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HomeMy WebLinkAboutMinutes - 08/12/1992 - City CouncilREGULAR MEETING AUGUST 12, 1992 The Regular Meeting of the McHenry City Council was called to order by Mayor Busse on Wednesday, August 12, 1992 at 7:30 P.M. in the Council Room of the Municipal Center. At roll call the following Aldermen were present: Bolger, Donahue, Locke, Lieder, Smith, Adams, Patterson, Serritella. Absent: None. City Staff in attendance: City Clerk Gilpin, City Attorney Narusis, City Administrator Peterson, Director of Parks and Recreation Merkel, Director of Building and Zoning Lobaito, Chief of Police Joyce. Absent: Director of Public Works Batt. TEN MINUTE PUBLIC INPUT SESSION Anton Rebel of 4009 Maple Avenue spoke concerning a petition requesting that a referendum be placed on the November ballot as to whether one or two aldermen should be elected to serve per Ward. Rudy Otth of 3204 Fairway Drive, and Pete Keller of 3411 Fairway Drive, addressed the Council on the need for sanitary sewers in the Country Club Estates Subdivision. Terry Donovan of 3408 Fairway Drive signed up to speak on sanitary sewers in the Country Club Estates subdivision, but withdrew his request. CONSENT AGENDA Motion by Bolger, seconded by Patterson, to approve the Consent Agenda as follows: (1) Approve August 5, 1992 Regular City Council Meeting Minutes; (2) Approve Picnic/Beer Permits as presented; (3) Approve Tuition Reimbursement Request of Officer Roland Wood for Rules of Criminal Evidence, $270.00; (4) Approve Tuition Reimbursement Request of Laura Moats for Principles of Accounting, $108.00; Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. BID OPENING FOR OLD CITY HALL Advertisement for bids for sale of the Old City Hall at 1111 N. Green Street was published with an opening date of August 12, 1992 at 8:00 P.M. A minimum bid of $350,000.00 was requested. Mayor Busse opened the one bid that was submitted. It was from Thomas Jack and Edward Lejune of Rocky Beach Lane, McHenry, in the amount of $170,000.00. Action on this bid was taken later in the meeting. PUBLIC HEARING ON PETITION TO AMEND AMOCO OIL ANNEXATION AGREEMENT Mayor Busse called to order a Public Hearing at 7:50 P.M. regarding a Petition to Amend the Amoco Oil Company Annexation Agreement. Amoco Oil Company has a service station located at the southwest corner of Bull Valley and Crystal Lake Roads. It presented a petition asking for relief from a provision in its Annexation Agreement which required the extension of City water mains on Crystal Lake Road from Glenbrook Trial to Amoco's south or west boundary. Amoco maintained that it had satisfactorily met the City's requirement by extending the City's water system from Brookwood Trail across its frontages on both Bull Valley and Crystal Lake Roads. The City staff position regarding this matter is that the water system was extended from Brookwood Trail for the convenience of Amoco in order to quickly obtain water service to its property. Attorney Thomas Zanck was in attendance representing Amoco Oil Company along with Clifford Rudd, Project Engineer for Amoco, and Doug Eppich of Mackie Consultants, engineers for Amoco. Court Reporter Cheryl Barone was also in attendance to record the Public Hearing. Rudd explained Amoco was asking for Amendment of the Annexation Agreement to relieve it from extending the water line from Glenbrook Trail down Crystal Lake Road to the corner of Bull Valley and Crystal Lake Road, and instead, ask the City to accept the water main extension from Brookwood Trail to the intersection of Bull Valley and Crystal Lake Road. That would amend the Annexation Agreement with the revision for direction of the water line connection. August 12, 1992 Page 2 Concerning the water main extension, Zanck explained that the water connection was made to the property by connecting a 12" water main from Brookwood Trail off -site for 300 feet along Bull Valley Road, and along the entire frontage of the two Amoco lots on Crystal Lake Road. Aldermen raised several questions as to why Amoco took the Brookwood Trail route instead of the Glenbrook Trail route down Crystal Lake Road. Many felt it was because it was more advantageous and expedient for Amoco to take this route. It was the staff recommendation that the request to amend the annexation agreement be denied and that Amoco be required to extend the City's water system from Glenbrook Trail down Crystal Lake Road. Eppich gave an explanation of how the sanitary sewers would be installed and why it was taking so long. He said that during 1989, 1990 and part of 1991, they spent time defining a sewer line and routing it. The service station is now served with a temporary septic field. In Spring of 1991, the design plans were finalized and submitted to the City, County, and Railroad. They have received a conditional approval from the County, subject to the issuance of a license from the railroad. They also have received approval from the gas pipeline company to go under the pipeline. All these approvals were received in June of 1991. The primary stumbling block to the project so far is getting the license agreement from the railroad. He was urged by the Council to continue pursuing the railroad so that this project can be completed as soon as possible. Attorney Zanck reiterated that as soon as the railroad returns the license agreement, Amoco is ready to proceed with the construction of the sewer line. Bill True of 3208 W. Fairway Drive, McHenry, asked the direction of the sanitary sewer line and where it would connect. He was told it would run from the Bull Valley/Crystal Lake Road intersection east to hook up with a 30" sewer trunk line coming from the hospital. Jerry Benes of 200 Windridge Drive, McHenry, asked what