HomeMy WebLinkAboutPacket - 01/29/2018 - Committee of the WholeMCART 6F THC FO][ RIVQR
MEETING OF THE
COMMITTEE OF THE WHOLE
McHenry Municipal Center Council Chambers
333 South Green Street, McHenry, IL
Monday, January 29, 2018, 7:00 PM
AGENDA
1. Call to Order.
2. Roll Call.
3. Pledge of Allegiance.
4. Public Comments: Any member of the public wishing to address the Council is invited to do
so by signing in at the meeting entrance and, when recognized, stepping to the podium.
Opportunities for Public Comment are also provided under each Individual Action Item.
5. Consent Agenda:
Motion to Approve the Following Consent Agenda Items:
A. Issuance of Checks in the amount of $1,769,970.11, and
B. Payment of Bills in the amount of $81,196.92.
6. Discussion Only Item:
A. FY 18/19 — FY 22/23 General Fund Capital Improvement Program
7. Adjourn.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in
a customer -oriented, efficient, and fiscally responsible manner.
AS NEEDED CHECKS - COUNCIL MEETING 1/29/18
100 100-45-5320 AT&T
100100-33-5520 COMED
100 100-33-5520 CONSTELLATION NEWENERGY INC
100
100-44-5510
CONSTELLATION
NEWENERGY
INC
100
100-45-5510
CONSTELLATION
NEWENERGY
INC
100 100-46-5510 CONSTELLATION NEWENERGY INC
510 510-32-5510 CONSTELLATION NEWENERGY INC
400 400-00-5375 DIRECT FITNESS SOLUTIONS
400 400-40-5375 DIRECT FITNESS SOLUTIONS
400 400-00-5321 DIRECTV
510 510-32-5380 SCHNEIDER, RORY
100 100-01-6940 SECRETARY OF STATE / POLICE DEPT
100 100-01-6210 STAPLES BUSINESS ADVANTAGE
100 100-03-6210' STAPLES BUSINESS ADVANTAGE
100 100-22-6210 STAPLES BUSINESS ADVANTAGE
100 100-23-6210 STAPLES BUSINESS ADVANTAGE
100 100-30-6210 STAPLES BUSINESS ADVANTAGE
100 100-41-6210 STAPLES BUSINESS ADVANTAGE
100 100-47-6110 STAPLES BUSINESS ADVANTAGE
510 510-32-6210 STAPLES BUSINESS ADVANTAGE
100 100-01-6210 STAPLES CREDIT PLAN
100 100-03-6210 STAPLES CREDIT PLAN
100 100-22-6210 STAPLES CREDIT PLAN
100 100-33-6210 STAPLES CREDIT PLAN
100 100-41-6210 STAPLES CREDIT PLAN
510 510-32-6210 STAPLES CREDIT PLAN
100 100-01-5310 UPS
100
100-03-5310
UPS
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
ACE HARDWARE, MCHENRY
AT&T
AT&T
60.17
712.84
23463951
31.21
397.49
15.60
37.05
40.00
255.00
262.97
108.90
126.00
169.98
174.64
62.51
16.56
22.47
8.75
74.98
19.32
428.52
477.86
170.00
36208
652.39
24.27
32.37
35.05
235.00
467.02
361.57
189.98
154.85
51.64
12
100 100-22-5320 AT&T 206.51 12/14/2017
100 100-23-5320 AT&T 51.64 12/14/2017
620 620-00-5320 AT&T 51.64 12/14/2017
100 100-01-5320 AT&T 81.44 12/14/2017
100 100-02-5320 AT&T 30s54 12/14/2017
100 100-03-5320 AT&T 66.17 12/14/2017
100 100-04-5320 AT&T 35.63 12/14/2017
100 100-22-5320 AT&T 153446 12/14/2017
100 100-30-5320 AT&T 30m54 12/14/2017
100 100-33-5320 AT&T 10.18 12/14/2017
100 10041-5320 AT&T 30t54 12/14/2017
100 100-44-5320 AT&T 5,09 12/14/2017
100 100-46-5320 AT&T 5.09 12/14/2017
100 100-47-5320 AT&T 5,09 12/14/2017
620 620-00-5110 AT&T 15.27 12/14/2017
620 620-00-5110 AT&T 107930 12/14/2017
100 100-22-6110 BROWNELLS INC 72.25 12/14/2017
620 620-00-5110 COMCAST CABLE 31.64 12/14/2017
100 100-33-5520 CONSTELLATION NEWENERGY INC 378988 12/14/2017
100 10045-5510 CONSTELLATION NEWENERGY INC 315.59 12/14/2017
620 620-00-6210 DOCUMENT IMAGING DIMENSIONS INC 129.00 12/14/2017
620 620-00-6210 DOCUMENT IMAGING DIMENSIONS INC 109.00 12/14/2017
620 620-00-6210 DOCUMENT IMAGING DIMENSIONS INC 199.00 12/14/2017
620 620-00-6210 DOCUMENT IMAGING DIMENSIONS INC 109000 12/14/2017
510 510-31-5370 ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP 29.00 12/14/2017
510 510-35-5370 ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP 116.00 12/14/2017
100 100-33-5370 ED'S AUTO MOTIVE/J IM'S MUFFLER SHOP 29.00 12/14/2017
510 510-32-5370 ED'S AUTO MOTIVE/J IM'S MUFFLER SHOP 29.00 12/14/2017
100 100-33-5370 ED'S AUTO MOTIVE/J IM'S MUFFLER SHOP 29.00 12/14/2017
100 100-33-5370 ED'S AUTO MOTIVE/JIM'S MUFFLER SHOP 29.00 12/14/2017
100 100-33-5370 ED'S AUTO MOTIVE/J IM'S MUFFLER SHOP 29.00 12/14/2017
100 100-33-5370 ED'S AUTO MOTIVE/J IM'S MUFFLER SHOP 29.00 12/14/2017
100 100-33-5370 ED'S AUTO MOTIVE/J IM'S MUFFLER SHOP 29.00 12/14/2017
100 100-33-5370 ED'S AUTO MOTIVE/J I M'S MUFFLER SHOP 145.00 12/14/2017
100 100-33-5370 EJ EQUIPMENT 167.71 12/14/2017
100 100-33-5370 EJ EQUIPMENT 230689 12/14/2017
100 100-33-6110 ELAN CITY 2715.00 12/14/2017
100 100-01-6110 HOME DEPOT CREDIT SERVICES 155.68 12/14/2017
100 100-22-6110 HOME DEPOT CREDIT SERVICES 9.41 12/14/2017
100 100-33-6110 HOME DEPOT CREDIT SERVICES 205913 12/14/2017
100 100-45-6110 HOME DEPOT CREDIT SERVICES 2624.90 12/14/2017
400 400-40-6110 HOME DEPOT CREDIT SERVICES 107.60 12/14/2017
510 510-32-6110 HOME DEPOT CREDIT SERVICES 377.11 12/14/2017
510 510-35-6110 HOME DEPOT CREDIT SERVICES 10237 12/14/2017
100 100-23-5430 ILLINOIS DEPARTMENT OF PUBLIC HEALTH 90.00 12/14/2017
100 100-47-5410 ILLINOIS SWIMMING INC 75.00 12/14/2017
510 510-35-5370 KIMBALL MIDWEST 9132 12/14/2017
100
100-33-6110
KUEPER
PLOW
BLADES
100
100-22-5420
MCHENRY
COUNTY
CHIEFS OF POLICE
100
100-01-5110
MCHENRY
COUNTY
RECORDER
OF DEEDS
100
100-01-6940
MCHENRY
COUNTY
RECORDER
OF DEEDS
100
100-01-6940
MCHENRY
COUNTY
RECORDER
OF DEEDS
100
100-03-5110
MCHENRY
COUNTY
RECORDER
OF DEEDS
510
510-31-6940
MCHENRY
COUNTY
RECORDER
OF DEEDS
510
510-32-6940
MCHENRY
COUNTY
RECORDER
OF DEEDS
100 100-33-6110 NETWORKFLEET INC
100 100-33-5115 RELIABLE MAINTENANCE INC
100 100-01-6940 SECRETARY OF STATE
100 100-01-6940 SECRETARY OF STATE / POLICE DEPT
100 100-01-6940 SECRETARY OF STATE / POLICE DEPT
100 100-01-6940 SECRETARY OF STATE / POLICE DEPT
620 620-00-6210 STANS LPS MIDWEST
620 620-00-5110 STANS LPS MIDWEST
100100-22-6210 SYNCB/AMAZON
510 510-32-8500 WILLIAMS BROTHERS CONSTRUCTION INC
100
10047-5430
AMERICAN
RED CROSS
280
280-41-8800
AQITY
100
100-01-5110
BANKCARD
PROCESSING
CENTER
100
100-01-5410
BANKCARD
PROCESSING
CENTER
100
100-01-6940
BANKCARD
PROCESSING
CENTER
100
100-33-6110
BANKCARD
PROCESSING
CENTER
100
100-33-6950
BANKCARD
PROCESSING
CENTER
100
100-41-5110
BANKCARD
PROCESSING
CENTER
100
100-41-5310
BANKCARD
PROCESSING
CENTER
100 10041-5410
100 10046-5110
100 100-46-6110
100 100-46-6920
100 100-47-6110
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BANKCARD PROCESSING CENTER
BERKHEIMER CO INC, G W
BIG R STORE
BIG R
STORE
BIG R
STORE
BIG R
STORE
BIG R
STORE
CONNOR CO
CONSERV
FS
CORE
& MAIN
CORE
& MAIN
1485.00
150.00
73.00
40.00
640.00
1.50
100.00
140.00
291.30
395.00
103.00
101.00
303.00
25.00
180.68
1672.00
218.36
561284.45
70.00
14866966
53.30
270.00
102.27
26.99
280.00
10.00
55.00
468.00
192.00
176.50
534.52
99.97
155.74
220.03
77.75
14.99
887.04
11.34
149.99
934.92
104.82
148.23
85.41
178.38
343.70
1130.00
1255.00
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/14/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12/12/2017
12/22/2017
12/12/2017
12/22/2017
12/12/2017
12/22/2017
12/22/2017
12/22/2017
12/22/2017
12j22/2017
12/22/2017
12/22/2017
12/22/2017
400 400-00-5321 DIRECTV 287697 12/22/2017
100 10047-6110 FAN SPORTS, LLC 3936.00 12/22/2017
225 225-00-5110 FOX VALLEY FIRE & SAFETY 466200 12/22/2017
100 100-01-5110 G & E GREENHOUSES INC 217.00 12/22/2017
100 10042-5110 ILLINOIS DEPT OF NATURAL RESOURCES 42.00 12/22/2017
100 100-03-5410 INTERNATIONAL CODE COUNCIL INC 135.00 12/22/2017
100100-22-5110 LEXISNEXIS 26350 12/22/2017
100 100-01-6940 MCHENRY COUNTY CLERK 10.00 12/22/2017
100 100-01-5110 MCHENRY TOWNSHIP ROAD DISTRICT 2400*00 12/22/2017
100 100-33-5115 METRO DOOR AND DOCK INC 2355.00 12/22/2017
100 100-03-6210 MICRO FORMAT INC 294,00 12/22/2017
100 100-22-5370 NAPA AUTO PARTS MPEC 1108,67 12/22/2017
100 100-33-5370 NAPA AUTO PARTS MPEC 100633 12/22/2017
100 100-45-5370 NAPA AUTO PARTS MPEC 294,03 12/22/2017
100 10045-6110 NAPA AUTO PARTS MPEC 71,88 12/22/2017
510 510-31-5370 NAPA AUTO PARTS MPEC 850424 12/22/2017
510 510-32-5370 NAPA AUTO PARTS MPEC 174.33 12/22/2017
100 100-45-6110 NORTHWEST ELECTRICAL SUPPLY CO INC 667.54 12/22/2017
100 100-45-6110 ONEYS TREE FARM 840.00 12/22/2017
100 100-03-6250 PETROCHOICE LLC 6934 12/22/2017
100 100-03-6250 PETROCHOICE LLC 90.12 12/22/2017
100 100-22-6210 PH&S PRODUCTS 249.00 12/22/2017
510 510-32-5380 PUMPING SOLUTIONS INC 68236100 12/22/2017
100 100-33-5370 QUALITY TIRE SERVICE 70.00 12/22/2017
100 100-33-5370 QUALITY TIRE SERVICE 251.00 12/22/2017
510 510-35-5370 QUALITY TIRE SERVICE 94.54 12/22/2017
100 100-45-5370 QUALITY TIRE SERVICE 123.20 12/22/2017
100 100-33-5370 QUALITY TIRE SERVICE 30.00 12/22/2017
100 100-33-5370 QUALITY TIRE SERVICE 30.00 12/22/2017
100 100-33-5370 QUALITY TIRE SERVICE 140.00 12/22/2017
100 100-01-5110 STANLEY STEEMER 1000*00 12/22/2017
510 510-32-8500 WILLIAMS BROTHERS CONSTRUCTION INC 38011431 12/22/2017
750 7504005 FIRST NATT BANK OF MCHENRY 20000.00 12/22/2017
100100-45-5320 AT&T 355,13 12/28/2017
100 100-33-5110 BOLLINGER, LACK & ASSOCIATES, INC 417017 12/28/2017
100 100-22-5370 BUSS FORD SALES 34.68 12/28/2017
100 100-334510 CINTAS CORPORATION LOC 355 267.20 12/28/2017
100 100-33-6110 CINTAS CORPORATION LOC 355 206.58 12/28/2017
510 510-324510 CINTAS CORPORATION LOC 355 488.60 12/28/2017
620 620-00-5110 COMCAST CABLE 124.90 12/28/2017
510 510-31-5510 COMED 404400 12/28/2017
510 510-32-5510 COMED 924.69 12/28/2017
100100-01-5510 COMED 140.38 12/28/2017
100100-33-5520 COMED 538.13 12/28/2017
100100-33-5520 COMED 31.47 12/28/2017
10010045-5510 COMED 50o52 12/28/2017
100 100-22-8300 COONEY COMPANY, FRANK 5536*13 12/28/2017
270 270-0048600 HRGREEN 1941.26 12/28/2017
270 270-00-8600 HRGREEN 1891.05 12/28/2017
100 100-01-5230 MCANDREWS PC, THE LAW OFFICE OF PATRICK 5175.00 12/28/2017
510 510-32-5380 REVERE ELECTRIC 1793.34 12/28/2017
100 100-03-5110 SEMROW JR, HARRY H 48.75 12/28/2017
100 100-22-5110 SEMROW JR, HARRY H 438.75 12/28/2017
620 620-00-6210 STANS LPS MIDWEST 126.13 12/28/2017
100 100-01-6210 STAPLES BUSINESS ADVANTAGE 699.23 12/28/2017
100 100-03-6210 STAPLES BUSINESS ADVANTAGE 103966 12/28/2017
100 100-04-6210 STAPLES BUSINESS ADVANTAGE 17.98 12/28/2017
100 100-22-6210 STAPLES BUSINESS ADVANTAGE 199961 12/28/2017
100 100-23-6210 STAPLES BUSINESS ADVANTAGE 83.76 12/28/2017
100 100-30-6210 STAPLES BUSINESS ADVANTAGE 10010 12/28/2017
100 100-33-6210 STAPLES BUSINESS ADVANTAGE 84.25 12/28/2017
100 100-41-6210 STAPLES BUSINESS ADVANTAGE 145.51 12/28/2017
100 10047-6110 STAPLES BUSINESS ADVANTAGE 293959 12/28/2017
510 510-32-6210 STAPLES BUSINESS ADVANTAGE 19.49 12/28/2017
510 510-31-5370 SUNNYSIDE COMPANY 97.15 12/28/2017
100 100-224510 TONY'S FAMILY TAILOR SHOP 76.00 12/28/2017
100 100-33-6110 TRAFFIC CONTROL & PROTECTION INC 5137450 12/28/2017
510 510-31-5370 TREDROC TI RE/ANTIOCH 002 497.32 12/28/2017
100 100-22-5310 UPS 1735 12/28/2017
TOTAL 1769970,11
FUND TOTALS
FUND 100 84683.59
FUND 225 4662*00
FUND 270 3832.31
FUND 280 14866.66
FUND 400 1081.33
FUND 510 1635242.18
FUND 620 5602.04
FUND 750 20000.00
TOTAL 1769970.11
McHenry, IL
Expense Approval Register
List of Bills Council Meeting 1/29/18
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Vendor: AMERICAN PUBLIC WORKS ASSOCIATION
AMERICAN PUBLIC WORKS
INV0005179
01/29/2018
CONF REG-HARPER
100-33-5430
Vendor AMERICAN
PUBLIC WORKS ASSOCIATION Total:
Vendor: BANWART, NATE
BANWART, NATE
INV0005191
01/29/2018
UNIFORM REIMB
100-33-4510
Vendor BANWART, NATE Total:
Vendor: BEGGS, KEVIN
BEGGS, KEVIN
INV0005190
01/29/2018
BOOTALLOW
510-324510
Vendor BEGGS, KEVIN Total:
Vendor: BIRK,JOHN
BIRK, JOHN
INV0005180
01/29/2018
PRK REIMB
100-22-5420
Vendor BIRK, JOHN Total:
Vendor: BOLLINGER, LACK & ASSOCIATES,
INC
BOLLINGER, LACK &
18893
01/30/2018
BRDG REHAB
100-33-5110
Vendor BOLLINGER, LACK & ASSOCIATES, INC Total:
Vendor: CALEA
CALEA
718-369
01/29/2018
REG-1ETT,BIRK, WALSH
100-22-5420
Vendor CALEA Total:
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL
203763
01/29/2018
FRIEDLE/JMCMAHON
100-01-5110
Vendor CENTEGRA OCCUPATIONAL HEALTH Total:
Vendor: COMED
COMED
INV0005188
01/29/2018
UTIL
510-31-5510
COMED
INV0005188
01/29/2018
UTIL
510-32-5510
Vendor COMED Total:
Vendor: COMED
COMED
INV0005187
01/29/2018
UTIL
100-33-5520
Vendor COMED Total:
Vendor: COMMO, TIMOTHY
COMMO, TIMOTHY
17P104656
01/29/2018
TKTOVERPY
100-2200
Vendor COMMO, TIMOTHY Total:
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY
INV0005186
01/29/2018
UTIL
100-33-5520
Vendor CONSTELLATION NEWENERGY INC Total:
Vendor: EMBASSY SUIES
EMBASSYSUIES
INV0005182
01/22/2018
CONV
100-22-5430
Vendor EMBASSY SUIES Total:
Vendor: ENCHANTED CASTLE
ENCHANTED CASTLE
1218-21
01/29/2018
DAY CAMP TRIP #4
100-46-5110
Vendor ENCHANTED CASTLE Total:
Vendor: ESPARZA, RAUL
ESPARZA, RAUL
INV0005183
01/29/2018
TKTOVERPY
100-2200
Vendor ESPARZA, RAULTotal:
Vendor: FGM ARCHITECTS
FGM ARCHITECTS
14-1800.02-2
01/29/2018
SVS
400-00-8200
Vendor FGM ARCHITECTS Total:
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
IN00140352
01/29/2018
INSTL-SMITHS GAR
225-00-5110
Vendor
FOX VALLEY FIRE & SAFETY Total:
Amount
825,00
825.00
68.38
68.38
139,99
139,99
16.00
16.00
2,006.17
2,006.17
660,00
660.00
100.00
1,578.89
1,334.39
2,913.28
3,865.23
3,865.23
25.00
25.00
410.59
410.59
1,457.70
1,457.70
274.13
274.13
25A0
25.00 (i
I
L.
