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Packet - 04/20/2015 - City Council
PWV WRM C FO][ RIVQR AGENDA REGULAR CITY COUNCIL MEETING Monday, April 20, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 6. Consent Agenda: A. Approve one-year contract purchase order for road salt to North American Salt Company not -to - exceed $105,765 with an option to renew contract for a second year not -to -exceed $108,945; B. Approval of an Ordinance to permit the retail sale of alcoholic beverages during the 2015 Summer Concert Series in Veterans Memorial Park on Thursdays, June 41h through August 131h from 6:45 PM to 8:45 PM; C. Approval of an Ordinance authorizing the sale of public property known as the "Joey T's" sign for a cash payment of $1,000; D. Request for use of Petersen Park, temporary waiver of Municipal Code Sec. 16-25 to allow overnight stays in the park; and waiver of all associated fees for the annual McHenry Lions Club Carnival on May 26 through May 30, 2015; E. Approve Parks Special Use/Picnic permits; F. Approve of As Needed Checks; and G. Approve of List of Bills. 7. Consideration and action on an ordinance providing for the issue of approximately $6,500,000 General Obligation Bonds, Series 2015, for the purpose of financing a portion of a new recreation center, refunding certain outstanding bonds and paying the expenses incident thereto, authorizing and directing the execution of an escrow agreement in connection with the issue of said bonds, providing for the levy and collection of a direct annual tax sufficient for the payment of the principal of and interest on said bonds, and authorizing the sale of the Bonds to the purchaser thereof. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of 'programs and services in a customer -oriented, efficient, and fiscally responsible manner. MCHertt City Council Meeting Agenda April 20, 2015 Page Two 8. Approval of a fence variance for the property located at 4805 Chesterfield Drive to allow a fence to be constructed five feet from the property line 9. Approval of Fiscal year 2015/2016 liquor license list 10. Approval of the USEPA's request for waiver of the city's water service connection fee; Ordinance annexing two parcels of property abutting a previously annexed parcel at 1106 N. River Road; and Ordinance annexing the property located at 1110 River Road 11. Approval of a Professional Services Agreement with HR Green, Inc. for Construction Administration of the Civil Engineering for the McHenry Recreation Center for an amount not to exceed $91,368 12. Mayor's Statement and Reports 13. Committee Reports 14. Staff Reports 15. Future Agenda Items 16. Executive Session for the purpose of discussing Employment Matters 17. Anticipated motion for Approval of a Labor Agreement between the Illinois Fraternal Order of Police Labor Council representing Police Officers (Unit 1) and City of McHenry and authorize the Mayor and City Clerk to execute the Agreement on behalf of the City of McHenry 18. Anticipated motion to Authorize the Mayor's execution of a one-year extension through April 30, 2016 of the existing Collective Bargaining Agreement with the International Union of Operating Engineers (IUOE) Local 150 Public Employees Division (Public Works & Parks) 19. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA DATE: April 20, 2015 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Bulk Rock Salt Purchase ATT: Bid Summary Sheet BACKGROUND: Annually, the City of McHenry purchases road salt for ice control through a contract bid, this year the city joined nine other municipalities and the McHenry County Division of Transportation to solicit bids. The McHenry County Purchasing Department facilitated the bid specifications and solicitation. A request for 1,500 tons of road salt was submitted to McHenry County from the City. The bid specifications contained an optional second year contract extension. ANALYSIS: On April 7, 2015 the following bids were received: • _Cargill Deicing Technology North Olmsted, Ohio - • Central Salt, LLC - Elgin, Illinois - • Detroit Salt, Company — Detroit, Michigan - • Morton Salt - Chicago, Illinois - • North American Salt Company — Overland Park, $72.63 1st year $74.62; 2nd year $78.62 1st year $109.00; 2nd year no bid 1st year $87.58; 2nd year $89.58 1st year $149.74; 2nd year $149.74 Kansas — 1st year $70.51; 2nd year Funding for the purchase of salt for snow and ice control is budgeted in the Motor Fuel Tax (MFT) Fund in the amount of $305,000. RECOMMENDATION: Therefore, if Council concurs, it is recommended to issue a contract purchase order for road salt to North American Salt Company, Overland Park, Kansas in an amount not to exceed $105,765.00 (1,500 tons @ $70.51 per ton) and to accept the second year option in an amount not exceed $108,945.00 (1,500 tons @ $72.63 per ton). SUMMARY SHEET Date: 04/07/2015 @ 2:00 County of McHenry Purchasing Bid/RFP: 15-25 Bulk Enhanced Rock Salt &Bulk Rock Salt VENDOR VENDOR VENDOR VENDOR VENDOR NAME CITY &STATE American Rock Salt Mt. Morris, NY Cargill Deicing Technology North Olmsted, OH. Central Salt, LLC Elgin, IL. Detroit Salt, Co. Detroit, MI. ORIGINAL SIGNATURE Yes Yes Yes Yes MANDATORY PAGES/BID BOND No Yes Yes Yes BULK ROCK SALT (UNTREATEDI BASE YEAR 12/01/15 - 5/01/16 OPTION YEAR 2 12/01/16 - 5/01/17 BASE YEAR 12/01/15 - 5/01/16 OPTION YEAR 2 12/01/16 - 5/01/17 BASE YEAR 12/01/15 - 5/01/16 OPTION YEAR 2 12/01/16 - 5/01/17 BASE YEAR 12/01/15 - 5/01/16 OPTION YEAR 2 12/01/16 - 5/01/17 Village of Lake in the Hills Bid Unit Price Q - m O � Q - m O � 74.62 78.62 109.00 Q m 0 � 87.58 89.58 74.62 78.62 109.00 87.58 89.58 City of McHenry Bid Unit Price 74.62 78.62 109.00 87.58 89.58 City of Woodstock Bid Unit Price 74.62 78.62 109.00 87.58 89.58 Village of Oakwood Bid Unit Price 74.62 78.62 109.00 87.58 89.58 City of Crystal Lake Bid Unit Price 74.62 78.62 109.00 87.58 89.58 Village of Algonquin Bid Unit Price 74.62 78.62 109.00 87.58 89.58 Village of Huntley Bid Unit Price 74.62 78.62 109.00 87.58 89.58 Village of Greenwood Bid Unit Price UNOFFICIAL RESULTS SUMMARY SHEET County of McHenry Purchasing Date: 04/07/2015 @ 2:00 Bid/RFP: 15-25 Buik Enhanced Rock Salt &Bulk Rock Salt ENHANCED�TREATED) BULK ROCK SALT BASE YEAR 12/01/15 — 5/01/16 OPTION YEAR 2 12/01/16 — 5/01/17 BASE YEAR 12/01/15 — 5/01/16 OPTION YEAR 2 12/01/16 — 5/01/17 BASE YEAR 12/01/15 — 5/01/16 OPTION YEAR 2 12/01/16 — 5/01/17 BASE YEAR 12/01/15 — 5/01/16 OPTION YEAR 2 12/01/16 — 5/01/17 McHenry County Division ofTransportation Bid Unit Price Q m z � Q m z ,� 79.26 83.26 116.95 0 — m 0 z � �_ m z �. � � � O Z �' � � 79.26 83.26 116.95 City of Cary Bid Unit Price 700.64*** 716.64*** 755.48 795.48 1,105.90 GRAND TOTAL 497.28*** 481.28*** 442.44 402.44 92.02 Savings * No Bid ** No Bid Option Year Two *** No Bid for Enhanced Salt UNOFFICIAL RESULTS SUMMARY SHEET County of McHenry Purchasing Date: 04/07/2015 @ 2:00 Bid/RFP: 15-25 Bulk Enhanced Rock Salt &Bulk Rock Sa It VENDOR VENDOR VENDOR VENDOR VENDOR NAME Morton Salt North American Salt Co. CITY &STATE Chicago, IL. Overland Park, KS. ORIGINAL SIGNATURE Yes Yes MANDATORY PAGES/BID Yes Yes BOND BULK ROCK SALT (UNTREATEDI BASE YEAR OPTION YEAR 2 BASE YEAR OPTION YEAR 2 BASE YEAR OPTION YEAR 2 BASE YEAR OPTION YEAR 2 12/01/15 - 12/01/16 - 12/01/15 - 12/01/16 - 12/01/15 - 12/01/16 - 12/01/15 - 12/01/16 - 5/01/16 5/01/17 5/01/16 5/01/17 5/01/16 5/01/17 5/01/16 5/01/17 Village of Lake in the Hills 149.74 Bid Unit Price 149.74 73.80 76.01 City of McHenry 149.74 149.74 70.51 72.63 Bid Unit Price City of Woodstock 149.74 149.74 Bid Unit Price 71.51 73.66 Village of Oakwood 149.74 149.74 Bid Unit Price 72.98 75.17 City of Crystal Lake 149.74 149.74 Bid Unit Price 72.24 74.41 Village of Algonquin 149.74 149.74 Bid Unit Price 72.98 75.17 Village of Huntley 149.74 149.74 Bid Unit Price 72.98 75.17 Village of Greenwood 149.74 149.74 Bid Unit Price 71.51 73.66 UNOFFICIAL RESULTS SUMMARY SHEET County of McHenry Purchasing Date: 04/07/2015 @ 2:00 Bid/RFP: 15-25 Bulk Enhanced Rock Salt &Bulk Rock Salt ENHANCED�TREATED) BULK ROCK SALT BASE YEAR OPTION YEAR 2 BASE YEAR OPTION YEAR 2 BASE YEAR OPTION YEAR 2 BASE YEAR OPTION YEAR 2 12/01/15 — 12/01/16 — 12/01/15 — 12/01/16 — 12/01/15 — 12/01/16 — 12/01/15 — 12/01/16 — 5/01/16 5/01/17 5/01/16 5/01/17 5/01/16 5/01/17 5/01/16 5/01/17 McHenry County Division of Transportation �_ �_ 83.56 86.07 Bid Unit Price m Q Z m z 85.03 87.58 City of Cary Bid Unit Price � � �3f� �E � � GRAND TOTAL 1,197.92*** 1,197.92*** 747.10 769.53 Savings 450.82 428.39 Sent to 21 potential bidders Submittals received from 6. UNOFFICIAL RESULTS Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 bhobson@ci.mchenry.il.us CONSENT AGENDA DATE: April 20, 2015 TO: Mayor and McHenry City Council FROM: Bill Hobson, Deputy City Administrator RE Special Event Liquor License for City Band Concerts Annually, the City Council has approved the retail sale of beer and wine during the Summer Concert Series in Veterans Memorial Park. Due to the popularity of this option, staff is seeking approval to partner with the McHenry Area Chamber of Commerce and local businesses holding a liquor license to provide beer and wine during the 2015 concert series beginning with the first performance of the City Band on June 4th through the remainder of the season ending on August 13th. Alcohol service would be available from 6:45 PM to 8:45 PM. All persons purchasing alcohol will be required to provide proof of age. No incidents have been reported in past seasons and the Police Department has no concerns with this request. If Council concurs, then it is recommended a motion is considered to approve the sale of beer and wine during the 2015 Summer Concert Series in Veterans Memorial Park as presented. Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: February 3, 2014 Regular City Council Meeting RE: Sale of Surplus Property ATT: Ordinance The city received an offer from Rob Hordman, owner of Blarney's Island in Antioch, IL to purchase the former "Joey T's" restaurant pole sign for $1,000. The sign was removed in 2012 when the city purchased the Miller Point property and has been stored on site. The sign is no use to the city and the cost in manpower to recycle the sign would most likely be greater than the amount the city could recover from recycling it. The sale of public property requires a vote from the City Council consisting of three-quarters of the majority present. If Council concurs, then it is recommended a motion is considered to approve the attached Ordinance as presented. Ordinance No. ORD45- An Ordinance Authorizing the Sale of Public Property Owned by the City of McHenry WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, in the opinion of the corporate authorities of the City of McHenry, it is no longer necessary or useful to or for the best interests of the City of McHenry to retain ownership of the public property hereinafter described; and WHEREAS, it has been determined by the Mayor and City Council of the City of McHenry to sell said public property for cash. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, as follows: SECTION 1: The Mayor and City Council of the City of McHenry find that the following described public property now owned by said jurisdiction is no longer necessary to said jurisdiction and said jurisdiction would be best served by the said public property sale: 60-Foot Metal Pole Sign SECTION 2: The City Administrator is hereby authorized and directed to accept a cash payment in the amount of $1,000 for the 604foot metal pole sign. SECTION 3: Upon payment in full, the City Administrator is hereby authorized and directed to convey "Ald/or transfer the aforesaid property to the respective buyer. SECTION 4: This ordinance shall be in full force and effect from and after its passage by the corporate authorities. PASSED and APPROVED THIS 20th DAY OF APRIL 2015. Voting Aye: Voting Nay: Abstaining: Not Voting: Absent: ATTEST: City Clerk Mayor Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: April 20, 2015 RE: McHenry Lions Club Annual Carnival ATT: Special Use Application The McHenry Lions Club is requesting use of Petersen Park to host the annual Lions Club Carnival. Setup will begin on May 26and the carnival will open on Wednesday, May 2 / and run through Saturday, May 30t'. The club is also requesting a waiver of all associated fees. McHenry Lions have hosted this annual event in McHenry for over 30 years and it has been held in Petersen Park for the past 22 years. It is the mission of the McHenry Lions Club to use proceeds from the carnival to provide aid for the site and hearing impaired. In accordance with Chapter 5 of the Municipal Code, carnivals are required to submit an employee list for background checks in addition to a site plan and proof of liability insurance. In the past, the City Council has authorized carnival workers to stay in campers overnight in the park. While this allows for greater oversight of carnival equipment during off -hours, it also requires a temporary waiver of Municipal Code Section 16-25 prohibiting overnight stays in city parks. If Council concurs, then it is recommended a motion is made to approve the special use request from the McHenry Lions Club to host the annual carnival on May 28, 29, 30, 2015 in Petersen Park; temporary waiver of Municipal Code Sec. 16-25 to allow overnight stays in Petersen Parks and waiver of all associated fees as presented. f9 AND d 1VMCnE1NRY PAKA FACY.LT'1IES SPECIAL USE AND/OR BEERMINE APPLICATION Company/Organizatio►� /Cf City/State/7ip;(c 1.4I-iome I'hone: dress: [)ate of picnic: /,r Work/Cell Phone:('. L, 7 � /( Park! o Knox Park (A only) t., PPetersen park c► Veteran's Memorial Park 141, r .. Area: o Shelter A o Shelter B o Shelter C it') Other: I''-r" Arrival Time: �t=c:'r i"?�: <: _ Departure Time; Total Number Attending „ 'z!_ Falsifying attendance numbers will result hi oss of depo.sil Groups over 500 must obtain additional: (ill siers ty sortable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom, Brief description of event (company picnic, car show. craft show, wedding, etc.): List all activities to be Items brought into park site: u Tables o Chairs u Benches t?/Carnival Rides r 04 LISiC .o Animals u CMered Pig Roast Q Othel r"I % � (i 1')- r}.. ('.i-�- ,.� ��� ,� �. i; t ,.,' ;i2•` f'ZiL.%ram' •:%'` rr— FOR TENTS o APPLICANTTO CALL JULIE (1-800-892-0123) TO BE LOCATED n NO ELECTRIC: SlIarnrocl< ��** �*it tY*ic*******1f*�tM'h****�* t4*�frfY�1��Vc��A�i/,Ir� x*�'k tYk**N�*��* ��ic* **t7'N*W ktit fY tF t4 *$*xfYk�f't VtxxxWWWKWYr f4Wxir�HAkxAr Will beer/wine be present: u Yes o No IF YOvvCJ CHECKED YES, PLEASE A1,ySWX2 QUESTIONS BELOW: Indicate the number of beer/wine permits denied Indicate wrr►ou'iit of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, bees.--lses, beer kegs, etc.)__ t agree that all the beer/wine containers will be removedby`applicant or placed in proper containers on site on the permitdate and that no underage or intoxicated person wip1 d'6llowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that.txme of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understokid"that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have dead and will comply with the City of McHenry Park Permit rules. I have read and understand tl)e=iviihs and regulations that have been set forth by the City of McHenry regarding tilt. Special Use and/or Beer/Wine A.pVlication(s) and will assume responsibility for any loss, damage or liability arising, from the use of the pa* property..ho, Iso understand that not complying with the Park Permit rules will result in lass of deposit, Signature; L 7111) Health permits are required by law for concessions and catering. Please make arrangement to obt in permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: * +,a*,rr<,r**,r*FOR OFFICE USE QNI,Yx*****r<***a•*x*a•e���,r�•x�������v��*��,r,+�,r,�,v���v�xx>r�,����,v Reservation Fee; � 'Total Fee: $ Confirmation Sent: � ,�Initials:� Date Paid: Initials: f�ayrnznt: ❑ Cnsh q Check U Charee Submitted to City Council: G� �z�� City Council Approval: parkslforntslpicnie Pormslspacial use and bear and or wine application Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: April 20, 2015 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beer/Wine permit requests. �]tc' L'ifV O,f 1�'�C��PIiY1� !i tjPCi%L'(TiP(C ifl (1!'(1V1(�XfIsP l!S Cllt<:PIPS, �IIISLtiPS:i[CS� (I!'1Cl YLStIUl'S N'i#�7 lJlt' �11:;�7C'S'1 (jllt1�11i� F)f,�li"fJgi"Qi2i,4` (IITI� SPI'L'ICPS fll (! PIISxU1riP1'-fJl'iP,l11P.C1, £?f flClPlth (I12(�"fIS(.'(Il�j� PESp(JFiSl�J�B lilfdi111P1: FOR COUNCIL MEETING ON APRIL 209 2015: Beer/wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/07/15 Reymundo Esquivel Bday 5303 Maple Hill Dr, McCullom Lake 06/13/15 Jennifer Barry Grad 4306 Sioux Ln, McH 06/20/15 Thomas Testa Fam 1711 N Leonard Ln, McH 08/15/15 Rachel Plancon Grad 606 S Meadow Rd, McH 09/26/15 Tiffanie Ochoa HS Reunion 1307 Court St, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of OS/26-30/15 McH Lions Club Carnival 06/07/15 Reymundo Esquivel Bday 06/10/15 Sacchitello/McH Soccer 06/13/15 Jennifer Barry Grad 06/28/15 Girl Scout Troop 1611 06/28/15 Cub Scout #131 08/15/15 Rachel Plancon Grad 09/26/15 Tiffanie Ochoa HS Reunion TConaway\pic perm list.doc Address McH PO Box 292, 5303 Maple Hill Dr, McCul Lk PO Box 423, McH 4306 Sioux Ln, McH 604 Devonshire Ct, B 100 Norman Dr, McH 606 S Meadow Rd, McH 1307 Court St, McH ra carnival rides, food vendors, generators, games, camper icee & cotton candy machines grill jumpy house, dunk tank, grills grill gas grill gas grill DJ DJ, tables, chairs, games I :"y�d�'� ►. McT��NR.Y PARK FACX.LITXES SPECYAL USA A.ND/OB, B1��12/'I�VZNL"" APPL�C�-1. Contact person Company/Ong City/State/1 ip Park: r� Knox park (A anly) •'t�'.petersen perk ❑Veteran's Mcil�orial park Area: ��Shelter A � Shelton B c� Shr;lter C r,t Other: �, ,,, ..,__•..._,.- ! �� r-�,�_. C)e arturo Timc.: ±.�7��;•1 Total Niullber Attendin.. �_ � ~ Arrival Time:___,�t/ __x � �...��__ p '�,�:�' ..._._ g�_�_�,L�.-.—. Falsifying atten�l�rnee numbers will result irz loss cif deposit. Groups over S00 must obtain additional; n dumpsters � portable toilets Water, electricity and restroorrls are available at all sites• Knox nark A has a partible restroonl• Brief description of event (company picnic cai• show, craft show, wedding, etc.): G'� r � �r `-'� � ��t � �t� 1��-�,,i%r� _____�_ -�----- T..ist all activities to be held:_ ��- !`1 Ct r , �� �'�_„� C :=�. ���'�''��_ C_�-t1�:�t._:. �,�. l- � +• (��� 1��� � .w._.�,.�.__ �_.�.._ Items brought into park site: u Tables n Chairs u Benches to Carnival Rides � Music o Animals u Catered Pig Roast a Tent: taocation In Park: EaLECTR1CAl.. Size: FOR TL,NTS ❑ APPL,ICAN"1' TU CAI.,L JI.ILIE (I-800-892-0123) TU BE LOCATED © N(� CLEC'TRIC: Shanlrocl< Tent Staked: a yes c1 no f('it%%%%%%%%1�'1e%7:'k%%%%%%%%%1[%%tY 1C%Vt 9Y 4f%Y'k%%%1'f%Vt%%%1Y%Y(%7E'%%%%%1(%%%%%'+Y%%tt%%%%%%%%if t�f%%%•it It Vf%1Y%%1i %%%%%N4f%%%4f 1f%%ff 1!%%1't 1f %'+! Will be4r/�ine be present: Yes o No XI+ YOCJ CHrCTC +� �'�5,1'L>GAS'E ANSWEX2 QUESTi(4NS 13C1.OVV: Indicate the ntiunbet�of beerlwinc permits denied _• Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number o{'wine ottles, beer cases, beer kegs, etc,)�;���t,`��;�,,,>, C 1 agree Chat all the beer/wine containers will be removed by applicant or placed in proper containers on site on the pernliYdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into CI1e City of Mcl-Cenry pack under this permit• I agree that none of the beer/wine allowed in the City of Mc1•lenry park, pursuant to this application will be sold, it being understood that the sale ofbeer/wine under this permit issued pursuant to this application is expressly prohibited• 111ave read and will comply with the City oi'Mcl-leery Park Permit rules• ! have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications}and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the park Permit rules will result in Ic�ss of deposit, 1 \ , ,� � I � ��,F:. rl: , Signature: ' �; �',V �,/� �i h. �/;i \��j�_,� Df�te:,—�s•�� � ) Health permits are req fired by law •or concessions and catering. Please make arrangements to obtain permits, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval• Restrictions:______._—_� ______�._..�...___._� r***�,ra***,v***w,v,v***w%,v��,r*��s���*a�,r+t, %*���rOi2 OI�Fi%'r C.1SL'" QNI,Y*a,���,��t%,t*�a����*��,t���*,�*,t�,�*a,��,r%�,r��,t���r,��,!a�+t�,ty! Reservation Fee; $ � / ��' � � _._,._._ _.._. Date C7aid:, F•- Initials; �,�,,,�_ _. C�eposit Fee: $ �� ` �",'__._ ._.....__........_...._ Payment: y[�l Cash '.Check t:� Cha+T��� 'Total Fee: � f ..� �� • �-''1-'' _ Submitted to Cit Council:-,���j�-� d Conftcmation Sent: „•,_ �-,•Initials:___ City Council Approval: parks\forms\picnic formslspecial use and beer and or wine application _ _.._ _-- MMENRY PARK FACILITIES SPECIAL USE AND/OR BE APPLICATION / Contact Person: _Mich Q . a Cdl le,f Date of Picnic. ho L/ Company/Organization: C f ' r� Address. 5 Q O X 3 City/State/Zip: M� (QC SI%iome Phone: �)aO I Work/Cell Phone: Park: ❑ Knox ParIZ� ❑Petersen Park ❑Veteran's Memorial Park L Area: ❑ Shelter A ❑ Shelter B ❑ Shelter C r )ther: 5 ! 1 o YrN rd cA A Arrival Time: v o_ Departure Time: . U Total Number Attending: Falsifying attendance numbers will result in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑portable toilets Water, electricity and restt•ooms are available at all sites. Please explain additional needs from the Parks Dept. Brief description of event (company picnic, car show, craft show, wedding, etc.): 1I (h i r _ List all activities to be held:. Items being brought into park site: Tables ❑Chairs o Benches ❑Carnival Rides ❑Music ❑ A ❑ Other ❑ Tent: Location: Size: �' Tent Staked: ❑ yes ❑ no ❑ PARKS TO LOCATE., ❑ APPLICANT TO CALL JULIE (1-800-892-0123) Will beer/wine be present: ❑Yes%�No — IF YOU CHECKED YES, PLEASE A: Indicate the number of beer/wine permits denied . Indicate a7�etco) under this permit on above date (number of wine bottles, beer cases, beer ke QUESTIONS BELOW: beer/ wine to be brought into the City Park 1. agree that all the beer/wine containers will be removed by appli nt or placed in proper containers on site on the permit date and that no underage or intoxicated person will be allowed to co 6surne any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wi e allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of er/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with t City of McHenry Park Permit rules. 1 have read and understand the rules and that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) an�d—w--illresponsibility for any loss, damage ot• liability arising from the use of the park property. I o understand that % tb comp ing with the Park Permit rules will result in loss of deposit. Signature \� - Date• Health permits are require�'%'by law for\eetr%ssions and cate(�r ng. Please make arrangements to obtain permits. NOTE. Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: Reservation Fee: Deposit Fee: Total l:ee: Confirmation Sent: Initials:-___T_� Payment: ❑Cash heck ❑ Charge Subitted mto City Council:rAJ ���'f/��//}} / �261s� City Council Approval: Ponns\picnic forms\special use and beer and/or wine application LAD . d°e Contact Person: MMEINK Y PARK FACILITIES SPECIAL USE AND/OR BEERMINE Al v'1 r'r + �\Wo" (.. Company/Organization 1 dd.ress: I� Cate of Picnic:..._ Phone: park: o Knox park (A only) t�.Pefiersen Paa•k o Veteran's Memorial Park Area: o Shelter A tit -Shelter B c1 Shelter C C) Other: Arrival Time: %c:.rV, _ Departure Time: Sl>"� _ � Total Number Attending: I 0-0 _ Falsifying attendance nurrtGers will result iiz loss �f depn.sit, Groups over 500 must obtain additional: to dumpsters o portable toilets Water, electricity and restraonls are avrtilable at all sites. Knox Park A has a portable restraonl, Qrief desct'iption of event (company picnic, car show. craft show, wedding, etc.): c:: �-7:��-1, C'-:. 4- u- List all activities to be held: c Items brought into park s o Other o Tent: Location In Park: F,LFCTRICAL u Ta.bles a C1lairs u Qenches O C11'111Va1 RIdeS ❑ Music e Animals u Cate;red Pig Roast Size: FOR TENTS ❑ APpI,ICAN'1• TU CALL JIJLIE (1-800-892-0123) TO BE LOCATED cl NO ELECTRIC: Shamrock Tent Staked: a yes C7 11O %%%%1+'%%%%%%%%%%*%%%%%%%%%%%%%�! 1�f %%%%%•A• 1� %%%1�' fl• %%%%%%%%%%%%11'%%%%%'�' %%%%%%%%%%%%%%%%%%%%1�f %%tf %%1�f %%%1f %f'f %%%%%'if>: 4i %%f't %'ll Wi11 beer/wine be present:'�1 Yes c� No 1(I� YOCJ CHECK +� YES, Pi.,EASE ANSWER QUESTIONS 13E)LOW: Indicate the number of beer/wine permits denied i _. Indicate amount of beer/wine to be brought into the City Park under this permit on above date (number ofwinq `ottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit'date and that no underage or intoxicated person will be allowed to consume any of the beer/wile brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules, I have read and understated the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising front the use of the park property. I also understand that not complying with the Park Permit rules will result in Inss of deposit. `•....- )Date:_ a -; Signature: Health pertttits •e requ; re�l bylaw f'or concessions and catering. 'lease make at•raugements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: * rr*w* stagy v�v *Vk*tagr* ** rnt*a }t' *FOR OFFICE USE ONLY**********vaa���vr��%��%%�r�r���*�e�%��%��es,a tit Reservation Fee: $ _ _ _ Date Paid;, � Initials; kwiDeposit Fee: $ —'" -f3Cl7ack Chart e"—� P _.._.,_ .._..__ Payment: Ca Cash Total Fee: $ Submitted to City Council 14 Confirmation Sent: _ Initials:w_ �_- City Council Approval: parkslformstpicnic forms\special use and beer and or wine application TvIcHENRY PARIS6 FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICAT Contact Person; Company/Organization: a ..Address, City/State/Zip; L �_Hon1e Phone:_? ^Llv fate of Picnic: 7/ 'I w� �Work/Cell Phone: U.._1 Park: o Knox Park (A only) Petersen Park ❑ Veteran's Memorial Park Area: o Shelter A kfrielter B o Shelter C r.► Other: Arrival Time: GIkX) co�ft.� _ Departure Time:_9nC):,�:)c�,,. Total Number Attending: + .30 ": `q( Falsifyln� attendance nurnGers will result Iri less of rleposlt. Groups over 500 must obtain additional; o dumpsters o portable toilets Water, electricity and resiroorns are available at all sites. Knox Park A has a portable restroorn, Brief description of event (compa.ny picnic, car show, craft show, wedding, etc,): Ny'l\ �� !� t1 l C List all activities to be held: ; Items brou�ht into park site: o Tables �C1lairs o Benches o Carnival Rides cJ Music o Animals o Catered Pig Roast o Other ACCC._ r) C4 vxw ? o Te►1t: Location In Pack: ELECTRICAL rze; FOR TENTS o APPLICAN`1' "I'U CALF J�I'Llla (I-800-892-0123) TO BE LOCATEb n NO ELECTRIC: Shamrock Tent Staked; o yes ono `Will beer/wine be present: o Yes o No iI+ YOCJ C>riECK.E� YES, i'>LEASE ANSWER QiJE131i4NS 13E1AOW; Indicate the number of beer/wine permits denied -- .Indicate 8.111101.1111. of beer/wine to be brought into the City Park under this permit on above date (number oi'wine bottles, beer cases, beer kegs, 1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit -date and that no underage or intoxicated person will be allowed to consume any ofthe beer/wine brought into the City of McHenry park under this permit. 1 agree that none of the beer/wine allowed in the City of McHenry park, pr.tr•suant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, i have read and will comply with the City of McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising From the use of the ark property. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signature,?CWaTl_ Hato; Health permits are required by lavv for concessions and catering. 'lease m44 arrangements to obtain permits, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: OFFICE USE ONLY***%%***%%*%**%%** Reservation Fee; $ `""I`� Date Paid:• �—/�'' �/�` � Initials; !��'�;�. L7eposit Fee: $ __.._...._.,..__.__ Payment: o Cash 13 Check 't Charge Total Fee: OP [ Submitted to City Council; Confarmatiod Sent: _Initials:_ City Council Approval parks\formslpicnie tiarms\special use and beer and or wine application Apr 4;00PM accelarated rehab No.6850 P. 1 CUntaot pCr3urf: ' > Date of' Picnic: .JIU."Atilt AA Ccnlpany/C7rgani2axl4r+:o,� w.� �. Rddae€:LU f t _-- _- Ciry�Stacct�ntep1�8;1e;.�. 'WOWCellPhono; D o to Knox P11irk (A only) 041,16, emon Park Cs Vowrtul's Morrloria! Park Area; D Shelter Afar13 ❑ Shatter C r ; Other, Afi1°iV81 TInlG;_ r. - — C1e}�ttrturr� Titrt ;_,�' fotal Number Attending;„ � ,Fnlss�yiac� trltsnrlvsapet nwnGers well result tit /<rss taf ��rostt. Groups over $00 must obtmitt additional: re, dumpaters u portable toilets Ys'aie;r, alctctricity and t'ustri70rns are, avtlllable ai All gitey. �'.nbx Park �, liras a I�urtalale resu'taortl. 8riswfdr:.r-etiptian d!'ervent �trarnpatly pi:.�nic, carshaw, orutift shrwg wedding,. etc.},, -- - L6st all activities to be hcld;, � itt$rlts brought i11tc it te: � Tralal� t'� Chaim � 13crtchcs r� Cnr-rliva! R.idet5 cl f.itrsic C; �;nimals u Cltered Pig Roast ELECTRICAL POR TENTS In APPLIC:a N"I' T'U CALLJULM (1400492w0123) r0 U LOCATED r_i No ELE(;.iRiCI Shamrock khYWi 0Y§1YY4WWiW i•t+rNk111kx1F'kR tip9MRY R1MN�.i4�+Ww$*�4N*JrY*rkd'MFt R'i�AN dBtk'hk,Y i114�I x61t'7l'k kmbsfde lmA UV[t4 ie 14N4 Wt•dtfip4irA igYtr it lF d°{I'M�k9x3kYW VVIII boor/wine br: art o:retst: r't"cs )�No �+` YtC1 C�I'"9�i� YES,'�ASS ANso W3 sUI�STI(JiYS t�LrLt�V; lJtdleate the JIUMbelr trf bee0wil)a permits denial __`. Indiorte amount of beer/wine to be brought Into the City Park tinder tills permit on above, date (runnier ul''wine bottles, boar c+asos, Wik kegs, i agree that all the. beer/Wine Containers will he removed by t,pplicant Or placed in proper coataintrs on sltrz on the permit data and that no undarage or intoxicated Peusotl will be, allowed to oonSum e any of the boc:r/wlne brought Snu) tile: City of lP&hienry perk under this perrr,it, i a &roe that none of the bcer/wine all in the City oi` McHet1ry park, purauani to tills application will be said, it: baing uridorstood that the sale of bear/wineundor this permit issued pursuant to this a1gpii0aytion is uxprYssly prohibitcd. I havo road and will cwr;ply with the City of Mcl wiry Park Perrml r'uies. I have read rand underst ad the rules a,1tl reguiations that have boon Set forth by the City of McHenry regarding the Spatial tisu and/o"45rlwin pplioation(sj artd will assume responsibility for' tuts loss, darne{�e or iielbiiity arising from the use offs pao4ropsrry'zYalso 4tnderstand that not complying with the Park Pwrnit rkde to will resL;(t in it1}s of deposir. i7eter �~7�1 }ieatth permits acre r®qulr�d by Iaw 6'tar cbt1ClPNaiortta a,tr(3 ettitrrit,�. Piaase tta�}�s: atrtattagerrxeats to obtain permits. 1v14'�l`S: Approval will be based on the iterns listed abc+ve. Any other requests are subject to fGtrther approval. ••a�rrrrrxrwrrrwrscnta.u.r■_"..o.r,.+r�*ptroty (}trt;t(6�tr p�[ (r�� �/wi�tw�::�Iey,�aas,raaFw�we M M'47�WN�nY �6l wY 5..,RiFFes b4.3a 4banr.�¢ €L¢�aervation Dale t'fliGt: eh i4C to { harjLK 1`attxl f r+e: S �� Submitted to cily, council; Cai r`i'mdtior)Sear:�,..- fnitittf5; tr'tty CA)VI 01 Approval' i+001'prnrstplriu+! 14'115�Mtra10l �ssv end bur mid ar+uirte Hnrtliaxlinn Sd d4d£'8:2T STQc CIM °adEi SBTc� £9£ ��a�, j `) � � Contact Person: 1VIcIIENRY I'ARI� I{'ACI.I.,ITIES SPECIAL USE ANDIl/OR BEER/WINE APPLXCATION �L'.. G�G� % �'�''�, � �=t.t��`i._ ..____�.._ .__..Date of Picnic:_. (�'������ �....._._____.. -- Campany/Urganization: ��1-> I_ ►'_ �t��- r^ ,__Add.ress: City/State/Zip;1'�('i',��tr'Y1Y"r. I l.� I�'�4.���7�Home Phone:�S��.��>°��1'_/r.'����'_Work/Ccll Phone• park: ❑ K��ox Park (A only) �-d'�I' tersen Pa.rl< ❑Veteran's Memorial Park Area: ..t,��l�elter A ❑ Shelter B r�.Shelter C. r.r Uther: _,_, ._....._.�,.. Arrival Time; ��r.�- __ Departure "T•ime:�„� Total Number Attending:, Falsifying attendtrnce nurrtGers will result i�z loss ol•depnslt. Groups over S00 must obtain additional: ❑ dumpsters ❑portable toilets Water, electricity and resl'raoms are available at all sites, }<nox Park A has a partable restraom. Brief descri lion of event com an icn ie, car show, craft show wedding, etc.): ! ��, � � � rt,"'( C�. �Y'~�t�`'i _�_ P ( p' y p � � ��/ � , -r List all activities to be held:_ C'i%(irz..�..P/,Lt t.� �_ __•___M__�� �y^ Items brought into par}�,,.�ite: ❑ "j'ables ❑ Cl�airs ❑Benches ❑Carnival Rides a Music ❑Animals ❑Catered Pig Roast ❑ Oth.er 1� C�,�'.,i(,�f �r'f,�'� ❑ Teut: Location In Park: ELECTRICAL Size: FUR TENTS ❑ APPI.ICAN'1' TU CAI..L JL.ILIE (1-800-892-0123) TO BE LOCATED ❑ NU ELECTRIC: Sharnrocl< Tent Staked; ❑yes ca no ***tF****%**********%*%****%*%*%%*%*%%%%*%*%%'h*%%%%�f%Yt*141f%%7'f7k%%%%%%%%%if%%%%%%%%%it%%%%%1f %%%1!%%ff'k%%%ft%%1F%*%it%%tir Will beer/wine be present: ❑Yes ❑ No lE YUU CH1�Ci{El) YES, PLEASE ANS QUESTIONS BELOW: Indicate the nt.unber of beer/wine permits denied _. India e rnoun eer/wine to be brought into the City park under this permit on above date (number o1'wine bottles, beer c� eer kegs, etc.)�_���_________ I agree that all the beerlwine containers will be remove appli nt or placed in proper containers on site on the permit date and that no underage ot• intoxicated person 4vil Ilo� d consume any of the be;cr/wine brought into the City of McHenry park under this permit. I agr e that n n oft beer/wine allowed in the City of McHenry park, pt.irsuant to this application will be sale it bein under t od th• th sale of beer/wine under this permit issued pursuant to tl�is application is expressly prohibited,•�l have • dad ill comply with the City oi'Mc4•lenry Park Permit rules. I have read and understaGtd the rules nd regulations that have been set forth by the City of McFlenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage ar liability arising fi•om the use of the park property. }also ui,�derstand that not complying with the park permit rules will result in loss of delxtsit, A Sl nature: y"'' ' � ,!, g .:�,. � �� ;vote' Health permit are required by law 1'or concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: �*,r,r**,r�*�*wx*�,v***,r*�*,v,twk*,r*�,�,t,r,�**,v%�*+��ror2 ot�Fl�`G USE ONC,Y**,r***a��**�**,�,r���,e ,r**,�,r**%*�����a,r*,r*�k,vt-��c*�*.,�*v Reservation Fee; $ S � ._________ Date ('aid:_ � Initials;_fG Ot llepnsit Fee:$__.,._____,^�?_�____._.....__........__ Payment: p Cash ❑ reek � Ida ••�-c 'Total Fee; � „••��____ Submitted to City Council: � �%�J Confirmation Sent: _ _tnitials:� •City Council Approval; - parkslforntslpicnic fctrmslspecial use and beer and or brine applicntii�n AD 8 �w i Contact. Person 1VICHENKY PARK ,,ACILITIES SPECIAL, USE AND/OR BEER/"WINE APPLICATION Lo i � -e�1 ni irl ( or ) Company/Organization: _Address: [')ate of City/State/Zip, Y V. Ht'jr)u'� t° - Home Phone: <,11 �- i._11, _i -1- Work/Cell Phone: i l� Park: ❑Knox Park (A only) ��q �etersen P<t.rk ❑ Veteran's Memorial Park Areal ❑ Shelter A ` o Shelter B iShelter C r:) Other: Arrival Time: Departure Titne:: (. Total Number Attending:^; Fulsifying attendance numbers will result in loss o�'depn.sit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, elechicity and restroorns are available at all sites. Knox Park A has a portable restroom, Brief description of event (company picnic, car show, craft show, wedding, etc.): ( y` c:;. �� �g�r;� "( 6 List all activities to be held:_ )a 6 ` Q n/ 0 Items brought into park site: ❑ Tables rD Chairs u Benches a Carnival Rides b Music Q Animals o Catered Pig Roast ❑ Other ❑ Tent: Location In Park:_ ._._____�, ___Size: __._ Tent Staked: ❑yes c� no ELECTRICAL FOR TENTS ❑ APPLICANTTO CALL JULIE (1-800-892-0123) TO BE LOCATED o NO ELECTRIC: Sharnrock ***�*YieYcxic*****irh,ttM�*******ia** *rY**ir* *Vt****i;*,k,4*k***,4+F**KEY,kftir+Y*x*K*ieirJrk�Yx�,4+Mid*x���xuf+rrYrx,'eHx�Wxs;�xieicxr Will beer/wine be present:ra des r� No 1T� Y(.)C1 CHECKYES, PLEASE ANSWETt (zLIESTIONS 13ELOW0 Indicate the number of beer/wine permits denied Indicate arnount of beer/wine to be brought into the City Park under this pennit on above date (number of wine bottles, beer cases, beer kegs, etc,)__ t (?._ C�_._ I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the pern,itdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine tinder this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of Mel -leery Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of Mel lenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park propep-I.also understand that not complying with the Park Permit rules will result in log g of deposit, Signature, : �,� ._ . Date: Health permits are required by law for concessions and catering. Please malce arrangements tofobtAin permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: * �,y******FOR OFFICE USE Reservation Fee: $ �~'�-� ._._ ,� Date Paid:. �'�_ 4r:' "t:. 1 lrnittal�`;,__•�_ Deposit Fee: $ ? _...._ ...._.__ Payment: 0 Cash C(hFec�k 0 Charue Total Fee: $ "t, - -; _ Submitted to City Council:' 0/06,9 Confirmation Sent: Initials City Council Approval: p2rkslformslpicnic farms\spacial use and beer and or wine applicetion Contact Person; Company/Organization' City/State/Zips f �) t lt M(JILNK V PARK I{ ACILITIES L USE AND/OR BTLR/WIN a APPLICATION biome Phone:_ dd.ressa Date of Picnic: Worocell Phone: Park: o Knox Park (A only) o Petersen Park f' %a r eteta.n's Memorial Park Areal o Shelter A o, helter B o Shelter C ti Arrival Time:._, Departure Time, = Total Number Attending: Fnlsify�ng attendtrnee nrerriGers will rc�,sudt d)2 %()SS 0l deposit. Groups over 500 must obtain additional: o dumpsters o Portable toilets Water, electricity and restrooms are avttila.ble at dll sites. 1<nox Park A has a portably restroom. Brief description of event (comp ny pie. ic, car show, craft show, wedding, etc.yt, f - ) ! ' List all activities to be held: _ ---- - __--- --- Items brought into park site. "Tables h .irs o Benches o Carnival Rides 1.1 sic ❑Animals n Catered Pig Roast o Other to Tent: Location In Park:_ Size:_ _.______Tent Staked: o yes o no ELECTRICAL FOR TENTS o APPLICANT TO CALL JULIE (I-8 M92-0123) TO BE LOCATED o NO ELECTRIC: Sharnroel< Will beer/wine be Presetyilt, o Yes ❑ No '(Z+ YOCJ CHi✓CI�ED Y�:S, P'<,�ASC ANSW'�X2 QUCS'i'IONS 13i�t.OW: Indicate the nutyTber of beer/wine permits denied�.�t ram;-;`Fndicate arnount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, eta)_ 1 agree that all the beer/wine containers will be removed by applicant or placed in proper" contains on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of Mcl-Ienry park under this permit I_agree that none of the beer/wine allowed in the City of McHenry park, pursuant to tills application will be sold., it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited.,hhave read and will comply with the City of McHenry Park Permit t'ules, I have read and undersea#d the rules and regu14tions that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(§) io wil:"assume responsibility for any loss, dam age or liability arising fron4t the use of the park property. I/also underst nt�that 11, complying with the Park Permit rules will result n loss of dcposit Signature: Health permits are r NOTE; Approval will Restrictions: Date: qu.Tred by law`1`or concessions and catering. Please make arrangements td obtain permits, yet/based on the items listed above. Any other requests are subject to further approval. *A.*,,**rolz oF!''I(`E t.)SE Deposit Fee: $ ... Payment: (o Cash o ''heck 491Lharue �. Total Fee: $ 6jO Submitted to City Council:Al A ALI� Confirmation Sent: _ _Initials:_ City Council Approval: parkslforms\picnic Pormslspacial use and beer and or wine applicatiun AS NEEDED CHECKS COUNCIL MEETING 4/20/15 ACCOUNT VENDOR NAME DESCRIPTION AMOUNT DATE 100.315515 1450 AT&T 3/1-3/31 ALARM CIRCUITS 77.18 3/17/2015 100.22.5320 1450 AT&T 3/4-4/3 ALARM CIRCUITS 80.84 3/17/2015 100.435320 1450 AT&T 3/4-4/3 ALARM CIRCUITS 74.65 3/17/2015 100*45*5320 1450 AT&T 3/4-4/3 ALARM CIRCUITS 39.36 3/17/2015 100.46.5320 1450 AT&T 3/4-4/3 ALARM CIRCUITS 39.35 3/17/2015 100.01.5320 1450 AT&T 3/4-4/3 CENTREX LINES 390o61 3/17/2015 100.02.5320 1450 AT&T 3/4-4/3 CENTREX LINES 39.67 3/17/2015 100.215320 1450 AT&T 3/4-4/3 CENTREX LINES 480.16 3/17/2015 100.30.5320 1450 AT&T 3/4-4/3 CENTREX LINES 39.65 3/17/2015 100.335320 1450 AT&T 3/4-4/3 CENTREX LINES 119.18 3/17/2015 100.41.5320 1450 AT&T 3/4-4/3 CENTREX LINES 79.32 3/17/2015 100.42.5320 1450 AT&T 3/4-4/3 CENTREX LINES 39.67 3/17/2015 100.415320 1450 AT&T 3/4-4/3 CENTREX LINES 39.67 3/17/2015 100.44.5320 1450 AT&T 3/44/3 CENTREX LINES 79.31 3/17/2015 100.45.5320 1450 AT&T 3/4-4/3 CENTREX LINES 119.43 3/17/2015 620.00.5110 1450 AT&T 3/44/3 CENTREX LINES 64.95 3/17/2015 510.31.5320 1450 AT&T 3/4-4/3 CENTREX LINES 237.98 3/17/2015 510.32.5320 1450 AT&T 3/44/3 CENTREX LINES 23932 3/17/2015 100.01.5320 1450 AT&T 3/4-4/3 CENTREX LINES 0.50 3/17/2015 100.02.5320 1450 AT&T 3/4-4/3 CENTREX LINES 0.06 3/17/2015 100.22.5320 1450 AT&T 3/4-4/3 CENTREX LINES 0.69 3/17/2015 100.30.5320 1450 AT&T 3/4-4/3 CENTREX LINES 0.07 3/17/2015 100.315320 1450 AT&T 3/4-4/3 CENTREX LINES 0.18 3/17/2015 100.41.5320 1450 AT&T 3/4-4/3 CENTREX LINES 0412 3/17/2015 100.415320 1450 AT&T 3/4-4/3 CENTREX LINES 0.05 3/17/2015 100.415320 1450 AT&T 3/44/3 CENTREX LINES 0.06 3/17/2015 100.44.5320 1450 AT&T 3/44/3 CENTREX LINES 0.13 3/17/2015 100.45.5320 1450 AT&T 3/4-4/3 CENTREX LINES OA7 3/17/2015 510.31.5320 1450 AT&T 3/44/3 CENTREX LINES 0.37 3/17/2015 510.32.5320 1450 AT&T 3/4-4/3 CENTREX LINES 0.38 3/17/2015 100.01.6940 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES/TRAININ( 31.50 3/11/2015 100.47.5110 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES/TRAININ( 11195.00 3/11/2015 100.44.5430 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES/TRAININ( 11100 3/11/2015 100.46.6920 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES/TRAININ( 35.90 3/11/2015 100.46.5110 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES/TRAININ( 562.14 3/11/2015 100.46.6110 6289 BANKCARD PROCESSING C11/30-2/25 SUPPLIES/TRAININ( 35.00 3/11/2015 100.47.6920 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES/TRAININ( 7.04 3/11/2015 100.41.6110 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES/TRAININ( 35.00 3/11/2015 100.316110 6289 BANKCARD PROCESSING CI031115 GU9431 282.41 3/11/2015 100.30.6270 6289 BANKCARD PROCESSING CI031115 GU9431 661.10 3/11/2015 620.00.6110 6289 BANKCARD PROCESSING CI031115 GU9431 437.38 3/11/2015 100.01.6110 6289 BANKCARD PROCESSING Cl 031115 GU9431 lj057o81 3/11/2015 100.45.6110 6289 BANKCARD PROCESSING CI031115 GU9431 216.56 3/11/2015 10012.6210 6289 BANKCARD PROCESSING C1031115 GU9431 40.95 3/11/2015 100.22.6270 6289 BANKCARD PROCESSING C1031115 GU9431 770.30 3/11/2015 100.215420 6289 BANKCARD PROCESSING C1031115 GU9431 202672 3/11/2015 510.31.5110 6289 BANKCARD PROCESSING Cl 1/30-2/25 SUPPLIES 11200.00 3/11/2015 620.00.5110 3509 COMCAST CABLE 3/124/11 TV & CABLE BROAD 110.93 3/17/2015 510.315510 3531 COMED 1/28-3/2 UTILITIES 129.90 3/5/2015 510.32.5510 3531 COMED 1/26-2/24 UTILITIES 251.32 3/5/2015 100.45.5510 3531 COMED 1/27-2/26 UTILITIES 72.52 3/5/2015 100.01.5510 3531 COMED 1/27-2/26 UTILITIES 11831 3/5/2015 510.32.5510 3531 COMED 1/27-2/26 UTILITIES 295.24 3/5/2015 510.31.5510 3531 COMED 1/26-2/26 UTILITIES 55.62 3/17/2015 510.315440 5517 ENVIRONMENTAL LEVERA(TRAINING 375.00 3/11/2015 100.22.5370 7632 GRAHAM ENTERPRISE INC CAR WASH 450.00 3/5/2015 100.01.4220 9006 IAHPC 2015 RENEWAL HISTORIC CON 50.00 3/17/2015 100-LDMKCOM 510.32.5440 9007 IAWPCO IAWPCO ANNUAL CONFEREN( 180.00 3/16/2015 215.00.6110 10533 JOSEPHSON INSTITUTE MCHENRY AREA CHARACTER ( 300.00 3/12/2015 100.01.5410 13743 MUNICIPAL CLERKS OF LAK MARCH LUNCHEON MEETING 15.00 3/5/2015 100.04.5310 17550 POSTMASTER MCHENRY IL POSTAGE FOR WATER/SEWER 1,000.00 3/5/2015 100.46.5310 17550 POSTMASTER MCHENRY IL P&R SUMMER MAILING BROC 1,200.00 3/12/2015 100.47.5310 17550 POSTMASTER MCHENRY IL P&R SUMMER MAILING BROC 11200.00 3/12/2015 100.45.6110 20015 SAM'S CLUB FEB 2015 SUPPLIES 35.62 3/17/2015 100.46.6920 20015 SAM'S CLUB FEB 2015 SUPPLIES 179.05 3/17/2015 100/15310 22497 UNITED PARCEL SERVICE 60X485095 UPS CHARGES 30.31 3/6/2015 100.315320 23152 VERIZON WIRELESS CELL PHONE USAGE 25.82 3/17/2015 510.31.