HomeMy WebLinkAboutMinutes - 06/06/2016 - City CouncilREGULAR MEETING
June 6, 2016
Mayor Low called the regularly scheduled June 6, 2016 meeting of the McHenry City Council to
order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry,
Wimmer, Peterson and Condon. Absent: None. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Community Development Polerecky,
Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney
McArdle, City Engineer Pieper and City Clerk Jones. Absent: Director of Economic Development
Martin.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at the Public Input Session.
CONSENT AGENDA
A. City of McHenry Fiscal Year 2015/2016 Fourth Quarter Budget vs. Actual Report
B. Award of bid to SKC Construction, Inc., for an amount not to exceed $85,000, for the 2016 Asphalt Crack Sealing
Maintenance Program;
C. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and
the Village of Fox River Grove for Police Dispatch Services;
D. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the City of McHenry and
the Woodstock Fire Rescue District for Police Dispatch Services;
E. Ordinance authorizing the sale of abandoned property in the custody of the City of McHenry Police Department;
F. Accept proposal from Xylem Water Solutions USA, Inc. for the purchase of two (2) submersible pumps for the North
Riverside Drive Sanitary Sewer Lift Station, for an amount not to exceed $23,995.70;
G. Ordinance amending Municipal Code Chapter 18, Police;
H. Authorization to publically bid the 2016 Fall Tree Planting Program;
I. Request from the Siman Family Charities to utilize City streets for the Annual Turkey Trot 5K Run on November 24,
2016, and temporary closure of a portion of the street from the exit drive at East Campus High School to the entrance
to McHenry County Club for approximately 20 minutes;
J. Park Special Use, Beer/Wine, and Community Room Liquor Permits;
K. March 7, 2016, April 4, 2016 and April 18, 2016 City Council meeting minutes; and
L. Approval of Payment of Bills, in the amount of $707,125.42.
Responding to an inquiry from Alderman Curry regarding Consent Item B, Director of
Public Works Schmitt informed Council that the cost is based on linear foot. Responding to
Alderman Santi's inquiry regarding Consent Item B, Director Schmitt opined that there is
definitely a benefit to the City to partner with surrounding municipalities for services.
Alderman Glab opined that he is pleased to see a proactive approach being taken with regard
to streets in the City of McHenry. He thanked Staff for their diligence.
Alderman Condon inquired about Consent Item E and whether consideration had ever
been given to donating abandoned property. Chief Jones answered that frequently if bicycles
are in good shape they are donated to various entities.
Alderman Curry requested Consent Item G be discussed further and voted on as a
separate item.
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June 6, 2016
Motion by Curry, second by Condon, approving Consent Agenda, as amended.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Not Voting: None
Abstaining: None
Absent: None.
Motion carried.
Alderman Condon inquired whether the McHenry Police Department is aware that other
licensed professionals besides licensed psychologist are qualified and able to perform
psychological examinations. City Attorney McArdle stated the verbiage would be revised to
recognize that other licensed and qualified professionals could perform the psychological
examination.
Alderman Curry inquired about promotions and discipline. Chief Jones informed Council
that it is the intent to create a scoring system so there is a minimum standard. Alderman Curry
opined he would have like to have seen a red line copy with the specific changes that had been
made prior to voting on the Ordinance amending Municipal Code Chapter 18, Police.
Motion by Wimmer, second by Condon, approving Consent Item G, Ordinance
amending Municipal Code Chapter 18, Police, as presented with language revised to indicate
other licensed professionals can perform psychological evaluations.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A USE VARIANCE TO ALLOW A_ FINANCIAL INSTITUTION AT 3340
SHOPPERS DRIVE
Director of Community Development Polerecky informed Council the applicant is
requesting a Use Variance to allow a financial institution, specifically Mariner Finance, at 3340
Shoppers Drive at the Shops at Fox River Shopping Center. Director Polerecky explained
pursuant to the Zoning Ordinance, a financial institution is not a permitted use in the G5
Highway Commercial Zoning District.
The space is 2,500 square feet and immediately east and adjacent to Dick's Sporting
Goods. The space has been vacant since December 2014. Mariner Finance has been in business
since 2002, providing numerous loan services. Mariner Finance operates in more than 160
locations in 12 states. The Shops at Fox River Center is a well -maintained shopping center with
a diversity of retail, restaurant and service uses. The space at issue has been difficult to fill and
since its vacancy, has received a limited number of inquiries to rent the space. The size of the
space and the lack of visibility from Richmond Road and limited visibility within the shopping
center due to its size make it nearly impossible for any retailer to locate within the space.
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June 6, 2016
Staff opined that a service use, such as the one proposed, is the most viable option for
the space. Staff believes there are practical difficulties associated with filling the space in
question and unique circumstances. The proposed use will not alter the local character and is
consistent with the intent of the Zoning Ordinance and Comprehensive Plan.
