No preview available
HomeMy WebLinkAboutPacket - 12/07/2015 - City CouncilAGENDA REGULAR CITY COUNCIL MEETING L. Monday, December 7, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Public Hearing for the consideration of the City of McHenry 2015 Tax Levy Ordinance in the amount of $4,761,635 representing no increase above the 2014 Tax Levy extension; and, upon close of Public Hearing consideration and approval of an Ordinance adopting the 2015 Tax Levy Ordinance for the City of McHenry 6. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 7. Motion to approve the following Consent Agenda Items: A. Payments to Water Well Solutions, Elburn, IL for: 1) emergency pull &inspection of Water Well #10 in the amount of $49500; and, 2) installation of new pumping equipment for Water Wells #10 in the amount of $19,200; B. Public Works Department request to purchase a replacement one -ton dump truck that includes purchase of cab & chassis from Buss Ford, McHenry, IL for an amount not to exceed $44,440 and purchase/installation of the dump body, snowplow & salt -spreader from R.A. Adams Enterprises, McHenry, IL for an amount not to exceed $36,281; total purchase $80,721; C. November 9, 2015 Committee of the Whole meeting minutes; and D. List of Bills in the amount of $794,411418a 8. Motion to approve Ordinances for the abatement of real estate taxes for the following bond issues: General Obligation Bonds (Recovery Zone &Build America) Series 2010B, $429,760.00; General Obligation Bonds (Alternate) Series 2010C, $445,812.500 General Obligation Bonds (Alternate) Series 2012, $206,332.50; General Obligation Bonds (Refunding) Series 2013, $574,235.00; and General Obligation Bonds (Refunding) Series 2015, $579,778.76. 9. Motion to award a Facade Improvement Grant for the property located at 3932 Main Street in the amount of $3,000 as recommended by the McHenry Landmark Commission The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest qua/ity of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. McHenry City Council December 7, 2015 Page Two 10. Motion to approve an Ordinance granting a Use Variance to Home of the Sparrow to allow a parking lot as a principal use on property located on the east side of Ringwood Road, Lot 29 of Westshore Beach Subdivision 11. Motion to adopt an Ordinance granting a Conditional Use Permit and Variances to the Zoning and Subdivision Control & Development Ordinances for automobile and trailer sales and repair for Sunnyside Company — Chrysler Dodge Ram located at 4810 W. Elm Street 12. Motion to authorize the Mayor's execution of an Economic Incentive Agreement between the City of McHenry and Sunnyside Auto Finance Company 13. Motion to adopt the 2014 revised McHenry Country Stormwater Management Ordinance 14. Recommendation to approve 2016 Health Insurance Coverage as follows: 1) the Blue Cross Blue Shield PPO, HRA and HMO plans for health coverage during the 2016 plan year; 2) the current in- house deductibles for the Blue Cross Blue Shield HRA Plan for the 2016 plan year; 3) the BCBS PPO dental plan for the 2016 plan year; and, 4) the renewed VSP vision coverage plan for the 2016 plan year 15. Mayor's Statement and Reports: • Approval of a recommendation to appoint George Lamm to McHenry Landmark Commission 16. Committee Reports 17. Staff Reports 18. Future Agenda Items 19. Executive session pursuant to 5 ILCS 120/2(c)(11�Probable action on behalf of or affecting the City 20. Adjournment The Cit3� of McHenry is ded/caterl to providing its citizens, businesses, and visitors wit/t the higleest qua/ity of progrrnns and services in a customer-or/er:tet� efficient, and fiscally respor:sible manner. Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us PUBLIC HEARING SUPPLEMENT DATE: December 7, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator Carolyn Lynch, Finance Director RE: Public Hearing and Consideration of the 2015 Tax Levy Ordinance ATTACHMENTS: Exhibit A —Proposed Real Estate Tax Levy by Fund (without rates) 2015 Property Tax Levy Ordinance Purpose: On November 16, 2015 Council considered and approved a Resolution Determining the Amount of Funds to be levied for the 2015 Tax Year through real estate taxes for the City of McHenry and set a date of December 7, 2015 for the Public Hearing and consideration of an ordinance establishing such a levy. While not required to do so, the City of McHenry believes that it is important to provide residents with an opportunity to provide public comment on the proposed property tax levy. Upon the closure of the public hearing City Council can then consider the adoption of the 2015 Tax Levy Ordinance. An approved Tax Levy Ordinance must be filed by the last Tuesday of December (the 29th in 2015). With altered schedules and office hours due to the holidays, it is always prudent for Council to consider the Tax Levy Ordinance to allow sufficient time for administrative processing. Background: Approximately 82.8% of the FY15/16 budgeted General Fund Revenues are derived from Sales Tax, Income Tax and Property Tax receipts with the remaining approximate 17.2% coming from such sources as miscellaneous other intergovernmental taxes, grants, franchise fees, licenses and permits, fines and forfeitures, and charges for services. Despite the fact that as a "Home Rule" community the City of McHenry is no longer subject to the Property Tax Extension Limitation Law, or PTELL which limits increases to residents' property taxes by preventing a local government's property tax levy from growing at a faster pace than the rate of inflation, or 5%, whichever is less - the City has continued to follow PTELL for establishing the property tax levy. Over the past four (4) years (2011, 2012, 2013, 2014), the City has chosen to maintain a flat property tax levy request at the amount requested in 2010. Analysis: As Council is well aware, McHenry has faced a number of challenges during the last decade that have resulted in annual budgets that relied on substantial contributions from the General Fund Fund Balance for the creation of a "balanced budget." However, in the last four fiscal years, higher than expected sales and income taxes, the implementation of cost -reduction measures, and a conservative approach to reinstating capital improvement and capital equipment expenditures, the General Fund Balance has been increased from $2,511,330 in FY09/10 to $10,041,968 in FY14/15. While the entirety of the General Fund Balance is currently identified as "Unassigned", the reality is that the City continues to face a number of economic uncertainties and challenges at the local and state levels that could quickly reduce this amount. These include: 1. Local Street Program —The FY15/16 Capital Improvement Program (CIP) includes the need for more than $42 million of investment in repairing local roadway infrastructure. These are streets/roadways that are not eligible for State or Federal funding and, as such, 100% of the costs are attributable to the City of McHenry. In the years coming out of the recession that City has increased funding for this program and was able to commit nearly $1 million in FY15/16 for the resurfacing of streets and installation of a much -desired traffic signal at Dartmoor and Crystal Lake Road. 2. Local Match for State/Federal Road Projects — In addition to the Local Street Program the City is responsible for providing matching dollars for projects that receive State/Federal funding. In addition to the fact that the traditional local source (Motor Fuel Tax) for providing matching funding has been declining substantially in recent years, the continued financial woes of the State of Illinois has resulted in delays of payments from this source. As such, the City must be prepared to fund the approximate $800,000 in local match for projects that have already been approved from the General Fund Balance. 3. Non -Road Capital Improvement/Capital Equipment Projects — While the City has been able to reinstate funding' for capital improvement and capital equipment projects in recent years, the approach has been one of caution to ensure that any sudden decline in the economy would not have the significant impact on the City's economic condition as in 2007/2008. With this, there are still more than $20 million in deferred public facility maintenance projects, park improvement/maintenance projects, stormwater/drainage projects, and capital equipment (vehicles and equipment) needs identified in the FY15/16 Capital Improvement Program. 4. Local Government Distributive Fund (LGDF) — While much of the publicity has subsided regarding the proposal earlier in 2015 to reduce the Local Government Distributive Fund (LGDF) by 50% - or approximately $1.3 million of revenues for McHenry — the threat of reduced state -shared revenues remains a possibility and, as such, we must ensure that sufficient funds remain in the General Fund Balance over and above those required as "emergency reserve funds" to ensure that the municipality is able to fill a temporary, or even permanent, loss of revenue. To account for these, and other, uncertainties and challenges the City Administration is in the process of updating its Fund Balance and Reserve Policy for consideration and adoption by Council in order to establish a clearer and defined planned use of the existing and future General Fund Balance. This policy document will be presented as part of the FY16/17 Budget development process. In addition to the need to ensure that capital improvement/equipment funding is available as identified above, looking ahead to the FY16/17 Budget the City Administration has already identified more than $400,000-in operation expenditure increases based on existing collective bargaining agreements, Police Pension Fund contributions and employee health insurance increases) over the current FY15/16 Budget. Also of note, the collective bargaining agreements with Local 150 (Parks and Public Works employees) and Fraternal Order of Police Unit I (Police )atrol) are due for renegotiation in 2016. Both of these units approved a 1-year status quo extension to the contracts in 2015 due to the State budget situation and, then, new threat of a reduction to the LGDF. The determination of the property tax levy is a calculation using the 2015 tax year inflationary rate (Consumer Price Index for Urban areas for 2014) and the estimated Equalized Assessed Value (EAV). For the 2015 tax year the inflationary rate is 0.80% however, as of the writing of this memorandum, the City still has not received the estimated 2015 EAV. In estimating an amount for consideration by Council, using the PTELL calculated with the 2014 EAV and the 0.8% inflationary rate, results in a property tax levy amount of $4,817,018 or an increase of $55,383 over last year. Based on the fact that this estimated amount is less than 3/10`"s of 1% of the current FY15/16 General Fund Budget of approximately $19 million, combined with the fact that the City has continued to realize higher than expected revenues in the General Fund from other funding sources, staff believes that the City can forgo this minimal increase in the property tax collection and keep the property tax levy flat for a fifth consecutive year. Annually, prior to the end of the calendar year, the City must provide the amounts required for the property tax levy so that the funds generated through this revenue mechanism will become available during the next municipal fiscal year. The levy request must be approved by the City Council and submitted to the McHenry County Clerk by the last Tuesday in December (the 29th in 2015). With this date as a target, the 2015 Property Tax Resolution indicating the levy amount and Public Hearing is attached and, upon adoption of the resolution, the Property Tax Levy Public Hearing and consideration/adoption of the levy amount will take place at the December 7, 2015 City Council meeting. Based on the above information, it is important to remind council that this does not mean that homeowners will not see an increase in their property tax bill. Change in EAV also drives a change in the property tax bill. When the EAV declines the tax rates must go up in order to fully fund the property tax levy because the same amount of money needs to be collected across the new lower values. This increase is reflective of the proposed municipal rate increase and the potential EAV decline, but does not take into consideration actions taken by the other taxing jurisdictions that comprise the total property tax bill. As can be seen in the attached information, in 2014 that portion of a resident's tax bill directed to the City of McHenry was only 6.7% of the total amount. As an informational item, attached Exhibit A identifies that Proposed Levy amount but not the Estimated 'Rate since the County has still not provided the City of McHenry with the EAV as of the date of this memorandum. As such, the rates cannot be calculated. If Council concurs, the following is recommended: 11 conducting a public hearing regarding the proposed 2015 Property Tax Levy in an amount of $$4,761,635 and, upon closing the public hearing; 2) consideration of the 2015 Property Tax Levy Ordinance in an amount not to exceed $$4,761,635. Purpose Corporate Police Protection Band Civil Defense Audit Insurance ►firf:� Social Security Public Library Debt Service Police Pension Public Benefit TOTAL EXHIBIT A CITY Or McHENRY PROPOSED REAL ESTATE TAX LEVY 2015 TAX LEVY Proposed Levy $ 11200,072 $ 547,959 $ 0 $ 0 $ 26,427 $ 499,994 $ 399,194 $ 563,745 $ 0 $ 0 $ 11524,244 0 $ 4,761,635 ORDINANCE NO. ORD-15- 2015 PROPERTY TAX LEVY ORDINANCE AN ORDINANCE FOR THE LEVY OF TAXES FOR THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS FOR THE YEAR 2015 WHEREAS, the City of McHenry, McHenry County, Illinois is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTY, ILLINOIS as follows. SECTION 1: That at tax for the following sums of money, or as much thereof as may be authorized by law to defray all expenses and liabilities of the City of McHenry, be and the same are hereby levied for the purposes specified against all taxable property in the City of McHenry for the year 2015 in the respective sums as follow, to -wit: Article I General Fund Levv Administration Deaartment Salaries -Regular 78,950 Overtime -Regular - Salaries - Seasonal - Salary Adjustments - Board/Commission Expense - Youth Commission - Health/Life Insurance - Dental Insurance - US Life Insurance - Insurance Premiums Vision - FICA/Medicare 34,016 IMRF Retirement 50,056 Uniform Allowance - Contractual Services - Legal Fees - Postage and Meter - Telephone - Printing and Publishing - Repair & Maintenance - Dues - Travel Expenses - Training Tuition Reimbursements Publications Utilities IMF Expense Materials & Supplies Office Supplies Gasoline & Oil Small Equipment Administrative Expense Capital - Land Acquisition Buildings Equipment Capital - Furniture Purchase of Service - Risk Management Purchase of Service - Information Technology Transfer- Employee Insurance Fund Transfer - Capital Improvements Total Administration Department Elected Officials Department Salaries Regular Overtime - Regular Salary Adjustments Salaries - Elected Officials Health/Life Insurance Dental Insurance US Life Insurance Insurance Premiums Vision FICA/Medicare IMRF Retirement Uniform! Allowance Contractual Services Postage and Meter Telephone Printing and Publishing Dues Travel Expenses Training Publications Materials and Supplies Office Supplies Small Equipment Employee Recognition Administrative Expense Purchase of Service - Information Technology Transfer - Employee Insurance Fund Total Elected Officials Department 163,022 51458 51854 31506 'Cl�TiE? Community & Economic Development Department Salaries - Regular Salaries - Part Time Salaries - Temporary - Census Overtime - Regular Salary Adjustments Health/Life Insurance Dental Insurance US Life Insurance Insurance Premiums Vision FICA/Medicare IMRF Retirement Uniform Allowance Contractual Services Postage and Meter Telephone Printing and Publishing Repairs and Maintenance - Vehicles Dues Travel Expenses Training Tuition Reimbursement Publications Materials and Supplies Office Supplies Fuel and Lubricants Small Tools and Equipment Capital Lease Principal Payments Capital - Buildings Equipment Capital - Vehicles Purchase Service - Risk Management Purchase Service - Information Technology Transfer - Employee Insurance Fund Total Community & `Economic Development Department Finance Department Salaries'- Regular Salaries'- Part Time Overtime - Regular Salary Adjustments Health/Life Insurance Dental Insurance US Life Insurance Insurance Premiums Vision FICA/Medicare IMRF Retirement Uniform Allowance Contractual Services Postage and Meter 49, 777 21,416 31,702 102,895 33,124 15,838 23,445 Telephone Printing and Publishing Dues Travel Expenses Training Tuition Reimbursement Publications Materials and Supplies Office Supplies Gasoline & Oil Small Tools and Equipment Administrative Expense Development Expense Miscellaneous Refunds Debt Service Transfer Transfer - Special Service Area Transfer - Motor Fuel Tax Fund Purchase Service - MCMRM Purchase Service - Information Technology Transfer - Employee Insurance Fund Transfer- Capital Improvement Fund Transfer - Band Fund Transfer - Civil Defense Transfer- Capital Equipment Fund Total Finance Department Police Department Salaries - Regular Salaries - Sworn Salaries - Part -Time Overtime - Regular Overtime - Sworn Career Ladder Salary Adjustments Health/Life Insurance Dental Insurance US Life Insurance Insurance Premiums Vision FICA/Medicare IMRF Retirement Contribution - Police Pension Uniform Allowance Contractual Services Postage and Meter Telephone Repair and Maintenance - Vehicles Dues Travel Expenses Training Expenses Tuition Reimbursement 72,407 115, 076 1,157,341 3331625 84,850 1, 5241244 Publications - Ailities - Materials and Supplies - Office Supplies - Fuel and Lubricants - Small Equipment - Police-1<9 Unit - Police -DUI - Capital - Equipment - Capital - Vehicles - Capital - Furniture - Purchase of Service - Risk Management - Purchase of Service - Information Technology - Transfer- Employee Insurance Fund - Total Police Department 31215,136 Public Works Administration Department Salaries -Regular 22,738 Overtime - Regular - Salary Adjustments - Health/Life Insurance - Dental Insurance - US Life Insurance - Insurance Premiums Vision - FICA/Medicare 91738 IMRF Retirement 14,415 Uniform Allowance - Contractual Services Postage and Meter - Telephone - Dues - Travel Expenses - Training Expenses - Tuition Reimbursement - Office Supplies - Small Equipment - Capital - Equipment Purchase Service - Risk Management - Purchase Service - Information Technology - Transfer - Employee Insurance Fund - Total Public Works Administration Department 46,891 Public Works Streets: Division Department Salaries -Regular 169,805 Overtime - Regular - Overtime - Snow Removal - Salaries -Seasonal - Salary Adjustments - Health/Life Insurance Dental.lnsurance - US Life Insurance Insurance Premiums Vision FICA/Medicare IMRF Retirement Uniform Allowance Contractual Services Contractual Services - PW Bldg Telephone Repair and Maintenance - Vehicles Training Expenses Utilities Utilities - PW Bldg Street Lighting Materials and Supplies Materials and Supplies - PW Bldg Office Supplies Vehicle Fuel and Lubricants Small Tools and Equipment Safety Equipment and Supplies Miscellaneous Expenses Capital - Equipment Capital - Vehicles Capital - Public Improvements Encumbrances Purchase Service - Risk Management Purchasei,Service - Information Technology Transfer - Employee Insurance Fund Total Public Works Streets Division Department Parks &Recreation Department Salaries -Regular Salaries - Part Time Employees Overtime - Regular Salaries - Seasonal Overtime —Seasonal Salary Adjustments Health/Life Insurance Dental Insurance US Life Insurance Insurance Premiums Vision Social Security Expenses IMRF Retirement Uniform Allowance Contractual Services Postage and Meter Telephone Printing and Publishing Repairs and Maintenance - Vehicles Dues Travel Expenses 78,684 116,473 364,962 115,763 64, 573 74,747 Training Tuition Reimbursement Publications Utilities Materials' and Supplies Office Supplies Vehicle Fuel and Lubricants Small Equipment Special Events Forestry Capital - Equipment Capital - Vehicles Park Improvements Purchase Service - Risk Management Purchase Service - Information Technology Transfer Employee Insurance Fund Total Parks & Recreation Department Total General Fund Article II Audit Fund Audit Fee Total Audit Fund Insurance Fund Insurance Total Insurance Fund Grand Total Articles I, II, and III 255,083 4,2355214 26,427 26,427 499, 994 499,994 4,761,635 TAX LEVY SUMMARY CITY OF WHENRY Levied for the City of McHenry from the tax for General Corporate funds, 65 ILCS 5/8-3-1, in addition to all other taxes $ 11200,072 Levied from the Special Tax for Police Protection, 65 ILCS 5/11-1-3, in addition to all other taxes 547,959 Levied from the Special Tax for cost of participation by the City of McHenry in the Illinois Municipal Retirement Fund and Social Security Enabling Act, 40 ILCS 5/7A71 and 40 ILCS 5/21-109 in addition to all other taxes 9623939 Levied from the Special Tax'for the Police Pension Fund, 40 ILCS 5/3A25, in addition to all other taxes 13524,244 Levied from the Special Tax for the Audit Fund, 65 ILCS 5/8-8-3, in addition to all other taxes 263427 Levied from the Special Tax to pay the cost of insurance, 745 ILCS 10/9-107, in addition to all other taxes 499,994 TOTAL LEVIED FOR CITY OF McHENRY FROM ALL SOURCES $ 4,761,635 The cites. sources of authority are for information purposes only and are not intended to be a limitation on the City's authority to levy taxes. SECTION 2: All expended ,balances of any item or items of any general appropriation made by the Ordinance may be expended in making up an insufficiency in any item or items in the same general appropriation and for the same general purpose of in like appropriation made by the ordinance. SECTION 3: The Clerk of aforesaid City is hereby directed to file with the Clerk of McHenry County a duly.certified copy of this ordinance. SECTION 4: The Ordinance shall be in full force and effect from and after its passage, approval and publication in pamphlet form (which publication is hereby authorized), as provided by law. Voting Aye: Voting Nay: Abstain: Absent: APPROVED: Mayor Susan E. Low ATTEST: City Clerk Janice Jones Passed: Approved: Published: PUBLISHED IN PAMPHLET FORM: Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: December 7, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Well #10 Repairs ATT: Water Well Solutions Invoice and Proposals for Well #10 repairs BACKGROUND: On Thursday, October 22nd, 2015 at approximately 3:00 pm, Water Division staff received an alarm from the SCADA system indicating a pump failure to well #10 located directly west of Water Treatment Plant #4. Well #10 is one of two wells that provide raw water to Water Treatment Plant #4 located on Pine Drive. Staff attempted to reset the electrical breaker but the well continued to fail. On the following day Water Well Solutions of Elburn, Illinois dispatched a crew to diagnose the problem and determined that the motor had failed. Water Well Solutions' staff removed the pump and motor from the well to determine the extent of the required repairs. Once the pump and motor were removed from the well, the motor and pump were found to be in need of replacement. ANALYSIS: Staff received the following proposals for new equipment to be reinstalled into the well. Staff is also recommending the option of a $2,000 credit from Water Wells Solution for pumping equipment from well #5 and well #6 replaced during rehabilitation of Water Treatment Plant #2 that was no longer compatible with the new iron removal filter: • Water Well Solutions, Elburn, Illinois - $19,200 (includes $2,000 credit) • Layne Water Resources, Aurora, Illinois - $21,315 The attached invoice includes emergency removal and inspection of the pump and motor of well #10 from Water Well Solutions of Elburn, Illinois in the amount of $4,500. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve payment to Water Well Solutions of Elburn, Illinois for well #10 emergency pull and inspection in the amount of $4,500.00 and to accept the attached proposal from Water Well Solutions of Elburn, Illinois in the amount of $19,200.00 (includes $2,000 credit for well #5 and well #6 pumping equipment). Illin©is ®ivisi®n, ILLkpa Elburn, IL 60119 888.769-9009, fax 920=474-4771 Web: www.wwssg.com Customer: City of McHenry 1416 Industrial Drive McHenry, IL 60050 ATTN: Mike Palmer Project Engineer: Todd I<erry As of Date: Project ##: Task #: PO #: Final or Progress: 1 Mobilization of large pump service rig 10 Hours labor with a 2 man pump crew and equipment to pull Well #10 for Emergency Service after our technician diagnosed a downhole grounding condition that necessitates that the pump be pulled for determination of necessary repairs. 1 Disassembly and inspection of Well No. 10's Bowl Assembly $500.00 $ 350.00 �500.00 11/4l2015 133737 1.01 Final TOTAL $500.00 $3,500A0 $500.00 Tax Total Due $4,500.00 Y7A7FP 1!1l:F Pdl FNFPGt November 11, 2015 City of A�IcHenry, IL Attn: Mr. Mike Palmer, 1415 Industrial Drive McHenry, IL 60050 Wa ter Superintendent RE: Well No.10 —Repairs/Reinstallation Revised Dear Mr. Palmer: Per our recent discussion, please Find this proposal at }your request for repairs to «yell No.10 for the city of McHenry. As Layne understands, this well experienced a recent motor failure and the at is looking to replace the full assembly versus repairing the eaistuig and using their old Ci motor and bowls from another well location. Layne is submitting this proposal to include a new SOHP 3 phase 460 Volt 3600 RPM 8" Hitachi Motor and new Goulds Pump 9WAHC -2 stage bowl assembly to meet 500 gallons per minute at 294 feet total dynamic head (TDH) including 4/3 AWG power cable and reinstallation of the pumping equipment. Included is also a 1.5 hour pump test to verify the pumping equipment is working per manufacturer's specifications. McHenr Well No.10 OR Item 1 Mobilization of Large Pum Rig 2 50 HP, 460 V, 3600 RPM Hitachi Motor 3 Z Clem/Goulds 9�TAHC 2-sta e bowl asses 4 4/3 ANNIG punip power cable � 6" Scli 40 T&C column with API couplings 6" Lakewood T 5 Small um 6 Ivlis. Ta e, I 7 (2)1/41, PVC $ O tionalltems 6"] WATER RE$dURCE$ valve 2 man cretiv chlorine n Electric 50 HI', 460V 3600 RPA�tMotor t F Unit Unit Cost Extension 1 $2,000.00 $2,000.00 1J!Ea $4,675.00 $4,675.00 1 $2,695.00 $26695,00 Ft $4.00 150 Ft $45.00 $6,750.00 1 Ea $775.00 $775.00 10 Hrs $358.00 $3,580.00 1 US $125900 $125900 1 LS $75.00 $75.00 REPAIRS —TOTAL 1 Ea $4,430.00 I $4,430.00 64a•oo 721 W. Illinois Avern�e, Aurora, IL 60506 � Otfice: 630-II07.6rJ41 � Fax: 630-IIrJ7-6�J76 � layne.com � Water Well soruvans A DIVISION OF UTILITY SERVICE GROUP PROPOSAL TO Company: City of McHenry Address: 1415 Industrial Dr. City: McHenry, IL 60050 Attention: Mike Palmer E-mail: mpalmer anci.mchen 1 1 1 1 160 10 1 1 150 Phone: Fax: i Illinois Division, LLC 710B Herra Street Elburn, IL 60119 888-769-9009 fax 9204744771 Date 11/4/2015 tt Mobilization of Large Ptlmp Service Klg 50Hp, 460v, 3600RPM, 8" Hitachi Submersible Motor 9WAHC Bowl Assembly Rated for 500gpm @ 294' TDH with 60% Efficiency and Stainless Steel Impellers Goulds Bowl Submersible Motor Splice Kit Ft 4l3awg Heavy Duty Submersible Pump Cable Hrs Labor with a 2 man pump crew and equipment to install Well No. 10's pumping equipment and conduct 2hr performance test Misc. Tape, Banding, Chlorine, and 1/4"-1000psi Dual Airlines 6" Lakewood Style Drainback Check Valve Ft of 6" Sch. 40 Epoxy Coated Column pipe with API Couplings 1 -Credit for Well No. 5 &Well No. 6's Pumping equipment 1 - 50Hp, 460v, 6" Franklin Electric Sub Motor 1 - 50Hp, 460v, 6" Grundfos Sub Motor Job Name Well No. 10 Repairs Unit Price $6,500.00 $2,770.00 $170.00 $4.25 $350600 $250.00 $775.00 $42.50 $4,550.00 $4,150.00 NOTE ON MATERIAL PRICES: The material prices nosed above are based on current market prices. The price for stee , and other materials are volatile. Therefore, we must reserve the right to adjust the above material prices based on market pricing the dale your order is signed and returned to us. In order to hold the current pricing, it will be necessary to immediately order the materials. Further, Water Well Solutions vAll bill for the materials so ordered at the same time. Your signature below constitutes agreement to be billed for those materials ordered and is your further agreement to pay, vAthin within 30 days of invoice date, for those materials ordered. —_ Total Amount Proposed CLIENT The above prices, specifications and conditions are satisfactory and are hereby accepted. Water Well Solutions is authorized to do the work as specified. Payment will be made within thirty (30) days of invoice date, or as outline above. BY: DATE: `iiY>GV $6,500.00 $2,770.00 $170.00 $680000 $3,500.o0 $250.00 $775.00 $6,375.00 WATER WELL SOLUTIONS ILLINOIS DIVISION NI material is guaranteed to be as specified, All work lobe completed in a vrorkmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders and will become an extra charge over and above this proposal. All agreements are contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other Insurance, DATE: Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: December 7, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Worl<s RE: Public Worl<s Street Division Vehicle Purchase ATT: Proposals BACKGROUND: The approved FY 2015/16 Capital Equipment Fund includes funding for the purchase of a replacement one -ton dump truck for the Public Works Street Division in the amount $80,000. The truck will be replacing a model year 2002 Chevrolet one -ton dump truck with 93,000 miles. ANALYSIS: In accordance with past city policy, staff provided local dealers an opportunity to submit proposals. This vehicle was not available through the State Purchase Program. The following proposal was received on October 27, 2015 for a one -ton cab and chassis: Gary Lang Auto Group no bid received Buss Ford $44,440 (includes license plates and title) Sunnyside Company declined to bid After acquiring the cab and chassis, a dump body, snowplow and salt spreader will need to be installed. Quotes for this additional equipment were solicited and the following responses were received on November 10, 2015: R.A. Adams Enterprises, Inc., McHenry, Illinois $36,281.00 Monroe Trucl< Equipment, Monroe, Wisconsin $40,629.00 Bonnell Industries Inc., Dixon, Illinois $36,879032 RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the purchase a one -ton cab and chassis from Buss Ford of McHenry, Illinois in an amount not to exceed $44,440.00 and the purchase of a dump body, snowplow and salt spreader including installation from R.A. Adams Enterprises of McHenry, Illinois in an amount not to exceed $36,281.00 /r dl t' Ok/ PUBLIC WORKS Street Division Cab/Chassis Any additions, deletions or variations from the following specifications must be noted. All bidders must submit the manufacturer's regularly published specification with this bid proposal. Any item appearing in the regular published specification as "standard equipment" is assumed to be installed on the delivered vehicle. Any additions, deletions or variations in the manufacturer's regularly published specifications shall be noted in Section 2, Please note compliance with specification with a check mark or comment in Section 2 for each following items: SECTION 1-SPECIFICATIONS SECTION 2 -BIDDERS PROPOSAL Equipment One new, current year and model 020/( roAo j 0 cab/chassis,19,000 lbs. G.V.W. dual 41^1 ell rear wheel 4 wheel drive Application Public Works, Street Division and general use i Freight All freight to be FOB Public Works , Facility, 1415 Industrial Dr., McHenry, IL 60050 Vehicle Type Cab/chassis 60"cab to axle Suspension Heavy duty spring and shocks consistent with previously stated 19,000 lb. GVW minimum Engine C.I.D. 350 net horse power rating minimum, 300 H P 4� `Xg vl� diesel, of inIme or "V"configuration with block heater. Transmissionland Automatic with additional cooling r1're1i P.T.O. provision. { �11�y D% d Fuel Tank Minimum 250-mile range based on �� L t A �L highway mileage reading. Must be 10 6,�}.