HomeMy WebLinkAboutPacket - 04/30/2018 - City CouncilAGENDA
ANNUAL MEETING OF THE CITY COUNCIL
City Council Chambers, 333 S Green Street
Monday, April 30, 2018, 7:00 PM
1. Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Consent Agenda:
Motion to Approve the Following Consent Agenda Items:
A. Renew Sublease Agreement between City of McHenry and Trey & Tom Corp. d/b/a Main
Street Station for the property located at 4005 W. Main Street for the term ending October
31, 2020 for $1,044 per month;
B. Ordinance authorizing the Mayor's execution of a Real Estate Sales Agreement for the
purchase of Home Avenue properties commonly known as 4505 and 4509 Home Avenue
identified as permanent index numbers 09-27-404-005 and 09-27-404-006 for a total
purchase price of $35,200.00.
C. Resolution authorizing the Mayor's execution of an Intergovernmental Agreement between
the City of McHenry and Illinois Office of the Comptroller to allow access to the
Comptroller's Local Debt Recovery Program;
D. McHenry High School Request for Traffic Control to accommodate the 2018 High School
Graduation Ceremony on May 22"d from 5:00 p.m. to approximately 8:30 p.m.
E. Appointment of Nicholas Bennett to the Landmark Commission to fill the vacant term
expiring April 30, 2020.
F. April 11, 2018 Committee of the Whole meeting minutes.
G. Issuance of Checks in the amount of $1,130,897.96 and
H. Payment of Bills in the amount of $156,703,14.
5. Individual Action Item Agenda:
A. Motion to approve the closure of Green Street and Open Carry of Alcohol for Modern Day
Romeos Fan Fest special event sponsored by DC Cobbs, on Saturday, June 2, 2018.
B. Motion to approve the temporary closure of Green Street during Green Street Cruise Night
events on June IIth, July 9th, August 13th, September loth, and October 15th from 5:00
P.M. to 8:00 P.M.
C. Motion to adopt the Fiscal Year 2018/2019 Operating Budget.
D. Motion to approve the FY 2018/19 Annual Appointments of Municipal Officers, Board and
Commission Members, and Standing Committees of the Council.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer -oriented, efficient, and fiscally responsible manner.
McHenry City Council Regular Meeting
April 30, 2018
Page Two
E. A Motion to adopt an Ordinance authorizing the Mayor's Execution of the City
Administrator's employment agreement for a three year term to expire on April 30, 2021
6. Staff Reports.
7. Mayor and City Council Comments.
8. Executive Session.
A. Motion to enter into Executive Session to discuss probable litigation, 5 ILCS 120/2 ( c ) (11)
9. Individual Action Item Agenda Continued
A. Motion to approve an Ordinance authorizing the Mayor to Execute a Standstill aka Tolling
Agreement between Meyer Material Company and the City of McHenry to extend operations at
the site until August 6, 2018.
10. Adjourn.
The complete City Council packet is available for review online via the City website at www.ci.mchenry.il.us. For further
information, please contact the Office of the City Administrator at 815-363-2108.
The proceedings of the City Council meeting are being video and audio -recorded and every attempt is made to ensure that
they are posted on the City of McHenry, IL "YouTube" channel within twenty-four (24) hours of the meeting adjournment.
NOTICE: In compliance with the Americans With Disabilities Act (ADA), this and all other City Council meetings are
located in facilities that are physically accessible to those who have disabilities. If additional accommodations are needed,
please call the Office of the City Administrator at 815-363-2108 at least 72 hours prior to any meeting so that
accommodations can be made.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer -oriented, efficient, and fiscally responsible manner.
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
FOR: April 30, 2018 Regular City Council Meeting
RE: Lease Agreement between the City of McHenry and Trey & Tom Corp d/b/a
Main Street Station for the property located at 4005 W. Main Street.
ATT: Proposed Lease
Union Pacific Lease
AGENDA ITEM SUMMARY:
Renewal of lease agreement with Trey & Tom Corporation d/b/a Main Street Station, 4005 W.
Main Street,
BACKGROUND.
Pursuant to direction received by the City Council at the April 16, 2018 meeting, the attached
lease agreement with Trey & Tom Corp was amended to reflect the monthly lease payment of
$1,044, or $6 per square foot.
The City of McHenry has leased the Main Street Metra Station located at 4005 West Main Street
from Union Pacific Railroad for $1 per year since 1986. In return, the city is responsible for
maintaining the existing architectural appearance of the station, controlling and maintaining
access to the station, and developing commercial endeavors in the station that serve Union
Pacific commuters. Any rentals or revenues generated by the city's sublet agreements belong
solely to the city. The current lease with Union Pacific expires on October 31, 2020.
Since 1987, the city has sublet a portion of the building to Trey Covalt, President of Trey &Tom
Corporation and proprietor of the Main Street Station Restaurant. The leased space is
approximately 2,000 square feet. Mr. Covalt is responsible for all expenses relating to
maintenance and repairs to the building up to $2,500; the first $500 for sewer and water service
line repairs; and purchase of replacement cost insurance.
To date, the average lease rate for McHenry's downtown area is estimated to be $6 to $8 per
square foot. For the term of the current lease, the monthly rent for this site is $950.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a ccrstomer-oriented, efficient, and frscally responsible manner.
ANALYSIS:
As the city cannot guarantee that in 2020 Union Pacific will desire to negotiate a new lease with
the city, staff would prefer the building remain occupied with a viable business. The business
hosts various special events throughout the year that attracts people to the west side of town.
Staff recommends renewing the lease with Trey &Tom Corporation for a term expiring on
October 21, 2020 to correspond with the city's Union Pacific lease. Mr. Covalt is a dependable
tenant, maintains the property well, and operates a popular restaurant in the Main Street
downtown district.
Recommendation: If Council concurs, then it is recommended that a motion be made to
approve the attached sublet agreement with Trey and Tom Corp. for the term beginning
May 1, 2018 and expiring October 21, 2020 with the monthly lease payment of $1,044 per
month.
BEGINNING I TERM OF LEASE
The term of the lease shall be dictated by the
lease agreement between Union Pacific Railroad
May 1, 2018 Company and the City of McHenry dated
November 1, 2000
MONTHLY RENT
SEE ATTACHED EXHIBITS A and B
LOCATION OF PREMISES
4005 WEST MAIN STREET
MCHENRY, ILLINOIS 60050
To conduct a restaurant and
dram shop operation thereon.
LESSEE
Trey &Tom Corp.
4005 W. Main Street
McHenry, Illinois 60050
LESSOR
City of McHenry
333 S. Green Street
McHenry, Illinois 60050
In consideration of the mutual covenants and agreements herein stated, Lessor hereby leases to Lessee and Lessee hereby leases
from Lessor solely for the above purpose the premises designated above (the "Premises"), together with the appurtenances thereto,
for the above Term.
LEASE COVENANTS AND AGREEMENTS
1. RENT. Lessee shall pay Lessor or Lessor's agent as rent for the Premises the sum stated above, monthly in advance, until
termination of this lease, at Lessor's address stated above or such other address as Lessor may designate in writing.
2. WATER, GAS AND ELECTRIC CHARGES. Lessee will pay, in addition to the rent above specified, all water rents, gas and
electric light and power bills taxed, levied or charged on the Premises, for and during the time for which this lease is granted and in
case said water rents and bills for 5as, electric light and power shall not be paid when due, Lessor shall have the right to pay the
same, which amounts so paid, together with any sums paid by Lessor to keep the Premises in a clean and healthy condition, as
Herein specified, are declared to be so much additional rent and payable with the installment of rent next due thereafter.
3. SUBLETTING; ASSIGNMENT. The Premises shall not be sublet in whole or in part to any person other than Lessee, and
Lessee shall not assign this lease without, in each case, the consent in writing of Lessor first had and obtained; nor permit to take place
by any act or default of himself or any person within his control any transfer by operation of law of Lessee's interest created hereby;
nor offer for lease or sublease the Premises, nor any portion thereof, by placing notices or signs of "To Let," or any other similar sign
or notice in any place, nor by advertising the same in any newspaper or place or manner whatsoever without, in each case, the consent
in writing of Lessor first had and obtained. If Lessee, or any one or more of the Lessees, if there be more than one, shall make an
assignment for the benefit of the creditors, or shall be adjudged a bankrupt, Lessor may terminate this lease, and in such event Lessee
shall at once pay Lessor a sum of money equal to the entire amount of rent reserved by this lease for the then unexpired portion of the
term hereby created, as liquidated damages.
4. LESSEE NOT TO MISUSE. Lessee will not permit any unlawful or immoral practice, with or without his knowledge or consent,
to be committed or carried on in the Premises by himself or by any other person. Lessee will not allow the Premises to be used for any
purpose that will increase the rate of insurance thereon, nor for any purpose other than that hereinbefore specified. Lessee will not
keep or use or permit to be kept or used in or on the Premises or any place contiguous thereto any flammable fluids or explosives,
without the written permission of Lessor first had and obtained. Lessee will not load floors beyond the floor load rating prescribed by
applicable municipal ordinances. Lessee will not use or allow the use of the Premises for any purpose whatsoever that will injure the
reputation of the premises or of the building of which they are a part.
5. CONDITION ON POSSESSION. Lessee has examined and knows the condition of the Premises and has received the same in
good order and repair, and acknowledges that no representations as to the condition and repair thereof, and no agreements or promises
to decorate, alter, repair or improve the Premises, have been made by Lessor or his agent prior to or at the execution of this lease
that are not herein expressed.
6. REPAIRS AND MAINTENANCE. Lessee shall keep the Premises and appurtenances thereto in a clean, sightly and healthy
condition, and in good repair, all according to the statues and ordinances in such cases made and provided, and the directions of public
officers thereunto duly authorized, all at his own expense, and shall yield the same back to Lessor upon the termination of this lease,
whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of
cleanliness, repair and sightliness as at the date of the execution thereof, loss by fire and reasonable wear and tear expected. Lessee
shall make all necessary repairs and renewals upon Premises and replace broken globes, glass and fixtures with material of the same
size and quality as that broken and shall insure all glass in windows and doors of the Premises at his own expense. If, however, the
Premises shall not thus be kept in good repair and in a clean, sightly and healthy condition by Lessee, as aforesaid, Lessor may enter
the same himself or by his agents, servants, or employees, without such entering causing or constituting a termination of this lease or
an interference with the possession of the Premises by Lessee, and Lessor may replace the same in the same condition of repair,
sightliness, healthiness, and cleanliness as existed at the date of execution hereof, and Lessee agrees to pay Lessor, in addition to the
rent hereby reserved, the expenses of Lessor in thus replacing the premises in that condition. Lessee shall not cause or permit any
waste, misuse or neglect of the water, or of the water, gas or electric fixtures. See attached Exhibit B providing specific obligations.
7. ACCESS TO PREMISES. Lessee shall allow Lessor or any person authorized by Lessor free access to the Premises for the
purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Lessor may see fit to make, and
Lessee will allow Lessor to have placed upon the Premises at all times notices of "For Sale" and For Rent," and Lessee will not
interfere with the same.
8. NON -LIABILITY OF LESSOR. Except as provided by Illinois statute, Lessor shall not be liable to Lessee for any damage or
injury to him or his property occasioned by the failure of Lessor to keep the Premises in repair, and shall not be liable for any injury
done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or
steam pipes, or from broken stairs, porches, railings, or walks, or from the backing up of any sewer pipe or down -spout, or from the
bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in upon or about
the Premises or the building of which they are a part nor form the escape of steam or hot water from any radiator, it being agreed that
said radiators are under the control of Lessee nor from any such damage or injury occasioned by water, snow or ice being upon or
coming through the roof, skylight, trap-door, stairs, walls or any other place upon or near the Premises, or otherwise, nor for any such
damage or injury done or occasioned by the falling of any fixture, plaster or stucco, nor for any damage or injury arising from any act,
occasion or negligence of cotenants or of other persons occupants of the same building or of adjoining or contiguous buildings or of
owners of adjacent or contiguous property, or of Lessor's agents or Lessor himself, all claims for any such damage or injury being
hereby expressly waived by Lessee.
Page 2
9. RESTRICTIONS (SIGNS, ALTERATIONS, FIXTURES). Lessee shall not attach, affix or exhibit or permit to be attached,
affixed or exhibited, except by Lessor or his agent, any articles of permanent character or any sign, attached or detached, with any
writing or printing thereon, to any window, floor, ceiling, door or wall in any place in or about the Premises, or upon any of the
appurtenances thereto, without in each case the written consent of Lessor first had and obtained; and shall not commit or suffer any
waste in or about said premises; and shall make no changes or alterations in the Premises by the erection of partitions or the papering
of walls or otherwise, without the consent in writing of Lessor; and in case Lessee shall affix additional locks or bolts on doors or
windows, or shall place in the Premises lighting fixtures or any fixtures of any kids, without the consent of Lessor first had and
obtained, such locks, bolts and fixture shall remain for the benefit of Lessor, and without expense of removal or maintenance to
Lessor. Lessor shall have the privilege of retaining the same if he desires. If he does not desire to retain the same, he may remove and
store the same, and Lessee agrees to pay the expense of removal and storage thereof. The provisions of this paragraph shall not
however apply to Lessee's trade fixtures, equipment and movable furniture.
10. HEAT. Where building is equipped for the purpose, Lessor shall furnish to lessee a reasonable amount of heat, from October 1st
to May Ist whenever in Lessor's judgment necessary for comfortable use of the Premises, during customary business hours (excluding
Sundays and holidays but no earlier than 8:00 AM nor later than 6:00 PM unless specifically stated herein. Lessor does not warrant
that heating service will be free from interruptions caused by strike, accident or other cause beyond the reasonable control of Lessor,
or by renewal or repair of the heating apparatus in the building. Any such interruption shall not be deemed an eviction or disturbance
of Lessee's use and possession of Premises, nor render Lessor liable to Lessee in damages. All claims against Lessor for injury or
damage arising from failure to furnish heat are hereby expressly waived by Lessee.
11. FIRE AND CASUALTY. In case the Premises shall be rendered untenantable by fire, explosion or other casualty, Lessor may at
his option, terminate this lease or repair the Premises within sixty (60) days. If Lessor does not repair the Premises within said time,
or the building containing the Premises shall have been wholly destroyed, the term hereby created shall ceases and terminate.
12. TERMINATION; HOLDING OVER. At the termination of the term of this lease, by lapse of time or otherwise, Lessee will
yield up immediate possession of the Premises to Lessor, in good condition and repair, loss by fire and ordinary wear expected, and
will return the keys therefore to Lessor at the place of payment of rent. If Lessee retains possession of the Premises or any part thereof
after the termination of the term by lapse of time or otherwise, then Lessor may at its option within thirty (30) days after termination
of the term serve written notice upon Lessee that such holding over constitutes either (a) renewal of this lease for one year and from
year to year thereafter, at double the rental (computed on an annual basis) specified in Section 1, or (b) creation of a month to month
tenancy, upon the terms of this lease except at double the monthly rental specified in Section 1, or (c) creation of a tenancy at
sufferance, at a rental of $950.00 per month for the time Lessee remains in possession. If no such written notice is served then a
tenancy at sufferance with rental as stated at (c) shall have been created. Lessee shall also pay to Lessor all damages sustained by
Lessor resulting from retention of possession by Lessee. The provisions of this paragraph shall not constitute a waiver by Lessor of
any right of re-entry as hereinafter set forth; nor shall receipt of any rent or any other act in apparent affirmance of tenancy operate as
a waiver of the right to terminate this lease for a breach of any of the covenants herein.
13. LESSOR'S REMEDIES. If Lessee shall vacate or abandon the Premises or permit the same to remain vacant or unoccupied for a
period of ten (10) days, or in case of the non-payment of the rent reserved hereby, or any part thereof, or of the breach of any
covenant in this lease contained, Lessee's right to the possession of the Premises thereupon shall terminate with or (to the extent
permitted by law) without any notice or demand whatsoever, and the mere retention of possession thereafter by lessee shall constitute
a forcible detainer of the Premises; and if the Lessor so elects, but not otherwise, and with or without notice of such election nor any
notice or demand whatsoever, this lease shall thereupon terminate and upon the termination or Lessee's right of possession, as
aforesaid, whether this lease be terminated or not, Lessee agrees to surrender possession of the Premises immediately without the
receipt of any demand for rent, notice to quit or demand for possession of the premises whatsoever, and hereby grants to Lessor full
and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by
law) without process of law, and to expel and to remove lessee or any other person who may be occupying the Premises or any part
thereof, and Lessor may use such force in and about expelling and removing Lessee and other person as may reasonably be necessary
and Lessor may repossess himself of the Premises as of his former estate, but such entry of the Premises shall not constitute a trespass
or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or
promise in this lease contained, to be performed by Lessee. Lessee hereby waives all notice of any election made by Lessor
hereunder, demand for rent, notice to quit, demand for possession, and any and all notices and demand whatsoever, of any and every
nature, which may or shall be required by any statue of this state relating to forcible entry and detainer, or to landlord and tenant, or
any other statute, or by the common law, during the term of this lease or any extension thereof. The acceptance of rent, whether in a
single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Lessee, or the giving or making of any
notice or demand, whether according to any statutory provision or not, or any act or series of acts except an express written waiver,
shall not be construed as a waiver of Lessor's rights to act without notice or demand or of any other right hereby given Lessor, or as an
election not to proceed under the provisions of this lease.
Page 3
14. RIGHT TO RELET. If Lessee's right to the possession of the Premises shall be terminated in any way, the Premises, or any
part thereof may, but need not (except as provided by Illinois statute) be relet by Lessor, for the account and benefit of Lessee, for
such rent and upon such terms and to such person or person and for such period or periods as may seem fit to the Lessor, but Lessor
shall not be required to accept or receive any tenant offered by Lessee, nor to do any act whatsoever or exercise any diligence
whatsoever in or about the procuring of any care or diligence by Lessor in the reletting thereof, and if a sufficient sum shall not be
received from such reletting to satisfy the rent hereby reserved, after paying the expenses of reletting and collection, including
commissions to agents, and including also expense of redecorating, Lessee agrees to pay and satisfy all deficiency; but the acceptance
of a tenant by Lessor, in place of Lessee, shall not operate as a cancellation hereof, nor to release Lessee from the performance of any
covenant, promise or agreement herein contained, and performance by any substituted tenant by the payment of rent, or otherwise,
shall constitute only satisfaction pro tanto of the obligations of Lessee arising hereunder.
15. COST5 AND FEES. Lessee shall pay upon demand all Lessor's costs, charges and expenses, including fees of attorneys, agents
and others retained by Lessor, incurred in enforcing any of the obligations of Lessee under this lease or in any litigation, negotiation or
transaction in which Lessor shall, without Lessor's fault, become involved through or on account of this lease.
16. CONFESSION OF JUDGMENT. Lessee hereby irrevocably constitutes and appoints any attorney of any court of record in this
State, to be his true and lawful attorney for him and in his name and stead, to enter his appearance in any suit or suits that may be
brought in any court in this State at any time when any money is due hereunder for rent or otherwise, to waive the issuing of process
and service thereof and trial by jury or otherwise, and to confess a judgment or judgments for such money so due and or costs of suit
and of reasonable attorney's fees in favor of Lessor, and to release all errors that may occur or intervene in such proceedings,
including the issuance of execution upon any such judgment, and to stipulate that no write of error or appeal shall be prosecuted from
such judgment or judgments, nor any bill in equity filed, nor any proceedings of any kind taken in law or equity to interfere in any
way with the operation of such judgment or judgments or of execution issued thereon and to consent that execution may immediately
issue thereon.
17. LESSOR'S LIEN. Lessor shall have a first lien upon the interest of Lessee under this lease, to secure the payment of all moneys
dues under this lease, which lien may be foreclosed in equity at any time when money is overdue under this lease; and the Lessor
shall be entitled to name a receiver of said leasehold interest, to be appointed in any such foreclosure proceeding, who shall take
possession of said premises and who may relet the same under the orders of the court appointing him.
18. REMOVAL OF OTHER LIENS. In event any lien upon Lessor's title results from any act or neglect of Lessee, and Lessee fails
to remove said lien within ten (10) days after Lessor's notice to do so, Lessor may remove the lien by paying the full amount thereof
or otherwise and without any investigation or contest of the validity thereof, and Lessee shall pay Lessor upon request the amount paid
out by Lessor in such behalf, including Lessor's costs, expenses and counsel fees.
19. REMEDIES NOT EXCLUSIVE. The obligation of Lessee to pay the rent reserved hereby during the balance of the term
hereof, or during any extension hereof, shall not be deemed to be waived, released ore terminated, nor shall the right and power to
confess judgment given in paragraph 16 hereof be deemed to be waived or terminated by the service of any five-day notice, other
notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the
institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any
other act or acts resulting in the termination of Lessee's right to possession of the Premises. The Lessor may collect and receive any
rent due from Lessee, and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any
manner whatsoever waive, affect, change, modify or alter any rights or remedies which Lessor may have by virtue hereof.
20. NOTICES. Notices may be served on either party, at the respective addresses given at the beginning of this lease, either (a) by
delivering or causing to be delivered a written copy thereof, or (b) be sending a written copy thereof by United States certified or
registered mail, postage prepaid, addressed to Lessor or Lessee at said respective addresses in which event the notice shall be deemed
to have been served at the time the copy is mailed.
21. MISCELLANEOUS. (a) Provisions typed on this lease and all riders attached to this lease and signed by Lessor and Lessee are
hereby made a part of this lease.
(b) Lessee shall keep and observe such reasonable rules and regulations now or hereafter required by Lessor, which maybe necessary
for the proper and orderly care of the building of which the Premises are a part.
(c) All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of
Lessor and Lessee and their respective heirs, legal representatives, successors and assigns.
(d) The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to exclude or waive the right
to the use of another.
(e) The words "Lessor" and "Lessee" wherever used in this lease shall be construed to mean Lessors or Lessees in all cases where
there is more than one Lessor or Lessee and to apply to individuals, male or female, or to firms or corporations, as the same may be
described as Lessor or Lessee herein, and the necessary, grammatical changes shall be assumed in each case as though fully expressed.
If there is more than one Lessee the warrant of attorney in paragraph 16 is given jointly and severally and shall authorize the entry of
appearance of, and waiver of issuance of process and trial by jury by, and confession of judgment against any one or more of such
Lessees, and shall authorize the performance of every act in the name of and on behalf of any one or more of such Lessees.
22. SEVERABILITY. If any clause, phrase, provision or portion of this lease or the application thereof to any person or
circumstance shall be invalid, or unenforceable under applicable law, such event shall not affect, impair or render invalid or
unenforceable the remainder of this lease nor any other clause, phrase, provision or portion hereof, nor shall it affect the application of
any clause, phrase, provision or portion hereof to other persons or circumstances.
22-30 SEE ATTACHED EXHIBIT A.
IN WITNESS WHEREOF, the parties hereto have executed this instrument as the Date of Lease started above.
LESSEE:
Trey Covalt, President
Trey & Tom Corp.
Date:
Date:
I�J�.XY�a
�.��y �� ivicnenry
EXHIBIT A
RIDER TO LEASE
AGREEMENT
May 1, 2018
SUBJECT TO 23. This lease shall be subject to the terms and conditions of the Lease Agreement
LESSOR'S LEASE between Union Pacific Railroad Company ("Union Pacific"), as Lessor, and
WITH UNION City of McHenry, as Lessee, dated November 1, 2000, a copy of which is
PACIFIC RAILROAD, attached hereto, incorporated herein by reference and made a part hereof as
COMPANY though set forth herein in full ("Underlying Lease"). Lessee shall comply with
each of the covenants to which the City of McHenry is bound by the Underlying
Lease.
DRAM SHOP 24. Subject to Lessee's compliance with the laws of the State of Illinois and the
Ordinances of the City of McHenry pertaining to dram shops, and the terms of
this Lease, alcoholic beverages may be sold at retail in the Premises.
INSURANCE 25. Liability Insurance.
A. Lessee shall obtain and maintain with carriers acceptable to the Lessor,
not less than the insurance coverages set forth below, which coverages
shall be primary as to any other valid and collectible insurance or self
insurance which may be available to the Lessor:
1. workers compensation and employers liability coverage in accordance
with statutory requirements of the state having jurisdiction over the
employee, and having an employers liability limit of no less than one
million dollars ($1,000,000) for each occurrence; and
2. commercial general liability coverage with at least limits of one
million dollars ($1,000,000) per each occurrence, and two million
dollars ($2,000,000) in the aggregate, which includes coverage for
liability arising out of operations performed by or on the Premises,
specifically including coverage for premises liability, broad form
contractual liabilities, insuring any and all contemplated operations and
for any related exposure at the Premises.
3. business automobile liability coverage, including all motor vehicles,
including equipment used in connection with operation or maintenance
of any business or enterprise at the Premises, and
4. liquor liability coverage, including liability under Section 6-21 of Act 5
of Chapter 735 of the Illinois Compiled Statues, commonly known
Exhibit A, Page 1
as the "Dram Shop Act," and all laws amendatory thereof, having a
liability limit of one million dollars ($1,000,000) per occurrence and in
the aggregate.
B. Lessee's insurers shall agree to waive all rights of subrogation against
the Lessor for losses arising from the Lessee's operations.
C. Lessee shall furnish the Lessor with certificates of insurance naming
the Lessor and Union Pacific as additional insured, and with original
endorsements affecting coverage required by this clause. The
certificates and endorsements for each insurance policy are to be
signed by a person authorized by that insurer to bind coverage on its
behalf.
D. Each insurance policy required by this clause shall be endorsed to state
that coverage shall not be suspended, voided, canceled, reduced in
coverage or in limits except after thirty (30) days prior written notice
by certified mail return receipt requested, has been given to the Lessor
and Union Pacific.
26. Property Damage to the Premises. Lessor shall at Lessee's sole expense
and at all times during the term hereof, maintain fire, wind, storm and
extended coverage, vandalism, malicious mischief — broad form, in not less
than the replacement value of the building, as specified by Union Pacific
from time to time as required in the Underlying Lease. Upon execution of
this Lease Agreement, and thereafter upon request, Lessee shall furnish
Lessor with copies of each of said policies.
ASSUMPTION 27. The Lessee assumes liability for all injury to or death of any person or
OF LIABILITY person including employees of the Lessee, any sub -Lessee, any supplier or
any other person and assumes liability for all damage to property sustained
by any person.
INDEMNIFICATION 28. To the fullest extent permitted by law, the Lessee hereby agrees to defend,
indemnify and hold harmless the Lessor and Union Pacific against all
injuries, deaths, loss, damages, claims, suits, liabilities, judgments, costs
and expense, which may in any way accrue against the Lessor and Union
Pacific, and the Lessee shall, at its own expense, appear, defend and pay all
charges and attorneys and all costs and other expenses arising therefore or
incurred in connection with this license, and, if any judgment shall be
rendered against the Lessor and/or Union Pacific, the Lessee shall, at its
own expense satisfy and discharge the same.
NOTICE AND 29. All notices herein required shall be in writing and shall be served on the
RENT parties at their following addresses, or at such other addresses as they may
PAYMENTS hereafter from time to time in writing to the other party designate:
Exhibit A, Page 2
City of McHenry Administrator
333 S. Green Street McHenry,
Illinois 60050
Trey &Tom Corp.
d/b/a/ Main Street Station
4005 W. Main Street McHenry,
Illinois 60050
The mailing of a notice by certified mail, return receipt requested, to the
aforesaid addresses, or the actual delivery of notices thereto in any other
manner, shall be sufficient service for purposes of this Lease. Lessee
shall mail rent to Lessor at Lessor's aforesaid address, or at such other
address as Lessor may from time to time designate.
TERM AND RENT 30. Lessee shall pay Lessor or Lessor's agent the sum of $1,044 per month for a
term commencing on May 1, 2018, and terminating October 31, 2020, or
sooner as provided herein, subject to the terms and conditions of the Lease
Agreement between Union Pacific as Lessor, and City of
McHenry, as Lessee, dated November 1, 20000
Exhibit A, Page 3
EXHIBIT ` D
Lessee shall be responsible for the following maintenance obligations:
1. All expenses relating to maintenance and repairs to the building on the Premises
relating to ordinary wear and tear items such as keeping the building in good condition and the
HVAC system in good operating condition.
2. Except for sewer and water service line repair expense, with respect to any repair
expenses relating to the building on the Premises, in excess of $2,500, the Lessee shall pay up to
$2,500 for each occurrence and the Lessor shall pay all repair expenses in excess thereof. With
regard to repair expenses and damages relating to sewer and water service line expenses,
including damage from backups, the Lessee shall pay up to $500 for each occurrence and the
Lessor shall pay all repair expenses in excess thereof.
1` S��v on -1- Z8U � ����?lY+�'�e`-
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I
LEASE NO. a 31 3
FILE NO. 1930-44
LEASE AGREEMENT
LESSOR: Union Pacc
Railroad Company
1800 Farnam
Omaha, NE 68102
LESSEE: John Lobaito
City of McHenry
333 South Green Street
McHenry, Illinois 60050
On this isT day of NOVEMBER, z000 ,x1�� ,THE CITY OF MCHENRY,
ILLINOIS, (hereinafter called "Lessee") hereby offers and agrees to lease from the
UNION PACIFIC RAILROAD COMPANY (hereinafter called "Lessor") the passenger
station (hereinafter called "Premises") of Lessor, situated in the City of McHenry, State
of Illinois shown in heavy dark outline on "Exhibit A", including the entire basement,
attached hereto and made a part hereof. The term of this Lease Agreement shall be
fiwenty (20) years, unless sooner terminated as provided herein. The Lease is to
commence on the day and year first above written.
This Lease is made upon the following express covenants and agreements, each
oI which is made an express condition hereof:
COVENANT 1. Lessee covenants and agrees to pay Lessor as rent for the
premises the sum of One Dollar and No/100 ($1.00) per year and
other valuable considerations.
PURPOSE OF
LEASE 2. The Lessee desires (a) to -maintain the existing architectural
appearance of the passenger station on the said premises, (b) to
control and maintain access to the said station, and c) to develop
commercial endeavors in the station which will serve the Lessor's
commuters. Accordingly, the Lessor has granted the Lessee this
lease. However, the said Premises will continue to be used and
occupied primarily as a railroad commuter station facility. The
Lessor reserves unto itself, its successors and assigns, and
licensees the right to use said Premises in the general conduct of
its railroad business including endeavors to convenience its
commuters and the public.
,�
'�,
-� � .
EXCLUS/VE
USE BY LESSOR 3. Lessor reserves for its exclusive use and occupancy that
portion of the passenger station shaded in yellow on the attached
"Exhibit A". Lessor will be responsible for the interior walls of the
portion that it reserves for its exclusive use.
USE BY LESSOR
AND PURL/C 4. Lessor reserves for lawful use by Lessor and the public,
including but not limited to Lessor's customers, the said Premises
(except such part of said premises as are with Lessor's consent
hereafter sublet by Lessee}. Lessee shall not interfere with or
infringe upon Lessor's or the public's lawful use of the said
Premises so reserved. Lessor and Lessee each reserve the right to
regulate and control the people who enter said Premises, and their
conduct, and reserves the right to enter upon said premises at any
time, and to eject therefrom any disorderly person or persons.
ROADWAYS
AccEss 5. Lessee accepts the Premises subject to rights of roadways,
easements, permits, or licenses. Lessee agrees to provide to
Lessor, and the public, access over and through Premises on these
existing roadways and easements should such access be deemed
necessary by Lessor. Lessee further agrees that Lessor shall not
be responsible for the care or maintenance (including snow
removal) of said roadways.
RELOCAT/ON 6. Lessor reserves the right to maintain or relocate its existing
facilities, or to construct and thereafter maintain new facilities, in
the vicinity of the Premises with no liability for damages to
Lessee`s interests or property resulting from such activities.
Lessor agrees, however, that no changes shall be made without
prior consultation with Lessee.
S/GNS 7. Lessor reserves the right to post, paint, or place, or to have
posted, painted or placed on the Premises, informational signs
relative to the operations of the Lessor on the Premises, including,
but not limited to, those designed to enhance the accessibility of
said facilities and services to the elderly and persons with
disabilities.. Lessor agrees, however, that no such signs shall be
posted, painted, or placed without Lessee's prior consent,
Advertising signs will not be posted in the Premises.
2
COMPLIANCE
(LEGAL AND
/NSURANCE) 8. Lessee shall not use or permit upon the Premises anything
that will invalidate any policies of insurance now or hereafter
carried on the Premises or any building or structure thereon.
Lessee shall maintain and use the Premises and buildings and
structures thereon in accordance with the requirements of all local
ordinances, state and federal laws in effect during the term of this
lease.
POLLUT/ON 9. Lessee further agrees to comply with all ordinances, laws,
rules, and regulations enacted by any governmental body or
agency relating to the control, abatement or emission of air and
water contaminants and/or disposal of refuse, solid wastes or
liquid wastes. Lessee shall bear all cost and expense arising from
compliance with said ordinances, laws, rules, or regulations and
shall indemnify and save harmless Lessor from all liability,
including without limitation, fines, forfeitures, and penalties arising
in connection with the failure by Lessee to comply with such
ordinances, laws, rules or regulations.
ENVIRONMENTAL
CONTAMINATION
10. Lessee recognizes and assumes responsibility for
environmental liability or responsibility imposed under applicable
environmental laws, regulations or any other similar requirements
relating to any contamination of the Premises or groundwater
thereunder or discharge or release to adjacent property arising
from or in any respect aggravated or altered by any operations or
activities by, or any equipment or facilities used by or permitted on
the Premises by Lessee (the foregoing hereinafter referred to as
"Lessee operations"). Lessee, therefore, agrees to indemnify and
hold harmless Lessor, its officers, agents and employees from any
and all liability, fines, penalties, claims, demands, loss or lawsuits
brought by any third party or governmental agency under any
theory of law against Lessor seeking to hold Lessor liable for any
investigation, response or cleanup costs, penalties or damages,
whether personal, property or environmental, for any
contamination of any property of groundwater thereunder or
discharge or release to adjacent property arising out of or in any
respect aggravated or altered by Lessee operations. Lessee agrees
that the above indemnity extends to any liability resulting from or
arising out of Lessee's implementation of any investigation,
response or cleanup plan approved by the Unified States
Environmental Protection Agency or companion state agency.
Lessee further agrees to undertake, at its own expense, any
[t3
' �l
.,
investigation, response or cleanup of any contamination of the
premises and groundwater thereunder arising from or in any
respect aggravated or altered by any Lessee operations and to
promptly notify Lessor of any event, notice, claim, demand or
litigation which involves or alleges contamination of the premises,
the groundwater thereunder or a discharge or release therefrom to
adjacent property.
RELOCATIONS
OF WIRES 1 1. Lessee accepts the Premises subject to rights of any party,
including Lessor, in and to any existing telephone, telegraph or
other wires, and poles and facilities of any kind whatsoever,
" � whether or not of record. Should the Lessee at any time require
the relocation of any of same, Lessee shall bear and pay the cost
of so doing.
QU/ET ENJOYMENT
AND LESSOR'S
TITLE 12. Lessor makes no covenant for quiet enjoyment of the
premises. Lessee assumes any damages Lessee may sustain as a
result of, or in connection with, any want or failure at any time of
Lessor's title to the Premises.
NO SUBROGATION 13. Lessee agrees all insurance policies, if any, issued to it, or
for or upon Lessee's account, covering any injuries to persons or
any loss or damage to property so written that the insurer shall
have no claim or recourse of any kind whatsoever against Lessor,
Metra, or the Premises unless said injuries, loss or damage are the
result of the sole negligence by the Lessor, Metra or Lessor's
representatives.
L/ABILITY 14. As a material consideration for entering into this Lease and
without which the Lessor would not enter into same, the Lessee
covenants and agrees to indemnify, save harmless and protect the
Lessor and the Coriimuter Rail Division of the Regional Railway
Authority ("METRA") from and against any and all loss, damage,
claim, demand, fine, lawsuit and/or liability, and any and all costs,
expenses and legal fees in connection therewith by reason of
injuries to or death of persons and/or loss of or damage. to property
and/or violation of any law, ordinance or regulation arising or
growing. out of or connected with this Lease, the Premises, and/or
any act or omission of (I) the Lessee, its employees or agents,
and/or (ii) any other person performing any work or service for or
on behalf of the Lessee on or about said Premises or arising out of
their presence on said Premises.
0
L/ENS 15. Lessee agrees not to suffer or permit any lien of mechanics
or material men to be placed against the Premises or any part
thereof and, in case of any such lien attaching, immediately to pay
off and remove same. � It is further agreed by the parties hereto
that Lessee has no authority or power to cause or permit any lien
or encumbrance of any kind whatsoever, whether created by act
of Lessee, operation of law or otherwise, to attach to or to be
. placed upon Lessor's title or interest in the Premises, and any and
all liens and encumbrances created or suffered by Lessee or its
tenants shall attach to Lessee's interest only.
EM/NENT DOMA/N 16. If the whole or any part of the Premises shall be taken or
condemned by any competent authority for any public use or
purpose, this lease shall, as to the part so taken, terminate as of
the date when taken or required for such use or purpose. The
entire amount of damages or compensation payable or paid for the
part taken and then for remainder, if any, shall be paid to and
retained by Lessor as its own property without apportionment.
Lessee hereby assigns to Lessor any claim which Lessee would
have to such damages. Lessee shall look to said authority solely
for any compensation or damages on account of Lessee's cost and
expense of removing Lessee's personal property from the Premises
and for the cast and expense of moving any building or other
structure placed upon the Premises by Lessee and which Lessee
would have the right to remove as a Lessee of the Premises.
CAUSE FOR
BREACH 17. If Lessee defaults in any of Lessee's undertakings or
obligations in this lease, then such event or�action shall be deemed
to constitute a breach of this lease and if such default remains
uncured for thirty (30) days after notice in writing, this lease shall
cease and terminate, at Lessor's option.
TERMINAT/ON 18. Either party may at any fiime terminate this lease by giving
ninety (90) days' written notice of its intention to do so.
SURRENDER OF
PREM/SES
19. Upon the termination of this lease by any manner, means,
or contingency whatsoever, Lessee shall, without further notice or
demand, deliver possession of the Premises to Lessor in as good
condition as when entered upon, ordinary wear and tear accepted.
5
REENTRY 20. If Lessee shall breach or default in any of the terms of this
lease and if such breach or default is not cured or if this lease shall
expire or terminate in any manner, it shall be lawful for Lessor,
then or at any time thereafter, to reenter the Premises and take
possession thereof, with or without process of the law, and to use
any reasonable or necessary force for regaining possession;
provided however, the Lessee shall have the right to remove
certain of Lessee's properties as hereinabove provided.
WAIVER OF
REMEDIES 21. (a) No waiver of any default of Lessee shall be implied
from omission by Lessor to take any action on account of such
default. No express waiver shall affect any default other than the
default specified in the express waiver and that only for the time
and to the extent therein stated. No receipt of money by Lessor
from Lessee (1) after any default by Lessee, (ii) after the
termination of this lease, (iii) after the service of any notice or
demand or after the commencement of any suit, or (iv) after final
judgement for possession of the Premises, shall waive such default
or reinstate, continue or extend the term of this lease or affect in
any way any such notice or suit, as the case may be.
(b) The erection of buildings or improvements on the
Premises shall not constitute a waiver or affect in any way the
right of either party to terminate this lease.
SUBLETTING 22. Any rentals or other revenues gerierated by the subletting
by Lessee of any portion of the Premises shall belong solely to the
Lessee.
IMPROVEMENTS 23. Prior to any improvements being made to the premises,
Lessee shall submit to Lessor's Director -Real Estate of plans and
specifications for improvements on any portion of the Premises.
("Improvements" shall include, but not necessarily be limited to,
replacement or repair of roof, floors, heating plant, plumbing, or
walls; but shall not include such items of maintenance as window
washing, cleaning, sweeping, or normal services ordinarily
provided by a janitor.)
0
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CUMULAT/VE
R/GHTS 24. All rights and remedies of Lessor shall be cumulative, and none
shall exclude any other rights and remedies allowed by law.
NOT/CES 25. All notices, demands, elections, and other instruments
required or permitted to be given or made by either party upon the
other by the terms of this lease or any statute, shall be in writing.
They shall be deemed to have been sufficiently served, if sent by
certified or registered mail, with proper postage prepaid to Lessor
or Lessee at the respective address first above shown. Such
notices, demands, elections and other instruments shall be
considered as delivered to recipient on the second business day
after deposit in the U.S. Mail, or when actually received,
whichever is earlier.
ENT/RE
AGREEMENT 26. All of the representations and obligations of Lessor are
contained herein. No modifications, waivers or amendments of
this lease, or any of its terms, shall be binding upon Lessor unless
it is in writing and signed by a duly authorized Officer of the
Lessor.
RA/L SERVICE 27. Lessor makes no warranties or representations, expressed
or impled as to continued rail service to the Premises.
HOURS OPEN
TO PUBL/C 28. Lessee shall control the hours during which the Premises
shall be open to the public.
ACCEPTANCE 29. Lessee has examined and knows the condition of the
Premises and shall enter upon and take the same in their condition
at the commencement of the term of this lease.
MA/NTENANCE 30. Lessee agrees to provide all cleaning and janitorial service and
supplies, including toilet paper and hand soap, to keep Premises in
a clean and neat condition satisfactory to the Lessor's Director-
. Real Estate. Only those areas as defined as the "Premises" will be
governed by this section.
During the term of this Agreement, Lessee shall maintain and
repair said passenger station and all fixtures and appurtenances
7
thereof, and shall keep all of the same, and any area used in the
future for commercial development, in a good state of repair,
appearance and order (including, but not limited to, regular
cleaning of floors, windows, painting, plumbing fixtures and the
providing of scavenger service), corresponding to standards that
apply to public buildings and facilities, Lessee shall be responsible
for repairing or replacing any structural parts of the depot building
resulting from ordinary wear and tear (such as support walls,
structural members, columns, floors, roof, heating plant and
foundation). Lessee shall be responsible for notifying the Lessor,
in writing, of the need for improvements or repairs which are to be
the responsibility of the Lessee. Lessee will also be responsible for
outside maintenance of the building
R/GHT TO /NSPECT 31. Lessor, its agents, employees and authorized contractors
shall have the right to enter the Premises or any part thereof, at all
reasonable hours, for the purpose of inspecting the Premises to
determine if Lessee is complying with all terms and conditions of
this lease and/or to determine through inspection and/or testing if
any hazardous condition, pollution or contamination is present or
threatened. Lessee agrees to cooperate with Lessor in any such
inspection and to provide at Lessor's request any and all permits,
reports, journals, bills, shipping papers or records of any kind,
paper or electronic, relating to any materials used, stored, heated,
disposed of or sold on or transported from the Premises.
BU/LD/NG
/NSURANCE 32. Lessee further agrees to obtain, at Lessee's own cost and
expense, fire, wind storm and extended coverage insurance in the
amount of full insurable value of the passenger station to be
determined from insurance agent/appraiser and approved by
Lessor. Said insurance shall run in favor of Lessee and shall be
endorsed to assume the contractual obligations of Lessee as set
forth in this subject lease. A duplicate copy of such insurance
policy or a certificate of insurance and signed copy of report
showing established insurable value, shall be furnished to the
Lessor and must show on the insurance policy or the certificate of
insurance that the Lessor will be properly notified within a thirty
(30) day written notice of any modification or cancellation of such
policy. Lessee may self -insure against the risks referred to above.
UT/L/T/ES 33. Lessee will pay all the utility costs incurred by the operation
of the Premises.
SALE OR
�..''� ��
ASS/GNMENT
34. Any sale, assignment, transfer, or underletting of this lease
by Lessee without the previous written consent of Lessor shall be
void. Such written consent shall not be unreasonably withheld
and it is the intent of the parties hereto that portions of the
Premises will be sublet for commuter convenience service. No act
of Lessor, including acceptance of money by Lessor from any
other party, shall constitute a waiver of this provision.
REHAB/L/TATION . 35. In the event funds become available from either a public
agency or other sources for the rehabilitation of railway stations,
the Lessor agrees that it will cooperate with Lessee or other
parties in the applications for such funds, provided there is no cost
or expense to Lessor of any kind in the acquisition of these funds
' and pravided such rehabilitation in no way adversely affects
Lessor's interests in the Passenger Station or adversely affects its
commuter railway operation.
IN WITNESS WHEREOF, the parties hereto have executed these presents the
day and year first above written.
WITNESS: UNION PAC�C,I�A;,I�ROAD COMPANY
(For Lessor)
WITNESS:
FORMS\0015
�C�
By:
CITY OF MCHENRY, ILLINOIS
G�
STEVEN J. CUDA, MAYOR
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Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA
DATE: April 30, 2018
TO: City Council
FROM: David McArdle, City Attorney
Derik Morefield, City Administrator
RE: Ordinance Authorizing the Mayor to execute the attached Real Estate Sale
Agreement and all other necessary closing documents relating to the City's
purchase of two (2) vacant parcels at 4505 and 4509 Home Avenue in the city
of McHenry.
AGENDA ITEM SUMMARY:
The purpose of this agenda item is for Council to authorize the Mayor to execute the attached
Real Estate Sale Agreement and all other necessary closing documents relating to the City's
purchase of two (2) vacant parcels at 4505 and 4509 Home Avenue in the city of McHenry.
BACKGROUND/ANALYSIS:
As you may recall, on December 18, 2017 Council discussed the purchase of the identified
parcels in closed session (these minutes have since been approved for release). These parcels
have been identified as desirable in addressing drainage concerns as part of the Lakeland Park
Drainage project. Like the Curran Road/Route 120 parcels, staff has been able to negotiate a
purchase of price of 80% of the appraised value of $44,000 (both parcels combined). This
amount is $35,200.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be made to adopt an
Ordinance authorizing the Mayor's execution of the attached Real Estate Sale Agreement and
all other necessary closing documents relating to the City's purchase of two (2) vacant parcels
at 4505 (PIN 09-27-404-005) and 4509 (PIN 09-27-404-006) Home Avenue in the city of
McHenry for an amount not to exceed $35,200.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and
services in a customer -oriented, efficient, and fiscally responsible manner.
ORDINANCE INV. ORD-15-
AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A REAL ESTATE
SALES AGREEMENT BETWEEN CASEY J. JOHNSON AND THE CITY OF
MCHENRY, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
WHEREAS, it has been determined that the purchase of two (2) adjacent vacant lots
commonly known as 4505 and 4509 Home Avenue, McHenry, McHenry County, Illinois
identified as permanent index numbers 09-27404-005 and 09-27404-006 will serve the public
interest and facilitate improvements to the Lakeland Park Drainage project;
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF
MCHENRY, McHenry County, Illinois, as follows:
SECTION 1: The Real Estate Sales Agreement dated April 30, 2018 between the City
of McHenry and Casey J. Johnson, PO Box 11, Colstrip, MT 59323 is attached to this Ordinance
and incorporated herein by reference as Exhibit A.
SECTION 2: The Mayor is hereby authorized to affix his signature as Mayor to Exhibit
A for the uses and purposes therein set forth.
SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authWILY of the corporate authorities of the City of McHenry, McHenry County, Illinois and
shall be recorded with the McHenry County Recorder's Office.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided bylaw.
APPROVED AND ADOPTED THIS 30TH DAY OF APRIL 2018.
Voting Aye:
Voting Nay:
Absent:
ATTEST:
Deputy Clerk
Mayor
EXHIBIT A
REAL ESTATE SALES AGREEMENT
This Sale Agreement ("Agreement") is made as of the _ day of April, 2018 between
Casey J. Johnson, P.O. Box 1 I, Colstrip, MT 59323 ("Seller") and the City of McHenry, an Illinois
municipal corporation ("Buyer'
Whereas, Buyer desires to purchase and Seller desires to sell certain real property
consisting of approximately 2 adjacent vacant lots commonly known as 4505 and 4509 Home
Avenue, McHenry, McHenry County, Illinois, identified as permanent index numbers 09-27404-
)05 and 09-27-404-006, all legally described on the attached Exhibit A (collectively, "Subject
Property").
Now, therefore, in consideration of this covenants and agreements made herein, the
adequacy and sufficiency of which the parties agree they have received, Seller and Buyer agree as
follows:
1. Sale of Property: Seller agrees to sell to Buyer, and Buyer agrees to buy from Seller, the
Subject Property for a total purchase price of thirty five thousand two hundred dollars
$35,200.00 on the Closing Date. This purchase price shall be paid at the Closing.
2. Conditions to Closinu: The obligations of Buyer ("Buyer's Conditions") to close under this
Agreement are contingent upon each of the following.
2.1 Representations and Warranties: The representations and warranties of Seller contained in
this Agreement must be true now and on the Closing Date as if made on the Closing Date.
2.2 Title and Survey: Title and survey shall have been found acceptable, or been made
acceptable, in accordance with the requirements and terms herein.
2.3 Buyer's Termination: At any time during the Due Diligence Period defused in Section 7.1,
the Buyer has the unilateral right to terminate the Agreement, at no cost.
3. Closin : Subject to compliance by the parties hereto with their respective obligations to be
performed at or prior to the Closing and satisfaction of the respective conditions precedent to the
obligations of Buyer and Seller to consummate the transaction contemplated hereby,
consummation of the sale of the Property by Seller to Buyer under this Agreement ("Closing")
shall occur on or after May 7, 2018, but not later than June 15, 2018, as agreed between the parties
("Closing Date" or "Date of Closing"). The Closing shall take place at a location designated by
Buyer. Seller agrees to deliver possession of the Property to Buyer on the Closing Date.
3.1 Seller's Closing Documents: On the Closing Date, Seller shall execute and deliver to Buyer
the following (collectively, "Seller's Closing Dacuments"), all in form and content reasonably
satisfactory to Buyer:
3.1.1 Deed: Warranty Deed from Seller conveying the Subject Property to Buyer, or
Buyer's nominee, free and clear of all encumbrances, except the Permitted
Encumbrances hereafter defined.
3.I.2 PIRPTA Affidavit: A non -foreign affidavit, properly executed, containing such
information as is required by internal Revenue Code Section 1445(b)(2) and its
regulations.
3.1.3 Affidavit of Title: A Seller's Affidavit of Title in customary form.
3.1.4 Transfer Tax: Completed declarations or statements, executed by or o12 behalf of
Seller, in the form prescribed by governmental authorities to be filed in connection
with the transfer tax imposed by governmental authority on transfer of title.
3.1.5 Other Documents: All other documents contemplated by this Agreement or
reasonably determined by Buyer to be necessary to transfer the Property to Buyer free
and clear of all encumbrances.
3.2 Buyer's Closing Documents: On the Closing Date, Buyer will pay to Seller the funds
representing the Purchase Price due and payable on Closing.
4. Prorations: Seller and Buyer agree that the Purchase Price reflects any prorations and other
allocations of costs regarding this Agreement and that no other credits by Seller will be given,
provided that each of the parties will pay its own attorneys' fees.
5. Tide Examination: Title Examination will be conducted as follows:
5.1 Seller's Title Evidence: Buyer may, at its cost, obtain title evidence and/or a commitment for
title insurance issued by a title company of its choosing (the "Title Evidence").
5.2 Buyer's Objections: Buyer may make written objections ("Objections") to the form and/or
contents of the Title Evidence. Any matter shown on such Title Evidence and not objected to
by Buyer shall be a "Permitted Encumbrance" hereunder. Seller will have seven (7) days
after receipt of the Objections to cure the Objections, during which period the Closing will be
postponed, if necessary. Seller shall use his best efforts to correct any Objections. To the
extent an Objection can be satisfied by the payment of money, Buyer shall have the right to
apply a portion of the cash payable to Seller at the Closing to the satisfaction of such
Objection, and the amount so applied shall reduce the amount of the Purchase Price payable
to Seller at the Closing. If the Objections are not cured within such 7-day period, Buyer will
have the option to do any of the following:
5.2.1 Terminate this Agreement.
5.2.2 Withhold from the Purchase Price an amount which, in the reasonable judgment of
Buyer, is sufficient to assure cure of the Objections, including interest and penalties.
Any amount so withheld will be placed in escrow with Buyer's attorney, pending such
cure. If Seller does not cure such Objections within seven (7) days after such escrow
is established, Buyer may then cure such Objections and charge the costs against the
escrowed amount.
5.2.3 Waive the objections and proceed to close.
6. Due Diligence and Approval Period: The inspection of the Real Property will be conducted as
follows%
6.1 Due gence and Approval Period: Buyer's obligations under this Agreement are subject
to Buyer's review and approval of the Property, its suitability for Buyer's intended use and
the conditions of Closing detailed in Section 3, above. Accordingly, Buyer shall have
through the Date of Closing ("Due Diligence Period") within which to determine the
feasibility of the Property for Buyer's intended use. During the Due Diligence Period,
Buyer may at any time, in its sole and absolute discretion, determine that the Property is
not feasible for Buyer's intended use. In such event, Buyer may notify Seller in writing
that it does not intend to proceed with this Agreement by simply stating in writing that it is
terminating and voiding the Agreement ("Notice to Terminate"). Upon giving Notice to
Terminate as a result of the Property not being deemed feasible by Buyer for its intended
use on or before the end of the Due Diligence Period, this Agreement will terminate and
become null and void and be of no further force and effect, with no costs being assessed
against Buyer.
6.2 Records: Seller shall provide to Buyer and Buyer's agents within five (5) days of#er the
Effective Date of this Agreement without charge, originals or true copies of the following, if
in Seller's possession: title policies, real estate taxes, assessments, environmental reports, and
all existing surveys in Seller's possession affecting the Property.
6.3 Survey: Buyer may obtain a survey of the Property at its own costs and Seller shall pernvt
Buyer's agents to enter the Subject Property to accomplish the same.
6.4 Costs: Except as otherwise provided herein, Buyer shall pay all costs and expenses of
Buyer's investigation and testing of the Properly, shall restore the Property to its condition
prior to Buyer's investigation of the Property, and shall hold Seller and the Property
harmless from all costs and liabilities to the proportional extent resulting from Buyer's
activities. Notwithstanding anything to the contrary in this Agreement, Seller's
representations under the following section 6.5 will survive Closing or termination of this
Agreement.
6.5 Representations by Seller: Seller hereby represents and warrants to Buyer, individually, as
follows:
6.5.1 Seller is the legal title owner of the Property.
6.5.2 Seller has the authority and the legal right to make, deliver and perform this
Agreement, and has taken all necessary actions and obtained all required consents
and approvals to authorize the execution, delivery and performance of this
Agreement.
3
6.5.3 The execution, delivery and performance of this Agreement is not prohibited by
any requirement of law or under any contractual obligation of Seller, will not result
in a breach or default under any agreement to which Seller is a party or is bound,
and will not violate any restriction, court order or agreement to which Seiler is
subject.
Seller has granted no leases, licenses or other rights to use and occupy the Property,
and Seller has no actual knowledge of any persons (other than Seller) in possession
or occupancy of the Property.
6.5.5 Seller has received no written notice of any pending or threatened Litigation or
proceedings (including eminent domain or similar proceedings), with respect to the
use, condition, or operation of the Property.
b.5.6 Seller has no lu�owledge of and has received no notice of any material violations of
laws, ordinances, regulations or claims with respect to any environmental, building,
fire, health, safety or other condition of the Property which have not been heretofore
fully disclosed. Seller makes no such representation or warranties regarding
Buyer's intended use of the Property.
6.5.7 Seller has na knowledge of the past or present presence in, on or under the Property
of any material or substance defined as a "hazardous waste" under RCRA, as a
"hazardous substance" under CERCLA, petroleum or asbestos.
6.5.8 During the period from the Execution Date to and including the Closing Date, Seller
shall not, without the prior consent of Buyer in each instance, enter into any lease,
concession agreement, encumbrance, license agreement or other agreement relating
to the Property which will survive Closing.
6.5.9 Prior to Closing, Seller will use reasonable efforts to manage the Property in
accordance with Seller's customary practices, except with respect to actions
otherwise contemplated by this Agreement. Seller will keep the Property free and
clear of all liens, claims and demands, including mechanic's liens, in connection
with work performed on the Property or any part thereof and materials provided in
connection with such work, where such work was performed or contracted for or
such materials were provided or contracted for on or before the Closing Date.
6.5.10 The Subject Property consists of approximately 2 adjacent lots of land and directly
abuts one or more public ways or streets.
5.5.11 To Seller's knowledge, the information included in all documents to be delivered
to Buyer shall be true, correct and complete in all material respects, and the same
shall not omit any material information required to make the submission thereof
fair and complete.
6.5.12 To Seller's knowledge there are no claims, causes of action or other litigation or
proceedings pending or threatened in respect to the ownership, operation or
environmental condition of the Property or any part thereof.
6.5.13 To the best of Seller's knowledge, there is no pending, contemplated., threatened or
anticipated (1) condemnation of any part of the Property, (ii) widening, change of
grade or limitation on use of streets, roads or highways abutting the Property, (iii)
special tax or assessment or other property charge levied or to be levied against the
Property, (iv) change in the zoning classification of the Property, or (v) change in
the tax assessment of the Property.
6.5.14 To Seller's knowledge, Seller has not violated, with respect to or upon the Property,
any applicable environmental law, regulation, ordinance or order of any
government entity, including, without limitation, the comprehensive
Environmental Response, Compensation and Liability Act of 1980, as amended,
the Resource Conservation and Recovery Act of 1976, as amended, the Federal
Clean Water Act, as amended, the Federal Clean Air Act, as amended, and any
Federal toxic Substances Control Act, as amended, and any regulations
promulgated thereunder, or any other federal, state or local laws relating to
contamination of or adverse effects on the environment, and, to the best of Seller's
knowledge, neither the Property nor any underlying groundwater contains any
concentrations of regulated substances hazardous substances, petroleum, hazardous
materials, toxic substances, or similar substances, residues, and wastes, including,
without limitation, any asbestos (collectively "Hazardous Materials"). Seller has
not disposed of, released or spilled Hazardous Materials upon the real estate, caused
or suffered any Hazardous Materials to be deposited upon or to migrate onto the
Property. To the best of Seller's knowledge Seller represents and warrants to Buyer
that no underground storage tanks are currently, located on or underlying the
Property.
6.5.1 S To the best of Seller's knowledge, all gas, electricity and telephone/cable utilities
adequate for the Seller's use of the Property are supplied directly to the Property by
facilities of the public or governmental utilities. Seller makes no representation
with respect to the zoning of the Property or the legality of Buyer to use the Property
for its intended use. To the extent that Buyer has discovered anything or should
have discovered anything during its due diligence for the inspection period, Seller
shall not be responsible for such matters and Buyer's only remedy shall be to cancel
the Agreement.
6.5.16 Seller has not received any notice from any insurance company, inspector or rating
bureau making requirements as a condition to the continuation of insurance on or
with respect to the Property.
7. Broker's Commission: Buyer and Seller each represent and warrant that no broker is or was
involved in this transaction. Seller and Buyer agree to indemnify and hold each other harmless
from all claims, damages, costs or expenses of or for any other such fees or commissions resulting
from their actions or agreements regarding the execution or performance of this Agreement, and
will pay all costs of defending any action or lawsuit brought to recover any such fees or
commissions incurred by the other party, including reasonable attorneys' fees.
8. Survival: All of the terms of this Agreement and warranties and representations herein contained
5
shall survive and be enforceable for a period of one year after the Closing.
9. Notices: Any notice required or permitted hereunder shall be in writing and shall be deemed
properly served: (i) on the date delivered if delivered by personal delivery upon an authorized
representative of a party hereto; or (ii) upon receipt or rejection by the addressee if mailed by
United States registered or certified mail, return receipt requested, postage prepaid; or (iii) on the
date sent if transmitted by facsimile with copy followed by mailed notice; or (iv) on the date
delivered if deposited cost paid with a nationally recognized, reputable overnight courier,
properly addressed as follows,
If to Buyer: City of McHenry
Attention: City Administrator
3 3 3 S. Green Street
McHenry, IL 60050
If to Seller: Casey J. Johnson
P.O. Box 11
Colstrip, MT 59323
Any party may change its address for the service of notice by giving notice of such change five
(5) days prior to the effective date of such change. Notice to the party's attorney in accordance
with this Section 9 shall be deemed adequate notice to the party.
10. Miscellaneous: The paragraph headings or captions appearing in this Agreement are far
convenience only, are not a part of this Agreement, and are not to be considered in interpreting
this Agreement. This written Agreement constitutes the complete agreement between the parties
and supersedes any prior oral or written agreements between the parties regarding the Subject
Property. This Agreement can only be modified by a writing signed by all parties. This
Agreement binds and benefits the parties and their successors and assigns. This Agreement has
been made under the laws of the State of Illinois, and such laws will control its interpretation.
11. Remedies: If there is a material default by the Buyer under the Agreement, and such default
continues for more than five (5) business days after Seller provides Buyer with written notice
of default, Seller may terminate this Agreement by giving written notice of termination to the
Buyer. If there is a material default by the Seller under the Agreement, and such default
continues for more than five (5) business days after Buyer provides Seller written notice of
default, Buyer may terminate this Agreement by giving written notice of termination to the
Seller. Buyer shall also have the option to enforce specific performance and obtain injunctive
relief against the Seller to enforce the terms of the Agreement. Seller and Buyer hereby submit
to the jurisdiction of McHenry County, Illinois and the Federal Circuit Courts of the Northern
District of Illinois, as applicable.
12. No Partnership, Third Person: It is not intended by this Agreement to, and nothing contained in
this Agreement shall, create any partnership, joint venture or other business arrangement between
Seller and Buyer. No term or provision of this Agreement is intended to benefit any person or
entity not a party hereto (including, without limitation, any broker), and no such other person or
entity shall have any right or cause of action hereunder.
13. l�ro Waiver: No failure by Seller or Buyer to insist upon the strict performance of any
covenant, duty, agreement or condition of this Agreement, or to exercise any right or remedy
upon a breach thereof, will constitute a waiver thereof. Any party hereto, by notice to the
other party, may, but will be under no obligation to, waive any of its rights or any conditions
to its obligations hereunder, or any duty, obligation or covenant of the other party hereto. No
waiver will affect or alter any other covenant, agreement, term or condition of this Agreement,
all of which shall continue iij full force and effect.
14. Time of Pei Formanee: 'Time is of the essence of this Agreement. If the date for performance
of any obligation hereunder or the last day of any time period provided for herein shall fall on
a Saturday, Sunday or legal holiday, then said date for performance or. time period shall expire
on the next business day which is not a Saturday, Sunday or legal holiday. Except as may
otherwise be set forth herein, any performance provided for herein shall be timely made and
completed if made and completed no later than 5:00 P.M. (Central Standard T Ime) on the day
for performance.
1 �. Counter -Part Si Matures: This Agreement may be executed in any number ofcouttter-parts,
each of which counter -parts, when executed and delivered, shall be deemed to be an original
and all of which counter -parts, taken together, shall constitute one in the same instrument.
Seller and Buyer have executed this Agreement effective as afthe date first written above.
i3TTV7701;i:
City oi'McFlenry
Wayne Jett, tVlayor
SEI,I,EII?:
Z;1lvf�t c FlenryCiiyoiU ohnsonCaseylPurchaseAgreernent.Caseytohnson.docx
7
LEGAL DESCRIPTION
^� Office of Finance & Accounting
_ ;AVft
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
McHenr Fax: (815) 363-2119
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: April 30, 2018
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: Local Debt Recovery Program (LDRP)
ATTACHMENTS: Proposed Resolution and Intergovernmental Agreement
SUMMARY: The purpose of this agenda item is for Council to approve the Intergovernmental
Agreement with the Illinois Office of the Comptroller in order to gain access to the
Comptroller's Local Debt Recovery Program.
BACKGROUND: The Local Debt Recovery Program was signed into law in December of 2011 and
allows the Illinois Office of the Comptroller to enter into Intergovernmental Agreements (IGA)
with municipalities as well as other governmental agencies to collect unpaid debt. The way the
program works is once the IGA is signed, unpaid debt records are sent to the Comptroller's
Ace
where they are matched with data in the Comptroller's system. This data is checked
before the Comptroller issues a state check for tax refunds, lottery payouts, commercial
payments, or payroll checks. If there is an amount due to a governmental agency that amount
is deducted from the debtor's check and set aside in a separate bank account for sixty days.
The debtor has sixty days to protest this offset. If there are no protests or the protest is denied,
the money is directly deposited into the local agencies bank account after the sixty days has
passed.
ANALYSIS: The City currently works with a collections agency to collect unpaid debt and that
will remain unchanged. Entering into the LDRP will give the City another avenue to collect
monies in hopes to clear up the increasing list of uncollectible debts. There is no charge to
participate in the Local Debt Recovery Program; the state charges their fee directly to the
debtor.
RECOMMENDATION: If Council concurs, then it is recommended a motion be made to adopt
the attached Ordinance authorizing the Mayor's execution of the an Intergovernmental
Agreement with the Illinois Office of the Comptroller regarding access to the Comptroller's
Local Debt Recovery Program.
RESOLUTION NO. R-18-010
A RESOLUTION AUTHORIZING THE MAYOR'S EXECUTION OF AN
INTERGOVERNMENTAL AGREEMENT BY AND BETWEEN THE ILLINOIS
OFFICE OF THE COMPTROLLER AND THE CITY OF MCHENRY REGARDING
ACCESS TO THE COMPTROLLER'S LOCAL DEBT RECOVERY PROGRAM.
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Resolution constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, the City of McHenry, in conjunction with the Office of the Comptroller for
the State of Illinois, has entered into an agreement regarding access to the Comptroller's Local
Debt Recovery Program; and
WHEREAS, both the State of Illinois and the City of McHenry have a responsibility to
collect debts owed to its respective public bodies; and
WHEREAS, the Mayor is hereby authorized to affix his signature to said agreement for
the uses and purposes set forth.
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, MCHENRY COUNTY, ILLINOIS that the Mayor is hereby authorized to sign
the said agreement on behalf of the City of McHenry.
APPROVED and ADOPTED this 30th day of April 2018.
Voting Aye:
Voting Nay:
Absent:
Mayor
ATTEST:
Deputy City Clerk
INTERGOVERNMENTAL AGREEMENT
BY AND BETWEEN
THE ILLINOIS OFFICE OF THE COMPTROLLER
AND
THE CITY OF MCHENRY
REGARDING ACCESS TO THE COMPTROLLER'S LOCAL DEBT RECOVERY
PROGRAM
This Intergovernmental Agreement ("the Agreement") is hereby made and entered into as
of the date of execution by and between the Illinois Office of the Comptroller (hereinafter
"IOC") and the City of Mchenry (hereinafter "the local unit"), in order to provide the named
local unit access to the Local Debt Recovery Program for purposes of collecting both tax and
nontax debts owed to the named local unit. Each of the parties hereto is a "public agency" as
defined in Section 2 of the Intergovernmental Cooperation Act [5 ILCS 220/2].
WHEREAS, both the State of Illinois and the local unit have a responsibility to collect
debts owed to its respective public bodies;
WHEREAS, IOC operates a system, known as the Comptroller's Offset System
(hereinafter, "the System"), for collection of debt owed the State by persons receiving
payments from the State;
WHEREAS, the Illinois General Assembly specifically provided for the ability of the
local unit to utilize the System when it amended Section 10.05 and added Section 10.05d
to the State Comptroller Act [P.A. 97-632; 15 ILCS 405/10.05 and 10.05d];
WHEREAS, IOC and the local unit are empowered under the Illinois Constitution [Ill.
Const., Art. VII, Sec. 10], Section 3 of the Intergovernmental Cooperation Act [5 ILCS
220/3], and Section 10.05d of the State Comptroller Act (hereinafter, "the Act") [15 ILCS
405/10.05d] to contract with each other in any manner not prohibited by law;
NOW THEREFORE, in consideration of the foregoing recitals and the mutual
covenantSal-1
promises contained herein, the sufficiency of which is hereby
acknowledged, the parties do hereby agree as follows.
Article I —Purpose
The purpose of the Agreement between the IOC and the local unit is to establish the
terms and conditions for the offset of the State's tax and nontax payments in order to
collect tax and nontax debts owed to the local unit.
Article II —Authority
The authority for State payment offset is granted under Section 10.05 of the Act [15 ILCS
405/10.05] and the authority for entering into this Agreement is granted under Section
10.05d of the Act [15 ILCS 405/10.05d], Section 3 of the Intergovernmental Cooperation
Act [5 ILCS 220/3], and Article VII of the Illinois Constitution [Ill. Const., Art. VII, Sec.
10] .
1
Article III — State Payment Offset Requirements and Operations
A. Legal Requirements. The offset of State payments shall be conducted pursuant to
the authority granted in Section 10.05 and 10.05d of the Act [15 ILCS 405/10005
and 10.05d] and the requirements set forth in this Agreement.
1. Definition of "Debt"
(a) For purposes of this Agreement, debt shall mean any monies owed
to the local unit which is less than 7 years past the date of
final determination, as confirmed by the local unit in Article
III(A)(2)(a)(viii) of this Agreement.
(b) No debt which is more than 7 years past the date of final
determination may be placed or may remain on the System.
(c) No debt which has resulted in the issuance of a warrant for the
arrest of the debtor may be placed or remain on the System so long
as that warrant for arrest is active.
(d) No debt which has resulted in the attachment of a lien on any
personal property or other personal interest of the debtor shall be
placed or remain on the System so long as that lien is attached to
that property or interest.
2. Due Process &Notification
(a) Before submitting a debt to IOC for State payment offset, the local
unit must comply with all of the notification requirements of this
Agreement. For purposes of this Agreement, notification of an
account or claim eligible to be offset shall occur when the local
unit submits to IOC the following information:
(i) the name and address Al another unique identifier of
the person against whom the claim exists;
the amount of the claim then due and payable to the local
unit;
i) the reason why there is an amount due to the local unit (i.e.,
tax liability, overpayment, etc.);
(iv) the time period to which the claim is attributable;
(v) the local entity to which the debt is owed;
(vi) a description of the type of notification has been given to
the person against whom the claim exists and the type of
opportunity to be heard afforded to such a person;
2
(vit) a statement as to the outcome of any hearings or other
proceedings held to establish the debt, or a statement that
no hearing was requested; and,
(vit ) the date of final determination of the debt.
(b) IOC will not process a claim under the Agreement until
notification has been received from the local unit that the debt has
been established through notice and opportunity to be heard.
(c) The local unit is required to provide the debtor with information
about a procedure to challenge the existence, amount, and current
collectability of the debt prior to the submission of a claim to IOC
for entry into the System. The decision resulting from the
utilization of this procedure must be reviewable.
3. Certification
(a) The chief officer of the local unit shall, at the time the debt is
referred, certify that the debt is past due and legally enforceable in
the amount stated, and that there is no legal bar to collection by
State payment offset.
(b) Only debts finally determined as currently due and payable to the
local unit may be certified to IOC as a claim for offset.