2,000.00
2,000.00
r!,
195.00'
195.00
1/24/2018 8:30:31 AM
Expense Approval Register
Vendor Name Payable Number
Vendor: FRONTIER CHIROPRACTIC
FRONTIER CHIROPRACTIC 1740-081
Vendor: GOPHER
GOPHER 9411557
Vendor:HRGREEN
HRGREEN
11-116338
HRGREEN
7-112393
Vendor, IACE
IACE
INV0.005189
Vendor: ICC
ICC
1000825646
Vendor: JUST 4 YOU TREATS
JUST 4 YOU TREATS 121849
Vendor: MAIN EVENT
MAIN EVENT 58479-1
MAIN EVENT 62906-1
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH 89811
MINUTEMAN PRESS OF MCH 89842
Vendor: MNJ TECHNOLOGIES DIRECT INC
MNJ TECHNOLOGIES DIRECT 3569126,9127,9233
Vendor: OTTOSEN BRITZ KELLY COOPER & GILBERT LTD
OTTOSEN BRITZ KELLY COOPER 103365
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F 173709
Vendor: SCIAME, RYAN
SCIAME, RYAN INV0005184
Vendor: ST PATRICK CHURCH
5T PATRICK CHURCH LM17-07
Vendor: THIRD MILLENNIUM ASSOCIATES INC
THIRD MILLENNIUM 21582
Vendor: TIMBER RIDGE LODGE &WATERPARK
TIMBER RIDGE LODGE & 1218-20
Vendor: WATKINS, DAVID
WATKINS, DAVID INVOOD5185
Post Date
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
Ol/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
01/29/2018
Ol/29/2018
01/29/2018
Packet: APPKT03045-1-29-18 AP CKS
Description (Item) Account Number Amount
TMP SIGN REF 100 00-3410 30000
Vendor FRONTIER CHIROPRACTIC Total: 30.00
LG VSTS 100-47-6110 333,27
Vendor GOPHER Total: 333.27
BIKE PATH 28041-8800 11310,12
BV/CURRAN RD 440-00-8600 2,981,42
Vendor HRGREEN Total: 4,291.54
MSHIP REN
100-03-5410
Vendor IACE Total:
CODE BOOK 100-03-5450
Vendor ICC Total:
BKY CMP 100-46-5110
Vendor JUST 4 YOU TREATS Total:
DAYCAMPTRIP 100-465110
DAY CMP TRIP #8 100-46-5110
Vendor MAIN EVENT Total:
CARDS-RYAN 100-03-6210
BUS CARDS -WOLF 100-03-5330
Vendor MINUTEMAN PRESS OF MCH Total:
COMP 100-22-8300
Vendor MNJ TECHNOLOGIES DIRECT INC Total:
LGL SVS 100-01-5230
Vendor OTTOSEN BRITZ KELLY COOPER & GILBERT LTD Total:
UNIFORM-K DUCAK 100-224510
Vendor PETTIBONE & CO, P F Total:
REIMB CH SUPP 100-2200
Vendor SCIAME, RYAN Total:
BRONZ PLQ 100-014220
Vendor ST PATRICK CHURCH Total:
SFT MAINT 100-04-5110
Vendor THIRD MILLENNIUM ASSOCIATES INCTotal:
DAY CM P TRI P #11 10046-5110
Vendor TIMBER RIDGE LODGE & WATERPARK Total:
REIMB SUPPL 100-03-4510
Vendor WATKINS, DAVID Total:
25.00
0
25.0
22,45
22.45
224.00
224,00
758,00
758,00
1,516.00
36.50
75.00
111.50
1,175.15
1,175.18
652.50
652.50
136.00
136.00
40,00
ao.00
144,65
144.65
995,00
995.00
50.00
%00
60.99
1/24/2D18 8:30:31 AM
Vendor WATKINS, DAVID Total:
25.00
0
25.0
22,45
22.45
224.00
224,00
758,00
758,00
1,516.00
36.50
75.00
111.50
1,175.15
1,175.18
652.50
652.50
136.00
136.00
40,00
ao.00
144,65
144.65
995,00
995.00
50.00
%00
60.99
1/24/2D18 8:30:31 AM
Expense Approval Register Packet: APPKT01045-1-29-18 AP CKS
Vendor Name Payable Number Post Date Description (Item) Account Number Amount
Vendor: WIRTZ, PAT
WIRTZ, PAT LM18-01 01/29/2018 TRNSTO DVD 100-01-4220 50,00
Vendor WIRTZ, PAT Total: 50.00
Grand Total: 24,839.55
1/24/2018 8:30:31 AM
Expense Approval Register
no Summary
Fund
100-GENERAL FUND
225-ALARM BOARD FUND
280- DEVELOPER DONATION FUND
400 - RECREATION CENTER FUND
440 -CAPITAL IMPROVEMENTS FUND
510- WATER/SEWER FUND
1/24/2018 8:30:31 AM
Grand Total:
Expense Amount
15,299*74
195.00
1,310A2
2,000.00
2,98142
%053.27
24,839.55
Packet: APPKTO1045-1-Z9-18 AP CKS
McHenry, IL
Expense Approval Register
#2 List of Council Bills 1/29/18
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: ADAMS ENTERPRISES
INC, R A
ADAMS ENTERPRISES INC, RA
812674
01/29/2018
brake control425
100-33-5370
91.84
ADAMS ENTERPRISES INC, RA
814831
01/29/2018
Plow Blade Makers
510-32-6110
42.30
ADAMS ENTERPRISES INC, RA
815079
01/29/2018
tool box peices
510-35-5370
145.42
Vendor ADAMS ENTERPRISES INC, R A Total:
279.56
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEEL SERVICE INC
345726/345728
01/29/2018
Welding Supplies
510-32-5380
208.10
ADAMS STEEL SERVICE INC
346106
01/29/2018
411
100-33-5370
21.60
ADAMS STEEL SERVICE INC
346372
01/29/2018
plasma cutter for shop
100-33-5370
1/999000
Vendor ADAMS STEEL SERVICE INC Total:
2/228970
Vendor: ALTHOFF INDUSTRIES
INC
ALTHOFF INDUSTRIES INC
S411619
01/29/2018
Furnace/Boiler Repair
100-01-5110
539.25
Vendor ALTHOFF INDUSTRIES INC Total:
539.25
Vendor: AMERICAN HEATING & COOLING
AMERICAN HEATING &
12151703
01/29/2018
Heater repairs: Parks
100-45-5110
740.00
Vendor AMERICAN HEATING & COOLING Total:
740.00
Vendor: APCO INTERNATIONAL
INC
APCO INTERNATIONAL INC
507855
01/29/2018
CALEA ONLINE ACCREDITATION 100-22-5420
10350.00
Vendor APCO INTERNATIONAL INC Total:
1,350.00
Vendor: AUTO TECH CENTERS
INC
AUTO TECH CENTERS INC
284303
01/29/2018
tires 225
100-03-5370
321.80
AUTO TECH CENTERS INC
284344
01/29/2018
tires scrap salt pile
100-33-5370
19.25
AUTO TECH CENTERS INC
284402
01/29/2018
scrap tires
100-03-5370
22.00
Vendor AUTO TECH CENTERS INC Total:
363.05
Vendor: BATTERIES PLUS #456
BATTERIES PLUS #456
456-13315320
01/29/2018
cross walk batteries
100-33-6110
223.80
BATTERIES PLUS #456
P009349
01/29/2018
2V lead batteries. vendor ticket 100-33-6110
223,80
BATTERIES PLUS #456
P315320
01/29/2018
batteries cross walks
100-33-6110
223.80
Vendor BATTERIES PLUS #456 Total:
671.40
Vendor: BAXTER & WOODMAN
BAXTER & WOODMAN
160539.20
01/29/2018
GIS Updates
510-35-5110
1,772.50
Vendor BAXTER & WOODMAN Total:
1,772.50
Vendor: BUSS FORD SALES
BUSS FORD SALES
5028802
01/29/2018
motor 321
100-22-5370
24.67
BUSS FORD SALES
5028824
01/29/2018
switch
100-22-5370
39.88
BUSS FORD SALES
5028836
01/29/2018
jet kit 431
100-33-5370
6.08
BUSS FORD SALES
5028839
01/29/2018
motor
100-22-5370
24.67
BUSS FORD SALES
5028842
01/29/2018
431
100-33-5370
305.96
BUSS FORD SALES
5028877
01/29/2018
raditor cap 225
100-03-5370
9.72
Vendor BUSS FORD SALES Total:
410.98
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC
58464
01/29/2018
Paper Products
100-01-6110
58.70
CABAY & COMPANY INC
58533
01/29/2018
Cleaning supplies
100-33-6115
489.81
CABAY & COMPANY INC
58544
01/29/2018
vac bags shop
10033-6110
87.10
Vendor CABAY & COMPANY INC Total:
635.61
Vendor: CONSERV FS
CONSERV FS
65046313
01/29/2018
Ice melt: DMD
100-45-6110
318.50
Vendor CONSERV FS Total:
318.50
1/24/2015 8;37:10 AM
Expense Approval Register
Packet: APPKTO1048-1-2948
RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item)
Account Number
Amount
Vendor: CRESCENT ELECTRIC SUPPLY
CO
CRESCENT ELECTRIC SUPPLY CO
S504564947.001
01/29/2018
street light wire
100-33-6110
197.92
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
197.92
Vendor: CUMMINS INC
CUMMINS INC
711-37512
01/29/2018
Anne St, Lift Generator Parts
510-32-5380
694.06
Vendor CUMMINS INC Total:
694.06
Vendor: DURA WAX COMPANY
INC, THE
DURA WAX COMPANY INC, THE
393546
01/29/2018
Cleaning supplies
100-45-6110
148.60
Vendor DURA
WAX COMPANY INC, THE Total:
148.60
Vendor: ED'S RENTAL & SALES INC
ED'S RENTAL & SALES INC
221443-1
01/29/2018
propane refill
100-33-5370
27.91
ED'S RENTAL & SALES INC
221497-1
01/29/2018
kerosene
100-33-6110
30,00
Vendor
ED'S RENTAL & SALES INC Total:
57.91
Vendor: GALLS LLC
GALLS LLC
008636525
01/29/2018
UNIFORM ORDER-J.
