HomeMy WebLinkAboutMinutes - 02/17/2014 - City CouncilMCHENRY CITY COUNCIL
REGULAR MEETING
February 17, 2014
The regular meeting of the McHenry City Council was called to order by Mayor Susan Low at 7:30 PM on
Monday, February 17, 2014, in the Municipal Center Council Chambers.
COUNCIL MEMBERS PRESENT: Aldermen Geoff Blake, Geri Condon, Andy Glab, Robert Peterson, Victor
Santi, Jeffrey Schaefer, and Richard Wimmer.
COUNCIL MEMBERS ABSENT: City Clerk Janice Jones.
STAFF PRESENT: City Administrator Derik Morefield, Deputy City Administrator Doug Martin, Deputy City
Administrator Bill Hobson, Public Works Director Jon Schmitt, Deputy Police Chief John Birk, Finance Director
Carolyn Lynch, City Attorney David McArdle, and Executive Assistant Marci Geraghty.
OTHERS PRESENT: Russell Ruzicka, City of McHenry Wastewater Superintendent and City Engineers Chad
Pieper and Ed Coggin, HR Green, Inc.
PUBLIC INPUT SESSION
None.
CONSENT AGENDA
Motion by R. Wimmer, second by G. Condon to approve the Consent Agenda as presented.
A. Approve a request from the McHenry Area Chamber of Commerce for a temporary use and sign permit for the
annual Business Expo on March 15"' at West Campus High School;
B. Approve a request from the McHenry Cobras Baseball Association for a temporary sign permit advertising a
fundraiser at the McHenry Moose Lodge on March I";
C. Approve a request from Letizia Financial Group for special use and temporary sign permits and waiver of
associated fees for the annual Back to Family Outdoor Movie Night in Veterans Memorial Park from September 5
thru 26t11;
D. Approve a request from Letizia Financial Group for special use and temporary sign permits and waiver of
associated less for the annual Green Street Cruise Night from June 9t" thru September 29th;
E. Approve a request for a special event liquor license for The Church of Holy Apostles, 5211 Bull Valley Road for
annual Mardi Gras Dinner/Dance fundraiser;
F. Approval of January 6, 2014 Committee of the Whole meeting minutes;
G. Approval of January 6, 2014 Regular City Council meeting minutes;
H. Approval of As Needed Checks:
AT&T 101.20
BANKCARD PROCESSING CENT 5,306.30
BLUE CROSS BLUE SHIELD O 131,771.99
BUSS FORD SALES 37,494.00
CGS-NIU 35.00
COMCAST CABLE 174.75
COMED 65.02
DIRECT ENERGY BUSINESS 21,093.57
FOP UNITS I/II 2,021.00
IUOE, LOCAL 150 5,779.68
KIMBALL MIDWEST 1,043.32
LEGALSHIELD 64.75
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 192.00
POSTMASTER MCHENRY IL 3,300.00
RESERVE ACCOUNT 1,089.27
RYAN LANNING 290.00
SCHATZ, DONALD 195.00
UNITED PARCEL SERVICE 153.13
GRAND TOTALS 210,212.31
FUND TOTALS
GENERAL FUND 39,085.44
CAPITAL EQUIPMENT FUND 37,494.00
WATER/SEWER FUND 427.28
McHenry City Council
February 17, 2014
Page 2 of 7
EMPLOYEE INSURANCE FUND
131,771.99
INFORMATION TECHNOLOGY FUND
843.60
RETAINED PERSONNEL ESCROW
290.00
POLICE PENSION FUND
300.00
TOTAL