(c) The chief officer of the local unit may delegate to a responsible
person or persons the authority to execute the statement of the
claim required by the Agreement.
(d) This delegation of authority shall be made on either electronic or
paper based forms provided by the Comptroller.
(e) For purposes of this Agreement, "chief officer of the local unit"
means the Finance Director.
(f) The chief officer hereby acknowledges and agrees that he/she will
ensure that the login information into any electronic system
provided by the Office of the Comptroller will remain confidential,
that only active employees of the local unit may be granted the
delegation of authority provided for in Part (c) of this Subsection,
and that under no circumstances is a vendor, agent, consultant,
collector or any other third -party representative of the local unit
authorized to submit or certify debt to IOC on behalf of the local
unit.
4. Notification of Change in Status
3
(a) The chief officer must notify IOC as soon as possible, but in no
case later than 30 days, after receiving notice of a change in the
status of an offset claim.
(b) A change in status may include, but is not limited to, payments
received other than through a successful offset, the filing of a
bankruptcy petition, the death of the debtor, or the expiration of the
ability for the debt to remain on the System, as provided for in
Article III(A)(1)(b) of this Agreement.
5. Notification of Change in the Chief Officer
(a) The local unit shall be responsible for notifying IOC as soon as is
practicable in the event the chief officer named in the Agreement is
no longer an officer or employee of the local unit or is otherwise
unable to perform the certification process provided for in
Subsection 3 of this Section.
(b) Upon obtaining knowledge that the chief officer is no longer an
officer or employee of the local unit or is otherwise unable to
perform the certification process provided for in Subsection 3 of
this Section, whether through notification by the local unit or by
any other means, IOC shall suspend the authority for the chief
officer and any of his or her designees to certify debt to IOC.
(c) The local unit shall be responsible for updating records with IOC
in the event of a change in the chief officer in order to reestablish
certification authority and resume collection by State payment
offset.
B. Operational Requirements
1. Technical Requirements. IOC agrees to work with the local unit to
facilitate information and data procedures as provided for in this
Agreement. The local unit agrees to adhere to the standards and practices
of IOC when transmitting and receiving data. The chief officer shall
assume the responsibility of providing updates to the debtor records on file
with IOC in order to ensure an equitable resolution of the debts owed to
the local unit.
2. Fee. A fee may be charged to the debtor and shall be no more than $20
per payment transaction. The fee will be deducted from the payment to be
offset prior to issuance to the local unit.
3. Offset Notices. IOC will send offset notices to the debtor upon processing
a claim under the Act and this Agreement. The notice will state that a
request has been made to make an offset against a payment due to the
debtor, identify the local unit as the entity submitting the request, provide
the debtor with a phone number made available pursuant to Article III
4
(B)(6) of this Agreement, and inform the debtor that they may formally
protest the offset within sixty (60) days of the written notice.
4. IOC Protest Process. If a protest is received, IOC will determine the
amount due and payable to the local unit. This determination will be made
by a Hearing Officer and will be made in light of all information relating
to the transaction in the possession of IOC and any other information IOC
may request and obtain from the local unit and the debtor subject to the
offset. If IOC requests information from the local unit relating to the
offset, the local unit will respond within sixty (60) days of IOC's request.
IOC may grant the local unit an additional sixty (60) day extension for
time to respond. The local unit shall complete an adjudication review with
IOC in order to evaluate the local unit and the protest process prior to the
offset of any State payments.
5. IOC Hearing Officer. The local unit hereby agrees to provide the Hearing
Officer with any information requested in an efficient and timely manner
in order to facilitate the prompt resolution to protests filed as a result of
this Agreement. For purposes of this Agreement, any decision rendered
by the Hearing Officer shall be binding on the local unit and shall be the
final determination on the matter. The Hearing Officer may continue the
review of a protest at his/her discretion in order to assure an equitable
resolution.
6. Local Unit Call Center. The local unit hereby agrees to provide a working
phone number which IOC will furnish to persons offset under this
Agreement. The local unit shall ensure that the phone number is properly
staffed in order to provide information about the debt the local unit is
offsetting under this Agreement. The phone number for purposes of this
Section and the Agreement is: 815/363-2100.
7. Debt Priorities. If a debtor has more than one local unit debt, the debt
with the oldest date ofentry on the System shall be offset first.
8. Transfer of Pam Transfer of payment by IOC to the local unit shall
be made in the form of electronic funds transfer (EFT). Nothing in this
section or this Agreement shall limit the ability of either party to modify
this Agreement at a later date in order to provide for an alternative
method(s) of payment transfer.
9. IOC Refunds. If IOC determines that a payment is erroneous or otherwise
not due to the local unit, IOC will process a refund of the offset, and
refund the amount offset to the debtor. In the event the refund results in
only a partial refund to the debtor, IOC will retain the fee referenced in
Article III, Paragraph B, Section 2 above. The fee will only be refunded
to the debtor in the event of a full refund of the offset amount.
10. Local Unit Refunds. The local unit is responsible for refunding monies to
the debtor, including any and all administrative fees collected by IOC, if
5
an offset occurred due to inaccurate debt information or over collection,
and the local unit has already received payment from IOC. IOC will only
refund monies in the event that a payment has not yet been made to the
local unit.
11. Third -Party Matching Services. IOC may utilize the services of a third -
party vendor to assist in the identification of individual debtors. The local
unit shall review and add any valid matches which result from the
assistance of the third -party vendor within 30 days of receipt of the
updated records. If the local unit is unable to add the valid matches within
30 days of receipt of the updated records, the chief officer must notify IOC
as to the reason the local unit is not able to add the records in addition to a
time frame for adding the records in the future.
Article IV —Permissible Use of Information
IOC acknowledges that the local unit is providing sensitive information about local debts
for the purpose of conducting offsets under the Agreement. As such, IOC will use the
information solely in connection with the Local Debt Recovery Program. IOC shall
safeguard the local information in the same manner as it protects State debt information.
The local unit acknowledges that IOC is providing sensitive information about State
payments for the purpose of conducting offsets under the Agreement. As such, the local
unit will use the information solely in connection with the Local Debt Recovery Program.
The local unit shall safeguard State information in the same manner as it protects local
debt information.
The parties may use information in any litigation involving the parties, when such
information is relevant to the litigation.
Article V —Term of the Agreement and Modifications
The Agreement becomes effective as of the Effective Date and shall remain in effect until
it is terminated by one of the parties. Either party may terminate this Agreement by
giving the other party written notice at least thirty (30) days prior to the effective date of
the termination. Any modifications to the Agreement shall be in writing and signed by
both parties.
Article VI — No Liability to Other Parties
Except for the fees described in Article III, paragraph B, Section 2 above, each party shall
be responsible for its own costs incurred in connection with the Agreement. Each party
shall be responsible for resolving and reconciling its own errors, but shall not be liable to
any other parties for damages of any kind as a result of errors. Each party shall be liable
for the acts and omissions of its own employees and agents. The Agreement does not
confer any rights or benefits on any third party.
Article VII —Issue Resolution
The parties acknowledge that IOC is ultimately responsible for the development, design
and operation of the System. Subject to that understanding, the parties agree to work
cooperatively to resolve any matters that arise during the development, design and
implementation of the program. If an issue cannot be resolved informally by mutual
agreement of staff personnel, then the parties agree to elevate the issue to a senior level
manager for resolution of the issue. For purposes of the Agreement, the "senior level
managers" are:
1. IOC: Cesar Orozco, Director —Department of Government and Community
Affairs
2. Local Unit: Carolyn Lynch, Finance Director -City of Mchenry
Article VIII —Contacts
The points of contacts for this Agreement are:
IOC: John Gay, General Counsel
Illinois Office of the Comptroller
100 W. Randolph St, Suite 15-500
Chicago, Illinois 60601
Phone: 312/814-5783
Fax: 312/814-0957
E-mail: John.Gay@iIlinoiscomptroller.gov
Local Unit: David McArdle, Attorney
ZukoWskl, Rogers, Flood & McArdle
50 Virginia St
Crystal Lake, Il 60014
Phone: 815/459-2050
Email: dmcardle@zrfmlaw.com
Article IX —Acceptance of Terms and Commitment
The signing of this document by authorized officials forms a binding commitment
between IOC and the City of Mchenry. The parties are obligated to perform in
accordance with the terms and conditions of this document, any properly executed
modification, addition, or amendment thereto, any attachment, appendix, addendum, or
supplemental thereto, and any documents and requirements incorporated by reference.
By their signing, the signatories represent and certify that they possess the authority to
bind their respective organizations to the terms of this document, and hereby do so.
[Signature Page Follows]
7
IN WITNESS WHEREOF, the Illinois Office of the Comptroller and the City of Mchenry by the
following officials sign their names to enter into this agreement.
ILLINOIS OFFICE OF THE COMPTROLLER
By:
Name: Susana A. Mendoza
Title: Comptroller
CITY OF MCHENRY
By:
Name: Wayne Jett
Title: Mayor
Date:
Date:
MCHenryX�
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.ci.mchenry.il.us/park recreation
CONSENT AGENDA SUPPLEMENT
DATE: April 30, 2018
T0: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: McHenry High School Graduation Ceremony
ATT: Requested via Email
Agenda Item Summarye Request for Traffic Control.
Background: East Campus High School Associate Principal Kyle Hobson has requested the
Council's approval to post two Police Officers on Kane Avenue between Green Street and
Center Street for traffic control to accommodate the 2018 High School Graduation Ceremony.
The event will take place outdoors in McCracken Field from 5:00 PM to approximately 8:30 PM
on Tuesday, May 22nd.
Analysis: The Police Department has been advised of the request and has no concerns about
providing traffic control for this event. In the past, the Council has approved similar requests
for this event.
Recommendation: If Council concurs then it is recommended a motion is considered to
approve the request as presented.
The City of McHenry is dedicated to providing its citizens, busiiresses, and visitors with the highest quality of programs
and services in acustomer-oriented, efficient, and fiscally responsible manner.
Debra Meadows
From: Marci Geraghty
Sent: Tuesday, April 24, 2018 10:45 AM
To: Debra Meadows
Subject: FW: Graduation - East Campus 5/22
Attachments: MCH HS GRADUATION.doc
Marci Geraghty, Executive Assistant/
Deputy Clerk
City of McHenry
333 S Green Street
McHenry, IL 60050
815-363-2108
From: Bill Hobson
Sent: Monday, April 23, 2018 2:50 PM
To: Marci Geraghty <mgeraghty@ci.mchenry.il.us>
Subject: FW: Graduation - East Campus 5/22
Can you put this consent item together forme please? We have done this the last couple of years. Thank you! O
From: Hobson, Kyle <hobsonkyle@dist156.or�>
Sent: Monday, April 23, 2018 10:21 AM
To: Nicholas R. Clesen <nclesen@ci.mchenry.il.us>; Bill Hobson <bhobson@ci.mchenry.il.us>
Cc: Jason Ducak <ducakiason@dist156.org>
Subject: Graduation - East Campus 5/22
On May 22, we will be holding outdoor graduation at McCracken Field. Due to this event, we are requesting that SRO Ducak
and another officer be present from approximately 5pm - 8:30pm. We would also like to request that Kane St. be closed from
Green to Center from 5pm - 8pm. In addition, can No Parking signs be put up along Kane as this is our primary parking for
handicap. We have also planned that SRO Ducak and the additional officer will be stationed at Green and John after the
ceremony in order to control traffic while pedestrians are returning to the school.
Thank you for your help with this matter. Please let me know if you have any questions.
Sincerely,
Mrs. Kyle Hobson
Associate Principal
McHenry East High School
(815)385-1145
1
'A Wayne Jett Jr., Mayor
r+ v
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2108
Fax: (815) 363-2119
V1c Hc,nry www.ci.mchenry.il.us
CONSENT AGENDA
To: McHenry City Council
From: Wayne Jett, Jr., Mayor
For: April 30, 2018
Re: Appointment to Landmark Commission
ATT: Application
As part of the April 30, 2018 Consent Agenda, I will be asking for a motion to approve the
appointment of Nicholas Bennett to the Landmark Commission. Based on the recommendation
from Landmark Commission Chairman Patrick Wirtz, Mr. Bennett will be filling a term vacated
by the resignation of Donald Schmidt that expires on April 30, 2020.
Please do not hesitate to contact me prior to the meeting if you have any comments or concerns
regarding this appointment.
If Council concurs, then it is recommendation a motion be made to appoint Nicholas
Bennett to the McHenry Landmark Commission to the term expiring April 309 20180
The Ciq� of McHenry is dedicated to providing its citizens, businesses, and visitors with the /tighest quality of programs and
services in acustomer-oriented, efficient, and fiscally responsible manner.
City of McHenry
Application for Committee, Commission or Board
Mail or Deliver to: Office of the Mayor, City of McHenry, 333 South Green St, McHenry IL 60050
Application for Appointment to C
c� rVI
1. Name: IV JC kd's d5 i_ G%eli�v
Address: �%
Phone: Home_ & Work
Email: V/ t'c'lv). Vu`yvuG Iq"ZV'V15 L�Smc �
City Resident Since: h ; ��'�' �►
2. In this Section please use P for Presently; F for Formerly:
Elected or Appointed Positions Held:
roll
(list offices held):
Formal Education:
Spouse:
_Committee/ ommissio oard.
1A
3. Do you or any of your close family or business connections own, hold stock in, serve as director of or work for any business which
provides products or services to:
City of McHenry ?V 0 Other Government Entity (V g?
If yes, please identify and explain:
4. Do you or any of your close family or business connections serve on any Committee, Commission, Board or otherwise with an
organization or agency which has, or may ave, any business or personal transactions with the Committee,
which you are making application?
If yes, please identify and explain:
Commission or Board to
5. Are you generally familiar with the functions and workings of the Committee/CommissionBoard to which you are making
Have you attended meetings of this body? y(f
What promted you to apply for consideration of appointment to this position?�
What studies, responsibilities, accomplishments, publications or communi projects have you participated in or initiated
which you feel may qualify you for this position? ee ( �-i'►/W_ ` %)1/t' "
Other co nts:
Other information you would like to include may be attached to this application.:
Signed: 1 "� °`V �� " 1� Date:
Date Received: t ��Z Date Considered:
Revised: 1/06/2015
Action:
COMMITTEE OF THE WHOLE
April 112018
Mayor Wayne Jett called the April 11, 2018 meeting of the Committee of the Whole to order at
6:30 pm in the Municipal Center Classroom, 333 S. Green Street, McHenry, IL. In attendance
were the following Councilmembers: Mihevc, Glab, Schaefer, Condon, Devine, Curry, and Santi.
Also in attendance: Director of Parks and Recreation Hobson, Director of Economic
Development Martin, Deputy Chief of Walsh, Director of Public Works Schmitt, Director of
Community Development Polerecky, Director of Finance Lynch, IT Manager Larson, HR Manager
Campanella, City Attorney McArdle, and Deputy Clerk Geraghty.
PUBLIC COMMENT
None.
EXECUTIVE SESSION
Motion by Alderwoman Condon, second by Alderman Santi to enter into Executive Session for
the purchase or lease of real property for the use of the public body, 5 ILCS 120/2(c)(5) and
Probable Litigation (5 ILCS 120/2(c)(11).
Voting Aye: Condon, Santi, Glab, Schaefer, Devine, Curry, Mihevc
Voting Nay: None.
Absent: None.
Motion Carried,
The Council entered Executive Session at 6:35 PM and reconvened Open Session at 7:20 PM.
DISCUSSION ONLY ITEMS
A. Review of Proposed Fiscal Year 2018/19 Annual Operating Budget.
Mayor Jett asked City Administrator Morefield to present this item to the Council.
City Administrator Morefield presented information pertaining to the FY 2018/19
Annual Operating Budget. Total Revenues Proposed was $22,309,740 less total
proposed expenditures($21,724,519), left a balance of $39,065.
Alderman Glab inquired about the video gaming revenue received in 2017. Director
Lynch reported $375,000 was budget and today, $429,570 is anticipated. For FY 18/19,
staff estimated $430,000 in revenue from gaming.
Committee of the Whole Meeting
Page 2
April 11, 2018
Personnel Expenditures for FY 18/19 were reviewed. City Administrator Morefield
noted personnel costs are 78% of expenditures, proposed at $16,890,965 in FY 18/19
and will increase from last year by 4307,428 or 1.85%.
Since the March 26 Finance and Personnel Meeting, additional personnel savings due to
retirements and job consolidations is approximately $128,000 The Council was advised
that the Code Enforcement position will be assumed by the Plans Examiner for a savings
of $128,000. During peak month, Plans Examiner duties will be shared with other
department personnel.
Alderman Mihevc asked why the Contractual account decreased and City Administrator
Morefield stated this was due to reduced legal expenses for traffic.
Overview of General Fund Operating Budgets
Special Revenue Funds
Since the March 26, 2018 Finance and Personnel Committee meeting, additional
Personnel Savings due to retirements and job consolidations totals $267,065, less Local
150 Insurance Adjustment: ($19,000) equals $248,065 in Revenues/Expenditures.
Alderwoman Condon suggested the addition of part-time communication specialists to
manage social media, city website, economic development matters, and all public
relations communications for the city outside the Police Department. This position was
proposed as a contractual commitment paid fully or partially through the Tourism Fund.
Approximately $175,000 per year is generated in the Tourism Fund. This position was
identified as part of the staffing needs analysis conducted last year.
Alderman Curry asked about the noted transfer to the General Fund from the Tourism
Fund. Director Lynch said the transfers pay for special events.
Alderman Glab suggested the proposed position be added to a future agenda as a
discussion item.
Capital Projects &Debt Service Fund Budgets
Responding to a question from Alderman Curry, City Administrator stated Special
Service Area #4 expires in 2024.
Enterprise Funds
City Administrator Morefield informed the Council that preliminarily, staff does not
anticipate recommending a change to the water/sewer rate in FY 18/19.
Internal Service Funds
Committee of the Whole Meeting
Page 3
April 11, 2018
No questions or comments were made regarding the presentation of these funds.
Fiduciary Funds
No questions or comments were made regarding the presentation of these funds.
Outstandine Items of Bud�etary Impact
Compensation Study
1. Implementation of revised wage ranges based on study results.
2. Adjustment of wages for positions that fall below revised new ranges.
City Administrator Morefield stated to date, what has been discussed is bringing salaries
up to the minimum range. There are currently 13 positions that would be affected by
the proposed salary ranges. The overall financial impact to do this is estimated at
$91,000 - $75,000 from General Fund - $15,629 from Recreation Center Fund, which
includes IMRF and FICA.
Alderman Curry noted the amounts were different then what was previously presented
to the Finance and Personnel Committee and, he asked if that was due to the inclusion
of IMRF and FICA. City Administrator answered yes this was added at Director Lynch's
suggestion.
Alderwoman Condon asked if these positions were included in the proposed budget and
City Administrator Morefield answered no.
Alderman Curry stated his support for the new salary ranges.
Alderman Santi asked that the changes in the 13 positions be brought before the full
Council. He also asked if the increases for the 13 positions were included in the
proposed budget and City Administrator Morefield answered no.
Alderman Curry stated a budget amendment would be required if the Council chooses
to approve the new salary ranges.
Regarding the Finance Committee's position on the compensation study, Alderman
Curry informed the Council that the Finance and Personnel Committee agreed that the
salary ranges should be adjusted however there were some questions on the details of
the study. Alderman Curry suggested another meeting of the committee might need to
be scheduled to review the study.
Committee of the Whole Meeting
Page 4
April 11, 2018
Alderman Santi noted as previously stated, a budget amendment could be authorized
should the Council accept the plan.
City Administrator Morefield stated as part of last year's staffing needs analysis
positions were identified as needed.
New Position Requests
1. City Planner - $100,166
2. Parks Maintenance Worker - $78,623
3. Human Resources Assistant - $74,694
The City Planner was a full time position at one time that was eliminated when
development slowed due to economic challenges. This position would report to
Director Polerecky,
Director Hobson was asked to explain the request for an additional Park Maintenance
Worker. The department is down two fulltime positions. In 2005, there were eight
employees, six maintenance workers and two supervisors; currently there are six
employees, two supervisors, and four maintenance workers with the added
responsibility of downtown and Riverwalk maintenance.
City Administrator Morefield reported that with the addition of Recreation Center part
time staff, nearly 300 employees require human resources services with the exception
of payroll, which is handled in the Finance Department.
Mayor Jett announced that he and staff are always cognizant of saving money and he
would not be in favor of adding positions that were not needed. Operations are being
streamlined as in Community Development and moving locations to streamline
operations in the city. The City Planner position is needed. The Economic Development
Director needs to focus on new business and development.
A discussion ensued on the adoption of an ordinance that would regulate vacant
buildings.
Alderman Glab asked what percent of the city budget was for salaries and benefits and
City Administrator Morefield answered 78%. Alderman Glab suggested the city bring in
more revenue before adding additional employees. Alderman Condon noted that the
addition of a City Planner in combination with the Economic Development Director
would bring in more revenue.
Alderman Santi asked how the Mayor's workload would be affected by the addition of
the city planner and Mayor Jett answered it would most likely not change.
Committee of the Whole Meeting
Page 5
April 11, 2018
Alderman Schaefer asked if the city planner would handle all Planning and Zoning
matters and City Administrator Martin answered yes. Alderman Schaefer asked if
currently Director Martin handles planning and zoning matters alone and City
Administrator Morefield answered with assistance from Economic Development
Coordinator Wolf and Economic Development Administrative Assistant Conaway.
Alderman Curry asked whom would this positon report to and City Administrator
answered Director Polerecky. Alderman Curry noted the budget was revised by
approximately $128,000, so if we added the city planner we would be back to where the
budget was originally proposed.
City Administrator announced the budget would be readjusted based on the
information provided at the meeting and presented to the Council for adoption at the
April 30th annual meeting.
Mayor Jett thanked staff for their work in preparing the budget.
STAFF REPORTS
None.
MAYOR AND CITY COUNCIL COMMENTS
Mayor Jett announced an Honorary Street Ceremony was held earlier today dedicating the
corner of Park and Pearl as Honorary Susan E. Low Way.
Mayor Jett asked the Council to send him an email on their thoughts and/or concerns about the
addition of the three proposed position discussed this evening.
ADJOURNMENT
Motion by Alderman Schaefer, second by Alderman Santi to adjourn the meeting.
Voting Aye: Schaefer, Santi, Mihevc, Glab, Devine, Curry, Condon
Voting Nay: None
Absent: None.
Motion Carried.
The meeting adjourned at 7:20 PM.
Mayor
Deputy City Clerk
AS NEEDED CHECKS COUNCIL MEETING 4/30/18
100 100-43-5320 A7&T 414.84 03/02/2018
100 10045-5320 AT&T 355.13 03/02/2018
100 100-01-5430 BANKCARD PROCESSING CENTER 430.00 03/02/2018
100 10046-6110 BANKCARD PROCESSING CENTER 16.09 03/02/2018
100 10046-6920 BANKCARD PROCESSING CENTER 19.75 03/02/2018
100 100-22-5430 CENTEGRA MCHENRY EMS 17.00 03/02/2018
100 100-23-5430 CENTEGRA MCHENRY EMS 34.00 03/02/2018
100 100-01-5510 COMED 125A9 03/02/2018
100 100-33-5520 COMED 33.53 03/02/2018
100 100-33-5520 COMED 541.31 03/02/2018
100 10045-5510 COMED 50.61 03/02/2018
100 10047-5110 FAIRBAIRN, LARRY 100.00 03/02/2018
100 10047-5110 HOT SHOTS SPORTS 294.00 03/02/2018
100 10047-5110 HOT SHOTS SPORTS 294.00 03/02/2018
100 10045-5110 METRO DOOR AND DOCK INC 735.45 03/02/2018
100 100-02-5410 MUNICIPAL CLERKS OF LAKE COUNTY 11.00 03/02/2018
100 100-01-5310 PURCHASE POWER 117.36 03/02/2018
100 100-02-5310 PURCHASE POWER 17.22 03/02/2018
100 100-04-5310 PURCHASE POWER 25.32 03/02/2018
100 100-22-5310 PURCHASE POWER 117.47 03/02/2018
100 100-30-5310 PURCHASE POWER 69.63 03/02/2018
100 10041-5310 PURCHASE POWER 180.20 03/02/2018
100 100-41-5310 PURCHASE'POWER 162.60 03/02/2018
100 100-01-5330 SHAW MEDIA 112.50 03/02/2018
100 100-22-5420 HILTON GARDEN INN SPRINGFIELD 158.20 03/02/2018
100 100-01-8100 HERITAGE TITLE COMPANY 2563.00 03/07/2018
100 100-01-6940 MCHENRY COUNTY RECORDER OF DEEDS 50.00 03/07/2018
100 100-01-8100 TANNEBAUM, RICHARD 168100,00 03/07/2018
100 1 00-01 -51 10 VANDERSTAPPEN SURVEYING & ENGINEERING 2600.00 03/07/2018
100 100-01-5450 BANKCARD PROCESSING CENTER 45.00 03/12/2018
100 100-01-6940 BANKCARD PROCESSING CENTER 65.71 03/12/2018
100 100-22-5420 BANKCARD PROCESSING CENTER 156.30 03/12/2018
100 100-22-6210 BANKCARD PROCESSING CENTER 328.30 03/12/2018
100 100-23-6110 BANKCARD PROCESSING CENTER 1069.20 03/12/2018
100 100-33-6115 BANKCARD PROCESSING CENTER 360.92 03/12/2018
100 10041-6270 BANKCARD PROCESSING CENTER 695.00 03/12/2018
100 10046-6110 BANKCARD PROCESSING CENTER 9.54 03/12/2018
100 100-01-6110 HOME DEPOT CREDIT SERVICES 219.68 03/12/2018
100 1 00-33-61 10 HOME DEPOT CREDIT SERVICES 332.91 03/12/2018
100 100-33-6115 HOME DEPOT CREDIT SERVICES 2791.34 03/12/2018
100 10041-6110 HOME DEPOT CREDIT SERVICES 189.51 03/12/2018
100 10045-6110 HOME DEPOT CREDIT SERVICES 1578.20 03/12/2018
100 100-22-5410 MCHENRY COUNTY JUVENILE OFFICERS ASSOC 20.00 03/12/2018
100 100-03-5430 NWBOCA 30.00 03/12/2018
100 10041-6110 ARTISTIC EMBROIDERY CREATIONS 505.00 03/15/2018
100 100-33-5520 CONSTELLATION NEWENERGY INC 186.98 03/15/2018
100 10044-5510 CONSTELLATION NEWENERGY INC 32,96 03/15/2018
100 100-33-5430 ILLINOIS DEPT OF AGRICULTURE 195.00 03/15/2018
100 1 00-33-61 10 SHAW MEDIA 215.92 03/15/2018
100 100-47-5330 SHAW MEDIA 596.00 03/15/2018
100 10045-6110 STO-COTE PRODUCTS INC/NICERINK 3209.00 03/15/2018
100 100-334510 CINTAS CORPORATION LOC 355 55170 03/16/2018
100 1 00-33-61 10 CINTAS CORPORATION LOC 355 324.96 03/16/2018
100 100-22-5370 CPS 388.51 03/16/2018
100 100-33-5370 ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP 101.00 03/16/2018
100 100-33-5370 MCCANN INDUSTRIES INC 49.40 03/16/2018
AS NEEDED CHECKS COUNCIL MEETING 4/30/18
100
100-33-5370
MCCANN INDUSTRIES INC
1415.00
03/16/2018
100
100-33-5370
MCCANN INDUSTRIES INC
9.15
03/16/2018
100
100-33-5370
MCCANN INDUSTRIES INC
10.80
03/16/2018
100
100-33-5370
MCCANN INDUSTRIES INC
225000
03/16/2018
100
1 00-30-51 10
SMS
2171.00
03/16/2018
100
100-22-6210
SYNCB/AMAZON
470422
03/16/2018
100
100-23-6110
SYNCB/AMAZON
375.06
03/16/2018
100
100-23-6270
SYNCB/AMAZON
336.48
03/16/2018
100
100-33-6110
TRAFFIC CONTROL & PROTECTION INC
47.65
03/16/2018
100
100-45-6110
TRAFFIC CONTROL & PROTECTION INC
843,00
03/16/2018
100
100-22-5430
LEWIS UNIVERSITY
150.00
03/28/2018
100
10045-6110
MENARDS - CRYSTAL LAKE
80.10
03/28/2018
100
10045-6110
MENARDS - CRYSTAL LAKE
166.90
03/28/2018
100
1 00-01 -51 10
SERVICEMASTER BY DIDIER
342900
03/28/2018
100
100-33-6210
STANS LIPS MIDWEST
119.00
03/28/2018
100
100-33-6210
STANS LIDS MIDWEST
296,00
03/28/2018
100
100-01-5320
VERIZON WIRELESS
54.98
03/28/2018
100
100-03-5320
VERIZON WIRELESS
104.55
03/28/2018
100
100-22-5320
VERIZON WIRELESS
1424*71
03/28/2018
100
100-30-5320
VERIZON WIRELESS
56.44
03/28/2018
100
100-33-5320
VERIZON WIRELESS
145.97
03/28/2018
100
10041-5320
VERIZON WIRELESS
4.70
03/28/2018
100
10045-5320
VERIZON WIRELESS
36.21
03/28/2018
100
10046-5320
VERIZON WIRELESS
2,24
03/28/2018
100
10046-5320
AT&T
59669
03/30/2018
100
100-01-5320
AT&T
304.48
03/30/2018
100
100-22-5320
AT&T
375,80
03/30/2018
100
100-33-5320
AT&T
86.99
03/30/2018
100
100-41-5320
AT&T
320,62
03/30/2018
100
10044-5320
AT&T
37.92
03/30/2018
100
10045-5320
AT&T
70m95
03/30/2018
100
100-33-5520
COMED
437.82
03/30/2018
100
10045-5510
COMED
233.01
03/30/2018
100
1 00-45-61 10
FASTENAL
5A 5
03/30/2018
100
100-33-5370
FASTENAL
20.21
03/30/2018
100
10045-6110
FOX WATERWAY AGENCY
330.00
03/30/2018
100
100-334510
RED WING BUSINESS ADVANTAGE
180639
03/30/2018
100
100-33-5110
US BANK EQUIPMENT FINANCE
84,06
03/30/2018
100
10045-5320
AT&T
355613
03/30/2018
100
100-01-5320
AT&T
322.40
03/30/2018
100
100-03-5320
AT&T
107.46
03/30/2018
100
100-22-5320
AT&T
429.84
03/30/2018
100
100-22-5320
AT&T
303e34
03/30/2018
100
100-23-5320
AT&T
107.46
03/30/2018
100
100-33-5515
AT&T
121.48
03/30/2018
100
10045-5320
AT&T
945.62
03/30/2018
100
100-45-5320
AT&T
526.23
03/30/2018
100
10046-5320
AT&T
59.69
03/30/2018
100
100-01-5320
AT&T
304,48
03/30/2018
100
100-22-5320
AT&T
375.80
03/30/2018
100
100-33-5320
AT&T
86.99
03/30/2018
100
10041-5320
AT&T
320462
03/30/2018
100
100-44-5320
AT&T
37.92
03/30/2018
100
10045-5320
AT&T
70,95
03/30/2018
100
100-33-5520
COMED
437.82
03/30/2018
100
10045-5510
COMED
23101
03/30/2018
AS NEEDED CHECKS COUNCIL MEETING 4/30/18
100 100-45-6110 FASTENAL 5.15 03/30/2018
100 100-33-5370 FASTENAL 20021 03/30/2018
100 10045-6110 FOX WATERWAY AGENCY 330900 03/30/2018
100 100-334510 RED WING BUSINESS ADVANTAGE 180039 03/30/2018
100 1 00-33-51 10 US BANK EQUIPMENT FINANCE 84.06 03/30/2018
200 200-00-5l 10 HOME DEPOT CREDIT SERVICES 337.39 03/12/2018
200 200-00-5110 INDESTRUCTO RENTAL COMPANY 8821 *00 03/15/2018
200 200-00-5110 CHAS HERDRICH & SONS, INC 6196.27 03/16/2018
200 200-00-5110 AND BEYOND LLC 1200000 03/16/2018
200 200-00-5110 DUNDEE SCOTTISH PIPE BAND 1000.00 03/16/2018
200 200-00-5110 FUCHS, MARK 1500000 03/16/2018
200 200-00-5110 GONZALEZ, GINA 600600 03/16/2018
200 200-00-5110 HOBSON, BILL 4000*00 03/16/2018
200 200-00-5110 PIRATE RADIO LLC 600.00 03/16/2018
200 200-00-5110 TM PRODUCTION SERVICES 1000.00 03/16/2018
200 200-00-5110 GC INC 500,00 03/28/2018
200 200-00-5110 HARDMAN, ROB 2271,75 03/28/2018
215 215-00-6110 THINK INK INC 2665.00 03/12/2018
215 215-00-6110 JIMANOS PIZZERIA 250,00 03/28/2018
215 215-00-6110 THINK INK INC 251.50 03/28/2018
400 400-00-6120 BANKCARD PROCESSING CENTER 87.45 03/02/2018
400 400-00-5510 COMED 2875.95 03/02/2018
400 400-00-8300 DIRECT FITNESS SOLUTIONS 17545.00 03/02/2018
MO 40040-6142 DIRECT FITNESS SOLUTIONS 5000100 03/02/2018
400 400-00-5210 SHAW MEDIA 596.00 03/02/2018
400 400-00-6110 HOME DEPOT CREDIT SERVICES 80.70 03/12/2018
400 400-00-5210 SHAW MEDIA 596.00 03/15/2018
400 400-00-5321 DIRECTV 551.94 03/28/2018
400 400-00-5510 COMED 1406.57 03/30/2018
400 400-00-5510 COMED 1406.57 03/30/2018
510 510-31-5510 COMED 2308*55 03/02/2018
510 510-32-5510 COMED 171,58 03/02/2018
510 510-32-5510 COMED 1909.21 03/02/2018
510 510-32-5380 LIONHEART 621.69 03/02/2018
510 510-31-5310 PURCHASE POWER 27.76 03/02/2018
510 510-32-5310 PURCHASE POWER 12A4 03/02/2018
510 510-31-5430 BANKCARD PROCESSING CENTER 431.66 03/12/2018
510 510-31-6110 BANKCARD PROCESSING CENTER 96.64 03/12/2018
510 510-31-6110 HOME DEPOT CREDIT SERVICES 673.97 03/12/2018
510 510-35-6110 HOME DEPOT CREDIT SERVICES 271.99 03/12/2018
510 510-32-5380 REVERE ELECTRIC 78.08 03/12/2018
510 510-32-8500 WILLIAMS BROTHERS CONSTRUCTION INC 811982*27 03/12/2018
510 510-35-6110 MID AMERICAN WATER OF WAUCONDA INC 353.96 03/15/2018
510 510-324510 CINTAS CORPORATION LOC 355 781.76 03/16/2018
510 510-35-5370 ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP 29.00 03/16/2018
510 510-32-5380 REVERE ELECTRIC 75.17 03/16/2018
510 510-32-5380 REVERE ELECTRIC 78.08 03/16/2018
510 510-32-5380 REVERE ELECTRIC 952.65 03/16/2018
510 510-32-5380 REVERE ELECTRIC 952.65 03/16/2018
510 510-32-5510 COMED 875461 03/28/2018
510 510-31-5320 VERIZON WIRELESS 204.07 03/28/2018
510 510-32-5320 VERIZON WIRELESS 53,37 03/28/2018
510 510-35-5320 VERIZON WIRELESS 76.02 03/28/2018
510 510-31-5510 COMED 2389950 03/30/2018
510 510-32-5510 COMED 6610.02 03/30/2018
510 510-35-6110 FASTENAL 54.24 03/30/2018
AS NEEDED CHECKS COUNCIL MEETING 4/30/18
510
510-32-6110
KIRBY CABLE SERVICES INC
3687.50
03/30/2018
510
510-35-6110
LAFARGE NORTH AMERICA
689.89
03/30/2018
510
510-35-6110
RED WING BUSINESS ADVANTAGE
179.99
03/30/2018
510
510-354510
RED WING BUSINESS ADVANTAGE
179.99
03/30/2018
510
510-354510
RED WING BUSINESS ADVANTAGE
202.39
03/30/2018
510
510-354510
RED WING BUSINESS ADVANTAGE
189.19
03/30/2018
510
510-31-5510
US BANK EQUIPMENT FINANCE
84.05
03/30/2018
510
510-32-5510
US BANK EQUIPMENT FINANCE
84.05
03/30/2018
510
510-35-5110
US BANK EQUIPMENT FINANCE
84.05
03/30/2018
510
510-31-6110
USA BLUEBOOK
60.53
03/30/2018
510
510-35-6110
USA BLUEBOOK
313.93
03/30/2018
510
510-31-5510
COMED
2389.50
03/30/2018
510
510-32-5510
COMED
6610.02
03/30/2018
510
510-35-6110
FASTENAL
54.24
03/30/2018
510
510-32-6110
KIRBY CABLE SERVICES INC
3687.50
03/30/2018
510
510-35-6110
LAFARGE NORTH AMERICA
689.89
03/30/2018
510
510-35-6110
RED WING BUSINESS ADVANTAGE
179.99
03/30/2018
510
510-354510
RED WING BUSINESS ADVANTAGE
179.99
03/30/2018
510
510-354510
RED WING BUSINESS ADVANTAGE
202.39
03/30/2018
510
510-354510
RED WING BUSINESS ADVANTAGE
189.19
03/30/2018
510
510-31-5510
US BANK EQUIPMENT FINANCE
84.05
03/30/2018
510
510-32-5510
US BANK EQUIPMENT FINANCE
84.05
03/30/2018
510
510-35-5110
US BANK EQUIPMENT FINANCE
84.05
03/30/2018
510
510-31-6110
USA BLUEBOOK
60.53
03/30/2018
510
510-35-6110
USA BLUEBOOK
313.93
03/30/2018
610
610-00-5960
BANKCARD PROCESSING CENTER
32.17
03/12/2018
620
620-00-6210
DOCUMENT IMAGING DIMENSIONS
INC
199.00
03/12/2018
620
620-00-6210
DOCUMENT IMAGING DIMENSIONS
INC
79.00
03/12/2018
620
620-00-5110
AT&T
1149.00
03/15/2018
620
620-00-5110
AT&T
4044.46
03/15/2018
620
620-00-6210
DOCUMENT IMAGING DIMENSIONS
INC
109.00
03/15/2018
620
620-00-6210
DOCUMENT IMAGING DIMENSIONS
INC
158.00
03/15/2018
620
620-00-5110
STANS LPS MIDWEST
1672.00
03/16/2018
620
620-00-5320
VERIZON WIRELESS
79.56
03/28/2018
620
620-00-5320
AT&T
107.46
03/30/2018
620
620-00-5320
AT&T
107.46
03/30/2018
TOTAL
1130897,96
100 -GENERAL FUND
200 -TOURISM FUND
215 - MCHENRY AREA CHARACTER COUNTS
4 )0 - RECREATION CENTER FUND
510 - WATER/SEWER FUND
610 - RISK MANAGEMENT FUND
620 - INFORMATION TECHNOLOGY
TOTAL
209185.04
28026.41
3166.50
30146,18
852636272
32.17
7704.94
1130897.96
McHenry, IL
Expense Approval Register
List of Bills Council Meeting 4-3048
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: ALPHA BUILDING MAINTENANCE SERVICE INC
ALPHA BUILDING
18592CM
04/30/2018
JANIT/APRIL
400-00-5200
2,080.00
Vendor ALPHA BUILDING
MAINTENANCE SERVICE INCTotal:
2,080.00
Vendor: ANCHOR BUILDING SOLUTIONS
INC
ANCHOR BUILDING SOLUTIONS
P104848
04/30/2018
TI<TOVERPY-MCNISH
100-2200
25,00
Vendor ANCHOR BUILDING SOLUTIONS INCTotal:
25.00
Vendor: ASSOCIATED ELECTRICAL CONTRACTORS
ASSOCIATED ELECTRICAL
35004781
04/30/2018
NEMA CAB
200-00-5110
3,050,00
Vendor ASSOCIATED ELECTRICAL CONTRACTORS Total:
3,050.00
Vendor: AT&T
AT&T
I NV000S742
04/30/2018
UTI L
100-43-5320
74.54
Vendor AT&T Total:
74.54
Vendor: BELLAS BOUNCIES
BELLAS BOUNCIES
1218-179
04/30/2018
DAY OF PLAY/RIVER RUN
100-41-6920
2,553.00
Vendor BELLAS BOUNCIES Total:
2,553.00
Vendor: BEYER, JENNIFER
BEYER, JENNIFER
18-13-040
04/30/2018
TMPSGN REF
100-00-3410
30,00
Vendor BEYER, JENNIFER Total:
30,00
Vendor: BRAUN, MELISSA
BRAUN, MELISSA
195231
04/30/2018
PGM REF
100-41-3637
15.00
Vendor BRAUN, MELISSA Total:
15.00
Vendor: BUSS FORD SALES
BUSS FORD SALES
39867
04/30/2018
FUSION
100-22-8400
13,500.00
Vendor BUSS FORD SALES Total:
13,500,00
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC
58999
04/30/2018
SUPP
400-00-6111
1,087.92
Vendor CABAY & COMPANY INC Total:
10087.92
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL
207869
04/30/2018
W FRAZIER
100-01-5110
140.00
CENTEGRA OCCUPATIONAL
208081
04/30/2018
J MCMAHON
610-00-6940
65,00
CENTEGRA OCCUPATIONAL
208176
04/30/2018
A FREUND
100-01-5110
35,00
CENTEGRA OCCUPATIONAL
208244
04/30/2018
M FREUND/D MEADOWS
100-01-5110
120.00
CENTEGRA OCCUPATIONAL
208371
04/30/2018
D DUFFY/J KUHL/M LANGE
100-01-5110
180,00
Vendor CENTEGRA
OCCUPATIONAL HEALTH Total:
540.00
Vendor: CLEMENTS, PAUL
CLEMENTS, PAUL
INV0005743
04/30/2018
UNIFORM REIMB
100-33-4510
89,19
Vendor CLEMENTS, PAUL Total:
89,19
Vendor: COMPASS MINERALS AMERICA
COMPASS MINERALS AMERICA
249773
04/30/2018
MAT
270-00-6110
5,527.74
Vendor COMPASS MINERALS AMERICA Total:
5,527.74
Vendor: DIRECT FITNESS SOLUTIONS
DIRECT FITNESS SOLUTIONS
0531742-IN
04/30/2018
PREV MAINT
400-00-5110
11810,00
Vendor
DIRECT FITNESS SOLUTIONS Total:
1/810400
Vendor: EDDY, RAY
EDDY, RAY
195437
04/30/2018
LEAGUE CHG-REF
100-41-3637
40,00
Vendor EDDY, RAY Total:
40.00
Vendor: FUN EXPRESS LLC
FUN EXPRESS LLC
689373177-01
04/30/2018
MARLINS BANQSUPP
100-47-6110
149,40
Vendor FUN EXPRESS LLC Total:
149,40
<4/ZS/201G 10:36:38 AP'
Expense Approval Register
Packet: APPKT01139 -
4/30/18 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: GENDE, ROBERT
GENDE, ROBERT
INV000S744
04/30/2018
4/8-4/22 UMP
10047-5110
250.00
Vendor GENDE, ROBERT Total:
250.00
Vendor: GESSERT, SCOTT
GESSERT, SCOTT
INV0005745
04/30/2018
4/8-4/22 UMP
100-47-5110
250.00
Vendor G ESSERT, SCOTT Total:
250.00
Vendor: ILLINOIS AUDIO PRODUCTIONS
ILLINOIS AUDIO PRODUCTIONS
108900
04/30/2018
QTRLY SVS
620-00-5110
135.00
Vendor ILLINOIS AUDIO PRODUCTIONS Total:
135600
Vendor: KARPINSKI, ERIC
KARPINSKI, ERIC
P105246
04/30/2018
TKTOVERPY
100-2200
25.00
Vendor KARPINSKI, ERIC Total:
25.00
Vendor: IUAER, JASON
IUAER, JASON
195217
04/30/2018
PGM REF
100-41-3637
25.00
Vendor KJAER, JASON Total:
25.00
Vendor: LEISTEN, RICK
LEISTEN, RICK
INV000S746
04/30/2018
UNIFORM REIMB
100-33-4510
214.99
Vendor LEISTEN, RICK Total:
214.99
Vendor: LIFEGUARD STORE INC,
THE
LIFEGUARD STORE INC, THE
INV665690
04/30/2018
SWIM CAPS
100-47-6110
647.75
Vendor LIFEGUARD STORE INC, THE Total:
647.75
Vendor: MACE, DOUG
MACE, DOUG
INV0005747
04/30/2018
UNIFORM REIMB
510-31-4510
64.50
MACE, DOUG
INVOODS747
04/30/2018
UNIFORM REIMB
510-31-4510
44.02
Vendor MACE, DOUG Total:
108.52
Vendor: MARULLI, VICTORIA
MARULLI, VICTORIA
INV0005748
04/30/2018
COSTUME REIMB
100-46-6110
41.21
Vendor MARULLI, VICTORIA Total:
4111.
Vendor: MCHENRY AREA CHAMBER
OF COMMERCE
MCHENRY AREA CHAMBER OF
4/17/18 ST
04/30/2018
STMT
100-02-5330
28.00
MCHENRY AREA CHAMBER OF
4/17/18ST
04/30/2018
STMT
100-02-5330
125.00
Vendor MCHENRY AREA CHAMBER OF COMMERCE Total:
153.00
Vendor: MCHENRY COUNTY CHIEFS
OF POLICE
MCHENRY COUNTY CHIEFS OF
INV0005749
04/30/2018
MTHLY
100-22-5430
60.00
Vendor
MCHENRY COUNTY CHIEFS OF POLICE Total:
60.00
Vendor: MCHENRY COUNTY DEPT OF HEALTH
MCHENRY COUNTY DEPT OF
INV0005750
04/30/2018
BEACH SAMPL
100-43-6110
1,300.00
Vendor
MCHENRY COUNTY DEPT OF HEALTH Total:
11300,00
Vendor: MCHENRY SPECIALTIES
MCHENRY SPECIALTIES
2018-269
04/30/2018
MARLINS AWARDS
100-47-6110
1,019.90
Vendor MCHENRY SPECIALTIES Total:
1,019.90
Vendor: MERTZ, GARY
MERTZ, GARY
INV0005751
04/30/2018
UNIFORM REIMB
100-33-4510
283.09
Vendor MERTZ, GARY Total:
283.09
Vendor: MOREAU, JOANNE
MOREAU, JOANNE
195232
04/30/2018
PGM REF
100-41-3637
10.00
Vendor MOREAU, JOANNE Total:
10.00
Vendor: PENZE, JACQUELINE S
PENZE, JACQUELINE S
INV0005752
04/30/2018
3/5-4/9 PGM INST
100-46-5110
375,00
Vendor PENZE, JACQUELINE S Total:
375.00
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F
173936
04/30/2018
LIQ LIC
100-01-6110
465.00
Vendor PETTIBONE & CO, P F Total:
465.00
4/25/2018 10:36:38 AM
Expense Approval Register
Packet: APPKTO1139 -
4/30/18 AP CKS
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: PORTER, DAVID
PORTER, DAVID
INV0005753
04/30/2018
SUPP REIMB
100-22-6210
25.98
Vendor PORTER, DAVID Total:
25.98
Vendor: RATLIFF, ERIC
RATLIFF, ERIC
195436
04/30/2018
LG REF
100-41-3637
80.00
Vendor RATLIFF, ERIC Total:
80.00
Vendor: RED WING SHOES
RED WING SHOES
18-02-044
04/30/2018
TMP SGN REF
100-00-3410
30,00
Vendor RED WING SHOES Total:
30.00
Vendor: SCHEEL, BRYAN
SCHEEL, BRYAN
INV0005754
04/30/2018
UNIFORM REIMB
510-31-4510
159,05
Vendor SCHEEL, BRYAN Total:
159.OS
Vendor: SCHMITT, JON
SCHMITT, JON
INV0005755
04/30/2018
CDL
100-33-5430
60,00
Vendor SCHMITT, JON Total:
60.00
Vendor: SCHMITT, MATTHEW
SCHMITT, MATTHEW
INV0005756
04/30/2018
MEAL REIMB
100-22-5420
8,00
Vendor SCHMITT, MATTHEW Total:
8.00
Vendor: SCHOPEN PEST SOLUTIONS
INC
SCHOPEN PEST SOLUTIONS INC
83396
04/30/2018
QTRLY
400-00-SllO
75,00
Vendor SCHOPEN PEST SOLUTIONS INC Total:
7SM0
Vendor: SHAFER. SAMUEL
SHAFER, SAMUEL
CK 7730 RE
04/30/2018
RE ISSUE CK 7730
760-00-3831
5,60
Vendor SHAFER. SAMUEL Total:
5.60
Vendor: SYNEK, JENNIFER
SYNEK, JENNIFER
INV0005757
04/30/2018
NENAMSHIP
100-23-5420
137,00
Vendor SYNEK, JENNIFER Total:
137.00
Vendor: TECHNOLOGY MANAGEMENT
REV FUND
TECHNOLOGY MANAGEMENT
T1829237
04/30/2018
MTHLY
620-00-5110
10100
Vendor TECHNOLOGY
MANAGEMENT REV FUND Total:
10.00
Vendor: TONYAN, LUCY
TONYAN, LUCY
INV0OD5758
04/30/2018
W/SP PGMS
100-46-5110
1,008.00
Vendor TONYAN, LUCY Total:
1,008.00
Vendor: UPS
UPS
60X485148
04/23/2018
SHP
100-41-5310
4.18
Vendor UPS Total:
4.18
Vendor: VERMONT SYSTEMS INC
VERMONT SYSTEMS INC
58441
04/30/2018
KEY FOBS -POOL PASSES
10042-6110
456,00
Vendor VERMONT SYSTEMS INC Total:
456.00
Vendor: WOODWARD PRINTING SERVICES
WOODWARD PRINTING
47526
04/30/2018
SM BRO
100-41-5310
274.16
WOODWARD PRINTING
47526
04/30/2018
SM BRO
100-41-5330
6,503.00
Vendor
WOODWARD PRINTING SERVICES Total:
6,777.16
Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS FLOOD &
130897
04/30/2018
LGL
100-01-5230
10,281.25
ZUKOWSKI ROGERS FLOOD &
130898
04/30/2018
RET PERS
740-00-5230
8,482.50
ZUKOWSKI ROGERS FLOOD &
130899
04/30/2018
LGL
100-01-5230
8,589,82
ZUKOWSKI ROGERS FLOOD &
130901
04/30/2018
RET PIERS - UTOPIAN
740-00-5230
290,00
ZUKOWSKI ROGERS FLOOD &
130904
04/30/2018
RET PERS-VIKING
740-00-5230
362.50
ZUKOWSKI ROGERS FLOOD &
130905
04/30/2018
LGL
740-00-5230
362.50
Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total:
280368.57
Grand Total:
73,139.79
4/25/2018 10:36:38 AM
Expense Approval Register
Fund Summary
Fund
100- GENERAL FUND
200-TOURISM FUND
270- MOTOR FUEL TAX FUND
400-RECREATION CENTER FUND
510- WATER/SEWER FUND
610- RISK MANAGEMENT FUND
620- INFORMATION TECHNOLOGY FUND
740- RETAINED PERSONNEL ESCROW
760-POLICE PENSION FUND
4/25/2018 10:36:38 AM
Grand Total:
Expense Amount
49,528,46
3,050.00
5/527674
51052,92
267.57
65.00
145.00
9,497.50
5.60
73,139.79
Packet: APPKT01139 - 4/30/18 AP CKS
Expense Approval Register
McHenry, IL #2 List of Bills Council Meeting 4-30-18
MCI- en
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: ACKER, RONALD
ACKER, RONALD 1 04/30/2018 Dog Park Services 100-45-5110 100,00
Vendor ACKER, RONALD Total: 100.00
Vendor: ADAMS ENTERPRISES INC, R A
ADAMS ENTERPRISES INC, RA 820755 04/30/2018 132 100-45-5370 242452
Vendor ADAMS ENTERPRISES INC, R A Total: 24152
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEEL SERVICE INC 348163 04/30/2018 streets 100-33-5370 92.75
ADAMS STEEL SERVICE INC 348172 04/30/2018 132 100-45-5370 7293
ADAMS STEEL SERVICE INC 348393 04/30/2018 argon gas welder 100-33-5370 107,88
Vendor ADAMS STEEL SERVICE INC Total: 27356
Vendor: ADVANCED TURF SOLUTIONS
ADVANCED TURF SOLUTIONS S0665705 04/30/2018 Spring Fertilzer 100-45-6110 11213,60
Vendor ADVANCED TURF SOLUTIONS Total: 1,21160
Vendor: AMERICAN SOLUTIONS FOR BUSINESS
AMERICAN SOLUTIONS FOR INVO3508567 04/30/2018 Promo Items for ICSC 100-01-5110 229,32
Vendor AMERICAN SOLUTIONS FOR BUSINESS Total: 229,32
Vendor: ARAMARK
ARAMARK 20779706 04/30/2018 Clothing:Dillon 100-45-4510 45.93
ARAMARK 20783255 04/30/2018 Clothing -Crowder 100-45-4510 202,77
ARAMARK 20793243 04/30/2018 Clothing-VanLundyt 100-45-4510 4193
ARAMARK 20794980 04/30/2018 Clothing -Crowder 100-45-4510 18499
ARAMARK 20812063 04/30/2018 uniforms for lake Reilly 100-33-4510 386,86
Vendor ARAMARI(Total: 862.48
Vendor: AT&T
AT&T 8572 828 4/11 ST 04/30/2018 Network on Demand 620-00-5110 2,31213
Vendor AT&T Total: 2131213
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC 286081 04/30/2018 tires 329 100-22-5370 511.92
AUTO TECH CENTERS INC 286150 04/30/2018 scrasp fee 316 100-22-5370 5.50
AUTO TECH CENTERS INC 286151 04/30/2018 tires 316 100-22-5370 281,48
Vendor AUTO TECH CENTERS INC Total: 798.90
Vendor: BERKHEIMER CO INC, G W
BERKHEIMER CO INC, G W 190262 04/30/2018 Heater 510-35-6110 565.00
Vendor BERKHEIMER CO INC, G W Total: 565.00
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC 59029 04/30/2018 PAPER PRODUCTS 100-01-6110 6535
CABAY & COMPANY INC 59093 04/30/2018 PAPER PRODUCTS 100-01-6110 197,92
Vendor CABAY & COMPANY INC Total: 263.27
Vendor: CDW GOVERNMENT INC
CDW GOVERNMENT INC MGV8128 04/30/2018 QuoteJRU133 HP Switch for 620-00-6270 205,85
CDW GOVERNMENT INC MGX1429 04/30/2018 Quote JRNQ860 Pinnalce 620-00-6270 114,83
Vendor CDW GOVERNMENT INC Total: 320o68
Vendor: CONNOR CO
CONNORCO S8007448.001 04/30/2018 Vacuum Breaker 510-35-6110 20.74
Vendor CONNOR CO Total: 2034
Vendor: CONSERV FS
CONSERV FS 65051226 04/30/2018 Spring Fertilizer 100-45-6110 1,806.25
Vendor CONSERV FS Total: 1,806.25
4/25/2018 10:46:03 AM
Expense Approval Register
Packet: APPKT01141- 4-3048
RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO
S504844786,006
04/30/2018
street lights-Centegra
100-33-6110
51049,65
CRESCENT ELECTRIC SUPPLY CO
S504896015,001
04/30/2018
bussmann fuseholder. vendor
100-33-6110
815.58
CRESCENT ELECTRIC SUPPLY CO
S504906358.001
04/30/2018
Emergency Lighting Units -
510-31-6110
26.25
CRESCENT ELECTRIC SUPPLY CO
5504907145.001
04/30/2018
Breaker
510-35-6110
19.99
CRESCENT ELECTRIC SUPPLY CO
S504910026,001
04/30/2018
pivotal knee
100-33-6110
23.37
CRESCENT ELECTRIC SUPPLY CO
S504940590,001
04/30/2018
Pipe clamps
510-32-5380
23.63
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
S,958.47
Vendor: CURRAN CONTRACTING COMPANY
CURRAN CONTRACTING
13960
04/30/2018
UPM (cold patch). vendor
100-33-6110
986.80
Vendor CURRAN
CONTRACTING COMPANY Total:
886.80
Vendor: DOCUMENT IMAGING
DIMENSIONS INC
DOCUMENT IMAGING
330771
04/30/2018
Order330771
620-00-6210
59,00
DOCUMENT IMAGING
330772
04/30/2018
Order 330772 PD Investigations
620-00-6210
597.00
DOCUMENT IMAGING
330778
04/30/2018
Order 330778 PD Admin Copy
620-00-6210
109.00
Vendor DOCUMENT IMAGING DIMENSIONS INC Total:
765.00
Vendor: ED'S RENTAL & SALES INC
ED'S RENTAL & SALES INC
2259774
04/30/2018
propane forklift
100-33-5370
27.91
Vendor
ED'S RENTAL & SALES INC Total:
27.91
Vendor: El EQUIPMENT
FJ EQUIPMENT
P10729
04/30/2018
parts 441
100-33-5370
31619.39
Vendor E1 EQUIPMENT Total:
%619.39
Vendor: FASTENAL
FASTENAL
ILMCH25967
04/30/2018
Misc Hardware
510-32-5380
49.96
FASTENAL
ILMCH25998
04/30/2018
Misc Hardware
510-32-5380
13.08
FASTENAL
ILMCH26028
04/30/2018
Wdg Expn Anchr. vendor
100-33-6110
150.59
FASTENAL
ILMCH26145
04/30/2018
Drop in concrete anchors
510-32-5380
39.50
FASTENAL
ILMCH26190
04/30/2018
Concrete Anchors
510-32-5380
61.84
Vendor FASTENALTotal:
314.97
Vendor: FOXCROFT MEADOWS
INC
FOXCROFT MEADOWS INC
5327S
04/24/2018
Dirt
100-33-6110
300400
FOXCROFT MEADOWS INC
53234
04/30/2018
topsoil. vendorticket#
100-33-6110
350.00
FOXCROFT MEADOWS INC
53274
04/30/2018
ROW supplies
100-33-6110
799.50
Vendor FOXCROFT MEADOWS INCTotal:
11449.50
Vendor: GALLS LLC
GALLS LLC
9442043
04/30/2018
UNIFORM ORDER- DOTY
100-23-4510
42.42
GALLS LLC
9458859
04/30/2018
UNIFORM ORDER-K.SCHMITT
100-23-4510
135.82
GALLS LLC
9458952
04/30/2018
UNIFORM ORDER -1.LEIBACH
100-23-4510
3815
GALLS LLC
9458958
04/30/2018
UNIFORM ORDER -GARRETT
100-23-4510
76.57
GALLS LLC
9513617
04/30/2018
UNIFORM ORDER-GARRETT
100-23-4510
211.94
GALLS LLC
9522480
04/30/2018
UNIFORM ORDER -C.DAWSON
100-23-4510
122,49
GALLS LLC
9522536
04/30/2018
UNIFORM ORDER-DURBAND
100-23-4510
211.94
GALLS LLC
9522539
04/30/2018
UNIFORM ORDER -HAVENS
100-23-4510
211.94
GALLS LLC
9S53336
04/30/2018
UNIFORM ORDER-FITZGERALD
100-234510
96.98
GALLS LLC
9553894
04/30/2018
UNIFORM ORDER K.SCHMITT
100-23-4510
22.97
GALLS LLC
9622864
04/30/2018
DISPATCHER BADGES
100-22-6110
1,449.00
GALLS LLC
9625750
04/30/2018
UNIFORM ORDER- BARNETT
100-23-6110
256.73
GALLS LLC
9628916
04/30/2018
UNIFORM ORDER -ZUMWALT
100-22-4510
122.98
GALLS LLC
9628956
04/30/2018
UNIFORM ORDER- P.PRATHER
100-22-4510
27.06
GALLS LLC
9634819
04/30/2018
DISPATCH SUPERVISOR BADGE
100-22-6110
122.60
GALLS LLC
9649230
04/30/2018
UNIFORM ORDER- MALIK
100-22-4510
373.93
GALLS LLC
9655247
04/30/2018
UNIFORM ORDER-1,DUCAK
100-224510
197.50
GALLS LLC
9659592
04/30/2018
UNIFORM ORDER- P. PRATHER
100-22-4510
145.96
GALLS LLC
9662402
04/30/2018
UNIFORM ORDER-K.SCHMITT
100-23-4510
211.94
GALLS LLC
9662403
04/30/2018
UNIFORM ORDER-NEVILLE
100-234510
100.97
GALLS LLC
9662405
04/30/2018
UNIFORM ORDER-BARNETT
100-23-4S10
211,94
GALLS LLC
9662406
04/30/2018
UNIFORM ORDER-GALLAGHER
100-234510
6&98
GALLS LLC
9665722
04/30/2018
UNIFORM ORDER- CLESEN
100-224510
43.40
4/25/2018 10:46;03 AM
Expense Approval Register
Packet: APPKT01141- 4-30-18
RE CT INVOICE
Vendor Name
Payable Number
Post Date
Description (item)
Account Number
Amount
GALLS LLC
9671491
04/30/2018
UNIFORM ORDER- ROSKE
100-22-4510
122.98
GALLS LLC
9673878
04/30/2018
UNIFORM ORDER-GALLAGHER
100-23-4510
232.60
GALLS LLC
9683645
04/30/2018
UNIFORM ORDER- CLESEN
100-22-4510
63.99
GALLS LLC
9689645
04/30/2018
UNIFORM ORDER-
100-234510
94.93
GALLS LLC
9690363
04/30/2018
UNIFORM ORDER -ADAMS
100-224510
507.65
Vendor GALLS LLC Total:
5,526.96
Vendors GRAINGER
GRAINGER
9748729630
04/30/2018
Hose Nozzles
510-32-6110
110.56
Vendor GRAINGER Total:
130.56
Vendor: HANSEN'S ALIGNMENT, DON
HANSEN'S ALIGNMENT, DON
FMMO1352
04/30/2018
align 316
100-22-5370
80.00
Vendor HANSEN'S ALIGNMENT, DON Total:
80.00
Vendor: HAWKINS INC
HAWKINS INC
4257540
04/30/2018
Chemical Delivery
510-32-6110
7,424,00
HAWKINS INC
4264391
04/30/2018
Chemical Delivery-04/16/18
510-31-5110
51442,52
Vendor HAWKINS INC Total:
12,866.52
Vendor: IWPIPE TECHNOLOGY
COMPANY INC
IWPIPE TECHNOLOGY
1252
04/30/2018
Monthly service fee
510-32-5110
7,750.00
Vendor IN -PIPE TECHNOLOGY COMPANY INCTotal:
71750.00
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
3010168276
04/30/2018
817
510-35-5370
87.80
INTERSTATE BILLING SERVICE
3010185525
04/30/2018
filter440
100-33-5370
183.80
INTERSTATE BILLING SERVICE
3010201867
04/30/2018
filter440
100-33-5370
59,82
INTERSTATE BILLING SERVICE
3010219401/3008330903
04/30/2018
404
100-33-5370
7,04
Vendor INTERSTATE BILLING SERVICE INCTotal:
338.46
Vendor: JENSEN, TED
JENSEN, TED
3301
04/30/2018
Aerator#3 Bearing Inserts
510-32-5380
989.78
Vendor JENSEN, TED Total:
989.78
Vendor: JG UNIFORMS INC
JG UNIFORMS INC
34371
04/30/2018
UNIFORM ORDER- MORALES
100-224510
166.06
1G UNIFORMS INC
34428
04/30/2018
UNIFORM ORDERS
100-22-4510
717.04
JG UNIFORMS INC
34805
04/30/2018
UNIFORM ORDER-
100-22-6110
156.94
JG UNIFORMS INC
34805A
04/30/2018
UNIFORM ORDER
100-22-4510
11258.62
JG UNIFORMS INC
34902
04/30/2018
UNIFORM ORDER- CLESEN
100-224510
18.50
VendorJG UNIFORMS INCTotal:
2,317A6
Vendor: KIMBALL MIDWEST
KIMBALLMIDWEST
6271918
04/30/2018
stock
100-33-5370
352.22
KIMBALLMIDWEST
6288615
04/30/2018
stock
100-33-5370
143.40
KIMBALLMIDWEST
6289881
04/30/2018
stock
100-22-5370
479.26
Vendor KIMBALL MIDWEST Total:
974.88
Vendor: KOMLINE-SANDERSON
KOMLINE-SANDERSON
42038803
04/30/2018
Belt steering sensor-BFP &
510-32-5380
362.38
KOMLINE-SANDERSON
42038884
04/30/2018
Belt steering sensor-BFP&
510-32-5380
1,019.57
Vendor KOMLINE-SANDERSON Total:
11381.95
Vendor: MCHENRY POWER EQUIPMENT INC
MCHENRY POWER EQUIPMENT
256565
04/30/2018
tube cart
100-33-5370
8.06
Vendor MCHENRY POWER EQUIPMENT INC Total:
8.06
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS
M22404
04/30/2018
412
10D-33-5370
94A3
Vendor MIDWEST HOSE AND FITTINGS INC Total:
94.13
Vendor: MIDWEST METER INC
MIDWEST METER INC
89830
04/30/2018
(66) M25 Bases - Inv#89830
510-31-5110
31474.00
Vendor MIDWEST METER INCTotal:
3,474.00
Vendor: MNJ TECHNOLOGIES DIRECT INC
MN1 TECHNOLOGIES DIRECT
3595996
04/30/2018
Quote 1090873 CED Plotter Ink
620-00-6210
125.68
Vendor MNJ TECHNOLOGIES
DIRECT INCTotal:
125.68
4/25/2018 10;46:03 AM
Expense Approval Register
Packet: APPKTO1141- 4-30-18
RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK
MOTOROLA SOLUTIONS -
349862282018
04/30/2018
STARCOM21
100-22-5320
21476.00
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total:
2,476.00
Vendor: NORTH EAST MULTI -REGIONAL
TRAINING INC
NORTH EAST MULTI -REGIONAL
234282
04/30/2018
TRAINING SEXTON
100-22-5430
35.00
Vendor NORTH EAST MULTI -REGIONAL TRAINING INC Total:
35.00
Vendor: PETROCHOICE LLC
PETROCHOICE LLC
10508680
04/25/2018
SQUAD CAR FUEL
100-22-6250
21461,83
PETROCHOICE LLC
10503571
04/30/2018
oil
100-22-5370
11663.28
PETROCHOICE LLC
10508654
04/30/2018
fuel10508654
510-35-6250
486.22
PETROCHOICE LLC
10508676
04/30/2018
fuel10508676
510-32-6250
523.23
PETROCHOICE LLC
10508677
04/30/2018
fuel10508677
510-31-6250
113.65
PETROCHOICE LLC
10SO8679
04/30/2018
fuel 10508679
100-33-6250
1,21S.62
PETROCHOICE LLC
10508693
04/30/2018
SQUAD CAR FUEL
100-22-6250
10.88
PETROCHOICE LLC
10515534
04/30/2018
Fuel 10515534
510-35-6250
417.00
PETROCHOICE LLC
10515555
04/30/2018
FUELBILL
100-03-6250
81.07
PETROCHOICE LLC
10515556
04/30/2018
Fuel 10515556
510-32-6250
812.16
PETROCHOICE LLC
10515557
04/30/2018
Fuel 10515557
510-31-6250
158.29
PETROCHOICE LLC
10515559
04/30/2018
FueI10515559
100-33-6250
1,522.16
PETROCHOICE LLC
10515560
04/30/2018
SQUAD CAR FUEL
100-22-6250
11614.96
Vendor PETROCHOICE LLC Total:
11,080.35
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F
17402/171938CR
04/30/2018
POLICE BADGES
100-22-6110
431.00
PETTIBONE & CO, P F
174201
04/30/2018
UNIFORM ORDER-TORKELSON 100-22-4510
9.00
Vendor PETTIBONE & CO, P F Total:
440.00
Vendor: PH&S PRODUCTS
PH&5 PRODUCTS
11154
04/30/2018
EVIDENCE COLLECTION
100-22-6210
83.00
Vendor PH&S PRODUCTS Total:
83.00
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC
15235
04/30/2018
Portabletoilets:parks
100-45-5110
375.00
Vendor PITEL SEPTIC INC Total:
375.00
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
990029028
04/30/2018
MONTHLY SHREDDING
100-22-5110
53.00
PROSH RED SECURITY
990029761
04/30/2018
MONTHLYSHRED
100-22-5110
53.00
Vendor PROSHRED SECURITY Total:
106.00
Vendor: QUALITY TIRE SERVICE
QUALITY TIRE SERVICE
47340
04/30/2018
flat repair 811
510-35-5370
128.84
QUALITY TIRE SERVICE
47412
04/30/2018
tire repair
510-32-5370
40.00
QUALITY TIRE SERVICE
47479
04/30/2018
fire mount and scrap 636
510-32-5370
50,00
Vendor QUALITY TIRE SERVICE Total:
218.84
Vendor: RADICOM INC
RADICOM INC
103919
04/30/2018
Sweep Antenna Tower#4-
510-31-5110
97.50
Vendor RADICOM INC Total:
97.50
Vendor: RED WING BUSINESS ADVANTAGE
RED WING BUSINESS
20180410018401
04/30/2018
Boots Steve Wirch
510-35-4510
134.99
RED WING BUSINESS
20180410018401A
04/30/2018
uniform allowance
100-33-4510
189.19
RED WING BUSINESS
20180410018401C
04/30/2018
Boot allowance/Gorniak
100-45-4510
131.99
RED WING BUSINESS
20180410018401D
04/30/2018
Boots
100-33-4510
140.79
RED WING BUSINESS
20180410018401E
04/30/2018
boots
100-33-4510
193.59
Vendor RED
WING BUSINESS ADVANTAGETotai:
790.55
Vendor: SHERWIN INDUSTRIES
INC
SHERWIN INDUSTRIES INC
SS074271
04/30/2018
469
100-33-5370
1,526.36
Vendor
SHERWIN INDUSTRIES INC Total:
11526.36
Vendor: SICALCO LTD
SICALCO LTD
67614
04/30/2018
Calcium chloride 67614
270-00-6110
21694.16
Vendor SICALCO LTD Total:
21694A6
4/ZS/2018 10:46:03 AM
Expense Approval Register
Packet: APPKTO1141- 4-3048
RECT INVOICE
Vendor Name Payable Number
Post Date
Description (Item) Account Number
Amount
Vendor: SIRCHIE FINGER PRINT LABORATORIES
SIRCHIE FINGER PRINT 344540-IN
04/30/2018
EVIDENCE COLLECTION 100-22-6210
236.79
Vendor SIRCHIE FINGER PRINT LABORATORIES Total:
236.79
Vendor: STEINER ELECTRIC COMPANY
STEINER ELECTRIC COMPANY S006005310.001
04/30/2018
24V Power Supply -Tower 3 510-31-6110
266.60
Vendor STEINER ELECTRIC COMPANYTotal:
266.60
Vendor: SULLIVANS
SULLIVANS 6681
04/30/2018
WINDOW TINT DISPATCH 100-23-6210
200.00
Vendor SULLIVANS Total:
200.00
Vendor: SUNNYSIDE COMPANY
SUNNYSIDE COMPANY 186428
04/30/2018
tire valve 501 510-31-5370
26.59
Vendor SUNNYSIDE COMPANY Total:
26.59
Vendor: TOPS IN DOG TRAINING CORP
TOPS IN DOG TRAINING CORP 19804
04/30/2018
CANINE TRAINING 100-22-6310
615.97
VendorTOPS IN DOG TRAINING CORP Total:
615.97
Vendor: TRAFFIC CONTROL & PROTECTION INC
TRAFFIC CONTROL & 92114
04/30/2018
street signs 100-33-6110
878.00
TRAFFIC CONTROL & 92220
04/30/2018
24 year signs 100-33-6950
33.50
TRAFFICCONTROL& 92261
04/30/2018
handicap stencil 100-33-6110
85.00
TRAFFIC CONTROL & 92304
04/30/2018
street signs 100-33-6110
265.25
Vendor TRAFFIC CONTROL &PROTECTION INC Total:
1,261.75
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRASTROBE 073894
04/30/2018
switch312 100-22-5370
33.90
Vendor ULTRA STROBE COMMUNICATIONS INC Total:
33.90
Vendor: UNITED LABORATORIES
UNITED LABORATORIES INV219943
04/30/2018
stock 100-33-5370
243.17
Vendor UNITED LABORATORIES Total.
