HomeMy WebLinkAboutMinutes - 01/19/2015 - City CouncilREGULAR MEETING
January 19, 2015
Mayor Low called the regularly scheduled January 19, 2015 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City
Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch,
Supervisor of Public Works Stull, Chief of Police Jones, City Attorney McArdle, City Engineer
Pieper and City Clerk Jones. Absent: Director of Public Works Schmitt.
Mayor Low invited the members of Boy Scout Pack 214 Webelos to lead t he Pledge of
Allegiance.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PRESENTATION OF CHARACTER COUNTS! RECOGNITION AWARDS
Mayor Low introduced Alderman Condon, Chairman of the CHARACTER COUNTS!
Coalition.
Alderman Condon informed Council and individuals in attendance that Mr. Derek
Galvicious has been nominated by Carl Vallianatos for a CHARACTER COUNTS! Recognition
Award. Mr. Galvicious holds the position of musical director in the Fine Arts Department at
both McHenry West High School and McHenry East High School campuses.
Mr. Vallianatos stated it was a pleasure nominating Mr. Galvi cious. Mr. Galvicious has
been the director of vocal music for the past 13 years. He is well regarded by his peers and his
students and takes great pride in his work. Two of the more well -known events in which his
students have performed recently are the Veterans Memorial Day event and the McHenry
Community Fellowship Breakfast.
Mr. Galvicous addressed Council. He stated that it was by coincidence that he ended up
teaching in McHenry, but loves teaching in the community and is happy that he ended up here.
He stated that he is humbled and honored to receive the CHARACTER COUNTS! Recognition
Award
Mayor Low thanked Mr. Galvicious for everything he does for the community.
PUBLIC INPUT SESSION
Scott Curry, 5802 Amherst, McHenry, addressed Council regarding new retail business
and the proposed McHenry Recreation Center.
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January 19, 2015
Mayor Low stated that Item F on the Consent Agenda, approval of the November 17,
2014 City Council meeting minutes, would be pulled from the Agenda and considered at a
future Council meeting.
CONSENT AGENDA
A. Approval of an Intergovernmental Agreement between the County of McHenry, City of Crystal Lake, City of Harvard,
City of Marengo, City of McHenry, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood
and Village of Lakewood for General Public Dial-a-Ride Transit Service in 2015;
B. Approve a request to publicly bid for the construction of Knox Drive Extension;
C. Approval of the Mayor’s execution of Plat of Dedication transferring ownership of a small amount of additional right-
of-way (approximately 50’ x 60’ x 35’) located at the northeast corner of Green Street and Charles J. Miller Road to
McHenry County to facilitate the construction and roadway improvements project on Charles J. Miller Road;
D. Approve a request from Nicor Gas Company and authorize the Mayor’s execution of a Grant of Easement for a strip of
land 10 feet wide along the east side of Knox Drive between Bank Drive and Municipal Drive;
E. Approval to correct a scrivener error in the City Council minutes of December 15, 2014, located on page 3, at
paragraph 1 in sentence 2;
