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HomeMy WebLinkAboutMinutes - 11/08/1989 - City CouncilSPECIAL MEETING WEDNESDAY, NOVEMBER 8, 1989 A Special Meeting of the McHenry City Council was called to order by Mayor Busse on Wednesday, November 8, 1989 at 8 P.M. at City Hall. At roll call the following Aldermen were present: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Absent: None. City Clerk Barbara Gilpin was the only member of the City Staff in attendance. Mayor Busse announced that the purpose of this meeting was to continue discussion on information presented at a Special Meeting on October 30, 1989 regarding the City Hall construction project. At that time five firms made presentations to the City Council on methods of construction, rates and fees and references. At tonight's meeting the Council was to decide whether or not it wants to go design/build or the conventional method of construction. After that decision was made, the various proposals would be reviewed in detail. Following discussion, Lieder made a motion, seconded by Donahue, to proceed with the design build method of construction. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Costs were then discussed between the two design/build firms that made presentations to the City Council which were McLennan and Thebault, Inc. (MTI) of Elk Grove Village and Prime Development of McHenry. Alderman Lieder detailed on the bulletin board a cost comparison between MTI and Prime Development that he had prepared, using an estimated cost for the building of $2,800,000. MTI's percentage was 10.9 for Phase I or $29,700 and Prime Development's percentage was 10 percent of the total cost plus up to 3 percent for Phase I or up to $84,000. Therefore, for Phase II MTI's cost would be $274,000 and Prime Development's cost would be $280,000 or a difference of $5,700 between the two of them. The point that Lieder wanted to make was that the two of them were very, very close. In addition to these costs, MTI listed $150,000 worth of reimbursables which included job site supervision, job site secretarial, construction trailer office and equipment rental and telephone expenses, temporary roads, fence and job site enclosures, etc. Lieder talked to Kit Carstens at Prime Development and he stated they would also bill extra for these items. The bottom line according to Lieder was that the cost difference between the two companies was very minimal. He also noted that at this point in time, neither company could give a definite final figure on what the actual cost would be. Motion by Bolger, seconded by McClatchey, to empower the Mayor to negotiate a contract with Prime Development Corporation and then report back to the Council after the contract is negotiated for final Council approval. Voting Aye: Bolger, Donahue, Smith, McClatchey, Serritella. Voting Nay: Teta, Lieder, Patterson. Absent: None. Motion, carried. Jim Cummings, the City's consultant for the CDAP/RAE Corporation Grant, reported that bids had been taken for installation of water and sewer lines in the McHenry Corporate Center Business Park. Two qualified bids were received. One from Skokie Valley Asphalt of Grayslake for $284,065.15 and the other from Gluth Bros. of Woodstock for $377,578.50. Since McHenry Corporate Center wanted to begin installation of the water and sewer lines immediately, it was necessary for the Council to award the contract for the infrastructure work. Motion by Serritella, seconded by Bolger, to award the contract for infrastructure improvements in McHenry Corporate Center Industrial Park to the low bidder, Skokie Valley Asphalt of Grayslake, in the amount of $284,065.15. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Wednesday, November 8, 1989 Page 2 Mayor Busse announced that the Community Service Officer, Sandra Vaadi-Baker, submitted her resignation effective November 10, 1989. She left to accept a full-time position closer to her home. An applicant who also had applied for the Community Service Officer position when Baker was hired was still interested in the job position. Therefore, Mayor Busse announced that he was appointing Judy Walsh -Smith of 2904 Kama Avenue as the temporary full-time Community Service Officer effective November 13, 1989. Motion by Bolger, seconded by Smith, to approve the Mayor's appointment of Judy Walsh -Smith as the Community Service Officer effective November 13, 1989 at a salary of Grade 2, Minimum Step. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Mayor Busse called for a recess at 9:30 P.M. The meeting reconvened at 9:36 P.M. Mayor Busse reported that applications had been received for a Communications Dispatcher and of the three applications received, one was from a Robert Whitely of 308 Spring Lane, Vernon Hills. He had previous experience and was the person Chief Joyce felt could effectively fill the position. Mayor Busse announced that he would therefore appoint Robert Whitley as a Communications Dispatcher. Motion by Lieder, seconded by Teta, to approve the Mayor's appointment of Robert Whitely as a Communication Dispatcher effective November 27, 1989 at a salary of Grade 6, Minimum Step. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Smith, seconded by McClatchey, to adjourn. Voting Aye: Bolger, Donahue, Lieder, Teta, Smith, McClatchey, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Meeting adjourned at 9:37 P.M.