243.17
Vendor: WATER PRODUCTS -AURORA
WATER PRODUCTS -AURORA 279737
04/30/2018
Brass 510-35-6110
2,578.83
Vendor WATER PRODUCTS - AURORA Total:
2,578.83
Vendor: WILKENS-ANDERSON CO
WILKENS-ANDERSONCO S1171877.001
04/30/2018
Work Gloves 510-32-6110
108.26
Vendor WILKENS-ANDERSON CO Total:
108.26
Grand Total: 83,563.35
4/25/2018 10:46:03 AM
ExpenseApproval Register
Fund Summary
Fund Expense Amount
100 - GENERAL FUND 43,922,84
270- MOTOR FUELTAX FUND 21694*16
510 - WATER/SEWER FUND 33,42236
620- INFORMATION TECHNOLOGY FUND 3,523.59
Grand Total: 83,563935
4/25/2018 10:46:03 AM
Packet: APPKT01141- 4-3048 RECT INVOICE
MICHrl q...a r.....�.. r ....,� zy
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.ci.mchenry.il.us/park recreation
AGENDA SUPPLEMENT
DATE: April 30, 2018
TO: Mayor and City Council
FROM: Wayne Jett, Mayor
Bill Hobson, Director of Parks and Recreation
John Birk, Chief of Police
RE: Green Street Summer Kick Off/Modern Day Romeos Anniversary Fan Fest
ATTACHMENTS: Event Proposal
Site Layout
AGENDA SUMMARY:
The City of McHenry has been approached regarding a potential one -day street festival event.
D.0 Cobbs owner Dan Hart and well-known local band Modern Day Romeos are proposing to host
their 8th annual Anniversary Fan Fest on Green Street on June 2nd, from 12pm to 11pm, with
closure of Green Street extending until 12am June 3rd to allow for street clean up. The fest is
proposing outdoor alcohol sales from 2pm —11pm and live music during that same time frame.
BACKGROUND:
As stated above, this would be the 8tn annual Modern Day Romeos Anniversary Fan Fest. In
previous years the event has been hosted on Williams Street in downtown Crystal Lake. The
previous festivals have all been structured in an extremely similar fashion to what is being
proposed here in McHenry. The attached event request and proposed event layout identify the
closure of Green Street from Waukegan Road north to approximately the location of The
Gambler. A stage would be erected on Green Street adjacent to Buddyz, just south of the Green
Street Bridge. A food court with food trucks and local food vendors would be established in the
parking lot in front of the former McHenry Savings Bank. This would also be the location for the
Police Department Command tent. This area would be cordoned off with steel special event
barricades. The event area would extend north to the location of The Gambler where the road
would be closed off directing vehicles into the central municipal parking lot.
The event is presented by D.C. Cobbs and a beer trailer is proposed to be set up on the street
adjacent to the restaurant. On -street alcohol service and open carry in the event area is included
in the request, from 2:00pm — 11:00pm, and this permission would be extended to other
businesses on Green Street with the caveat that their sales be inside of their businesses and
under the same wristbanding and open carry guidelines being approved for the event. This
timeframe also mirrors the live music schedule that is a part of the event proposal.
ANALYSIS:
The event is being proposed in the City of McHenry for two reasons. First, there was a conflict
with the Crystal Lake location that would not allow for the requested date and; second, as a result
of the success of McHenry ShamRocks the Fox St. Patrick's Day event, in which the band
participated. This event hopes to capture some of that same energy and success that was
attained in our town last month. The Mayor has personally reached out directly to businesses
on Green Street and, particularly the ones that serve alcohol, have expressed their support. Each
business will be responsible for their own wristbanding, which allows patrons to bring alcohol
onto the street. Only beer, wine and malt beverages will be allowed outside and no glass bottles
or containers will be allowed on the street.
Staff has met with the event organizers and with the Police Department as well to clearly spell
out expectations and responsibilities of each entity. While identified crowd size is between 1,500
and 2,000, for planning purposes the city has estimated crowd size between 2,500 and 3,500.
The City of McHenry will take on street closures and event barricading as well as maintaining a
police presence at the event. Barricading will include security fencing on the bridge and along
the water. Any costs incurred by the City of McHenry will be billed to the event organizers. As
an initial estimate, non -Police City services are calculated at $500 and Police services at $4,000.
DC Cobbs will be required to obtain a Special Event Retailers Liquor License from the State of
Illinois and the City of McHenry.
RECOMMENDATION:
Therefore, if Council concurs, it is recommended that a motion be considered to approve: 1)
the closure of Green Street from Waukegan Road to The Gambler from 12:OOpm, Saturday,
June 2"d until 12s00am, Sunday, June Ve 2) DC Cobbs obtaining a Special Event Liquor License
from both the State of Illinois and the City of McHenry for the event; and, 3) permitting the
open carry of alcoholic beverages in plastic cups on Green Street in the event area, as depicted
on the attached map, on June 2nd from 2*00pm—11:00pm.
PROPOSAL FOR
D.C. COBBS PRESENTS.. MODERN DAY ROMEOS ANNIVERSARY FAN FEST
For the past seven years, Modern Day Romeos has held a free fan appreciation music festival to
celebrate their anniversary. The first year was wildly successful, and every year since we have
averaged 1,500 to 2,000 people.
For the past two years we have partnered with the Raue Center in downtown Crystal Lake. We
overcame the challenge of shutting down the entire street in front of the theatre, convincing
surrounding local businesses to participate. We had 1,700 people, sold out of beer, and most
importantly, complied with all of the rules and regulations of the city.
In the 7 successful years of putting on this festival, we have not had one incident. However, the
is a first time for everything, so every year we proactively hire several police offers to be onsite
and at entrances. Behind our stage, we leave enough room for emergency vehicle accessibility
in case of an emergency.
The Raue Center in Crystal Lake is going through multiple management changes and is in the
process of tough negotiations with the City of Crystal Lake for debt retirement and ownership
A the building. Because of this they cannot handle our festival this year, but already want to
book it for 2019.
I have been friends with Dan Hart of D.C. Cobbs for many years. We have played his street
festival in front of his Woodstock location multiple times with great success, so I knew if we
were going to do this street fest somewhere else, I could trust his experience and advice. He
said that Woodstock would be fun, but brought up trying to do it in front of his McHenry
location. Modern Day Romeos has played Fiesta Days many times, and just played the first
annual St. Pattys Day parade. We have even played The Gambler with our acoustic duo for over
a decade. McHenry is one of our homes and love the direction the town is going in
trandformation, improvement. There is a buzz about McHenry and we would not only like to be
a part of it, but to enhance it.
Dan Hart is on the cutting edge of marketing and promotions and knows how to put together
fantastic events. I firmly believe if we pair the past seven years of our fests' successes with Dan
Hart's vision we can really bring, not only the McHenry community together for something
memorable, but bring a lot of new faces (and pocketbooks) to the downtown area as well.
• D • ,
• The event will be held on Saturday June 2nu
• We would like to close down a portion of Green St. from Buddyz Pizza to The Gambler
from 12pm to 12am.
• We will have snow fencing/city blockades to enclose the area and only allow alcohol
within that premise.
• There will be portable bathrooms to accommodate the crowd
• We are sponsored by Chas Herdrich and Miller/Coors so we will have their support.
• Liquor License will be used through D.C. Cobbs McHenry
• We will have a 21+wristband/stamp station to get tickets for alcohol sales
• We will have continuous live music switching from the rooftop of D.C. Cobbs McHenry to
the main stage, if front of Buddyz Pizza. The live music will start at 2:30pm and will end at
11pm to comply with the noise ordinances I have experienced with McHenry Fiesta Days.
• Here is the live music schedule to this date
2
;3-13 - Live boo€iota rnusic provided b,f I itA
3:304:30 - TBA
-:30-5prn — Chan eove€; --- Live Rooftop music. provided by'I BA
5-6pm — Gregory Robert
�-6.30 � Changeover --- Live Rooftop music provided bv _ios € Pal -ter so€�
6:30-8pm Gina Gonzalez and the Wingmen
<;-9prn Changove€. — Live Rod` Wp music provided by Marc ,asses Danny Vin%age
941pm Modern Day Romeos
• Local food vendors will be invited to set up in the parking lot of the bank across the
street from D.C. Cobbs.
• We will also enocurgae, free of charge, local business to setup booths todisplay/sell
their dry goods and services.
• D.C. Cobbs and Modern Day Romeos will be responsible for street cleanup.
• During the day we would like to have face painters and other small activities for
families.
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Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.ci.mchenry.il.us/park recreation
AGENDA SUPPLEMENT
DATE: April 30, 2018
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: Expansion of Green Street Cruise Nights —Request for Closure of Green Street
ATT: March 5, 2018 Green Street Cruise Nights Agenda Supplement
AGENDA ITEM SUMMARY:
On March 5, 2018 Council approved a number of items for the continuance of Green Street
Cruise Nights. A copy of the agenda supplement is attached. The purpose of this agenda item
is to consider a request from the hosts of Green Street Cruise Nights, Financial Dynamics, to
expand a select number of cruise nights on to Green Street. To accomplish this, the City Council
would need to approve the closure of Green Street from Illinois Route 120 to Waukegan Road.
BACKGROUND/ANALYSIS:
For the past several years, Paul Letizia of Financial Dynamics, Inc. and a group of volunteers
have successfully hosted Green Street Cruise Night, on Monday evenings in the municipal
parking lot located behind the Green Street Cafe and the McHenry Savings Bank lot. Activities
involved with the event include a deejay for announcements and music, a select area for
vendor tents, and live music. As in past years, the McHenry Kiwanis Club, Kiwanis Key Club,
Northern Illinois Streeters Car Club will assist with the event.
In an effort to expand the success of this event, and to provide more exposure to the
businesses along Green Street, the event organizer has requested that Green Street be closed
and used for the event on the following dates — June 11th, July 9th, August 13th, September 10th
and October 15th. As requested, the street closure will begin at 5:00pm and end at 8:00pm and
will include both sides of Green Street from Illinois Route 120 to just south of the Green Street
bridge. Appropriate signage will be put in place notifying drivers of the closure on each of the
dates and any costs for services will be paid by the event organizers.
Finally, Mayor Jett has spoken with the businesses on Green Street to gauge their concerns
about this closure and there has not been a single negative comment to date.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs
and services in acustomer-oriented, efficient, and frscally responsible mamrer.
RECOMMENDATION:
Therefore, if Council concurs with this request, it is recommended a motion be made to
approve the closure of Green Street from Illinois Route 120 to point south of the Green Street
bridge from 5:OOpm until 8:OOpm on the following dates - June llth, July 9th, August 13th�
September loth and October 15th
nacHenryj;�
Bill Hobson, Director of Parks and Recreation
McHenry Recreation Center
3636 Municipal Drive
McHenry, Illinois 60050
Phone: (815) 363-2160
Fax: (815) 363-3119
www.ci.mchenry.il.us/park recreation
CONSENT AGENDA SUPPLEMENT
DATE: March 5, 2018
TO: Mayor and City Council
FROM: Bill Hobson, Director of Parks and Recreation
RE: Green Street Cruise Nights
ATT: Area Parking Map
List of Theme Nights
AGENDA ITEM SUMMARY:
Request to hold 2018 Green Street Cruise Nights on Monday evenings from 6:00 PM to 8:30
PM, from June 4 through October 15, in the Green Street Municipal Parking lot.
BACKGROUND:
For the past several years, Paul Letizia of Financial Dynamics, Inc. and a group of volunteers
have successfully hosted Green Street Cruise Night, on Monday evenings in the municipal
parking lot located behind the Green Street Cafe and the McHenry Savings Bank lot. Activities
involved with the event include a deejay for announcements and music, a select area for
vendor tents, and live music. As in past years, the McHenry Kiwanis Club, Kiwanis Key Club,
Northern Illinois Streeters Car Club will assist with the event. Mr. Letizia is also requesting
permission for the following:
1. Election style 18" x 24" advertising signs in four locations the day of the event at Green
Street &Waukegan Road, Green Street &Elm Street, Elm Street &Richmond Road, and
Pearl Street & Richmond Road and at authorized locations two weeks prior to the event.
2. A small inflatable sign posted at the entrance to the Municipal Lot off Route 120 posted
and removed the night of the event.
3. Waiver of $175 temporary sign variance fee. Proceeds from the event help to support
the McHenry Kiwanis Club and annual Back to Family Outdoor Movie Night events.
ANALYSIS:
This event is popular and has become an annual tradition in the community. Staff has received
no reports of incidents from past events. Minimal city support is required for the event, which
includes barricades, additional trashcans, and picnic tables. Some Police support may also be
necessary.
RECOMMENDATION:
Therefore, if Council concurs with this request, it is recommended a motion be considered to
approve the annual Green Street Cruise Night event as presented.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs
and services in acustomer-oriented, efficient, and fiscally responsible nran►►er.
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: April 30, 2018
TO: City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance Director
RE: Adoption of the FY18/19 Annual Budget
AGENDA ITEM SUMMARY:
The purpose of this agenda item is to request the formal adoption of the FY18/19 Annual Budget
for the City of McHenry.
BACKGROUND/SUMMARY:
The City's annual fiscal year budget covers the period beginning May 1st and ending April 30th and
contains information relative to estimated revenues and planned operational and capital
expenditures for the various funds of the municipality for the identified fiscal year.
Although the budget is not formally adopted by the City Council until April of each year, the
budget development process officially begins each October with the preparation of the annual
tax levy, which is used to fund many of the current programs and services, along with the
development/update of the five-year Capital Improvement Program (CIP). The budget
preparation process provides the various divisions and departments of the City with the
opportunity to review accomplishments, set goals and objectives, and identify the means for
accomplishing these goals and objectives.
Once developed, the draft budget is transmitted for review by the City Council in early March,
and a number of opportunities are provided for Council to review and comment on budget
requests. These included two Finance and Personnel Committee Meetings as well as a
Committee of the Whole Meeting dedicated to a review of the entire final draft of the budget
document. That culmination of this extensive review is the development of the attached final
FY18/19 Annual Budget document which is presented in a format that is easily navigated by the
reader. Each fund is clearly identified, summarized, and presents a multiple year history of actual
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
expenditures, along with proposed expenditures for FY18/19. Most importantly, the budget as
presented is financially conservative and operationally balanced.
RECOMMENATION:
Therefore, should Council concur, it is recommended that a motion be made to adopt the
FY18/19 Annual Budget as presented.
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City of McHenry, Illinois
FY2018/2019 Annual Budget
Table of Contents
Letter of Transmittal
Introduction..............................................................:........................................................ 1
Elected Officials, Department Directors and Primary Administrators. . E 0 a 0 2 2 a 0 0 A 0 2
History and Demographic Snapshot of McHenry............ ... MEN sommomwommom mom EKEEME KmmWffKE 3
City of McHenry Strategic Plan Summary. . a 0 a a 0 9 a a 0 a A 0 a 0 K 0 a a 2 a 0 a 0 a W a a K a a 2 a 0 1 0 a a 0 0 a a 0 0 9 0 a K ff a a 0 a a 0 a a 5
GFOA Award for Distinguished Budget Presentation FY17/18........................ 10
Budget Document Guide...... KROMEREEM moo MEN MENNEN MEN KEE KEE accommamomwo MEN NEER 11
Basis of Accounting and Budgeting..................................................................... 12
Budget Process Summary............ alaffiNg 11woommommon nommommak KEE own WEENMNSIG 13
Budget Process Timeliness. low sumiselom too MOKKNE mommosomm KNRARKuEZmffKmVV OEM mum SERIES son SERIES Mae& 15
City of McHenry Organizational Chart...... KmmwffRplmmm4 NOR oil ZEN KINEEN MISNOMERS SERIES NONE 17
PersonnelSummary...... offineselaffoll munduaffiffiff MEN EKE MENNEN MENNEN MKRMMMommlKgmmff MEN EMKOMMENE son raw MEN MEN REIMBURSE 18
Staffing Needs Summary............ Mae moommsomb SERIES EBB ONE SEE RIVERS SERIES Mon Rom mom mom KEE EKWOKMNEERIM mom SENSE 19
Fund Structure Overview............ EMEREEZENERMENE KNO map mum NEEMENEOV powmARARR OWN ago KKR ENO mommommon BEFORE mom 22
Chart of Accounts Overview......... RXERON monglo ROM PAWNOR moo ROMERO woompoIX4 KRONOR MENKE 25
Summary of Revenues &Expenditures —All Funds ....................................................... 37
Summary of Proposed Revenues — All Funds...... 051 weagovogn RONNIE own moo Mae Nggmxgoppggm won spol 38
Comparison of Budget vs. Proposed Revenues — All Funds... ... Reagan waffounswo wasoNo Mae 39
Summary of Revenues and Other Financing Sources — All Funds... ....ff. mom SZKORKEN 40
Summary of Proposed Expenditures — All Funds...commit ..................... mom ......SIEMENS 41
Comparison of Budget vs. Proposed Expenditures — All Funds ........................ 42
Expenditures by Function — All Funds. . R 0 a 0 a I I a a I a a a 0 0 a a 5 0 R a R a 1 0 a a 0 2 1 1 a I R a 8 a a R a 6 6 a a a I a 6 1 1 6 a a a a a I a I a a 43
General Fund Revenues, Expenditures &Fund Balance Summary ............................... 44
General Fund Overview....................................................................................... 45
General Fund Revenues, Expenditures and Fund Balance Summary............... 45
General Fund Revenues — Budgeted, Estimated, Proposed ............................... 46
General Fund Expenditures — Budgeted, Estimated, Proposed ......................... 49
General Fund WE, Fund Balance............................................................................... 51
General Fund Operating Budgets...................................................................................... 54
General Fund Operating Budgets Overview....................................................... 55
Personnel Summary of Wages — All Funds......................................................... 58
General Administration. . 0 0 a ff a I a 0 0 1 ff I ff a a a 0 0 1 a K I a a 1 0 9 a a a a K 0 A a a 9 0 0 0 d 0 0 0 a a I a 0 a a a V 0 0 a B a V I I a a a B 1 9 0 0 a I a a a 0 2 0 0 0 a a V a a a 1 62
ElectedOfficials......... mum ffiffinsis SERVER led OKKEAN mum SOMBRE arm MEMNON who teammates mom mom OEM ROMERO &tests EffaamKoas &SERIES 69
Community Development...... KREARM MENNEN Kom Ban ORKEEN EMBEEN KEE KENNON mom mummosmazzoommm mom EKE OREBRO KRKEEE ENNA 72
Finance... ... nowmmawmmmffmmmz NOREEN NESEEKERROME MENNEN INSINCERE MEMBER SERIES mossommom OREBRO MEN KEE KEE KKR Koff BERIBERI a 0 0 0 0 0 R 2 a a 0 79
Human Resources...... EKKEEMENIstu Now ORKEEN ESk0EKKffRmRmmmm KEE mum commommon nommummon KENSMI man MAE mommoommo sommin MORK 86
Economic Development...... .....ff MEN MOKEEMANNEEZENE KIM EKE ffowmEmiloaffwKffm KEN mom mom mom mom SERIES OWN EKE mom ffKmwffffm 93
PoliceCommission......... SERIES Now Rom I 1 0 9 0 a a 0 0 a I a 9 1 a a 8 0 a E I a I a a 0 1 R a a R a a 5 a 0 1 0 A a a 8 0 2 1 A no a 0 0 0 V A 0 0 1 a a 0 0 9 R 1 0 1 %no a 1 0 a I a 100
Police............... ORO SERIES MENINEARE MEN KEE ONE 0 0 0 K E 0 a a 0 0 a 0 a 0 0 A 0 A K 0 0 a 0 E K a K a a A ff 0 K K a 0 0 K a 0 0 0 0 0 0 A 0 A 0 0 0 0 0 0 0 0 0 K K A ff a 0 0 K 0 0 a A 0 0 0 K 0 so 103
NERCOM (Dispatch)...... BROKEN Mon EKE ORKEEN KEE KEE EBB EKEEME KENNON KEENER Emma 120
Public Works — Administration. . a a a a 5 0 0 6 a ff 0 a I a 0 0 1 a 1 5 ff 1 5 0 0 ff I I a a a a 5 5 a 5 1 1 a a 5 1 a a I a a a 6 0 a a 6 1 1 a ff a 0 9 a a 0 0 5 anowesson 129
Public Works — Streets.......................................................................................... 137
Parks and Recreational. MENEEMIKKEENEMENIM ENEREENERSEE KKKEEKOWNEEN KEENER MEN EKE KENNON NEENEERKERES KKR EKKENE RECESSION 145
SpecialRevenue Funds................ MEMNON RZKOKE mom KEE NEREKKEEN ENEREENEREEN EKKEEN arm MEN onoNKREERmffKmmxmmmlzmmffff Ann REMAINDERS 159
Tourism................................................................................................................... 160
Pageant..................................................................................................................... 103
and... ... mum Kom ass museum Xxxxxammu KKORAN Oda mammas ass DNA KMK mmasam REM MEN Monson MORMON HBO wan Sam NOR MEN MEN sommom man MEN OWN Mammas NEWE 166
CivilDefense......... Pat Saloum MEN OEM MEN MEN angles man mum Koo mammas was unwasm won mammas Kwwmowxxw mom mom MKMWmWKKW WVKAZI RON Enemas 169
AlarmBoard... ads RERMMMEME Ran mammas mom Hanson ago mom man Nam man affmasuffiew ox" was Ron Kom ARE Sam Was was ENV KEN MaKaffemassoms 172
Audit........................................................................................................................ 17 5
Annexation............................................................................................................... 178
MotorFuel Tax...... Rpm MEN Sam am& do mesa Sam ass gas mom Mae law low 0 0 0 0 0 Oman Won Ran ff ff Oman sea age man now No ff gas ff we Sam WEI 0 2 on an a a Oak 181
Developer Donation. . a a 0 1 9 & K a X A k a W 0 a a a K K a 0 a R 0 a 2 a a a 2 6 2 1 a 0 0 a a 0 0 a a a mom mammas waRoma NAMARA mom son KEN mammas us% mom ERE Eon mom 184
Tax Increment Finance... Mae NSA Monson wommas MAN ARM was KKOMME mom awn owmamakmo Kom OaKNAKsud Ann momikaRK&MAM sea mum mom NINE 187
Capital Projects &Debt Service Funds............................................................................... 190
Debt Service Fund... EKKAME tax mom Ono Manama mom samommams Ems Monson mom Mon ass mom man Eno mammumpmummmems 191
Recreation Center Fund...... Monson mom mom MEN mmawm awn We XNAKNAWWWWWWR wmwmpm Him Was KEWMAM REM mom mom Oman 194
SpecialService Area#4.......................................................................................... 201
Capital Improvements Fund... Oak MIKAMS mum RAN mom 422 mom assess KOM ommommannamagam Eno mamuggsaw lonomm momwaaammma 204
Capital Equipment Fund......... NOR mammas emu owl mom Sea man mass Emu Rpm ORB Ito ORR Rpm son ffEKEEMENEEN 207
EnterpriseFunds................................................................................................................. 210
Water & Sewer Fund...... musame nowwwo Rpm Ban ERE Sam mammas Ems Koo Nam ass man ERE non mommal mom man MEM MEM NONE 211
Public Works - Water... mom Bataan mom mom son Sao affmamm mom mum Enwamff ORKERE mom mom ENRON 214
Public Works - Wastewater......... mom awn ERE Ems ERE mum sommom Nam mammon mammal OWN ENO Eon KEN mum NOREEN mom moo mom Monte 221
Public Works - Utility............................................................................................ 228
CapitalDevelopment...... son mom woo was newwwwxxz Emu Kom mammas ME V K K N a I a a 9 a 0 1 0 N a V a 0 a a a K a a A 6 a a 0 a 1 6 a I a 0 0 a 9 B 0 a a 0 0 0 0 0 0 a x a a 234
UtilityImprovements......... sea wasaffin all out now man man ago mom NOREEN MENNEN mosses ass mom MEN MEN awn Ram EKE Eon MEN Non Emonsm 237
Marina Operations... ... Ann mmRZKffmmm KRA smazzaaam Dan mom mom sea mom ERE RED MEN a assoppoopwo mom Now Emmonamomms 240
InternalService Funds....................................................................................................... 243
Employee Insurance......... ONE mom Mao man Mae man sea man Ram mom mom ass mom Hanson mom muffmas Monson ffffv sawsammom ME* txKkwgmKsm 244
RiskManagement... ... KNOWKWammand ankNERMOM emu ass affma2mmum mom @no mom man mosessammass man man Ram two summon mumammanKENKAR 247
InformationTechnology....................................................................................... 250
FiduciaryFunds................................................................................................................... 254
Employee Flexible Spending.................................................................................. 255
DevelopmentEscrow............ ... Ron age Ems mom son non WEE man SERIES Non mop WHO amp won mmummmamm ORKAWAkkKANNERN Ram man none 258
RetainedPersonnel...... MENNEN son was Exualm Now won moo PREPRO Raw EKE Nam ZEK&EK mammas sea PER was mammas Sam mom mum Koff axammuNKEN 261
RevolvingLoan......... nowass mom Ram MONSON mammas man mammas NKKXWB Ram MEN woo KSKKON mammas mammas San mom son man ago man MEN can ason 264
PolicePension... ... man Nam AKE mmamazmmm mammas mom Ram ass Random ass man man mom BORNEO wan son now Eon MORENO MENNEN 267
Supplemental Information.................................................................................................. 2 70
Financial Policies Overview................................................................................... 290
Fund Balance and Reserve Policy...... EKE OEM KEN MARINE OWN mum musaffis elm mum woo Mon mom Eon Nam Nam mum Enwasawwommomm 292
Capital Improvement Program Financial Policies...... mom but mom Sam mum not mom manage OEM Mom awn PEEWEE 301
InvestmentPolicy......... EKKEKKakwmam mum Hanson sufflum mom HBO 231 mum ass mammum MEMNON MENNEN ff ED KKK mom WEE mom ff Koff 0 MEND MOEN ON 302
Purchasing Policy and Procedures... SKSMOR on* mom ass man was mummmmems ORROOKMEN RKERARKEN KNOMEN Eno mom EKE OKKAMEN 309
Glossaryof Terms................................................................................................... 313
CITY QP
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H E A R T O F T H E F 0 X
DATE: Apri130, 2018
T0: Honorable Mayor and City Council
Citizens and Businesses of McHenry
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance Director
RE: FY18/19 Annual Budget
Mayor, City Council, Citizens, and Businesses of McHenry:
It is our pleasure to present for your review the Fiscal Year 2018/2019 Annual Budget.
On the following pages you will not only be able to identify the municipal organizational structure
and how municipal revenues are derived and expenditures disbursed, but also learn more about the
financial policies that drive municipal budget decision -making. On a more detailed level, the reader
can also identify the FY17/18 Accomplishments and FY18/19 Goals and Objectives for each
operating fund and the continued inclusion of Performance Measures in an attempt to gauge the
success of specific programs or operations within the municipality.
The City's annual fiscal year budget covers the period beginning May 15t and ending April 30th. The
budget document itself, upon completion, contains information relative to estimated revenues and
planned operational and capital expenditures for the various funds of the municipality for the
identified fiscal year.
Although the budget is not formally adopted by the City Council until April of each year, the budget
development process officially begins each October with the preparation of the annual tax levy, which
is used to fund many of the current programs and services, along with the development/update of
the five-year Capital Improvement Program (CIP). The budget preparation process provides the
various divisions and departments of the City with the opportunity to review accomplishments, set
goals and objectives, and identify the means for accomplishing these goals and objectives.
Every employee of the municipality plays a role in the budgeting process - be it formulation,
preparation, implementation, administration, or evaluation. Ultimately, Department Directors,
through the City Administrator, are accountable to the City Council and to the residents of McHenry
for the performance of departments in meeting goals and objectives, and for the diligent fiscal
management of funds, as set forth in the budget document.
Department Directors, with input from their respective managers, superintendents and
departmental staff, analyze historical data, review existing operational needs, and project anticipated
operational needs in order develop line -item budget requests that allow them to maintain or enhance
the level of programs and services within their departments. These detailed requests are then
submitted to the City Administrator and Finance Director and meetings are held with Department
Directors to review and adjust requests based on identified need and anticipated revenues, keeping
in mind the overall services that the municipality must provide to residents. As always, it is the goal
of the City Administration to present Council with a balanced operating budget which is achieved in
the attached information.
While it is not possible to identify every success achieved during FY17/18, the following are
highlights of accomplishments:
• Introduction of Nixle community alert system citywide to provide residents with timely
notifications regarding a variety of activities.
• Engaged Sterling Codifiers to undertake the "codification" of the McHenry Municipal Code.
• Implemented "Transparency" page on the municipal website.
• Completed review and implementation of new "teardown" ordinance.
• Implemented coordinated Community Development and Economic Development site visits
in an effort to further business retention and expansion.
• Introducted new time and attendance software to reduce use of paper time sheets and
increase efficiency.
• Continued to work to find alternative methods for residents to pay bills electronically as well
as have the ability to view outstanding charges online.
• Recognized for the 3rd consecutive year by the Government Finance Officers Association
(GFOA) with the Distinguished Budget Award.
• Entered into partnership with the Illinois Public Benefit Cooperative (IPBC) to be able to
achieve more competitive healthcare costs for employees and the City.
• Implemented BenefitSolver open enrollment system, increasing efficiency of open
enrollment of benefits for employees.
• Managed completion of a Classification and Compensation Study by GovHR for non -
bargaining unit employees.
• Continued to promote important economic development -related activities through the
McHenry Market Pulse.
• Participated as a host of the 2nd annual Manufacturing, Trades and Industry Expo.
• Created a New Business Packet and Business Recognition Program.
• Established a new Economic Development Commission.
• Coordinated with local businesses to develop and implement the Safety Town project.
• Supported the local of several new businesses to the community - including the reopening of
the McHenry Downtown Indoor Theater and DC Cobbs - and worked to retain and expand
existing businesses.
• Transitioned new Police Department leadership team.
• Developed and implemented a multi -tiered plan to address the opioid and heroin crisis in the
community. Made twenty-eight "saves" utilizing Narcan during 2017.
• Achieved accreditation for the Sth consecutive time through the Commission on Accreditation
for Law Enforcement (CALEA).
• Established a full-time Public Relations Officer in the Police Department for the development
and implementation of an aggressive community outreach program.
• Continued focus on School Safety program development in cooperation with District 15,
District 156 and the McHenry Township Fire Protection District.
• Awarded $1,162,799 in reimbursements from the State of Illinois for the Dispatch Center
construction costs. This represented 85% of construction costs of the center.
• Answered 35,696 Emergency 911 calls and 96,028 non -emergency administrative calls
through NERCOM.
• Completed construction and implementation of the South Wastewater Treatment Plant
(SWWTP) consolidation project.
• Awarded "Tree City USA" for the 23rd consecutive year.
• Completed a $1.1 million 2017 Road Program and performed all engineering services in-
house with assistance from Public Works Superintendents and Project Engineer.
• Management of consultant contracts for the Curran S-Curve and Pearl Street/Lincoln Road
roadway projects.
• Planted 302 trees in parkways and removed 127 trees infected with the Emerald Ash Borer.
• Produced 783 million gallons of potable water, changed out 800 water meters, responded to
over 5,000 JULIE locate requests.
• Achieved 21st consecutive annual Fluoride Award from the Illinois Department of Public
Health.
• Achieve 100%compliance with the NPDES permits.
• Cleaned and televised over 209,000 feet (39 miles) of sanitary sewer main.
• Repaired 9 water main breaks, repaired 15 water services, replaced 15 lead services,
responded to 17 possible sewer backups, replaced 25 open hole sanitary frames and covers.
• Participated in a joint -bid with the Village of Huntley and Village of Cary for sanitary sewer
main lining and sanitary manhole lining work.
• Expanded recreation programming totaling 400 sessions of general recreation programs,
trips an events with more than 3000 registrations.
• Introduced a number of new recreation events.
• Expanded youth athletics programming with over 290 program sessions and 1,025 youth
participants.
• Increased annual pool pass sales to Merkel Aquatic Center by 396, from 408 to 804 with a
total of 9,340 visitors to the facility.
• Completed numerous maintenance improvements to the city's expansive parks system with
limited staff and resources.
• Increased Recreation Center memberships to 2,500 with total visits of 73,716.
• Successfully planned for the expansion of the Recreation Center parking lot.
The following is a snapshot of the FY18/19 goals and objectives have been identified:
• Complete "codification" of the McHenry Municipal Code.
• Undertake and complete physical restructuring of departments - relocation of Community
Development to 1st floor and Mayor, Administration and Human Resources to 2nd floor.
• Engage taxing jurisdictions to consider extension of the Downtown Tax Increment Finance
District expiration time.
• Completed development and implement community -wide code enforcement strategy.
• Implement aggressive social media campaign to inform residents regarding various property
management requirements.
• Creation of a procedures manual for all duties within the Finance Department and undertake
cross -training within the department.
• Implement a new electronic payment method for all bills to increase efficiency.
• Complete implementation of new time and attendance software and integrate this with Tyler
Financial Software.
• Implement Family Medical Leave Act (FMLA) software.
• Implement PowerDMS software for document management.
• Develop and implement a new performance management system that reduces subjectivity
and provides opportunities for director recommended merit increases for non -bargaining
unit employees.
• Continue development of succession plans for various departments.
• Maintain focus on addressing opioid issues in the community.
• Coordinate large scale emergency event with school districts, McHenry Township Fire
Protection District and various other municipal entities.
• Continue to expand Police Department public relations program.
• Install Next Generation 911 phone system in NERCM.
• Establish and implement an actionable timeframe for CALEA Accreditation of the dispatch
center.
• Obtain Emergency Medical Dispatch (EMD) ACE Accreditation through Priority Dispatch.
• Begin data collection for Storm Sewer GIS Database.
• Manage variety of public infrastructure projects occurring in FY18/19.
• Continue maintenance of city rights -of --way including drainage improvements, sidewalks and
curbing.
• Plant 80 trees in City parkways.
• Replace 1,000 water meters.
• Continue proactive maintenance of the city's water and sewer conveyance systems.
• Reduce inflow and infiltration to the city's storm sewer system.
• Successfully open the Miller Riverfront Park Boat Launch.
• Develop factual information for distribution to residents in considering a Recreation Center
facility expansion referendum.
In closing, the City of McHenry has many great things happening with the potential for so much more.
Our outstanding parks system provides residents and visitors with a variety of passive and active
recreational and cultural opportunities throughout the year. Our stable manufacturing and retail
base creates skilled, high paying jobs and provides goods and services here, in McHenry, instead of
having to drive elsewhere for them. Our downtowns, like all downtowns, continue to present
challenges as they continue their evolutions but we will continue to strive to work with property
owners to match right entrepreneur with spaces that are available. The Fox River remains a source
of unlimited opportunities for creating economic growth recreational opportunities. While the City
continues to find itself in a strong financial position we must continue to monitor economic threats -
such as the State Budget crisis and economy overall - to ensure that we are not caught off guard in
the future. Continuing the practice of prudence when it comes to estimating revenues, limiting
expenditures as possible, and evaluating and implementing efficiency in operations are all important
to maintaining a sound financial plan. In addition, with the newly implemented Fund Balance and
Reserve Policy there is clear definition in identifying funding required as an "operational reserve",
available in response to financial threats, and funding that is "assigned for capital", to be used to
implement the tens of millions of dollars in capital project needs of the community.
The City of McHenry, led by its elected officials, continue to be excellent stewards of public funds and
the FY18/19 Budget, operationally balanced as presented, is a reflection of this commitment.
Sincerely,
Derik Morefield, MPA Carolyn Lynch
City Administrator Director of Finance
rr-
Elected Officials
Wayne S. Jett, Mayor
Ward 1
Victor A. Santi, Alderman
Ward 2
Andrew Glab, Alderman
Ward 3
Jeffrey A. Schaefer, Alderman
Ward 4
Scott Curry, Alderman
Ward 5
Chad Mihevc, Alderman
Ward 6
Patrick Devine, Alderman
Ward 7
Geri A. Condon, Alderwoman
Department Directors and Primary Administrators
Derik Morefield
City Administrator
John Birk, Chief of Police
Ann Campanella, Director of Human Resources
Bill Hobson, Director of Parks and Recreation
Carolyn Lynch, Director of Finance
Doug Martin, Director of Economic Development
Ross Polerecky, Director of Community Development
Jon Schmitt, Director of Public Works
E
History and Demographic Snapshot of McHenry
McHenry is located in east -central McHenry County, 55 miles northwest of the Chicago Loop and 35
miles from O'Hare International Airport. The City is centered on two major State highways - Illinois
Route 31, which runs north/south from Wisconsin to South Elgin; and, Illinois Route 120, which runs
east/west from Woodstock to Park City. The City consists of approximately 13 square miles in land
area.
In 1832 Major William McHenry led an expeditionary force through northern Illinois during the Black
Hawk War. Settlement of the Fox River Valley began over the next few years, and on the river's west
bank, at the site of an old Indian ford, the hamlet of McHenry established in 1836.
The McLean, Wheeler, McCullom, and Boone families were influential in the community's early years.
A sawmill, hotel, and ferryboat were in operation by 1837 and legislation creating McHenry County
was passed that year, and the village served as county seat until 1844.
Gristmills started along newly dammed Boone Creek, and a wagon road entered town from the south
in 1851. In 1864, the famed Riverside Hotel was built and still stands today.
George Gage, who served as the region's first state senator (1854-1858), owned the lands west of
the millpond, and was able to secure the route of the Fox Valley Railroad (afterward a branch of the
Chicago & North Western) from Chicago in 1854. Consequently, Gagetown (later West McHenry)
began to eclipse the older east side of town containing the Riverside section and Green Street area,
once known as Centerville. This can still be detected in the distinct commercial pattern that
characterizes McHenry's "downtown."
The village incorporated in 1872. Though there were fewer than 800 inhabitants, commerce
flourished. By 1876 there were seven churches and over 80 enterprises, including flour mills,
harnessmakers, a pickle factory, a brewery, seven saloons, and a newspaper. The newspaper, the
McHenry Plaindealer, was in publication from 1875 to 1985.
Over the next 50 years McHenry grew slowly. During the 1920's the town became known as a resort
destination because of the Fox River, surrounding lakes, and easy accessibility from Chicago. Bands
played at local pavilions, trainloads of visitors arrived to tour the famous lotus beds, and summer
cottages proliferated along the Fox River. A boat -building industry flourished; marine recreation still
remains important. For decades, McHenry took very seriously its title as the "Gateway to the Chain -
of -Lakes" and this is still evidenced today in the city's motto "Heart of the Fox River."
With the advent of the automobile, State Route 120 crossed the Fox River on a new two-lane bridge.
The old wagon trail, now Highway 31, doglegged along the same route for a critical half mile before
turning north toward Wisconsin. These configurations effectively relocated the city's commercial
center to Route 120, and had the unintended side effect of isolating the original business districts
(West Main, Riverside Drive, and Green Street).
In spite of its beauty and strong attraction to tourists, McHenry owed her growth to the stability
provided by the many farmers who worked the fertile land as well as the establishment of industry
with new factories such as Admiral, Borden and The Hunter Boat Company. The Fox River helped
facilitate the import and export of lumber, cigars, clay, food products and brewing which all helped
draw new residents to the area. The drainage of a large 60 acre pond that previously divided the
community in half, contributed to increased development and improved roadways, while the railroad
aRowed commuters to find this area the perfect place to settle with their families.
A new wave of industry, including automotive components, electronics, and metalworking, swept
into town after World War II. The Northern Illinois Medical Center, begun in 1956 as a 23-bed
community hospital, evolved into a regional trauma center serving two states. Beginning in the late
1940s, subdivisions were annexed on all sides of the city. By this time, many residents were
commuting to work in other localities, including Chicago. McHenry's population tripled from 2,080
in 1950 to 6,772 in 1970, and tripled again to 21,501 in 2000.
McHenry's current population is approximately 27,000, including 10,075 households, an average
household size of 2.66, and median household income of $68,024. Of the 10,075 households,
approximately 7,719 are owner -occupied and 2,356 are renter occupied. The median resident age is
37.1. The City's 2017 EAV was $638,080,968.
The City currently has more than 2,000 approved unplatted lots and platted vacant lots. Active
subdivisions in the City include: Abbey Ridge, Boone Creek, Burning Tree, Chesapeake Hills,
Deerwood Estates, Evergreen Parks, Foxcroft Ridge, Glacier Ridge, Knox Farm, Legend Lakes, Liberty
Trails, Lincoln Hills, Martin Woods, Morgan Hill, Oaks at Irish Prairie, Patriot Estates, Prairie Lakes
and Preserves at Boone Creek.
Total number of businesses in the City is 1,473 and total employment is approximately 19,661, with
an employee/residential population ratio of 73:1. The City's three largest employment sectors, by
number of employees, are: Healthcare and Social Assistance: 5,136 employees/26%; Retail Trade:
3,139 employees/16% and Manufacturing: 2,418 employees/12.3%.
Green Street looking south from State Route 120 (circa 1920's)
City of McHenry Strategic Plan Summary
Background
In the fall of 2013 the City Council and Department Directors participated in a facilitated strategic
planning session and the results of this exercise were compiled and presented to Council in the form
of the City of McHenry Comprehensive Strategic Plan document that was adopted by Council in August
of 2014. In addition to establishing updated Mission and Vision statements, Governing Principles
and a Code of Ethics, the plan identified fifty-nine (59) Strategic Goals as guiding principles for
decision -making.
In the spring of 2016 Staff and Council undertook a review of the plan document with a focus towards
ensuring that the strategic plan remain relevant to the activities/actions being undertaken by staff
and elected officials, to revisit opportunities, and to identify/introduce any new strengths,
weaknesses, opportunities, and threats that may need to be incorporated in to the plan. While
regular annual or biannual review of the plan is essential to provide for a structured mechanism of
update, the plan itself is a "living breathing" document that consistently shifts as internal and external
factors change.
As a result of the initia12014 Strategic Planning Session and the 2016 follow-up review session, the
following now serves as McHenry's Strategic Plan. The attributes and identifiable goals that it
conveys have been identified as essential for the municipality and, as possible, are incorporated into
the annual Capital Improvement Program (CIP) and Annual Budget. Attributes are listed in order of
importance based on participant feedback.
Mission Statement
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with
the highest quality of programs and services in a customer -oriented, efficient and fiscally responsible
manner.
Mission Accountability
As a continuous reminder of the mission, a commitment is made to undertake the following actions:
• The mission will be read at the beginning of each meeting of the City Council. (City Council)
• The mission will be placed prominently in each addition of the City Newsletter. (Office of the
City Administrator)
• The mission will be framed and posted at major portals within all municipal buildings. (Office
of the City Administrator, Department Directors)
• The mission will be incorporated in to daily decision -making and included in future municipal
planning documents. Examples include the annually updated 5-Year Capital Improvement
Program and the annual operating Budget. (Office of the City Administrator, All)
• The mission will be added to letterhead, memos, etc. (Office of the City Administrator, All)
• The mission will be added to website and other social media. (Office of the City A dministra tor)
5
Vision
To make McHenry a community of choice for living, working and recreating for all, with unique
natural resources, abundant cultural opportunities, outstanding neighborhoods, and a vibrant and
diverse economy.
Governing Principles
The values and beliefs guiding the actions of the elected and appointed officials of the City of McHenry
shall include the following:
• Provide an open and honest government.
• Establish an environment that fosters open communication, dialogue, and active listening
with both internal and external stakeholders and customers.
• Ensure quality, responsive customer service.
• Enhance the community's quality of life.
• Embrace the diversity of a multi -cultural and multi -generational working environment.
• Be fair and objective in making community decisions.
• Remember that municipal employees, through their individual and collective abilities to
provide quality services and programs to the residents, businesses and visitors of the
community, are our most valued asset.
Code of Ethics
In addition to the guidance of ethical behavior for elected and appointed officials provided in the
McHenry City Code (Sec. 2-55 Code of Ethics), the following Code of Ethics shall apply:
• Avoid illegalities, improprieties and any perception thereof.
• Avoid accusations or perceptions of wrongdoing.
• Do what makes the most sense.
• Do what is right, not what is easiest.
• Be fiscally responsible and manage budgets effectively.
• Be proactive, look for ways to anticipate and deal with issues.
• Seek innovative ways to improve public services and increase efficiency.
• Keep the public informed and provide opportunities for public engagement.
0
Strengths.9 Physical assets, supplies, talents, etc. that can assist in accomplishing our vision.
Attribute
Goal
To maintain a balanced budget while protecting
our healthy reserves, continuing to evaluate our
1. Stable Financial Position
annual levy with the potential keeping it flat as
long as our reserves are healthy, per our Fund
Balance and Reserve Policy.
To develop and continue marketing strategy for
the Riverwalk and Fox Reiver by expanding and
2. Fox River
developing riverfront recreational areas and
business opportunities.
Retain and support the position of Economic
Development Director to actively pursue
economic development opportunities and be
3. Economic Development
receptive to zoning changes to allow businesses
to grow. Diversity of business types identified
as important.
To maintain and utilize our 600+ acres of park
4. Parks System/Open Space
and open space to provide recreational
opportunities for residents and visitors.
To cooperate with local and area groups,
residents, businesses to have
events/recreational opportunities. Develop a
S. Public Event Coordination
plan that allows feedback from the community
and use data to develop future events. Increase
marketing of municipal and municipally -
supported events.
To continue to support staff development and
6. Staff Development
provide staff with the tools necessary to be
successful in a positive work environment -
respecting their knowledge and expertise.
To continue to foster a climate of collaboration
7. Inter Departmental Teamwork
among departments and within divisions.
Weaknesses: Physical assets, supplies, talents, etc. that are deficient and impede the ability to
achieve our vision,
Attribute
Goal
To continue to evaluate and prioritize
infrastructure needs, continuously work to
1. Aging Infrastructure
leverage non -municipal funding, and attempt to
identify consistent funding sources.
To continue to promote respect and teamwork,
2. Internal Communication
find ways to increase meaningful
communication and agree to disagree and move
on.
7
To define and prioritize technology needs of the
3. Aging Technology
municipality and develop and implement
technology plan(s).
To continuously implement methods for
providing enhanced customer service,
4. Public Perception of Government
increased information and to make City
processes, procedures, intentions, actions as
transparent as possible.
To develop a methodology for prioritizing code
S. Code Enforcement
enforcement activities based on Council
direction and develop a Code Enforcement
Strategy.
6. Public Transportation
To continue to coordinate with McHenry County
and surrounding communities
Onnortunities: Situations that can have a positive effect on the organization if considered or acted
upon.
Attribute
Goal
1. Riverwalk Expansion
To review and utilize Riverwalk and Downtown
Plans which are already in place and undertake
2. Redevelopment of Central Wastewater
additional studies as needed, to ensure
Treatment Plant site
prioritization and coordination of projects 14
(left). Much of this depends on timing, cost,
3. Miller Point Redevelopment
redevelopment opportunities but the City and
partners should be prepared to act as
4. Downtown Theater Redevelopment
opportunities arise.
To evaluate long term feasibility for expansion
of the recreation center through assessing
S. Recreation Center Expansion
community desires and needs with an
understanding that future phases are driven by
the passage of referenda.
To establish the consolidated dispatch facility
6. Dispatch Facility Expansion
and continue to promote and attract new
customers to the facility.
To continue efforts to obtain construction
7. Fox River Access/Boat Ramp
permit from the USACE and fund and build the
facility.
To evaluate and redevelopment the City's
8. Reconstructed City Website and City Council
internet website to make it more transparent
A/V
and user friendly and to take the steps required
to be able to either live stream or record stream
City Council Meetings.
Threats: Opposite of opportunities. Factors that can have a negative impact on local government.
Attribute
Goal
To continue efforts to establish an atmosphere
1. Council -Council, Council -Staff Trust, Respect
of respect and trust through open
communication and cooperation. All on the
same team.
To maintain the City's financial stability while
establishing a financial threshold at a
2. State Budget Crisis
"survivable" level to maintain City services
while continuing to monitor State's financial
crisis.
To explore opportunities for extending the
current TIF; coordinate with other taxing
3. Extend the TIF
jurisdictions; educate public on benefits of TIF
and extension.
To develop a comprehensive assessment of all
4. Aging Infrastructure Costs
infrastructure and implement a prioritization
for replacement - Capital Improvement Plan.
To maintain pace of payment on Police Pension
and to ensure that we are competitive for
S. Pension, Benefit, Insurance Costs
insurance and benefits - adjusting employee
contributions as necessary.
To explore, implement unique opportunities for
business incentives for location and expansion
6. Business Incentives
that sets McHenry apart as a business -friendly
community regardless of the State's issues.
L•�
GFOA Award for Distinguished Budget Presentation
The Government Finance Officers Association of the United States and Canada (GFOA) presented a
Distinguished Budget Award to the City of McHenry for its annual budget for the fiscal year beginning
May 1, 2017. In order to receive this distinction a governmental unit must publish a budget document
that meets program criteria as a policy document, as an operations guide, as a financial plan, and as
a communications device. This is the third consecutive year that McHenry has received the award.
GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
B u dget Presentation
Award
PRESENTED 1'O
City of McHenry
Illinois
For the Fiscal Year Beginning
April 1, 2017
.. P- ;Ofel
Executive Director
10
Budget Document Guide
This budget document is prepared with two major objectives in mind. First, to provide citizens and
others interested in the City's finances with complete and understandable information regarding the
budget. The second is to develop an annual fiscal plan that will assist City leaders in making better
decisions and enhance financial accountability.
Given the constraints of a small community, this budget document is continually being changed and
is coming closer to meeting the requirements as a:
Policy Document
As a policy document, the City Council has established specific strategies to achieve its goals through
policy decisions as noted in the City Administrator's letter of transmittal. These sections include:
• A budget message, included in the transmittal letter, that articulates priorities and budget
issues, particularly major issues affecting budget decisions;
• Short-term initiatives that guide development of the budget in the upcoming year; and
• General information describing each budget unit's prior year accomplishments and budget
year goals and objectives.
Operations Guide
As an operations guide, the budget document describes activities, services, and functions carried out
by the organizational units. In addition, it provides an organizational chart and summary of
authorized personnel for the prior year and the budget year.
Financial Plan
As a financial plan, the budget document describes all funds subject to appropriation in the fund
structure overview section. In addition, all summaries of all major revenues and expenditures are
provided in summary tables. The final budget also includes General Fund revenues for the 2014/15
through 2016/17 fiscal years as well as budget amounts for the current and upcoming years. Finally,
the summary section includes information as the projected changes in fund balances for all
appropriated funds.
Communication Device
The Budget Document contains narratives, supplemented with tables and charts, which present the
buAget in a manner that is simple and understandable. The Proposed FY18/19 Budget is available
for public review at the McHenry Municipal Center, 333 S. Green Street, McHenry, as well as on the
City's website at www.ci.mchenr, .iy l.us prior to adoption by the City Council. Once adopted, the
budget is available for public review at the McHenry Municipal Center, 333 S. Green Street, McHenry,
as well as on the City's website at www.ci.mchenry.il.us.
11
Basis of Accounting and Budgetin
The City of McHenry uses the modified accrual basis of accounting to budget and account for
transactions of the governmental funds. Under this basis of accounting, revenues are recognized
when susceptible to accrual (when they are measurable and available) and expenditures are
recognized when the fund liability is incurred. For the City's proprietary funds the City uses the
accrual basis of accounting. Under this basis, revenues are recorded when earned and expenses are
recorded when the liability is incurred. The City prepares the budgets for proprietary funds
consistent with this basis except that capital outlay items are included in the budget.
The City prepares its budget on a basis consistent with generally accepted accounting principles
except that the City also recognizes encumbrances for budgetary purposes. Encumbrances include
supplies ordered but not received, and services contracted but not yet expended by the City.
Encumbrances are charged against a budget or appropriation for account purposes. Accordingly,
expenditures/expenses in this document include encumbered expenditures/expenses.
Encumbrances do not lapse at year-end and provide authorization for expenditures/expenses for the
following year.
The City appropriates funds for capital projects on a fiscal year basis. The Capital Projects section of
this document includes descriptive information on each project with estimated costs and financing
sources.
12
Budget Process Summa
Budget Process Overview
The City's annual fiscal year budget covers the period beginning May 1st and ending April 30th and
contains information relative to estimated revenues and planned operational and capital
expenditures for the various funds of the municipality for the identified fiscal year.
Although the budget is not formally adopted by the City Council until April of each year, the budget
development process officially begins each October with the preparation of the annual tax levy, which
is used to fund many of the current programs and services, along with the development/update of
the five-year Capital Improvement Program (CIP). The budget preparation process provides the
various divisions and departments of the City with the opportunity to review accomplishments, set
goals and objectives, and identify the means for accomplishing these goals and objectives.
Capital Improvement Plan
The five-year Capital Improvement Program (CIP), reviewed and updated annually, is an integral part
of the budget process and is designed to achieve two fundamental objectives: first, to identify the
major capital needs of the City over a specific planning period; and, second, to prioritize and begin
planning, both financially and logistically, for the implementation of these capital improvements.
Capital expenditures are defined as any project that will have a useful life of longer than one year and
a value greater than $10,000. The CIP prioritizes each project using a unified and objective system
that identifies the most important capital project needs. The final budget document includes capital
expenditures as defined and prioritized during the CIP development process - based on the
availability of sufficient funds. Importantly, the CIP document serves as a planning document for the
identification of capital improvement and capital equipment needs and not a budget document. In
other words, simply because a project is identified in the CIP does not guarantee that it will ever be
implemented. Implementation is based on annual review and availability of funding in the budget
document.
Budget Roles and Responsibilities
Every employee of the municipality plays a role in the budgeting processformulation,
preparation, implementation, administration, or evaluation. Ultimately, Department Directors,
through the City Administrator, are accountable to the City Council and to the residents of McHenry
for the performance of departments in meeting goals and objectives as they are laid out in the budget
document.
Department Directors, with input from their respective managers, superintendents and
departmental staff analyze historical data, review existing operational needs, and project anticipated
operational needs in order develop detailed line -item budget requests that allow them to maintain
or enhance the level of programs and services within their departments. These detailed requests are
then submitted to the City Administrator and Finance Director, meetings are held with Department
Directors to adjust requests based on anticipated revenues keeping in mind the overall needs of the
municipality, and the fund line item requests found in the attached budget document are identified.
Budget Appropriation and Supplemental Appropriation
While the approved budget document establishes the estimates for revenues and guidelines for
expenditures of the municipality, the City is required to conduct a public hearing and adopt an annual
appropriation ordinance each July. The appropriation ordinance provides the legal authority to
13
allocate funds to specific spending activities and establishes the City's legal spending limit for the
fiscal year.
During the fiscal year it may be necessary, from time to time, to amend the approved budget (see
Budget Amendment Process below). As a result, in October following the close of the fiscal year
period (April 301h) the City is required to pass a supplemental appropriation ordinance to amend the
original appropriation ordinance to account for these budget amendments.
Budget Amendment Process
While budgets are prepared at the operational line item level, and approved by Council at the fund
line item level, budget amendments are brought before Council, per the Purchasing Policy and
Procedures approved in 2016, for unbudgeted items over $6,500.
Budgetary Controls
Without proper internal financial controls the budget document will not serve its role as a guidance
tool for City programs and projects. To this end, the Finance Department prepares monthly reports
which are reviewed by the Finance Director, respective Department Directors, and the City
Administrator. These monthly reviews provide, at a minimum, an opportunity to make operational
adjustments throughout the year as necessary. Any deviations from the fund budgetary amounts are
discussed in this document and, when necessary, solutions are presented. Quarterly financial reports
are also transmitted to the City Council via a City Council Meeting Consent Agenda to ensure that the
elected body is consistently apprised of the status of municipal revenues and expenditures.
Preparation to Achieve the Government Finance Officers Association (GFOA) Budget Award
Beginning with the FY15/16 Budget, the City Administration committed to undertaking continuous
improvements to the annual budget document that achieves the highest quality and reflects both the
guidelines established by the National Advisory Council on State and Local Budgeting and the GFOA
best practices on budgeting. While some of these improvements are subtle, or related to unseen
operational modifications, others are more visible - such as the redevelopment of the budget to its
current form aimed at providing the reader with a more understandable and transparent document.
l�
Budget Process Timeline
Tuesday, January 2, 2018 City Administrator, Finance Director distributes worksheet and
instructions for budget preparation to Department Directors
Monday, January 15, 2018 Proposed FY18/19 - FY22/23 CIP transmitted to City Council
Monday, January 29, 2018 Committee of the Whole Meeting/CIP Workshop to Discuss
Proposed FY18/19 - FY22/23 CIP
Friday, February 9, 2018 Department Directors submit budget requests to City
Administrator and Finance Director
February 12-February 16, 2018 City Administrator and Finance Director review budget requests
with respective Department Directors
Monday, February 19, 2018 Revised FY18/19 - FY22/23 CIP adopted by City Council
February 19-March 2, 2018 Preparation of the Proposed FY18/19 Budget
Monday, March 5, 2018 Transmit Proposed FY18/19 Budget to Finance and Personnel
Committee and City Council (operating funds)
Monday, March 12, 2018 Finance and Personnel Committee Meeting to discuss Proposed
FY18/19 Budget Document (operating funds)
Monday, March 19, 2018 Transmit Proposed FY18/19 Budget to Finance and Personnel
Committee and City Council (all funds)
Monday, March 26, 2018 Finance and Personnel Committee Meeting to discuss Proposed
FY18/19 Budget (all funds)
Monday, April 2, 2018 Final Proposed FY18/19 Budget -including all narratives, charts,
supplemental information -transmitted to City Council for
review and posted on City's Website (www.ci.mchenry.il.us)
Wednesday, April 11, 2018 Committee of the Whole Meeting/Budget Workshop to review
Final Proposed FY18/19 Budget
Monday, April 23, 2018 (if needed) Committee of the Whole Meeting/Budget Workshop to review
Final Proposed FY18/19 Budget
Apri130, 2018 Final Revised FY18/19 Budget adopted by City Council
15
Budget Process Timeline
CIP Creation
CIP Review & Finalization
Property Tax Levy
Budget Creation
Budget Review, Finalization,
and Adoption
Aug-17
Sept -17
Oct -17
Nov -17
Dec -17
Jan-18
Feb-18
Mar-17
Apr -18
May -18
16
City of McHenry Organizational Chart
17
Personnel Summary
The following table provides a summary overview of the staffing level of the municipality for the
previous five (5) fiscal years and identifies the proposed staffing level for FY18/19.
The increase in staffing levels in the General Fund from FY15/16 to FY17/18 of 15.42 employees was
primarily due to the development of the consolidated 911 dispatch center (NERCOM). During this
time period, ten (10) new dispatchers and one (1) civilian supervisor have been hired to fully staff
this facility. Importantly, the City of McHenry is responsible for only 46.8% of NERCOM personnel
costs due to partnerships with the City of Woodstock, City of Harvard and the McHenry Township
Fire Protection District which, through center revenues, pay the remainder of the costs. Prior to this
consolidation, the General Fund totaled 111.98 employees - 20.57 employees LESS than FY07/08
when measures were taken to reduce staffing due to the recession.
Staffing identified in the Recreation Center and Water and Sewer Funds is financed by revenues
generated by these funds.
Authorized Personnel
Budget
Prior FY
1
109;
General Fund
Administration
3.00
3.00
6.00
6.00
6.00
6.00
8.00
8.00
Elected Officials
0.00
0.00
0.00
0.00
1.00
1.00
1.00
1.00
Community Development
6.50
0.40
7.90
7.90
S.50
5.50
5.50
6.50
Finance Department
S.00
1.00
5.00
5.00
4.60
4.60
4.60
4.60
Human Resource Department
1.00
1.00
0.00
0.00
0.00
0.00
0.00
0.00
Economic Development
Department
3.00
3.00
0.00
0.00
0.00
0.00
0.00
0.00
Police Department
52.75
0.00
52.75
51.75
61.88
60.88
60.88
60.88
NERCOM (Dispatch)
22.25
0.00
22.25
12.25
0,00
0.00
0.00
0.00
Public Works Administration
3.50
0.00
3.50
4.50
2.00
2.00
IN
2.00
Public Works Streets
19.00
0.00
19.00
18.00
18.00
19.00
18.00
18.00
Parks and Recreation
9.25
1.75
11.00
11.00
13.00
12.00
10.00
11.00
Total General Fund
125.25
2.15
127.40
116.40
111.98
110.98
109.98
111.98
Recreation Center Fund
2.25
1.25
1.00
1.00
0.00
0.00
0.00
0.00
Information TechnologyFund
IN
0.00
IN
IN
2000
2.00
2.00
2.00
Water and Sewer Fund
Water Division
5.50
0.00
5.50
5.50
4.50
9.50
9.50
9.50
Wastewater Division
&00
1.00
9.00
7.00
7.00
10.00
9.00
10.00
Utility Division
8.00
0.00
8.00
9.00
9.00
0.00
0.00
0.00
Total Water and Sewer Fund
21.50
1.00
22.50
21.50
19.50
19.50
18.50
19.50
Total City of McHenry
153.00
0.10
152.90
140.90
133.48
132.48
130.48
133.48
Population
26,992
26,992
26,992
26,992
26,992
26,992
26,992
Employees per 1,000 Population
5.67
5.66
5.22
4.95
4.91 4.83 4.95
Staffing Needs Summary - Overview
In FY16/17 the administrative leadership team (ie., City Administrator, Human Resources Manager,
Department Directors, Superintendents, Managers) began the development of a Staffing Needs
Analysis. The primary purpose of this exercise was/is to develop a five-year Comprehensive
Workforce Plan that includes recommendations to changes in the organizational structure of the
municipality; recommendations for organizational training and employee development; the
implementation of career and leadership development programs; the implementation of employee
retention programs; and, the establishment of departmental succession plans. Ultimately, a staffing
plan allows Human Resources to update job descriptions, research appropriate wage and
compensation levels, network with other municipalities regarding their workforce needs and, in
general, be prepared for change within the organization.
Several factors triggered the need to determine staffing changes and future positions -the opening
A the McHenry Recreation Center, changes in how we provide services to residents and other
customers, and the identification of a significant number of employees reaching retirement age. All
A these factors led to the need to conduct an internal staffing analysis to prepare for the future.
In summary, the needs analysis addresses the staffing levels as well as the skills, knowledge, and
abilities needed to accomplish process improvements and create greater efficiency in operations. As
such, department directors were asked to project five years into the future in attempting to identify
department staffing needs, both in terms of personnel and skill, knowledge and abilities. This would
be achieved by analyzing the following factors:
1. Core Functions - Identification of the core functions of the municipality by
division/department;
2. Environmental Scan -Identification of the internal and external factors that could change the
way that core functions of the municipality are delivered;
3. Current Workforce Profile -Assessment of the knowledge, skills and abilities of the existing
workforce and to determine how the demographics of the workforce may impact the
organization during the period covered by the workforce plan;
4. Future Workforce Profile -Determining the needs of the future workforce based on required
knowledge, skills and abilities, use/application of technology, or anticipated
increases/decreases in staffing;
5. Gap/Surplus Analysis -Identification of any gaps and/or surpluses in staffing or skills that
will be required to efficiently and effectively carry out the core functions of the municipality.
Once this first task was complete, directors met with Human Resources Manager Campanella and
City Administrator Morefield to present and discuss their staffing needs for the next five years. The
discussions generally included:
• Changes to a specific position or title when an existing employee departs;
• If certain existing or new positions can be job -shared or whether interns or other staffing
tools could be used to reduce workforce costs;
19
• Identification of the impact of technology on specific jobs or job functions resulting in changes
to the tasks associated with a position or the technical skills required to be successful in that
job.
Through this process, and subsequent review and update during the FY18/19 Budget process, the
following new or revised positions will be required within the next five years to meet the changing
services and programs and to ensure that the residents of McHenry continue to receive a high level
of customer service.
General Administration (includes Human Resources and Finance)
• Grant Writer
• Public Information/Communication Specialist
• Human Resources Assistant (PT)
Community Development
• Planner
• Seasonal Code Compliance Officer (summers)
Information Technology
• Network Engineer
Parks
• 3 Parks Maintenance Workers
Police
• Community Service Officer (PT)
• Public Relations Officer - filled with existing employee
• FOIA/Evidence Technician (PT)
• Parking Enforcement Officer (PT)
Public Works
• Public Works Engineering Intern (summer)
• Assistant Public Works Director
• Forestry Maintenance Worker (Streets)
• 3 Maintenance Workers
• Certified Laboratory Technician (WW)
• Wastewater Operator II IEPA Licensed Class I
• Utility Crew Leader
• Mechanic (PT)
Recreation
• Recreation Center Supervisor -position filled
The new position summary is a working list with the understanding that business and community
needs change over time. This list will be reviewed and further refined annually to ensure that
positions are updated and reviewed as the workforce changes. It is important to note, as discussed
elsewhere in this document, that during the recession many employees absorbed the work of
eliminated positions which has led to a comingling of responsibilities which sometimes causes
20
confusion. The goal of this plan would be to untangle these positions, analyze responsibilities and
assign duties where appropriate.
21
Fund Structure Overview
The accounting system and the budget appropriation process are structured according to the basic
guidelines established by the Government Finance Officers Association (GFOA) of the United States
and Canada. The format includes the basic funds and fund types which follow.
The City's governmental funds are as follows:
General Fund (100s)
This fund accounts for all transactions of the city that pertain to the general administration of the city
and the services traditionally provided to its citizens. This includes Administration, Elected Officials,
Community Development, Finance, Police, Public Works Administration, Streets, and Parks and
Recreation.
Special Revenue Funds (200s)
These funds are utilized to account for revenues derived from specific sources which are usually
required by law or regulation to be accounted for as separate funds. For the City of McHenry these
funds include the Tourism Fund, Pageant Fund, Band Fund, Civil Defense Fund, Alarm Board Fund,
Audit Fund, Annexation Fund, Motor Fuel Tax Fund, Developer Donation Fund, and Tax Increment
Fund.
Debt Service Fund (300)
This fund accounts for the accumulation of revenues for and payment of principal and interest on
general obligation long term debt.
Capital Improvements Fund (440) and Capital Equipment Fund (450)
These funds are utilized to account for financial resources to be used for the acquisition or
construction of capital facilities or other major fixed assets.
The City's business -type funds include the following:
Enterprise Funds (500s)
These funds are utilized to account for operations and activities that are financed and operated in a
manner similar to a private business enterprise, and where the cost of providing goods and services
to the general public on a continuing basis is expected to be recovered primarily through user
charges. The City has also established Enterprise Funds when it was advantageous to segregate
revenues earned and expenses incurred for an operation for purposes of capital maintenance, public
policy, management control or accountability. Enterprise Funds for the City include the Water and
Sewer Fund, Capital Development Fund, Utility Improvements Fund, and Marina Operations Fund.
Internal Service Funds (600s)
These funds are established to finance and account for services and/or commodities furnished by
one department or agency to other departments or agencies of the city. The Internal Service Funds
of the City are the Employee Insurance Fund, Risk Management Fund, and Information Technology
Fund.
�xa
The City other funds include the following:
Fiduciary FundSit/ a)
These funds are used to account for resources held for the benefit of parties outside the city. The
fiduciary funds of the city are the Employee Flexible Spending Fund, Developmental Escrow Fund,
Retained Personnel Fund, Revolving Loan Fund, and the Police Pension Trust Fund.
Accounting for the financial activities of the City and the budget appropriation process are
also presented according to classifications required by the State of Illinois. Revenues are
credited to individual fund types while expenditures/expenses are recorded according to
functional areas within specific funds for budgetary control purposes. The following
functional areas are included in the budget.
General Government
This function provides for the operation of the government and assures the general administration
Athe municipality. Activities included in this function also include Economic Development, Human
Resources, Information Technology and Municipal Center Building and Grounds Maintenance.
Community Development
The overall mission of this function is to protect and promote the health, welfare, safety and quality
of life of McHenry Citizens, property owners, visitors and commercial interests through the
development and implementation of the City's adopted ordinances and policies. Planning and
development activities are also included within this function.
Finance
This function applies modern financial management practices to ensure that the City is able to deliver
services effectively and efficiently on a sustained basis. Activities included in this function are
reporting financial transactions, billing and collecting money, accounts payable, managing cash and
investments, preparing the annual financial report, and developing the budget and financial
forecasts.
Public Safety
This function provides for services to reduce the amount and effects of external harm to individuals
and damage to property, and in general to promote an atmosphere of personal security from external
events.
Public Works
This function provides for safe and well -maintained infrastructure for the City. Activities included in
this function are public works administration, roadway maintenance, snow and ice control, street
cleaning, traffic control and engineering.
Parks and Recreation
This function promotes the general well-being of the City and encourages the fullest development of
cultural and educational potentials of the citizens in the community. This function includes the
activities of general parks, parks and maintenance, downtown maintenance and programs.
Debt Service
This function provides for the accumulation of resources for and the payment of principal and
interest on long-term debt of the City.
23
Capital Projects
This function provides for the acquisition or construction of major capital facilities or equipment for
the City.
Business -Type Activities
This function includes activities of the City that are financed in whole, or in part, by fees charged to
external parties for goods and services. These activities are accounted for as enterprise funds and
include the Water and Sewer and Marina Operations Funds.
