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Packet - 04/06/2015 - City Council
a ONE MCART 6F . FO][ RIVQR � � � AGENDA REGULAR CITY COUNCIL MEETING Monday, April 6, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 6. Consent Agenda: A. Approval of IDOT Resolution for Improvement by Municipality Under the Illinois Highway Code for McCullom Lake Road Improvements from West Lakeshore Drive to IL Route 31; B. Approval of a temporary use permit to allow the McHenry Garden Club to host annual Container Gala at West Campus High School, 4724 Crystal Lake Road on Tuesday, April 281h from 7-9 PM; permission to post 12 temporary advertising signs in municipal right-of-ways; and waiver of all associated fees; C. Approval of an Ordinance updating language in Municipal Code Chapter 16, Parks and Recreation, Sec. 16-48(D) to reference name of city swimming pool as the Peter J. Merkel Aquatic Center; D. Parks & Recreation Committee recommendation to approve an Ordinance amending Municipal Code Chapter 116, Sec. 16-48(D) increasing the fee for rental of Knox Park Pool from $170 to $175; E. Approval of Parks Special Use/Picnic Permits; F. Approval of March 16, 2015 City Council meeting minutes; and G. Approve List of Bills. 7. Approval of a Fence Variance for the property located at 2218 Hazelwood Drive to allow installation of a fence five feet from the corner side lot line 8. Approval of an Ordinance granting a Use Variance to allow a storage garage/building as a principal use in a residential zoning district and a 4-ft. front yard building setback for the property located at the northwest corner of Prairie Street and Bally Road 9. Approval of an Ordinance granting a Conditional Use Permit to allow onsite processing, food preparation, live entertainment, outdoor seating, service of food and alcohol for the property located at 3425 W Pearl Street d/b/a Chain O'Lakes Brewing Company The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. McHenry City Council Meeting Agenda April 6, 2015 Page Two 10. Approval of a request for a Class F3 Liquor License to sell package liquors from V3 Gasoline, Inc. d/b/a Marathon located at 4713 W. Elm Street and Ordinance increasing the number of Class F3 licenses from four to five effective May 1, 2015 11. Approval of an Ordinance granting a Conditional Use Permit to allow an assembly use for an educational institution and proposed 5,860 sq. ft. addition on the property located at 3711 Kane Avenue, Chauncey H. Duker Middle School 12. Approval of an Ordinance granting a Conditional Use Permit to allow an assembly use for an educational institution and proposed 6,800 sq. ft. addition on the property located at 2615 W Lincoln Road, Hilltop School 13. Approval of a Professional Services Agreement with FGM Architects in the amount of $16,000 for design and construction of phase one of Municipal Center Improvements; and approval of an additional amount not to exceed $5,000 for procurement of furniture as it relates to said improvements 14. Mayor Statement and Reports 15. Committee Reports 16. Staff Reports 17. Future Agenda Items 18. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. CONSENT AGENDA DATE: April 6, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: McCullom Lake Road Improvements Resolution ATT: Illinois Department of Transportation Municipality Under the Illinois Highway Code Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us Resolution for Improvement by BACKGROUND: At the March 2, 2015 City Council Meeting, the City Council authorized an agreement with HR Green for the Phase III engineering for the improvements to McCullom Lake Road from IL Route 31 to West Lakeshore Drive. The proposed improvements consist of traffic signal modernization, intersection capacity improvements, widening, asphalt removal, hot -mix asphalt resurfacing with binder course and surface course, aggregate shoulders, pavement patching, minor drainage improvements and new pavement markings. Additionally a new sidewalk will be constructed on the south side of the road in front of Petersen Park connecting to the existing Prairie Path bike route. The McHenry County Council of Mayors awarded up to $1,060,900 of Surface Transportation Program (STP) funds for McCullom Lake Road Improvements. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The city was responsible for 100% of the cost of Phase I and II Engineering. ANALYSIS: The attached Illinois Department of Transportation Resolution for Improvement by Municipality Under the Illinois Highway Code commits $265,225 of funding for the 20% local match for construction and Phase III Engineering. Motor Fuel Tax (MFT) funds will be utilized for the City's cost of the project. The Engineers opinion of Probable Cost (EOPC) for construction is $1,196,299. The project is scheduled for April 2015 letting by the Illinois Department of Transportation (IDOT). RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the attached Illinois Department of Transportation Resolution for Improvement by Municipality Under the Illinois Highway Code as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscany respons/b/e manner. Illinois Department A Transportation Resolution for Improvement by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the CITY COUNCIL of the Council nr P, eg'd Rt and Board of T. _stees CITY of MCHENRY Illinois City -,-Town er Village that the following described street(s) be improved under the Illinois Highway Code: Name of Thorou hfare Route From To McCullom Lake Road FAU 4085 West Lakeshore Drive IL Route 31 BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Surface removal and resurfacing with hot -mix asphalt binder and surface courses, Class D patches, concrete curb and gutter, pipe culverts, drainage structures, and traffic aI modification. and be designated as Section and shall be constructed 24' - 60' 13-00077-00-RS wide 2. That there is hereby appropriated the (additional ❑Yes ❑ lvo) sum of Two Hundred Sixty -Five Thousand and Two Hundred Twenty -Five and 00/100. Dollars ( $2657225.00 )for the improvement of said section from the municipality's allotment of Motor Fuel Tax funds. 3. That work shall be done by Contract ;and, Specify Contract er 9ay�ager BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit two certified copies of this resolution to the district office of the Department of Transportation. Approved Date Department of Transportation Regional Engineer Clerk in and for the City of McHenry city; hewn--er�/il►age County of McHenry hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the at a meeting on Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) Printed 3/30/2015 BLR 09111 (Rev. 11/06) Department of Community & Economic Development Doug Martin, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us CONSENT AGENDA DATE: April 6, 2015 T0: Mayor and City Council FROM: Derik Morefield, City Administrator Ross Polerecky, Building Inspector II RE: McHenry Garden Club Container Gala ATTACHMENTS: 1. McHenry Garden Club Request Letter 2. Temporary Use Permit Application 3. Temporary Sign Permit Application BACKGROUND: The mission of the McHenry Garden Club is to promote and encourage interest in gardening. Since its inception, club members have been devoted to the beautification of our city. Proceeds from the McHenry Garden Club Container Gala are used to pay for beautification projects throughout the city; a scholarship established by the club; and education programs. The McHenry Garden Club is requesting a temporary use permit to host their annual Container Gala at McHenry West Campus High School on April 28, 2015 from 7:00 PM-9:00 PM; waiver of the $60 temporary use permit fee; a variance from the sign ordinance to permit twelve (12) temporary signs — two (2) more than the ten (10) permitted in the Municipal Code and two (2) in locations other than permitted in the Municipal Code; and, waiver of the $175 sign variance fee. Attached to this supplement is a letter from Chris Metz, McHenry Garden Club Fundraiser Co- chairman, identifying the requested temporary sign locations and waiver of fees. Department of Community & Economic Development Doug Martin, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us ANALYSIS: City staff has no issues with the proposed temporary use permit for the Container Gala and supports this request. Listed below are regulations governing temporary right-of-way signage as stated in the City's sign ordinance. Temporary signs posted by non -for -profit, charitable or philanthropic organizations located within the City of McHenry, advertising a particular event subject to the following conditions. A. City Council approval required; and Be A sign permit is obtained; and C. The required $30.00 temporary sign deposit is made; and D. The size of each sign cannot exceed 18 X 24 — inches (three square feet); and E. May be displayed up to two weeks prior to the event and must be removed no later than two days following the event; and F. A city issued permit sticker is displayed on each sign; and G. The overlap on the display of two or more temporary signage permits shall not exceed one week; and H. One sign may be posted at each the following ten locations • Chapel Hill and Route 120 (S/W Corner Only) • Richmond Road and Elm Street (South side of Elm Street only) • Crystal Lake Road and Elm Street (North side of Elm Street only) • Ringwood Road and Elm Street (One corner of intersection only) • Ridge Road (west city limits) and Route 120 (In close proximity to City welcome sign) • Richmond Road and Diamond Drive (One corner only) • Richmond Road and Blake Blvd. (One corner only) • Richmond Road and McCullom Lake Road (One corner only) • Crystal Lake and Bull Valley Road (One corner only) • Bull Valley Road and South Route 31 (One corner only) As stated earlier, the McHenry Garden Club is requesting a variance from the temporary sign ordinance that allows them to install twelve (12) temporary signs instead of ten (10), which includes the installation of two (2) temporary signs at locations that are not included in approved list. The two (2) approved locations where there would not be signs are Ridge Road/Route 120 and Richmond Road/Diamond Drive. The four (4) alternate locations where Department of Community & Economic Development Doug Martin, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 dmartin@ci.mchenry.il.us www.ci.mchenry.il.us signage is being requested are Crystal Lake Road/Lillian,-Front Street/Lillian, Crystal Lake Road/Royal, and Charles Miller Road/Green Street. Based on the fact that the McHenry Garden Club Container Gala has been going on for many years, providing beautification throughout the community, favorable past experiences with the Garden Club in terms of maintaining and removing temporary signs responsibly, staff is supportive of the temporary use variance and requested temporary sign variance for the locations identified above. Further, staff is comfortable with waiving the $60 temporary use permit fee for temporary use variance and the $175 sign variance fee. Staff is not recommending a waiver of the $30 sign deposit, which is refunded upon removal of the signs following the event. Therefore, if the City Council concurs, it is recommended that a temporary use permit to allow the McHenry Garden Club to hold their Container Gala at 4724 W Crystal Lake Road on April 28, 2015 from 7:00-9:00 p.m. be approved; that the temporary use permit fee of $60 be waived; that the temporary signs be permitted at the twelve (12) locations identified in the supplement and the McHenry Garden Club request be approved; and, that the $175 sign variance fee be waived. March 10, 2015 Mayor Law MCFienry MuniCipal Center 333 S. Green Street McIlenry, IL.600S0 IJear Mayor l..ow and City Council Members; rhe MCFlenry Garden Club, anot-for-larofit organization, will be holding a Cantair7er garden Gala on April 28, at 7%00p.m., at the McHenry High School West Campus. Funds raised by this event will go towards scholarships, beai.rtification projects ill the community, Hospice flowers donated monthly to Alden Terrace, library garden programs and Peterson Farm flower and vegetable gardens. In order to advertise this event, we arc, requesting permission to place small signs in the rlght-of-way at the following locations; 1. Itoutc 31 and Gull Valley Etoad t Lillian and Crystal Lake Road 3.. Front Street and Lillian �. Richmond Road and Elm Street 5. Richmond Road and MCCUIIarTI Lake Road Ei. Richmond Road and Blake Boulevard 7. Route 120 and Chapel Hill (toad < 8, Route 120 and Curran Road 9. Crystal Lake Road and [dull Valley Road * 10.,Crystal Lake Road and Royal Drive 11. Crystal Lake Road and Elm Street a 12,•Charles Miller Road and Green Street The signs would be installed two weeps prior to the event anti removed by April 29`h. Wc� are also requesting a waiver of all applicable sign and temporary use per rnit fees for this event. 'i hank you for your consideration and continued sui7port of the McHenry Garden Club. Sincerely, Chris Metz McHenry Garden Club Fundraiser Co -Chairman 847-97 7-8453 TEWORA l Y USE PERMT APPLICATION APPLICANT NAME: %Ir'I S /) I e & 1J) 0#e,1-j q ( ADDREss: (City:) 1 PHONE: jqj) lj% ' 21 y MOBILE; FAX: () EMAIL:l2L( :Z�������'L�)�I!>1Ct ,cc)I" EVENT DATE(S)IHOURS: " %U C s c �c , /bL7/2 EVENT GENERAL EVENT DESCRIPTION:i�i1<fi EXISTING LAND AKE DAWN OPEN TO PUBLIC: YES: ❑ NO � (Invitation Duly) ATTENDANCE (Pmjected} ADMISSION FEE: YES: � $ NONE ❑ �'4�t'�Ct PARKING: NO. OF VEHICLES: /� 0 SELF [;VALET ❑ REMOTE/SHUTTLE ❑ MUSIC: NONE � YES ❑ (if yes) ACOUSTIC ❑ AMPLIFIED ❑ TENII'Olt�1RX 57'RUCTURES: NO �j YES ®(Ifyes, iudieale number, site, and type) WILL EVENT BE ADVERTISED?: NO: ®YES: (if yes, uidicate where and ho�) C` ❑ YES: [,� (IPyes describe) �ll7��iTTTAL CIdECKLYS'T i PERMIT NQ, OFFICE USE ONLY zoNING DIST: ("tV y � � I 01ev of PERMIT FtE� FEE: DEPOSIT: COPIES: TOTAL: EXPIRATION DATE: COUNCIL ACTION: DATE: APPROVED ❑1 DENIED ❑ CONDITIONS : YES ❑ NO: ❑ ❑ Completed. temporary use perluit application. (including property owner signatlrre). ❑ Two copies of site plan showing event layout, location of all structures (existing and/or• temporary), property fines, abutting streets, ingress/egress. ❑ Two copies of a parking plan including on. site and/or- remote parking/shuttle. ❑ Completed sign permit application, if applicable. I HEREBY CERTIFY THr\TALL INFORMATION CONTAINED HEREIN IS ACCURATE AND TRUE AND THAT I WILL ABIDE BY ALL CiIY OF b•ICItENRY ORDINANCES ANlD CODES RELATAYG //TO'I'HE NUANCE OF THIS TEMPORARY USE PERI�iTT. t' ' DATE: SIGNED: � fit„ � €.,�:� �.;. � u (OWNER OR AUTHORIZED AGEN')'),..- SIGNED: DATE: (PROPERTY OWNER) THIS PERMIT IS GRANTED AND ACCEPTED WITH THE EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID TEMPORARY USE SIIAILL CONFOM4 IN ALL RESPECTS WITH THE ORDINANCES OF THE CITY OF I ICHENTRY As NOW IN FORCE. DATE: (DIRECTOR„ CONSTRUCTION AND NEIGHBORHOOD SERVICES 333 S. G12EEN S'I'I2EET 6•feHGNRY ILLINOI5 GUOSO (835) 363-2170 TEMPORARY SIGIN APPLICATION PROPERTY ADDRESS NAME OF BUSINESS: /J�1�fj,1�'�"�'1 CONTACT NAME: t..,4 r(J ! i e"kz ` ❑ OWNER ❑ TENANT BusmEss PHONE: ` (7 `-1:l CELL Ph. SIGN CON ADDRESS: PROPERTY OWNERS: PII. #: PERMIT NO Office use only ZONING DIST: i.f�r'il"tigll'i�€,a �, ('�t tt=ail'Iit; SIGN FEE: ADDRESS: DEPOSIT: TEMPORARY SIGN SPECIFICATIONS COPIES: * Ternpormy signs shall be allowed. far a nmvinrum of 4 occasions per calendar year; rvilh a maximum TOTAL: display period of 30 days each occasion; a maYirnran cumulative total of 60 days per calendar year; EXPIRATION DATE: minimum of30 days must elapse between each occasion. Regtlested: FI'on1: lei l To:AlondifDay/Year) �P_ Height of Sigh: onth/Day/Year) (Measured from ground level to tap of sign / 8 Ft. Max) o Matel�ial: �.t�r��tit�-c: Fastenvig Method* t��.,l<S��i Ih �vt��Ylh t�rl /� }Cek-fir S'%ad rtc�,nsIt Sign Dimensions: Heighf: Sign will I•ead as follows*, 'Width: t� ����� 1 ❑ Completed Temporary Sign permit applicatiar�. ❑ Two (2) sets of drawings which include sign dimensions, width and height. (indicate material that sign is made of and how it will be fastened in place.) ❑ Provide plot plan showing location of sign on lot and distance from all property lines. (only one temporary sign may be used on any premises at any one time) ❑ Property owner MUST provide letter or sign permit application approving signage. %(, I to excecd�r32/s(q/fl) Wry K Permits will not be accepted for review unless all retlrtirert documentation has been attached to this applicafiort. NOTES /3 !� SIGNATURE OF APPLICANT: DATE: >rl SIGNATURE OI+ PROPERTY OVErNER: DATE: 'PHIS PERA•tIT TS GRANTED AND ACCEPTED WITH THE EXPRESS UNDERSTANDING ANb AGREEivrENT THAT SAID BUIL•DTNG AND CONNECTIONS SMALL CONFORM IN ALL RESPECTS 1VITH THE ORDINANCES OF TILE CITY OF NicHENRY AS NOWIN FORCE REGULATING TI IE CONSTRUCTION OF BUTLDhNGS. TE: (DIRECTOR, CONSTRUCTION AND NEIGHBORHOOD SERVICES) 333 S. GREEN STI2EE'I' 1�fcHCNRY ILLINQIS 60050 (A1 5) 3b3-2170 Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: Apri16, 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Amendment to Municipal Code Chapter 16 Parks and Recreation ATT: Ordinance On March 18, 2013, the McHenry City Council approved the renaming of Knox Park Pool to Peter J. Merkel Aquatic Center. Attached is an Ordinance amending Municipal Code Chapter 16 Sec. 1648(D) to reflect the correct name of the facility. If Council concurs, then it is recommended a motion is considered to approve the attached Ordinance as presented. The City ojMcHenry is dedicated to providing its citizens, businesses, and visitors with the hig/lest quality of programs and services in acustomer-oriented, effrcient, and frscally responsible manner. ORDINANCE NO. MC-15- AN ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 16 PARKS AND RECREATION, SEC. 1648 (D) PETER J. MERKEL AQUATIC CENTER WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION l : That Section 16-48 (D) shall be amended to reflect the name of the Peter J. Merkel Aquatic Center, formally Knox Park Pool, passed and approved by the McHenry City Council on March 18, 2013: (D) Peter J. Merkel Aquatic Center Pool Rentals. Daily and season passes for the Peter J. Merkel Aquatic Center are available for purchase at the Parks and Recreation Department Office. The rental fee for exclusive use of the pool at Peter J. Merkel Aquatic Center will be as follows: Rental Fee Total Rental of Entire Pool: $175.00 $175.00 Saturdays & Sundays from 7:15 PM to 9:15 PM Includes two lifeguards SECTION 2: All Ordinances and parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 3: This ordinance shall be published in pamphlet fornz by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4: This ordinance shall be in full force and effect fiom and after its passage, approval and publicationI as provided by law. PASSED and APPROVED this 6"' day of Apri12015 Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: Mayor City Clerk Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: Apri16, 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Amendment to Municipal Code Chapter 16 Parks and Recreation ATT: Ordinance Committee Minutes On January 26, 2015, the Parks and Recreation Committee unanimously recommended an increase to the fee charged for rental of the swimming pool at the Peter J. Merkel Aquatic Center from $170 to $175. Attached is an Ordinance amending Municipal Code Chapter 16, Sec. 1648 (D) to reflect the increase. If Council concurs, then it is recommended a motion is considered to approve an Ordinance amending Municipal Code Chapter 16, Sec. 16-45 (D) increasing the fee for rental of the entire Knox Park Pool from $170 to $175 as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. ORDINANCE NO. MC-15- AN ORDINANCE AMENDING MUNICIPAL CODE PARKS AND RECREATION, CHAPTER 16 SEC. 1648 (D) CHARGES FOR PARK AND RECREATION FACILITIES WHEREAS, the City of McHemy, McHenry County, Illinois, is a home rule municipality as contemplated under Article VH, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: That Section 16-48 (D) Peter J. Aquatic Center Pool Rental is amended as follows: Rental Fee Total Rental of Entire Pool: $175 000 $175 000 Saturdays & Sundays from 7:15 PM to 9:15 PM Includes two lifeguards SECTION 2: All Ordinances and parts of Ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 3: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 6°i day of Apri12015 Voting Ave: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: City Clerk Mayor PARKS AND RECREA I UN COMMITTEE Monday, January 26, 2015 Aldermen's Conference Room — 5:00 pm In Attendance: Committee Members: Chairman Alderman Bob Petersen, Alderman Jeff Schaefer and Alderman Geoff Blake. City Staff in Attendance: Deputy City Administrator Bill Hobson, Recreation Superintendant Cindy Witt and Athletic Program Coordinator Pattie Lunkenheimer. The meeting was called to order at 5:00 pm. Public Input No one participated in Public Input. Discussion of Sponsorship Packet for Recreation Programs Recreation Superintendent Witt reviewed with the committee what Parl<s and Recreation staff prepared for sponsorships to be mailed to local companies. Deputy City Administrator Hobson made the suggestion to add 3 brochure ads to the full year sponsor. Motion by Blake, seconded by Schaefer to implement the sponsorship program as presented with the change of adding 3 brochure ads to the full year sponsorship. Aye: Peterson, Schaefer, Blake. Nay: None. Absent: None. Motion carried. Merkel Aquatic Center Fees for Summer 2015 Recreation Superintendent Witt reviewed the proposed changes for adjusted times and fees for the Merkel Aquatic Center for the Summer of 2015. Motion by Schaefer, seconded by Blake to bring the pool rental fees to the full council for approval. Aye: Peterson, Schaefer, Blake. Nay: None. Absent: None. Motion carried. Motion by Schaefer, seconded by Blake to adopt the proposed changes for the times and admission fees for the Merkel Aquatic Center as presented. Aye: Peterson, Schaefer, Blake. Nay: None. Absent: None. Motion carried. Reports to Committee Deputy City Administrator Hobson updated the Aldermen on the Fort McHenry project. Leathers and Associates have made two visits to oversee the project and will return the first week in March. The project is scheduled to be completed by spring break. Deputy City Administrator Hobson gave an update on the Dog Park. The Dog Park has been very successful and staff sells dog park passes almost every day. 435 passes have been sold since September 2014. Last year approximately 140 passes were sold. Sixty eight pass holders did not renew after the first year. Other Business Deputy City Administrator Hobson gave an update on the recreation center and the Parks and Recreation CIP. Adjournment Motion by Schaeffer, seconded by Blake to adjourn the meeting. Aye: Peterson, Schaefer, Blake. Nay: None. Absent: None. Motion carried. The meeting was adjourned at 6:48 pm. Respectfully submitted, Alderman Robert J. Peterson, Chairman Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: April 6, 2015 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beer/wine permit requests. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in ncustomer-oriented, efficient, and fiscally responsible manner. FOR COUNCIL MEETING ON APRIL 6, 20159, Beer/wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/06/15 Kim Donovan Bday 4311 Parkway Ave, McH 06/06/15 Valerie DePaui Bday 1131 Manchester Mall, McH 06/07/15 St Patricks Church Picnic 3500 W Washington St, McH 06/07/15 Kate Hettermann Bday 2304 Manor Ln, McH 06/27/15 Chuck Motejzik Bday 1913 Oak Dr, McH 07/25/15 Michael Ripoli 25th Anniv 07/25/15 Sullivan Fam/T Schmidt 08/08/15 Richard Hawkins Fam 08/09/15 McH Masonic Lodge 08/23/15 Mary/Tom Knaack Fain 08/29/15 Rebekah Pierce Vow Ren 5102 Sandburg Dr, McH 214 N Dale, McH 3713 W John St, McH 1309 Court St, McH 4805 Shore Dr, McH 4506 W Ramble Rd, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 06/06/15 Kim Donovan Bday 4311 Parkway Ave, McH VB net, 2000 tent, tables, DJ 06/06/15 Valerie DePaul Bday 1131 Manchester Mall, McH VB, tent, band 06/07/15 St Patricks Church Picnic 3500 W Washington St, McH music chairs 06/07/15 McH Police/Torch Run 333 S Green St, McH catered food 06/14/15 Cris Townsend Bday 08/08/15 R Layton/Bcycle IL 08/09/15 McH Masonic Lodge Xonaway\pic perm list.doc 516 Legend Ln, McH PO Box 8454, Chicago 1309 Court St, McH pony rides, voiletball, water Contact Company/Organization: MORENRY PARK FACILITIES 'ECIAL USE AND/OR BEERMNE APPLICATION �n D , i ✓ V1 Date of Picnic: 6 `C, City/State/Zip: j 1J c A e nsr )�L (, ,—o Home Phone S Park: ❑ Knox Park k XPetersen Park Area: ❑Shelter A d Shelter B Work/Cell Ph one(�''7 ❑ Veteran's Memorial Park ❑ Shelter C Departure Time: Falsifying attendance numbers will result in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Please explain additional needs from the Parks Dept:. Brief description of ev List all activities to be 0 Total Number Attending: Items being brought into park site: Tables ❑Chairs ❑Benches ❑Carnival Rides Music ❑Animals t 0,Other Tent: Location: 1(f �� SIB e� 1 je r f Size: X 3 J Tent Staked yes ❑ no ❑PARKS TO LOCATE APPLICANT TO CALL JITLIE (1-800-892-0123) Will beer/wine be present: ❑ Yes ❑ No — IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number ofbeer/wine permits deniedja�. Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) f � I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising from the use of the park property,j Tso understand that not complying with the Park Permit rules will result in loss of deposit. Date: f Health permits are required by law for concessions and catering, Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: * ********FOR OFFICE USE Reservation Fee: $ �� Date Paid: �/� 1/�S Initials: ��Cd(_.(c/ si e Deposit Fee: $ Payment: ❑Cash ❑eck ❑ ,Char e Total Fee: $ Submitted to City Council:— ���✓u'�! ���� Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and/or wine application Contact Person: TVIcHENRY PARK FACILITIES L USE AND/OR BEER/"WINE APPLICATION Date of Picnic:-._,.__..__-` �`S^ Coanpany/Organ.ization; _p_Add.ress:._I L2_ �L.I kA�ALAQ City/State/Lip; Work/Cell Phone; _ 1ti'_5�._ Park: ❑ Knox Park (A only) etersen Park ❑ Veteran's Memorial Park Area: o Shelter A 11 Slielter B lter C c) Other: I Arrival Time: Vuv�, A-y T_ Departure Time: Total Number Attendi Falsifying atfendnnee nrer�aGers will result i.rz Coss of rlepnsit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Brief description of event (company picnic, car show, craft show, wedding, etc.): - �CT_ �`(�L f List all activities to be held: 7 items brought into parlc,site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ,Music ❑Animals u Catered Pig Roast ❑ Other n Cat v\ A n k, ram- rx Tent: Location In Park: kZ iZOUV {'J�i T It ( IM'M4 7tent Staked, yes ❑ no ELECTRICAL FOR TENTS ❑ APPLICANTTO CALL JULIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock ,die***��e�ic**x****ic**,4,k�*n*�xk*�:ieaY*,Nr�C�rt�'t*k�K�&hx��;�;k;k�,�f.�,Y�k*k4�ic�is*�,ikie�ie'r�YNxirk,e4,'tYt'r,YxVtxxir,4Wse4er'txfrYtsF>;r,xSeirirr; Will beer/wine be present: ❑Yes ❑ No TF YOCJ CHECiCNW DES, T'LEASE ANS WEZ QLIESTI()NS I3EL,OW: Indicate the number of beer/wine permits denied �. indicate amount of beer/wine to be brought into tl�,e City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)_r_e 1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit'date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, I have read and will comply with the City ofMoHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signature: C Health permits are regal NOTE: Approval will be l:. Restrictions: Date* r concessions and catering. Please make ar•rangenients to obtain permits, ins listed above. Any other requests are subject to further approval. "FOR OC'Ft(`E USE QNr✓Y Reservation Fee; $ ^_._,.�C,�� •_._ _ Date C'aid:. I� . �CharUe eposit Fee: Payrnenu ❑ Cash ❑ Check Total Fee: Submitted to City Council; Confirmation Sent: Initials: City Council Approval; parkslforms\picnic formslspecial use and hoer and or wine applicrttion McHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person:' 0& 2 L A O a k HD (.y_S lc-t Date of Picnic: U K6 A, 2015 Company/Organization: SI'. 1 A l RJ(A< C Ft o Q CR Address: 3 50O WA +, u Ns! & P D & �A- City/State/Zip: MzAeojni, ti Home Phone: 9 tS ! Q Work/Cell Phone: ;9 1 ! — 3 B S - 00 2 Park: ❑Knox Park ❑Petersen Park' Veteran's Memorial Park Area: Shelter A Shelter B ❑ Shelter C ❑ Other: Z( Arrival Time: �l - 00 Departure Time: 00 M Total Number Attending: ? 2CYC— too Falsifying attendance numbers will result in loss of deposit. t4 Groups over 500 must obtain additional: ❑ dumpsters ❑portable toilets Water, electricity and restrooms are available at all sites. Please explain additional needs from the Parks Dept: Brief description of event (company picnic, car show, craft show, wedding, etc.):�� � l e 6-I /� �4�N-��� � � � R GZ List all activities to be held: A tlyk C S f=- 0 2 lseC JD c L l !�! GH Items being brought into park site: ❑Tables 'Chairs ❑Benches ❑Carnival Rides Music ❑Animals u ❑ Tent: Location: Size: Tent Staked: ❑ yes )(no ❑ PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123) YYYYYY.:Y::It, XKYYY*'I.':YX}:Y:fYY XYXY.Y *XXY>FY ::wh Y **::YY*Y'.�.'XYY*Y'.�.* *�YYYY::Y*YYXYYXY:: * Y:XX'.�.'�Y *%YY:: ::Y Y KYYYYY'J.'YYY::YYYY*Y::XX.:ri;>cr,r.��i:-.'.- Will beer/wine be present: Yes ❑ No — IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied Jr ,. Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number ol wine b� gles, eer cases eer ke tc.)_ L C � 6 1J GJ we t3s I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying Signature: the Park Permit rules will result in loss of deposit. Health permits are required by law fo ocr ncessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: rx�Yxxx�x:�+rxxx����:x�rx��:x��:Y�:xYxx*KY��:�**x*tY*+�x�xxFOR OFFICE USE ONLYxx�:�*�:x�xxrx�x�:xx�r�:x��x�r:�yY�Y:�x�:�xYx� j���:x�::::r�a::rtrxx Reservation Fee: $ / l � Date Paid: � �� Ini//t�ials: Deposit Fee: $ / C Payment: ❑ Cash Check �E Chargge %� Total Fee: $ C �y Submitted to City Council: �f �� Y CO , ` l' l Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and/or wine application -• � Contact Person: IvIcHENRY PARK FACILITIES PECIAL USE AND/OR BEERI WINE APP % c f Y rnU/1n TION [)ate n{� pi�nir`• lJ % _ � � - l -� Company/Organ.ization; Add.ress: � �Lr /��'� Cw1/y Ciry/State/Lip; % C ten r Home Phone:CYl�� 7L S� � Work/Cell Phone: ,'J� __ 3r J _3�v0 Park: n Knox Paa•k (A only) Petersen Park ❑ Veteran's Memorial park Area: n Shelter A Shelter B / n Shelter C ci Other: Arrival Time: C)0 C '� _ Departure Time: �•or�Dne') Total Number Attending:�25- Jc9 Falsifying atfendcrnce nuneGers will result irz loss of <lepn.sit. Groups over 500 must obtain additional: n dumpsters n portable toilets Water, electricity aizd restrooms are available at a!I sites. Knox Park A has a portable restroom• Brief description of event (company picnic, car show, craft show, wedding, etc): 15T 81 EY, List all activities to be held: U -- [toms brought into park site; ❑Tables ❑ Chairs n Benches ❑ C o Other n Tent: Location In Park: MLMCTRICAL FOR TENTS tze: ival Rides n Music n Animals u Catered Pig boast n APPLICAN"h' TU CALL `(.1LIE (i-800-892-0123) TO BE LOCATEb n NO ELECTRIC; mrock Tent Staked; n yes c� no 'n"iC is tt i'ik9c lr Xi:1�'x'J:7k:k%'ir**'**if'll'7t'i:7ki•C iP �f YC 4t �t i�4l"it'f�f1l'��•Tf 1��$(*••},7Fk'hXA'*k�;'kY. YF 7t 1!