HomeMy WebLinkAboutMinutes - 11/21/2016 - City CouncilREGULAR MEETING
November 21, 2016
Mayor Low called the regularly scheduled November 21, 2016 meeting of the McHenry City
Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer,
Curry and Peterson. Absent: Alderman Wimmer and Alderman Condon. Also in attendance: City
Administrator Morefield, Deputy City Administrator Hobson, Director of Economic
Development Martin, Director of Public Works Schmitt, Chief of Police Jones, City Attorney
MCArdle and City Clerk Jones.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
MCHENRY AREA CHAMBER OF COMMERCE PRESENTATION OF CHAMBER ACTIVITIES
Sue Miller of Coldwell Banker Honig -Bell, informed Council that that this year's
`Downtown Uncorked, with over 300 persons in attendance, and the Radical River Rally events
were successful.
Mike Mrachek of Epic Cycle and Fitness informed Council that Senior Event and the
event held for Veterans both went well. Upcoming events in 2017 include:
• January 28, 2017, Annual Dinner Dance with the theme of "Paris, City of Lights;"
• February 25,2017, Life is a Journey; and
• February 22, 2017, State of McHenry Luncheon.
Denny Norton of Performance Unlimited, Inc., reiterated that while some key
employees left the Chamber in 2016, Fiesta Days and the Manufacturing Event were both
successful. Thanks to new Membership Director Frank Hosticka, membership has increased.
New employee, Molly Ostap, is the new Events Director. Molly has over 15 years of event
planning experience.
PUBLIC INPUT SESSION
No one spoke at Public Input Session.
CONSENT AGENDA
A. Proposal to repaid Well No. 8 from Water Well Solutions, in an amount not to exceed $22,605;
B. Beer/Wine Permit associated with Community Room Rental
C. September 19, 2016 City Council meeting minutes;
D. Approval of Payment of Bills, in the amount of $190,095.34; and
E. Issuance of As Needed Checks, in the amount of $22,591.34.
Motion by Curry, second by Santi, approving Consent Agenda, as presented.
Voting Aye:
Voting Nay:
Absent:
Santi, Glab, Curry, Schaefer, Peterson.
None.
Wimmer, Condon.
Regular Meeting
Page 2
November 21, 2016
Motion carried.
MOTION AUTHORIZING CITY STAFF TO ADVERTISE FOR REQUESTS FOR PROPOSALS FOR
EXCLUSIVE CITY OF IVICHENRY RESIDENTIAL REFUSE COLLECTION SERVICES
Director of Public Works Schmitt reiterated to Council that Waste Management of
Illinois, Inc. has been under contract with the City of McHenry to provide exclusive residential
waste hauling services since August 1, 2012. All single family residences, townhomes,
condominiums and apartments that do not exceed four (4) units per building are included in
this contract. The current contract expires July 31, 2017.
On November 7, 2016, Council discussed the options proposed by Waste Management
and directed Staff to prepare a Request for Proposals (RFP) for residential refuse, yard waste
and recycling based on the current types of services provided and the current levels of service.
Director Schmitt outlined the Base Bids and three Alternates.
Director Schmitt informed Council that Staff has developed and prepared a new RFP
document and is seeking Council's authorization to release the document for response.
Responding to an inquiry from Alderman Curry, Director Schmitt stated that he
anticipates the date for opening the bids to be in early spring.
Responding to an inquiry from Alderman Glab regarding the review process for the bids
submitted, Director Schmitt stated that Staff intends to present the bids to full Council for
review and consideration.
Motion by Schaefer, second by Glab, approving Staffs release of a Request for Proposal
(RFP) for Exclusive Residential Waste Hauling Services, with a Base Bide and Three Alternatives,
as presented
Voting Aye: Santi, Glab, Curry, Schaefer, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low informed Council of the following upcoming events:
• Downtown Christmas Walk, Saturday, November 19th from 12:30 pm to 4:30 pm
and Sunday, November 20th, 10:00 am to 2:00 pm;
• Toys -for -Tots Parade, Sunday, November 20th at 1:00 pm; and
• Tree Lighting Ceremony, Saturday, November 19th at 5:30 pm.
Mayor Low thanked the Downtown Business Association, the McHenry Area Chamber of
Commerce and the Jaycees for their participation in these events.
Regular Meeting
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November 21, 2016
COMMITTEE REPOR
Alderman Peterson, Chairman of the Parks and Recreation Committee, informed Council
that a meeting of the Parks and Recreation Committee was held prior to tonight's Council
meeting and that minutes would be forthcoming.
STAFF REPORTS
Deputy City Administrator Hobson informed Council that the annual Turkey Trot for
Hospice takes place on Thanksgiving Day, beginning at 8:00 am at East Campus. Deputy City
Administrator Hobson stated there would also be a program at the McHenry Recreation Center
for those that would like to participate, but still stay warm.
FUTURE AGENDA ITEMS
None.
ADJOURNMENT
Motion by Schaefer, second by Santi, to adjourn the meeting at 7:16 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Peterson.
Voting Nay: None.
Absent: Wimmer, Condon.
Motion carried.
The meeting was adjourned at 7:16 pm.
Mayor
City Clerk