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 126.44 3/17/2015 510.32.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 25.82 3/17/2015 620.00.5110 23152 VERIZON WIRELESS MOBILE BROADBAND 38.01 3/17/2015 100.01.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 79.21 3/17/2015 100.035320 23152 VERIZON WIRELESS CELL PHONE USAGE 97.64 3/17/2015 100.22.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 963.59 3/17/2015 100.30.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 34.06 3/17/2015 100.315320 23152 VERIZON WIRELESS CELL PHONE USAGE 142.11 3/17/2015 100.41.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 8.82 3/17/2015 100.45.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 12.30 3/17/2015 100.46.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 0.40 3/17/2015 100.47.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 6.55 3/17/2015 620.00.5320 23152 VERIZON WIRELESS CELL PHONE USAGE 45.29 3/17/2015 510.31.5320 23152 VERIZON WIREIess CELL PHONE USGAGE 68.32 3/17/2015 510.32.5320 23152 VERIZON WIREIess CELL PHONE USGAGE 24.03 3/17/2015 100.01.5230 27765 ZUKOWSKI ROGERS FLOOC CORPORATE 5,541.25 3/11/2015 100.01OS230 27765 ZUKOWSKI ROGERS FLOOC NORTHERN ILL PURCH COOP 34013 3/11/2015 100-04-5310 UNITED PARCEL S UPS CHARGES 22413 3/23/2015 100-22-5310 UNITED PARCELS UPS CHARGES 14.82 3/23/2015 100-41-5310 UNITED PARCEL S UPS CHARGES 30w69 3/23/2015 100-33-5520 COMED STREET LIGHTING 1,213.05 3/23/2015 100-33-5520 CONSTELLATION N UTILITIES 179.75 3/27/2015 100-22-5420 BIRK, JOHN REIMB TRAVEL EX 486.25 3/27/2015 100-01-5320 AT&T LONG DISTA LONG DISTANCE 143.03 3/27/2015 100-02-5320 AT&T LONG DISTA LONG DISTANCE 0.28 3/27/2015 100-22-5320 AT&T LONG DISTA LONG DISTANCE 1.09 3/27/2015 100-33-5320 AT&T LONG DISTA LONG DISTANCE 1.10 3/27/2015 100-41-5320 AT&T LONG DISTA LONG DISTANCE 0.29 3/27/2015 100-45-5320 AT&T LONG DISTA LONG DISTANCE 0.35 3/27/2015 100-30-5430 APWA TRAINING-SCHMITT 35.00 3/31/2015 100-33-5430 APWA TRAINING-SCHMITT 35.00 3/31/2015 510-31-5310 UNITED PARCELS 000060X485115 31.39 3/23/2015 510-32-5320 AT&T LONG DISTA LONG DISTANCE 2.13 3/27/2015 600-00-4310 BLUE CROSS BLUE SHIELD ( INSURANCE PREMIUM 150,336.08 3/31/2015 600-00-4320 BLUE CROSS BLUE SHIELD ( INSURANCE PREMIUM 9,102.55 3/31/2015 100-2005 UNITED WAY OF MCHENR) WITHHOLDINGS 182.00 3/31/2015 100-2007 MCHENRY POLICE OFFICER WITHHOLDINGS 966.00 3/31/2015 100-2041 NCPERS GROUP LIFE WITHHOLDINGS 192.00 3/31/2015 100-2140 ILLINOIS FRATERNAL ORDE WITHHOLDINGS 2,064.00 3/31/2015 100-2191 NATIONAL GUARDIAN LIFE WITHHOLDINGS 42.33 3/31/2015 TOTAL 187,570.61 FUND 100 TOTAL 23,891.76 FUND 215 TOTAL 300.00 FUND 510 TOTAL 3,243.66 FUND 600 TOTAL 159,438.63 FUND 620 TOTAL 696.56 TOTAL 1871570.61 Expense Approval Register McHenry, IL APPKT24 LIST OF BILLS COUNCIL MEETING 4/20/1S mo Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: AALTO, SARAH M AALTO, SARAH M 100-46-5110 PARKS & REC INSTRUCTOR INV0000077 04/20/2015 200.00 Vendor AALTO, SARAH M Total: 200.00 Vendor: ACCUCUT ACCUCUT 100-46-6110 SUPPLIES 12250532 04/20/2015 39.00 Vendor ACCUCUT Total: 39.00 Vendor: ACE HARDWARE, BJORKMAN'S ACE HARDWARE, BJORKMAN'S 100-01-6110 SUPPLIES 3/2015 04/20/2015 195.69 ACE HARDWARE, BJORKMAN'S 100-22-6210 SUPPLIES 3/2015 04/20/2015 14.39 ACE HARDWARE, BJORKMAN'S 100-33-5370 SUPPLIES 3/2015 04/20/2015 66.47 ACE HARDWARE, BJORKMAN'S 100-33-6110 SUPPLIES 3/2015 04/20/2015 433.96 ACE HARDWARE, BJORKMAN'S 100-45-6110 SUPPLIES 3/2015 04/20/2015 358.59 ACE HARDWARE, BJORKMAN'S 510-31-5370 SUPPLIES MARCH 2O15A 04/20/2015 5.37 ACE HARDWARE, BJORKMAN'S 510-31-6110 SUPPLIES MARCH 2015A 04/20/2015 273.56 ACE HARDWARE, BJORKMAN'S 510-32-6110 SUPPLIES MARCH 2O15A 04/20/2015 717.58 Vendor ACE HARDWARE, BJORKMAN'S Total: 2,065.61 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 100-33-5370 SUPPLIES 755566 04/20/2015 81.25 ADAMS ENTERPRISES INC, RA 100-33-5370 SUPPLIES 755790 04/20/2015 187.96 Vendor ADAMS ENTERPRISES INC, R A Total: 269.21 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-45-6110 SUPPLIES 324044 04/20/2015 169.08 Vendor ADAMS STEEL SERVICE INC Total: 169.08 Vendor: ADVANTAGE BEHAVIORAL HEALTH ADVANTAGE BEHAVIORAL 100-01-5110 EAP SERVICES 10338 04/20/2015 11287.00 ADVANTAGE BEHAVIORAL 100-01-5110 EAP SERVICES 4/1-4/30 10377 04/20/2015 429.00 Vendor ADVANTAGE BEHAVIORAL HEALTH Total: 1,716.00 Vendor: ADVANTAGE MECHANICAL INC ADVANTAGE MECHANICAL INC 510-32-6110 SUPPLIES 24202 04/20/2015 793.00 Vendor ADVANTAGE MECHANICAL INC Total: 793.00 Vendor: ANDREWS, MAUREEN 1 ANDREWS, MAUREEN J 100-47-5110 PARKS PROGRAM INSTRUCTOR 3/7-3/27/15 04/20/2015 80.00 Vendor ANDREWS, MAUREEN J Total: _ 80.00 Vendor: AQUA AMERICA AQUAAMERICA 510-32-5110 BILLING INFORMATION MS-1573214 04/20/2015 156.30 Vendor AQUA AMERICA Total: _ 156.30 Vendor: ARAMARK ARAMARK 100-33-4510 EMPLOYEE CLOTHING 16171734 04/20/2015 109.96 ARAMARK 100-33-4510 EMPLOYEE CLOTHING 16178857 04/20/2015 20*97 ARAMARK 100-45-4510 EMPLOYEE CLOTHING 16172808 04/20/2015 258.45 ARAMARK 100-45-4510 EMPLOYEE CLOTHING 16175940 04/20/2015 8,99 ARAMARK 510-31-4510 EMPLOYEE CLOTHING 16196903 04/20/2015 81.76 _............... Vendor ARAMARK Total: 480.13 Vendor: AT&T AT&T 100-45-5320 ALARM CIRCUITS 3/28-4/27/15 04/20/2015 77.11 AT&T 100-33-5320 ALARM CIRCUITS 4/1-4/30 04/20/2015 77,23 AT&T 100-01-5320 CENTREX LINES INVO000129 04/20/2015 433.65 AT&T 100-02-5320 CENTREX LINES INVO000129 04/20/2015 43.08 AT&T 100-22-5320 CENTREX LINES INVO000129 04/20/2015 522.19 AT&T 100-30-5320 CENTREX LINES INVO000129 04/20/2015 43.08 AT&T 100-33-5320 CENTREX LINES INVO000129 04/20/2015 129.55 A /iSr20Y5 3:02:0+? P[u Expense Approval Register Packet: APPKT00024 -CENTREX LINES Vendor Name Account Number Description (Item) Payable Number Post Date Amount AT&T 100-41-5320 CENTREX LINES INV0000129 AT&T 100-42-5320 CENTREX LINES INV0000129 AT&T 100-43-5320 CENTREX LINES INV0000129 AT&T 100-44-5320 CENTREX LINES INV0000129 AT&T 100-45-5320 CENTREX LINES INV0000129 AT&T 620-00-5110 CENTREX LINES INV0000129 AT&T 510-31-5320 CENTREX LINES INV0000130 AT&T 510-32-5320 CENTREX LINES INV0000130 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 100-45-5370 AUTO TECH CENTERS INC 100-45-5370 AUTO TECH CENTERS INC 100-33-5370 Vendor: B&W CONTROL SYSTEMS INTEGRATION B&W CONTROL SYSTEMS IN 510-31-5110 Vendor: BARTER &WOODMAN BAXTER & WOODMAN 510-31-5110 Vendor: BERANEK, CHRIS BERANEK, CHRIS 510-31-4510 Vendor: BERKSHIRE HATHAWAY BERKSHIRE HATHAWAY 100-00-3410 Vendor: BIRK, IOHN BIRK, JOHN 100-22-6110 Vendor: BURRAFATO, SAM BURRAFATO, SAM 100-33-4510 Vendor: BUSS FORD SALES BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 BUSS FORD SALES 100-22-5370 Vendor:CALABRESE,TARA CALABRESE,TARA 100-47-5110 Vendor: CASSIDY TIRE &SERVICE CASSIDY TIRE &SERVICE 510-32-5370 Vendor: CDW GOVERNMENT INC CDW GOVERNMENT INC 620-00-6270 Vendor: CECCHI, JAQI CECCHI, JAQI 100-41-3637 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-33-5110 CENTEGRA OCCUPATIONAL 610-00-6940 CENTEGRA OCCUPATIONAL 100-01-5110 CENTEGRA OCCUPATIONAL 100-01-5110 VEHICLE SUPPLIES VEHICLE SUPPLIES VEHICLE REPAIRS IT, SCADA GIS MAINTENANCE CLOTHING ALLOWANCE REI TEMPORARY SIGN REFUND SUPPLIES CLOTHING ALLOWANCE REI VEHICLE REPAIRS VEHICLE REPAIRS VEHICLE REPAIRS PARKS PROGRAM INSTRUCT VEHICLE REPAIRS SUPPLIES PARKS PROGRAM REFUND MEDICAL SERVICES MEDICAL SERVICES MEDICAL SERVICES MEDICAL SERVVCES 04/20/2015 04/20/2015 04/20/2015 04/20/2015 04/20/2015 04/20/2015 04/20/2015 04/20/2015 Vendor AT&T Total: 261818 04/20/2015 261864 04/20/2015 261843 04/20/201S Vendor AUTO TECH CENTERS INC Total 86.16 43.08 43.08 86.16 130.85 64.95 258.40 260.09 2,298.66 116.50 20.00 1,015.30 1,151.80 0179192 04/20/2015 1,575.93 Vendor B&W CONTROL SYSTEMS INTEGRATION Total: 1,575.93 0179193 04/20/2015 1,503.75 Vendor BAXTER & WOODMAN Total: 1,503.75 INV0000078 04/20/2015 _ 64.37 Vendor BERANEK, CHRIS Total: _ 64.37 PERMIT 15-03-001 04/20/2015 30.00 Vendor BERKSHIRE HATHAWAY Total: 30.00 INV0000079 04/20/2015 155.18 Vendor BIRK, JOHN Total: 155.18 INV0000080 04/20/2015 316.64 Vendor BURRAFATO, SAM Total: 316.64 50163551 04/20/2015 152.62 6023716/1 04/20/2015 424.14 6023782/1 04/20/2015 250.00 Vendor BUSS FORD SALES Total: 826.76 INV0000081 4052504 TG19217 123669 04/20/2015 73.13 Vendor CALABRESE, TARA Total: 73.13 04/20/2015 2,990.08 Vendor CASSIDY TIRE &SERVICE Total: 2,990.08 04/20/2015 Vendor CDW GOVERNMENT INC Total: 04/20/2015 Vendor CECCHI, IAQI Total: 149527 04/20/2015 149527 04/20/2015 150040 04/20/2015 150103 04/20/201S Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 335.00 70.00 70.00 25.00 65.00 75.00 75.00 240.00 4/iS(�J15 3:02:CS PM Expense Approval Register Vendor Name Account Number Vendor: CHICAGO COMMUNICATIONS LLC CHICAGO COMMUNICATION 100-22-5370 Vendor: CHRISTOPHER, DAVID CHRISTOPHER, DAVID 100-33-4510 CHRISTOPHER, DAVID 100-33-4510 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 100-33-4510 CINTAS CORPORATION LOC 100-33-6110 CINTAS CORPORATION LOC 510-32-4510 Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 COMCAST CABLE 620-00-5440 COMCAST CABLE 100-01-5110 COMCAST CABLE 100-03-5110 COMCAST CABLE 100-22-5110 Vendor: COMED COMED 100-33-5520 COMED 100-45-5510 COMED 510-31-5510 COMED 510-32-5510 COMED 510-31-5510 COMED 510-32-5510 Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS REVOLVI 620-00-5110 Vendor: CONSERV FS CONSERV FS 100-45-6110 CONSERV FS 100-45-6110 CONSERV FS 100-45-6110 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERG 100-33-5520 CONSTELLATION NEWENERG 100-33-5520 CONSTELLATION NEWENERG 100-42-5510 CONSTELLATION NEWENERG 100-44-5510 CONSTELLATION NEWENERG 100-45-5510 CONSTELLATION NEWENERG 100-46-5510 CONSTELLATION NEWENERG 510-32-5510 CONSTELLATION NEWENERG 510-31-5510 CONSTELLATION NEWENERG 510-32-5510 CONSTELLATION NEWENERG 100-33-5520 Vendor: COUGHLIN, PATRICIA COUGHLIN, PATRICIA 100-41-3636 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY 100-45-6110 CRESCENT ELECTRIC SUPPLY 100-45-6110 CRESCENT ELECTRIC SUPPLY 100-45-6110 CRESCENT ELECTRIC SUPPLY 100-01-6110 Packet: APPKT00024 - RADIO REPAIR Description (Item) Payable Number Post Date Amount RADIO REPAIR 270245 04/20/2015 151.00 ._.__.._... Vendor CHICAGO COMMUNICATIONS LLC Total: 151.00 ..... CLOTHING ALLOWANCE REI INV0000083 04/20/2015 67.69 CLOTHING ALLOWANCE REI INV0000084 04/20/2015 161.24 Vendor CHRISTOPHER, DAVID Total: 228.93 FLOOR MAT & EMPLOYEE U 3/1/15-3/31/15 04/20/2015 FLOOR MAT & EMPLOYEE U 3/1/15-3/31/15 04/20/2015 EMPLOYEE UNIFORM RENTA 3/1-3/31/15 04/20/2015 Vendor CINTAS CORPORATION LOC 355 Total: INTERNET 4/4/15-5/3/15 04/20/2015 INTERNET 4/4-5/3/15 04/20/2015 CABLE TV 4/8-5/7/15 04/20/2015 CABLE TV 4/8-5/7/15 04/20/2015 CABLE TV 4/8-5/7/15 04/20/2015 Vendor COMCAST CABLE Total: UTILITIES 2/25/15-3/27/15A 04/20/2015 UTILITIES 2/25/15-3/27/15A 04/20/2015 UTILITIES 2/25-3/27/15 04/20/201S UTILITIES 2/25-3/27/15 04/20/2015 PUMPING 3/2/15-3/30/15 04/20/2015 PUMPING 3/2/15-3/30/15 04/20/2015 Vendor COMED Total: COMMUNICATION CHARGES T1528229 04/20/2015 Vendor COMMUNICATIONS REVOLVING FUND Total: SUPPLIES SUPPLIES 100456110 UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES PUMPING FEES UTILITIES UTILITIES PARKS & REC REFUND 0405254 04/20/2015 0405443 04/20/2015 0405567 04/20/2015 Vendor CONSERV FS Total 2/25/15-3/26/15 04/20/2015 2/26-3/26/15 04/20/2015 2/26-3/26/15 04/20/2015 2/26-3/26/15 04/20/2015 2/26-3/26/15 04/20/2015 2/26-3/26/15 04/20/2015 2/26-3/26/15A 04/20/2015 15-3/27/15 04/20/2015 15-3/30/15A 04/20/2015 INV0000128 04/20/2015 Vendor CONSTELLATION NEWENERGY INC Total 123537 04/20/2015 Vendor COUGHLIN, PATRICIA Total: SUPPLIES 5500338355.001 04/20/2015 SUPPLIES 5500382877.001 04/20/2015 SUPPLIES 5500384122.001 04/20/2015 SUPPLIES S500396093.001 04/20/2015 Vendor CRESCENT ELECTRIC SUPPLY CO Total 161.44 107.36 540.15 808.95 82.90 162.85 12.61 4.24 12.61 275.21 31.34 2.90 347.80 211.76 363.35 1,729.64 2,686.79 193.12 134.69 137.43 465.24 2,293.82 21,675.35 134.33 48.64 406.96 27.53 31.90 5,380488 328.27 54.76 30,382.44 159.00 159.00 82.69 122.00 49.58 55.92 310.19 Expense Approval Register Packet: APPKT00024 -REIMB CDL LICENSE Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: CROWDER, TRACY CROWDER, TRACY 100-45-4510 REIMB CDL LICENSE INV0000085 04/20/2015 60.00 Vendor CROWDER) TRACY Total: 60.00 Vendor: CUMMINS NPOWER LLC CUMMINS NPOWER LLC 510-32-5380 REPAIRS RADIATOR 805-74167 04/20/2015 130.22 CUMMINS NPOWER LLC 510-32-5380 RADIATOR REPAIRS 805-74469 04/20/2015 11569.72 Vendor CUMMINS NPOWER LLC Total: 11699.94 Vendor: D'ANGELO NATURAL SPRING D'ANGELO NATURAL SPRING 510-32-6110 SUPPLIES 3/2015 04/20/2015 57.25 Vendor D'ANGELO NATURAL SPRING Total: 57.25 Vendor. DODGE, SARAH DODGE, SARAH 100-46-5110 PARKS PROGRAM INSTRUCT 3/24-3/26/15 04/20/2015 149.63 Vendor DODGE, SARAH Total: 149.63 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTO 510-32-6110 SUPPLIES 1958342 04/20/2015 24.04 DREISILKER ELECTRIC MOTO 510-32-6110 SUPPLIES 1959426 04/20/2015 162.54 Vendor DREISILKER ELECTRIC MOTORS INC Total: 186.58 Vendor: DUCAK, KELLY DUCAK, KELLY 100-22-5420 TRAINING REIMB INV0000087 04/20/2015 7,91 DUCAK, KELLY 100-22-5420 TRAINING REIMB INV0000086 04/20/2015 8.00 Vendor DUCAK, KELLY Total: 15.91 Vendor: ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP ED'S AUTOMOTIVE/JIM'S M 100-33-5370 VEHICLE REPAIRS 3/31/15 04/20/2015 78.00 ED'S AUTOMOTIVE/JIM'S M 100-45-5370 VEHICLE REPAIRS 3/31/15 04/20/2015 26.00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 104.00 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 100-33-6110 CHAIN & SUPPLIES 126818-1 04/20/2015 31.90 ED'S RENTAL & SALES INC 100-33-6110 CHAIN RENTAL 127502-1 04/20/2015 64.85 Vendor ED'S RENTAL & SALES INC Total: 96.75 Vendor: EISERMAN, JERRY EISERMAN, JERRY 100-44-6110 CONCESS SUPPLIES REIMB INV0000088 04/20/2015 36.00 Vendor EISERMAN, JERRY Total: 36.00 Vendor: EJ USA INC EJ USA INC 510-31-6110 SUPPLIES 3818936 04/20/2015 11749,50 Vendor EJ USA INC Total: 1,749.50 Vendor: EXCAL VISUAL INC EXCAL VISUAL INC 510-32-6110 SUPPLIES 78 04/20/2015 609.75 Vendor EXCAL VISUAL INC Total: 609.75 Vendor: FAST EDDIES CAR WASH FAST EDDIES CAR WASH 100-22-5370 VEHICLE SERVICES FEB-MAR 100 04/20/2015 268.30 Vendor FAST EDDIES CAR WASH Total: 268.30 Vendor: FASTENAL FASTENAL 100-33-6110 SUPPLIES ILMCH13113 04/20/2015 25.03 Vendor FASTENAL Total: 25.03 Vendor: FISHER, MARC FISHER, MARC 100-22-5420 TRAINING REIMB INV0000099 04/20/2015 136.00 Vendor FISHER, MARC Total: 136.00 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY 225-00-5110 MONTHLY MAINT FEES RADI 895000 04/20/2015 11053.00 FOX VALLEY FIRE & SAFETY 225-00-5110 MONTHLY MAIN FEES RADIO 895001 04/20/2015 11053.00 Vendor FOX VALLEY FIRE & SAFETY Total: 2,106.00 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 510-32-6110 SUPPLIES 41909 04/20/2015 29.00 FOXCROFT MEADOWS INC 510-32-6110 SUPPLIES 41910 04/20/2015 350.60 FOXCROFT MEADOWS INC 510-32-6110 SUPPLIES 41914 04/20/2015 224.95 L%15/Zi)15 3:0L:(l9 P� Expense Approval Register Vendor Name Account Number FOXCROFT MEADOWS INC 100-33-6110 Vendor: GALLS LLC GALLS LLC 100-22-4510 Vendor: GIOULOS, MOLLY GIOULOS, MOLLY 100-47-5110 Vendor: GOLF ACADEMY AT TERRA COTTA LLC GOLF ACADEMY AT TERRA C 100-47-5110 GOLF ACADEMY AT TERRA C 100-47-5110 Vendor: GREGORIO, RYAN GREGORIO, RYAN 100-22-5430 Vendor: GUARDYAK, DAYNA GUARDYAK, DAYNA 100-41-3637 Vendor: HARRIS, TIMOTHY HARRIS, TIMOTHY 620-00-6270 Vendor: HENDERSON, BRUCE HENDERSON, BRUCE 100-2200 Vendor: HP SHOOTING CENTER INC HP SHOOTING CENTER INC 100-22-5110 Vendor: ILLINOIS AUDIO PRODUCTIONS ILLINOIS AUDIO PRODUCTIO 620-00-5110 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVIC 100-33-5370 INTERSTATE BILLING SERVIC 510-32-5370 INTERSTATE BILLING SERVIC 510-32-5370 INTERSTATE BILLING SERVIC 100-33-5370 Vendor: IRISH PRAIRIE RECREATIONAL CENTER IRISH PRAIRIE RECREATIONA 100-47-5110 Vendor: J G UNIFORMS INC 1 G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 1 G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 1 G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 Vendor: KARKI, STEVE KARKI, STEVE 100-47-5110 Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 100-04-6945 Packet: APPKT00024 - SUPPLIES Description (Item) Payable Number Post Date Amount SUPPLIES 41916 04/20/2015 360,50 Vendor FOXCROFT MEADOWS INC Total: 965.05 EMPLOYEE UNIFORM ALLO 003287021 04/20/2015 134.99 Vendor GALLS LLC Total: 134.99 PARKS PROGRAM INSTRUCT 1/5 3/16/15 04/20/2015 227.50 Vendor MOULDS, MOLLY Total 227.50 MCHENRY PARK DISTRICT RA INV0000090 04/20/2015 20.00 MCHENRY PARK DISTRICT LE INV0000091 04/20/2015 35.00 Vendor GOLF ACADEMY AT TERRA COTTA LLC Total: 55.00 RECERTIFICATION FEE REIMB INV0000092 04/20/2015 50.00 Vendor GREGORIO, RYAN Total: 50.00 PARKS PROGRAM REFUND- INV0000093 04/20/2015 70.00 Vendor GUARDYAK, DAYNA Total: 70000 SUPPLY REIMB INV0000094 04/20/2015 16.11 Vendor HARRIS, TIMOTHY Total: 16.11 1 INV0000095 04/20/2015 11.00 Vendor HENDERSON, BRUCE Total: 11.00 RANGE RENTAL 1/2015-3/20 MPD0315 04/20/2015 180.00 Vendor HP SHOOTING CENTER INC Total: 180000 MESSAGE ON HOLD QRTLY 5 100011 04/20/2015 135.00 Vendor ILLINOIS AUDIO PRODUCTIONS Total: 135.00 VEHICLEREPAIRSUPPLIES 97270082 04/20/2015 73.40 VEHICLE REPAIRS 97375912 04/20/2015 406.20 VEHICLEREPAIR SUPPLIES 97391261 04/20/2015 82,82 VEHICLEREPAIR SUPPLIES 97432445 04/20/2015 17,88 Vendor INTERSTATE BILLING SERVICE INC Total: 580.30 POOL RENTAL INV0000096 04/20/2015 1,150.00 Vendor IRISH PRAIRIE RECREATIONAL CENTER Total: 1,150.00 EMPLOYEE UNIFORM ALLO 36471 04/20/2015 96.91 EMPLOYEE UNIFORM ALLO 36472 04/20/2015 165.03 EMPLOYEE UNIFORM ALLO 36473 04/20/2015 177,88 EMPLOYEE UNIFORM ALLO 10211 04/20/2015 158.15 EMPLOYEE UNIFORM ALLO 36536 04/20/2015 156,22 EMPLOYEE UNIFORM ALLO 36648 04/20/2015 159.05 EMPLOYEE UNIFORM ALLO 36649 04/20/2015 301,35 EMPLOYEE UNIFORM ALLO 36650 04/20/2015 103,45 ..._.._....._.._...........1._._._.____ Vendor G UNIFORMS INC Total: ,318.04 100475110 INV0000097 04/20/2015 112.00 Vendor KARK1, STEVE Total: 112.00 FY14/15 SALES TAX INCENTI INV0000098 04/20/2015 184,027.22 Vendor LANG AUTO GROUP, GARY Total: 184,027.22 �/151E�i)].5 3:OG:G9 P Expense Approval Register Vendor Name Account Number Vendor: LANG-CADILLAC-BUICK-GMC INC, GARY LANG-CADILLAC-BUICK-GM 100-22-5370 LANG-CADILLAC-BUICK-GM 100-33-5370 LANG-CADILLAC-BUICK-GM 100-22-5370 Vendor: LEISTEN, RICK LEISTEN, RICK Vendor: LEXISNEXIS LEXISNEXIS 100-33-4510 100-22-5110 Vendor: LIFEGUARD STORE INC, THE LIFEGUARD STORE INC, THE 100-42-6110 Vendor: LILLEENG, MICHAEL D LILLEENG, MICHAEL D 100-47-6110 Vendor: MARATHON TOWING MARATHON TOWING 100-22-5110 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-5370 MCCANN INDUSTRIES INC 100-33-5370 MCCANN INDUSTRIES INC 510-31-5370 MCCANN INDUSTRIES INC 510-31-5370 Vendor: MCH COUNTY DEPT OF HEALTH MCH COUNTY DEPT OF HEAL 100-43-5110 Vendor: MCHENRY COMMUNITY SCHOOL DIST #15 MCHENRY COMMUNITY SCH 100-46-5110 MCHENRY COMMUNITY SCH 100-47-5110 Vendor: MCHENRY COUNTY CHIEFS OF MCHENRY COUNTY CHIEFS O 100-22-5430 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORD 510-31-6940 MCHENRY COUNTY RECORD 510-32-6940 MCHENRY COUNTY RECORD 100-01-6940 MCHENRY COUNTY RECORD 100-03-5110 MCHENRY COUNTY RECORD 740-00-6960 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARR SUPPLY C 510-32-6110 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-00-6210 Vendor: MROZ, GREGORY MROZ, GREGORY 100-47-5110 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 100-03-5370 NAPA AUTO PARTS MPEC 100-22-5370 NAPA AUTO PARTS MPEC 100-33-5370 Packet: APPKT00024 - VEHICLE REPAIR SUPPLIES Description (Item) Payable Number Post Date Amount VEHICLE REPAIR SUPPLIES 116676 04/20/2015 42*47 VEHICLE REPAIR SUPPLIES CR 117142 04/20/2015 21.98 CREDITSUPPLIES CM115908 04/20/2015 -50.00 Vendor LANG-CADILLAC-BUICK-GMC INC, GARY Total: 14.45 EMPLOYEE CLOTHING ALLO INV0000099 04/20/2015 168.71 Vendor LEISTEN, RICK Total: 168.71 PHONE SEARCHES MARCH 2 1236684-20150331 04/20/2015 115.00 _........... ..... _..... ..... _.. Vendor LEXISNEXIS Total: 115.00 SUPPLIES INV263099 04/20/2015 78.17 ___............ Vendor LIFEGUARD STORE INC, THE Total: 78.17 SAFETY TRAINING SWIM CO INV0000100 04/20/2015 19.00 Vendor LILLEENG, MICHAEL D Total: 19.00 TOWING SERVICES 29625 04/20/2015 40.00 ......... ___........ _.._............. _.__.. Vendor MARATHON TOWING Total: 40.00 LOCK ASSEMBLY 11037104 04/20/2015 16.40 LATCH 11037105 04/20/2015 28*37 LEVER ASSEMBLY/HARNESS 11037137 04/20/2015 272.61 CASE LOADER BACKHOE 11037148 04/20/2015 11,680.50 Vendor MCCANN INDUSTRIES INC Total: 11,997.88 BEACH SAMPLING 2015 INV0000102 04/20/2015 800.00 Vendor MCH COUNTY DEPT OF HEALTH Total: 800.00 RENT 1/16/15-2/10/15 INV0000101 04/20/2015 21.00 RENT 1/16/15-2/10/15 INV0000101 04/20/2015 850.50 Vendor MCHENRY COMMUNITY SCHOOL DIST #15 Total: 871.50 MONTHLY LUNCHEON MEET INV0000103 04/20/2015 45.00 Vendor MCHENRY COUNTY CHIEFS OF Total: _ 45.00 RECORDING FEES 3/2015 04/20/2015 241.50 RECORDING FEES 3/2015 04/20/2015 360.00 RECORDING FEES MARCH 2O15 04/20/2015 560.00 RECORDING FEES MARCH 2O15 04/20/2015 8.00 RECORDING FEES MARCH 2O15 04/20/2015 343.00 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 1,512.50 SUPPLIES M98942 04/20/2015 185.21 Vendor MCMASTER-CARR SUPPLY CO Total: 185.21 SUPPLIES 83579 04/20/2015 184.19 Vendor MINUTEMAN PRESS OF MCH Total: 184.19 VOLLEYBALL REFEREE FEES INV0000104 04/20/2015 80.00 _ Vendor MROZ, GREGORY Total: � 80.00 SUPPLIES 1163 04/20/2015 119.96 SUPPLIES 1163 04/20/2015 5,823.02 SUPPLIES 1163 04/20/2015 865.18 4(15!2015 3:02:09 PM Expense Approval Register Vendor Name NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC Account Number 100-45-6110 510-31-5370 510-32-5370 740-00-6960 Description (Item) SUPPLIES SUPPLIES SUPPLIES PARK LOT RENTAL MAY 2015 Payable Number 1163 1163A 1163A INV0000105 Packet: APPKT00024 - SUPPLIES Post Date 04/20/2015 04/20/2015 04/20/2015 04/20/2015 Vendor NAPA AUTO PARTS MPEC Total: Amount 262.30 11.98 326.72 500.00 _............. _....... 7,909.16 Vendor: NCL OF WISCONSIN INC NCL OF WISCONSIN INC 510-32-6110 SUPPLIES 348226 04/20/2015 11269,93 NCL OF WISCONSIN INC 510-32-6110 SUPPLIES 353198 04/20/2015 746.95 Vendor NCL OF WISCONSIN INC Total: 21016.88 Vendor: NICOR GAS NICOR GAS 100-45-5510 UTILITIES 2/19-3/20 04/20/2015 478.84 Vendor NICOR GAS Total: 478.84 Vendor: NORTHERN TOOL & EQUIPMENT NORTHERN TOOL & EQUIPM 510-32-6110 SUPPLIES 15550 04/20/2015 667.61 Vendor NORTHERN TOOL & EQUIPMENTTotal: 667.61 Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWEST ELECTRICALSU 100-33-6110 SUPPLIES 17209639 04/20/2015 120.90 Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: 120.90 Vendor: O'NEILL, KITTY O'NEILL, KITTY 100-41-3636 PARKS PROGRAM REFUND INV0000106 04/20/2015 159.00 Vendor O'NEILL, KITTY Total: 159.00 Vendor: OTTOSEN BRITZ KELLY COOPER & GILBERT LTD OTTOSEN BRITZ KELLY COOP 100-01-5230 LEGAL FEES 77798 04/20/2015 920.00 Vendor OTTOSEN BRITZ KELLY COOPER & GILBERT LTD Total: 920.00 Vendor: PALA, JOSEFINA PALA, JOSEFINA 100-47-5110 PARKS PROGRAM INSTRUCT INV0000107 04/20/2015 62.25 Vendor PALA, JOSEFINA Total: 62.25 Vendor: PATRIOT ESTATES PATRIOT ESTATES 510-31-3610 REFUND CREDIT BAL ON CLO INV0000111 04/20/2015 22,83 Vendor PATRIOT ESTATES Total:22.83 Vendor: PETERS, CHRIS PETERS, CHRIS 510-31-3610 TENANT PD COLLECTIONS 0 INV0000110 04/20/2015 102.08 Vendor PETERS, CHRIS Total: 102.08 Vendor: PETERSON, DWAYNE PETERSON, DWAYNE 100-47-5110 VOLLEYBALL REFEREE FEE INV0000108 04/20/2015 60.00 PETERSON, DWAYNE 100-47-5110 VOLLEYBALL REFEREE FEES INV0000109 04/20/2015 320.00 Vendor PETERSON, DWAYNE Total: 380.00 Vendor: PETROLIANCE LLC PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 2532 04/20/2015 490.13 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9607289 04/20/2015 177,92 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9607291 04/20/2015 953.63 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9607292 04/20/2015 1/815498 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9610081 04/20/2015 27A8 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9610093 04/20/2015 109.02 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9610096 04/20/2015 287.34 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9610097 04/20/2015 11501,47 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9610098 04/20/2015 11811,46 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9611005 04/20/2015 11.99 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9611006 04/20/2015 110.00 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9611007 04/20/2015 53.84 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9611008 04/20/2015 299.36 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9611009 04/20/2015 301.60 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9613358 04/20/2015 74.40 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9613372 04/20/2015 31.81 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9613375 04/20/2015 97*71 4; 1i/Zi115 3:�2:0� PM Expense Approval Register Packet: APPKT00024 -VEHICLE FUEL Vendor Name Account Number Description (Item) Payable Number Post Date Amount PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9623377 04/20/2015 11643,82 Vendor PETROLIANCE LLC Total: 91798.66 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32891 04/20/2015 90.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32892 04/20/2015 49,99 PETTIBONE & CO, P F 100-22-6210 EMPLOYEE UNIFORM ALLO 32906 04/20/2015 423.60 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32907 04/20/2015 129.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32947 04/20/2015 413.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32949 04/20/2015 123.99 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32950 04/20/2015 60.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32951 04/20/2015 67.50 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32952 04/20/2015 125.50 PETTIBONE & CO, P F 100-45-4510 EMPLOYEE UNIFORM ALLO 32953 04/20/2015 265.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32954 04/20/2015 205.45 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32956 04/20/2015 190.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32959 04/20/2015 80.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32960 04/20/2015 489,94 PETTIBONE & CO, P F 100-22-6210 SUPPLIES 32967 04/20/2015 358.50 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32972 04/20/2015 195.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32979 04/20/2015 46.00 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLO 32981 04/20/2015 47.00 . _........_........... Vendor PETTIBONE & CO, P F Total: 3,3S9.47 Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-22-5110 DOCUMENT SHRED -MARCH 990008054 04/20/2015 53.00 Vendor PROSHRED SECURITY Total: S3.00 Vendor: PROVANTAGE PROVANTAGE 620-00-6110 SUPPLIES 7355340 04/20/2015 418A0 Vendor PROVANTAGE Total: 418.40 Vendor: PUCHALSKI GOODLOE MARZULLO LLP PUCHALSKI GOODLOE MARZ 760-00-5110 CONTRACTUAL SERVICES 0009548 04/20/2015 813.27 Vendor PUCHALSKI GOODLOE MARZULLO LLP Total: 813.27 Vendor: RADIOSHACK CORPORATION RADIOSHACK CORPORATION 620-00-6270 SUPPLIES 025314 04/20/2015 20,99 Vendor RADIOSHACK CORPORATION Total: 20.99 Vendor: REINDERS INC REINDERS INC 100-45-5370 VEHICLE REPAIRS 1572622-00 04/20/2015 379.71 REINDERS INC 100-45-5370 VEHICLE REPAIRS 1573560-00 04/20/2015 204.55 Vendor REINDERS INC Total: 584.26 Vendor: RELIABLE SAND & GRAVEL RELIABLE SAND & GRAVEL 590-00-5110 MATERIALS 5592 04/20/2015 55.20 Vendor RELIABLE SAND & GRAVEL Total: 55.20 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 MAILING MACHINE POSTAG INV0000112 04/20/2015 27.34 RESERVE ACCOUNT 100-02-5310 MAILING MACHINE POSTAG INV0000112 04/20/2015 13.20 RESERVE ACCOUNT 100-03-5310 MAILING MACHINE POSTAG INV0000112 04/20/2015 153.72 RESERVE ACCOUNT 100-04-5310 MAILING MACHINE POSTAG INV0000112 04/20/201S 176.13 RESERVE ACCOUNT 100-22-5310 MAILING MACHINE POSTAG INV0000112 04/20/2015 283.04 RESERVE ACCOUNT 100-30-5310 MAILING MACHINE POSTAG INV0000112 04/20/201S 8412 RESERVE ACCOUNT 100-41-5310 MAILING MACHINE POSTAG INV0000112 04/20/2015 120.93 RESERVE ACCOUNT 510-31-5310 MAILING MACHINE POSTAG INV0000113 04/20/2015 _205,05 Vendor RESERVE ACCOUNT Total: 987.S3 Vendor: RIVERSIDE BAKE SHOP RIVERSIDE BAKESHOP 610-00-5960 MCMRMA MEETING SUPPLIE 107779 04/20/2015 18.26 Vendor RIVERSIDE BAKE SHOP Total: 18.26 Vendor: ROC CONSTRUCTION SUPPLY ROC CONSTRUCTION SUPPLY 100-33-6110 SUPPLIES 24202 04/20/2015 191.52 Vendor ROC CONSTRUCTION SUPPLY Total: 191.52 4 %15/2015 3:02:00 PM Expense Approval Register Packet: APPKT00024 -CLOTHING ALLOWANCE REIMB Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: ROGERS, MATT ROGERS, MATT 100-33-4510 CLOTHING ALLOWANCE REI INV0000114 04/20/2015 125.00 Vendor ROGERS, MATT Total: 125.00 Vendor: ROPER, DENISE ROPER, DENISE 100-33-6110 REIMB SUPPLIES INV0000116 04/20/2015 50.00 ....... ......._..........-....... Vendor ROPER, DENISE Total: 50.00 Vendor: ROSE, JEFFREY T ROSE, JEFFREY T 100-47-5110 PARKS PROGRAM INSTRUCT 1/15-2/19/15 04/20/2015 300.00 ROSE, IEFFREY T 100-47-5110 PARKS PROGRAM INSTRUCT 3/12-4/23/15 04/20/2015 300.00 Vendor ROSE, IEFFREY T Total: 600.00 Vendor: ROTARY CLUB OF MCHENRY ROTARY CLUB OF MCHENRY 100-02-5410 REISSUE OF LOST CK 755605 755605 04/20/2015 223.00 Vendor ROTARY CLUB OF MCHENRY Total: 223.00 Vendor: RYBA, RON RYBA, RON 100-47-6110 REIMB SUPPLIES INV0000118 04/20/2015 87,19 Vendor RYBA, RON Total: �87.19 Vendor: SAYERS SAYERS 620-00-5110 ANNUAL MAINTENANCE FEE Q-69638-1 04/20/2015 11791.56 Vendor SAYERS Total: 1,791.56 Vendor: SCHEEL, BRYAN SCHEEL, BRYAN 510-31-4510 CLOTHING ALLOWANCE REI INV0000119 04/20/2015 255.96 Vendor SCHEEL, BRYAN Total: 255.96 Vendor: SCHMITT, MATTHEW SCHMITT, MATTHEW 100-22-5420 TRAINING REIMB INV0000131 04/20/2015 8.00 Vendor SCHMITT, MATTHEW Total: 8.00 Vendor. SCIAME, RYAN SCIAME, RYAN 100-22-4510 UNIFORM ALLOWANCE REI INV0000120 04/20/2015 53.73 Vendor SCIAME, RYAN Total: 53.73 Vendor: SCOREBOARD SERVICE COMPANY SCOREBOARD SERVICE COM 100-45-5110 SCOREBOARD REPAIRS INV-0101598 04/20/2015 525.00 Vendor SCOREBOARD SERVICE COMPANY Total: 525.00 Vendor: SECRETARY OF STATE SECRETARY OF STATE 100-01-6940 LIC PLATE RENEWAL - PD VE INV0000121 04/20/2015 101.00 Vendor SECRETARY OF STATE Total: 101.00 Vendor: SEMROW JR, HARRY H SEMROW JR, HARRY H 100-03-5110 ADJUDICATION LAW JUDGE 3/2015 04/20/2015 60.00 SEMROW JR, HARRY H 100-22-5110 ADJUDICATION LAW JUDGE 3/2015 04/20/2015 540.00 Vendor SEMROW JR, HARRY H Total: 600.00 Vendor: SHAW MEDIA SHAW MEDIA 100-01-5330 LEGAL PUBLICATIONS 3/31/15 04/20/2015 528.80 SHAW MEDIA 100-47-6920 LEGAL PUBLICATIONS 3/31/15 04/20/2015 56.00 Vendor SHAW MEDIA Total: 584.80 Vendor: SHERWIN-WILLIAM CO, THE SHERWIN-WILLIAM CO, THE 510-31-6110 SUPPLIES 2260-4 04/20/2015 190.88 Vendor SHERWIN-WILLIAM CO, THE Total: 190.88 Vendor: SIRCHIE FINGER PRINT LABORATORIES SIRCHIE FINGER PRINT LABO 100-22-6210 SUPPLIES 0202572-IN 04/20/2015 248.59 Vendor SIRCHIE FINGER PRINT LABORATORIES Total: 248.59 Vendor: STANS OFFICE TECHNOLOGIES STANS OFFICE TECHNOLOGI 620-00-5110 INTERNET SERVICES 4/1-4/3 311622 04/20/2015 35.00 STANS OFFICE TECHNOLOGI 620-00-5110 IT/NETWORK MANAGED SER 311623 04/20/2015 1,672.00 STANS OFFICE TECHNOLOGI 620-00-5110 CISCO INSTALL & CONFIGUR 311624 04/20/2015 61005,00 Vendor STANS OFFICE TECHNOLOGIES Total: 71712.00 Vendor: STAPLES ADVANTAGE STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8033921171 04/20/2015-11070.25 4 I1512075 3:02:09 PM Expense Approval Register Packet: APPKT00024 -SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8033921171 04/20/2015 768,54 STAPLES ADVANTAGE 100-04-6210 SUPPLIES 8033921171 04/20/2015 965.82 STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8033921171 04/20/2015 44,44 STAPLES ADVANTAGE 100-41-6210 SUPPLIES 8033921171 04/20/2015 59,99 Vendor STAPLES ADVANTAGE Totak 768.54 Vendor: SWIFT CO INC, JOHN S SWIFT CO INC, JOHN S 100-46-5330 SUMMER 2015 BROCHURE 27035-15 04/20/2015 11677,50 SWIFT CO INC, JOHN S 100-47-5330 SUMMER 2015 BROCHURE 27035-15 04/20/2015 1,677.50 Vendor SWIFT CO INC, JOHN S Total: 3,3SS.00 Vendor: TONYAN, LUCY TONYAN, LUCY 100-46-5110 PARKS PROGRAM INSTRUCT INV0000122 04/20/2015 306,00 Vendor TONYAN, LUCY Total: 306.00 Vendor: TYLER TECHNOLOGIES TYLER TECHNOLOGIES 450-00-8300 FINANCE SOFTWARE 025-120752 04/20/2015 6,064.91 TYLER TECHNOLOGIES 510-31-8300 FINANCE SOFTWARE 025-120752A 04/20/2015 250.00 TYLER TECHNOLOGIES 510-32-8300 FINANCE SOFTWARE 025-120752A 04/20/2015 250.00 Vendor TYLER TECHNOLOGIES Total: 6,564.91 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINAN 100-03-5110 COPIER LEAS E-500-0302031 276266475 04/20/2015 135,00 US BANK EQUIPMENT FINAN 100-33-5110 COPIER LEASE-500-0361445 276352143 04/20/2015 97,34 US BANK EQUIPMENT FINAN 510-31-5110 COPIER LEASE-500-0361445 276352143A 04/20/2015 97,33 US BANK EQUIPMENT FINAN 510-32-5110 COPIER LEASE-500-0361445 276352143A 04/20/2015 97,33 US BANK EQUIPMENT FINAN 100-01-5110 COPIER LEASE-500-0389299 276352218 04/20/2015 311,00 US BANK EQUIPMENT FINAN 100-22-5110 COPIER LEASE-500-0401564 276352291 04/20/2015 225.00 Vendor US BANK EQUIPMENT FINANCE Total: 963.00 Vendor: VALLEY VIEW ACRES VALLEY VIEW ACRES 100-47-5110 PARKS & REC HB RIDING 15355 04/20/2015 100.00 Vendor VALLEY VIEW ACRES Total: 100.00 Vendor: VANLANDUYT, CHRIS VANLANDUYT, CHRIS 100-33-4510 REIMB CLOTHING ALLOWAN INV0000123 04/20/2015 68,82 Vendor VANLANDUYT, CHRIS Total: 68.82 Vendor: VERIZON WIRELESS VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE 3/04-4/3/15 04/20/2015 68.38 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE 3/04-4/3/15 04/20/2015 24.34 VERIZON WIRELESS 100-01-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 75.61 VERIZON WIRELESS 100-03-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 100,87 VERIZON WIRELESS 100-22-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 11047,00 VERIZON WIRELESS 100-30-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/201S 34,09 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 141.96 VERIZON WIRELESS 100-41-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 10.13 VERIZON WIRELESS 100-45-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 34.09 VERIZON WIRELESS 100-46-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 0.94 VERIZON WIRELESS 100-47-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 7,78 VERIZON WIRELESS 620-00-5320 CELL PHONE USAGE 3/4-4/03/15 04/20/2015 46,03 VERIZON WIRELESS 620-00-5110 MOBILE BROADBAND 3/4-4-3 04/20/2015 38,01 VERIZON WIRELESS 100-33-5320 CELL PHONE USAGE 4/4-5/3 04/20/2015 25,82 Vendor VERIZON WIRELESS Total: 1,655.05 Vendor: VIKING CHEMICAL COMPANY VIKING CHEMICAL COMPAN 510-32-6110 SUPPLIES 270979 04/20/2015 8,942.34 Vendor VIKING CHEMICAL COMPANYTotal: 8,942.34 Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF WASTE MANAGEMENT OF 510-32-5580 SLUDGE REMOVAL 0028750-2742-3 04/20/2015 12,038.85 Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: 12,038.85 Vendor: WASTE MANAGEMENT WASTE MANAGEMENT 100-01-6110 REFUSE STICKER 3178288-2013-2 04/20/2015 31710,00 Vendor WASTE MANAGEMENT Total: 3,710.00 1Ji5!20i5 3;02;0� PM Expense Approval Register Vendor Name Account Number Vendor: WELLINGTON, KELLY WELLINGTON, KELLY 100-45-5110 Vendor: ZARNOTH BRUSH WORKS INC ZARNOTH BRUSH WORKS IN 100-33-5370 Vendor: ZIMMERMAN, BOB ZIMMERMAN, BOB 100-33-4510 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD 100-01-5230 ZUKOWSKI ROGERS FLOOD 740-00-5230 ZUKOWSKI ROGERS FLOOD 100-01-5230 ZUKOWSKI ROGERS FLOOD 740-00-5230 ZUKOWSKI ROGERS FLOOD 740-00-5230 ZUKOWSKI ROGERS FLOOD 740-00-5230 Vendor: ZUMWALT, JACK D ZUMWALT, JACK D Packet: APPKT00024 - CONTRACTUAL SERVICES-MCBARK PARK Description (Item) Payable Number Post Date Amount CONTRACTUAL SERVICES-M INV0000124 04/20/2015 100.00 Vendor WELLINGTON, KELLY Total: 100.00 SUPPLIES 0154144-IN 04/20/2015 335.00 Vendor ZARNOTH BRUSH WORKS INC Total: 335.00 CLOTHING ALLOWANCE REI INV0000125 04/20/2015 153.78 Vendor ZIMMERMAN, BOB Total: 153.78 CORPORATE 113415 04/20/2015 61562,50 C AMES 113417 04/20/2015 290.00 TRAFFIC 113418 04/20/2015 7,237.50 CVS PHARMACY 113419 04/02/2015 580.00 WHITE OAKS OF MCHENRY L 113420 04/20/201S 145.00 RETAINED PERSONNEL 113425 04/20/2015 580.00 Vendor ZUKOWSKI ROGERS FLOOD & MCARDLE Total: 15,395.00 100-22-5420 TRAINING EXPENSE REIMB INV0000127 04/20/2015 80.00 Vendor ZUMWALT, JACK D Total: 80.00 Grand Total: 3620354.95 Fund Summary Fund Expense Amount 100 -GENERAL FUND 277,809.71 225 -ALARM BOARD FUND 2,106.00 450- CAPITAL EQUIPMENT FUND 61064691 510 - WATER/SEWER FUND 62,150.80 590 - MARINA OPERATIONS FUND 55.20 610 - RISK MANAGEMENT FUND 83.26 620 - INFORMATION TECHNOLOGY FUND 10,833,80 740 - RETAINED PERSONNEL ESCROW 21438,00 760 - POLICE PENSION FUND 813.27 Grand Total: 362,354.9S Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: April 20, 2015 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: To approve an ordinance to issue approximately $6.5 Million General Obligation Refunding Bonds (Series 2015). ATTACHMENTS: Bond Ordinance BACKGROUND: When staff inquired about issuing a new bond for the Recreation Center, staff was made aware of an opportunity to refund two General Obligation Bonds (Alternate Revenue Source) to save approximately $360,000 over the next ten years. The two bonds that will be refunded are as follows, the Series 2006 bond which was a TIF issue for the Riverwalk Phase I improvements and the Series 2007 bond which was issued to purchase the Public Works Garage at 1415 Industrial Drive. This refunding will require a new bond issuance in the amount of $4.465 million. Along with this refunding issuance, new money will be issued in the amount of $2,035,000. This new money will help to fund the construction of the Recreation Center, which as council recalls totals $4,145,300. After bond expenses, the bond proceeds will be approximately $2,000,000 with the remaining construction balance of $2,145,300 to be funded by the Recreation Center Fund Balance. Once the Recreation Center is operational, the debt service for the bond will be paid with revenues derived from the center. In addition, the Recreation Center Fund Balance will retain a balance of approximately $1,400,000 to fund future capital replacement costs and or to supplement bond payments if necessary. ANALYSIS: A bond bid opening is scheduled for April 20, 2015 and the results of the sale will be brought to the meeting for the City Council to formalize the sale through a bond ordinance. Dan Forbes from Speer Financial, who has been advising the City on the bond issue, will be in attendance to present the bids and the bond ordinances with the details of the sale to the City Council. RECOMMENDATION: Staff recommends consideration and action on an ordinance providing for the issue of approximately $6.5 Million General Obligation Bonds (series 2015), for the purpose of financing a portion of a new recreation center, refunding certain outstanding bonds and paying the expenses incident thereto, authorizing and directing the execution of an escrow agreement in connection with the issue of said bonds, providing for the levy and collection of a direct annual tax sufficient for the payment of the principal and interest on said bonds, and authorizing the sale of the Bonds to the purchaser thereof. Department of Community & Economic Development Doug Martin, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Community &Economic Development RE: Fence Variance for the property located at 4805 Chesterfield Drive 1. Permit Application 2. Location Map/Plat of Survey 3. Fence representation 4. Abutting Property Owner Fence Variance Notification Form 5. Letters from adjoining property owner Mr. William Schwartz BACKGROUND: An application was submitted to erect a fence on the property line five feet from the property line in the corner side yard at 4805 Chesterfield Drive in the Whispering Oaks Subdivision. This property has been outlined in the "Athena — Public Property Search Viewer" attachment. A fence variance is required to allow this installation. The applicant, Eric Rebman, is proposing to erect a 42" wood board on board fence on the property line abutting Hampton Lane, location is depicted on the attached plat of survey. The McHenry Municipal Code states that fences in the corner side yard may be located no closer than fifteen (15) feet from the corner side lot line. The Municipal Code also states that fences in the front yard may only be split rail. In accordance with the fence variance procedures the applicant has notified abutting property owners of the date of the City Council meeting. To date, two letters have been received by Mr. William Schwartz, owner of the adjacent property at 1014 Hampton Court, has submitted two letters to the City in opposition of the fence variance. These letters have been provided. Department of Community & Economic Development Doug Martin, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ANALYSIS: This request is similar to other corner side yard variance requests however staff does not support the placement of the fence on the lot line and is recommending approval for the placement of the fence five (5) feet from the lot line as Council has supported with similar variances in the past. If the City Council concurs it is recommended a fence variance be granted for the property located at 4805 Chesterfield Drive to allow a fence to be constructed five (5) feet from the property line, in what is considered by zoning the front yard, in accordance with the attached plat of survey included as part of the fence permit application. 