT FUND 6,423.67 510-WATER/SEWER FUND 101,691.50 620-INFORMATION TECHNOLOGY FUND 9,555.45 740-RETAINED PERSONNEL ESCROW 4,806.75 760-POLICE PENSION FUND 5,288.00 TOTAL: 269,525.51 Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF A FENCE VARIANCE FOR THE PROPERTY LOCATED AT 2218 HAZELWOOD DRIVE TO ALLOW INSTALLATION OF A FENCE FIVE FEET FROM THE CORNER SIDE LOT LINE City Administrator Morefield informed Council that an application was submitted to erect a fence five feet from the property line in the corner side yard at 2218 Hazelwood Drive in the Oaks Subdivision. A fence variance is required to allow installation of the fence. Ms. Sheila Thomas, the applicant, is proposing to erect a 54"chain link fence on portions of the south, east and north sides of her residence. The portion of the fence adjacent to Almond Lane is proposed to be five feet from the property line. The McHenry Municipal Code states that fences at the corner side yard may be located no closer than fifteen feet from .the corner side lot line. City Administrator Morefield noted that the proposed fence is of similar construction to the residence directly to the south (2216 Hazelwood Drive) and will tie in to the fence along the south side property line of 2218 Hazelwood Drive. Regular Meeting Page 5 April 6, 2015 The applicant has submitted signatures from abutting property owners notifying them of the date of the Council meeting. To date, no comments, feedback or concerns have been received regarding the fence variance requested. Staff does not believe the proposed fence will create any line -of -sight problems, believes it is aesthetically pleasing, practical and appropriate to the surrounding neighborhood. Motion by Schaefer, seconded by Santi, approving the request for a fence variance. for the property located at 2218 Hazelwood Drive to allow a fence to be constructed five (5) feet from the corner side lot line, instead of the required fifteen (15) feet, in accordance with the attached Plat of Survey included as part of the fence permit application. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A STORAGE GARAGE/BUILDING AS A PRINCIPAL USE IN A RESIDENTIAL ZONING DISTRICT AND A 4-FT. FRONT YARD BUILDING SETBACK FOR THE PROPERTY LOCATED AT THE NORTHWEST CORNER OF PRAIRIE STREET AND BALLY ROAD City Administrator Morefield informed the Council that the subject property is located south of Charles J. Miller Road, north of Prairie Street and Old Bull Valley Road, west of Bally Road and east of McHenry Avenue. The owner of the subject property is the applicant, who resides on Bally Road immediately to the east of the site. The site consists of a large area of floodplain and wet soils and is surrounded by roads on all sides. A garage, consisting of 1,248 square feet was constructed several years ago. It is approximately 26 feet from the property line along Bally Road and 18 feet from the property line along Prairie Street. The applicant does not have a garage on his lot with his residence and utilizes the garage on the subject property to store various items. Recently, the applicant sought to expand the garage to approximately 2,184 square feet. He did not realize he was not permitted to do so without obtaining the appropriate zoning relief. A use variance is required because the existing 1,248 square foot garage is non- conforming. The property is zoned RS-3 and garages are not permitted as principal uses in residential zoning districts. Additionally, the zoning ordinance requires off-street parking for single-family detached and attached dwellings to be provided on the same lot as the use served. The zoning ordinance does not permit an addition, enlargement, or structural alteration to be made to a structure on a property having a nonconforming use. The applicant is seeking to expand the structure. If a use variance is granted, the applicant could legally expand the principal structure without a front yard building setback Regular Meeting Page 6 April 6, 2015 variance because the expansion will not make the existing structure any more nonconforming, as the addition will be at least 26 feet from the front property line. Staff believes a front yard setback variance should be obtained to eliminate the standard nonconformity associated with the structure. The applicant also maintains two other smaller buildings on the subject property, which Staff has determined to be accessory uses structures due to the fact they are subordinate and incidental to the principal structure. The applicant will remove the accessory building to the north of the principal structure, approximately 256 square feet, but maintain the accessory structure to the west of the principal structure, which is approximately 320 square feet in size. Additionally, the applicant would like to construct another 378 square foot accessory building. This is a unique property; practical difficulty exists in that the applicant does not have sufficient land area to construct a garage on the lot where his principal residence is located. The subject property contains a very large area of regulatory floodplain and is directly across the street