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HomeMy WebLinkAboutPacket - 12/07/2015 - City CouncilAGENDA
REGULAR CITY COUNCIL MEETING L.
Monday, December 7, 2015, 7:00 PM
1. Call to Order
2. Roll Call
3. Pledge of Allegiance
4. City of McHenry Mission Statement
5. Public Hearing for the consideration of the City of McHenry 2015 Tax Levy Ordinance in the amount of
$4,761,635 representing no increase above the 2014 Tax Levy extension; and, upon close of Public
Hearing consideration and approval of an Ordinance adopting the 2015 Tax Levy Ordinance for the
City of McHenry
6. Public Comment: Any person wishing to address the City Council will be required to step forward to the
podium and identify themselves for the record and will be asked but are not required to provide their
address. Public comment may be restricted to three -minutes for each individual speaker. Order and
decorum shall be maintained at public meetings.
7. Motion to approve the following Consent Agenda Items:
A. Payments to Water Well Solutions, Elburn, IL for: 1) emergency pull &inspection of Water Well
#10 in the amount of $49500; and, 2) installation of new pumping equipment for Water Wells #10 in
the amount of $19,200;
B. Public Works Department request to purchase a replacement one -ton dump truck that includes
purchase of cab & chassis from Buss Ford, McHenry, IL for an amount not to exceed $44,440 and
purchase/installation of the dump body, snowplow & salt -spreader from R.A. Adams Enterprises,
McHenry, IL for an amount not to exceed $36,281; total purchase $80,721;
C. November 9, 2015 Committee of the Whole meeting minutes; and
D. List of Bills in the amount of $794,411418a
8. Motion to approve Ordinances for the abatement of real estate taxes for the following bond issues:
General Obligation Bonds (Recovery Zone &Build America) Series 2010B, $429,760.00; General
Obligation Bonds (Alternate) Series 2010C, $445,812.500 General Obligation Bonds (Alternate) Series
2012, $206,332.50; General Obligation Bonds (Refunding) Series 2013, $574,235.00; and General
Obligation Bonds (Refunding) Series 2015, $579,778.76.
9. Motion to award a Facade Improvement Grant for the property located at 3932 Main Street in the amount
of $3,000 as recommended by the McHenry Landmark Commission
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest qua/ity of programs and services
in acustomer-oriented, efficient, and fiscally responsible manner.
McHenry City Council
December 7, 2015
Page Two
10. Motion to approve an Ordinance granting a Use Variance to Home of the Sparrow to allow a parking
lot as a principal use on property located on the east side of Ringwood Road, Lot 29 of Westshore
Beach Subdivision
11. Motion to adopt an Ordinance granting a Conditional Use Permit and Variances to the Zoning and
Subdivision Control & Development Ordinances for automobile and trailer sales and repair for
Sunnyside Company — Chrysler Dodge Ram located at 4810 W. Elm Street
12. Motion to authorize the Mayor's execution of an Economic Incentive Agreement between the City of
McHenry and Sunnyside Auto Finance Company
13. Motion to adopt the 2014 revised McHenry Country Stormwater Management Ordinance
14. Recommendation to approve 2016 Health Insurance Coverage as follows: 1) the Blue Cross Blue
Shield PPO, HRA and HMO plans for health coverage during the 2016 plan year; 2) the current in-
house deductibles for the Blue Cross Blue Shield HRA Plan for the 2016 plan year; 3) the BCBS PPO
dental plan for the 2016 plan year; and, 4) the renewed VSP vision coverage plan for the 2016 plan year
15. Mayor's Statement and Reports:
• Approval of a recommendation to appoint George Lamm to McHenry Landmark Commission
16. Committee Reports
17. Staff Reports
18. Future Agenda Items
19. Executive session pursuant to 5 ILCS 120/2(c)(11�Probable action on behalf of or affecting the City
20. Adjournment
The Cit3� of McHenry is ded/caterl to providing its citizens, businesses, and visitors wit/t the higleest qua/ity of progrrnns and services in a
customer-or/er:tet� efficient, and fiscally respor:sible manner.
Derik Morefield, City Administrator
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
dmorefield@ci.mchenry.il.us
PUBLIC HEARING SUPPLEMENT
DATE: December 7, 2015
TO: Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Finance Director
RE: Public Hearing and Consideration of the 2015 Tax Levy Ordinance
ATTACHMENTS: Exhibit A —Proposed Real Estate Tax Levy by Fund (without rates)
2015 Property Tax Levy Ordinance
Purpose:
On November 16, 2015 Council considered and approved a Resolution Determining the Amount
of Funds to be levied for the 2015 Tax Year through real estate taxes for the City of McHenry
and set a date of December 7, 2015 for the Public Hearing and consideration of an ordinance
establishing such a levy. While not required to do so, the City of McHenry believes that it is
important to provide residents with an opportunity to provide public comment on the
proposed property tax levy.
Upon the closure of the public hearing City Council can then consider the adoption of the 2015
Tax Levy Ordinance. An approved Tax Levy Ordinance must be filed by the last Tuesday of
December (the 29th in 2015). With altered schedules and office hours due to the holidays, it is
always prudent for Council to consider the Tax Levy Ordinance to allow sufficient time for
administrative processing.
Background:
Approximately 82.8% of the FY15/16 budgeted General Fund Revenues are derived from Sales
Tax, Income Tax and Property Tax receipts with the remaining approximate 17.2% coming from
such sources as miscellaneous other intergovernmental taxes, grants, franchise fees, licenses
and permits, fines and forfeitures, and charges for services.
Despite the fact that as a "Home Rule" community the City of McHenry is no longer subject to
the Property Tax Extension Limitation Law, or PTELL which limits increases to residents'
property taxes by preventing a local government's property tax levy from growing at a faster
pace than the rate of inflation, or 5%, whichever is less - the City has continued to follow PTELL
for establishing the property tax levy. Over the past four (4) years (2011, 2012, 2013, 2014),
the City has chosen to maintain a flat property tax levy request at the amount requested in
2010.
Analysis:
As Council is well aware, McHenry has faced a number of challenges during the last decade that
have resulted in annual budgets that relied on substantial contributions from the General Fund
Fund Balance for the creation of a "balanced budget." However, in the last four fiscal years,
higher than expected sales and income taxes, the implementation of cost -reduction measures,
and a conservative approach to reinstating capital improvement and capital equipment
expenditures, the General Fund Balance has been increased from $2,511,330 in FY09/10 to
$10,041,968 in FY14/15.
While the entirety of the General Fund Balance is currently identified as "Unassigned", the
reality is that the City continues to face a number of economic uncertainties and challenges at
the local and state levels that could quickly reduce this amount. These include:
1. Local Street Program —The FY15/16 Capital Improvement Program (CIP) includes the
need for more than $42 million of investment in repairing local roadway infrastructure.
These are streets/roadways that are not eligible for State or Federal funding and, as
such, 100% of the costs are attributable to the City of McHenry. In the years coming out
of the recession that City has increased funding for this program and was able to
commit nearly $1 million in FY15/16 for the resurfacing of streets and installation of a
much -desired traffic signal at Dartmoor and Crystal Lake Road.
2. Local Match for State/Federal Road Projects — In addition to the Local Street Program
the City is responsible for providing matching dollars for projects that receive
State/Federal funding. In addition to the fact that the traditional local source (Motor
Fuel Tax) for providing matching funding has been declining substantially in recent
years, the continued financial woes of the State of Illinois has resulted in delays of
payments from this source. As such, the City must be prepared to fund the approximate
$800,000 in local match for projects that have already been approved from the General
Fund Balance.
3. Non -Road Capital Improvement/Capital Equipment Projects — While the City has been
able to reinstate funding' for capital improvement and capital equipment projects in
recent years, the approach has been one of caution to ensure that any sudden decline in
the economy would not have the significant impact on the City's economic condition as
in 2007/2008. With this, there are still more than $20 million in deferred public facility
maintenance projects, park improvement/maintenance projects, stormwater/drainage
projects, and capital equipment (vehicles and equipment) needs identified in the
FY15/16 Capital Improvement Program.
4. Local Government Distributive Fund (LGDF) — While much of the publicity has subsided
regarding the proposal earlier in 2015 to reduce the Local Government Distributive Fund
(LGDF) by 50% - or approximately $1.3 million of revenues for McHenry — the threat of
reduced state -shared revenues remains a possibility and, as such, we must ensure that
sufficient funds remain in the General Fund Balance over and above those required as
"emergency reserve funds" to ensure that the municipality is able to fill a temporary, or
even permanent, loss of revenue.
To account for these, and other, uncertainties and challenges the City Administration is in the
process of updating its Fund Balance and Reserve Policy for consideration and adoption by
Council in order to establish a clearer and defined planned use of the existing and future
General Fund Balance. This policy document will be presented as part of the FY16/17 Budget
development process.
In addition to the need to ensure that capital improvement/equipment funding is available as
identified above, looking ahead to the FY16/17 Budget the City Administration has already
identified more than $400,000-in operation expenditure increases based on existing collective
bargaining agreements, Police Pension Fund contributions and employee health insurance
increases) over the current FY15/16 Budget. Also of note, the collective bargaining agreements
with Local 150 (Parks and Public Works employees) and Fraternal Order of Police Unit I (Police
)atrol) are due for renegotiation in 2016. Both of these units approved a 1-year status quo
extension to the contracts in 2015 due to the State budget situation and, then, new threat of a
reduction to the LGDF.
The determination of the property tax levy is a calculation using the 2015 tax year inflationary
rate (Consumer Price Index for Urban areas for 2014) and the estimated Equalized Assessed
Value (EAV). For the 2015 tax year the inflationary rate is 0.80% however, as of the writing of
this memorandum, the City still has not received the estimated 2015 EAV. In estimating an
amount for consideration by Council, using the PTELL calculated with the 2014 EAV and the
0.8% inflationary rate, results in a property tax levy amount of $4,817,018 or an increase of
$55,383 over last year. Based on the fact that this estimated amount is less than 3/10`"s of 1%
of the current FY15/16 General Fund Budget of approximately $19 million, combined with the
fact that the City has continued to realize higher than expected revenues in the General Fund
from other funding sources, staff believes that the City can forgo this minimal increase in the
property tax collection and keep the property tax levy flat for a fifth consecutive year.
Annually, prior to the end of the calendar year, the City must provide the amounts required for
the property tax levy so that the funds generated through this revenue mechanism will become
available during the next municipal fiscal year. The levy request must be approved by the City
Council and submitted to the McHenry County Clerk by the last Tuesday in December (the 29th
in 2015). With this date as a target, the 2015 Property Tax Resolution indicating the levy
amount and Public Hearing is attached and, upon adoption of the resolution, the Property Tax
Levy Public Hearing and consideration/adoption of the levy amount will take place at the
December 7, 2015 City Council meeting.
Based on the above information, it is important to remind council that this does not mean that
homeowners will not see an increase in their property tax bill. Change in EAV also drives a
change in the property tax bill. When the EAV declines the tax rates must go up in order to fully
fund the property tax levy because the same amount of money needs to be collected across the
new lower values. This increase is reflective of the proposed municipal rate increase and the
potential EAV decline, but does not take into consideration actions taken by the other taxing
jurisdictions that comprise the total property tax bill. As can be seen in the attached
information, in 2014 that portion of a resident's tax bill directed to the City of McHenry was
only 6.7% of the total amount.