$C 1i 7�iC 7�'ifl!%'f't]klS9lk'*%%'A'��Y.NKlC1'{1C 1iX*5f11'k 4fNtif A'S<ffN fY SF %'iG 'i7 Y. 1t 5?1i k'S•.• Will beer/wine be present: Yes n No ZF YOCJ CHCCKEn il'ES, pLEASI✓ ANS Whiz QUESTIONS BELOW: Indicate the number obeer/wine permits denied— O . Indicate arnount of beer/wine to be brought into the City Park under this permit oil above date (number of wine bottles, beer cases, beer kegs, etc.) I agree that all the beet•/wine containers will be removed by applicant or placed in proper contaijers on site on the permit•d.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising, front the use of the park property. I also understand that not complying with the Park Permit rules will result in less of deposit, Signature:Ulm Tate: .3 Health permits are ttequired by lava for concessions and catering. Please make arrangements to obtain permits, NOTE; Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: ***�,�*,�*�,�,�,�,•.��*���,v****�,��*/,��,•.�,�,�*,�*a•,�*,�,�FOT2 OFFICE USE QNLY**Kx*x�x��,�•���h•x,�,��,r�x,r��x�rK*�,�xx,t�tn,r,r,r>4��,rx•vr,� •r�,�,;�� Reservation Fee; Date Paid: Deposit Fee: $ c - Payment: n Cash ❑ Check har�le Total Feet %�3 Submitted to City Council; 0 Confirmation Sent: - -Initials: City Council Approval; parkslforms\picnic Ponnslspaciai use and beer and or wine atpplicution nxb Contact Person Company/Organization IYIcHENx V PARK FACILITIES PECIAL USE AND/OR BEER/"WINE APPLIC, of Picnic: _ � f� D.Add.ress: 3 s' G�f 0 57 Ciry/State/Lip;i�(2G, evrcX/Nome Phone: Wark/Cell Phone:_ Park: Knox Park (A only) n Petersen Park a Veteran's Memorial Park Area: ''Shelter A n Shelter B ❑ Shelter C f.) Other: Arrival Time:_ ��,CGw ,� _ _ Departure Time,_ � Total Number Attending: Fr�dsifyr'ng c�tfend�rnGe nctr�tbers will result drs doss of rdepn.sit. Groups over 500 must obtain additional: ❑ dumpsters n Portable toilets Water, electricity and restroorns are available at all sites. Knox Park A has a portable restroom. Brief description of event (company picnic, ca.r show, c�ft� ow, wedding, etc.): T List all activities to be held: C'-xi �-)t4w f �e items brought into park site; n Tables ra Cha.irs u Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig lZoast n Other o Tent: Location In Park: ELECTRICAL S FOR TENTS ❑ APPt,ICAN`i• TO CALL JC_11✓IE (1-800-8y2-0123) TU 13E LOCATEb ❑ NO ELECTRIC: Sharnrocl< Tent Staked; ❑yes ea no rcnk***ie*ir*�k***7F ie F�1r*�*�c*�xx�*ie �r*Nr*�fY*,�*,��; x,�*,�k******+F is hKth*'k�X*x*ie��x�xtFRx�*Nr,fr*�kk�ek Yx�iexNSe�srxx't tk s'txrxst Kirxr': Will beer/wine be Present: ❑Yes ❑ No ZF YOU CHECKEp YRao 1--LE SE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied . Indic' amount of beer/wine to be brought into the City Park under this permit on above date (number ofwine bottles, b cases, beer kegs, I agree that all the beer/wine containers will be removed ap icant_or placed in proper containers on site on the permitdate and that no underage or intoxicated person will to consume any of the beer/wine brought into the permit. I agre tat. n e he b er/wine allowed in the City of McHenry park, pursuant City of McHenry park under this to this application will be said, it being understood t 11 s of beer/wine under this permit issued pursuant to this application is expressly prohibited, I have read an it 0 ly with the City of McHenry Park Permit rules. 1 have read and understand the rules ai k regulati ns that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(nd will assume responsibility for any loss, damage or liability arising, From the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signature; �-- hate: f; 111T WPM Mkkd Healtli permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval, Restrictions: Reservation Deposit Fee: ID I otal Fee: a)Confirmation Sent: / F USE QNLY**x**K*x***x** _ Date Paid:-� lititials;_ _ Payment: o Cash o Check ❑ Charge _ Subrnitt.ed to City Council:A ' �� J� . nitials: City Council Approval; 5lspecial use and beer and ar wine application McHENRY PARK FACILITIES SPECIAL USE AND/OR BEERMINE APPLICATION Contact Person: L(, Pk I S Q W g SEND Date of Picnic: & - / 4 ( S Company/Organization:: Address: /(a �%- /\/.D City/State/Zip: Home Phone: V 5 9L) W-or Ce 1 hone: 1 S, 9�0 Park: ❑ Knox Park ,i Petersen Park ❑ Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B r% Shelter C ❑ Other: Arrival Time: �J� Departure Time: g 06. Total Number Attending: � - Falsifying attendance numbers will result in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Please explain additional needs from the Parks Dept: Q � C� !Z) 1 i AV-F{moo l� 'l/ ► D �S i- � �; t Brief description of event (mpany picnic, car show, craft show, wedding, etc.): f List all activities to be held:iYA fr) F"s uo L I e \IBAaL , I A I A TE R .,4 t i _ b f\J i�o N V R i orF F <. Items being brought into park site: � Tables IS�Chairs ❑ .Benches ❑Carnival Rides �CMusic � Animals �r6WD❑ Other ❑ Tent: Location: Size: Tent Staked: ❑yes ❑ no ❑PARKS TO LOCATE ❑APPLICANT TO CALL JIJI,IE (1-800-892-0123) 'YYY:GYY:C iFYYYY:CY :: :: Y. .. .. ::YYY�:YYYY F�rrr'I.•KX:�:Y3:Y�:'.�.•YYYY* *YYY: :: :: ::ob �Y:C�YY�Y YY::•.L••.L�YY::YY'A'YY)F :F ::Y ::YY:FYYYYY.YY Will beer/wine be present: ❑Yes t�No - IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wuie permits denied .Indicate amount of under to be brought into the City Park I agree that all the beer/wine containers will be. removed by applicant placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to co ufne any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/ in'e allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale gbeer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will complyVith the City of McHenry Park Permit rules. I have read and understand the ru%le��and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s man' d will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understan that not complying with the Park Permit rules will result in loss of deposit. Signature: l :h 4Ati Cyf- i�' t-e-U� �� Date: Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approv will be based on the items listed above. Any other requests are subject to further approval. Restrictions: *** xxxx*x****r*FOROFFICE USE ONLYxx*t*rxx�Ya:x�rx:��x�:x�*xx::::�::���:�xxxxxx�xYx��Y:����r�:� tx Reservation Fee: Date Paid: , 1 1 S Initials: ' � Deposit Fee: $ Payment: El Cash 9/, heck ❑ Charge Total Fee: $ Submitted to City Council: &0 Confirmation Sent: Initials: City Council Approval: ' Forms\picnic forms\special use and beer and/or wine application McHENK V PARK FACILITIES SPECIAL USE AND/OR BEER/"VVINE Al Contact Person: Company/Organ.izatiUlf ; City/State/dip: 0(, Home Phone.: dressI ICATI0N Date of Picnic: Work/Cell Phone: Park: ❑ Knox Park (A only) 4Petersen Park ❑ Veteran's Memorial Park Area: ,(Shelter A ❑ Shelter B ❑ Shelter C c) Other: Arrival Time: 1142A _ Departure Tirne:_�P,� Total Number Attending: Falsifying attencCance nun:Gers will wesult irz I<rss of cCepnszt. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable reslt�roopm. Brief description of event (camppy pi Nnic, car sho craft show, wedding, etc.: List all activities to be held: �,o 7 /_�z_.� it h191A"%fg ,/?7&/g 1W 4Lr // Items brought into park site: ❑Tables�Cha.irs ❑ 13cne17es ❑Carnival Rides c� Music ❑Animals ❑Catered Roast ❑ Other Pig ❑ Tent: Location In Park:_ _. 1L.� _Size: Tent Staked; ❑yes ❑ no ELECTRICAL f FOR TENTS ❑ APPLICANT TO CAI.,L JULIE (I-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC; Shamrock is is �FR�*ie�x•k�x•k**�K**�**�Y is**sc' ��F ie.Y �F�r.�h*�;���F �;�'c:t*�St*r,��*�kY'k,'�;Fv'e�*K�x*x9r��'e �t is Y;#xfY �Y �k r. ir�x�fr*K�xWxxxk;k +e �4 f�+'tx�x>; r,xKir ie r: Will beer/wine be present: ies ❑ No IF YOU CHICi ED YES, PLEASE ANSWER QUESTIONS BELOW# Indicate the number f beer/wine permits denied 42 Indicate amount of beer/wine to be brought ' ato the MMgCity Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) , I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permitd.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be said, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will as u.nie--rtsponsibility for any loss, damage or liability arising, front the use of the park prope als derstc3pd tha ompl the Park Permit rules will result in loss of deposit, fig Signature: � � Health p itDate:s a arced by law l'or coin si sand catering. Please make arrangements to obtain permits. NOTE: pproval will be based on the items iste above. Any other requests are subject to further approval. P Aor.•;..;,,.,,,, OFFICE USE QNLY•x�;���x��,r�a•*�,r�•k����;��,r*��'it#fYt't1FN%�'7FHi�iHiF7Yi'(lYiYk 'h.��,A Reservation Fee; $ _._���____ •-._ � Date Paid:.l�✓!:© �,� lnit'� Is:_-.__.-,� Deposit Fee: $ __ __-_,__•�.•_._. _ Payment: ❑ Cash ❑Check Chai; Confirmation Sent: Total Fee: $ Submitted.to City Council:_" - Initials: City Council Approval; parkslformslpicnie formslspecial use and beer and or wine applicntion IVICHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/"SINE APPLICATION Contact. Persoi Company/Org City/State/Lip Park: ❑ Knox Park (A only) 'Jetersen Park ❑ Veteran's Memorial park Area. ❑ Shelter A Aelter C ul Other: OL Arrival Time: �' _Departure Time: Total Number Attending—� Falls fyitz� tltfenciaxnee nu�rzGers will rc�sult. irz loss of rrepnsit. Groups over 500 must obtain additional: n dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. I{nox•I'ark A has a portable rest�r/oomn.' /' �j Brief description of event (company picnic, car show, craft show, wedding, etc.): �J�l f t `'� �C���` List all activities to be held:_ Items brought int park site: ❑ Ta.bles n Chairs u Bc:ncltes ❑ Cat•nival hides ,�iMusic ❑Animals o Catered Pig Roast o Other Z2 7 ❑ Tent: Location In Park: ELECTRICAL FOR TENTS ❑ TO BE LOCATED Size: ICAN`i' TO CALL JULIE (1-800-892-0123) ❑ NQ ELECTRIC: Sitantrocl< Tent Staked: ❑yes ca no xiv�F**>�ie�F�t�*ir•k***ie�t>E*�*kre**x*�*is�C*�Nr.��r���F>��F�lie�*�5��**�***Yk�Y*�t*��8*irk:x**frkx*ieir*�Y�N�Yir*�xKxK�rxsYxxxir�xKdt4t�Yts'rr';xxseiexti; Will beer/wine be present: ct `Yes ❑ No IE YOIJ C%I:EC DES, P1L,EAS)L ANSWER QUESTIONS I3EI.OVV: Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) �/ 2 CEPS t/Z I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit'date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, I have read and will comply with the City of McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine ApplicationS iil� assume responsibility for any loss, damage or liability arising From the use oI'the park�pert�a und�s/tan �0 of complying with the Park Permit rules will result in loss of deposit, Sigtratu Date: �Iealtlt' ermits are required�liy law'f'or concessions and catering. Please make arrangements to obtain perknits. NOT(�Approval will be based on the items fisted above. Any other requests are subject to further approval, Restrictions: ,��****R*FOi2 OFFICE Reservation Fee: T Deposit Fee: a) -� _____ Payment: 0 Cash o Check 'fiarge Total Fee: $�_ Submitted to City Council:. / Confirmatiori Sent: _Initials:, City Council Approval; parks\forms\picnic forms\special use and beer and or wine application 1VIcHENRY PARK FACILITIES L USE AND/OR BEER/WINE APPEICATI Contact. Person: Company/Organ.ization:_4, 1,� l�tu�LIAM City/State/Lip: G Home Phon _—Date of Picnic:_..__✓ dd.rM /�I u TVL( . WorklCcll Phone; Park: o K ox Park (A only) n Petersen Park �teran's Memorial Park Area: r ielter A ielter B ❑ Shelter C ca Other: Arrival Time:Z 14x4 Departure Time: ��—Total Number Attendingor�Z—.. Fr�tsifyr'►rg atfendrrnee nrcntGers will result r.ri lok epnslt. Groups over 500 must obtain additional: ❑ dLim psters n Portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom, Brief description of event (company picnic, ca.r show, craft show, wedding, etc.): .List all activities to be field: Items brought into park site: ❑Table �iai - (•ne'es ❑ ❑ Oth.er // ,) ❑ Tent: Location In Park: ELECTRICAL FOR Size: es ❑Music n Animals o Catered Pig iloast TENTS n APPLICANT' TU CALL J[.1L(E (I-800-892-0123) TO BE LOCATED ONO ELECTRIC; Sharnrocl< Tent Staked: ❑yes ca no %%%%%%%%%%%%k7k•k%%%%%%%7F%%%%it%%%df�(%7%if%%fk%%%%%%%%%%%%%%%%%%%7f%7�Y%%%%if l�]t1'f%%k)t%%1N'iCN%%%%X%tit%14 %1fH%%k%N %k1t Ki; Y,%5i'%ti!>( Will beer/wine be Present: n 'es n Nca }r YUC1 CHECKS + , rI_EASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied indicate arnount of beer/wine t be brought into the City Park under this pernilt on above date (number of wine bottles, beer cases, beer kegs, etc,) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, darnage or liability arising, from the use of the park property. I al understand that not complying with the Park Permit rules will result in loss of deposit, ^� Signature: Date:_ Healtli permits are Ve/quired by law for Concessions and catering. Please make arrangements to obtaii►nrp"ermits, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval, Restrictions: ��,�%*�*a%�,�,�:�%�*��:%�,v�**%��*%%�*,�***%��•�%%,FOR OFFICE USE QNLY%*•x**%%%*�a���h•k%,r�%%���,r�%_x�+t��Kn,t�n�x�%,r�,r• Reservation Fee: $ ��2j Deposit Fee: $ Payment: o Cash o Check rx r Total Fee: $ / Submitted to City Council: Confirmation Sent: _ _Initials:_ City Council Approval; �� parkslt'orms\picnic formslspecial use and beer and or wine application Contact Person: McHENRY PARK FACILITIES SPECIAL USE AND/OR BEERMINE AP ;C ff 1" L(�tiK�l�l -- ' Company/Organ.ization; City/State/Lip; %(i'' �' Home Phone; PL ICAI MN [)ate of Picnic: (YeJf Work/Ccll Phone: Park: U Knox Park (A only) © Petersen Park etera.n's Memorial Park Area: helter A k9helter B u Shelter C r.t Other: Arrival Time: J _ Departure Time: Total Number Attending: Falsifying attendance numbers will result in doss of deposit. Groups over 500 must obtain additional: cD dumpsters o portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom• Brief description of event (company picnic, car show, craft show, wedding, ete.):��j/� List all activities to be held: --" hems brought into park site: ❑ Ttibles p Cha.irs u Benches o Carnival Rides ❑Music c Animals o Catered Pig Roast ' ❑ Oth.er o Tent: Location In Park:, �� _�____ `Size: Tent Staked: a yes ca no ELECTRICAL FOR TENTS ❑ APPLICANT TO CALL JULIE (1-800492-0123) TO BE LOCATED o NO ELECTRIC: Shamrock xilr*Kkxt�ititfYkNr.ir��e�oY�x4xfYxSeNitWirifxxx5'txirr,irkirx5: Will beer/wine be present: a Yes U No IF YOC1 CIIECKE YES, i'LEASE ANSWER QUESTIONS BEEOW: Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the City Park under this permit oil above date (number of wine ottles, beer cases, beer kegs, etc,_ -� I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on rlie/ems permited.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, I have read and will comply with the City of McHenry Park Permit rules, l have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, darnage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signature ' Date: Health permits are required by law f'or concessions and catering, Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: k OFFICE USE s�*,r,�F012 Reservation � Deposit Fee: $_ _�i / Payment: Cash Check (J�ai;ur Total Fee: e Submitted to City Council: / Confirmation Sent: _Cnitials: City Council Approval; parkslfornts\picnic formslspecial use and beer and or wine application �� a. 6 �' McHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: Robert S. Layton Date of Picnic: Aug. 8n1, 2015 Company/Organization: Bicycle Illinois Address: P.O. Box 8454 City/State/Zip: Chic moo, IL 60680 Home Phone: same Work/Cell Phone: (312) 342-5514 Park: ❑Knox Park (A only) ❑Petersen Park ❑Veteran's Memorial Park Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C X Other: Whispering Oaks _ Arrival Time: 9:00 am Departure Time: 1:30 pm Total Number Attending: 100 not all at the same time!) Falsifyi�ag atte�adance �auf�zbers will f�esult in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom. Please explain additional needs from the Parks Dept: none Brief description of event (company picnic, car show, craft show, wedding, etc.): rest stop for cyclin eg_vent List all activities to be held: cyclists will stogy at the shelter to rest and het Gatorade and snacks Items brought into park site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast ❑ Other ❑ Tent: Location In Park: Size: Tent Staked: ❑yes ❑ no ELECTRICAL ❑PARKS TO LOCATE: PPA, PPB, Vets —South of Gazebo FOR TENTS ❑APPLICANT TO CALL JULIE (1-800-892-0123): Althoff, PP Beach, Hayfield, Shelter, Stage TO BE LOCATED Vets — NW of Gazebo ❑ NO ELECTRIC: Knox, Shamrock ❑ NONE: PPC Will beer/wine be present: ❑ Yes X No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied .Indicate amount of beer' ine t e brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, et . I agree that all the beer/wine containers will be removed by applicant or laced in roper containers on site on the permit date and that no underage or intoxicated person will be aliowe � f the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer m allow in the City of McHenry park, pursuant to this application will be sold, it being understood that th sale of b r/win under this permit issued pursuant to this application is expressly prohibited. I have re�c��and will c wit t e C' of McHenry Park Permit rules. I have read and understand; the rules and regal io s that aye been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will ass e responsibility for any loss, damage or liability arising fiom the use of the park /property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature:. � h� `� � ` f Date: February 2, 2015 Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: :*;;y;;y,;y*��,:*yt+,;:�;;�:r*�:,;*y��yy;;y:r;i;;y('y��yyFOROFFICEUSEONLY,;:�,;�:y,;*�:;;�y:r+y��*�yy,;;;�:y�y�jy�x�:�;;;;,;,;,;:r�:*rryy,;r;;;; �:*,:**� Reservation Fee: $ 1 �/ Date Paid:���`�` Initials: y Deposit Fee: $ .� Payment: ❑Cash ❑ Check�C rge Total Fee: $ Submitted to City Council: � Confirmation Sent: Initials: City Council Approval: tina\fonns\picnic forms\special use and beer and or wine application xAD Contact Person: MCMEI NRY PARK FACILITIES SPECIAL USE AND/OR BEERMINE APP W/V2/6s k1 Company/Organ.ization; / !A LM6 A x'ION Date of Picnic: City/State/ip;T Home Phone:___ Work/Cell Phone:_ Park: o Knot. Park (A only) a Petersen Park V'etera.n's Memorial Park Area. I Shelter. A Shelter B lieiter C i.l Other: _ Arrival Time; /� ^� Departure Time:/� Total Number Attending: Falsifying nlfendcrnce nurrzGers will rc�suld i.rz doss cif deposit, Groups over 500 must obtain additional: a dumpsters o portable toilets Water, electricity and restroorns are available at all sites. Knox Park A has a portable restroom, 19 Brief description of event (company picnic, car show. craft show, wedding, etc.):._ PIZ� List all activities to be held: —� items brought into//d�Aark s`te• u Ta.bles ra hair u Be;nches o/-Carnival Rides ❑Music C An1maIS ❑Catered Pig boast a Other 1 �4 . J, e2 Ll //I /9 7�/T C&I u- G I Ji9/l 1z)V I,� C, his Al a Tent; Location [n Park: ELECTRICAL FOR TENTS TO BE LOCATED a APPLICANT TU CALL 1r.1l,CE (1-800-8y2-0123) ❑ NQ L-;LLCTPCC; Shamrock Tent Staked; r� yes �� no re ie��**�e�K&*x*�:t�x�F*��*��k��r'rx�F�x�r �e �Nr �C&*�k��ttX ie;k k �Yx**�;�:Fk�i: �kkh**�N �4 die �k ie �Y*�2Rie�ie ir��Y �Hxfr*54�dt:Y �4xx�ir s'exsk�4e irxr'l�xs's r';xKSs ie ie r: 'WiMI beer/wine be present: ❑ Ye No IF �'OCJ CHECi�E i'ES, pY.,EASE ANSWER QUESTTUNS BELOW: Indicate the number ofKove wi17cpermits denied .indicateamountofbeer/wine�ob broughtintothe City Park under this permit on date (number of wine ales, beer cases, beer kegs, etc.)_fr_ontai_ — agree that all the beer/wine containers will be r moved by applicant or placed in proper cners on site on the per nitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McFlenry Park Permit rules. 1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Applicat' s) and will assume responsibility for any loss, damage or liability arising, from the use of the 2parZkpr %rty. e,u a.nd that not complying with the Park Permit rules will result in loss of deposit, Signature: Date: 4// Health permits are require y 1 w for concessions and catering. Please make arrangements to obtain permits, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OrF1C.'F 11S>✓ QNLY***x***x******'hh,r**��;rr Reservation Fee; Deposit Fee: $ Payment: 0 Cash =heck , Charg e "Total Fee; Submitted to City Council; Confirmation Sent: 4 _initials:, City Council Approval; _ parkslfornu\picnic formslspecial use and beer and or wine application ;'1�°'' dir MMEINK Y PARK FACILITIES PEU Contact Person:/ I 1-r f.)ate of Picnic: �� 't �l3. Company/Organization:. I L _Add.ress: City/State/zip:_ M6 n __Home Phone:____ ____Work/Ccll Phone: Park: n Knox Park (A only) ©Petersen Park 'e-Veteran's Memorial Ptu•k Area: YAShelter A 40 helter B ❑ Shelter C i:: Other: Arrival Time: ;VeGll �� _ Departure Time: `N r, Total Number Attending:"�� Falsifying attendance numGers will result do loss �f deposit. Croups aver 500 must obtain additional: n dumpsters ❑ portable toilets Water, electricity and restroonts are available at all sites. Knox Park A has a portable restroom• Brief description of event (company picnic, car show, craft show, wedding) etc.):_ List all activities to be held: Items brought into park site: n Tab o Other n Tent: Location in Park: ELECTRICAL FOR TENTS n APP(.ICAN`i' TU CAUL Jl1LIE (i-$00-$92-0123) TU BB LOCATED n C1lairs a Benches u Carnival Rides n Music ❑Animals ❑Catered Pig Roast n NO ELECTRIC, Shamrock Tent Staked; a yeas n no 11'it it 7�'**�1f�'fYit*7�':C�'7i*iC**��**i(�f*iClt lf �f l: iC 7k'�('%('h"%l �f li �'%'�S*�'i<>!if'°f 'k 1�"lC'1!!�'1f 'k �' 'k"if'iG�'*1f 1��'1f�1f•lf'A'�t 1f�l�'*7�'iYN*14 tit 3l 1�N 1f 1l4fk%lf tit'A'1t 1f 14N14'/°1't 1: 5t H'if Xk Y: Will beer/wine be present; n Yes n No IT+ YUU C CI A S, PLI+ A5E ANSW Cit QU)GSTI(7NS 13Z;IVOW: indicate the number of beer/wine permits denied _, Indicate arnount of beer/wine to be brought into the City Park under this permit oil above date (number of will bottles, beer cases, beer kegs, etc•)C; W�; I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permitd.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of Mci-lenry park under this permits I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of MclAenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising, from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. . Signat c�/".2C Id Date: ' ...,�7 _�✓; Health permits are requIred b§ law for concessions and catering. Please make arrangements to obtain permits, NOTE: Approval will be based on the items listed above. Any other requests are subject to fut•ther approval, Restrictions: ,r,aC'oR orric.'E USE QNLY*,r****a****,tk**,r�,�,r�,r,r�;r��,r*,t�*,t���rr,t��***�• ,r�+,r�� Reservation Deposit Fee: $ Payment: r Cash ttieck 0y"'liar 4 �� l'otal Fee: $ Submitted to City Council;Ai J Confirmation Sent: Initials:_ City Council Approval: parksll'ormslpicnic forms\spacial use and beer and or wine application P 1� SPECIAL USE AND/OR BE APPLIC.A,'I MIN Contact Person Company/Orga._---- �) 7 �� City/State/7ip;b'��(�f�t�t/t�l. 1 _Home Phone:_ ! l � „ 52<�� , Work/Cell Phone: Patk: o Knox Park (A only) Jst Petersen Park o Veteran's Memi�rial Park Area: o Shelter A o Shelter B d o Shelter C o Arrival Time: c`t ,l-�I.� ____departure Time: t"� �'L�.S't �. Total Number Attending: Fnlslfying attendance nteniGers will result lrz loss of rleposit. Groups over 500 must obtain additional: o dumpsters o portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom, j� Brief description of event (company picnic, car show. craft show, wedding, etc.): \' - �?� List all activities to be held:yyt �,�.:: ,c:. .AA!L L._ Items brought into park si o Other to Tent: Location In Park: 1:,LECTRICAL : o Tables o Chairs o Benches o Carnival Rides Music o Animals o Catered Pig (toast FOR TENTS o APPLICANT TU C TO BE LOCATED / Jl.1LlE (I-800-892-0123) ❑ NO ELCC1"RI�Z." Sharnrocl< Tent Staked; o yes ono Will beer/wine be present: 'Yes o No HA YOU CH-KCI YES, i'L]LASC ANS WEY2 QUESTIONS 131L�,0W: Indicate the number of beer/wine permits denied Indicate a.rnount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) 1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permitd.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park. pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility foil any loss, darnage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit, _ _._--...._.. Signature: -�� Date: -- - Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: wwwwwwwwwwww*wwwhw**wwwwwwk ,4w*wwwwt;pn Of'P'fCr USE QNI.,Ywwweww,rww�www*,�w,t wwwwwwwww�w�*wwwwwwwwwww>e�vcrr�wa,t�w Reservation Fee; � doe Date Paid:"'Ae�3""�'� Initials; Deposit Fee: $ _...........__ Payment: o Cash hecJ: o Chart e Total Fee: Submitted to City Council:,�'.1 Confirmation Sent: �tnitials: �- City Council Approval: parks\formslpicnic formslspecial use and beer and or wine application REGULAR MEETING March 16, 2015 Mayor Low called the regularly scheduled March 16, 2015 meeting of the McHenry City Council to order at 7:00 PM. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Bill Hobson, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, Deputy Chief of Police Birk, City Attorney McArdle, City Engineer Pieper and Deputy City Clerk Geraghty. Absent: None. CITY OF MCHENRY MISSION STATEMENT Mayor Low recited the City of McHenry Mission Statement. PUBLIC HEARING FOR CONSIDERATION OF AN ANNEXATION AGREEMENT, ZONING MAP AMENDMENT, AND CONDITIONAL USE PERMIT TO ALLOW AN INSTITUTIONAL USE (MEMORY CARE FACILITY) AT 4605 W. CRYSTAL LAKE ROAD AND UPON CLOSE OF THE PUBLIC HEARING APPROVAL OF THE FOLLOWING ORDINANCES AUTHORIZING EXECUTION OF ANNEXATION AGREEMENT (WHITE OAKS); ANNEXING APPROX. 