HomeMy WebLinkAboutMinutes - 04/04/2016 - City CouncilREGULAR MEETING
Aprill 4, 2016
Mayor Low called the regularly scheduled April 4, 2016 meeting of the McHenry City Council to order at
7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson,
and Condon. Absent: None. Also in attendance: City Administrator Derik Morefield, Deputy City
Administrator Hobson, Director of Economic Development Martin, Director of Community Development
Polerecky, Director of Finance Lynch, Director of Public Works Schmitt, Deputy Chief of Police Birk, City
Attorney McArdle and City Clerk Jones. Absent: Chief of Police Jones; City Engineer Pieper.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
Motion by Curry, second by Santi, approving Alderman Condon's participation in the April 4,
2016, City Council meeting telephonically.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
PUBLIC INPUT SESSIO
No one spoke at Public Input Session.
Mayor Low stated that Agenda Item 12, Proclamation declaring April as Donate the Gift of Life
Month, will be moved and addressed next, as a courtesy to Mr. Frett who is in attendance.
PROCLAMATION DECLARING THE MONTH OF APRIL 2016 AS DONATE THE GIFT OF LIFE MONTH
Mayor Low informed Council Donna Frett is an organ recipient who has raised awareness in the
community on the benefits of organ donation. Donna's husband Buzz Frett is in attendance to accept
the Proclamation on his wife's behalf.
Mayor Low read aloud the Proclamation declaring the month of April 2016 as Donate the Gift of
Life Month.
Mr. Frett, accepting the Proclamation on behalf of his wife, thanked Council for the recognition.
CONSENT AGENDA
A. Mayor's execution of a Grant of Easement to NICOR fora 15' x 88' easement, located at 1415
Industrial Drive, for the appraised value of $3,300;
B. Ordinance authorizing the Mayor's execution of an Intergovernmental Agreement between the
City of McHenry and the City of Marengo for Police Dispatch Services;
C. Special Event Liquor License for Catholic Assistance Missions Fundraiser on May 14, 2016, at
Church of the Holy Apostles, 5211 W. Bull Valley Road;
D. Recommendation to deny the request from Carson & Barnes Circuit for use of Petersen Park on
June 27, 2016;
E. Special Use Park/Picnic Permits; and
F. Approval of List of Bills, in the amount of $427,069.52.
Motion by Curry, second by Schaefer, approving the Consent Agenda, as presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
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April 4, 2016
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A RESOLUTION ESTABLISHING AN HONORARY STREET SIGN DESIGNATING THE
INTERSECTION OF MILLSTREAM DRIVE AND MAPLE AVENUE AS HONORARYJOSEPH W. THOME WAY
Director of Public Works Schmitt informed Council that Mr. Bryan Thome has requested an
honorary street sign for his father Joseph W. Thome. The honorary street sign is proposed at the
intersection of Millstream Drive and Maple Street. He further stated Mr. Thome and his family moved to
the McHenry in 1997. The applicant states his father volunteered his service to the United States Navy
during the Vietnam War and was stationed in Saigon. He also served as Treasurer of the McHenry
County Chapter of VietNow Veterans Organization and was instrumental in having Pearl Street Park
renamed to Veterans Memorial Park.
During his lifetime, Mr. Thome's service to the community included assisting veterans and their
families, volunteering to be Santa Clause for VietNow functions, and involvement with the McHenry
Area Soccer Federation and McHenry Boy Scout Troop.
Director Schmitt informed Council on March 21, 2016, the Public Works Committee
unanimously recommended approval to designate the intersection of Millstream Drive and Maple
Avenue as Honorary Joseph W. Thome Way.
Mayor Low announced that toe Thome was a personal friend, a great community servant and a
good citizen.
Motion by Schaefer, second by Wimmer, approving the Resolution establishing the intersection
of Millstream Drive and Maple Avenue as "Honorary Joseph W. Thome Way."
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A RESOLUTION ESTABLISHING AN HONORARY STREET SIGN DESIGNATING THE
INTERSECTION OF GREEN STREET AND SHEPHERD HILL LANE AS HONORARY REVEREND ROGER W.
SCHNEIDER WAY
Director of Public Works Schmitt informed Council an application was submitted by the
Shepherd of the Hills Church Council proposing an honorary street designation at the intersection of
Green Street and Shepherd Hill Lane in honor of Reverend Roger W. Schneider.
Reverend Schneider recently retired after serving as Pastor of Shepherd of the Hills Church for
47 years. He performed over 2,000 weddings, 4,000 baptisms and 2,000 funerals. Four building additions
have been made to the church over the years to accommodate the largest congregation in the Northern
Lutheran Synod. Reverend Schneider also served the community in an outreach capacity, assisting
people in need by providing food baskets, gas cards, gift cards for food, payment of utilities, coats, PADS
assistance, and often offered counsel to persons in crisis. Under Reverend Schneider's leadership, an
endowment fund was created offering scholarships to parish youth and to assist people in need.