As an informational item, attached Exhibit A identifies that Proposed Levy amount but not the
Estimated 'Rate since the County has still not provided the City of McHenry with the EAV as of
the date of this memorandum. As such, the rates cannot be calculated.
If Council concurs, the following is recommended: 11 conducting a public hearing regarding
the proposed 2015 Property Tax Levy in an amount of $$4,761,635 and, upon closing the
public hearing; 2) consideration of the 2015 Property Tax Levy Ordinance in an amount not to
exceed $$4,761,635.
Purpose
Corporate
Police Protection
Band
Civil Defense
Audit
Insurance
►firf:�
Social Security
Public Library
Debt Service
Police Pension
Public Benefit
TOTAL
EXHIBIT A
CITY Or McHENRY
PROPOSED REAL ESTATE TAX LEVY
2015 TAX LEVY
Proposed Levy
$ 11200,072
$ 547,959
$ 0
$ 0
$ 26,427
$ 499,994
$ 399,194
$ 563,745
$ 0
$ 0
$ 11524,244
0
$ 4,761,635
ORDINANCE NO. ORD-15-
2015 PROPERTY TAX LEVY ORDINANCE
AN ORDINANCE FOR THE LEVY OF TAXES FOR THE CITY OF McHENRY, McHENRY COUNTY,
ILLINOIS FOR THE YEAR 2015
WHEREAS, the City of McHenry, McHenry County, Illinois is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois.
BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF McHENRY, McHENRY
COUNTY, ILLINOIS as follows.
SECTION 1: That at tax for the following sums of money, or as much thereof as may be
authorized by law to defray all expenses and liabilities of the City of McHenry, be and the same
are hereby levied for the purposes specified against all taxable property in the City of McHenry
for the year 2015 in the respective sums as follow, to -wit:
Article I
General Fund Levv
Administration Deaartment
Salaries -Regular 78,950
Overtime -Regular -
Salaries - Seasonal -
Salary Adjustments -
Board/Commission Expense -
Youth Commission -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 34,016
IMRF Retirement 50,056
Uniform Allowance -
Contractual Services -
Legal Fees -
Postage and Meter -
Telephone -
Printing and Publishing -
Repair & Maintenance -
Dues -
Travel Expenses -
Training
Tuition Reimbursements
Publications
Utilities
IMF Expense
Materials & Supplies
Office Supplies
Gasoline & Oil
Small Equipment
Administrative Expense
Capital - Land Acquisition
Buildings
Equipment
Capital - Furniture
Purchase of Service - Risk Management
Purchase of Service - Information Technology
Transfer- Employee Insurance Fund
Transfer - Capital Improvements
Total Administration Department
Elected Officials Department
Salaries Regular
Overtime - Regular
Salary Adjustments
Salaries - Elected Officials
Health/Life Insurance
Dental Insurance
US Life Insurance
Insurance Premiums Vision
FICA/Medicare
IMRF Retirement
Uniform! Allowance
Contractual Services
Postage and Meter
Telephone
Printing and Publishing
Dues
Travel Expenses
Training
Publications
Materials and Supplies
Office Supplies
Small Equipment
Employee Recognition
Administrative Expense
Purchase of Service - Information Technology
Transfer - Employee Insurance Fund
Total Elected Officials Department
163,022
51458
51854
31506
'Cl�TiE?
Community & Economic Development Department
Salaries - Regular
Salaries - Part Time
Salaries - Temporary - Census
Overtime - Regular
Salary Adjustments
Health/Life Insurance
Dental Insurance
US Life Insurance
Insurance Premiums Vision
FICA/Medicare
IMRF Retirement
Uniform Allowance
Contractual Services
Postage and Meter
Telephone
Printing and Publishing
Repairs and Maintenance - Vehicles
Dues
Travel Expenses
Training
Tuition Reimbursement
Publications
Materials and Supplies
Office Supplies
Fuel and Lubricants
Small Tools and Equipment
Capital Lease Principal Payments
Capital - Buildings
Equipment
Capital - Vehicles
Purchase Service - Risk Management
Purchase Service - Information Technology
Transfer - Employee Insurance Fund
Total Community & `Economic Development Department
Finance Department
Salaries'- Regular
Salaries'- Part Time
Overtime - Regular
Salary Adjustments
Health/Life Insurance
Dental Insurance
US Life Insurance
Insurance Premiums Vision
FICA/Medicare
IMRF Retirement
Uniform Allowance
Contractual Services
Postage and Meter
49, 777
21,416
31,702
102,895
33,124
15,838
23,445
Telephone
Printing and Publishing
Dues
Travel Expenses
Training
Tuition Reimbursement
Publications
Materials and Supplies
Office Supplies
Gasoline & Oil
Small Tools and Equipment
Administrative Expense
Development Expense
Miscellaneous Refunds
Debt Service Transfer
Transfer - Special Service Area
Transfer - Motor Fuel Tax Fund
Purchase Service - MCMRM
Purchase Service - Information Technology
Transfer - Employee Insurance Fund
Transfer- Capital Improvement Fund
Transfer - Band Fund
Transfer - Civil Defense
Transfer- Capital Equipment Fund
Total Finance Department
Police Department
Salaries - Regular
Salaries - Sworn
Salaries - Part -Time
Overtime - Regular
Overtime - Sworn
Career Ladder
Salary Adjustments
Health/Life Insurance
Dental Insurance
US Life Insurance
Insurance Premiums Vision
FICA/Medicare
IMRF Retirement
Contribution - Police Pension
Uniform Allowance
Contractual Services
Postage and Meter
Telephone
Repair and Maintenance - Vehicles
Dues
Travel Expenses
Training Expenses
Tuition Reimbursement
72,407
115, 076
1,157,341
3331625
84,850
1, 5241244
Publications -
Ailities -
Materials and Supplies -
Office Supplies -
Fuel and Lubricants -
Small Equipment -
Police-1<9 Unit -
Police -DUI -
Capital - Equipment -
Capital - Vehicles -
Capital - Furniture -
Purchase of Service - Risk Management -
Purchase of Service - Information Technology -
Transfer- Employee Insurance Fund -
Total Police Department 31215,136
Public Works Administration Department
Salaries -Regular 22,738
Overtime - Regular -
Salary Adjustments -
Health/Life Insurance -
Dental Insurance -
US Life Insurance -
Insurance Premiums Vision -
FICA/Medicare 91738
IMRF Retirement 14,415
Uniform Allowance -
Contractual Services
Postage and Meter -
Telephone -
Dues -
Travel Expenses -
Training Expenses -
Tuition Reimbursement -
Office Supplies -
Small Equipment -
Capital - Equipment Purchase Service - Risk Management -
Purchase Service - Information Technology -
Transfer - Employee Insurance Fund -
Total Public Works Administration Department 46,891
Public Works Streets: Division Department
Salaries -Regular 169,805
Overtime - Regular -
Overtime - Snow Removal -
Salaries -Seasonal -
Salary Adjustments -
Health/Life Insurance Dental.lnsurance -
US Life Insurance
Insurance Premiums Vision
FICA/Medicare
IMRF Retirement
Uniform Allowance
Contractual Services
Contractual Services - PW Bldg
Telephone
Repair and Maintenance - Vehicles
Training Expenses
Utilities
Utilities - PW Bldg
Street Lighting
Materials and Supplies
Materials and Supplies - PW Bldg
Office Supplies
Vehicle Fuel and Lubricants
Small Tools and Equipment
Safety Equipment and Supplies
Miscellaneous Expenses
Capital - Equipment
Capital - Vehicles
Capital - Public Improvements
Encumbrances
Purchase Service - Risk Management
Purchasei,Service - Information Technology
Transfer - Employee Insurance Fund
Total Public Works Streets Division Department
Parks &Recreation Department
Salaries -Regular
Salaries - Part Time Employees
Overtime - Regular
Salaries - Seasonal
Overtime —Seasonal
Salary Adjustments
Health/Life Insurance
Dental Insurance
US Life Insurance
Insurance Premiums Vision
Social Security Expenses
IMRF Retirement
Uniform Allowance
Contractual Services
Postage and Meter
Telephone
Printing and Publishing
Repairs and Maintenance - Vehicles
Dues
Travel Expenses
78,684
116,473
364,962
115,763
64, 573
74,747
Training
Tuition Reimbursement
Publications
Utilities
Materials' and Supplies
Office Supplies
Vehicle Fuel and Lubricants
Small Equipment
Special Events
Forestry
Capital - Equipment
Capital - Vehicles
Park Improvements
Purchase Service - Risk Management
Purchase Service - Information Technology
Transfer Employee Insurance Fund
Total Parks & Recreation Department
Total General Fund
Article II
Audit Fund
Audit Fee
Total Audit Fund
Insurance Fund
Insurance
Total Insurance Fund
Grand Total
Articles I, II, and III
255,083
4,2355214
26,427
26,427
499, 994
499,994
4,761,635
TAX LEVY SUMMARY
CITY OF WHENRY
Levied for the City of McHenry from the tax for General Corporate
funds, 65 ILCS 5/8-3-1, in addition to all other taxes $ 11200,072
Levied from the Special Tax for Police Protection, 65 ILCS 5/11-1-3,
in addition to all other taxes 547,959
Levied from the Special Tax for cost of participation by the City of
McHenry in the Illinois Municipal Retirement Fund and Social
Security Enabling Act, 40 ILCS 5/7A71 and 40 ILCS 5/21-109 in
addition to all other taxes 9623939
Levied from the Special Tax'for the Police Pension Fund, 40 ILCS
5/3A25, in addition to all other taxes 13524,244
Levied from the Special Tax for the Audit Fund, 65 ILCS 5/8-8-3, in
addition to all other taxes 263427
Levied from the Special Tax to pay the cost of insurance, 745 ILCS
10/9-107, in addition to all other taxes 499,994
TOTAL LEVIED FOR CITY OF McHENRY FROM ALL SOURCES $ 4,761,635
The cites. sources of authority are for information purposes only and are not intended to be a
limitation on the City's authority to levy taxes.
SECTION 2: All expended ,balances of any item or items of any general appropriation
made by the Ordinance may be expended in making up an insufficiency in any item or items in
the same general appropriation and for the same general purpose of in like appropriation made
by the ordinance.
SECTION 3: The Clerk of aforesaid City is hereby directed to file with the Clerk of
McHenry County a duly.certified copy of this ordinance.
SECTION 4: The Ordinance shall be in full force and effect from and after its passage,
approval and publication in pamphlet form (which publication is hereby authorized), as
provided by law.
Voting Aye:
Voting Nay:
Abstain:
Absent:
APPROVED:
Mayor Susan E. Low
ATTEST:
City Clerk Janice Jones
Passed:
Approved:
Published:
PUBLISHED IN PAMPHLET FORM:
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: December 7, 2015
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Works
RE: Well #10 Repairs
ATT: Water Well Solutions Invoice and Proposals for Well #10 repairs
BACKGROUND: On Thursday, October 22nd, 2015 at approximately 3:00 pm, Water Division staff
received an alarm from the SCADA system indicating a pump failure to well #10 located directly
west of Water Treatment Plant #4. Well #10 is one of two wells that provide raw water to
Water Treatment Plant #4 located on Pine Drive. Staff attempted to reset the electrical breaker
but the well continued to fail. On the following day Water Well Solutions of Elburn, Illinois
dispatched a crew to diagnose the problem and determined that the motor had failed. Water
Well Solutions' staff removed the pump and motor from the well to determine the extent of
the required repairs. Once the pump and motor were removed from the well, the motor and
pump were found to be in need of replacement.