G. Approval of December 1, 2014 City Council meeting minutes;
H. Approval of January 5, 2015 City Council meeting minutes;
I. Approval of As Needed Checks
AT&T 2,145.71
BANKCARD PROCESSING CENT 3,120.20
BLUE CROSS BLUE SHIELD O 130,946.56
COMCAST CABLE 225.92
COMED 105.87
FOP UNITS I/II 2,085.50
ILLINOIS DEPARTMENT OF P 100.00
KIMBALL MIDWEST 74.05
LEATHERS & ASSOCIATES IN 4,455.00
LEGALSHIELD 64.75
MCHENRY COUNTY CHIEFS OF 150.00
MCHENRY POLICE OFFICER'S 702.00
NATIONAL GUARDIAN LIFE I 42.33
NCPERS GROUP LIFE INS. 192.00
NWBOCA 60.00
POSTMASTER MCHENRY IL 1,500.00
STAPLES ADVANTAGE 115.24
TEAM NMP 500.00
UNITED PARCEL SERVICE 158.79
UNITED WAY OF MCHENRY CO 156.00
VERIZON WIRELESS 141.07
WEF 166.00
GRAND TOTALS 147,206.99
FUND TOTALS
GENERAL FUND 10,350.98
DEVELOPER DONATION FUND 4,455.00
WATER/SEWER FUND 827.62
EMPLOYEE INSURANCE FUND 130,946.56
INFORMATION TECHNOLOGY FUND 626.83
TOTALS 147,206.99
J. Approval of List of Bills.
ACE HARDWARE, BJORKMAN'S 1,250.99
ADAMS ENTERPRISES INC, R 339.97
ADAMS STEEL SERVICE INC 6,166.40
AIRGAS SAFETY INC 262.79
ALEXANDER EQUIPMENT COMP 336.50
AQUAFIX 257.52
ARIES INDUSTRIES INC 729.26
AT&T 2,346.41
B&W CONTROL SYSTEMS INTE 1,406.93
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January 19, 2015
BAKER & SON CO, PETER 956.80
BATTERIES PLUS #456 33.95
BATTERIES PLUS LLC 319.20
BAXTER & WOODMAN 600.00
BEGGS, KEVIN 34.42
BERKHEIMER CO INC, G W 735.46
BK BOAT AND SLEDS 30.00
BURRAFATO, SALVATORE 2,263.91
CASSIDY TIRE & SERVICE 910.72
COMCAST CABLE 513.95
COMED 3,115.96
CONCRETE SOLUTIONS CORP 743.00
CONSTELLATION NEWENERGY 66,295.83
COURTYARD PEORIA DOWNTOW 280.24
CRESCENT ELECTRIC SUPPLY 550.24
D'ANGELO NATURAL SPRING 33.00
DAWSON, CHRISTINE 1,636.29
DOCUMENT IMAGING DIMENSI 716.09
DODGE, SARAH 28.88
DOHENY COMPANIES INC, JA 148.79
DREISILKER ELECTRIC MOTO 226.99
DUECO INC 88.24
DULTMEIER SALES INC 416.94
EBY GRAPHICS INC 30.00
ED'S AUTOMOTIVE/JIM'S MU 182.00
FAST EDDIES CAR WASH 128.64
FEES, DAVID W 101.64
FOX VALLEY FIRE & SAFETY 195.00
FOX WATERWAY AGENCY 40.00
FOXCROFT MEADOWS INC 397.00
GALLS LLC 74.95
HAWKINS INC 2,888.09
HRGREEN 52,793.48
ILLINOIS AUDIO PRODUCTIO 135.00
ILLINOIS FBI NA 75.00
ILLINOIS SECTION AWWA 500.00
INTERSTATE BILLING SERVI 573.70
J G UNIFORMS INC 57.28
JENSEN, TED 201.97
L&S ELECTRIC INC 950.00
LESNIAK, SHARON 888.60
LETIZIA, VICKY 50.00
LEXISNEXIS 119.00
LILLEENG, MICHAEL D 2,400.00
MARTIN, DOUG 4.57
MCCAFFERTY, BRITTANY 564.00
MCCANN INDUSTRIES INC 303.92
MCHENRY ANALYTICAL WATER 120.00
MCHENRY COUNTY CHIEFS OF 45.00
MCHENRY COUNTY RECORDER 1,363.00
MCHENRY FIRESTONE 128.16
MEADE INC 1,223.17
MID AMERICAN WATER OF WA 4,040.25
MIDWEST HOSE AND FITTING 10.60
MINUTEMAN PRESS OF MCH 29.20
MOTOROLA SOLUTIONS - STA 20,054.00
NAPA AUTO PARTS MPEC 1,923.87
NATIONAL SALT SUPPLY 2,672.50
NBS CALIBRATIONS 110.00
NEUMANN JR, EDWARD J 500.00
NICOR GAS 709.99
NORTH SUBURBAN WATER 80.00
NORTHERN TOOL & EQUIPMEN 160.79
NORTHWEST ELECTRICAL SUP 132.78
NORTHWESTERN UNIVERSITY 2,100.00