4-ACRES COMMONLY KNOWN AS 4605 W. CRYSTAL LAKE ROAD• AND GRANTING ZONING MAP AMENDMENT FOR C-2 NEIGHBORHOOD COMMERCIAL USE AND A CONDITIONAL USE PERMIT TO ALLOW AN INSTITUTIONAL USE. Mayor Low opened the Public Hearing at 7:05 PM. Mayor Low requested comments from City Council: Alderman Santi requested clarification on the reconfigured access points to the property. Director Martin stated two entry points are proposed; full access at the traffic light on Crystal Lake Road and Royal Drive and another access on the north side off Crystal Lake Road will be right-in/right-out only. Aldermen Condon and Glab expressed their support of the proposal. Mayor Low opened the floor for public comment: Mr. Scott Curry, 5802 Amherst Court expressed his support for the proposal. Motion by Condon seconded by Blake to close the Public Hearing. Voting Ave: Condon, Blake, Peterson, Wimmer, Schaefer, Glab, Santi Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. City Council Regular Meeting March 16, 2015 Page 2 The Public Hearing was closed at 1:10 PM. Motion by Condon seconded by Santi to approve Ordinances: Authorizing the Execution of an Annexation Agreement (White Oaks); Annexing Approximately 4-Acres Commonly Known as 4605 W. Crystal Lake Road; and Granting a Zoning Map Amendment to C-2 Neighborhood Commercial and Conditional Use Permit to allow an Institutional Use (Memory Care) for 4605 W. Crystal Lake Road. Mayor Low called for discussion: Alderman Petersen stated he is impressed with the building. Alderman Condon expressed her endorsement of the reconfigured access point utilizing the traffic light at Crystal Lake Road and Royal Drive. Mayor Low requested Roll Call: Voting Aye: Condon, Blake, Peterson, Wimmer, Schaefer, Glab, Santi, Low Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. PUBLIC INPUT SESSION Mr. Scott Curry, 5602 Amherst Court expressed his concerns about agenda item 414 and possible contamination of groundwater from outside storage of wooden pallets. Mayor Low announced Agenda Item #10, request for a Class H Liquor License at 1711 N. Richmond Road was removed from the agenda pending staffs consideration of the possible need for a parking variance at this location. CONSENT AGENDA A. Approve Resolution authorizing Annual Update of City Zoning Map; B. Approve Ordinance authorizing address change for Lot 17 & 18 in McHenry Country Club Subdivision from 811 John Street to 3210 Golfview Road; C. Approve bid from Blackstone for mowing city sites in the amount of $2,731 per week from date of approval through April 30, 2018 with a renewal clause for years 2019 and 2020. D. Approve purchase of an additional 20% of the contracted amount of road salt through the State of Illinois Joint Purchasing Program from North American Salt Company for $58.96/ton for a total of $28,300.80; E. Approval of February 16, 2015 and March 2, 2015 City Council meeting minutes; F. Approve List of As Needed Checks; and 3110 FOOD MART INC 109.41 AT&T 21203,52 BLUE CROSS BLUE SHIELD 0 165,115.23 CINTAS CORPORATION LOC 3 466.20 City Council Regular Meeting March 16, 2015 Page 3 COMCAST CABLE 110.93 COMED 696.30 FEDEX 17.91 FOP UNITS 1/II 21064.00 ILETSBEI 100.00 LEGALSHIELD 64.75 MCHENRY - LAKE COUNTY SW 11785.00 MCHENRYCOUNTY JUVENILE 20.00 NATIONAL GUARDIAN LIFE 1 42.33 NCPERS GROUP LIFE INS, 192.00 NWBOCA 30.00 POSTMASTER MCHENRY IL 21366,20 SAM'S CLUB 1500.17 UNION PACIFIC RAILROAD C 41500.00 UNITED PARCEL SERVICE 116.44 VERIZON WIRELESS 1,860.31 VISIBLE OUTDOOR ADS 300.00 GRAND TOTALS 182,660.70 FUND TOTALS GENERAL FUND 9,092.23 MCHENRY AREA CHARACTER COUNTS 300.00 MOTOR FUEL TAX FUND 41500,00 WATER/SEWER FUND 3,430.59 EMPLOYEE INSURANCE FUND 1651115,23 INFORMATION TECHNOLOGY FUND 222.65 TOTALS 182,660,70 G. Approve List of Bills. ABRAHAMSEN, IAN 6.00 ACE HARDWARE, BJORKMAN'S 1,692.42 ADAMS ENTERPRISES INC, R 417.00 AMERICAN SOLUTIONS FOR B 294.00 APWA 300.00 AT&T 77.11 AZOOSEMENT INC 181.50 B&W CONTROL SYSTEMS INTE 1,977.75 BANK OF NEW YORK MELLON, 1,730.50 BERKHEIMER CO INC, G W 141.46 BPH PUMP & EQUIPMENT INC 387.00 BRETT EQUIPMENT CORP 609.28 CDW GOVERNMENT INC 565.00 CENTEGRA OCCUPATIONAL HE 248.70 CHICAGO CHAIN & TRANSMIS 46.93 CINTAS CORPORATION LOC 3 455.90 CLESEN, NICHOLAS 60.00 COLUMBIA PIPE & SUPPLY C 125.33 COMCAST CABLE 403.02 COMED 31082,81 COMPASS MINERALS AMERICA 61058,14 CONSTELLATION NEWENERGY 25,097,21 CRESCENT ELECTRIC SUPPLY 550.05 CUTTING EDGE COMMUNICATI 101.55 D'ANGELO NATURAL SPRING 48.50 OCUMENT IMAGING DIMENSI 366.00 REISILKER ELECTRIC MOTO 11255,77 UCAK, JASON 16.00 DURA WAX COMPANY INC, TH 42.80 ED'S AUTOMOTIVE/JIM'S MU 168.50 ED'S RENTAL & SALES INC 112.19 ELECTRONIC ENTRY SYSTEMS 606.34 City Council Regular Meeting March 16, 2015 Page 4 EMCOR SERVICES TEAM MECH 1,569.5u ETTEN, CHRISTOPHER 167,35 FASTENAL 837 FOREMAN & COMPANY, JOSEP 588.00 FOX VALLEY FIRE & SAFETY 516.00 FOXCROFT MEADOWS INC 11969*20 FREEWAY FORD -STERLING TR 1,057.35 FUNK, PAUL 15,22 FW IL MCHENRY COMMONS SH 23,302*71 GALLS LLC 208.98 GLOBAL EQUIPMENT COMPANY 602,61 HACH COMPANY 787.53 HANSEN'S ALIGNMENT, DON 75,00 HARNESS, DEBRA 2.00 HAWKINS INC 21583,58 HOLIDAY INN EXPRESS-SPRI 99.68 HOME DEPOT CREDIT SERVIC 3,860.04 H RG RE EN 271200.00 IACE 105,00 ILLINOIS DEPT OF NATURAL 41,00 ILLINOIS FBI NA 75.00 INTERSTATE BILLING SERVI 324.57 J G UNIFORMS INC 172,57 1C LICHT LLC 219,40 JPMORGAN CHASE BANK NA 64.49 KARKI, STEVE 119,00 KIMBALL MIDWEST 27711,52 KOMLINE-SANDERSON ENGINE 101,74 LANG-CADILLAC-BUICK-GMC '00 EACH ENTERPRISES INC 229,98 LEATHERS & ASSOCIATES IN 31280,00 LEIBACH, JUSTIN 150,48 LESNIAK, JOHN 10,00 LESNIAK, SHARON 800,00 LEXISNEXIS 124,00 LILLEENG, MICHAEL D 21400,00 MCCANN INDUSTRIES INC 187.64 MCH COUNTY DEPT OF HEALT 230,00 MCHENRY ANALYTICAL WATER 1,000.00 MCHENRY AREA CHAMBER OF 617,50 MCHENRY COUNTY CHIEFS OF 45.00 MCHENRY COUNTY HISTORICA 500.00 MCHENRY COUNTY JUVENILE 20.00 MCHENRY COUNTY RECORDER 1,400.00 MCHENRY POWER EQUIPMENT 29.38 MCMASTER-CARR SUPPLY CO 105,09 MEYER MATERIAL COMPANY 11244*89 MID AMERICAN WATER OF WA 11609*00 MINUTEMAN PRESS OF MCH 21518*75 MUNICIPAL COLLECTION SER 2434 NAPA AUTO PARTS MPEC 21990,84 NATIONAL SALT SUPPLY INC 32,218*75 NATIONAL TIME & SIGNAL 1,373.60 NEUMANN JR, EDWARD J 500,00 NICOR GAS 770,23 NORTHERN KEY & LOCK INC 185.00 NORTHERN TOOL & EQUIPMEN 146,33 NORTHWESTTRUCKS INC 798,76 OPTICS PLANET INC 2/849400 City Council Regular Meeting March 16, 2015 Page 5 OTTOSEN BRITZ KELLY COOP 728.50 PETERSON, DWAYNE 300.00 PETROLIANCE LLC 16,027.84 PETTIBONE & CO, P F 45.00 PETTY CASH FUND 21636,88 PITNEY BOWES INC 255.00 POLIDORI, PATRICK 22.70 POSTMASTER MCHENRY IL 220.00 PRECISION SHARPENING 65.00 RELIABLE MAINTENANCE INC 360.00 RIVERSIDE BAKE SHOP 74.69 SANTO SPORT STORE 11325.76 SCHAFER, PAT 90.00 SCIAME, RYAN 60.00 SEMROW JR, HARRY H 712.50 SEXTON, ERIC M 12.40 SHAW MEDIA 160.60 STANS OFFICE TECHNOLOGIE 11725,64 STAPLES ADVANTAGE 104.90 STRACK SHAWN 30.00 TESSENDORF MECHANICAL SE 532.50 TONYAN BROS INC 51801,25 TYLER TECHNOLOGIES 11343,75 ULTRA STROBE COMMUNICATI 150.00 US BANK EQUIPMENT FINANC 963.00 USA BLUEBOOK 3.24 VOSS, CHERYL 80.00 WASTE MANAGEMENT 31710,00 WASTE MANAGEMENT OF WI P 91647,95 WILKENS-ANDERSON CO 99.70 ZEP SALES & SERVICE 256.26 GRAND TOTALS 2211676,65 FUND TOTALS GENERAL FUND 113,124.15 ALARM BOARD FUND 516.00 MOTOR FUEL TAX FUND 38,276.89 DEVELOPER DONATION FUND 31280.00 DEBT SERVICE-1997A FUND 1,730.50 RECREATION CENTER FUND 271200.00 CAPITAL EQUIPMENT FUND 93.75 WATER/SEWER FUND 33,879.91 RISK MANAGEMENT FUND 745.37 INFORMATION TECHNOLOGY FUND 21330.08 RETAINED PERSONNEL ESCROW 500.00 TOTALS 2211676,65 Motion by Wimmer, seconded by Blake, to approve the Consent Agenda, as presented. Voting Ave: Wimmer, Blake, Schaefer, Glab, Santi, Condon, Peterson Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. City Council Regular Meeting March 16, 2015 Page 6 PUBLIC WORKS COMMITTEE RECOMMENDATION TO APPROVE A RESOLUTION DESIGNATING THE INTERSECTION OF ALLEN AVENUE AND JOHN STREET AS "HONORARY WILLIAM J. BOLGER WAY." City Administrator Morefield reported a request from the Bolger Family for an Honorary Street Sign Dedication was submitted in honor of McHenry native and former Alderman William J. Bolger. The dedication is requested at the intersection of Allen Avenue and John Street. Mr. Bolger and his wife Carol have lived on Allen Avenue since 1952. The Bolger Family has been in the McHenry area since the 19th century. He is a decorated WWII Veteran, and served as a McHenry Alderman for 46 years. Mayor Low and the Council expressed their appreciation of Mr. Bolger's service to the community. Motion by Glab, seconded by Blake, to approve the Public Works Committee recommendation to pass a Resolution designating the intersection of Allen Avenue and John Street as "Honorary William J. Bolger Way" as presented. Voting Aye: Glab, Blake, Condon, Peterson, Wimmer, Schaefer, Santi Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. APPROVE FGM ARCHITECTS RECOMMENDATION TO AWARD CONTRACT FOR CONSTRUCTION OF THE MCHENRY RECREATION CENTER TO STUCKEY CONSTRUCTION CO., INC. IN THE AMOUNT OF $4,145,300 City Administrator Morefield announced Mr. Ray Lee representing FGM Architects was present at the meeting. Mr. Morefield reported on February 2nd, the City Council authorized staff to seek bids for construction of the McHenry Recreation Center from nine firms itdentified by FGM Architects through the Request for Qualifications process. On March 3rd, nine bids were received with the lowest bid submitted by Stuckey Construction Co., Inc. with a base bid of $4,071,000. As the bid is below the original budget amount of $4,300,000, the following Bid Alternates totaling $474,300 were added to the project: Trash Enclosure; TRX System and miscellaneous wide flange steel for prep; Skylights; Under Floor Raceway System; LED Fixtures; and Roller Shades; for a total construction cost of $4,145,300. Mayor Low called for discussion: Alderman Wimmer expressed his satisfaction that the project finally moving forward. City Council Regular Meeting March 16, 2015 Page 7 Alderman Peterson stated it is important that the recreation center will be construction without the need for special financing. Deputy City Administrator Hobson confirmed no special financing is necessary because funds from developer donations have been set aside to pay for the construction. Alderman Condon was pleased the total construction cost is under budget. Aldermen Santi, Glab, and Blake stated they are impressed with the accuracy of the bids and commended FGM Architects for the way they handled the bidding process. Mayor Low thanked Mr. Lee for his efforts. Motion by Wimmer, seconded by Peterson to approve the recommendation of FGM Architects and award contract for construction of the McHenry Recreation Center to Stuckey Construction Co., Inc. for a total construction cost of $4,145,300 as presented. Voting Aye: Wimmer, Peterson, Blake, Schaefer, Glab, Santi, Condon Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW ADRIVE- IN ESTABLISHMENT FOR STARBUCKS 2210 NORTH RICHMOND ROAD IN THE MCHENRY TOWNE CENTER SUBDIVISION City Administrator Morefield reported the Planning and Zoning Commission unanimously recommended approval of a conditional use permit to allow construction of a drive-in window for Starbucks with 14 conditions. Mayor Low called for discussion: Alderman Schaefer asked if the location of the drive-in window on the north side of the building should be installed further toward the west to facilitate the process of vehicles driving throughI Director Martin noted the Planning and Zoning Commission asked the same question and said staff will verify the radii when plans are submitted for a permit. Alderman Blake concurred with Alderman Schaefer. Alderman Peterson stated he attended the referenced Planning and Zoning Commission meeting and thought the commission did a thorough review to ensure the design of the drive-in was safe. City Council Regular Meeting March 16, 2015 Page 8 Alderman Condon suggested a pedestrian crossing area be established in the parking lot and asked if the proposed configuration is similar to Oberweis. Mr. Martin stated the designs are similar however Starbucks will have more clearance. Alderman Santi asked if Starbucks will temporarily close during construction and Mr. Martin said he was not sure at time, but it is possible. Alderman Glab stated the design should work. Motion by Schaefer, seconded by Wimmer to approve an Ordinance granting a conditional use permit to allow a drive-in establishment for Starbucks located at 2210 North Richmond road in the McHenry Towne Center Subdivision as presented. Voting Aye: Schaefer, Wimmer, Peterson, Blake, Glab, Santi, Condon Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW OUTDOOR DISPLAY OF MERCHANDISE MOTOR VEHICLE AND TRAILER REPAIR AND BODY WORK AT 926 FRONT STREET. City Administrator Morefield reported the Planning and Zoning Commission unanimously recommended approval of this request with 18 conditions and announced the Petitioner and owner of Principio Auto Group, Inc., Mr. Andrew Principio was in the audience. The applicant currently operates a successful used car, trailer, and motorcycle sales business in Crystal Lake and is seeking a conditional use permit to display vehicles and trailers outside and to perform repair and body work, which will not be his primary focus of the business, AT 926 Front Street. Mayor Low called for discussion and asked the Petitioner Mr. Andrew Principio, owner to approach the podium: Alderman Wimmer asked if there is a limit established on the number of vehicles and trailers permitted outside. Mr. Principio stated he would limit the number of vehicles stored outside to 20 or 30. There is a warehouse next to the roller rink that could be used for storage if needed. Mr. Principio informed the Council he agreed to allow the Methodist Church to use his lot on Sundays for overflow parking. Alderman Santi inquired about vehicle sales and the Petitioner stated he will be selling autos, trailers, warranties, accessories, and perform minor repairs. City Council Regular Meeting March 16, 2015 Page 9 Alderman Glab expressed concern about the lack of floor drains in the building and asked how the disposal of contaminated fluids will be monitored. Mr. Principio stated he has contracted with a service to have all oil and fluids drained from vehicles captured and safely removed from the premises in place of a triple -basin. Mr. Martin stated Community Development staff will monitor this business as they do restaurants with grease traps. The plumbing inspector will periodically perform inspections. Alderman Santi inquired about the type of trailers that will be sold and the amount of body work performed. The Petitioner replied that trailers sales make up only 2% of the business and they are all special orders. Body work will be minor and consist of touch ups and undercoating. Alderman Schaefer asked the Petitioner if parking would be permitted along Front Street adding his concerns about site lines. Mr. Martin replied no customer parking will be permitted along Front Street. The Petitioner suggested that if it would help, he would park vehicles on the south side facing west to deter parking on Front Street. Alderman Glab asked if IDOT's expansion plans on Front Street will affect the business and Director Schmitt answered no, the building will remain however parking on the west side of Front Street will be eliminated. Alderman Glab asked the Petitioner if the gravel areas of the lot will be paved and the Petitioner stated that decision will have to be made by the property owner. Motion by Wimmer, seconded by Santi to approve an Ordinance granting a conditional use permit to allow outdoor display of merchandise, motor vehicle and trailer repair and body work at 926 Front Street as presented. Voting Aye: Schaefer, Wimmer, Peterson, Blake, Glab, Santi, Condon Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. APPROVAL OF AN ORDINANCE GRANTING CONDITIONAL USE PERMIT TO ALLOW OUTDOOR STORAGE OF WOODEN PALLETS AT 3939 ALBANY STREET City Administrator Morefield reported the Planning and Zoning Commission unanimously recommended approval of this request with the condition that the wooden pallets are stored one to two feet below the fence line on the subject property located at 3939 Albany Street in the Tonyan Industrial Park. Five Star Pallets repairs and remanufactures wooden pallets and is seeking a conditional use permit to store them at the southern end of the property. Mr. Morefield announced the Petitioner and Owner of Five Star Pallets, Mr. Jacob Fernandez, was in the audience. City Council Regular Meeting March 16, 2015 Page 10 Mayor Low called for discussion: Alderman Petersen stated he was present for the discussion at the Planning and Zoning Commission and he thinks this is a good use for the location. Alderman Santi said he agrees with the height restriction. Alderman Glab inquired about drainage in the area and possible groundwater contamination from chemically treated pallets stored outside and Director Schmitt stated a detention area located behind the business comprised of a large grassy area provides sufficient drainage for the area. Mr. Martin reported this company uses clean wood and does not treat pallets with chemicals. The Petitioner confirmed no chemicals are used. Motion by Wimmer, seconded by Schaefer to approve an Ordinance granting a conditional use permit to allow outdoor of wooden pallets on the property located at 3939 Albany Street in the Tonyan Industrial Park as presented. Voting Aye: Condon, Peterson, Wimmer, Blake, Schafer, Santi, Glab Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low announced the St. Baldrick's Community Shave was held on March 12t" and it is probable McHenry will once again be #1 in the World for the most heads shaved in one event. In addition, nearly $1,000,000 in total has been donated to the St. Baldrick's Foundation through the McHenry Community Shave. Mayor Low reported this past Saturday, the Shamrock Shuffle 5K was held with 400 participants and the Rotary St. Patrick's Day Volunteer Parade on Sunday was the largest ever held in our town. The Mayor expressed her appreciation to everyone who helped organize and participate in the events. COMMITTEE REPORTS None. STAFF REPORTS Deputy City Administrator Hobson announced the McHenry Parks & Recreation Department will host the annual Community Garage Sale on Saturday, March 215t from 8:00 AM to 2:00 PM at McHenry Middle School. City Council Regular Meeting March 16, 2015 Page 11 FUTURE AGENDA ITEMS None ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting. Voting Aye: Condon, Peterson, Wimmer, Blake, Schaefer, Glab, Santi Voting Nay: None. Not Voting: None Abstaining: None Absent: None. Motion carried. The meeting was adjourned at 8:01 pm. Mayor City Clerk ti LIST OF BILLS COUNCIL MEETING 4/6/15 � r Vendor Name Payable Number Post Date Fund: 100-GENERAL FUND Vendor: 1418- AALTO, SARAH M AALTO, SARAH M 3/6/15 04/06/2015 Vendor: 1108 - ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 753940 04/06/2015 ADAMS ENTERPRISES INC, RA 754734 04/06/2015 Vendor: 1106 - ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 323440 04/06/2015 ADAMS STEEL SERVICE INC 323133 04/06/2015 ADAMS STEEL SERVICE INC 323364 04/06/2015 ADAMS STEEL SERVICE INC 323383 04/06/2015 ADAMS STEEL SERVICE INC 323402 04/06/2015 ADAMS STEEL SERVICE INC 323616 04/06/2015 ADAMS STEEL SERVICE INC 323658 04/06/2015 ADAMS STEEL SERVICE INC 323310 04/06/2015 Vendor:1112 - ADAMS, SAMANTHA ADAMS, SAMANTHA 3/11/15 04/06/2015 Vendor:1389 - ALEXANDER EQUIPMENT COMPANY INC ALEXANDER EQUIPMENT 109864 04/06/2015 Vendor: 1632 - ARAMARK ARAMARK 16159381 04/06/2015 Vendor: 1450 - AT&T AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 AT&T 3/16/15-4/15/15A 04/06/2015 Vendor: 2040 - B & B AUTO PLUS B & B AUTO PLUS 12/30/14 04/06/2015 Vendor: 2006 - BAKER & SON CO, PETER BAKER & SON CO, PETER 35009MB 04/02/2015 Vendor: 2023-BARTA,RON BARTA,RON 3/16/15 04/02/2015 Expense Approval Report By Fund Description (Item) Account Number Amount PARKS & REC INSTRUCTOR 100-46-5110 300.00 Vendor 1418 - AALTO, SARAH M Total: 300.00 Supplies 100-33-5370 170.00 Supplies 100-33-5370 291.00 Vendor 1108 - ADAMS ENTERPRISES INC, R A Total: 461.00 SUPPLIES 100-22-6110 638.00 SUPPLIES 100-33-5370 20.02 SUPPLIES 100-33-5370 145.00 SUPPLIES 100-33-5370 69.00 SUPPLIES 100-33-5370 7.50 SUPPLIES 100-33-5370 86.87 SUPPLIES 100-33-5370 10.02 SUPPLIES 100-45-6110 116.09 Vendor 1106 - ADAMS STEEL SERVICE INC Total: 1,092.50 PARKS PROGRAM INSTRUCTOR 100-47-5110 276.56 Vendor 1112 - ADAMS, SAMANTHA Total: 276.56 SUPPLIES 100-33-6110 199.50 Vendor 1389 - ALEXANDER EQUIPMENT COMPANY INC Total: 199.50 EMPLOYEE CLOTHING 100-33-4510 146.46 Vendor 1632 - ARAMARK Total: 146.46 PRI LINES 100-01-5320 103.43 PRI LINES 100-02-5320 38.79 PRI LINES 100-03-5320 84.04 PRI LINES 100-04-5320 45.25 PRI LINES 100-22-5320 252.11 PRI LINES 100-30-5320 38.79 PRI LINES 100-33-5320 12.91 PRI LINES 100-41-5320 38.79 ALARM CIRCUITS 100-43-5320 256.53 PRI LINES 100-44-5320 6.46 ALARM CIRCUITS 100-45-5320 256.53 PRI LINES 100-46-5320 12.93 PRI LINES 100-47-5320 6.46 Vendor 1450 - AT&T Total: 1,153.02 VEHICLE REPAIRS 100-22-5370 64.00 Vendor 2040 - B & B AUTO PLUS Total: 64.00 MATERIALS 100-33-6110 986.70 Vendor 2006 - BAKER & SON CO, PETER Total: 986.70 CLOTHING ALLOWANCE REIMB 100-33-4510 450.00 Vendor 2023 - BARTA, RON Total: 450.00 4/1/2015 12:38:05 PM Page 1 of 13 Expense Approval Report Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 2024 - BARTOS, DONNA BARTOS, DONNA 3/1/15-3/12/15 04/02/2015 PARKS & REC INSTRUCTOR 100-47-5110 50.25 Vendor 2024 - BARTOS, DONNA Total: 50.25 Vendor: 2395 - BLOOM MASTER PLANTER CORP BLOOM MASTER PLANTER CORP 42224 04/02/2015 SUPPLIES 100-45-6110 252.00 Vendor 2395 - BLOOM MASTER PLANTER CORP Total: 252.00 Vendor: 2765 - BUSS FORD SALES BUSS FORD SALES 50130671 04/02/2015 VECHICLE SUPPLY CREDIT 100-22-5370 -15.36 BUSS FORD SALES 50130671 04/02/2015 VECHICLE SUPPLY CREDIT 100-22-5370 43.56 BUSS FORD SALES 50160591 04/02/2015 VEHICLE REPAIR SUPPLIES 100-22-5370 58.36 BUSS FORD SALES 50162071 04/06/2015 VEHICLE REPAIR SUPPLIES 100-22-5370 249.60 Vendor 2765 - BUSS FORD SALES Total: 336.16 Vendor: 2992- CALABRESE, TARA CALABRESE, TARA 1/6-3/31/15 04/06/2015 PARKS PROGRAM INSTRUCTOR 100-47-5110 560.63 Vendor 2992 - CALABRESE, TARA Total: 560.63 Vendor: 3004 - CARE OF TREES INC, THE CARE OF TREES INC, THE 908704971 04/02/2015 TREE REMOVAL 100-41-6950 2,250.00 Vendor 3004 - CARE OF TREES INC, THE Total: 2,250.00 Vendor: 3020 - CASSIDY TIRE & SERVICE CASSIDY TIRE & SERVICE 4052435 04/06/2015 TIRE REPAIR 100-33-5370 37.50 Vendor 3020 - CASSIDY TIRE & SERVICE Total: 37.50 Vendor: 3005 - CASTLEMAN, AMBER CASTLEMAN, AMBER 1/16-3/7/15 04/06/2015 PARKS & REC PROGRAM 100-46-5110 20.63 CASTLEMAN, AMBER 1/16-3/7/15 04/06/2015 PARKS & REC PROGRAM 100-47-5110 189.00 Vendor 3005 - CASTLEMAN, AMBER Total: 209.63 Vendor: 3157 - CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 149229 04/02/2015 MEDICALSERVICES 100-01-5110 45.00 Vendor 3157 - CENTEGRA OCCUPATIONAL HEALTH Total: 45.00 Vendor: 3266 - CHRISTOPHER, DAVID CHRISTOPHER, DAVID INV0000045 04/06/2015 REIMB CLOTHING ALLOW 100-33-6210 142.49 Vendor 3266 - CHRISTOPHER, DAVID Total: 142.49 Vendor: 3539 - CONSERV FS CONSERV FS 2032521-IN 04/02/2015 SUPPLIES 100-45-6270 8,550.00 Vendor 3539 - CONSERV FS Total: 8,550.00 Vendor: 3634 - CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO S500327662.001 04/06/2015 SUPPLIES 100-01-6110 18.64 Vendor 3634 - CRESCENT ELECTRIC SUPPLY CO Total: 18.64 Vendor: 3659 - CRUZ, MICHAEL CRUZ, MICHAEL INV0000001 04/02/2015 TRAINING EXPENSE REIMB 100-22-5420 7.69 Vendor 3659 -CRUZ, MICHAEL Total: 7.69 Vendor: 4550 - DOOR SERVICE INC DOOR SERVICE INC WO-2895 04/06/2015 CONTRACTUAL SERVICES 100-45-5110 2,518.08 Vendor 4550 - DOOR SERVICE INC Total: 2,518.08 Vendor: 4760 - DURA WAX COMPANY INC, THE DURA WAX COMPANY INC, THE 376271 04/06/2015 SUPPLIES 100-01-6110 186.20 DURA WAX COMPANY INC, THE 376399 04/06/2015 SUPPLIES 100-01-6110 296.40 Vendor 4760 - DURA WAX COMPANY INC, THE Total: 482.60 Vendor: 5107 - ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 125692-1 04/06/2015 PROPANE FORKLIFT FILL 100-33-5370 27.91 Vendor 5107 - ED'S RENTAL & SALES INC Total: 27.91 Vendor: 5309 - EJ EQUIPMENT EJ EQUIPMENT 0067394 04/06/2015 SUPPLIES 100-33-5370 371.06 Vendor 5309 - EJ EQUIPMENT Total: 371.06 4/1/2015 12:38:05 PM Page 2 of 13 Expense Approval Report Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor: 5740 - ETTEN, CHRISTOPHER ETTEN, CHRISTOPHER INV0000002 04/06/2015 CLOTHING ALLOW REIMB 100-45-4510 201.93 Vendor 5740 - ETTEN, CHRISTOPHER Total: 201.93 Vendor: 6200 - FIORE, CLARISSA FIORE, CLARISSA 1/17-3/21/15 04/06/2015 PARKS PROGRAM INSTRUCTOR 100-47-5110 210.00 Vendor 6200 - FIORE, CLARISSA Total: 210.00 Vendor: 6530 - FOERSTER, JEFFERY S FOERSTER, JEFFERY S INV0000003 04/06/2015 REPLACEMT CK FOR CK #754144100-22-5420 111.99 Vendor 6530 - FOERSTER, JEFFERY S Total: 111.99 Vendor: 7007 - GALLS LLC GALLS LLC 003223918 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 54.95 Vendor 7007 - GALLS LLC Total: 54.95 Vendor: 7645 - GROWER EQUIPMENT & SUPPLY GROWER EQUIPMENT & SUPPLY57107 04/06/2015 SUPPLIES 100-33-5370 339.71 GROWER EQUIPMENT & SUPPLY57125 04/06/2015 SUPPLIES 100-33-5370 149.75 Vendor 7645 - GROWER EQUIPMENT & SUPPLY Total: 489.46 Vendor: 8022 - HARM'S FARM HARM'S FARM 22179 04/06/2015 SUPPLIES 100-45-6110 5,055.00 Vendor 8022 - HARM'S FARM Total: 5,055.00 Vendor: 3662 - HERITAGE -CRYSTAL CLEAN LLC HERITAGE -CRYSTAL CLEAN LLC 13374868 04/06/2015 SUPPLIES 100-33-6110 167.07 Vendor 3662 - HERITAGE -CRYSTAL CLEAN LLC Total: 167.07 Vendor: 8527 - HOME DEPOT CREDIT SERVICES HOME DEPOT CREDIT SERVICES 2/20-3/18/15 04/06/2015 SUPPLIES 100-01-6110 111.82 HOME DEPOT CREDIT SERVICES 2/20-3/18/15 04/06/2015 SUPPLIES 100-22-6210 29.81 HOME DEPOT CREDIT SERVICES 2/20-3/18/15 04/06/2015 SUPPLIES 100-33-6110 478.61 HOME DEPOT CREDIT SERVICES 2/20-3/18/15 04/06/2015 SUPPLIES 100-33-6115 144.96 HOME DEPOT CREDIT SERVICES 2/20-3/18/15 04/06/2015 SUPPLIES 100-42-6110 182.19 HOME DEPOT CREDIT SERVICES 2/20-3/18/15 04/06/2015 SUPPLIES 100-45-6110 748.07 Vendor 8527 - HOME DEPOT CREDIT SERVICES Total: 1,695.46 Vendor: 8650 - HRGREEN HRGREEN 95105 04/06/2015 MCHENRY REC CENTER BIKE 100-01-5110 793.74 HRGREEN 96358 04/06/2015 MCHENRY REC CENTER BIKE 100-01-5110 2,381.22 HRGREEN 97162 04/06/2015 RIVERWALK TRUSS BRIDGE- 100-01-5110 1,362.00 HRGREEN 97251 04/06/2015 GENERAL CONSULTATION 100-30-5110 308.00 Vendor 8650 - HRGREEN Total: 4,844.96 Vendor: V01025 - HUBER, KELLY HUBER, KELLY 3/24-3/26/15 04/06/2015 PARKS PROGRAM INSTRUCTOR 100-46-5110 39.38 HUBER, KELLY 3/24-3/26/15 04/06/2015 PARKS PROGRAM INSTRUCTOR 100-46-5110 30.94 Vendor V01025 - HUBER, KELLY Total: 70.32 Vendor: 9418 - ILLINOIS FBI NA ILLINOIS FBI NA INV0000004 04/02/2015 MONTHLY MEETING 100-22-5430 75.00 Vendor 9418 - ILLINOIS FBI NA Total: 75.00 Vendor:19763 - INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 96815662/97041087 04/06/2015 SUPPLIES 100-33-5370 -332.50 INTERSTATE BILLING SERVICE 96815662/97041087 04/06/2015 SUPPLIES 100-33-5370 436.14 INTERSTATE BILLING SERVICE 97017321 04/06/2015 SUPPLIES 100-33-5370 245.39 INTERSTATE BILLING SERVICE 97031483 04/06/2015 SUPPLIES 100-33-5370 82.86 Vendor 19763 - INTERSTATE BILLING SERVICE INC Total: 431.89 Vendor: 9669 - IXII TRAINING IXII TRAINING 1-6-172 04/06/2015 DISPATCH TRAINING 100-22-5430 170.00 Vendor 9669 - IXII TRAINING Total: 170.00 Vendor: 10211- J G UNIFORMS INC J G UNIFORMS INC 36457 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 27.71 Vendor 10211-J G UNIFORMS INC Total: 27.71 4/1/2015 12:38:05 PM Page 3 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor: 11286 - KIMBALL MIDWEST KIMBALL MIDWEST 11286 04/06/2015 KIMBALL MIDWEST 11286 04/06/2015 KIMBALL MIDWEST 4089856 04/06/2015 KIMBALL MIDWEST 4117979 04/06/2015 KIMBALL MIDWEST 4117979 04/06/2015 Vendor: 11289 - KING, LAURA KING, LAURA INV0000005 04/06/2015 Vendor: 11290 - KIRCHNER FIRE KIRCHNER FIRE 37708 04/06/2015 Vendor:11387 - KLASEK, ROBERT 1 KLASEK, ROBERT J INV0000009 04/06/2015 Vendor:11670 - KRONWALL, KELLY KRONWALL, KELLY 3/7-3/29/15 04/06/2015 KRONWALL, KELLY 3/7-3/29/15 04/06/2015 KRONWALL, KELLY 3/7-3/29/15 04/06/2015 KRONWALL, KELLY 3/7-3/29/15 04/06/2015 Vendor: V01011- LAKE COUNTY JUVENILE OFFICER'S ASSN LAKE COUNTY JUVENILE INV0000018 04/06/2015 Vendor: V01016 - LAKESHORE LEARNING MATERIALS LAKESHORE LEARNING 5212160315 04/06/2015 Vendor:12148 - LEIBACH, JUSTIN LEIBACH, JUSTIN INV0000007 04/06/2015 Vendor:12152 - LEISTEN, RICK LEISTEN, RICK INV0000006 04/06/2015 Vendor:12162 - LESNIAK, SHARON LESNIAK, SHARON 3/9-3/14/15 04/06/2015 Vendor: 12290 - LILLEENG, MICHAEL D LILLEENG, MICHAEL D INV0000008 04/06/2015 Vendor: V01015- LONG BOTTOM, ROBERT LONGBOTTOM, ROBERT INV0000020 04/06/2015 Vendor: V01014 - LUNKENHEIMER, JOHN LUNKENHEIMER, JOHN INV0000019 04/06/2015 Vendor:16015 - MARATHON TOWING MARATHON TOWING 1-MAR 04/06/2015 Vendor: 13015 - MARKS TREE SERVICE & SNOW PLOWING CORP MARKS TREE SERVICE & SNOW INV0000012 04/06/2015 Vendor: 14067 - MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW MARCH 2O15 04/06/2015 Description (Item) Account Number Amount SUPPLIES 100-33-5370 -38.21 SUPPLIES 100-33-5370 317.00 SUPPLIES 100-33-5370 396.02 SUPPLIES 100-33-5370 360.61 SUPPLIES 100-33-5370 -32.30 Vendor 11286 - KIMBALL MIDWEST Total: 1,003.12 TRAINING EXPENSE REIMB 100-22-5420 138.92 Vendor 11289 - KING, LAURA Total: 138.92 CONTRACTUAL SERVICES 100-01-5110 32.75 Vendor 11290 - KIRCHNER FIRE Total: 32.75 TRAINING EXPENSE REIMB 100-22-5420 8.00 Vendor 11387 - KLASEK, ROBERT J Total: 8.00 PARKS PROGRAM INSTRUCTOR 100-42-5430 60.00 PARKS PROGRAM INSTRUCTOR 100-46-5430 30.00 PARKS PROGRAM INSTRUCTOR 100-47-5110 345.00 PARKS PROGRAM INSTRUCTOR 100-47-5430 15.00 Vendor 11670 - KRONWALL, KELLY Total: 450.00 TRAINING EXPENSE 100-22-5430 100.00 Vendor V01011- LAKE COUNTY JUVENILE OFFICER'S ASSN Total: 100.00 SUPPLIES 100-41-6110 431.93 Vendor V01016 - LAKESHORE LEARNING MATERIALS Total: 431.93 REIMTRAINING -CK 100-22-5420 24.00 Vendor 12148 - LEIBACH, JUSTIN Total: 24.00 EMPLOYEE CLOTHING 100-33-4510 38.37 Vendor 12152 - LEISTEN, RICK Total: 38.37 PARKS PROGRAM INSTRUCTOR 100-47-5110 200.00 Vendor 12162 - LESNIAK, SHARON Total: 200.00 PARKS PROGRAM - REIMB 100-47-5110 20.00 Vendor 12290 - LILLEENG, MICHAEL D Total: 20.00 PARKS PROGRAM INSTRUCTOR 100-47-5110 63.00 Vendor V01015 - LONGBOTTOM, ROBERT Total: 63.00 PARKS & REC REFUND 100-41-3637 165.00 Vendor V01014 - LUNKENHEIMER, JOHN Total: 165.00 TOWING SERVICES 100-22-5110 40.00 Vendor 16015 - MARATHON TOWING Total: 40.00 TREE REMOVAL 100-33-5110 800.00 Vendor 13015 - MARKS TREE SERVICE & SNOW PLOWING CORP Total: 800.00 LEGAL FEES 100-01-5230 5,175.00 Vendor 14067 - MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: 5,175.00 4/1/2015 12:38:05 PM Page 4 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor: 3265 - MCCAFFERTY, BRITTANY MCCAFFERTY, BRITTANY INV0000013 04/06/2015 Vendor: 14080 - MCCORMICK, JENISE M MCCORMICK, JENISE M 2/19-3/22/15 04/06/2015 Vendor: 14247 - MCHENRY AREA CHAMBER OF MCHENRY AREA CHAMBER OF 54817 04/06/2015 Vendor: 14254 - MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 35 04/06/2015 Vendor:14500 - MCMAHON, JASON MCMAHON, JASON INV0000015 04/06/2015 Vendor: 13291 - MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 83497 04/06/2015 Vendor: 13521- MOBILE FLEET SERVICES INC MOBILE FLEET SERVICES INC 14888 04/06/2015 Vendor:13560 - MOTOROLA SOLUTIONS - STARCOM21 NETWORK MOTOROLA SOLUTIONS - 171461292015 04/06/2015 MOTOROLA SOLUTIONS - 76776808 04/06/2015 Vendor:13742 - MUNICIPAL CLERKS OF MUNICIPAL CLERKS OF INV0000017 04/06/2015 Vendor: 15015 - NATIONAL BUSINESS FURNITURE NATIONAL BUSINESS ZJ876232-RMT 04/06/2015 NATIONAL BUSINESS ZJ876232-RMT 04/06/2015 NATIONAL BUSINESS ZJ876232-RMT 04/06/2015 Vendor: 15545 - NICOR GAS NICOR GAS 2/19-3/20/15 04/06/2015 NICOR GAS 2/19-3/20/15 04/06/2015 NICOR GAS 2/19-3/20/15 04/06/2015 Vendor: 17010-PADRO,PEDRO PADRO,PEDRO INV0000022 04/06/2015 Vendor: 17003 - PALA, JOSEFINA PALA, JOSEFINA INV0000023 04/06/2015 Vendor: 2532 - PETROLIANCE LLC PETROLIANCE LLC 9604629 04/06/2015 PETROLIANCE LLC 9607287 04/06/2015 PETROLIANCE LLC 9601529 04/06/2015 PETROLIANCE LLC 9604634 04/06/2015 PETROLIANCE LLC 2181111 04/06/2015 PETROLIANCE LLC 9601528 04/06/2015 PETROLIANCE LLC 9604633 04/06/2015 PETROLIANCE LLC 9604611 04/06/2015 PETROLIANCE LLC 9604632 04/06/2015 PETROLIANCE LLC 9607290 04/06/2015 Description (Item) Account Number Amount PARKS & REC PROGRAM 100-46-5110 192.00 Vendor 3265 - MCCAFFERTY, BRITTANY Total: 192.00 PARKS PROGRAM INSTRUCTOR 100-47-5110 195.00 Vendor 14080 - MCCORMICK, JENISE M Total: 195.00 ADMINISTRATIVE EXPENSE 100-02-6940 28.00 Vendor 14247 - MCHENRY AREA CHAMBER OF Total: 28.00 MUNICIPAL MCRIDE SHARE 100-01-5110 1,201.39 Vendor 14254 - MCHENRY COUNTY DIV OF TRANSPORTATION Total: 1,201.39 EMPLOYEE CLOTHING 100-33-4510 449.29 Vendor 14500 - MCMAHON, JASON Total: 449.29 PRINTED SUPPLIES 100-00-6210 445.03 Vendor 13291- MINUTEMAN PRESS OF MCH Total: 445.03 REPAIR PARTS 100-33-5370 1,530.28 Vendor 13521- MOBILE FLEET SERVICES INC Total: 1,530.28 STARCOM21 NETWORK 100-22-5320 2,128.00 RADIO SUPPORT 100-22-5370 393.00 Vendor 13560 - MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 2,521.00 JONES MEMBERSHIP DUES 100-02-5410 25.00 Vendor 13742 - MUNICIPAL CLERKS OF Total: 25.00 SUPPLIES 100-30-6210 300.00 SUPPLIES 100-30-6270 1,000.00 SUPPLIES 100-33-6210 600.00 Vendor 15015 - NATIONAL BUSINESS FURNITURE Total: 1,900.00 UTILITIES 100-42-5510 328.77 UTILITIES 100-43-5510 106.26 UTILITIES 100-45-5510 384.30 Vendor 15545 - NICOR GAS Total: 819.33 CLOTHING ALLOWANCE REIMB 100-33-4510 439.36 Vendor 17010 - PADRO, PEDRO Total: 439.36 PARKS PROGRAM INSTRUCTOR 100-47-5110 555.06 Vendor 17003 - PALA, JOSEFINA Total: 555.06 VEHICLE FUEL 100-03-6250 68.35 VEHICLE FUEL 100-03-6250 47.00 VEHICLE FUEL 100-22-6250 2,456.15 VEHICLE FUEL 100-22-6250 1,665.94 VEHICLE FUEL 100-33-6250 4,107.45 VEHICLE FUEL 100-33-6250 677.01 VEHICLE FUEL 100-33-6250 455.13 VEHICLE FUEL 100-45-6250 76.53 VEHICLE FUEL 100-45-6250 82.58 VEHICLE FUEL 100-45-6250 64.50 Vendor 2532 - PETROLIANCE LLC Total: 9,700.64 4/1/2015 12:38:05 PM Page 5 of 13 Expense Approval Report Vendor Name Payable Number Post Date Description (Item) Account Number Amount Vendor:17154 - PETTIBONE & CO, P F PETTIBONE & CO, P F 32702 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 40.00 PETTIBONE & CO, P F 32765 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 296.95 PETTIBONE & CO, P F 32824 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 139.99 PETTIBONE & CO, P F 32825 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 448.46 PETTIBONE & CO, P F 32828 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 262.97 PETTIBONE & CO, P F 32838 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 224.00 PETTIBONE & CO, P F 32859 04/06/2015 EMPLOYEE UNIFORM 100-22-4510 299.85 PETTIBONE & CO, P F 32711 04/06/2015 EMPLOYEE UNIFORM 100-22-6110 160.90 Vendor 17154 - PETTIBONE & CO, P F Total: 1,873.12 Vendor: 19028 - PITEL SEPTIC INC PITEL SEPTIC INC 11390 