The Planning and Zoning Commission unanimously recommended approval of a Use
Variance to allow a financial institution at 3340 Shoppers Drive, by a vote of (&0), at the May
181 2016 meeting of the Planning and Zoning Commission.
Alderman Glab opined that while it is not the ideal venue for a financial institution, due
to the issues presented he has no problem with the requested Use Variance.
Motion by Schaefer, second by Curry, approving the Ordinance authorizing a Use
Variance to allow a financial institution at 3340 Shoppers Drive, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Not Voting: None
Abstaining: None
Absent: None.
Motion carried.
MOTION TO APPROVE (1) MUNICIPAL BIKE PATH IMPROVEMENTS CONSTRUCTION
ENGINEERING SERVICES AGREEMENT FOR FEDERAL PARTICIPATION WITH HR GREEN, INC.,
FOR AN AMOUNT NOT TO EXCEED $39,927.90; (2) LOCAL AGENCY AGREEMENT FOR FEDERAL
PARTICIPATION; AND (3) RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT
BETWEEN THE CITY OF IVICHENRY AND STATE OF ILLINOIS APPROPRIATION FUNDS FOR THE
MUNICIPAL BIKE PATH IMPROVEMENT PROJECT
Deputy City Administrator Hobson reported that on October 5; 2015, Council authorized
an agreement with HR Green for Phase I and Phase II Engineering for improvements to the
Municipal Center Bike Path. The proposed improvements consist of an asphalt bike path to
connect the existing path on Knox Drive to the path on Park Drive and across to Green Street
through Knox Park. The State of Illinois has awarded the City of McHenry up to $358,840 of
Illinois Transportation Enhancement Program (ITEP) funds for the project. ITEP funding will pay
up to 80% of the total cost of construction and Phase II engineering with a local match
requirement of 20%. The City of McHenry is responsible for 100% of the cost of Phase I and
Phase II engineering, which would total up to $89,710 from the Park Donations account.
HR Green, Inc. submitted a Construction Engineering Services Agreement using the
Illinois Department of Transportation's standard form. The scope of the work includes project
startup, fulltime construction observation, pre -construction and construction progress
meetings, administration/coordination, materials testing and project closeout, for an amount
not to exceed $39,927.90. The project is scheduled for a July 2016 letter by IDOT, with an
anticipated September construction start date.
Alderman Glab opined the project will be an enhancement for the community.
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June 6, 2016
Motion by Wimmer, second by Schaefer, approving a Construction Engineering Services
Agreement with HR Green, Inc., for Federal Participation, in an amount not to exceed
$39,927.90; an IDOT Local Agency Agreement for Federal Participation and a Resolution
approving the Intergovernmental Agreement between the City of McHenry and the State of
Illinois for the Municipal Bike Path Improvement Project, as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Not Voting: None
Abstaining: None
Absent: None.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low informed Council the Memorial Day Ceremony at Veterans Memorial Park
was well attended.
Mayor Low encouraged everyone to attend the Thursday night City Band Concerts at
Veterans Memorial Park, which begin this week. Mayor Low recognized city employee, Tina
Conaway, for taking the lead on the Farmers Market, which precedes the City Band Concerts.
Mayor Low noted the Farmers Market is becoming quite popular.
Mayor Low announced this weekend, Saturday, June 11t", the annual Kiwanis Soapbox
Derby is scheduled.
Mayor Low announced on Sunday, June 12th, the Downtown Taste of McHenry will be
held at various locations throughout the city.
COMMITTEE REPORTS
Alderman Schaefer informed Council
scheduled on Monday, June 20th, at 5:30 pm.
STAFF REPORTS
None.
that a Public Works Committee meeting is
FUTURE AGENDA ITEMS
Responding to Alderman Schaefer's inquiry regarding spraying for mosquitoes in the
City of McHenry, Deputy City Administrator Hobson stated the mosquito population is closely
monitored. No spraying has taken place citywide to date. Usually, citywide spraying is done
closer to July, but spraying will be done on a special basis if the mosquito population warrants.
Alderman Curry stated he would like video gaming discussed at the Committee level.
Mayor Low asked for a show of hands from Council members who wanted to take this matter
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June 6, 2016
to the Community Development Committee and the consensus of Council was to send the
matter of video gaming to the Community Development Committee for discussion.
EXECUTIVE SESSION
Motion by Wimmer, second by Schaefer, to adjourn to Executive Session, pursuant to 5
ILCS 120/2.01 to discuss the purchase or lease of real property by the public body at 7:20 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Not Voting: None
Abstaining: None
Absent: None.
Motion carried.
Motion by Wimmer, second by Santi, to return to Open Session at 7:35 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Not Voting: None
Abstaining: None
Absent: None.
Motion carried.
Council returned to Open Session at 7:35 pm.
ADJOURNMENT
Motion by Wimmer, seconded by Condon, to adjourn the meeting at 7:36 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Not Voting: None
Abstaining: None
Absent: None.
Motion carried.
The meeting was adjourned at 7:36 pm.
Mavor
City Clerk