24
Chart of Accounts Overview
Funds are comprised of various line item accounts. These are separated as "Revenues" and/or
"Expenses" as appropriate and are assigned based on the following specific line item designations:
Revenues
3010 Property Tax Collection -Amount collected in taxes assessed on real estate.
3020 Property Tax Collection -Road &Bridge -Amount collected in taxes assessed on real estate
by the McHenry and Nunda Township Road Districts and disbursed to the City for roads and bridges
within the City.
3030 Property Tax Collection -Police Protection -Amount collected in taxes assessed on real
estate that funds a portion of police protection expenses.
3040 Property Tax Collection -Retirement -Amount collected in taxes assessed on real estate
that funds a portion of retirement expenses.
3050 Property Tax Collection -Liability Insurance -Amount collected in taxes assessed on real
estate that funds a portion of liability insurance expenses.
3051 Property Tax Collection -Police Pension -Amount collected in taxes assessed on real estate
that funds the actuarial required contribution to the police pension fund.
3110 Personal Property Replacement Taxes -Revenues collected by the State of Illinois and
disbursed to the City to replace money that was lost by local governments when their powers to
impose personal property taxes on corporations, partnerships, and other business entities was taken
away in 1979. These funds are limited to use for retirement funding.
3120 State Sales Taxes -The state collects a 1% tax on a seller's receipts from sales of tangible
personal property for use or consumption that is distributed based on sales in the City.
3121 Home Rule Sales Taxes -The state collects a 0.5% tax on a seller's receipts from sales of
tangible personal property for use or consumption that is distributed based on sales in the City. This
home rule sales tax is not charged on sales of vehicles.
3125 Telecommunications Taxes The state collects an 8%tax that is imposed on intrastate and
interstate messages and 1% is distributed to the City.
3130 State Income Taxes -Amount collected in taxes imposed on financial income generated by all
entities within the State. The State distributes 8% of the net collections of all income tax received
from individuals, trusts, and estates and 9.14% of the net collections of all income tax received from
corporations to local governments based on the population in proportion to the total state
population.
3140 Pull Tabs -Amount collected by the State and disbursed to the City for operator licenses and
taxes on gross proceeds of pull tabs and jar games.
25
3141 Inter=Track Wagering - Amount collected for a 19/o tax collected on the handle at Trackside
McHenry Off Track Betting establishments within the City.
3142 Hotel/Motel Taxes -Amount collected for a 5%tax assessed on the rental or leasing charges
for hotel or motel rooms.
3150 Motor Fuel Tax Allotment -Taxes collected on gasoline and diesel fuel collected by the State
and disbursed to the City based on the population.
3210 Interest Income -Interest earned on cash temporarily held in checking accounts, certificates
of deposits, or other investments.
3310 Liquor Licenses -Amount paid by establishments within the City that hold valid liquor
licenses.
3320 City Licenses -Amount collected from businesses within the City for licenses for massage
parlors, athletic exhibitions for profit, billiard and pool halls, carnivals, circuses, exhibitions, motion
pictures and theatricals, public dance halls, skating rinks, bowling alleys, and mechanical amusement.
3330 Vehicle Stickers -Amount paid annually by residents for each licensed motor vehicle owned
and operated by them.
3350 Video Gambling Licenses -Amount paid annually by each private business and terminal
operator for a video gambling license. Also includes the amount disbursed by the State of Illinois for
the City's portion of the video gaming tax.
3410 Permits -Amount collected to issue a building permit for miscellaneous improvements such
as roof repairs, siding repairs, fences, etc.
3420 Plumbing Inspections -Amount collected for the inspection of the connection to a water main
through a permit fee.
3430 Zoning Plat Fees -Amount collected for residents or business owners to have a hearing
before the planning &zoning commission for items like conditional use permits, variances, etc.
3505 Traffic Fines -Amount collected by the McHenry County Circuit Clerk's office and forwarded
to the City for traffic fines that occurred within the City.
3510 Parking Fines -Amount collected in fines for parking violations.
3515 Police -Accident Reports -Amount collected for administrative fees to furnish accident
reports.
3520 Police -Field Reports -Amount collected for administrative fees to furnish field reports.
3525 Drug Asset Forfeitures -Amount collected through the sale of assets that were forfeited.
3530 DUI Fines -Amount collected by the McHenry County Circuit Clerk's office and forwarded to
the City for DUI charges.
26
3532 Overweight Truck Permits - Amount collected for the issuance of overweight truck permits.
3536 Police Bail Bond Processing Fees - Amount collected in fees to process bail paperwork.
3537 Police Impound Fees -Amount collected as an administrative penalty for a motor vehicle that
is used in connection with the following driving violations such as driving under the influence, driving
while license i ws suspended or revoked, no valid driver's license, etc.
3538 Warrant Execution -Amount received from other governmental agencies for the execution
of a warrant by the City's police department.
3539 Electronic Citation -Amount collected by the McHenry County Circuit Clerk and forwarded
to the City for electronic citation.
3540 Vehicle License Fines -Amount collected for fines for vehicle stickers that are purchased after
the due date of June 30th.
3545 Vehicle Fund Fines -Amount collected by the McHenry County Circuit Clerk and forwarded
to the City for vehicle court supervision fines.
3610 Sales -Water/Sewer -Amount collected for water and sewer usage based on meter readings
charged at a per 1,000 gallon rate.
3615 Base Charge -Capital -Amount collected through the utility bill for water and sewer base
fees that will be retained and used for development and repairs to the utility capital system.
3620 Penalties -Amount collected for utility bills that are paid after the due date.
3630 Hookup/Connection Fees -Amount collected for permit fees that are charged for the
connection to the water and sewer system.
3631 Parks &Recreation Programs -Amount collected for programs offered through the parks
and recreation department.
3632 Concessions -Amount collected at concession stands at City parks as well as at the Recreation
Center.
3633 Beach Programs -Amount collected for daily admission at the McCullom Lake Beach.
3634 Swimming Pool -Amount collected for admission to the Merkel Aquatic Center.
3640 Water Meter Sales -Amount collected for the initial or replacement water meter.
3641 Babysitting -Amount collected for childcare services offered at the Recreation Center.
3642 Room Rentals -Amount collected at the Recreation Center for community room rentals.
3643 Birthday Parties -Amount collected for birthday parties that are held and run by personnel
at the Recreation Center.
27
3644 Sponsorship/Advertisement - Amount collected for sponsors or advertisements at the
Recreation Center.
3645 Annual Membership -Amount collected for membership fees for the Recreation Center.
3646 Short -Term Membership -Amount collected for temporary membership fees for the
Recreation Center.
3647 Daily Admissions -Amount collected for daily membership fees for the Recreation Center.
3648 Punch Passes -Amount collected for 10 and 20 punch passes that act as daily membership to
the Recreation Center as well as attendance at specialty fitness classes held at the center.
3649 Miscellaneous Fees -Amount collected at the Recreation Center for miscellaneous fees such
as workout logging devices, and other items sold at the center.
3650 Fitness Classes -Session Based -Amount collected for fitness classes held at the Recreation
Center.
3651 Small Group Personal Training -Amount collected for Recreation Center members that sign
up for a small group personal training session.
3652 Personal Training -Amount collected for Recreation Center members that sign up for
personal training services.
3653 Elective Participant Premium -Amount collected for City provided health insurance for
retired employees or former employees on COBRA.
3660 Debt Service Fees -Amount collected from sewer users to retire debt issued by the City.
3665 Debt Service Fees - IEPA Loan -Amount collected from sewer users to retire an Illinois
Environmental Protection Agency loan used to consolidate the Central and South Wastewater
Treatment Plants.
3682 Mowing/Weeds -Amount collected for the cutting or removal of weeds and plant growth in
excess of 8 inches which is paid for by the owner of the property.
3683 Alarm Board Revenue -Fines collected on false alarms after having six free alarms.
3711 Meeting Fees -Planning &Zoning - Reimbursements by developers and zoning petitioners for
the Planning &Zoning Commission hearing attendance collected in the Retained Personnel Fund.
3715 Annexation Income -Amount collected as determined by the annexation agreement.
3720 Operating Fees -Amount collected through permit fees on behalf of the school districts, fire
district and library district from the developer to pay its fair share of public improvements that may
be required because of the new development. These fees are paid out to the districts monthly.
3730 Engineering Fees -Reimbursements by developers for expenses paid for contracted
engineering advice and service in the Retained Personnel Fund.
3735 Legal Fees - Reimbursements by developers for expenses paid for legal fees in the Retained
Personnel Fund.
3740 Fees -Developers -Miscellaneous -Reimbursements by developers for miscellaneous
expenses such as recording fees in the Retained Personnel Fund.
3745 Gravel Mining/Annexation Agreement -Amount received per the annexation agreement for
the gravel pit within the City.
3750 Refunds -Developers -Amount paid by developers for a retained personnel deposit that is
over and above the expenses and will be refunded to the developer.
3760 Received from Developers -Amount collected from developers as contributions to public
improvements such as signs, traffic signals, intersection improvements, etc.
3775 Developer Donations -Schools -Amount collected through permit fees on behalf of the
school districts from the developer to pay its fair share of public improvements that may be required
because of the new development. These fees are paid out to the school districts annually.
3780 Developer Donations -Parks -Amount collected through permit fees for parks from the
developer to pay its fair share of public improvements that may be required because of the new
development.
3785 Developer Donations -Library -Amount collected through permit fees on behalf of the
library district from the developer to pay its fair share of public improvements that may be required
because of the new development. These fees are paid out to the library district annually.
3790 Developer Donations -Fire -Amount collected through permit fees on behalf of the fire
district from Lite developer to pay its fair share of public improvements that maybe required because
of the new development. These fees are paid out to the fire district annually.
3815 Donations -Amount donated to the City for various reasons.
3830 Employer Contributions -Actuarial contrived amount that the City contributes to the Police
Pension Fund.
3831 Employee Contributions -Amount collected from employees for benefits provided by the
City.
3832 Cable Franchise Fees -Amount charged to a cable television company for the use of public
right -of --ways.
3835 Garbage Bags -Amount collected for the sale of garbage stickers to residents.
3845 Rental Income -Rent charged for the use of municipal properties including Main Street
Station, Hickory Creek Farm, farmlands, water towers, the marina, etc.
3881 Reimbursement -Communication Desk -Amount charged to agencies that the City provides
dispatching services for.
WE
3882 Reimbursement - Miscellaneous - Reimbursement for expenses for city services provided
such as school resource officers, traffic control, snowplowing, etc.
3885 Reimbursementa- 1UPUILY Insurance -Insurance payments for property damage within the
City.
3890 Miscellaneous Income -Revenue that does not fit into other categories such as handicap
placards, lien fees, collection fees, adjudication court fees, etc.
3915 Bond Interest Rebate -Interest rebate issued to the City from the Department of the Treasury
Internal Revenue Service for Recovery Zone Economic Development Bonds and Build America Bonds.
3920 Sale of Fixed Assets -Proceeds from the sale of municipal owned fixed assets.
3969 Transfer -TIF -Internal Fund Transfer from the TIF Fund to cover debt service fees.
3970 Charges for Services -Internal Fund Transfer from the Water/Sewer Fund to cover
administrative costs for the issuance of utility bills.
3971 Transfers -Annexation Fund -Internal Fund Transfer from the Annexation Fund to cover
debt service fees.
3972 Transfers -Recreation Center Fund -Internal Fund Transfer from the Recreation Center
Fund to cover debt service fees.
3975 Transfers -General Fund -Internal Fund Transfer from the General Fund to cover debt
service fees, capital expenses, insurance expenses, and information technology expenses.
3978 Transfers -Water/Sewer Fund -Internal Fund Transfer from the Water/Sewer Fund to
cover debt service fees, utility division expenses, insurance expenses, and information technology
expenses.
3986 Transfers -Motor Fuel Tax Fund -Internal Fund Transfer from the Motor Fuel Tax Fund to
cover debt service fees.
3994 Transfers -SSA 4-b4 -Internal Fund Transfer from the SSA 44 Fund to cover expenses for the
Lakewood Road Utility.
3999 Transfers -Other Funds -Internal Fund Transfer from miscellaneous special revenue funds
and internal service funds to cover items such as fireworks, risk management, etc.
30
Expenses
4010 Salaries - Regular - Salary expense for employees who work 40 hours or full time.
4020 Salaries -Sworn -Salary expense for sworn police department employees who work 40 hours
or full time.
4030 Salaries -Regular Part-time -Salary expense for employees who work less than 40 hours,
but are employed throughout the calendar year.
4050 Salaries -Regular Overtime -Salary expense paid to non-exempt non -sworn employees at
one and one-half times or two times the employee's regular hourly rate for all hours worked in excess
of forty hours per week.
4055 Salaries -Regular Sworn Overtime -Salary expense paid to non-exempt sworn employees
at one and one-half times the employee's regular hourly rate for all hours worked in excess of forty
hours per week.
4060 Salaries -Snow Removal Overtime -Salary expense paid to non-exempt non -sworn
employees at one and one-half times or two times the employee's regular hourly rate for all hours
worked in excess of forty hours per week for snowplowing.
4080 Salaries -Career Ladder -Salary expense paid to sworn police department employees for
on -call and investigator stipend pay.
4100 Salaries -Seasonal/Part-time -Salary expense for employees who work less than 40 hours
per week and can be seasonal help.
4220 Salaries -Boards &Commissions -Salary expense for the Mayor, Council members, the City
Clerk and the Planning and Zoning Commissioners.
4310 Health Insurance -Expenses for employee group medical insurance premiums.
4320 Dental Insurance -Expenses for employee group dental insurance premiums.
4330 Life Insurance -Expenses for employee group life insurance premiums for city provided
coverage at $30,000.
4340 Vision Insurance -Expenses for employee group vision insurance premiums.
4410 Contribution -FICA -The employer contribution of Social Security and Medicare, which is
currently at 7.65% of eligible wages.
4420 Contribution IMRF -The employer contribution of IMRF for all employees covered under the
IMRF program.
4430 Contribution Police Pension -The amount provided through property tax collection for the
Police Pension Fund. This amount is determined by an actuarial study conducted on an annual basis.
31
4510 Uniform Allowance - Expenses for uniforms and personal protective equipment provided for
those public service employees required to wear uniforms while performing their jobs.
4910 Retirement Benefits - Retirement benefits paid to police pension beneficiaries who apply for
a regular pension.
4920 Disability Benefits -Retirement benefits paid to police pension beneficiaries who have been
found to have a duty disability. This type of pensions must be approved by the Police Pension board.
4930 Survivor Benefits -Retirement benefits paid to the surviving spouse of a police pension
beneficiary.
4940 Non -Duty Disability Benefits -Retirement benefits paid to police pension beneficiaries who
have been found to have a non -duty disability. This type of pensions must be approved by the Police
Pension board.
4990 Contribution Refund -Refund of police pension contributions made by a sworn employee
that is no longer employed with the City. The employee must request a refund from the pension fund.
5110 Contractual Services -Expenses that are based on a contract or are paid on a monthly basis
such as mowing, PACE fees, copier lease payments, bank service charges, miscellaneous building
charges, etc.
5200 Contract Custodial -Expenses for monthly janitorial serves at the Recreation Center.
5215 Retention/Promotion -Expenses for promotional materials for the Recreation Center.
5220 Engineering Fees -Expenses paid for contracted engineering advice and service in the
Retained Personnel Fund, which are reimbursed by the developers.
5230 Legal Services -Expenses for contracted legal advice and services.
5245 Health HRA Reimbursement -Employee health insurance reimbursement expenses paid by
the city that covers expenses above the in-house set deductible up to the insurance carrier's
deductible.
5310 Postage &Meter -Expenses for postal related services such as stamps, bulk mailings,
overnight deliveries, UPS, etc.
5320 Telephone -Expenses for telephone lines, alarm circuits, and cellular phone services.
5321 Cable/TV -Expenses for monthly cable television service at the Recreation Center.
5330 Printing &Publishing -Expenses for advertisements such as employee recruitment ads, bid
notices, legal notices, and other required notices. Expenses also for the city newsletter and printing
A vehicle sticker notices and utility bills.
5370 Repair &Maintenance -Expenses for routine maintenance on municipal vehicles.
32
5375 Repair & Maintenance - Equipment - Expenses for routines maintenance on municipal
equipment.
5380 Repair &MaiJUL tenance -Utility System -Expenses for routine maintenance on municipal
utility systems.
5410 Dues -Expenses for membership dues for various professional organizations.
5420 Travel Expenses -Expenses paid for travel related costs such as mileage, tolls, per diem,
lodging for conferences and training for employees on municipal business.
5430 Training -Expenses including registration fees, tuition, etc. for attendance at professional
conferences and meetings for professional development.
5440 Tuition Reimbursement -Expenses for tuition that covers successful completion of course
work with proof of a passing grade or certification.
5450 Publications -Expenses for books, magazines, periodicals, pamphlets, maps, subscriptions,
training materials, etc. used for professional development.
5510 Utilities -Monthly expenses for utilities used by municipal buildings including electric and
natural gas.
5520 Street Lighting -Monthly expenses for electric usage for street lights throughout the city.
5580 Disposal -Expenses for sludge removal at the wastewater plant.
5600 Credit Card/Bank Fees -Expenses for monthly credit card and banking fees charged to the
Recreation Center.
5950 MCMRMA Fees -Expenses for McHenry County Municipal Risk Management Agency annual
fees for insurance that covers unemployment, workers compensation, car insurance, liability, fire,
theft, property damage, etc.
5960 Insurance Premiums -Miscellaneous -Expenses for notary bonds and public official bonds.
5980 Property Damage -Expenses to repair municipal property damage that will be covered with
insurance.
6110 Materials Supplies -Expenses for operating materials &supplies such as custodial cleaning
supplies, garbage stickers, miscellaneous building supplies, police training supplies, ammunition,
badges, etc.
6111 Supplies -Custodial -Expenses for contracted custodial services at the Recreation Center.
6120 Supplies -Childcare -Expenses for small toys, books, and art supplies for the childcare room
at the Recreation Center.
6130 Supplies -Safety -Expenses for first aid and other miscellaneous safety items for the
Recreation Center.
33
6141 Office Furniture/Equipment - Expenses for desks, chairs, and other small equipment at the
Recreation Center.
6142 Fitness Equipment -Expenses for fitness balls, bands, mats, cardio equipment, etc. at the
Recreation Center.
6210 Bulk Office Supplies -Expenses for pens, pencils, paper, staples, binders, folders, calendars,
ink, etc.
6250 Gasoline &Oil -Expenses for gasoline and oil used for municipal vehicles.
6270 Small Equipment &Tools -Expenses for equipment and tools used to maintain municipal
equipment and personnel such as body armor, evidence equipment, weed trimmers, shop tools, etc.
6290 Safety &Personal Protection Equipment -Expenses for personal protective equipment
provided to employees such as goggles, boots, chest waders, etc.
6310 Police -Canine Unit -Expenses for training, food, veterinarian bills, etc. for the sworn canine
officer.
6340 Police -Forfeiture Expenses -Expenses that are paid for using police forfeiture funds that
must be tracked separately.
6920 Special Events -Expenses for community festivals and events such as the fireworks,
community pool party, daddy/daughter date night, etc.
6940 Administrative Expenses -Expenses for notary fees, secretary of state fees for vehicles,
county recording fees, holiday lighting, real estate taxes, etc.
6945 Development Expense -Sales tax incentive payments based on the terms of the development
agreement.
6950 Forestry -Expenses for Al tree program including trees, watering, chainsaws for trimming,
tree removal, etc.
6960 Miscellaneous Expenses -Expenses for miscellaneous items not previously covered such as
insurance processing fees.
6961 Miscellaneous Refunds -Expenses for refunds of retained personnel deposits that are not
used for development expenses.
6965 Reimbursements -Flexible Spending -Expenses paid to employees from their flexible
spending accounts for qualified medical expenses.
6970 Distributions -Schools -Permit fees that are collected on behalf of the school districts from
the developer to pay its fair share of public improvements that maybe required because of the new
development. These fees are paid out to the school districts annually.
34
6980 Distributions - Library - Permit fees that are collected on behalf of the library district from
the developer to pay its fair share of public improvements that may be required because of the new
development. These fees are paid out to the library district annually.
6990 Distributions -Fire -Permit fees that are collected on behalf of the fire district from the
developer to pay its fair share of public improvements that may be required because of the new
development. These fees are paid out to the fire district annually.
7100 Bond Principal -Amount paid for principal payment on bonds.
7110 Capital Lease Principal Payments -Amount paid for principal payments on capital leases.
Capital leases are used when the item is going to be purchased when the term of the lease is over.
7200 Bond Interest -Amount paid for interest payments on bonds, which are charges paid on the
principal based on an agreed upon rate.
7300 Fees -Paying Agent -Amount paid to an escrow agent for various filings for the issued bonds.
8100 Land Acquisition -Amount used for the purchase of land.
8200 Buildings -Amounts paid for the acquisition and improvements to municipal buildings.
8300 Equipment -Amount paid for the acquisition of equipment costing $5,000 or more such as
machines, shop equipment, playground equipment, mowers, etc.
8400 Vehicles -Amount paid for the acquisition of vehicles and the necessary equipment to use the
vehicle.
8500 Utility System -Amount paid for the acquisition and improvements to the water and sewer
utty systems.
8600 Streets -Amount paid for improvements to municipal streets.
8800 Park Improvements -Amount paid for improvements to municipal parks.
8900 Public Improvements -Amount paid for the acquisition and improvements to other
miscellaneous municipal capital items.
9510 Depreciation -Amount charged as an expense for an expired portion of a fixed asset.
9901 Transfer -General Fund -Internal Fund Transfers from the Tourism Fund to cover
miscellaneous special events with hotel/motel taxes.
9904 Transfer -Debt Service Fund -Internal Fund Transfers from various City funds to cover
annual bond interest and principal costs for City projects.
9920 Purchase Service -Risk Management -Internal Fund Transfers from General Fund
Departments as well as Water/Sewer Fund Departments and Information Technology Fund to cover
the insurance premiums for McHenry County Municipal Risk Management Agency. These premiums
35
cover unemployment, workers compensation, car insurance, liability, fire, theft, property damage,
ACE
9921 Purchase Service - Billing General Fund -Internal Fund Transfers to the General Fund for
the water and sewer portion of costs that are paid for by the finance department for billing
administrative duties and water/sewer bill mailings.
9922 Purchase Service -Information Technology -Internal Fund Transfer to cover information
technology expenses for all departments within the city. These expenses include salaries and
benefits for Information Technology employees as well as computers, supplies, and software used in
all City departments.
9923 Purchase Service -Audit Fund -Internal Fund Transfer to cover the external auditing annual
fees for all funds within the City.
9930 Transfer -Water/Sewer Fund -Internal Fund Transfer to the Water and Sewer Divisions to
cover Utility Division expenses.
9936 Transfer -Utility Improvement Fund -Internal Fund Transfer from the Water and Sewer
Divisions to cover Capital expenses for the Utility System.
9942 Transfer -Capital Improvements Fund -Internal Fund Transfer from the General Fund
Departments to cover capital charges for items that are over $10,000 and have a useful life of over 5
years.
9944 Transfer -Band Fund -Internal Fund Transfer from the General Fund to cover the music in
the park weekly event. This covers the expenses for the municipal band as well as community bands
that perform.
9945 Transfer -Civil Defense Fund -Internal Fund Transfer from the General Fund for expenses
to train personnel and maintain the early warning system equipment to protect and defend the City
from natural disasters or man-made environmental disasters through early warning and public
notification systems.
9946 Transfer -Capital Equipment Fund -Internal Fund Transfer from the General Fund
Departments to cover capital vehicle and equipment charges for items that are over $10,000 and
have a useful life of over 5 years.
36
a _ ' LIn
_
16,
17
eA
CM OF
Summary of Proposed Revenues - All Funds
1Revenue
A B C D E F
Budget
2
3
Total
Net
4
Revenue
Transfers
Revenue
5
General Fund
$22,309,740
$599,934
$21,709,806
6
7
ISpecial Revenue Funds
8
Band Fund
12,000
12,000
0
9
Civil Defense Fund
81000
81000
0
10
Alarm Board Fund
2001500
0
2003500
11
Audit Fund
38,787
12,361
261426
12
Annexation Fund
85,200
0
85,200
13
Motor Fuel Tax Fund
700,044
0
700,044
14
Developer Donations
130,000
0
130,000
151
Developer Donations (Parks)
270,000
0
270,000
16
TIF Fund
4017000
0
401,000
17
Pageant Fund
11300
0
11300
18
Total
ITourism Fund
Special Revenue Funds
176,000
21022,831
0
321361
176,000
11990,470
19
20
21
Capital Project Funds
22
Recreation Center Construction Fund
6921500
0
6921500
231
1 Special Service Area #1A
0
0
0
241
1 Special Service Area #4
161847
0
161847
25
Capital Improvements Fund
13000
0
11000
26
Local Streets Improvements
0
0
0
27
Capital Equipment Fund
Total Capital Project Funds
0
710,347
0
0
0
710,347
28
29
30
Debt Service Funds
31
Debt Service Fund
Total Debt Service Funds
19657,068
11657,068
1,636743
136361743
20,325
201325
32
33
34
Proprietary Funds
35
Public Works -Water
2,340,572
0
21340,572
36
Public Works -Wastewater
71724,718
0
71724,718
371
Public Works - Utility
9801938
980,038
0
38
Capital Development Fund
371,000
0
371,000
39
Marina Operations Fund
40,200
0
40,200
40
Utility Improvements Fund
Total Proprietary Funds
26,847
1114842275
16,847
997,785
10,000
10,4863490
41
42
43
Internal Service Funds
44
Risk Management Fund
729,291
6983291
31,000
45
Information Technology Fund
634,255
634,255
0
46
Health Insurance Fund
Total Internal Service Funds
31424,222
417877768
21940,798
41273,344
483,424
5147424
47
48
49
Fiduciary Funds
501
Medical Flexible Spending Fund
601000
0
60,000
51
Revolving Loan Fund
11650
0
11650
52
Police Pension Fund
30399,703
21019,703
173801000
53
Development Escrow Fund
251000
0
1 251000
54
Retained Personnel Fund 75,000 0 75,000
'Total Fiduciary Funds 3,561,353 2,019,703 11541,650
55
56
57
Comparison of Budget vs. Proposed Revenues - All Funds
1Revenue
2
A
Budget
B
C
D
E
3
Pecent
4
2017118
2018119
Difference
Change
5
General Fund
$21,830,317
$22,309,740
$4791423
2.2%
6
7
Special Revenue Funds
8
Band Fund
12,000
12,000
0
0.0%
9
Civil Defense Fund
81000
81000
0
0.0%
10
Alarm Board Fund
190,250
200,500
10,250
5A%
11
Audit Fund
38,504
38,787
283
0.7%
12
Annexation Fund
155,200
85,200
(70,000)
45.1%
13
Motor Fuel Tax Fund
695,644
700,044
41400
0.6%
14
Developer Donations
105,000
130,000
25,000
23.8%
15
Developer Donations (Parks)
2181000
270,000
527000
23.9%
16
TIF Fund
326,000
401,000
757000
23.0%
17
Pageant Fund
13300
11300
0
0.0%
18
Tourism Fund 155,050 176,000 20,950 13.5%
Total Special Revenue Funds 1,904,948 21022,831 1171883 6,2%
19
20
21
Capital Project Funds
22
Recreation Center Construction Fund
601,500
692,500
91,000
15.1%
23
Special Service Area #1A
0
0
0
0.0%
24
Special Service Area #4
16,847
16,847
0
0.0%
25
Capital Improvements Fund
1,192,209
11000
(11191,209)
-99.9%
26
Local Streets Improvements
0
0
0
0.0%
27
Capital Equipment Fund 238,370 0 23( 8.370)-100.0%
Total Capital Project Funds 2,048,926 710,347 (11338,579) -65.3%
28
29
30
Debt Service Funds
31
Debt Service Fund 11661,872 1 1,657,068 4 804
Total Debt Service Funds 11661,872 11657,068 (41804) -0.3%
32
33
34
Proprietary Funds
35
Public Works - Water
21324,072
21340,572
16,500
0.7%
36
Public Works - Wastewater
51131,140
71724,718
21593,578
50.5%
37
Public Works - Uility
794,332
980,938
186,606
23.5%
38
Capital Development Fund
312,000
371,000
59,000
18.9%
39
Marina Operations Fund
50,200
40,200
(10,000)
A9.9%
40
41
Utility Improvements Fund 18,847 26,847 81000 42.4%
Total Proprietary Funds 81630,591 11,484,275 21853,684 33.1%
42
43
Internal Service Funds
44
Risk Management Fund
728,491
729,291
800
0.1%
45
Information Technology Fund
536,087
634,255
98,168
18.3%
46
Health Insurance Fund 3,493,712 3,424,222 (69,490) -2.0%
Total Internal Service Funds 4,758,290 41787,768 29,478 0.6%°
47
48
49
Fiduciary Funds
50
Employee Flexible Spending Fund
105,000
60,000
(45,000)
42.9%
51
Revolving Loan Fund
21050
11650
(400)
-19.5%
52
Police Pension Fund
31234,219
3,3991703
165,484
5.1%
53
Development Escrow Fund
251050
25,000
(50)
-0.2%
54
Retained Personnel Fund 75,000 75,000 0 0.0%
Total Fiduciary Funds 3,441319 3,561,353 120,034 3.5%
55
56
57
39
Summary of Revenues and Other Financing Sources - All Funds
MMMMML�
Property Taxes
2017118
2018/19
�51385,632
Do_ Ilar Chan e
��
pro
__Chan . e
513351632
501000
0,94%
Sales Taxes
911241742
91672,507
547,765
6,00%
Intergovernmental Revenue
317133305
31559,053
(154)252)
4,15%
Licenses & Fines
112481800
11287,300
382500
3,08%
Services Charges
91929,793
1216953572
217657779
27,85%
Interest Income
988,250
11016,200
271950
2,83%
Bond Proceeds
-
-
-
0,00%
Transfers
10, 628, 412
91559, 870
(11068, 542)
-10, 05%
Other Financing Sources
313072329
1 31357,248
49,919
1051%
Total
44,276,263
1 463533,382
2725711191
5,10%
2018/19 Budget Revenues by Source
Other Financin
Sources
7%
Bond Proceeds
0%
Interest Income
2%
_I
I
Transfers � �
Services
Charges
27%
Property Taxes
12%
Licenses &Fines
Sales Taxes
21%
I ntergovernmenta
(Revenue
8%
40
Summary of Proposed Expenditures - All Funds
1Expense
2
A B
Budget
C
D
E F
G
3
Total
Net
4
Budget
Transfers
Budget
5
General Fund
6
Administration
$2,3343602
$78,577
$21256,025
7
Elected Offices
100,179
6,506
931673
8
Community Development
717,913
637859
6542054
9
Finance Department
119959818
843,108
11152,710
10
Human Resources
1631743
81237
1551506
11
Economic Development
330,289
13,482
316,807
12
Police Commission
62953
0
61953
13
Police Department
92582,015
517,190
91064,825
14
Dispatch Department
2/4827908
83,623
21399,285
15
Public Works -Administration
4491515
331683
4151832
16
Public Works - Streets
31051,644
102,445
21949,199
17
Total
Parks and Recreation
General Fund
2,261,912
23,4771491
121,596
1,872,306
2,140,316
21,605,185
18
19
20
Special Revenue Funds
21
Band Fund
15,000
0
15,000
22
Civil Defense Fund
5,300
0
51300
23
Alarm Board Fund
92,000
0
92,000
24
Audit Fund
42,758
0
42,758
25
Annexation Fund
459000
357000
10,000
26
Motor Fuel Tax Fund
764,930
397,930
367,000
27
Developer Donations
1301000
0
1302000
28
Developer Donations Parks
509,200
0
5097200
29
TIF Fund
3031535
219,035
84,500
30
Pageant Fund
11200
0
11200
31
Total
Tourism Fund
Special Revenue Funds
114,000
21022,923
99,000
750,965
15,000
11271,958
32
33
34
Capital Project Funds
35
Recreation Center Construction Fund
11134,587
158,792
975,795
36
Special Service Area #1A
0
0
0
37
S ecial Service Area #4
169847
161847
0
38
Capital Improvements Fund
773,000
0
7739000
39
Local Streets Improvements
0
0
0
40
Total
Capital Equipment
Capital Project Funds
0
11924,434
0
175,639
0
11748,795
41
42
43
Debt Service Funds
44
Total
1 Debt Service Fund
Debt Service Funds
1,661,919
12661,919
1
1 0
0
1 1.661.919
1,661,919
45
46
47
Proprietary Funds
48
Public Works - Water
2,778,692
11044,234
19734,458
49
Public Works - Wastewater
41423,101
7183004
31705,097
50
Public Works - Utility
11073,514
0
11073,514
51
Capital Development Fund
0
0
0
52
Marina Operations Fund
431000
0
431000
53
Total
Utility Improvements Fund
Proprietary Funds
0
81318,307
0
117622238
0
615561069
54
55
56
Internal Service Funds
57
Risk Management Fund
8251351
21,210
804,141
58
Information Technology Fund
634,256
61857
627,399
59
Health Insurance Fund
Total Internal Service Funds
31429,222
41888,829
0
283067
31429,222
4,8601762
60
61
62
Fiduciary Funds
63
Employee Flexible Spending Fund
601000
0
60,000
64
Revolving Loan Fund
0
0
0
65
Police Pension Fund
23050,367
31700
21046,667
66
Development Escrow Fund
25,000
251000
0
67
Retained Personnel Fund 751000 0 75,000
Fiduciary Funds 2,2101367 28 700 21181,667
68
69
70
Comparison or Budiet vs. Proposed Expenditures -Ail Funds
1Expense
2
19
A
B
Budget1
C
D
E
F
G
H
I
3
4
5
Total
Total
6
Expenditures
Expenditures
Percentage
7
2017/18
2018/19
Difference
Change
8
JGeneral Fund
9
Administration
$1,439,880
$2,334,602
$894,722
62.14%
10
Elected Offices
100,986
100,179
807
-0.80%
11
Community Development
851,538
717,913
133,625
-15.69%
12
Finance Department
31392,587
11995,818
11396,769
-41.17%
13
Human Resources Department
0
163,743
163,743
0.00%
14
Economic Development Department
0
3303289
330,289
0,00%
15
Police Commission
61953
6,953
0
0,00%
161
Police Department
91290,024
9,5823015
291,991
3,14%
17
Dispatch Department
21471,052
21482,908
11,856
0.48%
18
Public Works - Administration
446,466
449,515
31049
0,68%
19
Public Works - Streets
31001,082
33051,644
501562
1,68%
20
Total
Parks and Recreation
General Fund
2,258.055
23,258,623
2,261*912
23,477,491
3.857
218,868
0,17%
0.94%
21
22
23
Special Revenue Funds
241
Band Fund
15,000
15,000
0
0,00%
25
Civil Defense Fund
51300
5,300
0
0.00%
26
Alarm Board Fund
92,000
92,000
0
0,00%
27
Audit Fund
41,715
42,758
13043
2.50%
28
Annexation Fund
45,000
45,000
0
0,00%
29
Motor Fuel Tax Fund
7863889
764,930
(21,959)
-2,79%
30
Developer Donations
1051000
1303000
25,000
23,81%
31
Developer Donations Parks
306,700
509,200
202,500
66.03%
321
TIF Fund
302,235
303,535
11300
0,43%
331
Pageant Fund
11100
1,200
100
9,09%
34
Total
Tourism Fund
Special Revenue Funds
90.000
11790,939
114,000
21022,923
24,000
231,984
26,67%
12,95%
35
36
37
Capital Project Funds
38
Recreation Center Construction Fund
958,990
11134,587
175,597
18,31 %
39
Special Service Area #1A
0
0
0
0.00%
40
Special Service Area #4A
16,847
16,847
0
0,00%
41
Capital Improvements Fund
11322,209
7731000
549,209
-41,54%
42
Local Street Improvements Fund
0
0
0
0,00%
43
Total
Capital Equipment Fund
Capital Project Funds
238,370
21536,416
0
1,924,434
(238,370)
(611,982)
-100.00%
-24.13%
44
45
46
Debt Service Funds
47
Total
1 Debt Service Fund
Debt Service Funds
1,666,722
19666,722
11661,919
1,661,919
(4,803)1
(41803)
-0.29%
-0,29%
48
49
50
Proprietary Funds
51
Public Works - Water
21710,089
21778,692
681603
2,53%
52
Public Works - Wastewater
4,7033115
41423,101
280,014
-5.95%
53
Public Works - Utility
1,057,504
11073,514
16,010
1,51%
54
Capital Development Fund
0
0
0
0,00%
55
Marina Operations Fund
46,000
43,000
(3,000)
-6,52%
56
Total
Utility Improvements Fund
Proprietary Funds
0
815163708
0
83318,307
0
(198,401)
0,00%
-2,33%
57
58
59
Internal Service Funds
60
Risk Management Fund
727,942
825,351
97,409
13.38%
61
Information TechnologyFund
536,087
634,256
98,169
18.31%
62
Total
Health Insurance Fund
Internal Service Funds
3.377,801
41641,830
394299222
41888,829
51,421
2461999
1.52%
5,32 %
63
64
65
Fiduciary Funds
66
Employee Medical Flexible Spending Fund
105,000
60,000
453000
-42,86%
67
Revolving Loan Fund
0
0
0
0,00%
68
Police Pension Fund
21011,404
21050,367
38,963
1,94%
69
Development Escrow Fund
25,000
25,000
0
0.00%
70
Retained Personnel Fund 75,000 754000 0 0,00%
Total Fiduciary Funds 23216,404 2,2101367 (61037) -0.27%
71
72
73
Expenditures by Function - All Funds
Expense Budget 2018/19 All Funds
General Government
2,8851346
311491240
219211571
IIWIlar
Changlift
(227,669)
ercwqmq
Change
-7.23%
Public Safety
1117201746
13,3201586
1316151030
2941444
2.21%
Public Works
107910,981
10,104,060
1010711100
(32,960)
-0.33%
Culture and Recreation
21314,459
215883042
216061511
18,469
0.71%
Capital Projects
57504,831
21504,879
314461500
941,621
37.59%
Comm. & Econ. Dev.
996,900
110511032
112701361
219,329
20.87%
Debt Service
1,6537799
116661722
136611919
(41803)
-0.29%
Other
31859,574
4,190,
051
41293,
363
103,312
2.470/.
Total
39,
846, 636
38, 574, 612
39, 886,
355
11311, 743
3.40%
Comm
other 2018/19 Budget
11% Expenditures by Function* General
/ Government
7%
Debt Services
& Econ.
4%
Dev. Capital Project!
3% 9%
Culture an
Recreatior
7%
Public Wo
25%
*Note: Total does not include interfund transfers
Public Safety
34%
i y li
�mow
General Fund Revenues, Expenditures & Fund Balance Summary
General Fund Overview
The General Fund represents the core revenue and expense fund for municipal functions. General
Fund Revenues are comprised of Intergovernmental sources such as Property Tax, State Sales Tax,
Local Sales Tax, State Income Tax, State Replacement Tax, State Pull Tabs, Inter Track Wagering, State
Communications Tax, and State Grants; Local Sources such as Franchise Fees, Licenses and Permits,
Fines and Forfeitures, Charges for Services, and Interest Income; and Miscellaneous sources such as
Donations and Reimbursements for Services.
General Fund Expenses include personnel, contractual, supplies and other operating expenses
related to the following operating budgets - Administration (100.01), Elected Officials (100.02),
Community Development (100.03), Finance (100.04), Human Resources (100.05), Economic
Development (100.06), Police Commission (100,21), Police (100.22), Police Dispatch (100.23), Public
Works -Administration (100.30), Public Works -Streets (100.33), and Parks and Recreation (100.41).
Please reference thespreadsheetfound atthe end of thissection titled "General Fund -Revenues,
Expenditures and Fund Balance Summary"for the following discussion.
General Fund Revenues, Expenditures and Fund Balance Summary
In summary, FY18/19 proposed General Fund Revenues and Expenditures reflect total revenues of
$22,309,740 (an increase of $479,423 or 2.2%) and total operating expenditures of $22,051,341 (an
increase of $236,697 or 1.09%, less capital) - a difference (revenues over expenditures) of $258,399.
While specifics will be detailed in the discussion that follows, the primary reasons for increases in
revenues relate to projections for State and Local Sales Taxes (an increase of $547,765 combined),
the projection for Video Gaming revenues (an increase of $55,000), the projection for Franchise Fees
revenues (an increase of $20,000) and Reimbursements related to charges for services from parks
programs and internal fund transfers (an increase of $51,292). These are offset by decreases to
Property Tax revenues due to the Road & Bridge levy ($25,000), State Income Tax receipts
($140,358), and Fines and Forfeiture revenues ($29,000).
In regards to expenditures, Personnel costs are proposed to increase by $188,094 (1.1304) due
primarily to the union contracts ($185,427), an estimated 2.75% increase to non -bargaining unit
employees ($96,382), and Police Pension costs ($145,484). These increases were offset by the
decreased benefit costs due primarily to moving health insurance to the pooled insurance group
($174,742) as well as the elimination of two positions ($128,000). It should be noted that a portion
of the Police Dispatch Center costs are offset by General Fund Revenue increases in the form of
reimbursements (Row 22) from dispatch partner agencies and customers. Notably, FY18/19 General
Fund Expenditure proposed Contractual costs are $32,247 (1.68%) lower than FY17/18 and Supply
costs reflect an increase of $14,585 (1.84%).
Finally, the FY18/19 General Fund Expenditures includes $1,406,500 in capital expenses that will be
funded though the General Fund Balance. All other capital expenses budgeted in FY18/19 are in the
Capital Improvement Fund budget and will be funded with the General Fund - Assigned for Capital
balance which was transferred with the FY16/17 audit less the amount spent on FY17/18 expenses.
91.7
Further, carrying the General Fund Revenue and Expenditure estimates through the end of the fiscal
year (April 30th), it is projected that the total General Fund balance will be $7,549,339. As defined in
the Fund Balance and Reserve Policy this would result in a 120 day General Fund Balance Reserve of
$7,283,317 and a General Fund Assigned to Capital amount of $266,022. As identified above this fund
balance amount will be reduced by $1,406,500 for capital improvement projects (Timothy/Clover
Water Main Improvements, Green Street Bridge Rehabilitation, Lakeland Park Drainage
Improvements). A note of caution however, the FY17/18 Estimated General Fund Revenues and
Expenditures are that, estimates, and economic factors or unforeseen expenses could change these
dollar amounts before the end of the year.
General Fund Revenues - FY17/18 Budgeted, FY17/18 Estimated, FY18/19 Proposed
General Fund Revenues are derived from a number of sources - taxes, video gaming, licenses and
permits, fines and forfeitures, franchise fees, charges for services, reimbursement for services,
donations, interest income, and other miscellaneous sources. While some revenues, like Property
Taxes, can be clearly identified and anticipated based on the adoption of the annual property tax levy,
or based on historical performance, other revenues - such as Sales Taxes and State Income Tax - can
be volatile based on economic trends.
If anything, the economic recession of 2007/2008 sent a message to local governments that
economic -based revenues are not guaranteed and can fluctuate based on the economy and
disposable income. Actions taken at the local level to plan/adjust from this event resulted in the
establishment of a "new norm" for future budget considerations. Further, given the budget crisis of
the State of Illinois provides for continuing fiscal uncertainty since decisions at the state level can
have an immediate and devastating impact on state -shared revenues. This has been realized through
recent actions such as delayed state -shared revenue payments resulting in municipalities having to
utilize fund balances or make operational adjustments to decrease expenditures, and in analyzing the
State's more recent threat of reducing the Local Government Distributive Fund (LGDF) by 50%. The
current legislation reduces the Local Government Distributive Fund (LGDF) distribution by 10% and
charges a 2% administrative fee for local sales tax collection. This results in approximately a
$178,000 reduction in General Fund revenues.
As such, in estimating General Fund Revenues for the purpose of budget development, the City
Administration takes a conservative approach in order to: 1) ensure that General Fund Revenue
projections are not overstated, to avoid deficit spending and the need to utilize the General Fund
reserves (e.g., 120 day unassigned fund balance); 2) limit excessive increases in operating
expenditures; and 3) maintain a financial "buffer", in the form of an Unassigned General Fund
Reserve, to protect the City from future unforeseen economic threats. Utilizing this philosophy, the
City Administration then considers past revenue performance, current economic trends, local
economic conditions, and economic forecast models developed by the Illinois Municipal League
(IML) for use by local governments in developing revenue projections for the purpose of budget
development.
17
Y17/18 Budgeted Revenues
In FY17/18 total budgeted General Fund Revenues were $21,830,317. Of this, $4,967,359 (22.8%)
was from Property Taxes, $7,176,624 (32.9)% was from the City's 1% share of the State Sales Tax,
$1,948,118 (8.9%) was from the .5% Local Sales Tax, and $2,726,192 (12.5%) came from the City's
share of the State Income Tax. Revenues derived from these four (4) sources were budgeted at
$16,818,293 or 77.1% of total General Fund Revenues. Of the remaining $5,012,024 (22.9%) in
budgeted General Fund Revenues, $1,163,842 (5.3%) were from Charges for Services, $2,043,382
(9.4%) from Reimbursement for Services, $393,300 (1.8%) from Fines and Forfeitures, $36 /,50U
(1.7%) from Licenses and Permits, $325,000 (1.5%) from Franchise Fees, $375,000 (1.7%) from
Video Gaming, and the remaining $344,000 (1.5%) came from all other sources combined.
FY17/18 Estimated Revenues
The following estimated revenues are based on 10-months of actual revenues and then projected
through the remainder of the fiscal year (April 30, 2018). Unfortunately, in some cases this
estimation is more difficult than simply dividing 10-month actual by 10 and multiplying by 12
because of when specific revenues are received. Further, FY17/18 Actual revenues will not be known
and confirmed until approximately 2-3 months (June -July) after the close of the fiscal year due to the
timing involved with the receipt of state -shared revenues and, ultimately, the completion of the
annual audit in September/October 2018, 4-5 months in to the new budget year.
At this time, estimated General Fund Revenues are projected to be $22,199,678 or $369,361 (1.7%)
higher than FY17/18 Budgeted revenues of $21,830,317. This reflects an estimated increase of
$280,691, or 1.3%, from FY16/17 Actual revenues of $21,918,987.
Notably, FY17/18 Estimated Revenues, when compared to FY16/17 Actual revenues and FY17/18
Budgeted revenues, highlight the following:
• State Sales Tax revenue is projected to be $496,009 (6.9%) higher than budgeted and
$410,661 (5.7%) higher than the FY16/17 Actual amount.
• Local Sales Tax revenue is projected to be $36,751 (1.9%) higher than budgeted and $39,263
(2.0%) higher than received in FY16/17.
• Combined, total Sales Tax revenue is estimated to be $532,760 (5.8%) higher than budgeted
and $449,924 (4.9%) higher than the FY16/17 Actual. State Sales Tax have shown significant
signs of an economic recovery, but are showing signs of "leveling off' in the upcoming years.
Also, Local Sales Tax revenues do not include the sale of licensed or titled items - such as cars,
boats, motorcycles, etc. As such, while the economic recovery and resulting increase in the
sale of licensed vehicles had a positive impact on the City's portion of the State Sales Tax, this
aspect has had no impact on Local Sales Tax revenues.
• State Income Tax receipts are estimated at $296,912 (10.90/n) lower than budgeted and
$115,687 (4.6%) lower than FY16/17.
• Video Gaming revenues are estimated to be $429,570, or $54,570 (14.6%) higher than
budgeted and $2,410 (0.6%) lower than FY16/17.
• Fines and Forfeitures revenues are estimated to be $33,265 (8.5%) lower than budgeted due
to lower traffic fine receipts and $244,836 (40.5%) lower than FY16/17 due to one-time
seizure funds that were received from the federal government for services provided by the
McHenry Police Department.
• Reimbursements for services revenues are estimated at $101,332 (5.0%) higher than
budgeted and $817,483 (61.6%) higher than FY16/17. This is primarily due to the dispatch
consolidation and cost reimbursements by partner and customer agencies for dispatch
services.
47
In summary, FY17/18 Estimated Revenues are projected at $369,361 (1.7%) higher than budgeted
primarily due to State and Local Sales Tax receipts and Reimbursements directly related to the
consolidation of dispatch services. And, when compared to FY16/17 Actual revenues, total General
Fund Revenues increased $280,691 (1.3%).
FY18/19 Proposed Revenues
FY18/19 Proposed General Fund Revenues represent an increase of $479,423 (2.2%) from FY17/18
Budgeted revenues and an increase of $390,753 (1.8%) from FY16/17 Actual revenues. Highlights
Achanges to General Fund Revenues proposed for FY18/19 include:
• Based on Council action to freeze the property tax levy and the recent actions of Nunda
Township Road District, Property Tax revenues are proposed to decrease by $25,00 (0.5%)
from the FY17/18 Budgeted amount.
• State Sales Tax revenues are proposed at $7,699,625, $523,001 or 7.29% higher than
FY17/18 Budget.
• Local Sales Tax revenues are proposed at $1,972,882, an increase of $24,764 (1.3%) from
FY17/180
• Combined State and Local Sales Tax revenues are proposed at $9,672,507, an increase of
$547,765 (6.0%) from the FY17/18 Budget amount.
• State Income Tax revenues are proposed at $2,585,834, a decrease of $140,358 (5.15%) from
FY17/18.
• Video Gaming revenues are proposed at $430,000, a $55,000 (14.7%) increase from FY17/18
Budget amount.
• Fines and Forfeitures revenues are proposed to decrease by $29,000, or 7.37% from the
amount budgeted in FY17/18a
• Charges and Services revenues are proposed to increase by $51,292, or 4.41% from the
amount budgeted in FY17/18 due to charges for parks and recreation programs as well as
internal fund transfers.
• Reimbursements related to the full opening of the Police Dispatch Center on May 1, 2017 and
the resulting revenues derived from partner and customer agencies served through this
facility are proposed to increase $7,224 or 0.35%.
In summary, FY18/19 Proposed Revenues are $479,423 (2.2%) higher than budgeted in FY17/18
and $110,062 (0.5%) higher than FY17/18 Estimated revenues. The primary reasons for the
proposed increase an increase in the City's portion of the State Sales Tax ($523,001), a proposed
14.7% increase in Video Gaming revenues ($55,000), and an increase in Charges of Services
Revenues (51,292). These increases are offset by reductions to Property Tax revenues of $25,000
(0.50%), State Income Tax receipts of $140,358 (5.15%), and Fine and Forfeitures of $29,000
(7.37%).
General Fund Expenditures - FY17/18 Budgeted, FY17/18 Estimated, FY18/19 Proposed
General Fund Expenditures include personnel, contractual, supplies and other operating expenses
related to the following operating budgets - Administration (100.01), Elected Officials (100.02),
Community Development (100.03), Finance (100.04), Human Resources (100.05), Economic
Development (100.06), Police Commission (100.21), Police (100.22), Police Dispatch (100.23), Public
Works -Administration (100.30), Public Works -Streets (100.33), and Parks and Recreation (100.41).
In addition, the General Fund is the funding source for all capital improvement and capital equipment
projects that are not related to water and/or sewer improvements or maintenance projects as these
are funded through the Water and Sewer Fund and Capital Development Fund. General Fund capital
improvement and capital equipment projects include any project over $10,000 related to public
facility improvements and maintenance items, police vehicle and equipment acquisition or
replacement, non -police vehicle acquisition or replacement, park improvements, and
stormwater/drainage improvements. As a frame of reference, the FY18/19-FY21/22 Capital
Improvement Program contains more than $55 million in General Fund projects, including more than
$44 million in local street improvements. Without a doubt, the needs identified in the Capital
Improvement Program far exceed the funding available for them.
Finally, the General Fund also serves as a funding source for revenue transfers to other municipal
accounts found within Special Revenue Funds, Debt Service Funds, Internal Service Funds, and
Fiduciary Funds.
FY17/18 Budgeted Expenditures
In FY17/18 budgeted expenditures were $23,258,623, budgeted capital expenditures were
$1,443,979. Budgeted operating expenditures were $21,814,644 for FY17/18. While this amount
reflected a decrease of $1,695,432 (6.8%) from the FY16/17 Actual expenditures (Column H, Row
35), much of this decrease was due decreased Capital Improvement and Capital Equipment
expenditures.
FY17/18 Estimated Expenditures
In general, City Administration -including Department Directors, Superintendents, Managers -
closely monitor expenditures throughout the year to ensure that operating budgets stay within the
approved amounts. Fiscal diligence on behalf of all of these individuals most often results in
expenditures being less than the amount budgeted. This then can be reviewed and adjusted
accordingly as part of the succeeding year budget development.
For FY17/18, operating expenditures are estimated at $21,833,358, or $18,714 (0.09%) more than
the budgeted amount of $21,814,644. A budget amendment was completed in the dispatch budget
for $72,292 eliminating the budget overage. Highlights of changes to FY17/18 Estimated
Expenditures include:
• Reduced Personnel costs of $152,100 (0.9%) resulting from decreased insurance costs from
the IUOE 150 union as well as the new insurance consortium.
• Contractual costs are estimated at $86,225 (4.5%) more than the original budget. A budget
amendment was completed for the dispatch contractual services account for $72,292 making
the overage only $13,933 which can be attributed to increased street lighting costs.
• Supply costs are estimated at $85,255 (10.70/o) more than budget. This is largely due to
purchases of refuse stickers that are recouped through revenues and the tree program that
was budgeted in FY16/17, but spent in FY17/18 and a grant was received to cover these
expenses.
• Other estimated expenditure are estimated at $6661ess than the original budget.
• Capital Outlay expenditures are $1061361 more than the original budget, but a budget
amendment was completed for $128,684 for roof top units and dispatch equipment.
Note: City Administration anticipates changes to FY17/18 Estimated expenditures due to increases
or decreases in revenues and expenses through the end of the fiscal year.
FY18/19 Proposed Expenditures
FY18/19 Proposed operating expenditures represent an increase of $236,697 (1.09%) from the
FY17/18 operating Budget amount of $21,814,644. It is important to note that the FY17/18 Budget
amount included a transfer of $1,429,579 for Capital Improvement and Capital Equipment funding
which was completed with the FY16/17 audit, while the FY18/19 Proposed amount includes
$1,406,500 in funding for capital. Highlights of changes to General Fund%Expenditures proposed for
FY18/19 include:
• Personnel costs are proposed at $188,094, or 1.13% higher in FY18/19 than budgeted in
FY17/18. Personnel costs include salaries, overtime, health/dental/life/vision insurance,
FICA, IMRF retirement, and uniforms. There are number of reasons for this increase.
1. Personnel costs related to salaries only for employees covered by collective
bargaining units - IUOE Local 150 (Public Works, Parks employees), FOP Unit 1
(Police Patrol), and FOP Unit 2 (Dispatch) - account for $185,427 of the identified
I
ncrease from FY17/18 to FY18/19.
2. Police Pension costs are proposed at $2,019,703, an increase of $145,484. Police
Pension costs are determined by an actuary retained by the Police Pension Board and
are based on a number of factors, including wages, investment rate, and age of the
workforce. The City has committed annually to funding the amount determined by
the actuary in order to meet a required deadline for full funding by 2030.
3. Non -bargaining unit employees and Police Sergeants account for a total of $96,382 of
the Personnel cost increase. Police Sergeants and other non -bargaining employees
receive wage increases based on a combination of the previous year's Consumer Price
Index for All Urban Areas (CPI-U), which was 1.7% in 2017, and an opportunity for
an additional merit increase based on performance evaluations. The target increase
average for FY18/19 for these employees is 2.75%, with some employees receiving
less than this amount and some receiving more. This will be addressed later as part
of the Personnel Summary - Wages discussion.
4. Health insurance costs are proposed to decrease $174,742 due to IUOE Local 150
insurance tier changes as well as joining Intergovernmental Personnel Benefit
Cooperative for all non -bargaining unit employees.
50
• Contractual costs are anticipated to decrease by $32,247 (1.68%) from the amount budgeted
in FY17/18.
• Supplies expenditures are proposed increase by 1.8470 ($14,585) primarily due to increased
forestry costs for trees.
• Other expenditures are anticipated to decrease by $1,550 (0.22%).
General Fund -Fund Balance
On February 1, 2016 City Council adopted a new Fund Balance and Reserve Policy that, in summary,
established principles and parameters to which balances for all municipal funds would be defined at
the beginning of each budget period. This policy, which also meets the reporting requirements of
Government Accounting Standards Board (GASB) Statement 54, which requires the formal adoption
of a policy for the classification of fund balances to categories other than "unassigned", was
established to provide financial stability in the various municipal funds, ensure adequate cash flow
for operations, and provide some assurance that the City will be able to respond to emergencies with
fiscal strength.
In regards to the General Fund Fund Balance, specifically, the Fund Balance and Reserve Policy states:
"General Fund -The unrestricted fund balance target should be set at 120 (4 months)
of estimated operating expenditures including those expenditures reported in other
Governmental Funds that receive annual operating transfers, with the exception of
transfers intended to fund capital projects. If the unreserved fund balance falls below
120, a plan will be developed to return to the target balance. If the unreserved fund
balance reaches a low of 90-day (3 months), the plan will be implemented to return to
the fund balance to the target within a reasonable amount of time. One time revenues
shall not be used to fund current operations."
This level of fund balance shall provide the capacity to:
• Offset unexpected downturns in elastic revenues due to fluctuations in the local,
state and national economies or the loss of major sales tax contributor(s);
• Offset negative fiscal changes brought about by action or legislation of another unit
ofgovernment or agency;
• Ensure the continued, timely repayment of debt obligations that the City may have
in the event of a financial downturn;
• Provide a sufficient cash flow for daily financial needs at all times; and,
• Provide a funding source for unanticipated expenditures or emergencies that may
occur.
As identified, the parameters in this policy help to guide the City Administration in the development
of the annual budget by ensuring that the General Fund Budget is presented as balanced, revenues
over expenditures, while maintaining this reserve. Further, the establishment of the target minimum
of 120 days provides clarity in identifying the level of funding that is available - once revenues,
expenditures and fund balance are identified - to address the City's capital needs. In other words,
any funds remaining after meeting the operational and reserve needs of the municipality are
"Assigned for Capital."
51
In reviewing the General Fund Fund Balance as part of this discussion, the FY17/18 Budget includes
a beginning fund balance of $7,303,780 based on FY16/17 audited financial information. Based on
FY17/18 budgeted revenues and operating expenditures, it was anticipated that the ending fund
balance would be $7,305,053; the ending unassigned 120 day fund balance at $7,283,317; with
$21,736 remaining to be assigned for capital in developing the FY18/19 Budget.
The FY18/19 Budget then identifies a beginning fund balance of $7,549,339. As in the discussion
above, this amount will most likely change upon completion of the annual audit however this is not
done until September/October, 4-S months after the budget is adopted and implemented. The
FY18/19 unassigned and assigned for capital amounts are variable depending on the amount
identified for capital projects (discussed later in this document).
52
Cry
w
General Fund -
Expendltures and Fund Balance
_ 1
- --
7,062,262_ 81654,575 10,150,308 101338,848 7,303,780 I 7,303,780 7,549,339 245,559 3,36%
Property Taxes _ 5,154,234 5,1310-967 5,124,611 5,134,224 5,139,820 S,1030443 _ 4967,359 4,947,812 4,942,359 (25,000) -0.50%
State Sales Tax 6,498,608 6,276,057 6o684,864 6;965,782 7,03%037 70261,972 7,176,624 7472,633 1 7,69%625 523,001 7.29%
_Local Sales Tax 1945,024 1,889,994 19� 84,108 1�-1�965,987 1,930,507_ _ 1,945,606 194% 18 1,984,869 1 1,972,882 24,764 1,27%
State Income Tax 1 2,2861926 2,5531914 , _ 2,577,574 2,719,568 2,760,806 _ 2,544,967 J726,192 2,429 280 2,585,834 (140,358) -5,15%
State Replacement Tax 65,089 63,090 74,513 70,909 74L72 77,522 - 650000 1 68,634 70 0`00 5,000 7,69%
State Telecommunications Tax _ 195,439 1720143 163,424 133,945 143,736 143,912 140,000_I 136276 135,000 (5,000) 3.57%
Pull Tabs _ 1,724 11313 1,729 II_ 995 _- _ 1,852 10000 1,000. - 0,00%
lntertrack Wagering _-990,434 _ _82,759 65,150 _ 64,814 I__ 63,467 56,388 60,000 51,750 52,000 (8,000)-13,33%
Video Gaming 31,688 122,178 211,327 1 272,108 431,980 375,000 4291S70 430,000 55,000 14,67%
- - -
Franchise Fees 219,719 1 297,253 295,166 306,122 ! 324,114 351,301 325,000 352,523 I 345,000 20,000 6,15%
312,976 _ 317,332 323,706 427,998 411,097 367,500 343,526 358,000 (9,500) 2.59%
Licenses and Permits 331,235 __ _ _
Fines and Forfeitures 467,272 407,230 409,760 383,932 1 406,452 604,871 393,300 360,035 - 364,300 (2%000) -7.37%
Charges for Services 1,240,897 11209,955 1,iJ2 208 1 1,177,601 1233,119 1168,023 1,163,642 1,175 374 1,215,134 51,292 4,41%
Reimbursement _I 569,760 427,300 532,910 1, 557,855 752,987 11327,231 2,0431382 2,144,714 j1050,606 7,224 0.35%
Interest 30493 _ 81199 2,199 1 2,218 13,508 45,543 25,0_00 48,671 35,000 10,000 40,00%
Donations come 1%555 _ 14,823 17,772 22,402 13,500 12,550 100000 160100 10,000 0,00%
Miscellaneous 2590125 178,790 241,657 265,599 64,212 4301729 43,000 37,911 43,000 - 0,00%
TOTAL REVENUE 19,348,534 19,059,451 1%777,155 20,306,986 20,65%643 211918,987 211830,317 22,199,678 22,309,740 479,423 2,20%
Personnel
12,318,505
-
12,359,946
---
12,826,464
! 13J223,387
13�15645
14,782 035 16,583,537
16,431,437 1
16,771,631
188,094
1,13%
Contractual - -
1,641,108
-
1,542,668
-
1,657,086
-
1,696,261
1 1,910,655
1,926,080
1,922,181
-
2,008,406
1,889,934_
(320247)
Supplies _
754,347
841,898
-
812,219
-----
789,214
1 764,364
861,454
793 585
878,840 1
808o170
14,585
1,84%
Other
9,451
275,634
315,431
441011
i 496,69 8
603--299
71-50
7,
-
(1,550)
-0,22%
Capital Outlay
44,750
3,415
177,462
126,271
130,946
210,601
14,400
120,761_
1,426,150
1,411,750
9803,82%
Transfers
Z 493,402
3,145,863
2,396,180
2,535,109
3,260456
61570,586
3,234,070
1,804,491
11872,306
(1,361,764)
-42,11%
TOTAL EXPENDITURES
17,311,S63
18,169,424
18,184,842
18,811,253
20,378,664
24,954,055
23,2581623
211954,119
23,477,491
218,868
0.94%
TOTAL OPERATING EXPENDITURES 16,516,813 17,416,009 17,500,880 17,547,734 18,749,671 19,947,884 21,814,644 21,833,358 22,051,341 236,697 1.090/
ESS/(DEFICIENCY) REVENUES
ENI)ITURES 21036,971 890,027 1 1,592,313 1 1,495,733 1 280,979 (3,035,068) 1,273 245,559 (1,167,7S1)
2,036,971 890 027 1,59� 1495,733 280,979 (3,035 068)' 1,273 245,559 (1,167,751)
--- - _
� - I
6,172,235 _ 7,062,262 li 8,654,575 '_ 10 150,308 10,431,287 7,303,780 7,305,053 7,549,339 6,381,588
Less Unassigned - 120 days 5609,580 _5,806 Z07 5,997,898 6,223,320 6,7_75,024 7,3031780 7,283,317 a 7,283,317, 7,450,000
Assigned forCapital562,655_1256055 2,656,677 3,926,988 3,656,263 21,736 266,022 (1,0681412)
General Fund Operating Budgets - Overview
This section includes the budgets for all operating departments funded through the General Fund.
General Fund Operating Departments include - Administration (100.01), Elected Officials (100.02),
Community Development (100.03), Finance (100.04), Human Resources (100.05), Economic
Development (100.06), Police Commission (100.21), Police (100.22), Police Dispatch (100.23), Public
Works -Administration (100.30), Public Works -Streets (100.33), and Parks and Recreation (100.41).
While these expenditures have already been summarized, in total, as part of the previous discussion
A General Fund Revenues and Expenditures, the information contained in each of the following
sections will provide details regarding each operating department. The narrative below is a
summary overview of sections that follow.
General Administration (100.01)
Overall, the Administration operating budget is proposed to decrease by $511,778 or 35.54% in
FY18/19 less capital expenses of $1,406,500). As identified earlier, the reason for this significant
decrease is the result of the formation of separate budgets for the Human Resources and Economic
Development functions and the transfer of all related costs into those budget accounts.
Salary/Benefit costs are identified to decrease by a net of $367,369 or 51.6% and Health Insurance
expenditures are proposed to decrease by $40,510, or 38.5%.
Contractual Services expenditures -which includes the mosquito abatement program, participation
in the countywide Dial -A -Ride program, and building maintenance for the municipal center are
identified for a net decrease of $107,810 (23.29%) due to a decrease in the amount of funding that
the City pays for public transportation services as part of the Dial -A -Ride Program in the Contractual
line item, and reclassifying expenses for Telephone Costs to the Information Technology Budget.
Corporate Legal Fees include the City Attorney, Traffic Attorney and Collective Bargaining
representation and are identified to decrease $25,000 in FY18/19.
Supplies expenditures are proposed to increase by (t8,250 due to increased garbage sticker
purchases and Other expenditures -which includes Administrative Expenses and internal transfers
for Risk Management and Information Technology - is proposed to decrease by $4,339.
Elected Officials (100.02)
The Elected Officials budget is proposed for an $807 decrease, or 0.8%, based on transferring
telephone costs to the Information Technology budget.
Community Development (100.03)
The Community Development budget is proposed at a decrease of $133,625, or 15.69%.
Salary/Benefit costs are budgeted to decrease by $112,878 (15.73%), including decreases in Health,
Life and Dental Insurance. Contractual Services are identified to decrease by $10,800
(20.87%). Approximately 75% of property maintenance costs are recovered through liens. Supplies
will increase by $250 (3.03%), while the internal transfer for Information Technology will decrease
by $8,647. Most of the decreases within this department are shifts of employees and expenses to the
Economic Development Department as some costs were shared in previous budgets.
55
Finance (100.04)
Salary/Benefit costs are anticipated to increase by $28,352 (6.96%) due to an office employee going
to full-time status, Contractual costs decrease by $2,300, and Supplies remain flat.
Human Resources (100.05)
All Salary/Benefit costs for the Human Resource Director have been reclassified to the Human
Resources budget as well as expenses for Wellness, Medical Services, and Training.
Economic Development (100.06)
Salary/Benefit costs for the Director of Economic Development were reclassified from the General
Administration budget, the Economic Development Coordinator was reclassified from Community
Development, and the Economic Development Assistant was reclassified from the Parks
Department. Expenses were added for Zoning Maps and Comprehensive Plan updates, and
training/conferences/seminars and a portion of these expenses were reclassified from the
Community Development budget.
Police (100.22)
The Police budget is proposed at an overall increase of $291,991, or 3.14% from FY17/18. While
costs have been reduced in many line items, Salary/Benefit costs are identified to increase by
$293,443 due to adjustments to FOP bargaining unit salaries ($147,940), a decrease to health
insurance costs ($54,442) and, most significantly, the transfer for Police Pension of $145,484. As
discussed earlier Police Pension costs are determined by an actuary retained by the Police Pension
Board and are based on a number of factors, including wages, investment rate, and age of the
workforce. The City has committed annually to funding the amount determined by the actuarial in
order to meet a required deadline for full funding by 2030.
Dispatch Center (100.23)
FY18/19 represents the second full year of operation for the fully developed, and staffed, dispatch
center. The FY17/18 budget established the baseline budget for the dispatch center moving
forward. The proposed FY18/19 budget has been presented and approved by the partners of the
dispatch center. The total amount proposed for the dispatch center in FY18/19 is $2,482,908. As a
reminder, this amount is offset by more than $1.7 million as a result of the partnerships with the City
of Woodstock, City of Harvard and McHenry Township Fire Protection District and through charges
for dispatch services paid by customers of the dispatch center. These are reflected as General Fund
Revenues and included inthe General Fund - Revenues, Expenditures and Fund Balance Summary
sheet.
Public Works Administration (100.30)
The overall Public Works Administration budget is proposed to increase by $3,049 (0.68%) primarily
due Salaries/Benefits.
Public Works Streets (100.33)
The FY18/19 Public Works Streets budget is proposed to increase by a total of $50,562 (1.68%) from
FY17/18. Salaries/Benefits are proposed to decrease by 5,037 due to the IUOE Insurance premiums
56
decreasing. Additionally, Contractual costs have been increased to account for contract mowing,
Street Lighting Costs have been increased by $35,000 and Materials and Supplies costs are proposed
higher due to increasing the forestry budget.
Parks and Recreation (100.41)
As a reminder, the Parks and Recreation budget encompasses not only personnel and other
operational costs of the Parks Maintenance Division, which includes bargaining unit employees, but
also all programming expenses related to the Recreation Division not associated with the McHenry
Recreation Center. Revenues from recreation programming, reflected in General Fund Revenues,
offset many of these costs.
As proposed in FY18/19, Salary/Benefit costs are identified to decrease by a total of $13,489
(0.92%); Contractual Services to increase by $5,997 (1.35%); Supplies to increase by $12,300
(6.42%); and, Other costs to decrease by $951. The overall Parks and Recreation budget is proposed
at 0.17% lower.
57
Personnel Summary of Wages - All Funds
Overview
Prior to presenting a summary of General Fund operating departments it is important to define that the
'4010 Salaries" budget line items in each operating budget include more than just employee wage costs
but also includes annual payouts for sick time per the City's Personnel Manual. In addition, the 4010 line
item for all but the Police budget is a combined total of both bargaining and non -bargaining employees
within that specific budget. As such, the 4010 line items in each operating budget show different
percentage variances.
In an effort to provide the reader with a more accurate summary of wages, staff has developed the
attached Personnel Summary — Wages Only (All Funds) sheet. This sheet includes a summary of wages
only (e.g., no benefits, sick day buyouts, etc.) as an overview of all municipal departments, and identifies
the net then by operating budget and/or fund. Each summary presents non -bargaining and bargaining
employees separately, and identifies the FY17/18 Budgeted wages, FY17/18 Estimated wages, FY18/19
Proposed wages, the monetary variance from the FY17/18 Estimated wages and the FY18/19 Proposed
wages, and the percent variance from the FY17/18 Estimated wages to the FY18/19 Proposed wages.