� b0 of �� � � F rear mounted for dump body. Electrical Heavy-duty battery minimum 750 044- � � C M System CCA Largest available alternator of L 12 Toc %21d�4 not less than 155 amps. Output. Rear Axle Single axle, dual wheel 4:88 ratio ���,� Llc�E Limited slip differential Front Axle Standard for application. Gauges rb temperature/oil pressure. Cab Equipmeet Seat With mini console. 14ESeat or mats. Seat belts equired. Y. Radio AM radio — or standard equipment Wipers Dual required — intermittent Sun Visors Dual required Heater Heavy duty fresh air heater & �� 5 defroster /A/C Windows/Mirr Power windows/ heated ors mirrors/telescoping `aaOA (� Lights/Warnin Dome, reading and cab marker lights. Y�5 g A/C Standard Y�-S �rl� Cab Steps Full Length Black Y' �C� �� Brake Controller Integrated Trailer Brake Controller �l✓ Factory up - fitter switches Switch for warning light, p.t.o. Steering Powers �' Brakes Power with 4 wheel disc antilock vd �14 1% '5 c Tires Suitable for GV WR black wall, 6S w Al tubeless f Bumpers FFn—standard�`J Body parate. Hitch parate. Paint Color or: white f+i�r: tan orgraySlser.L VitAtILSnow Plow parate Safety e of delivery #o City ofnry, Public Works Department, ehicle must meet or exceed all al, State, and local health, safety ng and noise standards. DOT At the time of delivery to the City of Regulations McHenry, Public Works Department, this truck must meet all existing DOT regulations and USEPA Emission Standards that are applicable to this type of vehicle. Manuals A complete repair and parts manual 517=2WtCF . should be furnished at time of Q lid C ` ��o }'V delivery for cab.chassis and body, r" -c-s t" Parts State stocking level in Section 2 YIF S Warranty State in Section 2 : Ybx 4d-s 6' UUu rn �1� 0, Oda tyxi For the Lump Sum of $w w /�./../.1 c J Bidder: (Name rm) {Authorized Signature) l �,11 44- AiOL-Ic (Name of Person Signing — Tease rrmtl (Title of Person Signing) Zlc/pli ne Number Date 1385 Fraulclin Grove Rd Dixon,IL b1021 8i5-284-3819 � 815-284-8815 Fax 800-85I-9bb�1 ww�v.bonnell.com #info@bonnell.corn Bill 70: 0002187 CITY OF MCHENRY 1415 INDUSTRIAL DRIVE MCHENRY, IL 60050 Phone: f815) 363-2186 Fax: {815) 363-2119 L� l��iil', �tl i> �+ �{ -• ����J Page 1 of 3 QuO�� Order Number: 0102381 Order Date: 9/2/2015 Ship To: CITY OF MCHENRY 1415 INDUSTRIAL DRIVE MCHENRY, IL 80050 Phone: Fax: Contlrm To: MATT ROGERS Comment: Customer P.O. Ship VIA F,O.B. Terms Quote Expiration Ordered Unit 1.0000 EACH Item Number TRUCK PAC1tAGi= Nei 30 Days Price 36,879.32 APPLICATION: NEW FORD F-550 WITH 60" CAB TO AXLE MEASUREMENT, AUTOMATIC TRANSMISSION WITH PTO PROVlS10N OEM DASH SWITCH PANEL THIS PACKAGE TO INCLUDE: 1- DURACLASS YB-316 9' # 201 STAINLESS STEEL DUMP BODY 1- CROSS•MEMBERLESS i- DURACLASS DOUBLE ACTING UNDER80DY HOIST i- 3l16" X8" STAINLESS STEEL LONGSILLS 1- 3/16" HITEN FLOOR 1- 24" 10 GA. FRONT 1- i8" 10 GA. SIDES 1- 24" 10 GA. TAILGATE 1-18" CA8 SHIELD WITH WINDOW 1-SHOVEL HOLDER ON DRIVER SIDE 1- GREASEABLE TAILGATE tINKAGE AND HINGE POINTS 1-MANUAL TAILGATE 1- il4 POLY FENDERS 1-REAR FLAPS 1-BODY PANTED TO MATGN CENTRAL HYDRAULIC SYSTEM: 1- "GHELSEA" 249 SERIES PTO /HYDRAULIC PUMP 1- "FORCE" VT-i 2 CARBON STEEL HYD. TANK 1 "FORCE" ADD -A -FOLD HYD VALVE TO OPERATE HOIST, PLOW ,PRE -WET AUGER/SPINNER 1- 5100EXSINGLE JOYSTICKI SPREADER CONTROLLER 1-ALL REQUIRED PLUMBING PLOW: 1-WESTERN 9' PRO PLUS PLOW 1-TRUCK CHASSIS CENTRAL HYDRAULICS 1-WESTERN PLOW LIGHTS 1-RUBBER FLAP CUSTOM CONSOLE: 1- BONNELL CUSTOM CONSOLE WITH ARM REST i- "FORCE ONE" SINGLE STICK" CONTROL CENTER WITH 5140EX SPREADER CONTROLLER 12/3i/5999 Amount 3fi,879.32 Continued Page 2 of 3 1385 Franklin Grove Rd Dixon, IL 61021 8i5-284-3819 815.284.8915Fax som5l-9664 vw.bonnell.com info cr bonnell.coni Biil To: 0002i87 CITY OF MCHENRY 1415 INDUSTRIAL DRIVE MCHENRY, IL 60050 Phone: (815j 363-2186 Fax: {8'i5) 363-2119 Order Number: 0102381 Order pate: 9/2/2015 Ship To: CITY OF MCHENRY 1415 INDUSTRIAL DRIVE MCHENRY, IL 60050 Phone: Fax: Confirm To: MATT ROGERS Comment: Ship VIA F.O.B. Terms Quote Expiration Customer P.O. Net 30 Days 12/31/5999 Ordered Unit Item Number ELECTRICAL SYSTEM: 1- BONNELL BATTERY DISCONNECT RELAY SYSTEM i- FUSE PROTECTION PANEL 1- ONE PAIR "WESTERN" PLOW LIGHTS MOUNTED ON PLOW HITCH i- ONE PAIR WHELEN AMBER! WHITE GRILL MOUNTED FLASHERS 1- TWO PAIR OBLONG FLASHERS ON CAB SHIELD FACING FRONT 1- ONE OBLONG FLASHER ON EACH SIDE OF CAB SHIELD 1- ONE PAIR OBLONG FLASHERS ON CAB SHIELD FACING REAR 1- ONE PAIR OBLONG STT LIGHTS IN REAR POSTS 1- ONE AMBER/ WHITE! AMBER FLASHER MOUNTED IN STAINLESS HOUSING ON SIDE OF EACH REAR POST i- ALL FLASHERS SWITCHED TOGETHER i- ONE MARKER LIGHT ON SIDE OF EACH REAR CORNER POST i- ONE ]CC THREE LIGHT MARKER BAR ON REAR HITCH i- "RIGID" LED SPINNER LIGHT --SWITCHED WITH BACK UP LIGHT 1- "RIGID" LED BACK UP LIGHT --SWITCHED WITH SPINNER LIGHT i- "RV" 7-BLADE TRAILER PLUG i- BACKUP ALARM PRE -WET SYSTEM= 1- 35 GAL POLY PRE-WETTANK--FRAME MOUNTED i-HYDRAULIC "CLOSED LOOP" PRE -WET PUMP 1- EXTERNAL AUGER MOTOR SENSOR 1- FLUSH SYSTEM KIT 1- FULL 72" LENGTH STAINLESS SPRAY BAR WITH FOUR HOLES i- ALL REQUIRED PLUMBING FENDERS: i-1l4 POLY FENDERS REAR HITCH: i- 5I8"PLATE WITH 2-112" RECEIVER 1-11D" RINGS i- "RV"TRAtLERPLUG Price Amount Continued Bill To: 0002187 CITY OF MCHENRY i415INDUSTRIAL DRIVE MCHENRY, IL 60050 Phone: (815) 363-2186 Confirm To: MATT ROGERS Customer P.O. 1385 Franklin Grove Rd Dixon, IL 61021 815-284-3819 815-284-8815 Fax 800-851w%64 w�viv.bomicll.coni $ vifo@bonnell.com Fax: (815) 363-2119 Ship VIA F.O.B. Comment: Page 3 of 3 Order Number: 0102381 Order Date: 9/2/2015 Ship To: (OF MCHENRY 1415 INDUSTRIAL DRIVE MCHENRY, IL 60050 Phone: Fax: Terms Net 30 Days Quote Expiration 12/31/5999 Ordered Unit Item Number Price Amount 1.0000 EACH U696-DD-AS 0.00 0.00 U696-QD-AS UNDERTAILGATE SPREADER 6" AUGER X 96" WIDE STAINLESS STEEL CONSTRUCTION DIRECT DRIVE INCLUDES 18" POLY SPINNER ASSEMBLY QUICK MOUNT KIT SAFETY DISCONNECT 15% RESTOCI{ING I+EE ON RETURNED 1TEi!'IS NO RETURN ON SPECIAL ORDER ITEMS OR ELECTRICAL ITEI4IS SUBMITTED BY; 0008 Mait Hazelwood TG OTE: ALL TAXES NWILL BE EXTRA IF APPLICABLE. NOTE: PRICES ARE IN EFFECT FOR 30 DAYS ONLY. IF A PRICE INCREASE OCCURS - IT WILL BE ADDED. NOTE: BIDS MAY REQUIRE A 20% DEPOSIT UPON PURCHASE NOTE: INSTALL DATE IS BASED ON CHASSIS ARRIVAL DATE. ACCEPTED BY; **BILL TO: PO Number: DATE ACCEPTED: CHASSIS ARRIVAL DATE: VIN# MAI{E: MODEL: W.B. Nat Order: 36,879.32 Less Discount: 0.00 Freight: 0.00 Sales Tax: 0.00 Quote Total: 36,879.32 C.A.. CITY OF MCHENRY PUBLIC WORKS Any additions, deletions or variations from the following specifications must be noted. All proposals must be submitted with the manufacturer's regularly published specification. Any item appearing in the regular published specifications as "standard equipment" is assumed to be installed on the delivered vehicle. Any additions, deletions or variations in the manufacturer's regularly published specifications shall be noted in Section 2. Please note compliance with specification with a check mark or comment in Section 2 for each of the following items: SECTION 1 SPECIFICATIONS SECTION 2-13IDDER'S PROPOSAL General: Stainless steel dump body shall be Minimum heavy-duty design to be used on a Specifications 2016 Ford cab and chassis 60" cab to Single axle axle supplied by the City of Dump body & McHenry. Single axle 19,0001bs. Hoist package G.V.W. dual rear wheel 4 wheel drive. The hoist shall be a single cylinder scissors type hoist. The complete body, hoist, and cylinder package must be supplied by a single manufacturer and be proven standard production model. Literature must be supplied for the body and hoist being submitted for approval. Application Snow removal and general use. Body Length-9' Dimensions & Width- 96". Material Body capacity-3.5/4.5 cubic yard Side height-18" End height-24" Sides, side braces, tailgate and fiont head 10 gauge high tensile. Floor 3/16 high tensile. cab shield with window out out. Cross-membcrless understructure with stainless steel long sills. Corner post must have board pockets of 54/2" to accept a W. Tailgate latch to be pin style. Must have tailgate chains and e ej r. spreader fins. Must be completely greaseable. 100% welded. Hoist 5" dia. single cylinder dual support scissor hoist chrome plated piston rod double acting. Splashguard Poly `/ fenders and rubber rear flaps" Paint Entire body to be sand blasted and painted to match cab and chassis. Lighting Amber oblong LED. Flas7per cing forward in the cab shield ide. There will be 2 side facingaer in the cab shield. There will be set of LED. Combos white/ amber flashers in boxes facing the rear mounted on the rear cab corners with LED. S/T/T in the corner post. Chassis mounted S/T/T with white reverse light with back up alarm. White spreader light mounted on left side of body near the rear. White/ amber combos mounted on the front grill. Plow light- western brand with plow Must meet FWSS108 Hydraulic Force America hydraulic package. package The hydraulic system shalt be specifically designed for use in a 1- ton truck snow and Ice control application. The central hydraulics gear pump/hot shift P.T.O. shall be a Chelsea 249 series directly mounted to hot shift P.T.O. The pump shall have a flow rate of 10.6 G.P.M. at 1200 engine R.P.M. The P: T.O. shall be engaged/disengaged by a 12 volt dash mounted switch. The P.T.O. shall have a built in noise suppression system for quiet operation. The hydraulic valve shall be capable of handling box up/down tailgate spreader, liquid application phis all plow function, The valve must be labeled for all functions. Valve must be rated at 30G.P.M. and 3500P.S.1 An adjustable pressure main relief -5w must be included in the valve also a 04000 P.S.1 gauge. Hydraulic tank mm, 13 gal. frame mounted with return filter and gauge. All hoses to be installed with hose protectors were needed, �'l �'�� L. Tailgate Stainless steel reverse flight with full spreader top and bottom clean out doors. 6" auger with direct coupled hyd. Motor. Must have spray bar mounted in trough. Min. 7ga. With V4" side fates. �' CapG Liquid Hydraulic positive displacement dispensing bronze gear pump,7gpm @ 50psi, proportional adjustable flow divider that provides the select gallons to ton ratio all within a sealed enclosure. 35ga1 frame mounted tank with flush kit installed for clean out end of year. ,twee¢ �` e Plow 9' western pro plus plow with quick attach mounting. All hydraulic to work with central hydraulic system. Must have plow flags and plow C deflector installed. -eel �' Hitch 24/2" receiver in min. %z" plate. 1800 tongue capacity/18,000 towing capacity. 7 way RV style trailer plug. / D- Ring style chain hooks. �k'ceew e' Cab mounted Dash mounted switch for PTO. 047 controls All plow dump box and spreader controls must be mounted for operator ease. The spreader and liquid control must be a Force 5100EX ground based spreader closed loop / control, Note All equipment is to be installed at time of deliver and subject to inspection by the Fleet maintenance Div, Street Division Proposal Opening 11/10/15 at 11:04 a.m. Bidder: (Name of Finn) (Name of Person Signing —Please Print) (Title of Person Signing) Telephone Number Date t1U0TATION Monroe Truck Eciuipment 1051 W 741 Street Monroe, WI 53566 Phone: 608-329-8103 Fax: 608-329-8521 Email: bsmlth@rnonroetructc.com Wain �.ni onroetruck. co m Customer: MCHENRY,CETYOF, (503864Q) Contact: RHONDAAP 333 S GREEN ST Phone: 815-363-2100 Fax: 815-363-2119 MCHENRY, IL 60050 Email: REASSIGN (Required for pool units): ❑ Fleet ❑ Retail MSO/NiCO(ONLYcheckiflegallyrequiredj: ❑MSO ❑MCO Accepted by: Customermustfrll out the information above before the order can be processed. Quote Number: 9BES00171a Job Order Number: Quote Date: 9/21/2015 Quote valid unfit: 10/21/2015 Terms: NET 30 Salesperson: SCHWAB, JEFF Quoted By, Bob Smith Dealer Code: P.O. Number: gate: Chassis information Year; 20i6 bfake: FORD hiodeT: C 550 Chassis Color: Cab Type: RCGULAR� Siuple/Dual: DRIV Cab-te-Axle: 60.0 1Yheetbase: 14?.D RO.Number#: Yinr Comments: Monroe7ruck EquiRment, Inc. is MTE-ZEE 9', STAINLESS STEEL, 3-4 YD CAPACITY, RIGID SIDE, DUMP BODY -10 GA. AR»235 (ABRASIVE RESISTANCE) FLOOR -12 GA. SIDES & ENDS)1611 H SIDES, 2r H TAILGATE - 80,000 PSI YIELD HIGH -STRENGTH STAINLESS STEEL CONSTRUCTION - HEAVY DUTY FRONT BULKHEAD WITH INTEGRAL 12" TAPERED CAB SHIELD & TAPERED LASER CUT WINDOW - INTERNAL DIRT SHEDDING TOP RAILS & TAILGATE -CROSS-MEMBERLESS UNDERSTRUCiURE W/STAINLESS STEEL LONG SILLS -SINGLE -LEVER RELEASE, QUICK DROP TAILGATE - LED FMVSS108 LIGHTS & REFLECTORS - RUBBER REAR FLAPS - LONG LIFE & CORROSION RESISTANT -UNDERCOATED LESS HYDRAULICS HOIST 2-1/2"RECEIVER 1N 1/2°PLATE -1800 TONGUECAPACITY / 18,000TDWING CAPACITY BACKUP ALARM 7 WAY RV STYLE TRAILER RECEPTACLE POLY FENDERS CLEAR LE.D. WORK LIGHT FOR SPREADER to offer the {4} WHELEN AMBER LED FLASHERS ]N STAINLESS STEEL BOXES FACING FORWARD ON CAB SHIELD {2 PER SIDE} {2} WHELEN AMBER LED FLASHERS AND IN STANILESS STEEL BOXES FACINGTHESIDES ON CAB SHIELD (1 PER SIDE} {4) WHELEN MICRON LEDSURFACE MOUNT COMBO FLASHERS (AMBERf CLEAR} {2) MOUNTED IN THE GRILLE AREA AND {2} MOUNTED ON THE REAR POSTS OF DUMP BODY far your review: DESCRIPTfON AMOUNT. _. MTE/FORCEAMERICA HYDRAULICS PACKAGE STANDARD EQUIPMENT: - ELECTRIC MANIFOLD VALVE ASSEMBLY -13 GALLON CAPACITY HYDRAULIC RESERVOIR/ENCLOSURE WITH INTERNAL FILTER - FILLER/BREATHER CAP, LEVEL/TEMP SIGHTGLASS, 31V' MAGNETIC PLUG - 60 P.S.I. CONDITION INDICATOR - WEATHERTIGHT COVER - HYDRAULIC RESERVOIR/ENCLOSURE WILL BE MOUNTED ON FRAME RAIL, POWDER COATED BLACK - SWITCH ON DASH TO OPERATE HOIST - HAND HELD CONTROL TO OPERATE PLOW - FORCE 5100EX GROUND BASED SPREADER CONTROL - MISCELLANEOUS HOSES & FITTINGS -HOT SHIFT PTO DIRECT MOUNT PUMP - MANIFOLD PLATE AT REAR OF TRUCK FOR SPREADER QUICK CONNECTIONS -INSTALLED ONE -TON HYDRAULICS -RECOMMENDED FOR D1E5ELENGINE APFLICATlONSONLY. LIVE PTO PROVISIONS REQUIRED CLOSED LOOP GRANULAR SPREADER OPERATION APPLICATION RATE SENSOR IN SPREADER - FEED BACK HARNESS FOR FORCE 5100 EX CONTROLLER MONROELINDER-TAILGATE SPREADER, M5966-Rf-GB, GEARBOX DRIVE, REVERSE FLIGHTED - 201 STAINLESS STEEL - 7 GA. TROUGH " END PLATES FULL OPENING TOP AND BOTTOM CLEAN -OUT DOORS - V AUGER DIAMETER -QUICK DETACH MOUNTING BRACKETS -TAILGATE SHIELDS -INSTALLED SPINNER - MS966-RFJ0W/CD L.E.D. BAR ASSEMBLY MONROE tDS-455 HYD1iAULlCTRUCK MOUNTED LIQUID DISPENSING SYSTEM STANDARD EQUIPMENT: -HYDRAULIC POSITIVE DISPLACEMENT BRONZE GEAR PUMP, 7 GAM @ 50 PSI, PROPORTIONALApJUSTABLE FLOW DIVIDER THAT PROVIDES THE SELECTED GALLONS TO -TON RA7i0 ALL WITHIN SEALED NEMA FIB€RGLASS ENCLOSURE -SPRAY BAR IN AUGER TROUGH -BULK FILL KIT - FLUSHER KIT - 35 GALLON TANK CLOSED LOOP LiQUIDOPERATION -FORCEAMERlCAf£EDBACKHARNES5FORCIQUID - -MTECLOSED LWP PLUMBING KIT WITH FLOW METER -FLOW DIVIDERTO MAINTAIN PROPER OIL FLOW FOR LIQUID SYSTEM 9' WESTERN PRO PLUS PLOW STANDARD EQUIPMENT: -EXTRA WIDE FLARED RECEIVER BRACKETS QUICK & EASYATTACHMENT -NIGHTHAWK HALOGEN ILLUMINATION -OPTIMUM STRENGTH POWER BAR TUBULAR QUADRANT MASSIVE PIVOT POINT -A FRAME CONSTRUCTION -HIGH-STRENGTH STEEL BASE CHANNEL -CAB COMMAND CONTROLLER Y -INSTALLED -TWO-YEAR LIMITED WARRANTY SNOW DEFLECTOR AMOUNT --• DESCRIPTION .. BLADE GUIDES Quote Total: $40,624.00 Additional Options: -- - - _-- - - :- - .DESCRIP.TtON ,: ' :..:. _.. .. Ye : o . :... `AMOUNT . =. `A0D.T0 QUOTE; :. ..:.- s N Notes: o Terms a re Due Upon Receipt unless prior credit arrangementsaremade atthe time oforder. o Please note if chassis is furnished, it is as a convenlence and terms are Net Due on Receipt of Chassis. o State and Federal taxes will be added where appiicable. f?Iw0Nv\Xo(? . c [TV of MCHENRY Any additions, deletions or variations from the following specifications must be noted. All proposals must be submitted with the manufacturer's regularly published specification. Any item appearing in the regular published specifications as "standard equipinent" is assumed to be installed on the delivered. vehicle. Any additions, deletions or variations in the manufacturer's regularly published specifications shall be noted in Section 2. Please note compliance with specification with a check mark or comment in Section2 for each of the following items% SECTION 1 SPECIFICATIONS SECTION 2 BIDDER'S PROPOSAL General: T steel dump body shall be �i1t ? 1 o� j 4 Minimum ty design to be used on aof�dre Specificationsd cab and chassis 6fl" cab to Single axleplied by the City of 14're', ii Dump body & McHenry. Single axle 19,000 lbs.cx Hoist package G.V.W. dual rear wheel 4 wheel drive. The hoist shall be a single f t cylinder scissors type hoist, The complete body, hoist, and cylinder package most be supplied by a single manufacturer and be proven standard production model. Literature must be supplied for the body and hoist being submitted for approval. Application Snow removal and general use. Body Length-9' E3 U. r� / r v; i fie Va Dimensions & Width- 96" Material Body capacity-3.5/4.5 cubic yard Side height-18" End heigh04") r Sides, side braces, tailgate and front Id6 head 10 gauge high tensile. do,Floor 3116 high tensile., S i Y cab shield with window cut out. Cross_memberless understructure with stainless steel long sills. Corner post must have board pockets of 5-1/2" to accept a 2x6. Tailgate latch to be pin style. Must have tailgate chains and spreader sins. Must be completely greaseahle. l00%welded. Hoist S" dia. single cylinder dual support scissor 1]aist chxo]]]e plated piston rod double acting. Splashguard Poly l4 fenders and rubber rear fla s Paint Entire body to be sand blasted and painted to match cab acid cl]assis. Lighting Amber oblong LED. Flas1]ers facing forward in the cab sl]ield 2 per side. There lvili he � side facing amber in the cab shield. Tl]ere will he set of LED. Combos white/ amber flashers in boxes facing tl]e rear mounted on the rear cab corners witl] LED. S1TJT ilt the COrl]er post. Chassis mo�u]ted S/TPT with white reverse light with back up alarm. White spreader light mounted on left side of body near the xear. White/ amber combos mounted on - the fiont grill. Plow light western brand with plow Ivlust meet FMVSS 108 Hydraulic Force America hydraulic package. 1 � ,� �� � �� ����� � �-�- package The hydraulic system shall be l- !�� speeifrcaily designed for use in a � u � ���,"�'�� ��'�-� ton truck snow and ice control ���� ; � y-t � - application. W{'� The central hydraulics gear puinplhot 249 ' [ � ��,yi � � tir�� �' � �'`� sl]ift P.T.O. shall be a Cl]elsea �' series directly mounted to hat sl]ift _) �.. �,� ��X ��{ cs��d/ P.T.O. Tl]e pump sha11 have a flow `" °�` ����'<t��. rate of 10.6 G.P.M. at 1204 engine ��, R.P.M, The P.T.O. shall be �rd � engaged/disengaged by a 12 volt dash mounted switch. The P.T.O. shall have a built it] noise suppression system for quiet operation. Tl]e hydral�Iic valve shall he capable of handling box up/down tailgate spreader, liquid application plus all plow function. Tl]e valve ]]]ust he labeled for all functions. Valve must be rated at 30G.P.M. a�]d 3500P.S.1 A�] adjustable pressure main reIref must be included in the valve also a 04000 P.SJ gauge. Hydraulic tank nun. 13 gal. frame mounted with return filter and gauge. All hoses to be installed with hose protectors were needed: Tailgate Stainless steel reverse flight with full spreader top and bottom clean out doors. 6" auger with direct coupled hyd. Motor. Must have spray bar mounted in trough. Min. 7ga. With 1/a" side plates. Liquid Hydraulic positive displacement dispensing bronze gear pump,7gpm @ 50psi, proportional adjustable flow divider that provides the select gallons to ton ratio all within a sealed enclosure. 35gat frame mounted tank with flush kit installed for clean out end of year. Plow 9' western pro plus plow with quick attach mounting. All hydraulic to work with central hydraulic system. Must have plow flags and plow deflector installed. Hitch 2�I/2" receiver in nun. %z" plate. 1800 tongue capacity/18,000 towing capacity. 7 way RV style trailer plug. D- Ring style chain hooks. Cab mounted Dash mounted switch for PTO. controls All plow dump box and spreader controls must be mounted for operator ease. The spreader and liquid control must be a Force 5100EX ground based spreader closed loop control. Note All equipment is to be installed at time of deliver and subject to inspection by the Fleet maintenance Div. Street Division Proposal Opening 11/10/15 at 11:00 a.m. Ezdder: (Naive of Firm) W� f (Authorized Signature) b� I �" (Naive of Person Signing --Please Print) � , y )'; zLe. �Ct S {Title of Person Signing) Telephone Number Date R, A. ADAMS ENTERPRISES, 2600 W, ROUTE .120 M(11ENRY, IL 60051 PHONE: Y`fM*l : WWVI . MADAMS . COM . Ic QUOTATION We awe pleased to quote as follows to: ************************************* 3 QUOTED BY:RICHII ***************** QUOTE * 152524 ***************** OPER ID# MCHENRY QUOTE DATE 11/09/15 EXPIRE DATE 12/09/15 CUSTOMER; 11520 MCHENRY, CITY OF SHIP TO: MCHENRY, CITY OF YEAR 2016 ATTN: JON SCHMITT MAKE FORD MODEL F550 COLOR PHONE # 815-363-2100 FAX # 815-363-2119 VIN# CUST, PO LICENSE# PER UNIT. EXTENDED PART NUMBER DESCRIPTION QTY UOM PRICE PRICE REMARKS PCS--9--3-SS AIRFLO DUMP BODY 9' STA M1400 *1/4 FENDERS PAINT' DUMP *BODY LIGHT PACKAGE *INSTALLED FORCE AMERICA HY *PACKAGE 5100jPT0 SWNSADS SPREADER SWENSON STAINL 1067592 *VARTTECH PREWET 35 GAL 76901 WESTERN BLADE ASY 9'PP *** CONTINUED NEXT PAGE *** 1 EA 1fl400.00 10400.00 1 EA 250.00 250.00 1 EA 900.00 900.00 1 EA 1900.00 1900.00 �. EA 11000.00 11000.00 1 EA 3450.00 3450.00 1 EA 3500,00 3500.00 1 EA 3900.00 3400.00 2600 W� ROUTE 120 MCHENRY, IL 60051 PONE: 815z-385�2600 FAX. 815�385�6684 'AM . MADAMS . OOM QUOTATION We are pleased to quote as follows to: CUSTOMER: 11520 MCHENRY, CITY OF QUOTED BY;RICHII QUOTE * 152524 PAGE # 2 OPER ID# MCHENRY QUOTE DATE 11/09/15 EXPIRE DATE 12/09/15 SHIP TO: MCHENRY, CITY OF YEAR 2016 ATTN: JON SCHMITT MAKE FORD MODEL F550 COLOR PHONE # 815-363-2100 FAX If 815-363-2119 VIN# CUST. PO LICENSE# PER UNIT EXTENDED PART NUMBER DESCRIPTION QTY UOM PRICE PRICE REMARKS 75710 WESTERN PRO PLUS BIG BO 1 EA 1200.00 1200.00 62220-4 DEFLECTOR 9' RUBBER - 1 EA 156.00 156.00 2.5" RECEIVER *HITCH 1 EA 550.00 550.00 50-77--001 RECEPTICLE 7-WAY CAR EN 1 EA 75.00 75.00 THIS QUOTE ZS SUBJECT TO CHANGE AT ANY TIME ----------- WE ADVERTISE THE EQUIPMENT WE OFFER FOR SALE SUBTOTAL 36281.00 IN A VARIETY OF MEDIA. THE EQUIPMENT QUOTED SALES TAX 0.00 REMAINS AVAILABLE FOR SALE UNTIL WE HAVE ********************* RECEIVED A NON-REFUNDABLE DEPOSIT. QUOTE TOTAL, 36281.00 ********************* PLEASE : ALL DEPOSITS ARE NON REFUNDABLE NOTE All prices quoted are CASH prices. Payment by CASH or CHECK ONLY : Tax,Title,License & Freight are NOT INCLUDED unless specified Accepted by customer X Date Accepted / / CITY OF MCHENRY PUBLIC WORKS Any additions, deletions or variations fi•oill the following specifications must be noted. All proposals must be submitted with the manufacturer's regularly published specification. Any item appearing in the regular published specifications as "standard equipment" is assumed to be installed on the delivered vehicle. Any additions, deletions or variations in the manufacturer's regularly published specifications shall be noted in Section 2. Please note compliance with specification with a check mark or comment in Section 2 for each of the following items: SECTION 1 SPECIFICATIONS SECTION 2-BIDDER'S PROPOSAL General: Staiiiless steel duillp body shall be Minimum heavy-duty design to be used oil a Air -Flo Specifications 2016 Ford cab and chassis 60" cab to PCS-9-3-SS Single axle axle supplied by the City of Dump body & McHenry. Single axle 19,000 lbs. Hoist package G.V.W, dual rear wheel 4 wheel drive. The hoist shall be a single cylinder scissors type hoist. The complete body, hoist, and cylinder package must be supplied by a single manufacturer and be proven standard production model. Literature must be supplied for the body and hoist being submitted for approval. Application Snow removal and general use. Body Length-9' Dimensions & Widthm 96". Material Body capacity-3.5/4.5 cubic yard 304 stainless steel. Side height4$" 3/16" stainless steel floor End height-24" . 17„' ::side height Sides, side braces, tailgate and front 23" End height head 10 gauge high tensile. Floor 3/16 high tensile. Yt cab shield with window out out. Crosswrnemberless understructure with stainless steel long sills. Corner post must have board pockets of 5-1 /2" to accept a 2x6. Tailgate latch to be pin style. Must have tailgate chains and spreader fins, Must be completely greaseable. 100% welded, Meets Specs. Hoist 5" dia. single cylinder dual support scissor foist chrome plated piston rod doable acting. Meets Specs. Splashguard Poly % fenders and rubber rear flaps Meets Specs, Paint Entire body to be sand blasted and painted to match cab and chassis, Meets Specs, Lighting Amber oblong LED. Flashers facing forward in the cab shield 2 per side. There will be 2 side facing amber in the cab shield. There will be set of LED. Combos white/ amber flashers in boxes facing the rear mounted on the rear cab corners with LED, SIT/T in the corner post. Chassis mounted S/T/T with white reverse light with back up alarm, White spreader light mounted on left side of body near the rear. White/ amber combos mounted on the front grill. Plow light" western brand with plow Must meet FMVS8108 Meets Specs. Hydraulic Force America hydraulic package. package The hydraulic system shall be specifically designed for use in a 1- ton truck snow and ice control application. The central hydraulics gear pump/hot shift RT.O, shall be a Chelsea 249 series directly mounted to hot shift P.T.O. The pump shall have a flow rate of 10.6 G.P.M. at 1200 engine R.P.M. The P,T,O. shall be engaged/disengaged by a 12 volt dash mounted Switch, The P.T.O. shall have a built in noise suppression system for quiet operation. The hydraulic valve shall be capable of handling box up/down tailgate spreader, liquid application plus all plow function, The valve must be labeled for all functions. Valve must be rated at 30G.P.M. and 3500P.S.I An adjustable pressure main relief Meets Specs, must be included in the valve also a 04000 P.S.1 gauge. Hydraulic tank min. 13 gal. frame mounted with return filter and gauge. All hoses to be installed with hose protectors were needed. Meets Specs, Tailgate Stainless steel reverse flight with full spreader top and bottom clean out doors, 6" auger with direct coupled hyd. Motor, Must have spray bar mounted in trough. Min, 7ga. With Vi" side plates. Meets Specs. Liquid Hydraulic positive displacement dispensing bronze gear pump,7gpm @ 50psi3 proportional adjustable flow divider that provides the select gallons to ton ratio all within a sealed enclosure. 35gal frame mounted tank with flush kit installed for clean out end of year. Meets Specs, Plow 9' western pro plus plow with quick attach mounting. All hydraulic to work with central hydraulic system. Must have plow flags and plow deflector installed. Meets Specs. Hitch 2-1/2" receiver in min. %2" plate. 1800 tongue capacity/I8,000 towing capacity. 7 way RV style trailer plug. D- Ring style chain hooks. Meets Specs. Cab mounted Dash mounted switch for PTO. controls All plow dump box and spreader controls must be mounted for operator ease, The spreader and liquid control must be a Force 5100EX ground based spreader closed loop control. Meets Specs. Note All equipment is to be installed at time of deliver and subject to inspection by the .Fleet maintenance Div. Meets Specs . Street Division Proposal Opening i 1/10/15 at 11:00 a,m. Bidder•: R. A. Adams Enterprises, Inc. (Name of Firm) (Authorized Signature) Richard A. Adams Ix (Name of Person Sig��ing —Please Print) V.P. (Title of Person Sig��ittg) 815-385-2600 Telephone Number 11 /9/2015 Date SPECIAL MEETING OF THE COMMITTEE OF THE WHOLE McHenry Council Chamber, 333 S Green Street November 9, 2015 Mayor Low called the Special Meeting of the Committee of the Whole to order on November 9, 2015 at 7:00 p.m. In attendance were Mayor Low and the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer and Peterson. Absent: Condon. Also in attendance: City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Director of Public Works Schmitt, City Attorney McArdle, and City Clerk Jones. Additionally in Attendance: Chad Pieper, Akram Chaudhry, Todd Destree, Mark Hardie, Tim Hartnett, and Ajay Jain representing HR Green, Inc. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at the Public Input Session. PRESENTATION AND DISCUSSION REGARDING SCOPE OF ENGINEERING SERVICES PROVIDED BY HR GREEN, INC. Mayor Low announced the meeting this evening would be a presentation and discussion regarding the scope of engineering services provided to the City of McHenry by HR Green, Inc. and following the presentation there would be an opportunity for questions. Mayor Low introduced City Administrator Morefield. City Administrator Morefield informed Council that HR Green, Inc. (formerly Smith Engineering Group/SEC) has been the City of McHenry's appointed engineer since 2005. In that capacity, HR Green provides the City with engineering expertise, as needed, in a variety of areas through a single engineering liaison (Mr. Chad Pieper) who then is able to draw on the broader resources of HR Green depending on the nature of a specific issue. Additionally, on a project basis, HR Green provides design, scope of work, bidding and bid evaluation/selection and project management services for the implementation of the City's capital improvement projects. Also, HR Green provides the review of subdivision and site plan submittals in accordance with City, County, State and Federal Ordinances, observes and documents construction of developments and generates acceptance punch lists. HR Green also assists in the planning and construction oversight of capital development projects and provides general engineering assistance on issues ranging from operation and maintenance of the City's entire infrastructure system to coordination with State and County Engineers, City Administrator Morefield stated that in an effort to provide Council with a detailed explanation and understanding of the services provided by HR Green and an opportunity to Special Meeting of the Committee of the Whole Page 2 November 9, 2015 openly discuss now services are implemented, principals of HR Green are in attendance at tonight's Committee of the Whole meeting. City Administrator Morefield introduced City Engineer Chad Pieper. Mr. Pieper informed Council that HR Green, Inc. was founded in 1925 by Howard R. Green. Mr. Pieper stated he has been with HR Green since 1999; served as Assistant City Engineer since 2005, working with Bob Wagner at SEC and became the City Engineer for the City of McHenry in 2009. Mr. Pieper provided a detailed presentation of services HR Green provides the City of McHenry and the benefits the City of McHenry derives from HR Green, including: • close proximity of the HR Green McHenry office; • interacting with City Staff on a daily basis; • obtaining grants and funding; • variety of expertise provided by the professionals at HR Green; and • civic involvement. Responding to an inquiry from Alderman Santi, Mr. Hartnett, Vice President of Government Services Midwest, informed Council that HR Green has offices in California, Colorado, Illinois, Iowa, Minnesota, Missouri, Pennsylvania, South Dakota and Texas. In Illinois the offices are located in Evanston, McHenry, New Lennox and Yorkville. The McHenry office is staffed by 82 personnel, is expanding rapidly, and will soon be expanding to approximately 100 employees. Mr. Hartnett informed Council that HR Green is able to provide the City of McHenry the expertise of architects, general engineers, geographic information system technicians, landscape architects and land planners, all in close proximity to the City providing on demand staffing. Mr. Pieper added that many of the employees working in the McHenry office of HR Green also reside in the City of McHenry. Alderman Glab stated that his issue is not with the quality of work or the level of expertise the City of McHenry receives from HR Green, but with the costs associated with the work performed. Alderman Schaefer inquired whether HR Green bids on projects in other municipalities and how methods of compensation differ. Mr. Hartnett stated that each project analysis is made based on specific knowledge about a community and knowledge about the job requested. Mr. Hartnett indicated that HR Green is not interested in what in the business is known as a "cattle call." Mr. Hartnett cited experience with the City of Crystal Lake as an example. Responding to an inquiry from Alderman Curry regarding whether HR Green would consider its fees competitive, Mr. Hartnett stated that, compared with other firms having the same levels of expertise, HR Green would appear favorable coming in at the middle of the road or slightly less than other firms. Special Meeting of the Committee of the Whole Page 3 November 9, 2015 Responding to Alderman Curry's inquiry regarding the disparity in the rates for the SOME; job title (i.e., project manager), Mr. Pieper explained that there are different levels of project manager and other employees, based on experience. He and Director Schmitt, in an effort to simplify the various levels of job classifications necessary to complete a project developed a line on the billing rate sheet that "averages" the different job classification for each project. Mr. Hartnett interjected, stating that if the line items are an issue and Council would like to see each individual, their job classification, and hourly billing rate on each job broken down on the bill rate sheet he would be happy to share the information. Mr. Hartnett stated FIR Green has no problem with transparency. Mr. Pieper stated he would be willing to work with Director Schmitt to prepare a more explanatory bill rate sheet satisfactory to Council. Alderman Wimmer opined that the benefit of having all the expertise available at HR Green in such close proximity to the city it serves is apparent. Alderman Peterson stated that he observes the depth of service and background of expertise being provided to the City of McHenry by FIR Green. He opined that he believes the City is getting what it pays for. Mr. Hartnett introduced Akram Chaudhry and informed the Council that prior to becoming a principal of HR Green, Mr. Chaudhry was with the Illinois Department of Transportation ([DOT) for 31 years. Mr. Chaudhry explained briefly the process of how IDOT determines how cost is built into a project. Mr. Pieper noted that HR Green has assisted the City in the application process and with obtaining approximately $25 million in grants and other funding since 2010, along with the successful application for a $33.6 million Illinois Environmental Protection Agency (IEPA) low -interest loan to fund improvements to the wastewater treatment plant project. Responding to Alderman Santi's inquiry about whether it is necessary that everything be reviewed by the City Engineer, Mr. Hartnett responded that not everything is reviewed. Mr. Hartnett explained that a checklist exists of projects and documents which require review by the City Engineer and, additionally, it is spelled out in City Ordinances. Alderman Glab opined that he believes in the spirit of competition and feels he has no comparisons on which to base the job done by HR Green. He stated that ideally he would like to review two or three other engineering companies. Additionally, Alderman Glab stated that the City of McHenry is paying for a high quality engineering firm and he feels in some cases it is unnecessary for the City to pay for a high level of expertise for a lower level project. Alderman Glab opined that he would be in favor of having a City Engineer on Staff to review projects. Mr. Hartnett, responding to Alderman Glab's statement, indicated that HR Green is not willing to skimp on expertise. HR Green takes pride in the work it performs and is willing to Special Meeting of the Committee of the Whole Page 4 November 9, 2015 stand behind the work performed. He noted that HR Green enjoys a longstanding reputation for business accountability and is fully committed to the success of their clients. Mayor Low announced to Council that the purpose for tonight's meeting is to provide Council with an explanation and broader understanding of the services HR Green provides. A discussion regarding possible future staffing needs for the City should be reserved for another discussion. Alderman Curry asked if there is a process in place that evaluates annually the quality of work and services performed by HR Green that is provided to the City (i.e., a type of report card). Mr. Hartnett responded by advising Council that HR Green maintains a specific quality assurance program, lessons are learned with every project and a panel review takes place at HR Green at the conclusion of each project. Additionally, IDOT conducts an annual evaluation. Responding to Alderman Glab's inquiry regarding whether HR Green provides this type of presentation before each municipality it represents, Mr. Hartnett informed Council that this is the first opportunity that HR Green has been given to make a presentation before a Committee of the Whole. Mayor Low thanked the representatives from HR Green for their presentation and the information they provided to Council. Mayor Low suggested the Council members take an opportunity to review and digest the information provided and present via email to City Administrator Morefield or Director of Public Works Schmitt, any questions or comments they feel are applicable. ADJOURNMENT Motion by Schaefer, seconded by Santi, to adjourn the Special Committee of the Whole meeting at 8:37 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson. Voting Nay: None. Absent: Condon. Motion carried. The Committee of the Whole meeting adjourned at 8:37 pm. Mayor City Clerk Expense Approval Register McHenry, IL. LIST OF BILLS COUNCIL MEETING 12/7/15 !ra Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: 5 STAR SPORTS ACADEMY INC 5 STAR SPORTS ACADEMY INC 10047-5110 PARKS & REC CONTRACTUAL INV0001350 12/07/2015 2,340.00 Vendor 5 STAR SPORTS ACADEMY INC Total: 2,340.00 Vendor: ACE HARDWARE, BJORKMAN'S ACE HARDWARE, BJORKMAN'S 100-01-6110 SUPPLIES NOV 2015 12/07/2015 9.99 ACE HARDWARE, BJORKMAN'S 100-22-6210 SUPPLIES NOV 2015 12/07/2015 37.77 ACE HARDWARE, BJORKMAN'S 100-33-5370 SUPPLIES NOV 2015 12/07/2015 2,14 ACE HARDWARE, BJORKMAN'S 100-33-6110 SUPPLIES NOV 2015 12/07/2015 252,59 ACE HARDWARE, BJORKMAN'S 10045-6110 SUPPLIES NOV 2015 12/07/2015 451,52 ACE HARDWARE, BJORKMAN'S 100-47-6110 SUPPLIES NOV 2015 12/07/2015 17.99 ACE HARDWARE, BJORKMAN'S 510-31-6110 SUPPLIES NOVEMBER 2015 12/07/2015 115.29 ACE HARDWARE, BJORKMAN'S 510-32-6110 SUPPLIES NOVEMBER 2015 12/07/2015 154.34 ACE HARDWARE, BJORKMAN35 510-35-6110 SUPPLIES NOVEMBER 2015 12/07/2015 57,07 Vendor ACE HARDWARE, BJORKMAN'S Total: 1,098.70 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, R A 510-35-5370 VEHICLE REPAIRS 329090 12/07/2015 24.00 ADAMS ENTERPRISES INC, RA 510-32-5380 REPAIRS & MAINT 768453 12/07/2015 180000 ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 768524 12/07/2015 89,10 ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 768802 12/07/2015 293433 ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 769141 12/07/2015 55,35 ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 769781 12/07/2015 31.84 Vendor ADAMS ENTERPRISES INC, R A Total: 673.62 Vendor: ADAMS STEEL SERVICE INC ADAMS STEELSERVICE INC 100-33-6110 SUPPLIES NOV 15-5 12/07/2015 40400 Vendor ADAMS STEEL SERVICE INC Total: 40.00 Vendor: ADVANCED AUTOMATION AND CONTROLS INC ADVANCED AUTOMATION AND 510-32-6110 SUPPLIES 15-2331 12/07/2015 300.95 Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 300.95 Vendor: ADVANTAGE BEHAVIORAL HEALTH ADVANTAGE BEHAVIORAL 100-01-5110 EAP SERVICES 10424 12/07/2015 1,287.00 Vendor ADVANTAGE BEHAVIORAL HEALTH Total: 10287400 Vendor: AFTERMATH INC AFTERMATH INC 100-22-5110 BIOHAZARD CLEANING JC2015-3241 12/07/2015 105.00 Vendor AFTERMATH INCTotal: 105.00 Vendor: ALEXANDER EQUIPMENT COMPANY INC ALEXANDER EQUIPMENT 100-33-5370 VEHICLE REPAIR SUPPLIES 117784 12/07/2015 88.95 Vendor ALEXANDER EQUIPMENT COMPANY INCTotal: 88.95 Vendor: APCO INTERNATIONAL INC APCO INTERNATIONAL INC 100-22-5430 GROUP MEMBERSHIP 308418 12/07/2015 248.25 Vendor APCO INTERNATIONAL INC Total: 248.25 Vendor: AQUA AMERICA AQUA AMERICA 510-31-5110 CONTRACTUAL SERVICES- MS-1650693 12/07/2015 155.10 Vendor AQUA AMERICA Total: 155.10 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 100-22-5370 VEHICLE REPAIRS 266650 12/07/2015 561,64 AUTO TECH CENTERS INC 100-22-5370 VEHICLE REPAIRS 266866 12/07/2015 804.96 Vendor AUTO TECH CENTERS INC Total: 1,366.60 Vendor: BAKER & SON CO, PETER BAKER & SON CO, PETER 100-33-6110 MATERIALS 27932MB 12/07/2015 1,118.13 12/2/2015 12; 55:25 PM Expense Approval Register Packet: APPKT00272 - MATERIALS Vendor Name Account Number Description (Item) Payable Number Post Date Amount BAKER & SON CO, PETER 100-33-6110 MATERIALS 37846MB 12/07/2015 856.98 Vendor BAKER & SON CO, PETER Total: 1,975.11 Vendor: BERKHEIMER CO INC, G W BERKHEIMER CO INC, G W 510-32-5380 VEHICLE REPAIRS 636337 12/07/2015 102.48 Vendor BERKHEIMER CO INC, G W Total: 302AB Vendor: BLACKSTONE LANDSCAPE INC BLACKSTONE LANDSCAPE INC 100-33-5110 MONTHLY MAINT 2015-E05385 12/07/2015 11025450 BLACKSTONE LANDSCAPE INC 100-41-5110 MONTHLY MAINT 2015-E05385 12/07/2015 3,673.20 BLACKSTONE LANDSCAPE INC 510-31-5110 MONTHLY MAINT 2015-E05385A 12/07/2015 504.00 BLACKSTONE LANDSCAPE INC 510-32-5110 MONTHLY MAINT 2015-E05385A 12/07/2015 339.80 Vendor BLACKSTONE LANDSCAPE INC Total: 5,542.50 Vendor: BPH PUMP & EQUIPMENT INC BPH PUMP & EQUIPMENT INC 100-33-5370 VEHICLE REPAIRS 48944 12/07/2015 368,25 Vendor BPH PUMP & EQUIPMENT INC Total: 368.25 Vendor: BURRIS EQUIPMENT COMPANY BURRIS EQUIPMENT COMPANY 100-33-6110 SUPPLIES RL46422 12/07/2015 69.44 Vendor BURRIS EQUIPMENT COMPANYTotal: 69.44 Vendor: BUSS FORD SALES BUSS FORD SALES 100-22-5370 VEHICLE REPAIRS 50190381 12/07/2015 154.92 Vendor BUSS FORD SALES Total: 154.92 Vendor: CABAY & COMPANY INC CABAY & COMPANY INC 100-01-6110 SUPPLIES 54496 12/07/2015 120.00 Vendor CABAY & COMPANY INCTotal: 120.00 Vendor: CCTV SECURITY PROS LLC CCTV SECURITY PROS LLC 100-22-6110 CONTRACT SERV & SUPPLIES 1119 12/07/2015 339.18 CCTV SECURITY PROS LLC 100-33-5115 CONTRACT SERV &SUPPLIES 1119 12/07/2015 224.00 Vendor CCTV SECURITY PROS LLC Total: 563.18 Vendor: COW GOVERNMENT INC COW GOVERNMENT INC 620-00-6270 SUPPLIES BGL0896 12/07/2015 177.36 Vendor COW GOVERNMENT INCTotal: 177.36 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 161910 12/07/2015 120,00 CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 162419 12/07/2015 125400 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 245.00 Vendor: CHRISTOPHER, DAVID CHRISTOPHER, DAVID 100-334510 EMPLOYEE UNIFORM ALLOW INV0001282 12/07/2015 64.49 Vendor CHRISTOPHER, DAVID Total: 64.49 Vendor: COMED COMED 510-31-5510 UTILITIES 10/26/15-11/25/15 12/07/2015 326,54 COMER 510-32-5510 UTILITIES 10/26/15-11/25/15 12/07/2015 182,84 COMED 510-31-5510 PUMPING 10/2&11/24/15 12/07/2015 329.12 COMED 510-32-5510 PUMPING 10/26-11/24/15 12/07/2015 1,49397 COMED 100-33-5520 UTILITITES 10/2741/25/15 12/07/2015 31.05 COMED 100-45-5510 UTILITITES 10/27-11/25/15 12/07/2015 58.61 Vendor COMER Total: 2,421.23 Vendor: COMMUNICATIONS REVOLVING FUND COMMUNICATIONS 620-00-5110 COMMUNICATION CHGS OCT T1614445 12/07/2015 10,00 Vendor COMMUNICATIONS REVOLVING FUND Total: 10.00 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-33-5520 UTILTITES 10/21/15-11/18/15 12/07/2015 22,167,90 CONSTELLATION NEWENERGY 10042-5510 UTILTITES 10/21/15-11/18/15 12/07/2015 1,673.17 CONSTELLATION NEWENERGY 100-45-5510 UTILTITES 10/21/15-11/18/15 12/07/2015 32.76 CONSTELLATION NEWENERGY 510-32-5510 ULITITIES 10/21-11/18/15 12/07/2015 109.33 CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 10/22/15-11/19/15 12/07/2015 227.05 CONSTELLATION NEWENERGY 510-31-5510 PUMPING 10/23/15-11/19/15 12/07/2015 3,171.43 CONSTELLATION NEWENERGY 100-33-5520 UTILITITES 10/23/15-11/20/15 12/07/2015 89.69 12/2/2015 12:55:25 PM Expense Approval Register Vendor Name Account Number CONSTELLATION NEWENERGY 100-45-5510 Vendor: CORKSCREW GYMNASTICS &SPORTS ACADEMY CORKSCREW GYMNASTICS & 100-47-5110 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-33-6110 Vendor: CURRAN MATERIALS COMPANY CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 510-35-6110 CURRAN MATERIALS 100-33-6110 CURRAN MATERIALS 510-35-6110 CURRAN MATERIALS 510-35-6110 Vendor: DALLAS MIDWEST LLC DALLAS MIDWEST LLC 100-45-6110 Vendor: DAWSON, CHRISTINE DAWSON, CHRISTINE 100-22-4510 Vendor: DEANGELIS, COURTNEY DEANGELIS, COURTNEY 100-46-5110 Vendor: DELUXE DELUXE 510-31-6210 DELUXE 510-32-6210 Vendor: DOCUMENT IMAGING DIMENSIONS INC DOCUMENT IMAGING 620-00-6210 DOCUMENT IMAGING 620-00-6210 Vendor: DREISILKER ELECTRIC MOTORS INC DREISILKER ELECTRIC MOTORS 510-32-6110 DREISILKER ELECTRIC MOTORS 510-31-6110 DREISILKER ELECTRIC MOTORS 510-32-6110 DREISILKER ELECTRIC MOTORS 510-32-6110 Vendor: DURA WAX COMPANY INC, THE DURA WAX COMPANY INC, THE 100-01-6110 Vendor: ED'S RENTAL &SALES INC ED'S RENTAL &SALES INC 100-33-5370 Vendor: ERB, STEPHANIE ERB, STEPHANIE 100-22-5420 Vendor: FEDERAL SIGNAL CORPORATION FEDERALSIGNAL 100-22-5370 12/2/2015 12:55:25 PM Packet: APPKT00272 - UTILITITES Description (Item) Payable Number Post Date Amount UTILITITES 10/23/1541/20/15 12/07/2015 21.53 Vendor CONSTELLATION NEWENERGY INC Total: 27,492.86 SUPPLIES SUPPLIES MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS SUPPLIES 268 12/07/2015 Vendor CORKSCREW GYMNASTICS & SPORTS ACADEMYTotal: 5501303989.001 12/07/2015 Vendor CRESCENT ELECTRIC SUPPLY CO Total: 10209 10232 10244 10250 10263 10276 10285 10288 10288A 10292 EC075030-BRT EMPLOYEE UNIFORM ALLOW INV0001283 PARKS & REC PROGRAM INV0001345 12/07/2015 12/07/2015 12/07/2015 12/07/2015 12/07/2015 12/07/2015 12/07/2015 12/07/2015 12/07/2015 12/07/2015 Vendor CURRAN MATERIALS COMPANYTotal: 12/07/2015 Vendor DALLAS MIDWEST LLCTotal: 12/07/2015 Vendor DAWSON, CHRISTINE Total: 12/07/2015 Vendor DEANGELIS, COURTNEVTotal; SUPPLIES 2035474911 12/07/2015 SUPPLIES 2035474911 12/07/2015 Vendor DELUXE Total: SUPPLIES 283035 12/07/2015 SUPPLIES 284212 12/07/2015 Vendor DOCUMENT IMAGING DIMENSIONS INC Total: SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES VEHICLE REPAIRS TRAVEL REIMB VEHICLE REPAIRS 1,104.00 1,104.00 1,031.40 1,637.84 3,374.40 830.64 735.28 470.40 80.00 270.00 60.00 454.72 476.37 476.37 94.95 94.95 126,50 126.50 57.21 57.21 114.42 89.00 208,00 297.00 C124646 12/07/2015-337,72 I986268 12/07/2015 1,D62.50 1986960 12/07/2015 297.76 1987264 12/07/2015 337.72 Vendor DREISILKER ELECTRIC MOTORS INC Total: 1,360.26 108356A 12/07/2015 Vendor DURA WAX COMPANY INC, THE Total: 152969-1 12/07/2015 Vendor ED'S RENTAL &SALES INC Total: INV0001284 12/07/2015 Vendor ERB, STEPHANIE Total: 6167819 12/07/2015 Vendor FEDERAL SIGNAL CORPORATION Total: 59.15 59.15 27.91 27.91 18.00 18.00 216.65 FA T:tT:i�� Expense Approval Register Packet: APPKT00272 - SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 10045-6110 SUPPLIES 5993 12/07/2015 11054,00 Vendor FISCHER BROS FRESH Total: 1,054.00 Vendor: FOX VALLEY FIRE & SAFETY FOX VALLEY FIRE & SAFETY 225-00-5110 MONTHLY MAIN FEE RADIOS 946583 12/07/2015 1,092.00 Vendor FOX VALLEY FIRE & SAFETY Total: 1/092000 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-33-6110 SUPPLIES 50014 12/07/2015 509.00 Vendor FOXCROFT MEADOWS INC Total: 509.00 Vendor: GALLS LLC GALLS LLC 100-22-6110 SUPPLIES 004426329 12/07/2015 7&91 Vendor GALLS LLC Total: 78.91 Vendor: GESKE AND SONS INC GESKE AND SONS INC 100-33-6110 MATERIALS 34852 12/07/2015 1,231,88 GESKE AND SONS INC 100-33-6110 SUPPLIES 34880 12/07/2015 1,115.73 GESKE AND SONS INC 100-33-6110 MATERIALS 34912 12/07/2015 94GA0 GESKE AND SONS INC 510-35-6110 MATERIALS 34934 12/07/2015 316.16 GESKE AND SONS INC 510-35-6110 MATERIALS 34959 12/07/2015 253.24 GESKE AND SONS INC 100-33-6110 MATERIALS 34995 12/07/2015 332.28 Vendor GESKE AND SONS INCTotal: 4,195.69 Vendor: GOETTSCHE, NICHOLAS GOETTSCHE, NICHOLAS 100-33-5430 REIMB CDL INV0001285 12/07/2015 50,00 Vendor GOETTSCHE, NICHOLAS Total: 50.00 Vendor: GREAT LAKES FIRE & SAFETY EQUIPMENT CO GREAT LAKES FIRE & SAFETY 510-35-6110 SUPPLIES 161704 12/07/2015 304.50 Vendor GREAT LAKES FIRE & SAFETY EQUIPMENT CO Total: 304.50 Vendor: GREEN DOOR PROMOTIONS LLC GREEN DOOR PROMOTIONS 10041-5110 LOGO MAKEOVER 11/3/15 12/07/2015 250,00 Vendor GREEN DOOR PROMOTIONS LLC Total: 250.00 Vendor: GROWER EQUIPMENT & SUPPLY GROWER EQUIPMENT& 100-45-5370 VEHICLE REPAIRS 58891 12/07/2015 55.39 Vendor GROWER EQUIPMENT & SUPPLY Total: 55.39 Vendor: HAWKINS INC HAWKINS INC 510-32-6110 SUPPLIES 3794142RI 12/07/2015 716.70 HAWKINS INC 510-32-6110 SUPPLIES 379819ORI 12/07/2015 801.23 HAWKINS INC 510-31-6110 SUPPLIES 3799605RI 12/07/2015 2,116.88 Vendor HAWKINS INC Total: 3,634.81 Vendor: HAZEN, LOU ANN HAZEN, LOU ANN 510-2200 REIMB DUPLICATE PAYMT W/S INV0001297 12/07/2015 279448 Vendor HAZEN, LOU ANN Total: 279.48 Vendor: HOME DEPOT CREDIT SERVICES HOME DEPOT CREDIT SERVICES 100-33-6110 SUPPLIES 10/21/15-11/19/15 12/07/2015 474,24 HOME DEPOT CREDIT SERVICES 100-45-6110 SUPPLIES 10/21/15-11/19/15 12/07/2015 2,808,01 HOME DEPOT CREDIT SERVICES 510-31-6110 SUPPLIES 10/21-11/19/15 12/07/2015 740,76 HOME DEPOT CREDIT SERVICES 510-32-6110 SUPPLIES 10/2141/19/15 12/07/2015 81SO81 HOME DEPOT CREDIT SERVICES 510-35-6110 SUPPLIES 10/21-11/19/15 12/07/2015 34,03 Vendor HOME DEPOT CREDIT SERVICES Total: 4,872.85 Vendor: HOMESTEAD ELECTRICAL CONTRACTING LLC HOMESTEAD ELECTRICAL 510-32-5375 REPAIRS GENERATOR 11012 12/07/2015 61535,00 Vendor HOMESTEAD ELECTRICAL CONTRACTING LLC Total: 6,535.00 Vendor, HRGREEN HRGREEN 400-00-8200 REC CENTER CONSTRUCT 101494 12/07/2015 2,990.00 HRGREEN 740-00-5220 WHITE OAKS REVIEW 101495 12/07/2015 1,449.00 HRGREEN 740-00-5220 PATRIOT ESTATES 101496 12/07/2015 11449,00 HRGREEN 400-00-8200 REC CENTER BIKE PATH 101497 12/07/2015 793.74 12/2/2015 12:55:25 PM Expense Approval Register Packet: APPKT00272 - STREET PROGRAM Vendor Name Account Number Description (Item) Payable Number Post Date Amount HRGREEN 270-00-8600 STREETPROGRAM 5401677 12/07/2015 40,259,83 Vendor HRGREEN Total; 46,941.57 Vendor; ILLINI POWER PRODUCTS ILLINI POWER PRODUCTS 510-32-6110 SUPPLIES P50001866-1 12/07/2015 278.67 Vendor ILLINI POWER PRODUCTS Total: 278.67 Vendor: ILLINOIS FBI NA ILLINOIS FBI NA 100-22-5430 MONTHLY LUNCHEON INV0001298 12/07/2015 75.00 Vendor ILLINOIS FBI NA Total: 75.00 Vendor: ILLINOIS MUNICIPAL LEAGUE ILLINOIS MUNICIPAL LEAGUE 100-01-5410 2016 MEMBERSHIP DUES INV0001346 12/07/2015 2,000.00 Vendor ILLINOIS MUNICIPAL LEAGUE Total: 2,000.00 Vendor: ILMO PRODUCTS COMPANY ILMO PRODUCTS COMPANY 100-22-6110 SUPPLIES 27542/00741261 12/07/2015 94.00 Vendor ILMO PRODUCTS COMPANY Total: 94.00 Vendor: IN -PIPE TECHNOLOGY COMPANY INC IWPIPE TECHNOLOGY 510-32-5110 MONTHLYSERVICE 16075 12/07/2015 8/000400 Vendor IN -PIPE TECHNOLOGY COMPANY INC Total: 8/000400 Vendor: INTERSTATE ALL BATTERY CENTER INTERSTATE ALL BATTERY 100-33-5370 REPAIRS 1903701020092 12/07/2015 95.52 Vendor INTERSTATE ALL BATTERY CENTER Total: 95.52 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 510-32-5370 VEHICLE REPAIRS 3000616224 12/07/2015 11151495 INTERSTATE BILLING SERVICE 510-32-5370 VEHICLE REPAIRS 3000676666 12/07/2015 46,54 INTERSTATE BILLING SERVICE 510-32-5370 VEHICLE REPAIRS 3000676675 12/07/2015 -47.30 INTERSTATE BILLING SERVICE 510-32-5370 VEHICLE REPAIRS 3000691390 12/07/2015 30.23 INTERSTATE BILLING SERVICE 510-32-5370 VEHICLE REPAIRS 3000695381 12/07/2015 17.80 INTERSTATE BILLING SERVICE 100-33-5370 VEHICLE REPAIRS 3000736068 12/07/2015 92,88 INTERSTATE BILLING SERVICE 100-33-5370 VEHICLE REPAIRS 3000473139 12/07/2015 17.13 Vendor INTERSTATE BILLING SERVICE INC Total: 1,309.23 Vendor: J G UNIFORMS INC J G UNIFORMS INC 100-22-4510 EMPLOYEE UNIFORM ALLOW 39090 12/07/2015 192.30 Vendor J G UNIFORMS INC Total; 192.30 Vendor: JENSEN SALES CO INC, LEE JENSEN SALES CO INC, LEE 510-35-6110 SUPPLIES 152695 12/07/2015 83.00 Vendor JENSEN SALES CO INC, LEE Total: 83.00 Vendor: KARKI, STEVE KARKI, STEVE 100-47-5110 PARKS & REC PROGRAM 10/26/15-10/27/15 12/07/2015 32.00 Vendor KARKI, STEVE Total: 32.00 Vendor: KELLER AMERICA INC KELLER AMERICA INC 510-31-6110 SUPPLIES 63615 12/07/2015 693.78 Vendor KELLER AMERICA INC Total: 693.78 Vendor: KELLERMAN, KRISTI KELLERMAN, KRISTI 10041-3637 PARKS & REC REFUND 127939 12/07/2015 250,00 Vendor KELLERMAN, KRISTI Total: 250.00 Vendor: KIMBALL MIDWEST KIMBALLMIDWEST 100-33-5370 VEHICLE REPAIRS 22885 12/07/2015 304,93 KIMBALLMIDWEST 100-33-5370 VEHICLE REPAIRS 4536243 12/07/2015 350A3 KIMBALLMIDWEST 100-33-5370 VEHICLE REPAIRS 4549313 12/07/2015 595.63 KIMBALLMIDWEST 100-33-5370 VEHICLE REPAIRS 4562585 12/07/2015 357.54 Vendor KIMBALL MIDWESTTotal: 1,608.53 Vendor: KING, LAURA KING, LAURA 100-22-5420 REIMBTRAVELEXP INV0001347 12/07/2015 28.00 KING, LAURA 100-22-5420 REIMBTRAVELEXP INV0001348 12/07/2015 30.97 Vendor KING, LAURA Total: 58.97 12/2/2015 12:55:25 PM ExpenseApproval Register Vendor Name Account Number Vendor: LANG AUTO GROUP, GARY LANG AUTO GROUP, GARY 100-04-6945 Vendor:LARSON,ED LARSON, ED 100-01-5420 Vendor: LILLEENG, MICHAEL D LILLEENG, MICHAELD 100-47-5110 Vendor: MARTIN, TOM MARTIN, TOM 100-2200 Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK MCANDREWS PC, THE LAW 100-01-5230 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-31-5110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICALWATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-32-6110 MCHENRY ANALYTICAL WATER 510-31-5110 Vendor: MCHENRY COUNTRY CLUB MCHENRY COUNTRY CLUB 580-32-8500 Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 100-01-5110 MCHENRY COUNTY DIV OF 100-01-5110 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 620-00-5110 Vendor: MCHENRY MARLINS AQUATIC CLUB MCHENRY MARLINS AQUATIC 100-47-6110 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 100-01-6940 Vendor; MCHENRYTOWNSHIP FIRE PROTECTION DIST MCHENRYTOWNSHIP FIRE 100-22-5110 Vendor: MCMASTER-CARR SUPPLY CO MCMASTER-CARRSUPPLY CO 510-32-6110 Vendor: MEADE INC MEADE INC 100-33-6110 MEADE INC 100-33-6110 Vendor: MELTON, MADISON MELTON, MADISON 100-47-5110 Vendor: MENDEZ LANDSCAPING &BRICK PAVERS INC MENDEZ LANDSCAPING & 100-45-5110 12/2/2015 12:55;25 PM Description (Item) Payable Number FY 15/16 SALES TAX INCENTIVE INV0001299 REIMBTRAVELEXPENSES INV0001300 SWIM TEAM -DEC PAYMT 3 OF DEC PAYMT 3 OF 6 Packet: APPKT00272 - FY 1S/16 SALES TAX INCENTIVE Post Date Amount 12/07/2015 244,917.60 Vendor LANG AUTO GROUP, GARY Total: 244,917.60 12/07/2015 15.02 Vendor LARSON, ED Total: 15.02 12/07/2015 2,400.00 Vendor LILLEENG, MICHAEL D Total: 2,400.00 REFUNDOVERPAYMTVEHIC INV0001301 12/07/2015 Vendor MARTIN, TOM Total: TRAFFIC & ORDINANCE NOV 2015 12/07/2015 Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total: MONTHLY DRINKING WATER 1505739 12/07/2015 NITROGEN SAMPLES 389138 12/07/2015 NITROGEN SAMPLES 389139 12/07/2015 NITROGEN SAMPLES 389142 12/07/2015 HE XANETESTSAMPLES 389141 12/07/2015 IOC SAMPLES 389187 12/07/2015 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total: PURCYH PERM UTILITY & INV0001302 12/07/2015 Vendor MCHENRY COUNTRY CLUB Total: OCT 2015 MCRIDE TRANSIT 2-8 12/07/2015 MCRIDE - NOV 2015 2-9 12/07/2015 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: LAREDO BILLING 1ST QTR 20151120-21 12/07/2015 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 2015-16 CONFERENCE DUES INV0001349 12J07/2015 Vendor MCHENRY MARLINS AQUATIC CLUB Totat: SUPPLIES 2015-987 12/07/2015 Vendor MCHENRY SPECIALTIES Total: E-DISPATCH RELAY SERV 00000000023 12/07/2015 Vendor MCHENRYTOWNSHIP FIRE PROTECTION DIST Total: SUPPLIES 42890706 12/07/2015 Vendor MCMASTER-CARR SUPPLY CO Total: SUPPLIES 671431 12/07/2015 SUPPLIES 671432 12/07/2015 Vendor MEADE INC Total: SWIM MEET LIFEGUARD 11J14J15 12/07/2015 Vendor MELTON, MADISON Total: CONTRACTUAL SERVICES INVOOD1303 12/07/2015 3.00 3.00 5,175.00 5,175.00 390.00 60.00 60.00 120.00 50.00 135.00 815.00 60,464.00 60,464.00 3,027.50 3,027.50 6,055.00 275.00 275.00 400.00 400.00 90.00 90.00 180.00 180.00 140.51 140.51 129.33 129.33 258.66 55.00 55.00 4,073.00 Expense Approval Register Packet: APPKT00272 - CONTRACTUAL SERVICES Vendor Name Account Number Description (Item) Payable Number Post Date Amount MENDEZ LANDSCAPING & 100-45-5110 CONTRACTUAL SERVICES INV0001304 12/07/2015 950,00 Vendor MENDEZ LANDSCAPING & BRICK PAVERS INC Total: 5102300 Vendor: METZ, CHRIS METZ, CHRIS 100-00-3410 TEMP USE REFUND 15-10-009 15-10-009 12/07/2015 30,00 Vendor METZ, CHRIS Total: 30.00 Vendor: MEYER MATERIAL COMPANY MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705874388 12/07/2015 9145 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705891486 12/07/2015 75,50 Vendor MEYER MATERIAL COMPANY Total: 168,95 Vendor: MID AMERICAN WATER OF WAUCONDA INC MID AMERICAN WATER OF 100-33-6110 SUPPLIES 168823W 12/07/2015 625,52 MID AMERICAN WATER OF 510-35-6110 SUPPLIES 170279W 12/07/2015 40160 Vendor MID AMERICAN WATER OF WAUCONDA INCTotal: 11028,12 Vendor: MIDCO MIDCO 100-41-5110 WIRELESS ACCESS POINTS 299638 12/07/2015 21770*99 Vendor MIDCO Total: 2,77039 Vendor: MIDWEST METER INC MIDWEST METER INC 510-31-6110 SUPPLIES 00715084N 12/07/201S 91851,88 MIDWEST METER INC 510-31-6110 SUPPLIES 0072188-IN 12/07/2015 500400 Vendor MIDWEST METER INC Total: 30,351,88 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-33-6210 SUPPLIES 85031 12/07/2015 36,50 Vendor MINUTEMAN PRESS OF MCH Total: 36,50 Vendor: MORALES, OMAR MORALES, OMAR 100-22-5420 TRAVEL EXPENSE REIMB INV0001305 12/07/2015 30,00 MORALES, OMAR 100-22-5420 TRAVEL EXP REIMB INV0001306 12/07/2015 23A1 Vendor MORALES, OMAR Total: 53.41 Vendor: MORRIE AND SONS INC MORRIE AND SONS INC 100-22-5110 TOWING SERVICES 1547 12/07/2015 370,00 Vendor MORRIE AND SONS INCTotal: 370.00 Vendor: MOTOROLA SOLUTIONS -STARCOM21 NETWORK MOTOROLA SOLUTIONS - 100-22-5320 STARCOM 205719262015 12/07/2015 2,146.00 Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total: 21146,00 Vendor: MUNICIPAL COLLECTION SERVICES INC MUNICIPAL COLLECTION 100-04-5110 CONTRACTUAL SERVICES 007150 12/07/2015 577,61 Vendor MUNICIPAL COLLECTION SERVICES INCTotal: 577961 Vendor: NATIONAL DEPO NATIONAL DEPO 100-01-5110 LOCAL 150 HRG TRANSCRIPT STL253471 12/07/2015 11135,50 Vendor NATIONAL DEPO Total: 1,135.50 Vendor: NICOR GAS NICOR GAS 100-42-5510 UTILITIES 10/14/15-11/13/15 12/07/2015 54930 NICOR GAS 10045-5510 UTILITIES 10/14/15-11/13/15 12/07/2015 29,42 NICOR GAS 100-46-5510 UTILITIES 10/14/15-11/13/15 12/07/2015 29,42 NICOR GAS 510-31-5510 UTILITITES 10/14-11/13/15 12/07/2015 38183 NICOR GAS 510-32-5510 UTILITITES 10/14-11/13/15 12/07/2015 956,44 NICOR GAS 100-43-5510 UTILITIES 10/16/15-11/17/15 12/07/2015 4732 NICOR GAS 100-45-5510 UTILITIES 10/16/15-11/17/15 12/07/2015 248,16 NICOR GAS 100-46-5510 UTILITIES 10/16/15-11/17/15 12/07/2015 112,46 NICOR GAS 510-31-5510 UTILITIES 10/1641/17/15 12/07/2015 149,88 NICOR GAS 510-32-5510 UTILITIES 10/16-11/17/15 12/07/2015 13190 Vendor NICOR GAS Total: 2,640.53 Vendor: NORTH SHORE WATER RECLAMATION DISTRICT NORTH SHORE WATER 510-32-6110 TOXICITY TEST MISC00000103770 12/07/2015 600,00 Vendor NORTH SHORE WATER RECLAMATION DISTRICT Total: 600600 12/2/2015 12:55:25 PM Expense Approval Register Packet: APPKT00272 - SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC NORTHWEST ELECTRICAL 100-33-6110 SUPPLIES 17239592 12/07/2015 24831 Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total: 248.91 Vendor: ONEYS TREE FARM ONEYS TREE FARM 100-45-6110 SUPPLIES 008089 12/07/2015 505000 Vendor ONEYS TREE FARM Total: 505,00 Vendor: OTTOSEN BRITZ KELLY COOPER & GILBERT LTD OTTOSEN BRITZ KELLY COOPER 100-01-5230 LEGALSERVICES 83299 12/07/2015 41700,00 OTTOSEN BRITZ KELLY COOPER 100-01-5230 LEGAL SERVICES-COMM 83300 12/07/2015 11029,00 Vendor OTTOSEN BRITZ KELLY COOPER &GILBERT LTD Total: 51729,00 Vendor: OZINGA READY MIX CONCRETE INC OZINGA READY MIX CONCRETE 100-33-6110 MATERIALS 642697 12/07/2015 512,00 OZINGA READY MIX CONCRETE 100-33-6110 MATERIALS 643999 12/07/2015 41045,83 Vendor OZINGA READY MIX CONCRETE INC Total: 4,557,83 Vendor: PETROLIANCE LLC PETROLIANCE LLC 100-316250 VEHICLE FUEL 2281735 12/07/2015 60631 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9699287 12/07/2015 219436 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9699319 12/07/2015 23305 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9699320 12/07/2015 166,41 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9702499 12/07/2015 132,10 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9702516 12/07/2015 118,97 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9702517 12/07/2015 2338 PETROLIANCE LLC 10045-6250 VEHICLE FUEL 9702518 12/07/2015 56,38 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9702519 12/07/2015 194,36 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9702520 12/07/2015 1,043,92 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9702537 12/07/2015 256,75 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9702561 12/07/2015 419,91 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9702562 12/07/2015 67,51 PETROLIANCE LLC 10045-6250 VEHICLE FUEL 9702563 12/07/2015 92,86 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9702564 12/07/2015 319,96 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9702565 12/07/2015 768,23 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9703923 12/07/2015 4,577,52 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9703925 12/07/2015 776,97 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9703926 12/07/2015 270,23 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9703927 12/07/2015 776,97 PETROLIANCE LLC 510-35-6250 VEHICLE FUEL 9704940 12/07/2015 252,44 PETRO LIANCE LLC 100-03-6250 VEHICLE FUEL 9704966 12/07/2015 12739 PETROLIANCE LLC 510-32-6250 VEHICLE FUEL 9704967 12/07/2015 132,46 PETROLIANCE LLC 510-31-6250 VEHICLE FUEL 9704968 12/07/2015 37,46 PETROLIANCE LLC 100-45-6250 VEHICLE FUEL 9704969 12/07/2015 177,68 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9704970 12/07/2015 447,88 PETROLIANCE LLC 100-22-6250 VEHICLE FUEL 9704971 12/07/2015 11569,07 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9707979 12/07/2015 -20,00 PETROLIANCE LLC 100-03-6250 VEHICLE FUEL 9708079 12/07/2015 2638 PETROLIANCE LLC 100-33-6250 VEHICLE FUEL 9708111 12/07/2015 251,52 Vendor