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January 19, 2015
PATRIOT ESTATES 149.02
PETROLIANCE LLC 7,668.76
PETROW, STEPHANIE S 50.00
PETTIBONE & CO, P F 619.10
PITNEY BOWES 987.44
PROSHRED SECURITY 53.00
RNOW INC 1,146.99
ROSE, JEFFREY T 993.75
SCHATZ, DONALD 195.00
SCHMITT, JON 16.00
SCHULHOF COMPANY 404.97
SHAW MEDIA 630.20
SICALCO 2.586.78
ST PAULS EPISCOPAL CHURC 254.40
STANS OFFICE TECHNOLOGIE 419.48
STAPLES ADVANTAGE 622.32
TYLER TECHNOLOGIES 16,000.28
US BANK EQUIPMENT FINANC 963.00
USA BLUEBOOK 135.20
VALENTINES REPAIR 5.00
VERIZON WIRELESS 1,805.34
WASTE MANAGEMENT 3,710.00
WASTE MANAGEMENT OF WI P 9,614.26
WATER SOLUTIONS UNLIMITE 5,697.50
WOODSTOCK POWERSPORTS 702.42
ZERO WASTE USA 584.80
FUND TOTALS
GENERAL FUND 83,365.87
ALARM BOARD FUND 195.00
MOTOR FUEL TAX FUND 6,795.70
CAPITAL IMPROVEMENTS FUND 52,793.48
CAPITAL EQUIPMENT FUND 16,000.28
WATER/SEWER FUND 84,510.85
INFORMATION TECHNOLOGY FUND 2,252.71
RETAINED PERSONNEL ESCROW 500.00
TOTALS 246,413.89
Motion by Wimmer, seconded by Santi, to approve the Consent Agenda, as amended.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
PUBLIC WORKS COMMITTEE RECOMMENDATIONS: APPROVAL OF RESOLUTION
DEDICATING THE INTERSECTION OF FREUND AVENUES AND WEST ELM STREET AS
‘’HONORARY JOHN J. SHAY WAY”
City Administrator Morefield informed Council that a request for an Honorary Street
Sign has been submitted for John J. Shay. The request was submitted by The Reverend Paul
White of The Church of Holy Apostles. Mr. Shay was a resident of the McHenry/Johnsburg area
from 1940 until his death in 2014. The dedication is proposed at the intersection of Freund
Avenue and West Elm Street. Mr. Morefield summarized a few examples of Mr. Shay’s service
to the community.
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January 19, 2015
City Administrator Morefield stated that on January 5, 2015, the Public Works
Committee unanimously recommended approval of the designation for an Honorary Street Sign
for John J. Shay.
Motion by Santi, seconded by Condon, approve the Resolution, as presented.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVAL OF THE FOLLOWING PLANNING & ZONING COMMISSION RECOMMENDATIONS
RELATED TO THE CONSTRUCTION AND OPERATION OF CVS/PHARMACY MCHENRY, LOCATED
AT 3900 WEST ELM STREET (NORTHWEST CORNER OF FRONT STREET AND ELM STREET
1) ORDINANCE GRANTING A VARIANCE FROM THE SUBDIVISION
CONTROL & DEVELOPMENT ORDINANCE TO EXCEED THE
MAXIMUM DRIVEWAY SLOPE AND PRELIMINARY & FINAL PLAT
OF SUBDIVISION FOR CVS/PHARMACY MCHENRY
2) CONDITIONAL USE PERMIT TO ALLOW A DRIVE-IN
ESTABLISHMENT ON THE SUBJECT PROPERTY WITH VARIANCES
City Administrator Morefield informed Council that Staff has been working with CVS
Pharmacy for several years to find a suitable location for the business. CVS has been negotiating
and completing due diligence on the property located at the northwest corner of Front Street
and Elm Street (the “Subject Property”) for more than a year. CVS Pharmacy’s real estate
contract encompassed approximately a 3-acre site.