Note that the last two columns is a comparison of estimated to proposed wages as distinct from a
budgeted to proposed comparison since the FY18/19 Proposed wages are based on an increase from
the FY17/18 Estimated wages. In general, significant increases or decreases in dollar amounts and
percentages, as identified, are the result of employee reassignment or reclassification or increases and
decreases in the actual number of employees.
One example of this is the decrease in General Administration. Based on the creation of separate budget
accounts for Human Resources and Economic Development in FY18/19, the salaries for the Human
Resources Director and salaries for the Director of Economic Development, Economic Development
Coordinator, and an Economic Development Office Assistant (Row 36) were moved into the corresponding
budgets. An example of a significant increase is in the Finance Department which is the result of the
reclassification of an office employee from the Parks Department.
Non -Bargaining Unit Employees
FY18/19 is the third year that non -bargaining employee wages are to be determined based on a
combination of an identifiable "Cost of Living Adjustment" (COLA) in the form of the previous calendar
year's Consumer Price Index for All Urban Areas (CPI-U) and merit. Previously, (and before the 2007/2008
recession), non -bargaining employees received automatic "step" adjustments each year (which were in
the range of 3%-4%) and a COLA increase. While annual evaluations were undertaken, the actual amount
of wage increase was not merit -based.
The Consumer Price Index (CPI) is a measure of the average change in prices over time in a fixed market
basket of goods and services. The CPI for All Urban Consumers, or CPI-U, applies to approximately 88%
of the nation's population, including McHenry County. CPI-U is an economic indicator and is the most
widely used measure to determine inflation and indexation (i.e., adjusting income payments). As a
component of McHenry's compensation system for non -bargaining unit employees, the CPI-U ending in
December of each year, as determined by the United States Bureau of Labor Statistics, serves as the base
salary increase the succeeding municipal fiscal year (May 1st). To be eligible for this base increase an
employee must receive an overall average of at least 3.0 out of 5.0 on the Annual Employee Performance
Evaluation. Individuals falling below a 3.0 are not eligible for a CPI-U adjustment and are placed on a
performance improvement plan. The CPI-U average since 1992 is 2.128% and the CPI-U for the period
ending December 2017 is 1.7% (down from 2.1% from the previous December).
In addition, as identified above, non -bargaining employees are also eligible for a merit increase based on
the results of annual performance evaluations. This is a percentage of salary over and above the CPI-U
wage adjustment and the amount of merit available varies based on funding identified in the budget.
Because performance evaluations are not completed until after the budget process an overall average for
non -bargaining unit employees is used for the purpose of developing the budget. For FY18/19 this amount
is identified at 2.75%. This would provide for a 1.7% CPI-U adjustment with an additional average merit
increase of 1.05%. Therefore, most non -bargaining unit rows will show "2.75%" as the percent variance
from FY17/18 Estimated to FY18/19 Proposed. As described earlier, percentages higher or lower than the
2.75% are the result of specific changes within that department resulting in an increase or decrease to the
FY17/18 Estimated amount upon which the FY18/19 Proposed amount is based.
The FY18/19 Budget, as proposed, includes a net DECREASE (CPI-U +Merit) for all non -bargaining unit
employees, including police Sergeants, of $22,919 (1.19%) from the FY17/18 Estimated amount. This is
primarily due to the retirement of two long-time employees and the decision to leave one full-time
position in Community Development vacant (Plans Reviewer). Of note, the FY18/19 Proposed amount for
non -bargaining employees and police sergeants ($4,253,808) is an increase of only $524 from the FY17/18
Budget amount of $4,253,284.
Bargaining Unit Employees
Unlike non -bargaining employees, bargaining unit employee wages are not based on merit or the CPI-U.
Rather, increases for IUOE 150 (Public Works, Parks), FOP Unit 1 (Patrol) and FOP Unit 2 (Dispatchers,
Records Clerks, CSOs) are based on step increases included in their respective collective bargaining unit
agreements and negotiated "Cost of Living Adjustments" (COLA). As such, the percentages identified for
bargaining unit wages are the result of approved contractual agreements. Significant increases (such as
FOP Unit 2) are the result of an increased number of employees or in the transfer of employees from one
operating division to another (such as Public Works — Streets and Water, Sewer, Utility).
Whether bargaining ornon-bargaining, the dollar amounts shown on this sheet are included in the "4010
Salaries" line items of the operating department budgets as presented below.
Personnel
-W
� Non -Bargaining
Police Sergeants
Bargaining - IUOE_150
Bargaining - FOP Unit 1
Bargaining - FOP Unit 2
TOTAL OVERALL WAGES
(-- - Non -Bargaining
Bargaining - IUOE 150
TOTAL GENERAL ADMINISTRATION
� 'Non -Bargaining
TOTAL COMMUNITY DEVELOPMENT
Non -Bargaining
TOTAL FINANCE
Non -Bargaining
TOTAL HUMAN RESOURCES
Non -Bargaining
TOTAL ECONOMIC DEVELOPMENT
Non -Bargaining
Sergeants
Bargaining - Unit 1 _
Bargaining - Unit 2 (Non -Dispatch)
TOTAL POLICE
jffpWFpWh
(100.23)
j Non -Bargaining
Bargaining - Unit 2 (Non -Records)
TOTAL POLICE DISPATCH
(All Funds)
3,542,714
3,566,157
3,523,694
710,570
710,570
730,114
21608,635
3,069,128
11442,620
21530,055
31074,903
1,4561293
2,584,595
3,167,877
1,498,095
111373,667
11,337,978
11,504,375
521,367 519,905 221,606
551064 54,930 46,255
5761431 574,835 267)861
502,291 482,405 419,003
502,291 4821405 419,003
279,211 285,308 298,731
279,211 285,308 298,731
92,549
(42,463)
19,544
54,540
92,974
41,802
166,397
(298,299)
(8,675)
(306,974)
(63,402)
(63,402J
13,423
13,423
2.75%
2.16%
3.02%
2.87%
1.47%
-57.38%
-15.79%
-53.40%
-13.14%
13.14%
92,549 � #DIV/0!
92,549 #DIV/0!
i
197,382 197,382 � #DIV/0!
197,382 197,382 #DIV/01
569,330 569,961 595,977 26,016 4.56%
710,570 710,570 730,114 19,544 2.75%
3,069,128 3,074,903 31167,877 92,974 3.02%
206,316 210,004 220,048 10,044 4.78%
4,5551344 4,5651438 4,7141016 148,578 3.25%
94,469 94,748 97,353 2,605 2.75%
11236,304 11246,289 1,278,047 311758 2.55%
1,330,773 11341,037 11375,400 34,363 2.56%
r��
Non -Bargaining
TOTAL PUBLIC WORKS - ADMINISTRATION
Bargaining - IUOE 150
TOTAL PUBLIC WORKS - STREETS
iv on-tsargammg
Bargaining-IUOE 150
TOTAL PARKS AND RECREATION
Non -Bargaining
TOTAL COMMUNITY DEVELOPMENT
270,035
270,336
277,684
71348
270,035
270,336
277,684
71348
3261199
I 3261058
335,026
81968
958,710
95SI232
968,877
13,645
11284,909
11281,290
11303,903
22,613
�� 386,949
333,826
395,548
341,701
349,915
343,670
720,775
I
737,249
693,585
I
70,602
101,785
104,061
70,602
101,785
104,061
i
- Non -Bargaining_ _�- - 391,493 388,572 399,259
Bargaining -IUOE 150 11261,035 11178,192 1,225,793
TOTAL WATER, SEWER, UTILITY FUNDS 11652,528 11566,764 1,625,052
nfoA tion'
Non -Bargaining 130,768 131,531 135,148
TOTAL INFORMATION TECHNOLOGY 130,768 131,531 135,148
(45,633)
1,969
(43,664)
2,276
2,276
2.72%
2.72%
2.75%
1.43
1.76%
-11.54%
0.58%
-5.92
2.24%
2.24%
10,687 2.75%
47,601 4.04%
58,288 3.72%
3,617 2.75%
3,617 2.75%
Gil
Fiscal Year 2 018/2 019
Annual Budget
Administration
62
General Administration - Overview
The General Administration Budget contains personnel
and operational functions related to the provision of
general administrative services and, in FY18/19, includes
capital projects expenditures from the General Fund
Balance as directed by City Council. New in FY18/19, due
to operational/department restructuring, economic
development and human resources functions have been
formed under separate departmental budgets (Economic
Development and Human Resources) and, as such, all related expenditures are now found within
these. Next, municipal center building and grounds maintenance activities are now included under
the Department of Community Development. Finally, capital projects to be funded through the
General Fund Balance will be accounted for in this fund for FY18/19. Due to all of these changes, the
General Administration budget is substantially increased from previous years. While personnel costs
are reduced $409,032 from the transfer of personnel to other departments, "Other" costs related to
Public Improvements have increased the budget by $1,406,500.
The Office of the City Administrator, which includes the positions of City Administrator and Deputy
City Clerk/Executive Assistant, is responsible for providing management services, budgeting,
legislative support, and communications to elected officials, staff, and the public in carrying out the
policy and direction as set by the City Council. The City Administrator is also responsible for the
direction of Information Technology services.
General Administration - Organizational Chart
General Administration - FY17/18 Accomplishments
• Coordinated transition of newly elected Mayor and one Alderman.
• Worked with Mayor to develop posting on Facebook weekly municipal eBlasts in order to
inform public of important municipal activities.
• Introduced Nixle as new communication tool for Administration and Public Works
information. The Police Department has used Nixle for some time.
• Developed 5-year Capital Improvement Program (CIP).
• Presented a balanced FY17/18 Budget for City Council consideration.
• Engaged Sterling Codifiers to undertake "codification" of the McHenry Municipal Code.
• Continued maintenance of the municipal website through GovOffice to provide information
to our residents, invite visitors and businesses to our community, offer transparency in
government, and provide increased opportunities for interaction such as bill payment, FOIA
submittal, permit application, etc. Specifically, and new "Transparency Portal" was created
to make it easier for residents to access important municipal information.
• Continued upgrade of City Council audio/visual capabilities of City Council Chambers through
the installation of monitors to project Council Agendas and presentations during meetings
for the viewing of the public in attendance.
• Collated and developed information for three (3) City Newsletters (2 print,l online).
65
General Administration - FY18/19 Goals & Objectives
• Support new Executive Assistant/Deputy City Clerk in understanding the various roles and
stakeholders of the municipality.
• With the Mayor and Director of Community Development, analyze the potential for physical
restructuring of departments to move Department of Community Development to first floor
of Municipal Center.
• Continue and finalize the review, updating and codification of the McHenry Municipal Code.
• Enhance use of Nixle for public communication.
• Coordinate and develop the FY19/20 - FY23/24 5-Year Capital Improvement Program.
• Develop an operationally balanced FY19/20 Budget for consideration by the City Council
ensuring that the City maintains, per policy, a 120 day operational reserve and that funding
over this amount are assigned and committed to capital improvement and capital equipment
projects. Budget should meet or exceed the guidelines established for Distinguished Budget
designation by the Government Officers Finance Association.
• Continue engagement with the Illinois Municipal League and other stakeholders to monitor
legislation at the State level that may impact municipal funding.
• Engage in discussions with other McHenry taxing bodies regarding the extension of the
Downtown Tax Increment Finance District. With consensus, begin the process for this
extension to take place.
• Continue to provide leadership and oversight to all departments to provide the highest
quality of services in the most cost and time efficient manner to customers.
General Administration - FYId/ 19 Performance Measures
•
Item
Goal
Description
Proposed Outcome(s)
Develop an updated CIP
Was the CIP updated and
Capital Improvement
and transmit to City
transmitted to the City
January 2019
Program (CIP)
Council in January and
February 2019
Council in January.
approved in February?
Develop and present a
Was a balanced operating
Annual Budget
balanced operating budget
budget presented for City
April 2019
for City Council
Council's consideration?
consideration.
GFOA Distinguished
Prepare an annual budget
Did the City's budget for
Budget Award
that achieves national
the prior year receive the
Yes
Presentation
recognition via the GFOA's
GFOA's Distinguished
Award Program.
Budget Award?
Respond to a resident
/o o of time that General
Resident
complaint or inquiry
Administration staff
o
100/o
Complaints/Inquiries
within one working day
responds within one day.
from receipt,ANNEMEYL-
City Council committee
and regular meeting
% of time City Council
City Council Committee
agenda packets will be
Committee and Regular
and Regular Meeting
distributed no later than
Meeting Agenda packets
o
100 /o
Agenda Packets
the end of business
completed on time.
Wednesday prior to
W
scheduled meetings.
To analyze potential of
Move Community
To move Department of
physically moving
Identify if physically and
Development to 1st Floor
Community Development
Department of Community
operationally possible and, if
of Municipal Center
to 15 Floor of Municipal
Development to 1st Floor
so, to develop plan for move.
Center
to increase efficiency and
customer service.
67
General Administration - Fund Summary [Fund 1
4010
Salaries_
4050
Overtime
4110
Salaries - Seasonal
4220
Board and Commission Expense
4310
Health Insurance
4320
Dental Insurance
j 4330
Life Insurance
4340
Vision Insurance
4410
FICAMedicare
4420
IMRF Retirement
4510
Uniform Allowance
TOTAL SALARIES/BENEFITS
5110
Contractual
S230
Corporate Legal Fees (All Departments)
5310
Postage and Meter
5320
Telephone
5330
Printing and Publishing
5370
Repair and Maintenance
5410
Dues
5420
Travel Expense
S430
Training_
5450
Publications
SS10
Utilities
TOTAL CONTRACTUAL SERVICES
6110
� Materials and Supplies
6210
Office Supplies
6250
Gasoline and Oil
6270
Small Equipment
TOTAL SUPPLIES
I 6940 !Administrative Expense
8200 Buildings
8600 Streets
8900 Public Improvements
9920 Purchase of Services - Risk Management
9922 Purchase of Services - Information Tech
TOTALOTHER
u
_ 555,589 54%B15 1 566,4511 S83,9S6 I 574,835 273,606 (310,350)-S3.15%
1,713 2,390 2,783 1,0001i 1,851 11000 0,00%
- - 1,433 #DIV/01
6,010 6,903 7,164 81500 71200 16,000 7,500 88,24%
91,068 92,091 96,560 101,000 82,677 61,009 (39,991)-39.60%
3,887 3,479 3,445- 31631 _ 2,952 3,333 (298) -8,21%
395 396 427 _ 332 423 214 (118)-35,54%
221 254 -227 212 206 109 (103)-48.58%
-- -- ----
_ 39,137 38,621 j 39,765 43,266 391895 19,178 (24,088)-55,67%
72,8S4 72,081 11 73,684 74,757 71,723 34,326 (40,431)-54,08%
450 450 0,00%
770,874 766,030 791,939 817,104 781,762 409,225 (4071879)-49.92%
101,695 200,142 12S,068 1S7,210 132,968 98,300 (58,910)-37,47%
242,468 298,466 296,980 250,000 261,948 225,000 (25,000)-10,00%
919 41959 9S2 1,000 815 1,000 0,00%
8,267 9,082 16,709 20,000 13,970 (20,000)-100,00%
2,889 21407 3,275 _._21500 8,979 2,S00 0,00%
51363 165 180 750 750 0,00%
17,280 20,684 18,227 20,000 26,061 20,000 0.00%
31486 51197 41432 1 41000 41496 4,000 0.00%
4,244 3,074 81455 51900 - 731 21000 (3,900)-66,10%
382 207 781 500 485 S00 0.00%
91735 1,269 1,045 11000 614 11000 0,00%
3961728 545,652 4767104 462,860 451,067 355,050 (107,810)-23,29%
27,532 74,S59 SS,531 61,45079,929 69,700 8,250 13.43%
(688) 21303 500 �- 1,500 4,512 1,500 0.00%
4S8 , #DIV/01
160 103 250 2S0 0,00%
27,462 76,862 56,134 63,200 84,441 71,450 8,2S0 13,05%
}
7,964 2,303 12,153 13,800 j 11,740 13,800 - 0.00°/a
15,986 _ 66,288 #DIV/0!
345,000 345,000 #DIV/0!
_ I �
- 11061,500 11061,S00 #DIV/0!
711607 12,712 52,732 48,302 48,302 48,302 0,00%
27,858 29,867 33,263 34,614 34,614 30,275 (4)339)-12.S4%
107,429 44,882 114,134 96,716 160,944 1,498,877 11402,161 1449,77%
TOTAL GENERAL ADMINISTRATION 1,302,493 1433,426 1,438,311 1,439,880 11478,214 21334,602 894,722 62.14%
Fiscal Year 2018/2019
Annual Budget
Officials
Elected Officials - Overview
The Elected Officials Budget contains personnel
and operational functions related to the elected
positions of the municipality. These include the
Office of the Mayor, the seven (7) Aldermen, and
the City Clerk. The primary functions of these
elected positions are described below.
The Office of the Mayor provides leadership,
initiative, and direction necessary to provide quality services to the citizens of McHenry. The Mayor
interacts continuously with the appointed City Administrator in ensuring that the established
policies and ordinances of the municipality, as set by the City Council, are carried out by the various
departments, divisions and employees of the city.
The City Council, comprised of seven (7) Aldermen representing geographically defined wards and
elected to staggered four (4) year terms, is the legislative body for the City of McHenry. The authority
of the City Council is expressed during regularly scheduled City Council Meetings (1st and 3rd Mondays
A the each month) through the adoption of policies, resolutions, ordinances and other related actions
as deemed appropriate to promote and protect the high level of service quality and financial stability
of the City.
The City Clerk, elected every four (4) years, has the responsibility for taking minutes for all regular
City Council meetings, Council Committee meetings, Committee of the Whole meetings, and Planning
and Zoning Board meetings. The City Clerk is also responsible for records management of the
municipality. The City Clerk is assisted in these efforts by a designated Deputy City Clerk who is also
a full-time employee of the city.
Elected Officials - Fund
1
4010 Salaries 36,032 41,587 - � - - ; - - #DIV/0!
4210 Salaries - Elected Officials 40615 48,134 53,000 53,900 _ 52,758 j 53,900 0,00%
4310 Health Insurance 8,259 81276 • #DIV 0!
4320 Dental Insurance 396 388 #DIV/O!
4330 Life Insurance 40 40 3 #DIV/01
4340 Vision Insurance 67 64 , #DN/0!
_
4410 FICA Medicare 5,762 6,983 3,804 41123 41050 41123 0,00%
4420 IMRF Retirement 4,767 4,851 - #DIV/O!
TOTAL SALARIES/BENEFITS 95,938 11OJ323 56,807 5%023 56,808 58,023 0,00%
5310 Postage and Meter 3,329 71205 2,855 6,300 81605 6,300 0,00%
5320 Telephone 930 928 1,234_ _ 1,000 11576 (1,000)-100,00%
5330 Printing and Publishing 7,628 4,206 -- 10,064 61500 948 61500 0,00%
5410 Dues 21285 1,358 11390 F 17100 660 11100 0,00%
5420 Travel Expense 259 206j 250 250 0.00%
5430 Training 422 24 520 1,500 1,500 0100%
5450 Publications 325 426 500 - S00 0,00%
TOTAL CONTRACTUAL SERVICES 14,919 140406 16,269 17,150 11,789 16,150 (11000) -5,83%
6210 Office Supplies 148 407 200 464 200 0,00%
6910 Employee Recognition 30 - , #DIV/01
TOTAL SUPPLIES 178 407 200 464 200 0,00%
6940 Administrative Expense 18,953 19,872 20,461 19,300 19,119 19,300 0,00%
9922 Purchase of Services - Information Tech 141830 16,412 5,843 61313 6,313 61506 193 3.06%
TOTAL OTHER 33,783 36,284 26,304 25,613 250432 25,806 193 0,75%
TOTAL ELECTED OFFICIALS 14-4818 161m420 1 -0,80%
%1
Fiscal Year 2018/2019
Annual Budget
Community
�z
Community Development - Overview
The Department %J Community Development is
responsible for promoting the health, welfare, safety
and quality of life to McHenry citizens, property owners,
visitors and commercial interests. These services are
provided by an experienced and professional staff that
consists of a Plan Reviewer, Commercial Building
Superintendent, Residential Building Superintendent,
Plumbing Inspector, and a Code Enforcement Officer.
The administrative staff within the department includes
an Administrative Assistant and Office Assistant.
City of McHenry
Community and
Economic Development
The Department relies on a partnership with local and
regional government and public agencies, community
based organizations and the business community to succeed in its mission. The Department of
Community Development strives to achieve the highest level of customer service and professionalism
in helping the community thrive.
Additionally, the Department of Community Development coordinates closely with the Director of
Economic Development to ensure that business expansion, relocation and development projects
remain top priorities for review and that processes are streamlined to the extent possible while
maintaining the appropriate attention to detail in regards to applicable codes and other guidelines.
/ J
Community Development - Organizational Chart
74
Community Development - FY17/16 Accomplishments
• Completed the review and implementation of a new Leardown ordinance.
• Reviewed fee structure for all permits.
• Continued efforts to digitize historical building documents.
• Identified areas within the Municipal Code that are in need of updating. This included
garbage receptacle ordinance and burning regulations.
• Increased efforts with Economic Development Director to retain and attract new business to
McHenry.
• Coordinated Business Site Visits, particularly new businesses, and enhance relationships
with all businesses.
• Continued efforts to maximize the use of the BSA software and explored the cost of the citizen
portal that allows citizens and contractors to submit electronically.
• Worked with the Illinois Department of Health on establishing guidelines for new water
service and fire service installations.
• Continued a focus on customer service enhancements.
• Continued to coordinate with Administration to cross -train point of service employees with
a goal of establishing a seamless, single point of customer contact.
• Major building permits finalized included White Oaks Memory Care, Dunkin Donuts,
McHenry Downtown Theater and D.C. Cobbs.
75
Community Development - FY18/19 Goals & Objectives
• Continue to review and update outdated ordinances.
• Concentrate on updating the current website with more customer service -oriented material.
• Create and implement a social media program to help get information to the citizens as it
relates to Community Development.
• Finalize and implement a communitywide Code Enforcement Strategy.
• Continue to provide a high level of customer service to residents and businesses.
• Continue to supply exemplary building inspection services on all projects including the Ricky
Rockets Development and the Pearl Street Commons.
• Focus on continuing education of employees within the department to ensure that we
provide the highest level of service possible.
76
Community Development - FY18/19 Performance Measures
Item
Goal
Description
Proposed
Was the program
Create a Social Media
implemented to include
Social Media Program
program to allow
weekly social media posts
Implementation of social
information to be relayed
relaying Community
media program
to the public
Development
Information?
To review, update and
Was the Community
Addition or expansion of
Community Development
expand Community
Development website
useful Community
Website
Development information
improved?
Development on the website
on website
To finalize the Code
Code Enforcement
Enforcement Strategy and
Was the strategy
Use the strategy to guide code
Strategy
use it to help stay
completed and
enforcement procedures
consistent with
implemented?
enforcements
Identify, review and
Did the review of the
ordinances take place and
To continually update
Update Municipal Code
update Municipal Code
were they updated were
ordinances
Ordinances
needed?
nmunity Development - Fund Summary (Fund 100, Department 03)
4010 Salaries 340,813 357,769 473,614 502,901 SO4o460 422,919 (79,982)-15.90%
4030 Salaries - Part Time 1,099 21688 13,612 15,749 - #DIV/0!
4050 Overtime #DIV/0!
4310 Health Insurance 89,457 96,380 105,650 106,035 96,024 910746 (14,289)-13.48%
4320 Dental Insurance 3,779 41030 41309 4,379P 4,134 30427 (952) 21.74%
4330 Life Insurance 218 218 292 316 276 308 (8) -2,53%
4340 Vision Insurance 112 155 313 358 : 345 236 (122)-34,08%
4410 FICA Medicare 241450 25,840 35,695 38,472 . 39,448 32,353 (60119)-15.91%
4420 IMRF Retirement 45,247 47,257 63,445 64,271 67,010 52,865 (11,406)-17,75%
4510 Uniform Allowance 200 7S0 225 750 0.00%
TOTAL SALARIES/BENEFITS 505,175 534,337 697,130 717,482 727,671 604,604 (112,878)-15,73%
Contractu
5110 Contractual 31,404 41,549 21,709 400000 21,703 32,700 (7,300)-18,25%
5310 Postage and Meter 1,376 11349 11192 1,000 620 1,000 0,00%
5320 (Telephone - 21400 21261 21985 21500 4,741 (2,500) 100.00%
5330 IPrinting and Publishing _ 672 210 104 S00 105 500 0,00%
5370_]Repair and Maintenance 1,373 1,841 879 2,000 4,835 2,000 0,00%
5410 (Dues 830 604 429 10000 345 1,000 0,00%
_5420 _JTravelExpense _ 250 2S0 0,00%
5430 !Training 11098 730 11859 41000 2,528 3,000 (10000)-25.00%
5450 Publications 200 2,243 500 101 500 0,00%
TOTAL CONTRACTUAL SERVICES 39,153 480744 31,400 51,750 34,978 40,950 (10,800)-20,87%
1
6110 Materials and Supplies 6,573 65 61262 2,250 11740 2,000 (250)-11,11%
L 6210 Office Supplies 21296 11973 2,338 21500 21669 21500 0.00%
_
6250 Gasoline and Oil
_ 3,285 31953 21644 3,000 2,636 31000 0,00%
6270_,SmallEquipment 130 101 934 Soo 60 11000 Soo 100,00%
TOTAL SUPPLIES 12,284 61092 12,178 81250 71105 81500 2S0 3,03%
7110 Capital Lease Principal Payments 1,474 1,547 667 1,550 1,550-100,00%
--- -- ( )
k 9920 Purchase of Services - RisMana Management I_ g 25,295 25,295 25,116 23,540 23,540 23,540 - 0.00%
9922 Purchase of Services - InformationTech 37,117 38,554 45,744 48,966 48,966 40,319 (81647)-17.66%
TOTALOTHER 63,886 65,396 71,527 74,056 72,506 63,859 (10,197)-13.77% amill
TOTAL COMMUNITY DEVELOPMENT
620,498 654,569 8124235 8510538 8428260 717,913 (133)625]
• ;1f `
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IV?.:.. ;
06
•
Finance - Overview
Mission Statement
It is the mission of the Finance Department to account for all
municipal resources and to apply such resources in a manner that is
most beneficial to the citizens of McHenry. The primary operating
functions of the Finance Department are as follows:
• Administration: Responsible for management of financial
affairs of the city, including budgeting and financial
planning, and supervision of operations within the
department.
• Accounting: Provides the City's financial reporting, payroll processing, accounts payable and
receivable, purchasing, fixed asset reporting, special tax collections, billing, and auditing
functions.
• Revenue: Collects various revenues, manages the Police Pension fund, ensures payments to
retirees are processed, and invests idle City funds.
Note that the Finance Department expenditures include, under "Other", transfers to other funds.
Finance - Organizational Chart
Finance - FY17/18 Accomplishments
• Worked with the new time entry software to setup all employees to begin to eliminate paper
time sheets for all full time employees. Also, began training on how to use the software for
scheduling.
• Completed analysis on water/sewer usage and capital rates in order to ensure operating and
capital expenses are covered.
• Updated the IEPA loan debt service fee and analyzed number of users to ensure annual debt
service expenses will be covered with the debt service fee revenue.
• Continued to work to find alternative methods for residents to pay bills electronically as well
as have the ability to look up their bill electronically.
• Recognized by the Government Finance Officers Association (GFOA) with the Distinguished
Budget Award for the FY17/18 Budget document. This is the third year in a row that the City
has received this award.
Finance - FY18/19 Goals & Objectives
• Improve management of the City's investment portfolio, including implementing cash flow
modeling and investment strategies.
• Create a procedure manual for all duties within the finance department including screenshots
of the Tyler software to help with cross training.
• Begin cross training within the finance department to ensure vacancies can be covered.
• Improve communication of information to new residents.
• Implement a new electronic payment method for all bills, which will create efficiencies
because payments will no longer have to be manually posted.
• Implement the new time entry software and work to integrate the software with the Tyler
Financial Software.
• Submit FY18/19 Budget to the GFOA for consideration for the Distinguished Budget Award.
Finance - FY18/19 Performance Measures
Performance
Performance
Performance
Item
Goal
Measure
Proposed
IN
Develop an update
Was the quarterly report
Quarterly Reports
quarterly reports and
updated and transmitted
September 2018, December 2018,
transmit to the
to the board quarterly?
March 2019, and June 2019
appropriate board.
Develop and present a
Was a balanced operating
Annual Budget
balanced operating budget
budget presented for City
April 2019
for City Council
Council's consideration?
consideration.
Continually have an
Whether or not an
An unqualified opinion issued on the
Annual Audit
unqualified opinion has
18/19 audit presented to council in
unqualified audit opinion
been issued
September or October of 2019
% of Time that Finance
Customer and Vendor
Return all calls within one
Department Responds to
100% of the time respond to calls
Concerns/Complaints
business day
Calls within one business
within one business day.
day
Annually apply for the
Illinois Government
Annual application of
Apply once budget has been approved
Annual Budget Award
Finance Officers
budget award submitted
by the City Council
Association (IGFOA)
to the IGFOA
budget award
Finance - Fund Summary (Fund 100, Department 04)
4010 Salaries � 245,489 Z34,712 229,686 241285 237,124 305,231 63,946 26.50%
4030 Salaries - Part Time 24,874 23,358 40,804 41926 38,287 (41,926)-100,00%
4050 Overtime ( #DIV/01
4310 Health Insurance 56,282 69,284 62,779 63,239 58,555 65,820 2,581 4,08%
4320 Dental Insurance 21436 2,859 2,375 2,337 2,229 2,382 45 1,93%
4330 Life Insurance 172 182 184 200 191 246 46 23,00%
4340 Vision Insurance 181 132 157 251 217 267 16 6.37%
4410 FICAMedicare 19,473 18,302 19,315 21,666 19,733 23,350 11684 7.77%
4420 IMRF Retirement 35,410 33,821 35,237 36,194 34,537 38,154 11960 5,42%
4510 Uniform Allowance #DIV/0!
TOTAL SALARIES/BENEFITS 384,317 382,650 390,537 407,098 390,873 435,450 28,352 6,96%
5110 Contractual I_ 4,713 -%S44 13,370 91500 13,163 9,500 0,00%
5310 Postage and Meter _ 26,821 32,291 26,787 30,200 _ 28,341 30,200 0,00%
5320 Telephone 545 501 628 _ 600 11837 (600)-100,00%
5330 Printing and Publishing 13,486 15,786 26,939 21,235 13,869 19,535 (1,700) -8,01%
5410 Dues 533 5.25 750 52.5_ 338 525 0,00%
5420 Travel Expense j - -_I , #DIV/0!
5430 Training _ - _ S00 500 0.00%
5450 Publications - - , #DIV/01
TOTAL CONTRACTUAL SERVICES 46,098 58,647 68,474 62,560 57,548 60,260 (2,300) -3,68%
-
6110 Materials and Supplies 34,677 82 291 387 - #DIV/01
6210 Office Supplies 7,648 81387 5,765 71000 776 71000 0,00%
6250 Gasoline and Oil - - #DIV/0!
6270 Small Equipment �- 1,665 219 , #DfV/01
TOTAL SUPPLIES 43,990 81688 6,056 7,000 11163 7,000 0,00%
6940 Administrative Expense #DIV/0!
6945 Development Expense �387,105 437,871 546JS24 650,000 650,000 650,000 0,00%
6961 Miscellaneous Expense - - -� - - - - , #DIV/0!
9904 Transfer to Debt Service 692,826 729,960 726,318 7351361 735,361 739,993 41632 0,63%
9907 'Transfer to SSA #DIV/0!
9909 Transfer toMFT - #DIV/01
9942 Transfer to Capital Improvement Fund 559,423 1,254,822 41795,570 1,1910209 (1,191,209)-100,00%
9944 Transfer to Band Fund 15,000 15,000 150000 12,000 12,000 12,000 0,00%
9945 Transfer to Civil Defense Fund 5,000 5100081000 81000 81000 8,000 0,00%
9946 Transfer to Capital Equipment Fund 277JB25 243,225 - 238,370 - (238,370)-100,00%
9920 Purchase of Service - Risk Management 19,730 19,730 17,178 16,226 16,226 16,226 0,00%
9922 Purchase of Service - IT 49,073 53,960 63,655 64,763 64,763 66,889 21126 3.28%
TOTAL OTHER 2,005,982 2,759,568 6,172,245 2,915,929 11486,350 10493,108 (1,422,821)-48,79%
�lti Off 0
ML
I,
Human Resources - Overview
The Department of Human Resources and Director of Human
Resources coordinates the employee and risk related functions of the
City. This includes compensation, benefits, wellness, staffing,
recruitment & selection, internal policies, workers compensation and
safety, performance management, labor relations, and employee
relations, training, and process improvement.
ReS%2 irrPc
Through the establishment of the McHenry Recreation Center, the
staffing size of The City has grown to have an average of 275 full and
permanent part time employees. During the summer season this
increases to around 330 employees. Prior to FY18/19, human
resources functions and related expenditures were found within the General Administration Budget.
Given the growing specialization of human resources issues, these have now been separated in to this
separate budget fund. This is the reason that no individualized budget information is available prior
to FY18/19.
In addition to human resources functions, the Director of Human Resources is also responsible for
the point -of -service administrative personnel that staff the front counter of the Municipal Center.
E:3►1
Human Resources - Organizational Chart
Human Resources - FY17/16 Accomplishments
• In Time: Scheduling &Attendance system. HR &payroll spent much of 2017 integrating the
City's attendance, scheduling and payroll systems with In Time. This system will eliminate the
paper time sheets that currently take three days and multiple people to verify and process.
Roll out is expected I the 1st quarter of 2018.
• IPBC Intergovernmental Public Benefit Cooperative. Reduces and balances rising health
insurance costs. Implemented IPBC during 3rd and 4th quarters of 2017.
• BenefitSolver. This online open enrollment system allowed for a more efficient open
enrollment and replaced all paper versions previously used by the City. This is paid through
IPBC, so no additional cost to the City.
• Classification &Compensation Study - While a consultant was hired to conduct the internal
and external surveys, much work on job descriptions and internal equity was and continues
to be done by Human Resources. This will ensure our compensation plan is equitable to other
similar municipalities and ensure that our positions are classified appropriately under the Fair
Labor Standards Act.
• Family &Medical Leave -This remains on the list due to the volume of City employees on
FMLA during this year.
• Five Year Staffing Plan- This project has been started and could be complete by the end of
the fiscal year. Analyze the current staffing situation, gain feedback from directors on
forecasted staffing needs and create a five year plan.
• Employee Relations - A significant amount of time is being spent on employee
relations/employee conflict issues and performance related issues. Those that need it are
receiving the coaching and guidance needed to resolve and improve issues at the employee
level. Some larger issues have been referred to employee assistance program (EAP) for a
higher level of intervention.
• Recruiting & Onboarding -While this is a core component of human resources, this
department has recruited a high number of new employees leading to a significant increase in
the time spent on pre -employment and employment activities.
Human Resources - FY18/19 Goals & Objectives
• Complete implementation of In Time Scheduling & Attendance software
• Implement FLMA software to ensure compliance and track FLMA
• PowerDMS. This is a holdover from the previous year. This software will manage documents
and the distribution of documents such as the employee handbook and policies.
• Continue to update Employee Handbook and use PowerDMS for distribution to employees
and compliance.
• Create Performance Management system including evaluation tool.
• Analyze volume of work at front counter and adjust staffing after possible retirement of
existing staff.
Human Resources - FY18/19 Performance Measures
•
Goal
DescriptionItem
Proposed
Increase efficiency in
Convert the old paper
Use the full capabilities of
Scheduling & Attendance
processing time cards and
system into an electronic
InTime (once aligned with
Implementation
system that integrates
scheduling employees
Tyler)
with payroll software
More effective tracking andcommunication
FMLA Software
Compliance with FMLA
Track &Maintain FMLA
AL
of FMLA
AL AL IN
Software that tracks
Use to revise Employee
changes, stores and
Manage large documents and
Power DMS
Handbook and distribute
distributes utilizing
policies.
employee signatures for
increase communication.
compliance
Identify additional
Upon retirement of
Possible reduction of .5 FTE
Front Counter Staffing
incumbent, reduce staffing
efficiencies
or increase job duties.
or increase job duties.
Implement efficient &
Revise Performance Mgmt
Performance Management
Present detailed plan
meaningful performance
System
mgmt..
91
Human Resources - Fund Sumn
4010 'Salaries
4310 Health Insurance
4320 Dental Insurance
4330 Life Insurance
4340 Vision Insurance
4410 FICA Medicare
4420 IMRF Retirement
TOTAL SALARIES/BENEFITS
5110 Contractual
5410 Dues
5420 Travel Expense
5430 Training
5450 Publications
TOTAL CONTRACTUAL SERVICES
6110 Materials and Supplies
6210 Office Supplies
TOTAL SUPPLIES
6940 Administrative Expense
9922 Purchase of Services- Information Tech
TOTALOTHER
05
930083
93,083
#DIV/0!
%195
91195
#DIV/0!
417
417
#DIV/0!
41
41
#DIV/0!
70
70
#DIV/0!
7,121
7,121
#DIV/01
,
11,635
11,635
#DIV/0!
121,562
121,562
#DIV/01
29,944 29,944 , #DIV/0!
,
#DIV/0!
#DIV/0!
r
4,000 4,000 #DIV/0!
,
#DIV/0!
33,944 33,944 #DIV/0!
#DIV/0!
#DIV/0!
- #DIV/0!
8,237 8,237 , #DIV/0!
r
8,237 8,237 #DIV/01
92
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Economic Development - Overview
The Department of Economic Development Budget
contains personnel and operational functions related to
the provision of economic development services in the
City. Prior to FY18/19, costs related to economic
development activities and personnel were accounted for
in the General Administration and Community
Development Budgets. With a growing emphasis on
economic development activities, a separate budget fund
has not been established to account for expenditures.
The Department of Economic Development includes the positions of Director of Economic
Development, Economic Development Coordinator and Assistant of Economic Development.
The Department is responsible for providing economic development -related -services,
support, and communications to elected officials, staff, and the general public in carrying out
the policy and direction as set by the City Council.
The Director of Economic Development is responsible for overseeing the day-to-day
operations of the Department of Economic Development and plays a key role in carrying out
the business retention, expansion and attraction activities of the city. This position also
serves as the primary point of contact for all economic development -related business
activities of the municipality, is the liaison to the city's Economic Development Commission
(formed in 2017), and coordinates closely with the Director of Community Development in
assisting with planning and zoning activities.
Economic Development - Organizational Chart
9s
Economic Development - FY17118 Accomplishments
• Maintained active blog, McHenry Market Pulse, to engage community and provide
consistent and accurate information as it relates to economic development and
confirm/dispel rumors; began Y%ju U Channel and IL us
• Attended at the 2017 International Council of Shopping Centers Convention in Las
Vegas;
• Attended meetings with District 156 on INCubatoredu;
• Assisted in holding 2nd annual Manufacturing, Trades, and Industry Expo;
• Assisted in establishing Department of Economic Development;
• Created a New Business Packet;
• Created a Business Recognition Program;
• Assisted in creation of new Revolving Loan Fund Program;
• Assisted in establishing Economic Development Commission;
• Assisted with opening Downtown Indoor Theater;
• Assisted with National Apprenticeship Week (banners) and participated on National
Apprenticeship week Committee;
• Assisted with creating Safety Town and recognizing businesses who participated;
• Worked with Public Works Director in obtaining right-of-way from property owner
for Lincoln Road Project;
• Sent letters to all new businesses thanking them for locating in the City; expanding,
etc;
• Attended McHenry Area Chamber of Commerce Business Scrambles;
• Worked with McHenry County Highway Division and the Cities of Woodstock and
Crystal Lake on promoting Pace Paratransit Program and assessing future
agreements with regards to the same,
® Nominated manufacturers for McHenry County Economic Development Business
Champion Awards (2017- two winners: Miller Formless and Brake Parts);
® Wrote incentive and annexation agreements and ordinances to facilitate and promote
business attraction, retention and/or expansion;
Worked with McHenry County College/Small Business Development Center
(business attraction and retention -MCC Manufacturing Breakfast);
Represented City in attending McHenry Area Chamber Mixers, Multi -Chamber
Mixers; Ribbon Cuttings and Grand Openings for New Businesses;
® Assisted Community Development, writing amendments to the zoning ordinance,
subdivision control and development ordinance and municipal code to assist
businesses;
® Continued to serve as member of McHenry County Public Transit Access Committee
and McRide Subcommittee;
Attended McHenry County Workforce Network Meetings (serve as proxy for City
Administrator);
® Coordinated Business Site visits;
® Continued to work with Downtown Businesses and Community Organizations (City,
Chamber, Downtown Business Association and Businesses); Coordinate 2017 events
across all organizations and joint marketing effort (Downtown Supergroup);
® Worked cooperatively with key property owners and McHenry Area Chamber of
Commerce, downtown business owners and other relevant organizations and parties
in seeking additional ways to revitalize downtown, working more closely with
businesses with the goal being to attract additional investment in the downtown area,
retain existing businesses, promote investment in older properties and assist smaller
businesses struggling to keep doors open;
� Worked on securing agreement with McHenry Township to continue providing free
paratransit rides.
97
Economic Development -Performance Measures
Litem
Goal
Description,
roposed Outco"
Develop and present a
Was a realistic and effective
realistic and effective
Annual Budget
economic development
economic development
April 3, 2018
budget presented for City
annual working budget for
Council's consideration?
City Council consideration.
Was the Zagster Bike
Zagster Bike Sharing
Prepare a Zagster Bike
Sharing Program practical
yes
Program
Sharing Program.
and successful? Was it
funded and implemented?
Develop various avenues of
marketing the City to
What forms of marketing
Video and other media and how
Marketing of City
effectuate business
Were utilized?
were they measured.
attraction, expansion and
retention.
City Council committee and
regular meeting agenda
% of time City Council
City Council Committee and
packets will be thorough
Committee and Regular
Regular Meeting Agenda
and include necessary
Meeting Agenda packets
100 %
Packets
information for City Council
were considered thorough
to make appropriate
and completed.
decisions.
Continue cross -training
Time efficiency can be
Administrative Staff to
Cross -training of
expand the ability to
increased through cross -
Cross -trained Administrative
Administrative Staff
provide the most
Administrative Staff
Staff
and work towards a single
a
and
information to a caller or
Point of customer contact.
resident when they stop by
r
Work with police and other
Provide Power Point, videos
People in City and outside of
Educate residents about
departments to hold off -site
and hold talks on various
City become more informed and
economic development
educational sessions at
economic development
engaged about economic
library, etc. on different
topics
development
topics.
Attend community events,
Attend a minimum of S-7
Attendance at S-7
Promotion of City, City
programs to promote City,
community events/business
events/site visits
businesses, City events or
business, etc.
site visits
events within City
Economic
-Fund
4010
Salaries
4310
Health Insurance
4320
Dental Insurance
4330
Life Insurance
4340
Vision Insurance
4410
FICAMedicare
4420
IMRF Retirement
TOTAL SALARIES/BENEFITS
Meter
5420 ,Travel Expense
5430 Training
5450 Publications
TOTAL CONTRACTUAL SERVICES
06)
198,882
198,882
#DIV/01
47,535
47,535
#DIV/01
_ -
•
1,839
11839
#DIV/0!
T
,
123
123
#DIV/0!
,
153
153
#DIV/0!
-_—.
,
15,215
15,215
#DIV/0!
,
24,860
24,860
#DIV/01
- 288,607
288,607
#DIV/01
•
16,000
16,000
#DIV/01
r
700
700
#DIV/01
2,000
2,000
,
#DIV/01
•
2,500
21500
#DIV/01
2,500
2,500
,
#DIV/0!
r
31500
3,500
#DIV/0!
#DIV/0!
I
27,200
27,200
#DIV/0!
r
6110
Materials and Supplies
I
300
300
#DIV/0!
_
621D
Office Supplies
700
700
#DIV/01
TOTAL SUPPLIES _ _ _
I
_ - 10000
1,000
#DIV/0!
i
i
,
9920
Purchase of Services - Risk Management
-
#DIV/01
9922
Purchase of Services - Information Tech
13,482
131482
#DIV/01
,
TOTAL OTHER _ _ _
_ - 13,482
13,482
#DIV/01
TOTAL• • DEVELOPMENT
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10
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HAI lot" OF
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ell fie I fee F
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r
Police Commission - Overview
The purpose of the Police Commission is Lose eCL sworn personnel in accordance
with the employment policies of the City of McHenry, as well as investigate
conduct hearings regarding any sworn member of the McHenry Police
Department.
101
Police Commission - Fund Summary (Fund 100, Department 21)
4220 Salaries 1,350 1,350 11350 11350 1350- 10350 - 0,00%
4410 Social Security -Medicare 103 103 103 103 103 103 - 0,00%
TOTAL SALARIES/BENEFITS 1,453 1,453 1,453 11453 10453 11453 - 0,00%
5110 jContractual 51179 4,225 4,959 41625 42625 4,625 0,00%
5330 Printing and Publishing _ - #DIV/01
5410 (Dues _ 375 375. _375_ . 375 _ 375 375 - 0,00%
—_ —. _... 0!
5420 Travel Expense #DIV _ - ' - - -_ /
5
g --- -- - - --- - - 500 - 500 - 0,00% 430 Trainin 37 j
5450 (Publications - - - - - - - #DIV/01
TOTAL CONTRACTUAL SERVICES 5,929 41600 5,334 5,500 5,000 5,500 - 0,00%
6110 Materials and Supplies , #DIV/0!
TOTAL SUPPLIES - - - - - - - #DIV/01
COMMISSIONTOTAL POLICE
102
- f
vr
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Police - Overview
Vision Statement _%�
The McHenry Police Department will maintain the highest 0� �
standards of criminal justice excellence in all aspects of policing.
Through these standards the McHenry Police Department will
define itself as a leader in the industry by those we serve and
protect. •
Mission Statement
The Mission of the McHenry Police Department is to work in a true partnership with the citizens we
serve, enhance the quality of life and provide excellence in public safety.
Agency Values
The McHenry Police Department is charged with the responsibility to serve and protect the citizens
A McHenry. Our agency values provide the foundation for our mission and guide us in our effort to
meet the vision of the agency. The McHenry Police Department operates off the core values of;
Integrity, Courage, Service, Honor and Duty.
Agency Structure
The McHenry Police Department is the third largest law enforcement agency in McHenry County.
Organized into three main divisions of Administration, Support Services and Field Operations, the
McHenry Police Department serves and protects the citizens of McHenry and all those who visit.
Within each division specialty units are established to meet specific needs of the agency that support
our vision and goals.
The McHenry Police Department is a community oriented organization that operates off of a
problem -solving philosophy. The Administration Division is comprised of the Chief of Police, Deputy
Chief of Police and an administrative assistant. The Support Services Division and Field Operations
Division are each headed by Division Commanders who report to the Deputy Chief of Police. The
Deputy Chief of Police reports to the Chief of Police. All sections and units of the organization are
structured under one of the following divisi
stons.
Field Operations Division
The Patrol Section is the largest component of the Field Operations Division and is responsible for
responding to both emergency and non -emergency calls for services from the public. The Patrol
Section is divided into three shifts in order to provide 24-hour police services. Each shift is
supervised by two Sergeants. Uniformed Patrol Officers and one Community Service Officer (CSO)
are responsible for partnering with the community to protect life and property and to maintain
peace, order and safety. In addition, this Division handles special assignments, self -initiated activities
and addresses community concerns. Additional Units within Field Operations include; Field Training
Unit, Canine Unit, Truck Enforcement Unit, Bicycle Patrol Unit, Street Crimes Unit, Major Crash
Assistance Team, Mobile Field Force Officers and Tactical Response Officers.
Support Services Division
The Support Services Division is comprised of the Investigation Section, Accreditation Unit, Training
Unit, Public Relations Unit, Communications Center and Planning/Research/Technical.
104
• Detectives work in plainclothes and provide expertise and resources to investigate crimes
that happen in McHenry. Detectives are able to investigate crimes that are often complex and
may extend over a significant period of time and geographical area. The cases are investigated
until an arrest is made or there are no longer leads to pursue. Many of the investigators have
received specialized training in the investigation of: homicides, child abuse, sexual assaults,
juvenile delinquency, crime scene processing, felony property crimes, robberies, felony
crimes against persons and cybercrime.
• The Accreditation Unit is utilized to revise and draft department policy and ensure that the
agency is performing its duties in a manner that is consistent with the Law Enforcement
Commission on Accreditation for Law Enforcement standards.
• The Training Unit is responsible for the management of all ongoing training. for police
personnel. Training includes annual in-house training such as Defense Tactics and Firearms
along with all external training. Each officer and civilian employee is required to receive
mandated training in accordance with our departmental policy, CALEA standards and Illinois
statutes. This Unit is responsible for the coordination and implementation of thousands of
hours of training each year.
• The Public Relations Unit is charged with the responsibility to foster the community
orientated philosophy and problem -solving practices of the McHenry Police Department.
This is done through multiple educational and community events provided to our citizens by
the police.
• The Dispatch Center is the final component of the Support Services Division. This unit is a
consolidated dispatch center that provides emergency dispatch services for sixteen (16)
police, fire and EMS agencies. Although the center is owned and operated by the McHenry
Police Department a partnership between McHenry Township Fire, Harvard Police and
Woodstock Police allows for joint decision making on policy development and shared
financial responsibility. The Dispatch Center operates off of a separate budget which is
managed by the Chief of Police and Deputy Chief of Police.
• The Planning/Research/Technical sections coordinate the specific planning and research
activities of the department, complete short and long term special projects, attend to critical
risk management issues and research & write grant proposals. These sections also provide
staff services in regards to agency purchases, operations, maintenance, repair and
replacement of information technology related programs, systems, software and hardware.
Police - Organizational Charts
Police Overall
106
Police Administration
107
Commander of
Field Operations
Paul Funk
Sergeant- Day Shift Sergeant- PM Shift Sergeant- Midnight
Shift
Kevin Cox Nicholas Clesen Robert Lumber
Sergeant - Day Shift Sergeant - PM Shift Sergeant -Midnight
Shift
Michael Cruz Kelly Ducak Eric Sexton
Officer Officer Officer Officer & Duke K-9 Officer Officer
Anthony Mucciante Jill Foley Brian Aalto Larry Popp John Adams Michael Spohn
Officer Offier Officer Officer Officer Officer
Marc Fisher Ryan Pardue Omar Morales Sean Klechak Matthew Schmitt Robert Beaudoin
Officer Officer Officer Officer Officer Officer
James Harris Paul Prather Robert Klasek Matthew Voelker Katelyn Lorenz Joseph Lazicki
Officer Officer Officer Officer Officer Officer
Eve Kulcsar TBD Christina Torkelson Jack Zumwalt Samuel Shafer Bryan Wegner
Offier Officer Officer Officer Officer Officer
TBD TBD Josh Conway Roger Hendrickson Katelyn Lorenz TBD
Police - Investigations Division
109
Commander of
Support Services
Ryan Sciame
Telecommunications
Dispatch Center Supervisor
Jennifer Synek /
Lead Telecommuicator TBD
Day Shift Night Shift
"Dispatcher DispatcherpDispatcher Dispatcher
Laura Cox Tracy McNamara Kelly Schmitt
Dispatcher DispatcherDispatcherChristine Katherine
DawsonGwendolyn Allen,
Dispatcher Dispatcher
Dexter Barrows 10 Patricia Garrett
Dispatcher „ Dispatcher
Maria Joseph „ Grant Havens
Dispatcher „ Dispatcher
Kathi Gallagher „ Holly Neville
Dispatcher
Charvon Walker
Dispatcher „ Dispatcher
Ryan Miller „Donald Weinreis
Dispatcher „ Dispatcher
Niki Wilhelm �� Katie Durband
Dispatcher „ Dispatcher
Laura Barnett � Patricia Garrett
Records, Community Service
Officers, IT, Public Affairs
Records Clerk Records Clerk
Marybeth Varvil Debra
Shoemaker
:ALEA / Training Community
Coordinator Service Officer
Stephanie Erb Dave Porter
IT Specialist Public Affairs
Officer Patrick
Jeffery Forester Polidori
Police - FYI //18 Accomplishments
Personnel
• On October 20th, 2017 Deputy Chief John Birk was promoted to Chief of Police. Chief Birk is
a 19-year veteran of the McHenry Police Department. Chief Birk holds a Graduate Degree in
Law Enforcement Administration and is a graduate of both Northwestern University School
of Police Staff & Command and the FBI National Academy.
• On November 6th, 2017 Commander Thomas Walsh was promoted to Deputy Chief of Police.
Deputy Chief Walsh is a 22-year veteran of the McHenry Police Department and is a graduate
of Northwestern University School of Police Staff & Command.
• On November 20th, Z017 Sergeant Ryan Sciame was promoted to Commander of Support
Services. Commander Sciame is a 19-year veteran of the McHenry Police Department and is
a graduate of Northwestern University School of Police Staff & Command.
• On November 20th, 2017 Detective Kelly Ducak was promoted to Sergeant. Sergeant Ducak
is a 12-year veteran of the McHenry Police Department with extensive patrol and
investigative experience.
• On December 4th, 2017 Roger Hendrickson was sworn in as McHenry's newest police officer.
Officer Hendrickson has 7 years of prior law enforcement experience with the Dallas Texas
Police Department and the Elk Grove Village Illinois Police Department. He is a graduate of
Illinois State University.
Training
With a continued commitment to training, sworn officers and civilian staff members of the McHenry
Police Department participated in over 4,841 hours of training, both internally and externally.
Training directly affects the success of service provided to the community and liability placed on the
City. Some highlights were:
• Chief Birk and Deputy Chief Walsh attended the International Association of Chiefs of Police
Conference and received world -renown training in topics that addressed contemporary or
emerging issues confronting the law enforcement profession and the leaders of law
enforcement agencies worldwide.
• Chief Birk attended the annual International FBI Conference. Chief Birk received training in
topics related to; improving the administration of justice in police departments, defining new
law enforcement standards, building community trust, counterterrorism, and 215t Century
Policing.
• Commanders Sciame and Funk attended the annual Illinois Law Enforcement Alarm System
(ILEAS) Conference. This conference provided both Division Commander with training on
topics related to the Incident Command System, law enforcement mutual aid and
interoperable communication platforms.
• Deputy Chief Walsh and Commander Funk attended a week long class at FEMA's Emergency
Management Institute in Emmitsburg, Maryland. This class was attended by nearly 60
111
emergency responders from McHenry County. During the training all McHenry County
representatives worked together to conduct drills on the proper handling of All Hazard
Incidents in order to ensure interoperability and cooperation in future incidents that may
occur in McHenry County.
Advanced training was also conducted in:
• Law Enforcement Administration
• Canine Unit Operations
• Narcotics Investigations
• Weekly Case Law Updates
• Crime Scene Investigations
• Homicide Investigations
• Interview & Interrogations
• Special Response Teams Training
• Rapid Deployment Training
• Firearms Training
• Critical Accident Investigations
• Patrol Operations
• Arson Investigations
• State Mandated Annual Training Segments
Calls for Service
In the 2011 calendar year the McHenry Police Department handled 27,642 calls for service through
dispatch and police services. This is an increase of 2,109 calls from the 2016 year and represents an
overall increase of just over 8%. The following list highlights types and volume of specific areas of
investigation by the department. These investigations resulted in over 190 felony and misdemeanor
arrests during the 2017 year.
Homicide
0
Sex Offenses
25
Robbe
3
Burglary
25
Theft
362
Motor Vehicle Theft
8
Weapons Offenses
2
Domestic Disturbances
450
Drug Investigations
71
Fire Investigations
39
Death Investigations
39
Burglary to Vehicle
39
Juvenile Incidents
188
Mutual Aid
During FY 2017/18 the McHenry Police Department participated in multiple mutual aid requests.
Chief Birk (Team Commander) along with Commander Sciame and Sergeant Ducak participated in 6
taskforce callouts through the McHenry County Major Investigation Assistance Team, which resulted
in multiple arrests for 1st Degree Murder, Sergeant Cox (Team Commander) along with multiple
officers from the McHenry Police Department participated in six callouts through the McHenry
County Major Accident Assistance Team, which resulted in the investigation of five vehicle fatalities.
Public Safety Initiative
During FY 2017/18 the McHenry Police Department took on the opioid and heroin crisis head on.
Through a multi -tiered approach of solving this crisis, the McHenry Police Department has taken
action through enforcement efforts (arrests and drug seizures), the use of Narcan and participation
in the "A Way Out Program". During the calendar year the McHenry Police saved 28 lives through
the use of Narcan and enrolled 33 people into the "A Way Out Program". A total of
112
Accreditation
During FY 2017/18 the McHenry Police Department underwent its fifth CALEA reaccreditation
assessment resulting in our fifth reaccreditation. The Commission on Accreditation for Law
Enforcement (CALEA) has been an ongoing partnership for the police department since 2002. The
purpose of CALEA is to improve the delivery of public safety services, primarily by: maintaining a
body of standards, developed by public safety practitioners, covering a wide range of up-to-date
public safety initiatives; establishing and administering an accreditation process; and recognizing
professional excellence.
• The successful re -accreditation of the McHenry Police has proven that the McHenry Police
Department has set and followed the following goals set by CALEA.
• Strengthen crime prevention and control capabilities;
• Formalize essential management procedures;
• Establish fair and nondiscriminatory personnel practices;
• Improve service delivery;
• Solidify interagency cooperation and coordination; and
• Increase community and staff confidence in the agency.
• Developed a comprehensive, well thought out, uniform set of written directives.
• Established a preparedness program that is ready to address natural or man-made critical
incidents.
• Strengthened the agency's accountability, both within the agency and the community.
• Limited the agency's liability and risk
Community Outreach
During FY 2017/18 the McHenry Police Department built upon their existing Public Relations efforts
by establishing a full-time Public Affairs Position within the agency. This position is filled by a current
police officer who is assigned these new responsibilities. Primary responsibilities of the position
include; management of agency social media, public information tasks, community outreach for
citizens and businesses regarding training opportunities and the support and participation of local
charity events.
The McHenry Police Department, in an effort to accomplish the agency's mission, participates in
many community out, events each year. Below highlights some of the more notable events from
FY 2016/17.
Child Safety Seat Installations
With support from IDOT Grant Funding and business partners within the community, the McHenry
Police Department has seen a growing success with its Car Seat Installation Team. This team offers
free installation of child safety seats to members of the community by licensed installation
technicians. Currently the police department has 8 certified technicians on our team and together
they have held 8 community events and installed over 100 car seats.
Coffee with the Chief
Since 2012, the police department has held an active "Coffee with the ChieF' Program. Currently this
program is a partnership with the McHenry Public Library. This public meeting is offered to
residents of McHenry as part of the McHenry Police Department's continued commitment in keeping
our citizens and community informed about their police department. These events are opportunities
for the Chief to obtain face to face feedback from our citizens. In FY 2017/18, topics presented
113
included Crime Scene Investigations, Crisis Intervention, Police Use of Technology, and the
department's Canine Unit.
School Safety
In FY 2017/18 the McHenry Police Department presented multiple school safety presentations at the
grade school level in our continuing effort to provide a safe environment for our children. These
presentations included uniformed officers teaching children on topics such as; Stranger Danger,
Summer Safety, Walking to School and Pedestrian Safety. These presentations were done
cooperatively with our Adopt -A -School program efforts. In addition, the Department partnered with
school administrators to conduct lockdown drills at each school. These drills are conducted to help
our schools prepare for a critical incident and are required by state law. In FY 2016/17, the
department continued to conduct double the required amount of training and lockdown drills that
are required by law. These continued efforts will help insure the safety of our children.
Adopt -A -School Program
In FY 2017/18, the McHenry Police Department continued the agency's "Adopt -A -School"
program. This program pairs individual officers with specific grade schools in town to increase
awareness and safety within those schools. The program entails individual dayshift patrol officers
being assigned there own specific grade school within the community. The objective is for the
officers to get to know the faculty and students at their respective school so that the police
department can provide a better service. This program involves activities such as foot patrols,
classroom instruction blocks, training exercises, and a community approach to solving problems
within our schools. The plan is designed to further the McHenry Police Department's mission of
increasing school safety in our local schools.
Garden Quarter Resource Center
The Garden Quarter Resource Center is a non-profit organization that focusses on providing services
to McHenry's Hispanic population and Latino community. Since its inception the McHenry Police
Department has been a community partner with the Garden Quarter Resource Center. Over the years
the City has seen the Resource Center grow tremendously and with the FY 2017/18 over 150 children
and 180 adults obtained services. The center is a non-profit organization that focusses on helping at -
risk youth, providing academic support, providing positive adult role models, and education adult
parents on how to play a positive role in their child's life. The Police Department takes an active role
by introducing officers in their educational programs and extra -curricular activities. The impact of
this participation has help to build strong relationships with our Latino community.
Special Olympics Illinois
Special Olympics is a global organization that unleashes the human spirit through the transformative
power and joy of sport, every day around the world. Through programming in sports, health,
education and community building, Special Olympics is changing the lives of people with intellectual
disabilities solving the global injustice, isolation, intolerance and inactivity they face. Special
Olympics Illinois provides opportunities for more than 22,500 athletes, more than 20,000 Young
Athletes, 45,000 volunteers and thousands more people statewide through 18 area programs in all
102 counties of the state.
The Law Enforcement Torch Run is the single largest year-round fundraising vehicle benefiting
Special Olympics Illinois. The annual intrastate relay and its various fundraising projects have two
goals: to raise money and to gain awareness for the athletes who participate in Special Olympics
Illinois. The Law Enforcement Torch Run has raised nearly $43 million over 31 years while increasing
awareness of Special Olympics athletes and their accomplishments.
114
In order to raise funds for this worthwhile cause, the McHenry Police Department participated in the
Cop on Top event at Dunkin' Donuts, Polar Plunge, Plane Pull and Butter Burger and Badge Event at
Culvers. Our combined efforts helped to raise over $15,700.00. In June of 2017 several officers
participated in a leg of the Torch Run that ended at our own Knox Park and attended the Illinois
Special Olympics Games as coaches.
No Shave Fundraiser
During the FY 2017/18 Chief Birk instituted a new fundraising campaign to benefit those in need
during the winter months. This campaign allowed officers to grow beards by making personal
contributions to specific charities. In November officers and employees personally contributed over
$1,000 to breast cancer research. In December officers and employees paid over $800 to grow beards
all of which was used towards a McHenry Family in need at Christmas. Presents were bought and
three children and their aunt were surprised for Christmas Day! In January, February and March
officers were able to grow beards if they participated in the annual St. Baldrick's Event. Over a dozen
officers and employees joined the police department's St. Baldrick Team raising thousands of dollars
and shaved their heads for an amazing cause.
115
Police - FY18/19 Goals & Objectives
Below are the highlighted Goals and Objectives that the McHenry Police Department will focus on
during the 2018/19 fiscal year.
• Continue to provide the highest level of police services to the czens of McHenry.
• Complete the process of developing a hiring list of highly qualified lateral transfers.
• Continue with the department's renovation /expansion phases in order to meet the
department's performance and usage needs.
• Seek and secure the highest level training opportunities for all agency members.
• Continue and expand the department's public relations/community involvement programs.
• Continued support for overall community school safety through the School Resource Officers
and the Adopt -A -School program.
• Continue the department's Traffic Safety Plan in order to keep our roadways safe.
• Maintain fiscal responsibility and reduce any financial burden on the City through grant
funding.
• Continue to maintain professional standards by being assessed through the Commission on
Accreditation for Law Enforcement Agencies (CALEA).
• Continue to actively partner with other organization such as MCAT, MIAT, NIPAS and ILEAS
in an effort to share police resources and reduce operational costs.
• Replace the department's aging firearms (handguns).
• Replace four marked police vehicles and emergency equipment.
• Replace seven in -squad computers.
• Reduce the amount of opioid (heroin) overdoses and deaths for 2018 as compared to 2017.
116
Police - FY16/19 Performance Measures
•
Item
Goal
Description Proposed
Actively suppress
Did UCR reportable
property crime and crimes
property crimes and
Crime Rate
against persons in order
crimes against person February 15, 2018
to ensure the safety the
totals stay the same or see
McHenry Community and
a reduction?
its citizens.
Manage police department
resources in an efficient
To complete the FY 17/18
and effective manner
by keeping expenditure at
Annual Police Budget
ensuring that community
or under approved police
April 30, 2018
needs are met.
budget.
Create a safe roadway
system within the City by
To complete the 2017
enforcing traffic laws in
A reduction is traffic crashes
Traffic Crash /Roadway
order to create safe
calendar year with an
investigated in 2017 as compared to
Safety
overall reduction in traffic
2016m
driving behavior.
accidents.
To improve the delivery of
public safety services,
primarily by: maintaining
a body of standards,
1. Review and revise as needed
developed by public safety
To successfully review and
all agency policies by
practitioners, covering a
revise policies in
accordance with new laws
January 2019.
Accreditation
wide range of up-to-date
or Complete
2. Complete all required CALEA
public safety initiatives;
practices;
standard proofs and reports
establishing and
CALEA proofs and reports
for the 2018 calendar year
administering an
as required.
Y az'Y 2019. b February
accreditation process; and
recognizing professional
excellence.
1. Improvements to
community events such
as; Child Safety Seat
Installations, Coffee with
Maintain a strong working
the Chief, School Safety,
relationship with the
Adopt -A -School Program,
An increase in attendance to all
McHenry Community and
Garden Quarter
community events, positive community
Community Relations
its Citizens in order to
Community Days, Special
feedback and the launch of new
maintain trust and
Olympics Illinois, safety
initiatives by April, 2019.
support in our mission to
Expos and MCPOA Events
serve and protect.
2. Continued improvement
to Public Relations and
Social Media Interaction.
117
2018/19 McHenry Police
Provide the highest level
of professional police
Department Training Plan.
Meet or exceed all training
services with the lowest
Illinois Police Training Act
requirements in the calendar year
Training
liability or risk to the City
2018, established by departmental
and the Citizens who we
50/ILCS 705/7
policy and Illinois State Statute.
serve.
Arrest/Investigation
enforcement action of the
Obtain a reduction in the amount of
Reduce the amount of
illegal sale and use of
opioid (specifically heroin) overdoses
Narcotics Enforcement
opioid usage and
opioids. Narcan
and deaths in McHenry for the 2018
overdoses.
deployment. Participation
calendar year.
y
in the "A Way Out'
Program.
See alternative ways to
Annual review of all grant
Awarded grant funding for traffic
fund police related
submission applied for
enforcement and ballistic vest
Grants
projects that support the
and all grant submission
purchases with a minimum of two
mission of the
awarded.
additional grants to be applied for.
organization.
118
Police Department - Fund Summary (Fund 100, Department 22)
4010
Salaries (includes 4030 in FY17/18)
j 770,359
938,382
356,353
311,948
319,311
327,068
15,120
4.85%
4020
Sworn Salaries_
4086,773
4,146,478
41318,074
41407,544
4,423,238
4,555,484
147,940
3,36%
4030
Salaries - Part Time _
101,054
33,886
-
-
-
19,800
19,800
#DIV/0!
4050
Overtime
_ 55,129
47,009
21305
5,000
2,774
5,000
-
0,00%
4055
Sworn Overtime
225,595
234,891
241,823
244,500
245,290
244,500
0,00%
4080
Career Ladder
j- 41665
-
15,230
81000
71622
13,000
5,000
62,50%
4310
Health Insurance
1 9S4j062
1,o83,6S9
992,132
1,040,717
920,199
986,275
(54,442)
-5,23%
4320
Dental Insurance
38,438
42,838
36,564
38,772
35,928
38,096
(676)
-1,74%
4330
Life Insurance
21371
21435
2,089
2,070
2,012
21122
52
2,51%
4340
Vision Insurance
_ 2,521
2,308
11920
2,201
21089
11967
(234)
-10.63%
4410
FICA Medicare
385,157
393,039
362,641
380,740
370,790
395,111
14,371
3,77%
4420
IMRF Retirement
_�118,119
128,547
46,504
41,099
40,353
42,127
11028
2.50%
4430
Contribution -Police Pension
1,295,101
1,386,205
1,521,914
1,874,219
1,868,798
2,01%703
145,484
7,76%
4510
Uniform Allowance
26,077
30,084
25,318
29,800
27,589
29,800
-
0,00%
TOTAL SALARIES/BENEFITS
Bo065)421
8,469,761
7,922,867
%3861610
8,265,993
8,680,053
293,443
3,50%
5110
Contractual
81,962
91,581
85,676
B71020
96,545
89,160
21140
2,46%
5310
Postage and Meter
3,454
3,585
21817
3,000
2,224
3,000
-
0,00%
5320
Telephone
45,073
501650
550687
49,500
57,055
29,712
(19,788)
-39.98%
5370
Repair and Maintenance
51,042
47,987
49,927
52,500
62,795
52,500
-
0,00%
5410
Dues
2,221
11325
2,320
2,500
38
1,800
(700)
-28.00%
5420
Travel Expense
70391
11,448
15,277
21,000
8,837
201500
(500)
-2.38%
5430
Training
19,913
17,588
34,038
40,855
_ 33,350
2B,225
(12,630)
-30.91%
5440
Tuition Reimbursements
71271
71755
11,708
10,000
8,018
%000
(11000)
-10.00%
5450
Publications
390
595
256
800
446
800
-
0,00%
r
5510
Utilities
11340
-
-
-
-
#DIV/0!
TOTAL CONTRACTUAL SERVICES
2200057
232,514
257,706
267,175
269,308
234,697
(32,478)
-12,16%
6110
Materials and Supplies
14574
16,785
29,648
20,800
19,088
22,900
21100
10,10%
6210
Office Supplies
14,409
16,185
17,541
17,000
11,871
17,200
200
1.18%
6250
Gasoline and Oil
L 114,901
92,851
83,946
100,000
78,425
80,000
(200000)
-20,00%
6270
Small Equipment
9,719
---
17,104
14,071
4,840
-
51025
185
3,82%
6310
K-9 Unit
3,998
_
3,993
4,369
51300
3,722
51300
-
0,00%
6340
Forfeiture Expenses
976
11497
-
-
-
-
-
#DIV/0!