100-224510
17398
Vendor GALLS LLC Total:
173.98
Vendor: HANSEN'S ALIGNMENT, DON
HANSEN'S ALIGNMENT, DON
1-12-18
01/29/2018
align 225
100-03-5370
80.00
Vendor HANSEN'S ALIGNMENT, DON Total:
80.00
Vendor: HAWKINS INC
HAWKINS INC
4213886
01/22/2018
Chlorine cylinders
510-32-6110
278,58
HAWKINS INC
4208996
01/29/2018
Chemical Delivery-01/02/18-
510-31-6110
5/476185
Vendor HAWKINS INC Total:
S,7S5.43
Vendor: HERITAGE -CRYSTAL CLEAN LLC
HERITAGE -CRYSTAL CLEAN LLC
14923909
01/29/2018
solvent cleaner
510-32-5370
190.17
HERITAGE -CRYSTAL CLEAN LLC
14923956
01/29/2018
solvent cleaner
100-33-5370
190.17
Vendor HERITAGE -CRYSTAL CLEAN LLC Total:
380.34
Vendor: HRGREEN
HRGREEN
115895
01/29/2018
HRGREEN/McHenry Speedway
100-01-5110
344.00
Vendor HRGREEN Total:
344.00
Vendor: HYDRAULIC SERVICES
AND REPAIRS INC
HYDRAULIC SERVICES AND
330015
01/29/2018
rebuild ram445
100-33-5370
303.31
Vendor HYDRAULIC SERVICES AND REPAIRS INC Total:
303.31
Vendor: ILLINI POWER PRODUCTS
ILLINI POWER PRODUCTS
P50003839-1
01/29/2018
Boone Lagoon -Generator Parts
510-32-5375
67.70
Vendor
ILLINI POWER PRODUCTS Total:
67.70
Vendor: ILLINOIS JUVENILE OFFICER'S ASSOC
ILLINOIS JUVENILE OFFICER'S
71&376
01/29/2018
ILJUVENILE OFFICERS ASSOC
100-22-5410
10.00
Vendor ILLINOIS JUVENILE OFFICER'S ASSOC Total:
10.00
Vendor: INTERSTATE BILLING SERVICE INC
INTERSTATE BILLING SERVICE
3008928577
01/29/2018
405
100-33-5370
121.68
INTERSTATE BILLING SERVICE
3008990316
01/29/2018
405
100-33-5370
313.39
INTERSTATE BILLING SERVICE
3008990360
01/29/2018
414
100-33-5370
322.83
INTERSTATE BILLING SERVICE
3009004642
01/29/2018
413
100-33-5370
582.25
INTERSTATE BILLING SERVICE
3009052918
01/29/2018
411
100-33-5370
161.90
INTERSTATE BILLING SERVICE
3009085626
01/29/2018
413
100-33-5370
54&88
Vendor INTERSTATE BILLING SERVICE INC Total:
2,050.93
Vendor: JG UNIFORMS INC
JG UNIFORMS INC
30730
01/29/2018
UNIFORM ORDER- R. SCIAME
100-224510
425.65
JG UNIFORMS INC
30730
01/29/2018
UNIFORM ORDER- R. SCIAME
100-22-6110
40.00
JG UNIFORMS INC
30731
01/29/2018
UNIFORM ORDER-J. BIRK
100-22-6110
88.95
JG UNIFORMS INC
30732
01/29/2018
UNIFORM ORDER- N. CLESEN
100-224510
99.90
JG UNIFORMS INC
30733
01/29/2018
UNIFORM ORDER- P. FUNK
100-22-4510
308.30
JG UNIFORMS INC
30735
01/29/2018
UNIFORM ORDER-
100-22-6110
1153&70
JG UNIFORMS INC
30737
01/29/2018
UNIFORM ORDER-J, FOLEY
100-22-4510
38.95
1/24/2018 8;37:10 AM
Expense Approval Register
Vendor Name Payable Number Post Date Description (Item)
JG UNIFORMS INC 30739 01/29/2018 UNIFORM ORDER- K. DUCAK
Vendor: JRM DIST LLC
JRM DIST LLC 10883 01/29/2018 Blower Gear Oil
Vendor: KASCO MARINE INC
KASCO MARINE INC R19559 01/29/2018 equip repairs
Vendor: KIMBALL MIDWEST
KIMBALL MIDWEST 6077383 01/29/2018 stock
Vendor: KIRCHNER FIRE
KIRCHNER FIRE 43350 01/29/2018 FIRE EXTINGUISHER
KIRCHNER FIRE 43456 01/29/2018 inspection fire hydrants
KIRCHNER FIRE 43461 01/29/2018 Fire Extinguisher Testing
Vendor: LAFARGE NORTH AMERICA
LAFARGE NORTH AMERICA 708303472
LAFARGE NORTH AMERICA 708303472
Vendor: LIFTEK, INC
LIFTEK, INC 1667
Vendor: METROPOLITAN INDUSTRIES
METROPOLITAN INDUSTRIES 330701
Vendor: MID AMERICAN WATER Of WAUCONDA INC
MIDAMERICANWATEROF 194209W
MID AMERICAN WATER OF 194254W
MID AMERICAN WATER OF 194393W
Vendor: MIDWEST HOSE AND FITTINGS INC
MIDWEST HOSE AND FITTINGS M21656
Vendor: MIDWEST METER INC
MIDWEST METER INC 0096609-IN/96618
MIDWESTMETERINC 0096894-IN
Vendor: MOTOROLA SOLUTIONS - STARCOM21 NETWORK
MOTOROLASOLUTIONS- 334241212017
MOTOROLA SOLUTIONS - 8280385765
Vendor: PDC LABORATORIES INC
PDC
LABORATORIES
INC
885064
PDC
LABORATORIES
INC
886308
PDC
LABORATORIES
INC
886309
PDC
LABORATORIES
INC
886377
Vendor: PETROCHOICE LLC
PETROCHOICE
LLC
PETROCHOICE
LCC
PETROCHOICE
LLC
PETROCHOICE
LLC
PETROCHOICE
LLC
PETROCHOICE
LLC
PETROCHOICE
LLC
Packet: APPKT01048-1-29-18 RECT INVOICE
Account Number Amount
100-22-6110
or JIG UNIFORMS INC Total:
510-32-5380
Vendor JRM DIST LLC Total:
100-45-5370
Vendor KASCO MARINE INC Total:
100-33-5370
Vendor KIMBALL MIDWEST Total:
100-22-5110
100 33-5115
510-31-6110
Vendor KIRCHNER FIRE Total:
01/29/2018 FM 2sand 101780412 510-35-6110
01/29/2018 FM 2sand 101780411 510-35-6110
Vendor LAFARGE NORTH AMERICA Total:
01/29/2018 Elevator Repair 100-01-5110
Vendor LIFTEK, INC Total:
01/29/2018 Alternating Relay and 3 Phase 510-32-5375
Vendor METROPOLITAN INDUSTRIES Total:
01/29/2018 6" Clamps 510-35-6110
01/29/2018 Inv#194254W 510-31-6110
01/29/2018 6"Hymax 510-35-6110
Vendor MID AMERICAN WATER OF WAUCONDA INC Total:
01/29/2018 415 100-33-5370
Vendor MIDWEST HOSE AND FITTINGS INCTotal:
149.85
2,690.30
504.22
504.22
683.35
683.35
329.87
329.87
44.65
114.90
296.30
455.85
107.06
87.04
194.10
2,585.00
2,585.00
343.12
343.12
378.00
186.92
442.00
1,006.92
156.15
156.15
01/29/2018 Meters-(8)M70-(3)211ESeries- 510-31-5110 5,067.54
01/29/2018 2" compound series high/low 510-31-5110 394.20
Vendor MIDWEST METER INCTotal: 5,461.74
01/29/2018
STARCOM
100-22-5320
2,476.00
01/29/2018
BATTERIES
100-22-6210
427.05
Vendor MOTOROLA
SOLUTIONS - STARCOM21 NETWORKTotal:
2,903.05
01/29/2018
Total Nitrogen Test
510-32-6110
60.00
01/29/2018
TotalNitrogen Test
510-32-6110
60.00
01/29/2018
TotalNitrogen Test
510-32-6110
60.00
01/29/2018
Samples
510-31-5110
262.50
Vendor PDC LABORATORIES INC Total:
442.50
10399566
01/23/2018
SQUAD CAR FUEL
100-22-6250
11956.55
10386578
01/29/2018
Fuel Bill
100-03-6250
87.17
10386583
01/29/2018
SQUAD CAR FUEL
100 22-6250
4,185.22
10399541
01/29/2018
Fuel 10399541
510-35-6250
509.51
10399561
01/29/2018
Fuel Bill
100-03-6250
100.46
10399562
01/29/2018
Fuel 10399562
510-32-6250
407.38
10399563
01/29/2018
Fuel 10399563
510-31-6250
119.19
1/24/2018 8:37:1D AM
Expense Approval Register
Packet: APPKTO1048-1-29-18
RECT INVOICE
Vendor Name
Payable Number
Post Date
Description (Item) Account Number
Amount
PETROCHOICE LLC
10399564
01/29/2018
Fuel: parks/dmd 100-45-6250
377.23
PETROCHOICE LLC
10399565
01/29/2018
Fue110399565 100-33-6250
1,312.13
PETROCHOICE LLC
10412977
01/29/2018
Fuel 10412977 510-35-6250
538.76
PETROCHOICE LLC
10413002
01/29/2018
Fuel bill 100-03-6250
89.39
PETROCHOICE LLC
10413003
01/29/2018
Fuel 10413003 510-32-6250
11178,42
PETROCHOICE LLC
10413004
01/29/2018
fuel 10413004 510-31-6250
307.57
Vendor PETROCHOICE LLC Total:
11,168498
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F
173428
01/29/2018
UNIFORM ORDER- LORENZ 100-22-4510
55.95
PETTIBONE & CO, P F
173560
01/29/2018
UNIFORM ORDER-S. DOTY 100-23-6110
304,00
PETTIBONE & CO, P F
173653
01/29/2018
UNIFORM ORDER- H. NEVILLE 100-23-4510
68.00
PETTIBONE & CO, P F
173710
01/29/2018
UNIFORM ORDER- 100-22-6110
411.00
PETTIBONE & CO, P F
173711
01/29/2018
UNIFORM ORDER - P. POLIDORI 100-224510
187.90
PETTIBONE & CO, P F
173714
01/29/2018
UNIFORM ORDER- R. ROSKE 100-224510
299.75
Vendor PETTIBONE & CO, P F Total:
10326660
Vendor: PIECZYNSKI, LINDA S
PIECZYNSKI, LINDA 5
6651R
01/29/2018
ROLL CALL NEWSLETTER 100-22-5450
166.00
Vendor PIECZYNSKI, LINDA S Total:
166.00
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC
15074
01/29/2018
portable toilet rentals 10045-5110
112.50
Vendor PITEL SEPTIC INC Total:
112.50
Vendor: RADICOM INC
RADICOM INC
103776
01/29/2018
Tower#4 SCADA Radio cable 510-31-6110
40,00
RADICOM INC
103782
01/29/2018
Tower#4Antenna 510-31-5110
635.69
Vendor RADICOM INC Total:
67S.69
Vendor: REINDERS INC
REINDERS INC
1718978-00
01/29/2018
switch 148 100-45-5370
34.52
Vendor REINDERS INC Total:
34.52
Vendor: REVCORE RADIATOR
INC
REVCORE RADIATOR INC
7049
01/29/2018
raditor 100-22-5370
248.25
Vendor REVCORE RADIATOR INC Total:
248.25
Vendor: RVG COMMERCIAL
RVG COMMERCIAL
CN4841A
01/29/2018
Appraisal vacant land Rte 120 100-30-5110
11200,00
Vendor RVG COMMERCIAL Total:
1/200900
Vendor: SEILER INSTRUMENT
MANUFACTURING CO
SEILER INSTRUMENT
INV-361400
01/29/2018
Ipad holder for R2 unit 510-35-6110
200.00
Vendor SEILER INSTRUMENT MANUFACTURING CO Total:
200.00
Vendor: SENCOMMUNICATIONS INC
SENCOMMUNICATIONS INC
IN0908211
01/29/2018
HEADSET REPAIR 100-23-6110
35.60
SENCOMMUNICATIONS INC
IN0910723
01/29/2018
HEADSET REPAIR 100-23-6110
60.60
Vendor SENCOMMUNICATIONS INC Total:
96.20
Vendor: SEWING SYSTEMS OF MCHENRY
SEWING SYSTEMS OF
9/21/17
01/29/2018
seat repair 315 100-22-5370
300,00
Vendor SEWING SYSTEMS OF MCHENRYTotai:
300.00
Vendor: SHERWIN-WILLIAMS
CO, THE
SHERWIN-WILLIAMS CO, THE
4927-6
01/29/2018
Paint- 510-31-6110
197.02
SHERWIN-WILLIAMS CO, THE
4985-4
01/29/2018
Paint 510-35-6110
188.37
Vendor SHERWIWWILLIAMS CO, THE Total:
385.39
Vendor: TRAFFIC CONTROL &
PROTECTION INC
TRAFFIC CONTROL &
91328
01/29/2018
street signs 100-33-6110
297.70
Vendor TRAFFIC CONTROL &PROTECTION INC Total:
297.70
Vendor: TRAFFIC CONTROL CORPORATION
TRAFFIC CONTROL
102776
01/29/2018
700-PVC. vendor Inv. # 100-33-6110
169.00
Vendor TRAFFIC CONTROL CORPORATION Total:
169.00
1/24/2018 8;37;10 AM
Expense Approval Register
Vendor Name Payable Number
Vendor: TREDROCTIRE/ANTIOCH 002
TREDROC TIRE/ANTIOCH
002 7020009639
Vendor: ULINE
ULINE
92655222
ULINE
93645788
Vendor: ULTRA STROBE
COMMUNICATIONS INC
ULTRASTROBE
073449
ULTRASTROBE
073462
ULTRASTROBE
073483
Packet: APPKT01048 - i-2948 RECT INVOICE
Post Date Description (Item) Account Number Amount
Ol/29/2018
tires124
100-45-5370
640.40
Vendor TREDROC TIRE/ANTIOCH 002 Total:
640.40
01/29/2018
Boxes
510-32-6110
93.26
01/29/2018
Safety/Lab Supplies
510-32-6110
678.38
Vendor ULINE Total:
771.64
01/29/2018
shipping
100-22-5370
12.95
Ol/29/2018
siren 310
100-22-5370
174.95
01/29/2018
IDLE IGNITION - FORD
100-22-5370
1,046.70
Vendor ULTRA
STROBE COMMUNICATIONS INC Total:
1,234.60
Grand Total: 56,357.37
1/24/2018 8;37:10 AM
Expense Approval Register
Fund
100- GENERAL FUND
510- WATER/SEWER FUND
1/24/2018 8:37:10 AM
Fund Summary
Expense Amount
34,139,24
22,21&13
Grand Total: 56,357.37
Packet: APPKT01048-1-2948 RKI INVOICE
Deril< Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
COMMITTEE OF THE WHOLE
AGENDA SUPPLEMENT
DATE: January 24, 2018
TO: Honorable Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance Director
RE: UPDATED Information for Discussion of the FY18/19 — FY22/23 General Fund
Capital Improvement Program
This is an updated memorandum and informational packet in preparation for the January 29,
2018 Committee of the Whole Meeting to discuss the FY18/19 General Fund CIP. Changes
made to the original document include the following:
1) The addition of page numbers to this memorandum and the project narratives for
ease of reference;
2) Page 7 — "Municipal Center Public Facilities Projects/Carpeting replacement" — The
estimated project amount should be $75,000 instead of $50,000;
3) Page 27 — "Parks — Vehicle Replacement" — The FY18/19 amount should be $70,000
instead of $110,000 and both proposed vehicles should be $35,000 (the second truck is
shown as $55,000). Future pickups should also be $35,000.
AGENDA ITEM SUMMARY
The purpose of the January 29, 2018 Committee of the Whole Meeting is to serve as a
workshop for Council and Staff to discuss and prioritize FY18/19 General Fund capital
improvement and capital equipment projects for inclusion in both the 5-year Capital
Improvement Program (CIP) and the FY18/19 Budget.
INTRODUCTION
In previous years, the 5-year General Fund CIP process was comprised of City Staff developing,
prioritizing and presenting capital improvement and capital equipment projects to City Council
for review and consideration in the form of a draft 5-year CIP document. This document was
scheduled for discussion at a regular City Council Meeting, revisions made based on this
discussion, and a final 5-year CIP presented for approval at a subsequent meeting.
The City of McHenry is dedicated to provld/r:g its citizens, businesses, and visitors w/dr the h/ghest quality of programs arrd
services in acustomer-oriented, efficient, arrrl frscally responsible manner.
Unfortunately, this methodology did not provide opportunity for significant review regarding
capital improvement and capital equipment projects or, importantly, the opportunity for
Council and Staff to engage in a dialogue regarding the scope and prioritization of projects, or
funding required for the implementation of these projects. In addition, because the final
Capital Improvement Program document includes capital improvement and capital equipment
projects that are funded from a variety of sources (e.g., General Fund, Information Technology
Fund, Developer Donation Fund, Recreation Center Fund, Tourism Fund, Water and Sewer
Fund, Tax Increment Finance Fund, grants, State, Federal), discussion related to the City's ability
to implement the majority of projects — those funded through the General Fund — is often
difficult. Finally, with the implementation of the Fund Balance and Reserve Policy, the City is
now able to identify the specific General Fund Balance and Capital Improvement Fund (assigned
for capital) funding levels available for improved capital improvement and capital equipment
planning. It is for all of these reasons that the January 29th Committee of the Whole meeting
has been included as part of the FY18/19 — FY22/23 CIP development process.
As a reminder, the 5-year CIP is not a budget or a commitment to complete the projects that
are included on its pages. Rather, its purpose is to serve as a collection of identified projects
covering an extended period of time, prioritized according to need, with cost estimates
provided. The annual CIP development process should serve as an opportunity for Staff and
Council to collaborate and discuss the status of the City's capital improvement and capital
equipment needs, and prioritize projects for inclusion in the annual budget, based on available
funding as currently identified.
