HomeMy WebLinkAboutMinutes - 07/05/2016 - City CouncilREGULAR MEETING
July 5, 2016
Mayor Low called the regularly scheduled JUIy 5, 2016 meeting of the McHenry City Council to
order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry,
Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin,
Director of Community Development Polerecky, Director of Finance Lynch, Director of Public
Works Schmitt, Deputy Chief Birk, City Attorney McArdle and City Clerk Jones. Absent: Chief of
Police Jones, City Engineer Pieper.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at the Public Input Session.
CONSENT AGENDA
A. Request to advertise for bids for Renovation of Police Administration and Dispatch Center;
B. Temporary Use Permit requested by the McHenry Area Jaycees for the use of Knox Park Barn for setup, operation and
storage for the annual Jaycees Haunted House and Mobile Escape Room, scheduled for September 30, October 1, 7-8,
14-16, 20-23, and 27-31, 2016;
C. Temporary Use Permit requested by Second Amendment Sports to host a grand opening event in the parking lot at
3705 West Elm Street on Saturday, July 30, 2016 and Sunday, July 31, 2016, from 12:00 pm to 6:00 pm;
D. Ordinance decreasing the number of Class Al Liquor Licenses in effect from three (3) to two (2) due to the closing of
Lucky Louise's at 341 Front Street;
E. Request from the Polish Legion of American Veterans for temporary closure of a portion of Park Street, between
Route 120 and 300 feet south of Pearl Street; and a Special Event Liquor License for the outside sale of beer in
conjunction with their Annual Post Picnic on Sunday, August 7, 2016, from 12:00 pm to 6:00 pm;
F. Block Party Applications;
G. Parks Special Use/Beer & Wine Permits;
H. June 6, 2016 and June 20, 2016 City Council meeting minutes;
L Approval of Payment of Bills, in the amount of $312,056.27.
Alderman Santi informed Council that it would be necessary for him to abstain from
voting on Item C on the Consent Agenda due to a conflict. He requested that Item C on the
Consent Agenda be pulled for further discussion and voted on as a separate item.
Motion by Santi, second by Curry, approving Consent Agenda, Item A and Item B and
Items D through I, as amended.
Voting Ave: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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July 5, 2016
Responding to Alderman Glab's inquiry regarding assurance that no artillery would be
on display during the grand opening event, Director of Community Development Polerecky
assured Council that no merchandise would be displayed.
Alderman Condon inquired whether alcohol would be served at the grand opening
event. Director of Community Polerecky assured Council there would be no alcohol served at
the event.
Motion by Schaefer, second by Peterson, approving Item C of the Consent Agenda,
requesting a Temporary Use Permit requested by 2nd Amendment Sports to host a Grand
Opening at 3705 West Elm Street on Saturday, July 30, 2016 and Sunday, July 31, 2016, from
12:00 pm to 6:00 pm, as presented.
Voting Aye: Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Abstain: Santi.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AONE-TIME WAIVER OF THE CITY'S LIMIT ON (3) HONORARY STREET
SIGN DESIGNATIONS PER CALENDAR YEAR POLICY AND APPROVE A RESOLUTION
ESTABLISHING AN HONORARY STREET SIGN DESIGNATING THE INTERSECTION OF REAGAN
BOULEVARD AND LINCOLN ROAD AS HONORARY DEPUTY DWIGHT D. MANESS WAY, WITH
THE CONDITION THAT NO MORE THAN ONE DESIGNATION BE AWARDED IN 2017
Mayor Low informed Council that an application for an Honorary Stre.et Sign for Deputy
Dwight D. Maness has been submitted by Deputy Chief John Birk. The sign is proposed at the
intersection of Reagan Boulevard and Lincoln Road. Mayor Low stated that Deputy Maness and
his family lived in the City of McHenry and Reagan Boulevard is the main entrance into the
Liberty Hills Subdivision where the family continues to reside on Carter Way.
