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HomeMy WebLinkAboutMinutes - 02/03/2014 - City CouncilREGULAR MEETING February 3, 2014 Mayor Low called the regularly scheduled February 3, 2014 meeting of the McHenry City Council to order at 7:30 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson, Director of Public Works Schmitt, Director of Finance Lynch, City Attorney McArdle and Chief of Police Jones, Engineer Pieper and City Clerk Jones. Absent: Deputy City Administrator Martin. Mayor Low introduced members of Scout Troop 131, who led the Council and audience in the Pledge of Allegiance. PUBLIC INPUT SESSION Mrs. Geri Davis, 3202 Golfview Terrace, addressed Council reminding them of a promise to keep the residents of Country Club Subdivision informed regarding drainage issues involved in the construction project at 3214 Golfview. Ms. Davis stated she has retained an attorney in an effort to address any issues that may arise. Mrs. Davis acknowledged the City employees and thanked them for a job well done in keeping the roads plowed and accessible during the severe weather. CONSENT AGENDA A. Approval to advertise for bids for labor, materials and equipment necessary for the renovation construction of Fort McHenry Park; B. Award of bid for printing three seasonal Parks and Recreation program brochures and two City Newsletters to Woodward Printing of Platteville, Wisconsin, for the low base bid of $11,634; C. Approval to renew farm lease agreements with a. Tom King for approximately 20.acres south of McCullom Lake Road (PIN: 09-27-228-003) for an annual payment of $3,140; b. James Finch for approximately 24.5 acres located off Curran Road (PIN: 09-33-100-003) for an annual payment of $2,475; c. CNS Farms for approximately .64 acres of a portion of Petersen Farm for an annual payment of $7,168; and d. Charles Schaefer for approximately 12 acres on Riverside Hollow Outlot A (PIN: 09-24-351-004) for an annual payment of $1,344. D. Approval of an Ordinance authorizing disposal of non-functioning inventory property; E. Approval of a request from McHenry Rotary Club to host the annual Blues, Brews & BBQ Festival from August 1 through August 3, 2014, special event liquor license for the sale of beer, wine and malt liquors; use of City services and temporary advertising signs; F. Approval of a request from McHenry Rotary Sunrise Club to host annual St. Patrick's Day Community Service Group Awareness Parade on March 16, 2014; temporary closure of Veterans Memorial Park and waiver of all associated fees; G. Approval of a request from McHenry Kiwanis Club to host the 12th annual Soap Box Derby on June 21, 2014 (rain date June 22, 2014); practice event on June 14, 2014 (rain date June 15, 2014); use of City support services; closure of portions of Waukegan Road and Green Street; and waiver of all associated fees; H. Approval of a request from Wonder Lake Ski Show Team to host annual Haunted Hayride in Petersen Park on October 11, 17, 18, 24 and 25, 2014; temporary advertising signs and waiver of park use fees; I. Approval of December 16, 2013 City Council meeting minutes; and Regular Meeting Page 2 February 3, 2014 J. List of Bills: ADAMS ENTERPRISES INC, R 1,019.88 ADAMS STEEL SERVICE INC 38.40 ADVANTAGE MECHANICAL INC 275.00 AMERICAN HEATING & COOLI 509.00 AMERICAN WATER WORKS ASS 79.00 AT&T 2,926.38 AT&T LONG DISTANCE 133.17 BATTERIES PLUS #456 56.97 BIRK, ADRIANA 23.21 BMI 330.00 BONNELL INDUSTRIES INC 1,010.81 BRENNAN, DAN 2,600.00 BSN SPORTS INC 385.92 BUSS FORD SALES 55.98 CABAY & COMPANY INC 790.00 CAREY ELECTRIC 2,665.00 CDW GOVERNMENT INC 525.88 CHEMICAL PUMP SALES & SE 119.20 CHICAGO INTERNATIONAL TR 526.31 CHRISTOPHER, DAVID 149.77 COMED 196.13 CONSTELLATION NEWENERGY 39,821.65 CRESCENT ELECTRIC SUPPLY 250.24 CUTTING EDGE COMMUNICATI 92.50 DILLON, JOHN 117.69 DIRECT ENERGY BUSINESS 20,915.55 DIXON ENGINEERING INC 2,925.00 DOCUMENT IMAGING DIMENSI 1,724.00 DODGE, SARAH 28.88 DRYDON EQUIPMENT INC 238.17 DURA WAX COMPANY INC, TH 47.90 ED'S RENTAL & SALES INC 9.00 FAMILY TAILOR SHOP 48.00 FEDEX 223.27 FGM ARCHITECTS 3,720.00 FLESCH COMPANY INC, GORD 95.21 FORD, STEPHANIE E 189.00 FOX VALLEY FIRE & SAFETY 1,924.00 FUN EXPRESS 169.40 FUTURE LINK OF ILLINOIS 530.00 GALLS LLC 37.60 GILLIAM, TERESA 189.00 GOMOLL, DANIEL 25.00 GROWER EQUIPMENT & SUPPL 316.10 HALOGEN SUPPLY COMPANY 49.57 HAWKINS INC 