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HomeMy WebLinkAboutMinutes - 01/09/1984 - City CouncilREGULAR MEETING MONDAY, JANUARY 9, 1984 7:40 P.M. The Regular Meeting of the McHenry City Council was called to order by Mayor Stanek on Monday, January 9, 1984 at 7:40 P.M. in city hall. At roll call the following aldermen were present: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Absent: None. City staff in attend- ance were Supt. Halvensleben, Attorney Narusis, Clerk Gilpin, Police Chief Pasenelli, Park Director Merkel. Motion by Serritella, seconded by McClatchey, to accept the minutes of the December 19, 1983 Regular Meeting and the December 19, 1983 Public Hearing as presented. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Attorney Narusis reported that the bond purchasers of the Heritage Investment Industrial Revenue Bonds has requested a letter from the City Council stating that the City Council would not take any action to rezone the Millcreek Pond property which was involved with the Industrial Revenue Bond issuance. Motion by Smith, seconded by Snell, to authorize the City Attorney to draw up a document for presentation to the bond purchaser of the Heritage Investment Industrial Revenue Bonds stating that the city would not take any action to rezone the Millcreek Pond property from its present zoning classi- fication. Voting Aye: Bolger, Nolan, Serritella. Voting Nay: None. Absent: None. Motion carried. Busse, Datz, McClatchey, Smith, Snell, Motion by Datz, seconded by Nolan, to authorize and approve payment to Chicago Northwestern Transportation Company for final cost to construct the new grade crossing at Orleans Street and renew the rail through crossing to comply with the Illinois Commerce Commission order dated 12-17-80 in the amount of $3,816.39 and to authorize the recapture of one-half of the bill as outlined in the McHenry Lakes Annexation Agreement. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. The council was made aware of an engineering service agreement con- cerning the McHenry Shores Sanitary Sewer System Step 2 Design Services. Section 3, point 2 stated "In addition to the compensation stated in section 2 hereof, the City shall pay the engineers the sum of $17,191.25 as a deferred payment for the field survey work to determine the topography, profiles and cross section elevations along various public street rights -of -way of the city which work was previously performed by the engineers in connection with an engineering service agreement for local street improvements between the Village of McHenry Shores and the engineers, dated October 28, 1980 and which field survey information will be used by the engineers to prepare the construc- tion plans, specifications and bidding documents for the project. Payment of the additional compensation shall be made in full within 30 days after the city has completed arrangements to finance the Step 2 Design Services provided for by this agreement but not later than December 1, 1983; and if such payment has not been made in full by that time the remaining balance shall be paid in not more than five equal annual installments beginning on January 2, 1984 with interest computed at 70 percent of the average annual prime interest rate of the American National Bank of Chicago." City Clerk's office contacted the American National Bank of Chicago and was informed that the prime interest rate is 11 percent and 70 percent of that was 7.7 percent. This is the fig- ure that was used to developthe first payment that would be due to Baxter & Woodman regarding this agreement. Motion by Bolger, seconded by Busse, to authorize and approve pay- ment of the first annual payment to Baxter & Woodman for engineering fees for the Step 2 Design Services in McHenry Shores in the amount of $4,761.98 as follows: Principal $3,438.25; Interest $1,323.73; Total $4,761.98. Council Meeting Attendan Industrial) Rev. Bonds C&NW Trans. Co. McH. Lakes Estates Monday, January 9, 1984 Page 2 Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Motion by Snell, seconded by Nolan, to authorize and approve Sewer Dept. payment of Partial Payment No. 2 in the amount of $24,943.00 to Illinois Repairs, Hydraulic Construction Co. for the centrifuge installation at the sewer Improvement plant and to approve a reduction in the retainage to the 5 percent level as recommended by Baxter & Woodman. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Audit Motion by Busse, seconded by Datz, to hire Yapelli & Ketchmark as the auditing firm to conduct the 1983-84 fiscal year municipal audit and to request 120 days completion time. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Agreements Motion by Bolger, seconded by Busse, to have the city enter into a 90-day interum agreement for franchise compensation with Illinois Bell Telephone Co. as payment to the city for access line usuage. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Public Works Superintendent Halvensleben reported that three quotation Purchases proposals had been received for replacement of a large garage door at the Public Works Maintenance Building. The price quotations were as follows: The Buckeridge Door Co. of Arlington Heights $1,920.00; Door Systems of Lake McHenry in Mundelein $1,964.00; Swanson Garage Door of McHenry $1,575.00. Motion by Datz, seconded by Bolger, to accept the low price quotation of Swanson Garage Door in the amount of $1,575.00. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Serritella. Voting Nay: None. Not Voting: Snell. Absent: None. Motion carried. Public Works Superintendent Halvensleben reported that two price quotations Purchases had been received for a snow plow and quadrant replacement. The two price quotations were as follows: Brake & Equipment Co. of Milwaukee, Wisconsin $1,162.40; Adams Enterprises $1,112.54. Motion by Smith seconded by Nolan, to accept the low price proposal of Adams Enterprises of McHenry at cost of $1,112.54. Voting Aye: Bolger, Nolan,'Busse, Datz, McClatchey, Smith, Serritella, Snell. Voting Nay: None. Absent: None. Motion carried. Elections Motion by Snell, seconded by Serritella, to approve the request of the McHenry County Clerk to use Lakeland Park Community Center for a poling place on March 20 and November 6, 1984 if the city infact owns the building at the time of the election. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Serritella, Snell. Voting Nay: None. Absent: None. Motion carried. Monday, January 9, 1984 page 3 Mayor Stanek reported that a letter had been received from Cunat Streets Brothers who own apartment buildings on Lillian Street east of the railroad tracks. They are requesting "No Parking Areas" on the street and the Route 120 installation of street lights in that area. Mayor Stanek asked that each Bridge aldermen be given a copy of the letter and be prepared to make a recommenda- tion at the next meeting as to what action should be taken. Mayor Stanek Bridges reported that he had talkedt-oa Mr. Carlson at the Illinois Department of Transportation who anticipates bid letting of the Route 120 Bridge Droject on March 23, 1984. Stanek also said that the McHenry County Board will be asked agreed to allocate $100,000 toward a Phase II Study on the Bull Valley Road/Bridge over the Fox River. Police Chief Pasenelli submitted a burglar and fire alarm system Committees review report to the aldermen for their consideration. The Police committee Auth, Inst- was assigned to review the alarm system and report back with possible ructions recommendation. Alderman Bolger, Chairman of the Utilities Committee, reported on a committee meeting held December 20, 1983. The committee took under consideration a request by Iry Coppel of Hillcrest Apartments to enter into an agreement with the City of McHenry whereby he would pay 50 percent over a five year period of the cost of looping the watermain from Route 31 and McCullom Lake Road to the Hillcrest Apartment Complex. Motion by Bolger, seconded by Smith, to enter into an agreement Agreements with Iry Coppel of Hillcrest Apartments to complete the looping of the watermain from Route 31 and McCullom Lake Road to the Hillcrest Apartment Water Line Complex at an approximate cost of $8,345.25 with one-half of the cost to Repairs & be paid by Iry Coppel at the time of completion of the project. Extension Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. The Utilities Committee also took under consideration a proposal by Baxter & Woodman for investigation of infiltration into the Golf Course Subdivision sewer system at a cost of $13,500. Motion by Bolger, seconded by Nolan, to authorize Baxter & Woodman Sewer Misc. to proceed with the infiltration study of the Golf Course Subdivision sewer system to be undertaken this summer with the city providing the manpower for a house to house survey which would reduce the cost of the proposal from $13,500 to $9,900. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. The Utilities Committee also considered the question of putting Well No. 7 on line this summer. Price estimates from Baxter & Woodman indicating the well pump along with the piping would cost $15,000,a 15 foot by 20 foot well house $75,000 and engineering costs of $10,000 for a total of $100,000. Motion by Bolger, seconded by Smith, to authorize Baxter & Woodman Water Line to draw up specifications in order to put Well No. 7 on line this summer Repairs & at an approximate cost of $100,000. Extension Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Recognizing the need for another water storage tank, the Utilities Committee recommended that the city begin a study to determine the proper location for an additional 500,000 gallon storage tank to be financed mainly through revenue bonds. To insure funding for this very important project it was the unanimous decision of the committee to recommend a 10� increase per thousand gallons of water. Motion by Bolger, seconded by Smith, to