TOTAL SUPPLIES
158,577
148,415
149,577
147,940
113,106
130,425
(17,515)
-11,84%
9920 IPurchaseofServices-Risk Management
267,833
267,833
234,349
229,083
229,063
229,083
-
9922 Purchase of Services-InformationTech
214,749
228,746
162,405
244,816
244,816
288,107
43,291
TOTAL OTHER
482,582
496,579
396,754
4737899
473,899
517,190
43,291
8300 Capital -Equipment _ _ - 26,342 119,890 14,400 54,473 19,650 5,250 � 36.46%
8400 Capita] -Vehicles � 87,216 31,310 - - - - #DIV/0!
TOTAL CAPITAL OUTLAY - 113,558 151,200 14,400 54,473 19,650 5,250 36,46%
119
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1 'i„�z '_'iid � .-•u , �. '_ .bra
OfF
mp
'
R - H
os
1� �
NERCOM - Overview
Mission Statement
The Mission of the McHenry Police Department is to work in a Its
true partnership with the citizens we serve, enhance the quality +`f
of life and provide excellence in public safety. �+FAV,
.......:
Primary Functions
To provide emergency and non -emergency phone answering and Ke
dispatch services to our police and fire customers.
The McHenry Dispatch Center (DBA - NERCOM) is a collaborative effort between four public entities.
This collaborative effort is a partnership established by the McHenry Police Department with the
McHenry Township Fire Protection District, the Woodstock Police Department and the Harvard
Police Department. In the spirit of cooperation between communities and taxing bodies, and with a
goal of increasing efficiency and effectively using public tax dollars, the four above listed agencies
created this partnership. Through an Intergovernmental Agreement (IGA) each agencies shares the
responsibility of providing policy and procedural guidance regarding dispatch services. Partnering
agencies share fiduciary responsibilities identified through the IGA by a defined percentage of
liability. In short, NERCOM expenses are divided based on the calls for service of the various partners,
less revenues received from twelve (12) additional customer agencies.
In an overview of the day-to-day operations of the center, at its optimal staffing level NERCOM is
manned twenty-four hours a day, seven days a week, 365 days a year by a minimum of five
dispatchers at all times. Each NERCOM dispatcher is crossed -trained to be proficient in both police
and fire/rescue disciplines of dispatching. In addition, NERCOM provides Emergency Medical
Dispatch services to all of our
customers. Roles defined within the
dispatch center include 911 call
takers, police dispatch and fire/EMS
dispatch. These defined roles allow
for the center to provide services in
the most efficient and effective way
exceeding industry standards.
Staffing for NERCOM consists of
twenty (20) full-time civilian ;worn)
n-
sworn) telecommunicators and six
(6) part-time telecommunicators
working twelve hour rotating shifts.
NERCOM is supervised by one (1)
full-time lead telecommuncator and
one (1) full-time civilian Telecommunications Center Supervisor. All employees of the dispatch
center are employed by the McHenry Police Department under the authority of the McHenry Chief of
Police. Daily operational oversight of the dispatch center is assigned to the McHenry Police
Commander of Support Services.
121
Dispatcher
G. Allen
Dispatcher
D. Barrows
Dispatcher
L. Cox
Dispatcher
C. Dawson
Dispatcher
K. Gallagher
NERCOM Board of Directors /Police Chief
John Birk
c�am—
NERCOM Supervisor
Jennifer Synek
Lead Telecommunicator
Day Shift
Dispatcher
.Havens
Dispatcher
M.Joseph
Dispatcher
A. McKendry
Dispatcher
T. McNamara
Dispatcher
H. Neville
Dispatcher
C. Walker
Night Shift
Dispatcher
S. Doty
Dispatcher
J. Leibach
Dispatcher
R. Miller
Dispatcher
N. Wilhelm
Dispatcher
P. Garrett
Dispatcher
K. Schmitt
Dispatcher
K. Fitzgerald
Dispatcher
D. Weinreis
Dispatcher
K. Durband
Dispatcher
L. Barnett
NERCOM - FY17/18 Accomplishments
Personnel
The following individuals were hired during FY 2017/18 bringing our full-time telecommunicator
staffing levels to twenty-one (21).
• Samantha Doty was hired June 5, 2017 as a full-time dispatcher in our communications
center. She was a previous full time dispatcher with the Northern Illinois University Police
Dept. for approximately 1 year.
• Donald Weinreis was hired July 17, 2017 as a full-time dispatcher in our communications
center. He was a previous full time dispatcher with the Zion Police Department and Lake
County Sheriffs Office with a combined 19 years of experience.
• Kaitlin Durband was hired August 14, 2017 as a full-time dispatcher in our communications
center. She was a previous full time dispatcher with the Racine County Sheriffs Office for 6
months.
• Laura Barnett was hired August 30, 2017 as a full-time dispatcher in our communications
center. She was previously employed by Meijer in their Loss Prevention Department for 14
years.
• Ian Abrahamsen was hired September 1, 2017 as apart -time dispatcher in our
communications center. He was previously a full-time dispatcher with our department for 2
years and then he became a full-time police officer for Carpentersville Police Department in
January of 2015.
New Positions:
During FY 2017/18 the McHenry Police Department created a second supervisory position within
the dispatch center. This position, known as a Lead Telecommunicator, is a working
telecommunicator with supervisory responsibilities. The Lead Telecommunicator works under the
Dispatch Center Supervisor working evening hours in the center in order to provide supervisory
direction during non -business hours.
Public Relations:
During FY 2017/18 NERCOM introduced a new on-line application called "Frontline". This new app
is designed to allow residents of the communities we service to make overnight parking request via
the internet or phone app. Additional services are also available at the discretion of the customer
agency and include; neighborhood watch requests, bicycle registration and public works
notifications.
Training
The McHenry Police Department recognizes the need to make sure our telecommunicators offer the
highest level of service to all we serve. During FY 2017/18 the dispatch center was vigilant in
searching out training opportunities for our telecommunicators. In October of 2017 we entered into
an agreement with the Police Law Institute to offer monthly trainings to all tele communicators. This
is an online training program which offers real life scenario based training for police, fire and EMS
services.
123
During FY 2017/18 employees of the dispatch center completed the following tramings:
Employee
SAMANTHA DOTY
Training Description
EMERGENCY MEDICAL DISPATCH
Dates Attended:
06/05 - 06/07/2017
DONALD WEINREIS
EMERGENCY MEDICAL DISPATCH
08/14 - 08/16/2017
KAITLIN DURBAND
EMERGENCY MEDICAL DISPATCH
08/14 - 08/16/2017
GWEN ALLEN
COMMUNICATIONS TRAINING OFFICER
09/18-09/20/2017
JENNY SYNEK (SUPERVISOR)
9-1-1 QUALITY ASSURANCE
9/18/2017
JUSTIN LEIBACH
COMMUNICATIONS TRAINING OFFICER
09/26 - 09/28/2017
KELLY SCHMITT
COMMUNICATIONS TRAINING OFFICER
09/26 - 09/28/2017
LAURA BARNETT
EMERGENCY MEDICAL DISPATCH
10/02-10/04/2017
JENNY SYNEK (SUPERVISOR)
NENA EDUCATION SUMMIT 911 CENTER
SUPERVISOR PROGRAM
10/22 TO 10/25/2017
NIKKI WILHELM
IPSTA CONFERENCE
11/05 TO 11/11/2017
JENNY SYNEK (SUPERVISOR)
IPSTA CONFERENCE
11/05 TO 11/11/2017
ALL EMPLOYEES
ANNUAL CPR CERTIFICATION
2017/18
ALL EMPLOYEES
ANNUAL ICS TRAINING
2017/18
ALL EMPLOYEES
ANNUAL LEAD CERTIFICATION
2017/18
ALL EMPLOYEES
MONTHLY POLICE/FIRE/EMS SCENARIO
BASED TRAINING
2017/18
Funding Opportunities
The overall goal of NERCOM is to offer excellence in emergency dispatch services at a cost that is
competitive for all participating governmental agencies. NERCOM is proud to services sixteen (16)
total agencies at an operational cost that is significantly lower than all other PSAPs, proving that
consolidation can save money without sacrificing service.
During the FY 2017/18 the McHenry Police Department applied for and was awarded grant funding
by the State of Illinois to help offset the cost of expanded our center into a regional dispatch center.
In January of 2018, the McHenry Police Department received $1,162,799.00 in funds that were used
to offset over 85% of the cost to renovate and expand the dispatch center.
Computer Automated Dispatch (CAD) System
During FY 2017/18 NERCOM received a new Computer Automated Dispatch System (CAD) which
was purchased by the McHenry County Emergency Telephone Board. CAD is the computer software
used in the dispatch center that logs, tracks and dispatches police/fire/EMS to emergency calls for
service. This new program will prepare NERCOM to upgrade from Enhanced 911 services to Next
Generation 911 Services in FY 2018/19.
Calls for Services
During the 2017 calendar year NERCOM answered 35,696 Emergency 911 calls and 96,028 non -
emergency administrative calls. An additional 53,542 outgoing calls were made on the behalf of
our customers for additional tasks. Currently NERCOM handled the following calls for service during
the 2017 calendar year:
124
McHenr CitlyPD 27,642
Johnsburg PD 4,323
McHenry Fire 5,651
Marengo Rescue 1,163
Marengo Fire 306
Union Police 109
Union Fire 84
Maren o Police 41855
Harvard Police 6,007
Harvard Fire 1,348
Woodstock Police 13,556
Woodstock Fire 3,194
Fox River Grove Police 41834
Fox River Grove Fire 423
Cary Fire 11344
Nunda Fire 191
125
NERCOM - FY18/19 Goals & Objectives
Below are the highlighted Goals and Objectives that the McHenry Police Department Dispatch Center
will focus on during the 2018/19 fiscal year budget.
• Improve the quality of services provided to public safety agencies.
• Strengthen our customer base through strong customer relationships.
• Development and revision of dispatch center policies and operational procedures.
• Hire additional staff as needed.
• Establish and implement an actionable timeline for the CALEA Accreditation of the dispatch
center.
• Ensure that the McHenry Police Department is active in applying for grants related to
equipment and personnel funding for the dispatch center.
• Continue to seek out alternate sources of funding to supplement and/or reduce operational
costs or fund continuing successful programs.
• Maintain the minimum level of training for all dispatchers as dictated by policy and statute.
• Install "Next Generation 911 Phone System" for the dispatch center and conduct all related
advanced training.
• Obtain Emergency Medical Dispatch (EMD) ACE Accreditation through Priority Dispatch.
126
NERCOM - FY16/19 Performance Measures
PerformancePerformancePerformance
Proposed
Item
.. l
Measure
Outcome(s)
Measure will be
Obtain state certification
Meet the standard goal of
All telecommunicators shall hold a
evaluated continually
for Emergency Medical
priority dispatch for
current EMD certification from IDPH at all
throughout the year and
Dispatching
certification
times.
produced in annual
report.
Telecommunicator shall, within 60
Measure will be
Initially process 95% of
seconds of answering an emergency call,
substantiated through
emergency calls within 60
acquire location of incident, phone
the use of quarterly
Emergency Call Processing
seconds of them being
number of caller, complaint type, and
reporting, which will
answered.
create a CAD event OR complete a PSAP to
culminate into an
PSAP transfer at least 95% of the time.
annual report.
Measure will be
Dispatch 95% of
substantiated through
Telecommunicator group shall dispatch at
Emergency Call
emergency calls within 90
the use of quarterly
Dispatching
seconds of them being
least 95 % of all emergency calls within
reporting, which will
90 seconds of them being answered.
answered.
culminate into an
annual report.
Telecommunicator shall, within 60
Measure will be based
All Criminal Hot Files will
minutes of receiving all necessary
on regular auditing of
LEADS Hot File Entry
be entered without
information, complete each Criminal Hot
the LEADS CHF records
delay.
File entry into the LEADS/NCIC
contained within the
database.
911 center.
Telecommunicator shall, within 120
Measure will be
Initially process 9S% of
seconds of answering a non -emergency
substantiated through
Non -Emergency Call
emergency calls within 90
call, acquire location of incident, phone
the use of quarterly
processing,
seconds of them being
number of caller, complaint type, and
reporting, which will
answered.
create a CAD event OR complete a PSAP to
culminate into an
PSAP transfer at least 95% of the time.
annual report.
Measure will be
Dispatch 9S% of non-
Telecommunicator group shall dispatch at
substantiated through
Non -Emergency Call
emergency calls within
least 95 % of all non -emergency calls
the use of quarterly
Dispatching
150 seconds of them being
within 150 seconds of them being
reporting, which will
answered.
answered.
culminate into an
annual report.
127
Dispatch Center - Fund Summary (Fund 100, Department 23)
4010
Salaries
- -
896,639
787,410
1,387,146
1,3871146
11341,037
1,436,955
49,809
3.59%
4030
Salaries - Part Time
-
71,527
20,728
30,000
_ 30,000
34,954
30,000
-
0100%
4050
Overtime
-
55,000
43,233
90,000_i
_ 901000
154,423
110,000
20,000
22.22%
4310
Health Insurance
292,094
214,437
429,110
429,110
318,564
347,918
(81,192)
-18.92%
4320
Dental Insurance
-
8,919
7,706
15,476
151476
12,038
13,423
(21053)
-13,27%
4330
Life Insurance
_
-
983
446
B90 1
890
753
890
-
0.00%
4340
Vision Insurance
_ _ _-
-�
422
463
_
846
846
770
852
6
0,71%
4410
FICA Medicare
- _
78,272
61,559
115,297
115,297
112,205
120,637
51340
4.63%
4420
IMRF Retirement
-
130,702
108,904
188,779
1880779
187,044
190,275
1,496
0,79%
4510
Uniform Allowance
51500
2,142
8,700
8,700
2300
8,400
(300)
-3.45%
TOTAL SALARIES/BENEFITS
- -
11540,058
1,247,028
21266,244
21266,244
21164,088
2,259,350
(6,894)
-0,30%
5110
Contractual
- -
22,980
35,481
103,050'.
175,342
170,B66
111,300
8,250
8.01%
5310
Postage and Meter
-
250
-
50
50
24
50
-
0.00%
5320
Telephone
-
41032
1317
i
4,040
4,040
13,155
-
(41040)
-100.00%
5420
Travel Expense
-
6,050
15
51250_
5,250
12922
50250
-
0,00%
5430
Training
- _�
_
9,400
1,043
- _
_ 91540
7,017
9,540
%540 r
#DIV/W
5440
Tuition Reimbursements
-
31500
-
3,500
3,5D0
B74
32500
-
0.00%
5510
Utilities
- -
i
500
-
500
Soo
-
500
-
0.00%
TOTAL CONTRACTUAL SERVICES
- -
46,712
37,B56
116,390
198,222
193,858
130,140
13,750
11.81%
I_
6110
Materials and Supplies
- -
10,220
71512
5,595
5,595
11828
50595
-
0.00%
6210
Office Supplies
-
11200
11226
2,200
2,200
468
2,200
-
0.00%
6270
Small Equipment
- -
4,100
2,974
2,000
2,000
349
2,000
-
0.00%
TOTALSUPPLIES
- -
15,520
11,712
91795
%795
2,645
91795
-
0.00%
9920
Purchase of Service -Risk Management
-
40,532
40,532
51,132
51,132
51,132
51,132
-
0,00%
9922
Purchase of Service - IT
- -
94,245
94,245
27,491
27,491
27,491
32,491
51000
18.19%
TOTALOTHER
- -
134,777
134,777
78,623
78,623
78,623
83,623
51000
6.36%
I
Fiscal Year 2018/2019
Annual Budget
Public Works
Administration
129
Public Works Administration - Overview
o�
ORBS
Public Works Departmental Mission
The mission of the Public Works Department is to respond to the
community needs consistent with the policies determined by the City
Council, to maintain a working environment built upon trust, respect
and citizen involvement, and to achieve the city's goal of being
responsive to resident needs and focusing on customer service.
The Public Works Department consists of six operating sections that
provide high quality services to the citizens of our community. These
sections include: Administration, Fleet Maintenance, Streets
Maintenance, Water Division, Wastewater Division and Utility
Division.
Public Works Administration Mission
It is the purpose of the Public Works Department's Administration Division to provide direction and
administrative support to the Department of Public Works. To complete Public Works Projects for
the public welfare, to the highest quality, in accordance with legal and contractual standards, and in
accordance with City Statutes. The Public Works Department is responsible for the management of
all City Engineering and Construction Projects, Request for Proposal solicitation for Engineering and
Construction projects, contract enforcement, and general technical assistance for the Public Works
Department.
There are several primary operating functions within the Public Works Administration Division.
• To work with the Mayor, Council and City Administrator to ensure that the City's policies and
programs for the department are carried out in addition to managing the department.
• To provide engineering services for a number of projects, plan review, and monitoring the
work of the City's contracted engineering.
• To provide administration, oversight, budgeting and capital improvement program
planning/implementation for the Street Division, Water Division, Wastewater Division,
Utility Division and Fleet Maintenance Division of the Department of Public Works.
The Public Works Administration Division includes the Director of Public Works Jon Schmitt, Project
Engineer Troy Strange, Administrative Assistant Nancy Lorch, and Office Assistant Nicole Meyer.
130
Public Works Administration - Organizational Chart
131
Public Works Administration - FY17/16 Accomplishments
• Administration of the construction of the consolidation of the Central Wastewater
Treatment Plant (CWWTP) and the South Wastewater Treatment Plant (SWWTP)
• Management of biennial bridge inspections
• Administration of the "in-house" preparation of bid specifications, bidding services and
construction observation of the Spring tree planting program
• Administration of e-waste and Christmas lights recycling programs
• City Council adoption of the updated tree topping ordinance
• Administration of Honorary Street Sign Policy
• Administration of specifications, bids and purchase of Street Division Pickup Truck and
Sewer Division Hook Truck with containers
• Administration of "in house" preparation of bid specification, bidding services and contract
award of City-wide Mowing Services
• Administration and oversight of Refuse Collection Contract
• Participated in joint bid for sidewalk cutting of uneven panels with several McHenry County
local agencies. Preformed construction observation in house"
• Negotiated a collective bargaining agreement with IUOE Loca1150
• Negotiated right-of-way exchange on Lincoln Road to facilitate Lincoln Rd/Pearl St
Improvement construction
• Awarded "Tree City USA" for the 23rd consecutive year.
• Management of consultant contract for completion of Engineering Design Services for Green
Street Bridge Rehabilitation project.
• Completion of $1.1 million 2017 Road Program and performance of all Engineering Services
"in house" with assistance from Public Works Superintendents.
• Management of consultant contract for completion of Phase 1 Engineering for Curran Road
S-Curves.
132
Management of consultant contract for completion of Phase II Consultant Engineering
Services for Pearl Street and Lincoln Road Project. Final plans, specifications, and estimate
submitted to IDOT for April 27, 2018 State Letting.
® Complete selection process for Phase III Consultant Engineer for Pearl Street and Lincoln
Road Improvements per Federal Quality Based Selection guidelines.
® Management to complete construction observation and contract administration for 2017
Crack Sealing Program.
® Complete selection process for Phase I Engineering Services for Bull Valley Road Multi Use
Path project.
Act as lead agency and prepare contract documents on joint contract for Reclamite
Pavement Rejuvenator with several other local Municipal Agencies.
® Management of consultant contract for completion of Engineering Design Services for
Timothy and Clover Water Main Replacement Project.
® Complete construction observation and contract administration for 2017 Sanitary Sewer
Lining Program and Sanitary Manhole Lining program.
® Submittal of IEPA Section 319 Grant Application requesting State Funding Participation for
Lakeland Park Drainage Ditch upstream detention and sediment control facility.
® Management of consultant contract for completion of Phase 1 Engineering Design Services
for Elm Street Lighting Improvements. IEP Grant Submittal November 2017 and Phase 1
Report finalized January 2018.
® Management of consultant contract for completion of Engineering Design Services for
Recreation Center Parking Expansion Project.
Management of consultant contract for completion of Engineering Design Services for
Downtown Parking Expansion and Parking Lighting Improvements.
® Revised projects section of Public Works Website to improve RFP/Bid Section of Public
Works Website to provide better contract information for potential bidders and vendors.
133
Public Works Administration - FY18/19 Goals & Objectives
• Provide effective communication with the City residents about the various Public Works
projects, programs, and services
• Ongoing management of the city's refuse collection contract and e-waste/ Christmas lights
recycling programs
• Provide responsible financial leadership while maintaining existing Public Works services
• Begin data collection for Storm Sewer GIS Database
• Administer specifications, bids and purchase of Public Works Department's equipment and
vehicles
• Select firm for engineering services for Central Avenue Storm Drainage Improvements,
manage all consultant engineering services, and construct improvements in FY18/19.
• Perform all Engineering Services for 2018 Road Program "in house"
• Select firm to perform Phase III Construction Engineering Services for Green Street Bridge
Rehabilitation and manage project.
• Select firm to perform Phase III Construction Engineering Services for Recreation Center
Parking Lot Expansion and manage project.
• Select firm to perform Phase III Construction Engineering Services for Downtown Parking
Lighting Improvements and manage project.
• Manage Phase II Design Engineering Services for Curran Road S-Curves and submit final
plans, specifications, and estimate for early 2019 State Letting.
• Act as lead agency and manage Phase I Engineering Services for Bull Valley Road Multi Use
Path project.
• Select firm to perform Phase III Construction Engineering Services for Timothy Lane and
Clover Avenue Water Main Replacement and manage project.
• Manage Phase III Construction Engineering Services for Pearl Street and Lincoln Road
Project.
134
Public Works Administration - FY18/19 Performance Measures
PerformancePerformancePerformance;
Item o.
-.
Develop an updated CIP and Was the CIP undated and
Meeting deadline dates
Capital Improvement Program transmit to Finance and transmitted to the Finance and
(CIP) Administration Department Administration Department by
the due date?
Develop and present a
Was a operating budget
Meeting deadline dates
Annual Budget
operating budget for to the
transmitted to the Finance and
Finance and Administration
Administration Department by
Department
the due date?
Respond to a resident complaint
% of time that Public Works
Respond to resident
Resident Complaints/Inquires
or inquiry within one working
Department staff responds
complaints/inquiries within one
day from receipt
within one day
working day 100% of the time
throughout the year
Request for Proposals (RFP)
qr
Develop all RFP's for
IV
All RFP's completed, issued, and
Development
Engineering Services and for
Status of RFP's for budgeted
contracts awarded for projects
Construction projects for which
projects
in current budget year
the City performs "in house"
engineering services
In
61L
Manage City Engineering and
Schedule and Budget status of
All Engineering and
Project Management
Construction Projects and
City Engineering and
Construction Projects
assure projects are completed
Construction Projects
completed on time and on
on time and on budget
budget
Assure that City Engineering
All contract work and scope
Contract Enforcement
and Construction Projects are
Quality Assurance of City
items are completed in
completed in accordance with
Engineering and Construction
accordance with contract
contract documents and scope
Projects
provisions
of services
Review and issues utility permit
All issued permits are
Permit Reviews
applications and assure that
completed and closed per the
City infrastructure is
Status of issued permit
terms of the original permit
undamaged or is fully restored
application. No/minimal
upon completion of permit
outstanding permits.
work
Technical Support for
Provide all requested technical
Completion status of requests for
All requests for technical
Maintenance Staff
support for City Maintenance
technical assistance
assistance are completed on
Superintendents and
"as needed" basis
Crew Leaders
135
Public Works
1
4010
Salaries
154,075
159,263
357,230
271,500
273,904
288,691
17,191
6,33%
,
4050
Overtime
73
#DIV/O!
4310
Health Insurance
36,847
41,096
78,795
74,234
62,757
57,680
(16,554)
-22.30%
4320
Dental Insurance
11539
11610
21656
21114
11994
21057
(57)
-2,70%
4330
Life Insurance
79
79
1S8
140
191
164
24
17,14%
4340
Vision Insurance
81
7S
1S2
139
141
139
0,00%
4410
FICAMedicare
11,318
11,677
26,462
20,770
20,247
22,085
1,315
6,33%
4420
IMRF Retirement
20,479
20,970
46,680
34,698
34,433
351OB6
388
1,12%
4510
Uniform Allowance
150
150
150
0,00%
TOTAL SALARIES/BENEFITS
224,418
234,843
512,283
403,745
393,667
406,052
21307
0.57%
5110
Contractual
770
11998
62,854
31500
996
31500
0,00%
5310
Postage and Meter
387
356
485
400
377
400
0.00%
5320
Telephone
1,369
1,378
1,775
11850
21030
(1,850)
-100,00%
5410
Dues
229
285
674
380
202
380
0,00%
5420
Travel Expense
32
34
500
500
0,00%
5430
Training
803
138
11509
2,000
267
2,000
0,00%
TOTAL CONTRACTUAL SERVICES
31590
40155
67,331
8,630
31872
61780
(1,850)
-21,44%
6210
Office Supplies
11075
11255
999
1,000
651
11000
0,00%
6270
Small Equipment
11661
1,327
21000
22000
0.00%
,
69SO
Forestry (Moved to Streets in FY17/18)
21585
157,576
#DIV/O!
1
TOTAL SUPPLIES
2,736
5,167
158,575
31000
651
3,000
0.00%
9920
i
Purchase of Service - Risk Management
9,019
91019
10,081
13,384
13,384
13,384
0,00%
9922
Purchase of Service - IT
13,530
14,079
17,433
17,707
17,707
20,299
2,592
14,64%
TOTAL OTHER
22,549
23,098
27,514
31,091
31,091
33,683
21592
8,34%
136
Public Works Street Division - Overview
Public Works Street Division Mission
It is the mission of the Street Division to support and enhance a high
quality of life for the City's residents, businesses and visitors by
providing a well -planned, environmentally sensitive, cost effective
infrastructure through superb customer service. In addition, it will
provide residents with a quality urban forestry program that is cost
effective and delivers good stewardship for the natural resources of
the community.
The functions of the Street Division include street cleaning, street
ti$
maintenance, responding to all resident requests, and ensuring-5
roadways are cleared of snow and ice. All city -owned vehicles and
various pieces of equipment are repaired and maintained at the Public Works Facility with two full-
time mechanics. The division also maintains public sidewalks, curbs, storm sewers and the drainage
system.
In addition, as of FY17/18, the Street Division also provides residents with a quality urban forestry
program that is cost effective and delivers good stewardship for the natural resources of the
community. The arborist's crew uses professional management practices in tree planting,
maintenance and removal to improve the quality of the urban tree canopy.
In summary, Street Division employees undertake the following tasks:
• Crews remove snow, control ice, and conduct street cleaning in addition to making
miscellaneous repairs.
• Maintain and repair all City owned vehicles and various equipment through the City garage
with two full-time mechanics.
• Monitor maintenance of City streetlights and signals by a private contractor.
• Maintain and repair the City's drainage system to prevent flooding.
• Monitor creek levels and maintain to prevent flooding.
• Advises the department director on fleet and infrastructure needs and responds to service
requests.
• Tree planting; maintenance and removal, conduct tree inventories, survey trees for insect,
disease and any hazardous tree problems, administer the Arbor Day Program, maintain the
City's status in the Tree City USA and Growth Awards Program. Work with other City
departments, community groups and volunteers on tree related issues, and oversee the Tree
Preservation Ordinance for compliance.
• Oversee the mowing contract for city properties.
Crew Leader
Andy Lechner
Street Division
Superintendent
Scott Schweda
Crew Leader Forestry Crew Fleet Maintenance
Leader
Dale Moll Division
Maintenance "
Maintenance
Maintenance
Worker
Worker
Worker
Dave Christopher
Tim Lechner
Ron Barta
Maintenance
Maintenance
Maintenance
Worker
Worker
Worker
Banwart
i
Gary Mertz
Sam Burrafato
Maintenance
Maintenance
Maintenance
Worker
Worker
Worker
Pedro Padro ■
Nick Goettsche
Jason McMahon
Mike Harper
Maintenance Mechanic
Worker
Paul Clements Mike Owsley
Maintenance
Worker
Rick Leisten
Maintenance
Worker
Jacob Reilly
Maintenance
Worker
Mike Turner
CITY OF Mc]-IENRY
r Y
1415
Mechanic
Jason Lamz
Public Works Street Division - FY17/18 Accomplishments
• Crews resurfaced and repaired sections of streets throughout the City.
• Trimmed trees and removed 100 ash trees; completed the bi-annual brush program and
responded to storm damage requests from residents.
• Replaced sidewalks and curbs.
• Completed numerous drainage improvements.
• Implementation of the 2017 Crack Sealing program.
• Maintained city -owned vehicles and equipment.
• Right of way maintenance including parkway restoration, mowing, and creek cleaning.
• Oversaw the 2017 Road Program which included 5 streets.
• Managed snow removal, ice control, and conducted street cleaning in addition to making
miscellaneous repairs.
• Assisted with the preparation for Fiesta Days and 4� of July activities.
• Pavement maintenance process reclamite was completed on the roads that were paved in
2016.
• The 50/50 residential planting program "Plant Trees McHenry" was funded for the fourth
year. This year's program included funding for 25 trees; 4 trees were planted through the
lamed =0
• Arbor Day was celebrated on April 28th, 2017. A total of 6 trees were donated by the
Gilbertsens, Mrs. Lane, Sandy Zawistowski, Fabrik Molded Plastics, Vicki Winkelman, and the
McHenry Garden Club.
• The City planted 302 trees in various parkways.
• Crew members trimmed 934 city trees in Legend Lakes, Boone Creek, McHenry Shores,
Pebble Creek, and the Oaks of Irish Prairie.
• 127 trees were removed in 2017 with 78% of these removals due to the Emerald Ash Borer.
Public Works Street Division - FY16/19 Goals & Objectives
• Address all snow and ice events by clearing roadways to ensure safe travel on City streets.
• Continue drainage improvement work, particularly in the Lakeland Park and the City's
northwest quadrant.
• Maintain the City's fleet so that it will operate efficiently and its useful life is extended.
• Repair and maintain City streets by dedicating crew to road resurfacing and pothole repair.
• Mowing the City's right of ways and property in a timely fashion.
• Respond to all resident requests in a timely manner.
• Maintain the City's storm sewer system.
• Maintain and repair City sidewalks and curb.
• Inspect and maintain the City owned street light systems.
• Assist with the preparation for Fiesta Days and 4th of July activities.
• Using the 50/50 residential planting program plant 25 trees- if funding is approved.
• Plant five trees for our annual Arbor Day celebration.
• Plant ten trees in our park system.
• Plant 80 trees in the city parkways in Green Valley, Brittany Heights, Country Club Estates,
Oaks of McHenry, and Riverside Hollow.
• Assist Developers with tree planting in new subdivisions.
• Continue work on the seven year pruning rotation in the subdivisions of Glacier Ridge, Wood
Creek, Martins Woods, Brittany Park, and Lakeland Park West
• Continue the five year pruning cycle for City parks Knox, Miller Riverfront, McHenry Shores,
Creekside, Pebble Creek, Boulder Creek, Wheeler Park, Center St., and Overton.
• Identify hazardous trees for removal and remove other trees as required.
• Remove Emerald Ash Borer infested trees in a timely manner.
• Continue to monitor for Emerald Ash Borer, Gypsy Moth, and Japanese Beetle.
141
® Capital Improvement Projects to administer include the 2018 Road Resurfacing Program,
asphalt pavement maintenance (crack sealing and reclamite) equipment/vehicle
replacement, and the Sidewalk Replacement Program.
142
Public Works Street Division — 1AY18/19 Performance Measures
PerformancePerformanceP-
•
Itern
Goal
Measure
Proposed
Provide all necessary training
Was all training
Staff fully prepared for work Less
Internal Training
for all division employees
required for the year
work related injuries.
each year
completed?
Street Sweeping
Sweep 121 center lane miles
Center Lane Miles
Clean streets
a year
Sidewalk Replacement
Replace 3,000 lineal feet of
Lineal feet
Safer sidewalks for residents
hazardous sidewalk per year
Crack seal, patch and apply
Were
Asphalt Maintenance
reclamite to prolong the life
all necessary
Safer roads. Save money
of City roads
road repairs made?
Provide all necessary
Drainage Maintenance
ditching, storm sewer repairs
Repairs
Flood prevention
and creek maintenance to
prevent flooding
Tree Condition
Provide a survey
Half the City
Reduce failure and preserve City
Trees
Creek
One prescribed
Maintain our City natural
Manage Woodland Areas
Maintenance/Controlled
burn/all creeks
areas/preserve creeks
burns
maintained
143
4010
Salaries
4050
Overtime
4060
Overtime - Snow Removal
4110
Salaries - PT Seasonal
4310
Health Insurance
4320
Dental Insurance
4330
Life Insurance
4340
Vision Insurance
4410
FICAMedicare
4420
IMRF Retirement
4510
Uniform Allowance
TOTAL SALARIES/BENEFITS
', 1,168,698
1,179,270
1,107,777
',
1,289,777
1,333,743
1,308,833
8,961
6,832
81283
10,000
22,397
10,000
58,293
53,717
61,416
70,000
72,039
70,000
-I_
230
22,0441
20,000
19,590
20,000
368,923
347,465
337,836
370,061
385,641
346,032
1,92611
2,078
2,231
2,766
2,552
2,692
759
700
693
760
686
779
150
155
103
76
70
63
99,019
93,823
90,340
106,318
105,907
107,776
173,05 2
164,642
169,014
175,058
172,694
173,604
61478
91095
1Q183
8,620
7,401
81620
1,886,259
1,858j007
11809,920
2,053,436
2,122,720
2104%399
(24,029)
(74)
19
(13)
1,458
(1,454)
(5,037)
1.48%
0.00%
O.00o/a
0.00%
2.50%
17.11%
1.37%
0.00%
5110
Contractual
97,335
99,172
92,368
80,000
107,274
93,000
13,000
16.25%
5320
Telephone
3,795
3,795
41634 L
5,900
8,280
(5,900)
-100,00%
5370
Repair & Maintenance
152,218
108,202
127,766
125,000
119038S
125,000
0,00%
5430
Training Reimbursement
785
2,886
3,168
4,00011
_
30195
51000
10000
25,00%
5440
Tuition Reimbursement
-
-
-
-
-
-
- ,
#DIV/01
5510
Utilities
51451
1,167
S75
449
#DIV/01
5520
Street Lighting
277,237
316,745
290g242
270,000
297,300
305,000
35,000
12,96%
TOTAL CONTRACTUAL SERVICES
536,821
5310967
518,753
484,900
535,883
528,000
43,100
8.89%
6110
Materials & Supplies
251,679
239,627
224,130
240,000
249,190
240,000
-
0,00%
6210
Office Supplies
11704
11850
8S5
11500
257
11300
(200)
-13,33%
6250
Gasoline & Oil
95,439
62,228
52,276
60,000
58,854
60,000
0,00%
6270
Small Equipment
5,341
4,279
553
31500
7,510
41000
500
14,29%
6290
Safety Equipment
11411
945
11500
1,336
1,500
0,00%
6950
Forestry (Moved from Admin in FY17/18
187
56,000
IS60233
660000
10,000
17,86%
I-
TOTAL SUPPLIES
355,574
307,984
2780946
362,500
473,380
372,800
10,300
2,84%
9920 PurchaseofService-Risk Management �
103,047
103,047
90,904
88,088
88,088
88,088
- 0.00%
9922 Purchase of Service -IT
9,166
9,539
11,811
12,158
12,158
14,357
2,199 18.09%
TOTAL OTHER
112,213
112,586
102,715
100,246
100,246
102,445
21199 2,19%
8300 'Capital- Equipment
TOTAL CAPITAL OUTLAY
TOTAL PUBLIC WORKS -STREETS 2,890,867 2,810,544 2,729,628 3,001,082 3,234229 3,051,644 50,562 1.68%
y1!
Pill
dt
IN
CITY OF
:�Fi �TTi
Parks and Recreation - Overview
Mc"U'' YK773i
Parks & Recreation Department
Mission
It is the mission of the Parks and Recreation Department to
provide planned recreation programs and maintain facilities
and parks to meet the recreational and park facility needs of
the public, recognizing that leisure activities, facilities, and
open spaces are important to individuals, families, and
community life.
The Parks and Recreation Department continues to expand
on the large strides made as a department in 2016/17. The core of this success has been the
Recreation Center. The facility has proven to be the heart of all recreation needs for our community
and served to be a community hub with over 76,000 visits to the center last year alone. The
overwhelming success has necessitated the expansion of the existing parking lot, which will occur in
the Spring of 2018. Finally, the facility has also cemented the campus feel of the Municipal Center,
Recreation Center and adjoining Knox Park connecting all with a mile long paved bike path that was
installed through an Illinois Transportation Enhancement Program Grant. Staff has been successful
at meeting the challenge of making the facility financially solvent while also meeting the expanding
recreation interests of the residents of McHenry.
In 2017/18 the Department completed its first Community Needs Assessment since 2004. The
statistically valid survey sent questionnaires to over 4,000 individuals in our community collecting
responses that representative of our community demographics. The survey provided invaluable
information on existing facilities and programming. More importantly it provided a road map of
where our residents would like to see the Department expand and improve. Expansion of the
recreation center was at the forefront of most respondents' top priorities, primarily an indoor pool
and expanding indoor aquatic offerings.
Finally, a significant new community amenity to be constructed in FY17/18 is the Miller Riverfront
Park Public Boat Ramp. In partnership with the Village of Johnsburg and Village of Lakemoor, the
City was able to acquire boat ramp rights in FY16/17 to be able to complete the construction of a
boat ramp that is more than 25 years in the making at Miller Riverfront Park. No doubt that this will
provide a unique service to residents of McHenry, Johnsburg and Lakemoor, but also visitors to the
community.
The Recreation Division of the Parks and Recreation Department consists of four full-time and one
part-time employees on the recreation side. Director of Parks and Recreation Bill Hobson works
alongside Athletics and Aquatics Supervisor Nicole Thompson, Recreation Supervisor Cindy Witt,
Facility Coordinator Christine Borgerding and Fitness Coordinator Nicole Schaller to coordinate the
various programs, events and services provided by the Department. Additionally, staff oversees the
management of the McHenry Recreation Center, Petersen Beach and Merkel Aquatics Center facilities
for the Department.
146
The Parks Division, consisting of Superintendent of Parks and Downtown Maintenance Pat Gormak,
Assistant Superintendent Jeff Friedle and five (5) full-time Parks Maintenance Workers continue to
tackle the massive task of maintaining the City's more than 650 acres of park space, contained in
thirty-eight (38) municipally -owned park sites. In addition, the Parks Division is responsible for
maintaining the amenities of the City's three downtown business districts - Riverside Drive, Green
Street, and Main Street.
147
Superintendent of Parks
Pat Gorniak
Assistant Superintendent
of Parks
Jeff Friedle
Maintenance Worker
John Dillon
Maintenance Worker
Chris Etten
Maintenance Worker
Chris Van Landyt
Maintenance Worker
Tracy Crowder
Maintenance Worker
Bob Zimmerman
Director of Parks and
Recreation
Bill Hobson
Recreation
Athletics &Aquatics
Recreation Supervisor Supervisor McHenry Recreation
Cindy Witt Center
Nicole Thompson
Facility
Coordinator
Christine
Borgerding
Fitness Lead �� Guest Services
� Lead
Recreation Program ■ Athletics &Aquatics
Staff Program Staff
Parks and Recreation - FY17/18 Accomplishments
Special Events
• The popular Dad & Daughter Date Night was held in February with over 300 people in
attendance. This event provided and wonderful evening for girls to spend one-on-one time
with their dads.
• The historical Big Wheels Race was held in July in conjunction with Fiesta Days. Boys and
girls ages 3-5 raced for victory at the Petersen Park Racetrack.
• Several new special events were offered this fall, including the Pumpkin Party, Mom &Son
Game Night, Turkey Burn, several Fitness Challenges, and Santa's Candy Cane Hunt. These
community events were well attended and hopefully become annual favorites.
• New special events for spring included:
- Biggest Winner Fitness Challenge
- Wrigley Field Tour
- Day of Play & Fitness fair
- Breakfast with the bunny
Programs
• Approximately 400 sessions of general recreation programs, trips and events were offered.
As of mid -February, there have been approximately 3000 registrations for general
recreation.
• McHenry Safety Town was built in the spring of 2017 with sponsorship, donations and
volunteer building support from McHenry C v Sherwin-Williams, Jessup Manufacturing,
The Home Depot, Behr, Illinois Traffic Control & Protection, Big R, Jimmy Johns, Riverside
Bakery and Dunkin' Donuts. Eight buildings were constructed and placed on the repurposed
concrete pad located at the Skate Park in Knox Park. The concrete pad was painted to look
like a "mini town" with streets, sidewalks and city blocks. A week-long camp and several
clinics were held for children ages 4-6. Curriculum was built and included instruction, fun
activities and hands-on learning on the safety topics of fire, bicycle, stranger -danger,
pedestrian and more.
• The Summer Day Camp was successful this summer with over 675 registrations, more than
twice as many as the previous summer. New Mini Explorers Camp clinics were added for
children ages 4-6 and received over 120 registrations. Kids and their counselors had a great
time playing in the parks, swimming and going on adventurous field trips.
• Spring, winter and fall dance classes are serving additional younger children in the
community. The 8-month long program is currently running with over 140 students. Adult
dance and Ballroom dance are also well attended.
• Junior Rangers classes, McHenry Park Quest and GeoTour Passport were introduced this
past summer. Park Quest and GeoTour are self -guided and provided great opportunities to
get people in local parks. Junior Rangers and McHenry Park Quest will continue in 2018.
149
• Children's activities were offered at all city band concerts when the City Band played.
• Adult field trips were reintroduced in winter 2018, scheduled cooperatively with Crystal
Lake, Huntley and Barrington Park Districts. Each agency is responsible for the creation of 1
to 2 trips per season which are then offered through all agencies. This helps to fill the trips
and avoid cancellations.
• Several no -school day camps and trips were held this year. Camp days are held during the
holiday and spring -break weeks. Trips are held on days of Parent/Teacher Conferences.
There were approximately 100 registrations for these events.
• Additional General Recreation programs were offered working with the following local
businesses:
- Integrity Financial - Financial Lunch & Learn Seminars (new in 2018)
- The Studio of McHenry - Art instruction
- Rock'n' Kids of Algonquin - Music instruction
Just 4 You Treats of McHenry - Cookie decorating
Riverside Animal Clinic of McHenry - Veterinarian Camp
• Approximately 45 rentals were schedule in 2017-2018. The community rooms have been
utilized for birthday parties, bridal & baby showers, seminars, meetings and celebration of
life luncheons.
Athletics
• The athletics sector has offered 290 program sessions during the 2017-2018 budget year. We
have helped 1,025 youth develop and discover the world of organized sports.
• We developed new partnerships with Hot Shots Sports, Boone Creek Golf Course, and Illinois
Girls' Lacrosse Association for the 2017 season.
• We offered a total of 24 new programs during the last year including an archery mini camp,
family color wars, floor hockey league, fishing, SNAG golf, golf camps, gymnastics clinics, nerf
combat, toddler sports leagues, tumble tots, baseball hitting and fielding clinics, lunch & play
classes, 3rd41h grade league, elite basketball training, small group athletics trainings, girls
basketball camp, club basketball program, ultimate Frisbee, volleyball skills clinics, softball
skills clinics, softball hitting clinic, beginning tumbling, girls multi -sport clinic, and girls
lacrosse.
• Our adult program flourished with 42 summer softball teams and 27 fall softball teams. We
also offered a new full court men's basketball league that filled for with 6 teams for the first
year.
• We saw growth in our open gym programming with an average of 40 adults/families at open
basketball, and an average of 15-20 adults at open volleyball/pickleball.
• We purchased a bubble soccer set to offer birthday parties and program during the year. We
will look at adding archery tag this summer to draw birthday parties and increase our archery
program offerings.
150
• For 2018, athletics will be taking over the MIB program in McHenry to run in house basketball
leagues for grades K-8th. We will also venture into summer sports camps along with
redeveloping existing programs to feeder into our athletic affiliate groups.
• The athletics sector is partnering with Northern United Futbol Club to offer our soccer
programs in partnership with their organization. We will make similar steps to do the same
with other youth affiliate groups in the area.
• The athletic supervisor met with all the city associated athletic affiliate groups to organize a
joint marketing magazine for athletics in McHenry. The organizations agreed to meet
throughout the year to develop local events and joint efforts for our programs in the area.
Aquatics
• The aquatics sector saw another summer of strong attendance at our Merkel Aquatic Center
and Petersen Park Beach. We sold 804 pool passes for the 2017 season a total of 408 more
than 2016. The Merkel Aquatic center had a total of 9,340 visitors during the summer, and
the Petersen Park Beach had a total of 1,226 visitors.
• We offered 81 swim lesson classes that taught 396 children how to be safe in and around the
water.
• We developed a new water skiing clinic with the Wonder Lake swim team which we will offer
again in 2018. We also offered more sailing classes through the Community Sailing School at
Pistakee Bay. The McHenry Marlins program expanded to offer a junior Swim Team program
to help swimmers prepare and learn the world of competitive swimming in a relaxed
environment. For 2018, we are adding a masters swim program, aqua boot camp, and open
water swim program.
• New special events were offered to the community and pool pass holders. We developed a
free boat rental day and member only night swim for pass holders. We also developed a start
to summer kickoff party and end of the season summer bashes.
• We installed an Aqua Zip'N at the pool to offer a new element for patrons to enjoy. We also
made improvements to the chemical room that helped our pool operate and maintain proper
chemical levels. We purchased new pool equipment, lounge chairs, and lane lines to help the
overall look and appeal of the facility.
• At the beach, we bought the Wibit hurdle element in addition to our 2016 Wibit wiggle bridge.
We added corcls and power paddlers to our boat arsenal. For 2018, we look to continue
expanding our inflatable course and boats with paddle boards, double kayaks, and pedal
boats.
• We had 46 pool party rentals. We will expand this offering by venturing into beach birthday
parties along with semi -private parties.
• The McHenry Marlins swim team had 93 swimmers during the summer season. The program
brought in a total of $32,502 in revenue. They finished 3�d in the Northern Illinois Summer
Swim Conference. Our winter swim team had a total of 133 swimmers and a revenue of
151
$54,631. The winter team has 21 swimmers with Illinois Swimming Inc. [ISI)/USA swimming
regional cuts times. We have 3 winter swimmers with ISI championship cut times. Six of our
swimmers qualified for the National Club Swimming Association meet in Orlando.
• A McHenry Marlins swimmer was honored at the fall 2017 Illinois Swimming Inc. annual
banquet where he received a state award due to his number of regional and state cut top
finishes for the 2016 season.
Special Events
• Over Fiesta Days, we had 215 people enjoy the McHenry River Run on Saturday morning.
Wednesday night, we had 45 youth compete in the open track meet.
• Our first annual Day of Play brought families out to the recreation center to work out, get a
glimpse of summer programs, enjoy a petting zoo, race on an inflatable obstacle course,
participate in a scavenger hunt, and get a glimpse of the McHenry farmer's market. We will
be making this an annual even to occur the 1st weekend of May.
• Our first annual Breakfast with the Bunny served 175 parents and children a pancake
breakfast on April 2. Families enjoyed taking pictures with the bunny, participated in an egg
hunt, made some crafts, and interacted with other families. The event for 2018 has been
limited to 100 guests due to space constraints, and we already have 75 people signed up.
Jewel of McHenry provided generous supplies for the breakfast helping offset the cost of the
event.
152
Parks Improvements
Center Street Park
• Basketball court and hoop replaced
Lakeland Park Community Center
• New basketball post & hoop re -installed
Fox Ridge Park
• Additional seasonal ice rink installed
• New baseball backstop installed
Knox Park
• New siding and fresh paint on field 1 reviewing stand
• New concrete pad for shelter 1
• New scoreboard installed on field 2
• New park identification signage
• Knox lower barn rebuilt, repainted and new doors installed
• Safety town built
Petersen Park Farmhouse
• Main barn painted along with batten boards installed. New gable louvers installed and
painted.
• New modern bathroom built in main house
• Roof replaced on main house
Petersen Park
• New handicap/bottle filler drinking fountain installed.
• Field 2 infield reshaped and slit seeded with high wear hybrid seed
Veterans Memorial Park
• Gazebo railings removed, rebuilt and painted
• Gazebo posts repainted
• Audio equipment upgraded
Jaycee's Park
• New baseball backstop installed
Miller Riverfront Park
• New community boat launch built
Neumann Park
• Extensive landscaping done with plantings of arborvitae, perennials, and annuals
• Neumann stable was painted
153
• Archway trellis was rebuild and enhanced
Overton park
• Gazebo was rebuilt and repainted
Downtown districts
• New crosswalks signage installed on green street
• Parking regulation signage installed throughout the downtown & parking lots
• New parking lot identification signage designed in house and installed
• Riverwalk brick sidewalk and new trees installed in front of theatre
Riverwalk
• Numerous planting areas re -landscaped
• Boone Creek Fountain replaced
General maintenance notes
• 220 tons of ballfield mix spread
• 250 lbs. of athletic turf seed
• 1001bs. of hybrid high wear grass seed
• 128 hanging baskets watered and maintained
• Planting of all downtown pots and urns
• Setup, take down and cleaning of numerous city events
Marketing
• The parks department has pushed to improve our marketing efforts and customer response
rates through social media, digital, and print marketing efforts.
• Print marketing efforts have included flyers and brochures going out to local school districts
in McHenry, Johnsburg, and Wonder Lake. We have placed our information strategically
around the building in slat boards, child care, at the front desk, and entry/exit doors. Our
annual brochures continue to be mailed out to past participants and McHenry households
along with being available at the local libraries in the area. The department invested in a Shaw
media plan that includes two medium print ads in the Northwest Herald twice a month which
we use to showcase facility promotions, special events, and upcoming program registrations.
We have developed a monthly calendar that showcases when programs start to help
participants and members see what is happening each month.
• Digital marketing efforts have included updates to our department webpage including on-
line program calendars, program pictures, class descriptions, league schedules, program
information, exercise class schedules, on-line enrollment, and digital brochures. We have
utilized Facebook and Instagram to run paid program posts, share important schedule
changes, capture programs live, and push enrollment for programs. Our Shaw
Media agreement includes digital ads on their website twice a month. Our ads are currently
getting a digital click rate of .10% on their website which is above the industry average of
.02%. We have utilized Mailchimp to distribute monthly newsletters to our members and
154
program participants of upcoming events and new program highlights. The department has
been utilizing Survey Monkey for the last two years to evaluate programs and make necessary
changes to increase program participation along with adjusting offerings.
The department completed an in -kind agreement with Kelsey Adams Photography to capture
our events year round for promotion in our brochures, marketing efforts, and social media
campaigns.
155
Parks and Recreation — 1-4Y18/19 Goals & Objectives
• Continue to maintain the City's quality parks and parks amenities and to offer quality
recreation programming for our residents
• Bring Miller Riverfront Boat Launch online for use by residents and visitors to McHenry
• Coordinate with user groups, service groups and businesses to manage McHenry's fantastic
public events
• Provide information related to the expansion of the McHenry Recreation Center and
development of a family aquatic center in preparation for a potential public referendum in
November of 2018
• Enhance Department's sponsorship program.
• Complete Community Needs Assessment project, analyze findings and look to plan and
implement recommendations.
• Continue to develop relationships with school districts, chamber, and various social clubs in
community.
156
Parks and Recreation - FY18/19 Performance Measures
..... -.
Item
Goal
Description
What are the leisure needs of
Complete Community Needs
the residents of McHenry and
Assessment. Analyze findings
how will the Parks & Recreation October 2018
Community Needs Assessment
and implement
Department make changes to
recommendations.
meet those needs?
Are the Department's
Measure the Department's
marketing efforts reaching the
Marketing
marketing success and
intended audience and which
September 2018
effectiveness.
methods are most effective?
Explore opportunities to
What technology are we
improve customer service and
utilizing and is it the most
Technology
department operations through
effective tool for the specific
August 2018
the introduction of
task? i.e. Programming
technological advancements.
Software
Invest in training, retention
methods, staff recognition and
How do we improve the
Staff Development/Retention
cross training in order to
performance of department
December 2018
develop staff workforce and
staff?
reduce turnover/loss.
What is the value of a
membership? Are we
Membership Retention
Our goal is a membership
continuing to offer the most
January 2019
retention rate of 60%
current group exercise classes?
Are we maintain a clean facility?
157
Parks and Recreation - Fund
41-4
4010
Salaries
683,036
820,009
693,450
722,736
712,942
696,836
(25,900]
3.58%
4030
Salaries - Part Time
__
32,205
85,230
85,230
80,210
(51020)
-5,89%
4050
Overtime
1512S2
15,010
14,733
17,500
20,615
17,500
0,00%
4110
Salaries -Seasonal
_
201,237
216,570
27S,908
282,600
318,068
307,S00
24,900
8.81%
41SO
Overtime -Seasonal
31899
41676
#DIV/01
4310
Health Insurance
179,286
211,179
190,841
177,148
197,824
177,035
(113)
-0.06%
4320
Dental Insurance
41596
51205
41060
41451
3,889
3,062
(11389)
-31,21%
4330
Life Insurance
47S
479
479
440
496
369
(71)
-16,14%
4340
Vision Insurance
362
399
302
318
294
192
(126)
-39,62%
4410
FICAMedicare
69,348
78,43S
73,767
84,767
86,721
84,307
(460)
-0,54%
4420
IMRF Retirement
96,195
1080860
92,264
94,602
94,363
89,292
(5,310)
-5.61%
4510
Uniforms
2,543
11998
21368
21550
11284
21550
0,00%
TOTAL SALARIES/BENEFITS
10284,535
11458,144
1,352,071
1,4721342
1,S26,402
1,458,853
(13,489)
.0,92%
5110
.Contractual
5310
Postage and Meter
5320
Telephone
5330
Printing and Publishing
5370
Repair and Maintenance
5410
Dues
_ 5420
Travel Expense
5430
Training
5440
Tuition Reimbursements
5450
Publications
SS10
Utilities
TOTAL CONTRACTUAL SERVICES
6110 I Materials and Supplies
6210 Office Supplies
6250 Gasoline and Oil
6270 SmallEquipment
TOTAL SUPPLIES
6920 Special Events
6950 Forestry (Moved to Public Works]
9920 Purchase of Services - Risk Management
9922 Purchase of Services- Information Tech
TOTALOTHER
8300 � Capital Expense -Equipment
i 8400 Capital Expense -Vehicles
8700 Capital Expense-Parklmprovements
8800 Public Improvements
TnTAi rAOTTAT MTT AV
237,656
253,672
214,207
231,350
234,933
24Q350
61078
6,972
10,296
12,900
51042
6,000
14,435
16,651
18,943
15,450
11,056
61578
81588
9,887
13,008
16,202
17,300
14,243
15,600
14,809
15,000
211665
15,000
126, 3 51
125, 848
127,419
127,2 08
127,045
13 9, 863
-
283
567
700
69
11100
2570
2,886
4,980
8,150
71550
91650
235
256
256
500
446
500
24,822
34,041
45,489
21,000
21,09S
21,S00
432,968
464,797
446,853
445,266
445,103
451,263
�_ 129,651 149,910 162,443 146,000 165,171 170,000
1,892 3,884 8,138 5,000 5,821 5,000
22,342 14,804 15,705 18,000 15,898 17,000
3,421 13,744 11990 22,700 81995 14000
157,306 182,342 188,276 191,700 195,885 204,000
25,516
24,697
23,494
26,200
29,325
26,200
9,000
(6,900)
(15,450)
4,292
12,655
400
1,500
500
5,997
24,000
(1,000)
(10,700)
12,300
(951)
(951)
3.89%
53.49%
100.00%
33.00%
0.00%
9.95%
57.14%
18.40%
#DIV/0!
0.00%
2.38%
1.35%
16.44%
0.00%
-47.14%
6.42%
0.00%
#DIV/0!
0.00%
1.71%
0.64%
r
60,652 17,388 #DIV/0!
8,825 , #DIV/0!
r
,"000 oe 1o1
158
�WL
•
y'�`'s3• - r rid
•
1 � 1
rt
Aliair I _ i
,1
noun
' `%Y
Tourism Fund - Overview
The purpose of the Tourism Fund is to finance tourism -related
promotions of the City of McHenry. Revenues of the Tourism Fund
are derived from a 5% tax on motel and hotel room receipts.
Expenditures currently include annual contributions to the Visit
McHenry County organization (formerly McHenry County
Convention and Visitors Bureau), partnering with the McHenry
Jaycees to fund a portion of the annual Independence Day fireworks
in Petersen Park, and on the municipal portion of various festivals
and special events held within the municipality such as Fiesta Days
and Blue, Brews and BBQ.
In FY17/18, the Tourism Fund was also utilized to land a new event
- McHenry Shamrocks the Fox - held over St. Patrick's Day weekend.
approved by Council during the fiscal year to provide for this funding.
A
budget amendment was
161
Tourism - Fund Summary (Fund 200, Department 00)
Beginning Fund Baia 196,707 263,600 330,5: 405,04'} 405,044 506,190
3142 Taxes - Hotel/Motel j 153,781 153,817 1621505 155,000 186,921 175,000 20,000 1290%
F3210 Interest 34 93 261 50l -__ 11500 1,000 950 IF 1900400%
3220 CD Interest 78 49I #DIV/01
TOTAL REVENUES 153,893 153,959 162,766 1S5,0S0 188,421 176,000 20,950 13,51%
EXPENDITURES
5110 Contractual 12,000 12,000 13,281 150000 12,275 15,000 0,00%
TOTAL CONTRACTUAL SERVICES 12,000 12,000 13,281 15,000 12,275 15,000 0,00%
--I
i
6940 ,Administrative Expenses _ - , #DIV/01
9901 Transfer to TOTAL OTHER General Fund 75 000 75 000 75,000 75,000 75,000 99,000 24,000 32,00%
75,000 75,000 99,000 24,000 32,00%
TOTAL EXPENDITURES 87,000 87,000 88,281 90,000 87,275 114,000
NET INCREASE/(DECREASE) 661893 66,959 740485 65,050 101,146 62,000
Ending Fund Balance 263,600 330pS59 405,044 47%094 506,190 568,190
162
. ij
M 1" �'. � 1 r.1d�C
t�+�� ti
�,;�
Pageant Fund - Overview
The purpose of the Pageant Fund is to account for
revenues and expenditures used to conduct the annual
Miss McHenry Pageant. The pageant, a community
tradition for 60 years, is conducted annually. Female
contestants between the ages of 16 and 20, living with
the boundaries of the McHenry District 156 school
district and having a McHenry address, are eligible to
participate. Revenues are derived from entrance fees of
$200 per participate, normally paid by a sponsor, and
other donations. Expenditures are directly related to the
holding of the pageant.
164
Fund Summ_m _(Fund 205, Department 00)
Beginning Fund Balance
3815 Donations
3890 Miscellaneous Income
TOTALREVENUES
(3,506) (2,636) (11998) (1,811) (1,811) (1,430)
SO
4,153 3,949 1,260 1,3001 17547 1,300
4,203 3,949 1,260 1,300 1,547 1,300
_ 5110 _ Contractual 508
_5310 Postage & Meter 2 116
TOTAL CONTRACTUAL SERVICES 2 116 508 -
6940 lAdministrativeExpenses3,331 30195 1,073 1,100 658 11200
TOTAL OTHER 31331 3,195 1,073 11100 6S8 1,200
TOTAL EXPENDITURES 3,333 3,311 11073 1,100 1,166 11200
NET INCREASE/(DECREASE) 870 638 187 200 381 100
Ending Fund Balance (2,636) (1,998) (11811) (1,611) (1,430) (10330)
#DIV/0!
0,00%
0,00%
#DIV/0!
r
#DIV/0!
#DIV/0!
100 9,09%
100 9,09%
165
Fiscal Year 2018/2019
Annual Budget
166
Band Fund - Overview
The purpose of the all Fund is to finance and
account for expenditures incurred for the
provision of summer concerts by the municipal
band to promote culture and recreation in
McHenry. Revenues are derived through a
transfer from the General Fund and expenditures
are related to stipends paid to the members of the
and.
167
Band Fund Summary (Fund 1 Department 1 1
Account Account FY14/15 FY15/16 FY16/17 FY17/18 FY17/18 FY18/19 Varia
Number Description Actual Actual Actual Budget Estimated Proposed ($
3120 Interestlncome
3220 CD Interest
3975 Transfer From General Fund
TOTALREVENUES
�_ 5110 (Contractual
TOTAL CONTRACTUAL SERVICES
6110 i Materials &Supplies
6940 iAdministrative Expenses
TOTALOTHER
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
Ending Fund Balance
2 4 12 50
7 S
15,000 15,000 15,000 12,000 12,0 00 12,000
15,009 15,009 15,012 12,000 12,050 12)000
0.00%
0.00%
0.00%
0.00%
12,5391
12,9131.
12,4221
14,5001
13,7301
14,500
- 0.00%
12,539
12,913
12,422
14,500
13,730
14,500
0,00%
500
S00
0,00%
0,00%
S00
S00
0,00%
12,S39
12,913
12,422
1S1000
13,730
15,000
2,470
2,096
2,590
(3,000)
(1,680)
(3,000)
755
16,851
19,441
16,441
17,761
14, 761
Fiscal Year 2 018/2 019
Annual Budget
169
Civil Defense Fund - Overview
The Civil Defense Fund accounts is for the training of personnel and
the purchase and maintenance of equipment needed to protect and
defend the municipality from natural disasters or man-made
environmental disasters through early warning and public
notification systems. Revenues are derived from a General Fund
transfer and expenditures are as -needed.
170
cm H iviDefense 1 Department 11
Account Account FY14/15 FY15/16 FY16/17 FY17/18 FY17/18 FY18/19 Vari;
Number Description Actual Actual Actual Budget Estimated Proposed [S
Beginning Fund Balance (2o436) :0t•
3975 Transfer From General Fund
51000
51000
B1000
81000
81000
81000
0,00%
TOTAL REVENUES
5,000
5,000
8,000
81000
8,000
8,000
0,00%
EXPENDITURES
5375 Repair&Maintenance
10,368
3,289
81226
5,300
31600
5,300
0900%
TOTAL EXPENDITURES
10,368
30289
8,226
5,300
3,600
51300
I
0,00%
NET INCREASE/(DECREASE)
(5,368)
11711
(226)
2,700
41400
2,700
ding Fund Balance
(7,804)
(61093)
(6,319)
(3,619)
(1,919)
(919)
171
Fiscal Year 2018/2019
Annual Budget
172
Alarm Board Fund - Overview
The Alarm Board Fund is to pay for the maintenance of radios
and "head -end" equipment in the municipal 911 dispatch
center (NERCOM). This equipment comprises the city's direct
connect radio fire alarm monitoring network. City businesses
which are required, by building code, to have a fire alarm
monitoring system are required to be monitored via direct
connection to NERCOM. This direct connection helps to ensure
a more efficient emergency response.
173
Beginning Fund Balance
3210 Interest Income
3240 IL Fundlnterest
3895 Alarm Board Revenue
TOTALREVENUES
5110 Contractual
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
Ending Fund Balance
-. --
76,954 186,292 290,519 369,081 389,061 509,273
13
58
3D2
250
998
500
250
0.00%
2
31_
-
330
0,00%
165,878
175,407
188,849
190,000
199,848
200,000
10,000
5,26%
165,893
175,496
189,151
190,250
201,176
200,500
10,250
6,70%
56,555
Ili
71,269
90,589
80,984
92,000
-
0.00%
92,000
56,555
71,269
90,589
92,000
80,984
92,000
0,00%
109,338
104,227
98,562
98,250
120,192
108,500
1861292
290,519
389,081
487,331
509,273
617,773
174
Fiscal Year 2018/2019
Annual Budget
stun
175
Audit Fund - Overview
The purpose of the Audit Fund is to account for expenses
incurred to complete the annual audit of the city's financial
statements. The State of Illinois requires that the City of
McHenry conducts an independent audit on an annual basis.
Statutes provide authority for an entity to levy a portion of the
property tax to pay for the audit. Since the authority to levy a
property tax for the audit is separate from the authority to levy
the corporate rate, the levy amount for audit is deposited into a
separate fund and kept segregated from the General Fund
receipts.
®46
1 �® A
176
- Fund Summary (Fund 230, Department 0
Beginning
Fund Balance
16,S5O
1%600
20,193
^17 63T
_
3010
Property Tax Collections
26,422
26)410
26,387
26,426
26,352
26,426
0.00%
,
3210
Interest Income
3
8
11
-
50
#DIV/01
- - -
-
3220
CD Interest
2
1
_
#DIV/O!
3970
Charges for Services
11,333
11,554
11,785
12,078
12,078
1
12,361
283
2,34%
TOTAL REVENUES
37,760
37,973
38,183
3%504
380480
38,787
283
0,73%
EXPENDITURES
5110
Contractual
35,710
36,380
40,745
41,715
42,535
42,758
1,043
2,50%
TOTAL EXPENDITURES
35,710
36,380
40,745
41,715
420535
42,758
11043
2.50%
NET INCREASE/(DECREASE)
2,050
11593
(2,562)
(31211)
(4,055)
(3,971)
Ending Fund Balance
18,600
20,193
17,631
14,420
13,576
9,605
1%%
Fiscal Year 2018/2019
Annual Budget
1
Annexation Fund - Overview
The Annexation Fund is a non -operating fund that is used
to account for receipts from generally non -recurring
revenue sources resulting from negotiated annexation
agreements. Revenues include a fee assessed on gravel
mining on a per ton basis, revenues from property being
annexed into the City on an acreage and lot basis, and an
additional per unit fee that is distributed to other taxing
bodies. Expenses in the fund are related to improvements
to infrastructure or municipal facilities.
_ -
-00 -
179
Annexation - Fund Summary (Fund Zou, Department 00)
Beginning
Fund Balance
3210
Interest Income
3220
CD Interest
3715
Annexation Income
3720
OperatingFees- Annexation
3721
Operating Fees - District 415
3722
Operating Fees - District #156
3723
Operating Fees - Library
3724
Operating Fees - Fire
374S
Gravel Mining/Annexation Agreement
TOTALREVENUES
6970 Distributions -Schools
6980 Distributions - Library
6990 Distributions - Fire
9904 Transfer to Debt Service
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
Ending Fund Balance
190,464 219,282 296,238 371,243 371,243 408,856
41
94
211
200
1,080
200
0,00%
,
96
60
60
#DIV/0!
21094
38,668
37,620
70,000
8,475
10,000
(60,000)
-85,71%
-
10,000
10,000
0,00%
,
4,998
68,152
-
9,4S0
4DIV/0!
,
3,528
50,357
6,991
#DIV/01,
294
3,812
535
#DN/0!
,
-
300
1,500
85
#DIV/0!
61,587
72,834
72,114
75,000
63,058
6S,000
(10,000)
-13,33%
72,638
111,956
233,826
155,200
89,674
85,200
(70,000)
-45,10%
81526
118,509
9,S00
16,441
91500
0,00%
294
5,312
S00
535
S00
0,00%
1_
,
_
-
85
#DIV/01
35,000
35,000
0053 0
35,000
3S,000
35,000
0,00%
43,820
35,000
1SB,821
45,000
52,061
45,000
0.00%
28,818 76,956 75,005 110,200
219,262 296,238 371,243 481,443
37,613 40,200
408,856 449,056
Fiscal Year 2018/2019
Annual Budget
u
181
Motor Fuel Tax Fund - Overview
The purpose of the Motor Fuel Tax (MFT) Fund is to provide
dedicated revenues from taxes on gasoline and diesel sales
primarily to road improvements and maintenance. Motor fuel
taxes are generated by a flat rate of cents per gallon, plus a sales
tax transfer. This sales tax transfer was eliminated by the State of
Illinois in 2000 and replace by certain vehicle registration fees. In
2010 the municipality issued a $3.5 million bond for local roadway
improvements and the majority of MFT expenditures are to service
this debt. The remaining amount is utilized for the purchase of
road salt, as a match to leverage other Federal and State road funds
(e.g., Surface Transportation Program, Highway Safety
Improvement Program) and road maintenance.
ROAD
WORK
AHEAD
Motor Fuel Tax - Fund Summary (Fund 270, Department 00)
Beginning Fund Balance
3150
MFT Allotments from State
3180
Grants
3210
Interest Income
3240
IL Fund Interest
3886
Reimbursements - State
3975
Transfer from General Fund
3999
Transfer from Other Funds
TOTALREVENUES
EXPENDITURES
6110
Materials & Supplies
8600
Streets
9904
Transfer to Debt Service
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
Ending Fund
Balance
1,071,272 1,195,137
688,368
224,817
427
116
�1
722,703
39,844
65
690
89,184
2
36
926,255 r 1,128,615 1,128,615
I
716,473 695,044 i� 10,936 j
- 600
2,280 71400
,548
1,172
,935
695,044
5,000
954,038
852,488
755,301
695,644
718,336
700,044
264,681
97,672
23,010
150,000
60,692
150,000
161,833
623,436
131,290
235,800
212,235
217,000
403j6S9
400j262
398,641
401,089
401,089
397,930
830,173
1,121,370
552,941
786,889
674,016
764,930
123,865
(268,882)
202,360
(91,245)
44,320
(64,886)
1,195,137 926,255 1,128,615 1,037,370 1,172,935 1,108,049
#DIV/0!
(600)-100,00%
S,D00 , #DIV/0!
#DIV/0!
#DIV/0!
r
#DIV/0!
4,400 0.63%
(18,800) -7,97%
(3,159) -0,79%
(21,959) -2,79%
183
H E A R T O F T H E
Fox
Fiscal Year 2018/2019
Annual Budget
eve o e r o a
184
Developer Donation Fund - Overview
The Developer Donation Fund is to account for donations collected
from developers on behalf of the primary and secondary school
districts, fire protection district, library district and the municipal
park system. Developer Donations are collected to ensure the
provision of public facilities to serve new development by
requiring each new developer to pay a calculated share of the costs
of such improvements as a condition of approval. By municipal
ordinance, anyone applying for a building permit for a residential
unit are required to pay fees for each unit constructed.
Developer Donation - Fund Summary (Fund 280, Departments 00, 41)
Beginning Fund Balance 763,840 720o393 883,036 1,141,064 1,141,064 11143,475
3775
,Developer Donations -Schools
79,214
75,417
87,440
65,000
87,611
80,000
15,000
23.08%
3780
Devleoper Donations - Parks
154,454
194,414
328,632
175,000
286,484
225,000
50,000
28,57%
3785
Developer Donations - Library
16,027
21,119
39,211
20,000
28,587
25,000
5,000
25,00%
3790
Developer Donations - Fire District
16,027
28,059
190432
20,000
25,000
51000
25,00%
3210
Interestlncome
124
246
460
1,000
21800
31000
21000
200,00%
3220
CD Interest
303
189
190
#DIV/01
3240
IL Fund Interest
14
158
776
11584
-
,
#DIV/0!