4,239.15 HOME DEPOT CREDIT SERVIC 4,242.99 HRGREEN 600.00 HYDRAULIC SERVICES AND R 1,951.72 IACP 480.00 IAEI 102.00 IDEOA 720.00 ILLINOIS FBI NA 75.00 ILLINOIS GFOA 300.00 ILLINOIS PUBLIC WORKS MU 250.00 INTERSTATE BATTERY SYSTE 215.90 JULIE INC 3,845.66 JUNGMANN, MARLENE B 174.00 KIMBALL MIDWEST 538.36 KIRCHNER FIRE 446.50 L&S ELECTRIC INC 6,516.00 LAMZ, TYLER 327.74 LEACH ENTERPRISES INC 67.54 LIBERTY FLAG & SPECIALTY 197.95 MCANDREWS PC, THE LAW OF 5,175.00 MCAULIFF & SEMROW PC 562.50 MCCANN INDUSTRIES INC 78.27 MCHENRY ANALYTICAL WATER 920.00 MCHENRY COUNTY DIV OF TR 1,339.04 Regular Meeting Page 3 February 3, 2014 MCHENRY COUNTY JUVENILE 15.00 MCHENRY EXCAVATING INC 1,500.00 MCHENRY FIRESTONE 1,388.12 MCHENRY SPECIALTIES 12.50 MCHENRY TOWNSHIP FIRE PR 28,708.74 MEADE INC 2,787.53 MENARDS - WOODSTOCK 381.46 METRO DOOR AND DOCK INC 1,519.40 MID AMERICAN WATER OF WA 1,569.80 MIDCO 307.50 MIDWEST ENVIRONMENTAL SA 951.60 MIDWEST HOSE AND FITTING 31.80 MIDWEST WATER GROUP INC 1,850.00 MUNICIPAL COLLECTION SER 836.29 NCISC 600.00 NICOR GAS 9,820.61 NORTH AMERICAN SALT COMP 42,236.58 NORTH SUBURBAN WATER 45.00 NORTHWEST ELECTRICAL SUP 489.56 NWBOCA 65.00 PATTEN INDUSTRIES INC 902.75 PETROLIANCE LLC 38,534.79 PETROW, STEPHANIE S 55.00 PETTIBONE & CO, P F 225.35 POLLARDWATER.COM 364.47 PRATHER, JAIMIE 28.85 PROSHRED SECURITY 133.00 PSP-BROOKFIELD 72.79 QUILL CORPORATION 250.35 RADICOM INC 468.17 REGNER, WILLIAM J 180.00 RELIABLE OFFICE SUPPLIES 146.43 RENEWAL COMPOUNDS INC 690.00 RUSH TRUCK CENTERS OF IL 1,384.47 S&S WORLDWIDE INC 81.93 SAFELITE AUTOGLASS 176.52 SCHATZ, DONALD 195.00 SCHEEL, BRYAN 55.16 SCIAME, RYAN 256.25 SERVICEMASTER BY DIDIER 720.00 SHERMAN MECHANICAL INC 17,757.87 SIRCHIE FINGER PRINT LAB 272.29 STAPLES ADVANTAGE 102.24 TOBIN, TRACY 30.00 TOPS IN DOG TRAINING COR 674.98 TRAFFIC CONTROL & PROTEC 1,046.20 UNDERWOOD, LAURIE 60.00 US BANK EQUIPMENT FINANC 292.00 USA BLUEBOOK 712.45 VACULA, JOHN T 1,700.00 VALENTINES REPAIR 34.22 WASTE MANAGEMENT OF WI P 8,643.15 WILSON LANDSCAPE SUPPLY 372.00 GRAND TOTALS 293,203.23 FUND TOTALS GENERAL FUND 120,744.43 BAND FUND 330.00 ALARM BOARD FUND 30,632.74 MOTOR FUEL TAX FUND 42,236.58 CAPITAL IMPROVEMENTS FUND 3,720.00 WATER/SEWER FUND 87,237.05 RISK MANAGEMENT FUND 5,347.53 INFORMATION TECHNOLOGY FUND 2,954.90 TOTAL 293,203.23 Regular Meeting Page 4 February 3, 2014 Motion by Wimmer, seconded by Blake, to approve the Consent Agenda as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING VARIANCES FROM THE SUBDIVISION CONTROL ORDINANCE TO PERMIT A SECOND DRIVEWAY CUT ONTO MAPLE AVENUE AND RELIEF FROM 100-FOOT FRONTAGE REQUIREMENT FOR TWO DRIVEWAY CUTS; 50-FOOT SEPARATION REQUIREMENT BETWEEN TWO DRIVEWAYS AND 5-FOOT PROPERTY LINE SETBACK REQUIREMENT FOR DRIVEWAYS FOR THE PROPERTY LOCATED AT 3802 MAPLE AVENUE City Administrator Morefield informed Council that the applicant is seeking a second driveway cut onto Maple Avenue. There are two existing garages on the property, however, there is only one driveway approximately 10 foot 5 inches in width, which extends to the garage on the east side of the property. There is no paved driveway or means of accessing the garage with a vehicle other than driving over the grass. The applicant would like to construct a second driveway on the west side of the property to access the rear garage. In order to do so, three variances from the Subdivision Control and Development Ordinance are required: • Variance from the 100' total frontage requirement for two driveway cuts; • Variance from the 50' separation requirement between two driveway cuts; and • Variance from the 5' property line setback requirement for driveways. Staff is recommending the three variances be granted for the following reasons: • The variances would not be detrimental to the public health, safety or general welfare; • Granting the variances would not negatively affect adjacent properties; • Due to the proximity of the home and the existing garage on the east side of the property, and the turning radius necessary for the safe maneuvering of larger vehicles, it is not practical to expand the driveway on the east side of the property; • The three variances all relate to space constraints on the property; and • Typically, when a garage is constructed a driveway access to it is required. In this instance this is not the case. City Administrator Morefield