Staff is of the opinion the criteria for approval of an honorary street sign has been met. Director
Schmitt informed Council on March 21, 2016, the Public Works Committee unanimously recommended
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April 4, 2016
approval of a Resolution designating the intersection of Green Street and Shepherd Hill Lane as
Honorary "Reverend Roger W. Schneider Way."
Motion by Wimmer, second by Peterson, approving the Resolution designating the intersection
of Green Street and Shepherd Hill Lane as "Honorary Reverend Roger W. Schneider Way."
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION FOR AONE-TIME WAIVER OF THE CITY'S LIMIT ON THREE (3) HONORARY__STREET SIGN
DESIGNATIONS PER CALENDAR YEAR POLICY AND APPROVAL OF A RESOLUTION ESTABLISHING AN
HONORARY STREET SIGN DESIGNATING THE INTERSECTION OF CRYSTAL LAKE ROAD AND LILLIAN
STREET AS HONORARY WORKMAN FAMILY WAY WITH THE CONDITION THAT NO MORE THAN TWO
DESIGNATIONS BE AWARDED IN THE YEAR 2017
Director of Public Works Schmitt informed Council an application was submitted proposing the
intersection of Crystal Lake Road and Lillian Street be designated as Honorary "Bjorkman Family Way."
Bjorkman's Ace Hardware was founded in 1948 by Walter Bjorkman and his son, Stanley. The
original store was 1,500 square feet and located on Riverside Drive. Later, Stanley and his sons, Steve
and Craig relocated the store to Elm Street. In the late 1970s, Craig and Steve took over the business and
moved the store to the existing 30,000 square foot location on Crystal Lake Road. The family has
consistently provided the community with exceptional products, focusing on old-fashioned customer
service. Helen, Stanley's wife survives and is the only Bjorkman who has been involved with the business
from the beginning.
The applicant, Edward J. Neumann, Jr., is requesting a temporary waiver in the Honorary Street
Policy to permit more than three honorary signs annually in 2016.
The Public Works Committee unanimously recommended approval of the designation and
making Cl" exception to the policy by allowing one additional honorary street sign in 2016.
Consequently, in 2017 only two honorary street signs would be permitted.
Alderman Glab opined the Bjorkman's have a history in McHenry and the designation is
appropriate. Alderman Schaefer expressed the family business has been committed and involved with
the community over the years. Alderman Curry concurred with Alderman Glab and Alderman Schaefer.
Alderman Peterson stated that Bjorkman's were always generous to the community service
clubs. Alderman Wimmer, Alderman Condon and Alderman Santi concurred with all the statements
made in favor of the designation.
Motion by Glab, second by Curry, approving the Resolution designating the intersection of
Crystal Lake Road and Lillian Street as "Honorary Bjorkman Family Way" in the City of McHenry, and
temporary waiver of the Honorary Street Sign Policy to allow an additional designation in 2016, with the
condition that there will be only two (2) honorary street signs permitted in 2017.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
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April 4, 2016
MOTION TO APPROVE A CONTRACT WITH MAD BOMBER PRODUCTIONS TO PRODUCE A 25=MINUTE
FIREWORKS DISPLAY ON JULY 2, 2016 (RAIN DATE JULY 3, 2016) IN CONJUNCTION WITH THE ANNUAL
JAYCEES DAY FIREWORKS CELEBRATION IN PETERSEN PARK, FOR A TOTAL COST OF $15,000, WITH A
$10,000 CONTRIBUTION FROM THE JAYCEES AND $5,000 FROM THE CITY OF MCHENRY
As background, Deputy City Administrator Hobson stated on February 1", Council authorized
staff to partner with the McHenry Area Jaycees to produce the annual Jaycees Day Fireworks
Celebration in Petersen Park on Saturday, July 2, 2016, with a rain date of Sunday, July 3, 2016. The
Jaycees will donate $10,000 toward the cost of the contract with a contribution of $5,000 made by the
City of McHenry. In addition to financial participation, Council approved the use of city services from
Parks, Public Works and the Police Departments. The McHenry Township Fire Protection District will
assist. The Jaycees will provide funds for a sound system and background music through revenue
derived from the $6 per car parking fee.
Deputy City Administrator Hobson informed Council that two companies, Melrose Pyrotechnics
and Mad Bomber Fireworks Productions responded to the City's Request for Qualifications (RFQ) to
produce at minimum, a 25-minute display choreographed to music selected by the City and Jaycees. A
third proposal was received from Five Alarm Fireworks Co., who produced last year's show however the
proposal was submitted after the RFQ deadline of February 26, 2016.
Following review of the RFQ's and professional references, the Jaycees recommend the
selection of Mad Bomber Fireworks Productions to produce a 25-minute program choreographed to
music for $15,000. In addition to professional references, Staff consulted with the McHenry Township
Fire Protection District who stated they are familiar with Mad Bomber Productions and have no
concerns with the proposal as presented. Mad Bomber has been in business for 25 years and produces
displays for over 500 customers annually. A team of professional pyrotechnicians, with more than 10
years of experience will be in attendance to produce the show.