3845
Rental Income
36,708
43,326
42,365
42,000
39,195
42,000
0,00%
3882
Reimbursements - Miscellaneous
81000
22,828
,
#DIV/01
TOTALREVENUES
310,871
362,928
541,334
323,000
446,261
400,000
77,000
23,84%
EXPENDITURES
6940
Administrative Expenses
10,974
11,432
11,338
14,200
11,383
14,200
-
0.00%
6970
Distributions -Schools
79,214
75,417
87,440
65,000
87,611
80,000
15,000
23.08%
6980
Distributions - Library
16,027
21,119
39,211
200000
28,587
25,000
51000
25,00%
6990
Distributions - Fire
16,027
281059
19,432
20,000
25,000
51000
25.00%
8100
Land Acquisition
-
22,082
150,000
275,554
(150,000)
-100.00%
8800
Park Playground Improvements
232,076
64,258
103,803
142,500
40,715
495,000
3521500
247.37%
TOTAL EXPENDITURES
3540318
200,285
283,306
411,700
443,850
639,200
227,500
55.26%
NET INCREASE/(DECREASE)
(43,447)
162,643
258,028
(88,700)
2,411
(239,200)
EndingFund Balance
72%393
883,036
11141,064
1/0520364
11143,475
904,275
Fiscal Year 2018/2019
Annual Budget
Lqdgmdmlk
187
Tax Increment Finance Fund - Overview
The Tax Increment Finance (TIF) Fund accounts for
revenues and expenditures related to the city's Downtown
Tax Increment Finance District, established in 2002. TIF
revenues are derived from the collection of property taxes
each year at an increment based on the increase in the
assessed valuation of properties within the area since
creation of the district. Expenditures are related to the
repayment of private development "extraordinary costs" per
approved development agreements and for public
improvements within the district which increase the value of
all properties within the area. Currently, due to stagnant
I values within the district, TIF revenues have remained relatively flat.
Tax Increment Finance- Fund Summary (Fund 290, Department 00.)
DescriptionAccount Account FY14/15 FrY15/16 FY16/17 FY17/18 FY17/18 FY18/19 Variance Variance
Number o.
BeginningFund Balance (462,194) (7381453) (383,659), (338,694) (3380694) (241,370)
�PropertyTaxCollections
346,373
314,911
322,162
325,000
380,359
400,000-
75,000
23.08%
�3010
3890
MiscellaneousIncome1,000
329,2201
1,000
10000
10000
13000
0,00%
i
TOTALREVENUES
349,373
644,131
323,162
326,000
381,359
401,000
75,000
23,01%
EXPENDITURES
5110
Contractual Services
3,021
5,329
175
#DIV/01
6940
Administrative Expenses
i 61,090
56,771
54,262
62.000
60,175
62,000
0.00%
8900
IPublicIm Improvements
318,071
20000
22,500
_
0,00%
9901
Transfer o General Fund
- _
21500
_1.0,149
_
2,500
- -
2,500
- 2 500 -
_3,500
-- 2,500
2,500
-
0.00%
9904
--
Transfer to Debt Service
240,950
214,586
221,435
217,735
217,735
219,035
1,300
0.60%
TOTAL EXPENDITURES
625,632
289,337
278,197
302,235
284,035
303,535
1,300
0,43%
NET INCREASE (DECREASE
/ )
276,259
( )
3540794
44,965
23,765
97,324
97,465
Ending Fund Balance
(738,453)
(383,659)
(33%694)
(314,929)
(241,370)
(143,905)
Fiscal Year 2018/2019
Annual Budget
4r api�ci talPS
WSW
Fiscal Year 2018/2019
Annual Budget
e trJ lice
191
Debt Service Fund - Overview
The Debt Service Fund accounts for Lite bonded indebtedness
incurred by the City 's General Fund, including bond and interest
payments.
192
Debt Service - Fund Summary (Fund 3uu, Department UUJ
Beginning Fund Balance
3210
Interestlncome
3220
CD Interest
3910
Bond Proceeds
3915
Bond Interest Rebate
3966
Premium on Refunding
3969
TIF Fund Transfer
3971
Transfer from Annexation Fund
3972
Transfer from Recreation Center Fund
3975
Transfer from General Fund
3978
Transfer from Water/Sewer Fund
3986
Transfer from MFT Fund
TOTALREVENUES
7100
Bond
Principal
7200
Bond
Interest
7300
Fees
- Paying Agent
7500
Bond
Refunding
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
Ending Fund Balance
390,930 344,859 329,892 , 346,976 346,976 344,447
31
30
42
I50
657
150
77
48
49
4,360,000
-
40,117
36,028
31,338
26,069
26,083
20,175
73,556
-
240,950
214,588
221,435
217,735
217,735
219,035
35,000
35,000
35,000
35,000
35,000
35,000
-
132,356
135,756
135,756
134,056
692,826
729,960
726,318
735,361
735,361
739,993
10 8,13 7
11 S, 8 6 6
108,930
110, 712
110,712
110, 7 2 9
403,659
400,262
398,641
401,089
401,089
397,930
1,520,797
5,965,338
1,654,109
11661,872
1,662,393
1,657,068
1,185,000
1, 265,000
1,375,000
1,435,000
351,838
3671381
258,884
226,722
30,030
52,924
3,141
5,000
-
4,295,000
-
1,566,868
51980,305
11637,025
1,666,722
(46,071)
(14,967)
17,084
(4,850)
344,859
32%892
346,976
342,126
1,435,000 1,460,000
2Z6,722 196,919
3,200 5,000
1,664,922
1,661,919
(2,529)
(41851)
344,447
339,596
0.00%
r
#DIV/01
(5,694)
-22,61%
r
#DIV/0!
1,300
0,60%
0,00%
(1,700)
-1,25%
4,632
0,63%
17
0,02%
(3,159)
-0,79%
(4,604)
-0,29%
25,000 1.74°/a
0,00%
#DIV/0!
(4,803) -0.29%
193
lol"�A7 ic
Recreation Center Fund - Overview
In March of 1999 the City Council passed a
resolution stating that 50% of developer
donation fees for parks were to be set aside for
the construction of a recreation center.
Consequently, the Recreation Center Fund was
created to account for these donations. In
addition, any future funding sources identified
for the construction of the facility would be
deposited in this fund and, further, the
expenditure of funds for the construction of a
recreation facility would be taken from this
fund.
In 2013 and 2014 City Council undertook a process to evaluate the feasibility of various options for
recreation facilities, including the development of a family aquatics facility and/or a recreation
center. Ultimately, it was determined that a recreation center should be the primary focus,
construction began in 2015 and the McHenry Recreation Center was opened in February of 2016.
Construction was financed through a combination of cash payments from the Recreation Center Fund
and the issuance of debt. This was done to ensure that funding remained in the Recreation Center
Fund to cover any start-up operating shortfalls, to serve as capital improvement funding for facility
needs, or seed money for future expansions of recreation facilities.
To date, the McHenry Recreation Center has exceeded expectations. With more than 2,500 members
as of March 2018, revenues are sufficient to not only cover all operating costs but to also fund the
$130,000 debt service. Importantly, no public tax dollars were used to construct the facility and no
tax dollars are required to operate the facility. The fund now accounts for the McHenry Recreation
Center operating budget and fund balance.
195
Recreation Center Fund - FYI //18 Accomplishments
Recreation Center
• Recreation Center has been a major success in 2017. Through the end %J February 2018 we
had 2,500 active fitness members. 77% of those are residents. These "active members" are
paying members who are in an annual contract, in good standing, and do not include
employees, punch pass holders or other short term memberships.
• From March through end of December, the Rec Center received a total of 73,716 visits from
fitness members.
• Group exercise classes, which are included in membership, have received 23,515 visits. This
reflects about 3 1 % of our members visit history.
• The arrival of the Recreation Center and the expansion of fitness programming has lead to an
increase in health of those who choose to have a fitness membership. Members often
comment on how the exercise is contributing to weight loss, decrease in medication and an
improvement in overall strength and conditioning. We are seeing members exercise for
longer periods of time, more days each week and taking classes back to back more often. And
every day we welcome new faces into our facility.
• The recreation center fund is on track to cover our operating expenses and is projecting to
have a surplus of s60,000 in our first year of operation.
• The increased membership has lead to the addition of additional fitness equipment and the
constant evolvement of the group fitness class offering.
• The expansion of the parking lot is also underway. The project will more than double the size
of the current Or and provide and overflow connection to the skate park gravel lot.
• Finally, through the Community Needs Assessment conducted by an independent research
firmI a cross section of a representative population of McHenry residents were polled and
expressed strong interest in the potential expansion of the Recreation Center to include
indoor and outdoor aquatic facility offerings as well as a gymnasium with a walking track.
Additionally there was significant support to a willingness to pay for these added amenities.
196
Recreation Center Fund - FY18119 Goals & Objectives
• Create a collaborative marketing plan for programs, events and facilities; whereby
increasing community reach, efficiency, return on investment.
• Increase visitation at rec center thereby increasing revenue.
• Research trends, explore community partnerships and evaluate existing programs in an
effort to consistently develop new programs and special events.
• Enhance Department's sponsorship program and apply it where applicable at the
Recreation Center.
• Run a successful campaign engaging with the residents of the City of McHenry to expand the
Recreation Center in accordance with the Master Plan for the facility.
197
Recreation Center Fund - FY16/19 Performance Measures
FT • Proposed
Item
Goal
Description
Through outreach to members
To maintain a 60% fitness
and continual update of
Membership loss is minimized
Membership Retention
membership retention rate for
offerings, the goal is to keep
and client base remains fairly
the facility.
members engaged and
constant.
interested.
In identifying a comprehensive
Further develop and apply a
sponsorship program, additional
Fostering community
Sponsorship
sponsorship program to the
community connections will be
partnerships and adding a
Recreation Center.
created as well introducing
revenue stream to the facility
additional revenue
To complete the comprehensive
Run a successful referendum
plan for the entire facility,
campaign, engaging the
pass a property tax referendum
Facility Expansion
adding a gymnasium, indoor
community to gain the support
to fund facility expansion.
pool and outdoor aquatic
needed to acquire the funds for
center
expansion
I•i
Recreation Center - Fund Summary (Fund 400, Departments 00 & 40 Combined)
Beginning Fund Balance 31604,066 3,606,514 973,472 , 715,591 715,591 816,840
3210
Interest Income
2,448
1,118
208
500
1,237
500
-
0.00%
3220
CD Interest
-
1,114
1,122
-
-
-
-
#DIV/0!
r
3240
IL Fund Interest
-
1
34
-
-
-
-
#DIV/0!
3632
Concessions
74
547
800
454
500
(300)
-37,50%
3641
Babysitting
590
12,099
10,000
190203
160000
6,000
60.00%
3642
Recreation Center Room Rentals
2,891
12,365
12,000
12,296
12,000
-
0,00%
3643
Birthday Parties
1,200
-
(1,200)
-100,00%
3644
Sponsorship/Advertisement
1,300
11500
-
(11500)
-100.00%
3645
Annual Memberships
83,053
478,874
475,000
586,180
576,000
101,000
21,26%
3646
Short -Term Memberships
-
-
13,622
14,500
18,729
14,500
-
0,00%
3647
Daily Admissions
-
933
5,303
13,500
5,653
6,000
(7,500)
-SS.56%
3648
Punch Passes
-
17,970
19,000
14,901
17,000
(2,000)
-10.53%
3649
Recreation Center Misc. Fees
-
1,OOS
1,648
11500
2,650
2,500
1,000
66.67%
3650
Fitness Classes
_
8,450
8,500
6,660
71000
(1,500)
-17,65%
3651
Small Group Personal Training
_
-
5,185
80500
671
S00
(8,000)
-94,12%
3652
Personal Training
405
30,396
35,000
44,538
40,000
5,000
14,29%
r
3780
Transfer from Developer Donation Fund
_
#DIV/0!
,
3882
Miscellaneous Reimbursement
694
#DIV/01
3910
Bond Proceeds
2,015,000
-
#DIV/0!
r
3965
Premium on Bonds Payable
17,938
#DIV/0!
3975
Transfer- General Fund
87,358
#DIV/0!
TOTAL REVENUES
2,448
21124,122
589,123
6010500
801,224
692,500
910000
15.13%
4010
Salaries
68,880
70,602
65,011
106,696
36,094
51.12%
4050
Overtime
0
#DIV/0!
4130
Salaries - FrontDeskAttendants
260366
114,839
22,500
106,607
22,500
0
0,00%
4135
Salaries - Front Desk Lead/Coordinator
_
54S
22,750
30,661
-
(22,750)
-100,00%
4140
Salaries - Childcare Attendants
41419
21,559
21,500
29,145
21,500
0
0.00%
4145
Salaries - Rental Attendants
57
500
450
450
450
0
0,00%
4160
Salaries - Personal Trainers
2,157
17,715
14,650
23,996
141650
0
0,00%
4165
Salaries - Orientation/Consultants
_ _
_
_
_
_
0
#DIV/01
4170
Salaries - Group Exercise Instructors
12,441
63,316
65,780
67,298
65,780
0
0,00%
4175
Salaries - Fitness Program Instructors
108
2,303
21000
21900
21000
0
0,00%
4180
Salaries -Facility Attendants
2,787
14,004
15,450
15,048
15,450
0
0.00%
4310
Health/Vision
23,126
12,612
18,828
7,422
(5,190)
-41,15%
4320
Dental Insurance
937
517
816
417
(100)
-19,34%
4330
Life Insurance
-
20
113
93
465.00%
4340
Insurance Premiums Vision
- -
39
32
36
70
38
118.75%
4410
FICAMedicare
3,698
23,003
18,088
25,881
19,050
962
5,32%
4420
IMRF Retirement
-
91754
9,023
12,873
13,337
4,314
47,81%
4510
Uniform Allowance
1,672
2,500
71214
20500
0
0,00%
TOTAL SALARIES/BENEFITS
52,033
362,192
278,474
406,764
291,935
13,461
4,83%
199
5110
Contractual
1,023
9,040
13,900
16,267
14,900
1,000
7,19%
5200
Contract Custodial
4,839
24,960
24,960
21,840
24,960
0
0.00%
5210
Marketing & Advertising
10,497
50628
13,000
12,842
13,000
0
0,00%
5215
Retention/Promotion
71544
5,340
5,500
2,510
4,500
(11000)
-18,18%
5321
Cable/TV
648
2,778
41000
31265
31000
(11000)
-25,00%
,
5430
Training
-
-
-
567
0
#DIV/01
5375
Repair&Maintenance - Equipment
43
1,528
4,000
31036
5,000
10000
25,00%
5510
Utilities
-
201051
21,000
20,589
21,000
0
0,00%
5600
Credit Card/Bank Fees
1,134
11,093
6,400
10,309
100000
3,600
56.25%
TOTAL CONTRACTUAL SERVICES
25,728
800418
92,760
91,225
96,360
31600
3,88%
6110
Materials and Supplies
81994
7,782
91500
12,414
10,000
500
5.26%
6111
Custodial Supplies
-
10,417
15,000
41747
11,000
(41000)
-26,67%
6120
Supplies - Childcare
11649
1,475
11500
1,824
1,500
0
0,00%
6130
Supplies - Safety
- 2,615
1,702
10000
790
1,000
0
0,00%
6141
Office Furniture/Equipment
- 11353
-
1,000
2,355
1,000
0
0,00%
6142
Fitness Equipment
- 4,570
2,019
3,000
51906
3,000
0
0,00%
6210
Office & Technology Supplies
- -
31452
50000
4,742
5,000
0
0,00%
TOTAL SUPPLIES
- 190181
26,847
36,000
32,778
32,500
[3,500)
-9,72%
0
7400
Bond Issuance Costs
22,252
-
-
-
0
#DIV/01
8200
Buildings
4,265,086
229,426
400,000
33,452
545,000
145,000
36,25%
8300
Equipment
305,507
15,765
16,000
10,000
(60000)
-37,50%
,
9901
General Fund Transfer
67,377
-
-
0
#DIV/01
9904
Transfer to Debt Service Fund
132,356
1351756
135,756
134,056
(1,700)
-1.25%
9922
Purchase of Service - IT
-
24,736
(11,700)
-8,62%
TOTAL OTHER
4,660,222
3770S47
551,756
16%208
713,792
162,036
29,37%
TOTAL EXPENDITURES
4,757,164
847,004
958,990
699,975
1,134,587
17SJ597
18,31%
NET INCREASE/(DECREASE)
2,44E (2,633,042)
(257,881)
(357,490)
101,249
(442,087)
Ending Fund Balance
30606,514 973,472
715,591
3580101
816,840
374,753
200
+�Lm
c�a I
•
•
Special Service Area 44 Fund - Overview
The Special Service Area (SSA) #4 Fund is to account for revenues and
expenses associated with annual debt service for a sewer project that
was completed in 2004 in the Lakewood Road Subdivision. SSA's allow
a city to levy a property tax on property within a defined area to fund
specific improvements. Through an SSA payments are spread equally
over the identified number of taxable lots rather than through
assessment (Special Assessment). The total amount of the SSA is
$327,200 to expire in 2024.
202
Lakewood SSA#4 = Fund Su
424, Department 00)
Beginning
Fund Balance
23
26
28
31
31
46
3010
REVENUES
Property Tax Collections
16,847
16,847
16,847
16,847
--
161847
--
16,847
0,00%
,
3210
Interest Income
1
1
2
15
#DN/0!
-_
-
3220
CD Interest
2
1
1
#DIV/0!
TOTAL REVENUES
16,850
16,849
16,850
16,847
16,862
16,847
0000%
EXPENDITURES
9936
Transfer to Utility Improvement Fund
16,847li
16,847
16,8471
-'
16,847
16,847
16,847
0,00%
TOTAL EXPENDITURES
16,847
i
160847
16,847
16,847
16,847
16,847
0,00%
NET INCREASE/(DECREASE)
3
2
3
15
I
Ending Fund
Balance
26
28
31
31
46
46
203
4 L
Capital Improvements Fund - Overview
The purpose of the Capital Improvements Fund is to account
for funds identified for the maintenance and construction of
public infrastructure projects other than water and sewer
utilities. This includes roads and public facility maintenance,
improvements and/or construction. No operating costs are
included in the Capital Improvements Fund. Capital
Improvements Fund revenues are derived from transfers from
other funds, primarily the General Fund Assigned for Capital.
Projects included in the Capital Improvements Fund are identified through the capital improvements
planning process which culminates in the development of an annual five-year Capital Improvement
Plan (CIP). The development of the CIP is an exercise that is undertaken, primarily, to ensure the City
Administration and City Council are able to identify the capital improvement and capital equipment
needs of the municipality. The document contains both Capital Improvement and Capital Equipment
projects, each with a cost of more than $10,000. The FY18/19 - FY22/23 CIP includes more than $60
million in projects and, due to the size and complexity of projects and the limited available funding,
it is not reasonable to believe that more than a handful of projects can be completed in any given
budget year.
Due to limited funds in FY18/19, the only projects identified for funding in the FY18/19 Budget are
related roadway projects that are being funded primarily through non -municipal sources. Total
project costs for FY18/19 (All Funds) are $2,754,502 however, the amounts shown below are for the
City's portion of funding.
FY18 f 19 General Fund Capital Improvements
1. Local Street Program including Pavement Maintenance $ 50,000
2. Pearl Street/Lincoln Road Improvements $ 6291000
3. Ringwood Road Improvements $ 53,000
L Curran Road S-Curve Safety Improvements $ 3,500
S. Bull Valley Bike Path Extension - Phase I Engineering $ 37,500
Total $ 773,000
205
Improvements - Fund Summary (Fund 440, Department 00)
Beginning
Fund Balance
1,286,158
1,233
1,541,592
1,5411592 ,
1/771/612
11771,612
1,0941817
_M111
3210
Interest Income
430
11011
1,000
41010
11000
81590
11000
0.00%
3220
CD Interest
211
364
-
297
-
-
#DIV/0!
3882
Reimbursements -Miscellaneous
171,741
270,000
975,110
#DIV/0!
_�
,
3886
Reimbursements - State
559,126
(171,741)
-
78,378
-
-
#DIV/0!
3975
Transfer from General Fund
559,423
1,254,820
21381,459
41795,570
11191,209
-
(11191,209)-100,00%
TOTAL REVENUES
11119,190
11256,195
2,652,459
4,878,255
11192,209
983,700
11000
(1,191,209)-99,92%
5110
.Contractual Services
-
8100
Land Acquisitions
8200
Buildings
2,790
8600
Streets
14121,532
8800
Park Playground Improvements
520
8900
Capital - Other Improvements
46,964
9901
Transfer -Capital Equipment Fund
-
TOTAL EXPENDITURES
1,171,806
NET INCREASE/(DECREASE) [52,616)
Ending Fund Balance
1,233,542
517
1411364
589,948
3,863
212,453
948,145
1,25Q000
2,527,500
197,500
235,480
4,210,480
2,012,733
2,498,SS2
99,625
37,325
4,648,235
308,050 (1,558,021) 230,020
1,541,592 (16,429) 1,771,612
297,209 300,524
925,000 1,099,154
100,000 32,075
1,322,209
(1301000)
1,641,612
228,742
1,660,495
735,500
37,500
773,000
(676,795) (772,000)
1,094,817 322,817
- ,
#DIV/0!
(297,209)
-100,00%
(189,500)
-20,49%
(100,000)
-100,00%
37,500 ,
#DIV/0!
- ,
#DIV/0!
(549,209)
-41,54%
206
�,.
1
�y �,.i �' a...�
�> � �-. _
r.® �:�,
•�.^ - -
Capital Equipment Fund - Overview
The Capital Equipment Fund is utilized to track annual
expenditures of equipment replacement (e.g., vehicles,
computer equipment) as identified in the five-year Capital
Improvement Plan. No operating costs are included in the
Capital Equipment Fund. Capital Equipment Fund revenues
are derived from transfers from other funds, primarily the
General Fund Assigned for Capital.
Like the Capital Improvements Fund, Capital Equipment Fund � `�' """""''�'``'� '
projects are identified through the capital improvements planning process which culminates in the
development of an annual five-year Capital Improvement Plan (CIP). The development of the CIP is
an exercise that is undertaken, primarily, to ensure the City Administration and City Council are able
to identify the capital improvement and capital equipment needs of the municipality. The document
contains both Capital Improvement and Capital Equipment projects, each with a cost of more than
$10,000. The FY18/19 - FY22/23 CIP includes more than $60 million in project and, due to the size
and complexity of projects and the limited available funding, it is not reasonable to believe that more
than a handful of projects can be completed in any given budget year.
Due to budgetary restrictions, no projects have been identified for funding in FY18/19 in the Capital
Equipment Fund.
- Fund Summary (Fund 450, Department 00)
Beginning Fund Balance
3210 Interest Income
3220 CD Interest
3975 Transfer from General Fund
TOTAL REVENUES
8300 Capital -Equipment
— - _ - - _ -
8400 Capital -Vehicles
TOTAL EXPENDITURES
NET INCREASE/[DECREASE)
Ending Fund Balance
735,831 490,803 475,276 , 20,503 20,503
82 'I --- --
171 52 - -
_— _ -
11z 7o 70 - -
23,152 I 243,225 238,370 228,743
23,346 243,466 122 238,370 228,743
--
I
— _ --- -
)---- _ -
237,689 66,240 - 70,000 � 55,524
3Q485 192,753 454,895 i 168,370 193,722
266,374 258,993 454,895 236,370 249,246
(245,028J (15,527) (454,773) - (20,503)
490,803 475,276 20,503 20,503 -
-
0.00%
- -
0.00%
209
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CITY OF
=�
•�iJi1iJ�V•
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i.� flu rwilow
;��•. ..:. •,r � � �.� �.
7 - �:+..�'F
:
Water & Sewer Fund - Overview
The Water and Sewer Fund is an enterprise fund - that is, a business -
type fund utilized to account for operations and activities that are
financed and operated in a manner similar to a private business
enterprise, and where the cost of providing goods and services to the
general public on a continuing basis is expected to be recovered
primarily through user charges, including operating costs and capital
improvement costs related to the maintenance of the water and
sewer utility systems. These fund the operations of the Water,
Wastewater and Utility Divisions in the Department of Public Works.
The operating functions of these three divisions are to provide a safe
and reliable supply of high quality potable water and to protect
public health and the environment by treating sewage to meet
stringent environmental standards prior to discharge.
Of note, the Utility Division was established in FY15/16 combining existing Water and Wastewater
Division Maintenance Workers to specifically address utility system maintenance needs more
routinely. Prior to this, utility maintenance projects were addressed by either the Water or
Wastewater Division and often required coordination with the other division to ensure adequate
manpower. The creation of the Utility Division established a more efficient methodology to handle
utility maintenance projects. The expenses for the Utility Division are split between the Water and
Wastewater Divisions as follows - approximately 63.7% of operating expenses are paid from the
Water Division and the remaining 36.3% are paid from the Wastewater Division. Capital expenses
are charged to the division that benefits from the maintenance project.
In general, water and sewer revenues are derived directly from water and sewer sales, base charges,
connection fees, and service penalties and should be sufficient to fund Lite operating and capital costs
for the Water, Wastewater and Utility Divisions. Importantly, water and sewer revenues are driven
by consumption and, as such, with a growing awareness of water conservancy (which the City
supports) and wetter than average summer months, consumption has been relatively flat over the
last two years.
Prior to FY15/16, water and sewer rates were adjusted annually based primarily on the Consumer
Price Index (CPI). Unfortunately, this CPI adjustment did not correlate to the actual cost of operations
for McHenry's Water and Wastewater Divisions and did not account for the specific capital
infrastructure needs of the municipality. This resulted in a shortfall in water and sewer revenues
and an inability to fund water and sewer capital projects of the existing systems. To address this the
City commissioned a water and sewer rate study that was completed in FY13/14. The results of this
analysis identified the need to adjust water and sewer rates at that time and to annually review and
adjust water and sewer rates based on operational costs and implement water and sewer base fees
to fund utility system capital improvements.
The narrative that follows provides a snapshot of the status of the Water and Sewer Fund and
identifies operational and capital expenses. This is followed by more detailed summaries of the
Water, Wastewater and Utility Divisions of the Department of Works.
►f�if�i
FY18/19 Water Division
FY18/19 Water Division operating expenditures are proposed at $2,271,953, an increase of
$111,864 from FY17/18. This increase is due to the funding of the Utility Division transfer
(again, the Utility Division is funded through contributions by water and wastewater).
Budgeted Operating Revenues for FY18/19 are short of budgeted operating expenditures by
$86,381. Rates will be addressed after the budget is approved and discussed with Council
before they need to be adjusted in August.
It is estimated that the existing $2 capital base charge will generate $125,000 in FY18/19 for
capital projects. In FY18/19 this amount, along with Water and Sewer Fund Balance, will be
used to fund the following water system capital projects identified in the Water and Sewer
Fund CIP - $225,000 for water meter replacement; $30,000 for Well Inspection/Maintenance
and Repair; and, $45,000 for the Water Division Motor Pool. No increase or decrease in the
base rate is recommended at this time.
FY18/19 Wastewater Division
FY18/19 Wastewater Division operating expenditures are projected at $3,215,573, a
decrease of $17,542 from FY17/18. This decrease is due partially to lower utility costs but
the funding of the Utility Division transfer was increased to cover proposed expenses (again,
the Utility Division is funded through contributions by water and wastewater). Proposed
operating revenues for FY18/19 are expected to exceed proposed operating expenses by
$34,145. Rates will be addressed after the budget is approved and discussed with Council
before they need to be adjusted in August.
It is estimated that the existing $4 capital base charge will generate $270,000 in FY18/19 for
capital projects. This amount, along with existing Water and Sewer Fund Balance, will be
used to fund the following water system capital projects identified in the Water and Sewer
Fund CIP - $40,000 for Willow Lift Station Pump Replacement; and, $65,000 for Wastewater
Division Motor Pool. No change in the base rate is being recommended at this time.
FY18/19 Utility Division
FY18/19 Utility Division operating expenditures are projected at $1,069,894, an increase of
$12,390 from FY17/18. As identified in the Water and Wastewater discussions above, the
Utility Division is funded through transfers from the Water and Wastewater Division
revenues. If in one year the transfers from the Water and Wastewater Division exceed
expenses within the department, adjustments are made in following fiscal years. This will
result in lower operating budgets for the Water and Wastewater Divisions.
213
Public Works Water Division
Public Works Water Division Mission
The primary focus and overlying responsibility of the Water
Division is to provide a safe and reliable supply of potable water.
This is accomplished by producing, treating water and conducting
over 500 required water samples, therefore meeting or exceeding
all federal and state health standards. Of major importance to the
Water Division employees is providing the consumer with the
highest level of customer service possible. We believe this inspires
public trust within the community.
In summary, Water Division employees undertake the following tasks:
• Provide safe potable water that meets or exceeds State and Federal Drinking Water
Regulations.
• Water Production -The Division maintains four iron removal filtration treatment plants
served by eight active wells. The City has two emergency or backup wells that have no iron
removal filtration but do have temporary chemical feed buildings.
• Water Storage consists of four elevated water storage tanks with a combined storage capacity
of 2,750,000 gallons.
• One booster pumping station.
• Provide meter readings to the Finance Department for utility billing for City water and sewer
services. The Division maintains an ongoing meter replacement program of approximately
8,000 water meters.
• Respond to Joint Utili Locate Information for Excavators (J.U.L.I.E.) requests.
• Respond to consumer inquiries within 24 hours regarding water quality or high consumption
questions or general concerns.
• The Water Division plays an important part in the maintenance and future development of
City's Global Information System.
I_Ti_[l
Public Works Water Division - Organizational Chart
215
Public Works Water Division - FY17/18 Accomplishments
• Met or exceeded all State and Federal Drinking water regulations.
• The Water Division employees provided a high level of customer service by responding
to customer requests within 24 hours and making available information consumer's
need to be informed about their drinking water source and water treatment
technologies. We believe this inspires public trust within the community.
• In 2017, the Water Division produced 783 million gallons of potable water and provided
meter readings for nearly 8,000 water and sewer accounts for billing purposes.
• Received 215t consecutive annual fluoride award from the Illinois Department of Public
Health.
• Changed out over 800 water meters
• Responded to over 5,000 J.U.L.I.E. locate requests.
• Help to develop a lead service inventory data base, utilized within the City's GIS system.
• The Water Division had no reported personnel injuries or accidents in the past year.
216
Public Works Water Division - FY18/19 Goals & Objectives
• Continue to meet or exceed all Federal and State drinking water regulations.
• Provide a high level of customer service I to customer requests wn
24 hours and make available information consumer's need to be informed about their
drinking water source and water treatment technologies.
• Continue to maintain water treatment facilities while remaining in budget.
• Expand lead service line inventory data base.
• Change out 1000 water meters
• Continue to be injury and accident free.
217
Public Works Water Division — FYlb/ 19 Performance Measures
Performance
Performance
PerformanceItem
..
... -.
Achieve 100% compliance
Was 100% compliance
100% compliance is expected with no
IEPA Compliance
in all categories
achieve with no violations
violations
Respond to Customer
Respond to all inquiries
Percentage responded to
0
100/o
Inquiries and Complaints
within 24 hours of
within 24 hours
receiving
Complete all Capital
Were projects completed
Capital Projects
Projects on time within
on time and within budget
o
100/o
budget
Were 1,000 meters
Meter Replacement
Replace 1000 meters
replaced in the previous
Yes
year
Safety -Personal
Zero Injuries/ Accidents
How many reported
Zero
Injury/Vehicle Accidents
injuries/accidents
�F:3
Water and Sewer Fund Summary (Fund 510, Department 31 Water)
3200
Interestlncome
3220
CD Interest
3240
IL Fund Interest
3610
Sales
3615
Base Charge - Capital
3620
Penalties
3630
Hookup/Connection Fees
3640
Water Meter Sales
3836
Gain/Loss on Sale
3845
Rental Income
3882
MiscellaneousReimbursement
3890
Miscellaneous Income
3920
Proceeds from Fixed Asset Sale
3991
Transfer from Marina Fund
TOTALREVENUES
TOTAL OPERATING REVENUES
4010
Salaries - Regular
4050
Overtime -Regular
4110
Salaries - Seasonal
4310
Health Insurance
4320
Dental Insurance
4330
Life Insurance
4340
Vision Insurance
4410
FICA
4420
IMRF
4510
Uniforms
TOTAL SALARIES/BENEFITS
1,054
453
969
131
951
3,031
2,047,402
2,066,124
2,199,343
2,107,572
-
51,006
121,839
125,000
52,141
60,359
75,240
55,000
12,500
18,610
29,250
15,000
13,225
20,000
27,000
15,000
4,261
-
-
- - 62,604 -
987 2,142 775
5,385 1,896 513,866 5,000
5,488
2,138J222
122,897
84,764
14,250
12,525
3,000
2,107,S72
125,000
70,000
15,000
15,000
2,071 5,000
2,137,066
2,221,541
3,033,917
2,324,072
2,380,217
2,340,572
2,106,113
2,129,783
2,792,449
2,169,072
2p230j545
2,185,572
652,819
314,433
391,895
407,429
403,674
433,380
36,525
Z2,119
22,859
24,000
23,314
24,000
12,710
10,347
8,800
11,500
110195
11,500
179,074
102,182
1091295
120,230
119,161
1010180
2,322
1,304
933
978
912
953
376
195
205
220
210
226
49
47
85
95
87
95
52,352
27,581
31,902
33,684
34,698
35,869
97,537
72,631
53,605
55,137
56,249
57,172
2,649
1,342
1,610
2,025
1,578
2,025
1,036,413
552,181
621,189
655,498
651,078
666,400
5110
Contractual
77,059
76,228
106,047
130,000
98,521
130,000
5310
Postage & Meter
31523
4)289
30276
41500
21789
31000
5320
Telephone
5,167
51369
5,277
61000
2,119
-
5370
Repair & Maintenance
20,533
21370
5,258
4,000
4,780
5,000
5410
Dues
562
396
260
Soo
730
800
5430
Training
21726
11326
1,721
2,500
1,715
2,500
5440
Tuition Reimbursement
-
-
9
-
-
-
5510
Utilities
167,915
1430581
191,442
140,000
111,374
125,000
TOTAL CONTRACTUAL SERVICES
277,485
233,559
315,290
287,500
222,028
266,300
1,500
15,000
16,500
100.00%
#DN/0!
#DN/0!
0.00%
0.00%
27.27%
0.00%
0.00%
#DIV/0I
#DIV/0!
#DN/0I
0.00%
I
#DN/0
#DN/0!
25,951
6.37%
0,00%
(19,050)
-15.84%
(25)
-2,56%
6
2,73%
0,00%
1,985
5,86%
2,035
3,69%
0,00%
10,902
1,66%
(6,000)
-100,00%
1,000
25,00%
300
60,00%
0,00%
#DIV/0!
(15,000)
-10,71%
(21,200)
-7,37%
219
6110
Materials and Supplies
2150440
148,612
134,093
145,000
141,662
1451000
6210
Office Supplies
955
78
421
6S0
153
650
6250
Gasoline & Oil
28,899
71483
6,451
7,000
61947
7,000
6270
Small Equipment & Tools
1,966
795
932
11250
11591
1,250
6940
Administrative Expenses
20243
2,104
2,522
2,102
-
TOTAL SUPPLIES
249,503
159,072
144,419
153,900
1521455
153,900
7091
Debt Service - Accrued Interest
7100
Principal Payment
7200
Bond Interest
7300
Fees - Paying Agent
8300
Capital - Equipment
8500
Capital - Utility System
9000
Amortization - Bond Issue Costs
9100
Amortization - Bond Discount
9510
Depreciation Expense
9904
Transfer to Debt Service
9920
Purchase of Service - MCMRMA
9921
Purchase of Service - Billing
9922
Purchase of Service - IT
9923
Purchase of Service - Audit
9930
Water/Sewer Transfer
9930
Water/Sewer Transfer -Utility Capital
TOTALOTHER
TOTAL OPERATING
TOTAL EXPENDITURES
(713)
(713)
(713)
50,10E
48,208
46,308
311
311
311
2,358
5,613
2,883
(512)
470,632
951943
73,174
218,737
12,095
3,954
(512)
495,277
1021801
73,174
218,737
15,207
4,027
664,822
926,087
1,626,952
2,018,856
2,076,487
2,48%488
2,571,764
(512)
501,023
96,647
67,455
222,018
16,142
4,109
902,719
95,000 100,000
44,408 44A08 42508
- 311 350
500,000
98,228
64,895
225,348
16,019
4,227
515,066
1,856,390
1,613,191
2,438,265
2,160,089
2,939,288
2,710,089
502,000
98,228
64,895
225,348
16,019
4,227
515,066
505,000
98,244
64,895
230,982
18,453
4,331
627,329
1,520,502
1,692,092
1,9941063
2,273,692
Z,546p063
2,778,692
0.00%
0,00%
0,00%
0,00%
r
#DIV/0!
0,00%
5,000
5,26%
(1,900)
-4.28%
r
350
#DIV/01
r
-
#DIV/0!
r
#DIV/0!
r
#DIV/0!
r
#DIV/0!
5,000
1,00%
16
0,02%
0,00%
5,634
2,50%
2,434
15,19%
104
2,46%
112,263
21,80%
(50,000)
-100,00%
78,901
4,89%
113,603 5.26%
68,603 2.53%
220
Public Works Wastewater Division
Public Works Wastewater Division Mission
It is the mission of the Public Works Department Wastewater
Division to protect public health and the environment by
treating sewage to meet stringent environmental standards
prior to discharge. The functions of the wastewater division
are to operate and maintain two wastewater treatment plants
and nineteen lift stations. The goal of the Wastewater
Division is to efficiently maintain these facilities and to -- --
produce plant effluents that either meet or exceed State and
1
Federal standards. The division is also responsible for the
removal and disposal of all the by-products generated by the treatment process. This is accomplished
by daily testing and monitoring of the treatment process and by operating the sludge de -watering
machines.
In summary, Wastewater Division employees undertake the following tasks:
• Provide for the operation and maintenance of two wastewater treatment plants and the
care and upkeep of nineteen lift stations
• Conduct daily testing to ensure the treatment processes are working correctly and make
any necessary changes to operations
• Maintain records on the amount of wastewater treated and the quality of water discharged
to the Fox River and report this information to the Illinois Environmental Protection Agency
in compliance with NPDES permits.
221
Public Works Wastewater Division - Organizational Chart
222
Public Works Wastewater Division - FY17/18 Accomplishments
• In 2017 the Wastewater Division achieved 100% compliance with the NPDES permits.
• The Wastewater Division purchased its second and final hook -lift truck and roll -off
dumpsters. This was also included in FY 2017/18 CIP.
• Oversaw construction of the Wastewater Treatment Plant consolidation/expansion project
Final competition was achieved in January 2018.
• Highlights of the consolidation/expansion project are:
o Microscreens at the headworks of the South Wastewater Treatment Plant. These
screens are relatively new in the wastewater treatment industry. This new type of
screen is very efficient at removing debris, sand and grit from the wastewater before
it is cleaned and treated.
o Anew wastewater treatment was constructed on Charles Miller Road to replace the
old treatment plant on Waukegan Road. It is a stat of the art treatment plant and only
the second one of its kind in Northern Illinois. The treatment plant went into service
in November 2017 and will ensure that The City of McHenry will continue to meet or
exceed our discharge permit requirements.
o A dryer was installed to dry the sludge cake, which is a by-product of the treatment
process. Once this cake is dried it will reduce the cost of disposal significantly and
provide the City with a safe and effective fertilizer that can be sold or given away.
Further reducing the disposal cost.
223
Public Works Wastewater Division - FY18/19 Goals & Objectives
® Operate new treatment plant and related equipment efficiently and productively.
Continue to meet or exceed the NPDES permit requirements and regulations as set forth by
the Illinois Environmental Protection Agency.
Operate treatment plants and lift stations in a manner that minimizes the potential for a
sanitary sewer overflow.
�> Look for ways to continue to achieve the high level of service and minimize operating costs.
224
Public Works Wastewater Div- FY18/19 Performance Measures
Performance
Performance
rformance
PeItem
FY18/19
Goal
Measure
Compliance with all NPDES
100% Compliance with all
Annual inspection/evaluation
Satisfactory annual
Permits issued by the IEPA
permits at all times
and monthly reports
inspection/report and no
violations on monthly reports
Sludge Production
Reduce the quantity of sludge
Track sludge
A lower expense for sludge
produced and hauled
production/hauled and
disposal
calculate disposal cost
Energy consumption
Decrease the amount of
Start tracking and analyze
Reduced utility bills
energy used
utilitybills
Lift Stations
Reduction in number of off
Track the number of call -outs
Less call -outs equal lower
Jim
hours call -outs
to each lift station
overtime costs
Operation of new treatment
Optimize the performance of
Gather laboratory data on the
See improvement in
plant and related equipment
the new treatment plant
plant performance. Establish a
laboratory analysis
baseline for the lab test results
225
Water and Sewer Fund Summary (Fund 510, Department 32 Sewer)
3200
Interest Income
3220
CD Interest
3240
IL Fund Interest
3610
Sales
3615
Base Charge - Capital
3620
Penalties
3630
Hookup/Connection Fees
3660
Debt Service Fee
3665
Debt Service - IEPALoan
3890
Miscellaneous Income
3915
Bond Interest Rebate
TOTALREVENUES
TOTAL OPERATING REVENUES
1,054
453
969
131
951
3,031
5,488
2,429,160
2,415,863
2,483,140
2,718,993
2,659,300
4706,376
106,501
265,364
270,000
267,608
260,000
SS,444
58,724
62,270
58,000
68,465
65,000
12,000
16,500
52,213
15,000
13,500
15,000
401,343
397,997
407,561
401,000
410,771
401,000
298,173
1,01%732
1,600,000
1,443,809
41200,000
26,247
16,134
10,653
5,000
3,883
15,000
64,249
64,953
63,005
61,647
61,647
5%342
2,989,628
3,376,249
41367,938
5,131,140
41934,471
7,724,718
2,977,628
2,955,075
3,030,629
3,246,140
3120%554
3,249,718
4010
Salaries - Regular
641,970
511,445
5670761
688,057
498,602
629,663
4050
Overtime - Regular
41,282
2%613
400524
40,000
42,787
40,000
4110
Salaries - Seasonal
2,457
5,127
30134
5,000
4,610
5,000
4310
Health Insurance
174,434
1290058
158,386
181,161
157,099
188,701
4320
Dental Insurance
792
810
820
858
499
834
4330
Life Insurance
396
307
330
280
329
369
4340
Vision Insurance
133
133
111
70
65
140
4410
FICA
52,155
41,733
46,687
56,079
44,319
511612
4420
IMRF
90,575
118,653
83,134
93,046
72,382
83,708
4510
Uniforms
41665
3,895
3,514
3,000
2,988
S,S00
TOTAL SALARIES/BENEFITS
10008,859
840,774
9040401
10067,551
823,680
1,005,527
5110
Contractual
5310
Postage & Meter
5320
Telephone
5370
Repair & Maintenance
5375
Repair & Maintenance - Equipment
5380
Repair & Maintenance - Utility System
5410
Dues
5430
Training
5440
Tuition Reimbursement
5450
Publications
SS10
Utilities
5580
Sludge Disposal
TOTAL CONTRACTUAL SERVICES
173,150
189,677
167,109
190,000
156,625
181,000
369
342
289
300'
363
300
3,384
3,917
4,284
3,000
272
20,362
15,753
19,200
14,000
14A00
20,000
57,710
71J59
51,427
70,000
10%799
70,000
56,137
47,931
60,340
91,000
74,017
91,000
594
514
260
400
508
1,500
1,149
53
465
750
700
11000
S55
-
22S
1,000
23
11000
330o994
274,378
375,181
290,000
26S,8S4
250,000
231,132
234,567
263,847
195,000
210,162
195,000
875,536
838,291
942,627
855,450
832,723
810,800
1,500 100.00%
#DIV/0!
,
-
#DIV/01
(12,617)
-0.46%
(10,000)
-3,70%
7,000
12,07%
-
0,00%
-
0.00%
2,600,000
162,50%
10,000
200,00%
(2,305)
-3.74%
2,593,578
50.55%
3,578
(58,394)
7,540
(24)
89
70
(4,467)
(9,338)
2,500
(62,024)
0.11%
0.00%
0,00
to
4.16%
2.80
0
31.79%
100.00%
7.97%
10.04%
83.33%
5.8110
6,000
42,86%
0,00%
0,00%
1,100
275,00%
250
33.33%
0,00%
#DIV/0!
(40,000)
-13,79%
0,00%
(44,650)
-5,22%
226
6110
Materials and Supplies
227,956
212,676
209,798
214,000
157,095
220,000
6,000
2.60°/❑
6210
Office Supplies
1,647
820
S4S
750
447
750
0,00%
6250
Gasoline & Oil
340462
20,028
17,378
1S,000
19,282
20,000
51000
33,33%
TOTAL SUPPLIES
264,065
233,524
227,721
229,750
176,824
240,750
11,000
4,79%
6940
',Administrative Expenses
3,360
21676
31640
3,600
,
#DIV/O!
7091
Debt Service- Accrued Interest
(11674)
(21067)
(2)484)
(21567)
#DIV/O!
7100
Principal Payment
-
-
-
255,000
-
265,000
100000
3.92%
7200
Bond Interest
205o790
201,32S
195,813
189,188
189,188
181,920
(71268)
-3,84%
7300
Fees -Paying Agent
1,053
1,053
11053
1,100
1,OS3
1,100
-
0,00%
8300
Capital - Equipment
2,3S8
S,613
- ,
#DIV/O!
8500
Capital -Utility System
10550
- ,
#DIV/O!
9000
Amortization - Bond Issue Costs
_
-
#DIV/O!
9100
Amortization - Bond Discount
31941
3,941
31941
- ,
#DIV/01
9S10
Depreciation Expense
1,151,880
11164,3S2
1,193,568
1,2001000
1,195,678
11200,000
-
0,00%
9904
Transfer to Debt Service
12,194
13,06S
12,283
12,484
12,484
12,486
2
0,02%
9920
Purchase of Service-MCMRMA
87,976
87,976
85,145
86,695
86,695
86,695
0,00%
9921
Purchase of Service - Billing
233,188
233,188
236,686
240,236
240,236
246,242
6,006
2,50%
9922
Purchase of Service - IT
8,772
11,7S0
12,231
12,168
12,168
14,641
21473
20,32%
9923
Purchase of Service - Audit
3,954
4,027
41108
4,227
41227
4,331
104
2,46%
9930
Water/SewerTransfer
381,163
S68,217
279,266
279,266
353,609
74,343
26,62%
9930
Water/SewerTransfer - Utility Capital
_
-
2700000
270j000
-
(270,000)
-100,00%
9936
Transfer to Utility Improvement Fund
11720,340
-
,
#DIV/01
TOTAL OTHER
11714,342
2,108,062
4,034,541
2,5501364
21292,028
21366,024
(184,340)
-7,23%
TOTAL OPERATING EXPENDITURES 2,710,922 2,856,299 3,195,382 3,233,115 2,659,577 3,223,101 (10,014) -0.31%
TOTAL EXPENDITURES 3,862,802 4,020,651 6,109,290 4,703,115 4,125,255 4,423,101 (280,014) -5.95%
227
Public Works Utility Division
Public Works Utility Division Mission
The City of McHenry Utility Division is committed to
providing the highest level of customer service to its
residents and consumers. Maintaining the water
distribution and sanitary sewer collection systems to peak
performance will continue to ensure reliable services to City
of McHenry's residents, and businesses. This will enhance
public safety within the community.
The Utility Division maintains and repairs all water mains,
valves, fire hydrants, and "buffalo" boxes which are all part
A the water distribution system. Another component of the Utility Division is to maintain, clean, and
televise the sanitary sewer collection system.
In summary, Utility Division employees undertake the following tasks:
• Maintain sanitary sewer collection system.
• Maintain water distribution system.
228
Utility Superintendent
Steve Wirch
Operator)
Sean Johnson
Maintenance Worker
Clint Greve
Maintenance Worker
Pat Maher
Maintenance Worker
Ryan Cheney
Operator)
Steve Ramirez
Maintenance Worker
Todd Sasak
Maintenance Worker
Mike Lange
Z. .�.,
y'
:� i
jL
CITY OF McHENRY
Induslrlol drive
Public Works Utility Division - FY17/18 Accomplishments
• Replaced 8 "Eddy" fire hydrants due to age and non -availability of repair parts.
• Flushed all of the City's fire hydrants for spring and fall hydrant flushing program.
• Cleaned and televised over a 209,000' (39 miles) of sanitary main including the subdivisions
of Rubloff Development, Shoppes at the Fox, Mill Creek Subdivision, Evergreen Circle,
Brittney Park, and Timber Trails and others including routine maintenance lines
• Repaired 9 water main breaks.
• Repaired 15 water services, replaced 15 lead services from the water main to B-Box.
• Responded to 17 possible sewer backups.
• Replaced 25 open hole sanitary frames and covers with closed "sealed" frames and covers.
• On March 24, 2017 the City of McHenry participated in ajoint-bid with the Village of Huntley
and the Village of Cary for sanitary sewer main lining and sanitary manhole lining work. In
2017 the manhole portion of the scope of work was completed and several brick/block
structures were rehabilitated at locations on Main Street, Elm Street, Waukegan Road, Crystal
Lake Road, Richmond Road, Broad Street, Pearl Street, and Washington Street. Sewer main
lining locations are on sections of High Street, Oakwood Drive, Front Street, Shepard Hill
Lane, Grand Avenue, Pearls Street, Charlotte Avenue, Victoria Avenue, Virginia Avenue,
Cresent Avenue, Lillian Street, Clover Avenue and Timothy Lane.
The work is being completed by the prime contractor Visu-Sewer Inc. The remaining balance
of sanitary sewer main lining will be completed in the winter/spring of 2018 prior to the end
of FY17/18. All engineering, construction inspection, and project management has been
completed by Public Works and Utility Division Staff.
230�
Public Works Utility Division - FY18/19 Goals & Objectives
■ Continue to keep the sanitary collection system well maintained that includes cleaning and
televising the entire collection system.
■ Reduce inflow and infiltration in collection system through the Capital Improvement
Program that includes the sanitary sewer main and sewer manhole rehabilitation programs.
Change old style manhole covers to "new" sealed covers.
■ Continue to keep the water distribution system well maintained with the water valve
maintenance program and fire hydrant spring and fall flushing programs. Also through the
water main replacement program through the Capital Improvement Program.
■ Replace the 10 fire hydrants due to age and non -availability of repair parts
■ Continue hydrant painting program
231
Public Works Utility Division - FY18/19 Performance Measures
Performance
Performance
Performance
Goal
Proposed ,
Fire hydrant
Replace outdated fire
Number of hydrants
Replace 10 fire hydrants
replacement
hydrants
replaced
Clean & Televise
100,000 Lineal
Clean & televise 100,000 lineal
sanitary sewer
ft/year
Lineal ft/year
ft/year
collection system
Complete spring and
Flush all hydrants
Completion of spring and fall
Hydrant Flushing
fall hydrant flushing
spring and fall
flushing programs
programs
Grout
Reduce
manholes/install
Number of manholes
10 manholes repaired
inflow/infiltration
sealed frames and
repaired
covers
Hydrant painting
Sandblast, prime and
Number of hydrants
20% of hydrants in distribution
program
paint fire hydrants
that were painted
system
232
Water and Sewer Fund Summary (Fund 510, Department 35 Utility)
gum
j
- - -
3890 Miscellaneous Income 812
3978 Transfer from Water/Sewer Fund 1,045,985 1,470,936 794,332 1 794,332 980o938
TOTALREVENUES 1,0451985 11470o936 794,332 794,332 980,938
4010
Salaries -Regular
4050
Overtime - Regular
4110
Salaries - Seasonal
4310
Health Insurance
4320
Dental Insurance
4330
Life insurance
4340
Vision Insurance
4410
FICA
4420
IMRF
� 4510
Uniforms
TOTAL SALARIES/BENEFITS
16,645
541,157
505,757
551 607
�
- 587,414
566,974
4,015
19,6S4
24,260
25,000
18,410
25,000
10,884
10,000
10,820
12, 000
-
133,840
135,791
145,384
168,486
138,643
986
978
1,033
1,286
1,005
-
274
290
552
305
328
-
16
9
13
'i_
6S
13
1,482
40,538
40,405
44,875
49,576
46,204
21558
106,233
66,605
73,690
81,301
73,997
1,904
3,759
3,300
1,546
3,300
24,700
844,602
788,738
855,454
919,209
867,464
#DIV/0!
186,606 23,49%
186,606 23,49%
15,367
2.79%
0,00%
2,000
20,00%
(6,741)
-4,64%
(28)
-2.71%
(224)
-40,58%
0,00%
1,329
2.96%
307
0,42%
0,00%
12,010
1.40%
5110
Contractual
15,809
26,074
15,000
13,902 '
15,000
-
0,00°/o
5310
,Postage &Meter
5320
Telephone
__!
1,184
988
1,250
683
(11250)
-100,00%
S370
Repair & Maintenance
740
14,425
10,317
10,000
2%086
1S1000
51000
50,00%
S410
Dues
130
50
200
169
200
-
0,00%
5430
Training
-
160
871
500
1,733
1,000
500
100,00%
i
i
TOTAL CONTRACTUAL SERVICES
740
31,708
38,300
27,050
45,573
31,300
4,250
15,71%
6110
!Materials and Supplies
41551
100,707
144,425
150,000
102,701
150)000
0,00%
6210
Office Supplies
I -
290
316
S00
250
(250)
-50,00%
62SO
Gasoline & Oil
10,758
170441
16,000
1317S1
16,000
-
0,00%
6270
Small Equipment &Tools
-
10247
279
11250
827
10250
0,00%
TOTAL SUPPLIES
41551
113,002
162,461
167,750
117,279
167,500
(250)
-0,15%
9510 !Depreciation Expense
TOTAL OTHER
TOTAL EXPENDITURES
Z9,991 989,312
7,250 7,250 7,250
7,250 7,250 7,250
989,499 1,OS 7,504 1,089,311 1,073,514 16,010
0.00°/a
0.00%
1.51%
233
Capital Development Fund - Overview
This fund accounts for the construction, expansion and/or extension of
water and wastewater systems to accommodate new development and
growth in the community. Revenues are generated through capital
development fees on new residential and non-residential development.
235
Development -Fund Summary (Fund aa0)
3200 Interest
3630 Hookup/Connection Fees (31- Water)
3630 i Hookup/Connection Fees (32 -Sewer)
TOTALREVENUES
9936 Transferto Utility Improvement Fund
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
1,197 I 569
121,863 194,088
127,780 194,070
250,840 388,727
1,060
201,724
208,169
410,953
2,000 I. _
150,D00
160,000
312,000
1,195,910
250,840 388,727 (784,957) 312,000
1,060_
1,000
(1,000)
0,00%
192,573
180,000
30,000
20.00%
203,157
190,000
30,000
18.75%
396,790
371,000
59,000
18,91%
#DIV/0!
#DIV/0!
396,790 371,000
e
236
-r-
r ' Ta.
Nowv
UAL:
Utility Improvements Fund - Overview
The Utility Improvements Fund was created to provide a single fund to
record revenues and expenses for capital construction projects for the
water and wastewater utilities. Transfers from the Water & Sewer Fund
and Capital Development Fund are the main sources of revenue for the
fund. Expenses are restricted to design engineering, construction, and
construction engineering costs for the approved capital projects. Identified
expenditures are related to the consolidation of the Central and South
Wastewater Treatment Plants.
- Fund Summary (Fund 580)
3200
Interest
3,440
31093
7,412
21000
13,257
10,000
81000 400,00%
3978
Transfer from Water/Sewer Fund
1,720,340
#DIV/01
3981
Transfer from Capital Development Fund
I
1,195,910
#DIV/01
3994
Transfer from SSA#4
16,847
16,847
16,847
16,847
16,847
16,847
0,00%
TOTAL REVENUES
20,287
19,940
2,940,509
18,847
30,104
26,847
81000 42.45%
EXPENDITURES
8500
Capital -Utility Improvement Projects
#DIV/01
TOTAL EXPENDITURES
#DIV/01
NET INCREASE/(DECREASE)
20,287
19,940
21940,509
18,847
30,104
26,847
—
239
Marina Operations Fund - Overview
The City of McHenry acquired the marina in 2000 to be able to expand the
Central Wastewater Treatment Plant. After it was acquired it was determined
that the wastewater facility could not be expanded at the existed site. Once
the Central and South Wastewater Treatment Plant consolidation project is
completed, the Central WWTP site can be redeveloped and at this time it is
possible that the marina site be incorporated into any redevelopment. At this
time the Marina Operations Fund is an enterprise fund that provides for the
maintenance of a 60-slip marina on the Fox River.
241
Marina Operations- Fund
3200 Interest 455 223 394 200 394 200 0.00%
3845 ' Rental Income 55,275 43,422 48,964 50,000 43,313 40,000 (10,000)-20.00%
TOTALREVENUES 55,730 43,645 49,358 501200 43,707 40,200 (10,000)-19.92%
EXPENDITURES
- - --
5110 Contractual Services 31149 11,033 3,405 2%000 _ _ 2,217 15,000 (51000)-25,00%
6940 Administrative Expenses 24,982 25,609 25,186 _ 26,00.0 2_6,_217_ 28,000 2,000 7,69%
9930 Transfer to Water/Sewer Fund #DIV/01
TOTAL EXPENDITURES 280131 36,642 28,591 46,000 28,434 43,000 (31000) -6.52%
i
NET INCREASE/(DECREASE) 27,599 7,003 20,767 4,200 15,273 (2,800)
242
Fiscal Year 2018/2019
Annual Budget
243
lad
r+
4
•
Employee Insurance Fund - Overview
The City of McHenry recognizes that health insurance benefits are an important
component of an employee's total compensation package, therefore, the purpose
of the Employee Insurance Fund is to finance and account for expenditures
incurred to provide health insurance benefits to employees.
The current health insurance plan provided to employees offers a choice between
a PPO (Preferred Provider Organization), an HMO (Health Maintenance
Organization), and an HSA (Health Savings Account). Providing employees with
a choice of plans allows for flexibility based on preference and affordability. In
addition, employees receive dental and vision benefits. All IUOE 150 employees
(Public Works, Parks) are required to be on the IUOE 150 insurance plan as per their collective
bargaining agreement.
245
Employee Insurance - Fund Summary (Fund 600)
MANS Ulm
,
3240
IL Funds Interest
3
42
116
#DIV/0!
3653
Elective Participant Premium
14112S3
145,716
168,361
166,134
209,340
220,088
53,954
32,48%
3831
Employee Contributions
201,385
211,017
229,332
280,029
246,124
263,336
(16,693)
-5.96%
3975
Transfer from General Fund
118451456
21011,166
2,170,114
21576,349
21403,795
21397,915
(178,434)
-6.93%
3978
Transfer from Water/Sewer Fund
356,805
372,237
406,408
433,021
458,163
497,987
64,966
15.00%
3999
Tranfer from Other Funds
30 290
24,868
26161
38,179
38,342
44,896
61717
17.59%
TOTAL REVENUES
2,575,189
2,7651007
31000,418
3,493,712
3,3SS,880
31424,222
(69,490)
-1,99%
EXPENDITURES
4310
Insurance Premiums - Health
20399,972
215651857
21787,533
30114,854
21936,975
31117,389
21535
0,08%
4320
Insurance Premiums - Dental
80,227
110,039
112,682
130,934
119,323
120,894
(10,040)
-7,67%
4340
Insurance Premiums - Vision
11,284
12,077
12,924
15,013
14,035
14,689
(324)
-2,16%
5245
Health HRA Reimbursement
93,391
95,236
11S,569
112,000
213,793
17112SO
591250
52,90%
6960
Miscellaneous Expenses
41420
3,216
31063
51000
51000
0,00%
TOTAL EXPENDITURES
2,589,294
21786,425
31031,771
31377,801
3,2841126
3142%222
51,421
1.52%
NET INCREASE/(DECREASE)
(14,105) (21,418)
(31,353) 115,911 71,754 (5,000)
Risk Management Fund - Overview
The purpose of the Risk Management Fund is to account for all activity related to risk management
and insurance costs (other than employee health insurance) including loss control, loss prevention,
risk transfer, and risk assessment.
The City of McHenry is a member of the McHenry County Risk Management Agency (MCMRMA), a
public entity risk pool through which property, general liability, automobile liability, crime, excess
property, excess liability, and boiler and machinery coverage is provided. The relationship between
the City and MCMRMA is defined through a contractual obligation approved by both the City Council
and MCMRMA Executive Board. Revenues for the fund are generated by service charges to the City's
General Fund and non -General Fund operating units. The service charges to the General Fund are
provided for the most part by the liability insurance portion of the property tax levy. Incidental
revenues from interest earnings and reimbursements from MCMRMA are also occasionally posted to
the fund.
Risk Management - Fund Summary (Fund 610)
3200
Interest Earnings
68
207
316
200
11648
11000
800
81,141
12.48°/a
17,500
700,00%
0,00%
(1,250)
-29,41%
(500)
-100,00%
518
2.50%
97,409
13,38%
249
:I�1111 [Il U)S
Information Technology Fund - Overview
Mission
The mission of the Information Technology Division is to provide the
most innovate, highest quality, technology -based services in a cost-
effective manner and to facilitate the achievement of the goals and
objectives of each of the City's operating departments.
Information Technology Fund revenues are derived from transfers
from the City's operating departments and expenses are related to
the direct provision of technology services by the Division's two staff
members and for the replacement of equipment and software
through the municipality.
The primary functions of IT staff include:
• Providing efficient technology support for computer systems, web -based applications, voice,
video, and integrated data services to all City departments.
• Promoting and facilitating the integration of technology to efficiently meet the overall
mission of the City using collaborative efforts through planning, training, and consulting with
all departments and service providers.
• Developing, enhancing and managing the City's networks to provide high-speed transparent,
and highly functional connectivity.
• Developing and maintaining highly effective, reliable, secure, and innovative information
systems to support each department's functions.
• Facilitating the collection, storage, security, and integrity of electronic data while ensuring
appropriate access.
• Promoting new uses of technology within the organization.
251
Information Technology - Organizational Chart
asz
Information Technology - Fund c
3200
Interest Earnings
57
53
92
100
3970
Charges for Services
427,S97
461,101
515,787
536,087
536,087
6341255
3975
Transfer from General Fund
-
-
-
-
-
-
3978
Transfer from Water/Sewer Fund
-
-
-
-
-
-
TOTAL REVENUES
427,654
461,1S4
515,879
536,087
536,187
634,255
EXPENDITURES
4010
Salaries
156,567
163,368
122,953
131,899
129,235
136,318
4310
Health Insurance
29,S13
23,352
24,860
35,158
32,879
35,489
4320
Dental Insurance
1,250
977
11227
1,420
11362
1,422
4330
Life Insurance
-
80
82
4340
Vision Insurance
108
105
74
7S
77
83
4410
FICAMedicare
11,170
12,929
9,169
10,090
9,561
10,428
4420
IMRF Retirement
20,350
3S,118
18,339
16,857
16,494
17,040
TOTAL SALARIES/BENEFITS
218,958
23SJ849
176,622
195,S79
189,608
200,862
5110
Contractual
86,120
108,603
135,064
171,732
134,851
161,075
S320
Telephone
2,731
2,903
989
5,220
889
851412
5410
Dues
500
500
250
450
300
5420
.Travel Expense
430
696
11300
11706
11500
5430
Training
163
7,550
5,900
41935
6,000
TOTAL CONTRACTUAL SERVICES
8%014
112,436
144,799
184,402
142,831
254,287
#DIV/0!
98,168 18,31%
#DIV/0!
#DIV/0!
98,168 18,31%
4,419
3.35°/a
331
0,94%
2
0,14%
2
2,50%
8
10,67%
338
3,35%
183
1,09%
5,283
2,70%
80,192
1536.25%
50
20,00%
200
15.38%
100
1,69%
69,885
37,90%
6110 ,Materials and Supplies 19,862 5,236 13,947 39,549 88,777 42,550 3,001 7.59%
6210
Office Supplies
11,512
16,163
13,060
14,100
20,744
300100
16,000
113.48%
6270
Small Equipment
23,648
23,506
38,766
45,600
55,320
59,600
14,000
30.70%
TOTAL SUPPLIES
55,022
44,90S
65,773
9%Z49
164,841
132,250
33,001
33.25%
9510
Depreciation
38,293
37,391
41,139
50,000
43,354
40,000
(10,000)
-20,00%
9920
Purchase of Services - Risk Management
8,34S
81345
7,408
61857
61857
6,857
-
0,00%
TOTAL OTHER
46,638
45,736
48,547
561857
500211
46,857
(100000)
-17,59%
TOTAL EXPENDITURES
409,632
438,926
435,741
536,087
S470491
634,256
98,169
1B.31%
NET INCREASE/(DECREASE)
180022 22,228
80,138 - (11,304) (1)
253
Fiscal Year 2018/2019
Annual Budget
Fiduciary Funds
254
I R 144M
ice.• - ,.
Employee Flexible Spending Fund - Overview
The Employee Flexible spendind account is used to account for
employee pre-tax medical spending accounts that are offered
as a benefit to City employees.
Under the Internal Revenue Service (IRS) rules and
regulations, employees can set aside money for certain
medical benefits on a pre-tax basis. These benefits include
medical expenses not covered under the employee's health
insurance plan. When allowable medical costs are paid by the
employee, he or she can get reimbursed from his flexible spending account. Depending on the tax
bracket of the employee and the extent of utilization, an employee could potentially save several
hundred dollars through medical and dependent care flexible spending deductions.
I' A-A"'Itt,
256
iployee Flex = Fund Summary (Fund 700)
3831 Employee Contributions
TOTALREVENUES
6940 Administrative Expenses
6965 Medical Reimbursements
i
9999 Revenue/Expense Closing
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
89,232
91,021
109,721
105,000
101,360
60,000
(45,000)
-42.86°/a
8%232
91,021
109,721
105,000
101,360
60,000
(45,000)
-42,86%
I
4,106
31725
31944
5,000
4,379
4,000
(11000)
-20,00%
84,679
86,504
1111100
100,000
49,424
56,000
(44,000)
-44,00%
447
792
(51323)
47,SS7
#DIV/0!
89,232
91,021
109,721
105,000
101,360
60,000
(45,000)
-42,86%
257
Fiscal Year 2018/2019
Annual Budget
258
Development Escrow Fund - Overview
The Development Escrow Fund is a fiduciary fund used to account for assets
held by the City in a trustee capacity or as an agent for individuals, private
organizations, other governments or funds. The Development Escrow Fund
holds funds deposited by developers until such time as certain improvements
are completed or in lieu of developer provided improvements. These funds
are custodial in nature and do not involve measurement of results of
operations. In FY18/19 Development Escrow Funds are being used for the
manufacture and installation of a new municipal gateway sign on east Route
120 as part of the Ricky Rockets development project.
259
Developmental Escrow - Fund
720)
3210
Interest Earnings
338
(56)
3
50
17
3760
Received from Developers
32,662
25,000
250000
TOTALREVENUES
33,000
(56)
3
25,050
17 250000
EXPENDITURES
6961
Miscellaneous Refunds
32,662
9942
Transfer to Capital Improvements Fund -
(32,718)
25,000
25,000
9999
Revenue/Expense Closing
33,000
3
TOTAL EXPENDITURES
33,000
(S6)
3
25,000
25,000
NET INCREASE/(DECREASE)
-
50
i
17
0,00%
(50) -0,20%
#DIV/0!
0.00%
#DIV/01
0,00%
260
Fiscal Year 2018/2019
Annual Budget
261
Retained Personnel Fund - Overview
The Retained Personnel Fund is used to account for funds
collected as reimbursement and expended for professional
and technical services used to assist or advise the City in
connection with land development. The City's retained
personnel costs included engineering, legal, planning, and
other technical professional matters. The City typically
collects a deposit from property owners at the initiation of
annexation, zoning, or other development proceedings that
approximate the total retained personnel costs expected to be
incurred.
262
Retained Personnel = Fund Summary (Fund 740)
3730
Engineering Fees
52,413
78,012
42,121
50,000
53,380
50,000
- 0.00%
3735
Legal Fees
29,473
25,188
13,888
15,000
81257
15,000
0,00%
3740
Developer Miscellaneous Fees
6,426
7,135
61500
8,000
3,000
8,000
0.00%
3750
Developer Refunds
500
2,000
81906
2,000
0,00%
TOTAL REVENUES
88,812
110,335
62,509
75,000
73,543
75,000
0.00%
5220 Engineering Fees
5230 Legal Fees
6960 Miscellaneous Fees
6961 Miscellaneous Refunds
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
52,413
77,081
47,211
50,000
53,380
50,000
29,473
26,130
13,888
15,000
8,257
15,000
6,926
71124
6,500
8,000
3,000
8,000
(51090)
21000
8,906
2,000
88,812
110,335
62,509
75,000
73,543
75,000
0.00%
0.00%
0.00%
0.00%
0.00%
263
Fiscal Year 2018/2019
Annual Budget
r.�
Revolving Loan Fund - Overview
The Revolving Loan Fund provides low interest loans to qualified existing
and prospective businesses within the City of McHenry. The loan
proceeds can be used to assist in the startup of a new business, expand
and existing business update existing facilities to make the business more
competitive, or provide an incentive for established businesses to
relocate to the City. The primary goal of the program is job creation and
expansion of the sales and property tax bases.
The program requires loan applicants to complete a formal application �/
which is then reviewed by the Revolving Loan Fund Committee -
comprised of the Mayor and Finance and Personnel Committee. Terms are identified/negotiated and
a recommendation is provided to the full City Council for consideration. Of note, the Revolving Loan
Fund itself does not have expenditures as the loans are originated through the City's identified lender.
Revenues are comprised of receivables, or payments, which are budgeted.
265
321D Interest Earnings
3210 Loan Interest
TOTAL REVENUES
5110 Contractual Services
TOTAL EXPENDITURES
NET INCREASE/(DECREASE)
17 11 11 50 166 150
21523 1,486 1,394 2,000 1,180 11500
2,540 1,497 11405 2,050 1,346 11650
100
100
21540 1,497 11405 2,050 1,246 1,650
100 200,00%
(500]-25.00%
(400)-19,51%
0.00°/n
266
Police Pension Fund - Overview
The Police Pension Fund accounts for retirement benefits for retired police officers
and their beneficiaries through employer and employee contributions and
investment earnings.
The primary purpose of this non -operating budgetary unit is to finance pensions
for employees by both employer and employee contributions combined with
interest earnings on those contributions. These three revenue streams, if based on
sound actuarial assumptions should generate sufficient funds for employee retirement without
placing undue burden on the employer or a risk to the pension due the employee.
The Police Pension plan is administered by a board of trustees. The duties of the board are to control
and manage the pension fund, to enforce the collection of contributions, to hear and determine
applications for pensions, to authorize payment of pensions, and to invest funds. Account and
actuarial services are provided by the city at no cost to the plan. Financial planning and investment
management are provided by outside vendors.
