HomeMy WebLinkAboutMinutes - 04/03/2017 - City CouncilREGULAR MEETING
April 3, 2017
Mayor Low called the regularly scheduled April 3, 2017 meeting of the McHenry City Council to
order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry,
Wimmer, Devine and Condon. Absent: None. Also in attendance: City Administrator Morefield,
Deputy City Administrator Hobson, Director of Economic Development Martin, Chief of Police
Jones, Director of Public Works Schmitt, Director of Community Development Polerecky,
Director of Finance Lynch, City Attorney McArdle, City Engineer Pieper and City Clerk Jones.
Mayor Low introduced Acting Mayor Matthew Zarawski, a student at Landmark School.
Acting Mayor Zarawski opened the Council meeting.
PLEDGE OF ALLEGIANCE LED BY LANDMARK SCHOOL STUDENT: ACTING MAYOR MATTHEW
ZARAWSKI
Acting Mayor Zarawski led Council and those in attendance in the Pledge of Allegiance.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
Mayor Low noted that the parties signed in to speak at Public Input were in attendance
regarding Item No. 9 on the Agenda. No one spoke at Public Input.
Alderman Wimmer arrived at 7:03 pm.
CONSENT AGENDA
A. Award of bid for 2017 Sewer Lining Contract to Visu-Sewer, Inc., in the amount of $61,494.16;
B. Pay Application No. 6 and Change Order No. 1 from Merryman Excavation for Sanitary Sewer System Force Main
Extension Project, in the amount of $245,024.23;
C. Pay Application No. 13 to Williams Brothers Construction, in the amount of $1,062,011.87, for Wastewater Treatment
Plant Improvements;
D. Award of bid for Knox Park Softball Field Fencing Replacement to Patriot Fence & Construction, LLC, for $28,140;
E. Temporary Use Permit for the Pioneer Center Sleep Out for Shelter fundraiser on May 6 and May 7, 2017, from 3:00
am to 8:00 am, to be held at The Church of Holy Apostles, 5211 W. Bull Valley Road, and waver of $60 permit fee;
F. Ordinance amending Municipal Code reducing the number of Class A Liquor Licenses in effect from thirty (30) to
twenty-nine (29);
G. Special Event Liquor License for outdoor service of alcohol for Main Street Station Cinco de Mayo event, 4005 Main
Street, on Saturday, May 6, 2017, from 11:00 am to 8:00 pm and Sunday, May 7, 2017, from 11:00 am to 6:00 pm;
H. Park Facilities Special Use/Picnic Permits;
I. February 6, 2017, City Council meeting minutes; and
J. Approval of Payment of Bills, in the amount of $481,419.23.
Regarding Consent Item B; City Engineer Pieper explained the necessity of the Change
Order in response to Alderman Curry's inquiry.
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April 3, 2017
Motion by Wimmer, second by Schaefer, approving Consent Agenda, as presented:
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Devine, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE AN APPLICATION FOR A CLASS A LIQUOR LICENSE AUTHORIZING THE
SALE OF BEER AND WINE AT TABLES ONLY SUBMITTED BY EPIC DELI 2616 SCHAID COURT
AND ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 4, SEC. 4-6(7), INCREASING THE
NUMBER OF CLASS H LIQUOR LICENSES FROM FIVE (5) TO SIX (6)
City Administrator Morefield informed Council that Ms. Jeannine Wildey, owner and
operator of Epic Deli LLC d/b/a Epic Deli, located at 2616 Schaid Court, submitted an application
for a Class H Liquor License. A Class H Liquor License permits the retail sale of beer and wine
for consumption on premises at tables only.
Motion by Curry, second by Santi, granting a Class H Liquor License to Epic Deli LLC
d/b/a Epic Deli, located at 2616 Schaid Court; and approving an Ordinance increasing the
number of Class H Liquor Licenses in effect from five (5) to six (6).
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Devine, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE THE TRANSFER OF A CLASS A LIQUOR LICENSE FROM B&A CORNER
TAP. INC. D/B/A THE CORNER TAP TO FOX VALLEY GROUP LTD.. D/B/A THE CORNER TAP.