BACKGROUND/ANALYSIS
McHenry has faced a number of financial challenges over the last decade that resulted in
reductions in personnel and operational costs but, most notably, restrictions in the
municipality's ability to implement capital improvement and capital equipment projects.
Furthermore, the continued financial instability of the State of Illinois poses a continuous threat
to reductions in state -shared revenues. In FY17/18, for example, the State reduced the Local
Government Distributive Fund by 10% and implemented a 2% administrative fee on processing
home rule sales taxes. These resulted in a reduction in state -shared revenues of more than
$300,000 to the City. Fortunately, a recovering economy has increased revenues derived from
sales tax and income tax receipts and the City's ability to rebuild its General Fund Balance in
order to: 1) establish a healthy operational reserve; 2) account for sudden downward
fluctuations in revenues; and, 3) create an emergency capital improvement/capital equipment
funding source to address any unforeseen major capital improvement/capital equipment
needs.
With foresight, the McHenry City Council has reintroduced, and gradually increased, spending
for capital improvement and capital equipment projects over the past five years. In FY15/16,
the City Council adopted an updated Fund Balance and Reserve Policy that establishes
minimum balance requirements for various funds and, importantly, ensures that any annual
revenues that exceed budgeted revenues in the General Fund are committed to future capital
improvement and capital equipment projects. This is accomplished annually following: the
close of the fiscal year (April 301h); the receipt of outstanding revenues and account
adjustments (May, June, July); and, the confirmation of financial information through the
completion of the annual audit (September, October). As established, any revenues derived in
excess of budgeted revenues are identified and, after ensuring that minimum fund balance
requirements are met as established by the aforementioned policy, any remaining balance is
transferred from the General Fund Balance to the Capital Improvement Fund (assigned for
capital) for use in planning capital improvement and capital equipment needs as part of the
next budget cycle. Because final revenue and expenditure adjustments are not completed, and
audited financial information is not available until 5-6 months into a fiscal year, any identified
General Fund Revenues assigned for use for capital improvement and capital equipment
projects cannot be planned for use in that fiscal year but, rather, are applied to the next
successive fiscal year. In other words, excess revenues realized in FY16/17 were not identified
until September/October 2017 so were not able to be included as part of the FY17/18 Budget,
however they are now available for use in planning the FY18/19 Budget.
CIP PROJECT DEVELOPMENT PROCESS SUMMARY
In October of each year, the City Administrator initiates the annual Capital Improvement
Program development process by requesting that Department Directors review and identify the
capital improvement and capital equipment needs of their respective departments. These are
defined as non -operational projects or individual items with a total estimated cost of more than
'10,000. Directors then develop project requests along with cost estimates for projects within
the 5-year planning period. It could be that the entire project is proposed for completion
within a single year — such as for the purchase of a piece of equipment — or is a multi -year or
ongoing project — such as the street resurfacing program. Along with the requests, Directors
are also asked to prioritize projects based on the following criteria:
Priority A -URGENT
Projects which cannot reasonably be postponed. These may be to complete Cl" essential
or partially -finished project, or to maintain a minimum level of service in a presently
established City program. Also, any project needed to address an emergency situation.
Priority B -NECESSARY
Projects which should be implemented within a few years to respond to anticipated
needs of current City services, or replacement of unsafe or unsatisfactory facility (ies).
Priority C-DESIRABLE
Projects needed for the proper expansion of a City service or facility, the exact timing of
which can be deferred until adequate funding sources can be secured.
Priority D -DEFERRABLE
Projects which would be needed for ideal operation, but which cannot yet be
recommended for action. These can be postponed without detriment to present
services.
3
Once project requests are submitted the City Administrator meets with Department Directors
to review projects and, typically, projects are reprioritized and/or moved up or down the 5-year
planning schedule to ensure a balance of projects over the planning period. In other words, it is
recognized that it is not realistic, even if funding were available, to complete all projects in a
single year. Once this process is completed, this information then becomes the main body of
the draft and final CIP document that is presented to the City Council for review and adoption
each year.
For FY18/19, the process identified above is being changed in an effort to create greater
dialogue and collaboration between Staff and City Council in identifying and prioritizing projects
for the General Fund CIP. This year, Staff and Council will have the opportunity to review,
discuss and prioritize General Fund capital improvement and capital equipment projects prior
to the completion of the CIP document. In addition, because we are now able to identify
available funding from the Capital Improvement Fund (assigned for capital) and General Fund
Balance, we can identify projects for inclusion in the FY18/19 Budget prior to the start of the
budgeting process.
As envisioned, the goal of the January 29th Committee of the Whole meeting is to serve as a
workshop for the discussion of identified General Fund projects and the funding available in the
Capital Improvement Fund (assigned for Capital) and General Fund Balance. Ideally, we will be
able to leave the workshop with clarity regarding what projects will be included in the FY18/19
General Fund Capital Improvement/Capital Equipment Budgets with their respective funding
sources. Capital improvement projects funded from other sources will be identified in the final
CIP document and Council will have an opportunity to consider these as part of the FY18/19
Budget development process. Again, the focus for January 29th is projects funded with General
Fund dollars.
Following the January 29th workshop, Staff will complete the full draft CIP document and this
will be transmitted to Council as part of the February 19th City Council meeting packet. An
additional discussion of the full draft CIP will be scheduled for the February 19th meeting to
provide Council the opportunity to discuss non -General Fund CIP projects (e.g., Information
Technology Fund, Developer Donation Fund, etc.). The final CIP document will then come
before Council at the March 5th City Council meeting for adoption.
FY18/19 — FY22/23 GENERAL FUND CIP INFORMATION
The attached pages contain the following information to guide the discussion for the January
29th Committee of the Whole Meeting:
1. General Fund CIP Spreadsheets with Projects Identified by Category
The four (4) page spreadsheet that follows this memorandum contains thirty-six (36)
General Fund CIP projects or project categories under six (6) headings — Public Facilities
Projects, Public Safety Projects, Parks Projects, Motor Pool Projects,
Streets/Sidewalks/Signals Projects, and Stormwater/Drainage Projects. Each project
category is identified in the GREEN shaded rows with project titles for all projects being
requested within the 5-year planning period listed below each heading.
To focus the discussion as it relates to being able to fund and implement projects in
FY18/19, only year one (FY18/19) of the 5-year planning period is shown on the
spreadsheets. The other four years (FY19/20, FY20/21, FY21/22, FY22/23) are "hidden"
in the attached spreadsheets but are included in the project narratives that follow the
spreadsheets. The estimated project cost is then listed under the FY18/19 heading for
each project. If no amount is identified for FY18/19, the project is one that is included in
the 5-year planning period but not requested in FY18/19.
To the right of the column titled "FY18/19" is a section titled "NOTES." The information
provided here identifies whether the project request includes additional projects within
the 5-year period, if the project is an ongoing replacement program, if the project is a
one-time expenditure, and other information relative to the project.
As currently identified, there are twenty-nine (29) projects requested for FY18/19 with a
total estimated cost of $15,654,514 (numbers identified in the areas shaded in BLACK).
On the top of the first page of the spreadsheet, Colum B2 (highlighted in BLUE),
identifies the amount of funding that is available in the Capital Improvement Fund
(assigned for capital) - $2,746,721. This represents the total amount of excess revenues
that has been transferred from the General Fund Balance after meeting the 120-day
fund balance requirements in this fund to be used for capital improvement and capital
equipment projects. Column B3 (highlighted in ORANGE), identifies the amount
remaining in the General Fund Balance that meets the 120 day fund balance
requirement - $7,303,780. Throughout the spreadsheet, within each project category,
there are BLUE and ORANGE rows that reflect proposed funding sources for projects
within each category. The very bottom of the spreadsheet (last two rows) currently
identifies the total amount of Capital Improvement Fund (assigned for capital) funds
required ($4,186,200) and General Fund Balance required ($610,000) to fund the full
amount of projects as proposed — EXCEPT FOR THE STREET PROGRAM. The amounts
identified in in H2 and H3 are a calculation of available funds less total identified
expenditures. The amount that identified in H2 $(1,439,479) reflects that if all projects
currently identified for funding from the Capital Improvement Fund (assigned for
capital) were funded, the entire Capital Improvement Fund (assigned for capital)
amount of $2,746,721 would be depleted and an additional $1,439,479 would be
required. During the workshop, as adjustments are made in the spreadsheets, these
amounts will change to reflect adjusted balances.
Finally, those rows highlighted in YELLOW are projects that require a local match and/or
that General Fund funding has already been committed by action of Council.
5
NOTE: While the Street Program is included on Line 86 of the spreadsheet with an
estimated FY18/19 total of $8,493,314, NO FUNDING is currently identified or included
in the totals.
2. General Fund CIP Project Descriptions
The project descriptions on the pages that follow the spreadsheets include the 5-year
project funding requests and project narratives for all FY18/19 General Fund CIP
projects included on the spreadsheets. They are presented in the same order as listed
in the spreadsheets and reference the specific spreadsheet row on which to find the
project funding request. Also, project descriptions include the name and title of the
Department Director making the project request.
In reviewing this information, should Council have questions regarding specific projects and/or
identified funding, feel free to email the question directly to the Department Director identified
for that project. Please "CC" City Administrator Morefield and Finance Director Lynch to ensure
that the question can be fully addressed. If possible, please reserve as many
questions/comments as possible for the January 29th workshop so that they can be presented
and addressed as part of the overall discussion.
A
B
H
I
J
K
1
Capital Improvement Fund (assigned for capital)
General Fund
BEFORE
$ 2,746,721
AFTER
$ (1,439,479)
2
3
$ 71303,780
$ _- 6,6931780
4
5
6
General Fund CIP - Public Facilities Projects
_
Project FY18/19
7
8
Municipal Center Building Maintenance/Improvements 175,000 Includes add'I projects in 5-year
9
Public Works Facility Improvements 85,000 Includes add'I projects in 5-year
TOTAL 260,000
11
Funding Sources
12
Capital Improvement Fund (assigned for capital) 260,000
13
General Fund Balance
Total Amount Funded 260,000
14
15
Total Amount Not Funded -
16
17
-
General Fund CIP - Public Safety Projects
Project FY18/19
18
19
20
Police Facility Improvements 350,000 Includes add's projects in 5-year
21
Police Vehicles 120,000 Ongoing replacement program
22
Police Vehicle Equipment 40,000 Ongoing replacement program
23
Police Speed Trailer Replacement 20,000 One time during 5-year CIP
24
Police In -Car and Body -Worn Cameras - Includes projects in 5-year
25 1
TOTAL, ,,,
26 11
Funding Sources
27
ICapital Improvement Fund (assigned for capital)
281,500
28
General Fund Balance
29
JSeizure Fund
248,500
Must be used for police resources and cannot decrease or replace expenditures.
30
JSale of Surplus Vehicles/Equipment
_
31
JGrants
_
32
Total Amount Funded
530,000
33
Total Amount Not Funded
34
35
36
37
38
39
40
41
42
A B H I J K
';G e n
Project FY18/19
Knox Park/Merkel Aquatic Center Improvements 30,000 Includes add'] projects in 5-year
43
44
45
lPetersen Park Improvements
25,000
Includes add'] projects in 5-year
46
47TOTAL
I.Veterans Memorial Park Shelter Replacement/Expansion
80,000
1350000
One-time
48
Funding Sources
49
Capital Improvement Fund (assigned for capital) -
50
General Fund Balance
-
1351000
51
Total Amount Funded)
52
Total Amount Not Funded
53
54
55
56
Project FY18/19
Streets - Vehicle Replacement 830,000 Ongoing replacement program
57
58
Streets - Equipment Replacement
130,000
Ongoing replacement program
59
Parks - Vehicle Replacement
70,000
Ongoing replacement program
60
Parks - Equipment Replacement
15,000
Ongoing replacement program
61
Community Development - Vehicle Replacement
28,000
Includes add'I projects in 5-year
62'
TOTAL
lo073$000
63
64
1 Funding Sources
jCapital Improvement Fund (assigned for capital)
11073,000
65
General Fund Balance
-
66
Total Amount Funded
11073,000
67
Total Amount Not Funded
-
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
A B H I J K
84
Project FY18/19
Street Program 81493,314 Ongoing replacement program
85
86
87
Pavement Maintenance (Cracksealing and Reclamite) 50,000 Ongoing replacement program
Pearl Street/Lincoln Road Improvements (STP) 21367,500 $207,000 MFT; $629,000 GF; $31,500 Twnship; $1.5m STP
Ringwood Road Improvements (STP) 264,500 $53,000 GF; $211,500 STP; Includes add'] in 5-year
Curran Road S-Curve Safety Improvements (HSIP) 35,000 $3,500 GF; $31,500 HSIP; Includes add'[ in 5-year
Bull Valley Bike Path Extension - Phase I Engineering 37,500 $37,500 Committed, leverages future non -City funding
Timothy Lane/Clover Avenue Water Main Replacement 345,000 Roadway portion of a W/S Fund Water Main Replacement Project
88
89
90
91
92
93
Green Street Bridge Rehabilitation
451,500
One-time
94
Downtown Parking/Access Improvements
645,000
Lighting $280,000; Expansion $365,000
95
Municipal Parking Lot Maintenance
97,200
Parks Garage $97,200 - Bid with Street Program
96
Elm Street (Route 120) Street Lighting Upgrades
25,000
Won't move unless awarded ITEP (April)
97
Sidewalk Program
75,000
Ongoing replacement program
98
Tree Replacement Program
25,000
Ongoing replacement program
99
Medical Center Street Lighting
Included in 5-year
100
Dartmoor Road Bridge Wearing Surface
-
Included in 5-year
101
Illinois Route 31/Veterans Parkway Traffic Signal
-
Included in 5-year
102
TOTAL
121911p514
103
Funding Sources
104
Capital Improvement Fund (assigned f
21436,700
Includes 87-98 above; $723,000 required for matching; NO LOCAL STREET PROGRAM INCLUDED
105
General Fund Balance
-
106
Motor Fuel Tax (MFT) - ESTIMATE ONLY
207,000
107
McHenry Township Funds
31,500
108
Surface Transportation Program (STP)
11711,500
109
Illinois Transportation Enhancement Program (ITEP)
-
110
Highway Safety Improvement Program (HSIP)
31,500
111
Total Amount Funded
41418,200
112
Total Amount Not Funded
81493,314
113
114
115
116
117
118
119
120
121
122
123
124
125
A
B
H I
J K
126
!General Fund � ,IP - Starmv�a.
Project
FY18/19
127
128
129
130
131
132
133
Lakeland Park Det and Sediment Control Facility
Home/Ramble Detention
Central Avenue Storm Sewer
Lakeland Park Drainage Ditch Bank Stabilization
Lakeland Park Culvert Replacements
•
425,000
50,000
270,000
-
-
,,,
$815,000 City total; $800,000 319 Grant total in 5-year CIP
$550,000 total in 5-year CIP
One-time
Includes projects in 5-year
Includes projects in 5-year and beyond
134
Funding Sources
135
Capital Improve t Fund (assigned for capita .
136
137
General Fund Balance
IEPA 319 Grant
610,0''
135,000
138
Total Amount Funded
745,000
139
Total Amount Not Funded
-
140
141
143
T FUND (ASSIGNED CAPITAL)
$ 4,186,
144
TOTAL GENERAL FUND BALANCE
$ 610,U0^
Projects identified in the Public Facilities General Fund CIP are related to maintenance or
improvements to public facilities other than those accounted for under the Public Safety or
Parks categories of the General Fund CIP or the Developer Donations and Recreation Center
Fund CIPs.