from the applicant's residence. Staff is recommending the removal of the accessory structure immediately to the north of the principal structure. The proposed use (garage) will not alter the character of the area. Staff is recommending the new structure proposed (21'x 18') be in substantial conformance with the appearance of the principal structure. Staff is also recommending a paved driveway be installed to the third structure concurrently with construction of the structure. Also, Staff is recommending all outside material and storage items be removed, cleaned -up, stored inside and the addition to the principal building be completed prior to construction of the third building depicted on the site plan. The Planning and Zoning Commission expressed some concerns regarding traffic, recreational vehicles, which traverse the subject property, existing rubbish, proposed location of the access driveway from the additional structure and maintaining a buffer to Charles Miller Road. The Planning and Zoning Commission unanimously recommended approval, by a vote of 4-0 of a use variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback variance for the principal building on the property, located at the northwest corner of Bally Road and Prairie Street subject to the following: 1. Approximately 100 square feet existing accessory structure immediately adjacent to principal building to the north must be removed, addition to the principal structure must be completed and all exterior items/materials located on the entire 4 acre subject property must be removed prior to commencement of the construction of the third building (21' x 18'), as depicted on the site plan; 2. There shall be no business conducted on the subject property and the buildings on the subject property cannot be utilized for anything other than storage of items owned by the applicant; 3. Site plan shall be amended to include locations and dimension of accessory building immediately to the north of principal building/expansion and reflecting its required Regular Meeting Page 7 April 6, 2015 removal as stipulated above, as well as the existing accessory building to the west of principal building; 4. Following amendment to the site plan as outlined above, a new site plan depicting existing principal building and expansion (42' x 52'); existing accessory buildings to the north and west of principal building and proposed third accessory building (21' x 18') including approximate locations shall be incorporated into the Ordinance to be considered by the City Council; 5. Proposed third structure (21' x 18') must be located a minimum of 10 feet from principal structure (42' x 52') as well as existing accessory structure to the west of principal structure; 6. Proposed third structure must be located outside of the required front and corner side yards and in conformance with all other City Ordinances, rules and regulations; 7. Third structure must be in substantial conformance with the appearance of principal structure including; siding color, roof line/pitch, height and mass; and 8. A paved driveway must be installed to third structure concurrently with construction of third structure. Motion by Santi, seconded by Wimmer, approving the Ordinance granting a use variance to allow a storage garage/building as a principal use in a residential zoning district and a four foot front yard building setback variance for the aforementioned principal building on the property located at the northwest corner of Bally Road be approved subject to the following eight conditions: 1. Approximately 100 square feet existing accessory structure immediately adjacent to principal building to the north must be removed, addition to the principal structure must be completed and all exterior items/materials located on the entire 4 acre subject property must be removed prior to commencement of the construction of the third building (21' x 18'), as depicted on the site plan; 2. There shall be no business conducted on the subject property and the buildings on the subject property cannot be utilized for anything other than storage of items owned by the applicant; 3. Site plan shall be amended to include locations and dimension of accessory building immediately to the north of principal building/expansion and reflecting its required removal as stipulated above, as well as the existing accessory building to the west of principal building; 4. Following amendment to the site plan as outlined above, a new site plan depicting existing principal building and expansion (42' x 52'); existing accessory buildings to the north and west of principal building and proposed third accessory building (21' x 18') including approximate locations shall be incorporated into the Ordinance to be considered by the City Council; 5. Proposed third structure (21' x 18') must be located a minimum of 10 feet from principal structure (42' x 52') as well as existing accessory structure to the west of principal structure; Regular Meeting Page 8 April 6, 2015 6. Proposed third structure must be located outside of the required front and corner side yards and in conformance with all other City Ordinances, rules and regulations; 7. Third structure must be in substantial conformance with the appearance of principal structure including; siding color, roof line/pitch, height and mass; and 8. A paved driveway must be installed to third structure concurrently with construction of third structure. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW ONSITE PROCESSING, FOOD PREPARATION, LIVE ENTERTAINMENT, OUTDOOR SEATING, SERVICE OF FOOD AND ALCOHOL FOR THE PROPERTY LOCATED AT 3425 W. PEARL STREET D/B/A CHAIN MAKES BREWING COMPANY City Administrator Morefield reiterated that two years ago the applicant was granted a conditional use permit to allow a tavern with on -site processing conditioned on the following: • There shall be no on -site food preparation unless the conditional use permit is amended by the City Council; and • There shall be no general public access to the second floor of the building. The applicant established a microbrewery on the subject property. There is no interior on -site food preparation; however, patrons can order food from area restaurants for consumption on the subject property. On May 5, 2014, a temporary use permit was granted to allow the applicant to sell food, via the use of food trucks, by outside vendors and to permit the sale of alcohol outside, as well as setup of an outdoor seating and entertainment area (beer garden) through October 31, 2014. On October 20, 2014, this temporary use permit was extended through November 29, 2014. The applicant is currently requesting a conditional use permit to allow a tavern with on - site processing, food preparation, live entertainment, outdoor seating and service of food and alcohol and any other variances required to affect the aforementioned request. This would allow the applicant to do what was approved originally (tavern with on -site processing) but also what he has done through the temporary use permits, on a permanent basis. Staff believes the proposed project would not produce any additional adverse impacts to traffic, the environment, the neighborhood, public service and facilities or public safety and health, than would any other permitted use in the C-4 zoning district. The applicant has done everything requested by the City to manage the outdoor activities and Staff has no concerns with the request. Regular Meeting Page 9 April 6, 2015 The Planning and Zoning Commission recommended approval, by a vote of 4-0, of a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol be approved with the following conditions: 1. There shall be no interior food preparation permitted unless the applicant obtains a building permit from the City and approval from the McHenry County Health Department; 2. There shall be no general public access to the second floor of the building; and 3. The Site Plan shall be incorporated into a conditional use permit ordinance, which will be presented to and considered by the City Council. Alderman Glab suggested that the conditional use should have time restrictions attached. Alderman Santi opined that the City has a Noise Ordinance, which sufficiently addresses the time element. Motion by Schaefer, seconded by Blake, approving the Ordinance granting a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol be approved with the following conditions: 1. There shall be no interior food preparation permitted unless the applicant obtains a building permit from the City and approval from the McHenry County Health Department; 2. There shall be no general public access to the second floor of the building; and 3. The Site Plan shall be incorporated into a conditional use permit ordinance, which will be presented to and considered by the City Council. Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. APPROVAL OF A REQUEST FOR A CLASS F3 LIQUOR LICENSE TO SELL PACKAGE LIQUORS FROM V4 GASOLINE, INC. D/B/A MARATHON, LOCATED AT 4713 W. ELM STREET AND AN ORDINANCE INCREASING THE NUMBER OF CLASS F3 LICENSES _FROM FOUR TO FIVE, EFFECTIVE MAY 1, 2015 City Administrator Morefield informed the Council that an application for a Class F3 liquor license was submitted by V4 Gasoline, Inc. d/b/a Marathon, located at 4713 West Elm Street. A Class F3 license permits the retail sale of liquor in packages only for consumption off premises, where more than 50% of the public sales are devoted to goods and commodities other than alcohol in a convenience store associated with a gas station. Included in the sale of gasoline, the business will operate a convenience store that sells food, snacks, lottery tickets, tobacco products and miscellaneous auto care products. Regular Meeting Page 10 April 6, 2015 Mayor Low stated that she has met with Mr. Vallagh Patel, an officer of the corporation, who will also manage the business. All the employees have been BASSET trained. Mr. Patel _has been fingerprinted by McHenry Police Department personnel, and all fees and paperwork have been submitted. Mayor Low stated that she has no reservations approving the requested license. Motion by Condon, seconded by Wimmer, 1. Granting a Class F3 liquor license to V4 Gasoline, Inc. d/b/a Marathon, located at 4713 West Elm Street, as presented, with the condition that all owners and employees involved in the sale of package liquors obtain Beverage Alcohol Sellers and Servers Education and Training Certification (BASSET); and 2. Approving the Ordinance increasing the number of Class F3 liquor licenses from four to five, effective May 1, 2015. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW ASSEMBLY USE FOR AN EDUCATIONAL INSTITUTION AND PROPOSED 5,860 SQUARE FEET ADDITION'ON THE PROPERTY LOCATED AT 3711 KANE AVENUE, KNOWN AS CHAUNCEY H. DUKER MIDDLE SCHOOL City Administrator Morefield reiterated that on June 26, 1996 the Council approved two ordinances for the properties located at 3711 and 3801 Kane Avenue. The first granted a variance to allow four principal buildings on one zoning lot and the second permitting a conditional use permit to allow the operation of an educational facility. McHenry Elementary School District 15 is currently in the process of a long-range plan to remove mobile classrooms at all of its schools by adding building additions. The first two additional are being proposed at Chauncey H. Duker Middle School (Duker) and the second at Hilltop Elementary School. The City's Zoning Ordinance classified schools as assembly uses. Assembly uses are conditional uses in all residential zoning districts. While a conditional use permit was obtained in 1996, the Zoning Ordinance requires any addition, expansion or structural alteration to property with an existing conditional use permit to obtain an additional conditional use permit. The proposed addition at Duker will be approximately 5,860 feet and constructed onto the southwest corner of the school. The proposed addition will replace three mobile classrooms. There will be no additional parking required and the occupant load of the facility will not change because of the addition. Staff believes this will not adversely impact neighboring properties or the public safety and health. City Administrator Morefield noted that Regular Meeting Page 11 April 6, 2015 the actual building plans will be reviewed by the Regional Superintendent of Education's Office, however, the City will be required to issue a Stormwater Permit pending the Council's approval of the request. The Planning and Zoning Commission recommended approval, by a vote of 4-0, of a conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 5,860 square feet for the property located at 3711 Kane Avenue. Mayor Low noted that Dr. Hoffman and his team are in attendance at this evening's Council meeting. She stated that the cooperation between the City and District 15 is greatly appreciated. Motion by Santi, seconded by Wimmer, approving the Ordinance granting a conditional use permit to allow a conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 5,860 square feet for the property located at 3711 Kane Avenue, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOWA_N ASSEMBLY USE FOR AN EDUCATIONAL INSTITUTION AND PROPOSED 6,800 SQUARE FEET ADDITION ON THE PROPERTY LOCATED AT 2615 W. LINCOLN ROAD, KNOWN AS HILLTOP SCHOOL City Administrator Morefield reiterated to Council that on May 31, 2000, Council approved an Ordinance annexing the property located at 2615 W. Lincoln Road, however, a conditional use permit to allow an educational facility was never obtained. McHenry Elementary School District 15 is currently in the process of a long-range plan to remove mobile classrooms at all of its schools by adding building additions. The first two additional are being proposed at Chauncey H. Duker Middle School (Duker) and the second at Hilltop Elementary School. Two additions are being proposed at Hilltop Elementary School, which will total approximately 6,800 square feet. One addition will be constructed onto the northeast corner of the school and the other at the southern end of the building. The additions will replace an existing mobile classroom immediately north of the 4,200 square foot addition at the northeast corner of the school. There will be no additional parking required and the occupant load of the facility will not change as a result of the addition. Staff believes this will not adversely impact neighboring Regular Meeting Page 12 April 6, 2015 properties or the public safety and health. City Administrator Morefield noted that the actual building plans will be reviewed by the Regional Superintendent of Education's Office, however, the City will be required to issue a Stormwater Permit pending the Council's approval of the request. The Planning and Zoning Commission recommended approval, by a vote of 4-0, of a conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 6,800 square feet for the property located at 2615 W. Lincoln Road, conditioned upon the site being developed in substantial conformance with the Site Plan prepared by Arcon, dated March 17, 2015. Motion by Wimmer, seconded by Santi, approving the Ordinance granting a conditional use permit to allow a conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 6,800 square feet for the property located at 2615. W. Lincoln Road, conditioned upon the site being developed in substantial conformance with the Site Plan prepared by Arcon, dated March 17, 2015. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH FGM ARCHITECTS IN THE AMOUNT OF $16,000, FOR DESIGN AND CONSTRUCTION ADMINISTRATION OF PHASE ONE OF MUNICIPAL CENTER IMPROVEMENTS• AND APPROVAL OF AN ADDITIONAL AMOUNT NOT TO EXCEED $5,000, FOR PROCUREMENT OF FURNITURE, AS IT RELATES TO SAID IMPROVEMENTS City Administrator Morefield informed Council that in anticipation of relocating Parks and Recreation Staff to a new Recreation Center, expanding the Police Department Administration to the existing Parks and Recreation space, enhancing point of contact customer service, and, creating a more efficient overall use of existing space, last year the City of McHenry hired FGM Architects to perform a space/needs analysis of the entire Municipal Center. The study provided an overall direction with many recommendations for the physical reconfiguration of departments. Some of the recommendations involve major overhaul, while others do not see significant change. Phase one of the plan involves the relocation of the front counter from an isolated position in the back of the building to the current location of the Alderman's Conference Room, adjacent to the main entry doors. The proposed improvement creates space to have four positions to address the front counter. This allows the initial customer stop to be fairly encompassing of all City services, the exception being more in depth questions, which may require the ability beyond frontline Staff. The Alderman's Conference Room would be relocated to an interior location within the Administration/Finance section. Regular Meeting Page 13 April 6, 2015 The analysis has been a beneficial tool for planning and budgeting purposes, however, the actual design and bidding for the phases as identified was not included in the initial proposal. The attached proposal provides the all -encompassing services for development of the first phase including design, construction, bidding and negotiations, including construction administration. The total cost for design services is a lump sum fee of $16,000. In addition to the base fee, should the City require FGM's assistance in the selection and procurement of furniture for the space a not to exceed amount of $5,000 has been included. Staff anticipates utilizing these services particularly for the selection of furniture in order to ensure a consistent and smooth flow of the entire workspace. Once selected, Staff can identify contractors for the procurement of the equipment. The $5,000 will be accounted for through standard hourly rates of FGM personnel. The total estimated cost for Phase One improvements, including furniture, is estimated between $117,692 and $141,970. Deputy City Administrator Hobson noted the City's existing relationship with FGM. Responding to an inquiry from Alderman Wimmer regarding a timeframe, Deputy City Administrator stated approximately mid -summer. Responding to an inquiry from Alderman Peterson regarding the definition of "Construction Administration," Deputy City Administrator Hobson explained it is another explanation for Quality Control. Responding to an inquiry from Alderman Condon regarding representation of the Community Development Department in the new configuration of the front counter for customer service, Deputy City Administrator Hobson stated that the Community Development Department would be part of the four -position configuration. Alderman Santi requested that should the $5,000 figure kick in, he would request that Staff provide Council with the date the $5,000 figure kicks in and the amount of furniture and what furniture is being purchased. Deputy City Administrator Hobson assured Council this would take place. Motion by Wimmer, seconded by Condon, approving the Professional Services Agreement with FGM Architects, in the amount of $16,000, for the design and construction of Phase One of the Municipal Center improvements and to approve an additional amount, not to exceed $5,000, for the selection and procurement of furniture as it relates to said improvements. Voting Aye: Santi, Glab, Blake, Wimmer, Peterson, Condon. Regular Meeting Page 14 April 6, 2015 Voting Nay: Schaefer. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low announced that the City of McHenry has been a Tree City USA for 21 consecutive years. Mayor Low read aloud the Proclamation for Arbor Day, which falls on April 24, 2015. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS City Administrator Morefield announced that the City of McHenry Police Department has again achieved CALEA Certification. Chief of Police Jones stated that the City of McHenry was the first city in McHenry County to achieve certification, which is an arduous process, occurring every three years. Mayor Low stated that the City of McHenry is very proud of the City of McHenry Police Department and the men and women affiliated with the Department. FUTURE AGENDA ITEMS There were no future agenda items. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:43 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:43 pm. yz'z-� z a�rw— City Clerk