PETROLIANCE LLC Total: 14,124.63 Vendor: PETROW, STEPHANIE S PETROW, STEPHANIE 5 100-4&5110 PARK & REC PROGRAM 11/18/15 12/07/2015 80.00 Vendor PETROW, STEPHANIE S Total: 80.00 Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34332 12/07/2015 54,95 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34358 12/07/2015 15400 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34431 12/07/2015 179,00 PETTIBONE & CO, P F 100-224510 EMPLOYEE UNIFORM ALLOW 34446 12/07/2015 105,50 PETTIBONE & CO, P F 100-22-4510 EMPLOYEE UNIFORM ALLOW 34447 12/07/2015 13245 Vendor PETTIBONE & CO, P F Total: 486,90 12/2/2015 12:55:25 PM Expense Approval Register Packet: APPKT00272 - PETTY CASH FUND -OAF FUND Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: PETTY CASH FUND PETTY CASH FUND 100-22-5110 PETTY CASH FUND -OAF FUND INV0001307 12/07/2015 21000.00 Vendor PETTY CASH FUND Total: 2,000.06 Vendor: PITEL SEPTIC INC PITEL SEPTIC INC 100-45-5110 PORTABLE TOILET RENTALS 12327 12/07/2015 450,00 Vendor PITELSEPTIC INCTotal: 450.00 Vendor: PITNEY BOWES INC PITNEY BOWES INC 100-01-5310 POSTAGE MACHINE SUPPLIES 302283 12/07/2015 35.73 PITNEY BOWES INC 100-02-5310 POSTAGE MACHINE SUPPLIES 302283 12/07/2015 35.73 PITNEY BOWES INC 100-03-5310 POSTAGE MACHINE SUPPLIES 302283 12/07/2015 35.73 PITNEY BOWES INC 100-04-5310 POSTAGE MACHINE SUPPLIES 302283 12/07/2015 35.73 PITNEY BOWES INC 100-22-5310 POSTAGE MACHINE SUPPLIES 302283 12/07/2015 35.73 PITNEY BOWES INC 100-30-5310 POSTAGE MACHINE SUPPLIES 302283 12/07/2015 35,73 PITNEY BOWES INC 100-41-5310 POSTAGE MACHINE SUPPLIES 302283 12/07/2015 35.73 PITNEY BOWES INC 510-31-5310 POSTAGE METER SUPPLIES 302283A 12/07/2015 35.73 PITNEY BOWES INC 510-32-5310 POSTAGE METER SUPPLIES 302283A 12/07/2015 35.73 Vendor PITNEY BOWES INC Total: 321.57 Vendor: PLATINUM HEATING & COOLING INC PLATINUM HEATING & 510-32-6110 HEATER REPAIRS 3880 12/07/2015 11590.15 PLATINUM HEATING & 510-32-6110 REPLACEMENT UNIT HEATER 3892 12/07/2015 21550.00 PLATINUM HEATING& 510-32-6110 INSTALL HEATER CWWTP AND 3893 12/07/2015 11710.00 Vendor PLATINUM HEATING & COOLING INCTotal: 51850.1S Vendor: PROSHRED SECURITY PROSHRED SECURITY 100-22-5110 SHREDDING SERVICES 990011101 12/07/2015 53.00 Vendor PROSHRED SECURITY Total: 53.00 Vendor: PSP-BROOKFIELD PSP-BROOKFIELD 100-45-5370 CREDIT FOR RETURN 32CN002890 12/07/2015 -35.00 PSP-BROOKFIELD 100-45-5370 STARTER MOTOR 321V018053 12/07/2015 344.82 Vendor PSP-BROOKFIELD Total: 309.82 Vendor: QUALITY TIRE SERVICE QUALITY TIRE SERVICE 100-33-5370 VEHICLE REPAIRS 39805 12/07/2015 60.00 Vendor QUALITY TIRE SERVICE Total: 60400 Vendor: REICHE'S PLUMBING SEWER RODDING CORP REICHE'S PLUMBING SEWER 10045-5110 WASH BAY DRAIN 10/15/15 12/07/2015 135,00 REICHE'S PLUMBING SEWER S10-31-5110 METER YOLK AND BALLVALVE 10/9/15 12/07/2015 200,00 Vendor RUCHE'S PLUMBING SEWER RODDING CORP Total: 335.00 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 POSTAGE FOR POSTAGE INV0001308 12/07/2015 32.39 RESERVE ACCOUNT 100-02-5310 POSTAGE FOR POSTAGE INV0001308 12/07/2015 43.21 RESERVE ACCOUNT 100-03-5310 POSTAGE FOR POSTAGE INV0001308 12/07/2015 81.31 RESERVE ACCOUNT 100-04-5310 POSTAGE FOR POSTAGE INV0001308 12/07/2015 306.20 RESERVEACCOUNT 100-22-5310 POSTAGE FOR POSTAGE INV0001308 12/07/2015 251.36 RESERVE ACCOUNT 100-30-5310 POSTAGE FOR POSTAGE INV0001308 12/07/2015 0.49 RESERVE ACCOUNT 100-41-5310 POSTAGE FOR POSTAGE INV0001308 12/07/2015 121.65 RESERVE ACCOUNT 510-31-5310 POSTAGE FOR POSTAGE INV0001309 12/07/2015 87.96 RESERVE ACCOUNT 510-32-5310 POSTAGE FOR POSTAGE INV0001309 12/07/2015 8.86 Vendor RESERVE ACCOUNT Total: 933.43 Vendor: RIVERSIDE BAKE SHOP RIVERSIDE BAKESHOP 100-01-6940 MEETING SUPPLIES 121423 12/07/2015 28432 RIVERSIDE BAKE SHOP 100-33-6110 MEETING SUPPLIES 121489 12/07/2015 56.64 RIVERSIDE BAKE SHOP 100-01-6940 MEETING SUPPLIES 121492 12/07/2015 16.65 Vendor RIVERSIDE BAKE SHOP Total: 101.61 Vendor: SCHOPEN PEST SOLUTIONS INC SCHOPEN PEST SOLUTIONS INC 100-01-5110 QUARTERLY PEST CONTROL 46441 12/07/2015 87.00 SCHOPEN PESTSOLUTIONS INC 100-45-5110 QUARTERLY PEST CONTROL 46621 12/07/2015 90A0 Vendor SCHOPEN PEST SOLUTIONS INCTotal: 177.00 12/2/2015 12:55:25 PM Expense Approval Register Packet: APPI T00272 - EMPLOYEE UNIFORM ALLOW Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: SCIAME, RYAN SCIAME, RYAN 100-22-4510 EMPLOYEE UNIFORM ALLOW INV0001310 12/07/2015 398.28 Vendor SCIAME, RYAN Total: 398.28 Vendor: SEMROW JR, HARRY H SEMROW JR, HARRY H 100-03-5110 ADM ADJ LAW JUDGE NOV 2015 12/07/2015 41.25 SEMROW JR, HARRY H 100-22-5110 ADM ADJ LAW JUDGE NOV 2015 12/07/2015 371.25 Vendor SEMROW JR, HARRY H Total: 412.50 Vendor: SHERMAN MECHANICAL INC SHERMAN MECHANICAL INC 100-01-5110 CONTRACTUAL SERVICES W12766 12/07/2015 196,35 SHERMAN MECHANICAL INC 10D-01-5110 CONTRACTUAL SERVICES W12826 12/07/2015 711.17 Vendor SHERMAN MECHANICAL INC Total: 907.S2 Vendor: SILVA-MARTINEZ, ENRIQUE J SILVA-MARTINEZ, ENRIQUE) 100-2200 OVERPAYMT PARKING FINE- INV0001311 12/07/2015 25.00 Vendor SILVA-MARTINEZ, ENRIQUE J Total: 2S.00 Vendor: STANS UPS MIDWEST STANS LPS MIDWEST 100-33-6210 TONER SUPPLIES 315206 12/07/2015 59.00 STANS LPS MIDWEST 100-33-5115 PW COPIER METER READ 315882 12/07/2015 259.92 STANS LPS MIDWEST 620-00-6210 ADMIN COPIER METER 315917 12/07/2015 511.48 STANS LPS MIDWEST 100-33-5115 PW COPIER LEASE 315954 12/07/2015 495.00 Vendor STANS LPS MIDWEST Total: 1/325440 Vendor: STAPLES ADVANTAGE STAPLES ADVANTAGE 100-46-6110 SUPPLIES 8036758750 12/07/2015 32.79 STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8036849651 12/07/2015 -62.46 STAPLES ADVANTAGE 100-00-6210 SUPPLIES 8036849651 12/07/2015 29.16 STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8036849651 12/07/2015 21.16 STAPLES ADVANTAGE 100-22-6210 SUPPLIES 8036849651 12/07/2015 62.46 Vendor STAPLES ADVANTAGE Total: 83.11 Vendor: STAPLES CREDIT PLAN STAPLES CREDIT PLAN 100-00-6210 SUPPLIES 10/23/15-i1/14/15 12/07/2015 124.69 STAPLES CREDIT PLAN 100-00-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 -1,125.79 STAPLES CREDIT PLAN 100-01-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 44.99 STAPLES CREDIT PLAN 100.03-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 84.65 STAPLES CREDIT PLAN 100-03-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 65,04 STAPLES CREDIT PLAN 100-04-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 575.57 STAPLES CREDIT PLAN 100-22-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 269.96 STAPLES CREDIT PLAN 100-22-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 12.11 STAPLES CREDIT PLAN 100-30-6210 SUPPLIES 10/23/1541/14/15 12/07/2015 179.92 STAPLES CREDIT PLAN 100-33-6210 SUPPLIES 10/23/15-11/14/15 12/07/2015 15.69 STAPLES CREDIT PLAN 100-47-6110 SUPPLIES 10/23/15-11/14/15 12/07/2015 103.94 STAPLES CREDIT PLAN 510-32-6210 SUPPLIES 10/23-11114/15 12/07/2015 30.00 STAPLES CREDIT PLAN 510-32-6210 SUPPLIES 10/23-11/14/15 12/07/2015 57.05 Vendor STAPLES CREDIT PLAN Total: 437.82 Vendor: STATE TREASURER IDOT STATE TREASURER IDOT 100-33-5110 TRAFFIC LIGHT MAINTENANCE 43121 12/07/2015 6/810451 Vendor STATE TREASURER IDOT Total: 6,810.S3 Vendor: STUCKEY CONSTRUCTION STUCKEY CONSTRUCTION 400-00-8200 MCHENRY REC CENTER 8 12/07/2015 223,187,40 Vendor STUCKEY CONSTRUCTION Total: 223,187440 Vendor: THELEN MATERIALS LLC THELEN MATERIALS LLC 100-33-6110 SUPPLIES 328550 12/07/2015 98.70 THELEN MATERIALS LLC 100-33-6110 SUPPLIES 329512 12/07/2015 108.68 Vendor THELEN MATERIALS LLC Total: 207,38 Vendor: THIRD MILLENNIUM ASSOCIATES INC THIRD MILLENNIUM 100-04-5330 VEH STICKER PRINTING 18774 12/07/2015 31650.00 Vendor THIRD MILLENNIUM ASSOCIATES INCTotal: 3,6S0.00 12/2/2015 12:55:25 PM Expense Approval Register Packet: APPKT00272 - K-9 TRAINING /SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: TOPS IN DOG TRAINING CORP TOPS IN DOG TRAINING CORP 100-22-6310 K-9 TRAINING /SUPPLIES 17602 12/07/2015 300449 Vendor TOPS IN DOG TRAINING CORP Total: 300649 Vendor: TREDROCTIRE/ANTIOCH 002 TREDROCTIRE/ANTIOCH 002 100-33-5370 VEHICLE REPAIRS 308907 12/07/201S 523,64 Vendor TREDROC TIRE/ANTIOCH 002 Total: 52164 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-5370 VEHICLE REPAIRS 070291 12/07/2015 87,95 Vendor ULTRA STROBE COMMUNICATIONS INC Total: 87.9S Vendor: UNIVERSITY OF ILLINOIS UNIVERSITY OF ILLINOIS 100-22-5430 TRAINING UFINT335 12/07/2015 400,00 UNIVERSITY OF ILLINOIS 100-22-5430 TRAINING UFINT499 12/07/2015 400,00 Vendor UNIVERSITY OF ILLINOIS Total: 800.00 Vendor: USA BLUEBOOK USA BLUEBOOK 510-31-6110 SUPPLIES 795870 12/07/2015 218,78 Vendor USA BLUEBOOK Total: 218678 Vendor: VALLEY VIEW ACRES VALLEY VIEW ACRES 100-47-5110 PARKS & REC PROGRAM 16080 12/07/2015 200,00 Vendor VALLEY VIEW ACRES Total: 200.00 Vendor: VIKING CHEMICAL COMPANY VIKING CHEMICAL COMPANY 510-32-6110 SUPPLIES 25030 12/07/2015 2173208 Vendor VIKING CHEMICAL COMPANY Total: 2173108 Vendor: VOELKER, MATT VOELKER, MATT 100-22-6110 SUPPLIES INV0001351 12/07/2015 32,23 Vendor VOELKER, MATT Total: 3213 Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF WASTE MANAGEMENT OF WI 510-32-5580 SLUDGE REMOVAL 0029582-2742-9 12/07/2015 71348,39 Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: 7,348.39 Vendor: WORKING WORLD INC WORKING WORLD INC 100-01-5110 CONTRACTUAL SERVICES 127330 12/07/2015 683620 WORKING WORLD INC 100-01-5110 CONTRACTUAL SERVICES 127386 12/07/2015 805,60 WORKING WORLD INC 100-01-5110 CONTRACTUAL SERVICES 127445 12/07/2015 664679 Vendor WORKING WORLD INCTotal: 2115159 Vendor: WORZALA, SUSZAN WORZALA, SUSZAN 100-00-3410 TEMP SIGN REFUND-15-11- 15-11-036 12/07/2015 30,00 Vendor WORZALA, SUSZAN Total: 30.00 Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE ZUKOWSKI ROGERS FLOOD & 100-01-5230 CORPORATE 116712 12/07/2015 5,687,50 ZUKOWSKI ROGERS FLOOD & 100-01-5230 TRAFFIC 116713 12/07/2015 71804,97 VendorZUKOWSKi ROGERS FLOOD & MCARDLETotal: 130492,47 Grand Total: 794,411.18 12/2/2015 12:55:25 PM Expense Approval Register Fund Summary Fund Expense Amount 100 - GENERAL FUND 39%955.06 225 - ALARM BOARD FUND 1109100 270 - MOTOR FU EL TAX FUND 40,259.83 400- RECREATION CENTER FUND 226,971.14 510 - WATER/SEWER FUND 67,375,31 580 - UTILITY IMPROVEMENTS FUND 60j464.00 610- RISK MANAGEMENT FUND 125.00 620- INFORMATION TECHNOLOGY FUND 1,270.84 740- RETAINED PERSONNEL ESCROW 2,898.00 Grand Total: 794,411.18 Packet: APPKT00272 -TRAFFIC Report Summary Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: December 7, 2015 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: Abatement of Real Estate Taxes for Various Bond Issues ATT: Abatement of Real Estate Taxes Ordinances BACKGROUND: Over the years, the City of McHenry has issued a variety of bonds that pledge various funding sources for repayment backed by the full faith and credit of municipality. In pledging the full faith and credit of the municipality, the bond ordinances require the County Clerk to levy property taxes for the debt service required on the bonds unless an abatement of the property tax by the local municipality is approved and filed with the County Clerk. ANALYSIS: In structuring the bonds in this manner, it was the intent of the City to annually abate the taxes provided the primary source of repayment is sufficient to cover the debt service requirement. Historically, the primary source of repayment has been sufficient to cover the debt service and the property tax has been abated. Projections show that revenue sources in the coming year will continue to provide adequate coverage for debt service requirements allowing the abatement of the property tax. Consequently, in order for the County Clerk to abate or reduce the property taxes levied, the City Council will need to approve the attached ordinances authorizing the abatements as follows: 1. GO Bonds (Recovery Zone & Build America) Series 2010B 2. GO Bonds (Alternate) Series 2010C 3. GO Bonds (Alternate) Series 2012 4. GO Bonds (Refunding) Series 2013 6. GO Bonds (Refunding) Series 2015 $ 429,760.00 $ 445,812.50 $ 206,332.50 $ 574/235600 $ 579,778.76 RECOMMENDATION: Staff recommends approval of the attached ordinances forthe abatements as listed. ORDINANCE NO. ORD-15- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON FEBRUARY 1, 2010, PROVIDING FOR THE ISSUANCE OF $3,510,000 GENERAL OBLIGATION BONDS (RECOVERY ZONE & BUILD AMERICA) SERIES 2010E OF THE CITY OF MCHENRY, ILLINOIS, FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS. WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on February 1, 2010, providing for the issuance of $3,510,000 General Obligation Bonds (Recovery Zone & Build America), Series 2010B of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. WHEREAS, the Series 2010B Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2015 Tax Levy Year in the amount of $429,760.00 for the payment of the principal and interest due in the year 2016 on the Series 2010E Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2010E Bonds otherwise payable from such levy for the 2015 Tax Levy Year are on deposit in the Series 2010B Project Fund established by Section 12 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2015 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on February 1, 2010, providing for the issuance of $3,510,000 General Obligation Bonds (Recovery Zone & Build America), Series 2010B of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after tfie effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 7th day of December, 2015. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO. ORD-15- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON AUGUST 30, 2010, PROVIDING FOR THE ISSUANCE OF $5,665,000 GENERAL OBLIGATION BONDS (ALTERNATE) SERIES 2010C OF THE CITY OF MCHENRY, ILLINOIS, FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS. WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on August 30, 2010 providing for the issuance of $5,665,000 General Obligation (Alternate) Bonds, Series 2010C of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. WHEREAS, the Series 2010C Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2015 Tax Levy Year in the amount of $445,812.50 for the payment of the principal and interest due in the year 2016 on the Series 2010C Bonds authorized by said ordinance; and WHEREAS, the Gity's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2010C Bonds otherwise payable from such levy for the 2015 Tax Levy Year are on deposit in the Series 2010C Project Fund established by Section 14 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2015 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on August 30, 2010, providing for the issuance of $5,665,000 General Obligation Bonds (Alternate) Series 2010C of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of and interest on said bonds. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 7th day of December, 2015. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO. ORD-15- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON AUGUST 27, 2012, PROVIDING FOR THE ISSUANCE OF $3,100,000 GENERAL OBLIGATION BONDS (ALTERNATE), SERIES 2012 OF THE CITY OF MCHENRY, ILLINOIS, FOR THE PURPOSE OF FINANCING THE RENOVATION OF WATER TREATMENT PLANT NO. 2 AND HVAC AND ROOF REPAIRS AT THE PUBLIC WORKS GARAGE WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on August 27, 2012 providing for the issuance of $3,100,000 General Obligation Bonds (Alternate), Series 2012 of the City of McHenry, Illinois, for the purpose of financing the Renovation of Water Treatment Plant No. 2 and HVAC and Roof Repairs at the Public Works Garage; and WHEREAS, the Series 2012 Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2015 Tax Levy Year in the amount of $206,332.50 for the payment of the principal and interest due in the year 2016 on the Series 2012 Bonds authorized by said ordinance; and WHEREAS, the City's distributive share. of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2012 Bonds otherwise payable from such levy for the 2015 Tax Levy Year are on deposit in the Series 2012 Debt Service Fund established by Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois, that the real estate taxes levied for the Tax Levy Year 2015 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on August 27, 2012, .providing for the issuance of $3,100,000 General Obligation Bonds (Alternate), Series 2012 of the City of McHenry, Illinois, for the purpose of financing the Renovation of Water Treatment Plant No. 2 and HVAC and Roof Repairs at the Public Works Garage; be and they are hereby abated in the amount of 100% thereof. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 7th day of December, 2015. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO. ORD-15- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON MARCH 18, 2013, PROVIDING FOR THE ISSUANCE OF $2,400,000 GENERAL OBLIGATION (REFUNDING) BONDS SERIES 2013 OF THE CITY OF MCHENRY, ILLINOIS, TO REFUND SERIES 2005 GENERAL OBLIGATION BONDS AND ISSUE $415,000 FOR REPAIRS TO THE PUBLIC WORKS BUILDING AT 1415 INDUSTRIAL DRIVE. WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on February 1, 2010, providing for the issuance of $2,400,000 General Obligation (Refunding) Bonds, Series M13 of the City of McHenry, Illinois, to refund Series 2005 General Obligation Bonds and issue $415,000 for repairs to the Public Works Building at 1415 Industrial Drive. WHEREAS, the Series 2013 Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2015 Tax Levy Year in the amount of $574,235.00 for the payment of the principal and interest due in the year 2016 on the Series 2013 Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2013 Bonds otherwise payable from such levy for the 2015 Tax Levy Year are on deposit in the Series 2013 Project Fund established by Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2015 pursuant to said Ordinance shall be abated. NOW THEREFORE, Bf IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year .pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on March 18, 2013, providing for the issuance of $2,400,000 General Obligation (Refunding) Bonds, Series 2013 of the City of McHenry, Illinois, to refund Series 2005 General Obligation Bonds and issue $415,000 for repairs to the Public Works Building at 1415 Industrial Drive. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 7th day of December, 2015. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk ORDINANCE NO. ORD-15- AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, ILLINOIS, ON APRIL 20, 2015, PROVIDING FOR THE ISSUANCE OF $6,375,000 GENERAL OBLIGATION (REFUNDING) BONDS SERIES 2015 OF THE CITY OF MCHENRY, ILLINOIS, TO REFUND SERIES 2006 GENERAL OBLIGATION BONDS, ADVANCE REFUND SERIES 2007 GENERAL OBLIGATION BONDS AND ISSUE $2,015,000 FOR CONSTRUCTION OF THE RECREATION CENTER AT 3636 MUNICPAL DRIVE. WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on April M, 2015, providing for the issuance of $6,375,000 General Obligation (Refunding) Bonds, Series 2015 of the City of McHenry, Illinois, to refund Series 2006 General Obligation Bonds, advance refund Series 2007 General Obligation Bonds, and issue $2,015,000 for construction of the Recreation Center at 3636 Municipal Drive. WHEREAS, the Series 2015 Bonds are payable from, and are secured by a pledge of, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City, including monies paid by the State in replacement of the City's distributive share of such taxes; and WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for the 2015 Tax Levy Year in the amount of $579,778.76 for the payment of the principal and interest due in the year 2016 on the Series 2015 Bonds authorized by said ordinance; and WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at places of business located within the boundaries of the City which have been pledged for the payment of the principal and interest on the Series 2015 Bonds otherwise payable from such levy for the 2015 Tax Levy Year are on deposit in the Series 2015 Project Fund established by Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities A the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2015 pursuant to said Ordinance shall be abated. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to the ordinance adopted by the City Council of the City of McHenry, Illinois on April 20, 2015, providing for the issuance of $6,375,000 General Obligation (Refunding) Bonds, Series 2015 of the City of McHenry, 1Ilinois, to refund Series 2006 General Obligation Bonds, advance refund Series 2007 General Obligation Bonds, and issue $2,015,000 for construction of the Recreation Center at 3636 Municipal Drive. SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk of the County of McHenry, Illinois after the effective date of this ordinance. SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be and the same hereby repealed to the extent of such conflict. SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of the Corporate Authorities of the City of McHenry, Illinois. SECTION 5. This ordinance shall be in full force and effect immediately from and after its passage, approval and publication, as provided by law. Passed and approved this 7th day of December, 2015. VOTING AYE: VOTING NAY: NONE. NOT VOTING: NONE. ABSTAINED: NONE. ABSENT: NONE. Mayor ATTEST: City Clerk Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: December 7, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Facade Improvement Grant at 3932 Main Street ATT: 1. Unapproved Landmark Commission minutes dated November 3, 2015 2. Application Packet BACKGROUND: The Fagade Improvement Grant Program is available to owners of commercial buildings 50 years and older for work which furthers the preservation of historic buildings in an effort to maintain the original design/fagade of the structure as much as practical. Below are the basic criteria of the program: 1. Structure must be located within the limits of the City of McHenry, zoned and used for commercial purposes. 2. The structure shall be a minimum of fifty (50) years of age for consideration. 3. All proposed work shall comply with the applicable City, State and National building and preservation codes. 4. All proposed materials and work shall be sensitive and appropriate to the original design and style of the structure. The project should be sensitive to the streetscape and appropriate to the character of the neighborhood. 5. The following types of work will be considered under the grant program: Exterior work, such as painting, tuckpointing, cleaning, remodeling, restoration or rehabilitation on the front fagade, or a side or rear facing a major street or public access, i.e. city parking lot. Attached is an application submitted bythe owners of the building at 3932 Main Street. They have applied for a facade improvement grant to assist in paying for tuckpointing work which has been completed. Although the grant was not guaranteed, the owners completed the renovation work in anticipation of the impending winter season. The tuck pointing cost $18,500, and as explained in the attached narrative to the Landmark Commission, the owners plan on spending an additional 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us $8,500 to complete painting on the exterior of the bung. ANALYSIS: The applicants have performed major restorative work making the building more usable, promotes the structural and aesthetic integrity of the building. The purpose of a facade grant is to offset a portion of costs expended by property owners which further the preservation of a building and doing the best deemed practical to maintain its original appearance and furthering its historic appeal. Cost of the work at 3932 Main will total approximately $27,000 when completed, and the facade grant not only assists in preserving the historic integrity of the structure but also enhances the character of the Main Street downtown area. Fagade grant applications are reviewed by the Landmark Commission which makes a recommendation to the City Council. The Landmark Commission considered the application on November 3, 2015, and recommended awarding $3,000 to the applicants for the tuckpointing work which was done. The most recent facade improvement grant approved by the City Council was awarded to the Bike Haven in the amount of $2,500 in January 2012. Five thousand dollars is budgeted for Fagade Improvement Grants annually. LANDMARK COMMISSION: The Landmark Commission unanimously recommended approval of a Fagade Improvement Grant in the amount of $3,000 for the property located at 3932 Main Street. If the City Council concurs with the Landmark Commission it's recommended a Facade Improvement Grant in the amount %J $3,000 be awarded for the property located at 3932 Main Street. 2 City of McHenry Landmark Commission Minutes Nov. 31 2015 Gerhard Rosenberg opened fihe meeting at 7:OOpm Members present: Gerhard Rosenberg; Zelinda Paluch, Nick Bennett, Rabin Schmidt, James Johnson, Pat Schafer, Suzanne Kotomski and Kaaren Gies Members absent: Pat Wirtz, Paul Letizia and L7on Schmidt Guests: Gary Garwood, Ken Pesz and George Lamm We started the meeting with the application from Gary GanNood and Ken Pesz for a Fagade Grant. They had sent a letter to the Commission explaining the work that has been going on at their building on Main St. in West McHenry and wanted to answer any questions we might have. Questions were asked and answered. Gary andKen then left the meeting. Minutes: With corrections to spelling, JarnesJ. made motion to accept, 2"d by Nick B. Motion carried. Treasurer's Report: no change a. expenses - none Facade Gran#: piscussion re: the appiication for 8932 Main St. and the amount of grant continued. The sum of $3000 was voted on, James J. made the motion, 2 By Robin S., motion carried. old Business: Suzanne discussed her ideas for Historic Districts'in McHenry. She talked with several people re: having their buildings plagued: We talked about the Aguilar, Samantha Button home, with the new plaque and the good turnout we had. She is working with George Lamm to get homes and businesses interested New Business: Pat S. had attended a workshop re: haw to handle items that might Be donated the Colby -Petersen Farm. The forms and the information needed to keep the items for future use. Nick B.; our student member, needs to do a documentary for class. He had an idea of doing something about the Farm. Suzanne K. made a motion to adjourn the meeting, 2"d by Zelinda P. Motion carried. Meeting adjourned at 8:25pm. 3932 Main Street McHenry, IL Gary Garwood &Kenneth Pesz purchased above stated property in March of 2008. Ken and I formed a partnership, based on our shared interests in older, quality buildings. We knew going into this purchase that this building would need some TLC. Late summer of 2008 we took it upon ourselves, along with some professional guidance of friends to remove 3 layers of original and secondary leaking roofs. This project was very arduous, but with commitment to tenants below and the building we installed a state of the art "rubber roof," which finally brought water leaks to an end inside the building. 2 years later, Ken and I addressed the problem of original, very drafty windows. We again, dug deep into our pockets (though we knew the assessed value of the building had dropped dramatically) and purchased 28 new, high energy saving, efficient windows. A professional installer was hired and got the job done of installing the new windows, along with wrapping white aluminum around all window frames. Through the years of ownership, Ken and I acknowledged the fact that the once solid masonry construction of the building was crumbling and would need to be addressed very thoroughly. Tuck pointing was next on our "to-do" list. I contacted Doug Martin, Director of Economic Development for the City of McHenry. I asked Mr. Martin if he could supply Ken and I, a list of companies that do that type of work in the Northern Illinois area. Doug made mention that we should also apply for a grant from the Land Mark commission, due to the age and history of the building Ken and I own. Ken and I chose GP Construction Group for the major task of tuck - pointing the building. Work started this August (2015.) Doug Martin again offered assistance, putting me in touch with the Department of Public Works, which set up temporary street and sidewalk barriers, so all the work could be performed safely. The total costs of the now completed tuck -pointing work is $18,500.00. Based on research and recommendations the building will also receive an epoxy based paint on the East, West and North exterior walls. This paint will protect and beautify the already outstanding work that has been done to insure this building will continue to contribute to the history, and tax base of the City of McHenry. The painting aspect will add additional costs of $8500.00 to the finality of the project. The South/street side wall of the building has always been a. rich "face brick," the red mortar used has greatly enhanced the appearance of the face of the building. Our building was built in 1927, suffered a somewhat devastating fire 3 to 4 years later. The building was saved and the portions destroyed by the fire were rebuilt. The building is fully occupied/rented, contributing property tax and retail monies to the betterment of McHenry County and the City of McHenry. Ken and I respectfully submit this informative letter, before and after pictures, historical pictures along with 3 proposals. We ask the Land Mark Commission to consider our eligibility to receive Grant monies from your Association. Please feel free to contact myself if any further information would be required to satisfy the requirements of the Grant request. Sincerely, Gary Garwood 815-353-5764 ;�� _ - :9= -- _ :.� i .J I Ar �t. It p ISO It Yn• P- Aw i !t47, .•� yI, � la's - - � �f'^" � ..� -" - ei • _. - u 1 It It i Id _ }t 1 It III, Ar It It rI It, mtIff It It ip y _ . •�I AIM L14; 1 Y> ;c• = At I�• +ice 7 Y d 4 Y° . R. _. . :,, r� y, pq a , �X' f 'c. • c.i {^ ,� +1 � \- 1 �� tit~ YAM M �. �k �• M{ i 41 NO �✓� t WI < IAVII Fi _ tiAt •, At A •r >, •yi . t> �' • 1 e { r,. K f 4 k t T .{ 1 j` ; i 7r 1 _ a.A All jjj f LA f jP, ,5 "•✓i'e dF m 7 0 AI v *E R rt i -.� {•{ E Ar 40 IN t F CONTRACTORS INVOICE From: GP CONSTRUCTION GROUP INC 8407 Appaloosa Lane Spring Grove, IL 60081 Phone: (847) 721 8907 To: MR GARY GARWOOD AND MR KEN PESZ 3932 Main Street McHenry, IL 60050 Phone: (815) 353 5764 PAYMENT DATE INVOICE NUMBER / JOB / LOCATION DUE DATE TERMS 10/23/2015 111914-10 / G GARWOOD AND K PESZ / 3932 Main St, McHenry, IL 14 DAYS 11/06/2015 DESCRIPTION I UNIT PRICE LINE TOTAL MASONRY RESTORATION WORK AS PER SCOPE INCLUDED IN PROPOSAL NR #110514 1 $18,500.00 $18,500.00 51 R ( LABOR, MATERIALS AND SUPPLIES) PLEASE NOTE: THIS 1NVOICEJS PAID IN FULL /REMAINING BALANCE $0.00 Subtotal I $18,500,00 Sales Tax If 0.00 $18,500.00 Total '' All materials and labor are guaranteed to be as specified and above work was completed in substantial �j workmanlike manner for the sum of Eighteen Thousand Five Hundred and 00/100 Dollars ( $18,500.00 ). This is full invoice payable by November 6th 2015 in accordance with our Proposal No. 110514-51R dated November 5Th 2014. Thank You! GP CONSTRUCTION GROUP INC 8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847 ) 721 8907 Fax (815 ) 581 0019 Proposal Number: 110514-51 REVISED Date: NOVEMBER 5TH 2O14 Submitted to: GARY GARWOOD &KEN PASZ.