2 1'■ City of DlcFlenry Community and Er Economic Develoent PROPERTY ADDRESS: ESTIMATED COST OF CONSTRUCTION: Residential Minor Permit Application Existing Use: ❑Single Family ❑ Multi -Family ❑ Air Conditioning ❑ Hot Tub Over the Counter ❑ Deck/Gazebo ❑ Demolition ❑ Detached Garage ❑ Driveway ❑ Electric Fence ❑ Lawn Irrigation � ❑ Re -roof ❑ Pool (Permanent) � ❑ Siding ❑ Retaining Wall (oYer 4°) � ❑ Water Heater ❑ Remodel/Alteration ❑ Shed ❑ Sidewalk/Stairs Furnace ❑ Stone/Brick Veneer ❑ Other: Owner: ���1 L PERMIT NO. �03 D �j Community &Economic Development 333. S. Green Street, McHenry, IL 60050 E-mail: ced@ci.mchenry.il.us (815) 363-2170 ❑ Water/Sewer Repair 24-Hour Review ❑ Pool (storable) ❑ Windows/Doors OFFICE USE ONLY Zoning Dist: Township/Pin Flood Zone: SIOZ 9 I dVW Iuawdo�anad olwouO3 pue A4iunwwo, PERMIT F� S Building: Plumbing: Bond: Misc: TOTAL: Phone: (�) ��� •_/� Address: �{f�Q� CG(�ST2c� �✓� Unit #: City: /VICtrP State: IL Zip: D E-mail: ac,� _ foe 6 ,� cL� L1 ✓-}-6- o - �'� "7 Contractor: �i'2-i co� t'14(4- Phone : Electrical Contractor: E-mail: Phone: �) Submit a copy of an electrical license with this application. D•CdM Plumbing Contractor: Phone: Submit the following: Letter of intent on plumbing contractors letterhead (with corporate seal, or notary seal) stating that they are doing this job; copy of State plumbing license; copy of certificate of State registration. Roofing Contractor: Phone: () Submit a copy of a State of Illinois roofing contractor license with this application. Notes: Be sure to visit the City web site (www.ci.mchenry.il.us) and review the handouts found under Document Resources. All information provided herein is true and correct and all ordinances and codes of the City of McHenry shall be complied with. I hereby represent and agree that, in consideration of this permit being issued, only the work herein applied for will be done and that the premises being worked on will only be used for the purposes set forth herein. I hereby indemnify the City, its officials and employees from any and all liability for damages, lawsuits, attorneys fees and injuries, including death sustained by anyone or damage to any property, including surveying errors and encroachment liability which accrue against the City, its officials and employees relating to the work referenced herein. SIGNED:_ L�'G/ DATE: (OWNER SIGNATURE AND PRINTED NAME REOUIRED) .. Approved By FOR OFFICE USE Issued Expiration Name: Date: Date: Scanned- (Rev. 4/14) Athena -Public Property Search Viewer Athena -Public Property Search Viewer �;,..� - McHenry County, Illinois ��3 r� ;•-� http://www.mchenrycountygis. org/Athena/ Page 1 of 1 Questions or Comments? Email: gisC�co.mchenry.il.us (mailto:gisC�co.mchenry.il.us) � Sources (sources/Athena Sources.pdf) Ili.. -.I A JJ..___ �, ���,r; �,, • _'' , r � "� .i}�i ,�, LEGAL DESCRIPITION: LOT 11 IN BLOCK 17 IN BOONE VALLEY PLAT NO. 3, BEING A SUBDIVISION OF PART OF THE SOUTH. HALFOF SECTION 27 ANDPART OF THE NORTH HALF OF SECTION 34, TOWNSHIP 45 NORTH,. RANGE 8, EAST OF THE It THIRD PRINCIPAL MERIDIAN, ACCORDING TO THE PLAT F.. ' THEREOF RECORDED DECEMBER 10,,1967 AS DOCUMENT . IF let NUMBER 479A74, IN I;1.^.:- ENA%( COUNTY, ILLINOIS, do , IF I°�7 l I+� C- Cry ' - od - "i`C �Sacyl YAN Q'—` SET 1/2" 144. `REBAR age V.11,`..� la r wo FND'1/Z„ : md 1 . "I'llL Wood! do E REBAR' _ QQ: Berl Q OIF 5s. Q $, ,IS'.. Fla ' �i�o f.:' '. Q IF +�'.. G, LOT 11 � it I aid W. ��. •CONC. It IIt r STOOP .'` '•°ifitQIt I W, WWI as 0 1 • DRIVEN* -• • e . \ T�. ONESTORS�..05 :•a:` yc \. �o o� N �- BRICK & FRAME . ' �/a FND 1l2" .. RESIDENCE REBAR. �. ' �i�f �o . T - CONC. : . S pQ6� ^ry^ �� g \ y TOOP FND 5/8" REBARIF G �� . • s PAVER . ti� „? -:?P k I A IF t WWI lood, S� •r � % ��� 7� �o . ' =• �.: - .,? /.0 of oodda�..r ' Akio. ,a./... TO,4tig9 7. Qsic• ` O v+�o�O old do Q C� �l; FF to ��+. .!, �'�ht,/ IF 9i�,�� F \•FSHED :.•u'o• �''.' p?�/c�;.�GO� �,;•\�YE' I . ell I'd ^ lot 4z.r/ ` 0' LOT10' x O LOT'IF 11 G•ATE bF ILLINOIS �lr O/1�: .•�S OF MCHENRY / J 1 ' .. C�. / .. •..FND 112 W./�/. REBAR LEGEND LHER CERTIFYTHATTHE ABOVE O RISED PROPERTY HAS BEENSURVEYED,.UNOM MYSUPERNSION, FND-1/2" S ; ACCORD G TO THE OFFICIAL RECORDANO 7HA'TTHISABOVEPUT CORRECTLY REFIiESENTB SANSURVEY.ALL' REBAR / ,or 1�. ' DISTANCE ARE SHOWN IN FEETANOOECR.MLSTHEREOF.. /, : I.I '!�O i•�OAIC�tRI 1/•�-rtON C( Fit IFURi.HERCFRTIFYTHATUNLESSOTHERYNSESHOWN,THEIdU1L01NG50NTH,RARCBAREI IN PROPERTYLINES f I'• FENCE. WCO V NS UC AND THEADJOININGVISIBLE IMPROVEMENTSOO NOTENCROACHONTHE�VEEj�VE10�1 ROpERTY. - �qq� �"�';•: • p�, .... ,•. /��� it — '/ �• ; !7 �. c PROFESSIONAL DESIGN FIRM NO, 184. 04829 (FURTHER CERTIFY THE PROFESB LSERNCECONFORMS �yRRNP "•. F W - m CONCRETE CLIENT NAME ILL( MINI OARYSURVEY. -�� 'xy,'ILOT2.• 8813S.Route; ° ss� •0 / wooD . DIAMOND & LeSUEUER . miry,•IL80013 MYUCENSEE) I1116MA' 20fOPME`- .. CLIENT REFF.flENCE: $47.6'S$•8,�37 C,T.AMELB I ROFESSIONALLANO RVEYORNO,3 14L0I Zt43 •' = x , 35 ®' BRICK: SMIT.H 847,458.0714 f 4. �, Community and Economic Development City of McHenry APR 08 2015 City of McHenry Abutting Property Owner/Current Resident Fence Variance Notification An original copy of this completed form must be returned to City of McHenry, Construction and Neighborhood Services a minimum of one -week prior to the fence variance being presented to City Council. Information on property requesting fence variance. Li?IC; KT.)Mfr`I (Address) (Phone) City Council Meeting Date : ` I Time: 7:30 pm Place: McHenry Municipal Center 333 S. Green Street, McHenry, I1. 60050 List all addresses, dates and how notification was provided. (Back of form can be used if additional space is needed.) (Address) (Date) Delivered by: Mail _ Hand Delivery (check one) CUr� IUl4-1 �1Cv�v frJ� 31 2) �r► iU� a (Address) (Date) Delivered by : 1 Mail _ Hand Delivery (cheek one) 3) (Address) U (Date) Delivered by : Mail _ Hand Delivery (check one) (Address) �i (Date) Delivered by : _ Mail Hand Delivery (check one) 1 r?)Cbuj I �ofc Ce .'%t.,(Address) Ow U (Date) elivered by : _ Mail _ Hand Delivery (check one) a V tJl/l J 6LIII Lc�j ALL c� 6) L (Address) (Date) Delivered by : X Mail _ Hand Delivery (check one) To the best of my knowledge I have provided written notification to all property owners or current residents living adjacent to or abutting my property with the date, time and place of the City Council meeting where my Fence ydriance is to be considered. I also provided a general description of the work proposed, including style, proposed fence improvement. Applicant) City of McHe� ,Construction and Neighborhood ServicesGreen Street, McHenry Illinois (815) 3 3-2170 (815) 363-2173 fax e-mail: cns@ci.mchenry.il.us Jean Headley Code Compliance Inspector City of McHenry IL. One of the reasons we purchased the property at 1014 Hampton Court was tlxe appearance and quality of the neighborhood. Although 1014 needed upgrading and improvements it was a challenge for us to put it back into shape . We spent a lot of time and money to improve this property. The corner property at 4805 Chesterfield, next to us changed hands due to the passing away of the owners . The new owners have for the most part continued to keep up the appearance that attracted us to the neighborhood . Although they constructed a tall fence along the back adjoining our property, we planted some Arborvitae trees to improve the appearance from our side, all is OK, except the barking for hours at a time of dogs that are left outside. Then along comes another dog. A Great Dane that now still a pup that must be four feet tall . This dog has been jumping on to the fence knocking several of the boards loose that need to be reattached. We are worried that this dog will come onto our property and do damage . Now they want to extend their fence separating our property to include their property facing Hampton Court so their dogs have more room to roam . This will be an eye sore to our property and the neighborhood. There are no, fences on the street side of any houses in Whispering Oaks . Whispering Oaks originally was set up to be a Senior community and some of the smaller lots were set up as to minimize the upkeep of that property .This is one of those lots . I am all for having younger families in this community ,they need a start in Dome ownership that is affordable . Having dogs that are left outside to be barking for hours is a problem. Building a fence that is an eyesore to adjoining property and the neighborhood is a problem. William E. Schwartz Sr. 16l� ® ^TIC. y spa Community and Economic Development MAR 2 5 2015 City of McHenry Jean Headley 4-8-15 Code Compliance Inspector City of McHenry IL. Regarding the owner of 4805 Chesterfield request to extend his fence that separates our property at 1014 Hampton Court. Instead of putting a fence along the Hampton Court end of his property why doesn't he put it on the other end of his property, extending it to the Chesterfield side of his property . This would be a level area instead of being on the hillside of his property along the Hampton Court side .He can look at the fence coming out of his front door instead of us looking at what I consider an eyesore to our property . William E. Schwartz Sr. Community and Economic Development APR 0 $ 2015 City of McHenry Office of the Mayor Susan Low, Mayor McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: Apri120, 2015 TO: McHenry City Council FROM: Susan E. Low, Mayor RE Liquor License Annual Renewal ATT: FY 15/16 List of Liquor License Holders Pursuant to Chapter 4 of the City of McHenry Municipal Code, owners of establishments serving and/or selling alcoholic beverages located in the city limits must annually renew their liquor licenses. Applicants have been fingerprinted and all license fees have been paid If Council concurs, then it is recommended a motion is considered to approve the FY 15/16 liquor license list as presented. FISCAL YEAR 2015/2016 CITY OF MCHENRY LIQUOR LICENSES CLASS A BEER & LIQUOR - $1,400 A-1 McHenry Country Club A-2 Fire Wood Restaurant A-3 Fox Hole Tap & Pizzeria A-4 The Corner Tap A-5 Buffalo Wild Wings A-6 The Gambler of McHenry A-7 N/A A-8 Marzano's A-9 Bimbo's Bar & Grill A-10 The Old Bridge Tavern A-11 Town Club A-12 After the Fox W 3 Main Street Saloon A=14 N/A A-15 N/A A-16 Village Squire of McHenry A-17 Main Street Station A-18 Twisted Moose A-19 Buddyz McHenry A-20 Corkscrew Pointe A-21 Plum Garden Restaurant A-22 N/A A-23 Vickie's Place A-24 N/A A-25 Applebee's Neighborhood Bar & Grill A=26 The Olive Garden Restaurant A-27 Nicolino's A-28 Green Peapod Restaurant CLASS Al BEER &WINE - $1,250 Al-1 N/A A1-2 Stuc's Pizza & Ribs CLASS A2 CATERER -RETAILER BEER &LIQUOR - $1,550 A2-1 Route 31 Banquet &Conference Center A2-2 Chili's Grill &Bar BEER & WINE-$1,500 A2-3 Chain O'Lakes Brewing Co. CLASS B PACKAGED BEER &WINE - $700 B-1 Aldi CLASS D BEER &LIQUOR (NFP) - $100 D-1 Liberty Club of McHenry D-2 McHenry American Legion Post #491 D-3 VFW Veterans Club, Inc. CLASS F1 PACKAGED BEER &LIQUOR - $11100 F1-1 Binny's Beverage Depot F1-2 McHenry Liquors, Inc. F1-3 Liquor &Wine Place F1-4 Sam's Liquors & Wine F1-5 Family Food Mart F1-6 Gill Liquor CLASS F2 PACKAGED BEER &LIQUOR - $800 F2-1 Shamrock Convenient Food &Liquor F2-2 Osco Drug Store F2-3 Jewel Food Store F2-4 N/A F2-5 Walgreens F2-6 7-Eleven F2-7 La Huerta Carniceria F2-8 Angelo's Fresh Market F2-9 Meijer Store #218 F2-10 Riverside Shop-N-Go Video Gaming Establishment Effective: 05/01/15 CLASS F3 PACKAGED BEER & LIQUOR - $800 F3-1 McHenry BP F3-2 Bull Valley BP F3-3 Bucky's Express F3-4 3110 Food Mart F3-5 Marathon/V4 Gasoline (W Elm St) CLASS G1 BEER &LIQUOR —SERVICE BAR - $700 G1-1 Island Cafe G1-2 Cucina Rosa G1-3 La Hacienda G1-4 Windhill Restaurant G1-5 Green Street Cafe G1-6 Brunch Cafe G1-7 Sakura G1-8 Kim & Patty's Cafe CLASS H BEER &WINE - $700 H-1 Sushi King H-2 The Hickory Pit H-3 N/A H-4 Stella's Place Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: April 20, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: USEPA request for Water Service Connection Fee Waiver for 1110 River Road; and Annexations of 1106 and 1110 River Road ATT: Location map; petitions and ordinances for annexation of 1106 & 1110 River Road BACKGROUND: Between December of 2012 and September of 2013, the Illinois Environmental Protection Agency (IEPA) and the McHenry County Department of Health collected groundwater samples in an area east of and adjacent to the Fox River on both the north and south sides of Route 120. Sample results from several private wells indicated the presence of chlorinated solvents at concentrations above the United States Environmental Protection Agency (USEPA) drinking water Maximum Contaminant Level (MCL). The IEPA also collected groundwater samples throughout the site using a Geoprobe unit that also indicated additional locations of contamination. At the July 6, 2009 City Council Meeting per the request of IEPA, City Council authorized an Engineering Services Agreement with SEC Group, Inc. for the surveying and engineering design for the East Side Water Main Extension Project in an amount not to exceed $57,095 (north of Route 120 - $33,294 and south of Route 120 - $23,801). In November of 2012 IEPA requested assistance from the USEPA to conduct additional sampling of private wells and groundwater. USEPA sampled four rounds of quarterly private drinking water samples during December of 2012 and September of 2013, samples results conclude the presence of chlorinated solvents in four residential homes on River Road south of Route 120, two of the homes exceeding the MCL. USEPA is currently providing bottled water to these residential homes. City Council has previously waived water connection fees for 1102, 1106, 1109 and 1107 River Road at the request of the USEPA. ANALYSIS: USEPA has authorized $405,570 in funding to extend the City of McHenry's water distribution system as designed by SEC Group, Inc., plans titled "East Side Water Main Extension South Leg" prepared December 31, 2009. Additional proposed actions include development and implementation of a Site Health and Safety plan; continuing bottle water delivery to residents with contaminated wells until connected to municipal water; installing water service connections and required plumbing; abandonment of residential wells; and to conduct residential well sampling at homes adjacent to the groundwater plume for a period not exceed twelve months. After additional sampling of private water wells in the area, it was determined that the well serving 1110 River Road was also contaminated. USEPA has requested the City to waive all water connection fees as listed below: Address Capital Development Water Connection Plumbing Inspection Water Meter Total Permit Cost 1110 River Rd $2,103 1 $250 $112 $225 $2,690 USEPA will contract directly with a contractor to perform all related construction and city staff will provide construction observation. It is anticipated that construction will commence this spring. Currently 1110 River Road is outside the City of McHenry's corporate boundaries and has petitioned for annexation (see attached). Since the annexation of 1106 River Road in September of 2014, the petitioner has acquired small parcels directly north of their property and has also petitioned for annexation of these parcels (see attached). RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve USEPA's request for Water Service Connection Fee Waiver for 1110 River Road; and to approve the attached ordinances annexing 1106 and 1110 River Road. ORDINANCE NO. An Ordinance Annexing Two Parcels of Property Abutting a Previously annexed Parcel Commonly Known as 1106 N. River Road, McHenry IL, 60051 to the City of McHenry WHEREAS, a written petition, signed by the sole owners of record of all land within the territory hereinafter described, being identified as Michael J. and Maria L. Szamlewski, (the "Petitioners"), has been filed with the City Clerk requesting that said territory be annexed to the City of McHenry; and WHEREAS, said territory is not within the corporate limits of any municipality, other than the County of McHenry, and is contiguous to the corporate boundaries of the City of McHenry; and WHEREAS, all petitions, documents and other necessary legal requirements are in full compliance with the statutes of the State of Illinois, specifically 65 ILCS 5/7-1-1, et seq.; and WHEREAS, it is in the best interests of the City of McHenry that said territory be annexed thereto. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION l: The territory legally described on the attached Exhibit A ("Property) is hereby annexed to the City of McHenry. SECTION 2: Pursuant to Article III -General District Regulations, Section D of the City's Municipal Code, inunediately upon annexation, the Property being approximately 5,881 square feet in size is hereby classified RS-4 High -Density Single -Family Residential District. SECTION 3: The City Clerlc is directed to record in the Office of the Recorder of Deeds and to file in the Office of the County Clerk of McHenry County, Illinois, and the post office serving the Property within 30 days of the effective date of this Ordinance, a certified copy of this Ordinance, together with a Plat of Annexation of the Property hereby annexed. SECTION 3: If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full force and effect. SECTION 4: All ordinances or parts of ordinances in conflict herewith are hereby repealed to the extent of such conflict. SECTION 5: This Ordinance shall be known as Ordinance and shall be in full force and effect upon its passage, approval and publication in pamphlet form (which publication is hereby authorized) as provided by law. Ayes: Nays: Abstentions: Absentees: APPROVED: Mayor Susan E. Low. (SEAL) ATTEST: City Cleric Janice C. Jones Passed: _ Approved: Published: Prepared by/Mail to: David W. McArdle Zulcowski Rogers Flood & McArdle 50 Virginia Street Crystal Lake, IL 60014 315045902050 Z:\M\McHenryCityof\RiverRdAnnex\Annex.ord.Szamlewslci.doc PETITION FOIZ ANNEAAI MN TO THE CITY OF Mel-IEN.RY To: Mayor and Aldermen, City of MCHe7nry 333 S. Greed Street McHenry, Illinois 60050 The undersigned Peoners seek annexation of the following property to the City of McIlerny, pursuant to 65 ILCS 5/7-14. In support thereof Petitioners, being first duly sworn under oath, verify the following to be true and correct and state as follows: 1. They are the owners of the parcels constituting the property to be annexed, which is commonly known as 1106 N. River Road, McHenry Illinois, 60051 and legally described on the attached "Exhibit A" ("Territory"); 2. Petitioners constitute 100% of the owners of record of all of the property within the Territory proposed to be annexed, 3. Petitioners constitute all electors residing within the Territory; in The Territory is not within the corporate limits of any municipality, and is currently tinder the jurisdiction of and located within McHenry County; and 5. The Territory is contiguous to the current corporate limits of the City of McHenry. The undersigned, being first duly sworn upon oath, deposes and states that they have subscribed to the foregoing Petition for Annexation and have read the same before signing; that the statements made therein are true and correct; and that no persons, firms or corporations other than that named herein has any right, title or interest of record inn any of the following described Territory requested to be annexed. Wherefore, Petitioners respectfully request that the Territory be annexed to the City of Mci Ienry and for such other action be t bell` hat is appropriate for the Territory. J. Szannlewslci thus �� day of Aprnl, 2015 � ��i=lC;i�t.. E'AlH LORI SZANrII.BNS<I 11Q0'y f2Yl�UFslIC S1'r';it of flllidOlS Iei Got; tjIS810i`! �XF'1�iiS:12.1r9i15 Notary Publicr�rttcigs six r a t °u*rvvat.r r r Z:ANkfvlcl lenryCityofZRivcrRdAnnexU'etition.Annex.Szamlevvski.doc Szamiewsid Annexation Exhibit A Parcel 1 The following legal description was obtained from document e ROOU0209 and describes tf 1e Szamlewski property to be annexed into the City of McHenry: P.1.N.: 09-26-482-025 (Part of) Part of Vacated South Street in the Original Plat of McHenry, East of the l ox River, being part of the Southeast Quarter of Section 26, Township 45 North, Range 8 East of the Third Principal Meridian, according to the plat thereof recorded July 6, 1840 in Book B of deeds, page 160, being described as follows: Commencing at the Southeast corner of the said Southeast Quarter; thence South 89 degrees 35 minutes 32 seconds West along the South line of said Vacated South Street, 296.18 feet to the West line of Lot 9 in Block 10 of said Original Plat of McHenry, extended Southerly and the Place of Beginning; thence continuing South 89 degrees 35 minutes 32 seconds West along said South line 62.33 to the East right-of-way line of River Road as established by Plat of Vacation of said South Street recorded as Document No. 2002R0027036; thence Northwesterly 46.06 feet along said East right-of-way line, being along a curve to the right, having a radius of 163.30 fleet, the chord of which bears North 47 degrees 19 minutes 00 seconds West for length of 45.91 feet; thence North 89 degrees 03 minutes 12 seconds East, 95.76 feet to the West line of Lot 9 in Block 10 of said Original Plat of McHenry, extended Southerly, thence South 00 degrees 25 minutes 09 seconds East along said line, 32,27 feet to the Place of Beginning, in McHenry County, Illinois, also with, Parcel 2 The following legal description was alatainetl fram document 201SR0043757 anci describes the Szamlewski property to be annexed into the City of McHenry: P.I.N.: 09-26482-023 (Part of) Part of Vacated South Street in the Original Plat of McHenry, East of the Fox River, being part of the Southeast Quarter of Section 26, Township 45 North, Range 8 East of the Third Principal Meridian, according to the plat thereof recorded July 6, 1840 in Book B of deeds, page 160, being described as follows: Beginning at the Southeast corner of the said Southeast Quarter; thence South 89 degrees 35 minutes 32 seconds West along the South line of said Vacated South Street,164.18 feet to the West line of Lot 11 in Block 20 of said Original Plat of McHenry, extended Southerly, thence North 00 degrees 45 minutes 57 seconds West along said line, 33.51 feet; thence South 88 degrees 41 minutes 09 seconds East, 164.60 feet to the East line of the said Southeast Quarter; thence South 00 degrees 07 minutes 48 seconds East along said East line, 28.56 feet to the Place of Beginning, in McHenry County, Illinois. it b� �•tvea. Pa me /o:'arng legal dwcrfpVm sue lu' NneJ I 00 decumelt 2015900269 and doser+bes fha Srorn'eted Proprty to be aviered hfo the My of lloffiva c P.UL: 00-26-482-025 (Port of) Prt al Wcofel South Stresl h the Wghd Pilaf of UCHlary, East of the Far Ri:er, brh9 Prl of ths Southeast WMr of SMW 26. Toenshp 45 Korth, Raga 6 C031 of Lye fled P ha'Pal Ueddr4 eeeisindrig (a the Plat IAereol reecrdlef ,41y 8, lato b 6ee* B oI dWx Pogr 160, bang dasrDrd as Weitz: Carmmcbgr at Us Rvlhmsl ecrosr a1 th> sold! Southeast Curtcr, 11i South 69 degrees J5 mhules ,32 seconds Hirst dmg the South Ina of so:d Ktcofed soitA Street 290,18 fait to the west my of Lot 9 h 0.'a4 10 of sold 61gnd Pat of Ild levy, odradrd Scuti and the Mom at 8agnn419V thene4 renlhvhg 5, M 69 dcyasa JS mhules J2 efemds Wilt amg sold South fie U..m to me East nptl-ot-say Ile of Misr Rood as rslo Slimed by Prof of Wcolkn of sad SWIh 5trmt f4eecded al DoWmeat I(a ZO02R0027=f thmes /lrrlh.t3tedy 45.06 test a'fng sad East ldght-of--way /nq ben9 or g a cunt to the rsgSL Am437 a radLs of 16AJO rn6 the dord of ehl;h bcars Hrfh 47 dsyvt•.s 19 moults Og seconds Iles( ! Imgth of 4591 feah these florfh 89 dsg-ess OJ mhules 12 sr_and$ C034 9176 fail fo the 11'esI the of tat 9 n Bock 10 of said aynd Pat o! Ncllauy, edmdnd Southerly, Urace South 00 digress 25 mhules 09 seconds rail o'm9 sa:J Air, JL27 r I to the Pfasa of Bepnnhp Is J&Hmry ibcnly, T.no%s al o n7/y Pros✓ 2 fie lo:•osng legu• deisrP6'n sat oelahcd Iron doe olil 201.WWIJ757 and drrtrDes mr 5san4rty Pepreiy to be ovrrxsd site the city of Ndtavy. Pill! 09-26-482-02J (Part at; Prt oI Vacated Scull Street is the [Ngsld Flat of UcHmry, East of the Fos Row, brag prl of the SvJtheoml 00oll r of Seetfas 26, To.nshp 45 I1rb% Ramps 8 roil of the fi>d PMcj)d UMda+, oecardhy to the Peal thereof recorded .bly ft 1810 In Hook R of dredx page 16(t berg desrbrd as Ways 8sghnhg at the smlheosl crnr of the ,av S«YlL el onto thmn South 89 dexvess JS mhvlos J2 seconds X_ll dmg the 5auth !air of sdd leaciled South Streak f64.18 reef to the If st Ino of tat It h 0.'ock 20 of sa» IXig' of Pal of Udienry, winded 5v fhWy, fhmee lfwlh W degrees 4b mhMe 57 winds Ifest a49 sold lee. JJ51 fci L' WIN Soth 88 degrees 41 mhules W secods Easb f64.60 feel (a fha Eost Ina of this ea;d S theosl 0"Im thmce South 00 degresr 07 mhules 48 sscnMs East dmg sold East Tne, 2ft55 rest to Ihs Place of UNIinnp; In HeHmry sourly, DnO:x GRAPHIC SCALE C Ill rm) I. Nth Q to IL e PREY,WSLY AflNfXFD 1N70 j�� � PRq'E7tiY TO BE A71!IEXED Affh06AR0.4 BCUJfOARY U!!E PRQ'ERTY/PARCEL U.YE STATE OF IWIi015 HAVE 5.5. COUMY OF HCHQtaY ) THIS IS TO CERTIFY THAT 1. JOi41 S. BOlR1E, A UCEt{SEO PflOFE5510;U1 W70 SURJEYOR DJ 1HE STATE OF IWItfAS, PERT PREPARED 7t95 MC LENRY IXIS O pUBOC RECORDS FOR IHE PURPOSE OF NL'iD7(iG SAD PFOPTATY 70 THE CfIY OF I1,CHEHRY, IWttOlS. DATfO AT UCHOJRY, AJCHEURY COUNTY, ILUNOIS A.D. 20_ tm S BIXIJJE, Pis5 PRC{'ESSVIAL UND SVRIY ail? f!0. J756EXPJRES 1IIJ012016 �{OTES: Th on as ailed fee use as Plat of Annaxatton, • AR alms ¢Iona ahaan hereon wro token ham exfsUng deeds of record anal currant lea maps. • Thls IS TIDY n Plel er S�nay. (J0 as9smpllan9 air agreemmla a5 IO oxnrrshtp, use, pessessla� can he cm�aTed tram this document. EusUng eorparota Ilne was Obtained from the City of Ndienry CIS a d recent annexations. • Ho crolance should be assumed by scabsg. • This map Is wild ailhout sect and orl;nal sl.gnalura afrixed. 3/23/2015 420:40 Ptl 0:\Excepttans\4un:<tpoPlles\7JcHenry\Survrf\Doherty MnoxaEOn\Siom'e+51.0-Annsx,dng PLAT ®I AniviEAATIOIN TO THE CITY OF IVILCHEIaIRY, ILLINOIS OF PART OF SECTION 26, TOWNSHIP 45 NORTH, RANGE B. EAST OF THE THIRD PRINCIPAL MERIDIAN, IN 1dcHENRY COUNTY, IWNOIS. l?l,N,f 09-26-482-025 Cl�orf 0 LL 0 _ jNm LLzme C N Z mxx o`ar>..vs 0s®1' IF hail Ce E I4CH, An:Vef YJLE 1GCPaJc.¢LY DAtsll OA J56 I.ePrA,EO: URF xe ne,<• Dv7o/2ot4 U311h 86150071 � of i An Ordinance Annexing P1201>ert11 Conmrorrly Known rrs 1110 A River Road, HcHenq IL, 60050 to the City of 1t�cHe�rr_p Vi�.IIEREAS5 a written petition, signed by the sole owner of record of all land within the property hereinafter described, being identified as Elizabeth L. Doherty ("Petitioner"), has been filed with. the City Clerk requestitrg that said property be annexed to the City of McHenry; and V%�H:F,REAS, said properly is not within the corporate limits of ally municipality, other than the County of 11 c lenry, and is not contiguous to the corporate boundaries of the City of McHen y; and ti�rHER.CAS, all petitions, documents and other necessary legal requirements are in firll conipliance with the statutes of: the State of Illinois, specifically 65 ILCS 5/7-1-1, et seq.; and V+1HIREAS, it is in the hest interests of the City of McHenry that said property be annexed thereto. NO�t, THFRFFORE, BE IT ORDAINED by the CITY C'.OUNCII:, of the CI"I'Y OIa' MCHENRY, McHenry County, Illinois, as follows: MCTIUN l: The property legally described on the attached Exhibit A (the "Propert�) is hereby annexed to the City of McHenry, SECTION 2: Pursuant to Article III -General District ReguIatians, Section D of the City's Manicipal Code, immediately ul3o11 annexation, the Property being approximately 8415 square feet in size is hereby classified RS4 High -Density Single -Family Residential District. SECTION 3: The City Clerk is directed to record in the Office of the Recorder of Deeds and to file in the Office of the County Clerk of ItiIcHellry County, Illinois, anti the post office serving the Property within 30 days ol'the effective date of this Ordinance, a certified copy of tills Ordinance, together with a Plat of Annexation of the Property hereby annexed. SECTION 3; If any section, paragraph, subdivision, clause, sentence or provision of this Ordinance shall be adjudged by any Court of competent jurisdiction to be invalid, such judgment shall not affect, impair, invalidate or nullify the remainder thereof, which remainder shall remain and continue in full. force and effect. PETITION TOIL ANNEXATION TO THE CITY OIt' McHENRY To: Mayor all Aldermen, City of IvIclletuy 333 S. Green Street McT-Ienry, Illinois 60050 The undersigned Petitioner, Elizabeth L. Doherty, seeks annexation ofterrltor-)� to the City of McHenry, pUBLIant to 65 ILCS 5/7-1.8 and represents the following ill support thereof: l . Petitioner is the owner of t}le terl•itorycommonly kno��n as 1.110 N. Ri�er Road, McHenry, Illinois 60051 and legally described on the attached "Exhibit A" ("Territory"). 2. Titleholder is the only owner of all the property within the Territory proposed to be annexed. 3. The Titleholder is the only elector res}d}ng within the Territory. rl. The Territory is not within the corporate limits of any Municipality. 5, The Territory is currently under the jurisdiction ol.' and }ocated within u>uncorpol•ated Mellenry County. Petitioner respectfully 1equests that l.tpoli the Territory becoming contiguous to the existing corporate boundaries of the City of McHenry, the Territory be annexed to the City of McHenry pursuant to the terms of an annexation agreement and that all annexation fees be waived. The undersigned, being first duly sworn Vtpon oath, <lehoses and states that she has subscribed to the foregoing Petition for Annexation and has read the same before signing; that the statements made therein are true and correct; and that no persons, firms of corporations other than that named liercin has any right, title or interest of record in any of the following described Property requested to be annexed. Wherefore, Petitioner respecttillly requests that the Territory be alvlexecl to the City of of McHenry and for such other action be taken that }s appropriate fc�r the Territory. Subscribed and s��orn to before ine this G� �i� day of Ahril, 201 S Otar)r PL1bl1C L:\A-11il4cHcnryC;i tyotCRiverRdAunexU'cli t iouAn neE.Doherty O�'VNER: zabeth L. N7t1Cy Y,.oYCll Notary Public, State of lliinois h9y Commission Expires 10J1116 Donerty Annexation Exhlblt !-k Tlie following legal description was obtained from document 97R048205 and describes the Doherty property to be annexed into the City of McHenry: P.i.N.: 09-26 482 025 The South Half of that part of Lots 7 anti 8 lying South of a line 42 feet South of the North line of said Lots 7 and 8 in Block 10 in Original Plat of McHenry, East of Fox River, in the Southeast Quarter of Section 26, Township 45 North, Range 8 East of the Third Principal Meridian, according to the plat thereof recorded in Book B of Deeds, page 160, in McHenry County, Illinois. The following legal description tivas obtained from document 2002R0027036. That part of which is part of P.I.N. 09-26-482-025 is to be annexed into the City of McHenry: P.I.N.: 09-26-482-025 tPart off & 09-26-482-026 That part of South Street lying southerly of Block 10 in the Original Plat of (vlcHenry, East of the Fox River described as follows: Beginning at the Southeast Quarter corner of the Southeast corner of Section 26; thence South 89 degrees 39 minutes 42 seconds West along the southerly line of said South Street, a distance of 359.07 feet, to the Easterly line of River Road; thence Northwesterly along a curve to the right having a radius of 163.30 feet, along the Easterly line of said River Road, an arc distance of 79,11 feet, to the intersection with the Northerly line of said South Street; thence North 88 degrees 35 minutes 06 seconds East, along the North line of said South Street, a distance of 404,80 feet, to the Easterly line of said Section 26; thence South 1 degree 40 minutes 06 seconds Fast, a distance of 67.74 feet, to the Point of Beginning {Excepting therefrom that part thereof described as follows: Beginning at the Southeast corner of Lot 10 in said Block 10; thence South 1 degrees 40 minutes 06 seconds Fast, along the Southerly extension of the Easterly line of said Lot 10, a distance of 65.64 feet, to the Southerly line of said South Street; thence South 89 degrees 39 minutes 42 seconds West, along the Southerly line of said South Street, for a distance of 132.02 feet, to the intersection with the Southerly extension of the Westerly line of Lot 9 in said Block 10; thence North 1 degree 40 minutes 06 seconds West, along the last described Southerly extended line, a distance of 63,93 feet, to the Southwest corner of said Lot 9; thence North 88 degrees 35 minutes 06 seconds East, along the Southerly line of said Block 10, a distance of 132.00 feet, to the Point of Beginning}, being a subdivision of part of the Southeast Quarter of Section 26, Township 45 North, Range 8 East of the Third Principal Meridian, according to the plat thereof recorded July 61 1840 in Book B of Deeds, Page 160, in McHenry County, Illinois. The following legal description was obtained from document 2015R0000209 and describes property to be excepted from this annexation: P.i.N,: 09-26-482-025 (Part of) Part of Vacated South Street in the Original Plat of McHenry, East of the Fox River, being part of the Southeast Quarter of Section 26, Township 45 North, Range 8 East of the Third Principal Meridian, according to the plat thereof recorded July 6, 1840 in Book B of deeds, page 160, being described as follows: Commencing at the Southeast corner of the said Southeast Quarter; thence South 89 degrees 35 minutes 32 seconds West along the South line of said Vacated South Street, 296.18 feet to the West line of Lot 9 in Block 10 of said Original Plat of McHenry, extended Southerly and the Place of Beginning; thence continuing South 89 degrees 35 minutes 32 seconds West along said South line 62.33 to the East right-of-way line of River Road as established by Plat of Vacation of said South Street recorded as Document No. 2002110027036; thence Northwesterly 46.06 feet along said East right-of�way line, being along a curve to the right, having a radius of 163.30 feet, the chord of which bears North 47 degrees 19 minutes 00 seconds West for length of 45.91 feet; thence North 89 degrees 03 minutes 12 seconds East, 95.76 feet to the West line of Lot 9 in Block 10 of said Original Plat of McHenry, extended Southerly; thence South 00 degrees 25 minutes 09 seconds East along said line, 32.27 feet to the Place of Beginning, in McHenry County, Illinois. fi� fo:osng Irgaf "ad ON xae City of xd Irwn doormen( 97RPl0205 wnd dssr2ras Uo DchWy prrpwly to be moved h[o the Cify of udrvr9e P.L1L: 03-26-e01-025 - fia Svifh Hoff of that pvt of Late 7 wd 6 1/gig South of a Ina 12 fee( Sb Ih of the Ifwlh The o/ ra`d Lots 7 and 6 61 @foci 10 IT CFignd Pat of mcilmry. Coil of Fox Rive IT this Svs/hrosl Qsartxe of Ssctfan 26. TeanrhP (S Wrlh, Range 0 Cost of the Third Psiicpot llrrfdr!, occc+r 9 to the pbI (h.veof fcocfdrd 1T Oosk 0 of Nadi po➢s 76q M !(Wavy County, I:na!x R,e a/ 0 feyd derwyfMn xas ebfdnr0 anneilt do<vmmt 20PG,00270}5. NTa(part al .hkh Tr prf P.UI. 09-26-c07-025 G to bxed hle Mo Cify all/dlevy. P.Lfl: 09-26-402-025 (Port oQ h 07-26-162-026 fiat part of Sca(h 54a++/'ny scuthuty of Track 10 IT Ne "iwl Paul of Hdfuvy, rail of Ns FOY Rher das nW as k4oasis @eynn09 a( the Swthxasf Dome comer of the SovUie➢tl cane o/ See(k,T 2* lhance Svilh 69 dsywa J9 miTufes 42 sYaads West dmg 09 sou(hMy rat of rood Swfh Street, a dalanTo of 359.07 fesL (a the Easledjr /he of Other Rcwg thrnce flw(h.erlmfy aeong a ama fa (hs rtghl hm'ng a ro4 s of 163.W Ret abn➢ the Easledy the of ta:d Row Road an we d:fanco of 79.11 fast, to the hfers.eam rifh the lfwfhrdy Ina of sa:d South S/rcalt theca IIwN 68 d:9reea 36 mhufas 05 weeds East Wang (As Roeth the of sW4 Swlh Street, a d}fwnca of 401.60 rest to the Easterly Ibis of sold SecUloa 26: Ihmca South 1 de9tee 40 mhufas 06 steeds Eaxk a 4r toner of 67.74 fe.4 to the PoST( of Br9nnki9 (Escrp(ily (hweI that Part thrrof dr:Wcd as Pobez• UNhnbg of the ScuUmsf mar of Lot 10 h so.'d IRark 10. Ihmco South 1 df3rees 40 mhat a 00 smords East dca9 the Swthxdy e+(Ma:m of the Eosledy DIt of :oV Lot 10, a dslamar of 6564 Tea, to the w lhody nTe of m.V Sau(h Strad; then" South 69 dyress J9 mnvtes e2 sends West, o.'m9 the Swlhuly tits of soV Swth Street 1 o E Iaxe of /J202 rest, to the L,fcrec. 1ko vRh the Swthrr,v e+fens!ai of the N'es+crtyrne of Lot 9 IT xoN 8'o^k 1P, Neu BqN I dcyres 40 mhules 06 K ds Neil, dos9 the last desuAod SoutWy ex(mded I2T4 o ar tonca of $19J feet to the S s(hsesl emir of saV Lot 9: Ihmcd North 06 drgen 35 mhulcx W sca lfr EaxL vkiT Ihv Swfhody the of soV 8kcY 14 a d lance of IJ200 teak to the Pohl of VcgbnhgA beng ruDvnrovi of Part or the Svslhrort Quarter a/ SuNm 26, Toanslip 45 Huth, Ra7ge 6 East a+ (ha 7W Pohcad utdoi cccudny to the Prot thereof rfc " Ady 6, 1040 IT Book @ of Oesde, Pogo 160, IT Ildh,vy Car for RhoG. fie fo9orhy I.yd deswpUwi tax cdldned Gam dxTnnml 20f5F(A700109 and descrbw p/tpv(y to Da vcrylcd ban (hG onnuulka. P.LX: 03-26-02-025 (Pat aq _ Part of 5'ocafed South Streit IT the !k+gbal Plat of McUrnry, East of tht Pox Ricr, Wig pwf f (he ScuNeosl Quarter of See Uan 26. 7 tnsh):1 4511w1h, 1 6 Cost of (he Mkd PAvool o Thrig to the A'ot lhereal recorded .ITIy 6 1110 AT Bock B of deed; page 160, bah9 dxtrs3sd at feb" Carvnmchg at (he Swthcasl coma of the sod Southeast Quarter: Neon SwN 52 degroes W mnutes J2 srcands Nest dmg the Scafh r e of sold ISTraled South Sfrer4 294.16 1 ( to the Hest Ina of Lot 9 IT B1oak 10 of sa.V 069401 Plot of 11cht"y. rtaTd<d Swlhw/y and the Place of Beynnfiw thorn wn6iub9 Savo; 69 dagrets 35 mhules 32 reeW1 WI along eoV South foe 62-M to the East right -of -.ay Inc of R1er Roof as axlesW by Plat of 11a'.oll:et of sold Svsth Siretl rccwdcd of Occumant Mo. 2002R00270J6.• theca Northwesterly 4d09 feel along sa'd East rfg5(-of-ray @Ta ben9 dmg a wnv to the rt#1L hashg a rodbs of 16130 I t the chord of xhkh Owns North 47 dsgrY.s 19 mhufas 00 mods Nest l IMUM of 4S91 fesC thence North 59 dtgrese OJ mhufas IZ sands East 9R76 feat to the OWL foe of Lot 9 +s &lock t0 of sad "hot Rat of Ydlmrn oxtmded Sou(hWy, (hence Swlh 00 deVeer 25 mhuta 09 excmds East a'an9 saV r i J2.27 feel tv (ha Pta0 of 0eghnfiA la ueuenry C"If.. IfmT ` PREYWSLY AfJNEXEO W/O = PR0.ofRTY TO BE AI::EkED = A/!!ilyARQY 60UI;OARY N!/E = PROPERTY/PARCEL UNE STATE OF IWI1G5 ) COVI(TY OF MCHEt1ftY T1115 IS TO CERTIFY THAT I, JOWL 5, 9OONE, A LICEJISED PROFESSIONAL LAND SURIEYOR IN THE STATE OF IWN0ill, HAVE PREPARED TIPS PUT FROM EXISTING PQeUC RECORDS FOR THE PURPOSE OF PNNEXIIIG SAO PROPERTY TO THE CITY OF MCHENRY, IWI(OiS, OATEO AT NCRiNRY, 11CYith:RY COUHIY, fi111;01S A.O. 20 ���' 9 B 0/' f/4 f dODlll S @DUNE WIA U`D 9Rf_l0i m SIRS ff 711vT6 IWfIQ'S PVVRES flIJ W/O SUR41ltkP ll0. 3756 pr.I�� fdCFllSE FXPiRE$ (1/JO/2016 4 11-57-IS � °HENR �loTEs: This map as aealed lor use at Plot of AnnezaUan. t All dmats!me shorn herein acre token ham onsing dezds of record and arcenl laz maps!. ThIs IS NOT a Pfal nl Sorrow. NO asasmpllon9 or agfemTenly as Lo �fne ling use, a pohe was can be cfrom this from !t document. ExisVng corporate (he was oblohed from Iho City of ucHarry GS and recent co should b • tug dmap to should 6a atsect by dghag. e ThIa mop fe To!d rilNrut stal and orlgklal s!gna(ura afRxed. 3/1S/20I5 55540 PM 0:\Ezcepllans\Nun clpoP,tics\ucNenry\Survry\Doherty AnnesaGon\DohertyJknes.d.g PLAT OF Alatl�tll ATI0I0T JL THE iITY OF 1VI jail 11RY, ILLIILn OF PART OF SECTION 25, TOWNSHIP 45 NORTH, RANGE R, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN MCHENRY COUNTY, IWN01$. PIN.