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HomeMy WebLinkAboutMinutes - 09/10/1990 - City CouncilSPECIAL MEETING SEPTEMBER 10, 1990 A Special Meeting of the McHenry City Council was called to order by Mayor Busse on Monday, September 10, 1990 at the Dobyn's House Restaurant in McHenry at 6:00 P.M. At roll call the following Aldermen were present: Bolger, Donahue, Smith, McClatchey, Patterson, Serritella. Teta arrived at 6:40 P.M. Lieder arrived at 7:15 P.M. Absent: None. City staff in attendance were Clerk Gilpin and City Administrator Peterson. Mayor Busse announced that the purpose of the meeting was to discuss the role of Peterson in McHenry's governmental organization structure. Some of the points that came out of the meeting were to have the Administrator develop an updated organizational chart and authorize him to handle all of the daily operations of the City. He is to make personnel policy interpretations, attend all Council and standing Committee meetings, furnish information to the Aldermen for meeting agendas, and assist the Council in developing short term, long term and "dream" goals. It was also suggested that the Aldermen bring all of their concerns to the City Administrator who will work through the staff to get the problems solved. Any item that the Aldermen want placed on the agenda should be brought to the Administrator's attention and after discussion it will be placed on the agenda at their request. In order to streamline meetings the City Administrator was instructed to implement a consent agenda for a trial period. If any Commission or group wants to present a speaker at the meeting, Council approval should be obtained and a 15 minute time limit set for any presentations referred by Commissions. At each meeting prior to the ten minute input session the Mayor should verbally announce to the speakers that no action will be taken at the meeting concerning their remarks. The City Administrator will respond to all questions from the Aldermen at the meeting. The staff will be asked not to participate unless additional information is requested from them by the Administrator. The Council expressed a desire to set a goal of 10:30 P.M. for adjournment of the meetings. For Committee Meetings, all Aldermen are to receive the notices and materials sent to Committee Members for each Committee Meeting. The role of Committees is fact finding and making recommendations. Each Committee Chairman should take minutes of the Committee Meetings but for Special Meetings a tape machine can be used or a minute taker can be used. The main concerns of the Aldermen were to review the Building and Zoning Department's permit issuance procedures so that minor permits such as sheds, decks, fences and sidings can be expedited for issuance within three to five days, if not immediately. Code enforcement and a better rapport with the general public were other concerns of the Aldermen. Other concerns were a leaf burning ordinance, updating the Subdivision Control Ordinance and setting short and long term goals. It was also a recommendation of the Aldermen that a meeting be held with the City Administrator on a regular basis to improve communications between the administrative and legislative branches of the government. Mayor Busse adjourned the meeting at 9:40 P.M.