informed Council that the Planning and Zoning Commission unanimously recommended approval of the three requested variances from the Subdivision Control and Development Ordinance. Alderman Schaefer stated that he has spoken with the applicants' neighbors to the east and they seem to have no issues concerning the proposed driveway. Regular Meeting Page 5 February 3, 2014 Responding to Alderman Glab's inquiry whether the neighbors on the west side of the property were consulted, Alderman Schaefer stated that when he was in the vicinity they were unavailable. Alderman Condon opined that it would be a considerate gesture if notification was provided to neighbors when an issue involves the Subdivision Control and Development Ordinance, even for those which do not require a Public Hearing. Motion by Schaefer, seconded by Santi, approving the Ordinance granting variances from the Subdivision Control and Development Ordinance Technical Specifications Manual and Standard Details for the property located at 3802 Maple Avenue as follows: • Variance from the 100' total frontage requirement for two driveway cuts; • Variance from the 50' separation requirement between two driveway cuts; and • Variance from the 5' property line setback requirement for driveways. Voting Aye: Santi, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Glab. Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING VARIANCES FROM THE SUBDIVISION CONTROL ORDINANCE TO PERMIT THREE DRIVEWAY CURB CUTS AND RELIEF FROM 50-FOOT SEPARATION REQUIREMENT BETWEEN TWO DRIVEWAYS FOR THE PROPERTY LOCATED AT 3214 GOLFVIEW TERRACE City Administrator Morefield informed Council that applicant is requesting three driveway cuts onto Golfview Terrance. Applicants have an existing home at 3214 Golfview Terrance and are proposing an addition which would encompass the lot directly to the east. Applicant first appeared before the City's Teardown Committee to request the demolition of the existing single-family residence, located at 3208 Golfview, formerly on the lot to the east, and to thereafter construct a new residential addition to their existing home located at 3214 Golfview. The total lot size equals 34,502 square feet and is equivalent to .79 acres. In order to complete the initial planning stages of the project, two variances from the Subdivision Control and Development Ordinance are also required: • A variance to allow a third driveway cut onto Golfview Terrace; and • A variance from the 50' separation requirement between the two proposed driveway curb cuts on the west side of the property. The applicant, as part of the project, would like three (3) curb cuts onto Golfview Terrace. City Administrator Morefield advised Council that the Subdivision Control and Development Ordinance only permits two driveway curb cuts onto public roadways under certain conditions. Justification must be provided by the applicant, in accordance with the standards in the Ordinance. Regular Meeting Page 6 February 3, 2014 Following the proposed home addition to 3214 Golfview Terrace, an attached garage will be constructed on the east side of the property. The total property length is 250 feet; however, the kitchen in the home is located on the western side of the property, approximately 125 feet from the proposed location of the garage. Applicant is proposing to construct a half- moon style driveway, adjacent to the main home, where the kitchen will be located and more of a traditional driveway to the garage on the east side of the property. City Administrator Morefield stated that the addition of more impervious surface to the property and stormwater run-off are major concerns associated with the project and have been discussed at length by Staff, the public, the Teardown Committee members, Council and the Planning and Zoning Commission. He noted, however, that part of the review of the project, in accordance with the Residential Infill and Teardown Ordinance in the Municipal Code and along with the building review, is that engineering is being considered separately by the City's consulting civil engineer, HR Green. Staff recommends approval of the two requested variances for the following reasons: • The variances will not be detrimental to the public health, safety or general welfare and measures will be taken to address/mitigate any potential adverse impacts, such as stormwater