+ 0926-482-025 !Puri oft n ae a - m E -c ozm v� r� V x•7 0 0 �4a Q r�-r Ol7i Z 4 03 Biers vs na vl rdrx9u Ovxbs owl• R3UY BA J90 JPPP.giJT. 4RF V3 astE: J @ 2ntt .We 1! 66160011 1 �F 1 Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us AGENDA SUPPLEMENT DATE: April 20, 2015 T0: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Professional Services Agreement for Construction Administration Engineering for the McHenry Recreation Center ATT: HR Green Professional Services Agreement of the Civil On June 3, 2013, the City Council approved a professional services agreement (PSA) with HR Green that broke down the civil services required for construction administration of the McHenry Recreation Center into phases. The PSA outlines eight tasks that would take the project from start to finish. It is designed so that each task will be presented and completed independently. The city has input on each task and what is to be included in each task. There are no fees tied to the PSA; they will be included and broken down with each specific task. Below are the eight tasks and what was spent on each task. • Task #1 Project Management • Task #2 Selection of Architectural Design Firm • Task #3 Site Investigation • Task #4 Potential Funding Identification • Task #5 Engineering Site Design • Task #6 Selection of Construction Firm • Task #7 Construction Management • Task #8 Project Closeout $9,500 $6,600 $136,000 (Total of Tasks 3, 41 5 & 6) Tasks 1 and 2 were all handled in preliminary phases as the city was completing much of the due diligence to identify the architect to manage the overall project. Once that process was completed and FGM Architects was selected, the decision was also made to retain HR Green for the civil work for the project and on site. Their knowledge and background were key factors in this decision. The City of McHenry /s dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and ftsca!ly responsible manner. FGM's architectural fees ($359,000) and HR Green's civil engineering fees ($136,000) were presented and approved by the City Council on March 3, 2014. While FGM's fees were all encompassing through actual construction of the proposed facility, HR Green fees were managed in the same task format already in place. HR Green's work in this phase included: project management, engineering site design, landscape design, bidding assistance and permit procurement. Not included at that time was construction administration of the civil engineering; basically everything from the exterior walls of the facility out. Presented for City Council consideration is a Professional Services Agreement with HR Green for Construction Administration Services for the McHenry Recreation Center. The total on this proposed contract is $91,368. Services included in the proposed contract are project management and pay request administration, review of shop drawings, resident observation, soil erosion and sediment control, material testing and construction staking. Construction staking was added at the request of the contractor. The addition of this proposed amount will bring the estimated total amount spent on soft costs for this project at $600,000. Construction costs were estimated at $4,500,000 however the actual bid amount was $4,145,300 or 14.5%. If City Council concurs, then staff is seeking a motion to approve a Professional Services Agreement with HR Green, Inc. for an amount not to exceed $91,368 for construction administration engineering services in conjunction with the McHenry Recreation Center project. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, eff[c/ent, and fiscally responsible manner. HRUreen PROFESSIONAL SERVICES AGREEMENT For McHenry Recreation Center Construction Phase Services Mr. Bill Hobson —Deputy City Administrator City of McHenry 333 South Green Street McHenry, Illinois, 60050 (815) 363-2100 Chad J. Pieper, P.E. —Project Manager HR Green Job No.: 86150122 April 20, 2015 HRGreen.com Phone 815.385.1778 Fax 815.385.1781 Toll Free 800.728.7805 420 North Front Street, Suite 100, McHenry, Illinois 60050 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Professional Services Agreement McHenry Recreation Center— Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 1 of 10 THIS AGREEMENT is between City of McHenry (hereafter "CLIENT") and HR Green, Inc. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding The CLIENT has decided to begin the construction of a Recreation Center. The project site is located on Municipal Drive just west of the existing Municipal Center, The CLIENT is requesting COMPANY to provide construction services associated with the development of the site. This project is anticipated to be completed within a 12 month window so that the CLIENT can begin use with its summer programs. 1.2 Design Criteria/Assumptions Project plans dated: March 25, 2015 Project specifications dated: March 25, 2015 FGM Architects will be performing shop drawing review and inspection services associated with the construction of the building. Shop drawings will be submitted electronically through FGM's Newforma project site. This project is schedule for a 12 month construction phase lasting from April 2015 until the end of March 2016, 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: A. Project Management a. Meeting Attendance —COMPANY will attend the pre -construction conference and construction progress meetings and will document the meeting notes as necessary. b. Pay Request Administration — COMPANY will consult with CLIENT regarding the status of the work and partial payments due to the Contractor, for the completion of the site improvements. Such recommendations of payment will constitute a representation to CLIENT, based on such observations and review, that the work has progressed to the point indicated, and that, to the best of Engineer's knowledge, information and belief, quality of such work is generally in accordance with the contract documents. In the case of unit price work, Engineer's recommendation of payment will include determinations of quantities and classifications of such work. Engineer's review of the Contractor's work for the purpose of recommending payments shall not impose on Engineer the responsibility to supervise, direct or control such work. It shall also not impose responsibility on Engineer to make any examination to ascertain how or for what purposes the Contractor has used the monies paid on account of the contract price. COMPANY will also consult with FGM Architects for their recommendation on the items of work that pertain to the building construction. Professional Services Agreement McHenry Recreation Center — Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 2 of 10 B. Construction Services a. Shop Drawing -Review shop drawings, samples, and other data which the Contractor is required to submit, but only for conformance with design concept of the Project and conformance with the information given in the contract documents. Such review shall not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. b. Resident Observation - Site -COMPANY will visit the site on a daily basis during construction activities. The purpose of these visits shall be to observe the site and work, to familiarize Engineer with the progress and quality of the work, and to determine, for the CLIENT's benefit and protection, if the work is proceeding in accordance with the intent of the contract documents and construction schedule. The Engineer shall not, during such visits, supervise, direct or have control over the Contractor's work or shall Engineer have authority over or responsibility for the means, methods, techniques, sequences or procedures of construction selected by the Contractor, for safety precautions and programs incident to the work or for any failure of the Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to the Contractor furnishing and performing his work. Accordingly, Engineer can neither guarantee the performance of the construction contract by the Contractor nor assume responsibility for the Contractor's failure to furnish and perform his work in accordance with the contract documents. During such visits, Engineer may disapprove of or reject the Contractor's work while it is in progress if Engineer believes that such work will not produce a completed Project that conforms generally to the contract documents or that it will prejudice the integrity of the design concept of the Project as reflected in the contract documents. COMPANY will Consult with and advise CLIENT and act as CLIENT's representative. The CLIENT's instructions to the Contractor will be issued through the Engineer, who will have the authority to act on behalf of CLIENT. The Engineer shall not act on the CLIENT's behalf without securing actual authority from the CLIENT prior to taking such action. COMPANY will issue interpretations and clarifications of the contract documents and in connection therewith, prepare change orders. Evaluate and determine the acceptability of substitute materials and equipment proposed by the Contractor. Any substitutions shall first be approved by the CLIENT. COMPANY will provide a daily field report for each day showing items necessary to determine the progress of the work. This item shall include, but not be limited to: the number of workers on site; the personnel contacted during the site visit; the items being worked on; the C Professional Services Agreement McHenry Recreation Center — Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 3 of 10 equipment present and being used on site; the weather conditions; and the condition of the site. COMPANY will also document if the site work being done is in general conformance with the approved plans and specifications. Building —While FGM Architects will be responsible for the work being performed on the building, and the CLIENT's building inspectors will be responsible for making sure the building is up to code, COMPANY feels it is critical to have the CLIENT represented in the oversight of the project. To accomplish this, COMPANY will visit the building site at seven (7) critical intervals: 1. After excavation is complete and prior to the footing pour; 2. After all concrete has been poured and prior to backfill; 3. After the completion of all steel framing; 4. After installation of the roof; 5. After completion of all rough-ins(plumbing, electrical and mechanical), prior to closing them in; 6. At substaintial completion, to assist with the creation of a punchlist; and 7. Prior to acceptance. The purpose of these observations done by the CLIENT or FGM, it i progress and condition of the work. Soil Erosion And Sediment Control is not to duplicate any work being s to advise the CLIENT as to the As the CLIENT's Stormwater Management Ordinance enforcement officer, COMPANY will visit the site on a weekly basis or after the ordinance recommended amount of rainfall. The purpose of these visits is to determine if the Contractor is adhering to the erosion and sedimentation controls as indicated in the SWPPP and the approved plans and specifications. An inspection form will be created from each visit and will be distributed to the CLIENT and Contractor. This form will indicate the status of all erosion control methods and report on any deficiencies. Material Testing COMPANY will oversee a sub consultant to provide the necessary testing and observation of the materials being used on site to ensure their conformance with the approved engineering plans and specifications. This will include compaction testing of the water, sanitary, and storm sewer trenches, and testing of the roadway and parking lot sub base, aggregate base, and HMA surface and binder course. Concrete testing will also be provided for the sidewalks and curb on site. Construction Staking Coordination /Project Setup —Client / HR Green contact for the purpose of scheduling and confirming layout. HR Green construction observation staff will coordinate with Contractor site foreman for all staking needs. Professional Services Agreement McHenry Recreation Center— Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 4 of 10 Benchmarks — Consists of establishing benchmarks throughout the site to be used by contractors. All points will be flagged and marked with elevations based on the site benchmark on the approved set of construction plans. Mass Grading /Silt Fence —Shall consist of staking proposed grading at approximate 50 foot grid throughout the site and the proposed retention pond top and bottom contours with the cut/fill to finished grade marked on the staked lath. Silt fence will be staked with wood lath at approximate 100 foot intervals. Building Layout —Shall consist of staking proposed building pad and rough building corner locations during the mass grading stage. Four outside corners will be staked with 2 offsets from each corner for the final building layout(distances to be coordinated with contractor). Each corner is determined by extending the outer -most foundation wall on each side of the building with the adjacent outside foundation wall. Storm Sewer Layout —Shall consist of staking storm structures at the center of each structure with two (2) offset stakes (distances to be coordinated with contractor) displaying cut/fill information of manhole and pipe. Sanitary Sewer Layout —Shall consist of staking sanitary structures at the center of each structure with two (2) offset stakes (distances to be coordinated with contractor) displaying cut/fill information of manhole and pipe. Water main Layout —Shall consist of staking water main structures at the center of each structure with two (2) offset stakes (distances to be coordinated with contractor) and displaying cut/fill information of structure. Centerline of water main will be staked at 100 foot intervals with the cut/fill to finished grade marked on the staked lath. Curb and Gutter Layout —Shall consist of staking the curb at four (4) foot offset stakes to the back of curb placed at all high/low points, ra, beginning and ending curve points with the cut/fill elevation (top of curb elevation) to be marked on the staked lath. Sidewalk Layout —Shall consist of staking sidewalk at four (4) foot offset stakes to the back of walk with the cut/fill elevation (top of walk elevation) to be marked on the staked lath. Additional staking services are not included in this contract and may be negotiated on at time and material basis. 3.0 Deliverables and Schedules Included in this Agreement This project is schedule fora 12 month construction phase lasting from April 2015 until the end of March 2016. It is anticipated that the scope items above will be performed at the required intervals. Such items as meetings will be determined during the project. All schedules will conform to the contractor's approved construction schedule. Professional Services Agreement McHenry Recreation Center — Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 5 of 10 All deliverables will be provided per the scope items above. This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in AgreementlSupplemental Services The following items are not included as part of this agreement: Supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others COMPANY will employ a material testing firm to provide material testing on the concrete and asphalt used in the site work and to perform compaction testing for the utility trenches and the parking lot materials. Under a separate contract, FGM Architects will be providing the shop drawing reviews and observation of the building work. FGM will be responsible for approval of all pay requests for items related to building construction. 6.0 Client Responsibilities The CLIENT will provide: a. Payment to the contractor b. Legal review of information as needed by the project c. Building and code inspection services Professional Services Agreement McHenry Recreation Center —Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 6 of 10 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the agreement is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. The CLIENT agrees to pay in a timely manner following the terms of the "Illinois Local Government Prompt Payment Act, 50 ILCS 505". 7.3 Extra Services Any service required but not included as part of this contract shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with allot-to-Exceed fee of $91,368.00. See attached exhibit A for Man-hour estimate. Professional Services Agreement McHenry Recreation Center — Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 7 of 10 8WU Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. 8.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 8.4 Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. 8.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 8.7 Termination or Abandonment The CLIENT has the option to terminate this Agreement for any reason or no reason at all. 8.8 Waiver Either Party's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns No assignment of this Agreement shall be made without written consent of the parties to this Agreement. 8.11 Third -Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against Professional Services Agreement McHenry Recreation Center— Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 8 of 10 the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois, McHenry County without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. 8.13 Dispute Resolution The CLIENT and COMPANY agree that they will first attempt to mutually work towards a resolution on any dispute between them arising out of or relating to this agreement. In the event a mutual agreement cannot be made between the parties, any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, In the discretion of the CLIENT, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Provided, however, the only exception to this exclusive procedure is with regard to enforcement of equitable remedies such as injunctive relief and mechanic lien rights which may be maintained by filing suit in the 22" Judicial Circuit Court, McHenry County, Illinois. In the event of arbitration or litigation of this Agreement between the CLIENT and the COMPANY, the prevailing party to any litigation or arbitration shall be entitled to recover from the non -prevailing party all of its expenses incurred, including but not limited to (a) attorneys' fees, (b) filing costs (c) witness fees and (d) other general expenses of the litigation or arbitration. 8.14 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. At no cost to LIENT, documents referenced in this section 8.14, shall be provided to the CLIENT in any requested format. 8.15 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's reuse of the electronic files. 8.16 Design Information in Electronic Form CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. 8.17 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor, The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be shall be made Professional Services Agreement McHenry Recreation Center — Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 9 of 10 additional insureds on the General Contractor s and all subcontractor's general liability policies on a primary and non-contributory basis. 8.18 Indemnification The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its officers, directors and employees (collectively, CLIENT) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the COMPANY is legally liable. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY, its officers, directors, employees and subconsultants (collectively, COMPANY) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the CLIENT'S negligent acts in connection with the Agreement and the acts of its contractors, subcontractors or consultants or anyone for whom the CLIENT is legally liable. Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence or for the negligence of others. 8A9 Construction Observation COMPANY shall visit the project at appropriate intervals (as described in the scope of services) during construction to become generally familiar with the progress and quality of the contractors' work and to determine if the work is proceeding in general accordance with the Contract Documents. The CLIENT has not retained COMPANY to make detailed inspections or to provide exhaustive or continuous project review and observation services. COMPANY does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity furnishing materials or performing any work on the project. If the CLIENT desires more extensive project observation or full-time project representation, the CLIENT shall request in writing such services be provided by COMPANY as Additional Services in accordance with the terms of the Agreement. 8.20 Municipal Advisor The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd -Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. Professional Services Agreement McHenry Recreation Center — Construction Services HR Green Job No.: 86150122 April 20, 2015 Page 10 of 10 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. J. Pieper, — City Engineer Approved by: Printed/Typed Name: Timothy J. Hartnett Vice President/Practice Leader Title: Governmental Services Date: 3-25-15 CITY OF McHENRY Accepted by: Printed/Typed Name: Title: Date: Hrgmhnas:\\O:\86150122\construction\Contract\agt-042015-PSA - RecCenter Construction&Staking.docx Susan E. Low, Mayor City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us EXECUTIVE SESSION DATE: Apri120, 2015 TO: McHenry City Council FROM: Mayor Susan E. Low RE Personnel: City Administrator Performance Evaluation ATT: Evaluation Summary On April 7�', six members of the City Council submitted their performance evaluations and scores for City Administrator Derik Morefield, as did I. Attached to this memorandum is a summary sheet of the scores for FY 14/15 and any comment provided by the Council. This information will serve as the basis for our discussion in executive session regarding his performance over the previous year. For comparison purposes, I am also providing the score summary sheet from the previous year. City Administrator Morefield's employment contract was approved for afour-year term effective May 1, 2013 through Apri1303 2017. The Council approved the contract term to coincide with my term of office and to provide stability for both Elected Officials and the City Administrator. According to the salary terms of the contract effective May 1, 2014, City Administrator Morefield shall receive an annual salary of $151,539; an increase of 8%. Through the remaining term of his contract, salary adjustments are provided through any percentage including performance/merit increase, approved for the general workforce or as deemed appropriate by the City Council based on his performance evaluation. The focus of our executive session discussion this evening will be City Administrator Morefield's job performance in FY 14/15 and expectations of the Council for FY 15/16. Subsequently, I will meet with City Administrator Morefield and convey to him the Council's comments. No action is needed in open session. CITY ADMINISTRATOR DERIK MOREFIELD EVALUATION SUMMARIES BUDGET • Carolyn and Derilc have done an excellent job with the budget. Derik is getting more comfortable in presenting the budget. SUPERVISION • The impression I have is that Derilc is very well respected by all employees. • Highly regarded by staff. Very respected. Has made many improvements in the way staff is evaluated. PERSONNEL • Needs to address issue with Mr. Mertz and why we are paying him again for not working. Look forward to merit system process. • Maintains an open door policy. LEADERSHIP • Seems to have other departments working well with limited intervention regarding union contracts and getting honest results from new merit system. • Highly regarded by staff. • Strong ability to motivate staff. • LGMC Class of 2015. EXECUTION OF POLICY REPORTING • Veiy good job of keeping us informed. COUNCIL RELATIONS Yet 2015 will tell • This is an extremely important component. I need to be able to have a great relationship with the City Administrator to have the confidence in him in order to trust his work for the city. • As a whole, I think Derilc gets along very well with the Council. AGENDA None POLICY AND ADMINISTRATION COMMUNITY REPUTATION • I hear from others in the community that he is well respected. • AS I have stated many times, Derilc is a man of high integrity. I believe the people of McHenry are happy to have him. • Most in community don't really know him. When he attends things in the city he seldom mingles, but rather stays to himself. CITIZEN RELATIONS • Derilc is a great representative for the city. • Very responsive to residents' needs. • Very diplomatic. -1- PROFESSIONAL REPUTATION • I am very proud to have Derilc represent the city. INTERGOVERNMENTAL RELATIONS None PERFORMANCE IMPROVEMENTS • A greater involvement and dedication to economic development. • Business retention and new business development. • Many things have been in process and coordinated now comes the implementation and results phase. For example, wastewater plant conversion, union contracts, recreation center. • Bidding process needs engineering review either in-house or by another company. • I think we need to find a way to get our meetings on line ASAP. Maybe a webcam. • When attending city functions such as band concerts or other events, I would like to see Derik interacting more with residents and guests. He needs to establish himself more in the community as our leader. PRIORITIES/GOALS • I believe he needs to focus on the Community Development Department staff, administrative procedures, and leadership. This department seems week. • Business Development and Retention. • Recreation Center Start/Completion. • Water treatment facility conversions. • Start online/web viewing of meetings. • Street repair. • Reduce or eliminate all of the "islands" of non -city zoning. • Public opinion of engineering services. • Recalculate and redraw ward maps to fit 2010 census. • Personnel Costs — salaries/benefits/insurance. • Communication with department and council and public. • More Economic Development. • Get Miller Point into private hands but make sure the deal is right. • The more tax dollars we can bring in the better we will be. • To continue to develop a top-notch staff to serve our residents. • To complete the redesign of the Municipal Center to best serve our residents and staff. • Continue assessment of Community Development Department. PERFORMANCE ATTRIBUTES/ACCOMPLISHMENTS • The continuing establishment of the Recreation Center. • Budget Process and documentation. • Policy establishment and executing. • Recreation Center deal. • Another balanced budget. • Leadership with Staff. • Management of daily operation. • Conflict resolution with residents. GENERAL COMMENTS None oaizoizots -z- MOREFIELD 2014/15 i g 2 3 4 5 6 7 8 TASK AVG ADMINISTRATION Budget 4 3 3 2 4 4 3 3029 Supervision 4 3 4 3 5 3 4 3.71 Personnel 3 4 3 3 4 3 4 3.42 Leadership 3 4 4 2 5 4 4 3.71 Execution of Policy 3 3 2 2 4 3 4 3.00 SECTION AVERAGE 3.4 3.4 302 2.4 4.4 3.4 18 3.43 STAFF ASSISTANT - - - Reporting 1 4 3 2 3 4 4 4 3642 Council Relations 5 3 3 4 4 4 4 185 Agenda 3 3 3 3 4.5 4 4 150 Policy and Administration 4 4 2 3 4_5 4 4 3.64 SECTION AVERAGE 4 3.25 2.5 3.25 4.25 4 4 3.60 REPRESENTATIVE OF THE CITY IL 41 Community Reputation 4 3 3 2 5 4 3 3.42 Citizen Relations 4 4 3 3 5 3.5 5 3.92 Professional Reputation 4 4 3 3 5 4 4 3.85 Intergovernmental Relations 4 4 3 3 4_5 3 5 3.78 SECTION AVERAGE 4 3.75 3 2.75 40875 3.625 4.25 3.74 OVERALL AVERAGE 3.80 3.47 2.90 2.80 4.50 3.68 4.02 MOREFIELD 2013/14 1 2 3 4 5 6 7 8 TASK AVG ADMINISTRATION N/A Budget 4 4 4.5 4.5 4 3 2.5 3.79 Supervision 4 N/A 4 4 5 3.5 3 3.92 Personnel 4 N/A 4 4 5 3 2 3.67 Leadership 5 4 4 4 5 3.5 3 4.07 Execution of Policy 5 4 4 4 5 3.5 1 3.79 SECTION AVERAGE 4.4 4 4.1 4.1 4.8 3.3 2.3 3.85 STAFF ASSISTANT Reporting 4.4 3 5 4 4 3 3.5 3.84 Council Relations 5 3 5 4 5 3 1 3.71 Agenda 5 3 4 4 5 3 2.5 3.79 Policy and Administration 4 4 4 4 5 3 1 3.57 SECTION AVERAGE 4.6 3.25 4.5 4 4.75 3 2 3.73 REPRESENTATIVE OF THE CITY Community Reputation 4 3 4.5 4 5 3 3 3.79 Citizen Relations 4 N/A 4.5 4 5 3 3 3.92 Professional Reputation 5 3 4 4 5 4 3 4.00 Intergovernmental Relations 5 3 4 4 5 4 N/A 4.17 SECTION AVERAGE 4.5 3 4.25 4 5 3.5 3 3.97 OVERALL AVERAGE Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us MEMORANDUM DATE: Apri120th5 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator John M. Jones, Chief of Police John Birk, Deputy Chief of Police Vickie Zinanni, Human Resource Manager RE: Approval of a Labor Agreement between the Illinois Fraternal Order of Police Labor Council Representing Police Officers (Unit 1) and the City of McHenry; and, Authorization of the Mayor and City Clerk to Execute the Agreement on Behalf of the City A McHenry. I am pleased to be able to submit the attached negotiated Labor Agreement between the Illinois Fraternal Order of Police Labor Council (FOP) representing the police officers (Unit 1) and the City of McHenry. There are thirty-five (35) police officers covered by this agreement. The attached document, as presented, has been reviewed and ratified by the Unit 1 represented employees. In summary the previous three-year agreement between the FOP/Unit 1 employees and the City of McHenry is set to expire on April 30th, 2015. The city's negotiating team —represented by myself, Chief John Jones, Deputy Chief John Birk, and Human Resource Director Vickie Zinanni met four (4) times with the Union Stewards for FOP/Unit 1 and their FOP representative to review terms of the existing agreement and discussed amendments, which resulted in the development of the proposed agreement. The City was also advised by its labor attorney, John Kelly, throughout the process. Mr. Kelly was present for the final meeting which produced the attached document. While much of what was discussed included language clarification within various sections of the document, the most pertinent details of the proposed agreement are related to the term of the agreement and the compensation package (wages and insurance). The proposed agreement includes the following: 1. Term of Agreement: With the exception of Article 15 (Wages) and Article 17 (Insurance) the proposed agreement is for a term of four (4) years, beginning on May 1 St, 2015 and expiring on April 30th, 2019. Both parties agreed to the benefit of this term as it ensures continuity in operational issues covered by the agreement. With the uncertainty the City faces in the collection of revenue from the state's Local Government Distributive Fund (LGDF), the approach taken by staff, and agreed to by FOP/Unit 1, was to limit wages and insurance to a term of one (1) year. As a result, the City and FOP/Unit 1 will reopen the discussion regarding wages and insurance in 2016 for the remaining three (3) years of the agreement. Both parties agreed that they will open the Labor Agreement only to bargain on Article 15 Wages and Article 17 Insurance. Article 15 Wages and Article 17 Insurance may be bargained annually or in multiple years, allowing the City to continue to take a cautious and responsible approach. 2. Compensation Package In terms of wages, the previous three-year agreement included wage schedule adjustments of 2.0% each year for May 1st, 2012, May Pt, 2013 and May l St, 2014. The proposed agreement includes a wage schedule increase of 2.0% (May 1", 2015) for a term of one year. All additional years of the agreement would then be negotiated in the manner previously stated. According to Mr. Kelly the proposed wage schedule is competitive when compared to recent agreements that have been executed and settled through interest arbitration. Mr. Kelly commended the City and FOP/Unit 1 for agreeing to a one (1) year compensation package. The estimated monetary impact the proposed wage schedule will have on the municipal budget for the one (1) year term of Article 15 (wages) is $57,725.000 In regards to insurance, employee contributions are adjusted on a calendar year and not a fiscal year. This means the proposed agreement uses the current insurance package which remains in effect through December 31St, 2015. The proposed agreement then provides for an adjustment in the monthly premium limit from January 1st, 2016 through April 30th, 2016 to account for the anticipated increase in insurance costs. The City then retains the right to bargain for insurance deductibles and co-insurance costs from May lst, 2016 through the end of the agreement (April 30t", 2019). Overall, the City Administration is pleasedwith this proposed agreement as presented and feels it is a responsible approach to bargaining due to current economic conditions. While we cannot speak for the Unit 1 employees, this agreement has been ratified by those represented. Therefore, should Council concur, it is recommended that the attached Labor Agreement between the Illinois Fraternal Order of Police Labor Council (Unit 1 -Representing the Police Officers) and the City of McHenry be approved and the Mayor be authorized to execute the agreement on behalf of the City of McHenry. and PATROL OFFICERS w May Springfield Western Springs -,E W 24-hour Critical Incident H TABLE OF CONTENTS PREAMBLE....................................................................................................................1 ARTICLE 1 RECOGNITION..........................................................................................1 Section1.1: Recognition.................................................................................................1 Section 1.2: Duty of Fair Representation...........................................................................1 Section 1.3 a New Classifications......................................................................................1 ARTICLE 2 UNION SECURITY AND RIGHTS.............................................................. 2 Section 2.10 Dues and Fair Share Check -Off. ......................................................................2 Section2.2: Fair Share.................................................................................................... 3 Section2.3: Bulletin Board..............................................................................................4 Section 2.4: Union Indemnification.................................................................................. 4 Section 2.5a Union Officials.............................................................................................4 ARTICLE 3 MANAGEMENT RIGHTS........................................................................... 4 ARTICLE 4LABQR-MANAGEMENT MEETINGS........................................................5 Section 4.1 a Meeting Request... 0 man 0 0 a a K a 9 a a a a 2 a 0 a 2 0 a a a a a a 6 a 0 a 0 a a a 0 a a E 4 a 0 a 0 a 0 a a a W5 ARTICLE 6 HOURS OF WORK AND OVERTIME........................................................ 6 Section 6.1 a General Provisions.. 6 Section 6.2: Normal Work Period, Workday and Work Schedule............ 6 Section 6.3: Changes in Normal Work Period, Workday and Work Schedule ........................ 6 Section6.4: Overtime Pay............................................................................................... 7 Section 6.5: Court and Training Time............................................................................... 7 Section6.6: Call Back Pay.............................................................................................. 8 Section 6.7: Compensatory Time........... 8 Section 6.8: Required Overtime....................................................................................... 8 Section6.9: Shift Trades................................................................................................. 9 Section 6.10a Seniority Shift Bidding..............................................................................10 Section 6.11 :Officer-In-Charge/Field Training Officer Pay..............................................12 Section6a 12: On —Call Pay.........................................................................map .................12 i ARTICLE 7 SENIORITY, LAYOFF AND RECALL......................................................12 Section 7.1: Definition of Seniority................................................................................12 Section 7.2: Probationary Period....................................................................................12 Section7.36 Seniority List.............................................................................................13 Section7.4: Layoff..................................................................................................:....13 Section7.5: Recall........................................................................................................13 Section 7.6: Termination of Seniority.............................................................................14 ARTICLE 8 MCHENRY POLICE COMMISSION........................................................14 ARTICLE 9 GRIEVANCE PROCEDURE.....................................................................14 Section9.1: Definition..................................................................................................14 Section9.2: Procedure..................................................................................................15 Section9.3 Arbitration........ sages wwwwasaw 0 a a a a 0 0 0 2 a a a 0 a E 4 a a a a a am 0 2 a a a 0 2 a a 0 a a as a a a a a a a 0 0 a 0 a ff 0 a a a 6 a 0 a a a a a a MR 0 a a a a a R a 0 0 as 1 6 Section 9.4. Limitations on Authority of Arbitrator..........................................................17 Section 9.59 Time Limit for Filing..................................................................................17 Section 9.6: Union Grievances.......................................................................................18 Section9.7: Miscellaneous............................................................................................18 ARTICLE 10 NO STRIKE -NO LOCKOUT...................................................................18 Section 10.1: No Strike Commitment. . a 9 0 a K a a 0 a a 2 9 a 0 a a I a 2 a 9 2 a a a a a a a a a a a a a x a 0 a an a a a a a a a 0 a a a a a 0 a a 0 a a a a a 0 a a a 0 a a a x x I a a 18 Section 10.2: Strikes Prohibited.....................................................................................18 Section 10.3: Job Actions Prohibited..............................................................................18 Section 10.4: Violations of This Article..........................................................................19 Section 10.5: Illinois Fraternal Order of Police, Labor Council Notification of Employees ...19 Section 10.6: No Lockout..............................................................................................19 Section 10.7: Judicial Relief..........................................................................................19 ARTICLE 11 HOLIDAYS AND PERSONAL BUSINESS LEAVE.................................19 Section11.1: Holidays..................................................................................................19 Section 11.2: Eligibility Requirements............................................................................ 20 Section11.3: Holiday Pay............................................................................................. 20 Section 11 A: Personal Business Leave............................................................................ 20 ARTICLE12 VACATIONS...........................................................................................21 Section 12.1: Eligibility and Allowances.........................................................................21 ii Section 12.2: Vacation Pay............................................................................................21 Section 12.3: Scheduling and Accrual.............................................................................22 ARTICLE13 SICK LEAVE........................................................................................... 23 Section 13.1: Purpose and Allowance.............................................................................23 Section 13.24 Days Earned in Accumulation....................................................................24 Section 13.30 Notification.............................................................................................. 24 Section 13.4# Medical Examination................................................................................ 24 Section 13.56 Sick Leave Utilization............................................................................... 24 Section 13.6: Unused Sick Leave...................................................................................25 ARTICLE 14 ADDITIONAL LEAVES OF ABSENCE...................................................25 Section 14.1: Unpaid Discretionary Leaves..................................................................... 25 Section 14.20 Military Leave.........................................................................................a 25 Section 14.30 Bereavement Leave...................................................................................26 Section14.4: Jury Leave............................................................................................... 26 Section 14.5: Family and Medical Leave Act ("FMLA") Leave.........................................26 Section 14.6: Application for Leave................................................................................26 Section 14.7: Benefits While on Unpaid Discretionary Leave......... nowanswaixgumax 26 Section 14.8: Non -Employment Elsewhere. . 