LOCATED AT 3901 W. MAIN STREET
City Administrator Morefield informed Council that Ms. Amy Barry, the current owner of
The Corner Tap, located at 3901 W. Main Street, notified the City she is selling the business to
Fox Valley Group Ltd. Ms. Barry currently holds a Class A-4 Liquor License. Subsequently, the
owners of Fox Valley group Ltd submitted an application for a Class A Liquor License. The Class
A Liquor License permits the sale of alcoholic liquors for consumption on premises and retail
sale of package liquor.
Fox Valley Group Ltd is comprised of three principals, Mr. Ryan Zambon, Mr. Thomas
Schermerhorn, Jr. and Mr. Tobias Udstmen. Messrs. Zambon and Schermerhorn are also
principals of Railroad Group LLC, which owns and operates Matt's Tavern in Crystal Lake,
Illinois.
Motion by Condon, second by Santi, approving the transfer of the Class A-4 Liquor
License to Fox Valley Group Ltd. d/b/a The Corner Tap, located at 3901 W. Main Street, as
presented.
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April 3, 2017
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Devine, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
CONSIDERATION OF TWO PROPOSALS TO PRODUCE THE ANNUAL JAYCEES JULY FIREWORKS
DISPLAY AND CELEBRATIONS IN PETERSEN PARK ON JULY 1, 2017 (RAIN DATE JULY 2, 2017)
AND MOTION TO APPROVE A PROPOSAL FROM MELROSE PYROTECHNICS OR MAD BOMBER
IN THE AMOUNT OF $15,000, WITH A $5,000 FINANCIAL CONTRIBUTION FROM THE CITY OF
MCHENRY
Mayor Low stated three individuals signed in to speak at Public Input to address the
Annual Jaycees fireworks display; Mr. Robert Kearns, of Melrose Pyrotechnic; and Mr. Andy
James and Mr. Dan Miller of Mad Bomber Fireworks Productions (Mad Bomber)
Mr. Kearns Director of Operations of Melrose Pyrotechnics, thanked Council for the
opportunity to state the strong relationship Melrose Pyrotechnics has had with the City of
McHenry and the Jaycees from 1996 to 2014. Mr. Kearns stressed the importance of the
relationship to Melrose Pyrotechnics.
Mr. James of Mad Bomber Fireworks stated he is grateful for the opportunity to again
have the opportunity to come before Council regarding this matter. Mr. Miller, Senior Vice
President of Mad Bomber stated he designed the fireworks program that was well received last
year and was in attendance to support Mr. James.
Deputy City Administrator Hobson reiterated to Council that at the March 20, 2017,
meeting, Staff presented the Request for Qualifications (RFQ) to produce at minimum, a 25-
minute display choreographed to music selected by the City of McHenry and the Jaycees. One
RFQ had been received from Melrose Pyrotechnics. At that meeting, representatives from Mad
Bomber addressed Council indicating that they had failed to receive the RFP and therefore, had
failed to make a submission. However, the representatives of Mad Bomber indicated they
remain extremely interested in providing service for the performance and submitted a proposal
upon realization of the failure to notice. Subsequently, Council directed Staff to review and
present both the proposal from Melrose Pyrotechnics and Mad Bomber and present both
proposals at the April 3, 2017 City Council meeting for consideration.
Deputy City Administrator Hobson informed Council that the RFPs are comparable and
that both companies are highly qualified and capable of producing a show that would meet the
parameters set forth in the RFQ. The community has had the opportunity to view productions
in Petersen Park by each vendor. Melrose has a high shell count in their proposal, while Mad
Bomber clearly spells out the type and size of the shell in their performance.
Alderman Glab opined that he enjoyed the 2016 performance by Mad Bomber.
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April 3, 2017
Alderman Schaefer stated that both companies appear qualified. Responding to
Alderman Schaefer's inquiry, Deputy City Administrator Hobson stated the Jaycees have not
reviewed any of the proposals submitted for the last five years, however, everyone appeared
pleased with Mad Bomber's performance in 2016.
Alderman Wimmer stated that he is unable to support Mad Bomber's RFP as it is not
within procedural parameters. He opined that Melrose Pyrotechnics submitted a qualified
proposal timely and should not be penalized. Alderman Devine, and Alderman Santi concurred
with Alderman Wimmer.
Alderman Condon opined that she was very pleased with the performance in 2016 by
Mad Bomber.
Alderman Schaefer suggested in future years incorporating the opinion of the Jaycees
regarding the annual 4th of July fireworks display.