( 815) 353 5764 Address: 3932 MAIN STREET, MCHENRY, IL 60050 Job Name: GARY GARWOOD &KEN PASZ /MASONRY Location: 3932 MAIN STREET, MCHENRY, IL 60050 We, GP Construction Group, Inc. an Illinois Corporation hereby propose to furnish materials and labor necessary for completion of the following: masonry restoration work building's all elevations ): Bid Breakdown: Masonry restoration work /repairs of the brick and block masonry located on the building's east, west, north and south elevations which includes the following: 1. South /Front Elevation: a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints between brick masonry ( included final acid pressure wash) with replacement of the missing brick ( matching as close as possible ). Total allowance of the area to be repaired: ~250 sq ft @ $25.50 per sq ft ( site protection, scaffolding, labor, materials and supplies ): $6,375500 b. new metal coping to prevent water intrusions into parapet wall of the building (labor, materials and supplies ): $820.00 c. steel lintels refinishing /maintenance above front door entrance with spot re -pointing site protection, scaffolding, labor, materials and supplies ): $150.00 Proud Member of BBB and Building Trades Association �vww.gpconstructiongroup.com Init: Page 1 GP CONSTRUCTION GROUP INC 8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847) 721 8907 Fax (815) 581 0019 Picture 1. Building's South Elevation 2. East Elevation: a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints between split faced ( rock faced ) and smooth block masonry. Damaged masonry units will be replaced with new to match the existing as close as possible. Work includes repair of all step cracks with stainless steel rods installed on epoxy beds for an additional reinforcement and application of water repellant. Total allowance of the area to be repaired ~350 sq ft @ $15.50 per sq ft ( site protection, scaffolding, labor, materials and supplies ): $5,425.00 b. chimney repair: demolition and rebuilding to its original condition of the chimney located on the east elevation ( parapet wall ). Includes new cast concrete chimney cap site protection, scaffolding, labor, materials and supplies ): $1,180.00 3. North Elevation: a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints between split faced ( rock faced) and smooth block masonry. Damaged masonry units will be replaced with new to match the existing as close as possible. Proud Member of BBB and Building Trades Association www.gpconstructiongroup.com Init: Page 2 1W[Wl ►` 1`� ■ :1 V lM M IWl ►` M" L4W111: wecmanirartoa camED r_ t - -- _ �I _ GP CONSTRUCTION GROUP INC 8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847) 7218907 Fax (815) 581 0019 4. West Elevation: a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints between split faced ( rock faced) and smooth block masonry. Damaged masonry units will be replaced with new to match the existing as close as possible. Work includes repair of step cracks with stainless steel rods installed on epoxy beds for an additional reinforcement. Total allowance of the area to be repaired ~140 sq ft @ $15.50 per sq ft site protection, scaffolding, labor, materials and supplies ): $2,170.00 5. Repairs of the foundation above the grade around the building (site protection, labor, materials and supplies ): $520.00 Please note: cost of permit if required is not included. Permission to set up scaffolding/ ladders on the neighbors property is required. Estimated time to complete the project will be ten days with three men crew. Roofing work ( flashing ) is not included. We propose hereby to furnish materials and labor complete in accordance with above specifications, for the sum of: $18,500.00 ( eighteen thousand five hundred and )01100 dollars ), with payments to be made as follows: down payment 50% ( $93250.00 ) and balance payment of 50% ( $9,250.00 ) within 7 days after completed. Please note: We guarantee our craftsmanship for period of three years. The estimate is based on the materials and labor cost as of November 2014 and is subject to change based on the cost increase in the future. The owner will supply clean water and 110V electric service. All materials are guaranteed to be as specified and work to be completed in substantial workmanlike manner according to specifications submitted per standard practices. Proud Member of BBB and Building Trades Association �wvw.gpconstructiongroup.com Init: Page 4 GP CONSTRUCTION GROUP INC 8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847 ) 721 8901 Fax (815) 581 0019 Any alternations or deviations from above speccations involving extra cost will be executed only upon written order and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. This proposal may be withdrawn by us if not accepted within 30 days. Acceptance of the Proposal: The above specifications and conditions are satisfactory and hereby accepted. You are authorized to do work as specified. Payments will be made as outlined above. In addition to amount owned, I agree to pay any and all finance charges acquired in the event my payment is late beyond 30 days. Signature: Date: Please initial each individual page, return signed copy to our office and keep one for Your records. Thank You. Notes: Proud Member of BBB and Building Trades Association www.gpconstructiongroup.com Init: Page 5 LIGAS MASONRY INC 1750 SLEEPY HOLLOW CT SCHAUMBURG IL 60195 PHONE: (773) 733 1719 PROPOSAL JULY 30TH 2O15 PROPOSAL SUMBITTED TO: ADDRESS: 3932 MAIN STREET, MCHENRY, IL DESCRIPTION OF WORK: THE WORK ON BUILDING'S NORTH, WEST, EAST ELEVATIONS (CONCRETE BLOCK) AND SOUTH (FACE BRICK) INCLUDES TUCKPOINTING OF DAMAGED MASONRY JOINTS, REPLACEMENT OF DAMAGED BRICK AND BLOCK AS NECESSARY, FINAL CLEANING ( ACID WASH), TOTAL COST OF ABOVE DESCRIBED WORK FOR LABOR AND MATERIALS: $21,500.00 (TWENTY ONE THOUSAND FIVE HUNDRED AND 00/100 DOLLARS) WITH DOWN PAYMENT 50% AND FINAL PAYMENT WHEN COMPLETED. PROPOSAL ACCEPTED BY: DATE: I have attached a proposal for your review for the tuckpointing repairs needed on the commercial building in McHenry at 3932 Main Street. Here is my analysis of the building West Elevation: Overall this side isn't too bad, there.are numerous vetical joints that have cracked in a stepping pattern and it appears the building was repainted some years ago. The vertical joints need to be ground out and retuckpointed. East Elevation: This side of the building is in real bad shape, about 85% of all the mortar joints are failing or have failed, especially the last 8' of the top of building. In the last 8' every mortar joint has almost removed itself from between the block above and below it. There are numerous vertical cracks that need attention. Grab a set of binoculars and look at it. It's bad. South Elevation: The top of the building from the bottom of the 2nd story windows needs to be ground out entirely and repointed in with new mortar, the right side of the top of the building needs to be rebuilt in an area approx. 3x5. The concrete caps on top of the parapet wall were loose and moved some time ago, the rubber roof is attached to concrete caps, the rubber roof is the only thing holding the right side cap from moving some more. North Elevation: Minor tuckpointing Chimney: The chimney has been tuckpointed once or twice before and should be torn down for as few bricks that there is on it. The chimney is functioning with the furnace/furnaces exhaust coming up through it. The flue pipes look pretty good a ways down but the first one you see from the roof, the one that the concrete is around is cracked and should be replaced. Overall the building is in need of attention, some minor in spots, some major in spots. Consideration has to be given to securing the site for construction, without debris falling on the streets or someone when work is done out there. It has been figured into the cost of the job. No permit /Town of McHerny fees have been figured, they would need to be *AU I can secure. a permit if we are awarded the contract at the cost of the permit plus the attached proposal. Any questions. feel free to call to discuss Regards, Ed Richards 815-378-6067 direct � Home - Richards Masonry Inc. PROPOSAL F Richards Masonry, LLC R Twin Lakes, WI 53181 O 37950 91st Street M 262-637-2697 / cell 815-378-6067 PROPOSAL SUBMITTED T0: Page No. 1 of 1 Pages NAME . Gary Garwood PHONE 615353.5764 JDATE 10/25/2014 STREET 3932.Main Street JOB NAME Commercial Building CITY McHemy STREET 3932 Main Street STATE IL CITY McHenry STATE IL We hereby submit specifications and estimate for: Mason to supply all labor and masonry materials for completion of job. Mason to tuckpoint in various spots the WEST elevation walls. West elevation tuckpointing to consist of4-5 vertical cracks. Mason to tuckpoint entire EAST elevation wall. East elevation tuckpointing to consist of grinding out every mortarjoint and reinstalling new mortar. Mason to tuckpoint SOUTH elevation wall from the bottom of the 2nd story windows up. All mortarjoints from the bottom of the windows It the 2nd floor up are to be ground out and new mortar installed. Mason to remove and re- install the concrete caps on top of the parapet wall. Mason to remove existing chimney and rebuild, also included is the removal of the cap and the first flue pipe. Pipe is cracked and needs to be replaced.. Mason to remove and haul away all masonry related debris when completed. Mason to wash job upon completion. We hereby propose to furnish labor and materials —complete in accordance with the above specifications, for the sum of 17,380 with payment to be made as follows: balance in full All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accident, or delays beyond our control. This proposal is subject to acceptance within 30 days and it is void thereafter at the option of the undersigned Authorized Signature Edward Richards ACCEPTANCE OF PROPOSAL The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Accepted: Signature: Date: Signature: E PROPOSAL � Richards Masonry, LLC R Twin Lakes, WI 53181 Q 37950 91at Street M 262-537-2697 / cell 815.378�067 PROPOSAL SU MITTED TO: Page No. 1 of NAME Gary Garwood PHONE 615-353-5764 DATE 1025R014 STREET 3932 Mein Street JOB NAME 'COrrurlercial BUIIdIr1Q CITY McHenry STRFJ=r 3932 Main Street STATE IL CITY McH�nry � STATE IL We and Mason to supply all tabor and masonry materials for completion of job. Mason to tuckpoint in various spots the WEST elevation walls. West elevation tuckpointing to consist of 45 vertical cracks. Mason to tuckpoint entire EAST elevation wall. East elevation tudcpointing fo consist of grinding out every mortar joint and reinstaNing new mortar. Mason to tuckpoint SOl1Tti e{evation wall from the bottom of the 2nd story windows up.. Aq mortar joints from the bottom of the windows n the 2nd floor up are to be ground out and new mortar installed. Mason to remove and re -install the concrete caps on top of the parapet wall. Mason to remove existing chimney and rebuild, also inGuded is the removal of the cap and the first flue pipe. Pipe is cracked and needs to be replaced.. Mason to remove and haul away all masonry related debris when completed. Mason to wash job upon completion. We hereby propose to furnish labor and materials —complete in accordance with the above specifications, for the sum of 17,3so with payment to be made as folbws: balance in fuN lLLNlopp 0 "b a� rti n® n o o® o. VAX X� al , mmlwl MY PLAT OF SURVEY o a00q S iN SOCTON 7, ANDPH IN WOANw m TM[mmirA W.Mxavu u XIOMON rn PPni'M[ NMB4 NUJ OF me SQIJTH i WMXB p i0vu1 Lnxc sWiN P 1NC tpim uxe a sente gWie tm. w M e, 1 OWUMwi xWp M11007, iN MaMPNRYNM M7 iWN aCCX t] 0P PLAR PACEm W, UAS AMOADED 0Y BOOM n OL® O o� n o �o TONYM' �xeANo �„cqe= w� Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: December 7, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Use Variance to allow a parking lot as a principal use on the east side of Ringwood Road, (Lot 29) of Westshore Beach Subdivision ATT: 1. Location Map of Subject Property 2. Photographs of Subject Property and Surrounding Area 3. Unapproved Planning and Zoning Commission minutes dated November 19, 2015 4. Ordinance approving a use variance to allow a parking lot as a principal use on the east side of Ringwood Road, Lot 29 of Westshore Beach Subdivision 5. Application Packet BACKGROUND: In 2008 the subject property was rezoned from C-1 Convenience Commercial to RS-3 Medium -High Density Single -Family Residential. Variances were also granted Loa ow rL e construction of two homes; to allow multiple buildings (2 homes) on a single zoning lot and a for lot width along an arterial street from 200 to 175 feet. Since that time the property has remained vacant. Home of the Sparrow operates a facility on Ringwood Road, which is located in unincorporated McHenry County, however they are connected to City sewer but not City water due to the distance the water main lies to the south. Recently Home of the Sparrow completed an addition to their facility on Ringwood Road and was able to acquire the subject property, located within the City of McHenry, and the two lots north of the subject property and south of their facility (see attached location maps). ANALYSIS: Due to their facility expansion, Home of the Sparrow would like to construct additional parking and physically tie all the properties together. Parking lots are only allowed by - right in residential zoning districts as accessory uses if the parking lot is accessory to a permitted use in the district. In this case all the adjacent lots are unincorporated, therefore a use variance is required to allow a parking lot as a principal use. 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Use Variances must satisfy criteria based upon the following: practical difficulties or particular hardship; reasonable return; unique circumstances, not altering local character and consistent with the comprehensive plan. The proposed parking lot satisfies all the aforementioned criteria and due to its size, being located on a major arterial, and proximity to utilities it would be very difficult to develop the subject property without any additional land. The property was formerly zoned C- 1, rezoned to RS-3, and has remained vacant for several years following the zoning map amendment in 2008. Attached as part of the application packet is a proposed site plan for the parking area. There are no additional access points onto Ringwood Road proposed, as the parking area proposed would be physically linked to the two vacant lots to the north and the existing building. There is an existing access north of the subject property off of Ringwood Road, and the property can also be accessed from W. West Shore Drive. The parking lot would be required to meet all applicable City ordinances, including but not limited to parking lot lighting, stormwater, and screening. Staff supports the request as presented. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended approval (5-0) to the City Council with regard to File No. Z-876, an application for a use variance to allow a parking lot as a principal use on the subject property located on the east side of Ringwood Road, (Lot 29) of the Westshore Beach Subdivision in McHenry, IL, as presented by applicant Home of the Sparrow, subject to the following conditions: • No additional access points onto Ringwood Road from subject property are permitted; • Subject property shall be developed in substantial conformance with the site plan submitted as part of the application packet and comply with applicable City ordinances. If the City Council concurs with the Planning and Zoning Commission it's recommended the attached ordinance granting a use variance to allow a parking lot as a principal use on the subject property located on the east side of Ringwood Road, (Lot 29) of the Westshore Beach Subdivision in McHenry, IL, as presented by applicant Home of the Sparrow, subject to the following conditions be approved: • No additional access points onto Ringwood Road from subject property are permitted; • Subject property shall be developed in substantial conformance with the site plan submitted as part of the application packet and comply with applicable City ordinances. All MC II a:�4a WCWEBT�SHRE,DRN Otto IL jv �. S�HERNIWROAD�` f '•- e _ -_-__.I _ II _L pp LLL Apo CHE3APEAKE-DRNE dd 3 ! ! dd lit as gyp if j1�ijf I i 3 i •� � , � :oil �,� BR11Tif RN Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Photographs %F Subject Property and Surrounding Area View of Subject Property looking northeast from Ringwood Road View looking north along Ringwood Road (Home of the Sparrow Facility) Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes November 19, 2015 Public Hearing: Home of the Sparrow File No. Z-876 Ringwood Road, McHenry, IL Use Variance to allow a parking lot as a principal use and any other Variances required effectuating the aforementioned request Chairman Thacker called the Public Hearing to order at 7:35 p.m. regarding File No Z- 876, an application for a use Variance to allow a parking lot as a principal use and any other variances required effectuating the aforementioned request on the subject property as submitted by Home A the Sparrow, for the property located on the east side of Ringwood Road, (Lot 29) of the Westshore Beach Subdivision McHenry, IL. Chairman Thacker stated Notice of the Public Hearing was published in the Northwest Herald on November 3, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance were John Ponio, Orbis Construction Company, Inc., 4314-F Crystal Lake Road, McHenry, IL, and Debbie DeGraW, VP Marketing &Development, and Leslie Coen, VP Operations, Home of the Sparrow, 4209 W. Shamrock Ln., McHenry, IL who were sworn in by Chairman Thacker. Ms. DeGraw provided a summary of the request before the Commission at this Hearing stating Home of the Sparrow is seeking a variance to put a parking lot in on the newly acquired Ringwood Road property next to their current facility. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating in 2008 the subject property was rezoned from C-1 Convenience Commercial to RS-3 Medium -High Density Single -Family Residential. Variances were also granted to allow for the construction of two homes with a shared driveway and a lot width variance. Since that time the property has remained vacant. Home of the Sparrow operates a facility on Ringwood Road, which is located in unincorporated 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us McHenry County. Recently Home of the Sparrow completed an addition to their facility on Ringwood Road and was able to acquire the subject property, located within the City of McHenry, and the two lots north of the subject property and south of their facility. Due to their facility expansion, Home of the Sparrow would like to construct additional parking and physically tie all the properties together. Parking lots are only allowed by -right in residential zoning districts as accessory uses if the parking lot is accessory to a permitted use in the district. In this case all the adjacent lots are unincorporated, therefore a use variance is required to allow a parking lot as a principal use. The proposed parking lot satisfies all the criteria required for a use variance and it would be very difficult to develop the subject property without any additional land. Director of Economic Development Martin stated there are no additional access points onto Ringwood Road proposed, as the parking area proposed would be physically linked to the two vacant lots to the north and the existing building. There is an existing access north of the subject property off of Ringwood Road, and the property can also be accessed from W. West Shore Drive. The parking lot would be required to meet all applicable City ordinances, including but not limited to parking lot lighting, storm water, and screening. Director of Economic Development Martin stated Staff supports the request as presented and recommends approval of a use variance to allow a parking lot as a principal use on the subject property subject to conditions as presented, and Staff finds all requirements in Table 32(A) of the zoning ordinance have been satisfied. Chairman Thacker invited questions and/or comments from the Commission. Commissioner Bromley asked if there were accommodations made for storm water. Director of Economic Development Martin stated storm water was taken into consideration and they must have a storm water permit; however the plans don't meet the minimum criteria needed to require detention. Commissioner Doherty stated it was his observation that additional parking was definitely needed. Mr. Ponio stated there will be about 20 additional parking spots provided. Chairman Thacker opened the floor to questions and comments from the audience. Mr. Roger Smessaert, 5524 West Shore Dr., McHenry, was sworn in by Commissioner Thacker prior to addressing the Commission. Mr. Smessaert stated he resides next to the property and has no objection but rather is concerned about the maintenance of the landscape around the parking lot. His concern is that custodial care and maintenance is the first budget item cut in tough times and tJ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us this property has gone from being vacant to being re -zoned and has had irregular maintenance. Since the city liened the property and had a contractor maintaining it, the lot has been very well - kept. He would like to see it continually maintained in this same manner by Home of the Sparrow. The drainage ditch is very difficult to maintain and he has a further concern that maintenance of the ditch is continued as well. Commissioner Meyer asked Mr. Smessaert if he has noticed any poor property maintenance atthe present site of the Home of the Sparrow transitional housing facility. Mr. Smessaert stated it is hard to see from his property but he hasn't really noticed any extreme irregular property maintenance there. Ms. Coen stated property maintenance falls under her job description and Home of the Sparrow contracts with a landscaping maintenance service that maintains the properties regularly. Home A the Sparrow intends to be respectful of their neighbors and to provide a nice environment for the residents as well. The parking lot is slated to be maintained, including mulching, etc. on a regular basis. Ms. DeGraw stated they have 700 volunteers in their organization and if funds were ever cut they would be able to have the property maintained by volunteers in order to continue to be good neighbors. Chairman Thacker closed the public comment portion of the hearing at 7:50 p.m. Motion by Meyer, seconded by Bromley, to recommend to the City Council with regard to File No. Z-876, an application for a use variance to allow a parking lot as a principal use on the subject property located on the east side of Ringwood Road, (Lot 29) of the Westshore Beach Subdivision in McHenry, IL, as presented by applicant Home of the Sparrow, subject to the following conditions: • No additional access points onto Ringwood Road from subject property are permitted; • Subject property shall be developed in substantial conformance with the site plan submitted as part of the application packet and comply with applicable City ordinances. be granted, and that Table 32(A), of the Zoning Ordinance, has been met. Voting Ave: Bromley, Doherty, Meyer, Sobotta, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Vallez, Strach. 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Motion carried 5-0. Chairman Thacker closed the Public Hearing regarding File No. Z-876 at 7:52 p.m. E:3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. 15- AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A PARKING LOT AS A PRINCIPAL USE ON THE PROPERTY LOCATED ON THE EAST SIDE OF RINGWOOD ROAD, LOT 29 OF WESTSHORE BEACH SUBDIVISION, IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Home of the Sparrow Inc. 4209 W Shamrock Lane Unit B (formerly located at 5432 W Elm Street (Illinois Route 120)) McHenry, IL 60050 ("Applicant") requesting a use variance to allow a parking lot as a principal use on the property located on the east side of Ringwood Road, Lot 29 of Westshore Beach Subdivision ("SUBJECT PROPERTY"), legally described on Exhibit A, attached hereto and incorporated herein; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on November 19, 2015 in the manner prescribed by ordinance and statute; and WHEREAS, as a result of said hearing, the Planning and Zoning Commission voted in favor of the use variance; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested use variance is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: SECTION 1: The SUBJECT PROPERTY is hereby granted a Use Variance to allow a parking lot as a principal use subject to the following conditions: • No additional access points onto Ringwood Road from subject property are permitted • Subject property shall be developed in substantial conformance with the site plan attached 66 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us hereto and incorporated herein as Exhibit "B" ("SITE PLAN") and comply with applicable City ordinances SECTION 2: In granting said Use Variance, the City Council finds that the requirements of Table 32(A) of the Zoning Ordinance have been met in that: 1) For reasons fully set forth in the written findings, the strict application ofthe provisions of the Zoning Ordinance relating to the use of the buildings or structures, orthe use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from mere inconvenience. 2) The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the regulations in the Zoning Ordinance forthe pertinent zoning district. 3) Special circumstances, fully described in the written findings, exist that are peculiar to the property for which the use variance is sought and that they do not apply generally to other properties in the same zoning district. 4) The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 5) The granting of a use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the City's Comprehensive Plan. SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof aI e hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and underthe authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided bylaw. Passed and approved this AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: to day of 2015 , 10 ATTEST: CITY CLERK Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of Subject Property 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan 13 Home of the Sparrow, Inc. recently completed the construction of an addition to our facility on Ringwood Road. This allowed us to increase both our staff and the recipients of our services at this location. In an effort to provide increased safety for our staff, volunteers, the recipients of our programs and their children an additional parking area is needed for their vehicles. The requested use variance would grant Home of the Sparrow, Inc. the ability to build a much needed parking lot. In addition the new parking area will provide increased safety for the children by providing a space differentiation from the current children's outdoor play area. FORM A PUBLIC nll A ING APPLICATI"N 1?lanning and caning dJ+mliII16 iOn City of McHenry File Number !6:�' 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 1. Name of Applicant Address riQ W,P Qt 'AU Mk ias .r n C . Tel a « ti U ! _� ZDY City I' 1�'. fT�,ti� i.l State 2. Name of Property Owner (If other than Applicant) Address City 3. Name of Engineer (tf represented) Address City 4. Name of Attorney (If represented) Address s 0 Requested Actions) (check all that apply) _ Zoning Map Amendment (Rezoning) Conditional Use Permit Zoning Variance Other Zip State Zip Tel Fax Te] Fax Tel Fax _ Zoning Variance —Minor Zoning Text Amendment �se Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of a single-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. FORMA Page 1 of 3 7. Current Use of Property 8. Current Zoning Classification of Property, Including Variances or Conditional Uses 9. Current Zoning Classification and Land Use of Adjoining Properties North: South: East: West: 10. Required Attachments (check all items submitted) Please refer to the Public Hearing Requirements Checklist to determine the required attachments. 1. Application Fee (amount) $ 2. Narrative Description of Request 3. FORM A — Public Hearing Application 4. FORM B — Zoning Map Amendment (Rezoning) Application 5. FORM C — Conditional Use Application 6. FORM D — Zoning Variance Application 7. FORM E — Use Variance Application 8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an Affidavit 9. Plat of Survey with Legal Description 10. List of Owners of all Adjoining Properties 11. Public Hearing Notice 12. Sign (Provided by the City, to be posted by the Applicant) 13. Site Plan 14. Landscape Plan 15. Architectural Rendering of Building Elevations 16. Performance Standards Certification 17. Traffic Analysis 18. School Impact Analysis FORMA Page 2 of 3 I. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicants) Print Nary and Designation of Applicants) Page 3 of 3 File Number 2 ' /0 USE VARIAlelCF City of McHenry 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 Table 32(A) of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a use variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Practical Difficulties or Particular Hardship The strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. G �d1��lr10 2. Reasonable Return The property cannot yield a reasonable return if permitted to be used only under the conditions allowed by the Zoning Ordinance for the pertinent zoning district. � c �'s�t��-�r� v �. �i UC•1��t��. c���'-�c� l rl��.