HomeMy WebLinkAboutMinutes - 04/05/2017 - Finance and Personnel Committee (2)FINANCE & PERSONNEL COMMITTEE
MEETING REPORT
April 5, 2017, 5:30 PM
McHenry Municipal Center
In attendance at Roll Call: Committee Members: Chairman Alderman Wimmer, and Alderman
Condon. Absent: Alderman Curry. Also in Attendance:' City Administrator Morefield, Deputy
City Administrator Hobson, and Finance Director Lynch.
1. Call to Order: The meeting was called to order at 5:37 PM.
2. Public Input: None
3. Complete Review and Motion to forward proposed Fiscal Year 17/18 Fund budge, ts,
includingall ll supplemental information, to the full City Council at the April 24 2017 Annual
Council meeting for consideration and adoption.
Chairman Alderman Wimmer asked City Administrator Morefield to begin the discussion.
City Administrator Morefield announced he is seeking a motion to forward the FY 17/18
budget numbers as discussed on March 22" and April 5th to the Council as part of the full FY
17/18 budget document.
As a result of input provided by the Finance and Personnel Committee on March 22nd
amendments, new, and revised information was presented to the Committee:
General Fund (GF) Summary of Revenues, Expenditures and Fund Balance. This page
iII the budget was modified to reflect the composition of the GF Fund Balance at the
beginning of each fiscal year by identifying the Assigned for Capital and Operating Reserve
amounts.
Parks and Recreation Fund Summary. This sheet was amended to reflect accurate
revenues and expenditures for FY 13/141 FY 14/155 and FY 15/16.
Recreation Center Fund Summary. Regarding the parking lot expansion, the sheet reflects
accurate fund balance amounts.
Water/Sewer Fund Summary. A fund sheet line item was added for "Total Operating
Revenues" and "Total Operating Expenditures" to reflect the rate changes as proposed and
offer sufficient revenues to cover operating costs.
City Administrator Morefield noted a question was raised regarding fees charged to residents
who pay a flat rate for sewer. Answering Alderman Condon's question, Director Lynch
stated approximately 200 residents are billed a flat rate for sewer. Director Lynch said HR
Green performed an analysis and determined the flat rate fee was sufficient and it was not
changed. Now that we are initiating a significant increase in rates, we need to reevaluate this
fee. Alderman Condon noted it would be fair to the user to perform this analysis annually.
City Administrator Morefield agreed that the flat rate fee charged should be based on
operating costs.
Capital Improvement/Capital Equipment Projects. Some projects that have not been
completed that were budgeted in previous years are VAC controls, Seawall, and Generator
project. Funds are reserved to pay for these projects.
Riverwalk: the city does not control all the funds for the Riverwalk. These funds are
obtained through private donations and the Riverwalk Foundation controls most of the funds.
Discussions to determine which projects to fund will need to occur. The foundation received
$200,000 from the family that contributed to the original bridge and may now wish to restart
their efforts towards the north end of the Riverwalk. Staff feels our best opportunity to
rehabilitate and install the Pearl Street Bridge will be when the Savings Bank property
redevelops.
Personnel Requests. The Committee concurred that no additional personnel positions
would be added to the FY 17/18 budget.
The remaining fund sheets, comprised mostly of Internal Service Funds, were provided to the
Committee. City Administrator Morefield asked for questions or comments from the
Committee regarding these funds. Director Lynch noted the budgets for these funds are
fairly standard from year to year.
Alderman Condon restated her view that the city should contract out for Marketing
Communications/Social Media services and her desire to contract these services in FY 17/18.
Director Lynch noted if approved, these services would be funded by the Tourism Fund.
As there were no further questions or comments, Alderman Condon made a motion seconded
by Chairman Alderman Wimmer to forward the FY 17/18 budget numbers as discussed on
March 22" d and April 51h to the Council as part of the full Fiscal Year 2017/18 budget
document. All ayes, motion carried.
4. Adjournment:
Alderman Condon made a motion, seconded by Chairman Alderman Wimmer to adjourn the
meeting at 6:05 PM. All ayes, motion carried.
Reviewed and approved this
j
Alderman