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HomeMy WebLinkAboutMinutes - 12/12/1990 - City CouncilREGULAR MEETING DECEMBER 12, 1990 The Regular Meeting of the McHenry City Council was called to order by Mayor Busse on Wednesday, December 12, 1990 at 8:00 P.M. in City Hall. At roll call the following Aldermen were present: Bolger, Lieder, Teta, Smith, McClatchey, Donahue, Serritella, Patterson. Absent: None. City Staff in attendance were: Attorney Narusis, City Clerk Gilpin, City Administrator Peterson, Director of Public Works Batt, Building and Zoning Officer Halik, Chief of Police Joyce. Absent: Park Director Merkel. During the ten minute the Landmark Commission, Landmark Commission due to Council, the City Staff, a was that the Building Demolition/Preservation Or Commission and yet no one f attendance at that meeting. public input session Nancy Fike, Chairman of announced that she was resigning from the the lack of communication between the City id the Landmark Commission. Her main concern and Zoning Committee was discussing the dinance as recommended by the Landmark rom the Landmark Commission was asked to be in Tom Hopkins, also of the Landmark Commission, echoed Mrs. Fike's statements and said he felt the Landmark Commission should have been notified that the Building and Zoning Department had issued a demolition permit for the Owens House sooner than fifteen minutes before closing of City Hall on Wednesday night. Motion by Smith, seconded by Donahue, to approve the Consent Agenda as follows: - Approve the Minutes of the November 29, 1990 Special City Council Meeting as presented; - Approve the Minutes of the December 5, 1990 Regular City Council Meeting as presented; - Approve the request of Rae Corporation, 4615 W. Prime Parkway, for connection to the Police Alarm Monitoring Board; - Approve the Christmas Coa;pensation Supplement to City employees at $50.00 for full-time employees, and $25.00 for part-time employees; Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting May: None. Absent: None. Motion carried. Auto dealer Gary Lang submitted a request for a sign variation at 1112 N. Front Street. He originally asked for a variation to install one additional sign, but since there are three parcels of land on his property and there are only two signs now, one more sign is allowed on the property. One of his requests was for a setback from the property line of l' instead of the 7' which is required. In addition, this sign would extend over the State right-of-way and the public sidewalk. Attorney Narusis reported that IDOT will not allow any signs to project over their right-of-way. The City Ordinance also will not allow extension of a sign over a right-of-way except in a C-4 zoning district. This is a C-5 district. If Mr. Lang would observe the 7' setback, he would not need any variation from the City Council. Motion by Bolger, seconded by Teta, to take no action on this sign variation request, but refer it back to the Building and Zoning Department and instruct them to relate the information to Mr. Lang regarding the issue of the overhanging sign and setback requirement. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Wednesday, December 12, 1990 Page 2 Motion by Lieder, seconded by Patterson, to pass an ordinance amending the Parks and Recreation Department's building rental fees and picnic reservation fees as presented. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Lieder, seconded by McClatchey, to approve the standard engineering agreement with Baxter & Woodman and pass a resolution for the 1991 Motor Fuel Tax Street Maintenance Program between the City and Baxter and Woodman, and to authorize the City Clerk to sign the agreement as presented. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Donahue, seconded by Teta, to approve the Police Department's general order procedures regarding Property Inventory Practices as presented and amended. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Serritella, seconded by Bolger, to approve the Vehicle Use Policy Statement as presented, effective January 1, 1991. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by McClatchey, seconded by Smith, to amend the Personnel Policy Manual relating to the Training Reimbursement Policy as presented. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. During the Mayor's Statements and Reports, Mayor Busse noted that he had attended a County -wide E-911 meeting along with Chief Joyce, Lieutenant Wigman, and City Administrator Peterson. Discussion was held on whether or not to go with a Central Dispatch System, instead of individual local Public Service Answering Points (PSAP). As a result of discussion at the last Council meeting, it was the consensus of the Council not to support a central dispatch system for the Enhanced 911 System. The City Council felt it was best to keep the PSAP in and under the control of the City of McHenry since there would be no savings by going with the Central Dispatch Service. Alderman Smith, Chairman of the Public Works Committee, reported on a Committee Meeting held November 28, 1990. Thirteen agenda items were discussed: 1) Left turn lane on Crystal Lake Road; Committee recommended installing left -turn lanes, but no stop signs or traffic signals. 2) Stop sign on Industrial Drive for the Spot Recreation Center; Recommendation - Not to install a stop sign on Industrial Drive since the signage and striping seem to be adequate for safety. Wednesday, December 12, 1990 Page 3 3) Abandon right -turn only lane at Green and Elm Street; Recommendation - Include this intersection in an extensive traffic study because of loss of the parking spaces deemed necessary. 4) Traffic signal at Lillian Street and Crystal Lake Road; Recommendation - Not to install traffic signal at Lillian and Crystal Lake Road. 5) Smith Engineering's Traffic Study Proposal; Recommendation - Cost figures to be obtained from Smith Engineering for a traffic study proposal of the entire City. Bob Smith of Smith Engineering addressed the Council and spoke of different methods and procedures to use in developing a traffic study. Priority Traffic issues should be outlined and a package could be developed based on those priority issues. Smith said the cost of a Traffic Study could run from $10,000 to $110,000 depending on what the City wants to do. The City has control of the price because it selects the dimensions of the study. As a list of priorities is developed, the City can determine how comprehensive a traffic study it wants done. Smith said at the Committee Meeting that he felt the best way for the City to handle it would be to hire Smith Engineering on a per project basis. 