ANALYSIS: Staff received the following proposals for new equipment to be reinstalled into the
well. Staff is also recommending the option of a $2,000 credit from Water Wells Solution for
pumping equipment from well #5 and well #6 replaced during rehabilitation of Water
Treatment Plant #2 that was no longer compatible with the new iron removal filter:
• Water Well Solutions, Elburn, Illinois - $19,200 (includes $2,000 credit)
• Layne Water Resources, Aurora, Illinois - $21,315
The attached invoice includes emergency removal and inspection of the pump and motor of
well #10 from Water Well Solutions of Elburn, Illinois in the amount of $4,500.
RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve payment to
Water Well Solutions of Elburn, Illinois for well #10 emergency pull and inspection in the
amount of $4,500.00 and to accept the attached proposal from Water Well Solutions of Elburn,
Illinois in the amount of $19,200.00 (includes $2,000 credit for well #5 and well #6 pumping
equipment).
Illin©is ®ivisi®n, ILLkpa
Elburn, IL 60119
888.769-9009, fax 920=474-4771
Web: www.wwssg.com
Customer: City of McHenry
1416 Industrial Drive
McHenry, IL 60050
ATTN: Mike Palmer
Project Engineer: Todd I<erry
As of Date:
Project ##:
Task #:
PO #:
Final or Progress:
1 Mobilization of large pump service rig
10 Hours labor with a 2 man pump crew and equipment to pull Well
#10 for Emergency Service after our technician diagnosed a downhole
grounding condition that necessitates that the pump be pulled for
determination of necessary repairs.
1 Disassembly and inspection of Well No. 10's Bowl Assembly
$500.00
$ 350.00
�500.00
11/4l2015
133737
1.01
Final
TOTAL
$500.00
$3,500A0
$500.00
Tax
Total Due $4,500.00
Y7A7FP 1!1l:F Pdl FNFPGt
November 11, 2015
City of A�IcHenry, IL
Attn: Mr. Mike Palmer,
1415 Industrial Drive
McHenry, IL 60050
Wa
ter Superintendent
RE: Well No.10 —Repairs/Reinstallation
Revised
Dear Mr. Palmer:
Per our recent discussion, please Find this proposal at }your request for repairs to «yell No.10 for
the city of McHenry. As Layne understands, this well experienced a recent motor failure and the
at is looking to replace the full assembly versus repairing the eaistuig and using their old
Ci
motor and bowls from another well location.
Layne is submitting this proposal to include a new SOHP 3 phase 460 Volt 3600 RPM 8" Hitachi
Motor and new Goulds Pump 9WAHC -2 stage bowl assembly to meet 500 gallons per minute
at 294 feet total dynamic head (TDH) including 4/3 AWG power cable and reinstallation of the
pumping equipment. Included is also a 1.5 hour pump test to verify the pumping equipment is
working per manufacturer's specifications.
McHenr Well No.10 OR
Item
1 Mobilization of Large Pum Rig
2 50 HP, 460 V, 3600 RPM Hitachi Motor
3 Z Clem/Goulds 9�TAHC 2-sta e bowl asses
4 4/3 ANNIG punip power cable �
6" Scli 40 T&C column with API couplings
6" Lakewood T
5 Small um
6 Ivlis. Ta e, I
7 (2)1/41, PVC
$ O tionalltems
6"]
WATER RE$dURCE$
valve
2 man cretiv
chlorine
n Electric 50 HI', 460V 3600
RPA�tMotor
t F Unit Unit Cost Extension
1 $2,000.00 $2,000.00
1J!Ea
$4,675.00 $4,675.00
1 $2,695.00 $26695,00
Ft $4.00
150 Ft $45.00 $6,750.00
1 Ea $775.00 $775.00
10 Hrs $358.00 $3,580.00
1 US $125900 $125900
1 LS $75.00 $75.00
REPAIRS —TOTAL
1 Ea $4,430.00 I $4,430.00
64a•oo
721 W. Illinois Avern�e, Aurora, IL 60506 � Otfice: 630-II07.6rJ41 � Fax: 630-IIrJ7-6�J76 � layne.com �
Water Well soruvans
A DIVISION OF
UTILITY SERVICE GROUP
PROPOSAL TO
Company: City of McHenry
Address: 1415 Industrial Dr.
City: McHenry, IL 60050
Attention: Mike Palmer
E-mail: mpalmer anci.mchen
1
1
1
1
160
10
1
1
150
Phone:
Fax:
i
Illinois Division, LLC
710B Herra Street
Elburn, IL 60119
888-769-9009 fax 9204744771
Date 11/4/2015
tt
Mobilization of Large Ptlmp Service Klg
50Hp, 460v, 3600RPM, 8" Hitachi Submersible Motor
9WAHC Bowl Assembly Rated for 500gpm @ 294' TDH with
60% Efficiency and Stainless Steel Impellers Goulds Bowl
Submersible Motor Splice Kit
Ft 4l3awg Heavy Duty Submersible Pump Cable
Hrs Labor with a 2 man pump crew and equipment to install Well
No. 10's pumping equipment and conduct 2hr performance test
Misc. Tape, Banding, Chlorine, and 1/4"-1000psi Dual Airlines
6" Lakewood Style Drainback Check Valve
Ft of 6" Sch. 40 Epoxy Coated Column pipe with API Couplings
1 -Credit for Well No. 5 &Well No. 6's Pumping equipment
1 - 50Hp, 460v, 6" Franklin Electric Sub Motor
1 - 50Hp, 460v, 6" Grundfos Sub Motor
Job Name
Well No. 10 Repairs
Unit Price
$6,500.00
$2,770.00
$170.00
$4.25
$350600
$250.00
$775.00
$42.50
$4,550.00
$4,150.00
NOTE ON MATERIAL PRICES: The material prices nosed above are based on current market prices. The price for stee ,
and other materials are volatile. Therefore, we must reserve the right to adjust the above material prices based on
market pricing the dale your order is signed and returned to us. In order to hold the current pricing, it will be necessary to
immediately order the materials. Further, Water Well Solutions vAll bill for the materials so ordered at the same time. Your
signature below constitutes agreement to be billed for those materials ordered and is your further agreement to pay, vAthin
within 30 days of invoice date, for those materials ordered. —_
Total Amount Proposed
CLIENT
The above prices, specifications and conditions are
satisfactory and are
hereby accepted. Water Well
Solutions is authorized to do the work as specified.
Payment will be made within thirty (30) days of invoice
date, or as outline above.
BY: DATE:
`iiY>GV
$6,500.00
$2,770.00
$170.00
$680000
$3,500.o0
$250.00
$775.00
$6,375.00
WATER WELL SOLUTIONS ILLINOIS DIVISION
NI material is guaranteed to be as specified, All work lobe completed in a
vrorkmanlike manner according to standard practices. Any alteration or deviation
from above specifications involving extra costs, will be executed only upon written
orders and will become an extra charge over and above this proposal. All agreements
are contingent upon strikes, accidents or delays beyond our control. Owner to carry
fire, tornado and other Insurance,
DATE:
Department of Public Works
Jon M. Schmitt, Director
1415 Industrial Drive
McHenry, Illinois 60050
Phone: (815) 363-2186
Fax: (815) 363-2214
www.ci.mchenry.il.us
CONSENT AGENDA SUPPLEMENT
DATE: December 7, 2015
TO: Mayor and City Council
FROM: Jon M. Schmitt, Director of Public Worl<s
RE: Public Worl<s Street Division Vehicle Purchase
ATT: Proposals
BACKGROUND: The approved FY 2015/16 Capital Equipment Fund includes funding for the
purchase of a replacement one -ton dump truck for the Public Works Street Division in the
amount $80,000. The truck will be replacing a model year 2002 Chevrolet one -ton dump truck
with 93,000 miles.
ANALYSIS: In accordance with past city policy, staff provided local dealers an opportunity to
submit proposals. This vehicle was not available through the State Purchase Program. The
following proposal was received on October 27, 2015 for a one -ton cab and chassis:
Gary Lang Auto Group no bid received
Buss Ford $44,440 (includes license plates and title)
Sunnyside Company declined to bid
After acquiring the cab and chassis, a dump body, snowplow and salt spreader will need to be
installed. Quotes for this additional equipment were solicited and the following responses were
received on November 10, 2015:
R.A. Adams Enterprises, Inc., McHenry, Illinois $36,281.00
Monroe Trucl< Equipment, Monroe, Wisconsin $40,629.00
Bonnell Industries Inc., Dixon, Illinois $36,879032
RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the purchase
a one -ton cab and chassis from Buss Ford of McHenry, Illinois in an amount not to exceed
$44,440.00 and the purchase of a dump body, snowplow and salt spreader including installation
from R.A. Adams Enterprises of McHenry, Illinois in an amount not to exceed $36,281.00
/r
dl t' Ok/
PUBLIC WORKS
Street Division Cab/Chassis
Any additions, deletions or variations from the following specifications must be noted.
All bidders must submit the manufacturer's regularly published specification with this
bid proposal. Any item appearing in the regular published specification as "standard
equipment" is assumed to be installed on the delivered vehicle. Any additions, deletions
or variations in the manufacturer's regularly published specifications shall be noted in
Section 2, Please note compliance with specification with a check mark or comment in
Section 2 for each following items:
SECTION 1-SPECIFICATIONS
SECTION 2 -BIDDERS PROPOSAL
Equipment
One new, current year and model
020/( roAo j 0
cab/chassis,19,000 lbs. G.V.W. dual
41^1 ell
rear wheel 4 wheel drive
Application
Public Works, Street Division and
general use
i
Freight
All freight to be FOB Public Works
,
Facility, 1415 Industrial Dr.,
McHenry, IL 60050
Vehicle Type
Cab/chassis 60"cab to axle
Suspension
Heavy duty spring and shocks
consistent with previously stated
19,000 lb. GVW minimum
Engine C.I.D.
350 net horse power rating minimum,
300 H P 4� `Xg vl�
diesel, of inIme or "V"configuration
with block heater.
Transmissionland
Automatic with additional cooling
r1're1i
P.T.O. provision.
{
�11�y D% d
Fuel Tank Minimum 250-mile range based on �� L t A �L
highway mileage reading. Must be 10 6,�}.� b0 of �� � � F
rear mounted for dump body.
Electrical Heavy-duty battery minimum 750 044- � � C M
System CCA Largest available alternator of L 12
Toc
%21d�4
not less than 155 amps. Output.
Rear Axle Single axle, dual wheel 4:88 ratio ���,� Llc�E
Limited slip differential
Front Axle Standard for application.
Gauges rb
temperature/oil pressure. Cab Equipmeet Seat With mini console. 14ESeat or mats.
Seat belts equired. Y.
Radio AM radio — or standard equipment
Wipers Dual required — intermittent
Sun Visors Dual required
Heater Heavy duty fresh air heater & �� 5
defroster /A/C
Windows/Mirr Power windows/ heated
ors mirrors/telescoping `aaOA (�
Lights/Warnin Dome, reading and cab marker lights. Y�5
g
A/C Standard Y�-S �rl�
Cab Steps Full Length Black Y' �C� ��
Brake
Controller Integrated Trailer Brake Controller �l✓
Factory up -
fitter switches Switch for warning light, p.t.o.