210,212.31
Approval of List of Bills:
AALTO, BRIAN
14.44
ACE HARDWARE, BJORKMAN'S
2,380.28
ACE TOWING & RECOVERY
150.00
ADAMS ENTERPRISES INC, R
398.16
ADAMS, SAMANTHA
258.13
ADVANTAGE BEHAVIORAL HEA
1,287.00
ADVANTAGE MECHANICAL INC
520.00
AMERICAN HEATING & COOLI
253.00
APWA - ILLINOIS PUBLIC S
695.00
ARCO MECHANICAL EQUIPMEN
1,350.00
AT&T
2,076.47
B&W CONTROL SYSTEMS INTE
240.00
BAKER & SON CO, PETER
965.00
BANK OF NEW YORK MELLON,
428.00
BANKCARD PROCESSING CENT
6,046.95
BAXTER & WOODMAN
3,006.25
BOLGER, WILLIAM J
395.00
BONNELL INDUSTRIES INC
3,664.15
BOTTS WELDING & TRUCK SE
32.00
BPH PUMP & EQUIPMENT INC
729.60
BSN SPORTS INC
219.68
BUSS FORD SALES
357.69
CARY COMPANY, THE
671.24
CDW GOVERNMENT INC
168.01
CENTEGRA OCCUPATIONAL HE
290.10
CINTAS CORPORATION LOC 3
434.92
COMCAST CABLE
470.13
COMED
5,250.03
COMMUNICATIONS REVOLVING
10.00
CROWNE PLAZA
369.00
D'ANGELO NATURAL SPRING
33.00
DATALUX CORPORATION
270.00
DIRECT ENERGY BUSINESS
1,016.01
DREISILKER ELECTRIC MOTO
136.14
ED'S AUTOMOTIVE/JIM'S MU
103.00
ED'S RENTAL & SALES INC
77.25
FBI NAA
95.00
FOX VALLEY FIRE & SAFETY
1,492.50
FREUND & SON INC, S H
1,444.69
FUTAVA, KATIE L
203.00
FUTURE LINK OF ILLINOIS
127.28
G IMPRESSIONS INC
240.00
GALLS LLC
207.90
HABITAT FOR HUMANITY
8,218.70
HAWKINS INC
645.18
HRGREEN
9,358.44
ILLINOIS DIRECTOR OF
4,334.00
ILMO PRODUCTS COMPANY
74.00
KANDEL, LOURDS
91.12
KIMBALL MIDWEST
592.86
KING, LAURA
16.00
KIRCHNER FIRE
616.75
KOTIW, MIKE S
80.00
KREASSIG, DANIEL
8.00
LAMBERT, FRANCES B
9.50
LEACH ENTERPRISES INC
27.31
LILLEENG, MICHAEL D
2,400.00
MCCAFFERTY, BRITTANY
360.00
MCCANN INDUSTRIES INC
342.96
MCCORMICK, JENISE M
146.25
MCHENRY ANALYTICAL WATER
450.00
MCHENRY AREA CHAMBER OF
906.00
MCHENRY COMMUNITY HIGH S
14,008.65
MCHENRY COMMUNITY SCHOOL
25,630.35
MCHENRY COUNTY CHIEFS OF
45.00
MCHENRY COUNTY RECORDER
1,298.00
McHenry City Council
February 17, 2014
Page 3 of 7
MCHENRY PUBLIC LIBRARY
5,128.00
MCHENRY TOWNSHIP FIRE PR
5,055.00
MCKEEN, BRIAN J
8.00
MCMASTER-CARR SUPPLY CO
271.91
MERWIN, BENJAMIN J
800.00
METRO DOOR AND DOCK INC
198.00
MEYER MATERIAL COMPANY
1,653.17
NAPA AUTO PARTS MPEC
4,427.78
NATIONAL PUBLIC EMPLOYER
205.00
NEUMANN JR, EDWARD J
500.00
NORTH AMERICAN SALT COMP
24,877.00
NORTHERN TOOL & EQUIPMEN
340.87
OTTOSEN BRITZ KELLY COOP
4,813.13
PALA, JOSEFINA
200.00
PETROLIANCE LLC
15,621.08
PETTIBONE & CO, P F
328.85
PITEL SEPTIC INC
250.00
PLATINUM HEATING & COOLI
600.00
POIERIER, SHIRLEY
375.00
POLERECKY, ROSS
170.00
PRATHER, JAIMIE
6.40
PRUDENTIAL FIRST REALTY
30.00
PSP-BROOKFIELD
383.52
QUILL CORPORATION
24.55
RADICOM INC
915.84
REGNER, WILLIAM J
34.50
REX AUTO BODY
7,569.69
RICHARD LEISTEN
145.00
RUSH TRUCK CENTERS OF IL
6,423.77
SANTO SPORT STORE
1,806.42
SCHATZ, DONALD
195.00
SCHULHOF COMPANY
110.77
SECTION 8 DOORS & HARDWA
245.00
SHAW MEDIA
90.60
SPEER FINANCIAL INC
402.50
SPRING ALIGN OF PALATINE
228.86
ST PALLS EPISCOPAL CHURC