Mayor Low reiterated that on October 16, 2014, Deputy Maness was dispatched to a
domestic disturbance in the Village of Holiday Hills where he and his partner were ambushed by
a subject armed with an assault rifle. Deputy Maness was shot two times and after a long
recovery that included multiple surgeries and countless hours of rehabilitation, Deputy Maness
succumbed to his injuries on September 14, 2015. Deputy Maness made the ultimate
contribution to the residents of McHenry, the area community and the profession he loved
when he gave his life in the line of duty. Prior to becoming a deputy for the McHenry County
Sheriff's office Deputy Maness served twenty years as an Army Ranger in the United States
Army.
Mayor Low reiterated that on April 4, 2016, Council approved an exception to the City's
policy regarding honorary street signs permitted annually and approved an honorary street sign
for the Bjorkman Family, with the understanding that in 2017 there would be only two (2)
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July 5, 2016
honorary street signs considered. Deputy Chief Birk is requesting another exception be made
because of the heroic contribution Deputy Maness made to the area. At the Public Works
Committee meeting on June 20, 2016, the Committee recommended approval of this
designation.
Alderman Glab stated that he did not support the request at the Committee level
because he feels the designation does not meet the criteria. He opined that he feels something
is definitely warranted but not necessarily at this venue. He stated he would like to see
something more than an honorary street sign designation and suggested something perhaps at
Veterans Park.
Motion by Schaefer, second by Wimmer, approving the Resolution designating the
intersection of Regan Boulevard and Lincoln Road as "Honorary Deputy Dwight D. Maness Way"
in the City of McHenry, County of McHenry, Illinois, and approving the exception to the policy
by allowing a fifth honorary designation in 2016 and only one (1) honorary sign designation in
2017, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO AWARD BID TO CURRAN CONTRACTING COMPANY OF CRYSTAL LAKE, ILLINOIS
FOR 2016 STREET RESURFACING PROGRAM, IN THE AMOUNT OF $1,933,722.73 (ACTUAL
AMOUNT MAY VARY BASED ON QUANTITIES USED)
Mayor Low informed Council that the 2016/2017 Capital Improvement Program (CIP)
includes the following.
• $2,000,000 for the design/observation engineering and construction of the Street
Resurfacing Program;
• $30,000 for the resurfacing of the Lakeland Park Community Center Parking Lot;
• $15,000 for the Petersen Park service road; and
• $75,000 for sidewalk replacement with revenue from the general fund.
Staff is also recommending the transfer of an additional $68,000 to the Street Resurfacing
Program from the Bull Valley Road/Curran Road Intersection Improvement Project due to the
lower bid that was received for that Project. The total budget amount for the 2016 Street
Resurfacing Program is $2,188,000. Council previously approved a Professional Services
Agreement with HR Green, Inc. for a lump sum amount of $60,000 for design engineering and
for a time and material amount not to exceed 5% of final construction costs for construction
observation.
Director of Public Works Schmitt informed Council that on June 15, 2016, five bids were
received for the 2016 Street Resurfacing Program. All of the bids were provided by contractors
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Julys, 2016
that met the prequalification requirements established by the Illinois Department of
Transportation (IDOT). The bids ranged from $1,933,722.73 to $2,186,056.92 and include the
following streets:
• Ashley Drive (Chesterfield Drive to Front Royal Drive);
• Essex Court (Chesterfield Drive to south end);
• Barnwood Trial (Courtland Trail to cukde-sac);
• Whiting Court (Whiting Drive to south end);
• Front Royal Drive (Elm Street to Chesterfield Drive);
• Crescent Avenue (Country Club Drive to John Street);
• Main Street (Front Street to Green Street);
• Linda Road (Fairway Drive to Skyway Drive);
• Skyway Drive (Bauer Road to Ronda Road);
• Sussex Drive (Front Royal Drive to Ashley Drive);
• Sarasota Drive (Augusta Drive to Creekside Trail);
• Lorient Drive (Ronda Road to Bauer Road);
• Manchester Mall (Front Royal Drive to Manchester Drive);
• Donnelly Place (Dorchester Place to Brighton Place);
• Colony Trail (Deerwood Trail to Timber Trail);
• Lakeland Park Community Center parking lot;
• Petersen Park service road;
• Sidewalk at the northwest corner of Broad Street and Green Street will be replaced to
meet current American with Disabilities Act (ADA),
• Replacement of the sidewalk on the south side of Lillian Street from Route 31 to the
railroad tracks.
