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Home My WebLink AboutMinutes - 02/16/2015 - City CouncilREGULAR MEETING February 16, 2015 Mayor Low called the regularly scheduled February 16, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper, Director of Public Works Schmitt and City Clerk Jones. Absent: None. Mayor Low invited the members of Boy Scout Troop 131 to lead the Council in the Pledge of Allegiance. Mayor Low stated it is always a pleasure to have members of the Scouts organization in attendance. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one signed in to speak at Public Input Session. CONSENT AGENDA ( A. Approval request from McHenry Kiwanis Club to hos annual Soapbox Derby on June 20, 2015 (rain date: June 21, 2015) and practice run on June 13, 2015 (rain date: June 14, 2015); and authorize City support services; intermittent closure of a portion of Waukegan Road and Green Street; and waiver of all associated fees; B. Approve request for a special event liquor license for The Church of Holy Apostles annual dinner dance and fundraiser, 5211 Bull Valley Road, on March 7, 2015, from 6:30 pm to 11:00 pm; D. Authorize the advertisement of bids for the City of McHenry Mowing Contract for a three year period, with the option to renew in years four and five; E. Approval of As Needed Checks AT&T 80.91 BANKCARD PROCESSING CENT 8,100.59 BLUE CROSS BLUE SHIELD O 183,114.32 CINTAS CORPORATION LOC 3 510.25 COMED 748.19 DISCOU NTECH NOLOGY 879.67 FOP UNITS 1/11 2,085.50 FREUND, MICHAEL R 70.00 IDEOA 520.00 IDPH - EMS 20.00 INTERNATIONAL CODE COUNC 125.00 LEATHERS & ASSOCIATES IN 5,815.00 LEGALSHIELD 64.75 MCHENRY SPECIALTIES 32.00 NATIONAL GUARDIAN LIFE 1 42.33 NCPERS GROUP LIFE INS. 192.00 POSTMASTER MCHENRY IL 1,500.00 RESERVE ACCOUNT 987.44 SAFE KIDS WORLDWIDE 85.00 SECRETARY OF STATE 10.00 TASER INTERNATIONAL 525.00 TEST GAUGE AND BACKFLOW 700.76 UNITED PARCEL SERVICE 81.49 UNIVERSITY OF ILLINOIS P 145.50 VISIBLE OUTDOOR ADS 1,500.00 G RAND TOTALS 207,935.70 FUND TOTALS Regular Meeting Page 2 February 16, 2015 GENERAL FUND 12,638.72 BAND FUND 70.00 MCHENRY AREA CHARACTER COUNTS 1,542.00 DEVELOPER DONATION FUND 5,815.00 WATER/SEWER FUND 2,046.24 EMPLOYEE INSURANCE FUND 183,114.32 INFORMATION TECHNOLOGY FUND 2,559.42 POLICE PENSION FUND 150.00 TOTALS 207,935.70 Approval of List of Bills. ACE HARDWARE, BJORKMAN'S 1,458.48 ADAMS ENTERPRISES INC, R 584.38 ADAMS STEEL SERVICE INC 334.66 ADAMS, SAMANTHA 269.88 ADVANCED PUBLIC SAFETY 1 178.85 AFTERMATH INC 145.00 AGUIRRE, SYLVIA 13.00 ALEXANDER EQUIPMENT COMP 12,864.45 ARCO MECHANICAL EQUIPMEN 1,350.00 AT&T 175.42 B&W CONTROL SYSTEMS INTE 893.43 BANKCARD PROCESSING CENT 6,367.18 BARTA, RON 60.00 BAXTER & WOODMAN 562.50 BERGER EXCAVATING CONTRA 9,675.00 BUCK BROS INC 347.66 CARDIAC SCIENCE CORP 501.46 CASSIDY TIRE & SERVICE 37.50 CDW GOVERNMENT INC 52.78 CENTEGRA OCCUPATIONAL HE 250.00 CHAPEL HILL FLORIST INC 70.00 COLLEGE OF DUPAGE-ACCTS 100.00 COLUMBIA PIPE & SUPPLY C 523.94 COMCAST CABLE 403.02 COMED 2,852.75 COMMUNICATIONS REVOLVING 10.00 COMPASS MINERALS AMERICA 12,935.82 CONSTELLATION NEWENERGY 26,268.01 CRESCENT ELECTRIC SUPPLY 369.30 CRUTCHER, TABITHA 6.68 D'ANGELO NATURALSPRING 40.75 DISCOUNTECHNOLOGY 313.11 DIVISIONS MAINTENANCE GR 150.00 DOCUMENT IMAGING DIMENSI 306.00 DRAFFKORN, JULIE 22.60 DREISILKER ELECTRIC MOTO 19.74 DURA WAX COMPANY INC, TH 161.15 ED'S AUTOMOTIVE/JIM'S MU 193.50 ED'S RENTAL & SALES INC 1,267.72 ELLIS, THOREY 3.00 ESPOSITO, TRACY 18.00 