04/06/2015 PORTABLE TOILET RENTAL 2/25- 100-45-5110 75.00 Vendor 19028 - PITEL SEPTIC INC Total: 75.00 Vendor: 17632-PRATHER,PAUL PRATHER, PAUL INV0000025 04/06/2015 TUITION REIMB 100-22-5440 780.00 Vendor 17632 - PRATHER, PAUL Total: 780.00 Vendor:17657 - PROSHRED SECURITY PROSHRED SECURITY 990007693 04/06/2015 SHREDDING SERVICES 100-22-5110 53.00 Vendor 17657 - PROSHRED SECURITY Total: 53.00 Vendor: 19144 - REGNER, WILLIAM J REGNER, WILLIAM J INV0000032 04/06/2015 REIMB BOCA 100-03-5430 15.00 Vendor 19144 - REGNER, WILLIAM J Total: 15.00 Vendor: 19149 - REILLY, JAKE REILLY, JAKE INV0000049 04/06/2015 EMPLOYEE CLOTHING 100-33-4510 123.56 Vendor 19149 - REILLY, JAKE Total: 123.56 Vendor: 19154 - REISHUS, DEIRDRE REISHUS, DEIRDRE 1/6-3/17/15 04/06/2015 PARKS PROGRAM INSTRUCTOR 100-47-5110 670.38 Vendor 19154 - REISHUS, DEIRDRE Total: 670.38 Vendor:19170 - RESERVE ACCOUNT RESERVE ACCOUNT INV0000033 04/06/2015 POSTAGE FOR POSTAGE METER 100-01-5310 185.74 RESERVE ACCOUNT INV0000033 04/06/2015 POSTAGE FOR POSTAGE METER 100-02-5310 90.48 RESERVE ACCOUNT INV0000033 04/06/2015 POSTAGE FOR POSTAGE METER 100-03-5310 49.76 RESERVE ACCOUNT INV0000033 04/06/2015 POSTAGE FOR POSTAGE METER 100-04-5310 193.20 RESERVE ACCOUNT INV0000033 04/06/2015 POSTAGE FOR POSTAGE METER 100-22-5310 378.83 RESERVE ACCOUNT INV0000033 04/06/2015 POSTAGE FOR POSTAGE METER 100-41-5310 135.29 Vendor 19170 - RESERVE ACCOUNT Total: 1,033.30 Vendor: 19173 - REWIAKO, RICHARD REWIAKO, RICHARD INV0000035 04/06/2015 EMPLOYEE UNIFORM REIMB 100-22-4510 163.16 Vendor 19173 - REWIAKO, RICHARD Total: 163.16 Vendor: 19531 - ROC CONSTRUCTION SUPPLY ROC CONSTRUCTION SUPPLY 24190 04/06/2015 SUPPLIES 100-33-6110 239.40 Vendor 19531- ROC CONSTRUCTION SUPPLY Total: 239.40 Vendor: 20087 - SCHAEFER, BLAKE SCHAEFER, BLAKE INV0000037 04/02/2015 CONTRACTUAL SERVICES 100-33-5110 4,000.00 Vendor 20087 - SCHAEFER, BLAKE Total: 4,000.00 Vendor: 20103 - SCHWALENBERG, RYAN SCHWALENBERG, RYAN INV0000038 04/06/2015 REIMB BOCA MEETING/LUNCH 100-03-5430 15.00 Vendor 20103 - SCHWALENBERG, RYAN Total: 15.00 Vendor: 20172 - SEXTON, ERIC M SEXTON, ERIC M INV0000039 04/06/2015 REIMB COMPLETION COURSE 100-22-5440 824.48 Vendor 20172 - SEXTON, ERIC M Total: 824.48 Vendor: V01018 - SHERON, TONY D SHERON, TONY D INV0000040 04/06/2015 PARKS PROGRAM INSTRUCTOR 100-47-5110 612.00 Vendor V01018 - SHERON, TONY D Total: 612.00 4/1/2015 12:38:05 PM Page 6 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor: 20354 - SKILLS FIRST SOCCER LLC SKILLS FIRST SOCCER LLC 02-023 04/06/2015 Vendor: 20733 - ST PAULS EPISCOPAL CHURCH ST PAULS EPISCOPAL CHURCH INV0000050 04/06/2015 Vendor: 20710 - STANS OFFICE TECHNOLOGIES STANS OFFICE TECHNOLOGIES 311273 04/06/2015 STANS OFFICE TECHNOLOGIES 311066 04/06/2015 STANS OFFICE TECHNOLOGIES 311273 04/06/2015 Vendor: 20711- STAPLES ADVANTAGE STAPLES ADVANTAGE 8033560483 04/06/2015 STAPLES ADVANTAGE 8033647305 04/06/2015 STAPLES ADVANTAGE 8033647305 04/06/2015 STAPLES ADVANTAGE 8033560483 04/06/2015 STAPLES ADVANTAGE 8033560483 04/06/2015 STAPLES ADVANTAGE 8033560483 04/06/2015 STAPLES ADVANTAGE 8033647305 04/06/2015 STAPLES ADVANTAGE 8033647305 04/06/2015 STAPLES ADVANTAGE 8033647305 04/06/2015 STAPLES ADVANTAGE 8033560483 04/06/2015 STAPLES ADVANTAGE 8033560483 04/06/2015 Vendor: 20705 - STAPLES CREDIT PLAN STAPLES CREDIT PLAN INV0000043 04/06/2015 STAPLES CREDIT PLAN INV0000043 04/06/2015 STAPLES CREDIT PLAN INV0000043 04/06/2015 STAPLES CREDIT PLAN INV0000043 04/06/2015 STAPLES CREDIT PLAN INV0000043 04/06/2015 Vendor: 20746- SUNBURST SPORTSWEAR INC SUNBURST SPORTSWEAR INC 113881 04/06/2015 SUNBURST SPORTSWEAR INC 113881 04/06/2015 Vendor: 21538 - TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 16860 04/06/2015 Vendor: 21632 - TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 82438/82611 04/06/2015 TRAFFIC CONTROL & 82438/82611 04/06/2015 TRAFFIC CONTROL & 82438/82611 04/06/2015 TRAFFIC CONTROL & 82670 04/06/2015 TRAFFIC CONTROL & 82694 04/06/2015 TRAFFIC CONTROL & 82438/82611 04/06/2015 Vendor: 22396 - ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 11889 04/06/2015 ULTRA STROBE 11976 04/06/2015 Vendor: 23030 - VANLANDUYT, CHRIS VANLANDUYT, CHRIS INV0000051 04/06/2015 Vendor: V01022 - WAKE THE NATION WAKE THE NATION 1003 04/06/2015 Description (Item) Account Number Amount PARKS & REC SOCCER 100-47-5110 2,165.00 Vendor 20354 - SKILLS FIRST SOCCER LLC Total: 2,165.00 APRIL 2015 RENT 100-47-5110 254.40 Vendor 20733 - ST PAULS EPISCOPAL CHURCH Total: 254.40 COPIER SUPPLIES 100-30-6210 59.50 COPIER AGREEMENT 700390 100-33-6115 181.20 COPIER SUPPLIES 100-33-6210 59.50 Vendor 20710 - STANS OFFICE TECHNOLOGIES Total: 300.20 SUPPLIES 100-00-6210 252.59 SUPPLIES 100-00-6210 -33.42 SUPPLIES 100-00-6210 325.07 SUPPLIES 100-01-6210 -123.23 SUPPLIES 100-01-6210 24.95 SUPPLIES 100-03-6210 54.97 SUPPLIES 100-03-6210 33.42 SUPPLIES 100-04-6210 7.99 SUPPLIES 100-22-6210 32.95 SUPPLIES 100-33-6210 8.27 SUPPLIES 100-41-6210 59.99 Vendor 20711- STAPLES ADVANTAGE Total: 643.55 SUPPLIES 100-00-6210 55.81 SUPPLIES 100-04-6210 22.53 SUPPLIES 100-22-6210 320.61 SUPPLIES 100-30-6210 64.36 SUPPLIES 100-33-6115 85.99 Vendor 20705 - STAPLES CREDIT PLAN Total: 549.30 SUPPLIES 100-44-6110 119.71 SUPPLIES 100-47-6110 119.71 Vendor 20746 - SUNBURST SPORTSWEAR INC Total: 239.42 SUPPLIES 100-22-6310 300.49 Vendor 21538 - TOPS IN DOG TRAINING CORP Total: 300.49 SUPPLIES/SUPPLY CREDIT 100-33-6110 329.65 SUPPLIES/SUPPLY CREDIT 100-33-6110 837.35 SUPPLIES/SUPPLY CREDIT 100-33-6110 269.45 SUPPLIES 100-33-6110 329.40 SUPPLIES 100-33-6110 282.80 SUPPLIES/SUPPLY CREDIT 100-33-6290 -1,411.05 Vendor 21632 - TRAFFIC CONTROL & PROTECTION INC Total: 637.60 INSTALLATION OF RADIO 100-22-5370 243.75 SUPPLIES 100-22-5370 264.95 Vendor 22396 - ULTRA STROBE COMMUNICATIONS INC Total: 508.70 EMPLOYEE CLOTHING 100-33-4510 234.72 Vendor 23030 - VANLANDUYT, CHRIS Total: 234.72 TRAINING 100-22-5430 200.00 Vendor V01022 - WAKE THE NATION Total: 200.00 4/1/2015 12:38:05 PM Page 7 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor: 24307 - WITT, CINDY WITT, CINDY INV0000044 04/06/2015 WITT, CINDY INV0000052 04/06/2015 Vendor: 27765 - ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 112992 04/06/2015 ZUKOWSKI ROGERS FLOOD & 27765 04/06/2015 Fund: 270 - MOTOR FUEL TAX FUND Vendor: 8650 - HRGREEN HRGREEN 17 04/06/2015 HRGREEN 96844 04/06/2015 HRGREEN 97408 04/06/2015 Fund: 290 - TIF FUND Vendor: 27765 - ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 112998 04/06/2015 Fund: 400 - RECREATION CENTER FUND Vendor: 6170 - FGM ARCHITECTS FGM ARCHITECTS 14-1800.01-7 04/06/2015 Vendor: 8650 - HRGREEN HRGREEN 96686 04/06/2015 Fund: 440 - CAPITAL IMPROVEMENTS FUND Vendor: 8650 - HRGREEN HRGREEN 96161 04/06/2015 HRGREEN 97315 04/06/2015 Fund: 450 - CAPITAL EQUIPMENT FUND Vendor: 21877 - TYLER TECHNOLOGIES TYLER TECHNOLOGIES 025-118285 04/06/2015 TYLER TECHNOLOGIES 025-119656 04/06/2015 Fund: 510 - WATER/SEWER FUND Vendor:1108 - ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 754128 04/06/2015 Vendor:1113 - ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND 14-2201 04/06/2015 ADVANCED AUTOMATION AND 14-2202 04/06/2015 Vendor:1120 - ADVANTAGE MECHANICAL INC ADVANTAGE MECHANICAL INC CM-01 04/06/2015 Description (Item) Account Number Amount SUPPLIES 100-46-6110 23.25 SPRING BREAK PARTY SUPPLIES 100-46-6110 12.90 Vendor 24307 - WITT, CINDY Total: 36.15 CORPORATE 100-01-5230 5,061.25 TRAFFIC 100-01-5230 6,302.50 Vendor 27765 - ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 11,363.75 Fund 100 - GENERAL FUND Total: 91,197.27 CRYSTAL LAKE ROAD 270-00-8600 867.96 CRYSTAL LAKE RD 270-00-8600 1,013.74 MCCULLOM LK RD 270-00-8600 2,550.06 Vendor 8650 - HRGREEN Total: 4,431.76 Fund 270 - MOTOR FUEL TAX FUND Total: 4,431.76 MILLER'S POINT DEVELOPMT 290-00-5110 145.00 Vendor 27765 - ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 145.00 Fund 290 - TIF FUND Total: 145.00 MCHENRY REC CENTER 400-00-8200 16,871.50 Vendor 6170 - FGM ARCHITECTS Total: 16,871.50 MCHENRY REC CENTER 400-00-8200 4,080.00 Vendor 8650 - HRGREEN Total: 4,080.00 Fund 400 - RECREATION CENTER FUND Total: 20,951.50 KNOX DRIVE EXTENSION 440-00-8600 103.13 IL RT 31/RT 120 CONSTRUCTION 440-00-8600 24,907.45 Vendor 8650 - HRGREEN Total: 25,010.58 Fund 440 - CAPITAL IMPROVEMENTS FUND Total: 25,010.58 FINANCE SOFTWARE 450-00-8300 5,986.17 FINANCE SOFTWARE 450-00-8300 437.50 Vendor 21877 - TYLER TECHNOLOGIES Total: 6,423.67 Fund 450 - CAPITAL EQUIPMENT FUND Total: 6,423.67 Supplies 510-31-5370 37.25 Vendor 1108 - ADAMS ENTERPRISES INC, R A Total: SUPPLIES 510-32-6110 SUPPLIES 510-32-6110 Vendor 1113 - ADVANCED AUTOMATION AND CONTROLS INC Total: THERMOSTAT REPLACEMENT 510-32-5375 Vendor 1120 - ADVANTAGE MECHANICAL INC Total: 2,840.00 6,425.00 4/1/2015 12:38:05 PM Page 8 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor: 1258- AIRGAS SAFETY INC AIRGAS SAFETY INC 9037619935 04/06/201S Vendor: V01023 - ALL HOME REALTY ALL HOME REALTY 1056370301 04/06/2015 Vendor: 1440 - AMERICAN WATER WORKS ASSN AMERICAN WATER WORKS 6/1/15-5/31/16 04/06/2015 Vendor: 1563 - AQUA AMERICA AQUAAMERICA MS-1551219 04/06/2015 Vendor: 3565 - CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 1/29/15-3/1/15 04/06/2015 CONSTELLATION NEWENERGY 1/29/15-3/1/15 04/06/2015 Vendor: V01024 - CREECH, SHAWN CREECH, SHAWN 1056370301 04/06/2015 Vendor: 3634 - CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 5500345872.001 04/06/2015 CRESCENT ELECTRIC SUPPLY CO 5500345872.001 04/06/2015 Vendor: 5519 - ENVIRONMENTAL RESOURCE ASSOCIATES ENVIRONMENTAL RESOURCE 747702 04/06/2015 Vendor: 8042 - HAWKINS INC HAWKINS INC 3699675RI 04/06/2015 HAWKINS INC 3704081RI 04/06/2015 Vendor: 3662 - HERITAGE -CRYSTAL CLEAN LLC HERITAGE -CRYSTAL CLEAN LLC 13355724 04/06/2015 Vendor: 8527 - HOME DEPOT CREDIT SERVICES HOME DEPOT CREDIT SERVICES 2/20-3/18/15A 04/06/2015 HOME DEPOT CREDIT SERVICES 2/20-3/18/15A 04/06/2015 Vendor: 8533 - HOMESTEAD ELECTRICAL CONTRACTING LLC HOMESTEAD ELECTRICAL 10661 04/06/2015 Vendor: 8882 - HYDRAULIC SERVICES AND REPAIRS INC HYDRAULIC SERVICES AND 300559 04/06/2015 Vendor: 9501- IN -PIPE TECHNOLOGY COMPANY INC IN -PIPE TECHNOLOGY 15873 04/06/2015 Vendor: 9519 - INTERSTATE BATTERY SYSTEMS OF INTERSTATE BATTERY SYSTEMS 860763 04/06/2015 INTERSTATE BATTERY SYSTEMS 861120 04/06/2015 Vendor:11286 - KIMBALL MIDWEST KIMBALL MIDWEST 4120804 04/06/2015 KIMBALL MIDWEST 4120804 04/06/2015 Description (Item) Account Number Amount SUPPLIES 510-32-6110 150.41 Vendor 1258 - AIRGAS SAFETY INC Total: 150.41 REFUND OVERPAYMT W/S BILL 510-31-3610 131.40 Vendor V01023 - ALL HOME REALTY Total: 131.40 MEMBERSHIP RENEWAL 510-31-5410 81.00 Vendor 1440 - AMERICAN WATER WORKS ASSN Total: 81.00 ANNUAL SUBSCRIPTION 510-32-5110 409.60 Vendor 1563 - AQUA AMERICA Total: 409.60 PUMPING FEES 510-31-5510 10,485.54 PUMPING FEES 510-32-5510 26,296.85 Vendor 3565 - CONSTELLATION NEWENERGY INC Total: 36,782.39 REFUND OVERPAYMENT W/S 510-31-3610 118.20 Vendor V01024 - CREECH, SHAWN Total: 118.20 SUPPLIES 510-32-6110 1,434.47 SUPPLIES 510-32-6110 -45.69 Vendor 3634 - CRESCENT ELECTRIC SUPPLY CO Total: 1,388.78 SUPPLIES 510-32-6110 779.54 Vendor 5519 - ENVIRONMENTAL RESOURCE ASSOCIATES Total: 779.54 SUPPLIES 510-32-6110 803.23 SUPPLIES 510-32-6110 803.23 Vendor 8042 - HAWKINS INC Total: 1,606.46 SUPPLIES 510-32-6110 167.07 Vendor 3662 - HERITAGE -CRYSTAL CLEAN LLC Total: 167.07 SUPPLIES 510-31-6110 59.92 SUPPLIES 510-32-6110 51.73 Vendor 8527 - HOME DEPOT CREDIT SERVICES Total: 111.65 SUPPLIES 510-32-6110 6,848.00 Vendor 8533 - HOMESTEAD ELECTRICAL CONTRACTING LLC Total: 6,848.00 SUPPLIES 510-31-5370 254.96 Vendor 8882 - HYDRAULIC SERVICES AND REPAIRS INC Total: 254.96 MONTHLY SERVICE 510-32-5110 8,000.00 Vendor 9501- IN -PIPE TECHNOLOGY COMPANY INC Total: 8,000.00 SUPPLIES 510-32-5375 215.90 SUPPLIES 510-32-6110 265.90 Vendor 9519 - INTERSTATE BATTERY SYSTEMS OF Total: 481.80 SUPPLIES 510-32-6110 234.22 SUPPLIES 510-32-6110 -30.71 Vendor 11286 - KIMBALL MIDWEST Total: 203.51 4/1/2015 12:38:05 PM Page 9 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor: 11740 - KUHL, JOHN KUHL, JOHN INV0000047 04/06/2015 Vendor:12999 - MACE, DOUG MACE, DOUG INV0000048 04/06/2015 Vendor: 14246 - MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 316135 04/06/2015 MCHENRY ANALYTICAL WATER 317032 04/06/2015 MCHENRY ANALYTICAL WATER 317136 04/06/2015 MCHENRY ANALYTICAL WATER 316923 04/06/2015 MCHENRY ANALYTICAL WATER 316924 04/06/2015 MCHENRY ANALYTICAL WATER 317008 04/06/2015 MCHENRY ANALYTICAL WATER 317091 04/06/2015 MCHENRY ANALYTICAL WATER 317092 04/06/2015 MCHENRY ANALYTICAL WATER 317093 04/06/2015 Vendor:16800 - METRO DOOR AND DOCK INC METRO DOOR AND DOCK INC 49570 04/06/2015 METRO DOOR AND DOCK INC 49580 04/06/2015 Vendor:13172 - MEYER MATERIAL COMPANY MEYER MATERIAL COMPANY 705448699 04/06/2015 MEYER MATERIAL COMPANY 705455289 04/06/2015 MEYER MATERIAL COMPANY 705460895 04/06/2015 Vendor:13309 - MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 161033W-1/001865WCM 04/06/2015 MID AMERICAN WATER OF 161033W-1/001865WCM 04/06/2015 MID AMERICAN WATER OF 161137W 04/06/2015 Vendor:13277 - MIDWEST HOSE AND FITTINGS INC MIDWEST HOSE AND FITTINGS M13207 04/06/2015 Vendor: 15015 - NATIONAL BUSINESS FURNITURE NATIONAL BUSINESS ZJ876232-RMTA 04/06/2015 NATIONAL BUSINESS ZJ876232-RMTA 04/06/2015 NATIONAL BUSINESS ZJ876232-RMTA 04/06/2015 Vendor:15545 - NICOR GAS NICOR GAS 2/19-3/20/15A 04/06/2015 NICOR GAS 2/19-3/20/15A 04/06/2015 Vendor:15553 - NORTH SUBURBAN WATER NORTH SUBURBAN WATER INV0000021 04/06/2015 Vendor: 2532 - PETROLIANCE LLC PETROLIANCE LLC 2181110 04/06/2015 PETROLIANCE LLC 9601526 04/06/2015 PETROLIANCE LLC 9604631 04/06/2015 PETROLIANCE LLC 2181112 04/06/2015 PETROLIANCE LLC 9601525 04/06/2015 PETROLIANCE LLC 9604630 04/06/2015 Description (Item) Account Number Amount EMPLOYEE CLOTHING 510-32-4510 125.00 Vendor 11740 - KUHL, JOHN Total: 125.00 EMPLOYEE CLOTHING 510-31-4510 139.09 Vendor 12999 - MACE, DOUG Total: 139.09 SPECIAL METALS TESTING 510-31-6110 125.00 FLUORIDE SAMPLES 510-31-6110 60.00 SUPPLIES 510-31-6110 60.00 NITROGEN TESTING 510-32-6110 60.00 METALS AND MERCURY 510-32-6110 700.00 NITROGEN SAMPLES 510-32-6110 60.00 SUPPLIES 510-32-6110 60.00 SPECIAL METALS TESTING 510-32-6110 125.00 NITROGEN TESTING 510-32-6110 120.00 Vendor 14246 - MCHENRY ANALYTICAL WATER LABORATORY INC Total: 1,370.00 SUPPLIES 510-32-6110 1,041.52 SUPPLIES 510-32-6110 480.40 Vendor 16800 - METRO DOOR AND DOCK INC Total: 1,521.92 MATERIALS 510-31-6110 174.53 MATERIALS 510-31-6110 145.90 MATERIALS 510-31-6110 81.38 Vendor 13172 - MEYER MATERIAL COMPANY Total: 401.81 SUPPLIES 510-31-6110 354.00 SUPPLIES 510-31-6110 -270.00 SUPPLIES 510-31-6110 76.00 Vendor 13309 - MID AMERICAN WATER OF WAUCONDA INC Total: 160.00 SUPPLIES 510-31-6110 9.08 Vendor 13277 - MIDWEST HOSE AND FITTINGS INC Total: 9.08 SUPPLIES 510-31-6210 600.00 SUPPLIES 510-31-6270 349.00 SUPPLIES 510-32-6210 400.00 Vendor 15015 - NATIONAL BUSINESS FURNITURE Total: 1,349.00 UTILITIES 510-31-5510 1,704.56 UTILITIES 510-32-5510 4,413.92 Vendor 15545 - NICOR GAS Total: 6,118.48 MONTHLY NSWWA MEETING 510-31-5430 80.00 Vendor 15553 - NORTH SUBURBAN WATER Total: 80.00 VEHICLE FUEL 510-31-6250 840.52 VEHICLE FUEL 510-31-6250 267.93 VEHICLE FUEL 510-31-6250 139.85 VEHICLE FUEL 510-32-6250 1,369.15 VEHICLE FUEL 510-32-6250 488.17 VEHICLE FUEL 510-32-6250 420.32 Vendor 2532 - PETROLIANCE LLC Total: 3,525.94 4/1/2015 12:38:05 PM Page 10 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor: 19020 - RAMINREZ, ESTEBAN RAMINREZ, ESTEBAN INV0000031 04/06/2015 Vendor: 19170 - RESERVE ACCOUNT RESERVE ACCOUNT INV0000034 04/06/2015 Vendor: 20013- SANDOZ, CHRISTOPHER SANDOZ, CHRISTOPHER INV0000036 04/06/2015 Vendor: V01021- STOLL, DAVID STOLL, DAVID 2005440705 04/06/2015 Vendor: V01017 - TONKA WATER TONKA WATER 1002589-IN 04/06/2015 Vendor: 22669 - USA BLUEBOOK USA BLUEBOOK 583390 04/06/2015 Vendor: 24028 - WASTE MANAGEMENT OF WI PHEASANT RUN RDF WASTE MANAGEMENT OF WI 0028714-2742-9 04/06/2015 Vendor: 24038 - WATER SOLUTIONS UNLIMITED WATER SOLUTIONS UNLIMITED 36427 04/06/2015 Fund: 620 - INFORMATION TECHNOLOGY FUND Vendor: 1450 - AT&T AT&T 3/16/15-4/15/15A 04/06/2015 Vendor: 3135 - CDW GOVERNMENT INC CDW GOVERNMENT INC TB43557 04/02/2015 CDW GOVERNMENT INC TD13363 04/06/2015 Vendor: 4530 - DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 259262 04/06/2015 Vendor: 6780 - FUTURE LINK OF ILLINOIS INC FUTURE LINK OF ILLINOIS INC 61023 04/06/2015 FUTURE LINK OF ILLINOIS INC 61024 04/06/2015 Vendor: 13274 - MIDCO MIDCO 291268 04/06/2015 Vendor: 20710 - STANS OFFICE TECHNOLOGIES STANS OFFICE TECHNOLOGIES INV0000041 04/06/2015 STANS OFFICE TECHNOLOGIES INV0000042 04/06/2015 Fund: 740 - RETAINED PERSONNEL ESCROW Vendor: 8650 - HRGREEN HRGREEN 97163 04/06/2015 HRGREEN 97164 04/06/2015 HRGREEN 97165 04/06/2015 Description (Item) Account Number EMPLOYEE CLOTHING 510-31-4510 Vendor 19020 - RAMINREZ, ESTEBAN Total: POSTAGE FOR POSTAGE METER 510-31-5310 Vendor 19170 - RESERVE ACCOUNT Total: REIMB CLOTHING ALLOWANCE 510-31-4510 Vendor 20013 - SANDOZ, CHRISTOPHER Total: REFUND OVERPAYMENT ON 510-31-3610 Vendor V01021- STOLL, DAVID Total: SUPPLIES 510-31-6110 Vendor V01017 - TONKA WATER Total: SUPPLIES 510-31-6110 Vendor 22669 - USA BLUEBOOK Total: SLUDGE REMOVAL 510-32-5580 Vendor 24028 - WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: SUPPLIES 510-31-6110 Vendor 24038 - WATER SOLUTIONS UNLIMITED Total: Fund 510 - WATER/SEWER FUND Total: PRI LINES 620-00-5110 Vendor 1450 - AT&T Total: SUPPLIES 620-00-6270 SUPPLIES 620-00-6270 Vendor 3135 - CDW GOVERNMENT INC Total: SUPPLIES 620-00-6210 Vendor 4530 - DOCUMENT IMAGING DIMENSIONS INC Total: UNTANGLE PREMIUM 620-00-5110 N ABLE ENDPOINT 620-00-5110 Vendor 6780 - FUTURE LINK OF ILLINOIS INC Total: RELOCATION OF 2 PHONES 620-00-5320 Vendor 13274 - MIDCO Total: NETWORK MAINTENANCE 620-00-5110 ROUTERS FOR WIRELESS LINKS 620-00-5110 Vendor 20710 - STANS OFFICE TECHNOLOGIES Total: Fund 620 - INFORMATION TECHNOLOGY FUND Total: WHITE OAKS REVIEW -RETAINED 740-00-5220 CVS PLAN REVIEW-RETAIED 740-00-5220 NICE GAS PIPELINE -RETAINED 740-00-5220 Vendor 8650 - HRGREEN Total: Amount 310.20 310.20 9,239.02 9,239.02 5,300.00 101,691.50 25.86 25.86 38.51 510.00 1,672.00 6,005.00 7,677.00 9,555.45 322.00 2,152.50 782.25 3,256.75 4/1/2015 12:38:05 PM Page 11 of 13 Expense Approval Report Vendor Name Payable Number Post Date Vendor:10300 - JIMANOS PIZZERIA JIMANOS PIZZERIA 753776 04/06/2015 Vendor: 27765 - ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 112997 04/06/2015 ZUKOWSKI ROGERS FLOOD & 113000 04/06/2015 ZUKOWSKI ROGERS FLOOD & 113001 04/06/2015 ZUKOWSKI ROGERS FLOOD & 113002 04/06/2015 Fund: 760 - POLICE PENSION FUND Vendor: 3006 - CAPITAL GAINS INCORPORATED CAPITAL GAINS INCORPORATED 2231 Vendor: 13171 - MEYER, JON MEYER, JON INV0000016 Description (Item) Account Number REPLACEMT CK FOR LOST CK 740-00-3750 Vendor 10300 - JIMANOS PIZZERIA Total: WHITE OAKS OF MCHENRY LLC 740-00-5230 FIVE STAR PALLETS 740-00-5230 ANDREW PRINCIPIO 740-00-5230 BLAKE RICHMOND LLC 740-00-5230 Vendor 27765 - ZUKOWSKI ROGERS FLOOD & MCARDLE Total: Fund 740 - RETAINED PERSONNEL ESCROW Total: 04/06/2015 CONTRACTUAL SERVICES 760-00-5110 Vendor 3006 - CAPITAL GAINS INCORPORATED Total: 04/06/2015 CERTIFICATION REIMB 760-00-5410 Vendor 13171- MEYER, JON Total: Fund 760 - POLICE PENSION FUND Total: Grand Total: Amount 435.00 290.00 290.00 507.50 1,522.50 4,806.75 5,088.00 5,088.00 200.00 200.00 5,288.00 269,501.48 4/1/2015 12:38:05 PM Page 12 of 13 Expense Approval Report Fund Summary Fund Expense Amount 100 - GENERAL FUND 91,197.27 270 - MOTOR FUEL TAX FUND 4,431.76 290 - TIF FUND 145.00 400 - RECREATION CENTER FUND 20,951.50 440 - CAPITAL IMPROVEMENTS FUND 25,010.58 450 - CAPITAL EQUIPMENT FUND 6,423.67 510 - WATER/SEWER FUND 101,691.50 620 - INFORMATION TECHNOLOGY FUND 9,555.45 740 - RETAINED PERSONNEL ESCROW 4,806.75 760 - POLICE PENSION FUND 5,288.00 Grand Total: 269,501.48 Report Summary Department of Community & Economic Development Doug Martin, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Department of Community &Economic Development RE: Fence Variance for the property located at 2218 Hazelwood ATT: 1. Representative Chain link -Style Fence 2. Athena Location Map 3. Minor Permit Application 4. Plat of Survey 5. Abutting Property Owner/Current Resident Fence Variance Notification Form BACKGROUND: An application has been submitted to erect a fence five feet from the property line in the corner side yard at 2218 Hazelwood Drive in the Oaks Subdivision. This property has been outlined in the "Athena — Public Property Search Viewer" attachment. A fence variance is required to allow this installation. The applicant, Sheila Thomas, is proposing to erect a 54" chain link fence (representative pictures provided) on portions of the south, east and north sides of her residence. The proposed location of the fence is depicted by the "Xs" on the attached Plat of Survey. That portion of the fence adjacent to Almond Lane is proposed to be five (5) feet from the property line. The McHenry Municipal Code states that fences in the corner side yard may be located no closer than fifteen (15) feet from the corner side lot line. It should be noted that the proposed fence is of similar construction to the residence directly to the south (2216 Hazelwood Drive) and will "tie in" to that fence along the south side property line of 2218 Hazelwood Drive. In accordance with the fence variance procedures the applicant has submitted signatures from abutting property owners notifying them of the date of the City Council meeting. To date, no comments, feedback or concerns have been received regarding this fence variance request from the abutting property owners. 1 Department of Community & Economic Development Doug Martin, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: Staff does not believe that the proposed fence will create any line -of -sight problems and believes that is aesthetically -pleasing, practical and appropriate to the surrounding neighborhood. Therefore, if the City Council concurs, it is recommended that a fence variance be granted for the property located at 2218 Hazelwood Drive to allow a fence to be constructed five (5) feet from the corner side lot line, instead of the required fifteen (15) feet, in accordance with the attached Plat of Survey included as part of the fence permit application. 2 Ilk, q a- NO OWN LIP NO'a+� d - ,.•� •SOYMEN _ ? ♦ 4 ♦ l f%r if//% if �:'Y�/ %0r4 fri env liNN,{ /(r r �....� �NNNN � ! fll �� f r L►* �, '., •' .f ' + Imo` Nit .r-. ��' �- .?Ct•e . �`r •t_ .r N. .: Athena - Public Property Search Viewer Page 1 of 1 Layers 4 Athena - Public Property Search Viewer McHenry County, Illinois Questions or Comments, Email: gis@co.mchenry.il.us (mailto:gis@co.mchenry.il.us) Sources (sources/Athena Sources.pdf) SEARCH BY: Parcel Addres Owner Ver ion: Default Base7�a_ s— �� P 'ntj _NaVj2atiQQD T -T -' Property Info 22181_I-taood Drive. M. Henrv-, IL 51 Search Map ; ti W,4+ �Q q 1 http:/hnclieniycol�ntygis.org/Athena/ 2/23/2015 M City or McIten ry Community and R;�, Economic Development PROPERTY ADDRESS: Residential 1Vlinor Permit Application ESTIMATED COST OF CONSTRUCTION: (/ `` ` ]Jsistiug Use: ❑ Air Conditioning ❑ Deck/Gazebo ❑ Demolition ❑ Detached Garage ❑ Driveway ❑ Electric Fence /❑ Furnace Ingle Family ❑ Multi -Family ❑ Hot Tub I Over the Counter ❑ Lawtt Irrigation � ❑ Re -roof ❑ Pool (Permanent) � ❑ Siding ❑ Retaining Wall (ovcr4')I ❑ Water IIeater ❑ Remodel/Alteration ❑ Shed ❑ SidewallJStairs ❑ Water/Sewer Repair 24-Hoar Review ❑ Pool (storable) PERMIT NO, l " Ol — 03 ( Colnmluiity & Economic Development 333. S. Green Street, McHenry, IL 60050 E-mail: ced&.mchenry.iLus (815) 363-2170 OFFICE I1SE O\L7' Zoning Dist: Township/Pin: Flood Zone: Cnrntnunity and Economi+r Development Building: Plumbing: Bond: ❑ Stone/Brick Veneer I ❑ Windows/Doors I Misr: JAN 2 8 2015 �:It:y gf Mct-leliry PERMIT FEES ❑ Other: TOTAL: Owner: c ` p c� 1 , v� z_S Phone: (O 6 Address: c;7 l 14c%--z e l w u c� C,�Unit #: - --- City: � jc' � State i �-- Zip: G c� E-mail: _ S• �a �A, i c�) pyr tN�e e> Vv\ Contractor: Phone: E-mail: Electrical Contractor: Submit a copy of au elech•ical license with this application. Plumbing Contractor: — Plione:,-- Submit the following: Letter of intent on plumbing contractors letterhead (with corporate seal, or notary seal) stating that they are doing this job; copy of State plumbing license; copy of certificate of State registration. Roofing Contractor: _- - Phone: - Submit a copy of a State of Illinois roofing contractor license with this application. Notes: Be sure to visit the Cih• web site (www.ci.mchenrv.iLus) and review the handouts found under Document Resources. All information provided herein is true and correct and all ordinances and codes of the City of McHenry shall be complied with. 1 hereby represent and agree that, in consideration of this permit being issued, only the work herein applied for will be done and that the premises being worked on will only be used for the pinposes set forth herein. I hereby indemnify the City, its officials and employees from any and all liability for damages, lawsuits, attorneys fees and injuries, including death sustained by anyone or damage to any property, including surveying euorg au�Ati oalmiept liability which accrue against the City, its officials and employees relating to the work referenced herein. SI Approved By FOR OFFCE USF. Issued Expiration Name: Date: Date: TE: ( — Scanned (Rev. 4l14) "LA2 Uwr & U. fVffY Lot 113 in The Oaks of McHenry use Two, being o subdivision of port of the Northeast Quarter of Section 26, and port of the Southeast Quarter of Section 23, Township 45 North, Range 8, East of the Third Principal Meridian, according to the plat thereof, recorded April 28, 1999 as Document No. 1999R0031334, in McHenry County, Illinois, City of McHenry Abutting Property Owner/Current Resident it, Variance Notification An orlgival copy of this completed form nulst be returned to Cily of I1•IcHeury, Construction and Ncighborlmod Services a nuntnnnm of one -week prior to Ike fence variance Icing presented to City Council. Information on properly requesting fence variance. SIB e t c. T hc�v► l to S (Print Name) (Address) City Couucil Meeting (Phone) Date : Time: 7:3_. Place: McIlenr Municlnal Center 333 S. Creen Street, McHenry. I1.60050 List all addresses, dates and how notification was provided. (hack of form can 6e used if additional space is needed.) 1) Jet t% NArUC N S wt E 221 to N4 A ?L C=L LOO61%,*> (Address) (Date) Delivered by : `� Mail .Hand Delivery (,heckeee) 2) {�/kTt� 1 C 1 A f�/ -6� 3 a s l� F~ nA rn-t (Address) (Date) Delivered by : _ Mail -Hand Delivery (check one) 3) RIJ Z 14 (Address) (Date) Delivered by : ` Mail _ Hand Delivery (cheek one) 4) SAIuTo CY�fra rat O� I� 1-I A�cl�woot_l s _ ? �( (Address) (Date) Delivered by: Mail Hand Delivery (checkuix) 5) 70007LAS Fc lL(+H1D 3D-36 Art�UNP 3 -�2 -U,5 (Address) (Date) Delivered by : - Mail _ Hand Delivery (check one) 6) C L'I r- I� S� !r l u Aa—rtok I3 p 3 2 3Li (4-L tM6 r l D - - - (Address) (Date) Delivered by : Mail Hand Delivery(checkene) To the best of my knowledge I have provided written notification to all property owners or current residents living adjacent to or abutting my property with the elate, time and place of the City Council meeting where uiy fence variance is to be considered. I also provided a general description of the work proposed, including style, height and -local qn-of my proposed fence improvement. (signature of Applicant) (Date) City of McHenry ,Construction and Neighborhood Services 333 S. Green Street, IVicHelu•y Illinois (815) 363-2170 (815) 363-2173 fax a -mail: cnsC�?ci.n)chenry.il.us OF FOOD 1 l/ \ 1 LAJ �l =1 1=an lield I grad Indf <tke, II 6001:1 i S C-o 140 e_ a- ,� FEN, ;E AhPiq,���;: F. 64 ff//�.. , ox . k 4i PRUPUSAL AND CUNTRACT f GC f•ENCf COMPANY lucalrose ic�a iurnislt ,ttl ntc+trn,tls 1nc,ls and In Inrnt �+II I:tbi,r ncressar}r In crintftic�tu the fccll,?� .�uul do I OFF P. - _ 'For — OF Or If ; � _. _•___.___-1��.OFiL. __-____.J. .- 6 FPO d If ads 00 OF ve OF OFF 4•�/lt f'1 I �i,l[ �, i Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www. ci.mchenry. il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas P. Martin, Deputy City Administrator FOR: April 6, 2015 Regular City Council Meeting RE: Use Variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback Variance for the aforementioned principal building ATT: 1. Location Map 2. Unapproved Planning and Zoning Commission minutes dated March 18, 2015 3. Photographs of Subject Property and Surrounding Area 4. Ordinance approving a use variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback variance for the aforementioned principal building 5. Application Packet BACKGROUND AND DESCRIPTION OF REQUEST: The subject property is located south of CharlesJ. Miller Road, north of Prairie Street and Old Bull Valley Road, west of Bally Road and east of McHenry Avenue. The owner of the subject property is also the applicant, who resides on Bally Road immediately to the east of the site. The site consists of a large area of floodplain and wet soils and is surrounded by roads on all sides. A garage, consisting of 1,248 square -feet (red arrow as depicted in the photograph which follows) was constructed several years ago. It is approximately 26 feet from the property line along Bally Road and 18 feet from the property line along Prairie Street. The applicant does not have a garage on his lot with his residence and utilizes the garage on the subject property to store various items. Recently, the applicant sought to expand the garage to approximately 2,184 square feet (blue arrow is 18' X 52' addition as depicted in the photograph below) but did not realize he was not permitted to do without obtaining the appropriate zoning relief. 