Due to several site specific challenges relating to topography, several existing
easements, including parking and access, CVS has found it necessary to acquire more property
and demolish more buildings than originally anticipated. The end result will be a new 13,225
square foot pharmacy with accompanying drive-in establishment. The proposal does not
include demolition of the portion of the building which currently houses Merlin Muffler, but
does include razing 3918 Elm Street, which adjoins the Merlin Muffler business.
CVS is proposing to subdivide the 3-acre site into two lots and sell back to Merlin
Muffler Lot 2 on the proposed plats of subdivision. Lot 1 would encompass the entire CVS
development. In addition to requesting preliminary and final plat of subdivision approval, CVS is
requesting a variance from the Subdivision Control and Development Ordinance pertaining to
exceeding the maximum driveway slope permissible under the Ordinance, as well as a condition
use permit to allow a drive-in establishment and various variances from the Zoning Ordinance.
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January 19, 2015
CVS would also like the ability to sell packaged alcohol and will be pursuing a liquor
license through the City at a later date, prior to the opening of the new store, but after the
property entitlement process is completed, construction is underway and more specific
information regarding the building operations is determined. CVS would like to have the new
store open by early fall 2015.
City Administrator Morefield noted that while there are two separate ordinances, they
can be voted on with one motion.
Mr. Mark Bettenhausen, Vice President of Real Estate for TM Crowley & Associates,
representing CVS Pharmacy, approached the podium and addressed questions presented by
Council.
Alderman Glab and Alderman Schaefer expressed concerns with traffic.
Responding to an inquiry from Alderman Wimmer, Mr. Bettenhausen stated that CVS
would like to begin demolition in Marcy 2015.
Mayor Low noted that the location of the property is a challenge for develop ment. She
acknowledged concerns expressed by Council members as valid, however, pointed out that the
traffic issues are IDOT’s jurisdiction.
Responding to Alderman Condon’s concerns regarding the vagueness of the language
concerning the variances, Director of Economic Development Martin stated that the language is
worded in such a way as to cover anything that may have been missed with such a challenging
project. He assured Council that despite the vague language, everything will still be required to
be in conformance.
Responding to Alderman Santi’s concerns regarding the left hand turn lane, Attorney
Peter Basos indicated that CVS is amenable to working with Staff regarding restrictive signage
for turning.
Motion by Condon, seconded by Wimmer, approving the Ordinance granting a variance
to exceed the maximum driveway slope and Preliminary & Final Plat of Subdivision for
CVS/Pharmacy McHenry, located at 3900 West Elm Street and approving a condition use permit
to allow a drive-in establishment on the subject property with variance.
Voting Aye: Blake, Wimmer, Peterson, Condon.
Voting Nay: Santi, Glab, Schaefer.
Absent: None.
Motion carried.
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CONDITIONED UPON APPROVAL OF AGENDA ITEM NO. 9: APPROVAL OF AN ORDINANCE
AUTHORIZING THE MAYOR’S EXECUTION OF AN ECONOMIC DEVELOPMENT INCENTIVE
AGREEMENT BETWEEN THE CITY OF MCHENRY AND CVS/PHARMACY
City Administrator Morefield reiterated to Council that in 2011 the City of McHenry
entered into an Economic Incentive Agreement with Regency Centers to facilitate the
completion of the former Dominick’s building at the north half of the McHenry Commons
Shopping Center adjacent to Richmond Road. Regency Centers received a rebate in the amount
of 1% of the gross sales generated annually by Hobby Lobby and the City retain s the .5% home
rule sales tax generated from the annual revenue by Hobby Lobby. The terms of the Agreement
are such that it expires the earlier of any of the following to occur:
1. The City’s payment to Regency reaches the maximum total payment, $677,499.49;
2. The permanent closure of the Hobby Lobby store prior to Regency Centers receiving the
maximum total payment; or
3. Twenty years following the commencement date of the Agreement.
The purpose of the rebate was to offset a portion of the costs incurred, which e xceeded
$1,000,000, converting approximately 53,000 square feet of vacant retail space, formerly
occupied by Dominick’s, so that Hobby Lobby could move in to the property. The remaining
23,000 square feet of the same building is occupied by Goodwill of Nor thern Illinois, but only
redevelopment costs attributed to the 53,000 square feet were factored into the Incentive
Agreement.
