HomeMy WebLinkAboutMinutes - 02/04/2013 - City CouncilREGULAR MEETING
February 4, 2013
Mayor Low called the regularly scheduled February 4, 2013 meeting of the McHenry City
Council to order at 6:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None
Also in attendance: City Administrator Morefield, Deputy City Administrator Martin, Assistant
City Administrator Hobson and City Clerk Jones.
Also in Attendance: Helen Glab
WHISPERING OAKS COMMUNITY CENTER TOUR
Assistant City Administrator Hobson provided a tour of the building to Council. He
stated that the Whispering Oaks Homeowners' Association wishes to sell the building to the
City of McHenry at a price of $1.00.
Assistant City Administrator Hobson stated that the building is approximately 1,600
square feet consisting of an upstairs and downstairs. Upstairs is a great room and a kitchen.
Downstairs are a reading room, small library and a room containing two pool tables.
Assistant City Administrator Hobson noted that an inspection of the building has been
performed by Construction and Neighborhood Services Superintendent Schwalenberg. Mr.
Hobson stated that the results of the inspection would be discussed during Executive Session.
Alderman Glab opined that he did not believe the discussion should take place in
Executive Session. He suggested that any discussion regarding the purchase of the property
should be during a public forum. Alderman Glab stated that two persons on the Council, in
addition to himself, participate in maintenance of the building: Alderman Santi and Alderman
Peterson.
ADJOURNMENT TO RE -CONVENE AT MUNICIPAL CENTER
Motion by Santi, seconded by Glab, to adjourn the meeting at Whispering Oaks
Community Center to be re -convened at the Municipal Center, City of McHenry, Illinois at 7:30
pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 6:17 pm.
Regular Meeting
Page 2
February 4, 2013
Mayor Low re -convened the regularly scheduled February 4, 2013 meeting of the McHenry City
Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None.
Also in attendance: City Administrator Morefield, Deputy City Administrator Martin, Assistant
City Administrator Hobson, City Clerk Jones, Director of Public Works Schmitt, Director of Parks
and Recreation Merkel; Chief of Police Jones, City Engineer Pieper, City Attorney Cahill, Finance
and Accounting Manager Lynch and Superintendent of Forestry and Park Planning Schmidt.
PUBLIC INPUT SESSION
Ms. Beth Taylor, 1501 North Green Street, McHenry, spoke at the Public Input Session
regarding the business proposed for the property at Route 31 and Pearl Street.
Ms. Taylor informed Council that she and her family reside in a home built in 1898. She
mentioned that within blocks of her home are located many City landmarks. Ms. Taylor opined
that the positioning of an extremely commercial business, open 24-hours a day that sells lottery
tickets, fuel and liquor, next to a residential area is not appropriate.
Ms. Taylor stated that the area is historic and residential and should remain so.
CONSENT AGENDA
Motion by Wimmer, seconded by Blake, to approve the Consent Agenda, as presented:
A. Street Closure Request for McHenry Rotary Club Sponsored "St. Patrick's Day Community Service Group Awareness
Parade"
B. Consideration of a Contract Extension for Mowing Services;
C. Temporary Use Permit to Allow Auctions at 3017 West Route 120;
D. Temporary Use Permit to Allow Live Pro Wrestling Event at 914 North Front Street
E. Temporary Sign Permit for the McHenry High School Booster Club's Trivia/Game Night Fundraiser;
F. Temporary Use Permit and Temporary Sign Permit for the McHenry Area Chamber of Commerce Expo; and