Project: Municipal Center Building Maintenance/Improvements
(Row 8 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$175,000
$325,000
-0-
-0-
-0-
$500,000
Submitted By: Ross Polerecky, Director of Community Development
Project Purpose, Description and Benefit
The McHenry Municipal Center is now 25 years old faces a number of maintenance challenges
that must be continuously addressed. In recent years, facility infrastructure repair costs have
been increasing and unforeseen repairs, such as the replacement of one of the rooftop HVAC
units in FY17/18, result in the need for emergency expenditures. Major building
repairs/improvements that have been identified for inclusion in the 5-year CIP included the
following:
FY18 19
Carpeting replacement (all areas except Police and 2"d floor hallway) — The carpeting in the
Police Administration portion of the building was replaced with the FY17/18
renovation/expansion. The carpeting in the remainder of the building is original to its
construction in 1993. In many places the carpet is wearing through and/or simply cannot be
cleaned. The new carpet would complement what was installed in Police Administration as
closely as possible. Estimated cost - $75,000.
Replacement of boilers —The Municipal Center boilers have already been retubed once and are
growing increasingly inefficient. During times of extreme cold it is difficult for the boilers to be
able to heat all areas of the facility. Estimated cost - $100,000.
FY19 20
Roofing and Flashing Replacement —The facility's original roof membrane is failing and the
entire roof, and flashing, needs replacement. Estimated cost - $125,0000
Replacement of Rooftoop Units (RTUs) —The municipal center has four (4) RTUs that provide
HVAC for the facility. One unit required emergency replacement in FY17/18 and the other
three are nearing end -of -life. Estimated cost - $200,0006
i�
Project: Public Works Facility Improvements
(Row 9 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$85,000
$100,000
1 -0-
-0-
-0-
$185,000
Submitted By: Jon Schmitt, Director of Public Works
FY18 19
Fuel Station - Currently all City of McHenry equipment and vehicles get fuel from Petro Choice
in McHenry. Petro Choice has had some recent issues with their tanks and pumps forcing us to
use a temporary fueling system at Public Works. During the most recent repair, Petro Choice
identified that in the near future it will not be worth it for them to continue to maintain their
fueling system. Staff recommends constructing our own fueling system at the Public Works
Facility. The school districts and McHenry Township Fire Department also utilize Petro for fuel.
City Staff has initiated conversations with these bodies to share the costs of a new fueling
station at the Public Works Facility. While there has been interest, no formal agreements have
yet been developed. The FY18/19 identified amount is the full fueling station costs. Estimated
cost - $85,0006
FY19 20
Covered Salt Storage Bin - Currently the Public Works Department has a 500 ton salt storage
facility located at the South Wastewater Treatment Plant. During the snow season salt is also
stored inside the Public Works Facility; this is not a long term solution due to the potential
damage the salt moisture causes to the interior of the building. Staff recommends constructing
a second salt storage facility at the Public Works Facility location where salt will be stored in a
separate building year round. Estimated cost - $100,000
f3
The Public Safety category of the General Fund CIP is for projects specifically related to the
McHenry Police Department. While this category includes a combination of public facility,
vehicle and equipment projects, it is tracked separately from related projects in order to
provide for a specific accounting of expenditures related to public safety improvements as
projects may be funded with law -enforcement specific grant or seizure funds.
Project: Police Facility Improvements
(Row 20 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$350,000
$200,000
$500,000
$500,000
-0-
$1,550,000
Submitted By: John Birk, Chief of Police
Project Purpose, Description and Benefit
The purpose of this project is to assure that the McHenry Police Department creates a facility
that allows for the highest level of effective and efficient operation in line with the agency
mission. This project will outline the steps needed to assess, develop a plan and determine if,
and when, action should be taken over the next five fiscal budgets.
The McHenry Police Department currently utilizes a facility that was allocated in 1991, over 27
years ago. Over the last twenty seven years the city has almost doubled in size allowing for
growth within the police department to meet the needs of the public. This department growth
combined with technology changes has produced multiple issues in the use of departmental
workspace inside the facility. As the facility has aged it no longer meets the needs of the
department. In 1991 the police department employed 28 officers and 7 civilian positions. In
present day, at full staffing as allocated the department staffs 47 sworn officers, 28 full-time
civilian positions and five part time civilian positions. This is over a 214% increase in staffing by
the agency. Facility deficiencies can be identified throughout the department, altering planned
operations. These conditions affect efficiency, effectiveness, morale, occupant safety, and
public perception of the department. A formal review and renovation plan was conducted by
FGM Architects in 2014.
In the fall of 2016 the police department successfully implemented the first phase of the
department renovation. This first phase included the relocation of police administrative
services to the second floor of the municipal center building, expansion of the dispatch center,
and construction of a new IT office and server room. Phase one was completed in April of 2017.
Issues Identified:
After completing
hase one of the police department renovation the facility was re-evaluated
to update identified facility deficiencies. The following deficiencies are still present within the
police station. These deficiencies prevent officers from performing their tasks at the highest
level of output with the fewest amount of input.
Individual Workspace
(1) Patrol Sergeants, (2J Commanders, Deputy Chief, &Chief
Six patrol sergeants currently share community office space in an area that is approximately
10x21 feet (210 Sq Feet). This area is too small to house the six supervisory staff members.
With the increased demands placed on first -line supervisors as they relate to personnel
(paperwork and information technology), sergeants are in need of increased work space. It is
recommended that the Patrol Sergeants move into the area that is currently occupied by
detectives. This square footage will allow for the construction of individual sergeant offices and
possibly a central meeting room. This new space would allow for privacy when dealing with
personnel issues and holding training/meeting/counseling sessions.
Divisional and Operational Workspace
Squad Room /Follow-up In -Station Work Area
With the increase of the work force as previously stated and the advancements in technology
we have determined that the department squad room has limited space for all that our officers
must do. In this area our officers are expected to participate in uninterrupted training,
information gathering and information dissemination during their roll call times. Due to a lack
of additional space the officer's voicemail system, computer report writing stations, evidence
packaging station, mailboxes, equipment storage locations and paperwork are also stored
inside of the roll call room. These additions add to the distractions of the room, affecting the
efficient patrol operation.
It is recommended that we develop a separate work space area that allows for computer work,
paperwork, telecommunication, evidence packaging, and follow-up to be conducted free of the
distraction of the roll call room. In realizing that a large part of an officer's work is the
documentation of events handled by them every day, we recognize the importance of this
workspace. This change will result in a more professional atmosphere for roll call and training.
By creating a separate workspace area for follow-up and in station work, officer's work on
evidence, sworn reports and follow-ups will become more accurate, increasing productivity.
No structural changes in this area would be required. By moving the phones, computers,
mailboxes and small equipment into the now sergeant's office, two distinct workspaces (Roll
Call Room & Follow-up In -Station Work Area) would be developed. In order for this to occur the
patrol sergeants would need to move to the current investigations area and investigations
would need to move to the second floor of the building next to police administration.
Investigations
The investigation section is currently at its maximum capacity with the workspace provided,
allowing for no further growth. The current workspace layout does not allow for the most
efficient work environment. Just as previously stated regarding the patrol sergeant's
workspace individual offices for the Detective Sergeant and Detectives are requested in this
plan. It is recommended that the Investigation Section be moved to the second floor of the City
Hall building to accompany the Administrative Section. This move would include offices,
meeting room and interview/interrogation rooms.
Locker Rooms
With the expansion of our work force from 1991 to its current level we have reached the point
that our forefathers may not have anticipated. We now have more police employees than we
have lockers to assign to them. It is imperative that our officers have access to lockers and
adequate facilities to allow them storage of their police equipment and areas to change into
their duty uniforms. An expansion of our current locker/bathroom/shower facilities is needed.
Training Room
The training room is due for a remodel/update. This area of the building has the potential to
become a room that is available for use to the public and should be offered in such a manner.
It is recommended that this room undergo a facelift to accommodate outside public
meetings/trainings in our effort to provide use of the facility to the public.
Workout Room
With the new recreation center located across the parking lot of the municipal building, the old
workout room space can be repurposed. Due to its location this area would should be
sufficient in sizing to accommodate a new women's locker room which would free up the
existing space for an expansion of the men's locker room.
Processing /Cells /Interview Rooms
The processing area of the department is in need of an update. Calls for service involving
arrestees have grown well over 300% since the processing area was built. The area is too small
and creates officer safety and liability issues for the City. It is our recommendation to move the
processing area of our holding facility to what is now the salleyport area. This new area would
allow for a processing area that is triple the size of our current area, allowing for the processing
of more than one prisoner at a time safely. This would also allow us to add an additional
holding area in the old processing area if growth justifies it.
Salleyport
The Salleyport for the McHenry Police Department has been insufficient in size since it was
built. Currently only one car at a time can enter the salleyport with a prisoner. All other
prisoners must be walked in, which is not secure and increases the risks of incidents. It is our
recommendation to add a new salleyport, by placing an addition on the northeast corner of the
Municipal Center Building, which would allow for up to three vehicles at a time.
11
Conclusion / Implementation Timeline
In conclusion of this project request we have identified many of the obvious facility deficiencies
that we have seen. In summary we are requesting that an expansion/renovation of our
department workspace be approved in the following phases:
FY2018/19a $101I00 General Fund Allocation (The remainder of this Phase will be paid for
by Police Seizure Funds making the City's contribution requirement only 29%)
Phase 2: Renovation of the northeast portion of the second floor to accommodate the
Investigation Division. Renovation of the current detective office for the new placement of all
patrol sergeants. Renovation of the current Sergeant office to become the new follow-up in
station work area. Renovation of Roll Call Room and first floor hallways.
FY 2019/20: $200,000.00 General Fund Allocation (Any available Seizure Funds available at the
time of implementation will be used to assist in this Phase)
Phase 3: Renovation of the police department training room.
FY 2020/21: $500,000 General Fund Allocation
Phase 4: Renovation of the police department locker room facilities.
FY 2021/22: $500,000.00 General Fund Allocation
Phase 5: Renovation of the police department processing area and salleyport.
The space needs analysis conducted in 2014 by FGM shows that the police department is
currently operating with 8,413 square feet of workspace when based on our agency size and
needs, 17,878 square of the building should be allocated for the police department. This newly
defined square footage accounts for roughly 43% of the Municipal Center. Phase one
renovations which was completed in the first quarter of 2017 added approximately 3,500
square feet or workspace. By moving the Investigation Section upstairs during Phase 2 we will
free up the additional space needed on the first floor to meet the remainder of our expansion
needs.
Funding:
In an effort to keep this renovation process moving forward the police department has chosen
to earmark their current police seizure fund balance for the second phase of this project and
will commit future seizure funds to the additional phases in order to conduct as much of the
facility renovation as possible without using general funds.
Renovation Benefits:
By moving forward with the renovation of the police department we are confident that that
following benefits will occur.
12
• Increase efficiency and effective of agency
• Reduce liability
• Address current deficiencies
• Address future growth projections
• Accommodate consolidation mandate
• Reduce health and risk factors
• Address security concerns
• Improve community service operations
• Provide facility space for community events
• Improved public perception
Project:
Funding Request:
Police Vehicles
(Row 21 of spreadsheet)
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$12010001
$154,500
1 $1591135
1 98,346
1 $135,060
1 $667,041
Submitted By: John Birk, Chief of Police
The purpose of this program is to assure that the McHenry Police Department maintains the
proper level of dependable police vehicles needed to service the community in all law
enforcement efforts. Vehicles are a primary piece of law enforcement equipment that must be
replaced in order to ensure fleet dependability and service to the community. This project will
outline the vehicle replacement plan proposed over the course of the next five fiscal budgets.
The police department has continued to seek out the most cost effective and efficient way to
purchase and use vehicles. Factors considered in the replacement of police vehicles include
upfront costs, maintenance cost during the life of the vehicle, projected longevity of the
vehicle, community expectations, vehicle work performance needs and projected resale value.
The McHenry Police Department currently maintains a vehicle fleet that includes the following
vehicles as part of the program:
1. 18 Marked Police Patrol Squad Vehicles
2. 4 Specialty Vehicles (2 SRO Vehicles, 1 CSO Vehicle and 1 Evidence Vehicle)
3. 9 Unmarked Squad Cars
In previous years, we have reduced the size of the fleet to reflect the needs of the agency and
13
staffing levels of today. The remaining fleet identified above is predicted to be of sufficient size
for the next five fiscal years. It is the goal of the replacement program to continue to replace
marked patrol squads once they have exceeded 80,000 miles and unmarked squads that have
exceeded 100,000 miles (depending on condition). An evaluation of our current fleet has been
conducted and the following replacements over the course of the next five fiscal years are
requested.
FY18/19: 4 marked police patrol vehicles
FY19/20: 3 marked police patrol vehicles and 2 unmarked police vehicles
FY20/21: 4 marked police patrol vehicles and 1 unmarked police vehicle
FY21/22: 3 marked police patrol vehicles
FY22/23: 4 marked police patrol vehicles
The above rotating replacement program allows for 67% of the fleet to be rotated out over the
course of the next five fiscal years.
Below is the breakdown of estimated individual vehicle costs for marked patrol vehicles and
unmarked vehicles. A 3% increase has been added for each year due to the increased cost of
vehicles.
Projected Pricing of Police Vehicles based on 2017/18 pricing with a 3% Cost Increase annually:
Marked'Police
Patrol Squad Cars,:
Unmarked
Vehicles, CSO Vehicle
Pricing
Total
3%
rate
increase (2018/2019
fiscal
year
pricing)7
30,000.00
Total
3%
rate
increase (2019/2020
fiscal
year
pricing)
30j900.00
Total
3%
rate
increase (2020/2021
fiscal
year pricing)
31,827.00
Total
3%
rate
increase (2021/2022
fiscal
year pricing)
32,782.00
Total
3%
rate
increase (2022/2023
fiscal
year
pricing)
33,765.00
The above projected replacements would be needed to maintain the current level of police
services to the community. Police vehicles are the key piece of equipment used by all officers
to perform their job tasks and are a necessity to perform both routine jobs and those of an
emergency nature.
A review of vehicle maintenance records has shown that marked police vehicles (driven 24
hours a day by numerous people) begin to experience an increase in minor and major
mechanical problems after they have exceeded 80,000 miles. The cost to repair and maintain a
marked police patrol over 80,000 miles will exceed the benefit of keeping it in service.
Unmarked police vehicles are often driven by only one officer and subsequently last longer and
are maintained in better condition. Based on maintenance records, unmarked police vehicles
can often exceed 100,000 miles before experiencing an increase in both minor and major
mechanical issues.
In recent years, the police department has reduced its marked fleet to a size that is manageable
and meets the needs of police demands. This reduction saves the city in annual repairs and
maintenance cost to the fleet. By adopting and following the above replacement schedule the
remaining vehicles are replaced at times that allow for minimal repair costs during the life of
each vehicle and maximum revenue for vehicles sold at auction.
Maintaining a dependable and functional police fleet is crucial to the mission of the agency.
Because of the nature of police work, police vehicles are used in a rigorous manner unlike other
vehicles. Assuring that vehicles are replaced at the opportune time allows for a financial
benefit to the City, safe vehicles for our officers and vehicles that can meet the demands of the
community.
Project: Police Vehicle Equipment
(Row 22 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$40,000
$39,652
$46,233
$31,836
$43,296
$201,017
Submitted By: John Birk, Chief of Police
Project Purpose, Description and Benefit
The purpose of this program is to assure that the McHenry Police Department maintains the
proper level of equipment needed in all police vehicles. This program will outline the vehicle
equipment replacement plan proposed over the course of the next five fiscal budgets.
The McHenry Police Department currently maintains a vehicle fleet that includes the following
vehicles as part of the vehicle replacement program:
1. 18 Marked Police Patrol Squad Vehicles
2. 4 Specialty Vehicles (2 SRO Vehicles, 1 CSO Vehicle and 1 Evidence Vehicle)
3. 9 Unmarked Squad Cars
In previous years we have reduced the size of the fleet to reflect the needs of the agency and
staffing levels of today. The remaining fleet identified above is predicted to be of sufficient size
for the next five fiscal years. It is the goal of the replacement program to continue to replace
marked patrol squads once they have exceeded 80,000 miles and unmarked squads that have
exceeded 100,000 miles (depending on condition). An evaluation of our current fleet has been
conducted and the following replacements over the course of the next five fiscal years are
requested. As current vehicles are replaced (highlighted in "FY1819 Project Request — Police
Vehicles Program" new equipment will be needed for each vehicle. The need for this new
15
equipment is due to the following factors:
1. Age of current equipment: Equipment is transferred from one car to another when
feasible but replacement must occur when factors of (1) excessive use /wear, (2)
expiration of warranty, and (3) equipment failure are present. The maximum life on
all vehicle equipment is 5 to 8 years.