0 a a a a 9 a a a 0 a a d a a ff I a a a a a 8 a a a a a 0 0 a 0 0 0 a a a 8 6 a 9 R up a a a w a 0 a N a 0 a w R a V F p a a a a a a 8 27 ARTICLE 15 WAGES....................................................................................................27 Section15.1: Base Wages..............................................................................................27 Section 15.2 Experience Credits.....................................................................................27 Section 15.3: Tuition Reimbursement. 27 Section 15.4: Deferred Compensation Plan (457K).......................................................... 28 Section 15.5: Investigator Stipend.................................................................................. 28 Section 15.6: Travel Training Reimbursement................................................................. 28 ARTICLE 16 UNIFORM ALLOWANCE....................................................................... 28 Section 16.1 Initial Uniform.......................................................................................... 28 Section 16.2 Uniform Allowances.................................................................................. 28 Section 16.3: Safety Vest Replacement........................................................................... 28 Section 16.4: Return of Uniforms and Equipment............................................................ 28 Section 16.50 Reimbursement of Uniform Cleaning Expenses ........................................... 28 iii ARTICLE 17 INSURANCE............................................................................................29 Section 17.1: Coverage and Cost.............................................................................:......29 Section 17.2: Cost Containment..................................................................................... 29 Section 17.30 Life Insurance..........................................................................................29 Section 17.4: Terms of Insurance Policies to Govern ........................................................ 29 Section 17.5a Waiver of Insurance..................................................................................30 Section 17.6: Employee Deductible and Co -Insurance Costs ............................................. 30 Section 18.1: Statement of Policy. . a a 0 a 4 0 a a 0 a a A a a a a a A a a A a a a A A a a 8 a a a a a 2 a a 9 A 9 A a A a 0 a a a a 0 0 a a a a 0 a a 0 a 0 6 9 a A 0 a a a A a a 0 a a I a a a a a 31 Section 18.2A Prohibitions..............................................................................................31 Section 18.3: Drug and Alcohol Testing Permitted........................................................... 31 Section 18.4: Order to Submit to Testing............ answom "NORMAN a a A a a a a a a a a a 0 9 A a a 0 0 a 0 a a a a a a 9 32 Section 18.5 A Test to be Conducted.............. a man on wassumean Else 32 Section 18.6: Disciplinary Action.................................................................................. 33 Section 18.7: Voluntary Request for Assistance............................................................... 34 Section18.8: Treatment................................................................................................ 35 ARTICLE 19 EMPLOYEE AND OTHER STATUTORY RIGHTS ................................ 35 Section19.1: Bill of Rights... Rama a RMSEONRE MENNEN wassomagazz 0 a a A 0 a 0 R a a A 0 a a 0 a I a 0 A a a a a A 1 0 X 0 4 a a a 4 0 a a a a a a a 0 a a a a a a a a a a 835 Section 19.2* Personnel Files.........................................................................................35 Section 19.3: Indemnification........................................................................................ 35 Section19.4: Discipline................................................................................................35 Section 19.5: Notice of Discipline.................................................................................. 35 Section 19.6: Access to Arbitration................................................................................. 35 ARTICLE 20 GENERAL PROVISIONS........................................................................ 36 Section20.1 A Gender. ..................................................................................................... 36 Section 20.20 Ratification and Amendment...................................................................... 36 Section 20.3: Fitness Examinations................................................................................ 36 Section MAN Physical Fitness Requirements................................................................... 36 Section 20.56 Secondary Employment.............................................................................36 Section20.60 No Smoking.............................................................................................36 Section 20.8 A Rules and Regulations............................................................................... 37 Section 20.9: Inoculations............................................................................................. 37 4 v Section 20.10: Communicable Diseases........................................................ EVEN .............. 37 Section 20.11: Replacement of Personal Property............................................................ 37 Section 20.12: Location of Meetings............................................................................... 38 Section 20.14: No Solicitation.... 0 ME no assesses names mono 4 9 9 A a a a a a a a 2 a a a a a a 6 a a a a a 0 a a a a a 0 a a a d 2 a a a a a 238 ARTICLE 21 SAVINGS CLAUSE..................................................................................38 ARTICLE 22 IMPASSE RESOLUTION........................................................................ 39 ARTICLE 23 ENTIRE AGREEMENT........................................................................... 39 APPENDIX A WAGE TABLE.......................................................................................41 APPENDIX B REQUIRED INITIAL UNIFORM LIST .................................................. 42 APPENDIX C GRIEVANCE FORM.............................................................................. 43 APPENDIX D DUES AUTHORIZATION FORM.......................................................... 45 APPENDIX E —GENERAL ORDER 22.10 ATTENDANCE RQUIREMENT ................. 46 APPENDIX F —FAMILY MEDICAL LEAVE POLICY.................................................49 APPENDIX G —GENERAL ORDER 22.4 SECONDARY EMPLOYMENT ...................... i APPENDIXH SENIORITY LIST..................................................................................57 v r�0M► IUM9 This Labor Agreement entered into by the City of McHenry, Illinois (hereinafter also referred to as the "City" or the "Employer") and the McHenry Police Officers Association (hereinafter also referred to as the "Union" or "Illinois Fraternal Order of Police, Labor Council") is in recognition of the Union's status as the representative of the City's sworn full-time peace officers in the rank of Patrol Officer in the Police Department, and has as its intent and purpose being the establishment of an entire agreement covering all rates of pay, hours of work and conditions of employment applicable to bargaining unit employees during the term of this Labor Agreement; the promotion of good working relations between the Employer and the Union; to encourage and improve efficiency and productivity; to prevent interruptions of work, and interference with the operations of the City; and the establishment of an orderly procedure for the resolution of grievances as provided herein. Therefore, in consideration of the mutual promises and agreements contained in this Labor Agreement, the Employer and the Union do mutually promise and agree as follows. ARTICLE 1 RECOGNITION Section 1.1: Recognition The City recognizes the Union as the sole and exclusive collective bargaining representative for employees in bargaining Unit I defined as all sworn full-time peace officers in the rank of Patrol Officer employed by the Police Department of the City hereinafter referred to as "officers" or "employees"), but excluding all other employees, including, but not limited to: all employees holding the position of Police Chief or Deputy Police Chief; all sworn officers above the rank of Patrol Officer; all part-time or temporary employees; employees excluded from the definition of "peace officer" as defined by Subsection 3(k) of the Illinois Public Labor Relations Act (as it existed on January 1, 1993) (hereinafter referred to as "IPLRA"); all non -Police Department employees; and all managerial, supervisory, confidential, professional, short-term, security and craft employees, as defined by the IPLRA. Section 1.2: Duty of Fair Representation The Union recognizes its responsibility as the exclusive bargaining agent for the employees in the bargaining unit covered by this Labor Agreement, and the Illinois Fraternal Order of Police, Labor Council agrees to fulfill its duty to fairly represent all employees in the bargaining unit, whether or not they are members of the Union. Section 1.3: New Classifications The Employer shall promptly notify the Union of its decision to implement any new classifications pertaining to work of a nature performed by employees in the bargaining unit. If the new classification is a successor title to a classification covered by the Labor Agreement and the job duties are not significantly altered or changed, the new classification shall automatically become a part of this Labor Agreement. If the new classification contains a significant part of the work now being done by any of the classifications covered by this Labor Agreement, or whose functions are similar to employees in this bargaining unit, and the new job classification may fall within the bargaining unit, the parties will then meet within thirty (30) days to review the proposed classification and, if unable to reach agreement as to its inclusion or exclusion from the unit, the Employer and the Illinois Fraternal Order of Police, Labor Council agree to jointly 1 petition the ISLRB to seek the necessary unit clarification. The Employer shall be free to implement its decision pending the outcome of the unit clarification petition and/or negotiations. If the inclusion of the proposed classification is agreed to by the parties or found appropriate under the Illinois Public Labor Relations Act, the parties shall then negotiate as to the proper pay grade for the classification, subject to the impasse resolution procedures of Article 22 of this Labor Agreement, ARTICLE 2 UNION SECURITY AND RIGHTS Section 2.1: Dues and Fair Share Check -Off. While this Labor Agreement is in effect, the City will deduct the appropriate biweekly amount of dues or fair share fees from each employee in the bargaining unit who has filed with the City a lawful, voluntary, effective check -off authorization form. Check -off authorization forms shall be supplied to the City by the Union, and will be provided to newly hired employees at the same time such employees are requested to complete other required employment documents. The City will honor all executed check -off authorization forms received not later than ten (10) working days (i.e., days the City's administrative offices are open) prior to the next deduction date. If a conflict exists between the check -off authorization form and this Article, the terms of this Article and Labor Agreement control. The City shall provide the Union with an opportunity to meet with all newly hired bargaining unit members on or before their respective starting dates for the purpose of explaining the benefits of membership in the Union. This privilege is subject to being discontinued in the event that a labor organization other than the Union should file a valid representation petition with the ISLRB claiming to represent a majority of the bargaining unit members. Total deductions collected for each month shall be remitted by the City to the Illinois Fraternal Order of Police, Labor Council by the tenth (10th) of the following month, together with a list of employees for whom deductions have been made. Dues and fair share fees deducted shall be sent to the official address designated in writing to the Employer by the Illinois Fraternal Order of Police, Labor Council. The Union agrees to refund to the employee any amount paid to the Illinois Fraternal Order of Police, Labor Council in error on account of this dues deduction provision. Dues or fair share shall be withheld and remitted to the Illinois Fraternal Order of Police, Labor Council unless or until such time as the City receives ten (10) working days written notice a revocation of dues and fair share check -off from an employee, or other timely notice of an employee's death, transfer from covered employment, termination of covered employment, or when there are insufficient funds available in the employee's earnings after withholding all other legal and required deductions. Information concerning dues and fair share not deducted under this Article shall be forwarded to the Union, and this action will discharge the City's only responsibility with regard to such cases. The City shall provide the Union with a copy of any revocation of dues deduction authorization within seven (7) calendar days of the date the revocation is received by the City. Semiannually, the City shall provide the Union with a list of all employees in the bargaining unit, their fair share/dues status, and the amount paid in the previous six (6) month period. 2 Deductions shall cease at such time as a strike or work stoppage occurs in violation of Article 10 (No Strike -No Lockout). The actual dues and fair share amounts to be deducted shall be certified in writing to the City by the Illinois Fraternal Order of Police, Labor Council. Dues and fair share fees shall each be uniform in dollar amount for all employees in order to ease the Employer's burden of administering this provision. The Illinois Fraternal Order of Police, Labor Council may change the fixed uniform dollar amounts of its regular monthly dues and fair share fees once each calendar year during the life of this Labor Agreement. The Illinois Fraternal Order of Police, Labor Council will give the City thirty (30) calendar days' notice of any such change in the amount of uniform dues or fair share fees to be deducted. Section 2.2: Fair Share (a) During the term of this Labor Agreement, bargaining unit members who are not members of the Illinois Fraternal Order of Police, Labor Council shall, commencing thirty (30) days after their employment or thirty (30) days after the effective date of this Labor Agreement, whichever is later, pay a uniform fair share fee to Illinois Fraternal Order of Police, Labor Council for collective bargaining and contract administration services rendered by Illinois Fraternal Order of Police, Labor Council, provided that the fair share fee shall not exceed the dues attributable to being a member of the Illinois Fraternal Order of Police, Labor Council shall periodically submit to the City a list of members covered by the Labor Agreement who are not members of Illinois Fraternal Order of Police, Labor Council. The fair share fee shall not include contributions related to the election or support of any candidate for political office, or for any member only benefit. (b) Illinois Fraternal Order of Police, Labor Council agrees to assume full responsibility to ensure full compliance with the requirements set forth by the United States Supreme Court in Chicago Teachers Union v. Hudson. 106 U.S. 1066 (1986), with respect to the constitutional rights of fair share payers as well as all applicable provisions of the Illinois Public Labor Relations Act and rules and regulations promulgated hereunder relating to fair share fees. It is specifically agreed that any dispute a fair share fee payer may have with the Illinois Fraternal Order of Police, Labor Council concerning the amount of the fair share fee and/or the responsibilities of the Illinois Fraternal Order of Police, Labor Council with respect to fair share payers shall not be subject to the grievance and arbitration procedure set forth in this Labor Agreement. (c) Non-members who object to this fair share fee based upon bona fide religious tenets or teachings shall direct the Illinois Fraternal Order of Police, Labor Council to pay an amount equal to such fair share fee to a nonreligious charitable organization mutually agreed upon by the employee and the Illinois Fraternal Order of Police, Labor Council. If the affected non-member and the Illinois Fraternal Order of Police, Labor Council are unable to reach agreement on the organization, the organization shall be selected by the affected non- member from an approved list of charitable organizations established by the Illinois State Labor Relations Board and the payment shall be made to said organization. 3 Section 2.3: Bulletin Board The City will make available space on a bulletin board in the Police Department for the posting of official Union business which is germane to its role as the exclusive bargaining representative and which are not defamatory or derogatory in nature. The Union will limit the posting of Union business to such bulletin board. The posting of political materials shall be limited to notice of meetings wherein political issues will be addressed, proposed agenda of political topics to be discussed, and the posting of any final action taken by Illinois Fraternal Order of Police, Labor Council with respect to said political issues via the posting of meeting minutes. Section 2.4: Union Indemnification The Union shall indemnify, defend and hold harmless the City and its officials, representatives and agents against any and all claims, demands, suits or other forms of liability (monetary or otherwise) and for all legal costs that shall arise out of or by reason of action taken or not taken by the City in complying with the provisions of this Article. Section 2.5: Union Officials For purposes of the Labor Agreement, the term "Union Officials" or "Union Officers" shall refer to the Union's duly elected Union stewards. The Union will maintain (and keep current) with the Employer a complete written list of its Union Officials and other agents (including their addresses and telephone numbers) who will deal with the City. ARTICLE 3 MANAGEMENT RIGHTS Except as specifically limited by the express provisions of this Labor Agreement, the City retains all traditional rights to manage and direct the affairs of the City in all of its various aspects and to manage and direct its employees, to make and implement decisions with respect to the operation and management of its operations in all respects, including, but not limited to, the following: to plan, direct, control and determine all the operations and services of the City; to determine the Police Department's mission, policies, procedures, and to set all standards of service offered in the community; to determine the budget, and to allocate budgetary priorities; to utilize and select suppliers and subcontractors; to supervise and direct the working forces; to establish the qualifications for hire and conditions for continued employment; to determine standards of conduct, both on and off duty, to the extent permitted by federal and state law; to select, hire, train, evaluate, promote, demote and transfer employees; to schedule and assign work and work duties; to assign overtime; to establish and enforce work, productivity and performance standards and, from time to time, to change those standards; to determine the methods, means, organization and number of personnel by which City operations and services shall be provided or purchased; to determine whether services are to be provided by employees covered by this Labor Agreement or by other employees or non -employees not covered by this Labor Agreement (provided such action does not result in layoffs in violation of the IPLRA); to make, alter and enforce rules, regulations, orders and policies; to change or eliminate existing methods, equipment or facilities; to layoff or otherwise relieve employees from duty because of lack of work or for other reasons; and to take any and all actions as may be necessary to carry out the mission, duties and responsibilities of the City in situations of local disaster of civil emergencies as may be formally declared by the Mayor or Mayor's designee, the provisions of this Labor Agreement notwithstanding. It is the sole discretion of the Mayor or Mayor's designee to declare that a local disaster of civil emergency condition exists. L! In the event of such emergency action, the provisions of this Labor Agreement may be suspended. A local disaster of civil emergency shall include, but is not limited to, riots, civil disorder, and natural or manmade disaster conditions. ARTICLE 4LRBOR-MANAGEMENT MEETINGS Section 4.1: Meeting Request The Illinois Fraternal Order of Police, Labor Council and the City agree that, in the interest of efficient management and harmonious employee relations, meetings are held up to once quarterly at the request of either party or at other times mutually agreed between Illinois Fraternal Order of Police, Labor Council representatives and the Chief and/or the City Administrator. It is expressly understood and agreed that such meeting shall be exclusive of the grievance procedure. Specific grievances being processed under the grievance procedure shall not be considered at "labor-management meetings" nor shall negotiations for the purpose of adding to or altering any of the terms of this Labor Agreement be carried on at such meetings. Attendance at labor-management meetings shall be voluntary on the employee's part, and attendance by off -duty personnel during such meetings shall not be considered time worked for compensation purposes. If at the quarterly labor management meeting or meetings scheduled at the request or consent of the City during the regularly scheduled duty hours of one (1) or two (2) employee Union representatives, and if it is mutually agreed between the Chief or Chiefs designee and the Union, such employee Union representatives shall be released from duty without loss of pay, provided they shall remain available to return to duty if needed. Normally, up to three (3) persons from each side shall attend these meetings, schedules permitting. Such meetings may be requested by either party at least seven (7) days in advance by placing in writing a request to the other for a "labor-management meeting" and expressly providing the agenda for such meeting. Such meetings and locations, if mutually agreed upon, shall be limited to: (a) discussion on the implementation and general administration of this Labor Agreement; (b) a sharing of general information of interest to the parties; (c) notifying the Illinois Fraternal Order of Police, Labor Council of changes in conditions of employment contemplated by the Employer which may affect employees; (d) issues or concerns involving safety. ARTICLE 5 MAINTENANCE OF ECONOMIC BENEFITS All economic benefits which are not set forth in this Labor Agreement and have not been eliminated during negotiations and that are currently in effect shall continue and remain in effect until such time as the City shall notify Illinois Fraternal Order of Police, Labor Council of its intention to change them. Upon such notification, and if requested by Illinois Fraternal Order of Police, Labor Council, the City shall meet and discuss such change before it is finally implemented by the City. Any change made without such notice shall be considered temporary pending the completion of such meet and confer discussions. If Illinois Fraternal Order of Police, Labor Council becomes aware of such change and has not received notification, the Illinois Fraternal Order of Police, Labor Council must notify the City as soon as possible and request discussions, if such discussions are desired. The failure of the Illinois Fraternal Order of Police, Labor Council to request discussions shall act as a waiver of the right to such discussions by Illinois Fraternal Order of Police, Labor Council; however, no waiver will be construed to have occurred absent a showing that the Illinois Fraternal Order of Police, Labor Council actually knew of the City's proposed or temporary change and failed to act upon it. No past economic practice, however, shall be construed so as to supersede or alter the plain meaning of the express provisions of this Labor Agreement, nor shall this Article be deemed to restrict management rights as outlined in this Labor Agreement, ARTICLE 6 HOURS OF WORK AND OVERTIME Section 6.1: General Provisions Purpose of Article The sole purpose of this Article is to provide a basis for the calculation of straight time, overtime, and other premium wages. The Employer's pay records, practices, policies and other procedures shall govern the payment of all wages. No Guarantee of Work Nothing in this Article shall be construed as a guarantee of hours of work. This Article is intended only as a basis for computing overtime consistent with the provisions of the Fair Labor Standards Act. This Article is not intended to establish a right to compensation in any form for time not worked except as specifically provide for in this Labor Agreement. No Pyramiding Compensation shall not be paid more than once for the same hours under any provision of this Labor Agreement. Section 6.2: Normal Work Period, Workday and Work Schedule Shift Employees' normal work schedules are as follows: 730 AM-4:00 PM (Days) 3:30 PM-12:00 AM (Afternoons a/k/a evenings) 11:30 PM-8:00 AM (Nights a/k/a midnights) Employees shall work what is commonly referred to the 6-3 schedule. The normal workday for shift employees is 8.5 hours for six (6) days, followed by three (3) days off. The workday includes a paid thirty (30) minute lunch break, which will normally be scheduled by the officer's immediate supervisor. It is understood by the parties that this schedule includes two (2) buy back days. The Chief of Police or Chief s designee will assign personnel to training during the year to total the appropriate number of buy-back hours. Section 6.3: Changes in Normal Work Period, Workday and Work Schedule The shifts, workdays and hours to which employees are assigned shall be stated on the Departmental work schedule. Subject to the provisions of Section 6.10 herein, should it be necessary in the interest of efficient operations to temporarily alter or reassign the regular and normal workday, work period, work shift or work schedule, absent unexpected circumstances or C an emergency, the City shall give at least twenty-four (24) hours notice to the individuals affected by any such change. Illinois Fraternal Order of Police, Labor Council and the City agree that the normal twenty-four (24) hour scheduling arrangement as set forth in Section 6.2 shall commence on January 1, 1997 and shall continue thereafter for a trial period of two (2) calendar years. If, during the initial trial period, the City or Illinois Fraternal Order of Police, Labor Council encounter concerns with the scheduling arrangement as set forth in Section 6.2, such concerns shall be brought to the attention of the other party by way of a Labor Management conference as set forth in Article 4 herein. After the initial trial period, if the City, in its discretion, desires to permanently alter the normal twenty-four (24) scheduling arrangement as set forth in Section 6.2, the City shall (1) inform the Union of any such change thirty (30) days before it is implemented and (2) if requested, allow the Union the opportunity to comment on same through a labor-management meeting in accordance with Article 4, the City's discretion in permanently altering the normal twenty-four (24) hour scheduling arrangement shall not be unreasonably applied. Section 6.4: Overtime Pay When any employee works more hours in a workday than the number of hours in the employee's normal shift or works more than one hundred seventy-one (171) hours in a twenty-eight (28) day work period, the officer shall be paid at a rate of one and one-half (14/2) times the officer's regular straight -time hourly rate of pay for each overtime hour worked beyond the employee's normal shift or one hundred seventy-one (171) hours in a twenty-eight (28) day work period. A non -shift employee shall be paid at one and one-half (14/2) times the officer's regular straight time hourly rate of pay for each hour worked in excess of the employee's normal shift or in excess of forty (40) hours in a seven (7) day work period. Overtime pay shall be received in fifteen (15) minute segments as provided by the Fair Labor Standards Act (FLSA). For purposes of this Article, time worked shall include only that time spent on duty as provided by the Fair Labor Standards Act (FLSA), and shall not include any uncompensated periods or time which is compensated but not actually worked, including but not limited to vacation, sick leave, or any other leave of absence. All overtime shall be paid on the basis of a regular straight time hourly rate calculated by dividing an employee's annual salary by 2080. The parties herein agree that with the transition to the normal twenty-four (24) hour scheduling arrangement as set forth in Section 6.2, all overtime hours incurred during the initial pay period as a result of said transition shall be paid to bargaining unit members at the affected officer's normal straight time rate of pay. Section 6.5: Court and Training Time Police Officers who would otherwise be off -duty shall be paid a minimum of two (2) hours' pay and be paid a minimum of three (3) hours pay for Branch 1 appearances, excluding grand jury appearances, at their applicable overtime rate of pay for all hours worked when (1) appearing in court on behalf of the City in the capacity of a commissioned officer, or (2) when preparing for an off -duty court appearance when in the presence of a prosecuting attorney, or (3) when participating in mandatory off -duty training exercises or meetings. The two (2) hour minimum (three (3) hour minimum for Branch 1 appearances) shall not apply where (1) the court or training or meeting time precedes within two (2) hours of the employee's regular work shift or 7 (2) court or training or meeting time immediately follows an employee's regular work shift. Lunch periods in connection with court time shall not be counted toward hours worked. Section 6.6: Call Back Pay A call-back is defined as a work assignment which does not immediately precede or follow an employee's regularly scheduled working hours. A Police Officer called back to work after having left work shall receive a minimum of two (2) hour's pay at the overtime rate, unless the individual is called back by the Patrol Officer's supervisor to rectify the officer's own error. Section 6.7: Compensatory Time Where requested by the affected employee, the City shall grant compensatory time for all overtime hours worked, up to a maximum of fifty-one (51) hours of compensatory time per shift employee, or fifty-one (51) hours of compensatory time per non -shift employee, in any given calendar year. Compensatory time may be replenished. Compensatory time off shall be taken at such time as agreed to by the Chief of Police. Accumulated compensatory time not taken by the end of the calendar year shall be paid to the affected employee on the first scheduled payroll in the next calendar year, with the exception of seventeen (17) hours or two regular shifts, whichever is less, which may be carried over to the next calendar year. Compensatory time off shall be counted toward hours of work for purposes of calculating overtime. Compensatory times shall be used in increments of no less than two (2) hours. Section 6.8: Required Overtime The Chief of Police or Chiefs designees) shall have the right to require overtime work and employees may not refuse overtime assignments. In non -emergency situations, the Chief or Chief s designee as a general rule shall take reasonable steps to obtain volunteers for overtime assignments before assigning required overtime work. However, volunteers will not necessarily be selected for work in progress. Also, specific employees may be selected for special assignments based upon specific skills, ability and experience they may possess. Regular Shift Shortage Required Overtime When such regular shift required overtime becomes available, it will be offered in the following steps: Shift Shortage (with Supervisor already working on the short shift) 1. It shall be offered first to the off going and on coming bargaining unit personnel in four (4) hour increments by seniority, then Z. Offered to off going and on coming supervisors in four (4) increments, then 3. Offered to bargaining unit personnel assigned to the affected shift who are currently off duty by seniority, then 4. Offered to supervisors assigned to the affected shift who are currently off duty, then 5. If the hours remain unfilled, then officers will be ordered to work the required overtime based on reverse seniority of the off going and on coming shifts, in four (4) hour increments. E� Shift Shortage (with no Supervisor working the short shift) 1. It shall be offered first to off going and on coming supervisors in four (4) hour increments, then Z. Offered to the off going and oncoming bargaining unit personnel in four (4) hour increments, by seniority, then 3. Offered to supervisors assigned to the affected shift who are currently off duty, then 4. Offered to bargaining unit personnel assigned to the affected shift who are currently off duty by seniority, then 5. If the hours remain unfilled, then officers will be ordered to work the required overtime based on reverse seniority of the off going and on coming shifts, in four (4) hour increments. Special Events /Special Assignment Required Overtime When such special event /special assignment required overtime becomes available, the overtime shall be posted as an overtime detail by the Chief of Police or the Chief s designee(s). The overtime shall be made available to all Unit I bargaining members and those selected will be selected on a rotating seniority basis (that resets annually) and job qualifications. If hours remain unfilled, the overtime shall be filled by ordering members of the bargaining unit to work on a reverse seniority basis. All special assignments that have been approved by the Chief of Police as "Special Assignment Required Overtime" details shall be overtime assignments and one and one half the selected officer's hourly rate of pay will apply. Overtime Assignment Exception The McHenry West Campus Bus Detail will be filled on a continuous rotating seniority basis. The McHenry West Campus Bus Detail will not follow seniority selection but Officers and Sergeants will be able to sign up for three (3) details at a time until all monthly bus details are filled. The Chief of Police or Chief s designee(s) will maintain a record of the process used to assign overtime and will make available to the Union Stewards upon request. Section 6.9: Shift Trades In accordance with the Fair Labor Standards Act, an employee may trade duty days with another employee in the same rank and position, provided that the trade: (a) has been requested at least one (1) duty day in advance, (b) does not adversely interfere with the operations of the department or an employee's training and (c) is approved by the Chief of Police or Chief s designee; such approval not to be unreasonably withheld. It is understood in this regard that the substitute employee must be capable of performing all of the job functions of the employee originally scheduled to work the shift. The hours worked by the substitute employee shall be excluded by the City in the calculation of hours, for which the substitute employee would otherwise be entitled to compensation including overtime compensation. The hours worked by the substitute employee shall be counted as hours worked by the employee originally scheduled to work. Section 6.10: Seniority Shift Bidding Bargaining unit employees with three (3) or more years of experience as of the date of the initial shift bid shall be allowed to exercise their seniority for selection of shift assignments and day off pattern on an annual basis. Bargaining unit employees with less than three (3) years of seniority as of the date of the initial shift bid shall be allowed to exercise their seniority for selection of the first quarter third year shift assignment on an annual basis. Thereafter, bargaining unit member's eligibility for annual shift bidding and day off pattern will be determined based on the employee's seniority as of October 1 each year. Shift Bids The Employer shall conduct shift bids between September 1 and September 30 each year, for shifts effective January 1, by compiling a list of personnel seniority dates. Employees shall then bid for their choices of shift. Employees shall be given choices corresponding to the number of positions for each shift. All positions of a shift shall be available, except those reserved by the Employer as defined below. On or before October 1, the employer shall post a list identifying which shift each Officer has been assigned. Early car assignments will be selected by the selected by the Chief of Police or Chief s designee(s). Rotation Selection The Employer shall conduct day off patterns bids between October 1 and October 31 each year for day off patterns effective January 1. On or before October 1, the Employer shall post a list identifying which shift each officer has been assigned. Officers assigned to early cars on each shift will bid for a rotation amongst themselves by seniority. Officers on each individual shift with three (3) or more years of experience as of October 1, that are not designated as early cars, will bid amongst themselves by seniority for their day off pattern. Officers with less than three (3) years of experience as of October 1, will not be eligible to bid their day off pattern, but will be assigned their pattern by the Chief of Police or his designee(s). Any shift transfers required as a result of this process shall take effect January 1 each year. Reserved Positions 1. For all positions available within the bargaining unit, the Employer retains the right to make shift assignments during the first three (3) years of service in positions reserved by the Employer for inexperienced Officers. A) Employees with less than three (3) years of seniority as of October 1st each calendar year shall be ineligible for unit wide seniority shift bidding. However, employees will choose the shift starting time for the first quarter of each calendar year. Thereafter, said employees will remain on said shift for a period of seventeen (17) weeks. After each seventeen (17) week period, employees will rotate counter clockwise to the next shift starting time for the subsequent seventeen (17) week period, and all shall continue to rotate every third year thereafter for the remainder of the calendar year. Employees with less than three (3) years of seniority as of October 1st each calendar year shall be placed into the same days -off groups on each shift to the extent permissible. 10 2) Illinois Fraternal Order of Police, Labor Council and the City agree that employee assignments to K-9 Officer, Street Crimes, School Liaison, Task Force and Investigations shall not be considered "available positions" within the meaning of this Section. 3) The Chief of Police reserves the right to temporarily reassign a bargaining unit 111 to a shift other than the shift the employee bid for by seniority as provided herein, for purposes of continuing law enforcement education and training or other required training of the employee, subject to the notice provisions of Article 6, Section 6.3 herein. 4) The Chief of Police reserves the right to temporarily reassign a bargaining unit member to a shift other than the shift the employee bid for by seniority as provided herein, to temporarily replace another bargaining unit member on extended medical leave of absence. 5) The Chief of Police reserves the right to temporarily reassign bargaining unit members to a shift other than the shift the employee bid for by seniority as provided herein, in the event of an emergency. 6) The Chief of Police reserves the right to reassign a bargaining unit member to a shift other than the shift the employee bid for by seniority as provided herein, where performance deficiencies give rise to the necessity of such transfer. In the event an employee's performance is deficient, and where the employee has been subjected to an oral reprimand and has subsequently been subjected to a written reprimand for the employee's performance deficiencies, the Chief of Police, in his discretion, may reassign the employee to another shift determined to be appropriate, said discretion not to be unreasonably applied. A) In the event the Chief of Police reassigns a bargaining unit member to another shift due to performance deficiencies of the bargaining unit member as described herein above, the City shall first offer to an employee in the same day off group as the transferred employee the opportunity to fill the shift vacancy created by the disciplined employee's transfer. If an employee in the same day off group declines the opportunity to fill the shift vacancy, the City agrees to fill the shift vacancy created by the disciplined employee's transfer with a bargaining unit member from the five (5) years or less seniority group, rather than to compromise the schedule of employees within the five (5) years or more of seniority shift bidding group. Shift Trades By mutual agreement between employees with the consent of the Chief of Police or Chiefs designee, subject to the operating needs of the department, individual employees may bid shift changes in addition to the annual bid. Shift Vacancies If after bidding for shift a vacancy occurs (sixty (60) days or longer), then preferably an employee on a duplicate day off group may be moved to the vacant position. No further bidding of shifts shall occur until the normal annual shift bidding procedure occurs. The shift bidding provisions above shall begin on October 1, 1996 to be effective for the calendar year beginning January 1, 1997 and shall continue thereafter in subsequent calendar years. Nothing in this Article shall limit the rights of the City or Chief of Police to determine the number of officers on each shift. 