The City's pension plan is a defined benefit plan meaning that regardless of investment performance,
the plan is obligated to pay the defined benefit. If the pension plan makes unwise investment
decisions, the City is currently obligated to guarantee the obligations. However, as of the year 2033,
the pension plan will be self-supporting with no further obligations placed on the City.
The City utilizes an independent actuarial study to annually determine the necessary funding for the
pension program. The City Council has committed to funding the plan based upon these
recommendations.
268
Police Pension - Fund Summary (Fund 760)
3210
Interest Earnings
1,295,101
1,386,205
809,529
950,000
1,023,759
950,000.
-
0.00%
3830
Employer Contributions
1,135,605
979,515
11521,914
11874,219
1,8681798
2,019,703
145,484
7.76%
3831
Employee Contributions
381,363
513,111
397,515
410,000
409,541
430,000
20,000
4,88%
3836
Gain/Loss on Sale
(152,069)
(74,996)
(42,906)
-
(35,306)
-
#DN/01
3837
Unrealized Gain/Loss
118,330
(11112,524)
1127SJ071
957,504
#DIV/01
3882
Miscellaneous Reimbursement
50
-
#DIV/0!
TOTAL REVENUES
2,778,380
1,691,311
3,961,123
3,234,219
4,224,296
3,399,703
16SO484
5,12%
EXPENDITURES
4910
Pension Payments
1,42S,48S
1,380,578
10374,052
11460,291
10471,760
1,554,165
93,874
6,43%
4920
Duty Disability Payments
225,749
228,485
231,214
238,586
238,586
251,066
12,480
5,23%
4930
Survivor Benefit Payments
87,495
173,824
252,244
244,390
184,056
176,924
(67,466)
-27,61%
4940
Non -Duty Disability Payments
17,511
17,512
17,512
17,512
171512
17,512
0,00%
,
4990
Contribution Refunds
112,515
246,347
15,910
-
#DIV/01
5110
Contractual Services
32,146
45,681
34,803
45,000
42,289
45,000
0,00%
5410
Dues
1,275
1,200
2,790
2,000
11595
21000
0,00%
9923
Purchase of Service - Audit
31425
30500
31570
3,625
31625
3,700
75
2,07%
TOTAL EXPENDITURES
11905,601
2,097,127
1,932,095
2,0111404
1,959,423
21050,367
38,963
1,94%
NET INCREASE/(DECREASE) 872,779 (405,816) 2,029,028 1,222,815 2,264,873 1,349,336
269
Fiscal Year 2018/2019
Annual Budget
Information
270
Financial Policies Overview
The following City financial policies, along with the approved Fund Balance and Reserve, Investment
and Capital Improvement Program policies, establish the framework for McHenry's overall fiscal
planning and management.
Ouerating Budget and Expense Policies
1. The City shall annually adopt a balanced budget where operating revenues are equal to, or
exceed, operating expenditures in each fund.
2. Beginning fund balance should only be appropriated to the extent it supports non -recurring
expenditures, replaces temporary declines in revenue, or is reasonably anticipated to be offset
by an increase in revenue.
3. As part of the annual budget review process, the City will project General Fund revenues and
expenditures for four years beyond the budget year and compare the projected balances to the
fund balance policy. This will allow the City to identify potential problems early enough to correct
them.
4. The City Council shall be provided monthly actual revenues and expenditures for all funds. Any
departments or divisions projected to exceed their annual spending authority for the year shall
work with the City Administrator to reduce expenses. This may include a deferral of hiring and
major expenses for goods and services.
Revenue Policies
1. The City shall maintain a diversified and stable revenue system to the extent provided by law to
insulate it from short-term fluctuations in any one revenue source.
2. The City will not budget one-time revenue sources to fund annual operating expenditures. Such
revenues will fund non -recurring activities, such as capital projects and major capital equipment
purchases.
3. Grant revenues shall be pursued to provide or enhance City services. However, recurring
activities shall be initiated with grant funds only if the activity can be terminated in the event
grant funds are discontinued or the activity should and can be funded within recurring City
revenues.
4. All non -enterprise user fees and charges will be examined annually to determine the direct and
indirect cost of service recovery rate. The acceptable recovery rate and any associated changes
to user fees and charges will be approved by the City Council.
5. The City will set fees and user charges for the Water and Sewer funds at a level that fully supports
the total direct and indirect costs of the activity. Indirect costs include the replacement of the
capital assets of the fund.
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Debt Management Policies
1. The City limits long-term debt to only those capital improvements that cannot be financed from
current revenues and have an estimated useful life of at least ten years.
2. For General Obligation Debt, the City will maintain a debt to assessed valuation ratio that is 25%
more stringent than the state debt limit.
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Fund Balance and Reserve Policy
Overview
• The purpose of this policy is to establish the principles and parameters to which a Fund
Balance target will be defined at the beginning of each budget period. This policy is
established to provide financial stability, cash flow for operations, and the assurance that the
City will be able to respond to emergencies with fiscal strength.
• In the event that unexpected situations may cause the City to fall below the minimum fund
balance level, certain steps will be followed to correct the deficiency, as outlined in the section
below titled "Fund Balance Parameters."
Definitions
• Fund Balance -The difference between assets and liabilities in a Governmental Fund.
• Net Position -The amount remaining after subtracting total liabilities from total assets for
Proprietary Funds.
• Operating Expenditures -Total expenditures minus capital and debt service.
• Governmental Funds -Are used to account for all or most of the City's general activities,
including the collection and disbursement of restricted or committed monies (special
revenue funds), the funds restricted, committed or assigned for the acquisition or
construction of major capital assets (capital projects fund), and the funds restricted,
committed or assigned for the servicing of general long-term debt (debt service funds). The
general fund is used to account for all activities of the general government not accounted for
in some other fund.
o General Fund -Accounts for all activities of the City not accounted for in another
fund. The General Corporate Fund is used to account for most of the day-to-day
operations of the City, which are financed from tax revenues and other general
revenues. Nine (9) separate activities are accounted for within the General Fund
including: Administration, Elected Officials, Community & Economic Development,
Finance Department, Police Commission, Police Department, Public Works -
Administration, Public Works -Streets, and Parks and Recreation.
o Special Revenue Funds -These funds are utilized to account for revenues derived
from specific sources which are usually required by law or regulation to be accounted
for as separate funds. For the City of McHenry these funds include the following
funds, with definitions provided:
■ Tourism Fund -The Tourism Fund is used for the purpose of financing
tourism through promotion of the City. It is derived from a 5%occupancy tax
on motel and hotel receipts.
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■ Pageant Fund - The purpose of the Pageant Fund is to account for revenues
and expenditures used to conduct the annual Miss McHenry Pageant.
■ Band Fund - The purpose of the Band Fund is to finance and account for
expenditures incurred in the provision of summer concerts to promote
culture and recreation to the community.
■ Civil Defense Fund -The City Defense Fund is used to fund and account for
activities related to the training of personnel and the purchase and
maintenance of equipment to protect and defend the City from natural
disasters or man-made environmental disasters through early warning and
public notification systems.
■ Alarm Board Fund -The purpose of this fund is to pay for the maintenance
of radios, as well as the annual maintenance of the head -end equipment, in
the City's dispatch center. Revenues are derived from the monitoring of
business fire alarms, which are directly connected to the dispatch center.
■ Audit Fund -The Audit Fund accounts for expenses incurred to complete the
annual financial audit of the City.
■ Annexation Fund -This fund tracks funds received from negotiated
annexation agreements that are intended to be used for improvements to
infrastructure or City facilities.
■ Motor Fuel Tax Fund -The Motor Fuel Tax (MFT) Fund is to provide
dedicated revenues from taxes on gasoline and diesel sales primarily to road
maintenance and improvements.
■ Developer Donation Fund -The purpose of this fund is to account for
donations collected from developers on behalf of the primary and secondary
school districts, fire protection district, and the City's park system.
■ Tax Increment Finance Fund -The Tax Increment Finance (TIF) Fund is
utilized to capture the tax increment on property taxes generated through
private investment within the downtown TIF District. These funds are then
reinvested into this area to undertake public improvements and/or as
incentivization to spur additional private investment.
o Capital Projects Fund -Capital Projects Fund is utilized to account for financial
resources to be used for the acquisition or construction of capital facilities or other
major fixed assets. The following funds are identified within the Capital Projects
Fund:
■ Recreation Center Construction Fund -The purpose of this fund is to, first,
account for revenues and expenditures related to the construction of the
recreation center facility; and, second, to account for capital expenditures
specific to the completed recreation center facility.
274
■ Special Service Area #4A - The SSA#4 Fund is utilized to account for
revenues and expenses associated with annual debt service for the sewer
project located in the Lakewood Road Subdivision.
■ Capital Improvements Fund -The purpose of the Capital Improvements
Fund is to account for funds identified for the maintenance and construction
of public infrastructure projects other than water and sewer utilities. This
includes roads and public facility maintenance, improvements and/or
construction.
■ Capital Equipment Fund -The Capital Equipment Fund is utilized to track
annual expenditures of equipment replacement (e.g., vehicles, computer
equipment) as identified in the 5-Year Capital Improvement Program.
o Debt Service Fund -The Debt Service Fund accounts for bonded indebtedness
incurred by the City's General Fund, including bond and interest payments.
• Enterprise Funds -Enterprise Funds are business -type funds utilized to account for
operations and activities that are financed and operated in a manner similar to a private
business enterprise, and where the cost of providing goods and services to the general public
on a continuing basis is expected to be recovered primarily through user charges. The City
has also established Enterprise Funds when it was advantageous to segregate revenues
earned and expenses incurred for an operation for purposes of capital maintenance, public
policy, management control, or accountability. The following funds comprise the City's
Enterprise Funds:
o Water and Sewer Fund -The Water and Sewer Fund funds the operations of the
Water, Wastewater and Utility Division of the Department of Public Works who's
functions are to provide a safe and reliable supply of high quality potable water and
to protect public health and the environment by treating sewage to meet stringent
environmental standards prior to discharge.
o Capital Development Fund -This fund accounts for the construction, expansion
and/or extension of water and wastewater systems to accommodate new
development and growth in the community. Revenues are generated through capital
development fees on new residential and non-residential development.
o Utility Improvements Fund -The Utility Improvements Fund is utilized for capital
projects that improve or expand the capacity of the Water and Wastewater utilities.
o Marina Operations Fund -This Enterprise Fund is used to maintain achy -owned
60-slip marina on the Fox River.
• Internal Service Funds -Internal Service Funds are established to finance and account for
services and/or commodities furnished by one department or agency to other departments
or agencies of the city. The Internal Service Funds of the City are as follows:
o Employee Insurance Fund -The purpose of this fund is to finance and account for
expenditures incurred to provide health insurance benefits to employees.
275
o Risk Management Fund - The Risk Management Fund accounts for all activity
related to risk management and insurance costs (other than employee health
insurance) including loss control, loss prevention, risk transfer, and risk assessment.
o Information Technology Fund -The IT Fund factates the implementation of
innovative, high quality technology -based services to each of the City's departments.
• Fiduciary Funds -These funds are used to account for resources held for the benefit of
parties outside of the city. The Fiduciary Funds of the city include the following funds:
o Employee Flexible Spending Fund -Accounts for employees' pre-tax medical
spending accounts that are offered as a benefit to City employees.
o Development Escrow Fund -This fund is used to segregate developer funds held by
the City to ensure the completion of specific public improvements such as sidewalks
and traffic signals.
o Retained Personnel Fund -The Retained Personnel Fund accounts for funds
collected as reimbursement and expended for professional and technical services
used to assist or advise the City in connection with land development.
o Revolving Loan Fund -This fund accounts for activity in the Revolving Loan
Program, a low -interest program for businesses and industry with the goal of job
creation.
o Police Pension Fund -Accounts for retirement benefits for retired police officers
and their beneficiaries through employer and employee contributions and
investment earnings.
Governmental Fund Equity
• With the implementation of GASB 54, the fund balance structure for governmental funds
changed as of the fiscal year ended April 30, 2012. Multiple fund balance classifications
include: Non -Spendable, Restricted, and Unrestricted, with unrestricted being further
broken down into: Committed, Assigned, and Unassigned.
• Expenses that can be attained from multiple fund classifications shall be used from the most
to least restrictive fund. With the discretion of the Finance Director, and with the advice and
consent of the Finance and Personnel Committee, a deviation can be made from this policy if
it is in the best interest of the City of McHenry.
• Fund classifications are described by the following:
o Non -Spendable Fund Balance - (1 of 2 conditions)
■ Amounts that are not in spendable form
➢ Can never be spent (i.e., Inventory, Prepaid Rent)
➢ Cannot currently be spent because of cash flow timing (i.e., Long -Term
Receivables)
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■ Amounts that are required to be maintained intact (i.e., principal of an
endowment)
o Restricted
■ Externally enforceable legal restrictions (i.e., grants, debt proceeds, tax levies)
o Unrestricted (3 designations)
■ Committed - Amounts constrained for a specific purpose by a government
using its highest level of decision -making authority
➢ Must be committed prior to fiscal year-end, however, dollar amount
can be decided at a later time.
➢ Revenues reported within any given special revenue fund are
considered "Committed" by the City Council in accordance with GASB
Statement S4 and are intended to be used for the related purpose.
■ Assigned - Amounts constrained, for the intent to be used for a specific
purpose by the City Administrator and Finance Director
➢ Includes any remaining positive balances in governmental funds
(other than the General Fund) that is not classified in any other fund
balance category
➢ A drawdown of the fund balance would be classified within this
category
■ Unassigned - Remainder of the General Fund's fund balance that is not
classified in a previous category and amounts have not been expended in
excess of resources available in other governmental funds
Proprietary (Enterprise/Internal Service) Fund Equity
• Proprietary funds include Enterprise and Internal Service Funds.
• Expenses that can be attained from multiple fund classifications shall be used from the most
to least restrictive fund. With the discretion of the Finance Director, and with the advice and
consent of the Finance and Personnel Committee, a lesser restrictive net asset classification
can be used if they determine that it is in the best interest of the City.
• The net assets will be composed of three primary categories:
o Net Investment in Capital Assets -That portion of a proprietary fund's net assets
that reflects the fund's net investment in capital assets less any amount of outstanding
debt related to the purchase/acquisition of said capital assets.
■ Related debt, for this purpose, includes the outstanding balances of any
bonds, mortgages, notes, or other borrowings that are attributable to the
acquisition, construction, or improvement of capital assets of the
Government.
o Restricted Net Assets That portion of a proprietary fund's net assets that are
subject to external enforceable legal restrictions (e.g., grantor, contributor and bond
covenants).
o Unrestricted Net Assets That portion of a proprietary fund's net assets that is
neither restricted nor invested in capital assets (net of related debt).
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Fund Balance Parameters (By Fund,
• It is the City's philosophy to support long-term financial strategies, where fiscal sustainability
is it first priority, while also building funds for future growth. It is essential to maintain
adequate levels of fund balance to mitigate current and future risks and to ensure stable tax
levies. Credit rating agencies carefully monitor levels of fund balance to evaluate a City's
credit worthiness.
• Revenues received within a given fund are specifically committed for its related purpose.
Revenues reported within any fund may be modified from time to time through the annual
budget process.
• The following parameters will be used as part of the budget process to establish targets for
the following funds:
o General Fund -The unrestricted fund balance target should be set at 120 days (4
months) of estimated operating expenditures including those expenditures reported
in other Governmental Funds that receive annual operating transfers, with the
exception of transfers intended to fund capital projects. If the unreserved fund
balance falls below 120 days, a plan will be developed to return to the target balance.
If the unreserved fund balance reaches a low of 90 days (3 months), the plan will be
implemented to return the fund balance to the target within a reasonable amount of
time. One-time revenues shall not be used to fund current operations.
This level of fund balance shall provide the capacity to:
■ Offset unexpected downturns in elastic revenues due to fluctuations in the
local, state and national economies or the loss of a major sales tax
contributor(s);
■ Offset negative fiscal changes brought about by action or legislation of
another unit of government or agency;
■ Ensure the continued, timely repayment of debt obligations that the City may
have in the event of a financial downturn;
■ Provide a sufficient cash flow for daily financial needs at all times; and,
■ Provide a funding source for unanticipated expenditures or emergencies that
may occur.
Funds in excess of the minimum may be
nonrecurring expenditures, assigned for
fu
considered for the funding of one-time,
o Tourism Fund - No target is established for this fund. The expenditures in this fund
are to be used for financing tourism through promotion of the City.
o Pageant Fund - No target is established for this fund.
o Band Fund - No target is established for this fund. There is an estimated yearly
operating transfer provided by the General Fund to cover expenses.
278
o Civil Defense Fund - The unrestricted fund balance should be maintained at 120
days (4 months) of estimated operating expenditures. Additional fund balance needs
to be retained to address long-term equipment replacement and or repair.
o Alarm Board Fund -The unrestricted fund balance should be maintained at 120
days (4 months) of estimated operating expenditures. Additional fund balance needs
to be retained to address long-term equipment replacement.
o Audit Fund - No target is established for this fund. Any fund balance accumulated
within this fund will be utilized to lower operating transfers from other funds or the
property tax levy.
o Annexation Fund -The unrestricted fund balance should be maintained at sufficient
levels to address the related annual debt service payments pledged by this fund and
additional funding for capital projects.
o Motor Fuel Tax Fund - No target is established for this fund. The expenditures
intended for the Motor Fuel Tax revenues must not exceed the amount of funds
available from the State of Illinois Motor Fuel Tax Fund. These revenues should only
be used for street improvements and repair, as allowed by the State of Illinois Law.
o Developer Donation Fund -The unrestricted fund balance should be maintained at
sufficient levels to fund park related capital projects.
o Tax Increment Finance Fund - No target is established for this fund. All fund
balance within this fund will go to pay for improvements completed within the TIF
district.
o Recreation Center Construction Fund -The unrestricted fund balance should be
maintained at 120 days (4 months) of estimated operating expenditures. Additional
fund balance needs to be retained to address long-term equipment/furniture
replacement or other unforeseen capital needs.
o Special Service Area #4 (SSA#4) - No fund balance is maintained in this fund, all
revenues are transferred to the Utility Improvements Fund to cover project costs.
o Capital Improvements Fund - No target is established for this fund. The
expenditures in this fund are to be used for retiring debt service and for capital
infrastructure expenditures. One-time revenues should be placed in this fund.
However, the City will plan appropriately and maintain a sufficient reserve in order
to meet the long-term capital planning, projected cash flow requirements, and
infrastructure needs of the community.
o Capital Equipment Fund - No target is established for this fund. The expenditures
in this fund are to be used for capital equipment expenditures.
o Debt Service Fund - No target is established for this fund. This fund is used only as
a debt service fund.
279
o Water and Sewer Fund - The Water and Sewer Fund cash and investment balance
should be maintained at a minimum level of 25%-35% of the previous year's
operating expenses taking into account typical levels of expenditures required for
capital outlays. Rates should be maintained at sufficient levels to meet the costs of
water and sewer programs, fund depreciation, and build reserves for future capital
needs. Water rates for consumers will be reviewed on an annual basis based on
operating and capital needs. If the balances fall below the minimum, rates will be
adjusted so as to gradually return to the minimum within a reasonable period of time.
If balances exceed the minimum, the overage will be used to keep future rate
increases lower or fund capital projects for the water/sewer systems.
o Capital Development Fund - No target is established for this fund. The
expenditures in this fund are to be used for retiring debt service and for capital
expenditures.
o Utility Improvements Fund - No target is established for this fund. The
expenditures in this fund are to be used for capital infrastructure expenditures. One-
time revenues should be placed in this fund. However, the City will plan
appropriately and maintain a sufficient reserve in order to meet the long-term capital
planning, projected cash flow requirements, and infrastructure needs of the
community.
o Marina Operations Fund - No target is established for this fund. All fund balance
within this fund will go to maintain the City owned marina.
o Employee Insurance Fund - No target is established for this fund. Any fund balance
accumulated within this fund will be utilized to provide stability for the Citys health
insurance costs.
o Risk Management Fund - No target is established for this fund. Any fund balance
accumulated within this fund will be utilized to provide stability for the City's risk
management costs.
o Information Technology Fund -The unrestricted fund balance should be
maintained at 120 days (4 months) of estimated operating expenditures. Additional
fund balance needs to be retained to address capital expenditures.
o Employee Flexible Spending Fund - No fund balance is maintained within this fund.
This fund is used only as an agency fund.
o Development Escrow Fund - No fund balance is maintained within this fund. This
fund is used only as an agency fund.
o Retained Personnel Fund - No fund balance is maintained within this fund. This
fund is used only as an agency fund.
o Revolving Loan Fund - No target is established for this fund. Any fund balance
accumulated within this fund will be utilized to offer low interest loans to local
businesses.
280
o Police Pension Fund - Fund balance targets will be determined through the Police
Pension Board and the annual actuarial analysis.
Capital Improvement Program Financial Policy
1. The Capital Improvements Program (CIF) plan shall identify projects, their costs and the
revenue sources and amounts needed to finance them.
2. The first year of the CIP program effectively becomes the capital projects budget within the
operating budget for the year subject to the availability of adequate funds in the operating
budget. Approval of the CIP does not guarantee that funds will be appropriated for the
projects included in the first year of the CIP.
3. For General Obligation Debt, the City will maintain a debt to assessed value ratio that is 25%
more stringent than the state debt limit (State limit is 8.625% of EAV; proposed limit would
reduce to this ceiling to approximately 6.5% of EAV or $25.5 million outstanding).
4. Bonds issued to finance capital projects shall be structured to coincide as closely as feasibly
possible to the useful life of the project. By equitably distributing the costs of the project over
time, those citizens actually benefiting from the project will share in the cost. In no instance
shall the maturity exceed the useful life of the project.
5. The City will not use long-term debt for current operations.
6. Where feasible, the City shall investigate the use of all sources of revenue available before
using local property tax funds for capital projects.
7. Where feasible, the City will pursue project financing mechanisms -such as special service
areas, special assessments or other mechanisms - that target citizens receiving a
disproportionate share of the project benefit.
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Investment Policy
I. Policy
It is the policy of the City of McHenry to invest public funds in a manner which will provide
the highest investment return with the maximum security while meeting the daily cash flow
demands of the City and conforming to all state and local statutes governing the investment
of public funds.
II. Scope
This policy includes all funds governed by the Mayor and Council ("City Council").
III. General Objectives
The primary objectives, in priority order, of investment activities shall be safety, liquidity,
and yield:
A. Safety. Safety of principal is the foremost objective of the investment program.
Investments shall be undertaken in a manner that seeks to ensure the preservation
of capital in the overall portfolio. The objective will be to mitigate credit risk and
interest rate risk
1. Credit Risk. The City will minimize credit risk, the risk of loss due to the
failure of the security issuer or backer, by:
(a) Limiting investments to the safest types of securities.
(b] Pre -qualifying the financial institutions, brokers/dealers,
intermediaries, and advisers with which the City will do business.
(c) Diversifying the investment portfolio so that potential losses on
individual securities will be minimized.
2. Interest Rate Risk. The City will minimize the risk that the market value of
securities in the portfolio will fall due to changes in general interest rates, by:
(a) Structuring the investment portfolio so that securities mature to meet
cash requirements for ongoing operations, thereby avoiding the need
to sell securities on the open market prior to maturity.
(b) Investing operating funds primarily in shorter -term securities, money
market mutual funds, or similar investment pools.
B. Liquidity. The investment portfolio shall remain sufficiently liquid to meet all
operating requirements that may be reasonably anticipated. This is accomplished by
structuring the portfolio so that securities mature concurrentwith cash needs to meet
283
IV
V
anticipated demands (static liquidity). Furthermore, since all possible cash demands
cannot be anticipated, the portfolio should consist largely of securities with active
secondary or resale markets (dynamic liquidity). A portion of the portfolio also may
be placed in money market mutual funds or local government investment pools which
offer same -day liquidity for short-term funds.
C. Yield. The investment portfolio shall be designed with the objective of attaining a
market rate of return throughout budgetary and economic cycles, taking into account
the investment constraints and liquidity needs. Return on investment is of secondary
importance compared to the safety and liquidity objectives described above. The core
of investments are limited to relatively low risk securities as identified in this policy
in anticipation of earning a fair return relative to the risk being assumed. Securities
shall not be sold prior to maturity with the following exceptions:
1. A security with declining credit may be sold early to minimize loss of
principal.
2. A security swap would improve the quality, yield, or target duration in the
portfolio.
3. Liquidity needs of the portfolio require that the security be sold.
Prudence
The standard of prudence to be used by investment officials shall be the "prudent person"
standard and shall be applied in the context of managing an overall portfolio. Investment
officers acting in accordance with written procedures and this investment policy and
exercising due diligence shall be relieved of personal responsibility for an individual
security's credit risk or market price changes, provided deviations from expectations are
reported in a timely fashion and the liquidity and the sale of the securities are carried out in
accordance with the terms of this policy.
Investments shall be made with judgment and care, under circumstances then prevailing,
which persons of prudence, discretion and intelligence exercise in the management of their
own affairs, not for speculation, but for investment, considering the probable safety of their
capital as well as the probable income to be derived.
Ethics and Conflicts of Interest
Officers and employees involved in the investment process shall refrain from personal
business activity that could conflict with the proper execution and management of the
investment program, or that could impair their ability to make impartial decisions.
Employees and investment officials shall disclose any material interests in financial
institutions with which they conduct business. They shall further disclose any personal
financial/investment positions that could be related to the performance of the investment
portfolio. Employees and officers shall refrain from undertaking personal investment
transactions with the same individual with whom business is conducted on behalf of the City.
284
VI. Delegation of Authority
Authority to manage the investment program is granted to the City Treasurer or his designee,
hereinafter referred to as Investment Officer. Responsibility for the operation of the
investment program is hereby delegated to the Investment Officer, who shall act in
accordance with established procedures and internal controls for the operation of the
investment program consistent with this investment policy. Procedures should include
references to: safekeeping, delivery vs. payment, investment accounting, repurchase
agreements, wire transfer agreements, and collateral/depository agreements. No person
may engage in an investment transaction except as provided under the terms of this policy
and the procedures established by the Investment Officer. The Investment Officer shall be
responsible for all transactions undertaken and shall establish a system of controls to
regulate the activities of subordinate officials.
VII. Authorized Financial Dealers and Institutions
A list will be maintained of financial institutions authorized to provide investment services.
In addition, a list also will be maintained of approved security broker/dealers selected by
creditworthiness (e.g., a minimum capital requirement of $10,000,000 and at least five years
of operation). These may include "primary" dealers or regional dealers that qualify under
Securities and Exchange Commission (SEC) Rule 150A (uniform net capital rule).
All financial institutions and broker/dealers who desire to become qualified for investment
transactions must supply the following as appropriate:
A. Audited financial statements.
B. Proof of National Association of Securities Dealers (NASD) certification.
C. Proof of state registration.
D. Completed broker/dealer questionnaire.
E. Certification of having read and understood and agreeing to comply with the City's
investment policy.
An annual review of the financial condition and registration of qualified financial institutions
and broker/dealers will be conducted by the Investment Officer.
VIII. Suitable and Authorized Investments
The City may invest in any investment allowed for in the Illinois statutes regarding
investment of public funds including but not limited to the following:
A. U.S. government obligations, U.S. government agency obligations, and U.S.
government instrumentality obligations, which have a liquid market with a readily
determinable market value.
285
B. Canadian government obligations (payable in local currency).
C. Certificates of deposit and other evidences of deposit at financial institutions,
bankers' acceptances, and commercial paper, rated in the highest tier (e.g., A-1, P-1,
F-1, or D-1 or higher) by a nationally recognized rating agency.
D. Investment -grade obligations of state, provincial and local governments and public
authorities.
E. Repurchase agreements only if the underlying purchased securities consist of
government securities which are subject to the Government Securities Act of 1986 or
as authorized in 30 ILCS 235/2(h)(1)-(11).
F. Money market mutual funds regulated by the Securities and Exchange Commission
and whose portfolios consist only of dollar -denominated securities.
G. Local government investment pools, either state -administered or through joint
powers statutes and other intergovernmental agreement legislation.
IX. Collateralization
Funds on deposit (checking accounts, certificates of deposit, etc.) in excess of FDIC limits must
be secured by some form of collateral, witnessed by a written agreement and held at an
independent - third party institution in the name of the City.
X. Safekeeping and Custody
All security transactions, including collateral for repurchase agreements, entered into by the
City, shall be conducted on adelivery-versus-payment (DVP) basis. Securities will be held by
an independent third party custodian designated by the Investment Officer and evidenced by
safekeeping receipts and a written custodial agreement.
XI. Diversification
The investments shall be diversified by:
A. Limiting investments to avoid over concentration in securities from a specific issuer
or business sector (excluding U.S. Treasury securities).
B. Limiting investment in securities that have higher credit risks.
C. Investing in securities with varying maturities.
D. Continuously investing a portion of the portfolio in readily available funds such as
local government investment pools (LGIPs), money market funds or overnight
XII.
XIII
repurchase agreements to ensure that appropriate liquidity is maintained in order to
meet ongoing obligations.
Maximum Matures
To the extent possible, the City shall attempt to match its investments with anticipated cash
flow requirements. Unless matched to a specific cash flow, the City will not directly invest in
securities maturing more than two years from the date of purchase or in accordance with
state and local statutes and ordinances.
Reserve funds may be invested in securities exceeding two years if maturity of such
investments are made to coincide as nearly as practicable with the expected use of the funds.
The intent to invest in securities with longer maturities shall be disclosed to the corporate
authorities.
Internal Controls
The Investment Officer is responsible for establishing and maintaining an internal control
structure designed to ensure that the assets of the City are protected from loss, theft or
misuse. The internal control structure shall be designed to provide reasonable assurance that
these objectives are met. The concept of reasonable assurance recognizes that (1) the cost of
a control should not exceed the benefits likely to be derived and (2) the valuation of costs and
benefits requires estimates and judgments by management.
Accordingly, the Investment Officer shall establish a process for an annual independent
review by an external auditor to assure compliance with policies and procedures. The
internal controls shall address the following points:
A. Control of collusion.
B. Separation of transaction authority from accounting and recordkeeping.
C. Custodial safekeeping.
D. Avoidance of physical delivery securities.
E. Clear delegation of authority to subordinate staff members.
F. Written confirmation of transactions for investments and wire transfers.
G. Development of a wire transfer agreement with the lead bank and third -party
custodian.
287
XIV. Performance Standards
The investment portfolio will be managed in accordance with the parameters specified within
this policy. The portfolio should obtain a market average rate of return during a
market/economic environment of stable interest rates. A series of appropriate benchmarks
shall be established against which portfolio performance shall be compared on a regular
basis.
XV. Reporting
The Investment Officer, or his designee, shall prepare an investment report at least quarterly,
including a management summary that provides an analysis of the status of the current
investment portfolio and transactions made over the last quarter. This management
summary will be prepared in a manner which will allow the City to ascertain whether
investment activities during the reporting period have conformed to the investment policy.
The report should be provided to the Investment Officer, the legislative body, and any pool
participants. The report will include the following:
A. Listing of individual securities held at the end of the reporting period.
B. Realized and unrealized gains or losses resulting from appreciation or depreciation
by listing the cost and market value of securities over one-year duration that are not
intended to be held until maturity.
C. Average weighted yield to maturity of portfolio on investments as compared to
applicable benchmarks.
D. Listing of investment by maturity date.
E. Percentage of the total portfolio which each type of investment represents.
XVI. Marking to Market
A statement of the market value of the portfolio shall be issued to the Mayor and City Council
quarterly.
XVII. Exemption
Any investment currently held that does not meet the guidelines of this policy shall be
exempted from the requirement of this policy. At maturity or liquidation, such monies shall
be reinvested only as provided by this policy.
XVIII. Amendments
This policy shall be reviewed on an annual basis. The Investment Officer may implement
changes in the investment policy after gaining approval from the Mayor and City Council for
RM
the amendments. Any and all amendments to the investment policy shall be provided to the
individuals) charged with maintaining internal controls.
XIX. Investment Policy Adoption
The investment policy shall be adopted by the Mayor and City Council. The policy shall be
reviewed on an annual basis by the Investment Officer and any modifications made thereto
must be presented to the Mayor and City Council for approval.
289
Purchasing Policy and Procedures
General Rules. Rerulatlons and Ethics
• Purchasing activities for the City of McHenry shall be in accordance with this Purchasing
Policy, City Ordinances and applicable Statutes of the State of Illinois.
• Items procured will represent the maximum economical benefit for each dollar spent.
• Procurement shall be made of commodities and services of high quality and continued
availability.
• Whenever possible, purchases shall be based on obtaining cost comparisons, quotations or
competitive bids. In the case that it is not possible to obtain cost comparisons, quotations or
competitive bids, this will be identified in the approval and review process.
• Purchases shall be based on obtaining better knowledge of methods and of commodities
required to operate cost effectively.
• Local participation will be encouraged in the procurement process.
• Consideration should be given to participate in cooperative purchasing efforts with other
local government entities and in the State of Illinois Joint Purchasing Program whenever
possible.
• All personnel involved in the purchasing process shall conduct themselves with fairness and
impartiality, and demand the same of all vendors.
• Negotiations and discussions involving purchasing shall be conducted in compliance with the
Code of Ethics and Rules of Conduct in the City's Personnel Handbook.
• The purchasing process will promote professionalism and be committed to the efficiencies of
centralized purchasing.
Apuroval Requirements &Delegations of Authority
• The purpose of this procedure is to outline the required approvals for all purchase
commitments and transactions, and secondly, to define City personnel by classification who
are authorized to initiate purchases at various monetary levels for materials, equipment,
supplies and services.
• All designated personnel shall obtain the required approval(s) prior to final commitment. If
one or more person's approval is required who is not available, the approval must be
obtained from the next highest level of authority of approval level.
290
• Prior to approval for payment by the City Council, Department Directors and the City
Administrator must approve all purchase invoices for those transactions and commitments
of authorized supervisors and employees.
• The following table establishes the required levels of approval based on the dollar amount of
the purchase:
City
Authorized Employees
Administrator
Mayor or
Amount
&
Department
or Finance
City
Mayor and
Supervisors/Managers
Directors
Director
Administrator
City
Council
$750 or less
X
X
X
$751 to
X
X
$3,500
$3,501 to
X
$6,500
$6,501 to
X
$10,000
More than
X
$101000
• The following table lists those position classifications authorized to initiate purchases in
relationship to the prescribed dollar amounts (from above). Those position classifications
not shown below are strictly prohibited from purchasing unless otherwise authorized by the
City Administrator or Finance Director.
Dollar Amounts
Authorized Positions)
More than $10,000
Mayor and City Council in accordance with
"Budgeted Items - Cost Comparisons,
Quotations and Competitive Bidding" section
of this policy*
$6,501- $10,000
Budgeted Items with the authorization of the
Mayor or City Administrator in accordance
with "Budgeted Items - Cost Comparisons,
Quotations and Competitive Bidding" section
of this policy*
$3,501- $6,500
Budgeted Items with authorization of the
Finance Director or City Administrator in
accordance with "Budgeted Items - Cost
Comparisons, Quotations and Competitive
Bidding" section of this policy*
$751- $3,500
Budgeted Items with authorization of the
Department Director in accordance with
"Budgeted Items - Cost Comparisons,
Quotations and Competitive Bidding" section
of this policy*
$750 or less
Budgeted Items by Employees authorized by
their immediate Superintendent, Manager, or
291
Department Director in accordance with
"Budgeted Items - Cost Comparisons,
Quotations and Competitive Bidding" section
of this policy*
*For items not identified as "Budgeted Items", budget amendment requests will be brought
before the City Council for consideration/approval for items over $6,500 unless the action is
considered emergency in nature. Should this be the case, Council will be notified of the
purchase/acquisition and the item will be presented for approval at the next regular meeting of
the City Council.
• Definitions of authorized positions:
Authorized Dollar
Amount Authorized Position(s)
$750 or less Authorized Employees: (must have prior approval of their
immediate Supervisor, Manager, or Department Director)
• Executive Assistant/Deputy City Clerk
• Administrative Assistants (all departments)
• Public Works Maintenance Worker
• Public Works Operator
• Public Works Mechanic
• Parks & Recreation Maintenance Worker
• Public Works Project Engineer
• Community Development Plumbing Inspector
• Community Development Code Enforcement Officer
• Community Development Permit Technician
Supervisors/Managers:
• Public Works Water Division Superintendent
• Public Works Wastewater Division Superintendent
• Public Works Street Division Superintendent
• Public Works Wastewater Division Assistant
Superintendent
• Public Works Utility Division Superintendent
• Public Works Forestry Division Superintendent
• Community Development Superintendent of
Residential Inspections
• Community Development Superintendent of
Commercial Inspections
• Parks & Recreation Parks Division Superintendent
• Parks & Recreation Parks Division Assistant
Superintendent
• Parks &Recreation Recreation Center Manager
• Recreation Superintendent of Programs
• Recreation Superintendent of Athletics & Aquatics
• Police Deputy Chief
• Police Commander of Operations
292
• Police Commander of Support Services
• Police Sergeants
• Police Dispatch Supervisor
• Information Technology Manager
$751- $3,500
Department Directors:
• Deputy City Administrator/Director of Parks &
Recreation
• Director of Economic Development
• Director of Community Development
• Director of Finance
• Director of Public Works
• Chief of Police
$3,501- $6,500
City Administrator or Finance Director
$6,501 - $10,000
Mayor or City Administrator
More than $10,000
May and City Council
Budgeted Items -Cost Comparison. Quotations and Competitive Bidding
• For budgeted items under $6,500 authorized positions shall obtain, where possible, three (3)
cost comparisons prior to the purchase of goods and/ services.
• For budgeted items between $6,501 and $10,000 authorized positions shall obtain, where
possible, three (3) cost comparisons or three (3) written quotations prior to the purchase of
goods and/or services.
• For budgeted items over $10,000, but less than $20,000, staff shall obtain, where possible,
three (3) written quotations for the purchase of goods and/or services for consideration and
approval by the City Council.
• For budgeted items over $20,000, the purchase of goods and/or services shall follow a formal
competitive bidding process whereby staff develops bid specifications, Council approves a
request to advertise for bids, bids are received and evaluated, and a recommendation is
forwarded to the City Council for award/approval.
293
Glossary of Terms
Accrual Basis of Accounting: A method of accounting that recognizes the financial effect of
transactions, events, and interfund activities when they occur, regardless of the timing of related cash
flows.
Activity: Specific or distinguishable type of work performed by a component of government for the
purpose of accomplishing a function for which the government is responsible.
Anuropriation: Legal authorization by the City Council to make expenditures and to incur
obligations for specific purposes.
Assessed Valuation: A valuation set upon real estate or other property by a government as a basis
for levying taxes.
Availability Criterion: Principle of the modified accrual basis of accounting according to which
revenues may only be recognized when they are collectible within the current period or soon enough
thereafter to be used to pay liabilities of the current period.
Basis of Accounting: The timing of recognition, that is, when the effects of transactions or events
should be recognized for financial reporting purposes. For example, the effects of transactions or
events can be recognized on an accrual basis (that is, when the transactions or events take place), or
on a cash basis (that is, when cash is received or paid).
Bond: A written promise to pay a specific sum of money, called the face value or principal amount,
at a specified date or dates in the future, called the maturity dates, together with periodic interest at
a specified rate.
Budget: The financial plan for the operation of a program or organization, which includes an
estimate of proposed expenditures for a given period, and the proposed means of financing those
expenditures.
Budget Message: A general outline of the budget, which includes comments regarding the
government's experience during the past period, its financial status at the time of the message, and
recommendations regarding the financial policy for the coming period.
Budgetary Basis of Accounting: The method used to determine when revenues and expenditures
are recognized for budgetary purposes.
Business -Type Activities: Activities of the City that are financed in whole, or in part, by fees charged
to external parties for goods or services. These activities are accounted for as enterprise funds and
include the Airport, Transit, Parking, Golf Course, Boat Harbor, Marina, Ambulance, Refuse Collection,
Landfill, Transfer Station, Water Pollution Control, and Collection and Drainage Funds.
Capital Improvements Program: An annually updated plan or schedule of projected expenditures
for public facilities and improvements which includes estimated project costs, sources of funding,
and timing of work over a five-year period. For financial planning and general management, the
program is presented as a plan of work and proposed expenditures, and is the basis for appropriation
requests and bond issues.
294
Capital Outlay: Fixed assets which have a value of $300 or more and have a useful economic lifetime
of more than one year.
Capital Projects Fund: Fund used to account for financial resources to be used for the acquisition
or construction of major capital facilities.
Commodities: Supplies required by the municipality in order to perform the services to its citizens.
Community and Economic Development Function: Government function that provides for
planning and development of the City including the social, physical and economic needs of the City.
Activities included in this function are Planning, Zoning and Building Safety, Economic Development
and the Municipal Housing Programs.
Contractual Services: Services other than employee services such as contractual arrangements and
consultant services, which may be required by the municipality.
Culture and Recreation Function: This function promotes the general well being of the City and
encourages the fullest development of cultural and educational potentials of the citizens in the
community. This function includes the activities of library, art center, parks and recreation, and
cemetery.
Debt Service Fund: A fund established to account for the accumulation of resources for and the
payment of general long-term debt, principal, and interest.
Depreciation: An appropriation is expended when a capital asset is acquired or constructed. By
definition, a capital asset has a service We expected to extend over more than one fiscal period. The
process of allocating the cost of a capital asset to the periods during which the asset is used is called
depreciation.
Encumbrances: Obligations in the form of purchase orders, and/or contracts, which are chargeable
to an appropriation and for which a part of the appropriation is reserved.
Enterprise Fund: A fund established to account for operations that are financed and operated in a
manner similar to private business enterprises. The intent of a governing body is that the cost of
providing goods and services to the general public on a continuing basis be financed or recovered
primarily through user charges or where the governing body has decided that periodic determination
of revenues earned, expenses incurred and/or net income is appropriate for capital maintenance,
public policy, management control, accountability, or other purposes.
Expenditures: The cost of goods received or services rendered for the government unit. For the City
of McHenry, expenditures are charged against an appropriation when incurred, not when paid.
Fiscal Policy: The City of McHenry's policy with respect to taxes, spending and debt management as
they relate to government services, programs, and capital investments.
Fiscal Year: A twelve-month period to which an annual operating budget applies.
295
Fringe Benefits: Benefits paid by the City of McHenry for social security, retirement, group health,
life, dental and long-term disability insurance. It also includes costs for worker's compensation and
unemployment.
Function: A group of related activities aimed at providing a major service or regulatory program for
which a government is responsible.
Fund: The fiscal and accounting entity with aself-balancing set of accounts recording cash and other
financial resources together with all related liabilities and residual equity or balances and changes
therein which are segregated for the purpose of carrying out specific activities or obtaining certain
objectives in accordance with special regulations, restrictions or limitations.
Fund Balance: Funds remaining after the application of available revenues and resources to support
expenditures for the fund.
General Fund: A fund used to account for all financial resources except those required to be
accounted for in another fund.
General Government Function: Function that provides for the operation of the government and
assures the general administration of the municipality. Activities included in this function are mayor
and council, legal services, city administrator, human resources, wellness program, finance,
computer operations, risk management, and buildings and grounds.
General Obligation Bonds: Bonds for the payment of which the full faith and credit of the issuing
government are pledged. Goal: Broad statement of desired results for the city, department, and/or
activity relating to the quality of services to be provided to the citizens of McHenry.
Governmental Funds: Funds generally used to account for tax -supported activities. There are five
different types of governmental funds: the general fund, special revenue funds, debt service funds,
capital projects funds, and permanent hinds.
Health and Social Services Function: Government function which provides for assistance to
service agencies involved in providing health and social services in the community. For the City, this
function includes the Economic Well -Being activity.
Intergovernmental Revenues: Revenue from other governments, primarily in the form of Federal
and State grants, but may also be payments from other local governments.
Internal Service Fund: A fund used to account for the financing of goods and services provided by
one department or agency to other departments or agencies of a government on a reimbursement basis.
basis.
Legal Debt Martin: The excess of the amount of debt legally authorized over the amount of debt
outstanding.
Level of Service: Generally used to define the existing or current services, programs and facilities
provided by the government for its citizens. Level of service of any given activity maybe increased,
decreased, or remain the same depending upon the needs, alternatives, and available resources.
296
L v : The total amount of taxes, special assessments, or service charges imposed by a government
to support governmental activities.
Modified Accrual Basis of ACCOuntln6: Basis of accounting according to which (a) revenues are
recognized in the accounting period in which they become available and measurable and (b)
expenditures are recognized in the accounting period in which the fund liability is incurred, if
measurable, except for unmatured interest on general long-term debt and certain similar accrued
obligations, which should be recognized when due.
Objectives: Specific measurable achievements that an activity seeks to accomplish within a given
time frame, which are directed to a particular goal. An objective should be stated in terms of results,
not processes or activities. For the City of McHenry, departmental objectives are included in the
department's budget request.
Ordinance: A formal legislative enactment by the governing body of a municipality.
Performance Measurement: Commonly used term for service efforts and accomplishments
reporting.
Permanent Funds: A fiduciary fund type used to report resources that are legally restricted to the
extent that only earnings, and not principal, may be used for purposes that support the reporting
government's programs.
Personal Services: Expenditures for salaries, wages, and related employee benefits for persons
employed by the municipality.
Proprietary Funds: Funds that focus on the determination of operating income, changes in net
assets (or cost recovery), financial position, and cash flows. There are two different types of
proprietary funds: enterprise funds and internal service funds.
Public Safety Function: Government function that provides for services to reduce the amount and
effects of external harm to individuals and damage to property, and in general to promote an
atmosphere of personal security from external events. Police, animal control, communications, fire,
and civil defense activities are included in this function.
Public Works Function: Government function that provides for safe and well -maintained
infrastructure for the City. Activities included in this function are public works administration,
roadway maintenance, snow and ice control, street cleaning, traffic control and engineering.
Resolution: An order of a legislative body requiring less legal formality than an ordinance;
additionally, it has less legal status.
Revenue: Income received by the City of McHenry to support the government's program of services
to the citizens. Income includes such items as property tax, fees, user charges, grants and fines.
Special Assessment: A compulsory levy made against certain properties to defray part or all of the
cost of a specific improvement or service deemed to primarily benefit those properties.
Special Revenue Funds: Funds used to account for proceeds of specific revenue sources that are
legally restricted to expenditures for specified purposes.
297
Taxable Valuations: Valuations set upon real estate or other property by a government as the basis
for levying taxes.
Taxes: Compulsory charges levied by government for the purpose of financing services performed
for the common benefit. This does not include specific charges made against particular persons or
property for current or permanent benefits such as special assessments.
Trust and Agency Funds: Funds used to account for assets held by a government in a trustee or
agent capacity for individuals, private organizations, other governments, and/or other finds.
AG
MENT
To: McHenry City Council
From: Wayne Jett, Jr. Mayor
For: April 30, 2018 Annual City Council meeting
Re: FY 2018/19 Appointments
ATT: APPLICATIONS
The following appointed municipal officers as defined in the McHenry Municipal Code are
presented for appointment/reappointment with the advice and consent of the City Council.
Names followed by an asterisk denote a new appointment and application attached.
Administration Expiration
City Administrator Derik Morefield 04/30/21
Finance Director/City Treasurer Carolyn Lynch 04/30/19
Director of Public Works Jon M. Schmitt 04/30/19
Municipal Consulting Firms
Corporate Attorney Zukowski, Rogers, Flood
& McArdle 04/30/19
Labor Attorney Ottosen Britz Kelly
Cooper &Gilbert, Ltd 04/30/19
Traffic Court Attorney Patrick J. McAndrews 04/30/19
Administrative Adjudication Officer Harry Semrow 04/30/19
Boards and Commissions Expiration
Economic Development Commission: Pat Arnold 04/30/19
(1-year term) Bobbie Baehne (Chair) 04/30/19
Nick Bionda 04/30/19
Robert Jessup (V-Chair)
04/30/19
Jeff Grubich * 04/30/19
Michael Mrachek 04/30/19
Planning/ and Zoning Commission:
(1-year term)
Landmark Commission:
(3-year term)
Student Member 1-Yr Term
Board of Police Commissioners:
(3-year term)
Police Pension Board of Trustees
(2-year term)
Standing Committees of the Council
Community Development Committee:
Finance and Personnel Committee:
Parks and Recreation Committee:
Public Works Committee:
* New Appointment, Application Attached
Jason Sterwerf 04/30/19
Alderman Jeffrey Schaefer 04/30/19
Joseph Doherty 04/30/19
Art Gurda * 04/30/19
Susan Miller 04/30/19
Michael Sobotta 04/30/19
Shawn Strach (Chair) 04/30/19
Roger Thacker (V-Chair) 04/30/19
James Walsh 04/30/19
Celeste Heidemann 04/30/21
George Lamm 04/30/21
Gerhard Rosenberg 04/30/21
Patricia Schaefer 04/30/21
Jeff Varda 04/30/21
Patrick Wirtz (Chair) 04/30/21
Caleb Smith 04/30/19
Richard Huber (Chair) 04/30/21
Jon Meyer 04/30/20
Chair Condon, Devine, Santi
Chair Curry, Mihevc, Schaefer
Chair Schaefer, Devine, Condon
Chair Santi, Schaefer, Mihevc
City of McHenry
Application for Committee, Commission or Board
Mail or Deliver to: Office of the Mayor, City of McHenry, 333 South Green St, McHenry IL 60050
Application for Appointment to CG?/C?•'f'/r C �P-xlydwr Committee/Commission/Board.
Name: Jj / (! ; 'rk ✓fC L�
Address: 3ZI�/
Phone: Home 67 "F7/3 L' Work
City Resident Since:' /9 `/ 5'
2. In this Section please use P for Presently; F for Formerly:
Elected or Appointed Positions Held:
Member of Organizations (list offices held):
Spouse:
��ayruf�Crrrri� c��� �a7
Formal Education: 73,57,
!"�.�!l>�k.G'%G?^hLv?7- l�"'fi/-�r�:Yf' '_ �t✓O�.Ct7%'✓G1%�7) l.�%/11U�%(1 ��.Gt"�f�s'i
047 7
3. Do you or any of your close family or business connections own, hold stock in, serve as director of or work for any business which
provides products or services to:
City of McHenry Other Government Entity.
If yes, please identify and explain: A4 we �4e �f C /�'f�F ( C61 C,
> C � 1 � i+7rr. � �rr i l :� ��! % f7�' r� A✓lt, yl A,,p
4. Do you or any of your close family or business connections serve on any Committee, Commission, Board or otherwise with an
organization or agency which has, or may have, any business or personal transactions with the Committee, Commission or Board to
which you are making application? N69
If "yes" please identify and explain:
5. Are you generally familiar with the functions and workings of the Committee/Commission/Board to which you are making
application?e s
Have you attended meetings of this body? N0 _
What prompted you to apply for consideration of appointment to this position? //r'C 7]
Signed:
What studies, responsibilities, accomplishments, publications''or community projects have you participated in or initiate
which you feel may qualify you for this position?
Other comments:
Other information you would like to include maybe attached to this application
appointments to Committees/Col ssionsBoard will interview each applicant
available: _ !L%/�. dIe#a �'4 G rrn /",
Mayor, being responsible for
onall . Whit days and times are you
Date: fL��
The Mayor and thk �'i''ty++ of McHenry wish to thank you for your in''te``,r t. It is appreciated!
Date Received: `i Date Considered:Action:
Revised: 3/16105
City gjmmenty
Application for Committee, Commission or Board
Alan or Deliver to: Office of the Mayor, City of McHenry, 333 South Green St, 1tilcHenry IL 60050
Application for Appointment to _Planning and Zoning Committee/ConintissiotiBoard.
Name: An t Guda _Spouse: Andrea Garda
Address:4508 Willow Lane
Phone: Home NONE _ Work _815-344-7660 Mobile _815-560-2229
City Resident Since: _1992 Eniail _artgurda@gnnaii.coni
2. In this Section please use P for Presently; F for Formerly:
Elected or Appointed Positions Held:
klember of Organizations (list offices held) _none
Occupational Background:_retail and online sales
Formal Education: High School GED
3. Do you or a►iy of your close family or business connections own, hold stock in, serve as director of or work for any business which
provides products or services to:
City of kIcHenry fires Other Govemnlent.Entity.
If yes, please identify and explain: City of McHenry uses us as a supplier for parts
4. Do you or any of your close family or business connections serve on any Committee, Comm�ission, Board or otherwise with an
organization or agency which has, or may have, any business or personal transactions with the Committee, Commission or Board to
which you are making application? NO.
if "yes" please identify and explain:
5. Are yott generally familiar with the functions and workings of the Committee/Commission/Board to which you at•e making
application? NO
Have you attended meetings of this body? NO
What prompted you to apply for consideration of appointment to this position? I see Into of great things happauing and would like
.to be involved.
What studies, responsibilities, accomplishments, publications or conmumlty projects
which you feel may qualify you for this position?
Other comments:
have you participated in or initiated
Other information you would like to inchtde may be attached to this application. The I�fayor, being responsible for
appointments to Connnittees/ConunissionsBoard will interview each appllcattt personally. What days and times are you
available: anyday after 4:00 p.ni.
Signed:
The hmpor arrd t/re, JCitl of r1l I�enr�nrislr !o tlrmrk yarn for>>ourLi'nn resl.11 's npprecinlerl!
Date Received: 'T o�.3 tS Date Considered: Actioll:
Revised: 3116105
Wayne S. Jett, Mayor
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
WHenry wjett@ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: April 30, 2018
T0: City Council
FROM: Wayne S. Jett, Mayor
RE: Renewal of City Administrator Employment Agreement
The existing Employment Agreement for City Administrator Derik Morefield expires on April 30,
M18. The contract covered the period from May 1, 2013 through April 30, 2017 and included an
automatic one-year extension. With my transition of the position of Mayor, from April 30, 2017
to May 1, 2017, the one-year extension option was exercised to provide me with the opportunity
to evaluate the position.
In summary, I believe that the position of City Administrator is important to the daily activities of
the city. I have been able to establish a great working relationship with Administrator Morefield
and we consult on a daily basis to make sure that the direction of the Council is implemented.
During the past year, he has provided me with valuable insight into the workings of municipal
government, the budget process, and we have worked closely at increasing efficiencies in various
departments. Importantly, I trust Administrator Morefield and value his service not only to me
but to the community.
In reviewing the existing agreement with Administrator Morefield, in addition to updating dates
from the previous agreement, we agreed that one specc portion of the document should be
revised - Section 3 Termination and Severance Pay, (a) currently states:
In the event Employee is terminated by the City prior to the expiration of the
contract term, Employee shall be paid as severance, continue semi-monthly
payments for six (6) months thereafter in an amount equal to the Employee's then
semi-monthly salary prior to separation, less employment taxes withheld. During
any severance period, Employee and his dependents shall also remain in the group
health plan (medical, dental, vision and wellness) and continue receiving the life
insurance benefits provided to the Employee prior to separation. Employee's rights
under C.O.B.R.A. shall commence at the end of any severance period.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
This represents a continuance of approximately 26 weeks of salary to the separated employee.
Instead, the language has been changed to read as follows:
In the event Employee is terminated by the City prior to the expiration of the
Agreement term, Employee shall be paid as severance a lump sum payment equal
to all earned/accrued vacation and sick time accumulated as of the date of
termination ("Severance').
City Administrator Morefield currently has 136 hours of vacation time and 440 hours of sick leave.
Therefore, the current separation payment would be for 72 days or 14.4 weeks of vacation and
sick time. Administrator Morefield receives 160 hours (4 weeks) of vacation time each year and
earns sick leave at a rate of 8 hours per month (12 days per year). Administrator Morefield does
not roll over vacation time from year4o-year. The change as presented reduces the financial risk
to the city by approximately 12 weeks (3 months) and reflects payment for benefits that have
already been earned by the employee.
City Administrator Morefield's current salary is $157,377.52. Per the agreement this only
changes based on the same criteria as other non -bargaining unit employees of the city. The term
of the agreement is May 1, 2018 through April 30, 2021.
Council will be asked to approve this Amended and Restated Employment Agreement following
his reappointment as City Administrator.
CITY OF MCHENRY - CITY ADMINISTRATUK
EMPLOYMENT AGREEMENT
April 24, 2010
This Amended and Restated Employment Agreement ("Agreement") is entered into by and
between the City of McHenry ("City") and William Derik Morefield ("Employee") this 301h day
of April, 2018.
Recitals
Whereas, the City and Employee entered into a written Employment Agreement dated
April 30, 2013 ("Original Agreement") and both parties hereto desire to fully amend and restate
the Original Agreement by execution of this Agreement.
NOW THEREFORE, in consideration of the agreements and promises made herein, the
adequacy and sufficiency of which the parties hereto acknowledge as being received, the City and
Employee agree as follows:
1. Duties. City agrees to continue employing Employee as the City Administrator to
perform functions and duties specified in the McHenry City Code and to perform other duties and
functions as its City Council shall from time to time assign.
2. Term. This Agreement shall remain in effect from May 1, 2018 through Apri130,
2021. Unless written notice of their intent not to renew this Agreement is given by either party to
the other, 90 days prior to the termination date as hereinabove provided, this Agreement shall be
extended on the same terms and conditions for a period of one year.
3. Termination and Severance Pay. As provided herein, either party hereto may
terminate this Agreement at any time for any reason or no reason at all, it being acknowledged that
Employee is an at will employee of the City.
a. In the event Employee is terminated by the City prior to the expiration of
the Agreement term, Employee shall be paid as severance a lump sum payment equal to all
earned/accrued vacation and sick time accumulated as of the date of termination ("Severance").
b. In the event Employee is terminated because of an action deemed by a court
of law to constitute any illegal act related to his duties hereunder, City shall have no obligation
to pay the Severance. Upon the City Council's determination that grounds for such illegal act
exists, all Severance payments may be withheld until a court of law enters an order directing
payment to be made hereunder.
c. The following events shall be deemed, at Employee's option, to be the
City's termination of this Agreement thereby activating the severance payment obligations of
the City: 1) Upon the City reducing salary or other financial benefits of Employee in a greater
percentage than applicable across-the-board reduction for all employees of the City; 2) City's
wrongful refusal to comply with any payment obligations of the City herein; 3) Employee
resigns following instructions or suggestions by the City Council that he resign, which
instruction or suggestion is documented within the minutes of a City Council meeting, or 4)
upon the City Council determining that Employee is permanently disabled or otherwise unable
to perform his duties because of sickness, accident, injury, mental incapacity or health for a
period of eight successive weeks beyond any accrued sick leave.
d. In the event the Employee voluntarily resigns from the City Administrator
position, he shall be entitled to no Severance, however, City Administrator shall still be entitled
to all benefits provided for in the City's personnel manual.
4. Salary.
a. Through the remaining term of this Agreement (i.e., through Apri130, 2021)
this Agreement shall be deemed to be automatically amended to reflect any future salary and/or
benefit adjustments that are provided through any percentage, including performance/merit
increase, that are approved for the general workforce in the City's personnel manual, or
adjusted deemed appropriate by the City Council based on the Employee's annual performance
evaluation.
5. Vacation, Sick Time and Other Benefits. The Employee shall receive vacation,
sick leave and other benefits as annually provided by in the City's Personnel Policies and
Procedures Manual at the same level as other employees of the City.
6. Performance Evaluation. The City Council shall review and evaluate the
performance of the Employee annually, preferably in April.
7. Residency Requirements. Employee shall not be required to live within the
corporate boundaries of the City. However, Employee shall live within a reasonable distance of
the corporate boundaries to be mutually agreed upon by the City and Employee.
8. Automobile. Employee shall provide, maintain, repair and insure a vehicle for his
official use while performing City business, at his own expense, for which he shall receive a
monthly car allowance of $400, payable with the first paycheck of each month.
9. Health and Life Insurance.
a. The City shall pay for health, dental, and vision insurance for the Employee
and his dependents in the same manner generally provided to other employees.
b. The City shall purchase and pay the required premiums on a $100,000 term
life insurance policy with the beneficiary named by the Employee to receive the benefits paid.
This policy shall be in effect for the duration of time the Employee is employed by the City.
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10. Dues, Subscriptions and Professional Development. The City shall budget for and
pay for:
a. Professional dues, subscriptions and professional development costs for
Employee's membership in the International City/Council Management (ICMA), the Illinois
City/County Management Association (ILCMA) and participation in the credentialed manager
program;
b. Travel and subsistence expenses of Employee for professional official
travel, meetings and occasions adequate to continue the professional development of the
Employee and to adequately pursue necessary official functions for the City, including but not
limited to the ICMA Annual Conference, the ILCMA Annual Conference and such other
national, regional, state and local governmental groups and committees thereof which the
Employee serves as a member;
c. Travel and subsistence expenses of Employee for short courses, institutes
and seminars that are necessary for his professional development and for the good of the City;
and
d. No more than two memberships plus expenses incurred by Employee of
such local civic clubs or organizations chosen by Employee.
11. Personnel Rules. Unless otherwise provided herein, the Personnel rules of the City,
as in effect from time to time, shall apply to the employment of Employee.
Indemnification. The City shall defend, save harmless, and indemnify Employee as
provided by any City ordinance or relevant Illinois law and against any lawsuit, claim,
demand or other legal action arising out of an alleged act or omission in the performance
of Employee's duties as City Administrator.
12. Miscellaneous.
a. The City shall pay the full cost of any fidelity or other bonds required of the
Employee under any law or ordinance and this Agreement shall be binding upon and inure to
the benefit of the heirs at law and executors of Employee. The text herein shall constitute the
entire Agreement between the parties.
b. If any provision, or any portion thereof, contained in this Agreement is held
to be unconstitutional, invalid, or unenforceable, the remainder of this Agreement, or portion
thereof, shall be deemed severable, shall not be affected, and shall remain in full force and
effect.
Employer: Employee:
I�
Wayne S. Jett, Mayor
William Derik Morefield
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ATTEST:
Debra Meadows, Deputy City Clerk
Z:�IvI�McHenryCityoflAdministrator�EmploymentAgmtMorefieldAmended4 docx
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
AGENDA SUPPLEMENT
DATE: April 30, 2018
T0: City Council
FROM: Derik Morefield, City Administrator
David McArdle, City Attorney
RE: Authorization to Execute a Standstill aka Tolling Agreement Between Meyer
Material Company and the City of McHenry
AGENDA ITEM SUMMARY:
The purpose of this agenda item is to request authorization to execute a Standstill aka Tolling
Agreement between Meyer Material Company and City of McHenry to extend operations at the
site until August 6, 2018 while the City and Meyer continue negotiations.
BACKGROUND/SUMMARY:
As you know, the City is working with Meyer to deal with its petitions to extend the pending
annexation agreements and conditional use permits. The current agreements and permits expire
on May 4, 2018 and discussions with Meyer will not be completed by then. To avoid the
expiration of the agreements and permits, Meyer and the City drafted the attached tolling
agreement which will, in effect, stop the expiration of the agreements and permits until August
6, 2018, unless sooner terminated with 45 days' notice, to permit discussions to continue. During
the tolling period, Meyer agreed to change its morning hours of operation to 6 a.m. for truck
loading and 7 a.m. for processing and crushing of material. The City Attorney is recommending
the City Council approve the proposed Tolling Agreement to permit discussions to continue
without the annexation agreements and conditional use permits expiring.
RECOMMENATION:
Therefore, should Council concur, it is recommended that a motion be made to authorization
the execution of the attached Standstill aka Tolling Agreement between Meyer Material
Company and City of McHenry.
The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest
quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner.
ORDINANCE NO.ORD-18-1869
AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF A STANDSTILL
aka TOLLING AGREEMENT BETWEEN MEYER MATERIAL COMPANY AND THE
CITY OF MCHENRY TO EXTEND OPERATONS AT THE SITE UNTIL AUGUST 6,
2018
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF
MCHENRY, McHenry County, Illinois, as follows.
SECTION 1: The City Council has determined it is in the best interest of the City to
authorize the Mayor's execution of a Standstill aka Tolling Agreement between Meyer Material
Company and the City of McHenry to extend operations at the site until August 6, 2018 as
attached hereto and made part hereof as Exhibit A.
SECTION 2: The Mayor is hereby authorized to affix his signature as Mayor to Exhibit
A for the uses and purposes therein set forth.
SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
APPROVED and ADOPTED this 30t1,day of Apri12018.
Voting Aye:
Voting Nay:
Absent:
ATTEST:
Deputy City Clerk
Mayor
Exhibit A
Agreement
STANDSTILL a/k/a TOLLING AGREEMENT
This Standstill a/k/a Tolling Agreement ("Tolling Agreement") is made and effective as of
this 30th day of April, 2018, by and between Meyer Material Company, LLC ("Meyer") and the
City of McHenry ("City").
RECITALS
Whereas, Meyer currently operates a commercial sand and gravel extraction and
processing business on the south side of Illinois Route 120, in the City, on property it owns,
consisting of several parcels depicted and legally described on the attached Exhibit A ("Subject
Property");
Whereas, the Subject Property is subj ect to terms of prior annexation agreements, including
the following:
1. Ordinance No 76-93--Annexation Agreement dated December 20, 1976 (Parcel A)
2. Ordinance No 77422--Annexation dated October 17, 1977 (Parcel B)
3. Ordinance No 88452--Annexation Agreement dated May 4, 1988 (Parcel C)
4. Ordinance No 90-560--Annexation Agreement dated October 3, 1991 (Parcel D)
5. Ordinance No 98-865--Annexation Agreement dated April 22, 1998 (Parcel E)
Collectively ("Prior Annexation Agreements");
Whereas, the Prior Annexation Agreements, are due to expire at midnight on or about May
4, 2018;
Whereas, in conjunction with the Prior Annexation Agreements, the Subject Property is
also subject to the terms of prior special use permit Ordinances adopted by the City, which regulate
the operation of Meyer's commercial sand and gravel business on the Subject Property, including
the following:
1. Ordinance No. 88-453 adopted on or about May 4, 1998, extending the term of the
special use permit for Parcel C of the Subject Property to May 4, 2008.
2. Ordinance No. 88454 adopted on or about May 4, 1998, extending the term of the
special use permit for Parcel B of the Subject Property to May 45 2008.
3. Ordinance No.90-561 adopted on or about August 23, 1990, extending the term of
the special use permit for parcel D of the Subject Property to Mayo, 2008.
4. Ordinance Nos. 98-865, 98-867 and 98-868 adopted on or about April 22, 1988
extending the special uses on Parcels B-E of the Subject Property to May 4, 2108.
Collectively ("Prior Special Use Ordinances").
Whereas, the Prior Special Use Ordinances are also due to expire at Midnight on or about
May 4, 2018.
Meyer filed with the City Petitions to extend the Prior Annexation Agreements and Prior
Special Use Ordinances ("Meyer's Extension Requests");
Whereas, the City's Plan Commission recommended to the City Council approval of
Meyer's Extension Requests;
Whereas, two (2) annexation hearings were held by the City Council regarding Meyer's
Extension Requests; and
Whereas, the parties hereto agree they need additional time to negotiate the terms of
extending the Prior Annexation Agreements and Prior Special Use Ordinances and each wish to
work cooperatively in an effort to address the possible extensions without resorting to litigation, if
possible, but without relinquishing or prejudicing their respective rights and positions.
NOW THEREFORE, in consideration of the promises and agreements stated herein, the
adequacy and sufficiency of which is acknowledged as being received by the parties hereto, Meyer
and the City agree as follows.
1. The recitals set forth above are fully incorporated into this Agreement.
2. During the term of this Tolling Agreement, Meyer shall change the time of its
business operations on the Subject Property as follows: All truck loading operations shall start no
earlier than 6:00 a.m. Monday through Saturday. All processing and crushing operations shall
start no earlier than 7:00 a.m. Monday through Saturday.
3. All expiration dates of May 4, 2018, or otherwise, in the Prior Annexation
Agreements and Prior Special Use Ordinances, shall be tolled from the April 30, 2018 until August
6, 2018, unless sooner terminated by either party pursuant to paragraph 7, below.
4. All applicable time periods or time related matters, including, but not limited to,
statutes of limitations, statutes of repose, or laches, with respect to any claims or causes of action
that either party hereto may have against one or the other shall be tolled from April 30, 2018 until
August 6, 2018, unless sooner terminated by either party pursuant to paragraph 7, below
5. No party will bring any action or any claim against the other party, until August 6,
2018, unless and until it provides a written 45-day notice to the other party that it is terminating
this Tolling Agreement, pursuant to paragraph 7, below. As to any action on any claim brought
after the expiration of the tolling period or after any earlier termination of this Tolling Agreement,
any party may raise any defense based on any time period or time related matters, except that no
claim or defense may include the tolling period of this Tolling Agreement as the basis of a time
related defense, including but not limited to statutes of limitation, statutes of repose or laches.
6. No party to this Tolling Agreement makes any admission, expressed or implied, as
to the existence or validity of any claims, causes of action, or defenses which are subject to this
Tolling Agreement.
7. Any party hereto may terminate this Tolling Agreement on 45 days written notice
to the other party.
8. This Tolling Agreement maybe extended or amended only by the express written
agreement of the parties.
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9. The undersigned individuals executing this Tolling Agreement on behalf of their
respective parties represent and warrant that said individuals are authorized to enter into and
execute this Tolling Agreement on behalf of such parties, and that this Tolling Agreement shall be
binding on the party on whose behalf they are executing this Tolling Agreement. All terms and
provisions of this Tolling Agreement shall be binding upon and shall inure to the benefit of the
parties hereto and their respective legal heirs, legatees, beneficiaries, representatives, successors
and assigns.
10. Any notices and other communications required hereunder shall be in writing and
deemed to have been given by electronic mail as follows:
If to the City, addressed to:
David W. McArdle <dmcardle@zrfinlaw.com>;
Derik Morefield <dmorefield@ci.mchenry.il.us>; and
Wayne Jett <wjett@ci.mchenry.il.us>
If to Meyer:
Randi Wille <rtwille@meyermaterial.com>; and
Tom Zanck <tzanck@zcwlaw.com>
11. Each party shall bear their own cost and expenses, including attorneys' fees, in the
preparation and enforcement of this Tolling Agreement.
12. This Tolling Agreement is governed by Illinois law and venue for enforcement shall
exclusively be in the 22"d Judicial Circuit, McHenry County, Illinois.
13. This Tolling Agreement maybe executed in counterparts, which collectively shall
be deemed a complete instrument. Email or facsimile copies shall have the same force and effect
as an original signature. This Tolling Agreement is the complete agreement of the parties. All
prior discussions, negotiations, and writings have been merged into this Tolling Agreement. This
Tolling Agreement cannot be modified except in writing. If any portion of this Tolling Agreement
is held invalid or illegal, the remaining provisions shall not be affected.
City of McHenry Meyer Material Company, LLC
By:
Its: Mayor
David W. McArdle, Attorney for
City of McHenry
By:
Its:
Thomas C. Zanck, Attorney for
Meyer Material Company, LLC
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