� Cal -I-�I� �f 3. Unique Circumstance �J Special circumstances exist that are peculiar to the property for which the use variance is sought which do not apply generally to other properties in the same zoning district. FORME Page 1 of 2 4. Not Alter Local Character The granting of the use variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 5. Consistent with Comprehensive Plan The granting of the use variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. FORME Page 2 of 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: December 7, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the Subject Property (north and south sides of Elm Street) Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject Property (north side of Elm Street only) Variances from Article V. Commercial Districts Table 6: Commercial District Requirements on the Subject Property (north side of Elm Street only) Variances from Article VIII. Landscaping and Screening on the Subject Property (north side of Elm Street) Variances from the Subdivision Control and Development Ordinance relating to Driveways and Parking Lots on the Subject Property (north side of Elm Street) ATT: 1. Location Maps 2. Unapproved Planning and Zoning Commission Minutes dated November 19, 2015 3. Ordinance approving a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the Subject Property (north and south sides of Elm Street); Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject Property (north side of Elm Street only); Variances from Article V. Commercial Districts Table 6: Commercial District Requirements on the Subject Property (north side of Elm Street only); Variances from Article VIII. Landscaping and Screening on the Subject Property (north side of Elm Street only) and Variances from the Subdivision Control and Development Ordinance relating to Driveways and Parking Lots on the Subject Property (north side of Elm Street only) 4 Application Packet Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us BACKGROUND: The applicant currently operates a successful new and used car sales and repair business on West Elm Street, on the north and south sides of Elm (see attached location maps). Auto repair is only conducted on the north side of Elm Street and sales are conducted on the north and south sides of Elm Street. The applicant is seeking a conditional use permit to display vehicles and trailers outside for sale and variances to facilitate a building expansion on the north side of Elm Street only to accommodate a Jeep Franchise, as well as a conditional use permit to display vehicles and trailers outside for sale on the south side of Elm Street. There are no substantive changes proposed on the south side of Elm Street. The proposed building addition (approximately 86' X 45' (3,870 square feet)) would be to the east side of the existing building on the north side of Elm Street. The addition would be approximately 17 feet from the eastern property line and align with the existing building on the other three sides (see attached elevation and floor plan and narrative describing project). Arrow signifies location of proposed building addition -view is looking north at the existing building located north of Elm Street There are no changes proposed to the existing sales operation (pictured below) on the south side of Elm Street. In 1974 0-75-66.5 was approved and granted a variation to allow the storage of trucks and vehicles on Lot 13. In 1999, &99-915 granted a conditional use permit for 4807 W Elm, Lot 15 to allow an open sales lot for motor vehicles. Lot 13 is the westernmost lot on the south side of Elm and Lot 15 is the easternmost lot (see attached location maps). As part of the expansion north of Elm staff recommended the applicant obtain a conditional use permit to allow automobile sales on all three lots on the south side of Elm Street to be consistent and conform to the business which is transacted on those lots. 2 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Arrow signifies location of building -looking south at the existing building located south of Elm Street ANALYSIS: The subject property, north and south sides of Elm Street, has been utilized for automobile sales for over half a century. The property also lies within the West Route 120 Corridor Enhancement Initiative Area, which is bounded by Meadow Lane on the east and Ringwood Road on the west) and Sunnyside has been contemplating this expansion on the north side of Elm Street for several years. The building expansion would allow them to acquire the Jeep Franchise and enhance an area of Route 120 which has been struggling for many years. Conditional Use Permit The conditional use permit being requested is to allow an open sales lot as a principal use on the south side of Elm (three lots) as well as on the north side of Elm (eight lots). A conditional use permit to allow motor vehicle and trailer repair is also being requested for the eight lots on the north side of Elm Street only. As previously stated these operations have been existing for decades on the north and south sides of Elm Street however a conditional use permit was never obtained and now that an expansion is occurring, on the north side, staff recommended and Sunnyside concurred both sides of Elm Street should come into compliance with current zoning standards. Sunnyside acquired and razed the former Sloppy T's building a few years ago anticipating this expansion. Staff is extremely supportive of the proposed expansion and believes it will not have any adverse or deleterious impacts on abutting properties. Staff has included in the recommendation landscape improvements on both sides of Elm and a condition to ensure lighting and glare is minimized to abutting residential on both sides of Elm Street. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Variances from the Zoning Ordinance Variances from the zoning ordinance are also required for the portion of the subject property on the north side of Elm Street including: front yard building setback variance, variance from the fountain base planting and residential screening strip requirements. Due to the fact that an expansion is proposed on the north side of Elm Street, the expansion proposed must comply with current ordinances. This is outlined in the nonconformities section of the zoning ordinance. Building setbacks, landscaping requirements, etc. are classified as standards nonconformities and the zoning ordinance states. "No addition, enlargement, or structural alteration as defined herein shall be made to any structure on a property having a Standards Nonconformity without the conformance of any new addition or enlargement portion of the structure to all requirements of the zoning district." Commercial Avenue abuts the subject property on the north and Elm Street on the south; therefore the lots on the north side of Elm Street are considered double -frontage or through lots, meaning they are interior lots with frontage on multiple roadways. Currently, the building on the north side of Elm Street has two front yards, one abutting Elm and the other Commercial Avenue. The building setback on the north side abutting Commercial Avenue does not comply I the required minimum building setback in the C-5 zoning district, which is 30 feet. Currently the building is approximately &7 feet from the north property line abutting Commercial Avenue therefore a 24 foot front yard building setback is required. While this is also true on the south side of Elm, a setback variance is not required because they are in compliance with the zoning ordinance. The lots on the south side of Elm Street also abut a City right-of-way however this is an unimproved right-of-way. The interior side yard building setbacks are required to be a minimum of 10 feet which they are currently and will remain compliant following the completion of the building addition, and the front yard building setback abutting Elm Street is approximately 31-32 feet and the requirement in the C-5 district is a minimum of 30 feet. Variances from Article VIII., Landscaping and Screening, are also required. Due to the addition being constructed on the north side of Elm Street two variances are needed. The first is from the required 15400t residential screening strip requirement and the second is from the foundation base planting requirements. A 15400t landscape strip is required along the north Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us property line abutting Commercial Avenue due to the Sunnyside property being zoned C-5 and the property to the north being a less intense zoning classification, in this case RS4. Although by zoning definition a through lot has two front lot lines and two front yards and this 15400t requirement is for side and rear yards staff is recommending the variance due to the language preceding which states. "A landscaped strip including trees and shrubs, which maybe combined with a solid fence or wall located along the length of all lot lines (excluding the width of access ways) that abut an adjacent residentially -zoned parcel on a parcel devoted to a more intensive residential, office, commercial, or industrial land use, whether or not an off-street parking, loading, or refuse area is present. if a solid wall is proposed it shall undulate by a minimum of 2 feet forward and back for each 25 feet in length." Foundation base plantings are required because of the expansion however, due to this being a building addition it does not make sense to require the plantings. The existing building was constructed prior to this ordinance being in place and there are significant space constraints. The approval criteria for variances deal with space constraints, topography and other items, associated with the physical aspects of the property. There are two primary challenges on the north side of Elm Street: limited space and the lots have frontage on two public roadways and these two constraints significantly limit what can be accomplished. Adding a 15400t landscape buffer to the north and foundation plantings around the building is not physically possible. It is certainly unique to have a dealership of this size on multiple "City lots" although it is not unique to have the dealership along a state highway. The variances make it possible to accommodate both. Variances from the Subdivision Control and Development Ordinance Variances from the Subdivision Control and Development Ordinance, T-5.2 Non-residential driveways and parking lots are required to allow three curb cuts on the north side of Elm Street. Two driveways are permitted however three are existing. Additionally, a variance is required to allow the westernmost driveway on the north side of Elm to exceed 36 feet width. The applicant will be paving the entire area west of the building on the north side of Elm. The area to the east of the proposed building expansion will remain washed/crushed rock however this cannot and is not proposed to be expanded 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously recommended unanimously recommended approval (5-0) of a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the Subject Property, north and south of Elm Street; And; Approval of a Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject Property, north side of Elm Street only with the following conditions. • Outdoor display of leaking vehicles is prohibited; • Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited; • All repair work shall be conducted within the building (north side of Elm); • Vehicles for sale should not impede access or circulation and cannot occupy required customer or employee parking spaces. • Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights -of - way. • Approval from IDOT shall be secured prior to the applicant receiving a certificate of occupancy. • Parking/striping should generally be delineated in the locations depicted on the site plan attached. • Vehicles displayed north and south of Elm, shall not impede site lines or protrude into the right-of-way. • Employee parking shall generally be to the west and north of the building as delineated on the site plan (north side of Elm Street). • Light trespass to the north from the portion of the subject property north of Elm and south from the portion of the subject property located south of Elm Street shall be prohibited and any after -hour security lighting shall be minimal or controlled by motion sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of Elm Street. Glare from the lighting should be minimized to the greatest extent practical, anA the use of the full cut-off fixtures shall be required. • Outdoor storage is prohibited north and south of Elm Street. • Towing of vehicles shall only be permitted to bring vehicles to and from the site and not as a primary function of the business operation of selling vehicles. • Vehicles displayed shall be kept in an orderly manner. • Use of pennants, streamers, etc. on vehicles being displayed or on the building/site is prohibited. 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • There shall be no outdoor music or entertainment of any kind without the applicant applying for a temporary use permit. • Lot west of the building on the north side of Elm shall be paved. And; Approval of Variances from Article V. Commercial Districts Table 6: Commercial District Requirements on the Subject Property to allow a required front yard of 6 feet on the north side of Elm Street and abutting Commercial Avenue; And; Variances from Article VIII. Landscaping and Screening on the Subject Property, to eliminate the requirement for fountain base plantings on the north side of Elm Street and residential screening strip requirement on the north side of Elm Street abutting Commercial Avenue and residential to the north with the following conditions: 1. A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on the north and south sides of Elm Street to screen headlights from shining onto Elm Street. 2. Building addition shall be in substantial conformance with floor plan and elevation submitted as part of public hearing application packet. 3. All new lighting standards and any other improvements not specifically addressed herein on the Subject Property, north and south of Elm Street, shall comply with all applicable City ordinances; And; Variances from the Subdivision Control and Development Ordinance for allowing three curb cuts and a maximum driveway width on the North side of Elm Street, as presented. If the City Council concurs it's recommended an ordinance be approved granting a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the Subject Property, north and south of Elm Street; And; 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Approval of a Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject Property, north side of Elm Street only with the following conditions. • Outdoor display of leaking vehicles is prohibited; • Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited; • All repair work shall be conducted within the building (north side of Elm); • Vehicles for sale should not impede access or circulation and cannot occupy required customer or employee parking spaces. • Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights - of -way. • Approval from [DOT shall be secured prior to the applicant receiving a certificate of occupancy. • Parking/striping should generally be delineated in the locations depicted on the site plan attached. • Vehicles displayed north and south of Elm, shall not impede site lines or protrude into the right-of-way. • Employee parking shall generally be to the west and north of the building as delineated on the site plan (north side of Elm Street). • Light trespass to the north from the portion of the subject property north of Elm and south from the portion of the subject property located south of Elm Street shall be prohibited and any after -hour security lighting shall be minimal or controlled by motion sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of Elm Street. Glare from the lighting should be minimized to the greatest extent practical, and the use of the full cut-off fixtures shall be required. • Outdoor storage is prohibited north and south of Elm Street. • Towing of vehicles shall only be permitted to bring vehicles to and from the site and not as a primary function of the business operation of selling vehicles. • Vehicles displayed shall be kept in an orderly manner. • Use of pennants, streamers, etc. on vehicles being displayed or on the building/site is prohibited. • There shall be no outdoor music or entertainment of any kind without the applicant applying for a temporary use permit. • Lot west of the building on the north side of Elm shall be paved. And; !3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Approval of Variances from Article V. Commercial Districts Table 6: Commercial District Requirements on the Subject Property to allow a required front yard of 6 feet on the north side of Elm Street and abutting Commercial Avenue; And; Variances from Article VIII. Landscaping and Screening on the Subject Property, to eliminate the requirement for fountain base plantings on the north side of Elm Street and residential screening strip requirement on the north side of Elm Street abutting Commercial Avenue and residential to the north with the following conditions. 4. A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on the north and south sides of Elm Street to screen headlights from shining onto Elm Street. 5. Building addition shall be in substantial conformance with floor plan and elevation submitted as part of public hearing application packet. 6. All new lighting standards and any other improvements not specifically addressed herein on the Subject Property, north and south of Elm Street, shall comply with all applicable City ordinances; And; Variances from the Subdivision Control and Development Ordinance for allowing three curb cuts and a maximum driveway width on the North side of Elm Street, as presented. �7 ■ 11 � Y _ c - API InrGn9z to •'*�.�'t �,`�-J, p�1{- �� - _ _ _ _ Ili` V g' "_-• � j� - - ii ri{ .Nl li XAUTO ayoil 64 e : • ATM � �lF .o IF 9 fCn Stagy 1 � IF _ w� � Sunny c Compniy 44, Pitrn AL ji� �.PPV la• I_h7nrl. /$ - a A t _ IAmi I a. ly - Flr%T j't _ s °l r,I� :lcnennlr i .,c e =a 5 4 *,- , I pl�L� Ar ��} • In'`I ldilirn j PA r Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes November 19, 2015 Public Hearing: Sunnyside Company -Chrysler Dodge Ram File No. Z-875 4807, 4808, 4810, 4811, 4815, and 4820 W. Elm Street Conditional use permit to allow an open sales lot as a principal use; Conditional use to allow motor vehicle and trailer repair; Variances from Article V. Commercial Districts; Article VII. Landscaping and Screening; Variances from the Subdivision Control and Development Ordinance relating to driveways and parking lots and any other variances required from the Zoning or Subdivision Control and Development Ordinance required to allow the use of the subject property for automobile and trailer sales and repair at the Subject Property, which is located at 4807, 4811 and 4815 W Elm Street (south side of Elm Street, also known as Illinois Route 120) and 4808, 4810 and 4820 W Elm Street (north side of Elm Street, also known as Illinois Route 120) on the Subject Property Chairman Thacker called the Public Hearing to order at 7:55 p.m. regarding File No Z- 875, an application for a Conditional use permit to allow an open sales lot as a principal use; Conditional use to allow motor vehicle and trailer repair; Variances from Article V. Commercial Districts; Article VII. Landscaping and Screening; Variances from the Subdivision Control and Development Ordinance relating to driveways and parking lots and any other variances required from the Zoning or Subdivision Control and Development Ordinance required to allow the use of the subject property for automobile and trailer sales and repair at the Subject Property, as submitted by Sunnyside Company -Chrysler Dodge Ram for properties located at 4807, 4811 and 4815 W Elm Street (south side of Elm Street, also known as Illinois Route 120) and 4808, 4810 and 4820 W Elm Street (north side of Elm Street, also known as Illinois Route 120). Chairman Thacker stated Notice of the Public Hearing was published in the Northwest Herald on November 1, 2015. Notices were mailed to all abutting property owners of record as required by ordinance. The subject property was posted. A Certificate of Publication and Affidavit of Compliance with notice requirements are on file in the City Clerk's Office. In attendance were Brian Larie and Bob Diedrich, Sunnyside Chrysler Dodge Ram, 4810 W Elm St., McHenry, IL 60050; Don Tonyan, General Contractor, 1400 S. Route 31, McHenry, IL; and Joseph Ptak, Architect, 5307 Business Parkway #101, Ringwood, IL 60072, who were sworn in by Chairman Thacker. 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Mr. Tonyan provided a summary of the request before the Commission at this Hearing stating the applicant would like to build an addition on their current building in order to bring the front of the building up to Jeep franchise standards as well as bring the property up to current zoning requirements. Director of Economic Development Martin provided the Commission with the Staff Report regarding this matter stating the applicant currently operates a successful new and used car sales and repair business on West Elm Street, on the north and south sides of Elm. Auto repair is only conducted on the north side of Elm Street and sales are conducted on the north and south sides of Elm Street. The applicant is seeking a conditional use permit to display vehicles and trailers outside for sale and variances to facilitate a building expansion on the north side of Elm Street only, to accommodate a Jeep Franchise, as well as a conditional use permit to display vehicles and trailers outside for sale on the south side of Elm Street. There are no substantive changes proposed on the south side of Elm Street. The proposed building addition (approximately 86' X 45' (3,870 square feet)) would be to the east side of the existing building on the north side of Elm Street. The addition would be approximately 17 feet from the eastern property line and align with the existing building on the other three sides. The subject property, north and south sides of Elm Street, lies within the West Route 120 Corridor Enhancement Initiative Area, which is bounded by Meadow Lane on the east and Ringwood Road on the west, and Sunnyside has been contemplating this expansion on the north side of Elm Street for several years. The building expansion would allow them to acquire the Jeep Franchise and enhance an area of Route 120 which has been struggling for many years. There are no changes proposed to the existing sales operation on the south side of Elm Street. As part of the expansion north of Elm, Staff recommended the applicant obtain a conditional use permit to allow an open sales lot as a principal use on the south side of Elm (three lots) as well as on the north side of Elm (eight lots). A conditional use permit to allow motor vehicle and trailer repair is also being requested for the eight lots on the north side of Elm Street only. These operations have existed for decades on the north and south sides of Elm Street, however a conditional use permit was never obtained and now that an expansion is occurring, on the north side, staff recommended, and Sunnyside concurred, both sides of Elm Street should come into compliance with current zoning standards. Sunnyside acquired and razed the former Sloppy T's building a few years ago anticipating this expansion. 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us The approval criteria for conditional uses were discussed. Staff is extremely supportive of the proposed expansion and believes it will not have adverse or deleterious impacts on abutting properties. Staff has included in the recommendation landscape improvements on both sides of Elm and a condition to ensure lighting and glare is minimized to abutting residential on both sides of Elm Street. Variances from the zoning ordinance are also required for the property on the north side of Elm Street including: front yard building setback variance, variance from the fountain base planting and residential screening strip requirements. Commercial Avenue abuts the subject property on the north and Elm Street on the south; therefore the lots on the north side of Elm Street are considered double -frontage or through lots, meaning they are interior lots with frontage on multiple roadways. The building setback on the north side abutting Commercial Avenue does not comply with the required minimum building setback in the C-5 zoning district, therefore a 24 foot front yard building setback is required. The interior side yard building setbacks are required to be a minimum of 10 feet which they are currently and will remain compliant following the completion of the building addition, and the front yard building setback abutting Elm Street is approximately 31-32 feet and the requirement in the C-5 district is a minimum of 30 feet. Due to the addition being constructed on the north side of Elm Street two variances are needed. The first is from the required 15-foot residential screening strip requirement and the second is from the foundation base planting requirements. Although by zoning definition a through lot has two front lot lines and two front yards and this 15400t requirement is for side and rear yards, Staff is recommending the variance. Foundation base plantings are required because of the expansion; however, due to this being a building addition it does not make sense to require the plantings. The existing building was constructed prior to this ordinance being in place and there are significant space constraints. The approval criteria for variances, which deal with space constraints, topography and other items associated with the physical aspects of the property, were discussed. There are two primary challenges on the north side of Elm Street: limited space and the lots have frontage on two public roadways and these two constraints significantly limit what can be accomplished. Adding a 15400t landscape buffer to the north and foundation plantings around the building is 14 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us not physically possible. It is certainly unique to have a dealership of this size on multiple y lots" although it is not unique to have the dealership along a state highway. The variances make it possible to accommodate both. Variances from the Subdivision Control and Development Ordinance are required to allow three curb cuts on the north side of Elm Street. Two driveways are permitted, however three are existing. Additionally, a variance is required to allow the westernmost driveway on the north side of Elm to exceed 36 feet width. The applicant will be paving the entire area west of the building on the north side of Elm. The area to the east of the proposed building expansion will remain washed/crushed rock; however, this cannot and is not proposed to be expanded. Director of Economic Development Martin Staff is recommending two votes. The first vote for approval of a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the Subject Property, north and south of Elm Street, and Approval of a Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject Property, north side of Elm Street only subject to all conditions as presented; and upon compliance with all conditions listed, Staff finds all criteria in Table 31 of the zoning ordinance have been satisfied. The second vote recommended is for approval of Variances from Article V. Commercial Districts Table 6: Commercial District Requirements on the Subject Property to allow a required front yard of 6 feet on the north side of Elm Street and abutting Commercial Avenue, and Variances from Article Vill. Landscaping and Screening on the Subject Property, to eliminate the requirement for fountain base plantings on the north side of Elm Street and residential screening strip requirement on the north side of Elm Street abutting Commercial Avenue and residential to the north subject to conditions as presented, and Variances for allowing three curb cuts and a maximum driveway width on the North side of Elm Street, and upon compliance with all conditions listed, Staff finds all criteria in Table 32 of the zoning ordinance have been satisfied. Chairman Thacker invited questions and/or comments from the Commission. Commissioner Doherty inquired if the addition will be a sales area or service bays. Mr. Tonyan responded the addition will basically be service bays. Mr. Thacker asked if lighting improvements will be made. Mr. Diedrich stated they will look into the lighting standards on the property to the south but their plans are mostly concerned 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us with the lighting on the north side. in Tonyan stated they will be using LED down lighting which will conform with all current city ordinances. Mr. Thacker inquired if there have been any complaints about the lighting currently on the property on the south side of Elm St. Mr. Diedrich stated he has never received any complaints until recently when a resident contacted Mr. Martin. The resident asked for the lighting on the south to be modified by adjusting the standard and asked about the safety of an open drainage area also on the property to the south of Elm and the possibility of a fence for safety. The City responded to that concern stating the drainage area is open but sealed and there really was no safety concern. The resident stated he had no major issue or complaint but rather just wanted to be sure his concerns were looked into by the City. Mr. Diedrich also stated the same resident asked for the lights on the south side to be shut down earlier than 1:00 a.m. and was assured it would be addressed. Commissioner Doherty asked how many more cars can be shown outside with the new expansion. Mr. Diedrich stated they can showcase more cars and possibly will add 50 cars with the Jeep franchise. Jeep requires inside display of vehicles as well. Mr. Thacker asked when they anticipate completing the project. Mr. Tonyan stated the project is being done in phases but depending on the weather should be completed by next fall. The building addition will be done first and then will be followed by the remodel. The dealership will remain open during the project. Chairman Thacker opened the floor to questions and comments from the audience. There was nobody in attendance who wished to address the Commission regarding this matter. Chairman Thacker closed the public comment portion of the hearing at 8*10 p.m. Motion by Bromley, seconded by Doherty, to recommend to the City Council with regard to File No. Z-875, approval of a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the Subject Property, north and south of Elm Street; And Approval of a Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject Property, north side of Elm Street only with the following conditions: • Outdoor display of leaking vehicles is prohibited; • Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited; • All repair work shall be conducted within the building (north side of Elm); Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Vehicles for sale should not impede access or circulation and cannot occupy required customer or employee parking spaces. • Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights -of - way. • Approval from IDOT shall be secured prior to the applicant receiving a certificate of occupancy. • Parking/striping should generally be delineated in the locations depicted on the site plan attached. • Vehicles displayed north and south of Elm, shall not impede site lines or protrude into the right-of-way. • Employee parking shall generally be to the west and north of the building as delineated on the site plan (north side of Elm Street). • Light trespass to the north from the portion of the subject property north of Elm and south from the portion of the subject property located south of Elm Street shall be prohibited and any after -hour security lighting shall be minimal or controlled by motion sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of Elm Street. Glare from the lighting should be minimized to the greatest extent practical, and the use of the full cut-off fixtures shall be required. • Outdoor storage is prohibited north and south of Elm Street. • Towing of vehicles shall only be permitted to bring vehicles to and from the site and not as a primary function of the business operation of selling vehicles. • Vehicles displayed shall be kept in an orderly manner. • Use of pennants, streamers, etc, on vehicles being displayed or on the building/site is prohibited. • There shall be no outdoor music or entertainment of any kind without the applicant applying for a temporary use permit. • Lot west of the building on the north side of Elm shall be paved. As presented by the applicant, be granted, and that upon compliance with all conditions listed, Staff finds all criteria in Table 31 of the zoning ordinance have been satisfied. Voting Ave: Voting Nay: Not Voting. Abstaining: Absent: Bromley, Doherty, Meyer, Sobotta, and Thacker. None. None. None. Vallez, Strach. 17 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Motion carried 5-0; and Motion by Sobotta, seconded by Meyer, to recommend to the City Council with regard to File No. Z-875, Approval of Variances from Article V. Commercial Districts Table 6: Commercial District Requirements on the Subject Property to allow a required front yard of 6 feet on the north side of Elm Street and abutting Commercial Avenue; And Variances from Article VIII. Landscaping and Screening on the Subject Property, to eliminate the requirement for fountain base plantings on the north side of Elm Street and residential screening strip requirement on the north side of Elm Street abutting Commercial Avenue and residential to the north with the following conditions: 7. A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on the north and south sides of Elm Street to screen headlights from shining onto Elm Street. 