11 Section 6.11: Officer-In-Charge/Field Training Officer Jr An employee assigned as an Officer -In -Charge for a minimum of four (4) hours during a shift shall receive additional compensation in the amount of one (1) hour of pay for such assignment. Only one (1) Officer can receive OIC pay per shift. An employee assigned as a Field Training Officer for a minimum of four (4) hours during a shift shall receive additional compensation in the amount of one (1) hour of pay for such assignment. No more than two (2) Officers can receive FTO pay for training the same employee on the same day. In the event an employee is assigned to both positions during the same shift, the employee will receive the higher of the two (2) rates. Section 6:12: On -Call Pay Officers who are regularly assigned to be On -Call as a part of their duties shall be compensated for this On -Call status by payment of twenty (20) hours of straight -time pay. Ten (10) hours shall be paid in the first half of the year (May) and ten (10) hours shall be paid in the second half of the year (November). ARTICLE 7 SENIORITY, LAYOFF AND RECALL Section 7.1: Definition of Seniority For purposes of this Labor Agreement, seniority shall be defined as an employee's length of continuous service from the last date of beginning continuous full-time employment in a position covered by this Labor Agreement. Seniority shall accumulate during all authorized paid leaves of absence and during suspensions of thirty (30) days or less. Seniority shall not accumulate from the first day of an authorized unpaid leave or absence of lay off of thirty (30) calendar days or more. Conflicts of seniority shall be determined on the basis of the order of the employees' names on the eligibility list from which they were hired. Section 7.2: Probationary Period All new employees and those hired after loss of seniority shall be considered probationary employees until they have completed a probationary period of fifteen (15) months of work. The probationary period may be extended up to three (3) months by the Chief of Police. Time absent From duty or not served for any reason (such as, including but not limited to, unpaid leave of absence, duty related injury or illness, jury duty, military leave, etc.) shall not apply toward satisfaction of the probationary period, except for holidays, vacation and paid sick leave. Probationary employees shall be entitled to all rights, privileges and benefits provided for in this Labor Agreement, except that during an employee's probationary period, the employee may be terminated without cause. Such probationary employee shall have no recourse to the grievance procedure or to the Board of Police Commissioners to contest a layoff or termination. Furthermore, there shall be no seniority among probationary employees for purposes of layoffs. Upon successful completion of the probationary period, an employee shall acquire seniority which shall be retroactive to the officer's last date of hire with the City in a position covered by this. Labor Agreement. Officers hired from other Departments who are fully credited will be considered probationary until they have completed a probationary period of twelve (12) months of work. The Chief of Police may extend the probationary period up to three (3) months. 12 Section 7.3: Seniority List On or about October 1 each year, the City will provide the Union with a seniority list of all employees in the bargaining unit setting forth each employee's seniority date and rank. The City shall not be responsible for any errors in the seniority list unless such errors are brought to the attention of the City in writing within thirty (30) days after the Union's receipt of the list. Upon request in writing to the Police Chief, an updated seniority list will be provided to the Union during the course of the year. Section 7.4: Layoff The City, in its discretion, shall determine whether layoffs are necessary. If it is determined that layoffs are necessary, employees covered by this Labor Agreement will be laid off in accordance with their length of service as provided in the Illinois Compiled Statutes (65 ILCS 5/10-2.148, as it existed as of January 1, 1993), provided that, however, probationary employees shall be selected for layoff based on relative skill and ability as determined by the Chief; and provided further that the remaining employees are qualified to do the remaining work without further training. In the event a non -probationary employee is laid off ahead of a probationary employee subject to the aforementioned provision, said non -probationary employee or employees shall be given an additional twelve (12) months (up to a total of twenty-four (24) months) for purposes of recall pursuant to Section 7.5. Section 7.5: Recall Employees (including probationary employees) who are laid off shall be placed on a recall list, in the reverse order of their layoff for a period of twelve (12) months. If there is a recall, employees who are still on the recall list shall be recalled, in the inverse order of their layoff, provided they meet the City's medical, physical fitness and mental standards and are fully qualified to perform the work to which they are recalled without further training. An employee who is recalled and fails to meet such standards at the time of recall shall be passed over and returned to the top of the recall list; such an employee will be eligible for a second recall for a future vacancy so long as the officer remains on the recall list. An employee's seniority will be terminated if the officer fails such standards upon a second recall. Employees who are eligible for recall shall be given at least thirty (30) calendar days' notice of recall (with the first of the thirty (30) days being the date the notice to the employee is postmarked). The notice of recall shall be sent to the employee by certified mail, return receipt requested, with a copy similarly mailed or personally delivered to a designated representative of the Union. The employee must notify the Police Chief or Chief s designee of the officer's intention to return to work within three (3) calendar days after receiving notice of recall (but in no event later than thirty (30) days from the date of postmark of the notice of recall). The City shall be deemed to have fulfilled its obligations by mailing the recall notice by certified mail, return receipt requested, to the mailing address last provided by the employee, it being the obligation and responsibility of each employee to provide the Police Chief or Chief s designee with the officer's latest mailing address. If an employee fails to timely respond to a recall notice or if an employee either declines the recall or does not report to work as scheduled, the officer's name shall be removed from the recall list. If the City has not heard from the employee within thirty (30) calendar days of mailing a properly addressed notice of recall, or if the notice is returned as undeliverable by the United States Postal Service, whichever occurs first, the employee's name shall be removed from the recall list. 13 Section 7.6: Termination of Seniority Seniority for all purposes and the employment relationship shall be terminated if the employee. (a) quits; retires or is retired, discharged, for just cause; (c) falsifies the reason for a leave of absence or is found to be working during a leave of absence without prior written approval of the Chief, (d) fails to report to work at the conclusion of an authorized leave of absence, layoff or vacation; (e) is laid off and fails to respond to a notice of recall within three (3) calendar days after receiving notice of recall or to report for work at the time prescribed in the notice of recall or otherwise does not timely respond to a notice of recall as provided in Section 7.5 of this Labor Agreement; (f) is laid off or otherwise does not perform bargaining unit work for the City for a period in excess of twelve (12) months; or (g) is absent for three (3) consecutive working days without notification to or authorization from the City. ARTICLE 8 MCHENRY POLICE COMMISSION The parties recognize that the Board of Police Commissioners of the City of McHenry has certain statutory authority over employees covered by this Labor Agreement, except as otherwise referenced in this Labor Agreement, including but not limited to certain authority over discipline and discharge of probationary employees and the right to make, alter and enforce rules and regulations. Nothing in this Labor Agreement is intended in any way to replace or diminish the authority of the Board of Police Commissioners, except as otherwise denoted in the Labor Agreement. ARTICLE 9 GRIEVANCE PROCEDURE Section 9.1: Definition A "grievance" is defined as a dispute or difference of opinion raised under and during the term of this Labor Agreement (as set forth in Article 24, Duration and Term of Agreement) by an employee against the City involving an alleged violation, misinterpretation, or misapplication of an express provision of this Labor Agreement. The parties agree that the Chief of Police (or the Chief s designee) shall have the right to implement disciplinary suspension, including termination of a covered member for just cause, and shall not file charges with the City's Board of Fire and Police Commissioners. Neither the Police Chief nor the City or their agents will file charges asking the Board of Fire and Police Commissioners to impose discipline on any non - probationary bargaining unit employee; instead all such discipline shall be imposed by the Police Chief or designee. 14 The decision of the Police Chief or the Chiefs designee with respect to any suspension or dismissal action shall be deemed final, subject only to the review of said decision through the grievance and arbitration procedure. The sole recourse for appealing any such decision by the Chief of Police or the Chief s designee shall be for the employee to file a grievance as described herein. If the employee elects to file a grievance as to their suspension or dismissal, the grievance shall be processed in accordance with Article 9 of this Labor Agreement, except that it shall be filed at step 4 of the procedure. If the grievance proceeds to arbitration and the arbitrator determines that the disciplinary action was not supported by just cause, the arbitrator shall have the authority to rescind or to modify the disciplinary action and order back pay, or a portion thereof. No relief shall be available from the Board of Fire and Police Commissioners with respect to any matter which is subject to the grievance and arbitration procedure set forth in Article 9 of this Labor Agreement. The parties have negotiated an alternative procedure based upon the grievance and arbitration provisions of this Labor Agreement, and the foregoing provisions with respect to the appeal and review of suspension and discharge decisions shall be in lieu of, and shall expressly supersede and preempt and provisions that might otherwise be the Rules and Regulations of the City's Board of Fire and Police Commissioner's. Discipline of probationary officers, as well as any verbal warnings, written reprimands or written warnings shall not be subject to the grievance and arbitration procedure. Section 9.2: Procedure A grievance filed against the City will be processed in the following manner. The parties may bypass one or more steps of the following procedure by written mutual agreement: SteR 1 An employee who has a grievance is encouraged to resolve the grievance informally through discussions with the officer's immediate supervisor (normally the Officer's sergeant) who is not a member of any bargaining units and who is not otherwise represented by any Union. Any employee who has a grievance that cannot be resolved informally shall submit the grievance in writing to the immediate supervisor who is not a member of any bargaining unit and who is not otherwise represented by any Union specifically indicating that the matter is a grievance under this Labor Agreement. The grievance shall contain a complete statement of the facts, the provision or provisions of this Labor Agreement which are alleged to have been violated, and the specific relief requested. All grievances must be presented no later than seven (7) calendar days from the date of the occurrence of the event first giving rise to the grievance or within seven (7) calendar days after the employee, through the use of reasonable diligence, could have obtained knowledge of the occurrence of the first event giving rise to the grievance. The immediate supervisor shall render a written answer to the grievant within seven (7) calendar days after the grievance is presented. Step 2 If the grievance is not settled at Step 1 and the grievant wishes to appeal to Step 2 of the grievance procedure, it shall be submitted in writing to the appropriate Division Commander within seven (7) calendar days after receipt of the City's written answer in Step 1 or within seven (7) calendar days of when the City's answer in Step 1 was due. The grievance shall specifically state the basis upon which the grievant believes the grievance was improperly denied at the previous step of the grievance procedure. The Division Commander shall meet to discuss the grievance with the grievant at a mutually agreeable time within seven (7) calendar days of the Division Commander's receipt of the grievance. 15 The Division Commander may present other persons whom the Division Commander deems appropriate. If no settlement of the grievance is reached, the Division Commander will provide a written answer within seven (7) calendar days of the meeting or, if no meeting is held, within seven (7) calendar days after the Division Commander's receipt of the grievance. Step 3 If the grievance is not settled at Step Z. and the grievant wishes to appeal to Step 3 of the grievance procedure, it shall be submitted in writing to the Police Chief within seven (7) calendar days after receipt of the City's written answer in Step 2 within seven (7) calendar days of when the City's written answer in Step 2 was due. The grievance shall specifically state the basis upon which the grievant believes the grievance was improperly denied at the previous step of the grievance procedure. The Chief shall meet to discuss the grievance with the grievant and a Union Official at a mutually agreeable time within seven (7) calendar days of the Chiefs receipt of the grievance. The Chief may present other persons whom the Chief deems appropriate. If no settlement of the grievance is reached, the Chief will provide a written answer within seven (7) calendar days of the meeting or, if no meeting is held, within seven (7) calendar days after the Chief s receipt of the grievance. Step 4 If the grievance is not settled at Step 3 and the grievant wishes to appeal the grievance to Step 4 of the grievance procedure, it shall be submitted in writing to the City Administrator within seven (7) calendar days after receipt of the City's written answer in Step 3 or within seven (7) calendar days of when the City's written answer in Step 3 was due. The grievance shall specifically state the basis upon which the grievant believes the grievance was improperly denied at the previous step of the grievance procedure. The City Administrator or City Administrator's designee shall investigate the grievance and, in the course of such investigation, shall meet to discuss the grievance within seven (7) calendar days with the grievant and a Union Official. The City Administrator may present other persons whom he deems appropriate. If no such settlement of the grievance is reached, the City Administrator or City Administrator's designee shall provide a written answer to the grievant and a designated Union Official within seven (7) calendar days following the meeting or, if no meeting is held, within seven (7) calendar days after receipt of the appeal. Section 9.3 Arbitration If the grievance is not settled in Step 4 and the Union wishes to appeal the grievance from Step 4 of the grievance procedure, the Union may refer the grievance to arbitration, as described below, within twenty-one (21) calendar days of the receipt of the City's written answer as provided to the Union at Step 4 or within twenty-one (21) calendar days of when the City's answer in Step 4 was due: (a) The parties shall attempt to agree upon an arbitrator within seven (7) calendar days after receipt of the notice of referral. In the event the parties are unable to agree upon the arbitrator within said seven (7) day period, the parties shall jointly request the Federal Mediation and Conciliation Service to submit a panel of seven (7) arbitrators. Each party retains the right to reject one (1) panel in its entirety and request that a new panel be submitted. Both the City and the Union shall have the right to alternately strike being determined by the flip of a coin. The person remaining shall be the arbitrator. 16 (b) The arbitrator shall be notified jointly by the parties of their selection and shall be requested to set a time and place for the hearing, subject to the availability of Union and City representatives. (c) The City and the Union shall have the right to request the arbitrator to require the presence of witnesses or documents. The City and the Union retain the right to employ legal counsel. (d) The arbitrator shall submit the arbitrator's decision in writing within thirty (30) calendar days following the close of the hearing or the submission of briefs by the parties, whichever is later. (e) More than one (1) grievance may be submitted to the same arbitrator only if both parties mutually agree to do so in writing. The fees and expenses of the arbitrator and the cost of a court reporter and a written transcript, if any, shall be divided equally between the City and the Union; provided, however, that each party shall be responsible for compensating its own representatives and witnesses. Section 9.4: Limitations on Authority of Arbitrator The arbitrator shall have no right to amend, modify, and nullify, ignore, add to, or subtract from the provisions of this Labor Agreement. The arbitrator shall consider and decide only the question of fact as to whether there has been a violation, misinterpretation or misapplication of the specific provisions of this Labor Agreement. The arbitrator shall be empowered to determine the issue raised by the grievance as submitted in writing at Step 2. The arbitrator shall have no authority to make a decision on any issue not so submitted or raised. The arbitrator shall be without power to make any decision or award which is contrary to or inconsistent with, in any way, applicable laws or court decisions, or rules and regulations of administrative bodies that have the force and effect of law. The arbitrator shall not in any way limit or interfere with the powers, duties and responsibilities of the City under law and applicable court decisions. Any decision or award of the arbitrator rendered within the limitations of this Section 9.4 shall be final and binding upon the City, Union and the employees covered by this Labor Agreement. Section 9.5: Time Limit for Filing No grievance shall be entertained or processed unless it is submitted at Step 1 within seven (7) calendar days after the occurrence of the event first giving rise to the grievance or within seven (7) calendar days after the employee, through the use of reasonable diligence, could have obtained knowledge of the occurrence of the first event giving rise to the grievance. If a grievance is not presented by the employee within the time limits set forth above, it shall be considered "waived" and cannot be pursued further. If a grievance is not appealed to the next step within the specified time limit or any agreed extension thereof, it shall be considered settled on the basis of the City's last written answer. If the City does not hold a meeting or answer a grievance or an appeal thereof within the specified time limits, the aggrieved employee may elect to treat the grievance as denied at that step and immediately appeal the grievance as denied at that step and immediately appeal the grievance to the next step. The parties may by mutual agreement in writing extend any of the time limits set forth in this Article. 17 Section 9.6: Union Grievances If a grievance alleges a violation, misinterpretation, or misapplication of the specific terms of this Labor Agreement that relate directly to Union rights (e.g., dues check -off, labor-management meetings, bulletin boards) or, if a grievance arises out of the same facts and alleges the same violation, misinterpretation, or misapplication of the specific terms of this Labor Agreement as to a class of two (2) of more employees, the Union, acting through a designated Union official, shall have the right to submit a grievance at the Second Step of the grievance procedure. If the Division Commander and the designated Union Official agree that the grievance cannot properly be resolved by the Divisional Commander, the grievance shall be immediately advanced to the Third Step of the grievance procedure. Any such grievance must be submitted within seven (7) calendar days after the first event giving rise to the grievance or within seven (7) calendar days after the Union, through the use of reasonable diligence, could have obtained knowledge of the occurrence of the first event giving rise to the grievance. Section 9.7: Miscellaneous No member of any bargaining unit shall have any authority to respond to a grievance being processed in accordance with the grievance procedure set forth in this Article. Moreover, no action, statement, agreement, settlement, or representation made by any member of any bargaining unit or other City employee represented by any Union shall impose any obligation or duty or be considered to be authorized by or binding upon the City has agreed thereto in writing. ARTICLE 10 NO STRIKE -NO LOCKOUT Section 10.1: No Strike Commitment The Labor Organization and the members of the bargaining unit covered by this Labor Agreement recognize and agree that the rendering of police services to the City and cooperation and support to surrounding police jurisdictions, cannot, under any circumstances or conditions be withheld, interrupted, or discontinued, and that to do so will endanger the health, safety, and inhabitants thereof Section 10.2: Strikes Prohibited Neither the Union nor any of its officers or agents, nor any employees covered by this Labor Agreement will, for any reason, instigate, promote, sponsor, aid, condone or engage in any strike, sympathy strike, or any other intentional interruption or disruption of the operations of the City, and no employee covered by this Labor Agreement shall refuse, while on duty, to cross any picket line, wherever established. Section 10.3: Job Actions Prohibited Neither the Union nor any of its officers or agents, nor any employees covered by this Labor Agreement will, for any reason, instigate, promote, sponsor, aid, condone or engage in any boycott, secondary boycott, residential hand billing, work slowdown, speed-up, sit-down, concerted application of unauthorized or abnormal or unapproved enforcement procedures or policies, concerted disobedience of lawful orders of a superior, concerted stoppage of work, concerted refusal to perform overtime, deliberate absenteeism, picketing of any kind or any other intentional interruption or disruption of the operations of the City. Section 10.4: Violations of This Article Any or all employees who violate any of the provisions of this Article may be discharged or otherwise disciplined by the City, and the only issue that may be used in any proceeding in which such discipline or discharge is challenged is whether or not the employee actually engaged in such prohibited conduct. Such discipline may include any, some or all of the employees involved. The failure to confer a penalty in any instance is not a waiver of such right in any instance nor is it a precedent. Any disciplinary action taken by the City for employee activities prohibited by this Section shall not be considered a violation of this Labor Agreement and shall not be subject to the grievance and arbitration procedures of this Labor Agreement. Section 10.5: Illinois Fraternal Order of Police, Labor Council Notification of Employees The Illinois Fraternal Order of Police, Labor Council agrees to notify all Union Officials mid agents of their obligations and responsibility for maintaining compliance with this Section, including their responsibility to abide by the provisions of this Section by remaining at work (that is, those who are employees of the City) during any interruption as outlined above. In addition, in the event of a violation of this Section of this Article, the Illinois Fraternal Order of Police, Labor Council agrees to inform its members of their obligations under this Labor Agreement and to encourage and direct them to return to work by all means available under its Constitution, By -Laws, or otherwise. Section 10.6: No Lockout The City will not lock out any employees during the term of this Labor Agreement as a result of an actual or anticipated labor dispute with the Union so long as there is good faith compliance by the Illinois Fraternal Order of Police, Labor Council with this Article. Section 10.7: Judicial Relief Nothing contained herein shall preclude the Employer from obtaining a temporary restraining order, damages and other judicial relief as determined appropriate by the Court in the event the Illinois Fraternal Order of Police, Labor Council or any employees covered by this Labor Agreement violate this Article. ARTICLE 11 HOLIDAYS AND PERSONAL BUSINESS LEAVE Section 11.1: Holidays The following are recognized as holidays for eligible employees: New Year's Day President's Day Memorial Day Independence Day Labor Day Thanksgiving Friday after Thanksgiving Veteran's Day Christmas Eve (one-half 1/2 day) Christmas Day The City agrees to allow bargaining unit employees to use accrued holiday pay as paid time off in lieu of cash payment as provided in Section 11.2 herein. Holiday pay shall accrue to an employee's credit on the actual holiday itself. Employees may use accrued holiday pay as paid time off by requesting same in writing subject to the approval of the Chief of Police or Chiefs designee, such approval not to be unreasonably withheld. 19 Section 111: Eligibility Requirements Employees shall work all holidays when scheduled as part of their normal Departmental work schedule. To be eligible to receive holiday pay or "paid time off' in recognition of a holiday, an employee must work the full scheduled day before and after the holiday, when scheduled as part of their normal department work schedule. The Chief shall permit an employee who was ill to verify the officer's illness so as to qualify for holiday pay by submitting to the Chief of Police or Chief s designee a medical certification verifying the employee's illness. A medical certification is acceptable as provided by a physician or physician's assistant or nurse practitioner. Section 11.3: Holiday Pay Employees who satisfy the eligibility requirements of Section 11.2 shall receive either "holiday time off' or "holiday pay" equivalent to the holidays for which the officer becomes eligible. Employees wishing to take holiday time off in lieu of the holiday pay may request the holiday time off as if it were personal business leave with the exception that such time must be requested in increments of no less than one half (1/2) of a regularly scheduled shift or four (4) hours, whichever is less. In no event may an employee take holiday time off without having first become eligible for the holiday. Holiday time must be used or paid prior to the end of the calendar year in which it is earned. December holidays shall not be eligible to be taken as holiday time off. Employees choosing to receive holiday pay and those employees who have failed to take accrued holiday time off by November 30th shall be paid in a lump sum on the first full pay period during the month of December, at a rate equivalent to a regular day's pay (at the employees straight time rate) for each of the nine and one half (9.5) holidays in the calendar year for which the employee satisfied the eligibility requirements and which the employee has not taken in the form of paid leave as set forth in section 11.1 herein. Payment of holiday pay shall include prospective pay for any holidays in December of said calendar year. In the event an officer becomes ineligible for a paid December holiday after the officer has been compensated for it, the City may deduct from the officer's paycheck an amount equivalent to the pay provided for the holiday. Thanksgiving Day, Christmas Day, Independence Day and Labor Day shall be considered priority holidays and any employee who works on a priority holiday will receive one and one- half (1 1/2) times their regular pay for all hours worked. When priority holidays fall on a Monday —Friday, Investigations Unit will be closed. Members of the Investigations Unit with the title of Detective will be given those days off with pay at their A egular rate of pay. As a result, the members of the Investigations Unit are not eligible for priority holiday pay. Section 11.4: Personal Business Leave With prior approval of the Police Chief, employees may request to use up to thirty-two (32) hours, four (4) days per calendar year to attend to personal business. Newly hired regular full- time employees will receive the following number of personal business leave days in their first calendar year: 20 Hiring Date Prior to April 1 Between April 1 and June 30 Between July 1 and October 31 November 1 or later Personal Business Leave Days 4 3 2 1 Personal business leave may be used in increments no smaller than one-half (1/2) of a regularly scheduled shift or four (4) hours, whichever is less. In no event shall personal leave be converted to cash compensation or carried over into subsequent years. Personal business leave requests shall be made no later than twenty-four (24) hours in advance of the desired time off. The Chief may approve or deny such requests; such approval shall not be unreasonably denied. Under no circumstances will such requests be approved if, at the time of the request, the absence, in the Chief s judgment, would cause another employee to be held over or called back to work. ARTICLE 12 VACATIONS Section 12.1: Eligibility and Allowances Every employee shall be eligible to take paid vacation time after the completion of one (1) year of continuous full time employment with the City in a position covered by this Labor Agreement. Employees shall start to earn vacation allowance as of their date of hire. Vacation allowances shall be earned monthly, based on the following schedule: Length of completed continuous service After One (1) year of service Six (6) —Twelve (12) Years Thirteen (13) —Nineteen (19) Years Twenty (20) Years Number of work days per calendar year Ten (10) working days Fifteen (15) working days Twenty (20) working days Twenty-five (25) working days Employees shall earn vacation allowances for any month in which they receive compensation for more than one hundred twenty (120) "hours of work". Up to six (6) days maybe carried over to the following year, but must be used in the next twelve (12) months. For purposes of this Section only, actual work time plus paid vacations and personal days and compensatory hours shall be considered "hours of work"; no other paid or unpaid absence from duty shall be counted as "hours of work". Vacation time may be used in increments of no less than one half (1/2) of a regularly scheduled shift or four (4) hours, whichever is less. Section 12.2: Vacation Pay The rate of vacation pay shall be the employee's regular straight time rate of pay in effect for the employee's regular job assignment. 21 Section 12.3: Scheduling and Accrual Bargaining unit employees shall be allowed to exercise their seniority for selection of vacation time on an annual basis. Following the seniority shift bidding procedure as set forth in Section 6.10 herein, the Employer shall conduct vacation bids between November 1st and November 30th of each year for vacation days to be used during the subsequent calendar year. Step 1 On or before November 1, the Police Chief or Chiefs designee shall post a schedule of days available for vacation use during the upcoming calendar year. The days available for use shall not include the week of "Fiesta Days", and such other days as designated by the Chief of Police in his discretion, such discretion not to be unreasonably applied. The bargaining unit employees with three (3) or more years of seniority as of October 1st shall then select their vacation preferences in the order of their seniority within their assignment of patrol division, detective division, and special programs, on their respective shift, with the most senior employee on the shift having first choice, the next most senior employee on the shift having second choice, and so on. A bargaining unit employee who does not select vacation time within three (3) working days may choose vacation time at anytime thereafter, subject to availability. Bargaining unit employees may make an initial first choice vacation selection of no more than two (2) calendar weeks (to be taken in amounts of no less than one (1) week), consecutively or separately, if eligible, during the initial sign up. For this section only, "Calendar week" means anywhere from one (1) day to six (6) days. After the initial vacation bidding has occurred, the Employer shall create a unit wide vacation schedule indicating all vacations scheduled in the initial bid for all shifts. Step 2 After bargaining unit members with three (3) or more years of seniority have chosen their initial vacations, bargaining unit members with less than three (3) years of seniority shall then select their vacation preferences in the order of their seniority from the unit wide vacation schedule, with the most senior of said employees having first choice, the next most senior employee having second choice, and so on. Bargaining unit members with less than three (3) years of seniority must choose their vacations from the eligible days remaining on the shift corresponding to their assigned shift starting time in accordance with their quarterly rotations; (i.e. bargaining unit members bidding for vacation time during their rotation on midnight's must choose from the days available on the midnight shift). Step 3 After bargaining unit members with less than three (3) years of seniority have chosen their vacations, bargaining unit members with three (3) or more years of seniority may choose to select their remaining vacations from the vacation schedule for their designated shift, again in order of descending seniority. Upon the close of the initial bidding process, notification will be made to bargaining unit members that the bidding process is over. Six (6) days from said time, open vacation time request submission may begin. Any remaining vacation time not selected via the foregoing procedure shall be requested for use in writing by the bargaining unit member affected and shall be subject to approval by the Chief of Police or Chiefs designee on a first -come, first -served basis. In the event of two (2) or more requests for remaining vacation use are received on the same day, seniority shall prevail in awarding vacation requests. 22 However, in the event a second request is submitted for the same vacation slot, the Chief of Police will evaluate such a request on a "case by case" basis to determine whether or not scheduling requirements will allow two (2) persons in the same division/program to be on vacation leave simultaneously. Only one (1) bargaining unit member for the patrol divisi von, detective division, and special programs, shall be permitted to schedule vacation for any given week during the initial bid. The vacation periods selected pursuant to this procedure shall be submitted to the Police Chief or Chiefs designee for approval no later than November 30 each year. Thereafter, the Police Chief or Chiefs designee shall review the requests and post a vacation schedule on or before December 25. After the vacation schedule has been posted, employees can trade, schedule or reschedule vacation days only with the approval of the Police Chief or Chiefs designee. Vacation allowances are earned on a calendar year basis with the following exceptions. First, new hires will not receive vacation time until the anniversary of their first year of employment upon which they will receive ten (10) shifts of vacation time (subject to the requirements of Section 12.1) which must be used prior to the end of the calendar year (or except as provided in Section 12.1). Beginning the following January 1 and every January 1 thereafter, such employees will receive the vacation time they accrued during the prior calendar year for use in the calendar year in which they are given. Second, on an employee's anniversary date of employment in a year (after the officer's first) in which the officer becomes eligible to earn additional vacation time (the employee's sixth, thirteenth and twentieth anniversaries), the employee will receive the additional time on the officer's anniversary for use during the remainder of the calendar year. On the following January 1, the employee will receive the vacation time the officer accrued during the prior calendar year based upon the new rate of vacation accrual. Vacations to be scheduled and taken during a given calendar year are vacation allowances earned during the previous calendar year or provided the employee on the officer's anniversary date of employment for use during the remainder of the calendar year. All vacation days must be taken by the end of the calendar year in which they are to be scheduled, unless the Police Chief authorizes in writing such days to be carried over to the following calendar year or to be bought back, or some combination of the two, as the Chief in the Chiefs discretion determines, such discretion not to be unreasonably withheld. The Chief of Police or Chiefs designee reserves the right to cancel any or all approved vacation leaves in advance or their being taken and/or to recall any employees from vacations in progress. Such cancellations and revocations shall not be unreasonable. ARTICLE 13 SICK LEAVE Section 13.1: Purpose and Allowance Sick leave with pay is provided as a benefit in recognition that employees do contract various illnesses from time -to -time and that their financial resources may be diminished in such instances if pay is discontinued, and that it may not be in the best interest or health of the employee or fellow employees to work while sick. Any employee contracting or incurring any non -service connected sickness or disability (except where the injury or illness is incurred while the employee is performing compensated service outside of the officer's employment with the 11 City where compensation for such injury or illness is provided by the outside employer, i.e., workers' compensation, sick leave, etc.) shall receive sick leave with pay as set forth in this Article. Section 13.2: Days Earned in Accumulation Employees shall be allowed one (1) day of sick leave for each month of service (which equals a total accumulation of twelve (12) workdays per year). Sick leave shall be earned by an employee for any month in which the employee is compensated for more than eighty (80) "hours of work." For purposes of this Section only, accrued benefit days other than sick leave shall be considered "hours of work"; no other paid or unpaid absence from duty shall be counted as "hours of work." Sick leave cannot be taken before it is actually earned. Section 13.3: Notification Notification of absence due to sickness shall be given to an individual designated by the Police Chief (normally the Shift Supervisor on duty) as soon as possible on the first day of such absence and every day thereafter (unless this requirement is waived by the Chief in writing), but no later than one (1) hour before the start of the employee's work shift. Failure to properly report an illness without good cause may be considered as absence without pay and may subject the employee to discipline. Section 13.4: Medical Examination The City may, at its discretion, require an employee to submit a physician's verification of illness, and such verification normally will be required for sick leave of three (3) consecutive duty shifts or more. The City also may require a physician's verification that the employee is well enough to return to work. A medical certification is acceptable as provided by a physician, or physician's assistant or nurse practitioner. Falsification of any verification of illness shall be grounds to subject the employee to disciplinary action, which may include reimbursement by the employee to the City for sick leave benefits wrongfully obtained. The City, at its option, may require an employee to submit to an examination by a physician or other medical professional chosen by the City; if the City requires an employee to submit to an examination by a physician designated by the City, the City will pay the medical expenses to the extent they are not covered by insurance (i.e., the employee shall not be responsible for such costs). Section 13.5: QTMr Leave Utilization Sick leave shall be used in no less than one (1) hour increments. Sick leave may be utilized only for the purposes specified in Section 13.1, or as needed as a result of the illness of a spouse or minor children, to seek medical attention for an existing medical condition, or for a non -elective medical procedure. There shall be no maximum accumulation or cap on sick days for use in accordance with Section 13.1. To the extent permitted by law, employees on sick leave are required to remain at home unless hospitalized, visiting their doctor, or acting pursuant to reasonable instructions for care. The General Order 22.10 Attendance Requirement date 03-05-09 will be applicable to this Section. 