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us A use variance is required because the existing 1,248 square foot garage (red arrow) is non- conforming. The property is zoned RS-3 and garages are not permitted as principal uses in residential zoning districts. Additionally, the zoning ordinance requires off-street parking for single-family detached and attached dwellings to be provided on the same lot as the use served. The zoning ordinance does not permit an addition, enlargement, or structural alteration to be made to a structure on a property having a nonconforming use. Principal and accessory uses are defined below. USE, PRINCIPAL: The main use of a parcel as distinct from an Accessory Use. USE, ACCESSORY: A subordinate land use located on the same lot or parcel as a Principal Use (except for such off-street parking oroff-street loading facilities as may be permitted to be located on a separate lot) and serving a purpose customarily incidental to that of the Principal Use. The garage is located on a lot surrounded on all sides by roadways. The zoning ordinance does not specifically address this type of lot however staff has determined the subject property to be in substantial conformance with the definition of a corner lot, which is defined below. LOT, CORNER: A lot located at the intersection of two or more streets, or a lot located at the point where the alignment of a single street curves or changes; provided that an interior angle of not more than 135 degrees is created by the right-of-way lines of the abutting street or streets or, in Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us the case of a curving right-of-way, by straight lines projected tangent to the curve from the points of intersection between the curve and the lot lines. By definition the front yard of this lot is off of Bally Road and the corner side yard is off of Prairie Street. The RS-3 front yard building setback requirement is 30 feet, and the corner side yard building setback requirement is 15 feet. The existing structure is setback approximately 26 feet from Bally Road (front yard) and 18 feet from Prairie Street (corner side yard) therefore a four -foot front yard building setback variance is required. ANALYSIS: The zoning ordinance states that there shall be no addition, enlargement, or structural alteration made to any structure on a property having a standards nonconformity (in this instance front yard setback) without the conformance of any new addition or enlargement portion of the structure to all requirements of the zoning district. The applicant is seeking to expand the structure. If a use variance is granted the applicant could legally expand the principal structure without a front yard building setback variance because the expansion will not make the existing structure any more nonconforming, as the addition will be at least 26 feet from the front property line. Staff believes a front yard setback variance should be obtained however to eliminate the standard nonconformity associated with the structure. The applicant also maintains two other, smaller buildings on the subject property, which staff has determined to be accessory uses/structures due to fact they are subordinate and incidental to the principal structure. The applicant will remove the accessory building to the north of the principal structure, approximately 256 square feet, but maintain the accessory structure to the west of the principal structure which is roughly 320 square feet in size. Finally, the applicant wants to construct another 378 square -foot accessory building, as depicted on the site plan (21' X 18'). The zoning ordinance does permit lots in residential (RS) districts to have two accessory buildings with a maximum cumulative square footage of 1,000 square feet. The proposed 378 square -foot building and existing building to the west are also required to be at least ten feet from the principal structure (2,184 square -foot garage including addition). The proposed 378 square -foot structure and accessory building to the west of the principal building also cannot be located in any yard other than a required rear yard. The proposed 378 square -foot accessory building must be at least 30 feet from the property line off of Bally Road, and the existing accessory building to the west of the principal building which will remain is already located outside of the corner side yard and front yard. A use variance relates to the actual principal land use -in this case a proposed 2,184 square -foot storage garage and the variance relates to the building setback of the principal building, in this 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us particular case the requirement is 30 feet and the actual setback is 26 feet. This is an extremely unique property, and practical difficulty exists in that the applicant does not have enough land area to construct a garage on the lot his principal residence is located on. The subject property contains a very large area of regulatory floodplain and is directly across the street from the applicant's residence. Staff is recommending the removal of the accessory structure immediately to the north of the principal structure depicted below by the green arrow. The accessory building depicted by the red arrow will remain. The proposed use (garage) will not alter the character of the area, and staff is recommending the new structure proposed (21' X 18') be in substantial conformance with the appearance of the principal structure including: siding color, roof line/pitch, height and mass. Staff is also recommending a paved driveway be installed to the third structure concurrently with construction of the structure. Additionally, staff is also recommending all outside material/storage items be removed, cleaned-up/stored inside and the addition to the principal building be completed prior to construction of the third building as depicted on the site plan. PLANNING AND ZONING COMMISSION: Some concerns were expressed at the Planning and Zoning Commission meeting regarding traffic, recreational vehicles which traverse the subject property, existing rubbish, proposed location of the access driveway for the additional structure and maintaining a buffer to Charles Miller Road. The proposed third structure would be accessed Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us off of BallyRoad. The Planning and Zoning Commission unanimously recommended approval (4-0) of an use variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback variance for the aforementioned principal building on the property located at the northwest corner of Bally Rd. and Prairie Street conditioned on the following: • Approximately 100 sq. ft. existing accessory structure immediately adjacent to principal building to the north must be removed, addition to the principal structure must be completed and all exterior items/materials located on the entire 4 acre subject property must be removed prior to commencement of the construction of the third building, (21' X 18'), as depicted on site plan, • There shall be no business conducted on the subject property and the buildings on the subject property cannot be utilized for anything other than storage of items owned by the applicant; • Site plan shall be amended to include locations and dimensions of accessory building immediately to north of principal building/expansion and reflecting its required removal as stipulated above, as well as the existing accessory building to west of principal building; • Following amendment to the site plan as outlined above, a new site plan depicting existing principal building and expansion (42' X 52'); existing accessory buildings to the north and west of principal building and proposed third accessory building (21' X 18') including approximate locations shall be incorporated into ordinance to be considered by City Council; • Proposed third structure (21' X 18') must be located a minimum of 10 feet from principal ' structure (42' X 52) as well as existing accessory structure to west of principal structure; • Proposed third structure must be located outside of the required front and corner side yards and in conformance with all other City ordinances, rules and regulations; • Third structure must be in substantial conformance with the appearance of principal structure including: siding color, roof line/pitch, height and mass; • A paved driveway must be installed to third structure concurrently with construction of third structure E Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us If the City Council concurs it's recommended the attached ordinance granting an use variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback variance for the aforementioned principal building on the property located at the northwest corner of Bally Road be approved conditioned on the following: • Approximately 100 square foot existing accessory structure immediately adjacent to principal building to the north must be removed, addition to the principal structure must be completed and all exterior items/materials located on the entire 4 acre subject property must be removed prior to commencement of the construction of the third building, (21' X 18% as depicted on site plan; • There shall be no business conducted on the subject property and the buildings on the subject property cannot be utilized for anything other than storage of items owned by the applicants • A new site plan depicting existing principal building and expansion (42' X 52'); existing accessory buildings to the north and west of principal building and proposed third accessory building (21' X 18') including approximate locations shall be incorporated into ordinance to be considered by City Council; • Proposed third structure (21' X 18') must be located a minimum of 10 feet from principal structure (42' X 52') as well as existing accessory structure to west of principal structure; • Proposed third structure must be located outside of the required front and corner side yards and in conformance with all other City ordinances, rules and regulations; • Third structure must be in substantial conformance with the appearance of principal structure including. siding color, roof line/pitch, height and mass; • A paved driveway must be installed to third structure concurrently with construction of third structure. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cl.mchenry.il.us Location Map: Subject Property (red arrow) and 502 Bally Road (Applicant's Residence -blue arrow 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes March 18, 2015 Public Hearing: Mike Lovergine File No. Z-857 Northwest Corner of Bally Rd. and Prairie St. Use Variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback Variance for the aforementioned principal building Chairman Strach called the Public Hearing to order at 8:05 p.m. regarding File No Z-857 an application for Use Variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback Variance for the aforementioned principal building as submitted by Mike Lovergine for the property located at the northwest corner of Bally Rd. and Prairie St, in McHenry, IL. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on February 27, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Mike Lovergine, 502 Bally Rd., McHenry, IL who was sworn in by Chairman Strach. Mr. Lovergine provided a summary of the request before the Commission at this Hearing stating he is requesting to build a shed across from his home as well as an 18' x 52' addition on his garage. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the requested action is a use variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback variance for that principal building. The subject property is zoned RS-3 and contains an approximately 2,184 sq. ft. one-story garage which is considered the principal structure and two accessory structures. The site consists of a large area of floodplain and wet soils and is surrounded by roads on all sides. A garage, consisting of 1,248 square -feet is existing and the proposed addition would be immediately to the north of that. The original garage which was constructed several years ago is approximately 26 feet from the property line along Bally Road and 18 feet from the property line along Prairie Street. The applicant does not have a garage on his lot with his residence and utilizes the garage on the subject property to store various items. Recently, the applicant sought to E3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us expand the garage to approximately 2,184 square feet but did not realize he was not permitted to do so without obtaining the appropriate zoning relief. A use variance is required because the original 1,248 square foot garage is non -conforming. The property is zoned residential and garages are not permitted as principal uses in residential zoning districts. They are only permitted as accessory uses, however the 1,248 square -foot garage is not accessory to anything. Additionally, the zoning ordinance requires off-street parking for single- family detached and attached dwellings to be provided on the same lot as the use served. The zoning ordinance does not permit an addition, enlargement, or structural alteration to be made to a structure on a property having a nonconforming use. The garage is located on a lot surrounded on all sides by roadways. The zoning ordinance does not specifically address this type of lot; however staff has determined the subject property to be in substantial conformance with the definition of a corner lot. By definition the front yard of this lot is off of Bally Road and the corner side yard is off of Prairie Street, and the RS-3 front yard building setback requirement is 30 feet, and the corner side yard building setback requirement is 15 feet. The existing structure is setback approximately 26 feet from Bally Road (front yard) and 18 feet from Prairie Street (corner side yard) therefore a four -foot front yard building setback variance is required. The zoning ordinance states that there shall be no addition, enlargement, or structural alteration made to any structure on a property having a Standards Nonconformity (in this instance front yard setback) without the conformance of any new addition or enlargement portion of the structure to A requirements of the zoning district. The applicant is seeking to expand the structure, which has already begun but has now been placed on hold, until a use variance is granted. The use variance is being requested so the applicant could expand the principal structure without a front yard building setback variance because the expansion will not make the existing structure any more non -conforming as defined above, as the addition will be at least 26 feet from the front property line. Staff believes a front yard setback variance should be obtained however, to eliminate the standard non -conformity of the existing principal structure. The applicant also maintains two other, smaller buildings on the subject property which staff has determined to be accessory uses/structures due to the fact they are subordinate and incidental to the principal structure, which is the garage. The applicant will remove the accessory building to the north of the principal structure but maintain the accessory structure to the west of the principal structure. Finally, the applicant wants to construct another 378 square -foot accessory building which was depicted on the site plan (21' X 18'). 9 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.it.us The zoning ordinance does permit lots in residential (RS) districts to have two accessory buildings not exceeding 1,000 square feet total. The proposed 378 square foot building and existing building to the west are also required to be at least 10 feet from the principal structure (2,184 square -foot garage including addition). Finally the proposed 378 square foot structure and accessory building to the west of the principal building cannot be located in any yard other than a required rear yard. The proposed 378 square -foot accessory building must be at least 30 feet from the property line off of Bally Road, and the existing accessory building to the west of the principal building which will remain is already located outside of the corner side yard and front yard. A use variance relates to the actual principal land use -in this case a proposed 2,184 square foot storage garage and the variance relates to the building setback of the principal building, in this case the requirement is 30 feet and the actual setback is approximately 26 feet. This is an extremely unique property, and the only other property staff could think of which is surrounded on all sides by roadways is Veterans Memorial Park. Practical difficulty exists in that the applicant does not have room to construct a garage on the lot his principal residence is located on; the subject property contains a very large area of regulatory floodplain which would have to go through extra processes to build on, and is directly across the street from the applicant's residence. Homes with residences having garages on one side of the road and homes on the other also exist in Lakewood Subdivision; however Lakewood Road is a private road. Staff is recommending the removal of the accessory structure immediately to the north of the principal structure. The proposed use (garage) will not alter the character of the area, and staff is recommending the new 378 sqs ft. structure proposed (21' X 18') be in substantial conformance with the appearance of the principal structure including: siding color, roof line/pitch, height and mass. Staff is also recommending a AA ; eway be installed to the third structure concurrently with construction of the structure. Additionally, staff is recommending all outside material/storage items on the entire 4 acre parcel of property be removed, cleaned-up/stored inside and the addition to the principal building be completed prior to construction of the third building as depicted on the site plan. Director of Economic Development Martin stated it is Staffs recommendation to approve a Use Variance to allow a storage garage/building as a principal use on the subject property, not -to - exceed (42' X 52% in a residential zoning district and approval of a four -foot front yard building setback Variance for the principal building conditioned on the following: 10 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Approximately 100 sq. ft. existing accessory structure immediately adjacent to principal building to the north must be removed, addition to the principal structure must be completed and all exterior items/materials located on the entire 4 acre subject property must be removed prior to commencement of the construction of the third building, (21' X 18'), as depicted on site plan; • There shall be no business conducted on the subject property and the buildings on the subject property cannot be utilized for anything other than storage of items owned bythe applicant; • Site plan shall be amended to include locations and dimensions of accessory building immediately to north of principal building/expansion and reflecting its required removal as stipulated above, as well as the existing accessory building to west of principal building; • Following amendment to the site plan as outlined above, a new site plan depicting existing principal building and expansion (42' X 52'); existing accessory buildings to the north and west of principal building and proposed third accessory building (21' X 18') including approximate locations shall be incorporated into ordinance to be considered by City Council; • Proposed third structure (21' X 18') must be located a minimum of 10 feet from principal structure (42' X 52') as well as existing accessory structure to west of principal structure; • Proposed third structure must be located outside of the required front and corner side yards and in conformance with all other City ordinances, rules and regulations; • Third structure must be in substantial conformance with the appearance of principal structure including: siding color, roof line/pitch, height and mass; • A paved driveway must be installed to third structure concurrently with construction of third structure, and Staff finds all requirements in Tables 32 and 32(A) of the zoning ordinance have been satisfied. Chairman Strach invited questions and/or comments from the Commission. Commissioner Nadeau asked Mr. Lovergine why he was building such large structures. Mr. Lovergine replied he needs room to store household items, the lawn mowing equipment and a boat and cars as well as other personal items. Chairman Strach opened the floor to questions and comments from the audience. Mr. Tom Kuchenmeister, 2914 Bull Valley Rd., McHenry, IL was sworn in by Chairman Strach prior to addressing the Commission. Mr. Kuchenmeister stated he lives on the property abutting the flood plain area of Mr. Lovergine's property. He expressed a concern regarding the size and number of the structures asking for confirmation that they are not meant for neighborhood storage or business use and traffic. He also asked for confirmation that the trees and other growth now 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us forming a natural barrierfor noise and aesthetics will not be removed. Mr. Kuchenmeisterfurther stated he does not want the property to look unsightly and is asking for consideration of the property being used for access by recreational vehicles to Bull Valley Rd. Mr. Lovergine responded to Mr. Kuchenmeister's concerns stating the recreational vehicles that use his property are not his and he now has No Trespassing signs posted on the property. He stated outside of that he has a hard time controlling other neighbors using his property to cut through to Bull Valley Rd., but he does try. Mr. Lovergine stated the garage is on the north side of his property and won't be seen from Mr. Kuchenmeister's property. He further stated the structures on the property are meant only for his private use and will not be shared by the neighbors or for his business. He also stated he has no intention to remove any trees or shrubs providing the natural barrier. Director of Economic Development Martin stated one of the conditions in the recommendation is that no business is being conducted on the property and it is for Mr. Lovergine's private use only. Another condition is that driveways are installed directly to the structures. Mr. Lovergine and Director of Economic Development Martin confirmed the driveway for the 21x18 additional structure proposed will be off of Bally Rd recommendation. Mr. Martin reiterated the conditions of staffs Discussion ensued following Mr. Kuchenmeister's concerns regarding the flood plain area of the property and how or why it would have been sold to a private party as well as building regulations for that area. Director of Economic Development Martin stated flood plain property can be built on but there are more rules to be followed in the building process and it makes it a substantial deterrent to build on the property because FEMA has now named it a flood plain. Any further building on that property would need to come before the Planning and Zoning Commission before any further building could be done. Chairman Strach closed the public comment portion of the hearing at 827 p.m Motion by Nadeau, seconded by Bromley, to recommend to the City Council with regard to File No. Z-857, an application for a use variance to allow a storage garage/building as a principal use in a residential zoning district and a four -foot front yard building setback Variance for the aforementioned principal building on the property located at the northwest corner of Bally Rd. and Prairie St., in McHenry, IL as presented by applicant Mike Lovergine, conditioned on the following. • Approximately 100 sq. ft. existing accessory structure immediately adjacent to principal building to the north must be removed, addition to the principal structure must be completed and all exterior items/materials located on the entire 4 acre subject property 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www. ci.mchenry. il.us must be removed prior to commencement of the construction of the third building, (21' X 18'), as depicted on site plan; • There shall be no business conducted on the subject property and the buildings on the subject property cannot be utilized for anything otherthan storage of items owned bythe applicant; • Site plan shall be amended to include locations and dimensions of accessory building immediately to north of principal building/expansion and reflecting its required removal as stipulated above, as well as the existing accessory building to west of principal building; • Following amendment to the site plan as outlined above, a new site plan depicting existing principal building and expansion (42' X 52'); existing accessory buildings to the north and west of principal building and proposed third accessory building (21' X 18') including approximate locations shall be incorporated into ordinance to be considered by City Council; • Proposed third structure (21' X 18') must be located a minimum of 10 feet from principal structure (42' X 52') as well as existing accessory structure to west of principal structures • Proposed third structure must be located outside of the required front and corner side yards and in conformance with all other City ordinances, rules and regulations; • Third structure must be in substantial conformance with the appearance of principal structure including: siding color, roof line/pitch, height and mass; • A paved driveway must be installed to third structure concurrently with construction of third structure be granted, and that Tables 32 and 32(A) of the Zoning Ordinance has been met. Voting Aye: Bromley, Nadeau, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Doherty, Vallez, Sobotta. Motion carried 4-0. Chairman Strach closed the Public Hearing regarding File No. Z-857 at 8:29 p.m. 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Photographs %J Subject Property and Surrounding Area View looking west from Bally Road at subject property View looking west from Bally Road at subject property -existing structure and expansion of existing structure Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www. ci. mchenry. il.us ` •`¢'' View looking northwest at subject property from Bally Road at existing structure View looking east from Prairie Street towards Fox Rive -subject property to north 15 uu` rA:; i t'1 To Rwil .1 f� �'`�,I& 7 �, 11��R J, ,�h4 L.1i y i}larlglse 40,+VIVO Vd. owl, VI 'i Mt '.,�� t �,°eta 4A�:` � ,_ r'�'►�9 q aF r d' �i !'• ` y �i I + i Jt a t/ t /' § PIP - 2/ \ { « « Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.cl.mchenry.il.us ORDINANCE 15- AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A STORAGE GARAGE AS A PRINCIPAL USE IN A RESIDENTIAL ZONING DISTRICT AND A FOUR -FOOT FRONT YARD BUILDING SETBACK VARIANCE FOR THE AFOREMENTIONED PRINCIPAL BUILDING FOR THE PROPERTY LOCATED AT THE NORTHWEST CORNER OF PRAIRIE STREET AND BALLY ROAD IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Mike Lovergine, 502 Bally Road McHenry, IL 60050 ("Applicant and Owner") requesting a use variance to allow a storage garage as a principal use in a residential zoning district and a four -foot front yard building setback variance for the aforementioned principal building for the property located at the northeast corner of Prairie Street and Bally Road ("SUBJECT PROPERTY"), legally described on Exhibit A, attached hereto and incorporated herein; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on March 18, 2015 in the manner prescribed by ordinance and statute, and WHEREAS, as a result of said hearing, the Planning and Zoning Commission recommended approval of the use variance and variance; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested use variance and variance is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The SUBJECT PROPERTY is hereby granted a Use Variance to allow a storage garage/building as a principal use in a residential zoning district conditioned on the following: • Approximately 256 square -foot existing accessory structure immediately adjacent to principal building to the north must be removed, addition to the principal structure must be completed and all exterior items/materials located on the entire 4 acre subject property 19 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us must be removed prior to commencement of the construction of the third building, 18'), as depicted on the site plan attached hereto and incorporated herein as Exhibit B (the "Site Plan), • There shall be no business conducted on the subject property and the buildings on the subject property cannot be utilized for anything other than storage of items owned bythe applicant; • Proposed third structure (21' X 18') must be located a minimum of 10 feet from principal structure (42' X 52') as well as existing (16' X 20') accessory structure to west of principal structure as depicted on Exhibit B; • Proposed third structure must be located outside of the required front and corner side yards and in conformance with all other City ordinances, rules and regulations; • Third structure must be in substantial conformance with the appearance of principal structure including: siding color, roof line/pitch, height and mass; • A paved driveway must be installed to third structure concurrently with construction of third structure and in conformance with all City ordinances, rules and regulations. SECTION 2: In granting said Use Variance, the City Council finds that the requirements of Table 32(A) of the Zoning Ordinance have been met in that: 1) For reasons fully set forth in the written findings, the strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. 2) The property cannot yield a reasonable return if permitted to be used only under the conditions allowed bythe regulations in the Zoning Ordinance forthe pertinent zoning district. 3) Special circumstances, fully described in the written findings, exist that are peculiar to the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. 4) The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 5) The granting of a use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the City's Comprehensive Plan. SECTION 3: The SUBJECT PROPERTY is hereby granted afour-foot front yard building setback Variance for the aforementioned principal building (storage garage) and as depicted on Exhibit B. 20 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 4: In granting said Variance the City Council finds that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate onlyto the physical character of the land or building(s) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal, business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. 21 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchemry.il.us SECTION 5: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 6: This Ordinance shall be published in pamphlet form by and underthe authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 7: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Passed and approved this t" day of , 2015 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: MAYOR ATTEST: CITY CLERK 22 % RNCR� Exhibit A Legal Description of Subject Property 23 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www. ci. mchenry. il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www. ci. mchenry. il.us Exhibit B Site Plan 24 at � r i� '�, .� �� � � '��f r F0�1 ������ �f� '/ �r / c°�� �� � ,�� e tr t I t Yf � vp ! M,RI iw Q YI�Yt1[ iN �.�N' � `'ZY;�.. �y.� ' . 'il �',:.:'n1 � � '�sk,i ,v �._` ,q� w, ■ ' `" � • • _ ..,- ,�- awr - ,Mr- at! 9 4 3 OWNER'S R63U9DIVISfON OF ID L DELL (DOC. N0. iTR00it29) c ,... ice= 8�...