2. Compatibility of old equipment: With the purchase of new model police vehicles
existing equipment parts (cages, consoles, computer mounts, prisoner seats, etc.)
are not compatible.
The following vehicle replacements will require vehicle equipment purchases annually over the
next five years:
FY18/19: 4 marked police patrol vehicles
FY19/20: 3 marked police patrol vehicles and 2 unmarked police vehicles
FY20/21: 4 marked police patrol vehicles and 1 unmarked police vehicle
FY21/22: 3 marked police patrol vehicles
FY22/23: 4 marked police patrol vehicles
Below is the breakdown of estimated equipment costs for each type of vehicle purchased.
Pricing is based on fiscal year 2017/18 pricing and will have a 2% increase added for each year
due to the increased cost of equipment and labor.
It should be noted that (1) in -squad computers have been submitted in a separate I.T.
Department UP submission titled "Police Vehicle Computer Replacement Program"; (2) in
squad video camera systems have been submitted in a separate Police Department CIP
submission titled "Police In -Car and Body Cameras"; and, (3) radar units and roof top LED light
bars are only replaced during specific years, based on operating condition and warranty status.
Marked Squad Equipment Cost Analysis:
Description Pricing
Radar Unit with Install 2,100.00
Vehicle Striping 600.00
Emergency Lights, Electronics & Mounting Hardware 3,600.00
Prisoner Cage & Window Bars 1,400.00
Installation Labor 21300,00
Total cost per marked vehicle 10,000600
Total (2018/2019 fiscal year pricing) 40,000.00
Total 2% rate increase (2019/2020 fiscal year pricing) 30,600.00
Total 2% rate increase (2020/2021 fiscal year pricing) 41,616.00
Total 2% rate increase (2021/2022 fiscal year pricing) 31,836*00
16
Total 2% rate increase (2022/2023 fiscal year pricing) 43,296.00
Unmarked Squad Equipment Cost Analysis:
Description Pricing
Emergency Lights, Siren &Hardware 2,
500.00
Gun Rack
650.00
Installation
Labor
1,200.00
Total
Cost per unmarked vehicle
4350.00
Total
(2018/2019 fiscal
year pricing)
0.00
Total
2% rate increase
(2019/2020 fiscal
year pricing)
9,052.00
Total
2% rate increase
(2020/2021 fiscal
year pricing)
40617.00
Total
2% rate increase
(2021/2022 fiscal
year pricing)
0.00
Total
2% rate increase
(2022/2023 fiscal
year pricing)
0.00
17
Project: Police Speed Trailer Replacement
(Row 23 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$20,000
-0-
-0-
-0-
-0-
$20,000
Submitted By: John Birk, Chief of Police
Project Purpose, Description Gill nefit
The purpose of this project is to replace the agency's existing speed radar trailer which has
reached end of life. This piece of equipment is used to address traffic related issues, public
perception and driving behavior in order to create safe roadways in the City of McHenry.
The McHenry Police Department has had a speed radar trailer in service since 2002. The
current speed radar trailer is over fifteen years old and is not fully operational. The LED light
board is failing and the car counting system (used to collect traffic data) has been non-
functional for multiple years. The current speed trailer is out of warranty and parts to repair
have become obsolete and unattainable.
Replacing the current unit is estimated to cost between $12,000 and $15,000. This cost would
include the radar unit, trailer, led sign, battery/solar system, data collection software and
extended warranty. At time of purchase a vendor would be selected based on competitive
pricing with a minimum of three bid quotes, not to exceed $20,000.
Traffic safety and safe roadways is a foundational function of the police department. The use of
a mobile speed radar device is a critical tool in addressing traffic behavior in order to ensure
that we maintain the safest roadways possible. This tool allows the police department to
address traffic related concerns without incurring additional personnel costs that might
otherwise be needed if officers were to be assigned specific radar enforcement details.
Project:
Funding Request.
Police In -Car and Body -Worn Cameras
(Row 24 of spreadsheet)
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
-0-
$60,480
$60,480
$60,480
$60,480
$241,920
Submitted By: John Birk, Chief of Police
Project ,Purpose, Description and Benefit
The purpose of this program is to replace the police department's current in -car video camera
systems as they reach end of life and incorporate the use of body -worn cameras into the
agency's video camera program. Specifically this program is a two part program. Part one is
the replacement of all existing in -car video camera systems and part two is implementing (for
the first time) body -worn cameras that are compatible with the agency in -car system.
In -Car System:
The McHenry Police Department has had an established in -car video camera program since
2001. Since this time the agency has migrated from it original platform of VHS tapes to digital
recorders that download video to an in-house server. The current in -car video camera systems
in use today are near end of life as they have been in service since 2008. Existing Illinois law
dictates the manner and use that in -car video cameras can be use in law enforcement and the
McHenry Police Department has an establish policy.
Body -Worn System:
Illinois Governor Bruce Rauner signed into law the Law Enforcement Officer -Worn Body Camera
Act that took effect on January 1, 2016. The Act, in summary, states that any agency deploying
body worn cameras must abide by the provisions of the Act. Some of the provisions are:
• Cameras must be turned on at all times when the officer is in uniform and is responding to
calls for service or engaged in any "law enforcement -related encounter" or activity that
occurs while the officer is on -duty.
• Recordings must be retained for a minimum of 90 days.
o Recordings may not be altered, erased or destroyed prior to the expiration of the 90-day
storage period.
o Following 90-day storage period recordings must be destroyed unless flagged. An
encounter is flagged when:
■ A formal or informal complaint has been filed;
19
■ The officer discharged his firearm;
■ Death or great bodily injury occurred,
■ The encounter resulted in a detention or an arrest, excluding traffic stops which
resulted in only a minor traffic offense or business offense;
■ The officer is the subject of an internal investigation or otherwise being investigated
for possible misconduct;
■ The supervisor of the officer, prosecutor, defendant, or court determines that the
encounter has evidentiary value in a criminal prosecution; or
■ The recording officer requests that the video be flagged for official purposes related
to his/her official duties.
o Under no circumstances shall any recording made with an officer -worn body camera
relating to a flagged encounter be altered or destroyed prior to 2 years after the
recording was flagged. If the flagged recording was used in a criminal, civil, or
administrative proceeding, the recording shall not be destroyed except upon a final
disposition and order from the court.
The possibility exists of a law being passed in Illinois that makes the use of body worn cameras
mandatory for all police agencies. The McHenry Police Department is incorporating the body -
worn part of this program with this situation in mind.
Expense:
The acquisition of new in -car video camera systems and body -worn systems can occur in one of
two ways; purchase or lease. The data storage can all also be done in one of two ways; local in-
house servers or cloud based storage.
Staff has researched the different acquisition methods and found that at the time of this CIP
proposal, the use of leased equipment and cloud based storage would be the best choice. The
benefits to leased equipment and cloud storage are:
• Lower upfront costs or first year implementation cost.
• Automatic hardware upgrade/replacement every three years.
• No hardware or maintenance costs associated with purchasing servers or managing them.
• Maintenance, repairs and replacements are done as part of the lease with no additional
costs to the department.
Leased In -Car and Body Worn Camera Equipment Analysis:
In conducting research Staff identified Body Worn Inc. as a leading contender in the lease of
both in -car cameras and body -worn cameras. Body Worn Inc. offers a 5 year lease agreement
(as of January 2017) that includes all needed in -car cameras and body worn cameras based
upon the agencies sworn level and officers who would be using the body -worn cameras. The
20
average price of $120.00 is estimated as the cost per month per body -worn camera. Eighteen
in -car cameras are build into the monthly price. With the lease of 42 body -worn cameras and
18 in -car cameras the estimated annual cost of the lease program would be 60,480.00.
Benefit:
There have been many studies on the use of in -car cameras and body -worn cameras that show
the benefits of this equipment.
In -car video cameras are used for the following reasons:
As method of documenting offender actions.
As method of documenting officer actions.
As a method of document evidence and crime scenes.
As method to reduce agency liability and protect officers against false accusations.
As method for holding officers accountable for their inappropriate actions.
As a method for justifying officer's action in the line of duty.
Body -worn cameras for police agencies has seen significant grow in the last two years. The
benefits to the use of body -worn cameras are significant. Some of which are:
• The necessity to record every interaction with residents is bound to minimize
complaints about police officer behavior and the unnecessary use of force, because
interactions are captured for everyone to see.
• Use of the cameras while on -duty provides hard video evidence of decisions made by
officers in high intensity situations.
• Video recorded by body cams protect any false accusations, misconduct, or abuse
against officers.
• Increases transparency and accountability of officers.
• May help prevent and de-escalate confrontational situations between officers and
civilians.
• May help provide valuable evidence in obtaining accurate witness and victim
statements.
• Video footage captured may help speed up court proceedings by providing indisputable
proof of situations. This may lead to a reduction in court expenses due to an increase in
pre-trial plea bargains or possibly an increased rate of convictions.
21
Projects included in the Parks General Fund CIP category are primarily related to the
maintenance of existing parks facilities/amenities. Where possible, park improvements are
included for consideration in the Developer Donation Fund CIP.
Project: Knox Park/Merkel Aquatic Center Improvements
(Row 44 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$30,000
$200,000
$500,000
$500,000
-0-
$1,230,000
Submitted By: Bill Hobson, Director of Parks and Recreation
Project Purpose, Description and Benefit
An analysis was completed of the Merkel
Aquatic Center in 2014.
The facility
is largely in
relatively good shape with an estimated remaining life of approximately 12
years. The
immediate concern for the pool itself will
be the replacement of the liner in two
years at the
latest. Other considerations however should
be made regarding the
potential additions for the
facility such as a potential waterslide utilizing
the hillside, deck amenities
or even a
party deck/
cabana area to increase revenues. All of
these improvements are
also contingent
upon the
potential construction of a new aquatic facility.
The park itself will also need some improvements
in the near future.
These include
the projects
that are listed below:
Project
Fiscal Year
Amount
Knox East Parking Lot Lighting
FY18/19
$30,000
Pool Liner & Gutters
FY19/20
$80,000
Pool Heater
FY19/20
$30,000
Pool Amenities and Features
FY19/20
$40,000
Spray Pad Are Installation
FY20/21
$200,000
Pavilion Adjacent to Pool
FY20/21
$25,000
Renovation and Replacement of
FY20/21
$30,000
Concrete Pool Deck
22
Barn Renovation FY21/22 $250,000
Project: Petersen Park Improvements
(Row 45 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$25,000
$154,500
$159,135
$98,346
1 $135,060 1
$572,041
Submitted By: Bill Hobson, Director of Parks and Recreation
There are a number of improvements at Petersen Park that are proposed over the next five
years to maintain and improve this amenity as a premiere athletic complex, as well as the
grounds for our larger festivals such Fiesta Days and Blues, Brews and BBQ's. Additionally, the
beach area is an attraction for many of our residents and a highlight of our parks system.
Maintenance -related projects are identified here in the General Fund CIP, while new amenities
are included in the Developer Donation CIP. Below is a list of the potential projects for
implementation from the General Fund CIP.
Project
Fiscal Year
Amount
Beach Shade Structure
FY18/19
$25,000
Replacement of Right Field netting
FY19/20
$25,000
Fencing replacement field #5
FY20/21
$25,000
23
Project: Veteran's Memorial Park Shelter Replacement/Expansion
(Row 46 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$80,000
1 -0-
-0-
-0-
-0-
$80,000
Submitted By: Bill Hobson, Director of Parks and Recreation
Project Purpose, Description and Benefit
The Veteran's Memorial Park Washroom facility is in the proposed Developer Donations CIP for
renovation this year. The park is one of the most popular for event and for rentals. It used
virtually year round. The replacement of the smaller 20' x 30' picnic shelter at the same time as
the washroom renovation would provide cost savings. More importantly, it would provide a
facelift to this key park in the center or the city. The last benefit of the replacement speaks to
the ability to program the park throughout the year. By adding a larger 40' x 60' shelter with a
new concrete pad, the venue will allow an ideal location for an additional ice rink in the winter
time. This could be a synthetic ice surface to extend the skating season. A representative
picture of the type of shelter being envisioned is provided below:
24
The General Fund CIP — Motor Pool category includes all departmental vehicle and equipment
requests except for the Police Department and Water/Sewer/Utility Divisions of the
Department of Public Works. As has been identified previously, all departments/divisions have
a vehicle replacement program schedule that is based on a number of factors including vehicle
mileage, service hours, and maintenance records. Also, as a reminder, vehicle and equipment
replacements were "frozen" during and just after the economic downtown which resulted in
replacement programs being delayed and, as a result, the need to extend usage on vehicles and
equipment for an additional 2-3 years. NOTE: All vehicle requests are for the replacement of
vehicles currently in service and not for the purchase of new vehicles. Vehicles being
replaced will be auctioned.
Project: Streets —Vehicle Replacement
(Row 57 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$830,000
1 $595,000
1 $408,000
1 $415,000
1 $227,000
$2,475,000
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
The following is the proposed replacement schedule for Streets Division vehicles:
Vehicle
Fiscal Year
Amount
Replacement of two (2) 2001 International
FY18/19
$360,000
dump trucks (67,548 and 58,683 miles,
respectively)
Replacement of two (2) 2002 International
FY18/19
$360,000
dump trucks (81,137 and 70,732 miles,
respectively)
Pickup truck to replace a 2003 1-ton with
FY18/19
$55,000
79,395 miles
Pickup truck to replace a 2004 1-ton with
FY18/19
$55 000
86,800 miles
25
Future Needs Include:
• FY19/20 — Replacement of a 2003 International dump truck, replacement of a 2004
International dump truck with an under belly plow and replacement of a 2005
international truck. Replacement of a 2006 ford 14on dump truck.
• FY20/21 —Replacement of two (2) 2006 International dump truck. Replacement of a
2008 Ford pickup truck.
• FY21/22 —Replacement of two (2) 2008 International dump trucks, one with an
underbelly plow. Replacement of a 2012 Ford F250 pickup truck.
• FY22/23- Replacement of a 2011 International dump truck with an underbelly plow.
Replacement of a 2006 1 1/24on mechanics truck.
Project: Streets —Equipment Replacement
(Row 58 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$130,000 1
$160,000 1
$120,000
1 $601000
1 $60,000
1 $530,000
Submitted By: Jon Schmitt, Director of Public Works
The following is the proposed replacement schedule for Streets Division equipment:
Equipment
Fiscal Year
Amount
Replacement of a Case loader/backhoe that
FY18/19
$130,000
is more than 20 years old
Future Needs Include:
• FY19/20 —Replacement of a 2005 Case loader/backhoe and a 2003 Dyna-pac roller.
• FY20/21— Replace ment of a 2005 Case uni loader, 2005 Morbark chipper.
• FY21/22 —Replacement of a 2007 Morbark chipper.
• FY22/23 -Replacement of a 2003 New Holland mowing tractor.