City Administrator Morefield noted that Dominick’s closed in 2007 and the building
stood vacant for four years.
CVS Pharmacy has been undertaking the redevelopment of the northwest corner of Elm
Street and Front Street. The costs associated with the project are significant. In addition to the
projected costs of the redevelopment, an unexpected cost was incurred with the acquisitio n of
the former Firestone property. CVS completed their site plan and was preparing to move
forward with the project without the Firestone site, however, due to easements and the
obligations associated with easements that had been in place for more than 30 years, together
with the shape and topography of the property, CVS had to seek the purchase of the Firestone
property approximately six weeks ago at a cost of $175,000.
CVS subsequently performed a Phase I and Phase II environmental impact study on the
Firestone site to insure there is no contamination. No contamination exists, however, as part of
the project CVS needs to demolish the Firestone building and include the property as part of
the development. Additionally, the freestanding Firestone sign will be removed.
CVS is seeking to recoup the expense incurred in acquiring the Firestone property in the
form of a sales tax rebate because this was not a cost they originally anticipated. They had
hoped to reach an agreement with the owners of the Firestone site to modify the existing
easement so both Firestone and CVS could co-exist. Unfortunately, a mutually beneficial
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agreement could not be reached and CVS entered into a purchase agreement with Firestone to
purchase the property for $175,000.
City Administrator Morefield summarized the Economic Incentive Agreement, which
includes A 50% sales tax rebate, which would be rebated to CVS annually by the City of
McHenry for five years and 25% annually for the subsequent five years, up to a ma ximum
reimbursement of $175,000, and includes the following terms:
Commencing on the effective date of the Agreement and ending on the earlier to
occur of:
a) The City’s maximum total payment to CVS (sales tax incentive maximum of
$175,000);
b) The permanent closure of CVS prior to CVS’s receipt of the maximum total
payment (sales tax incentive maximum of $175,000);
c) December 31, 2025; or
d) Improvements to the Subject Property are not completed and a Certificate of
Occupancy obtained by December 31, 2015.
City Administrator Morefield noted that unlike the Regency Agreement the proposed
CVS Agreement is for a maximum of 10 years.
Staff believes the proposed Agreement is justified due to the extraordinary
circumstances surrounding the proposed redevelopment. The subject property is a k ey
redevelopment site within the City due to visibility, accessibility and the amount of traffic
traversing the adjacent roadways. However, it is a challenging site to redevelop due to the
existing building that needs to be razed, topographical considerations and the fact that it is
extremely visible and adjacent to a City park (A. P. Freund Field). CVS has not requested any
type of financial rebate or incentive until the unanticipated purchase of the Firestone property.
Motion by Condon, seconded by Sant i, approving the Ordinance authorizing the Mayor’s
execution of an Economic Incentive Agreement between the City of McHenry and CVS
Pharmacy.
Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: Blake.
Absent: None.
Motion carried.
CONDITIONED UP APPROVAL OF AGENDA ITEM NO. 9: APPROVAL OF VARIANCES FROM THE
SIGN ORDINANCE FOR CVS/PHARMACY, LOCATED AT 3900 WEST ELM STREET, TO ALLOW
NINE WALL SIGNS WITH A TOTAL AREA OF 228.26 SQUARE FEET AND ALLOW A DIRECTIONAL
SIGN EXCEEDING THE MAXIMUM PERMITTED HEIGHT BY .33 FEET
City Administrator Morefield informed Council that CVS Pharmacy has submitted a sign
package which includes ten wall signs totaling 505.92 square feet. By Ordinance the proposed
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January 19, 2015
CVS building is permitted to have two wall signs not exceeding a total of 144 square feet.
Therefore, a variance to allow an additional 361.92 square feet and eight additional wall signs is
required. Additionally, a variance to allow each of the two proposed directional signs, to exceed
three feet in height, is required. Each of the proposed directional signs is 3.33 feet in height.