Steering Powers �'
Brakes Power with 4 wheel disc antilock vd �14 1% '5 c
Tires Suitable for GV WR black wall, 6S w Al
tubeless f
Bumpers FFn—standard�`J
Body parate.
Hitch parate.
Paint Color or: white f+i�r: tan orgraySlser.L VitAtILSnow Plow parate
Safety e of delivery #o City ofnry, Public Works Department,
ehicle must meet or exceed all
al, State, and local health, safety
ng and noise standards.
DOT At the time of delivery to the City of
Regulations McHenry, Public Works Department,
this truck must meet all existing DOT
regulations and USEPA Emission
Standards that are applicable to this
type of vehicle.
Manuals A complete repair and parts manual 517=2WtCF .
should be furnished at time of Q lid C ` ��o }'V
delivery for cab.chassis and body, r" -c-s t"
Parts State stocking level in Section 2 YIF S
Warranty State in Section 2 : Ybx 4d-s 6' UUu rn �1�
0, Oda tyxi
For the Lump Sum of $w w
/�./../.1
c
J
Bidder:
(Name rm)
{Authorized Signature)
l �,11 44- AiOL-Ic
(Name of Person Signing — Tease rrmtl
(Title of Person Signing)
Zlc/pli ne Number
Date
1385 Fraulclin Grove Rd
Dixon,IL b1021
8i5-284-3819 � 815-284-8815 Fax
800-85I-9bb�1
ww�v.bonnell.com #info@bonnell.corn
Bill 70: 0002187
CITY OF MCHENRY
1415 INDUSTRIAL DRIVE
MCHENRY, IL 60050
Phone: f815) 363-2186 Fax: {815) 363-2119
L� l��iil', �tl i> �+ �{ -• ����J Page 1 of 3
QuO��
Order Number: 0102381
Order Date: 9/2/2015
Ship To:
CITY OF MCHENRY
1415 INDUSTRIAL DRIVE
MCHENRY, IL 80050
Phone:
Fax:
Contlrm To: MATT ROGERS Comment:
Customer P.O. Ship VIA F,O.B. Terms Quote Expiration
Ordered Unit
1.0000 EACH
Item Number
TRUCK PAC1tAGi=
Nei 30 Days
Price
36,879.32
APPLICATION: NEW FORD F-550 WITH 60" CAB TO AXLE MEASUREMENT,
AUTOMATIC TRANSMISSION WITH PTO PROVlS10N OEM DASH SWITCH
PANEL
THIS PACKAGE TO INCLUDE:
1- DURACLASS YB-316 9' # 201 STAINLESS STEEL DUMP BODY
1- CROSS•MEMBERLESS
i- DURACLASS DOUBLE ACTING UNDER80DY HOIST
i- 3l16" X8" STAINLESS STEEL LONGSILLS
1- 3/16" HITEN FLOOR
1- 24" 10 GA. FRONT
1- i8" 10 GA. SIDES
1- 24" 10 GA. TAILGATE
1-18" CA8 SHIELD WITH WINDOW
1-SHOVEL HOLDER ON DRIVER SIDE
1- GREASEABLE TAILGATE tINKAGE AND HINGE POINTS
1-MANUAL TAILGATE
1- il4 POLY FENDERS
1-REAR FLAPS
1-BODY PANTED TO MATGN
CENTRAL HYDRAULIC SYSTEM:
1- "GHELSEA" 249 SERIES PTO /HYDRAULIC PUMP
1- "FORCE" VT-i 2 CARBON STEEL HYD. TANK
1 "FORCE" ADD -A -FOLD HYD VALVE TO OPERATE HOIST, PLOW
,PRE -WET AUGER/SPINNER
1- 5100EXSINGLE JOYSTICKI SPREADER CONTROLLER
1-ALL REQUIRED PLUMBING
PLOW:
1-WESTERN 9' PRO PLUS PLOW
1-TRUCK CHASSIS CENTRAL HYDRAULICS
1-WESTERN PLOW LIGHTS
1-RUBBER FLAP
CUSTOM CONSOLE:
1- BONNELL CUSTOM CONSOLE WITH ARM REST
i- "FORCE ONE" SINGLE STICK" CONTROL CENTER WITH 5140EX
SPREADER CONTROLLER
12/3i/5999
Amount
3fi,879.32
Continued
Page 2 of 3
1385 Franklin Grove Rd
Dixon, IL 61021
8i5-284-3819 815.284.8915Fax
som5l-9664
vw.bonnell.com info cr bonnell.coni
Biil To: 0002i87
CITY OF MCHENRY
1415 INDUSTRIAL DRIVE
MCHENRY, IL 60050
Phone: (815j 363-2186 Fax: {8'i5) 363-2119
Order Number: 0102381
Order pate: 9/2/2015
Ship To:
CITY OF MCHENRY
1415 INDUSTRIAL DRIVE
MCHENRY, IL 60050
Phone:
Fax:
Confirm To: MATT ROGERS Comment:
Ship VIA F.O.B. Terms Quote Expiration
Customer P.O. Net 30 Days 12/31/5999
Ordered Unit Item Number
ELECTRICAL SYSTEM:
1- BONNELL BATTERY DISCONNECT RELAY SYSTEM
i- FUSE PROTECTION PANEL
1- ONE PAIR "WESTERN" PLOW LIGHTS MOUNTED ON PLOW HITCH
i- ONE PAIR WHELEN AMBER! WHITE GRILL MOUNTED FLASHERS
1- TWO PAIR OBLONG FLASHERS ON CAB SHIELD FACING FRONT
1- ONE OBLONG FLASHER ON EACH SIDE OF CAB SHIELD
1- ONE PAIR OBLONG FLASHERS ON CAB SHIELD FACING REAR
1- ONE PAIR OBLONG STT LIGHTS IN REAR POSTS
1- ONE AMBER/ WHITE! AMBER FLASHER MOUNTED IN STAINLESS
HOUSING ON SIDE OF EACH REAR POST
i- ALL FLASHERS SWITCHED TOGETHER
i- ONE MARKER LIGHT ON SIDE OF EACH REAR CORNER POST
i- ONE ]CC THREE LIGHT MARKER BAR ON REAR HITCH
i- "RIGID" LED SPINNER LIGHT --SWITCHED WITH BACK UP LIGHT
1- "RIGID" LED BACK UP LIGHT --SWITCHED WITH SPINNER LIGHT
i- "RV" 7-BLADE TRAILER PLUG
i- BACKUP ALARM
PRE -WET SYSTEM=
1- 35 GAL POLY PRE-WETTANK--FRAME MOUNTED
i-HYDRAULIC "CLOSED LOOP" PRE -WET PUMP
1- EXTERNAL AUGER MOTOR SENSOR
1- FLUSH SYSTEM KIT
1- FULL 72" LENGTH STAINLESS SPRAY BAR WITH FOUR HOLES
i- ALL REQUIRED PLUMBING
FENDERS:
i-1l4 POLY FENDERS
REAR HITCH:
i- 5I8"PLATE WITH 2-112" RECEIVER
1-11D" RINGS
i- "RV"TRAtLERPLUG
Price
Amount
Continued
Bill To: 0002187
CITY OF MCHENRY
i415INDUSTRIAL DRIVE
MCHENRY, IL 60050
Phone: (815) 363-2186
Confirm To: MATT ROGERS
Customer P.O.
1385 Franklin Grove Rd
Dixon, IL 61021
815-284-3819 815-284-8815 Fax
800-851w%64
w�viv.bomicll.coni $ vifo@bonnell.com
Fax: (815) 363-2119
Ship VIA
F.O.B.
Comment:
Page
3 of 3
Order Number: 0102381
Order Date: 9/2/2015
Ship To:
(OF MCHENRY
1415 INDUSTRIAL DRIVE
MCHENRY, IL 60050
Phone:
Fax:
Terms
Net 30 Days
Quote Expiration
12/31/5999
Ordered Unit Item Number Price Amount
1.0000 EACH U696-DD-AS 0.00 0.00
U696-QD-AS
UNDERTAILGATE SPREADER
6" AUGER X 96" WIDE
STAINLESS STEEL CONSTRUCTION
DIRECT DRIVE
INCLUDES 18" POLY SPINNER ASSEMBLY
QUICK MOUNT KIT
SAFETY DISCONNECT
15% RESTOCI{ING I+EE ON RETURNED 1TEi!'IS
NO RETURN ON SPECIAL ORDER ITEMS OR ELECTRICAL ITEI4IS
SUBMITTED BY;
0008 Mait Hazelwood
TG
OTE: ALL TAXES
NWILL BE EXTRA IF APPLICABLE.
NOTE: PRICES ARE IN EFFECT FOR 30 DAYS ONLY. IF A PRICE
INCREASE OCCURS - IT WILL BE ADDED.
NOTE: BIDS MAY REQUIRE A 20% DEPOSIT UPON PURCHASE
NOTE: INSTALL DATE IS BASED ON CHASSIS ARRIVAL DATE.
ACCEPTED BY;
**BILL TO:
PO Number:
DATE ACCEPTED:
CHASSIS ARRIVAL DATE:
VIN#
MAI{E:
MODEL:
W.B.
Nat Order: 36,879.32
Less Discount: 0.00
Freight: 0.00
Sales Tax: 0.00
Quote Total: 36,879.32
C.A..
CITY OF MCHENRY
PUBLIC WORKS
Any additions, deletions or variations from the following specifications must be noted.
All proposals must be submitted with the manufacturer's regularly published
specification. Any item appearing in the regular published specifications as "standard
equipment" is assumed to be installed on the delivered vehicle. Any additions, deletions
or variations in the manufacturer's regularly published specifications shall be noted in
Section 2. Please note compliance with specification with a check mark or comment in
Section 2 for each of the following items:
SECTION 1 SPECIFICATIONS SECTION 2-13IDDER'S
PROPOSAL
General:
Stainless steel dump body shall be
Minimum
heavy-duty design to be used on a
Specifications
2016 Ford cab and chassis 60" cab to
Single axle
axle supplied by the City of
Dump body &
McHenry. Single axle 19,0001bs.
Hoist package
G.V.W. dual rear wheel 4 wheel
drive. The hoist shall be a single
cylinder scissors type hoist. The
complete body, hoist, and cylinder
package must be supplied by a single
manufacturer and be proven standard
production model. Literature must be
supplied for the body and hoist being
submitted for approval.
Application
Snow removal and general use.
Body
Length-9'
Dimensions &
Width- 96".
Material
Body capacity-3.5/4.5 cubic yard
Side height-18"
End height-24"
Sides, side braces, tailgate and fiont
head 10 gauge high tensile.
Floor 3/16 high tensile.
cab shield with window out out.
Cross-membcrless understructure
with stainless steel long sills.
Corner post must have board pockets
of 54/2" to accept a W.
Tailgate latch to be pin style.
Must have tailgate chains and
e ej
r.
spreader fins.
Must be completely greaseable.
100% welded.
Hoist 5" dia. single cylinder dual support
scissor hoist chrome plated piston rod
double acting.
Splashguard Poly `/ fenders and rubber rear flaps"
Paint Entire body to be sand blasted and
painted to match cab and chassis.
Lighting Amber oblong LED. Flas7per
cing
forward in the cab shield ide.
There will be 2 side facingaer in
the cab shield. There will be set of
LED. Combos white/ amber flashers
in boxes facing the rear mounted on
the rear cab corners with LED. S/T/T
in the corner post.