190.80
STANS OFFICE TECHNOLOGIE
179.00
STAPLES ADVANTAGE
756.49
STATE TREASURER IDOT
16,060.62
SUBURBAN BUILDING OFFICI
125.00
SUNNYSIDE COMPANY
369.00
THEODORE POLYGRAPH SERV
135.00
THINK INK INC
49.86
TOBIN, TRACY
45.00
TRAFFIC CONTROL CORPORAT
6,225.00
US BANK EQUIPMENT FINANC
135.00
USA BLUEBOOK
940.70
VALLEY NAILS & SPA
30.00
VALLEY VIEW ACRES
425.00
VAN GALDER BUS COMPANY
1,734.00
VERIZON WIRELESS
2,681,86
VIKING CHEMICAL COMPANY
9,745.80
WALSH, THOMAS M
16.00
WASTE MANAGEMENT
7,160.00
WASTE MANAGEMENT OF WI P
11,781.97
ZEP SALES & SERVICE
677.55
FUND TOTALS
GENERAL FUND
101,279.99
ALARM BOARD FUND
968.50
ANNEXATION FUND
4,153.50
MOTOR FUEL TAX FUND
26,438.08
DEVELOPER DONATION FUND
53,897.20
DEBT SERVICE- 1997A FUND
830.50
CAPITAL IMPROVEMENTS FUND
4,227.96
WATER/SEWER FUND
44,214.55
RISK MANAGEMENT FUND
10,922.29
INFORMATION TECHNOLOGY FUND
2,795.36
RETAINED PERSONNEL ESCROW
1,415.00
TOTAL
251,132.93
McHenry City Council
February 17, 2014
Page 4 of 7
Mayor Low asked to call the roll:
Ayes:
Wimmer, Condon, Santi, Glab, Schaefer, Blake, Peterson
Nays:
None
Abstentions:
None
Absentees:
None
Motion carried.
Alderman Glab suggested prohibiting the installation of all temporary signs in construction zones.
APPROVAL TO REQUEST A PROFESSIONAL SERVICES AGREEMENT WITH FIR GREEN, INC.
FOR ENGINEERING DESIGN TO CONSOLIDATE THE CENTRAL AND SOUTH WASTEWATER
TREATMENT PLANTS.
Director of Public Works Schmitt presented the City Council with background on the city's efforts to date to
decommission the Central Wastewater Treatment Plant (CWWTP). The process began in 2005 when the City
Council approved a long-term plan for wastewater services that included closing the CWWTP and expanding
the South Wastewater Treatment Plant (SWWTP). In 2008, the Council approved an engineering services
agreement for the design of a 4.0 million gallon per day expansion of the SWWTP; and in March 2009, the
Council directed staff to begin the process of consolidating the two plants. This process was part of a plan
approved by the IEPA in 2008 that permitted the city a 10-year time frame to consolidate the plants, expiring in
2018. The IEPA approval also allowed the city to make necessary repairs at the CWWTP to keep it operational
during the 10-year time period. Director Schmitt reported the city is nearing the 10-year commitment it made
with the IEPA
City Engineers Chad Pieper and Ed Coggin provided a PowerPoint presentation on plant consolidation. The
CWWTP was constructed in the 1950's with a life expectancy of 50 years. The CWWTP serves two-thirds of
the city. Mr. Coggin reported the Council in 2007 approved a design contract for consolidation and expansion
of the plants for a cost of $30 million however the project was shelved due to economic conditions. hn 2009, the
Council directed staff to begin consolidation of the plants under a phased approach.