8. Building addition shall be in substantial conformance with floor plan and elevation submitted as part of public hearing application packet. 9. All new lighting standards and any other improvements not specifically addressed herein on the Subject Property, north and south of Elm Street, shall comply with all applicable City ordinances; And Variances from the Subdivision Control and Development Ordinance for allowing three curb cuts and a maximum driveway width on the North side of Elm Street, as presented by the applicant, be granted, and that upon compliance with all conditions listed, Staff finds all criteria in Table 32 of the zoning ordinance have been satisfied. Voting Aye: Bromley, Doherty, Meyer, Sobotta, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Vallez, Strach. Motion carried 5-0. Chairman Thacker closed the Public Hearing regarding File No. Z-875 at 8:15 p.m. F� Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 15- AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW AN OPEN SALES LOT, MOTOR VEHICLE AND TRAILER REPAIR AND VARIANCES FROM THE ZONING ORDINANCE PERTAINING TO LANDSCAPING AND SCREENING AND BUILDING SETBACK REQUIREMENTS AND VARIANCES FROM THE SUBDIVISION CONTROL AND DEVELOPMENT ORDINANCE PERTAINING TO MULTIPLE DRIVEWAYS AND EXCEEDING MAXIMUM PERMISSIBLE DRIVEWAY WIDTH FOR THE PROPERTY LOCATED ON THE NORTH AND SOUTH SIDES OF ELM STREET IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, a petition has been filed with the City by Sunnyside Company -Chrysler Dodge Ram, 4810 W Elm Street, McHenry, IL 60050 ("Applicant") requesting a Conditional Use Permit to allow an Open Sales Lot as a Principal Use (north and south sides of Elm Street); Conditional Use Permit to allow Motor Vehicle and Trailer Repair (north side of Elm Street )nly); Variances from Article V. Commercial Districts Table 6: Commercial District Requirements (north side of Elm Street only); Variances from Article Vill. Landscaping and Screening (north side of Elm Street only) and Variances from the Subdivision Control and Development Ordinance relating to Driveways and Parking Lots (north side of Elm Street only) on the property legally described on Exhibit "A" attached hereto and incorporated herein, the "SUBJECT PROPERTY"; and WHEREAS, a public hearing on said petition was held before the Planning and Zoning Commission on November 19, 2015 in the manner prescribed by ordinance and statute, and as a result of said hearing, the Planning and Zoning Commission did recommend to the City Council the granting of the requested Conditional Use Permit and Variances; and WHEREAS, the City Council has considered the evidence and recommendations from the Planning and Zoning Commission and finds that the approval of the requested Conditional Use Permit and Variances is consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public health, safety, morals and general welfare of its residents. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, AS FOLLOWS: im Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to aHow an Open Sales Lot as a Principal Use (north and south sides of Elm Street) and a Conditional Use Permit to allow a Motor Vehicle and Trailer Repair on the Subject Property, (north side of Elm Street only), subject to the following conditions. • Outdoor display of leaking vehicles is prohibited; • Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited, • All repair work shall be conducted within the building (north side of Elm); • Vehicles for sale should not impede access or circulation and cannot occupy required customer or employee parking spaces. • Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights -of - way. • Approval from the Illinois Department of Transportation IDOT shall be secured prior to the applicant receiving a certificate of occupancy. • Parking/striping should generally be delineated in the locations depicted on the site plan prepared by Warren Kostak, Architect dated November 9, 2012 consisting of one sheet attached hereto and incorporated herein as Exhibit "B" (the "SITE PLAN"). • Vehicles displayed north and south of Elm, shall not impede site lines or protrude into the right-of-way. • Employee parking shall generally be to the west and north of the building as delineated on the SITE PLAN (north side of Elm Street). • Light trespass to the north from the portion of the SUBJECT PROPERTY north of Elm and south from the portion of the SUBJECT PROPERTY located south of Elm Street shall be prohibited and any after -hour security lighting shall be minimal or controlled by motion sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of Elm Street. Glare from the lighting should be minimized to the greatest extent practical, and the use of the full cut-off fixtures shall be required. • Outdoor storage is prohibited on the SUBJECT PROPERTY north and south of Elm Street. • Towing of vehicles shall only be permitted to bring vehicles to and from the site and not as a primary function of the business operation of selling vehicles. • Vehicles displayed shall be kept in an orderly manner. • Use of pennants, streamers, etc. on vehicles being displayed or on the building/site is prohibited. • There shall be no outdoor music or entertainment of any kind without the applicant applying for a temporary use permit. �i Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Lot west of the building on the north side of Elm shall be paved. SECTION 2: In granting said Conditional Use Permits, the City Council finds that the requirements of Table 31 of the Zoning Ordinance have been met in that: 1. Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. 2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district, have been appropriately controlled. 3. The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings, and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character already existing in the area or normally associated with permitted uses in the district. 4. The proposed use will not require existing community facilities or services to a degree disproportionate to that normally expected of permitted uses in the district, nor generate disproportionate demand for new services or facilities, in such a way as to place undue burdens upon existing development in the area. 5. The proposed use will not be detrimental to the safety or health of the employees, patrons, or visitors associated with the use nor of the general public in the vicinity. 6. The proposed use is in harmony with all other elements of compatibility pertinent to the Conditional Use and its particular location. SECTION 3: That the SUBJECT PROEPRTY is hereby granted Variances from Article V. Commercial Districts Table 6: Commercial District Requirements to allow a required front yard A six (6) feet and Variances from Article Vill. Landscaping and Screening to eliminate the requirement for fountain base plantings and a residential screening strip on the on the SUBJECT PROPERTY, north side of Elm Street, subject to the following conditions: • A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on the north and south sides of Elm Street to screen headlights from shining onto Elm Street. • Building addition shall be in substantial conformance with floor plan and elevation dated and prepared by Gillespie Design Group with a latest revision date of October 27, 2015 consisting of one (1) sheet attached hereto and incorporated herein as Exhibit "C" ("BUILDING ELEVATION AND FLOOR PLAN"). 21 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • All new lighting standards and any other improvements not speccally addressed herein on the SUBJECT PROPERTY, north and south of Elm Street, shall comply with all applicable City ordinances. SECTION 4: In granting said Variances the City Council finds that the requirements of Table 32 of the Zoning Ordinance have been met in that: 1. Special circumstances exist that are peculiar to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district. And these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. 2. The special circumstances referenced herein relate only to the physical character of the land or building(s) for which the variance is sought, such as dimension, topography, or soil conditions. They do not concern any business or activity the present or prospective owner or tenant carries on, or seeks to carry on, therein, not to the personal, business, or financial circumstances of such owner or tenant or any other party with interest in the property. 3. The special circumstances that are the basis for the variance have not resulted from any act of the applicant or of any other party with interest in the property. 4. The strict application of the provisions of the Zoning Ordinance would result in unnecessary and undue hardship upon the applicant, as distinguished from a mere inconvenience. 5. A Variance is necessary for the applicant to preserve and enjoy a substantial property right possessed by other properties in the same zoning district and does not confer a special privilege ordinarily denied to other properties in the district. 6. The granting of a Variance is necessary not because it will increase the applicant's economic return, although it may have this effect, but because without the variance the applicant will be deprived of any reasonable use or enjoyment of the property. 7. The granting of a Variance will not alter the essential character of the locality nor substantially impair environmental quality, property values, or public safety or welfare in the vicinity. 8. The granting of a Variance will be in harmony with the general purpose and intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as viewed in light of any changed conditions since their adoption. 9. The Variance requested is the minimum required to provide the applicant with reasonable use and enjoyment of the property. 22 HEART or THE Fox Riven:/ Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone:(815)363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us SECTION 5: That the SUBJECT PROEPRTY is hereby granted Variances from T-5.2 Residential Driveways Driveways and Parking Lots of the Subdivision Control and Development Ordinance to allow three driveways and to exceed the maximum driveway width permissible for a driveway on the north side of Elm Street. SECTION 6: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 7: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 8: This Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. PASSED THIS DAY OF AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS DAY OF CITY CLERK 2015 2015 23 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit A Legal Description of the Subject Property North Side of Elm Street: Lots 5, 6, 7, 8, 9, 10, 11 and 12; 09-27-302-007-014 (1.38 acres) South Side of Elm Street: Lots 13, 14 and 15; 09-27-303-013 thru 015 (.83 acres) 24 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit B Site Plan 25 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit C Building Elevation and Floor Plan Sunnyside Co. — Chrysler Dodge Ram Expansion 2015/16 Sunnyside (We) are reviewing a growth plan for our dealership that is required by Chrysler Motors LLC to obtain the Jeep franchise. Chrysler Motors LLC has discussed an expansion option we can proceed with to remain in the existing facility on Route 120 in McHenry, IL and perform considerable facility upgrades and expansion. In researching the costs involved for remaining in McHenry, IL, these are the Chrysler Motors LLC requirements we must meet to obtain the Jeep franchise. 1) Adding to our Automobile Service Department This will create a new service drive in for customers who visit Sunnyside for service A new and modern service write up area for our employee's and customers 5 new and modern service bays for mechanics to perform work - A designated Quick Oil Change bays for faster oil change service 2) Expansion of our existing showroom to more than double the current size - Space from the current service department will be converted to new car showroom - Remodel to the current and future new car showroom to meet the modern Chrysler LLC facility requirement Provide a more premium customer lounge for our waiting service and parts customers 3) Remodel of the entire front fascia of the dealership on Route 120 along with a new larger entrance - New major brand signs and facility signage along Route 120 In addition to the requirements from Chrysler Motors LLC, we will doing these additional improvements: ON Demolishing the closed "Sloppy T's" building that is currently vacant (completed) Paving the entire parking lot, including the existing gravel lots from previous purchased property expansions Adding curbs to the existing lot We have attached to this letter a copy of drawings to show the improvements that would be required. With our expansion, we look towards these future benefits: - With the Jeep franchise, Chrysler Motors LLC predicts our new car sales to double - With the extra new car sales from Jeep, we expect to grow our pre -driven inventory with the increase in trade-in vehicles - With the additional Jeep sales, we would be looking to hire 3-5 sales professionals and office administration - Although we have always serviced Jeep (warranty and customer pay), with the physical franchise on our building, we will attract more local customers for service that may not know we service Jeep vehicles. Jeep customers are one of the most C®MMERCIAL AVE. QALLEIP' TIT l T�M�.I,�I �I � . _ .b�f . i vT I P�RI�IN� I 'ii' ExISTING NEw DEALERSHIP -SERVICE ADDITION i EXISTING BLDG. i " '�°J ' TO BE REMOVED' 4-�--- ------' I LA �� DI P A DI OP E s �'--�::'_�irt'�rs', =�'s --,�k,,-r� x,��, =�ati;� µ• ����t<:•;:.. ,�_,.,'„T:. �a . , .. t�^�Ia �.A�. '.�. t,ud..-5h l;�'�4�, ;.:4_,M:�7ka�in:.;kl',i.1r :'':.` �. ® ��EXISTING DRIVEWAYS TO REMAIN . A� i_1y AC.] m � . � �:: .� Sete Plan Notes ® pylon Sign ® Millennium Arch OStreet Front Service Entrance ® Primary Site Entrance 05 Light Pole © Landscaping PROPOSED 31TE PLAN {PARCEL @1: 0.�3 AC.i W E3T ELM`, ST {IL. RT. 7�0) b4 EXISTING SALES BUILDING 104 TOTAL SPACES w �����"� i, l= i u �� FLOOR PLAN z scuEva^ . r-o• � SOUTH ELEVATION was ve . i o Sunnyside Dealership Wm. Tonyan &Sons, Inc. McHenry, Illinois GILLESPIE DESIGN GROUP, FORMA File Number PUBLIC HEARING APPLICATION Planning and Zoning Commission City of McHenry 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 1. Name of Applicant: Sunnyside Company —Chrysler Dodge Ram Tel: 815-385-7220 Address: 4810 W Elm St. Fax: 815-385-7255 City: McHenry State: IL Zip: 60050 2. Name of Property Owner Tel (If other than Applicant) Address Fax City State Zip 3. Name of Engineer Wm. Tonyan & Sons Inc. Tel 815-3854466 (If represented) Address 1400 South Route 31 Fax City McHenry State IL Zip 60050 4. Name of Attorney Tel (If represented) Address Fax 5. Common Address or Location of Property: 4810 W Elm St. McHenry, IL 60050 6. Requested Action(s) (check all that apply) Zoning Map Amendment (Rezoning) X Conditional Use Permit X Zoning Variance _Other Zoning Variance —Minor Zoning Text Amendment Use Variance *Definition of Minor Variance: A variance granted to the fee owner, contract purchaser or option holder of asingle-family detached or attached dwelling, or single-family detached or attached building lot for that dwelling or lot. Page 1 of 3 11. Disclosure of Interest The party signing the application shall be considered the Applicant. The Applicant must be the owner or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject property or his or her agent or nominee. Applicant is Not Owner If the Applicant is not the owner of record of the subject property, the application shall disclose the legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has the authority from the owners(s) to make the application. Applicant or Owner is Corporation or Partnership If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a corporation or partnership, the application shall disclose the name and address of the corporation's officers, directors, and registered agents, or the partnership's general partners and those shareholders or limited partners owning in excess of five percent of the outstanding stock or interest in the corporation or interest shared by the limited partners. Applicant or Owner is a land Trust If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address, telephone number, and extent of interest of each beneficiary shall be disclosed in the application. 12. Certification I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this property and that the proposed use or development described in this application shall comply with all such codes. I hereby request that a public hearing to consider this application be held before the Planning and Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the adoption of an ordinance(s) granting the requested action(s), including any modifications to this application or conditions of approval recommended by the Zoning Board of Appeals or City Council. Signature of Applicant sl Print Name and Designation of Applicants) Sunnyside Company Division of Sunnyside Auto Finance Robert Diedrich - President t FORM A Page 3 of 3 FORM C CONDITIONAL USE PERMIT Planning and Zoning Commission City of McHenry File Number 333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173 Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Traffic Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has been minimized. Traffic on Route 120 and Commercial Ave will not be affected. 2. Environmental Nuisance Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse environmental effects of a type or degree not characteristic of permitted uses in the zoning district have been appropriately controlled. Minor noise and dust may occur dtte to normal construction progress. 3. Neighborhood Character The proposed use will fit harmoniously with the existing natural or man-made character of its surroundings and with permitted uses in the zoning district. The use will not have undue deleterious effect on the environmental quality, property values, or neighborhood character existing in the area or normally associated with permitted uses in the district. There will be no effect on environmental quality. The area of the property is currently used by the newltcsed dealership. FORM C Page 1 of 2 FORM D File Number ZONING VARIANCE Planning and Zoning Commission City of McHenry 333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173 Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written findings that all of the conditions listed below apply to the requested action. Please respond to each of these conditions as it relates to your request. 1. Special Circumstances Not Found Elsewhere Special circumstances exist that are particular to the property for which the variance is sought and that do not apply generally to other properties in the same zoning district; and these circumstances are not of so general or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them. We are requesting a Conditional Use Permit for Open Sales Lot Motor Vehicle Sales and Motor Vehicle Repair to update any properties purchased in the past which are not currently designated for those purposes. Some properties need to be updated from purposes which were approved many years ago, which have been updated to current designations. 2. Circumstances Relate to Property On1X Since a variance will affect the character of its surroundings long after a property changes hands, the special circumstances referenced herein relate only to the physical character of the land or building(s) for which a variance is sought, such as dimensions, topography, or soil conditions; and they do not concern any business or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the personal, business or financial circumstances of such owner or tenant or any other party with interest in the property. We are requesting a variance for the front yard setback. We are in a unique situation where we have double frontage lot (two front yards, no back yards) with Route 120 and Commercial Ave on the South and North side of the property. Due to the limited size of the property, we are requesting the Outdoor Lighting Regulations and Landscaping & Screening Variances. We are discussing with the contractor and the city the use of directionalLED lighting so lighting does not impede upon our neighbors. We are asking for a parking variance again due to the limited size of the property, although our current parking does meet all our customers visiting for sales and service today. And finally the Off -Street Parking and Loading on Commercial Avenue. We currently use parking off spaces that are used by turning directlX off of Commercial Ave and into our parking lot.. FORM D Page 1 of 3 8. Consistent with Zoning Ordinance and Comprehensive Plan The granting of the variance will be in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption. Yes the granting of our proposed zoning ordinances will be in harmony with their general purposed. The purpose of these lots today will continue to be used in the same manner. 9. Minimum Variance Required The variance requested is the minimum required to provide the applicant with reasonable use and enjoyment A the property. Yes the variances requested are only those required to continue trovide new car sales and service at oair location in the city of McHenry FORM D Page 3 of 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: December 7, 2015 Regular City Council Meeting RE: Economic Incentive Agreement between the City of McHenry and Sunnyside Auto Finance Company ATT: 1. Ordinance authorizing the Mayor's execution of an Economic Incentive Agreement between the City of McHenry and Sunnyside Auto Finance Company 2. Draft Economic Incentive Agreement between the City of McHenry and Sunnyside Auto Finance Company BACKGROUND: In 2009 the City entered into an Economic Incentive Agreement with Gary Lang Auto Group to facilitate the construction of a new building which is utilized for the sale of import vehicles sold by Gary Lang. Similarly staff has been working with Sunnyside Dodge for several years to assist in facilitating the expansion of their current new vehicle showroom and service center at 4810 W Elm Street. The building expansion at 4810 W Elm Street will allow Sunnyside to acquire the Jeep Franchise and remain at the location they have operated their business from for several decades. Acquiring the Jeep Franchise will also increase Sunnyside's sales by approximately 4045%. Staff has been negotiating a sales tax rebate agreement with Sunnyside, and the purpose the rebate is to offset a portion of the costs which will be incurred, approximately $1,000,000, to construct an approximately 3,870 square foot building expansion onto the existing 10,625 square feet. Attached is a proposed Economic Incentive Agreement between the City and Sunnyside Auto Finance Company. The agreement establishes a threshold of $66,212, base sales tax, which represents the average sales tax received by the City of McHenry from Sunnyside over the past four years. A defined percentage within the attached agreement and outlined in the table below exceeding this base threshold amount would be rebated to Sunnyside for atwenty-year term up to a maximum rebate of $300,000. It is estimated the City will receive an additional Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us $25,000-$30,000 in sales tax revenue following Sunnyside's acquisition of the Jeep Franchise and four to five positions will be required following the completion of the proposed expansion. The additional $25,000-$30,000 which will be realized by the City is exclusive of any sales tax rebate. Sales Incentive Year Sales Tax Incentive Annual Payment earl (December 31, 20171 75% above ($66,212) Year 2 (December 31, 2018) 75% above ($66,212) Year 3 (December 31, 2019) 75% above ($66,212) Year 4 (December 31, 2020) 50% above ($66,212) Year 5 (December 31, 2021) 50% above ($66,212) Year 6 (December 31, 2022) 50% above ($66,212) Year 7 (December 31, 2023) 50% above ($66,212) Year 8 (December 31, 2024) 50% above ($66,212) Year 9 (December 31, 2025) 50% above ($66,212) Year 10 (December 31, 2026) 50% above ($66,212) Year 11(December 31, 2027) 50% above ($66,212) Year 12 (December 31, 2028) 25% above ($66,212) Year 13 (December 31, 2029) 25% above($66,212) Year 14 (December 31, 2030) 25% above ($66,212) Year 15 (December 31, 2031) 25% above ($66,212) Year 16 (December 31, 2032) 25% above ($66,212) Year 17 (December 31, 2033) 25% above ($66,212) Year 18 (December 31, 2034) 25% above ($66,212) Year 19 (December 31, 2035) 25% above ($66,212) Year 20 (December 31, 2036) 25% above ($66,212) ANALYSIS: The proposed building addition represents an approximately 36%increase in square footage. The current building size is 10,625 square feet, and the current assessed valuation of is $159,696 (4810 W Elm Street). The City received $1,427 in property taxes (2014 taxes payable in 2015), and it is anticipated the proposed addition will increase the building's assessed valuation by at least $53,948 which translates to an increase of $517 in property taxes to the City of McHenry annually. The proposed incentive agreement terminates on the earlier to occur of: (a) the City's Maximum Total Payment to Sunnyside ($300,000); (b) the Permanent Closure of Sunnyside prior to Sunnyside's receipt of the Maximum Total Payment; or (c) the end of the twentieth 7 revenue year (December 31, 2036) Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us This Agreement shall remain in effect for enforcement and accounting purposes following the expiration of the Term. The City Council adopted an Economic Development Strategy in 2011 and below is the evaluation criteria set forth in that policy by which requests such as sales tax rebates should be evaluated. Evaluation Criteria Each request shall be generally evaluated based upon the following criteria. L. Consistency with the City's Economic Development Plan and Economic Development Strategy. 2. Revenue benefit to the City. 3. Level of circumstances with the property characteristics that create challenges or practical difficulties regarding the development of the site. 4. Number and quality of jobs produced. 5. Strong public benefit to the City. 6. The ability of the development to spur additional economic development in the area. 7. The impact of a proposed development on the existing businesses within the City. 8. Level of applicant's creditworthiness and financial strength. 9. Level of compliance with approved design guidelines and development standards. Additionally, in 2012 the City Council adopted the West Route 120 Corridor Enhancement Initiative, which includes the area on Elm Street from Meadow Land on the east to Ringwood Road on the west. The West Illinois Route 120 Corridor Enhancement Initiative was another proactive measure taken by the City Council to spur economic investment and reinvestment, encourage new businesses to locate along the West Illinois Route 120 Corridor and maintain and promote expansion of existing businesses. Included within the program are "priority projects," which are more desirable than others. Motor vehicle dealerships (new or expansion of existing) are included as priority projects. Staff believes the proposed agreement is fair and mutually beneficial to the City and Sunnyside due to the extraordinary circumstances surrounding the area in question, which has been struggling for many years. As previously stated Staff has been working with Sunnyside since 2012 because the Sunnyside is a vital component contributing to the economic vitality of the area on Elm Street between Meadow Lane and Ringwood Road. 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Although, the expansion of Sunnyside at its current location is challenging the willingness and cooperation of the business owner to complete the proposed expansion at the location on Elm Street makes the project feasible and desirable. Sunnyside is the anchor of West Elm Street and the proposed expansion is another step forward in the long-term revitalization process of West Elm Street. Rebates should be considered very closely and on a case by case basis which has been the policy of the City Council. Staff believes the proposed rebate is not excessive and the positive impact which the redevelopment will have on West Elm Street, an area of the City which it's greatly needed, far exceed the requested financial incentive. Additionally, it will also contribute to the financial and aesthetic appeal of the area which benefits the City, residents and other businesses. If the City Council concurs it's recommended the attached ordinance authorizing the Mayor's execution of an Economic Incentive Agreement between the City of McHenry and Sunnyside Auto Finance Company be approved. 0 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO. 15- AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN ECONOMIC INCENTIVE AGREEMENT BETWEEN THE CITY OF MCHENRY AND SUNNYSIDE AUTO FINANCE COMPANY WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY, McHenry County, Illinois, as follows: SECTION 1: The Economic Incentive Agreement, bearing the date of December 7, 2015, between the City of McHenry and Sunnyside Auto Finance Company is attached to this ordinance and incorporated herein by reference as Exhibit "A". SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures as Mayor and City Clerk to said for the uses and purposes therein set forth. SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 4: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 5: This Ordinance shall be in full force and effect from and after its passage, approvalI and publication in pamphlet form as provided bylaw. PASSED THIS DAY OF , 2015 AYES: NAYS: ABSTAINED: ABSENT: 5 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us NOT VOTING: APPROVED THIS DAY OF , 2015 MAYOR ATTEST: CITY CLERK Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ECONOMIC INCENTIVE AGREEMENT BETWEEN CITY OF MCHENRY AND SUNNYSIDE AUTO FINANCE COMPANY A. This Economic Incentive Agreement ("Agreement") is made and entered into this 7th day of December, 2015 ("Effective Date"), by and between the City of McHenry ("City"), an Illinois home rule municipality ("City") and Sunnyside Company, a Division of Sunnyside Auto Finance Co., an Illinois corporation ("Sunnyside"). recognition of the importance of a successful business environment to the City's tax base, the City desires to enhance the long-term viability of the area on Illinois Route 120 between Meadow Lane and Ringwood Road through the "West Illinois Route 120 Corridor Enhancement Initiative" C. Sunnyside currently operates Dodge, Chrysler and Ram automobile dealerships under Illinois Account ID No. (Sales Tax Number) 1732 ("Business") at the following addresses in the City, with associated PINS, ("Subject Property") and legally described on attached Exhibit A. North Side of Elm Street (west to east): 09-27-302-007 (4820 W. Elm) 09-27-302-008 (4820 W. Elm) 09-27-302-009 (4820 W. Elm) 09-27-302-010 (4820 W. Elm) 09-27-302-011 (4810 W. Elm) 09-27-302-012 (4810 W. Elm) 09-27-302-013 (4810 W. Elm) South Side of Elm Street (west to eastl: 09-27-303-013 (4815 W. Elm) 09-27-303-014 (4811 W. Elm) 09-27-303-015 (4807 W. Elm) 7 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 09-27-302-014 (4808 W. Elm) D. The Subject Property lies within the west Illinois Route 120 corridor and is therefore eligible to participate in the West Illinois Route 120 Corridor Enhancement Initiative. E. Sunnyside intends to acquire a Jeep franchise in 2015-2016 adding it to its Business and conducting all Business sales at the Subject Property. F. The City and Sunnyside desire to enter into this Agreement to foster the long- term use of the Subject Property in a manner that will enhance the West Illinois Route 120 Corridor Enhancement Initiative. G. In order to accommodate Sunnyside's Jeep dealership acquisition, Sunnyside also intends to undertake substantial improvements to the Subject Property at a significant expense to Sunnyside, including but not limited to: demolition, building addition, site preparation and paving, and build out expenses as further described on the attached submittal by Sunnyside marked as Exhibit B ("Improvements to the Subject Property"). In order to make it economically feasible for Sunnyside to agree to successfully accomplish the Improvements to the Subject Property and incur the aforementioned Improvements the City has agreed to share a portion of the Sales Tax, as defined herein, generated by Sunnyside at the Subject Property in an amount not -to -exceed $300,000. ("Sales Tax Incentive") for labor and equipment purchases included on attached Exhibit "B." DEFINITIONS "Base Sales Taxes" means the retailers occupation taxes and service occupation taxes received by the City, generated solely at the Subject Property and by Sunnyside, from the State of Illinois pursuant to the Service Tax Act (35 ILCS 115/1 et seq.), the Retailers Occupation Tax Act (35 ILCS 120/1 et seq.), and the State Finance Act (30 ILCS 105/6z- 18) (as amended), and any taxes th0t are enacted and imposed as replacements thereto. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us "City Payment Obligation" means the City's obligation to pay Sunnyside Sales Tax as set forth in Paragraph Three and in accordance with the schedule outlined in Table One. "The Commencement Date" means December 31, 2017 and is the first date the City shall pay a Sales Tax Incentive Annual Payment, as defined herein, to Sunnyside as set forth in Paragraphs Three and in accordance with the schedule outlined in Table One. "Event of Default" means a default under this Agreement which remains uncured as set forth in Paragraph Sixteen. "Gross Receipts" means as defined in the Retailer's Occupation Tax Act (35 ILCS 120/1 et seq.). "IDOR" means the Illinois Department of Revenue. "Maximum Total Payment Obligation" shall mean the maximum total amount paid to Sunnyside pursuant to this Agreement as set forth in Paragraph J. "Sales Tax Incentive" means the payment set forth in Paragraph Three and in accordance with the Sales Tax Incentive Annual Payment outlined in Table One. "Sales Tax Incentive Annual Payment" expressed as a percentage of Base Sales Tax above the Threshold Amount outlined in Table One. E Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us "Sales Tax Incentive Year" means the preceding twelve -months of the calendar year." "Table One" includes the sales tax incentive year and sales tax incentive annual payment as defined herein. H. Sunnyside has indicated to the City that, but for the commitment and agreement of the City being made herein, Sunnyside would not have undertaken and will not undertake the Improvements. It is essential to the economic and social welfare of the City that it promotes the economic vitality of the community by assuring opportunities for development and sound and stable commercial growth within the corporate limits of the City. J. In order to make it economically feasible for Sunnyside to agree to continue to successfully operate the Business, the City has agreed to share a portion of the Base Sales Tax generated by Sunnyside within the corporate limits of the City, not -to -exceed $300,000. ("Maximum Total Payment Obligation"). K. The parties hereto agree that the average Base Sales Tax generated by the Business in the past four (4) years is $66,212 ("Threshold Amount") and that the Base Sales Tax being shared hereunder shall only be that Base Sales Tax generated in the future by Sunnyside in excess of this Threshold Amount not to exceed the Maximum Total Payment Obligation. NOW, THEREFORE, BASED ON THE CONSIDERATION STATED HEREIN, THE ADEQUACY AND SUFFICIENCY OF WHICH IS ACKNOWLEDGED BY THE PARTIES HERETO, IT IS AGREED AS FOLLOWS: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 1. Incorporation of Recitals. The Parties incorporate each of the above recitals into this Agreement as if set forth in their entirety in this Section 1. 2. Authority. This Agreement is made and entered into pursuant to the City's home rule powers and functions as granted in the Constitution if the State of Illinois. 3. Agreement to Pay. The City agrees to pay a Sales Tax Incentive to Sunnyside in an amount outlined in Table One below. The City's payment obligation shall continue for so long as Sunnyside is generating and the City is receiving Base Sales Taxes above the Threshold Amount as defined herein. Sunnyside also acknowledges the Sales Tax Incentive shall be utilized solely for reimbursement to Sunnyside for the purchase of Equipment and Labor included on Exhibit "B" not exceeding the Maximum Total Payment Obligation. 4. Evidence of Equipment Purchase and/or Labor Expenditure. Sunnyside acknowledges that prior to any Sales Tax Incentive payment distribution Sunnyside shall provide the City evidence of the expenditure for which reimbursement is being sought including the following information: Paid invoice(s), which includes an itemization of each Equipment and/or Labor expenditure; date of Equipment purchase and/or when Labor was completed; company from which Equipment was purchased from or labor was completed including name, address and federal tax identification number; a reference on the paid invoice indicating the Equipment's purchase for use on the Subject Property and/or Labor performed on the Subject Property; as well as a sworn affidavit of purchase and/or Labor which was completed, by an officer of Sunnyside including name, address and title and/or position within the Sunnyside organization, signed and notarized. 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us In accordance with Paragraph Eleven herein and pursuant to 820 ILCS 130/0.01 et seq., not less that the prevailing rate of wages as found by the City or determined by a court on review shall be paid to all laborers, workers and mechanics performing work under the contract relating to the Improvements. 5. Limitation of City Responsibilities. Other than the Sales Tax Incentive agreed to be made pursuant to this Agreement, the City shall have no obligation to incur any expense or share any revenue associated with Sunnyside, the Business, the Subject Property or acquisition of the Jeep dealership. 6. Sales Tax Incentive. Commencing on December 31, 2017 and on the anniversary of December 31 every year thereafter, not -to -exceed the Maximum Total Payment Obligation, the City shall be obligated to pay an economic incentive, in the form of a Sales Tax Incentive, to Sunnyside, in accordance with Table One, below ("Sales Tax Incentive"). The Incentive Payment shall be paid by the City to Sunnyside following calculation of the amount due but not later than ninety (90) days after Sunnyside produces to the City its Annual Sale Tax Reports, below. Provided, however, no Sales Tax Incentive Payment shall be paid to Sunnyside until such time as Sunnyside completes the Improvements outlined on attached Exhibit "B," an occupancy permit is issued ("Occupancy Permit") and Sunnyside has established the Jeep franchise and new Jeep automobiles are being sold from the Subject Property. 12 VA M I MAIN Sales Incentive Year Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us TABLE ONE Sales Tax Incentive Annual Payment Year 1(December 31, 2017) 75% above ($66,212) Year 2 (December 31, 2018) 75% above ($66,212) Year 3 (December 31, 2019) 75% above ($66,212) Year 4 (December 31, 2020) 50% above ($66,212) Year 5 (December 31, 2021) 50% above ($66,212) Year 6 (December 31, 2022) 50% above ($66,212) Year 7 (December 31, 2023) 50% above ($66,212) Year 8 (December 31, 2024) 50% above ($66,212) Year 9 (December 31, 2025) 50% above ($66,212) Year 10 (December 31, 2026) 50% above ($66,212) Year 11(December 31, 2027) 50% above ($66,212) Year 12 (December 31, 2028) 25% above ($66,212) Year 13 (December 31, 2029) 25% above($66,212) Year 14 (December 31, 2030) 25% above ($66,212) Year 15 (December 31, 2031) 25% above ($66,212) Year 16 (December 31, 2032) 25% above ($66,212) Year 17 (December 31, 2033) 25% above ($66,212) Year 18 (December 31, 2034) 25% above ($66,212) Year 19 (December 31, 2035) 25% above ($66,212) Year 20 (December 31, 2036) 25% above ($66,212) 7. Sales Tax Reports/Accounting. Within ninety (90) days after the end of the twelfth month of each Sales Incentive Year, Sunnyside shall provide the City with a statement, accompanied by a summary of the Gross Receipts for such Sales Tax Incentive Year, in a form reasonably acceptable to the City, signed by one of its officers, which shall set forth the dollar amount of Sales Tax paid to the State of Illinois for the benefit of the City during the prior Sales Tax Incentive Year. This information will be used by the City in calculating the Sales Tax Incentive Annual Payment due hereunder. The term "Gross Receipts," as used herein, shall have the same meaning as that which is ascribed to it in the Retailer's Occupation Tax Act. Sunnyside shall maintain and have available for inspection by the City copies of any and all sales tax returns, sales tax reports, amendments, proof of payment or any other Sales Tax Information filed with the State of Illinois or other appropriate governmental entity, which 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us documents are being held available for the City for purposes of identifying Sales Tax Revenue collected pursuant to this Agreement. The City shall use its best efforts to obtain such Sales Tax Information directly from the Illinois Department of Revenue or the State of Illinois. 8. Confidentiality of Financial Information. To the extent permitted by law, the City shall endeavor to maintain the confidentiality of the information contained in any financial reports submitted by Sunnyside, the Lease and Sales Tax information received by the City, but shall be permitted to disclose such information and documents to employees and consultants as the City (except for any consultant that has a financial interest in any motor vehicle dealership within the Chicago metropolitan area, which consultant shall not be retained), in its sole discretion, deems appropriate in order to monitor compliance and audit this Agreement. Sunnyside understands and agrees that the provisions of this Agreement and any and all payments to Sunnyside pursuant to this Agreement are public records. Sunnyside also agrees to execute any consent form requested by the City and furnish such additional consent, powers of attorney or waivers as may be required by the Illinois Department of Revenue to allow the Illinois Department of Revenue to furnish to the City Sales Tax Information concerning automobile sales and leases at the Business. The City agrees to utilize Sales Tax Information obtained by it pursuant to the terms of this Agreement solely for the purpose of effectuating the provisions of this Agreement. To the extent permitted by the Illinois Freedom of Information Act ("FOIA") and other relevant laws, the City shall endeavor to keep such information confidential. The foregoing, however, shall not preclude the City from disclosing such information to the extent it is mandated to do so by court order or to the extent it makes a good faith determination that such disclosure is required by law. The City shall give Sunnyside prompt notice of any request that is made under the FOIA to disclose the Sales Tax Information described above. 14 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us 9. Mutual Assistance. The City and Sunnyside agree to do all things necessary or appropriate to carry out the terms and provisions of this Agreement and to aid and assist each other in carrying out the terms hereof. 10. Provisions Concerning Limitation on Debt. The receipt, or anticipated receipt, of Sale Tax Revenue, either directly or indirectly, from Sunnyside, as provided earlier in this Agreement, shall be a condition precedent to any obligation of the City to rebate money to Sunnyside. 11. Performance of the Work. Pursuant to 820 ILCS 130/0.01 et seq., not less that the prevailing rate of wages as found by the City or determined by a court on review shall be paid to all laborers, workers and mechanics performing work under the contract relating to the Improvements. Note that the prevailing rate of wages is revised by the Illinois Department of Labor and are available on the Department's official website. 12. No Interest; Limited Obligations. No interest shall be due on the obligations set forth in this Agreement. Sunnyside acknowledges that: (a) the City shall not be required to make any payments of the Sales Tax Incentive to Sunnyside unless Sunnyside has then delivered, to the City the IDOR form Authorization to Release Sales Tax Information to Local Governments that is needed to facilitate the City's Payment Obligation; (b) the City's Payment Obligation is a limited obligation of the City payable solely out of the Base Sales Taxes the City receives from the IDOR which are attributable to the gross sales generated at the Subject Property; (c) the sole source oI Sunnyside's entitlement to payment of the Sales Tax Incentive shall be based upon the aforesaid Base Sales Taxes; (d) the City's Payment Obligation shall not be construed as general 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us obligation of the City; and (e) Sunnyside bears all risk of non-payment resulting from the permanent closure of Sunnyside and the inability of Sunnyside to re-lease/sell the Subject Property to a Successor Tenant. For purposes of this Agreement, Sunnyside shall be deemed to have closed permanently if it is closed and the Subject Property remains either vacant or unoccupied by a Successor Tenant for a period of twelve (12) or more consecutive months ("Permanent Closure"). 13. Term. This Agreement shall be in full force and effect for a Term commencing on the Effective Date of this Agreement and ending on the earlier to occur of: (a) the City's Maximum Total Payment to Sunnyside; (b) the Permanent Closure of Sunnyside prior to Sunnyside's receipt of the Maximum Total Payment; or (c) the end of the twentieth revenue year (December 31, 20361. This Agreement shall remain in effect for enforcement and accounting purposes following the expiration of the Term. 14. Assignment. Sunnyside may assign this Agreement and its right to receive the Sales Tax Incentive to a third party upon notice to the City. Upon notice of an assignment, the City shall make all payments due hereunder and send all reports called for herein solely to said assignee. 15. Miscellaneous. This Agreement shall be binding upon and inure to the benefit of the Parties, on Sunnyside's successors and assigns (unless Sunnyside and such successors and assigns agree otherwise in writing), and on successor corporate authorities of the City. Any notices required or contemplated by this Agreement shall be sent by certified mail or via a nationally -recognized private carrier (such as Fed Ex or UPS), as follows: Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us If to Sunnyside: Sunnyside Company 4810 W. Elm Street McHenry, IL 60050 Attention: Robert Dietrich/Brian Larie If to the City: City of McHenry 333 S. Green Street McHenry, IL 60050 Attention: City Administrator With a copy to: David W. McArdle Zukowski, Rogers, Flood & McArdle 50 Virginia Street Crystal Lake, Illinois 60014 16. Default. In the event of a claimed default under this Agreement, the non -defaulting party shall provide notice of default to the defaulting party. No legal action may be commenced with respect to a claimed default until thirty (30) days after said notice has passed, during which time the claimed defaulting party may cure the claimed default. This Agreement shall be governed by Illinois law without regard to its rules regarding conflicts of law. 17. Enforcement. Any action to enforce this Agreement shall only be filed in the Twenty - Second Judicial Circuit, McHenry County, Illinois. The party who prevails in any such action shall be entitled to recover its reasonable attorney's fees from the other party. 18. Only Agreement. This Agreement sets forth all the promises, inducements, agreements, conditions and understandings between Sunnyside and the City relative to the Sales Tax Incentive and there are no other promises, agreements, conditions or understandings, oral or written, express or implied, between them relative thereto. This Agreement may only be amended byway of a written instrument that is signed by both Parties. 17 City of McHenry Susan E. Low, Mayor Attest Janice C. Jones, City Clerk Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Sunnyside Company, a Division of Sunnyside Auto Finance Co. BY. Robert L. Diedrich, its President �:3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit "A" Legal Description of the Subject Property 19 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Exhibit "B" Improvements to the Subject Property 20 Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: December 7, 2015 T0: Mayor and City Council FROM: Derik Morefield, City Administrator RE: An Ordinance Amending Chapter 17 of the City of McHenry Municipal Code to Adopt the Revised McHenry County Stormwater Management Ordinance as Amended on December 1, 2014 Introduction: The McHenry County Board adopted an amended Stormwater Management Ordinance (SMO) on November 18, 2014. The amended ordinance became effective December 1, 2014 and includes countywide standards for regulated development. Many municipalities, such as the City of McHenry, are presently certified by McHenry County to issue permits and enforce the provisions of the existing SMO. In order to remain certified the City must adopt a new ordinance that is as least as stringent as the Counties amended SMO. Verification an updated ordinance has been adopted must be submitted to McHenry County no later than by December 1, 2015. If verification is not submitted by this date the City of McHenry may lose its ability to issue Stormwater permits. Background: In December of 2004 the City of McHenry elected for the first time to petition McHenry County to become a certified community under the Storm Water Management Ordinance. The certification enabled the city to issue Watershed Development Permits instead of having to rely on the McHenry County Stormwater Committee to issue permits on our behalf. In 2008 the county amended the Stromwater Ordinance for the first time and required the City to adopt the revisions in order to retain our certification. As stated earlier, on November 18, 2014 McHenry County completed a comprehensive review of the existing Stormwater Ordinance by adopting a revised ordinance. This once again requires the City to adopt the new ordinance to retain our ability to issue Stormwater permits. Analysis: Due to the size of the MCSMO document it is not being provided as part of this agenda supplement. The full text of the MCSMO can be read on the County's website. In summary, the following represent the most significant changes that were made to the amended MCSMO: • Correction of inconsistencies in terms, definitions and regulatory standards; • Streamlining of the permit submittal and review requirements by: o Providing flow charts, tables and figures o Adding definitions for such things as "Development "Maintenance", etc. o Providing clearer direction when applying for the different types of storm water permit o Highlighting defined terms in the ordinance • Reduction of the regulatory burden where feasible by: o Providing alternatives for determining base flood elevation limits o Allowing letters of no impact to be prepared by wetland specialists if acceptable to the enforcement officer. o Allowing the same engineering firm to design and review plans and permits, as long as separate licensed engineers in that firm do each o Increasing permitted uses of buffer areas • Updated regulations regarding: o Adjusting wetland buffer widths o Adding pretreatment for storm water runoff o Adjusting compensatory storage ratios depending upon the type of flood hazard area being encountered The impacts) of these amendments to the City of McHenry are minimal and should not detract from our ability to continue to be responsive in review of stormwater permits. Recommendation: Therefore, it is recommended that a motion be made to adopt an Ordinance Amending Chapter 17 of the City of McHenry Municipal Code to Adopt the Revised McHenry County stormwater Management Ordinance, as Amended on December 1, 2014. ORDINANCE NO. MC454121 AN ORDINANCE AMENDING CHAPTER 17 OF THE CITY OF MCHENRY MUNICIPAL CODE TO ADOPT THE REVISED MCHENRY COUNTY STORM WATER MANAGEMENT ORDINANCE AS AMENDED ON DECEMBER 1, 2014 WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS, as follows: SECTION 1: Chapter 17, Article II, Sec. 17-25 of the Municipal Code relating to STORM WATER MANAGEMENT is hereby amended to adopt the revised McHenry County Storm Water Management Ordinance with an effective date of December 1, 2014. SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois and a certified copy of this Ordinance shall be filed with the McHenry County Clerk, SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 7th day of December 2015. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Ann Campanella,Human Resources Manager City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 acampanella@ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: December 7, 2015 T0: Honorable Mayor and City Council FROM: Derik Morefield, City Administrator Carolyn Lynch, Director of Finance Ann Campanella Human Resources Manager RE: Renewal of Employee Health, Dental, and Vision Insurance for 2016 Plan Year ATTACHMENTS: 1. Table A —Medical Plan Quotes 2. Table B — Dental Plan Quotes 3. Table C — Vision Plan Quotes 4. Table D — Health Reimbursement Account Proposal BACKGROUND/PROCESS: The City has offered employees the choice of 3 medical plans for the past six years. A PPO (Preferred Provider Option) is a plan that has physician and specialist co -pays, a drug card, and a deductible for hospitalizations and co-insurance; A PPO with a Health Reimbursement Arrangement (HRA) is a plan that has a very high deductible with no co -pays, drug card or co-insurance; and a Health Maintenance Organization (HMO) is a plan that has physician and specialist co -pays, drug card and no deductible for hospitalizations or co-insurance. The City has also offered dental and vision insurance. Annually, the City Administration works through its insurance broker to obtain the most competitive quotes using the existing plans as a base. Once these quotes are received, the broker works on the city's behalf to negotiate the lowest possible rates for the various insurance coverage options. The City Administration then reviews these quotes with the broker and conducts an analysis of various models and structures the insurance plan. Administration strives to balance the cost of health insurance with the benefit to employees. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the /tighest Rurality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. ANALYSIS: Health Insurance. City Administration obtained four quotes from the market for fully -insured health plans through our insurance broker. Blue Cross/Blue Shield (BCBS) and United Healthcare provided competitive quotes. The plan design for United Healthcare was somewhat similar in design to the BCBS plans, however based on input from our broker this is considered an introductory quote and would substantially increase in the second year. As a result, City Administration believes that the BCBS plans are the best choice for the renewal year. The broker negotiated an initial increase of over 15%, down to 10% overall. Due to changes made to the plans in 2015 and previous years, staff is recommending that the plans remain the same in 2016. For the coming year, staff is recommending approval of the BCBS PPO plan, the IIRA plan and the HMO pIan. During the 2016 plan year, the estimated total BCBS expenses will be $2,145,686 (included in this total is $121,000 for 100% excess deductible reimbursement on the HRA plan). As a point of reference, the City of McHenry has been with BCBS of Illinois since 2009. Since that time, we have had a renewal rate as high as 13.64% and as low as 5.41%. This year we reduced our renewal rate from over 13% in 2015 to 10% for 2016. Dental Insurance. The dental benefit offered to the City employees is a BCBS dental PPO plan. This pIan provides for in -network and out -of -network benefits. Staff obtained quotes from the market for comparable dental PPO plans through our insurance broker. There is a minor increase of $807 from the previous year. For the plan year, staff is recommending remaining with Blue Cross Blue Shield PPO plan. Vision Insurance. Vision Services Plan (VSP) provided a rate guarantee. The 2016 estimated total vision premiums will be $11,226.96. Cost Saving Programs: Health Insurance "Opt Out". City Administration will again implement an "Opt Out" program in 2016. This plan will offer a cash incentive to employees who are able to waive health insurance coverage and reduce the number of dependents on the plan. This plan is implemented with no additional cost to the City. It is estimated the "Opt Out" plan may save the City as much as $75,000 annually. Wellness. City Administration will promote wellness and health education throughout 2016. The goal is to reduce medical and prescription claims; and individual health risk factors. Programs encouraging exercise, healthy eating habits, and wise utilization of prescription choices (generic, mail order) will reduce trends in our claim history for future renewals. If the Council concurs with staff recommendations, then a motion should be made to approve: 1) the Blue Cross Blue Shield PPO, and HRA, and HMO plans for health coverage during the 2016 pIan year; 2) The current in-house deductibles for the Blue Cross Blue Shield HRA plan for the 2016 plan year. 3) The BCBS PPO dental plan for the 2016 plan year; 4) The renewed VSP vision coverage plan for the 2016 plan year. Table A City of McHenry Medical Plan Quotes - Monthly Premium Comparison 2010 Plan Year Bcgs BCBs PPO Count Current Renewal Employee Only 12 $ 765.39 $ 838.80 Employee + Spouse 6 $ 17570029 $ 1,732.44 Employee + Children 13 $ 11500037 $ 17635023 Family 18 $ 2,305.29 $ 21528089 Estimated Annual Premium $ 955,277,40 $1,046,859000 Annual Dollar Change from Current N/A $ 91,581,60 BCBS BCBS HRA Count Current Renewal Employee Only 7 $ 620.01 $ 686.08 Employee + Spouse 8 $ 1,272.07 $ 11417005 Employee + Children 2 $ 17215041 $ 13337454 Family 21 $ 1,867.46 $ 21068249 Estimated Annual Premium $ 673,969.32 $ 747,027.96 Annual Dollar Change from Current $ 731058264 BCBS HMO Count Current Employee Only 7 $ 645.98 Employee + Spouse 1 $ 17325235 Employee + Children 0 $ 1,266.32 Family 6 $ 1,945668 Estimated Annual Premium $ 210,255.48 Annual Dollar Change from Current BCBS Renewal $ 708.28 $ 1,462.90 $ 11380281 $ 2,135.41 $ 230,799.84 $ 207544.36 $ 1, 839, 502.20 $ 2, 024, 686.80 $ 185,184.60 10% Table B City of McHenry Dental Plan Quotes - Monthly Premium Comparison 2016 Plan Year Current Renewal Count BCBS BCBS Employee Only 35 35.81 36.27 Employee + Spouse 21 74.59 75.37 Employee + Children 15 80.59 81.00 Family 41 127.69 128.39 Estimated Annual Premium $ 111,166.56 $ 111,974.52 Annual Dollar Change from Current $ 807.96 Table C City of McHenry Vision Plan Quotes - Monthly Premium Comparison 2016 Plan Year Current Count VSP Employee Only 33 $ 6.18 Employee + Spouse 25 $ 9.90 Employee + Children 6 $ 10.10 Family 26 $ 16.29 'Estimated Annual Premium $ 11,226.96 Annual Dollar Change from Current $ - .* - 0 City of McHenry Health Reimbursement Account 2016 Plan Year Count Employee Only 7 Employee + One 8 Family 23 'Estimated Annual Premium No Proposed Change from 2016 Current Reimbursement $ 11500.00 $ 31750000 $ 3,500.00 $ 121, 000.00 $ 10,500.00 $ 307000.00 $ 80500.00 Susan E. Low, Mayor McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 www.ci.mchenry.il.us MAYOR'S REPORT To: McHenry City Council From: Susan E. Low, Mayor For: December 7, 2015 Re: Appointment to Landmark Commission ATT: Application At the December 7, 2015 City Council meeting, I intend to appoint George Lamm to the McHenry Landmark Commission for a term expiring on April 30, 2016. Mr. Lamm will fill the vacancy created by the retirement of Marya Dixon. Please do not hesitate to contact me prior to the meeting if you have any comments or concerns regarding the appointment. If Council concurs, then it is recommendation a motion is made to appoint George Lamm as the Landmark Commission Student Member. City of Mcr errry Application for Committee, Conums=sion or Board Mail or.Deliver to: Office OT uie Mayer, City of Mc..lenry, 333 South Circen St, Mcllenry iL 60O50 Application for Appo:ltitment to ._.14I S �!_....G...�'a � _._� ._L"'.(._.__.__..._Connsiittee!Comtnissioti/.l3oai4d. Natrle:....__......_�r.ec?� �9a 1/�� ... _._... Spouse: —� rile ( ................................................-- . _..... Address: 1......._._._._.—/�.<� �._-..._..................._Me // Phone: ITontc,d%J�...—`--`1-—Work ...... _........ _. Mobile City Resident Since: _`_)__�- I In this Section please use P for Presently; F for Formerly: Elected or Appointed Positions Held. r �j Member of Oru1nizatiQns (list off ices held):_ ` _`__'_.; H,�Lm tA nvo I a C (mo o f /� CfP H l� �i l i/✓o , 1 r 1; '/, it r cn f a� / < E� 2013 3. I:)o you or any of your close fancily or business connections own, hold stock in, serve rIs director of or tivork for any business which provides products or ser ices to: City ofMel leer � Other Government Entity ,A) O if yes, please identify and explain; _ �. �0 yoll OI' any CYf yoni' ClO5e'fal7nly or bl1S1nCSS Cni111eetinl1S 3eli'c; on tmy i.,Onlllllttee, Commtsslolt, Iloal'd oi' othe!-wtse A\']tb all organization or agency which has, or may have, any business or }personal tr�ulsactions with Elte Ccunnlitkee, Commission or Board to which you are making application? __M if "yes" please identify and explain: — 5. Are you generally fantiliarvvith the functions and workings of the Con�mittee(Commission!'Boartl to which you are I7utking ap}?lication? r Have you atten meetings of this body?. What rompted yo I to apply for crmsideratioi fappolntrnent to this position' What studies, Signt;d: responsibMies, accomplisftnteuks publication:; or cotntuunity projr,i.ts have pot participated in oI• initiated you feel may clualifv you iclr this position`? do_ ./h Other comments: _ Other information you would like to include may he attached to this application. The Mayor, being responsible for appointments to Committecs'C'olntnisstons, E3o rd will Int�r� t�,w �,�lclt applicant p�ttion illy. What days and tinges arc yuu available:i�. `>`I //......._/�� -- _ .)ate: ��ZL T/ze i't?-uy�ar a�;!d the Cxl�� of".MeHenay wirl> to t/rrrrzk yaar for ynur interest. It is np�t•eczated! Date]2eceived, Date 0I151dC1°cd: Revised*