Chassis mounted S/T/T with white
reverse light with back up alarm.
White spreader light mounted on left
side of body near the rear.
White/ amber combos mounted on
the front grill.
Plow light- western brand with plow
Must meet FWSS108
Hydraulic Force America hydraulic package.
package The hydraulic system shalt be
specifically designed for use in a 1-
ton truck snow and Ice control
application.
The central hydraulics gear pump/hot
shift P.T.O. shall be a Chelsea 249
series directly mounted to hot shift
P.T.O. The pump shall have a flow
rate of 10.6 G.P.M. at 1200 engine
R.P.M. The P: T.O. shall be
engaged/disengaged by a 12 volt dash
mounted switch.
The P.T.O. shall have a built in noise
suppression system for quiet
operation.
The hydraulic valve shall be capable
of handling box up/down tailgate
spreader, liquid application phis all
plow function, The valve must be
labeled for all functions. Valve must
be rated at 30G.P.M. and 3500P.S.1
An adjustable pressure main relief -5w
must be included in the valve also a
04000 P.S.1 gauge. Hydraulic tank
mm, 13 gal. frame mounted with
return filter and gauge. All hoses to
be installed with hose protectors were
needed,
�'l �'�� L.
Tailgate
Stainless steel reverse flight with full
spreader
top and bottom clean out doors. 6"
auger with direct coupled hyd. Motor.
Must have spray bar mounted in
trough. Min. 7ga. With V4" side
fates.
�' CapG
Liquid
Hydraulic positive displacement
dispensing
bronze gear pump,7gpm @ 50psi,
proportional adjustable flow divider
that provides the select gallons to ton
ratio all within a sealed enclosure.
35ga1 frame mounted tank with flush
kit installed for clean out end of year.
,twee¢ �` e
Plow
9' western pro plus plow with quick
attach mounting. All hydraulic to
work with central hydraulic system.
Must have plow flags and plow
C
deflector installed.
-eel �'
Hitch
24/2" receiver in min. %z" plate.
1800 tongue capacity/18,000 towing
capacity.
7 way RV style trailer plug.
/
D- Ring style chain hooks.
�k'ceew e'
Cab mounted
Dash mounted switch for PTO.
047
controls
All plow dump box and spreader
controls must be mounted for
operator ease. The spreader and liquid
control must be a Force 5100EX
ground based spreader closed loop
/
control,
Note
All equipment is to be installed at
time of deliver and subject to
inspection by the Fleet maintenance
Div,
Street Division Proposal Opening 11/10/15 at 11:04 a.m.
Bidder:
(Name of Finn)
(Name of Person Signing —Please Print)
(Title of Person Signing)
Telephone Number
Date
t1U0TATION
Monroe Truck Eciuipment
1051 W 741 Street
Monroe, WI 53566
Phone: 608-329-8103
Fax: 608-329-8521
Email: bsmlth@rnonroetructc.com
Wain �.ni onroetruck. co m
Customer: MCHENRY,CETYOF, (503864Q) Contact: RHONDAAP
333 S GREEN ST Phone: 815-363-2100 Fax: 815-363-2119
MCHENRY, IL 60050 Email:
REASSIGN (Required for pool units): ❑ Fleet ❑ Retail
MSO/NiCO(ONLYcheckiflegallyrequiredj: ❑MSO ❑MCO
Accepted by:
Customermustfrll out the information above before the order can be processed.
Quote Number: 9BES00171a
Job Order Number:
Quote Date: 9/21/2015
Quote valid unfit: 10/21/2015
Terms: NET 30
Salesperson: SCHWAB, JEFF
Quoted By, Bob Smith
Dealer Code:
P.O. Number:
gate:
Chassis information
Year; 20i6 bfake: FORD
hiodeT: C 550
Chassis Color:
Cab Type: RCGULAR�
Siuple/Dual: DRIV Cab-te-Axle: 60.0
1Yheetbase: 14?.D
RO.Number#:
Yinr
Comments:
Monroe7ruck EquiRment, Inc. is
MTE-ZEE 9', STAINLESS STEEL, 3-4 YD CAPACITY, RIGID SIDE, DUMP BODY
-10 GA. AR»235 (ABRASIVE RESISTANCE) FLOOR
-12 GA. SIDES & ENDS)1611 H SIDES, 2r H TAILGATE
- 80,000 PSI YIELD HIGH -STRENGTH STAINLESS STEEL CONSTRUCTION
- HEAVY DUTY FRONT BULKHEAD WITH INTEGRAL 12" TAPERED CAB SHIELD &
TAPERED LASER CUT WINDOW
- INTERNAL DIRT SHEDDING TOP RAILS & TAILGATE
-CROSS-MEMBERLESS UNDERSTRUCiURE W/STAINLESS STEEL LONG SILLS
-SINGLE -LEVER RELEASE, QUICK DROP TAILGATE
- LED FMVSS108 LIGHTS & REFLECTORS
- RUBBER REAR FLAPS
- LONG LIFE & CORROSION RESISTANT
-UNDERCOATED
LESS HYDRAULICS HOIST
2-1/2"RECEIVER 1N 1/2°PLATE
-1800 TONGUECAPACITY / 18,000TDWING CAPACITY
BACKUP ALARM
7 WAY RV STYLE TRAILER RECEPTACLE
POLY FENDERS
CLEAR LE.D. WORK LIGHT FOR SPREADER
to offer the
{4} WHELEN AMBER LED FLASHERS ]N STAINLESS STEEL BOXES FACING FORWARD ON CAB SHIELD {2 PER SIDE}
{2} WHELEN AMBER LED FLASHERS AND IN STANILESS STEEL BOXES FACINGTHESIDES ON CAB SHIELD (1 PER SIDE}
{4) WHELEN MICRON LEDSURFACE MOUNT COMBO FLASHERS (AMBERf CLEAR}
{2) MOUNTED IN THE GRILLE AREA AND {2} MOUNTED ON THE REAR POSTS OF DUMP BODY
far your review:
DESCRIPTfON AMOUNT. _.
MTE/FORCEAMERICA HYDRAULICS PACKAGE
STANDARD EQUIPMENT:
- ELECTRIC MANIFOLD VALVE ASSEMBLY
-13 GALLON CAPACITY HYDRAULIC RESERVOIR/ENCLOSURE WITH INTERNAL FILTER
- FILLER/BREATHER CAP, LEVEL/TEMP SIGHTGLASS, 31V' MAGNETIC PLUG
- 60 P.S.I. CONDITION INDICATOR
- WEATHERTIGHT COVER
- HYDRAULIC RESERVOIR/ENCLOSURE WILL BE MOUNTED ON FRAME RAIL, POWDER
COATED BLACK
- SWITCH ON DASH TO OPERATE HOIST
- HAND HELD CONTROL TO OPERATE PLOW
- FORCE 5100EX GROUND BASED SPREADER CONTROL
- MISCELLANEOUS HOSES & FITTINGS
-HOT SHIFT PTO
DIRECT MOUNT PUMP
- MANIFOLD PLATE AT REAR OF TRUCK FOR SPREADER QUICK CONNECTIONS
-INSTALLED
ONE -TON HYDRAULICS -RECOMMENDED FOR D1E5ELENGINE APFLICATlONSONLY. LIVE PTO PROVISIONS REQUIRED
CLOSED LOOP GRANULAR SPREADER OPERATION
APPLICATION RATE SENSOR IN SPREADER
- FEED BACK HARNESS FOR FORCE 5100 EX CONTROLLER
MONROELINDER-TAILGATE SPREADER, M5966-Rf-GB, GEARBOX DRIVE, REVERSE FLIGHTED
- 201 STAINLESS STEEL
- 7 GA. TROUGH
" END PLATES
FULL OPENING TOP AND BOTTOM CLEAN -OUT DOORS
- V AUGER DIAMETER
-QUICK DETACH MOUNTING BRACKETS
-TAILGATE SHIELDS
-INSTALLED
SPINNER - MS966-RFJ0W/CD
L.E.D. BAR ASSEMBLY
MONROE tDS-455 HYD1iAULlCTRUCK MOUNTED LIQUID DISPENSING SYSTEM
STANDARD EQUIPMENT:
-HYDRAULIC POSITIVE DISPLACEMENT BRONZE GEAR PUMP, 7 GAM @ 50 PSI, PROPORTIONALApJUSTABLE FLOW
DIVIDER THAT PROVIDES THE SELECTED GALLONS TO -TON RA7i0 ALL WITHIN SEALED NEMA FIB€RGLASS ENCLOSURE
-SPRAY BAR IN AUGER TROUGH
-BULK FILL KIT
- FLUSHER KIT
- 35 GALLON TANK
CLOSED LOOP LiQUIDOPERATION
-FORCEAMERlCAf£EDBACKHARNES5FORCIQUID -
-MTECLOSED LWP PLUMBING KIT WITH FLOW METER
-FLOW DIVIDERTO MAINTAIN PROPER OIL FLOW FOR LIQUID SYSTEM
9' WESTERN PRO PLUS PLOW
STANDARD EQUIPMENT:
-EXTRA WIDE FLARED RECEIVER BRACKETS
QUICK & EASYATTACHMENT
-NIGHTHAWK HALOGEN ILLUMINATION
-OPTIMUM STRENGTH POWER BAR
TUBULAR QUADRANT
MASSIVE PIVOT POINT
-A FRAME CONSTRUCTION
-HIGH-STRENGTH STEEL BASE CHANNEL
-CAB COMMAND CONTROLLER Y
-INSTALLED
-TWO-YEAR LIMITED WARRANTY
SNOW DEFLECTOR
AMOUNT
--•
DESCRIPTION ..
BLADE GUIDES
Quote Total: $40,624.00
Additional Options: -- - - _-- -
- :- -
.DESCRIP.TtON ,: ' :..:. _.. .. Ye : o
. :... `AMOUNT . =. `A0D.T0 QUOTE;
:. ..:.-
s N
Notes:
o Terms a re Due Upon Receipt unless prior credit arrangementsaremade atthe time oforder.
o Please note if chassis is furnished, it is as a convenlence and terms are Net Due on Receipt of Chassis.
o State and Federal taxes will be added where appiicable.
f?Iw0Nv\Xo(? .
c [TV of MCHENRY
Any additions, deletions or variations from the following specifications must be noted.
All proposals must be submitted with the manufacturer's regularly published
specification. Any item appearing in the regular published specifications as "standard
equipinent" is assumed to be installed on the delivered. vehicle. Any additions, deletions
or variations in the manufacturer's regularly published specifications shall be noted in
Section 2. Please note compliance with specification with a check mark or comment in
Section2 for each of the following items%
SECTION 1 SPECIFICATIONS SECTION 2 BIDDER'S
PROPOSAL
General: T
steel dump body shall be �i1t ? 1 o� j 4
Minimum ty design to be used on aof�dre
Specificationsd cab and chassis 6fl" cab to
Single axleplied by the City of 14're', ii
Dump body & McHenry. Single axle 19,000 lbs.cx
Hoist package G.V.W. dual rear wheel 4 wheel
drive. The hoist shall be a single f t
cylinder scissors type hoist, The
complete body, hoist, and cylinder
package most be supplied by a single
manufacturer and be proven standard
production model. Literature must be
supplied for the body and hoist being
submitted for approval.
Application Snow removal and general use.