24 Section 13.6: Unused Sick Leave (a) An employee who has used less than three (3) sick days during any calendar year may elect to receive a sick leave cash payment for difference between three (3) days and the number of sick leave days actually used (three (3) days maximum). The number of days for which such employee elects cash compensation shall be deducted from such employee's accumulated sick leave. Employees who elect to receive such payment for any calendar year must notify the Chief thereof by January 31 of the following year, with such payment to be made by February 28 of such following year. (b) An employee (i) who has been placed on permanent disability pension, or (ii) who has at least twelve (12) years of service on the Department as a full time employee, or (iii) has at least twelve (12) years of service on the Department as a full time employee, is eligible to retire, and who dies (in which case it will be the officer's estate which collects), is eligible to retire and who elects to retire, shall be paid for unused sick leave days at the rate of fifty percent (50%) of the officer's regular rate of pay in effect on the 1st day of May immediately preceding the officer's last day of active work for the City for all accrued and unused sick leave time as of the officer's last day of active work for the City, up to a maximum of one -thousand 1000 hours, provided the employee has accumulated at least four -hundred (400) hours of unused sick leave. In other words, the employee retiring with at least four -hundred (400) hours of sick leave will be paid fifty percent (50%) for all sick leave hours up to one -thousand (1000) for a maximum of five - hundred (500) hours of pay. In no event shall any employee be entitled to the benefits set forth in Section 13.6(b) if the employee is discharged. ARTICLE 14 ADDITIONAL LEAVES OF ABSENCE Section 14.1: Unpaid Discretionary Leaves The City may grant leaves of absence, without pay or salary, to employees for job -related reasons (such as further training or study), which will enable employees to perform their usual and customary duties with greater efficiency and expertise, or other valid reasons (such as prolonged illness of the employee, the officer's spouse, or the officer's child or children or childbirth). No leave, if granted, shall be for a period exceeding three hundred sixty-five (365) consecutive calendar days. The denial of discretionary leaves shall not be subject to the dispute resolution and grievance procedure of this Labor Agreement. Section 14.2: Military Leave Military leave shall be granted in accordance with applicable law. Employees must apply for such leave as soon as they are aware of the need for such leave. Long -Term Military Duty An employee who enters active military service of the United States shall have re-employment rights as maybe provided for under applicable federal law in effect at that time. Military Reserve Duty An employee who is an active member of any recognized state or federal military reserve organization and who is compelled to fulfill a military obligation by law or A egulation, shall be entitled to an unpaid leave of absence for the duration of such required military duty, without loss of seniority. 25 Section 14.3: Bereavement Leave In the event of the death of an immediate family member, an employee may be permitted to be absent from the officer's job for an appropriate number of days up to three (3) workdays off, following the death, with the City's approval and receive regular straight -time pay. Although the days are not consecutive, they must be used within a reasonable time frame of the family member's death and are subject to approval by the Chief of Police For purposes of this Section, immediate family shall include only the following persons related by blood, marriage or law to the employee: parents, spouse, children, siblings, mother-in-law, father-in-law, son-in-law, daughter-in-law, brother-in-law, sister-in-law, spouse's child, spouse's grandparent, grandparents and grandchildren, step-parent and step -children. In the event of the death of an extended family member, an employee may be permitted to be absent from the officer's job for one (1) workday with the City's approval and receive regular straight -time pay. For purposes of this Section, "extended family" shall include aunts, uncles and cousins. Any absence to attend the funeral of anyone who is not a member of an employee's immediate or extended family may be arranged with the City, without pay. However, previously accrued and unused vacation leave or personal time may be utilized in such case with the consent of the City. An employee shall provide satisfactory evidence of the death and of the employee's attendance at the funeral is so requested by the City. At the City's discretion, an employee may be permitted to use accrued sick leave up to a maximum of five (5) additional days in connection with bereavement leave days to extend bereavement leave. Section 14.4: Jury Leave An employee required to report for jury duty (including service on a grand jury) shall be excused from work without loss of pay for jury duty which occurs on the employee's scheduled duty days and during the employee's scheduled duty hours. An employee shall immediately notify the Police Chief or the Chief s designee as soon as the officer receives a notice to appear as a juror, and must provide the Police Chief or Chief s designee with a copy of the jury summons prior to reporting for jury duty. In order for employees to receive compensation from the City for such jury duty, the employee must sign over to the City any compensation the officer receives for serving as a juror on days for which the Officer was scheduled to be on duty. Section 14.5: Family and Medical Leave Act ("FMLA") Leave A leave of absence for reasons covered by the FMLA shall be granted in accordance with the City's published Family and Medical Leave Act policy attached hereto as Appendix F. Section 14.6: Application for Leave Unless otherwise required by law, any request for a leave of absence other than bereavement leave under this Article shall be submitted in writing by the employee to the City or its designee as far in advance as practicable. The request shall state the reason for the leave of absence and the approximate length of time off the employee desires. Authorization for a leave of absence, if granted, will be furnished to the employee by the City and it shall be in writing. Section 14.7: Benefits While on Unpaid Discretionary Leave (a) Unless otherwise required by law, length of service and other benefits shall not accrue for an employee who is on an approved non -pay, discretionary leave status under this Article. Accumulated length of service shall remain in place during that leave and shall begin to accrue again when the employee returns to work on a pay status. Upon return from leave, the City shall place the employee in the officer's previous assignment, if vacant. If not vacant, an employee returning from leave will be placed in the first available assignment according to the employee's seniority, where skill and ability to perform the work without additional training is equal. (b) If, upon the expiration of a leave of absence, there is no work available for the employee, the officer shall go directly on layoff. (c) During an approved unpaid leave of absence or layoff under this Labor Agreement, an employee shall be entitled to coverage under applicable group medical and life insurance plans to the extent provided in such plan(s), provided the employee makes arrangements for the change and arrangements to pay the entire insurance premium involved, including the amount of the premium previously paid by the City. Section 14.8: Non -Employment Elsewhere A leave of absence will not be granted to enable an employee to try for or accept employment elsewhere or for self-employment without prior written approval of the Chief. Employees who engage in employment elsewhere during such leave without such prior written approval may immediately be terminated by the City. ARTICLE 15 WAGES Section 15.1: Base Wages Employees covered by the Labor Agreement shall be compensated beginning with the first payroll period after the execution of this Labor Agreement in accordance with the wage schedule attached hereto and incorporated herein as Appendix A. SectionExperience Credits In the event a probationary officer is hired that has current law enforcement experience, that employee may be started at a higher step in the agreed upon wage scale at the discretion of the Chief of Police. The employee may be placed at a higher step in the wage scale for each year of experience of prior experience, up to a maximum of three (3) years. In no event will an employee that is hired with more than three (3) years of service be placed higher than what an officer is paid after three (3) years of service. The officer hired with prior experience must have been working as a full time law enforcement officer and have completed the required basic training as recognized by the Illinois Law Enforcement Training and Standards Board. This provision will have no effect on the new hire with regard to seniority and related to shift bidding, vacation, etc. Section 15.3: Tuition Reimbursement. The City shall continue to make available to employees the same opportunity to have their tuition reimbursed as it offers all City employees at the time of the execution of this Labor Agreement, except that tuition reimbursement shall be limited to three -thousand dollars ($3,000) per fiscal year. 27 Section 15.4: Deferred Compensation Plan (457I%j The City shall continue to make available to employees the same 457K Deferred Compensation Plan provided all City employees. The City reserves the right to change, alter, amend, or eliminate the plan, as it deems appropriate. Section 15.5: Investigator Stipend In recognition of their skills and the special obligations place upon them, employees assigned as full-time investigators in the investigations unit shall be paid an annual stipend of seven hundred fifty dollars ($750), payable semi-annually on May 1 and November 1 of each year. Investigator stipends shall be prorated based upon an officer's date of assignment. Section 15.6: Travel Training Reimbursement To compensate covered members for attending training classes outside of McHenry, Lake or Boone Counties, excluding firearms training, covered members shall receive one (1) hour of travel time per day at the employee's regular rate of pay not to exceed ten (10) hours in any fiscal year. ARTICLE 16 UNIFORM ALLOWANCE Section 16.1 Initial Uniform The City shall furnish initial uniforms and equipment to all probationary patrol officers at the City's expense. Initial uniforms shall consist of items listed in Appendix B and all other uniform equipment normally required or provided by the City or subsequent changes required by the Chief of Police. Section 16.2 Uniform Allowances Employees may purchase approved uniform items with the uniform allowance, not to exceed six hundred dollars ($600) per fiscal year. Employees may be reimbursed for cleaning expenses from receipts submitted to the employer; such reimbursements shall be deducted from the uniform allowance of the employee. The uniform replacement allowance shall apply to civilian clothes worn by plain -clothes officers for departmental approved clothing, shoes, and related plain -clothes equipment. Reimbursement for cleaning expenses shall be deducted from the clothing allowance of the employee. Section 16.3: Safety Vest Replacement The City shall continue to replace bulletproof safety vests worn by police employees at such durations as are recommended by the manufacturer. Officers may be required to wear their body armor while on duty. Section 16.4: Return of Uniforms and Equipment Upon separation from employment by the City, employees will be responsible for the return of uniforms and equipment purchased with City funds or issued directly by the City in good condition, less normal depreciation and destruction in the course of employment. Section 16.5: Reimbursement of Uniform Cleaning Expenses The City agrees to reimburse bargaining unit members for the reasonable cost of professional cleaning of uniforms required by the City to be worn by members of the bargaining unit in the performance of their official duties. r: Employees shall submit receipts to the Chief of Police or Chiefs designee, at quarterly increments, documenting the employee's payment of uniform cleaning charges, when requesting reimbursement. Amounts paid for reimbursement of uniform cleaning expenses shall not be limited other than by Section 16.2. In no instance shall an employee be entitled to more than six hundred dollars ($600) per fiscal year for the purchase and/or cleaning of required uniforms. If the City requires a change in uniform or equipment which results in a cost of one hundred dollars ($100) or greater to the employee, the City will credit the uniform account of the employee in the amount of the required purchase. The cost of all items associated with the City's change of duty weapon will be the responsibility of the City. ARTICLE 17 INSURANCE Section 17.1: Coverage and Cost The City shall make available to non -retired bargaining unit employees and their eligible dependents the same group health and hospitalization insurance, dental insurance, and vision insurance coverage and benefits to that in existence for other City employees prior to the signing of this Labor Agreement. The City reserves the right to change or offer alternative insurance carriers, health maintenance organizations, or benefit levels or to self -insure, so long as the new, alternative or remaining coverage's and benefit levels are substantially similar to those which they are replacing. In order to control future health and hospitalization insurance cost increases, the City may also alter employee deductibles and/or co -pay requirements provided such changes shall likewise be applicable to all City employees. Employees may continue to elect to participate in the City's Health Care Benefits Salary Reduction plan, in which they may pay their share of insurance premiums and other out-of-pocket costs with pre-tax dollars. Section 17.2: Cost Containment The City reserves the right to institute cost containment measures relative to insurance coverage so long as the basic level of insurance benefits remains substantially the same. Such changes may include, but are not limited to, mandatory second opinions for elective surgery, pre -admission and continuing admission review, prohibition on weekend admissions except in emergency situations, and mandatory outpatient elective surgery for certain designated surgical procedures. Section 17.3: Life Insurance The current City coverage of thirty thousand dollars ($30,000) for life insurance for each employee covered by this Labor Agreement in effect at the time of the signing of this Labor Agreement shall continue for the life of this Labor Agreement, at no cost to the employee. Section 17.4: Terms of Insurance Policies to Govern The extent of coverage under the insurance policies (including HMO and self -insured plans) referred to in this Labor Agreement shall be governed by the terms and conditions set forth in said policies or plans. Any questions or disputes concerning an employee's claim for benefits under said insurance policies or plans shall be resolved in accordance with the terms and conditions set forth in said policies or plans and shall not be subject to the grievance and arbitration procedure set forth in this Labor Agreement. 29 The failure of any outside insurance carrier(s) or plan administrator (s) to provide any benefit for which it has contracted or is obligated shall result in no liability to the City, nor shall such failure be considered a breach by the City of any obligation undertaken under this or any other Labor Agreement. However, nothing in this Labor Agreement shall be construed to relieve any insurance carrier(s) or plan administrator(s) from any liability it may have to the City, employee or beneficiary of any employee. Section 17.5: Waiver of Insurance Any employee shall have the option to waive the right to receive medical, dental and/or vision insurance coverage under the terms of this Section. If an employee waives any such insurance coverage but thereafter chooses to reverse the officer's decision, the reinstatement of each such insurance shall be contingent upon the employee's insurability and shall also be subject to such conditions, limitations and restrictions as the City's insurers may prescribe as a consequence of the employee's prior waiver and non -coverage. Section 17.6: Employee Deductible and Co -Insurance Costs Medical Insurance: The employee's premium contributions shall not exceed either the percentage of the total premium or the monthly premium limit as listed below for the term of this Labor Agreement. O1-01-16-04-30-16 Medical Insurance Health Plan Year The employee's premium contributions shall not exceed either the percentage of the total premium or the monthly premium limit as listed below for the term of this Labor Agreement: Side Sin lg e+Spouse PPO Plan 8.00% 10.00% $65.52 $168.02 HRA Plan 8.00% 10.00% $63.77 $169.55 HMO Plan 2.50% 6.50% $17.27 $92.18 Single+Child(ren� Family 9.00% 12.00% $144049 $296.00 9.00% 12.00% $147.14 $277.23 6.50% 10.00% $88.07 $208.19 O1-01-16---04-30-16 Dental Insurance Plan Year The employee's premium contributions shall not exceed either the percentage of the total premium or the monthly premium limit as listed for the term of this Labor Agreement. Sin ale Sin lg e±Spouse Single+Child(ren) Family 7.00% 30.00% 30.00% 35.00% $2068 $23.94 $25.87 $47.81 O1-01-16---04-30-16 Vision Plan Year The employee's premium contributions shall not exceed either the percentage of the total premium or the monthly premium limit as listed below for the term of Labor Agreement. Si_ ngle Single+Spouse Single+Child *e!U Family 10.00% 50.00% 60.00% 90.00% $030 $5.30 $6.48 $15.69 Employee Deductible and Co -Pay Costs During the term of this Labor Agreement, the City agrees that any such deductible and co -pay shall be the same as those costs applicable to the general, non -contract employees, but may be less per the labor negotiations. ARTICLE 18 EMPLOYEE ALCOHOL AND DRUG TESTING Section 18.1: Statement of Policy It is the policy of the City of McHenry that the public has the absolute right to expect persons employed by the City in its Police Department will be free from the effects of drugs and alcohol. The City, as the Employer, has the right to expect its employees to report for work fit and able For duty. The purposes of this policy shall be achieved in such a manner as not to violate any established rights of the employees of the Police Department. Section 18.2: Prohibitions Except as ordered to do so in the line of duty, employees shall be prohibit from: (a) Consuming, possessing or being under the influence of alcohol at any time (during the course A the work day or anywhere on any City premises, including City buildings, properties, or City owned vehicles; (b) Possessing, using, selling, purchasing or delivering any illegal drug at any time and at any place or abusing any prescription drug; (c) Failing to report to the employee's supervisor any known adverse side effects of medication oI prescription drugs which the employee may be taking. Section 18.3: Drug and Alcohol Testing Permitted The City shall have the right to require an employee to submit immediately at alcohol or drug testing on a specified situation basis (as outlined below) or if the City has reasonable suspicion to believe that (a) an employee is being affected by the use of alcohol; or (b) has abused prescription drugs; or (c) has used illegal drugs. The foregoing shall not limit the right of the City to conduct any tests it may deem appropriate for persons seeking employment prior to their date of hire. Specified situation testing may occur in the following circumstances. (a) If an employee is involved in a motor vehicle accident or otherwise damages City or personal property while in the performance of the officer's duty; (b) If an employee is injured or injures another while in the performance of the officer's duty; 31 (c) If an employee is to be promoted to a higher paying position or recalled from layoff; or (d) If an employee has experienced excessive absenteeism or tardiness under circumstances giving rise to a suspicion of off -duty drug or alcohol abuse. Section 18.4: Order to Submit to Testing At the time an employee is directed to submit to testing authorized by this Labor Agreement, the City shall provide the employee with a written notice, setting forth the objective facts and reasonable inferences drawn from those facts which have formed the basis of the City's decision to test. The employee shall be given a reasonable opportunity to consult with a Union representative at the time the notice is given. Refusal to submit to such test may subject the employee to discipline, but the employee's taking of the test shall not be construed as a waiver of any objection or rights that the officer may possess. Section 18.5: Test to be Conducted In conducting the testing authorized by this Labor Agreement, the City shall: (a) Use only a clinical laboratory or hospital facility that is licensed pursuant to the Illinois Clinical Laboratory Act that has or is capable of being accredited by the National Institute on Drug Abuse (NIDA). (b) Establish a chain of custody procedure for both the sample collection and testing that will ensure the integrity of the identity of each sample and test result. No employee covered by this Labor Agreement shall be permitted at any time to become a part of such chain of custody. (c) Collect a sufficient sample of the same bodily fluid or material from an employee to allow for initial screening, a confirmatory test and a sufficient amount to be set aside reserved for later testing if requested by the employee. (d) Collect samples in such a manner as to preserve the individual employee's right to privacy while insuring a high degree of security for the sample and its freedom from adulteration. Any employee ordered to submit to testing shall not be witnessed by anyone while submitting a sample except in circumstances where the laboratory or facility does not have a "clean room" for submitting samples or where there is reasonable suspicion that the employee may attempt to compromise the accuracy of the testing procedure. (e) Confirm any sample that tests positive in the initial screening for drugs by testing the second portion of the same sample by gas chromatography/mass spectrometry (GC/MS) or an equivalent of better scientifically accurate and accepted method that provides quantitative data about the detected drug or metabolites. (f) Provide the employee tested with an opportunity to have the additional sample tested by a clinical laboratory or hospital facility of the employee's own choosing, at the employee's own expense; provided the employee notifies the City within seventy-two (72) hours of receiving the results of the test and provided further that the laboratory or clinic and the testing procedure, 32 including chain -of -custody for the transfer of such sample, meets or exceeds the standards established in this Labor Agreement and is confirmed by a neutral third party. (g) Require that the laboratory or hospital facility report to the City that a blood or urine sample is positive only if both the initial screening and confirmation test are positive for a particular drug. The parties agree that should any information concerning such testing or the results thereof be obtained by the City, inconsistent with the understandings expressed herein (e.g. billings for testing that reveal the nature or number of tests administered), the City will not use such information in any manner or form adverse to the employee's interests. (h) Require that with regard to alcohol testing, for the purpose of determining whether the employee is under the influence of alcohol, test results showing an alcohol concentration of .02 percent or more based upon the grams of alcohol per 100 millimeters of blood shall be considered positive. (i) Provide each employee tested with a copy of all information and reports received by the City in connection with the testing and the results. (j) Insure that no employee is the subject of any adverse employment action except emergency temporary reassignment or relief from duty with pay during the tendency of any testing procedure, any such emergency reassignment or relief from duty shall be immediately discontinued in the event of a negative test result, and the employee shall be fully reinstated to unrestricted duty status. This Section shall not in any way limit the City's right to take such action as it deems appropriate if an employee is determined to have engaged in conduct prohibited by Section 18.2 of this Article or in conduct that is otherwise subject to discipline. Section 18.6: Disciplinary Action Use, sale, purchase, delivery or possession %J illegal drugs at any time and at any place (on or off the job) while employed by the City (except when authorized in the line of duty); abuse of prescribed drugs, failure to report to the Chief any known adverse side effects of medication or prescription drugs which the employee may be taking; and consumption, possession or being under the influence of alcohol while on duty or on City premises (except when authorized in the line of duty), shall be cause for discipline, up to and including termination, subject to the Article 9 Grievance Procedure. In cases where, in the Chief or designees discretion, discipline less than discharge is determined to be appropriate, such discipline will be conditioned upon the employee: (a) agreeing to appropriate treatment as determined by the physicians) involved; (b) discontinuing use of illegal drugs or abuse of alcohol; (c) agreeing to authorize persons involved in counseling, diagnosing and treating the employee to disclose to, the City Administrator and/or the Police Chief the employee's progress, cooperation, drug and alcohol use and any dangers perceived in connection with performing job duties and completion or non -completion of treatment; 33 (d) completing the course of treatment prescribed, including an "after -care" group for a period of up to twelve (12) months; (e) agreeing to submit to unlimited random testing during hours of work during the period of "after -care", and for a period of eighteen (18) months following the period of "after -care". Employees who do not agree to or act in accordance with the foregoing, or who test positive a second or subsequent time for the presence of illegal drugs or alcohol during the hours of work, shall be subject to discipline, up to and including discharge. This Article shall not be construed as an obligation on the part of the City to retain an employee on active status throughout the period of rehabilitation if it is appropriately determined that the employee's current use of alcohol or drugs prevents such individual from performing the officer's duties or whose continuance on active status would constitute a direct threat to the property and safety of others. Such employee shall be afforded the opportunity, at the officer's option, to use accumulated paid leave or take an unpaid leave of absence pending treatment. Section 18.7: Voluntary Request for Assistance The City shall take no adverse employment action against any employee who voluntarily seeks treatment, counseling or other support for an alcohol or drug related problem, other than that the City may require reassignment of the employee with pay if the officer is unfit for duty in the officer's current assignment. The foregoing is conditioned upon the employee: (a) agreeing to appropriate treatment as determined by the physicians) involved; (b) discontinuing use of illegal drugs or abuse of alcohol; (c) agreeing to authorize persons involved in counseling, diagnosing and treatment of the employee to disclose to City personnel the employee's progress, cooperation, drug and alcohol use and any dangers perceived in connection with performing job duties and completion or non - completion of treatment; (d) completing the course of treatment prescribed, including an "after -care" group for a period of up to twelve (12) months; and (e) agreeing to submit to unlimited random testing during hours of work during the period of "after -care", and for a period of eighteen (18) months following the period of "after -care". Employees who do not agree to or act in accordance with the foregoing, or who test positive for the presence of illegal drugs or alcohol during the hours of work, shall be subject to discipline, up to and including discharge. This Article shall not be construed as an obligation on the part of the City to retain an employee on active status throughout the period of rehabilitation if it is appropriately determined that the employee's current use of alcohol or drugs prevents such individual from performing the officer's duties or whose continuance on active status would constitute a direct threat to the property and safety of others. Such employee shall be afforded the opportunity, at the officer's option, to use accumulated paid leave or take an unpaid leave of absence pending treatment. Upon successful completion of the treatment, the employee shall be returned to the officer's position. This Article also shall not in any way limit the City's rights to take such action as the City in its discretion deems appropriate if an employee engages in conduct prohibited by Section 18.2 of this Article, or in conduct that is otherwise subject to discipline and is aggravated by drug or alcohol abuse. Section 18.8: Treatment The City's obligation to provide treatment under this Labor Agreement for alcohol and substance abuse shall be limited to services provided and paid for by the City's insurance plan in which the employee is enrolled. ARTICLE 19 EMPLOYEE AND OTHER STATUTORY RIGHTS Section 19.1: Bill of Rights The City agrees that at the request of an employee, a Union representative may be present at an investigatory interrogation, undertaken during the course of a formal investigation, which the employee reasonably believes might result in disciplinary action. However, nothing in this Section is intended to modify or expand the rights available to police officers pursuant to the Uniform Peace Officers' Disciplinary Act, 50 ILCS 725/1, et seq. Section 19.2: Personnel Files The City agrees to abide by the requirements of the Personnel Record Review Act, 820 ILCS 40. Section 19.3: Indemnification The City agrees to abide by all statutory requirements for indemnification of police officers. Section 19.4: Discipline As a matter of policy, the City recognizes the principles of progressive and corrective discipline, where applicable. Nothing, however, shall foreclose the City from seeking discipline commensurate with the offense. The City also acknowledges that non -probationary employees may only be disciplined for just cause. Section 19.5: Notice of Discipline Upon receiving the consent of an employee who is formally disciplined, the City shall notify the Union in writing that said employee received discipline. Section 19.6: Access to Arbitration The parties agree that an alleged violation of Section 19.1, 19.2, or 19.3 above may not be taken to arbitration under the grievance procedure. 35 ARTICLE 20 GENERAL PROVISIONS Section 20.1. Gender Unless the context in which they are used clearly requires otherwise, words used in this Labor Agreement denoting gender shall be deemed to refer to both the masculine and feminine. Section 20.2: Ratification and Amendment This Labor Agreement shall become effective when ratified by the Union and the City Council and signed by authorized representatives thereof and may be amended or modified during its term only with mutual written consent of both parties. Section 20.3: Fitness Examinations If there is any question concerning an employee's fitness for duty, or fitness to return to duty following a layoff of leave of absence, the City may require, at its expense (to the extent not covered by insurance), that the employee have an examination by a qualified and licensed physician or other appropriate medical professional selected by the City. The City may also require any or all employees to take a complete physical exam as often as once a year. Such physical examinations shall not include employee drug or alcohol testing. Prior to requiring an employee to release the results of an examination due to a question concerning the officer's fitness for duty, as opposed to a normal examination or one scheduled due to a return from a leave of absence of layoff, the Chief shall provide the employee with written notice of the reasons for the examination. Section 20.4: Physical Fitness Requirements In order to maintain and improve efficiency in the Police Department, to best protect the public and to reduce insurance costs and risk, the City may establish reasonable physical fitness requirements for employees, which may include individualized goals and minimum fitness standards. All employees may be required to participate in any such program. Employees who fail to meet minimum fitness standards or who fail to make a good faith effort to achieve individualized goals shall be subject to progressive discipline up to and including discharge. The City will meet with Illinois Fraternal Order of Police, Labor Council representatives in accordance with Article 4 to discuss reasonable physical fitness requirements prior to their implementation or alteration. Section 20.5: Secondary Employment All secondary employment shall comply with General Order 22.4 as it existed on Oct. 1, 2002. Section 20.6: No Smoking All employees are strongly encouraged to quit smoking. Any employees who do not quit smoking may be required by the City of department policy to confine their smoking to a designated area(s). Section 20.7: Special Assignment Employees The City retains its right to participate in any governmental or inter -governmental agency operation or task force having an independent law enforcement authority or basis of jurisdiction. Without otherwise limiting an employee's legal rights, the parties agree that any contract disputes relating to an employee's hours, wages, or terms and conditions of employment that arise as a result of a decision rendered by the Narcotics Unit or other such inter -governmental agency shall not be subject to the grievance and arbitration procedure. Any contract disputes relating to hours, wages, or terms and conditions of employment that arise as a result of a decision rendered by the City of McHenry will remain subject to the grievance and arbitration provisions of Article 9. Section 20.8: Rules and Regulations The City's existing policies, procedures, rules and regulations, as well as those of its Police Department, shall not be considered a part of this Labor Agreement. Such policies and procedures shall control unless in conflict with specific provisions of this Labor Agreement. The Union acknowledges the rights of the City to make, alter, interpret and enforce reasonable and lawful rules, orders and policies as it deems appropriate, consistent with the Management Rights Article of this Labor Agreement. Other than in an emergency situation, where the City seeks to add to, modify, alter, change, delete, or otherwise amend or supplement the existing policies, procedures, rules, regulations, orders or directives of the City or the Police Department, the City shall notify the Union in writing of the proposed change(s), at least ten (10) days prior to the effective date of the modification of said non -economic terms and conditions of employment, and shall provide a reasonable opportunity to the Union, before the proposed modifications are finalized, to meet and discuss with the City the proposed modification. Any meeting that occurs pursuant to this Section shall be in the form of a labor-management conference pursuant to Article 4 of this Labor Agreement, Section 20.9: Inoculations The City shall offer, at City expense, a Hepatitis B Virus (HBV) Inoculation Series to all employees. The City shall administer or provide a verification test of successful inoculation to any employee that receives the inoculation series, and any additional inoculations. As non - experimental inoculations become available (as approved by FDA) for additional strains of hepatitis, Human Immune Deficiency Virus (HIV) related conditions or Acquired Immune Deficiency Syndrome (AIDS) antibody positive conditions, such inoculations at City expense shall be provided to employees. Section OVA .1fie Communicable Diseases The City and the employee shall notify each other as soon as possible if the employee, in the course of the officer's duties, has come into contact with persons found to have a contagious disease. If it is determined that the employee has come into such contact, the City shall provide any medical examination and/or diagnostic test, if necessary, to protect the safety of the employee and/or members of the officer's immediate family with whom the officer resides. Costs for treatment shall be paid for by the City to the extent they are not otherwise covered by insurance. Section 20.11: Replacement of Personal Property In the event any item of personal property specified below is lost or damaged in the course of an employee's duties while the employee is exercising due care and caution under the circumstances, the City will reimburse the employee for the repair or replacement of such item(s), provided the incident and the amount of the loss or damage is promptly reported to the Police Chief or Chiefs designee. 