FASTENAL 149.14 FEDERAL SIGNAL CORPORATI 113.18 FUTAVA, KATIE L 336.00 FUN EXPRESS LLC 49.95 FUTURE LINK OF ILLINOIS 980.45 G IMPRESSIONS INC 70.50 GALLS LLC 277.60 GORDON, SANDRA 42.00 GREAT LAKES FIRE & SAFET 240.00 GREGORIO, RYAN 39.96 GROWER EQUIPMENT & SUPPL 104.63 HAWKINS INC 2,964.19 HOMESTEAD ELECTRICAL CON 2,912.00 H RG REEN 36,502.13 HUCKER, CINDY 10.00 Regular Meeting Page 3 February 16, 2015 HUSSAIN, SAMEENA 90.00 IACP 600.00 IAEI 102.00 I LEAS 325.00 ILLINOIS FBI NA 75.00 ILLINOIS MUNICIPAL LEAGU 1,679.00 ILLINOIS PUBLIC WORKS MU 250.00 INTERSTATE ALL BATTERY C 184.00 INTERSTATE BILLING SERVI 1,580.03 J G UNIFORMS INC 52.04 KAHL, MARY LEE 18.00 KARKI, STEVE 112.00 KARM, KIMBERLY 46.00 KIWANIS CLUB OF MCHENRY 205.00 KOCIECKI, LISA 8.00 KUCHARSKI, DAVID 47.15 LANGE, DIANNA 80.00 LEXISNEXIS 121.50 MCAULIFF & SEMROW PC 450.00 MCCANN INDUSTRIES INC 400.14 MCHENRY ANALYTICAL WATER 225.00 MCHENRY COUNTY CHIEFS OF 45.00 MCHENRY COUNTY DIV OF TR 4,107.03 MCHENRY COUNTY RECORDER 200.00 MCMASTER-CARR SUPPLY CO 224.66 METROPOLITAN INDUSTRIES 3,024.53 MEYER MATERIAL COMPANY 88.80 MID AMERICAN WATER OF WA 501.95 MIDWEST HOSE AND FITTING 9.08 MOTOROLA SOLUTIONS - STA 2,020.00 NAPA AUTO PARTS MPEC 2,626.09 NATIONAL SALT SUPPLY INC 13,350.00 NEUMANN JR, EDWARD J 500.00 NICOR GAS 868.10 NORTHWEST TRUCKS INC 53.46 OTTESEN, SCOTT 36.00 PETERSON, DWAYNE 80.00 PETROLIANCE LLC 3,624.45 PETROV, BOYKA 8.25 PETTIBONE & CO, P F 395.84 PITTMAN, TERESA 40.00 QUILL CORPORATION 84.84 REBARS & STEEL COMPANY 600.00 REICHE'S PLUMBING SEWER 130.00 RENDO, MICHELL 39.00 RESERVE ACCOUNT 242.83 RIVERSIDE BAKE SHOP 23.04 ROTARY CLUB OF MCHENRY 459.00 SHAFFER, DONNA 34.00 SIRCHIE FINGER PRINT LAB 244.89 SPEER FINANCIAL INC 614.06 ST PAULS EPISCOPAL CHURC 254.40 STANDARD INDUSTRIAL & AU 101.25 STANS OFFICE TECHNOLOGIE 981.78 STAPLES ADVANTAGE 389.28 STATE OF ILL -OFFICE OF C 20.00 STATE TREASURER IDOT 5,997.33 THIRD MILLENNIUM ASSOCIA 995.00 TRAFFIC CONTROL & PROTEC 297.10 TREASURER STATE OF ILLIN 21,005.54 TYLER TECHNOLOGIES 437.50 U LI N E 153.92 ULTRA STROBE COMMUNICATI 757.60 US BANK EQUIPMENT FINANC 963.00 USA BLUEBOOK 1,053.30 VALENTINES REPAIR 373.05 VALLEY VIEW ACRES 200.00 Regular Meeting Page 4 February 16, 2015 VASSOS, AMY 10.00 VERIZON WIRELESS 38.01 VIKING CHEMICAL COMPANY 12,037.70 WASTE MANAGEMENT OF WI P 10,093.66 WOROSZ, DEBBIE 5.25 ZEP SALES & SERVICE 409.71 GRAND TOTALS 224,447.59 FUND TOTALS GENERAL FUND 83,021.03 MOTOR FUEL TAX FUND 49,328.06 DEBT SERVICE-1997A FUND 614.06 CAPITAL IMPROVEMENTS FUND 29,050.43 WATER/SEWER FUND 53,219.71 UTILITY IMPROVEMENTS FUND 4,000.00 RISK MANAGEMENT FUND 200.00 INFORMATION TECHNOLOGY FUND 3,103.30 RETAINED PERSONNEL ESCROW 1,761.00 POLICE PENSION FUND 150.00 TOTALS 224,447.59 Mayor Low informed the Council that Item C on the Consent Agenda, request for a Special Liquor License for Crossfit Fitness, has been withdrawn at the Petitioner's request. Motion by Wimmer, seconded by Blake, to approve the Consent Agenda, as amended. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF PLANNING & ZONING COMMISSION RECOMMENDATION TO APPROVE AN ORDINANCE GRANTING FINAL PLAT OF RESUBDIVISION FOR THE JUSTEN FUNERAL HOME SUBDIVISION City Administrator Morefield informed Council that on May 5, 2014, Council approved the Preliminary and Final Plat of Justen Funeral Home Subdivision, which included approximately 8.3 acres and two lots. Applicant is proposing to resubdivide Lot 2 of the Justen Funeral Home Subdivision, which consists of approximately 3.676 acres. Proposed Lot 1 is the location of the 10,000 square foot Veterans Medical Office Building currently under construction and anticipated to be completed in early spring. Proposed Lots 2 and 3 will be developed in the future. City Administrator Morefield stated that the plat incorporates all easements on the originally approved Justen Funeral Home subdivision plat in addition to easements for servicing all three proposed lots with water, sewer, gas and electric, as well as to accommodate cross access and drainage. There will be no additional direct access to Municipal Drive. This is stated on the approved plat of Justen Funeral Home Subdivision and on the proposed plat. Full access onto Municipal Drive from the VA site (located between proposed Lots 1 and Lot 2) will be reconstructed to a right-in/right-out within five years of the Knox Drive improvements being completed or the City's issuance of a Certificate of Occupancy for a building on proposed Lots 2 or 3. Construction of the Knox Drive extension is scheduled to begin this year. Regular Meeting Page 5 February 16, 2015 City Administrator Morefield explained consideration of the preliminary and final plats are being combined due to the relative simplicity of the request. The Planning and Zoning Commission unanimously recommended approval (6-0) of the Preliminary Plat and Final Plat of Resubdivision for the Justen Funeral Home Subdivision with the following conditions: • Compliance with comments by the City Engineer; • Plat is recorded within six months of City Council's approval by Ordinance; • Compliance with the engineering plans previously approved by the City Engineer pertaining to the development of the VA site (proposed Lot 1); • Any existing private covenants and/or agreements developed and previously agreed to by the applicant and owner of Lot 1 of The Final Plat of Subdivision Justen Funeral Home be amended to reflect and include all property encompassed by the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • A memorandum of recording, referencing the existing stormwater maintenance and any other agreements, as well as any private covenants, be recorded against proposed Lots 1, 2 and 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision contemporaneously with the recordation of the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • New covenants, conditions and restrictions pertaining to lots included in the Final Plat of Resubdivision of Justen Funeral Home Subdivision be submitted to the City for review and approval and recorded against proposed Lots 1, 2 and 3 prior to issuance of a building permit on proposed Lot 2 or 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision; and • Blanket cross access easement for Lots 1, 2 and 3 of this proposed resubdivision must be depicted on page 1 of the plat. Alderman Glab opined that a bond should be posted for curb cuts. Motion by Schaefer, seconded by Condon, approving the Ordinance granting the Final Plat of Resubdivision of Justen Funeral Home Subdivision, as presented, with the following conditions: • Compliance with comments by the City Engineer; • Plat is recorded within six months of City Council's approval by Ordinance; • Compliance with the engineering plans previously approved by the City Engineer pertaining to the development of the VA site (proposed Lot 1); • Any existing private covenants and/or agreements developed and previously agreed to by the applicant and owner