G. List of Bills:
A —ABLE ALARM SERVICE INC
181.50
ADAMS ENTERPRISES INC, R
492.59
ADAMS STEEL SERVICE INC
105.76
ADVANCED AUTOMATION AND
1,430.00
AIRGAS SAFETY INC
165.84
AMERICAN ALUMINUM ACC IN
180.00
AMERICAN WATER WORKS ASS
154.00
AQUAFIX
811.29
ASSOCIATED ELECTRICAL CO
9,990.00
AT&T
7,649.64
AT&T LONG DISTANCE
237.59
BANK OF NEW YORK MELLON
428.00
BARTOS, DONNA
178.75
BATTERIES PLUS
554.64
BONNELL INDUSTRIES INC
517.88
BSN SPORTS INC
137.71
BUSS FORD SALES
17.92
CENTEGRA OCCUPATIONAL HE
236.50
CHEMICAL PUMP SALES & SE
222.60
CHEMSEARCH
455.69
CHESTERTON COMPANY, A W
1,088.08
CHICAGO INTERNATIONAL TR
2,524.10
Regular Meeting
Page 3
February 4, 2013
CHICAGO SUBURBAN EXPRESS
43.05
CLESEN, NICHOLAS
33.51
COMED
115.67
CONNOR CO
221.25
CRESCENT ELECTRIC SUPPLY
1,211.34
CUSTOM LANDSCAPING
660.00
CVS SYSTEMS INC
167.45
DOCUMENT IMAGING DIMENSI
831.00
DREISILKER ELECTRIC MOTO
994.10
DURA WAX COMPANY INC, TH
94.35
E & E LIGHTING INC
833.20
ED'S RENTAL & SALES INC
65.90
FISCHER BROS FRESH
249.75
FOX WATERWAY AGENCY
40.00
FUN EXPRESS
43.34
FUTURE LINK OF ILLINOIS
904.56
GALLAGHER RISK MANAGEMEN
30.00
GROWER EQUIPMENT & SUPPL
413.59
HAWKINS INC
1,162.78
HOME DEPOT CREDIT SERVIC
1,809.20
HRGREEN
58,354.66
IACP
480.00
ICC
54.00
ILLINOIS FBI NA
75.00
ILLINOIS PUBLIC WORKS MU
187.50
IMAGETEC LP
853.29
INSITUFORM TECHNOLOGIES
3,470.26
ISAWWA
25.00
J G UNIFORMS INC
6,530.05
JC LICHWEPCO
197.15
JENSEN, TED
1,596.00
JUNGMANN, MARLENE B
234.00
KIMBALL MIDWEST
1,501.49
KING, LAURA
8.00
KIWANIS CLUB OF MCHENRY
227.40
KUNZER, KATHLEEN
40.40
LISS, NEVA
121.88
MCANDREWS PC, THE LAW OF
6,800.00
MCAULIFF & SEMROW PC
637.50
MCCANN INDUSTRIES INC
417.17
MCHENRY ANALYTICAL WATER
285.00
MCHENRY COUNTY CHIEFS OF
45.00
MCHENRY COUNTY COLLEGE
15.00
MCHENRY COUNTY DIV OF TR
3,196.53
MCHENRY FIRESTONE
1,386.36
MCHENRY POWER EQUIPMENT
83.19
MCHENRY SPECIALTIES
90.00
MCMASTER-CARR SUPPLY CO
515.27
MEYER MATERIAL COMPANY
290.38
MID AMERICAN WATER OF WA
145.00
MIDWEST METER INC
27,471.90
MINUTEMAN PRESS OF MCH
28.00
NICOR GAS
6,852.14
NORTH AMERICAN SALT COMP
9,983.21
NORTH EAST MULTI-REGIONA
200.00
NORTH SUBURBAN WATER
45.00
NORTHERN KEY & LOCK INC
855.00
NORTHWEST ELECTRICAL SUP
88.83
O'BRIEN, CHRISTINA
8.00
OVERHEAD INC
985.00
OWSLEY, MIKE
15.31
PALA, JOSIE
42.50
PATTEN INDUSTRIES INC
755.87
PETROLIANCE LLC
18,411.38
PORTER LEE CORPORATION
1,150.00
PRECISION SERVICE & PART
313.73
QUILL CORPORATION
17.09
REBARS & STEEL COMPANY
644.00
REICHE'S PLUMBING SEWER
120.00
RELIABLE OFFICE SUPPLIES
413.25
Regular Meeting
Page 4
February 4, 2013
ROC CONSTRUCTION SUPPLY
215.74
ROTARY CLUB OF MCHENRY
249.00
SCHATZ, DONALD
195.00
SCIAME, RYAN
24.00
SECRETARY OF STATE/INDEX
10.00
SHERMAN MECHANICAL INC
184.88
ST PAULS EPISCOPAL CHURC
190.80
STAN'S FINANCIAL SERVICE
222.00
STANS OFFICE TECHNOLOGIE
572.47
STAPLES ADVANTAGE
167.24
STAPLES CREDIT PLAN
29.99
STUDIO 222 ARCHITECTS
10,782.53
SYNEK, JENNIFER
8.00
THIRD MILLENNIUM ASSOCIA
995.00
TRAFFIC CONTROL & PROTEC
155.49
TRAFFIC CONTROL CORPORAT
554.00
TREASURER, STATE OF ILLI
4,693.68
VELODYNE VELOCITY DYNAMI
44.81
VIKING CHEMICAL COMPANY
21,241.16
WASTE MANAGEMENT OF WI P
12,636.40
WATER PRODUCTS - AURORA
668.50
WATER WELL SOLUTIONS
585.00
WILSON LANDSCAPE SUPPLY
162.50
GRAND TOTALS
248,535.00
FUND TOTALS
GENERAL FUND
65,511.84
MOTOR FUEL TAX FUND
54,822.04
DEBT SERVICE-1997A FUND
428.00
CAPITAL IMPROVEMENTS FUND
10,782.53
WATER/SEWER FUND
90,948.63
UTILITY IMPROVEMENTS FUND
21,638.26
RISK MANAGEMENT FUND
158.70
INFORMATION TECHNOLOGY FUND
3,258.00
RETAINED PERSONNEL ESCROW
987.00
TOTALS
248,535.00