CVS is proposing a similar sign package as was approved for Walgreens. Staff supports
the variance requested to exceed the height permitted for directional signage, howe ver,
believes the request for an additional 361.92 square feet of wall signage is excessive. Staff is
recommending the wall sign proposed on the west elevation “CVS/Pharmacy” be eliminated.
This would reduce the wall sign variance request from 361.92 squar e feet to 228.26 square feet
total and also reduce the number of wall signs from ten to nine. CVS has agreed to the
reduction.
Motion by Schaefer, seconded by Santi, approving the sign variances from the Sign
Ordinance to allow the proposed CVS store to h ave a total of nine wall signs with a total area of
228.26 square feet and to allow directional signs at the property located at 3900 Elm Street
(northwest corner of Illinois Route 31 (Front Street) and Illinois Route 120 (Elm Street)) to
exceed the maximum height by .33’.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
APPROVAL OF PLANNING & ZONING COMMISSION RECOMMENDATION TO APPROVE AN
ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR AN ASSEMBLY USE TO ALLOW THE
CONSTRUCTION OF A 17,000 SQUARE FOOT RECREATION CENTER WITH VARIANCES, TO BE
LOCATED AT 3636 MUNICIPAL DRIVE
City Administrator Morefield stated that throughout the Agenda Supplement the figure
of 17,000 square feet is used to describe the Conditional Use Permit and Variances for the
recreation center. However, the Council is requested to consider the approval of a request to
advertise for bid for a facility that is 18,200 square feet. City Administrator Morefield noted that
at the time the project was taken before the Planning and Zoning Commission the approximate
facility size was 17,000 square feet. Due to the fact that the increased size of the facility is less
than 10% of the total facility size, the proposed project remain s within substantial conformance
of the project presented and approved by the Planning and Zoning Commission. Staff though it
necessary to provide this information in order to promote clarity and to avoid confusion when
considering the two agenda items bef ore Council.
The City is McHenry is proposing to construct a recreation center west of the Municipal
Center. The proposed recreation facility is the first building in a multi-phased master planned
campus style recreation oriented development, which will ultimately include a gymnasium and
aquatic park/facility. Identified in the City of McHenry Parks and Recreation Master Plan as a
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January 19, 2015
priority for the City by residents and businesses, the recreation center would house Cit y parks
and athletic programs currently operated from numerous facilities citywide. The proposed
recreation center requires an additional Conditional Use Permit for an assembly use, as defined
in the Zoning Ordinance.
City Administrator Morefield informed Council that two variances are required to
construct the proposed recreation building. The first is to permit the two principal buildings and
uses (Municipal Center and proposed recreation center) on one zoning lot and a variance from
the off-street parking requirements. The site plan depict s 52 parking spaced for the proposed
recreation center. The recreation center is considered an assembly use, which requires .25
parking space/person design capacity of the facility. The occupant loan for the proposed
recreation center is approximately 545 persons, which equates to 136 required parking spaces
in accordance with the City’s Zoning Ordinance. The current Municipal Center building is
approximately 30,000 square feet and contains 140 parking spaces.
Staff believes that granting the variances will not alter the character of the surrounding
area nor impair environment quality, property values or public safety/welfare, but will enhance
the subject property, and adjacent and surrounding properties in the immediate vicinity and
the City as a whole.
City Administrator Morefield stated that the Planning and Zoning Commission
recommended approval by a 6-0 vote a Conditional Use Permit for an assembly use to allow the
construction of an approximately 17,000 square foot recreation center with the conditi on the
subject property is developed in substantial conformance with the site, landscape and
architectural elevations submitted as part of the application packet and that all requirement in
Table 31 of the Zoning Ordinance have been met; and, variances for the required off-street
parking requirements and a variance to allow two principal buildings on one zoning lot, with the
condition that the subject property is developed in substantial conformance with the site,
landscape and architectural elevations submitted as part of the application packet and that all
requirement in Table 32 of the Zoning Ordinance have been met.