of Lot 1 of The Final Plat of Subdivision Justen Funeral Home be amended to reflect and include all property encompassed by the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • A memorandum of recording, referencing the existing stormwater maintenance and any other agreements, as well as any private covenants, be recorded against proposed Lots 1, 2 and 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision Regular Meeting Page 6 February 16, 2015 contemporaneously with the recordation of the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • New covenants, conditions and restrictions pertaining to lots included in the Final Plat of Resubdivision of Justen Funeral Home Subdivision be submitted to the City for review and approval and recorded against proposed Lots 1, 2 and 3 prior to issuance of a building permit on proposed Lot 2 or 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision; and • Blanket cross access easement for Lots 1, 2 and 3 of this proposed resubdivision must be depicted on page 1 of the plat. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL TO (A) AWARD BID FOR CONSTRUCTION OF THE KNOX DRIVE EXTENSION TO MANEVAL CONSTRUCTION, INC., IN THE AMOUNT OF $228,068.38, (ACTUAL COST MAY VARY BASED ON QUANTITIES USED); AND (B) PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC., FOR CONSTRUCTION OBSERVATION, IN AN AMOUNT NOT TO EXCEED $25,973.83. City Administrator Morefield informed Council that on February 3, 2015, eight bids were received for the construction of Knox Drive Extension between Municipal Drive and Miller Road. The approximately 552 feet of improvement consists of hot -mix asphalt pavement, concrete curb and gutter, landscape restoration, pavement striping and drainage accommodations. The bids ranged from $228,068.38 to $300,621.50. The Engineer's Opinion of Probable Cost (EOPC) for this project was $268,011.00. City Administrator Morefield stated that HR Green has analyzed and checked the bids for accuracy and recommends awarding the contract to Maneval Construction Inc. of Ingleside, Illinois. He noted that this price quoted is a unit price contract and the final cost of construction will be based on actual final quantities. City Administrator Morefield informed Council that HR Green has submitted a Professional Services Agreement for construction observation of the Knox Drive Extension in the amount of $25,973.83. The construction engineering scope of work includes project startup, construction observation, pre -construction progress meeting, administration/coordination, material testing and project closeout. The 2014//2015 Capital Improvement Program includes the construction and construction observation engineering of the Knox Drive Extension with funding from General Fund Revenues, Oaks at Irish Prairie developer contribution and contributions from the adjacent property owners. Regular Meeting Page 7 February 16, 2015 Responding to inquiries regarding the actual cost, Director of Public Works Schmitt stated that the project is based on a unit contract price and could go either up or down. Responding to concerns expressed by Alderman Glab that the cost of engineering appears high, City Engineer Pieper explained how the engineering percentage rates are calculated based on IDOT recommendations. Motion by Wimmer, seconded by Condon, awarding the bid to Maneval Construction Inc. of Ingleside, Illinois for the construction of Knox Drive Extension in the amount of $228,068.38 (actual amount may vary based on quantities used) and approving the Professional Services Agreement for construction observation with HR Green, Inc., in an amount not to exceed $25,973.83. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADOPTION OF THE FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 CAPITAL IMPROVEMENT PLAN City Administrator Morefield presented Council with the City of McHenry Fiscal Year 2015/2015 through Fiscal Year 2019/2020 Capital Improvement Program (CIP). He reiterated that continuing with the new format, as introduced last year, the CIP document is comprised of the following chapters: Chapter 1: Introduction to Capital Improvement Programming Chapter 2: Status of FY14/15 Capital Improvement Projects Chapter 3: Summary and Overview of 5-Year Capital Improvement Program Chapter 4: General Fund CIP Chapter 5: Water & Sewer Fund CIP Chapter 6: Tax Increment Finance Fund CIP City Administrator Morefield noted that Chapters 4 through 6 include detailed project narratives for all projects identified in the 5-year planning period. City Administrator Morefield stated the FY15/16 Capital Budget Year requests includes 38 projects totaling $13,841,016 slated for implementation in the General Fund Capital Improvement Program. City Administrator Morefield stated that the City Administrator continues to seek ways to improve that value of the CIP document as a strategic planning tool. He stated that projects identified for implementation in the plan may be modified, moved up, pushed out to successive years or deleted entirely. City Administrator Morefield noted, most importantly, the actual Regular Meeting Page 8 February 16, 2015 inclusion of projects in any capital budget year is dependent upon the availability of funds and the priority of the project within the community. Motion by Santi, seconded by Schaefer, approving the City of McHenry Fiscal Year 2015/2015 through Fiscal Year 2019/2020 Capital Improvement Program (CIP). Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low informed Council that the McHenry Area Chamber of Commerce Business Expo will take place on Saturday, February 21, 2015, at McHenry High School West Campus from 10:00 am until 4:00 pm. COMMITTEE REPORTS Alderman Condon announced a Community Development Committee meeting is scheduled on Monday, February 23, 2015, at 7:00 pm in the Alderman Conference Room. STAFF REPORTS None. FUTURE AGENDA ITEMS None. EXECUTIVE SESSION Motion by Condon, seconded by Blake, to adjourn to Executive Session to discuss Semi - Annual Review of Executive Session Minutes and to approve and/or release Executive Session Minutes and the destruction of Executive Session audio tapes that exist prior to August 2013, pursuant to the Illinois Open Meeting Act at 7:26 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, seconded by Blake, to return to Open Session at 7:29 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 9 February 16, 2015 RESOLUTION AUTHORIZING THE APPROVAL AND/OR RELEASE OF EXECUTIVE SESSION MINUTES AND THE DESTRUCTION OF EXECUTIVE SESSION AUDIO TAPES THAT EXIST PRIOR TO AUGUST 2013, PURSUANT TO THE ILLINOIS OPEN MEETING ACT Motion by Wimmer, seconded by Schaefer, approving a Resolution authorizing the release of Executive Session Minutes and destruction of Executive Session audio tapes that exist prior to August 2013, pursuant to the Illinois Open Meeting Act. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:30 pm. t,2 . Mayor c Q— C 0 0 0 City Clerk