run-off, which is also required by Ordinance; • The property has a much greater lot width as compared to surrounding properties; • The proposed home addition has been designed to take advantage of the natural topography of the property, thus necessitating additional curb cuts; • The granting of the variances would not negatively affect adjacent properties; • The proposed driveway design and locations work within the constraints of the varied on -site topography, would allow additional stormwater prevention measures to be incorporated into the project and minimize the amount of mass grading required, which in turn, would assist in maintaining the integrity of the existing contours of the property. City Administrator Morefield informed Council that the Planning and Zoning Commission unanimously approved the variances from the Subdivision Control and Development Ordinance. Alderman Glab opined that the driveway would enhance the property, so he has no issues, however; he still has some concerns with drainage. Alderman Glab requested that Council be kept informed about the engineering regarding drainage on the project. Motion by Santi, seconded by Wimmer approving the Ordinance granting variances from the Subdivision Control and Development Ordinance Technical Specifications Manual and Standard Details for the property located at 3214 Golfview Terrace as follows: • A variance to allow a third driveway cut onto Golfview Terrace; and • A variance from the 50' separation requirement between the two proposed driveway curb cuts on the west side of the property. - Regular Meeting Page 7 February 3, 2014 Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. DISCUSSION ON THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM FOR FISCAL YEAR 2014/2015 THROUGH 2O18/2019 City Administrator Morefield presented the FY2014/2015 to FY2018/2019 Capital Improvement Program ("CIP or the "Plan") draft, providing Council with an opportunity to discuss the 5-year plan and Staff the opportunity to clarify the projects included within the CIP. City Administrator Morefield stated that, as presented, the CIP continues to reflect the guiding principles that the CIP be balanced and meets the needs of a full -service City. He noted that in establishing the balance, it is important to identify that the Plan includes the funding of projects, which are related both to the maintenance and replacement of existing assets (from vehicles and equipment to playground amenities), as well as the evaluation and introduction of new projects, services and facilities to be able to respond to the increasing needs of a growing and diverse population. City Administrator Morefield noted this balance is not only desirable but, more importantly, necessary if the City is to retain and expand upon the high quality of life which residents currently enjoy. Ultimately, the 5-year CIP is not measured by the number of projects or dollars expended in a single year, but rather it is measured cumulatively in achieving the long range goals of the community. City Administrator Morefield stated that as proposed, the schedule of projects identified in the CIP far exceeds the City's existing financial resources, which is not unusual. One of the benefits of a CIP is it allows for the annual evaluation, prioritization and scheduling of projects via a uniform, consistent and objective process. In addition to recommending projects for funding, the CIP also identifies and outlines those projects recommended to be undertaken in the succeeding five years and compels the City to begin planning those projects from a community -wide perspective in relation to goals and objectives established for the City. Specific to the FY14/15 — FY18/19 CIP, while sales and income tax revenues have shown some improvement, continued level property tax revenues and reduced permit/impact fees due to stagnant residential and limited commercial and industrial development has produced drastic consequences on the ability of the City of McHenry to implement new projects and ensure existing municipal assets can be maintained and existing debts paid. While the economy is showing improvement, recent successive years of decline will continue to have an effect on the municipality and the City will not likely see the positive effect of a resurgent economy for an extended amount of time. The FY14/15 Capital