the cost difference was between running the water line to their property from Brookwood, as compared to Glenbrook Trail. Mr. Rudd explained that from the contract issued 2 years ago, the cost of running the water line from Glenbrook Trail down Crystal Lake Road was about $90,000. He felt they spent about $60,000 to bring the water from the alternate route to their site. Discussion then took place on the Preliminary and Final Plats for the Amoco subdivision. When the Amoco property was annexed in 1989, there were detailed discussions and language placed in the Annexation Agreement regarding the subdivision of the property into two lots. The property is located at the southwest corner of Bull Valley and Crystal Lake Roads. The Preliminary and Final Plats presented to the Council this evening conformed to those detailed requirements in the Annexation Agreement. The Plan Commission reviewed the subdivision plats, and voted to approve them 6-0, contingent upon several conditions. Prior to voting on the Plats, a motion was made concerning Amoco's request to amend its Annexation Agreement as per previous discussions. Motion by Adams, seconded by Patterson, to approve Amoco's Petition to Amend the Annexation Agreement, as presented. Voting Aye: Bolger. Voting Nay: Smith, Adams, Patterson, Serritella, Donahue, Locke, Lieder, Busse. Absent: None. Motion did not carry. August 12, 1992 Page 3 Motion by Smith, seconded by Serritella, to approve the Preliminary and Final Plats of Amoco, subject to the following conditions: (1) Establishment of $14,000 for sidewalk installation; (2) That the water main extension along Crystal Lake Road be done; (3) A restriction be added requiring the developer to obtain approval of the City Engineer for the detention design on Lot 2 at the time of the lot's development; (4) Requirements outlined in a July 27, 1992 letter from the Director of Public Works to Attorney Zanck be completed prior to signing of the plats. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. Rudd requested the Council to consider allowing Amoco to pay only 1/2 of the cost of extending the water line down Crystal Lake Road. The Council took no action on his request. DEDICATION OF DETENTION POND ON MCCULLOM LAKE ROAD BY TARGET At a previous meeting, the City Council heard a presentation from Phil Grossman, the owner of a 16 acre parcel on the southeast corner of McCullom Lake and Richmond Roads. Grossman had been negotiating with the Dayton Hudson Corporation to locate a Target Greatlands store on 9 acres of that 16 acre parcel. As part of those negotiations, Target has requested that the City of McHenry accept the dedication of the detention pond, located east of the proposed Target property. It was Target's opinion that this pond serves as a regional detention pond and not just for its property. The City currently does not have equipment to mow the steep grades of the detention pond banks. Grossman indicated a $40,000 payment would be made to the City for purchase of equipment to maintain the pond and/or to install ground cover along the bermed slopes. Fencing, if required along the detention pond, would be done by Home by Hemphill. Grossman also stated that if the City did not accept the dedication of the detention pond, the Target Greatlands store would probably not locate in McHenry. Motion by Adams, seconded by Donahue, to accept dedication of the detention pond, contingent upon: (1) Completion of the detention area, with the City Engineer to guarantee the sufficiency of the design area to handle all existing and future use of the pond; (2) Subject to issuance of a building permit to Target; (3) To require payment of $40,000 to defray costs for purchase of equipment and/or to maintain the site; (4) That the entire site be fenced prior to the City taking over ownership; and, (5) That the Plat of Dedication for the detention pond not be signed or recorded until the Target store is issued a building permit and has payed all fees. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson. Voting Nay: Serritella. Absent: None. Motion carried. COUNTRY CLUB ESTATES SEWER INSTALLATION At a previous meeting, the City Council authorized the City Administrator to draft a letter to Country Club Estates regarding the proposed installation of sanitary sewers to service that area. The Council reviewed the letter and directed the City Administrator to proceed with mailing that letter. August 12, 1992 Page 4 Motion by Bolger, seconded by Donahue, to schedule a Committee Meeting of the Whole on Thursday, August 27, 1992 at 7:30 P.M. for discussion of the Country Club Estates installation of sanitary sewers, and to send certified letters with ballots to residents on September 3, 1992, seeking a vote on the formation of a special assessment area to fund this project. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. RECESS Mayor Busse called for a recess at 9:40 P.M. The Meeting reconvened at 9:50 P.M. CRYSTAL LAKE ROAD INTERGOVERNMENTAL AGREEMENT In an effort to improve traffic movement along Crystal Lake Road, a traffic study was authorized to look at various alternatives. As a result of that study, a number of improvements have been recommended. The recommendations included the resurfacing of Crystal Lake Road from Logan Street to the south West Campus High School entrance, new striping that would create a third lane, new signage along the roadway, a four-way traffic signal at Lillian Street and Crystal Lake Road, an additional right -turn lane at the entrance to West Campus High School, and an additional right -turn lane at Front Royal. Based upon cost estimates prepared by Smith Engineering, and reviewed by the County Highway Department, it is estimated the cost of the project would be $211,475.00. The County has agreed to a cost share arrangement of $160,490.00 from McHenry County, and $50,985.00 from the City. After the improvements are made, the County Highway Department Staff indicated an interest in shifting the jurisdictional responsibilities of Crystal Lake Road from the County to the City. The City would then be obligated for all future maintenance, signage, and road access. Motion by Locke, seconded by Adams, to enter into an Intergovernmental Agreement with the County Highway Department for the above described improvements to Crystal Lake Road, and that upon completion of these improvements, the City take over jurisdictional responsibility of Crystal Lake Road from Bull Valley Road to Elm Street. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. LEASE AGREEMENTS ON MASS PROPERTY At last week's meeting, two lease agreements were distributed to the Council --a lease between the City of McHenry and CorLands, a sublease between the City of McHenry and Mickey Sikule, and releases from any horseowner who is boarding an animal at the facility. There was also a request from Mr. Ed Mass to lease a portion of the office facilities at the Horse barn for $100 per month. Motion by Locke, seconded by Patterson, to enter into a lease agreement with CorLands for purchase of the Mass Property, subject to any changes suggested by the City Attorney or City Administrator. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. August 12, 1992 Page 5 Motion by Smith, seconded by Serritella, to enter into a sublease agreement with Mickey Sikule for use of the barn south of McCullom Lake Road, and for the use of grasslands north of McCullom Lake Road, and to approve the release forms to be signed by any horseowner who uses the facilities throughout the term of the Sikule sublease which ends June 30, 1993. Voting Aye Voting Nay: Absent: Motion carried. Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. None. None. Motion by Smith, seconded by Patterson, to deny the request of Mr. Mass to lease a portion of the barn office facilities for $100 per month. Voting Aye: Lieder, Locke, Patterson, Adams, Smith. Voting Nay: Donahue, Bolger, Serritella. Absent: None. Motion carried. It was noted that the agreement with CorLands would be signed in approximately 10 days. Therefore Mr. Mass should be notified to vacate the property in that same time frame. WATER MAIN EXTENSIONS During annexation and development plan discussions for Foxview Highlands subdivision, Joseph Dieschbourg, developer of Foxview Highlands, was directed to connect to the City's water system by a route accessible to the City. Under this agreement, Dieschbourg was to secure the necessary easements and the City was to pay the material costs to get the water main to the west side of Green Street from Tonyan's Industrial Park. On July 27, 1992, Dieschbourg proceeded with the extension of the City's water system to his property. Due to the water problems experienced by Biscayne Highlands residents this summer and pending annexation discussions over the Fuhler property, estimates were requested for the extension of the water system from the new mains laid by Dieschbourg to the north side of Biscayne Road where there is currently a connection to the private McHenry Shores Water Company. This cost, including engineering design services, is estimated to be $25,000.00. This cost could be paid from the Water/Sewer Fund or from the Annexation Fund. Motion by Lieder, seconded by Bolger, to authorize the City Administrator to have Baxter & Woodman draw up necessary plans for the water main extension and then go out to bid, with the cost to be paid out of the Annexation Fund. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting May: None. Absent: None. Motion carried. BUILDING PERMIT FEE INCREASES At a previous Council Meeting, the Finance Committee recommended an increase in the Building Permit fees for residential uses from 120 to 160 per square foot. The matter was turned over to the Building, Zoning, & Planning Committee for further discussions and a recommendation. Lengthy discussion ensued between the Aldermen. Motion by Lieder, seconded by Patterson, to direct the City Administrator and Staff to provide financial information, excluding zoning costs from the total expenditures, and then to use as much objective and subjective information as possible to try and make comparisons between Commercial, Residential, and Industrial. August 12, 1992 Page 6 Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. MAYOR'S STATEMENTS AND REPORTS The Mayor reported that he and the City Administrator were working toward setting up a procedure to handle requests for utilities from existing City residents such as previous requests for Lakeland Park sewers, McHenry Shores water, and Country Club Estates sewers. They will formulate a procedure to follow for all such requests. The procedure will be presented to the Council for approval at a future date. BID OPENING FOR OLD CITY HALL Motion by Patterson, seconded by Bolger, to reject the bid received tonight for the old City Hall located at 1111 N. Green Street, since it did not meet the minimum bid requirements. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. NEW BUSINESS Alderman Adams asked that the parking problem along Court and Park Streets adjacent to Veteran's Memorial Park be reviewed for action by the Police Department. Alderman Bolger asked Director of Public Works Batt to respond to a request from Terry Donovan concerning a water main break on Saturday, August 8, 1992. ADJOURNMENT Motion by Smith, seconded by Adams to adjourn. Voting Aye: Bolger, Donahue, Lieder, Locke, Smith, Adams, Patterson, Serritella. Voting Nay: None. Absent: None. Motion carried. The Meeting adjourned at 11:15 P.M. i SO