F�
Project: Parks — Vehicle Replacement
(Row 59 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$70,000
$35,000
$35,000
$60,000
-0-
$200,000
Submitted By: Bill Hobson, Director of Parks and Recreation
The following is the proposed replacement schedule for Parks and Recreation Vehicles:
Equipment
Fiscal Year
Amount
Pickup truck with plow replaces a 2005
FY18/19
$35,000
pickup with currently 96,000 miles
Pickup truck with plow replaces a 2001
FY18/19
$35,000
pickup with currently 113,000 miles
Future Needs Include:
• FY19/20 —Replacement of a 2002 pickup
• FY20/21—Replacement of a 2003 pickup truck with plow
• FY21/22 —Replacement of a 2005 1-ton dump truck
Project: Parks —Equipment Replacement
(Row 60 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$15,000
$55,000
$20,000
-0-
-0-
$90,000
Submitted By: Bill Hobson, Director of Parks and Recreation
The following is the proposed replacement schedule for Parks and Recreation Equipment:
27
Equipment I Fiscal Year I Amount
Balmeld Machine
Future Needs Include:
• FY19/20 —Attachments for utility vehicle
• FY20/21—Aerator
FY18/19
Project: Community Development —Vehicle Replacement
(Row 61 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$28,000
1 $28,000
1 $28,000
1 -0-
I-0-
1 $84,000
Submitted By: Ross Polerecky, Director of Community Development
ct'
C
The following is the proposed replacement schedule for Community Development vehicles:
Equipment
Fiscal Year
Amount
Replacement of 2003 Ford pickup truck
FY18/19
$28,000
Future Needs Include:
• FY19/20 -Replacement of a 2005 Ford pick-up truck
• FY20/21-Replacement of a 2005 ford pick-up truck
The General Fund CIP — Streets/Sidewalks/Signals category includes all streets -related projects,
street lighting projects, municipal parking lot maintenance, annual sidewalk program, and the
tree replacement program. For FY18/19, the project Downtown Parking/Access Improvements
has been added to this category to account for the Council's recent discussions regarding
downtown parking improvements. When considering projects for potential funding it is
important to note that the projects highlighted in YELLOW on the spreadsheet (Rows 88
through 91) are projects for which the City has committed General Fund dollars in order to
leverage other, non -municipal funding. For this reason, the General Fund commitment for
these projects, totaling $723,000, cannot be changed without forfeiting the leveraged funds.
Finally, as identified in the transmittal memorandum, while the spreadsheet identifies the
funding requirements for the Street Program, the totals within the spreadsheet do not reflect
funding for any dollar amount in the Street Program. In other words, if Council chooses to
implement a $1,000,000 Street Program, this amount would have to come from reductions to
other General Fund CIP projects or from the General Fund Balance.
Project: Street Program
(Row 86 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$8,493,314
1 $11,726,605
1 $14,354,524
1 $9,007,689
1 $1,961,531
1 $45,543,663
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
The city has approximately 125 centerline miles of roadway under their jurisdictional
responsibility. To establish the priority list of street improvements, staff and the city engineer
visit each street to verify and inspect the current condition of the pavement in order to rank
streets for improvement. Street ranking is based on a 10-point system, with the ranking of #1
being equivalent to a gravel road and a ranking of #10 being equivalent to a newly paved road.
Based on the most recent rankings, verified in 2017, funding was requested in FY18/19 in the
amount of $8,493,314 for streets with a ranking of #3; FY19/20 in the amount of $11,726,605
for streets with a ranking of #4; FY20/21 in the amount of $14,354,524 for streets with a
ranking of #5; FY21/22 in the amount of $9,007,689 for streets with a ranking of #6; and
FY22/23 in the amount of $1,961,531 for streets with a ranking of #7.
Unfortunately, the amount of improvements far outweighs the dollars available in Motor Fuel
Tax (MFT) revenues and/or General Fund revenues to be able to undertake these projects. In
fact, in recent years, MFT dollars have been dedicated to a combination of purchasing road salt
and as the local match for multi-jurisdictional/multi-funding source projects.
29
The needs of the Streets Program are only increasing, not diminishing and, as such, beginning in
FY14/15 the City Administration made a concerted effort to dedicate a portion of General Fund
Revenues to fund the Street Program. While it is not possible that all of the annual needs of the
Street Program can be met, it is step towards addressing the highest priority/lowest ranked
streets.
Project: Pavement Maintenance (Cracksealing and Reclamite)
(Row 87 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$50,000
1 $75,000
1 $75,000
$75,000
1 $75,000 1
$350,000
Submitted By: Jon Schmitt, Director of Public Works
Reclamite is an asphalt rejuvenator that is applied on the newly paved roads within the first
year to extend the life of the road. This will be applied on the roads that were resurfaced in
2017.
All the roads that can be crack sealed are complete at this time. At some time in the future,
with the roads that have been paved in the last seven to ten years, crack sealing will start again.
Project: Pearl Street/Lincoln Road Improvements
(Row 88 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
Submitted By: Jon Schmitt, Director of Public Works
This project is proposed for funding from multiple sources. The City's total commitment is
$836,000 with $207,000 coming from the Motor Fuel Tax (MFT) Fund and the remaining
$629,000 from the General Fund.
30
The McHenry County Council of Mayors placed Lite Pearl Street/Lincoln Road Improvements
project on their FFY 2019 program for $1,500,000 of Surface Transportation Program (STP)
funding. Due to recent updates to the STP funding schedule local projects are being allowed to
move to construction as soon as project readiness allows. The McHenry Township Road District
has committed to allocating funds towards Phase III Engineering and construction of
improvements which fall under their jurisdiction which is approximately 1,100 linear feet of
Lincoln Road. The project will include intersection capacity improvements, on -street bicycle
lanes between Illinois Route 31 and the Fox River, an off-street bicycle path between the Fox
River and Chapel Hill Road, sidewalk improvements to conform to the latest accessibility
guidelines, curb and gutter replacement, bridge deck rehabilitation and resurfacing. STP
funding will pay for up to 80% of the total cost of construction and Phase III engineering with a
local match requirement of 20%. The City is responsible for 100% of Phase I and II Engineering
costs. In fall of 2016 an inspection of the concrete deck on the Pearl Street Bridge was
performed. As a result of the inspection concrete bridge deck repairs were identified with an
estimated construction cost of $250,000. The City will be responsible for 100% of the deck
repair costs because the structural sufficiency rating for the bridge is above threshold levels for
federal participation. General Fund revenues will be utilized for the City's cost of the project.
On September 14, 2015 City Council approved a Preliminary Engineering Services Agreement
for Motor Fuel Tax Funds with HR Green, Inc. in a lump sum amount of $169,200.00 for Phase I
& II Engineering of the Pearl Street/Lincoln Road Improvement. Also included in the contract
bid plans is the extension of approximately thirty-five sanitary sewer stubs from the sanitary
sewer main under the Lincoln Road pavement to the homeowner's property line. City staff and
the City Attorney are investigating option to recapture the cost of the sanitary sewer stub
installations through future annexation agreements, adoption of requiring payment upon
connection or creation of a special service area assessment (SSA). The contract documents are
being prepared to meet an April 2018 IDOT letting date.
Project: Ringwood Road Improvements
(Row 89 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
Submitted By: ton Schmitt, Director of Public Works
The McHenry County Council of Mayors awarded $1.5 million dollars though the Surface
Transportation Program (STP) for this project. The Village of Ringwood is the lead agency on the
31
Ringwood Road Improvement Project (Route 120 to Spring Grove Road). The Village of
Johnsburg, McHenry Township Road District and the City of McHenry are participating on their
respective jurisdictional responsibility. The Village of Ringwood completed the Phase I on the
proposed project. The Village of Johnsburg and the McHenry Township Road District have also
committed to allocating funds towards Phase II Engineering and construction of the road
improvements. The City of McHenry's portion of the project is approximately 3,200 feet of
Ringwood Road, north of Route 120. The proposed improvements consist of hot -mix asphalt
surface removal, hot -mix asphalt resurfacing with binder course and surface course, patching
and pavement striping. STP funding will pay for up to 80% of the total cost of construction and
Phase III Engineering with a local match requirement of 20%. General Fund revenues will be
utilized for the City's cost of the project. On June 5, 2017 the City Council approved an inter-
governmental agreement for the City's portion of local participation for construction and phase
III Engineering. The approved City portion for construction and Phase III engineering is $52,800.
This project will be let to bid on the January 19, 2018 IDOT State Letting,
Project: Curran Road S-Curve Improvements
(Row 90 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$35,000
1 $460,000 1
-0-
I-0-
I-0-
1 $495,000
Submitted By: Jon Schmitt, Director of Public Works
The Illinois Department of Transportation though the Highway Safety Improvement Program
(HSIP) awarded $450,000 for this project. The improvements on Curran Road from
approximately 400 feet south of Route 120 to Ojibwa Lane includes super -elevated pavement,
paved shoulder with rumble strips, ditch grading for recoverable slopes, pavement markings
and additional signage. HSIP funds pay for 90% of Phase I & II engineering, construction and
Phase III engineering. General Fund revenues will be utilized for the City's cost of the project.
On November 2, 2015 City Council approved a Preliminary Engineering Services Agreement for
Federal Participation with HR Green, Inc. in an amount not to exceed $29,990.27 for Phase I
Engineering of Curran Road (formerly Draper Road) S-Curve Safety Improvements. Phase I
Engineering is anticipated to be completed in fall of 2017 and Phase II Engineering will begin
upon IDOT approval of the Phase I Project Development Report. Construction is currently
anticipated to be completed in 2019.
32
Project: Bull Valley Bike Path Extension
(Row 91 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$37,500
-0-
-0-
-0-
-0-
$37,500
Submitted By: Jon Schmitt, Director of Public Works
This request is for funding for Phase I Engineering Services for the Bull Valley Road Bike Path
Extension Project.
As part of the Bull Valley Road/Charles J. Miller Road project from Illinois Route 31 to River
Road, the McHenry County Division of Transportation (MCDOT) installed a 10400t wide shared -
use path along Charles J. Miller Road from the intersection of Illinois Route 31 to the entrance
of Moraine Hills State Park. While the path's construction along the County Highway provides
mobility for pedestrians and cyclists, it does not provide a connection to the McHenry County
Conservation District Prairie Trail located 4,300 feet west of Illinois Route 31.
This project has been identified by regional planning agencies as a high priority project which
may be eligible for federal grant funding such as TAP or ITEP. Projects which are funded
through these programs are not typically eligible for federal funding for Phase I Engineering.
Phase I Engineering Services will need to be completed in order for federal grant funding to be
awarded for Phase II Engineering along with Construction and Phase III Engineering Services.
The City and the McHenry County Division of Transportation have been seeking to partner with
an intergovernmental agreement to share engineering and construction costs, pursue grant
funding, coordinate land acquisition, and negotiate with the Union Pacific Railroad to install a
pedestrian crossing. The Division of Transportation has carried this project in its five year
Transportation Program and has included funding for Phase I Engineering for this project in its
FY 2018 budget. The results of the Phase I Engineering Study will allow the City to identify an
Engineer's Opinion of Probable Cost to the project and pursue federal grant funding for this
project.
When completed this project will enhance mobility for pedestrian cyclists between two major
regional trail systems and allow City residents better access to such trail systems.
33
Project: Timothy Lane/Clover Avenue Water Main Replacement
(Row 92 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$345,000
-0-
-0-
-0-
-0-
$345,000
Submitted By: Jon Schmitt, Director of Public Works
Project 'Purpose, Description and Benefit
This is a multi -funded project related to the replacement of a water main on Timothy Lane and
Clover Avenue. The water main costs ($410,000) will be accounted for in the Water/Sewer
Fund and the roadway repair costs ($345,000) will come from the General Fund CIP.
The existing 4" ductile iron and transite water main on Timothy Lane and Clover Avenue is in
need of replacement. Both locations have a long history of water main breaks due to the water
main deteriorating as a result of corrosion, age, settlement, etc. Additionally the 4" diameter
main is no longer compliant with current standards for size and capacity. Approximately 2,450
lineal feet of water main will be replaced and increased to an 8" diameter water main. Fire
hydrants, valve vaults, new service lines and b-boxes will be installed per current standards.
Other improvements will include roadway resurfacing and minor drainage improvements such
as concrete gutter and driveway culvert replacements. The approximate location of the
proposed improvements is on Timothy Lane and Clover Avenue with project limits between
Dale Avenue and Green Street. City Council approved a Professional Service Agreement on July
17, 2017 with HR Green for design and bidding services for $32,311,40,
Project: Green Street Bridge Rehabilitation
(Row 93 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
The Green Street Bridge, which was constructed in 1949, is in serviceable condition and will not
be in need of replacement for some time. Currently the sufficiency rating of the bridge does
not make it eligible for federal participation for replacement or major rehabilitation. However,
34
the bridge has shown sufficient deterioration that minor rehabilitation will be required to
maintain the bridge until a point in time at which it would become federally eligible for
replacement. Recent inspections have shown that the concrete sidewalks are in need of
replacement as well as needed repairs and reconnections for the bridge railing. The concrete
fascias which support an above -ground stream crossing for a city water main are also showing
heavy deterioration and may be in need of minor structural repairs. Other minor work would
include rehabilitation of the approach pavement which has settled behind the abutments and a
replacement of the asphalt wearing surface. City Council approved a Professional Services
Contract with Bollinger Lach and Associates, Inc. on July 17, 2017 in the amount of $17,650 for
professional engineering design services for the rehabilitation of the Green Street Bridge. The
Funding Request includes $455,000 to construction funding and $45,000 for Phase III
Construction Engineering Services. $451,500 of this is being requested in the General Fund CIP
with the remaining $48,500 from the Water/Sewer Fund. This project will enable the City to
maintain the structure until it can be eligible for federal funding for replacement.
Project: Downtown Parking Access Improvements
(Row 94 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$645,000
1 -0-
I-0-
I-0-
I-0-
1 $645,000
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
With a desire to improve downtown parking opportunities the City recently undertook a
comprehensive analysis to identify lighting and parking lot expansion projects. On December 4,
2017 City Council approved a professional engineering services contract with Baxter &
Woodman, Inc. in the amount of $64,400 to complete design services for the project contained
in this project. While it has been expressed that the potential focus for FY18/19 should be on
lighting improvements with expansion improvements delayed to future years, for the purpose
of the CIP, all projects are included in year 1. These can be prioritized and spread over the 5-
year planning period at the discretion of Council for inclusion in the FY18/19 Budget. In
summary, lighting improvements total $280,000 and parking expansion totals $365,000.
Riverside Drive Parking Lot Expansion - $200,000
This project includes all site work, paving, drainage, lighting/electrical associated with the site
development of a City owned parcel adjacent to the existing parking lot at the south end of
Riverside Drive and expanding the parking lot.
35
Court Street Parking Lot Construction - $165,000
This project includes all demolition, site work, paving, drainage, lighting/electrical associated
with demolishing the former Water Division offices located on Court Street and utilizing this
City owned parcel to create new City owned parking spaces.
Veterans Park Lighting Improvements - $150,000
This project includes upgrades to the existing lighting inside of Veterans Park and the addition
of new lighting surrounding the perimeter of the park in order to provide better lighting for
public parking spaces which surround the park.
Court Street Parking Lot Lighting Improvements - $55,000
This project includes modifying the existing lighting configuration in both the existing upper and
lower Court Street parking lots. The project will include the addition of new poles, foundations,
necessary wiring and conduit, as well as the upgrade of poles and fixtures on existing
foundations which match the overall lighting concept.
Riverside Drive Alley Lighting Improvements - $75,000
This project includes upgrading lighting for the public parking alley located to the west of
Riverside Drive between Elm Street and Pearl Street. Improvements will include the installation
A new poles, foundations, as well as necessary wiring and conduit.
Project: Municipal Parking Lot Maintenance (other than Downtown Lots)
(Row 95 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$97,200
1 $104,600
1 $231,245
1 5118,000
1 $188,875
1 $739,920
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and. Benefit
The City is responsible for a total of 21 parking lots other than those located in the downtown
area. To establish the priority list of parking lot improvements, staff and the city engineer visit
each parking lot to verify and inspect the current condition of the pavement in order to rank
the lots for improvement. Like street rankings, parking lot rankings are based on a 10-point
system, with the ranking of #1 being equivalent to a gravel parking lot and a ranking of #10
being equivalent to a newly paved lot. The chart below reflects this prioritization.
