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HomeMy WebLinkAboutMinutes - 08/15/2016 - City CouncilREGULAR MEETING August 15, 2016 Mayor Low called the regularly scheduled August 15, 2016 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer and Peterson. Absent: Condon. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Community Development Polerecky, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle and City Clerk Jones. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PROCLAMATION DECLARING SEPTEMBER 2016 AS BYOBAG MONTH IN THE CITY OF MCHENRY Mayor Low read the Proclamation declaring September 2016 as BYOBag Month in the City of McHenry. Mayor Low urged the citizenry and businesses of McHenry to participate in this worthwhile preservation effort. Following the reading of the Proclamation, Mayor Low introduced Ms. Cynthia Caner and Ms. Sue Jensen of the Environmental Defenders of McHenry County and Committee Members of BYOBag. PUBLIC INPUT SESSION No one spoke at Public Input. CONSENT AGENDA A. Resolution requesting qualifications for consulting engineering services for transportation, water and wastewater treatment projects; B. Updated City of McHenry Purchasing Policy and Procedures; C. Ordinance authorizing the disposal of non-functioning inventory property owned by the City of McHenry; D. Snowplowing services for Fegers Subdivision for the 2016/2017 winter season, a per -pass fee per snow/ice event, for the rate of $150 per -pass based on overtime charge of $80/hour, dump truck with snowplow $54/hour, and road salt $16/pass; E. Special Event Liquor License requested by the McHenry Area Chamber of Commerce for the McHenry Downtown Uncorked wine tasting event on September 17, 2016; from 1:00 pm to 4:00 pm; and temporary use of Neumann Park on Green Street and the Clock Tower site at Green Street and Elm Street for an Arts & Crafts/Farmers Market; F. Parks Special Use, Beer & Wine and Community Room Liquor Permits; G. July 5, 2016 City Council meeting minutes; and H. Approval of Payment of Bills, in the amount of $514,609.19. Alderman Curry inquired about Item C on the Consent Agenda regarding whether any of the property could be utilized for some other purpose. Deputy City Administrator Hobson stated that all of the property listed was non-functioning and could not be repurposed. Deputy Hobson noted that the City of McHenry has not disposed of non-functioning equipment since 2014. Motion by Wimmer, second by Schaefer, approving Consent Agenda, as presented. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson. Regular Meeting Page 2 August 15, 2016 Voting Nay: Absent: Motion carried. None. Condon. tOM PAPA�HY ILLINOIS AND THREE 3 City Administrator Morefield informed is oun, for ha C ass Al liquor license in conjunction a LLC d/b/a Lacey's Place, has submitted application pp ti retail center, located at 341 Front Street at with a video gaming cafe in the Fountain Shopp es the site of the former Lucky Louise's. The Class Al liquor license permits the r e.ail sale of beer e and wine for consumption on premises, and retail sale of package a 2016 City Administrator Morefield noted a Class Al liquor license was approved in May Cy nd Drive. Lacey's Place on Diamond Drive and is owned by a for Lacey's Plac e, located on Diamo different limited liability company. wns two City Administrator Morefield informed the Council thatMrs to operating o Cy successful restaurants in Chicago and Carol Stream. Mr. Mei �s sushi,, Asian beers and wine and is restaurant at the 341 Front Street location, serving interested ed in adding video gaming to the business. Mr. Me satisfactory ehwi h sag sfactory resultsmAll with Mayor i.c�w and were fingerprinted by McHenry associated fees have been paid and all documentation has been submitted. City Administrator Morefield informed Council that Staff contacted the Village of Carol Street and the City of Chicago for references. The representative from the Village of Carol Stream stated that no violations or incidents have been reported regarding Ye's Chinese Restaurant and further, Mr. Mei is a good member of the business community and is currently engaged in the process of obtaining a liquor license in their community. He noted that Mr. Mei and Zhu S. Chen (manager of the proposed McHenry site) are co -owners of the Carol Stream restaurant and Zhu S. Chen successfully owns and operates several establishments serving liquor throughout the Chicagoland area. Staff did not receive a response to their inquiry from the City of Chicago. Mr. Mei and Zhu S. Chen are BASSET certified and conversant with the Illinois Liquor Control regulations. Responding to an inquiry from Council, Mr. Chen stated that the sushi is pre -made every day to respond to the lunch hour rush dictated by patrons of the establishment. Responding to Alderman Santi's inquiry regarding hours of operation, Mr. Chen stated that the hours of operation would conform to the hours dictated by the liquor license. Motion by Santi, second by Wimmer, granting a Class Al Liquor License to PAPAJAY LLC d/b/a Lacey's Place, located at 341 Font Street, McHenry, Illinois, with the requirement that all Regular Meeting Page 3 August 15, 2016 employees involved in the sale and service of alcoholic liquors obtain State of Illinois BASSET certification; and approving an Ordinance increasing the number of Class Al liquor licenses in effect from two (2) to three (3). Voting Aye: Santl, Glab, Curry, Schaefer, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MOTION TO APPROVE A SIGN VARIANCE TO ALLOW FOUR (4) ADDITIONAL WALL SIGNS REQUESTED BY SUNNYSIDE DODGE, LOCATED AT 4810 WEST ELM STREET, MCHENRY, ILLINOIS Director of Community Development Polerecky informed Council Sunnyside Dodge is in the process of completing a 3,800 square foot addition to their current site located at 4810 W Elm Street. In addition to the added square footage, they have updated and expanded the parking lot to include new blacktop and striping. The existing freestanding sign was recently updated and new LED lights were added to all the fixtures on the sales lot. Additionally, the dealership recently obtained the Jeep franchise to add to the Chrysler/Dodge/Ram inventory. The applicant is seeking a Variance to allow six wall signs on the building, which is