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HomeMy WebLinkAboutMinutes - 10/02/1985 - City CouncilREGULAR MEETING WEDNESDAY, OCTOBER 2, 1985 8:00 P.M. The Regular Meeting of the McHenry City Council was called to Council order by Mayor Busse on Monday, October 2, 1985 at 8:00 in city hall. At Meetings roll call the following Aldermen were present: Bolger, Lieder, Attendance McClatchey, Nolan, Smith, Snell, Serritella, Teta. Absent: None. City staff in attendance were Supt. Halvensleben, Attorney Narusis, Clerk Gilpin, Park Director Merkel, Chief Joyce. Motion by Nolan, seconded by Bolger, to accept the minutes of the September 18, 1985 Regular Meeting and the September 23, 1985 Special Meeting as presented. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Attorney Richard Short addressed the Council regarding the possible annexation of approximately 2 acres of land at 4725 Crystal Lake Road for the construction of an 18 unit apartment building. The property is located across the street from West Campus High School and is, immediately south of the Harms Farm property. Contract purchasers of the proposed annexation parcel are Roger Zielke and Kenneth Bien. Mr. Short presented a drawing of the proposed building and a proposed site plan. The developers were approaching the Council to obtain a consensus of opinion on their proposed pro- ject. There being no negative comments from the Council, Mr. Short will proceed to submit the proposal to the Plan Commission and Zoning Board of Appeals which will then be presented to the City Council for final approval. Attorney Ira Johnson reappeared before the Council to pre- sent additional information as requested by the Aldermen at the initial presentation that Johnson made at the September 11, 1985 meeting. At that time, they addressed the Council regarding the possible annexation of 1.8 acres of land at the corner of Crystal Lake Road and Marietta Roads. They approached the Council to obtain a consensus of opinion on their proposed project to annex and develop 230 self-service storage units on the property. Some of the Aldermen expressed concern about the project but no definite consensus of opinion was made. Attorney Dan Curran submitted a revised copy of the annexation agreement for the J.B. and Clara Subdivision Project. The orginal petition was discussed at a Public Hearing on the proposed annexation of the property in question at a September 23, 1985 Special Meeting. Attorney Sam Diamond, representing John Tyshenko, presented a revision to page 6 that he wanted inserted in the final draft of the annexation agreement. After discussion, the Council instructed Attorney Dan Curran to make the necessary insertions. In another amendment it was decided to insert an additional phrase to section 11, page 10 at the end of the first paragraph as follows: "So long as a building permit application is made within 24 months from the date of the annexation agreement." Alderman Bolger also suggested that the actual cost of the 4" water meter be inserted in paragraph Il instead of the estimated amount. Attorney Dan Curran was instructed to make necessary revisions on the Zoning Ordinance and the annexation agreement as discussed at tonight's meeting and present them to the City Council for final review at the next meeting. Donald Gerstad, president of Residential Development Group, appeared before the Council to request a reduction in the Letter of Credit for Winding Creek Unit III from $1,517,425 to $63,313. He presented letters from City Engineers Baxter & Woodman which con- curred with his request. Baxter & Woodman reported that an estimated total of $62,424 worth of construction work remained to be done in Winding Creek Unit III. However, Gerstad presented a check in the amount of $11,773.60 to be applied toward the street lighting con- tract:. This left a total of work remaining to be done at $50,651. The Subdivision Control Ordinance requires 125 percent of that amount f e submitted to insure completion of the work which amounted to 63,313. Annexations Wednesday, October 2, 1985 page 2 Letters of Motion by Smith, seconded by Nolan, to reduce the Letter of Credit Credit for Winding Creek Unit III to $63,313 and instruct Residential Development Group to submit a Letter of Credit in that amount effect - Winding ive for one year to insure completion of the project. Creek Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Following the motion, Mr. Gerstad stated that he would have his bank officer call the City Clerk's Office Thursday morning or send a letter which the Clerk would have by Friday, October 4, 1985 advising the City that a new Letter of Credit will be in the City's hands by October 10, 1985. Motion by Lieder, seconded by Bolger, to concur with the Ordinances Zoning Board of Appeals recommendation and pass an ordinance granting Zoning a variation to the Buch property to allow additional storage rental units to be developed on the property and to grant a variation for Ordinances the continued use of the existing rental storage units on the property. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Dave Dicker, president of the McHenry Area Jaycees, addres- sed the Council to request use of Knox Park Barn for a haunted house program during the Halloween season. Parks-Auth. Motion by McClatchey, seconded by Snell, to approve the request of the Jaycee's and allow the use of the Knox Park Barn on Misc. October 25, 26, 27, and October 30, 31 and November 1, for a haunted house program. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Discussion was held on the continuing practice of plowing subdivisions outside the City limits. For years the City has plowed Fegers Subdivision, Country Club Drive and Park Street for estab- lished fees. For the 1984-85 winter season Fegers Subdivision paid $560, Country Club Subdivision paid $350. It has been the under- standing in the past with these subdivisions that the City will determine at the end of the season exactly how much time was spent plowing their subdivision streets. If an excess amount of time: was required, an additional charge would be submitted for extra snow plowing time. Snowplowing Motion by Smith, seconded by Snell, to authorize and approve Outside snow plowing of the three areas as in previous years at the same fee City Limits schedule and conditions as last year. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Mayor Busse called for a recess at 9:18 P.M. The meeting reconvened at 9:30 P.M. with everyone still in attendance. Discusion was held on off-street parking ordinance viola- tions. Three correction notices were sent out. Corrective action was taken by two of the owners to clear up the violations. The one remaining violation was issued to Richard R. Miller who had parking storage violation of trucking equipment at 601 N. Green Street in a residential zone and at 1242 N. Green Street in a B-1 zone. Wednesday, October 2, 1985 page 3 Motion by Bolger, seconded by Smith, to take no action on the Miller violations at 601 and 1242 N. Green Street at this time. Voting Aye: Smith, Nolan, Bolger. Voting Nay: Serritella, Snell, McClatchey, Teta, Lieder. Absent: None. Motion did not carry. Motion by Serritella, seconded by Snell, to instruct the City Attorney to proceed with whatever action is necessary to enforce the ordinance regarding the zoning violations at 601 and 1242 N. Green Street. Voting Aye: Serritella, Snell, McClatchey, Lieder, Teta. Voting Nay: Smith, Nolan, Bolger. Absent: None. Motion carried. Mayor Busse suggested that Federal Aid Urban (FAU) money is available for use by the City of McHenry in the amount of $121,821. It was suggested that $10,000 be allocated as the City's match toward installation of traffic signals at the intersection of Route 31 and Bull Valley Road. Motion by Smith, seconded by Nolan, to concur with the Mayor's recommendation and allocate $10,000 as a local match from MFT funds toward improvement and installation of traffic signals at the intersection of Route 31 and Bull Valley Road. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Building & Zoning-Misc. Violations Motor Fuel Tax Traffic Signals Mayor Busse instructed the Street and Sidewalk Committee to make a recommendation to the Council as to possible allocations of Committees- FAU money for such items as sidewalk installation along FAU Routes, Auth.& Instr. intermittent resurfacing or step I engineering projects. The Street & Sidewalk Committee set a date of Monday, October 7, 1985 at 7:30 P.M. to consider the matter. Motion by McClatchey, seconded by Nolan, to authorize and approve the payment of $11,901.60 to Henry Boysen Co. for partial payment request No. 2 for the Well No. 8 Project as recommended by Baxter & Woodman. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Motion by Nolan, seconded by Teta, to authorize and approve the payment of $14,640.37 to Tonca Equipment Co. for the Well No. 7 Water Dept. Pressure Aeration and Filtration Equipment Project as recommended by Improvements Baxter & Woodman. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Mayor Busse submitted a letter to the Aldermen dated September 25, 1985 giving them official notice that he was vetoing the purchase of a dump truck from Racine Truck and Equipment Company which was approved by the Council at the September 18, 1985 meeting. The notice read as follows: "After the Regular Meeting, September 18, 1985, I reviewed the bids submitted on the dump truck which we awarded to Racine Truck & Equipment, Racine, Wisconsin. I can not in good conscience agree to the purchase of the vehicle based on the information presented. Accordingly, I have instructed the City Clerk and Superintendent of Public: Works of my intention to veto the expenditure. The reasons for this decision are as follows: A. Actual price awarded was 14.2 percent or $6,033 over the original estimated cost of $42,600. Wednesday, October 2, 1985 page 4 B. Original estimate of cost and specifications were written substantially for one vehicle manufacturer. C. Only two bids were submitted, both from international dealers who were located out of town. D. I am genuinely concerned about future maintenance of this vehicle, including but not limited to, availability