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HomeMy WebLinkAboutMinutes - 11/04/1982 - City CouncilSPECIAL MEETING Thursday, November 4, 1982 7:30 P.M. Mayor Stanek called to order the S ecial Meeting of the McHenry Special City Council on Thursday, November 4, 1982 a 7:30 P.M. for the purpose Meeting of discussing and acting on the following: 1. Elgin Federal Savings & Loan p�oposal for development of McH. Lakes McHenry Lakes Estates subdivision; Estates 2. Status report of FPA sewer grant application; FPA Grant 3. Payment to Baxter & Woodman for engineering costs relative McHenry fore§ to McHenry Shores Special Road Assessment; McHenry Hos p.1 4. Establish bid date for Bull Valley Road water & sewer W/S Line extension lines. Extention At roll call the following aldermen were present: Pepping, Nolan, Busse, Datz, Wieser, Smith, Serritell , Meurer. Also present were Supt. Halvensleben; Attorney Narusis; ClerkGilpin; Edward Weidner, Attendance president of Elgin Federal Savings & Loan; John Brittain, general counsel & chairman of the Board of Elgin Federal Savings & Loan; Dr. Hal Sundin, president of Baxter & Woodman; Original members of the McHenry Shores Facilities Planning Area Commission - Nina een, Donna Tobeck, Rich Panerali, Dorothy Bangle, Howard Lexow; and Martin Koleno, citizen. Attorney Brittain gave an overview of past and present condi- tions at McHenry Lakes Estates subdivision. He advised the Council that Elgin Federal S & L had to foreclose on a land development loan on the residential property in the subdivision and they now have title to said property. They were unaware that various subdivision improvements had not been completed until they came to get a building permit. They were made aware of the necessary steps to take and that was the reason they were present at this meeting. McHenry Lakes Estates subdivisionl,was previously presented by Howard & Orleans to be developed in two phases. The first phase was platted and recorded on December 17, 1979 and contains 103 lots. None of the lots in the second phase have been platted or recorded. Therefore, only the 103 lots in Phase I can be developed at this time. Elgin Federal S & L plans to develop Phase I in four grids. The first grid to be developed is in the northeastern part of Phase I. They propose to market the property by having a builder come in and construct, on a custom basis, Cape Cod -Ranch style bi-level expandable homes which they would attempt to market between $47,500 and $60,000 including the lot. The homes would contain between 1,000 and 1,100 square feet initially and could be expanded by purchasers. In order to obtain building permits, Weidner and Brittain met with city personnel to determine what needec to be done to develop the project. They submitted a letter to the City dated October 15, 1982, which outlined their proposal. Following discussion, the following verbal agreements were approved: 1. Regarding Final overlayment of Orleans Street from McCullom Lake Road to the railroad tracks- Brittain presented an executed contract McHenry with Peter Baker & Son of Woodstock, for overlayment of Orleans Street Lakes and existing culdesacs to be done this falls It was dated 10-21-82. Estates Installation will be made according to city,specifications. 2. Regarding Sidewalks - it was agreed sidewalks would be in- stalled in each grid within 12 months after'Ithe first application for " building permit is made in each individual grid. Elgin Federal S & L will provide a letter of credit to the city,for 125 percent of the estimated costs of the sidewalks. 3. Regarding Street lights - developers will pay for street lights as each grid is developed in locatio s set forth in the approved subdivision lighting plan. They also agree to pay 1/2 the costs of installation of a street light on Orleans Street to the north of their property. 4. Elgin Federal S & L would pay'Jhe interest due from deferred Developer Donations Fees in the amount of $ ,091.01 and will continue to pay 10 percent interest on the unpaid principal sum (92,700) in quarterly installments and will pay all principal inlfull January 2, 1984. Developer Donations Thursday, November 4, 1982 Page 2 McHenry Lakes 5. They will pay' 25 percent of one-half of the costs of Estates construction of the railroad crossing on Orleans street in the amount of $893.93. 