four more than the Zoning District allows. The applicant is allowed two signs with a total size not to exceed 1.5 times the building frontage. The allotted size pursuant to these requirements is 258 square feet; the combined area of the six signs requested would only be 175 square feet. Well under the maximum allowed. Staff researched similar businesses and discovered sign variances were granted to each of the major car dealerships in the community. Motion by Curry, second by Santi, approving the Sign Variance to Sunnyside Dodge, located at 4810 West Elm Street, McHenry, Illinois to allow four (4) additional wall signs for a total of six (6) signs, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MOTION TO APPROVE AN AMENDMENT TO AN EXISTING SIGN VARIANCE GRANTED IN 2003, FOR THE NORTHGATE RETAIL CENTER, LOCATED AT 2610-2640 SCHAID COURT, MCHENRY, ILLINOIS Director of Community Development Polerecky informed Council a variance was granted in October 2003, to the Northgate Shopping Center to allow a second wall sign for each tenant. Director Polerecky stated this Variance is being requested due to the unique placement of the building on the property. The building was limited in its placement due to the vast Regular Meeting Page 4 August 15, 2016 amount of wetland located on the parcel of property. The original Variance, approved in 2003, included an additional wall sign for each tenant, but restricted the wall sign to 24" capital letters and 1.8" lower case letters. These signs were to be placed on the east elevation of the building (facing Richmond Road). The signs were to be block style, all one color and uniform along the rear of the building and no logos were permitted. Sprint was the first tenant and chose to have a yellow sign; therefore, subsequent tenants are required to have a yellow sign on the east elevation of the building. Director Polerecky stated Staff has been approached numerous times by current and potential inquiring about a different color choice for their sign. Following a review of the Variance and a visit to the shopping center, Staff is recommending a change to allow the tenants to choose their own color of signage. The size of the letters would remain the same. Staff is also requesting that Council consider the addition of logos on the east elevation. Each logo shall be no larger than 4 square feet in size. Staff is of the opinion that by permitting the different color signage and addition of a logo, a business would be more easily identified. The signs along the rear of the building would remain block style and uniform. None of the current tenants have a wall sign on the parking lot side of the building. Motion by Schaefer, second by Curry, approving the amendment to the Sign Variance granted in 2003 for Northgate Shopping Center removing the "all one color" restriction and to allow a logo, no greater than four (4) square feet in size. The size of the letters shall remain 24" for capital letters and 18" for lower case letters. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MOTION AUTHORIZING THE MAYOR'S EXECUTION OF THE CONTRACT FOR RENOVATION AND EXPANSION OF THE MCHENRY DISPATCH CENTER AND RENOVATION OF POLICE ADMINISTRATION SECTION WITH STUCKEY CONSTRUCTION CO., INC., IN THE AMOUNT OF P1,297,101 Chief of Police Jones reiterated to Council that on July 5, 2016, Council approved the submission of pre -qualification bids for the renovation of the Dispatch Center and Police Administration sections of City Hall. Four companies met the pre -qualification criteria and submitted bids, which were opened on August 2, 2016. Of the four companies that submitted bids, Stuckey Construction met all of the requirements and was the lowest bid at $1,262,801. Bid Alternates were selected for an additional cost of $16,300, for a total construction cost of $1,297,101. Council is requested to consider awarding the bid to Stuckey Construction for the renovation of the Dispatch Center and the Police Administration sections of City Hall. Chief Jones informed Council that if Stuckey Construction is awarded the bid the anticipated schedule is: Regular Meeting Page 5 August 15, 2016 • August 15, 2016 • August 19, 2016 • January 27, 2017 • February 10, 2017 • March 3, 2017 • March 31, 2017 Anticipated Approval at Council Meeting Anticipated Issuance of Notice to Proceed Substantial Completion (Communications) Final Completion (Communications) Substantial Completion (Entire Project) Final Completion (Entire Project) Motion by Curry, second by Schaefer, approving the recommendation of FGM Architects and award the contract for the renovation and expansion of the McHenry Dispatch Center, along with the renovation of the McHenry Police Department Administration section, for a total construction cost of $1,297,101. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. MAYOR'S STATEMENT AND REPORT Mayor Low requested that Council consider the appointment of Jeff Varda to the McHenry Landmark Commission for a term to expire on April 30, 2018, Mayor Low informed Council that Mr. Varda is a long time resident of McHenry and would fill the vacancy created by the resignation of lames Johnson. Motion by Wimmer, second by Glab, appointing Mr. Jeff Varda to the McHenry Landmark Commission, for a term to expire on April 30, 2018. Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson. Voting Nay: None. Absent. Condon. Motion carried. Mayor Low informed Council that "Keep the Spirit of '45 Alive" held at Veterans Memorial Park on August 14, 2016 was a wonderful event adding 26 veterans from WWII were in attendance. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS Deputy City Administrator Hobson informed Council New Odyssey Band sponsored by the McHenry Business Association would be performing at Veterans Memorial Park this Thursday evening. Regular Meeting Page 6 August 15, 2016 Deputy City Administrator Hobson noted that due to sponsorship by the businesses participating in the Farmers Market, band concerts in Veterans Memorial Park will continue through the month of September. FUTURE AGENDA ITEMS There were no future agenda items. ADJOURNMENT Motion by Wimmer, seconded by Curry, to adjourn the meeting at 7:25 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. The meeting was adjourned at 7:25 pm. Mayor `� � City Clerk