Body Length-9' E3 U. r� / r v; i fie Va
Dimensions & Width- 96"
Material Body capacity-3.5/4.5 cubic yard
Side height-18"
End heigh04") r
Sides, side braces, tailgate and front Id6
head 10 gauge high tensile. do,Floor 3116 high tensile., S i
Y cab shield with window cut out.
Cross_memberless understructure
with stainless steel long sills.
Corner post must have board pockets
of 5-1/2" to accept a 2x6.
Tailgate latch to be pin style.
Must have tailgate chains and
spreader sins.
Must be completely greaseahle.
l00%welded.
Hoist
S" dia. single cylinder dual support
scissor 1]aist chxo]]]e plated piston rod
double acting.
Splashguard
Poly l4 fenders and rubber rear fla s
Paint
Entire body to be sand blasted and
painted to match cab acid cl]assis.
Lighting
Amber oblong LED. Flas1]ers facing
forward in the cab sl]ield 2 per side.
There lvili he � side facing amber in
the cab shield. Tl]ere will he set of
LED. Combos white/ amber flashers
in boxes facing tl]e rear mounted on
the rear cab corners witl] LED. S1TJT
ilt the COrl]er post.
Chassis mo�u]ted S/TPT with white
reverse light with back up alarm.
White spreader light mounted on left
side of body near the xear.
White/ amber combos mounted on
-
the fiont grill.
Plow light western brand with plow
Ivlust meet FMVSS 108
Hydraulic
Force America hydraulic package.
1 � ,� �� � �� ����� � �-�-
package
The hydraulic system shall be
l-
!��
speeifrcaily designed for use in a
� u � ���,"�'�� ��'�-�
ton truck snow and ice control
���� ; � y-t � -
application.
W{'�
The central hydraulics gear puinplhot
249
' [ � ��,yi
� � tir�� �' � �'`�
sl]ift P.T.O. shall be a Cl]elsea
�'
series directly mounted to hat sl]ift
_) �.. �,� ��X ��{ cs��d/
P.T.O. Tl]e pump sha11 have a flow
`" °�`
����'<t��.
rate of 10.6 G.P.M. at 1204 engine
��,
R.P.M, The P.T.O. shall be
�rd �
engaged/disengaged by a 12 volt dash
mounted switch.
The P.T.O. shall have a built it] noise
suppression system for quiet
operation.
Tl]e hydral�Iic valve shall he capable
of handling box up/down tailgate
spreader, liquid application plus all
plow function. Tl]e valve ]]]ust he
labeled for all functions. Valve must
be rated at 30G.P.M. a�]d 3500P.S.1
A�] adjustable pressure main reIref
must be included in the valve also a
04000 P.SJ gauge. Hydraulic tank
nun. 13 gal. frame mounted with
return filter and gauge. All hoses to
be installed with hose protectors were
needed:
Tailgate
Stainless steel reverse flight with full
spreader
top and bottom clean out doors. 6"
auger with direct coupled hyd. Motor.
Must have spray bar mounted in
trough. Min. 7ga. With 1/a" side
plates.
Liquid
Hydraulic positive displacement
dispensing
bronze gear pump,7gpm @ 50psi,
proportional adjustable flow divider
that provides the select gallons to ton
ratio all within a sealed enclosure.
35gat frame mounted tank with flush
kit installed for clean out end of year.
Plow
9' western pro plus plow with quick
attach mounting. All hydraulic to
work with central hydraulic system.
Must have plow flags and plow
deflector installed.
Hitch
2�I/2" receiver in nun. %z" plate.
1800 tongue capacity/18,000 towing
capacity.
7 way RV style trailer plug.
D- Ring style chain hooks.
Cab mounted
Dash mounted switch for PTO.
controls
All plow dump box and spreader
controls must be mounted for
operator ease. The spreader and liquid
control must be a Force 5100EX
ground based spreader closed loop
control.
Note
All equipment is to be installed at
time of deliver and subject to
inspection by the Fleet maintenance
Div.
Street Division Proposal Opening 11/10/15 at 11:00 a.m.
Ezdder:
(Naive of Firm)
W� f
(Authorized Signature)
b� I �"
(Naive of Person Signing --Please Print)
� , y )'; zLe. �Ct S
{Title of Person Signing)
Telephone Number
Date
R, A. ADAMS ENTERPRISES,
2600 W, ROUTE .120
M(11ENRY, IL 60051
PHONE:
Y`fM*l :
WWVI . MADAMS . COM
. Ic
QUOTATION
We awe pleased to quote as follows to:
*************************************
3
QUOTED BY:RICHII
*****************
QUOTE * 152524
*****************
OPER ID# MCHENRY
QUOTE DATE 11/09/15
EXPIRE DATE 12/09/15
CUSTOMER; 11520 MCHENRY, CITY OF
SHIP TO: MCHENRY, CITY OF YEAR 2016
ATTN: JON SCHMITT MAKE FORD
MODEL F550
COLOR
PHONE # 815-363-2100 FAX # 815-363-2119 VIN#
CUST, PO LICENSE#
PER UNIT. EXTENDED
PART NUMBER DESCRIPTION QTY UOM PRICE PRICE
REMARKS
PCS--9--3-SS AIRFLO DUMP BODY 9' STA
M1400 *1/4 FENDERS
PAINT' DUMP *BODY
LIGHT PACKAGE *INSTALLED
FORCE AMERICA HY *PACKAGE 5100jPT0
SWNSADS SPREADER SWENSON STAINL
1067592 *VARTTECH PREWET 35 GAL
76901 WESTERN BLADE ASY 9'PP
*** CONTINUED NEXT PAGE ***
1 EA 1fl400.00 10400.00
1 EA 250.00 250.00
1 EA 900.00 900.00
1 EA 1900.00 1900.00
�. EA 11000.00 11000.00
1 EA 3450.00 3450.00
1 EA 3500,00 3500.00
1 EA 3900.00 3400.00
2600 W� ROUTE 120
MCHENRY, IL 60051
PONE: 815z-385�2600
FAX. 815�385�6684
'AM . MADAMS . OOM
QUOTATION
We are pleased to quote as follows to:
CUSTOMER: 11520 MCHENRY, CITY OF
QUOTED BY;RICHII
QUOTE * 152524
PAGE # 2
OPER ID# MCHENRY
QUOTE DATE 11/09/15
EXPIRE DATE 12/09/15
SHIP TO: MCHENRY, CITY OF YEAR 2016
ATTN: JON SCHMITT MAKE FORD
MODEL F550
COLOR
PHONE # 815-363-2100 FAX If 815-363-2119 VIN#
CUST. PO LICENSE#
PER UNIT EXTENDED
PART NUMBER DESCRIPTION QTY UOM PRICE PRICE
REMARKS
75710
WESTERN PRO PLUS BIG BO
1
EA
1200.00
1200.00
62220-4
DEFLECTOR 9' RUBBER -
1
EA
156.00
156.00
2.5"
RECEIVER
*HITCH
1
EA
550.00
550.00
50-77--001
RECEPTICLE 7-WAY CAR EN
1
EA
75.00
75.00
THIS QUOTE ZS SUBJECT TO CHANGE AT ANY TIME -----------
WE ADVERTISE THE EQUIPMENT WE OFFER FOR SALE SUBTOTAL 36281.00
IN A VARIETY OF MEDIA. THE EQUIPMENT QUOTED SALES TAX 0.00
REMAINS AVAILABLE FOR SALE UNTIL WE HAVE *********************
RECEIVED A NON-REFUNDABLE DEPOSIT. QUOTE TOTAL, 36281.00
*********************
PLEASE : ALL DEPOSITS ARE NON REFUNDABLE
NOTE All prices quoted are CASH prices. Payment by CASH or CHECK ONLY
: Tax,Title,License & Freight are NOT INCLUDED unless specified
Accepted by customer X Date Accepted / /
CITY OF MCHENRY
PUBLIC WORKS
Any additions, deletions or variations fi•oill the following specifications must be noted.
All proposals must be submitted with the manufacturer's regularly published
specification. Any item appearing in the regular published specifications as "standard
equipment" is assumed to be installed on the delivered vehicle. Any additions, deletions
or variations in the manufacturer's regularly published specifications shall be noted in
Section 2. Please note compliance with specification with a check mark or comment in
Section 2 for each of the following items:
SECTION 1 SPECIFICATIONS
SECTION 2-BIDDER'S
PROPOSAL
General:
Staiiiless steel duillp body shall be
Minimum
heavy-duty design to be used oil a
Air -Flo
Specifications
2016 Ford cab and chassis 60" cab to
PCS-9-3-SS
Single axle
axle supplied by the City of
Dump body &
McHenry. Single axle 19,000 lbs.
Hoist package
G.V.W, dual rear wheel 4 wheel
drive. The hoist shall be a single
cylinder scissors type hoist. The
complete body, hoist, and cylinder
package must be supplied by a single
manufacturer and be proven standard
production model. Literature must be
supplied for the body and hoist being
submitted for approval.
Application
Snow removal and general use.
Body
Length-9'
Dimensions &
Widthm 96".
Material
Body capacity-3.5/4.5 cubic yard
304 stainless steel.
Side height4$"
3/16" stainless steel floor
End height-24"
. 17„' ::side height
Sides, side braces, tailgate and front
23" End height
head 10 gauge high tensile.
Floor 3/16 high tensile.
Yt cab shield with window out out.
Crosswrnemberless understructure
with stainless steel long sills.
Corner post must have board pockets
of 5-1 /2" to accept a 2x6.
Tailgate latch to be pin style.
Must have tailgate chains and
spreader fins,
Must be completely greaseable.
100% welded,
Meets Specs.
Hoist
5" dia. single cylinder dual support
scissor foist chrome plated piston rod
doable acting.
Meets Specs.
Splashguard
Poly % fenders and rubber rear flaps
Meets Specs,
Paint
Entire body to be sand blasted and
painted to match cab and chassis,
Meets Specs,
Lighting
Amber oblong LED. Flashers facing
forward in the cab shield 2 per side.
There will be 2 side facing amber in
the cab shield. There will be set of
LED. Combos white/ amber flashers
in boxes facing the rear mounted on
the rear cab corners with LED, SIT/T
in the corner post.
Chassis mounted S/T/T with white
reverse light with back up alarm,
White spreader light mounted on left
side of body near the rear.
White/ amber combos mounted on
the front grill.
Plow light" western brand with plow
Must meet FMVS8108
Meets Specs.
Hydraulic
Force America hydraulic package.
package
The hydraulic system shall be
specifically designed for use in a 1-
ton truck snow and ice control
application.
The central hydraulics gear pump/hot
shift RT.O, shall be a Chelsea 249
series directly mounted to hot shift
P.T.O. The pump shall have a flow
rate of 10.6 G.P.M. at 1200 engine
R.P.M. The P,T,O. shall be
engaged/disengaged by a 12 volt dash
mounted Switch,
The P.T.O. shall have a built in noise
suppression system for quiet
operation.
The hydraulic valve shall be capable
of handling box up/down tailgate
spreader, liquid application plus all
plow function, The valve must be
labeled for all functions. Valve must
be rated at 30G.P.M. and 3500P.S.I
An adjustable pressure main relief
Meets Specs,
must be included in the valve also a
04000 P.S.1 gauge. Hydraulic tank
min. 13 gal. frame mounted with
return filter and gauge. All hoses to
be installed with hose protectors were
needed.