�. o�}8pp3 p _ �"!� � �1�� ,. ..., . _ a ,. . i x sti u ' 6 b� -..~• �,� ,�z� >il 6 ' i? M 4YN�R.�' ' f5 � � T D 8 �S S 7 i._�.._ ��.. eP.M___..___. _�_—...� _._�—Jif�—_�� —�—_1 1L��—m.._ _���IMIs...�_.�e— —J:M — ��.._ — 7u[s�A llwKlrlxl n7en lH snag �-wx' . 7 .. --_�L�..�_—.. .....� .. t 'T' .�. OLD BULL VALLEY ROA!? 4A 71C00 CiWa0M.7/600' Y01 ti006 IAK MAR CAMMIY-rR16 a1MfR IM7110pp � p,�im 'J!t ]q tNl. - t am1 o wrm acr ea, tsn p aanp �mt,� a s7 EXISTING ZONING aao n rw�wa wrA wwtsmar a Burr-�tw�+an PROP05ED ZONING — eM C i� -��r��to ,.,,y Narrative Description of Request RE: 501 Bally Rd. McHenry, IL 60050 - expansion of additional structure on property I, Mike Lovergine, the owner of property on Bally Rd. is requesting a use variance to expand on the existing structure currently 52' x 24', used as a storage garage with a proposed addition, 52' x 18' on Rdwith an additional steel structure (21' x 18' to be used for additional storage). This new Bally . structure will in no way impact the neighborhood nor the property values in the neighborhood. I do not have an existing garage on my property and I purchased this property with an already existing structure on it and would like to expand on the existing structure for the use of my cars. Regards, Mike Lovergine FORM A 5i5::665 File Number PUBLIC HEARING APPLICATION Planning and Zoning Commission City ofMcHenry 3a South Gceen Street a McHenry, ,L.6005v,3 Tel; (315) m3""f 170 3 Fax: (S1 S) 363-21 73 Name of ApPliea JI, Address; Te1815:-$�-Gn8S - CaK City McHenry State TL Zip GQOSQ 2 Name of Property Owner%Mike 1,over aim Tel (if other than Applicant) Fax City ,MeH�iiry State IL,_ Zip GQOSQ _ 3: Name'of Engineer; Owner Tel (If represented) Address Fax CRY. - State Zip �t. Natue'of Attorney; NA Tel (If represented) Address Fax 5. Cotimion Address ai° Locatii�n ofProperty, 501 Ballvltd., Mcl=tenrY;lL G:00SO G. Requested Action(s� (cheek ali that apply) _ Zoning Map Aiiendntdni (Rezcaning)' Conditional Use Permit Z�O ning Variance: ,�Otlier FORM A _ Zoni►tg Variance — Minor Zoning Text Atrtendment X Use Variance �`Defiaition of Minor V7rianc�: f1 vdranee granted to the fee o«t�er contract ptu•cha�er or option liolcler of asingle-family detached or attached dwelling; ot° Single-family detached or attached building lot for that dw0ling or Iot. Page I` of 3 7: Current Use of Property, Grarap 3. CUflent Zolllllg CIaSS'tfiGc1tlOn of'PropeCty, Including Variances or Conditional Uses 9. Cun�ent Zoning Classitication aijtl Land -Ilse ofAdjoning Properties North: South;: West: C RS-3 SFHC+M>�S RS-3 SFHOI` C l0. Required Attachments (check all items submitted) Please i�I'erto the :Public HearingReq�irements Checklist ta-_determine ilt�required attachments.; X L Application Fee (amount) $ #02 X 2. Narrative, Description of Request X 3. FORM A — Public Hearing Application 4: FORM B —Zoning Map Amendment (Rezoning) Application 5, FORM C — Conditional Use. Application 6. DORM U - Zoning Variance Application 7. FORM E — Use Variance Application X 8. Proof of Ownership and/or' Written Consent froin Property Owner in the Form` of an Affidavit X 9., Plat of Survey'Nvith Legal Description < 10. List of Owners of all Adjoining Properties' X 11. public l leariitg Noticc, 12. Sign (Provided by the City. to be posted by the Applicant) X 131 Site Plan 14. Landscape Plan 15., Architectural Rendering of Building Elevations; 16. Performance Standards Certiticatioy 17 Traffic Analysis �18. School Impact; Analysis 11<. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the 'subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shalldisclose tire- legal; capacity ofth- Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit ofthe owners(s) shall be filed with the application stating that the Applicant has tlie,authiority froxn'the owners(s) to male the applicat or. If fire Applicant, owners contract purchaser, option 1�older, or any. beneficiar�t oaf a :land trust is a; corporation <or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered;agents, or the partnership's general partners and those shareholders ar limited partners, owning in excess of five percent of the outstanding stock or interest in the corporatlon'or interest shared by the limited partners. A�plicant:or Owner is a eland Trust.. If the Applicant or owner is a land trust or other trust or trustee thereof, the ftiil name, address, telephone number,.and extent of interest of each beneficiary shall be disclosed in the application: 1 �. Certlticatioii' I hereby certifiy'that I and ativare of all code requirements of the City of ivtcI-3eury that relate to this' property and that the proposed use or development describedin this application shall comply with all such cedes. I hereby request that a public hearing to consider this app[icatioi 6e belt! before thee. flannin� and Zoning Commission, and thereafter that;a recommendation be forwarded to the City Council for ttie adoption of an ordinances) granting the requested action(s), including any modifications to this. application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of'Applicant(s) � Priitt`Name and Designation of " plicant(s) ._ I'ORM A Page ^a`af3 FORM E 11 USE VARIANCE Planning and Zoning -Commission City of McHenry File Number 333 Soutll Green Street cLienry, 1L 6Q05Q ti Tel: (81 S)363-2170 rax: (815) 363 2173 fable 3 (A) of the City oC"Mcllenry Zoning Ordinance provides that ul a J11tetldiftg ;approvia or Nonditional approval of a use variance, the Planning and, Zoning Commission sllall transmit to the City Council written Findings that all of tile conditions listed below apply to the requested action. Please respond to each of these conditions as`it relates to ,your request. 1. Practical Difficulties or Particular Ijardshiu The strict application of the provisions of the Zoning Ordinance relating to the use of the buildins or structures, or tile, use of the land, would result in unnecessary and undue hardship upon the applicant, cis distinguished from a mere inconvenience: 2 Reasonable Return The property cannot yield a reasonable return if pennitted to be used only under the conditions allowed by the Zoning Qrdinauce for the pertinent zoning district: 3'. Uflipue Ci!'G1lfnstallCe Special C1rCUlnstclnCeS tY1St that are pectjifar`to tile, lroperty for WI1lCl1 tlle.11Se VartanCe is soU:ght �Vllieh do not apply generally to other properties in the same zoning district. F(7RM E Page. 1 cif 4, Not filter Local Character The granting of the use variance will not alter the essential elaracter of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. T11e granting crfhe usc� variance will be in ha�7notly with the gta�ei-al`'{�r�rpose-and intent afthe �i�nin�� Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption KENN- tam AGENDA SUPPLEMENT TO: Mayor and City Council FOR: April 6, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us RE: Consideration of a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol for the property located at 3425 W Pearl Street ATT: 1. Location Map 2. Unapproved Planning and Zoning Commission Minutes dated March 18, 2015 3. Ordinance approving a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol for the property located at 3425 W Pearl Street 4. Planning and Zoning Commission Minutes dated March 13, 2013 5. City Council Minutes dated April 15, 2013 6. Application Packet BACKGROUND AND DESCRIPTION OF REQUEST: Two years ago the applicant was granted a conditional use permit to allow a tavern with on -site processing (Planning and Zoning and City Council Minutes attached) conditioned on the following: 1. There shall be no on -site food preparation unless the conditional use permit is amended by the City Council; and 2. There shall be no general public access to the second floor of the building. The applicant established a microbrewery on the subject property. The front atrium off of Pearl Street is utilized as the brewing area and a first -floor tap room features tastings and a bar 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us where patrons can purchase individual glasses of beer to consume on -site, as well as growlers to take with them. Growlers are large sealed containers of beer which can be purchased and taken off -site. The second floor of the building is used as an office and not accessible to the general public. A handicapped ramp was constructed on the south side of the building. The ramp also serves to facilitate loading/unloading, and the guardrail can be easily removed. There is no interior on -site food preparation however patrons can order food from area restaurants to consume on the subject property. On May 5, 2014 a temporary use permit was granted to allow the applicant to sell food, through the use of food trucks, by outside vendors and to permit the sale of alcohol outside as well as to setup an outdoor seating and entertainment area (beer garden) through October 31, 2014. On October 20, 2014 this temporary use permit was extended through November 29, 2014. The applicant is currently requesting a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment, outdoor seating and service of food and alcohol and any other vari alances required to effectuate the aforementioned request. This would allow the applicant to do what he was approved to do originally (tavern with on -site processing) but also what he has done through the temporary use permits on a permanent basis. ANALYSIS: The property is currently zoned C-4 Downtown Commercial and is surrounded by commercially -zoned properties on the east, west and south sides, and an RS-4 High -Density Single -Family -zoned neighborhood to the north. Staff believes the proposed uses are appropriate for a downtown area as they increase pedestrian traffic, and the adaptive reuse of the existing building has been a great success over the past two years and serves as a destination for many consumers who patronize the business. As stated in his narrative, the applicant has set up an outdoor beer garden atmosphere with tables and umbrella structures, along with an area to host outdoor entertainment and to facilitate a mobile beer truck and mobile food truck (see attached site plan and photographs). The applicant has held several outdoor events in conjunction with Fiesta Days, Taste of McHenry, etc. and has done a great job managing these events on the subject property. Staff believes the proposed project will not produce any additional adverse impacts to traffic, the environment, the neighborhood, public service and facilities or public safety and health than would any other permitted use in the C4 zoning district. As previously stated the applicant has done everything the City has asked to manage these outdoor events, and staff has no concerns with this request. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission recommended approval (4-0) of a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol be approved with the following conditions: • There shall be no interior food .preparation permitted unless the applicant obtains a building permit from the City and approval from the McHenry County Health Departments • There shall no general public access to the second floor of the building, • Site Plan shall be incorporated into a conditional use permit ordinance which will be presented to and considered by the City Council. If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance granting a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol be approved with the following conditions: • There shall be no interior food preparation permitted unless the applicant obtains a building permit from the City and approval from the McHenry County Health Departments • There shall no general public access to the second floor of the building, • Site Plan shall be incorporated into a conditional use permit ordinance which will be presented to and considered by the City Council. 3 Location Map: 3425 W Pearl Street A r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes March 18, 2015 Public Hearing: Curt Ames, Chain O'Lakes Brewing Company File No. Z-854 3425 Pearl Street Conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol and any other variances required to effectuate the aforementioned request Chairman Strach called the Public Hearing to order at 7:54 p.m. regarding File No Z-854 an application for a Conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol and any other variances required to effectuate the aforementioned request as submitted by Curt Ames, Chain O'Lakes Brewing Company for the property located at 3425 Pearl St. Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on March 3, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Curt Ames, 3425 Pearl St., McHenry, IL who was sworn in by Chairman Strach. Mr. Ames provided a summary of the request before the Commission at this Hearing, stating he is requesting a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol at his business, Chain O'Lakes Brewing Company, on a permanent basis. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating there is no interior on -site food preparation however patrons can order food from area restaurants to consume on the subject property. In May 2014 a temporary use permit was granted to allow the applicant to sell food, through the use of food trucks, by outside vendors and to permit the sale of alcohol outside as well as to setup an outdoor seating and entertainment area (beer garden) through October 31, 2014. On October 20, 2014 this temporary use permit was extended through November 29, 2014. 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The applicant is currently requesting a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment, outdoor seating and service of food and alcohol and any other variances required. This would allow the applicant to do what he was approved to do originally (tavern with on -site processing) but also what he has done through the temporary use permits on a permanent basis. The property is currently zoned C-4 Downtown Commercial and is surrounded by C-4 zoned properties on the east, west and south sides, and an RS4 High -Density Single -Family zoned neighborhood to the north. This proposal requires an administrative site plan review because the project complies with all the bulk and other regulations in the C4 district; however due to the expansion of the existing conditional use permit for a tavern with on -site processing an additional conditional use permit is required to be reviewed by the Planning and Zoning Commission at a public hearing and then considered by the City Council. Staff believes the proposed uses are appropriate for a downtown area as they increase pedestrian traffic, and the adaptive reuse of the existing building has been a great success over the past two years and serves as a destination for many consumers who patronize the business. The applicant has set up an outdoor beer garden atmosphere with tables and umbrella structures, along with an area to host outdoor entertainment and to facilitate a mobile beer truck and mobile food truck. The applicant has held several outdoor events in conjunction with Fiesta Days, Taste of McHenry, etc. and has done a great job doing everything the City has asked in managing these events on the subject property and has no concerns with this request. Staff believes the proposed project will not produce any additional adverse impacts to traffic, the environment, the neighborhood, public service and facilities or public safety and health than would any other permitted use in the C4 zoning district. Director of Economic Development Martin stated it is Staffs recommendation to approve a conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol and any other variances required to effectuate the aforementioned request, with the condition: 1. There shall be no interior food preparation permitted unless the applicant obtains a building permit from the City and approval from the McHenry County Health Department; 2. There shall no general public access to the second floor of the building; 3. Site Plan shall be incorporated into a conditional use permit ordinance which will be presented to and considered by the City Council, and 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Staff finds all requirements in Table 31 of the zoning ordinance have been satisfied. Chairman Strach invited questions and/or comments from the Commission. Commissioner Thacker inquired as to whether any live entertainment would be contracted to perform for mostly daytime or evening hours. Mr. Ames responded his current hours are 4pm- 9pm Wednesday — Friday and 12pm-8pm Saturday. Live entertainment will usually be held in conjunction with downtown business events which will generally be from 114 or 124. They do currently have music played sometimes outside during events. Commissioner Thacker asked if there have ever been any complaints. Mr. Ames replied he has had three complaints since he has opened. The complaints were because hours for an event were posted for specific times and the music actually played a few minutes later than the posted time. Mr. Ames further stated they complied with the complaints immediately upon being informed. Commissioner Nadeau inquired if parking has been an issue. Mr. Ames replied it has not been any more of an issue than it is anywhere downtown when it is generally busy anyway. They do have 4 spots in the back of the outdoor beer garden and one is a handicap accessible spot. Commissioner Bromley inquired if live music will generally be for special events only or on a more daily basis. Mr. Ames stated it is not meant to be a daily occurrence but rather to give them more opportunity to work with City events as they come up. Chairman Strach opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Strach closed the public comment portion of the hearing at 8:02 p.m. Commissioner Nadeau asked if the food trucks were owned and operated by Mr. Ames or who they belonged to. Mr. Ames stated they are not his but are food trucks approved by the county to operate at festivals, etc., like MJ's Coffee and A Family Affair. Motion by Nadeau, seconded by Thacker, to recommend to the City Council with regard to File No. Z-854, an application for a Conditional use permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol and any other variances required to effectuate the aforementioned request on the property located at 3425 Pearl St., McHenry, IL as presented by applicant Curt Ames, Chain O'Lakes Brewing Company, with the condition: 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 1. There shall be no interior food preparation permitted unless the applicant obtains a building permit from the City and approval from the McHenry County Health Department; 2. There shall no general public access to the second floor of the building; and 3. Site Plan shall be incorporated into a conditional use permit ordinance which will be presented to and considered by the City Council, be granted, and that Table 31 of the Zoning Ordinance has been met. Voting Aye: Bromley, Nadeau, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Doherty, Vallez, Sobotta. Motion carried 4-0. Chairman Strach closed the Public Hearing regarding File No. Z-854 at 8:04 p.m. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 15- AN ORDINANCE GRANTING CONDITIONAL USE PERMIT TO ALLOW A TAVERN WITH ON -SITE PROCESSING, FOOD PREPARATION, LIVE ENTERTAINMENT (INDOOR AND OUTDOOR), OUTDOOR SEATING AND OUTDOOR SERVICE OF FOOD AND ALCOHOL IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Curt Ames/Chain O'Lakes Brewing Company 3425 W Pearl Street McHenry, IL 60050 ("Applicant and Owner") requesting a Conditional Use Permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on March 18, 2015 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to allow a tavern with on -site processing, food preparation, live entertainment (indoor and outdoor), outdoor seating and outdoor service of food and alcohol in accordance with the attached site plan attached hereto and incorporated herein as Exhibit B be approved with the following conditions: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • There shall be no interior food preparation permitted unless the applicant obtains a building permit from the City and approval from the McHenry County Health Department; • There shall no general public access to the second floor of the building. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2015 10 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS CITY CLERK Department of Community & Economic Development McHenry Municipal Center DAY OF , 2015 11 MAYOR 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Planning and Zoning Commission Minutes March 14, 2013 Public Hearing: Curtis S. Ames File No. Z-810 3425 W. Pearl St. Conditional Use Permit Chairman Schepler called the Public Hearing to order at 7:53 p.m. regarding File No Z-810 an application for a conditional use permit to allow a tavern with on -site processing as submitted by Curtis S. Ames for the property located at 3425 W. Pearl St. Chairman Schepler stated Notice of the Public Hearing was published in the Northwest Herald on January 23, 2013. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance was Curtis Ames, 2805 Hanging Fen Court, Johnsburg, IL who was sworn in by Chairman Schepler. Mr. Ames provided a summary of the request before the Commission at this Hearing stating he is petitioning for a conditional use permit for a tavern with onsite processing otherwise known as a microbrewery. He further stated he will have a tap room and a tasting room. Deputy City Administrator Martin provided the Commission with the Staff Report regarding this matter. Mr. Martin stated the subject property was the former Whales Tail restaurant and was once home to The McHenry Brewing Company. He also stated the applicant is proposing to reestablish a microbrewery on the property. The front atrium off of Pearl Street will be utilized as the brewing area and a first -floor tap room will feature tastings and a bar where patrons can purchase individual glasses of beer to consume on -site, as well as growlers to take with them. The second floor of the building will be used as an office and will not be accessible to the general public. A handicapped ramp will be constructed on the south side of the building. There is no on -site food preparation proposed. The City's zoning ordinance currently does not have a zoning classification for microbrewery so the applicant is requesting a conditional use permit to allow a tavern with on -site processing. Staff believes the proposed use is appropriate for a downtown area, and the adaptive reuse of the existing building is an additional benefit. Staff also believes the proposed project will not produce any additional adverse impacts to traffic, the environment, the neighborhood, public 14 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us service and facilities or public safety and health than would any other permitted use in the C-4 zoning district. Staff recommends approval of the request, with conditions as presented. Chairman Schepler invited questions and/or comments from the Commission. Commissioner Nadeau asked what the maximum number of patrons in the establishment will be. Mr. Ames responded the permit states 44 patrons. Commissioner Strach inquired if there will be a service bar. Mr. Ames stated there will be a normal bar but it will only have 2 seats. The space will be designed for people to mingle in the tap room. Commissioner Thacker asked if a microbrewery needs regular health department inspections similar to a restaurant. Mr. Ames replied he must get a brewers permit from the federal government, which he has already applied for. The health department is involved and will do regular inspections because a microbrewery is considered food processing by health department standards. Commissioner Thacker asked what type of license is required by the City. Mr. Ames stated he will have a liquor license for service of beer and wine. Commissioner Doherty inquired about the ADA ramp and where it will be located for access to the building. Mr. Ames stated there will be a 12x15 deck on the backside of the building and a handicap ramp will come up the deck allowing entrance through a door that is for handicap access only. Commissioner Thacker inquired about signage and whether Mr. Ames had spoken with residents in the neighborhood about his plans. Mr. Ames stated he has not applied for permits for signs yet but is planning on using the same type of signed used by the Green Pearl restaurant which was the last restaurant operating in the building, with a sign on the Green Street side and one on the Pearl Street side. Mr. Ames further stated all of the residents in the neighborhood he has spoken with are excited for him to join the neighborhood. Commissioner Schepler inquired about the hours of the new business. Mr. Ames stated the hours were expected to be 4 pm - 9 pm Wednesday through Friday and 12 noon — 9 pm on Saturdays. It is not meant as tavern but actually for tasting and take beer home. Mr. Ames also stated he is hoping to offer three flagship beers and then other seasonal beer. Commissioner Buhrman asked Mr. Ames if he had any experience running this type of business. Mr. Ames responded he has volunteered on the business end of other microbreweries for three years and has been a home brewer for many years. He has also taken numerous courses in the two beer schools well-known to the business that are in the United States. HC RT o tea.. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Commissioner Nadeau inquired if the process will cause any odor to be released into the neighborhood and whether the odor emissions were covered by federal guidelines. He also asked why Mr. Ames decided not to serve food in the establishment. Mr. Ames responded that the process does emit an odor but he is using an 8-barrel system which is an abbreviated system causing less of an odor than a full system would cause. Deputy City Administrator Martin responded that there are odor guidelines that must be adhered to and will be covered by the City's ordinances as well. Mr. Ames further stated he does not have experience in food service and preparation and simply wants to make and sell beer. He intends to follow the business model of other successful microbreweries and allow patrons to call other businesses to have food delivered to them while they are at his establishment. Commissioner Nadeau asked if a building inspection has been done on the internal structure of the building regarding the load of the brewing tanks. Mr. Ames responded the area the brewing tanks will be in at the front of the building is all concrete and will be able to handle the load. Chairman Schepler opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Schepler closed the public comment portion of the hearing at 8:02 p.m. Motion by Nadeau, seconded by Buhrman, to recommend to the City Council with regard to File No. Z-810, approval of an application for a conditional use permit to allow a tavern with on -site processing on the property located at 3425 W. Pearl St. as presented by applicant Curtis S. Ames subject to the following conditions: 1. There shall be no on -site food preparation unless the conditional use permit is amended by the City Council; and 2. There shall be no general public access to the second floor of the building be granted, and that Table 31, of the Zoning Ordinance, has been met. Voting Aye: Buhrman, Doherty, Nadeau, Schepler, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Morck. Motion carried &0. Chairman Schepler closed the Public Hearing regarding File No. Z-807 at 8*10 p.m. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CITY COUNCIL REGULAR MEETING April 15 2013 REQUEST FOR CONDITIONAL USE PERMIT TO ALLOW A TAVERN WITH ONSITE PROCESSING FOR CHAIN O'LAKES BREWING COMPANY LOCATED AT 3425 PEARL STREET, MCHENRY, IL Deputy City Administrator Martin informed Council that the subject property contains atwo- story historic building, dating back to the mid -nineteenth century, which is approximately 3,700 square feet. The property was once home to The McHenry Brewing Company. The applicant, Curtis Ames, is proposing to re-establish a microbrewery on the property. The front atrium off of Pearl Street would be utilized as the brewing area and a first -floor tap room would feature tastings and a bar which patrons can purchase individual glasses of beer to consume on site, as well as growlers to take with them. Growlers are large sealed containers of beer, which can be purchased and taken off -site. Mr. Ames is proposing that the second floor of the building would be used as an office and will not be accessible to the general public. A handicapped ramp will be constructed on the south side of the building. The ramp will also serve as a loading/unloading area as the guardrail will be constructed so it is easily removed. The applicant would like the ability to do some off -site distribution to area businesses; however this would not be the primary use of the property. There will be no operating kitchen and no regular on -site food preparation on the premises. Deputy City Administrator Martin stated that the property is currently zoned C-4 Downtown Commercial and is surrounded by C-4 zoned properties on the east, west and south sides, and an RS4 High -Density Single Family zoned neighborhood to the north. The property is also located within the boundaries of the Downtown Overlay District which, in accordance with the zoning ordinance, requires an administrative or an expanded site plan review. This proposal requires an administrative site plan review because the project complies with all the bulk and other regulations in the C4 district; however a conditional use permit for a tavern with on -site process is also required. Staff believes the proposed use is appropriate for a downtown area and the adaptive re -use of the existing building is an additional benefit. Reviewing the requirements in Table 31 of the zoning ordinance, Staff believes the proposed project will not produce any additional adverse impacts to traffic, the environment, the neighborhood, public service and facilities or public 17 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us safety and health than would any other permitted use in the C-4 zoning district. Noise and odor associated with the brewing operation will be minimal. Staff is not concerned with these issues. Deputy City Administrator Martin stated the Planning and Zoning Commission unanimously recommended approval of a conditional use permit to allow a tavern with on -site processing on the property located at 3425 W. Pearl Street, McHenry, Illinois, subject to the following conditions: 1. There shall be no on -site food preparation unless the conditional use permit is amended by the City Council; and 2. There shall be no general public access to the second floor of the building. Responding to an inquiry from Alderman Santi regarding whether the existing kitchen on the premises had been removed, Mr. Ames responded that the kitchen has not been removed because he will be utilizing it for brew testing. Alderman Glab inquired about what agency monitors the premises. Deputy City Administrator Martin stated that the business is state licensed and the Department of Health regulates the business. Motion by Schaefer, seconded by Blake, approving the Ordinance granting a conditional use permit to allow a tavern with on -site processing with the following conditions: 1. There shall be no on -site food preparation unless the conditional use permit is amended by the City Council; and 2. There shall be no general public access to the second floor of the building. Voting Nay: None. Absent: Peterson. Motion carried. N a rrative Re: Conditional use Permit Request for Chain ®' Lakes Brewing Company to allow a tavern with on -site processing, live entertainment (inside and outside), outdoor seating and service of alcohol and food (inside and outside) Chain O' Lakes Brewing Company, located at 3425 Pearl Street, is requesting a permanent expansion of our conditional use permit to allow for both indoor and outdoor sales of alcohol and food, indoor and outdoor live entertainment in order to facilitate our exterior beer garden consisting of outside seating, umbrellas, food truck site and entertainment area. Food and beer trucks are required to abide by all McHenry County Health Department requirements. This would make permanent our temporary use permit previously granted from May 6, 2014 through October 31, 2014. Chain O' Lakes Brewing Company, would like to continue set-up tables south of our existing building, with umbrella structures along with ambient lighting to create an outdoor beer garden atmosphere and utilize a small area for a band and entertainment. He wants to have the option A utilizing the rear portion of the lot for mobile food and beer trucks to park during larger events to facilitate the outside sale of beer and food. Chain O'Lakes Brewing Co has done everything requested to minimize impacts on neighboring properties. Chain O'Lakes Brewing Co has already erected the fence, beer garden area and entertainment site adjacent to the sidewalk on Green Street as a result of the temporary use permit. Additionally, Chain O'Lakes Brewing Co intends to construct an awning on the rear of the building and install additional signage, which would be compatible with the exterior of the building and reminiscent of an "old-fashioned" brewery. Chain O' Lakes Brewing Company has been extremely successful since opening approximately eighteen months ago and has already held multiple events consistent with the current request during Fiesta Days, Taste of McHenry, Oktoberfest, and various Parades last year. Staff has had no problems, and Mr. Ames has done everything requested to minimize adverse impacts on neighboring properties. FORM A i City of McHenry File Number Z454 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 1. Name of Applicant Curt Ames / Chain O'Lakes Brewing Company Te1815-331-8345 Address 3425 Pearl St City McHenry 2. Name of Property Owner (If other than Applicant) Address City 3. Name of Engineer N/A (If represented) Address City 4. Name of Attorney N/A (If represented) Address 5 6. State: IL Zip 60050 State State Zip Zip Common Address or Location of Property Same as above_ Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) X Conditional Use Permit Zoning Variance Other _Zoning Variance —Minor Zoning Text Amendment Use Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORMA Page 1 of 3 7. Current Use of Property Tavern with on site processing 8. Current Zoning Classification of Property, Including Variances or Conditional Uses Tavern with on site processing 9. Current Zoning Classification and an Use of Adjoining Properties North: RS-4 High Density Single Family Residential South: C-4 Downtown Commercial East: C-4 Retail West: C-4, Dentist Office 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. X 1. Application Fee (amount) $ X 2. Narrative Description of Request X 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application X 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application X 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit X 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties X 11. Public Hearing Notice X 12. Sign (Provided by the City, to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORMA Page 2 of 3 11. Disclosure of Interest The parry signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicants) Print Name and Designation of Applicants) [rt is S. Ames Page 3 of 3 FORM C File Number lanning ana Zoning Commissio City of McHenry 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. No New Traffic patterns anticipated 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. No new adverse nuisances expected to than eg temporary variance too permanent variance 3. Neighborhood Character The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. The proposed conditional use permit will enhance the neighborhood character by creating a permanent outdoor environment for brewery corner 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. All Services are on site FORM C Page 1 of 2 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. All proposed use will be on grounds of 3425 Pearl St Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. 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It In InqI tow e R khq� 'ar hh Yt;i Office of the City Administrator Derik Morefield, City Administrator 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: Apri16, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE Request for Class F3 Liquor License ATT: Application Ordinance An application for a Class F3 liquor license was submitted by V4 Gasoline, Inc. d/b/a Marathon located at 4713 W. Elm Street. A Class F3 license permits the retail sale of liquor in packages only for consumption off premises, where more than 50% of the public sales are devoted to goods and commodities other than alcohol in a convenience store associated with a gas station. Including the sale of gasoline, the business will operate a convenience store that sells food, snacks, lottery tickets, tobacco products, and miscellaneous auto care products. V4 Gasoline, Inc. d/b/a Marathon is the former location of a Clark station at Meadow Lane and Elm Street, which closed for business last year. Extensive remodeling has been done to the interior of the business and new gas pumps were installed. Mayor Low met with Mr. Vallagh Patel, an officer of the corporation who also will manage the business. Mr. Patel has been fingerprinted by McHenry Police, and all fees and paperwork have been submitted to the city. If Council concurs, then it is recommended a motion is made to 1) grant a Class F3 liquor license to V4 Gasoline, Inc. d/bla Marathon located at 4713 W. Elm Street as presented with the condition that all owners and employees involved in the sale of package liquors obtain Beverage Alcohol Sellers and Servers Education and Training Certification; and, 2) approve the attached ordinance increasing the number of Class F3 liquor licenses from four to five effective May 1, 2015. License No. CITY OF MCHENRY APPLICATION FOR LIQUOR LICENSE Fee Received L� Date Issued Date Effective NAME O' 1 2. 3, 4. 6. UNDER CITY OF MCHENRY LIQUOR CONTROL ORDINANCE FISCAL YEAR 2014/2015 TO BE FILED WITH THE OFFICE OF THE MAYOR ALL LICENSES EXPIRE APRIL 30 FOLLOWING DATE OF ISSUANCE Date Received Receipt Issued On Check No. Cashier's Chic Cert.Check Cash Please indicate form of ownership: CORPORATION ��PARTNERSHIP iNDiVIDUAL/SOLE PROP. IF CORPORATION: Corporation Name:. Corporate Address: �!- / 1 . �p /1 1, Corporate Phone Number: o `t7 L State of Incorporation: �Lf l IF PARTNERSHIP: Name: Corporate Address: Corporate Phone Number: State of Incorporation: IF INDIVIDUALISOLE PROP: Applicant's Full Name: Date of Birth: Residence Address: 7, Home Phone: 13 9. Citizen of U.S.? Business Phone: If a naturalized citizen, when and where naturalized? Court in which (or law under which) naturalized: �� boo5o (A) If ApplicantPARTNERSHIP, give name and address of all partners holding 5°k or more of the partnership interest: (B) If Applicant is CORPORATION, give name, address and telephone number of owners holding 5% or more shares and registered agent: �9 2012 PAGE TWO 10. If address and telephone number of Local Manager's: Date of Birth: (® of Birth: 7N b rA 11 Principal Type of Business: Gas Sfccfwm (fl A 12. What is current zoning for this property? com muC W 13. Type of License Sought: 14. Date on which business was begun at this location: Citizen of U.S.? 37�Z 15. Does applicant own premises for which license is sought? UQS If not, state name and address of owner and attach copy of executed lease. 16. If property is owned by a land trust, trustee must file affidavit disclosing names and addresses of all beneficial owners and percentage of interest. 17. Is the location of applicant's business for which license is sought within one hundred feet of any church, school (except institutions of higher education), hospital, home for aged or indigent persons or for veterans and their families or any military or naval station? N® A. If answer to the above is "YES", is the applicant's place of business a hotel offering restaurant service, a regularly organized club, a food shop or other place where the sale of liquor is to the principal business? If yes, how long has place of business been in operation? 18. If applicant has ever engaged in the business or sale of alcoholic liquor at retail, list address of all locations (may attach supplemental sheet).(' 19. Illinois State Liquor License Number: Attached /c'opy StatepLiquo�rLicense Certificate. 20. Give applicant's Retailer's Occupational tax (ROT) Registration Number: 4 15-1 — 4 clq /7 21. Are you delinquent in the payment of the Retailer's Occupational Tax (Sales Tax), and if so, the reasons therefore: No 22. If this application is for anew license or a transferred license, attach to this Application a copy of Applicant's balance sheet and operating statement for the past three years, or if not available, other proof of financial responsibility. 23. State name and address of dram shop insurance company for both the licensee and owner of the building in which the alcoholic liquor will be sold for the duration of the license AND attach a copy of the declaration page showing the insured parties and amounts of coverage. 24. Describe parking facilities available to the business: 25. Are you familiar with all the laws of the United States, State of Illinois and ordinances of the City of McHenry pertaining to the sale of alcoholic liquor; and will you abide by them? ,/L'-S 26. Will you maintain the entire premises in a safe, clean and sanitary manner free from conditions, which might cause accidents? 27. Will you attempt to prevent rowdiness, fights and disorderly conduct of any kind and immediately notify the McHenry Police Department is any such events take place? Ye 28. Has any manufacturer, importing( distributor or distributor of alcoholic liquors directly or indirectly paid or agreed to pay for this license, advanced money or anything else of value or any credit (other than merchandising credit in the ordinary course of business for a period not in excess of 90 days), or is such a person directly or indirectly interested in the ownership, conduct or operation of the place of business? 1 If answer is "YES", give particulars: 29. Haveor in the case of a corporation, the owners of 5% or more shares of the corporation or the local manager, or in the case of partnership, any of the partners, ever been convicted of any violation of any law pertaining to alcoholic liquors? �(-? answer is "YES", explain 30. Have you, or in the case of a corporation, the owners of 5% or more shares of the corporation and he local manager, or in the case of a partnership, any of the partners, ever been convicted of either a felony or a misdemeanor? � If so, please describe: 31. Is any individual who is directly or indirectly interested in applicant's place of usiness, alaw-enforcing official or elected public official (mayor, alderman, and member of any City commission, committee or board)? <J If so, please state name and address of such person: 2012 PAGE THREE 32. List your occupation or employment with addresses thereof for the past 10 years (if partnership or corporation, list same information for each partner and the local manager — (please attach). 33. Have you ever been convicted of a gamyling offense (if a partnership or corporation, include all partners, owners of 5% or more shares of the corporation and the local manager)? _%jam If so, give all details: 34. Has any owners) or members) of a Partnership been issued a federal gaming devise stamp or a federal wagering stamp by the federal government for the current tax period? If a Corporation, has any officer, manager, or director thereof; or, any stockholder owning in the aggregate more than twenty (20) percent of the stock, been issued a federal wagering devise stamp or a federal wagering stamp by the federal government for the current tax period? i,, I 35. Will you and all your employees refuse to serve or sell alcoholic liquor to an intoxicated person or to a minor? 36. Have you, or any partner, or owner of 5% or more shares of the corporation or local manager, ever had a liquor license revoked or suspended? 37. If so, give all details, including location of the licensed property (please attach). CAUTION: Failure to provide accurate or complete information may result in the suspension andlor revocation of your liquor license andlor the issuance of a fine. No person holding a license issued by the Gity of McHenry shall, in the conduct of the licensed business or upon the licensed premises, either directly or through the agents or employees of the licensee: 1. Violate or permit a violation of any federal law or state statue. 2. Violate or permit a violation of any City ordinance or resolution regulating the sale of alcoholic liquor or relating to the eligibility of the licensee to hold a liquor license. 3. Violate or permit a violation of any rule or regulation of the Illinois Liquor Control Commission, as revised from time to time. 4. Permit the sale of and/or consumption of any alcoholic beverages outdoors absent a specific permit granted by the McHenry City Council how ever; provided, outside sales and/or consumption shall be permitted from the hours of 11:00 a.m. to 5:00 p.m. during Sidewalk Sales on the Saturday preceding Parade Day during Fiesta Days. 5. During Fiesta Days Celebrations on Parade Day, sell or serve (a) carryout alcoholic beverages (not including packaged liquor sales); or (b) alcoholic beverages in non -original containers, such as plastic cups. Only original containers, such as cans, bottle or glassware may be used. 6. Allowing fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees of licensee as defined in the McHenry City Code, to take place on the licensed premises or on, about and/or adjacent to the property where the licensed premises is located. 7. Allow patrons to serve or distribute alcoholic beverages to minors on the licensed premises or allow minors to drink alcoholic beverages on the licensed premises. 8. Fail to call the City Police Department upon the violation of any City ordinance or state law relating to fighting, disorderly conduct or excessive noise constituting a nuisance or tumultuous conduct of patrons and/or employees on the licensed premises. 2012 PAGEFOUR AFFIDAVIT STATE OF ILLINOIS ) )SS COUNTY OF MCHENRY ) 1, the undersigned, being first duly swom, deposes and says that I (we), have read the above and foregoing Application, caused the answers to be provided thereto and all of the information given on said Application to be true and correct, and consent to investigation and background check by the Local Liquor Control Commissioner or his designee and agree to comply with all City Ordinances and the rules stated on this application - SOLE PROPRIETOR: Signature of Applicant PARTNERSHIP: (Authorized Agent of the Partnership) Signature Print Name Title CORPORATION: (Authorized Agent of the Corporation) Signature �+ b Print Name I Title MANAGER: Signature of Local Subscribed and sworn to before me this day of , 20 NOTARY PUBLIC Subscribed and sworn to before me this NOTARY PUBLIC Aay of , 2D r •I • • �, . i Subscribed and sworn to before me this y �^vt da of Subs ribed nd sworn to E 2012 ORDINANCE NO. 15- An Ordinance Increasing number of Class F3 Liquor Licenses (V4 Gasoline, Inc.) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS, as follows: SECTION 1: Section 4-6(5) of the Municipal Code relating to liquor license classifications is hereby amended by increasing the number of Class "F3" Liquor Licenses from four to five. SECTION 2: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 3: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 4.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 6th day of April 2015. Voting Aye: Voting Nay: Not Voting: Abstaining: Absent: ATTEST: City Clerk Mayor Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: April 6, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 5,860 square feet for the property located at 3711 Kane Avenue ATT: 1. Location Map 2. Unapproved Planning and Zoning Commission Minutes dated March 18, 2015 3. Ordinance approving a conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 5,860 square feet for the property located at 3711 Kane Avenue 4. Application Packet BACKGROUND AND DESCRIPTION OF REQUEST: On June 26, 1996 the City Council approved two ordinances for the properties located at 3711 and 3801 Kane Avenue: the first of which granted a variance to allow four principal buildings on one zoning lot and the second permitting a conditional use permit to allow the operation of an educational facility. McHenry Elementary School District 15 is currently in the process of a long-range plan to remove mobile classrooms at all of its schools by adding building additions. The first two additions are being proposed at Chauncey H. Duker Middle School and the second at Hilltop Elementary School. The City's zoning ordinance classifies schools as assembly uses, and assembly uses are conditional uses in all residential zoning districts. An assembly use is defined as: A building, structure, place or parts thereof for groups of people to gather for an event or regularly scheduled program that is educational, cultural, spiritual, social, or recreational in nature. The only exceptions to this definition include: building, tenant space, room or space used for public assembly purposes as defined herein with an occupant load of 25 persons or less and spaces less than 750 square feet in floor area. 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: Although a conditional use permit was obtained in 1996 the zoning ordinance requires any addition, expansion or structural alteration to property with an existing conditional use permit to obtain an additional conditional use permit. The proposed addition at Chauncey H. Duker, as depicted in the following photographs, will be approximately 5,860 square feet and constructed onto the southwest corner of the school, and as described in the attached narrative, will replace three mobile classrooms. There will be no additional parking required and the occupant load of the facility will not change as a result of the addition. Staff believes this will not adversely impact neighboring properties or public safety and health. The actual building plans will be reviewed by the Regional Superintendent of Education's Office; however, the City will be required to issue a stormwater permit pending City Council approval of the request. Aerial view of proposed addition/existing mobile classrooms 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us View looking east from Oak Avenue at location of proposed addition/existing mobile classrooms PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission recommended approval (4-0) of a conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 5,860 square feet for the property located at 3711 Kane Avenue. If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance granting a conditional use permit to allow a conditional use permit to allow an assembly use (educational institution) and proposed addition of approximately 5,860 square feet for the property located at 3711 Kane Avenue be approved. via •..t .L- ANDERSLIN DRIVE_ I :e . " i•• _ �I,`. r• , .. a MEADi?W iti.►iF-_ 1� , .I -. s,. --J�.VFNUE I I ., WWI •i !f .� `@l �ego-rT OAK FV� fEME_ ♦�•+ '- �� 1 ; ET T �� W�OROVEAVENUE - a — �, — -. W ANNEiSfREET- • � 5 e `^ It -- i GL4WFRFAVENU •� �. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes March 18, 2015 Public Hearing: McHenry Elementary School District 15 File No. Z-856 3711 W. Kane Ave. Conditional Use Permit to allow an assembly use (educational institution) and proposed addition of approximately 5860 square feet and any variances required to effectuate the aforementioned request (Duker School) Chairman Strach called the Public Hearing to order at 7:43 p.m. regarding File No Z- 856, an application for a conditional use permit to allow an assembly use (educational institution) and proposed addition totaling approximately 5,860 square feet and any variances required to effectuate the aforementioned request on the subject property as submitted by McHenry Elementary School District 15 for the property located at 3711 W. Kane Ave., McHenry, IL (Duker School) . Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on March 2, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance were: Mark Bertolozzi, McHenry School District 15 CFO, 1011 N. Green St. McHenry IL 60050 Alan Hoffman, McHenry School District 15 Superintendent, 1011 N. Green St. McHenry, IL 60050 Mark Bertolozzi, Engineer, Arcon Associates, 2050 S. Finley Rd., Lombard, IL 60148 who were all previously sworn in by Chairman Strach. Mr. Bertolozzi provided a summary of the request before the Commission at this Hearing stating Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us a conditional use permit is being requested to build a 51860 sq0 ft. addition. Three mobile classrooms will be demolished on the west side and the addition will house new classrooms. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating in 1996 the City Council approved two ordinances for the properties located at 3711 and 3801 Kane Avenue: the first of which granted a variance to allow four principal buildings on one zoning lot and the second permitting a conditional use permit to allow the operation of an educational facility. Although a conditional use permit was obtained in 1996 the zoning ordinance requires any addition, expansion or structural alteration to property with an existing conditional use permit to obtain an additional conditional use permit. The proposed addition at Chauncey H. Duker will be approximately 5,860 square feet, constructed onto the southwest corner of the school, and will replace three mobile classrooms. There will be no additional parking required and the occupant load of the facility will not change as a result of the addition. Staff believes this will not adversely impact neighboring properties or public safety and health. The actual building plans will be reviewed by the Regional Superintendent of Education's Office; however, the City will be required to issue a storm water permit following consideration of the zoning request by the Planning and Zoning Commission and pending City Council approval of the request. Director of Economic Development Martin states it is Staffs recommendation to approve a conditional use permit to allow an assembly use (educational institution) at 3711 W. Kane Ave. with the condition the site is developed in substantial conformance with the site plan prepared by Arcon dated March 17, 2015 and Staff finds the requirements of Table 31 of the zoning ordinance have been met. Chairman Strach invited questions and/or comments from the Commission. Commissioner Nadeau inquired if the new addition will be tied into the present structure or if students will have to walk outside to get to the addition. Mr. Bertolozzi replied they will be connected so students do not have to walk outside. Commissioner Thacker inquired if the addition will be a one or two-story structure. Mr. Bertolozzi replied it is a one-story structure. Commissioner Bromley asked if it was being built with the possibility of adding a second floor in the future. Mr. Bertolozzi stated atwo-story structure was not built into the plans and not considered at this time adding there is plenty of surrounding land available to provide for expansion if it is needed in the future. Discussion C: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ensued. Mr. Bertolozzi stated the bung plans were scaled down to do the most work necessary within the budget at this time. Commissioner Nadeau asked why a storm water permit is required by the city. Director of Economic Development Martin stated it is an ordinance requirement to make sure all storm water requirements are met on building projects. Chairman Strach opened the floor to questions and comments from the audience. Kim Ryan, 3710 Ann St., McHenry, IL was sworn in by Chairman Strach prior to addressing the Commission. Ms. Ryan stated flooding and storm water drainage is an issue where she lives and asked if the land for the addition will be graded toward McCracken Field or toward Ann St. and what the plan for drainage will be. Director of Economic Development Martin stated it will be designed for where it naturally flows which would be South. He further stated the City realizes that area is a sensitive drainage area. There is an engineer for the project and storm water runoff will be addressed to be sure the water goes where it is supposed to. Chairman Strach closed the public comment portion of the hearing at 7:52 p.m. Motion by Nadeau, seconded by Bromley, to recommend to the City Council with regard to File No. Z-856, an application for a conditional use permit to allow an assembly use (educational institution) and proposed addition totaling approximately 5,860 square feet and any variances required to effectuate the aforementioned request on the property located at 3711 W. Kane Ave., McHenry, IL as presented by applicant McHenry Elementary School District 15 (Duker School), with the condition the site is developed in substantial conformance with the site plan prepared by Arcon dated March 17, 2015, be granted, and that Table 31 of the Zoning Ordinance has been met. Voting Aye: Bromley, Nadeau, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Doherty, Vallez, Sobotta. Motion carried 4-0. Chairman Strach closed the Public Hearing regarding File No. Z-856 at 7:53 p.m. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 15- AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW AN ASSEMBLY USE (EDUCATIONAL INSTITUTION) ON THE PROPERTY LOCATED AT 3711 KANE AVENUE IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by McHenry Elementary School District 151 1011 N Green Street McHenry, IL 60050 ("Applicant and Owner") requesting a Conditional Use Permit to allow an assembly use (educational institution) on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on March 18, 2015 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to allow an assembly use (educational institution) and proposed addition of approximately 5,860 square feet conditioned on the site being developed in substantial conformance with the site pIan prepared by Arcon dated March 17, 2015 attached hereto and incorporated herein as Exhibit B. SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 101 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION As This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF . 2015 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: E Department of Community & Economic Development McHenry Municipal Center APPROVED THIS DAY OF , 2015 MAYOR CITY CLERK 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan 12 McHenry Elementary School District 15 1011 N. Green Street, McHenry, Illinois 60050. www.dl5.org NARRATIVE DESCRIPTION A Conditional Use Permit is being requested to construct a new 5,860 SF addition to the existing Duker School. Three (3) old mobile classrooms, currently in use for educational purposes, will be demolished on the west side of the building to make room for the new addition. The addition will be used to house Classrooms, Learning Center, and Tech Lab. II 2. 3 4. 5. 6. FORM A PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry File Number Z-856 333 South Green Street � McHenry, II, 60050 � Tel: (815) 363-2170 � Fax: �(815) 363-2173 Name of Applicant McHenry Elementary School District 15 Tel 815.385.7210 Address 1011 North Green Street City McHenry State IL Zip 60050 Name of Property Owner (If other than Applicant) Address City Zip F� 815.344.7121 Te] Fax Name of Engineer ARCON Associates, Inc. Tel 630.495.1900 (If represented) Address 2050 South Finley Road Suite 40 Fax 708.328.6325 City Lombard State IL Zip 60148 Name of Attorney (If represented) Address Common Address or Location of Property 3711 West Kane Avenue Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) X Conditional Use Permit Zoning Variance Other IL 60050 Zoning Variance —Minor Zoning Text Amendment Use Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORM A Page 1 of 3 i 7. Current Use of Property Education 8. Current Zoning Classification of Property, Including Variances or Conditional Uses RS - 3, Medium -High -Density Single -Family Residential District 9. Current Zoning Classification and Land Use of Adjoining Properties North: RM - 2, High -Density Multi -Family Residential District South: RS - 3 Medium -High -Density Single -Family Residential District East: RS - 4, High -Density Single -Family Residential District West: RS - 4, High -Density Single -Family Residential District 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. X 1. Application Fee (amount) $ 950 X 2. Narrative Description of Request X 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application X 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application X 8. Proof of Ownership and/or Written Consent from Property Affidavit X 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties X 11. Public Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis S. School Impact Analysis Owner in the Form of an FORM A Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary; lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinances) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicants) Print Name and Designation of Applicants) • FORM A Page 3 of 3 FORM C CONDITIONAL USE PERMIT Planning and Zoning Commission City of McHenry File Number Z-856 333 South Green Street °McHenry, IL 60050 °Tel: (815) 363-2170 °Fax: (815) 363-2173 Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. YES, there will be no adverse impact on traffic. The new addition will replace the existing mobiles. 