Motion by Schaefer, second by Santi, approving the contract with Mad Bomber Productions to
produce a 25-minute fireworks display on July 2, 2016 (with a rain date of July 3, 20161 in conjunction
with the annual Jaycees Day Fireworks Celebration in Petersen Park, for a total cost of $15,000, with a
$10,000 contribution from the Jaycees and $5,000 from the City of McHenry, and use of city services as
presented.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO AUTHORIZE AN AMENDMENT TO THE FISCAL YEAR 2015/2016 BUDGET INCREASING
GENERAL FUND ACCOUNT #100.22.8400, IN THE AMOUNT OF $48,940.30, AND APPROVE THE
PURCHASE OF TWO REPLACEMENT POLICE VEHICLES FROM MORROW BROTHERS FORD FOR $52,7180
AND ASSOCIATED EQUIPMENT AND INSTALLATION COSTS OF $99675.30, FOR A TOTAL COST OF
58 615.60
Deputy Chief Birk informed Council on January 6, 2016, Officer Foley of the McHenry Police
Department was involved in a motor vehicle accident while driving her police vehicle Squad 326, and
due to the age and damages sustained, the vehicles was deemed beyond repair by the city' insurance
company. On February 19, 2016, Office Lazicki of the McHenry Police Department was involved in a
motor vehicle accident while driving his police vehicle Squad 324, with the same outcome. Deputy Chief
Birk noted that in both of the incidents the officers exercised safe vehicle operation practices and the
accidents were caused by the other drivers, with no fault on the part of the officers. Deputy Chief Birk
informed Council that the insurance payout on the two police vehicles was $13,453.
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April 4, 2016
He further explained the rotational vehicle plan utilized for the patrol division in the McHenry
Police Department. Seventeen patrol vehicles are shared between thirty-six officers and three separate
shifts. The plan allows for the agency to run approximately 2/3 of the patrol fleet each 24-hour period.
This is done so that the agency can control mileage and wear on the vehicles, assuring maximum service
life. With the loss of Squads 324 and 326, the remaining patrol fleet will see an increase in mileage and
wear affecting service life and maintenance costs of other patrol vehicles.
The department searched regional dealerships for two black Ford Interceptor Sedans. The
search identified only two new vehicles meeting the requirements (make/model/options), both of the
vehicles are located at Morrow Brothers Ford in Greenfield, Illinois. Morrow Brothers is an authorized
dealer for the Illinois State Contract. Contact was made with Morrow Brothers Ford and they provided
pricing for each of the vehicles. Deputy Chief Birk explained that usually the sale of vehicles is on a first
come first serve basis, however Morrow Brothers agreed to hold the vehicles for the City pending the
outcome of tonight's meeting.
Deputy Chief Birk informed Council the cost of the two vehicles, including tax and license, is
$52,718; purchase and installation of emergency equipment for the vehicles is $9,675.30; for a total cost
of $62,393,30. Utilizing the insurance payout of $13,453, the remaining outstanding balance to acquire
both vehicles with equipment is $48,940.306
Motion by Wimmer, second by Schaefer, authorizing (1) the purchase of one 2015 Ford
Interceptor Sedan and one 2016 Ford Interceptor Sedan from Morrow Brothers Ford in the total amount
of $52,718.00; (2) the purchase and installation of emergency vehicle equipment from Ultrastrobe Inc.,
in the amount of $8,725.30; (3) the purchase and application of police decals from Eby Graphics, in the
amount of $950.00; and, (4) a budget amendment for the 2015/2016 fiscal year in the amount of
$481940.30.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low reminded Council performance evaluations need to be tendered.
COMMITTEE REPORTS
Chairman Alderman Wimmer of the Finance and Personnel Committee announced that a
Finance and Personnel Committee was held prior to this evening's Council meeting and minutes would
be forthcoming.
STAFF REPORTS
Director of Public Works Schmitt informed Council spring Brush Pick-up Program begins on April
18, 2016,
FUTURE AGENDA ITEMS
There were no Future Agenda Items.
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April 4, 2016
EXECUTIVE SESSION
Motion by Wimmer, second by Santi, to adjourn to Executive Session, pursuant
120/2(c)(21), regarding the review of Executive Session Minutes and 5 ILCS 120/2(c)(11)
Litigation on behalf of the City at 7:29 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Motion by Wimmer, second by Curry, to return to Open Session at 7:48 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
Council returned to Open Session at 7:48 pm.
to 5 I LCS
to discuss
APPROVAL OF A RESOLUTION AUTHORIZING APPROVAL AND/OR RELEASE OF EXECUTIVE SESSION
MINUTES
Motion by Wimmer, second by Schaefer, approving a Resolution authorizing the approval
and/or release of Executive Session Minutes, as presented.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
ADJOURNMENT
Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:49 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:49 pm.
Mayor � / \ / �ity Clerk