Meets Specs,
Tailgate
Stainless steel reverse flight with full
spreader
top and bottom clean out doors, 6"
auger with direct coupled hyd. Motor,
Must have spray bar mounted in
trough. Min, 7ga. With Vi" side
plates.
Meets Specs.
Liquid
Hydraulic positive displacement
dispensing
bronze gear pump,7gpm @ 50psi3
proportional adjustable flow divider
that provides the select gallons to ton
ratio all within a sealed enclosure.
35gal frame mounted tank with flush
kit installed for clean out end of year.
Meets Specs,
Plow
9' western pro plus plow with quick
attach mounting. All hydraulic to
work with central hydraulic system.
Must have plow flags and plow
deflector installed.
Meets Specs.
Hitch
2-1/2" receiver in min. %2" plate.
1800 tongue capacity/I8,000 towing
capacity.
7 way RV style trailer plug.
D- Ring style chain hooks.
Meets Specs.
Cab mounted
Dash mounted switch for PTO.
controls
All plow dump box and spreader
controls must be mounted for
operator ease, The spreader and liquid
control must be a Force 5100EX
ground based spreader closed loop
control.
Meets Specs.
Note
All equipment is to be installed at
time of deliver and subject to
inspection by the .Fleet maintenance
Div.
Meets Specs .
Street Division Proposal Opening i 1/10/15 at 11:00 a,m.
Bidder•: R. A. Adams Enterprises, Inc.
(Name of Firm)
(Authorized Signature)
Richard A. Adams Ix
(Name of Person Sig��ing —Please Print)
V.P.
(Title of Person Sig��ittg)
815-385-2600
Telephone Number
11 /9/2015
Date
SPECIAL MEETING OF THE
COMMITTEE OF THE WHOLE
McHenry Council Chamber, 333 S Green Street
November 9, 2015
Mayor Low called the Special Meeting of the Committee of the Whole to order on November 9,
2015 at 7:00 p.m. In attendance were Mayor Low and the following Aldermen: Santi, Glab,
Schaefer, Curry, Wimmer and Peterson. Absent: Condon. Also in attendance: City Administrator
Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin,
Director of Finance Lynch, Director of Public Works Schmitt, City Attorney McArdle, and City
Clerk Jones.
Additionally in Attendance: Chad Pieper, Akram Chaudhry, Todd Destree, Mark Hardie,
Tim Hartnett, and Ajay Jain representing HR Green, Inc.
CITY OF MCHENRY MISSION STATEMENT
Mayor Low read aloud the Mission Statement of the City of McHenry.
PUBLIC INPUT SESSION
No one spoke at the Public Input Session.
PRESENTATION AND DISCUSSION REGARDING SCOPE OF ENGINEERING SERVICES PROVIDED
BY HR GREEN, INC.
Mayor Low announced the meeting this evening would be a presentation and discussion
regarding the scope of engineering services provided to the City of McHenry by HR Green, Inc.
and following the presentation there would be an opportunity for questions. Mayor Low
introduced City Administrator Morefield.
City Administrator Morefield informed Council that HR Green, Inc. (formerly Smith
Engineering Group/SEC) has been the City of McHenry's appointed engineer since 2005. In that
capacity, HR Green provides the City with engineering expertise, as needed, in a variety of areas
through a single engineering liaison (Mr. Chad Pieper) who then is able to draw on the broader
resources of HR Green depending on the nature of a specific issue. Additionally, on a project
basis, HR Green provides design, scope of work, bidding and bid evaluation/selection and
project management services for the implementation of the City's capital improvement
projects. Also, HR Green provides the review of subdivision and site plan submittals in
accordance with City, County, State and Federal Ordinances, observes and documents
construction of developments and generates acceptance punch lists. HR Green also assists in
the planning and construction oversight of capital development projects and provides general
engineering assistance on issues ranging from operation and maintenance of the City's entire
infrastructure system to coordination with State and County Engineers,
City Administrator Morefield stated that in an effort to provide Council with a detailed
explanation and understanding of the services provided by HR Green and an opportunity to
Special Meeting of the Committee of the Whole
Page 2
November 9, 2015
openly discuss now services are implemented, principals of HR Green are in attendance at
tonight's Committee of the Whole meeting. City Administrator Morefield introduced City
Engineer Chad Pieper.
Mr. Pieper informed Council that HR Green, Inc. was founded in 1925 by Howard R.
Green. Mr. Pieper stated he has been with HR Green since 1999; served as Assistant City
Engineer since 2005, working with Bob Wagner at SEC and became the City Engineer for the
City of McHenry in 2009. Mr. Pieper provided a detailed presentation of services HR Green
provides the City of McHenry and the benefits the City of McHenry derives from HR Green,
including:
• close proximity of the HR Green McHenry office;
• interacting with City Staff on a daily basis;
• obtaining grants and funding;
• variety of expertise provided by the professionals at HR Green; and
• civic involvement.
Responding to an inquiry from Alderman Santi, Mr. Hartnett, Vice President of
Government Services Midwest, informed Council that HR Green has offices in California,
Colorado, Illinois, Iowa, Minnesota, Missouri, Pennsylvania, South Dakota and Texas. In Illinois
the offices are located in Evanston, McHenry, New Lennox and Yorkville. The McHenry office is
staffed by 82 personnel, is expanding rapidly, and will soon be expanding to approximately 100
employees. Mr. Hartnett informed Council that HR Green is able to provide the City of McHenry
the expertise of architects, general engineers, geographic information system technicians,
landscape architects and land planners, all in close proximity to the City providing on demand
staffing. Mr. Pieper added that many of the employees working in the McHenry office of HR
Green also reside in the City of McHenry.
Alderman Glab stated that his issue is not with the quality of work or the level of
expertise the City of McHenry receives from HR Green, but with the costs associated with the
work performed.
Alderman Schaefer inquired whether HR Green bids on projects in other municipalities
and how methods of compensation differ. Mr. Hartnett stated that each project analysis is
made based on specific knowledge about a community and knowledge about the job
requested. Mr. Hartnett indicated that HR Green is not interested in what in the business is
known as a "cattle call." Mr. Hartnett cited experience with the City of Crystal Lake as an
example.
Responding to an inquiry from Alderman Curry regarding whether HR Green would
consider its fees competitive, Mr. Hartnett stated that, compared with other firms having the
same levels of expertise, HR Green would appear favorable coming in at the middle of the road
or slightly less than other firms.
Special Meeting of the Committee of the Whole
Page 3
November 9, 2015
Responding to Alderman Curry's inquiry regarding the disparity in the rates for the SOME;
job title (i.e., project manager), Mr. Pieper explained that there are different levels of project
manager and other employees, based on experience. He and Director Schmitt, in an effort to
simplify the various levels of job classifications necessary to complete a project developed a line
on the billing rate sheet that "averages" the different job classification for each project. Mr.
Hartnett interjected, stating that if the line items are an issue and Council would like to see
each individual, their job classification, and hourly billing rate on each job broken down on the
bill rate sheet he would be happy to share the information. Mr. Hartnett stated FIR Green has
no problem with transparency. Mr. Pieper stated he would be willing to work with Director
Schmitt to prepare a more explanatory bill rate sheet satisfactory to Council.
Alderman Wimmer opined that the benefit of having all the expertise available at HR
Green in such close proximity to the city it serves is apparent.
Alderman Peterson stated that he observes the depth of service and background of
expertise being provided to the City of McHenry by FIR Green. He opined that he believes the
City is getting what it pays for.
Mr. Hartnett introduced Akram Chaudhry and informed the Council that prior to
becoming a principal of HR Green, Mr. Chaudhry was with the Illinois Department of
Transportation ([DOT) for 31 years. Mr. Chaudhry explained briefly the process of how IDOT
determines how cost is built into a project. Mr. Pieper noted that HR Green has assisted the
City in the application process and with obtaining approximately $25 million in grants and other
funding since 2010, along with the successful application for a $33.6 million Illinois
Environmental Protection Agency (IEPA) low -interest loan to fund improvements to the
wastewater treatment plant project.
Responding to Alderman Santi's inquiry about whether it is necessary that everything be
reviewed by the City Engineer, Mr. Hartnett responded that not everything is reviewed. Mr.
Hartnett explained that a checklist exists of projects and documents which require review by
the City Engineer and, additionally, it is spelled out in City Ordinances.
Alderman Glab opined that he believes in the spirit of competition and feels he has no
comparisons on which to base the job done by HR Green. He stated that ideally he would like to
review two or three other engineering companies. Additionally, Alderman Glab stated that the
City of McHenry is paying for a high quality engineering firm and he feels in some cases it is
unnecessary for the City to pay for a high level of expertise for a lower level project. Alderman
Glab opined that he would be in favor of having a City Engineer on Staff to review projects.
Mr. Hartnett, responding to Alderman Glab's statement, indicated that HR Green is not
willing to skimp on expertise. HR Green takes pride in the work it performs and is willing to
Special Meeting of the Committee of the Whole
Page 4
November 9, 2015
stand behind the work performed. He noted that HR Green enjoys a longstanding reputation
for business accountability and is fully committed to the success of their clients.
Mayor Low announced to Council that the purpose for tonight's meeting is to provide
Council with an explanation and broader understanding of the services HR Green provides. A
discussion regarding possible future staffing needs for the City should be reserved for another
discussion.
Alderman Curry asked if there is a process in place that evaluates annually the quality of
work and services performed by HR Green that is provided to the City (i.e., a type of report
card). Mr. Hartnett responded by advising Council that HR Green maintains a specific quality
assurance program, lessons are learned with every project and a panel review takes place at HR
Green at the conclusion of each project. Additionally, IDOT conducts an annual evaluation.
Responding to Alderman Glab's inquiry regarding whether HR Green provides this type
of presentation before each municipality it represents, Mr. Hartnett informed Council that this
is the first opportunity that HR Green has been given to make a presentation before a
Committee of the Whole.
Mayor Low thanked the representatives from HR Green for their presentation and the
information they provided to Council. Mayor Low suggested the Council members take an
opportunity to review and digest the information provided and present via email to City
Administrator Morefield or Director of Public Works Schmitt, any questions or comments they
feel are applicable.
ADJOURNMENT
Motion by Schaefer, seconded by Santi, to adjourn the Special Committee of the Whole
meeting at 8:37 pm.
Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson.
Voting Nay: None.
Absent: Condon.
Motion carried.
The Committee of the Whole meeting adjourned at 8:37 pm.