6. They will pays, the retained personnel principal and interest due, in the amount of $9,242.48 7. A check for payment of the retained personnel costs, the accrued interest on the developer donation fees and the railroad cross- ing costs in the total amou t of $16,409.42, will be submitted to the City prior to or at the tie of issuance of the first building permit. Attorneys Narusis'and Brittain were instructed to draw up a final document incorporating all of the above agreements and then sub- mit it to the City Council for approval at the next regular meeting. Motion by Smith, iseconded by Nolan, to authorize and approve the issuance of one buildin permit for a model home to Elgin Federal S & L's home builder whenev r it is requested. Voting Aye: Pepping, Nolan, Busse, Datz, Wieser, Smith, Serritella, Meurer. Voting Nay: None. Absent: None. Motion carried. The meeting recessed at 8:47 P.M. It reconvened at 9 P.M. with all aldermen still in attendance. Dr. Sundin of Barer & Woodman addressed the Council and FPA Grant explained there was a new f deral grant program entitled "Innovative Alternative" (INA) Funding or sewer plant construction. The present McHenry Shores Facilities Panning Area Step I grant application could be amended to incorporate use of an INA approach, Sundin said. Authorizations Motion by Pepping„ seconded by Nolan, to authorize Baxter & Woodman to design and ame d the Facilities Plan for an engineering fee of $5,000.00 so as to a low use of theInnovative Alternative FPA approach for a new sewer plant. Voting Aye: Pepping, Nolan, Busse, Datz, Wieser, Smith Serritella, Meurer. Voting Nay: Nonel. Absent: None. Motion carried. Motion by Nolan, econded by Busse, to allow a member of the audience, Martin Koleno, to speak to the Council. Voting Aye: Pepping, Nolan, Busse, Datz, Smith, Meurer, Serri tel l a . Voting Nay: Wies r. Absent: None. Motion carried. Koleno advised t at people in McHenry Shores did not want to deal with septic tankslof grinder pumps as would be necessary with 9 P P Y an INA system. They had previously been advised of this alternative in the FPA. Koleno felt alconventional sewer system would work better due to the terrain of the land in the Shores area. Sundin said he was aware of the concerns of the Shores residents but if there was a choice between no sewer �ystem and an INA system, it would have to be determined what was wanted. Sundin submittedla detailed bill for engineering fees on the McHenry Shores Special Ass ssment Street Improvements program for work done over the past two yea s on the project. A total payment of $58,821.11 was due. A par ial payment of $41,629.86 was due his firm on July 31, 1982 in an agreement previously worked out with the Village of McHenry Shores. The balance of $17,191.25 would be incorporated into the contract for the sewer system design under the Step 2 FPA grant application and could be paid at the time the design work was done. Authorizations Motion by Pepping, seconded by Nolan, to authorize and approve payment of $41,629.86 for engineering fees due on the McHenry Shores Special Assessment Street Improvements project. HcH. Shores Voting Aye: Pepping, Nolan, Busse, Datz, Smith, Meurer, Serritella. Thursday, November 4, 1982 Page 3 Voting Nay: Wieser. Absent: None. Motion carried. Motion by Meurer, seconded by Smith, o approve an Engineering Services Agreement in principal, as presented by Baxter & Woodman, for Step 2 Design Services on the McHenry Shores Sanitary Sewer System for a fee of $87,500 plus the $17,191.25 transferred from the Special Assessment Street Improvement project; to authorize Attorney Naruois to rewrite portions of the agreement and submit it for final approval at the next Council Meeting. Voting Aye: Pepping, Nolan, Busse, D4tz, Smith, Meurer, Serritella. Voting Nay: Wieser. Absent: None. Motion carried. Dr. Hal Sundin explained that the city would not have to pay the $87,500 engineering fee unless the INA system w s approved for construction, In that case, only the $17,191.25 would be payable. Motion by Pepping, seconded by Datz, o authorize the clerk to advertise for bids on the Bull Valley Road wate and sewer extension lines with the bid opening to be held at 10:00 A.M. on December 2, 1982. Voting Aye: Pepping, Nolan, Busse, D4tz, Smith, Meurer, Serritella. Voting Nay: Wieser. Absent: None. Motion carried. Motion by Meurer, seconded by Pepping that the Council go on record as objecting to the water rate increase requested for the Lakeland Park Water Company and for the McHenry Shores Water Company and to authorize the city attorney to file a legal objection with the Interstate Commerce Commission and to appear at the hearing to represent the city's objection. Voting Aye: Pepping, Nolan, Busse, D tz, Smith, Meurer, Serritella, Wieser. Voting Nay: None. Absent: None. Motion carried. Motion by Datz, seconded by Wieser, to authorize and approve re- placement of a meter for the main water line atlan approximate cost of $997.00. Voting Aye: Pepping, Nolan, Busse, D4tz, Smith, Meurer, Serritella, Wieser. Voting Nay: None. Absent: None. Motion carried. Motion by Wieser, seconded by Smith, to adjourn. Voting Aye: Pepping, Nolan, Busse, D4tz, Smith, Meurer, Serritella, Wieser. Voting Nay: None. Absent: None. Motion carried. Meeting adjourned at 9:50 P.M. MAYOR CITY CLERK Agreements McH. Shores FPA W/S exten- tion bid adver- tising No. Ill. Utilities Water Misc. Water Dept. Equip.