37 Further, the City's responsibility under this Section shall not exceed three hundred dollars ($300) per employee, per incident, and the City, in its discretion, may pay only for the functional equivalent of the personal property damaged, where the cost of the actual damaged property, although under three hundred dollars ($300), is deemed excessive by the Chief of Police. In the event that the loss or damage is determined not to be in the course of employment or is found to be due to the employee's negligence or as a result of ordinary wear, no reimbursement shall be made. The following items shall be subject to replacement or repair under the provisions of this Section: eyeglasses, prescription sunglasses, contact lens, hearing aids and watches. The City reserves the right, upon application by an employee, to replace other personal property items at the City's sole discretion. The employee shall, when applicable, pursue court -ordered restitution and such restitution will be signed over to the City, up to the amount the City paid to the employee. Section 20.12: Location of Meetings All meetings for purposes of administering or negotiating this Labor Agreement shall be held in McHenry, Illinois unless mutually agreed upon otherwise. Section 20.14: No Solicitation- While the City acknowledges that the Union may be conducting solicitation of City merchants, residents or citizens, the Union agrees that none of its officers, agents or members will solicit any person or entity for contributions or donations on behalf of the City of McHenry or the McHenry Police Department. The Union agrees that the City name, badge, insignia, communication systems, supplies and materials will not be used for solicitations purposes. Solicitation by bargaining unit employees may not be done on work time or in work areas. Neither the Lodge, nor the Illinois Fraternal Order of Police, Labor Council nor its agents or representatives may use the words "McHenry Police Department" of "City of McHenry" in its name. The Union further agrees that any written or oral solicitation of McHenry residents, citizens or merchants and businesses will include the words "This solicitation is not made on behalf of, nor do receipts go to the benefit of, the McHenry Police Department of the City of McHenry." The foregoing shall not be construed as a prohibition of lawful solicitation efforts by the Lodge or Illinois Fraternal Order of Police, Labor Council directed to the general public, nor shall it limit the City's right to make public comments concerning solicitation. The Union may continue to use its current stationary (displaying the City's badge) until its current supply of stationary is exhausted. ARTICLE 21 SAVINGS CLAUSE In the event any, Section or portion of this Labor Agreement should be held invalid and unenforceable by any board, agency or court of competent jurisdiction or by reason of any subsequently enacted legislation, such decision or legislation shall apply only to the specific Article, Section or portion thereof specifically specified in the board, agency or court decision or subsequent litigation, and the remaining parts or portions of this Labor Agreement shall remain in full force and effect. If there is any conflict between the provisions of this Labor Agreement and any legal obligations or affirmative action requirements imposed on the City by federal or state law, such legal obligations or affirmative action requirements thus imposed shall be controlling. ARTICLE 22 IMPASSE RESOLUTION Upon the expiration of this Labor Agreement, the remedies for the resolution of any bargaining impasse shall be in accordance with the Illinois Public Labor Relations Act, as amended, as it existed on January 1, 1986, with the following exception: The neutral interest arbitrator shall be selected in accordance with the selection procedure set forth in Section 9.3(a) of this Labor Agreement, with the proviso that the entire panel of arbitrators requested has experience in interest arbitration. ARTICLE 23 ENTIRE AGREEMENT This Labor Agreement constitutes the complete and entire agreement between the parties, and concludes collective bargaining between the parties for its term. This Labor Agreement supersedes and cancels all prior practices and agreements, whether written or oral, unless expressly stated in this Labor Agreement. The parties acknowledge that during the negotiations which resulted in this Labor Agreement, each had the unlimited right and opportunity to make demands and proposals with respect to any subject or matter not removed by law or ordinance From the area of collective bargaining, and that the understandings and agreements arrived at by the parties after the exercise of that right and opportunity are set forth in this Labor Agreement. The City and the Union, for the duration of this Labor Agreement, each voluntarily and unqualifiedly waives the right, and each agrees that the other shall not be obligated, to bargain collectively with respect to any subject or matter, whether or not referred to or covered in this Labor Agreement, even though such subjects or matters may not have been within the knowledge or contemplation of either or both of the parties at the time they negotiated or .signed this Labor Agreement. It is expressly agreed that the City may unilaterally exercise any management rights consistent with Article 3 even though the exercise of such rights may involve subjects or matters not referred to or covered in this Labor Agreement. The Union specifically waives any right it might have to impact or effects bargaining for the life of this Labor Agreement. ARTICLE 24 DURATION AND TERM OF AGREEMENT This Labor Agreement shall be effective upon its ratification and shall remain in full force and effect from May 1, 2015 through April 30, 2019. It shall automatically be renewed from year to year thereafter unless either party shall notify the other in writing at least sixty (60) days prior to the anniversary date that it desires to modify this Labor Agreement. In the event that such notice is given, negotiations shall begin no later than forty-five (45) days prior to the expiration date. Notwithstanding any provision of this Article or agreement to the contrary, this Labor Agreement shall remain in full force and effect after the expiration date and until a new Labor Agreement is reached unless either party gives at least ten (10) days' written notice to the other party of its desire to terminate this Labor Agreement, provided such termination date shall not be before the anniversary date set forth in the preceding paragraph. Executed this day of , 2015. 39 For the City of McHenry: Susan E. Low Mayor Janice Jones City Clerk City Seal: For the Fraternal Order of Police, Labor Council: Date Eric Sexton Unit Steward Date Nicholas" R. Clesen Unit Steward Paul Prather nit Steward Omar Morales Unit Steward Date Date Date /O?c i j Start After 1 Year After 2 Years After 3 Years After 4 Years After 5 Years After 6 Years After 7 Years APPENDIX A WAGE TABLE May 1, May 1, 2015 2016 Current 2,0% To Be Negotiated $55,638.73 $56,751.50 $595962.25 $61,161.50 $64,285.77 $65,571.49 $68,609.29 $69,981.48 $72,932.80 $74,391.46 $77,256.34 $78,801.47 $81,579.87 $83,211.47 $85,903.38 $87,621.45 May 1, 2017 To Be Negotiated May 1, 2018 To Be Negotiated Wage adjustments will retroactively apply to all hours worked and paid since May 1, 2015. Retroactivity will also apply to the receipt of one and one-half (1 1/2) times the regular rate of pay for hours worked on priority holidays beginning May 1, 2015. Retroactivity shall not be applicable to any other benefit enhancement resulting from this agreement including but not limited to Court and Training Time (Section 6.5), Sick Leave Utilization (Section 13.5), and Travel Training Reimbursement (Section 15.6) for this Labor Agreement only. The parties agree, City of McHenry and the Illinois Fraternal Order of Police, Labor Council that foI the Labor Agreement years covering May, 11 20165 May 1, 2017 and May 1, 2018, they will open the Labor Agreement only to bargain on Article 15 Wages and Article 17 Insurance. These Articles: Article 15 Wages and Article 17 Insurance may be bargain annually or in multiple years. Notwithstanding any provision of this Labor Agreement to the contrary, this Labor Agreement shall remain in full force and effect during the wage and insurance re -openers negotiations after or until a new Labor Agreement is reached on Wages and Insurance either by agreement of the parties or implementation of Article 22 Impasse Resolution by either the City of McHenry or the Illinois Fraternal Order of Police, Labor Council. 41 APPENDIX B REQUIRED INITIAL UNIFORM LIST DESCRIPTION QUANTITY Pull Over Sweater with Embroidery 1 6 pocket Navy Cargo Pants 4 Short Sleeve Shirt Navy 100 Dac/Poly 3 511 All Season Jacket 1 Long Sleeve Shirt Navy 100 Dae/poly 3 Black Turtleneck with Embroidery 2 Outside Vest Carrier 1 8" Lug Sole Eliminmator Boot 1 Reversible Rain Coat Black/Lime 1 Navy 5 Star Cap 1 Silver Expansion Cap Strap 1 Clear Cap Cover 1 Winter Cap 1 Tie Bendover Navy Dac/Wool 1 Tie Bar Silver Fil State 1 Silver High Gloss Nameplate 2 Silver Serving Since Tag 2 Baton with holder 1 Sam Browne Belt 2 1/" BW 1 BW Belt Keepers 3/" 4 BW Cuff Case 1 Handcuffs I BW Double Clip Pouch 1 BW Glove Pouch 1 Velcro Trouser Belt BW 1 Stinger XT Flashlight or 511 Flashlight 1 Stinger XT BW Holder w/FL or Fll Holder 1 Radio Holder B/W 1 ��� ��� ° �`', APPENDIX C GRIEVANCE FORM o �""��� ,� ,�=� ��' (use additional sheets where necessary) "" � `�-� ,_I' Date Filed: � `; � # , o �N Department: Grievant's Name: Last First M.I. � w STEP ONE Date of Incident or Date Knew of Facts Giving Rise to Grievance: �• Articles)/Sections(s) violated: Briefly state the facts: � Z 0 Remedy Sought: Given To: Date: Grievant's Signature FOP Representative Signature EMPLOYER'S RESPONSE Employer Representative Signature Position Person to Whom Response Given Date STEP TWO Reasons for Advancing Grievance: Given To: Date: Grievant's Signature FOP Representative Signature EMPLOYER'S RESPONSE Employer Representative Signature Position Person to Whom Response Given Date �r� STEP THREE Reasons for Advancing Grievance: Given T Grlevant's Signature FOP Representative Signature EMPLOYER'S RESPONSE Employer Representative Signature Person to Whom Response Given STEP FOUR Reasons for Advancing Grievance: Given To: Position Grievant's Signature FOP Representative Signature EMPLOYER'S RESPONSE Employer Representative Signature Person to Whom Response Given Position Date APPENDIX D DUES AUTHORIZATION FORM ILLINOIS FRATERNAL ORDER OF POLICE LABOR COUNCIL 974 CLOCK TOWER DRIVE SPRINGFIELD, ILLINOIS 62704 I, _ ,hereby authorize my Employer, the City of McHenry to deduct from my wages the uniform amount of monthly dues set by the Illinois Fraternal Order of Police Labor Council, for expenses connected with the cost of negotiating and maintaining the collective bargaining agreement between the parties and to remit such dues to the Illinois Fraternal Order of Police Labor Council as it may from time to time direct. (In addition, I authorize my Employer to deduct from wages any back dues owed to the Illinois Fraternal Order of Police Labor Council from the date of its certification as exclusive bargaining representative tot eh date this dues deduction is implemented, in such manner as it so directs.) Date: Signed: Address: City: State: Telephone: Cell: Employment Start Date: Title: Employer, please remit all dues deductions to: Zip: Illinois Fraternal Order of Police Labor Council 974 Clock Tower Drive Springfield, IL 62704 (217) 698-9433 Dues remitted to the Illinois Fraternal Order of Police Labor Council are not tax deductible as charitable contributions for federal income tax purposes; however, they maybe deductible on Schedule A of 1040 as a miscellaneous deduction. 45 APPENDIX E - GENERAL ORDER 22.10 ATTENDANCE ROUIREMENT fs CITY OF McHENRY POLICE DEPARTMENT 112 333 S. Green Street, McHenry, Illinois 60050 Effective General Order httunber Mr1rCl1 1'' 0ii� ��� 2 22.10 . Subject Attendance Reference Rescin(WReplaces: Last Review°edlR .visa] PER 14, Section AR_ Physical. Examinations Encouraged March 24't', 2009 C ALE A Standardls Distribution: classification: No, paS 33.1,2 Attendmice Requirement � 147asicrFitetopy Section3,C;hapter22 3. All Deparrttnent. Personnel C'otnpen Lion, Benefits & Conditions I. PURPOSE The purpose of this order is to define provisions for employee attendance, promote positive morale and provide for the Department's ability to serve the Community to the best of its ability. II. POLICY It is the policy of the McHenry Police Department to expect their employees to attend work and to be working in a regular and predictable manner. Failing to do so may be legitimate grounds for disciplinary action up to and including termination, with or without fault. All forms of absenteeism will be classified as either scheduled or non-scheduled, or beyond the employees control. III. DEFINITIONS Abusive Use: Taking leave in a manner for which it was not intended. Employee fault may or may not be a necessary element of cause in proving this offense. Examp)1e: Using sick leave in direct proportion to the amount of time earned, or using it as soon as it is earned, or using it in a predictable pattern, is substantial evidence of abusive use. Absent Without Leave: Absence without appropriate notice for three (3) consecutive workdays is considered to be a voluntary resignation, unless the circumstances are beyond the employees control. Excessive Absenteeism: That level of non-scheduled absenteeism that exceeds the calculated work unit average by more than 20 percent of that average (see following example). This is a no-fault standard, which means that cause for taking remedial action is not conditioned on management proving the employee was at fault for the absenteeism problem. Example: The work unit's average amount of non-scheduled absenteeism is determined to be 16 hrs. for a three month reporting period. Therefore, 16 hrs. + (16 hrs. x 20%) = 19.2 hrs. Absenteeism greater than 19.2 hrs. would be considered to be excessive for that reporting period. Fraudulent Use: Misrepresenting the need for leave or claiming illness or injury under false pretense is fraud. Fraudulent use of leave privileges is theft of time and services. Fraud in any form is a dismissible offense. Employee fault is a necessary element of proof for cause to be established. Scheduled Absenteeism: Absenteeism that is prearranged with an immediate supervisor and/or manager. Examples: Military leave, Family Medical Leave, vacation, arranged use of sick leave, disability leave, jury duty. Non-scheduled absenteeism: Absenteeism that doesn't fit the definition of scheduled absenteeism. Examples, Calling in sick, leaving work with or without permission, unavailability or failure to report for emergency call out or overtime, without reasonable cause or tardiness. Work Unit: A city department in which employees are involved in a common function. II. PROCEDURE A. Notification Requirements 1. Employees are required to notify their supervisor, or designated person, if they are going to be tardy or cannot report for work at the designated time or place. 2. Employees are expected to explain or verify all absences. 3. Employees must report unscheduled absences personally to a supervisor with as much advance notice as possible, but no later than one (1) hour before the start of the employee's work shift. Employees cannot rely on another person to make this report. An exception would be where an emergency has occurred and the employee cannot personally report the absence. In such case, the employee is expected to make a good faith effort, to report as soon as possible. To the extent permitted by law, employees that are on non-scheduled sick leave shall remain at their residence, unless hospitalized, visiting the doctor, or acting pursuant to reasonable instructions for care. 4. In the event an employee becomes ill while on duty or at work, he/she must notify a supervisor immediately, and unless it is an emergency, he/she shall not leave an assignment until properly relieved. 5. Employees are expected to schedule elective absenteeism in advance in order that schedule and work priorities might be adjusted accordingly. Failure to do so may result in denial of leave or pay for the period. B. Criteria for Taking Corrective Actions 1. Regular and predictable attendance is considered to be the primary function of every employee working for the City of McHenry Police Department. Employees who cannot, or will not, fulfill their responsibilities may create cause for Management to take one or more of the following actions: a. Reassignment. b. Fitness for duty testing c. Disciplinary action d. Termination 2. Should an employee have an attendance, tardiness or absenteeism problem, Management will make acase-by case analysis to determine appropriate corrective action. Factors taken into consideration may include, but are not limited to: a. The nature and reasons for the absenteeism problem. b. The employee's work, productivity and other employment history. c. A predictable pattern of absenteeism exists in the employee's work record. d. The staffmg needs of the Department. e. The economic costs to the Department. f. The employee's demonstrated ability and willingness to improve and to correct the problem. g. Supervisors have warned an employee of a problem and applied sanctions fairly and consistently. h. The length of time during which the employee had a poor attendance record. i. An employee failed to give proper notice of absence. (No later than 1-hour) j. Reasons for the employee's absences and whether absences were intermittent or extended. k. Quarterly attendance records of other similarly situated employees. 1. Discipline was consistent with the discipline given other employees in similar situations with similar work records. 3. Based on substantial evidence of misuse or abuse, the Department maintains the right to investigate an absence, including but not limited to requesting a doctor's note or contacting an employee at home during any employee's absence. 47 C. Incentives As part of the City of McHenry Police Department's attendance and absenteeism control plan, incentives exist to acknowledge and reward those who maintain good attendance records. Employees may contact their supervisors about these incentives. See also, City of McHenry, Personnel Policies and Procedures, Section 26.5. For purposes here, employees who maintain good attendance records are assured that any other employee with an absenteeism problem may be barred from such things as transfer positions, merit, promotion, or advanced training until they correct their problems. G�ta�ti�h�i ny tha;: ontei esf I:ff�si�e i)atc �'tas�ifit;zttiam: ✓'. _ i'o?nitensaton, H�fat• Chief William I. Bwgan conclitinns APPENDIX F —FAMILY MEDICAL LEAVE POLICY SECTION 28 - FAMILY AND MEDICAL LEAVE ACT POLICY AND PROCEDURES 28.1 Provisions: In accordance with the Family and Medical Leave Act (FMLA),and subject to the conditions stated below, the City will grant to eligible employees up to twelve (12) weeks of job -protected unpaid family and medical leave, per twelve (12) month period, for any one or more of the following reasons: A. The birth of an employee's child, to care for such child or the placement of a child with the employee for adoption or foster care. (Leave for this reason must be taken within the twelve month period following the child's birth or placement with the employee. If both spouses work for the City, each are permitted to take only a combined total of twelve (12) weeks leave during any twelve (12) month period.) B. To care for the employee's immediate family member, if the immediate family member has a serious health condition; or C. The employee's own serious health condition that makes the employee unable to perform the essential functions of his or her position. 28.2 Definitions: "Twelve month period" means a rolling twelve (12) month period measured backward from the date leave is taken and continuous with each additional leave day taken. "Spouse" means married domestic partner. "Child" means a child under 18 years of age, or 18 years of age and older, who is incapable of self -care because of a mental or physical disability as determined by the Social Security Act and Americans with Disabilities Act (ADA) regulations. An employee's child is one for whom the employee has actual day-to-day responsibility for care and includes a biological, adopted, foster, or stepchild. "Parent" means the biological parent or an individual who stands or stood in loco parentis (in the place of a parent) to the employee when the employee was a child. It excludes "parents -in-law." "Immediate Family" means the employee's spouse, child, or parent. "Serious Health Condition" means an illness, injury, impairment or physical or mental condition that involves: A. Inpatient care; or B. Any period of incapacity requiring absence from work for more than three calendar days, that also involves continuing treatment by (or being under VAIrfil the supervision of) a health care provider; or C. Continuing treatment by or under the supervision oi) a health care provider for a chronic or long-term health condition that is incurable or which, if left untreated, would likely result in a period of incapacity of more than three calendar days; or D. Prenatal care from a health care provider. "Incapable of self -care" means that the individual requires active assistance or supervision to provide daily self -care in several of the activities of daily living, such as caring appropriately for one's grooming or hygiene, bathing, dressing, eating, cooking, cleaning, shopping, taking public transportation, paying bills, maintaining a residence, using telephones, and the like. "Health Care Provider" - means a doctor of medicine or osteopathy, or any other person determined by the Federal Government to be capable of providing health care services including podiatrists, dentists, clinical psychologists, optometrists, chiropractors, nurse -practitioners, nurse -midwives authorized to practice by state law, and Christian Science practitioners. "Medical necessity" means there must be a medical need for the leave, as distinguished from voluntary treatments or procedures. 28.3 Eligible Employee: A. All Employees To be eligible for FMLA, an employee must: 1. Have worked for the City at least 10 months whether consecutively or not, (meaning the employee was maintained on the payroll); and 2. Have worked at least 1250 hours during the year preceding the start of the leave. Hours worked are determined by applying the principles of the Fair Labor Standards Act (FLSA). B. Exempt Employees FLSA exempt employees who have worked for the City at least 12 months are presumed to have met the minimum service required for eligibility. 28.4 quest for Leave: Re A. No Need to Assert FMLA Rights 50 Employees need not expressly assert their rights under the FMLA, or even mention the FMLA when applying for leave. It is enough to state that leave is needed for one or more of the covered reasons, listed under the heading "Family and Medical Leave Provisions" above. B. Leave for Medical Condition The City may have to inquire further to determine whether the leave requested is for a serious health condition which must be supported by a Medical Certification from the health care provider. C. Planning Treatment Upon getting notice for a leave, the City may, for business reasons, require the employee to try to reschedule the treatment, so long as the treating health care provider approves the modification of the treatment schedule. 28.5 Notice Requirement:. A. Foreseeable Leave. l . Unpaid leave: An employee must give 30 days' notice if the leave is foreseeable and unpaid. The request for leave must be accompanied by the "Employee Leave Request Form" furnished by the City Administrator or his designee. If the employee fails to give 30 days' notice without having a reasonable excuse for the delay, the leave will be denied until 30 days after the employee provides the notice. 2. Paid leave: The notice period for a foreseeable paid leave is the same which the employee is required to give to use vacation, sick leave or whatever applicable paid benefit time the employee requests, and is determined either by the City Personnel Policies and Procedures, or a departmental or City-wide procedure. The substitution of paid leave for the otherwise unpaid leave provided by the FMLA is described below. B. Unforeseeable Leave l . Unpaid leave: In unexpected or unforeseeable situations, an employee should provide as much notice as is practicable under the circumstances. It is expected that the employee would give notice within one or two business days of learning of the need for the leave, except in extraordinary circumstances. The notice shall be followed by the completed "Employee Leave Request Form." In case of a medical emergency involving either the employee's own or the immediate family member's serious health condition, the City's otherwise 51 required advance notice is unenforceable when FMLA leave is involved. 2. Paid leave: The provisions described under Section VII Elb above apply. 28.6 Medical Certification: A. Tlmeframe to Submit Form: For leaves (unpaid) taken because of the employee's or a covered family member's serious health condition, the employee must submit a completed "Medical Certification" form available from the City Administrator or his designee within 15 days after the City requests completion of the form, or as soon as reasonably possible. B. Subsequent Medical Opinion/Reports: The City may require a second or third opinion, at the City's expense, and periodic reports on the employee's status and intent to return to work. The employee must furnish a fitness for duty report to return from a leave taken because of the employee's own serious health condition. 28.7 Intermittent or Reduced Leave: A. Serious Health Condition: If it is medically necessary, leave may be taken intermittently (a few days/hours at a time), or on a reduced leave schedule to care for an immediate family member with a serious health condition, or because of the employee's own serious health condition. l . Medical Necessity: The treatment regimen and other information given on the "Medical Certification" form is enough to certify the medical necessity of intermittent or reduced leave. However, the employee must schedule such leave so as not to disrupt the City's operations. Upon request, the employee shall provide the City with the reasons why the intermittent/reduced leave schedule is necessary, and furnish a schedule of the treatment. The City and the employee will work out a mutually agreeable schedule, subject to the approval of the health care provider. 2. Temporary Transfer: The employee may be required to transfer temporarily to a position with equivalent pay and benefits that better accommodates recurring periods of leave, when the leave is planned for scheduled medical treatment. B. Department's Consent: A leave taken intermittently or on a reduced leave schedule for the birth of the employee's child, or the child's placement with the employee for adoption or foster care, requires the department's consent. C. Part-time/Variable Hours Employees: For part-time employees and those working variable hours, the FMLA leave entitlement is calculated on a pro-rata basis whereby the 12 weeks worked immediately prior to the start of the leave are used to calculate the employee's normal work week. 52 D. Exempt Employees: Exempt employees' salaries will be reduced by the hours taken as intermittent or reduced leave during the work week, without affecting their exempt status. 28.8 Substitution of Paid Leave: A. Required Substitution: Employees are required to substitute all accrued paid benefit time for any part of an FMLA leave taken for any reason except for the last five (or fewer) vacation days left during the remaining employee year, which they may retain for future use. B. Combination of Paid/LJnpaid Leave: When an employee has used accrued paid benefit time for a portion of FMLA leave, the employee may request an additional period of unpaid leave for a total combined leave of 12 weeks. C. Right of Substitution: An employee has the right to substitute all of his/her accrued paid benefit time, so long as the City Personnel Policies and Procedures permit the use of paid benefit time for the type of FMLA leave requested. 28.9 Effect on Benefits: A. Group Insurance: The employee's group health insurance and life insurance plan continues under the same conditions as coverage would have been provided if the employee had continuously been employed during the leave period. B. Insurance Contributions: Employees' contributions to premiums continue at the same level as if they were actively employed. If there is a change in the employee's share of premium costs, they are notified of the change and expected to pay the premium they would have paid had they not been on leave. 1. Paid leave: Employees who are on paid leave will have their premium payments withheld through payroll deduction. 2. Unpaid leave: Employees who are on unpaid leave will be advised in writing at the beginning of the leave period of the amount, method and due date of their premium payments. 3. Late payment: If an employee's premium payment is more than thirty (30) days late, the City may terminate the health coverage. However, the coverage will be restored immediately upon the employee's return from leave. 4. Reimbursement: If the City pays the employee's share of the premium which the employee missed during the leave, the City may require reimbursement from the employee upon return from leave. The employee 53 will be required to sign a written statement at the beginning of the leave authorizing payroll deductions for delinquent payments. 5. Employee does not return from leave. If the employee fails to return from leave for reasons other than the continuation of the employee's serious health condition, or the serious health condition of a covered family member, or circumstances beyond the employee's control, or the employee returns to work for less than 30 days, the City may seek reimbursement for the employer's share of the premiums paid on behalf of the employee during the period of the leave. C. Other Benefits: An employee is not entitled to seniority or benefit accrual during periods of unpaid leave, unless otherwise stated in the City Personnel Policies and Procedures or law. However, the employee will not lose any benefit accrued prior to the leave. 28.10 Job Protection: A. Same or Equivalent Position: If employees return from leave by the end of twelve (12) weeks, or before, they are reinstated to the former position or an equivalent one, with equivalent pay, benefits, status, authority, and other conditions of employment as they held before going on leave. B. Restoration Rights: The restoration rights of an employee returning from FMLA leave are the same as they would have been had the employee continued to work. Therefore, had the employee's position been eliminated, or the employee been terminated while actively at work, there is no right to be reinstated upon return from leave. C. Late Return: If the employee fails to return by the end of twelve (12) weeks, reinstatement to the same or similar poson occurs only if it is available. Otherwise, the employee's employment may be terminated. D. Key Employee: An exception to reinstatement may also be made in the case of a "key employee," even if the "key employee" returns timely from leave. A "key employee" is among the 10% highest paid City employees. "Key employees" will be notified of their status in writing when they request FMLA leave and informed as to whether there is a possibility that reinstatement will be denied after leave. Restoration may be denied if it causes substantial and grievous economic injury as defined by FMLA regulations. 54 APPENDIX G —GENERAL ORDER 22.4 SECONDARY EMPLOYMENT Effective Date � � � , : ' �� General Order Number October 21 2002 �' "" �.� � � �� � � � � a � r � � �� Subject Secondary/Extra-Duty Employment Reference Rescinds/Replaces: Last Reviewed/Revised: McHemy Personnel Policies &Procedures, Section 15, 15.1 J. General Order 22.3 January 25, 2005 City of McHenry Collective Bargaining, Article XIX, Section 19.5 Secondary Employment 22.3.3 Off-Dut�uloymeut Master File Copy 22.3.4 Extra -Duty Emr�loyment All Department Personnel Chapter 3 I No. Pages Personnel Structure 3 Tab 4 The McHenry Police Department recognizes the desire by employees to maintain outside interests and seek part-time employment opportunities separate from their full time employment with the department. The purpose of this directive is to ensure that although employees may elect to participate in secondary or extra duty employment opportunities, it is important that they are fit for duty when reporting for their tour of duty at the department. This policy covers both sworn and non -sworn personnel. POLICY It is in the Department's interest to ensure that employees do not participate in secondary employment that would constitute a conflict of interest, infringe on the employee's ability to do his job or would tend to bring discredit to the Department. Employees engaging in Secondary Employment must reasonably be available to report for duty on short notice when ordered in to work. III. DEFINITIONS Employment: The provision of a service, whether or not in exchange for a fee or other service including self-employment. This includes any employment in which another may financially benefit from the employee's work. Employment does not include volunteer charity work. Secondary Employment: Any outside employment, which is off duty, wherein the use of law enforcement power is not anticipated. Extra Dury Employment: Any secondary employment that is conditioned on the actual or potential use of law enforcement powers by the off -duty employee. Employee: All full-time police personnel whether sworn or civilian who are employed by the City of McHenry. IY. PROCEDURES A. General Provisions of Secondary and Extra -Duty Employment (Calea 22.3.4 a, c, d) 1. All off -duty or Secondary and Extra Duty Employment will be approved in accordance with the City of McHenry 55 7. Court appearances required as a result of Secondary Employment or Extra -Duty Employment is the responsibility of the employee and shall not be attended during on -duty hours. 8. Officers engaged in Off Duty, Secondary Employment or Extra -Duty who use their law enforcement powers are required to notify the department in writing of the circumstances surrounding their use of these powers within 24 hours of the incident. 9. Department employees will not perform duties that are in conflict with Departmental Directives, permit or condone activity that is a violation of Federal, State or Local Statutes or give the impression that the Officer was condoning illegal or immoral activity. 10. Probationary employees, who have not entered the solo step of their probationary period, shall not be eligible to engage in secondary employment. B. Specific Provisions Secondary Employment (Calea 22.3.3) 1. Secondary employment shall not conflict with regularly scheduled duty hours. 2. McHenry Police Officers working any authorized secondary employment will be allowed to work up to a maximum of thirty (30) hours per week or a total of 70 hours in combination with regular duty in a single week. The week is considered as covering the period from 0001 hours Sunday morning to 2400 hours the following Saturday night. There are no restrictions placed on regular days off, holidays or vacation days. 3. No employee shall solicit any person, business or other entity for secondary employment while on duty, or while acting as a McHenry Police Department employee. 4. Employees will not wear any garments that identify them as McHenry Police Officers while performing Secondary Employment. 5. Employees will not access, disseminate information from, or perform inquiries of any law enforcement data system in the performance of any secondary employment. 6. Employees will not identify themselves as a McHenry Police Officer unless required in the process of placing an individual under arrest. 7. Employees shall not utilize City of McHenry uniforms, weapons or any other equipment in the pursuit of Secondary Employment. C. Specific Provisions Extra -Duty Employment (Calea 22.3.4, a., b., c., d., e.) 1. Officers will not wear garments that identify them as McHenry Police Officers while performing Extra -Duty Employment without expressed written permission from the Chief of Police. 2. All City and Department policies, procedures, rules and regulations apply to the behavior and activities of officers during extra -duty employment. 3. Officers will not utilize City of McHenry uniforms, weapons or equipment in the pursuit of Extra -Duty Employment unless authorized by the Chief of Police or his designee. a. Exceptions to this provision maybe made for a Department authorized detail of McHenry School District 15 or 156 or another governmental entity. 4. Officers who are engaged in Extra -Duty Employment within the corporate limits of the City of McHenry or authorized region shall notify the on -duty Shift Commander and Communications prior to reporting for duty. 5. Communications equipment shall be utilized to keep the officer in continuous contact with the Communications Center while working within McHenry County. 6. If time allows, it is strongly recommended that an officer engaged in extra -duty employment contact the department or law enforcement agency with jurisdiction over the area where they are employed prior to placing an individual under arrest. If time does not permit, said notification will be made as soon as possible after the arrested individual is secured. 7. McHenry Police Officers working any authorized secondary employment will be allowed to work up to a maximum of thirty (30) hours per week or a total of 70 hours in combination with regular duty in a single week. The week is considered as covering the period from 0001 hours Sunday morning to 2400 hours the following Saturday night. There are no restrictions placed on regular days off, holidays or vacation days. 8. Sworn Employees may engage in employment as a "Peace Officer" as defined in the Criminal Code of 1961, 720 ILLS 5/2-13 for a governmental entity other than the City of McHenry under the terms of this order. Officers who elect to engage in such employment shall not utilize City of McHenry Uniforms, weapons or equipment. 9. Court appearances required as a result of Extra -Duty Employment is the responsibility of the employee and shall not he attended durine on -duty hours. Established by the Order of: City Council Review Effective Date Chapter 3 r%.Eecxw� �%%le.,t� October 7, 2002 October 21, 2��2 el Structure �tv Tab 4 Chief Thomas J. O'Meara 56 Sample of Off -Duty Employment -REQUEST FOR APPROVAL ATTACHMENT A 22.3.3 City of McHenry Police Department Off -Duty Employment —Request for Approval To: Chief of Police From: Date of Request: Prospective Secondary Employer/Company Name: Address: City: State: Prospective Immediate Supervisor: Telephone: Anticipated Starting Date: Anticipated total work hours per week: (Maximum recommended for sworn officers per regulation is 20 hours per week.) Description of work to be performed: 1. I have reviewed General Order 22.3.3, Secondary Employment and Extra Duty Employment and agree to conform to the provisions of this order. 2. I am aware that if my off -duty employment is situated outside the corporate limits of the City of McHenry, I will not represent myself as a McHenry police officer during the performance of my duties. In addition, I accept the condition that I am not to use city equipment nor utilize the facilities of our Records Section in connection with my prospective off -duty employment. Date: Signature of Employee Do not write below this line. To: From: Date: Request is: ❑Approved ❑ Denied Comment: This request must be received in the Chief s office prior to starting date. Original Copy to Personnel File, one copy to CluePs office file and one copy returned to submitting employee. ;li�t3 ,�-: ` 'i;�-' 57 APPENDIX H MCHENRY POLICE DEPT PATROL OFFICER -- SENIORITY LIST 1 Anthony P. Mucciante 1056 03/28/97 2 Eric Sexton 1061 09/11/98 3 John Adams 1062 06/14/99 4 Jill Foley 1066 10/O1/99 5 Robert J. Roske 1067 10/Ol/99 6 Brian Aalto 1073 Ol/05/O1 7 Marc Fisher 1074 O1/OS/O1 8 Lawrence Popp 1027 07/02/O1 9 Richard Rewiako 1031 07/02/01 10 Jason Ducak 1075 Ol/04/02 11 Michael Spohn 1076 O1/04/02 12 Omar Morales 1077 04/12/02 13 Ryan Pardue 1078 04/12/02 14 Robert L. Keene 1080 10/11/02 15 Tanya L. Stone 1083 09/18/03 16 Nicholas R. Clesen 1084 09/18/03 17 Adriana Birk 1086 08/16/04 18 James A. Harris 1087 O8/16/04 19 Kelly A. Ducak 1085 05/06/05 20 Mark R. Gandor 1088 06/13/05 21 Paul Prather 1089 04/24/06 22 Patrick A. Polidori 1094 OS/09/07 23 Matthew Schmitt 1097 12/12/07 24 Jaimie L. Prather 1098 09/14/09 25 Ryan M. Gregorio 1099 09/14/09 26.Robert R. Beaudoin 1102 10/20/09 27 Robert Klasek 1103 02/08/10 28 Matthew J. Voelker 1104 09/07/10 29 Christina Torkelson 1105 O1/05/11 30 Jack Zumwalt 1106 09/26/11 31 Sean Klechak 1108 09/23/13 32 Joseph Lazicki 1109 09/23/13 33 Zachary Piekarski 1110 03/31/14 34 Joshua Conway 1111 06/30/14 35 Samuel Shafer 1112 09/22/14 04/07/2015 Deril< Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us MEMORANDUM DATE: Apri120th, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator Jon Schmitt, Director of Public Works Vickie Zinanni, Human Resource Manager RE: Authorization of the Mayor to execute a one (1) year extension of the existing Collective Bargaining Agreement, through April 30, 2016, between the City of McHenry and the International Union of Operating Engineers (IUOE) Local 150 The existing Collective Bargaining Agreement between the City of McHenry and the IUOE Local 150 expires on April 30, 2015. Typically, at the request of the represented employees, discussions would have started in an effort to negotiate a new Collective Bargaining Agreement prior to the expiration of the existing agreement, to take effect on May 1, 2015. However, similar to the request presented to the FOP/LJnit 1 (Patrol and Detectives), the City Administration contacted the IUOE Local 150 representative and requested that the terms of the existing agreement be extended for a period of one year, through April 30, 2016. The primary reason for this extension request is in response to the potential mid -year reductions to the city's portion of state -shared Local Government Distributive Fund (LGDF) revenues. More specifically, with the potential for reductions to McHenry's portion of the LGDF at 50%, or approximately $1.3 million, there will most certainly be a financial impact on the operations of the municipality. As such, the City Administration, with consensus of the Council, determined that the more prudent way to approach the renewal of Collective Bargaining Agreements was to enter in to one-year agreements until such time as a more specific determination is made by the State of Illinois regarding the LGDF in order to evaluate the impact(s) on the municipality. Fortunately, the employees represented by IUOE Local 150 have agreed with this approach and, last week, voted to approve the one year extension of the existing agreement. What this means for the period May 1, 2015 through April 30, 2016 is a wage schedule adjustments of 2.0%, which is the same as the adjustment for the previous 2014/15 fiscal year. The estimated monetary impact the proposed wage schedule will have on the municipal budget for the one (1) year term is $54,000.00. No other terms of the existing agreement have been modified and, as such, what is requested is authorization for the Mayor to execute the extension on behalf of the City of McHenry. Overall, the City Administration is pleased with this proposed agreement as presented and feels it is a responsible approach to bargaining due to current economic conditions. Therefore, should Council concur, it is recommended that a motion be made authorizing the Mayor to execute a one (1) year extension of the existing Collective Bargaining Agreement, through April 30, 2016, between the City of McHenry and the International Union of Operating Engineers (IUOE) Local 150.