Prior to letting the Project for bidding, HR Green, Inc., had provided an updated Engineer's
Opinion of Probable Cost (EOPC) for the Project based upon other local road program bid
results. With that information Staff added the following alternates in the bid package, which
will be included in the awarded bid:
• Valley Road (Turnberry Drive to Fairway Drive);
• Bauer Road (Bretons Drive to Skyway Drive); and
• Ronda Road (Turnberry Drive to Fairway Drive.
Director Schmitt informed Council that the EOPC for the Project, including alternates,
was $2,021,847.90. Director Schmitt stated that HR Green, Inc. has analyzed and checked the
As for accuracy and recommends awarding the contract to Curran Contracting Company of
Crystal Lake, Illinois. He noted that this is a unit price contract and the final cost of construction
would be based on actual final quantities.
It is the consensus of Council that everyone is pleased to see the number of streets in
the Program increased. Council complimented Staff on their efforts.
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July 5, 2016
In response to an inquiry from Alderman Glab, Director Schmitt introduced Ben
Hartman of HR Green, Inc. Mr. Hartman stated that the website alert regarding the Project has
already been written and once the contract is awarded the Project will begin. The estimation
for a start date is around the time Fiesta Days begins on July 15, 2016.
Motion by Santl, second by Curry, approving the award of bid to Curran Contracting
Company of Crystal Lake, Illinois for the 2016 Street Resurfacing Program, in the amount of
$1,933,722.73 (actual amount may vary based on quantities used), as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO ACCEPT THE PROPOSAL FOR A NEW RADIO DISPATCH SYSTEM AND AUTHORIZE
THE EXECUTION OF A RADIO DISPATCH SYSTEM AGREEMENT WITH RADICOM, INC., FOR AN
AMOUNT NOT TO EXCEED $391,535.00
Deputy Chief Birk requested that Council award a bid and approve the purchase of a
new Radio Dispatch System through Radicom, INC., and authorize the execution of a Purchase
Agreement covering the cost, installation and maintenance of the new Radio Dispatch System.
Deputy Chief Birk reiterated that the new partnership with City of Woodstock and City
of Harvard includes the responsibility to cover costs with the technology necessary to remodel
and expand the McHenry Dispatch Center. Pursuant to the Partnership Agreement the
following percentages represent the cost liability for each municipality:
• City of McHenry 46.8%
• City of Woodstock 39.4%
• City of Harvard 13.8%
With the anticipated growth and the new customer contracts already executed for future
customers, the McHenry Dispatch Center is projected to grow to an agency base of sixteen
different police, fire and rescue entities.
Deputy Chief Birk stated that the Fiscal Year 2016/2017 Budget included an amount of
$900,000 to be used in whole towards the remodeling and technology costs associated with the
Police Department and Dispatch Center.
Alderman Condon complimented the Police Department on their efforts and opined
that it is good to see this project moving forward.
Motion by Curry, second by Condon, approving the award of bid and authorizing the
Mayor's execution of a Radio Dispatch System Agreement with Radicom, INC. in an amount not
to exceed $391,535.
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July 5, 2016
Voting Aye:
Voting Nay:
Absent:
Motion carried.
anti, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
None.
None.
MAYOR'S STATEMENT AND REPORT
Mayor Low thanked the Jaycees for the 4th of July fireworks event. She stated the event
was well run and well organized. Mayor Low complimented Staff and congratulated their
efforts during the event.
Mayor Low announced that Fiesta Days would begin on Friday, July 15, 2016.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
City Administrator Morefield provided Council with a brief summary regarding the State
of Illinois Budget. He stated that the temporary Budget would fund the City's capital projects,
which means moving forward with the Bull Valley/Curran Road Project and release of the SRF
loan funds for the South Wastewater Treatment Plant. He assured Council he would continue to
monitor the Budget closely.
FUTURE AGENDA ITEMS
Alderman Glab informed Council that following the 4th of July fireworks event this year
he has spoken with a number of residents and has been told the event was tremendous.
ADJOURNMENT
Motion by Condon, seconded by Santi, to adjourn the meeting at 7:26 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:26 pm.
City Clerk