Budget Year contains fifteen projects (20 if the street improvement projects are identified separately) totaling more than $10,638,100 as proposed for Regular Meeting Page 8 February 3, 2014 implementation in the General Fund Capital Improvement Program. The projects range from purchase and installation of new Finance/Utility Billing Software to replace the existing obsolete system; to the replacement of vehicles and equipment in various municipal departments and the funding of local street improvements through the Street Program. Fortunately, the City's ability to leverage other local, state and federal funding means the City's portion of funding is approximately $1 million of the total proposed amount. Specifically, $8,926,600 is comprised of funding through the Illinois Department of Transportation, Surface Transportation Program ("STP"), Congestion Mitigation and Air Quality program, Illinois Transportation Enhancement Program, and Motor Fuel Tax ("MFT"). City Administrator Morefield explained that the total amount proposed for funding within the General Fund CIP is $995,000. If the proposed Street Program ($450,000) is removed from this amount, the General Fund CIP request would be $545,000. The total amount included for funding by the General Fund in the FY13/14 Budget was $506,500. The FY14/15 CIP includes approximately $1.5 million in projects within the Water & Sewer Utility Fund that address sewer and water conveyance and/or capacity issues. These projects, funded solely through water and sewer revenues, are generated through user fees. City Administrator Morefield reiterated to Council that the CIP serves as a planning tool and is not a budget document. Projects identified for implementation in the CIP might be modified, moved up, pushed out to successive years or deleted entirely. Additionally, the inclusion of projects in any capital budget year is dependent upon the availability of funds and the priority of the project within the community. City Administrator Morefield noted that subsequent to this discussion, the CIP will be finalized for adoption by Council at the February 17, 2014 Council meeting. The first year of the CIP (FY14/15) will then be evaluated for inclusion as part of the FY14/15 Budget development process, as funding is available. Responding to an inquiry from Alderman Schaefer, City Administrator Morefield assured Council that they would definitely see a revised and final version prior to voting on the CIP. Responding to Alderman Schaefer's inquiry regarding new projects on the CIP for 2014/2015, City Administrator Morefield responded that any new projects would be highlighted in the narrative, however, two he could recall are: • Recreational Facility; and • Finance/Utility Billing Software. Alderman Glab inquired about a traffic signal at Dartmoor Drive. He opined that if a count was taken while school is in session he believes that the required counts would be met. Alderman Glab stated that it has become evident that the Riverwalk is going to cost an additional $13,000,000 to complete, nearly double the original amount. Deputy City Administrator Hobson explained that this is due to inflation and the $13,000,000 accounts for _\ i Regular Meeting Page 9 February 3, 2014 the entire buildout. As more recent construction is completed a more precise accounting will develop. Alderman Santi requested that relinquished vehicles be rated to validate those vehicles which are being replaced. Director of Public Works Schmitt informed Council that a system is already in place to do so. Mayor Low thanked City Administrator Morefield for the concise information and presentation. MAYOR STATEMENT AND REPORT Mayor Low again complimented the City employees on their efforts during the continuing severe weather conditions. Mayor Low introduced Mr. Joe Vallez, the newest member of the Planning and Zoning Commission. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Glab inquired whether there was some way to contact the State of Illinois to facilitate repair of the severe potholes on Route 120 and on Route 31. Director Schmitt advised Council that Staff has placed several telephone calls to State of Illinois personnel concerning the conditions of the roads. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:39 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:39 pm. Mayor City Clerk 1