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. YES, the adverse effects of noise, glare, odor, dust, waste diposal, and blockage of light or air have been appropriately controlled. The new addition and existing building will continue to be used for educational 3. Neighborhood Character The proposed use will fit harmoniously with the existing nattual or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, .property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. YES, the proposed addition will fit harmoniously with the existing building and neighborhood. The new addition will be constructed of materials similar to the existing building and will blend with the existing neighborhood and environment. FORM C Page I of 2 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. YES the proposed addition will not require a disproportionate demand or burden on existing community facilities or services. The occupant load will not be increased due to the proposed addition. 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. YES, the proposed addition will be an extension of the existing building in appearance and usage. Its function will not be detrimental to the safety or health of its users or the general public. 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. YES, the proposed addition will harmonize with the existing school building in appearance and usaae oertinent to the Conditional Use Permit, FORM C Page 2 of 2 �! I I Gv1„ I i .. .... i' �':vl; I ,; i� �\� I �� �\�' �\� i / I ..I II f;• d .,. - �i9 D \\ I `i i �' 'I' I, i � I I I 1 i , I I � � I I i i. IN i ' 1 ,� i I _..T_.. _ --__�__s�..._ . ,,.� I , �: I 1 i � 1 �i I _,�li;!r ,. . I. � � . I.�, I is 1' I _T_.�— \. � t � ,.J , � _. _-.. ''\ ' < \\ , �- f�:. ��......_......_..._....._....., _. ..t, ,, ,.... I ;: . I. I Mti.. ..:1.i / . ...._ ,....,.. 1 e .:.: �s.r. , I � i Ij (I I i I I I 1 � � I ---r-- --- --- _. _ . • _ ... -- {I .. '� j ....._ �y l �, � � 1 s G' ' // i r'' {_.,- �,,. i . ....... , \�\ ... .. :. � t .... .i w. a .. .. . ... i �\ ...�.... i I \\\ I I :I �........_._ .�... .y ., i `. -- � -."^. .,, '\ ; 1 �. 1 l ......... : � 1 ., �`` ,,, > _, _ f ` � 1: ..::.. .� i DUKER SCHOOL W -< � ; a �_� ---FtN: 1=CR: ELEVATION T ;" t `� - i � %�0.� � I I .�� \ . ... .. i / �\/\f. / ,, •,i /' 1 /% ��.. \..: /\� ,.,� fry ..� k. �' i ..: <..��) PROPOSED ADDITION "� � 5,860 SF N SITE PLAN 1 ,. a �._o. frl �/ 1 f--------------------------------------J ��ouL hdq� dt uv lemmA.�l'i� mine mavn°,�'�.n ADDITIONS .t t]IAUNf:aY Wat01 acxaoL E>ft 14nv Arnow. NeHnnrT LL E0060 ..a HILLTOP ELHOOI 2a16 W Wcoln Bentl ua+.rn, a aaoal /er ihn BOABD cI �Un AT10N NeHnmy � • inY EnMvi Oivtrlc! 16 YOaH 70. IYlnc �L 06O ��� DUKER aEYI.ICNs Probe! xuneo 16003 la M-11N�17�, 2016—� .. L^ � F SITE DEMOLITION F wN nr C0.1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: April 6, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Conditional use permit to allow an assembly use (educational institution) and proposed additions totaling approximately 6,800 square feet for the property located at 2615 W Lincoln Road NTT* 1. Location Map 2. Unapproved Planning and Zoning Commission Minutes dated March 18, 2015 3. Ordinance approving a conditional use permit to allow an assembly use (educational A nstitution) and proposed additions totaling approximately 6,800 square feet for the property located at 2615 W Lincoln Road 4. Application Packet BACKGROUND AND DESCRIPTION OF REQUEST: On May 31, 2000 the City Council approved an ordinance annexing the property located at 2615 W Lincoln Road however a conditional use permit to allow an educational facility was never obtained. McHenry Elementary School District 15 is currently in the process of a long-range plan to remove mobile classrooms at all of its schools and constructing bung additions. The first two additions are being proposed at Chauncey H. Duker Middle School and Hilltop Elementary School. The City's zoning ordinance classifies schools as assembly uses, and assembly uses are conditional uses in all residential zoning districts. An assembly use is defined as: A building, structure, place or parts thereof for groups of people to gather for an event or regularly scheduled program that is educational, cultural, spiritual, social, or recreational in nature. The only exceptions to this definition include: building, tenant space, room or space used for public assembly purposes as defined herein with an occupant load of 25 persons or less and spaces less than 750 square feet in floor area. 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: As previously stated, a conditional use permit was never obtained however one is being requested at this time. Two additions are being proposed at Hilltop Elementary School, locations are depicted in the following photographs and will total approximately 6,800 square feet. One addition will be constructed onto the northeast corner of the school and the other at the southern end of the building. They will replace an existing mobile classroom immediately north of the 4,200 square -foot addition at the northeast corner of the school. There will be no additional parking required and the occupant load of the facility will not change. Staff believes the additions will not adversely impact neighboring properties or public safety and health. The actual building plans will be reviewed by the Regional Superintendent of Education's Office however the City will issue a stormwater permit pending City Council approval of the request. Aerial view of proposed addition locations (blue arrows) and existing mobile classroom (red arrow) at 2615 W Lincoln Road (Hilltop Elementary School) 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us View looking south from Lincoln Road at Hilltop Elementary School (arrow points to existing mobile classroom at northeast corner of the property) PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission recommended approval (4-0) of a conditional use permit to allow an assembly use (educational institution) and proposed additions totaling approximately 6,800 square feet for the property located at 2615 W Lincoln Road conditioned on the site being developed in substantial conformance with the site plan prepared by Arcon dated March 17, 2015. If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance granting a conditional use permit to allow an assembly use (educational institution) and proposed additions totaling approximately 6,800 square feet for the property located at 2615 W Lincoln Road conditioned on the site being developed in substantial conformance with the site plan prepared by Arcon dated March 17, 2015 3 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes March 18, 2015 Public Hearing: McHenry Elementary School District 15 File No. Z-855 2615 W. Lincoln Rd. Conditional Use Permit to allow an assembly use (educational institution) and proposed additions totaling approximately 6,800 square feet and any variances required to effectuate the aforementioned request (Hilltop School) Chairman Strach called the Public Hearing to order at 7:35 p.m. regarding File No Z- 855, an application for a conditional use permit to allow an assembly use (educational institution) and proposed additions totaling approximately 6,800 square feet and any variances required to effectuate the aforementioned request on the subject property as submitted by McHenry Elementary School District 15 for the property located at 2615 W. Lincoln Rd., McHenry, IL (Hilltop School). Chairman Strach stated Notice of the Public Hearing was published in the Northwest Herald on March 2, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance were: Mark Bertolozzi, McHenry School District 15 CFO, 1011 N. Green St. McHenry IL 60050 Alan Hoffman, McHenry School District 15 Superintendent, 1011 N. Green St. McHenry, IL 60050 Mark Bertolozzi, Engineer, Arcon Associates, 2050 S. Finley Rd., Lombard, IL 60148 who were sworn in by Chairman Strach. 5 X Cl RT Oi T IO? RNrR✓ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Mr. Bertolozzi provided a summary of the request before the Commission at this Hearing stating a conditional use permit is being requested to build a 6,800 sq. ft. addition. A mobile classroom will be demolished and the addition will house new classrooms. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating in 2000 the City Council approved an ordinance annexing the property located at 2615 W Lincoln Road, however a conditional use permit to allow an educational facility was never obtained. McHenry Elementary School District 15 is currently in the process of a long-range plan to remove mobile classrooms at all of its schools by adding building additions. The City's zoning ordinance classifies schools as assembly uses, and assembly uses are conditional uses in all residential zoning districts. Two additions are being proposed at Hilltop Elementary School and will total approximately 5,800 square feet. One will be constructed onto the northeast corner of the school and the other at the southern end of the school building. They will replace an existing mobile classroom immediately north of the 4,200 square -foot addition at the northeast corner of the school. There will be no additional parking required and the occupant load of the facility will not change as a result of the additions. Staff believes the additions will not adversely impact neighboring properties or public safety and health. The actual building plans will be reviewed by the Regional Superintendent of Education's Office, however the City will be required to issue a storm water permit, following consideration of the zoning request by the Planning and Zoning Commission and pending City Council approval of the request. Director of Economic Development Martin stated it is Staffs recommendation to approve a conditional use permit to allow an assembly use (educational institution) at 2615 W Lincoln Road with the condition the site is developed in substantial conformance with the site plan prepared by Arcon dated March 17, 2015. Staff finds the requirements of Table 31 of the zoning ordinance have been met. Chairman Strach invited questions and/or comments from the Commission. Commissioner Nadeau inquired why the mobile classrooms were being demolished rather than reused. Mr. Hoffman replied the district has to report to the state every year and the trailers are out -dated and not acceptable for use. In reporting, they discovered their school district had the most mobile classrooms in McHenry County. They are required to provide a plan to the state that provides a plan for moving students out of the mobile classrooms. 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Chairman Strach opened the floor to questions and comments from the audience. Mr. William Kotomski, 2619 W. Lincoln Rd., McHenry, IL was sworn in by Chairman Strach prior to addressing the Commission. Mr. Kotomski stated he lives right next to Hilltop and inquired if the addition is a one or two- story addition and how long construction might take. Mr. Bertolozzi responded it is expected to be a 6-month project . There was further discussion on the times construction was allowed and how much noise might be generated. Director of Economic Development Martin stated the construction crews will need to follow the requirements for construction hours allowed by ordinance within the city. Mr. Kotomski inquired if the expansion is mostly in front of school toward Lincoln Rd. and how far toward Lincoln Rd. it will extend. Mr. Bertolozzi stated the addition is basically where the mobile classroom is located now but will more or less be equal with the existing building line that is presently there and will not impact existing drives and parking lot. Chairman Strach closed the public comment portion of the hearing at 7:40p.m. Motion by Nadeau, seconded by Bromley, to recommend to the City Council with regard to File No. Z-855, an application for a conditional use permit to allow an assembly use (educational institution) and proposed additions totaling approximately 6,800 square feet and any variances required to effectuate the aforementioned request on the property located at 2615 W. Lincoln Rd., McHenry, IL as presented by applicant McHenry Elementary School District 15 (Hilltop School), with the condition the site is developed in substantial conformance with the site plan prepared by Arcon dated March 17, 2015, be granted, and that Table 31 of the Zoning Ordinance has been met. Voting Aye: Bromley, Nadeau, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Doherty, Vallez, Sobotta. Motion carried 4-0. Chairman Strach closed the Public Hearing regarding File No. Z-855 at 7:42 p.m. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 15- AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW AN ASSEMBLY USE (EDUCATIONAL INSTITUTION) ON THE PROPERTY LOCATED AT 2615 W LINCOLN ROAD IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by McHenry Elementary School District 151 1011 N Green Street McHenry, IL 60050 ("Applicant and Owner") requesting a Conditional Use Permit to allow an assembly use (educational institution) on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on March 18, 2015 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit and Variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to allow an assembly use (educational institution) and proposed additions totaling approximately 6,800 square feet conditioned on the site being developed in substantial conformance with the site plan prepared by Arcon dated March 17, 2015 attached hereto and incorporated herein as Exhibit B. 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 2: In granting said Conditional Use Permit, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that. 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF AYES: NAYS: ABSTAINED: 0 2015 Department of Community & Economic Development McHenry Municipal Center /_1:�y�►�il NOT VOTING: APPROVED THIS DAY OF , 2015 CITY CLERK S�7 MAYOR 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan 12 McHenry Elementary School District 15 1011 N. Green Street, McHenry, Illinois 60050 www.dl5.org NARRATIVE DESCRIPTION A Conditional Use Permit is being requested to construct new additions, of a total square footage of 6,800 SF, at Hilltop School. One (1) old mobile classroom, currently in use for educational purposes, will be demolished on the north side of the building to make room for a new classroom addition. Another addition will be constructed at the south wing of the existing building. The additions will be used to house new Classrooms. FORMA PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry File Number Z-855 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 1. Name of Applicant McHenry Elementary School District 15 Tel 815.385.7210 Address City 1011 North Green Street McH 2. Name of Property Owner (If other than Applicant) Address City State IL Zip 60050 Zip Fax 815.344.7121 Tel Fax 3. Name of Engineer ARCON Associates, Inc. Tel 630.495.1900 (If represented) Address 2050 South Finley Road, Suite 40 Fax 708.328.6325 5. 0 City Ad Name of Attorney (If represented) dress Lombard State IL Zip 60148 Common Address or Location of Property 2615 West Lincoln Road Requested Actions) (check all that apply) Zoning Map Amendment (Rezoning) X Conditional Use Permit Zoning Variance _Other McHenry, IL 60051 Zoning Variance —Minor Zoning Text Amendment Use Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORM A Page 1 of 3 7. Current Use of Property Education 8. Current Zoning Classification of Property, Including Variances or Conditional Uses E, Estate District 9. Current Zoning Classification and Land Use of Adjoining Properties North: RS - 2, Medium -Density Single -Family Residential District South: BP, Business Park Disti East: NA - Outside City Limits West: NA -Outside City Limits 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. I X 1. Application Fee (amount) $ 950 X 2. Narrative Description of Request X 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application X 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application X 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit X 9. Plat of Survey with Legal Description X 10. List of Owners of all Adjoining Properties XI Public Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORMA Page 2 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agerits, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinances) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicants) Print Name and Designation of Applicants) •' Page 3 of 3 FORM C CONDITIONAL USE PERNIIT Planning and Zoning Commission City of McHenry File Number Z-855 333 South Green Street � McHemy, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 Table 31 of the City of McHemy Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. YES, there will be no adverse impact on traffic. The new additions will replace the existing mobile. 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. YES, the adverse effects of noise, glare, odor, dust, waste diposal, and blockage of light or air have been appropriately controlled. The new additions and existing building will continue to be used for educational 3. Neighborhood Character The proposed use will fit harmoniously with the surrotmdings and with permitted uses in the zoning effect on the environmental quality, property values, normally associated with permitted uses in the district. existing natural or man-made character of its listrict. The use will not have undue deleterious or neighborhood character existing in the area or YES, the proposed additions will fit harmoniously with the existing building and neighborhood. The new additions will be constructed of materials similar to the existing building and will blend with the existing neighborhood and environment. FORM C Page 1 of 2 4. Public Services and Facilities The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. YES the proposed additions will not require a disproportionate demand or burden on existing community facilities or services The occupant load will not be increased due to the proposed additions. 5. Public Safety and Health The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. YES, the proposed additions will be an extension of the existing building in appearance and usage. Its function will not be detrimental to the safety or health of its users or the general public. 6. Other Factors The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. YES, the proposed additions will harmonize with the existing school building in appearance and usage pertinent to the Conditional Use Permit, FORM C Page 2 of 2 AFFIDAVIT OF COMPLIANCE WITH PUBLIC NOTICE REQUIREMENTS (TO BE COMPLETED AFTER ALL PUBLIC HEARING REQUIREMENTS ARE FULFILLED) The undersigned, being first duly sworn, on oath deposes and states that all public notice requirements provided in the City of McHenry Zoning Ordinance have been met in connection with the current application before the City of McHenry Filed by: (Applicant's Name and Address) McHenry Elementary School District 15 For approval of: jReguested Action) 1011 North Green Street McHenrv. IL 60050 Conditional Use Permit Addition at Hilltop School / % ti (Applicant's Signature) ryCel'17>({�( (Applicant's Name and Address) je Subscribed and sworn to before me thi's�� day of�i�,, 2015. Notary Public OFFICIAL SEAL MARION M SCHAEFFER NOTARY PUBLIC - STATE OF ILLINOIS MY COMMISSION EXPIRES:07112115 PUBLIC HEARING REQUIREMENTS REVISED 1/6/15 PROPOSED NORTH ADDITION 4 200 SF ell, — — ell ell. eeP 1 / / t `I SITE PLAN PROPOSED SOUTH ADDITION 21600 SF I. -_ le III III `- eI tie 4 lo le t e lie Ile ■le i Z70 5 it l % \ .; ?! '� i \ `1/`/ V1_ ..l tt —jo l HI Ile See . .e DxAm,caT q,Krn ag1DDL aT11 Km. Ar.w,., xcxnm a eoaso ..a HILLTOP acHOOt aata W Wleoln POW Yd1.nn, a a00a1 el for m. DAaD of muunl Acxw:n own•m•n icMo, q.trlcf to Ian o...n ■c 011ie It -::J_ n m� 00 :.-le00 If is It lot j e: le I or t e el de III of %ee 0 :/t i pe Ile 4 41 - \ , 14 \ \\ \ HILLTO V.NEW tom le !' /, : 14 • , % i ' iIleor a i le. ep le live IF III i r le i III lee :, 1. I.el poj — ... Ile _ _ _ ttT- __ ----- r�:.. _ t :-......._.:...__.. — _ , .. MAR. 17, 2015 Drawn Jun sb"i fare SITE DEMOLITION PLAN C0.2 Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: April 6, 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Professional Services for the design and bidding document development for the first phase of the Municipal Center Improvements ATT: FGM Professional Services Agreement In anticipation of relocating Parks and Recreation staff to a new recreation center; expanding the Police Department Administration to the existing Parks and Recreation space; enhancing point of contact customer service; and, creating more efficient overall use of existing space, last year the City of McHenry hired FGM Architects to perform a space/needs analysis of the entire Municipal Center. Staff from FGM met with individuals from each of the departments and conducted a thorough analysis of the facility. The study provided an overall direction with many recommendations for the physical reconfiguration of departments. Some of the recommended alterations are major overhauls, such as the Police Department and its expansion to the second floor in the area currently utilized by Parks and Recreation, while others such as the Community and Economic Development Department did not see as much of a change. Again, the recommended changes are designed to make the city more efficient and customer -friendly. As identified, all of these efforts begin with the initial point of contact. Phase one of the plan is to relocate the front counter from an isolated position in the back of the building to the current location of the Aldermen's Conference Room, adjacent to the main entry doors. This provides both control and immediate contact with those entering the building. The city is deficient in both of those areas right now. In addition, the proposed improvements create a space to have four positions to address the front counter. This would allow for the initial customer stop to be fairly encompassing of all city services, the exception being more in depth questions that would require those beyond frontline staff. The Alderman's Conference Room would be relocated to an interior location within the Administration/Finance section. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs a�:d services in acustomer-oriented, effrcient, and frscally responsible manner. The analysis has been a beneficial tool for planning and budgeting purposes however the actual design and bidding for the phases as identified was not included in the initial proposal. Attached is a proposal that lays out the all encompassing services for development of the first phase, including design phase, construction document phase, bidding and negotiations, and construction administration. The total cost for design services is a lump sum fee of $16,000. In addition to the base fee, should the city require FGM's assistance in the selection and procurement of furniture for the space there is a not to exceed amount of $5,000. Staff anticipates utilizing these services particularly for the selection of the furniture. This will ensure a consistent and smooth flow of the entire workspace. Once selected staff can identify contractors for the procurement of the equipment. The $5,000 will be accounted for through standard hourly rates of FGM personnel. The total estimated cost for Phase One improvements including furniture is estimated between $117,692 and $141,970. A complete breakdown of this estimate is provided at the end of the attached proposal. If City Council concurs, then Staff is seeking a motion to approve a professional services agreement with FGM Architects in the amount of $16,000 for the design and construction of phase one of the Municipal Center improvements and to approve an additional not to exceed amount of $5,000 for the selection and procurement of furniture as it relates to the said improvements. fire �"its+ r�f`.ife�#�s�ff�� i.� tl�t�zc°tz��r� A€air°(�c��a�e�z itc c°fFi:eaas, �icc.�r"Jai=.scc:s, t��zt! ��ioi�€sr°.s ts�a�6t 1C�e 1ai�/a�:tii r�eaartit�' raj`�Sr�r�;rtzr�rt rrrzr� ses�°sees irr a� �°�r�t€r�ne�-��°aeratect ��eaeni, rzr�rt�scrr�fy, �espc��rsibde �rtzara�e��. EXHIBIT A Proposal for Architectural Services For McHenry Municipal Center Phase I Administrative Reception Area McHenry, Illinois Submitted to: CITY OF MCHENRY 333 S. Green Street McHenry, IL 60050 By: FGM ARCHITECTS INC. 121 1 West 22nd Street, Suite 705 Oak Brook, IL 60523 March 6, 2014 EXHIBIT A 1.0 SCOPE OF PROJECT 1.0.1 The City of McHenry, hereinafter referred to as the Owner, intends renovate the McHenry Municipal Center Administrative Reception Area per the Option A drawing dated February 4, 2015 and the Conceptual Budget dated February 19, 2015 which are attached to this proposal. 1.0.2 The total project budget is estimated to be $117,692 to $141,970 and includes construction cost, fees and furniture, equipment and contingencies. 1.0.3 The City would like to have the construction completed in 2015 1.0.4 At this time, the Project is anticipated to be delivered via General Construction project delivery method 2.0 SCOPE OF ARCHITECT'S SERVICES FGM Architects Inc., hereinafter referred to as FGM or Architect, shall provide the following professional Architectural services for the Project: 2.1 Design Phase Services 2.1.1 Architect will provide design drawings to fix and describe the size and character of the Scope of Work above. 2.1.2 Meet with Owner to discuss design drawings and make revisions as required. 2.2 Construction Document Phase 2.2.1 Upon approval of the Design Phase, FGM shall prepare Construction Documents for the Project. The Construction Documents shall consist of Drawings that will identify the Scope of Work required. It is anticipated that acceptable products and materials will be noted on the drawings eliminating the need for a specification manual. 2.2.2 Any necessary mechanical or electrical work required will be identified on the drawings and provided on a design/build basis by the successful contractor. 2.2.3 Bidding and contract requirements will be provided by the City of McHenry. 2.3 Bidding or Negotiation Phase 2.3.1 FGM will provide a limited scope of services which will include providing construction documents to a reprographic company, answering questions from contractors, issuing addenda, attending the bid opening and providing a letter of recommendation for the most responsible low bidder. 2.4 Contract Administration Services EXHIBIT A FGM ARCHITECTS 2.4.1 FGM will provide a limited scope of services during construction and will include review of submittals, answering contractor's requests for information, reviewing payment requests, two site visits and preparation of a punch list performed on the some dates as the Owner/Architect/Contractor meetings for the McHenry Recreation Center project. 2.5 Consultants FGM has not included any consultants as part of this proposal. Material testing, environmental are not included in our proposal. 3.0 ARCHITECT'S COMPENSATION engineering and hazardous waste engineering services The City of McHenry shall compensate FGM Architects for professional Architectural services rendered in connection with the Project under this Proposal for a lump sum fee of $16,000. If the City of McHenry would like FGM to assist in furniture selection and procurement, this service would be provided at an hourly rate. FGM suggests that the City budget $5,000 for architect's compensation which we will not exceed without Owner's prior authorization. Hourly rates are described in the attached Hourly Rate Schedule for the professional and technical employees engaged on the Project Local travel (travel less than 100 miles), phone, fax, and printing of review sets for design coordination shall not be charged as a Reimbursable Expense. 3.1 In addition to the compensation above, FGM shall be reimbursed for additional expenses in connection with the Project, invoiced to the Owner at One Hundred Ten Percent (1.10) times Architect's actual direct cost of same, for the below items. 3.1.1 Expense of postage and/or delivery. 3.1.2 Expense of Contract Document printing for permit submittal. 3.1.3 Any fees paid by FGM to authorities having jurisdiction over the project with Owner's prior approval. 3.1.4 Excluded is the expense of Contract Document printing for bidding and construction purposes. 3.2 If specialty consultants are required, FGM shall be reimbursed for consultant expenses in connection with the Project, invoiced to the Owner at One Hundred Ten Percent (1.10) times Architect's actual direct cost of same. EXHIBIT A FGM ARCHITECTS 3.3 Payments: Our standard office policy for invoicing services rendered is once a month. We request payment within 30 days of receipt of our invoice. 3.4 Non-payment of invoices shall constitute grounds for discontinuing service. 4.0 Form of Agreement 4.1 Should our proposal be acceptable, it is our intention to enter into a formal agreement using AIA Document B101 Standard Form of Agreement Between Owner and Architect with modifications as mutually agreeable (draft copy attached). We appreciate this opportunity to be of service to the City of McHenry for this Project. Sincerely, FGM ARCHITECTS INC. Ray pond K. Lee, AIA, LEED AP Principal -in -Charge J John C. Dzarnowski, AIA Vice President/Director, Municipal and Recreation We appreciate this opportunity to be of service to the City of McHenry for this exciting Project. FGM ARCHITECTS INC. EXHIBIT A HOURLY RATE SCHEDULE Effective November I, 2014* Where the fee arrangements are to be on an hourly basis, the rates shall be those that prevail at the time services are rendered. Current rates are as follows: FGM Architects Arch IV $185.00 Arch III $145000 Arch II $110.00 Arch 1 $ 85.00 Project Administrator III $105.00 Project Administrator II $ 80.00 Project Administrator 1 $ 70.00 *Hourly rates are subject to adjustment on November 1 each year. r. 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