authorize and approve Water Dept. a 10� increase per thousand gallons of water effective July 1, 1984 for Rates October billing. The purpose of the increase being to raise funds to Monday, January 9, 1984 Page 4 construct a new 500,000 gallon water storage tank. Voting Aye: Bolger, Nolan, Datz, Smith, Snell, Serritella. Voting Nay: Busse, McClatchey. Absent: None. Motion carried. Bolger also reported that a Utilities Committee meeting had been held January 5, 1984 at which time officials from the Village of McCullom Lake, the McHenry County Health Department, NIPC and the State Legislature were invited to attend. The purpose of the meeting was to update everyone on the progress of the grant application for the McHenry southeast treatment plant. Mayor Stanek called for a recess at 9:14 P.M. The meeting reconvened at 9:24 with everyone still in attendance. Motion by Snell, seconded by Smith, to authorize the Superintendent of Public Works to purchase a two ton portable jack at the best price available. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Mayor Stanek asked that a copy of the new White Hen Pantry liquor license application be distributed to each alderman and asked that they be prepared to take action on the request at the next council meeting. Motion by McClatchey, seconded by Datz, to prohibit smoking in the City Council Chambers. Voting Aye: Bolger, Busse, Datz, McClatchey, Snell. Voting Nay: Nolan, Smith, Serritella. Absent: None. Motion carried. Motion by Smith, seconded by McClatchey, to adjourn. Voting Aye: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Voting Nay: None. Absent: None. Motion carried. Meeting adjourned at 9:55 P.M. / A'OR CITY CLERK PUBLIC HEARING MONDAY, JANUARY 9, 1984 7:30 P.M. Mayor Stanek called to order a Public Hearing on Monday, January 9, Council 1984 at 7:30 P.M. in city hall. At roll call the following aldermen were Mtg. present: Bolger, Nolan, Busse, Datz, McClatchey, Smith, Snell, Serritella. Special & Absent: None. City staff in attendance were Supt. Halvensleben, Attorney Industrial Narusis, City Clerk Gilpin, Chief Police Pasenelli. Absent: Park Director Revenue Merkel. Bonds Members of the audience were James Ashbaugh, Henry Tonyan and Robert Kuhel all of NIMED Corporation and Vic Sante of Lakes Cablevision. The purpose of the Public Hearing was in regard to a plan to finance the construction and equipping of an office building containing approximately 24,000 square feet located south of Medical Center Drive within the Medical Center Plaza which is located at the southwest corner of Route 31 and Bull Valley Road in McHenry, Illinois. Pursuant to the plan of financing,the city proposes to issue and sell its Industrial Revenue Bonds in an aggregate principal amount not to exceed $2,500,000 and lend the proceeds to NIMED Corporation to finance the cost of construc- ting and equipping the proposed office building, to pay certain costs incidental thereto and to the issuance of the bonds. City Clerk Gilpin reported that certificate of publication had been filed in her office stating that the legal notice had been published in the McHenry Plaindealer on December 23, 1983 certifying to the publica- tion of the legal notice regarding the project in question. In answer to a question by the Mayor, the City Clerk reported that no written comments had been filed in her office regarding this Public Hearing notice. Mayor Stanek asked if anyone in the audience had any comments to make regarding the public notice. There were no verbal comments made by any member of the audience. James Ashbaugh, Director of McHenry Hospital, spoke on behalf of the NIMED Corporation whichis an affiliate of the Northern Illinois Human Service Corporation which is in the process of developing a medical center and a professional arts building southwest of the intersection of Route 31 and Bull Valley Road. He expressed appreciation to the City Council for its continuing support of their projects at the new site. NIMED Corpora- tion was asking the assistance of the City in obtaining the Industrial Revenue Bonds to help fund that project. Alderman Busse asked if NIMED Corporation had a purchaser for the bonds. City Attorney Narusis reported that he had been in contact with attorneys for NIMED Corporation and was told that they had not as yet formalized their financing sources and had not Tlected their own bond council out of deference to the bond council who sometimes wish to express their own preference. He felt that in the next 30 to 60 days documents would be provided to the City Council for approval of issuance of the bonds. Following discussion Mayor Stanek announced that the public comment portion of the hearing was concluded. Motion by Nolan, seconded by Datz, at 7:40 P.M. until a later date. Voting Aye: Bolger, Nolan, Busse, Snell, Serritell a. Voting Nay: None. Absent: None. Motion carried. to recess this Public Hearing Datz, McClatchey, Smith, -A-4.0 "W / -- / Z�r.- X44�� OR CITY CLERK