Motion by Schaefer, seconded by Peterson, approving the Ordinance granting a
Conditional Use Permit for an assembly use to allow the const ruction of an approximately
18,200 square foot recreation center and variances from the required off -street parking
requirements and a variance to allow two principal buildings and uses on one zoning lot for the
property generally located west of and including the Municipal Center, north of Municipal Drive
and east of Knox Drive, with the condition the subject property is developed in substantial
conformance with the site, landscape and architectural elevations submitted as part of the
application packet.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
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Motion carried.
CONDITIONED UPON APPROVAL OF AGENDA ITEM NO. 12: APPROVAL TO ADVERTISE FOR
BIDS FOR CONSTRUCTION OF THE CITY OF MCHENRY RECREATION CENTER, TO BE LOCATED
AT 3636 MUNICIPAL DRIVE
City Administrator Morefield reiterated to Council that at the September 22, 2014 City
Council meeting Council was presented the final design concepts for the proposed McHenry
Recreation Center. Additionally, at that time a tentative budget and schedule were presented.
The proposed facility is a total of 18,200 square feet. At the heart of the recreation
center is a 4,500 square foot fitness center. In addition to the fitness center there is over 6,000
square feet of additional program space, including dance and fitness rooms and a large multi -
purpose room. The multi-purpose room can be divided to provide three individual classrooms
or opened up to provide a large community gathering room. Each of the dividable mult i-
purpose rooms opens out onto a large patio space that currently views the open natural area
and in the future would view the proposed aquatic center. Spaces were designed to serve
program needs but also with the ability to rent to residents or community groups for parties or
other events. Staff offices will be located in the new facility creating additional space at the
Municipal Center for Policy Department expansion. A larger lounge was also designed to
accommodate parent waiting for programs, as well as residents that may want to complete
some work tasks after their morning or evening workout. The second purpose for the slightly
larger lounge is to create the hub for future growth and expansion of the facility.
The anticipated schedule, if the request to advertise for bids is approved, is as follows:
January 19, 2015: Notification to General Contracting firms regarding qualification
results and City Council permission to bid;
January 20, 2015: Out to bid;
February 3, 2015: 10:00 am – Optional Pre-Bid Meeting;
January 20 to March 3: Bidding;
March 3, 2015: 2:00 pm – Bids Due;
April 6, 2015: Owner to award the contract and approval of the bond financing;
May 2015: Construction to begin (weather permitting);
February 16, 2016: Substantial completion; and
March 18, 2016: Final completion.
Responding to an inquiry from Council, Deputy City Administrator Hobson explained the
methodology and reasons for the pre-qualification process. He stated that all parties involved in
the project wanted to be certain the City is working with a qualified contracting firm.
Motion by Wimmer, seconded by Peterson, directing Staff to move forward and
advertise for bids for construction of the McHenry Recreation Center, with the corresponding
budget numbers attached to the facility.
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January 19, 2015
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR STATEMENT AND REPORT
Mayor Low stated that she had no Reports this evening.
COMMITTEE REPORTS
Alderman Condon informed Council that the Community Development Committee
meeting scheduled on January 26, 2015, at 7:00 pm, in the Alderman Conference Room has
been cancelled.
STAFF REPORTS
Chief of Policy Jones informed Council that he attended the McHenry Chief’s Association
Annual Banquet on January 17, 2015. Detective Robert Roske was nominated for the McHenry
County Officer of the Year Award for work he performed on a residential burglary involving the
theft of multiple firearms. Detective Roske’s investigation led to the arrest of the violent
offender and recovery of stolen property. Detective Roske received a plaque in recognition for
his efforts. Rightfully, the three officers that responded to the shooting of two officers in
Holiday Hills won the McHenry County Officer of the Year Award.
FUTURE AGENDA ITEMS
Alderman Glab requested that Staff look into construction signage at Green Street and
Illinois Route 120, and also going south on Richmond Road. It appears that drivers are not
paying attention to the signage.
ADJOURNMENT
Motion by Condon, seconded by Blake, to adjourn the meeting at 8:29 pm.
Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 8:29 pm.
_____________________________________ ____________________________________
Mayor City Clerk