6) Installation of pavement at 3519 W. Elm Street; Recommendation - Have City crew proceed with the work after the owner of the property signs off any and all future claims against the City. 7) Consider Wetlands Mitigation Proposals at the South Wastewater Treatment Plant; Recommendation - Have Mann Brothers awarded the contract to complete the work because of their past experience and familiarity with the project. Motion by Smith, seconded by Serritella, to award the bid for Wetlands Mitigation at the South Wastewater Treatment Plant for on -site disposal to Mann Brothers at a cost of $14,225.00 as presented. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. 8) Irish Prairie Water Main Recapture - Since the attorney for Irish Prairie was not able to attend, he asked that the matter be deferred. The Committee honored his request. 9) Pedestrian bridge at Route 120; Recommendation - Take no action since the cost was prohibitive. 10) Right -of -Way improvement for James Street; Recommendation - Allow partial use of the right-of-way, but the use to be very controlled by the City; also recommended putting this matter on the agenda for future discussion. 11) Bull Valley Road extension; Recommendation - Have Mayor send letter to help secure rights -of -way when annexations are requested for the properties in question and to have no financial participation in securing the rights -of -way. 12) Water and Sewer Capital Development Fees; Recommendation - Discuss this matter at a Special Meeting scheduled for December 17, 1990. 13) Budget considerations discussion; Recommendation - Include this item at the Special Meeting on December 17, 1990. Wednesday, December 12, 1990 Page 4 Regarding Smith Engineering's Traffic Study proposal, discussion took place on having the staff identify the scope of the work that needs to be done and also have the Aldermen identify streets in their Wards which they feel need consideration. After all the information is gathered, the Council could determine which projects to undertake, and which can be afforded. Motion by McClatchey, seconded by Bolger, to gather information from the staff and the Aldermen on the street projects they would like to have undertaken for a comprehensive traffic study, and then budget the proper amount to be included in expenses for next year's budget. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Another item under the Public Works Committee Report was the suggested lowering of the speed limit on Ringwood Road from north of Flanders Road, southbound to Elm Street. Motion by Smith, seconded by Patterson, to instruct the City Attorney to draft an ordinance that will cause a lawful transition in the reduction of the speed limit from 55 miles per hour to 35 miles per hour on Ringwood Road north of Flanders, southbound to Elm Street. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Alderman Teta, Chairman of the Building and Zoning Committee, reported on a meeting held prior to this Council Meeting. The Committee discussed the proposed Demolition/Preservation Ordinance as submitted by the Landmark Commission. Another meeting will be held to continue that discussion. The Committee also discussed a request from Kit Carstens of Prime Development to remove the requirement for bike racks in industrial parks and interior bumper stops in all zoning districts. Motion by Bolger, seconded by Teta, to concur with Kit Carstens' request for elimination of bumper stops in all zoning districts and bike racks in industrial parks, and make a recommendation to the Zoning Board of Appeals that they consider this request in their January 7, 1991 Zoning Board of Appeals Hearing on Business Park Zoning in the City. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. A Building and Zoning Committee Meeting was scheduled for January 2, 1991 at 7:00 P.M. A Special Annexation Meeting was scheduled for Wednesday, January 9, 1991 at 8:00 P.M. to discuss the Tonyan Industrial Park North Annexation Agreement. Motion by Patterson, seconded by Teta, to go into Executive Session at 10:03 P.M. to discuss pending litigation and personnel. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Lieder, seconded by Teta, to go back into Open Session at Wednesday, December 12, 1990 Page 5 11:02 P.M. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Teta, seconded by Patterson, to approve the settlement agreement on the South Wastewater Treatment Plant with Seagren/Shales Inc. as outlined in their letter of December 12, 1990 with $90,000.00 to be paid to the City by Reliance Insurance Company in payment of the Seagren/Shales claim for latent defects that was presented to the City; with the understanding that the City will issue a full, final and complete release to Reliance who will no longer be in the picture with regard to the South Wastewater Treatment Plant Project since their Performance Bond will be returned and Seagren/Shales Inc. will substitute their Performance Bond in place of Reliance; that a $115.00 per day penalty will be imposed on Seagren/Shales for failure to complete the project by January 15, 1991; that two documents will be drafted - one, a release running from the City to Reliance and the second, a settlement agreement between the City and Seagren/Shales and that the Mayor is authorized and directed to sign those documents. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting May: None, Absent: None. Motion carried. Motion by Patterson, seconded by Serritella, to pass an ordinance authorizing the commencement of Eminent Domain proceedings with respect to the acquisition of a sanitary sewer main easement for the route previously selected by the City Council running from the new McHenry Municipal Center to the lift station on Bull Valley Road; to authorize City Attorney Narusis to negotiate with the owners for the acquisition of that easement as a condition to the filing of the Eminent Domain proceedings and to authorize the obtaining of an MAI appraisal to support the bonafide Offer -To -Purchase. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Teta, seconded by Lieder, to approve the Mayor's appointment of Glen Brauer as a Public Works Street Maintenance Worker at a grade six, minimum step salary level. Voting Aye: Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: Bolger. Absent: None. Motion carried. Motion by Smith, seconded by McClatchey to adjourn. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Meeting adjourned at 11:07 P.M. CITY CLLRK