The first phase of decommissioning the CWWTP was performed as a response to a failing solids handling
system at the plant. The city borrowed $6.4 million to move the system to the SWWTP, which involved
construction of conveyance lines between the treatment plants and several equipment modifications. Debt
service for this project resulted in a bi-monthly service charge of $6 per utility user.
As identified in CIP discussions with the Council on February 3, 2014, decommissioning the CWWTP presents
a financial obstacle with a proposed cost of more than $20 million, which will continue to escalate in time. In
addition, millions of dollars for upgrades will be required to maintain the existing CWWTP until such time as
decommissioning can occur. Two approaches to meet the IEPA commitment of decommissioning the CWWTP
by 2018 were presented to the Council:
Approach #1 is a plan to build now and utilize the State Revolving Fund (SRF) program to fiend the project.
The SRF is administered by the IEPA and was introduced last year through the Clean Water Initiative. The
program offers two-year loans at an interest rate of 1.99%. The SRF application process is now much quicker
and the city could be approved in time to begin the project next year. Mr. Coggin noted his contacts at the SRF
told him there is a three-year window for available funding, interest rates are expected to increase in 2015; and,
the city has a verbal commitment for funding. In addition the IEPA and state environmental groups have
approved the new technologies proposed in Approach #1, which increases the probability of approval for the
project. Projected cost for Approach #1 is $21 million.
McHenry City Council
February 17, 2014
Page 5 of 7
Approach #2 proposes to build later however the cost of construction will increase and there is no guarantee the
IEPA will extend the 2018 deadline and, if they do there will be additional costs added to the permit. Further
the city will be required to make additional repairs and adjustments to the CWWTP to keep it operational until
consolidation is possible, which will add dollars to the cost of the project. Projected cost for Approach # 2 is
approximately $35 million.
The Mayor asked for questions or comments from the City Council:
Alderman Schaefer asked how approval of SRF funding will affect user rates; how is the loan to be paid? Mr.
Coggin replied the ultimate responsibility to pay for the improvements will fall on the current user base. A rate
study will provide the exact cost to the current users.
Alderman Schaefer noted residents have incurred almost 20% in rates increases in the past five years. City
Administrator Morefield stated capital improvements that will be needed to keep the CWWTP operational will
cost approximately $8 million and would also have an impact on user fees.
He further stated there are 8,200 user accounts in the city. Total SRF funding of $1.2 million for 20 years
spread out evenly for 8,200 city user accounts would be $150 per account per year for 20 years. Adjustments
will be made based on the number of users, consumption, and type of use i.e., business or residential.
Alderman Schaefer asked if rates would decrease after 20 years. City Administrator Morefield noted the city
currently charges $6 per account for capital development fees to pay for SWWTP improvements. A similar debt
service charge placed on water bills is passed on to user.
Alderman Glab asked if consolidation would affect water and sewer users. City Administrator answered sewer
users. Alderman Glab asked if Approach # 1 takes into consideration fiiture development and all FPA's,
specifically the Gerstad Preserves of Boone Creels property. Mr. Coggin said yes, and referred to a slide
depicting the CWWTP site, which included the Preserves of Boone Creek in the treatment plant collection areas.
Mr. Coggin added the technology proposed in Approach # I also provides for the addition of small increments
of added capacity for a much lower cost. He also told the Council future development is not added in the cost of
the project at this time so existing users do not have to pay for future development.
Alderman Peterson asked if there is room at the SWWTP for expansion and Mr. Coggin answered yes.
Alderman Peterson asked what the normal bond rate is and Deputy City Administrator Martin answered 3.25%
Alderman Blake commented costs passed on to existing users for Approach # 1 seem high.
Alderman Santi asked if there was a deadline to apply for the SRF. Mr. Coggin said the deadline is March 31,
2014, but the state told him the city may apply for the SRF at any time however the loan process takes time so
we need to begin the process quickly so we are on track for SRF approval in 2014, bid letting in January 2015,
and construction in April 2015. Formal approval will be considered by the Council after bids are received.
Alderman Santi inquired about the three-year window for the Clean Water Initiative mentioned in the
presentation. Mr. Coggin said the city is in the middle of the Clean Water Initiative, which is a three year
program.