Responding to an inquiry from Alderman Glab regarding whether the City receives any
revenue from the proposed auction or the proposed Live Pro Wrestling events, Deputy City
Administrator Martin stated that the City receives no revenue from either event.
Responding to an inquiry from Alderman Glab regarding placement of the signs for the
McHenry High School Booster Club's Trivia/Game Night Fundraiser, Deputy City Administrator
Martin stated that locations where the signs can be placed are in the Zoning Ordinance.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: Glab.
Absent: None.
Motion carried.
WORKSHOP DISCUSSION: FISCAL YEAR 20132014 CITY OF McHENRY FIVE-YEAR CAPITAL
IMPROVEMENT PROGRAM
City Administrator Morefield provided Council with the City of McHenry FY13/14
through FY17/18 Capital Improvement Program ("CIP"). He noted that the CIP has been revised
and expanded to include a "Status Update" chapter that includes implementation and
completion updates for projects approved for implementation as part of the FY12/13 Budget.
Regular Meeting
Page S
February 4, 2013
Additionally, he noted that the CIP includes detailed project narratives for all projects identified
in the proposed FY13/14 through FY17/18 planning period.
City Administrator Morefield stated that the CIP, as presented, continues to reflect the
guiding principles that it be balanced and meet the needs of the City. In establishing the
balance, it is important to identify that the Plan includes the funding of projects, which are
related both to the maintenance and replacement of existing assets as well as the evaluation
and introduction of new projects, services and facilities in order to be able to respond to the
increasing needs of a growing and diverse population. This balance is necessary if the City of
McHenry is to retain and expand upon the high quality of life which its residents currently
enjoy.
City Administrator Morefield noted that having a CIP allows for the annual evaluation,
prioritization and scheduling of projects via a uniform, consistent and objective process. In
addition to recommending projects for funding in the Capital Budget Year, the CIP also
identifies and outlines those projects that are recommended to be undertaken in the
succeeding five years and, hence, compels the City to begin planning and strategizing those
projects from a community -wide perspective in relation to the goals and objectives established
for the City.
City Administrator Morefield advised that specific to the FY13/14 — FY17/18 CIP, delayed
state -shared revenues, declining income tax receipts, reduced sales tax receipts, declining
property tax receipts and reduced permit/impact fees have had a drastic impact on the ability
of the City to not only implement new projects, but to ensure that existing municipal assets can
be maintained and existing debts paid. While the economy is beginning to show signs of
improvement, recent successive years of decline will continue to have an effect and, as such,
the City will not see the positive effects of a resurgent economy for an extended period of time.
City Administrator Morefield informed the Council that the proposed FY13/14 Capital
Budget Year CIP includes 36 projects at a total cost of $14,803,700. While $14,803,700 is
substantially higher than the $4,188,500 amount proposed in FY12/13, it should be noted that
$9,592,000 of that amount is comprised of alternative (non -city) funding sources (IDOT, STP,
ITEP and MFT) for roadway projects. The remainder of the FY14/15 through FY17/18 CIP
planning period includes a total of 68 projects totaling more than $100 million.