and timeliness of obtaining parts, costs and timeliness of repairs performed by out of town dealers, expertise required for repairs, and special tools and parts required. E. Actual vs. perceived need for the awarded vehicle given cost/benefit to the City. F. Ability to substitute alternative trucks in the bidding process. My suggestion is to prepare more general specifications which will result in a choice of vehicles for selection by the Council. I have contacted other cities/townships/dealers for their suggestions. I hope to have that information available by Wednesday, Public October 2, 1985 for action by the Council so that we may proceed. I Works welcome your suggestions." Purchases Veto by There was no Council action to override the Mayor's veto. Mayor Motion by Smith, seconded by McClatchey, to re -bid the Bid Auth. revised truck specs as presented by Mayor Busse and to advertise for Public bids with the bid opening to be on Wednesday, October 16, 198`5) at Works 10:00 A.M. Purchases Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Mayor Busse reported that two bids had been received for reconstruction of City sidewalks in commercial and residential areas as follows: Christian Construction Company of West Dundee $20,618.55, Decker Construction of McHenry $45,362.75. Bid Opening Motion by McClatchey, seconded by Serritella, to accept the & Awardinq low bid of Christian Construction Company and award the contract for Sidewalks the sidewalk project in the amount of $20,618.55. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Mayor Busse reported that two bids were received for the dismantling of the Lakeland Park Water Tower as follows: Christian Construction of West Dundee $62,000 and Cuyahoga Wrecking Company of Chicago $9,400. Bid Opening Motion by Bolger, seconded by Serritella, to accept the low & Awarding bid of Cuyahoga Wrecking Company in the amount of $9,400 and Water Deptauthorize them to proceed with the project under the supervision of Improvements the Superintendent of Public Works. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Motion by Snell, seconded by Smith, to authorize and approve Parks -Beer the issuance of one picnic beer permit as requested. Permits Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Wednesday, October 2, 1985 page 5 Motion by Serritella, seconded by Smith, to authorize construction of a short desk section for the City Council Room at a cost of $493 as submitted by S.H. Freund & Son. Voting Aye: Serritella, Smith, McClatchey. Voting Nay: Snell, Lieder, Teta, Nolan, Bolger. Absent: None. Motion did not carry. Motion by Smith, seconded by Serritella, to purchase a lectern with a microphone for the City Council Room. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Public Property Purch.& Repairs Public Property Purch. & Repairs Mayor Busse proclaimed October 25 & 26, 1985 as "Help proclamations Retarded Citizens Days" under the sponsorship of the Illinois State Council Knights of Columbus and urged all citizens to take cognizance of and cooperate in this campaign. Motion by Smith, seconded by Bolger, to authorize and public Works - approve the purchase of two snow plow blades only from R.A. Adams Purchases Enterprises at a cost of $1,202.75 as recommended by the Superin- tendent of Public Works. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Motion by Snell, seconded by Serritella, to pass a resolu- tion designating the entire roadway from Route 31 to the Fox River as Bull Valley Road and not Idyll Dell Road. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Park Director Merkel reported that two fence bids had been received for fence construction at West Beach Park, Malibu Playground and Parkland Jr. High School. They were as follows: Durabilt Fence of Round Lake $4,882, Tri-County Fencing of McHenry $4,920. Motion by Smith, seconded by Serritella, to accept the low bid of Durabilt Fence in the amount of $4,882 and award them the contract for fence construction at West Beach Park, Malibu Playground and Parkland Jr. High School. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Resolutions Street Name Change Bids -Opening & Awarding Purchases -Park Dept. Alderman Bolger mentioned that a letter had been sent to the Aldermen concerning noise complaints at Glacier Ridge from Mrs. Anna Building & Wheelock. The Building & Zoning Committee will consider inactment of Zoning-Misc. a noise violation ordinance in the near future which could help Violations correct this problem. Motion by Nolan, seconded by Snell, to go into executive session to discuss property acquisition at 11:05 P.M. Executive Voting Aye: Bolger, Lieder, McClatchey, Nolan, Session Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Motion by Snell, seconded by Serritella, to go back into open session at 11:28 P.M. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Wednesday, October 2, 1985 page 6 Motion by Smith, seconded by McClatchey, to adjourn the meeting. Voting Aye: Bolger, Lieder, McClatchey, Nolan, Smith, Snell, Serritella, Teta. Voting Nay: None. Absent: None. Motion carried. Meeting adjourned at 11:28 P.M. NOMw , R4i