Alderman Santi asked if there are currently 110 applicants for SRF funding. Mr. Coggin said yes if we meet the
application deadline the money will be available. If McHenry waits until next year, we run the risk of being
placed on a waiting list. Mr. Coggin added the SRF program representatives stand behind their commitments.
McHenry City Council
February 17, 2014
Page 6 of 7
Alderman Santi asked if HR Green is assisting other communities with SRF funding applications. Mr. Coggin
said yes, Marengo and a small community in southern Illinois.
Alderman V. Santi made a motion, seconded by Alderman R. Wimmer to authorize HR Green, Inc. to prepare a
Professional Services Agreement for the engineering design of consolidating the Central and South Wastewater
Treatment Plants.
Mayor Low asked for discussion on the motion.
Alderman Glab asked if other engineering firms were asked to submit proposals for the project to make it
competitive. City Administrator Morefield answered no. Mayor Low added HR Green is the city's designated
engineer.
Alderman Santi asked if the Council would see the professional services agreement before it is approved.
Mayor Low answered at this time all the Council is asked to authorize is preparation of the professional services
agreement; the document will be brought back to the Council for consideration at another meeting.
Mayor Low asked to call the roll:
Ayes: Santi, Wimmer, Peterson, Condon, Schaefer, Blake
Nays: Glab
Abstentions: None
Absentees: None
Motion passed.
ADOPTION OF FY 14/15 THROUGH FY 18/19 CAPITAL IMPROVEMENT PROGRAM (CIP
City Administrator Morefield presented the CIP for FY 14/15 through FY 18/19. He stated the CIP as presented
continues to reflect the guiding principles that it be balanced and meet the needs of the full -service city. He
noted the only changes made to the document were recommendations made by the Council at the January 6,
2014 Committee of the Whole meeting.
Alderman Schaefer said the CIP is a good tool and keeps the Council apprised of future capital projects and
improvements.
Aldermen Blake, Schaefer, and Wimmer agreed with Alderman Schaefer and thanked City Administrator
Morefield and city department heads for developing the document.
Alderman Glab noted this is a five year plan with changes made to it every year; he said he needs more
information adding it is difficult for him to understand why $13 million for the Riverwalk is designated in the
plan when we started at $9 million. Deputy City Administrator Hobson noted the CIP is just a planning tool and
takes into consideration future increases in the cost of construction. Real construction costs for the first phase of
the Riverwalk was $3 million— the $13 million figure in the CIP includes future expansion of additional phases
of the project.
Alderman Schaefer made a motion, seconded by Alderman Condon to adopt the FY 14/15 through FY 18/19
Capital Improvement Program as presented.
Mayor Low asked to call the roll:
Ayes:
Schaefer, Condon, Santi, Glab, Blake, Wimmer, Peterson
Nays:
None
Abstentions:
None
Absentees:
None
Motion passed.
McHenry City Council
February 17, 2014
Page 7 of 7
MAYOR STATEMENT AND REPORTS
Mayor Low offered her compliments to the city's Snowplowing Crews for keeping city streets as clear of snow
and ice as possible noting they are working long hours this winter season.
COMMITTEE REPORTS
Alderman Blake announced a Public Works Committee meeting is scheduled for February 26"' at 6:00 PM and,
he is waiting for confirmation from IDOT for a public forum tentatively scheduled for March 12t" at 6:00 PM
regarding the IL 31 from IL 176 to IL 120 improvements project.
STAFF REPORTS
None.
FUTURE AGENDA ITEMS
Alderman Glab said it is election season and suggested staff send a letter to the candidates informing them of city
regulations regarding election signage.
ADJOURNMENT
Motion by R Petersen, seconded by R. Wirnmer, to adjourn the regular meeting of the McHenry City Council to
the next regular meeting.
Mayor Low asked to call the roll:
Ayes:
Petersen;
Nays:
None
Abstentions:
None
Absentees:
None
Motion carried.
Meeting adjourned at 8:26 PM.
Respectfully submitted,
Wimmer, Condon, Santi, Glab, Schaefer, Blake.
Mayor Susan E. Low Executive Assistant 4arci Iraghty