City Administrator Morefield reiterated that a Capital Improvement Program serves as a
planning tool and not a budget document. Projects identified for implementation in the Plan
may be modified, moved up, pushed out to successive years or deleted entirely. Additionally,
the actual inclusion of projects in any capital budget year is dependent upon the availability of
funds and the priority of the project within the community.
Regular Meeting
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February 4, 2013
City Administrator Morefield noted that the purpose of discussing the 5-year CIP at a
Committee of the Whole meeting is to allow for the overall introduction of the CIP document
and provide Council with the opportunity to ask questions about specific project or programs.
Alderman Peterson inquired about the City ability to levy NISRA dues. He indicated that
he would like to discuss the matter at a future date. Additionally, he opined that he would like
to see the fee for the annual City Stickers either raised or the program done away with
altogether.
Alderman Glab opined that revenue from City Stickers could be doubled if the program
was adequately enforced. Alderman Glab requested a report from Staff regarding the cost to
maintain the City of the Vehicle/City Sticker program.
Alderman Glab stated that a traffic signal is required at Dartmoor. He would like to see
that project included in the CIP.
Alderman Schaefer requested information from surrounding communities about their
Vehicle Sticker program and implementation. He asked that Staff explore the possibility of a 1-
time fee added to all houses in the community on a utility bill.
Responding to an inquiry from Council regarding Knox Park Pool, Assistant City
Administrator Hobson stated that an aquatic facility is being explored.
Responding to an inquiry from Council regarding adding streets to the Streets Program
on Page 75 of the CIP, City Administrator Morefield explained that the streets program is a
priority however virtually no funding is available with all the other proposed projects.
Alderman Santi opined that he really appreciates the addition of the "Status" chapter to
the CIP. Responding to an inquiry from Alderman Santi regarding Crystal Lake Road
Improvements, Page 11 of the CiP, Director of Public Works Schmitt stated that the project is
due for letter in April 2013.
Alderman Glab stated he would like to see the streets program become active again.
Responding, Director of Public Works Schmitt stated that the ranking system is updated every
year and the numbers are based on grinding and overlay.
Responding to an inquiry from Alderman Schaefer regarding funding for streets and
roads received from the Council of Mayors, Director of Public Works Schmitt stated that the use
of the STP funding is very specific, 80% is for use in construction and 80% for Phase II.
Alderman Schaefer inquired if the current work on the Charles Miller Bridge is in the CIP.
Director of Public Works Schmitt indicated the bridge is IDOT funded. For informational
purposes, Director of Public Works Schmitt informed Council that the Pearl Street Bridge is
inspected regularly.
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Page 7
February4, 2013
Alderman Condon concurred with Alderman Glab regarding the need for a signal light at
Dartmoor. Alderman Condon indicated she would like to see it on the CIP.
Responding to an inquiry from Alderman Glab regarding STP funding for streets,
Director of Public Works Schmitt stated that STP funding cannot be utilized for residential
streets.
Alderman Schaefer suggested it would be helpful to Council to receive an update on the
summary section of the CIP quarterly.
City Administrator Morefield stated that the CIP information is a joint project. He gave
credit to the Department Heads for their input and assistance.
City Administrator Morefield informed Council that if they have specific questions or
suggestions to feel free to contact him directly.
MAYOR STATEMENT AND REPORT
Mayor Low made no Statement or Report.
STAFF REPORTS
There were no Staff Reports.
EXECUTIVE SESSION
Motion by Wimmer, seconded by Condon, to adjourn to Executive Session to discuss
Property Acquisition at 8:17 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Alderman Glab departed Council Chambers at 8:30 pm.
Director of Public Works Schmitt departed Council Chambers at 8:30 pm.
Motion by Peterson, seconded by Blake, to return to Open Session at 8:55 pm.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Glab.
Motion carried.
Regular Meeting
Page 8
February 4, 2013
Council returned to Open Session at 8:55 pm.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:55 pm.
Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: Glab.
Motion carried.
The meeting was adjourned at 8:55 pm.
Mayor
City Clerk