Motion by Glab, second by Schaefer, to approve the proposal to produce the annual
Jaycees 4th of July Fireworks Display and Celebration in Petersen Park on July 1, 2017, (Rain
Date on July 2, 2017) from Mad Bomber Fireworks Productions, in the amount of $15,000 with
a $5,000 contribution from the City of McHenry.
Voting Aye: Glab, Schaefer, Condon.
Voting Nay: Santi, Curry, Wimmer, Devin.
Absent: None.
Motion denied.
Motion by Santi, second by Curry, to approve the proposal to produce the annual
Jaycees 4th of July Fireworks Display and Celebration in Petersen Park on July 1, 2017, (Rain
Date on July 2, 2017) from Melrose Pyrotechnics, in the amount of $15,000 with a $5,000
contribution from the City of McHenry.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Devine, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE THE AWARD OF A PROFESSIONAL SERVICES CONTRACT FOR ELM
STREET LIGHTING IMPROVEMENTS TO HR GREEN INC. FOR AN AMOUNT NOT TO EXCEED
34 343
Director of Public Works Schmitt informed Council that included in the Fiscal Year
2016/2017 Budget is $20,000 allotted for lighting improvements on Elm Street between Green
Street and River Road. Staff solicited proposals for Professional Engineering Services for the
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April 3, 2017
lighting improvements from the list of pre -qualified firms previously approved by City Council.
The Request for Proposal (RFP) was distributed to all five firms prequalified in the Municipal
Engineering Transportation category and four firms responded. Staff recommends awarding the
Professional Services Contract to HR Green, Inc., in an amount not to exceed $34,343.00.
Director Schmitt noted that in the RFP, the City reserves the right to terminate or
renegotiate the Phase II Engineering Scope of Services should the Illinois Transportation
Enhancement Program (ITEP) Grant Funding not be secured. Work would not begin on the
Phase II Engineering Scope of Services until the City has received notification that ITEP Grant
Funding has been awarded on the project. Should ITEP Grant Funding be secured, the Phase II
Engineering Scope of Services would be eligible for 80% Federal Participation, which would
reduce the City's share of funding for Professional Engineering Services below the budgeted
amount of $20,000.
Motion by Schaefer, second by Wimmer, approving the Professional Services Contract
for Elm Street Light Improvements to HR Green, Inc., in an amount not to exceed $34,343.00
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Devine, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MOTION TO APPROVE A BUDGET AMENDMENT INCREASING THE DEVELOPMENT EXPENSE
ACCOUNT #100.04.6945. BY S110.000 TO COVER A PORTION OF THE DEVELOPMENT COSTS OF
THE CITY'S SALES TAX INCENTIVE AGREEMENTS
Director of Finance Lynch informed Council that a budget amendment is required to pay
out the active sales tax incentives for Fiscal Year 2016/2017.
Director Lynch stated that the City of McHenry currently has Tax Incentive Agreements
with:
• Gary Lang;
• FV IL -McHenry Commons Shopping Center LLC;
• Highland Park CVS, LLC;
• Big R;
• Auto Villa;
• Sunnyside Auto Finance Company;
• McHenry Donuts, Inc.; and
• Bluestone Single Tenant Properties, LLC.
For FY 2016/2017, the Budget for the Development Expense Account (100.04.6945) was
set at $415,000. The City received tax data for the entire year 2016. After review of the data
and the upcoming incentive pay outs, it appears the budget is short in the amount of $110,000.
In order to fully fund the agreements for FY 2016/2017, a budget amendment is required.
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April 3, 2017
Motion by Curry, second by Santi, approving the budget amendment to account
100.04.6945, in the amount of $110,000.
Voting Aye: Santi, Glab, Curry, Schaefer, Wimmer, Devine, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
MAYOR'S STATEMENT AND REPORT
Mayor Low acknowledged and thanked Thomas Schaefer for his attendance at Council
meetings.
COMMITTEE REPORTS
There were no Committee Reports.
STAFF REPORTS
There were no Staff Reports.
FUTURE AGENDA ITEMS
There were no Future Agenda Items.
ADJOURNMENT
Motion by Wimmer, second by Devine, to adjourn the meeting at 7:40 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Devine, Condon.
Voting Nay: None.
Absent: None.
Motion carried.
The meeting was adjourned at 7:40 pm.
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Mayor City Clerk