36
��
��
City of McHenry
Parks and Facilities
Parking Lot Inventory
Facility
Area (54 YD)
Condition Rating
Resurtacing Cost
Year Resurtacetl
Knox Perk Sam (Lot B)
4,444
1
$ 111,100.00
Knox Park Bern (Lot C)
5,777
1
$ 144,425.00
Miller River Front Park
6,666
1
$ 166,650,00
Fox Ridge Park
5,833
1
$ 145,825.00
Lakeland Park Boat Launch
460
1
$ 71,500.00
Petersen Park, Picnic Area Parking
3,888
1
5 97,200.00
Wes[ Baach Park
1,239
2
$ 30,975.00
Parks Department Maintenance Building
3,BBB
2
$ 97,200.00
East Beach Park
723
3
$ 18,075.00
Knox Park (Lot A)
6,607
3
$ 231,245.00
Hickory Farm
2,222
4
$ 55,550.00
Petersen Park (Let A)
4,720
5
$ 118,000.00
Public Works Facility Lot
7,556
6
$ 188,875.00
Althoff Park
5,785
6
$ 144,625.00
Petersen Park Back Lot (Lot B)
1,777
6
$ 44,425.00
Petersen Park Beech
7,000
7
$ 175,000.OD
Shamrock Park
4,111
7
$ 102,775.00
Municipal Center
8,8fl8
7
$ 222,200.00
Freund Field
1,833
7
$ 45,825.00
Petersen Park Oak Lot (Lot C)
2,333
9
$ 58,325.00
2014
Lakeland Park Community Center Lot
1,186
70
$ 29,150.00
2016
Recreation Center
3,333
10
$ 83,325.00
2015
Facilities condition rated at "1" are currently maintained as gravel lots andlor access roads.
Resurfacing Cost Estimated at $25ISQ YD
Knox Park costs are estimated at $35/SQ YD Due to necessary site drainage improvements
From this list the following projects are identified for improvement within the 5-year planning
period.
City of McHenry
5 Year Parking Lot Resurfacing Program (2018-2022)
201fl Pro ram
n �t en
Locatlan Improvements Area RallnO Cost
Parks Maintenance Gera a Resurtadn ,Pavemenl Markings, Misc Re airs 3,888: 2 S 97,200
2018 Parking Total 6 97,200
2019 Program
Locallon
Improvements
Area
Ratln9n
Cast
West Beach Park
Resurfedng, Pavement Markings, Misc Repelrs
1239
2
5 30,975
East Beach Park
Resurtadng, Pavemenl Markings, Misc Repairs
723
2
S 18,075
Hickory Creek Farm
Resurfacing, Pavement Markings, Misc Repairs
2222
4
S 55,550
2019 Parking Total $ 104,600
2020 Program
Locallon Improvements Area Ra[inan Cost
Knox Perk Resurfadng, Pavemenl Markings, Greinege 6,607 3 $
2020 Parking Total S 231,245
2021 Program
con Ion
Locatlan Improvements Area Rating Cost
Petersen Park (Lot Al Resurfadng, Pavement Markings, Misc Repairs 4,720 6 $ 118,000
2027 Parking Total 6 118,000
2022 Pro ram
Locallon Improvements Ar<a RatlnOn Cost
Public Works FaUliry Lo[ Resurlacing, Pavement Markings, Misc Repairs 7,555 6 $ 188,875
2022 Parking Total 6 188,876
37
Project: Elm Street (Route 120) Lighting Upgrades
(Row 96 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$25,000
$500,000
-0-
-0-
-0-
$525,000
Submitted By: Jon Schmitt, Director of Public Works
The existing street lighting along Elm Street (IL 120) between Green Street and River Road is
aging and in poor condition. Additionally the equipment and spacing for the existing lighting
are no longer in accordance with current standards. The goals of the project would be to install
street lighting equipment at proper spacing intervals which matches the lighting on Richmond
Road (IL 31) installed during the recently completed IL Route 31 and 120 intersection
improvements. The City has been successful in securing federal participation funding for similar
improvements though the Illinois Transportation Enhancements Program (ITEP) and it is the
intention of the City to request ITEP funding for construction of the proposed improvements.
On April 3, 2017 City Council approved a professional services contract in an amount not to
exceed $34,343 to HR Green, Inc. for the completion of Phase I and Phase II Professional
Engineering Services and assistance with an ITEP Grant Application for this project. HR Green
has pursued the completion of the Phase I Scope of Services prior to the grant application
deadline. The results of the grant application will be released in Spring of 2018 and should ITEP
funding be secured the City will proceed with the Phase II Scope of Services in FY18/19 with
construction anticipated in FY19/20.
Project: Sidewalk Program
(Row 97 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$75,000
$75,000
$75,000
$75,000
$75,000
$375,000
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
Sidewalks are removed and replaced by Public Works Staff on an as -needed basis. Sidewalk
repairs are also included in the annual road resurfacing program. Sidewalks with major cracks
and significant spalling are replaced. In addition, sidewalk crossings that require ramp retrofits
to meet the requirements of the Americans with Disabilities Act (ADA) are constructed.
Staff recognizes the need for a sidewalk program due to the large amount of sidewalks
throughout town that are deteriorated, do not meet ADA requirements, and gaps that exist
between the sidewalk networks. Sidewalks improve pedestrian safety, by separating vehicle
and pedestrian traffic.
Project: Tree Replacement Program
(Row 98 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$25,000
$25,000
$25,000
$25,000
$25,000
$125,000
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
Due to the large number of trees lost within the City due to the Emerald Ash Borer the City has
been planting replacement trees through various funding sources. This request would establish
an annual program for the planting of trees within City Parkways and would be managed within
house public works staff. The program will allow for annual planting of trees to enhance the
character of the City streets and replace trees lost due to the Emerald Ash Borer.
Project: Medical Center Street Lighting
(Row 99 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
-0-
$50,000
I -0-
I-0-
I-0-
I$50,000
Submitted By: Jon Schmitt, Director of Public Works
The existing street lights on the City Streets surrounding the hospital are approximately 30
years old and are beginning to experience structural failure in their attachments to their
concrete foundations. A number of existing locations in the area have experienced fallen poles.
The existing wiring, conduits, control cabinets, and concrete foundations all appear to be
39
serviceable. City staff has inquired to local lighting and electrical contractors soliciting quotes
for the replacement of the existing poles while reusing the remainder of the existing
installation. However, the project is of such cost that a competitive bidding process will be
required in order to secure a contractor. This project will replace the existing street lighting
and reinstall new light poles thereby reducing the risk to the City and the motoring public of
damage caused by fallen street lighting poles.
Project: Dartmoor Road Bridge Wearing Surface
(Row 100 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
-0-
1 $20,000
1 $150,000
1 -0-
I-0-
1 $170,000
Submitted By: Jon Schmitt, Director of Public Works
The Dartmoor Road Bridge, which was constructed in 1998, is in relatively good condition. It
will be sometime before any major rehabilitation or replacement would be necessary for this
structure. This structure is a precast box beam design which includes a waterproof membrane
and asphalt wearing surface. At this particular point in the service life of the structure the
membrane and wearing surface are in need of replacement as is indicated in the most recent
inspection report. The most critical element of bridges of this design to preserve are the
precast beams and the best way to preserve them is to maintain the wearing surface in order to
prevent leakage of water and deicing chemicals through the keyway joints between the precast
beams. As the beams have begun to show keyway leakage, this point in the structure's life is
the appropriate time to replace the wearing surface. This will prevent deterioration of the
precast beams and extend the life of the overall structure.
Project: Illinois Route 31/Veterans Parkway Traffic Signal
(Row 101 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
-0-
I-0-
-0-
-0-
$300,000
$300,000
Submitted By: Jon Schmitt, Director of Public Works
The annexation agreement for the Morgan Hills/Prairie Pointe Subdivisions states the
developer shall be responsible for and pay the cost of the construction and installation of a
traffic control signal at the intersection of Illinois Route 31 and Veterans Parkway. Traffic
warrant studies have been performed by the Illinois Department of Transportation and at this
time the current traffic conditions do not meet warrant requirements for the installation of a
traffic control signal as outlined in the Manual on Uniform Traffic Control Devices. The
developer currently has a letter of credit on file with the City to cover the cost of the traffic
control signal once traffic warrants are met.
41
The projects included in this CIP category are all for improvements related to drainage in the
Lakeland Park area of the community. Two items for consideration. First, the City has applied
for an IEPA 319 Grant in the amount of $800,000 and is awaiting word of this award. Should
the City not receive this grant, should the project still proceed? Second, based on Council
discussions regarding this project, General Fund dollars are proposed from the General Fund
Balance and not the Capital Improvement Fund (assigned for capital). For FY18/19, this would
result in a reduction to the General Fund Balance of $610,000 (spreadsheet cell B137) and for
FY19/20 a further reduction of $945,000 (C137) — a total of $1,555,000 or 21.3% of the current
General Fund Balance of (t7,303,780.
Project:
Funding Request:
Lakeland Park Property Acquisition
(Row 128 of spreadsheet)
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$245,000
1 -0- I-0-
-0-
I-0- 1
$245,000
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
Three properties, currently private, have been identified for improvement as part of the overall
Lakeland Park Drainage Project. These are located at the southeast corner of Curran Road and
Illinois Route 120 and at the intersection of Home Avenue and Ramble Road. The amount
identified for FY18/19 is based on appraisals that have been completed for these properties.
Project:
Funding Request:
Lakeland Park Detention and Sediment Control Facility
(Row 128 of spreadsheet)
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$425,000
$1,110,000
-0-
-0-
-0-
$1,535,000
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route 120) between
Ringwood Road and Maple Avenue. The ditch generally flows in an easterly direction to a point
42
where it joins Boone Creek just upstream from the Fox River. Over the past several years the
City has been addressing drainage problems within the Lakeland Park Subdivision. In 2016 HR
Green Completed a Drainage Study for the entirety of the watershed which contributes flow to
the drainage ditch. The findings of the study indicate that in order to reduce sediment
pollution as well as catastrophic and nuisance flooding, an upstream wetland detention facility
will be necessary to reduce the amount of storm flow and sediment entering the drainage
ditch. The drainage areas within the watershed at the western limits contribute a significant
amount of runoff, stream flow, and sediment to the drainage ditch. An upstream wetland
detention facility would allow for a large portion of the runoff from these drainage areas which
contribute much of the flow and sediment to the drainage ditch to be reduced. The wetland
basin would detain flow and allow for sediment to be collected in locations which the City can
maintain at regular intervals. The drainage ditch and associated network of culverts have
limited capacity to pass flows during large storm events and the reduced flows would enhance
the ability of the existing system to perform as it currently exists. This particular potential
location for a wetland detention facility has been identified in the Boone -Dutch Creek
Watershed plan recently completed by CMAP. Because it has been identified as a potential
improvement in this plan, this particular project is a strong candidate for Illinois Environmental
Protection Agency Section 319 Grant Funding for non -point source sediment reduction. A grant
application for this project was submitted in August of 2017, the selection process will be
ongoing through the early part of 2018. Should this project be selected, up to 60% of
engineering and construction costs would be eligible for grant funding with the remaining 40%
being the responsibility of the local agency through the utilization of General Fund revenues.
Property acquisition costs are based on a property appraisal that has been completed. This cost
is not eligible for 319 funding.
FY 18/19
Complete Phase 1/11 Engineering - >225,000
Property Acquisition - $200,000
FY 19/20
Complete Construction &Provide Phase III Engineering Services - $1,110,000
L�?
Project: Home/Ramble Detention
(Row 129 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$50,000
$500,000
-0-
-0-
-0-
$550,000
Submitted By: Jon Schmitt, Director of Public Works
This project includes engineering and construction of storm sewer improvements in the area of
Ramble Road and Home Avenue. Specific drainage improvements which will be determined in
the project design phase are to include storm sewer piping, sheet flow modifications, and
detention to reduce the risk of localized flooding. In order to construct a localized detention
basin for this area property acquisition will need to be completed prior to any detention being
constructed. $50,000 in FY18/19 is requested for property acquisition in order to complete
design and construction in FY19/20. This area is currently served by open ditch drainage and
driveway culverts with limited underground storm sewer pipe. Drainage improvements projects
such as this repair and/or improve existing drainage structures in order to provide better
protection for property and life from storm sewer runoff.
Project: Central Avenue Storm Sewer
(Row 130 of spreadsheet)
Funding Request.
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
$270,000
.0.
.0-
1 -0-
-0-
$270,000
Submitted By: Jon Schmitt, Director of Public Works
Project Purpose, Description and Benefit
This project includes engineering and construction of storm sewer improvements in the area of
Central Avenue, Clearview Drive, and Parkway Drive. Currently there are isolated areas along
the rear lot lines on sections of Parkway Drive and Clearview Drive which do not have a
drainage outlet. These areas tend to collect water which cannot drain out of the properties
through an overland route but rather through infiltration even in small rain events.
Improvements would include drainage collection structures installed along the rear property
lines which are connected to a mainline storm sewer along Central Avenue which would outfall
into the Lakeland Park Drainage Ditch. This improvement will provide drainage relief to a
location within Lakeland Park for which overall improvements to the drainage ditch such as
upstream detention will not provide complete relief.
Project: Lakeland Park Drainage Ditch Stabilization
(Row 131 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
Total
-0-
-0-
$100,000
$100,000
$100,000
$300,000
Submitted By: Jon Schmitt, Director of Public Works
The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route 120) between
Ringwood Road and Maple Avenue. The ditch generally flows in an easterly direction to a point
where it joins Boone Creek just upstream from the Fox River. Over the past several years the
City has been addressing drainage problems within the Lakeland Park Subdivision. In 2016 HR
Green Completed a Drainage Study for the entirety of the watershed which contributes flow to
the drainage ditch. The findings of the study indicate that in order to prevent both catastrophic
and nuisance flooding, an upstream detention facility will be necessary to reduce the amount of
storm flow entering the drainage ditch and ultimately into Lakeland Park. Another
maintenance concern for the ditch is the amount of bank erosion at locations along the
channel. This erosion leads to sediment deposition in the channel and the potential
destruction of property for homeowners along the channel. The recommended bank
stabilizations may include rip rap armored stream banks, dredging of sediment, and
construction of spurs to redirect flow. These improvements will reduce erosion and sediment
deposition at further downstream locations as well as protect homes adjacent to the drainage
ditch from property damage. The City wishes to pursue federal EPA grant funding if available in
order to offset direct costs to the city.
45
Project: Lakeland Park Culvert Replacements
(Row 132 of spreadsheet)
Funding Request:
FY18/19
FY19/20
FY20/21
FY21/22
FY22/23
I Total
-0-
-0-
-0-
$390,000
$610,000
1 $1,000,000
Submitted By: Jon Schmitt, Director of Public Works
The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route 120) between
Ringwood Road and Maple Avenue. The ditch generally flows in an easterly direction to a point
where it joins Boone Creek just upstream from the Fox River. Over the past several years the
City has been addressing, drainage problems within the Lakeland Park Subdivision. In 2016 HR
Green Completed a Drainage Study for the entirety of the watershed which contributes flow to
the drainage ditch. The findings of the study indicate that in order to prevent both catastrophic
and nuisance flooding, an upstream detention facility will be necessary to reduce the amount of
storm flow entering the drainage ditch and ultimately into Lakeland Park. Additionally, there
are several culverts and structures along the drainage ditch which need to be increased in size
in order to promote conveyance of water. The proposed culvert improvements will provide
protection specifically for the blocks adjacent to the drainage ditch in catastrophic flooding
events. It is recommended that the improvements begin at the furthest downstream locations
and in latter program years the improvements will continue to progress upstream. The order of
The following culvert crossings of the Lakeland Park Drainage Ditch are identified for
replacement:
FY 21/22 (subject to change due to staging/access)
Maple Avenue - $390,000
FY 22/23 (subject to change due to staging/access)
Orleans Street - $610,000
FY 23/24 (subject to change due to staging/access)
Drainage Ditch Railroad Crossing - $270,000
FY 24/25 (subject to change due to staging/access)
Oak Drive - $540,000