Mayor
City Clerk
Expense Approval Register
McHenry, IL. LIST OF BILLS COUNCIL MEETING 12/7/15
!ra
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
Vendor: 5 STAR SPORTS ACADEMY INC
5 STAR SPORTS ACADEMY INC 10047-5110 PARKS & REC CONTRACTUAL INV0001350 12/07/2015 2,340.00
Vendor 5 STAR SPORTS ACADEMY INC Total: 2,340.00
Vendor: ACE HARDWARE, BJORKMAN'S
ACE HARDWARE, BJORKMAN'S 100-01-6110 SUPPLIES NOV 2015 12/07/2015 9.99
ACE HARDWARE, BJORKMAN'S 100-22-6210 SUPPLIES NOV 2015 12/07/2015 37.77
ACE HARDWARE, BJORKMAN'S 100-33-5370 SUPPLIES NOV 2015 12/07/2015 2,14
ACE HARDWARE, BJORKMAN'S 100-33-6110 SUPPLIES NOV 2015 12/07/2015 252,59
ACE HARDWARE, BJORKMAN'S 10045-6110 SUPPLIES NOV 2015 12/07/2015 451,52
ACE HARDWARE, BJORKMAN'S 100-47-6110 SUPPLIES NOV 2015 12/07/2015 17.99
ACE HARDWARE, BJORKMAN'S 510-31-6110 SUPPLIES NOVEMBER 2015 12/07/2015 115.29
ACE HARDWARE, BJORKMAN'S 510-32-6110 SUPPLIES NOVEMBER 2015 12/07/2015 154.34
ACE HARDWARE, BJORKMAN35 510-35-6110 SUPPLIES NOVEMBER 2015 12/07/2015 57,07
Vendor ACE HARDWARE, BJORKMAN'S Total: 1,098.70
Vendor: ADAMS ENTERPRISES INC, R A
ADAMS ENTERPRISES INC, R A 510-35-5370 VEHICLE REPAIRS 329090 12/07/2015 24.00
ADAMS ENTERPRISES INC, RA 510-32-5380 REPAIRS & MAINT 768453 12/07/2015 180000
ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 768524 12/07/2015 89,10
ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 768802 12/07/2015 293433
ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 769141 12/07/2015 55,35
ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 769781 12/07/2015 31.84
Vendor ADAMS ENTERPRISES INC, R A Total: 673.62
Vendor: ADAMS STEEL SERVICE INC
ADAMS STEELSERVICE INC 100-33-6110 SUPPLIES NOV 15-5 12/07/2015 40400
Vendor ADAMS STEEL SERVICE INC Total: 40.00
Vendor: ADVANCED AUTOMATION AND CONTROLS INC
ADVANCED AUTOMATION AND 510-32-6110 SUPPLIES 15-2331 12/07/2015 300.95
Vendor ADVANCED AUTOMATION AND CONTROLS INC Total: 300.95
Vendor: ADVANTAGE BEHAVIORAL HEALTH
ADVANTAGE BEHAVIORAL 100-01-5110 EAP SERVICES 10424 12/07/2015 1,287.00
Vendor ADVANTAGE BEHAVIORAL HEALTH Total: 10287400
Vendor: AFTERMATH INC
AFTERMATH INC 100-22-5110 BIOHAZARD CLEANING JC2015-3241 12/07/2015 105.00
Vendor AFTERMATH INCTotal: 105.00
Vendor: ALEXANDER EQUIPMENT COMPANY INC
ALEXANDER EQUIPMENT 100-33-5370 VEHICLE REPAIR SUPPLIES 117784 12/07/2015 88.95
Vendor ALEXANDER EQUIPMENT COMPANY INCTotal: 88.95
Vendor: APCO INTERNATIONAL INC
APCO INTERNATIONAL INC 100-22-5430 GROUP MEMBERSHIP 308418 12/07/2015 248.25
Vendor APCO INTERNATIONAL INC Total: 248.25
Vendor: AQUA AMERICA
AQUA AMERICA 510-31-5110 CONTRACTUAL SERVICES- MS-1650693 12/07/2015 155.10
Vendor AQUA AMERICA Total: 155.10
Vendor: AUTO TECH CENTERS INC
AUTO TECH CENTERS INC 100-22-5370 VEHICLE REPAIRS 266650 12/07/2015 561,64
AUTO TECH CENTERS INC 100-22-5370 VEHICLE REPAIRS 266866 12/07/2015 804.96
Vendor AUTO TECH CENTERS INC Total: 1,366.60
Vendor: BAKER & SON CO, PETER
BAKER & SON CO, PETER 100-33-6110 MATERIALS 27932MB 12/07/2015 1,118.13
12/2/2015 12; 55:25 PM
Expense Approval Register Packet: APPKT00272 - MATERIALS
Vendor Name Account Number Description (Item) Payable Number Post Date Amount
BAKER & SON CO, PETER 100-33-6110 MATERIALS 37846MB 12/07/2015 856.98
Vendor BAKER & SON CO, PETER Total: 1,975.11
Vendor: BERKHEIMER CO INC, G W
BERKHEIMER CO INC, G W 510-32-5380 VEHICLE REPAIRS 636337 12/07/2015 102.48
Vendor BERKHEIMER CO INC, G W Total: 302AB
Vendor: BLACKSTONE LANDSCAPE INC
BLACKSTONE LANDSCAPE INC 100-33-5110 MONTHLY MAINT 2015-E05385 12/07/2015 11025450
BLACKSTONE LANDSCAPE INC 100-41-5110 MONTHLY MAINT 2015-E05385 12/07/2015 3,673.20
BLACKSTONE LANDSCAPE INC 510-31-5110 MONTHLY MAINT 2015-E05385A 12/07/2015 504.00
BLACKSTONE LANDSCAPE INC 510-32-5110 MONTHLY MAINT 2015-E05385A 12/07/2015 339.80
Vendor BLACKSTONE LANDSCAPE INC Total: 5,542.50
Vendor: BPH PUMP & EQUIPMENT INC
BPH PUMP & EQUIPMENT INC 100-33-5370 VEHICLE REPAIRS 48944 12/07/2015 368,25
Vendor BPH PUMP & EQUIPMENT INC Total: 368.25
Vendor: BURRIS EQUIPMENT COMPANY
BURRIS EQUIPMENT COMPANY 100-33-6110 SUPPLIES RL46422 12/07/2015 69.44
Vendor BURRIS EQUIPMENT COMPANYTotal: 69.44
Vendor: BUSS FORD SALES
BUSS FORD SALES 100-22-5370 VEHICLE REPAIRS 50190381 12/07/2015 154.92
Vendor BUSS FORD SALES Total: 154.92
Vendor: CABAY & COMPANY INC
CABAY & COMPANY INC 100-01-6110 SUPPLIES 54496 12/07/2015 120.00
Vendor CABAY & COMPANY INCTotal: 120.00
Vendor: CCTV SECURITY PROS LLC
CCTV SECURITY PROS LLC 100-22-6110 CONTRACT SERV & SUPPLIES 1119 12/07/2015 339.18
CCTV SECURITY PROS LLC 100-33-5115 CONTRACT SERV &SUPPLIES 1119 12/07/2015 224.00
Vendor CCTV SECURITY PROS LLC Total: 563.18
Vendor: COW GOVERNMENT INC
COW GOVERNMENT INC 620-00-6270 SUPPLIES BGL0896 12/07/2015 177.36
Vendor COW GOVERNMENT INCTotal: 177.36
Vendor: CENTEGRA OCCUPATIONAL HEALTH
CENTEGRA OCCUPATIONAL 100-01-5110 MEDICALSERVICES 161910 12/07/2015 120,00
CENTEGRA OCCUPATIONAL 610-00-6940 MEDICALSERVICES 162419 12/07/2015 125400
Vendor CENTEGRA OCCUPATIONAL HEALTH Total: 245.00
Vendor: CHRISTOPHER, DAVID
CHRISTOPHER, DAVID 100-334510 EMPLOYEE UNIFORM ALLOW INV0001282 12/07/2015 64.49
Vendor CHRISTOPHER, DAVID Total: 64.49
Vendor: COMED
COMED 510-31-5510 UTILITIES 10/26/15-11/25/15 12/07/2015 326,54
COMER 510-32-5510 UTILITIES 10/26/15-11/25/15 12/07/2015 182,84
COMED 510-31-5510 PUMPING 10/2&11/24/15 12/07/2015 329.12
COMED 510-32-5510 PUMPING 10/26-11/24/15 12/07/2015 1,49397
COMED 100-33-5520 UTILITITES 10/2741/25/15 12/07/2015 31.05
COMED 100-45-5510 UTILITITES 10/27-11/25/15 12/07/2015 58.61
Vendor COMER Total: 2,421.23
Vendor: COMMUNICATIONS REVOLVING FUND
COMMUNICATIONS 620-00-5110 COMMUNICATION CHGS OCT T1614445 12/07/2015 10,00
Vendor COMMUNICATIONS REVOLVING FUND Total: 10.00
Vendor: CONSTELLATION NEWENERGY INC
CONSTELLATION NEWENERGY 100-33-5520 UTILTITES 10/21/15-11/18/15 12/07/2015 22,167,90
CONSTELLATION NEWENERGY 10042-5510 UTILTITES 10/21/15-11/18/15 12/07/2015 1,673.17
CONSTELLATION NEWENERGY 100-45-5510 UTILTITES 10/21/15-11/18/15 12/07/2015 32.76
CONSTELLATION NEWENERGY 510-32-5510 ULITITIES 10/21-11/18/15 12/07/2015 109.33
CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 10/22/15-11/19/15 12/07/2015 227.05
CONSTELLATION NEWENERGY 510-31-5510 PUMPING 10/23/15-11/19/15 12/07/2015 3,171.43
CONSTELLATION NEWENERGY 100-33-5520 UTILITITES 10/23/15-11/20/15 12/07/2015 89.69
12/2/2015 12:55:25 PM
Expense Approval Register
Vendor Name Account Number
CONSTELLATION NEWENERGY 100-45-5510
Vendor: CORKSCREW GYMNASTICS &SPORTS ACADEMY
CORKSCREW GYMNASTICS & 100-47-5110
Vendor: CRESCENT ELECTRIC SUPPLY CO
CRESCENT ELECTRIC SUPPLY CO 100-33-6110
Vendor: CURRAN MATERIALS COMPANY
CURRAN
MATERIALS
100-33-6110
CURRAN
MATERIALS
100-33-6110
CURRAN
MATERIALS
100-33-6110
CURRAN
MATERIALS
100-33-6110
CURRAN
MATERIALS
100-33-6110
CURRAN
MATERIALS
100-33-6110
CURRAN
MATERIALS
510-35-6110
CURRAN
MATERIALS
100-33-6110
CURRAN
MATERIALS
510-35-6110
CURRAN
MATERIALS
510-35-6110
Vendor: DALLAS MIDWEST LLC
DALLAS MIDWEST LLC 100-45-6110
Vendor: DAWSON, CHRISTINE
DAWSON, CHRISTINE 100-22-4510
Vendor: DEANGELIS, COURTNEY
DEANGELIS, COURTNEY 100-46-5110
Vendor: DELUXE
DELUXE 510-31-6210
DELUXE 510-32-6210
Vendor: DOCUMENT IMAGING DIMENSIONS INC
DOCUMENT IMAGING 620-00-6210
DOCUMENT IMAGING 620-00-6210
Vendor: DREISILKER
ELECTRIC
MOTORS INC
DREISILKER
ELECTRIC
MOTORS
510-32-6110
DREISILKER
ELECTRIC
MOTORS
510-31-6110
DREISILKER
ELECTRIC
MOTORS
510-32-6110
DREISILKER
ELECTRIC
MOTORS
510-32-6110
Vendor: DURA WAX COMPANY INC, THE
DURA WAX COMPANY INC, THE 100-01-6110
Vendor: ED'S RENTAL &SALES INC
ED'S RENTAL &SALES INC 100-33-5370
Vendor: ERB, STEPHANIE
ERB, STEPHANIE 100-22-5420
Vendor: FEDERAL SIGNAL CORPORATION
FEDERALSIGNAL 100-22-5370
12/2/2015 12:55:25 PM
Packet: APPKT00272 - UTILITITES
Description (Item) Payable Number Post Date Amount
UTILITITES 10/23/1541/20/15 12/07/2015 21.53
Vendor CONSTELLATION NEWENERGY INC Total: 27,492.86
SUPPLIES
SUPPLIES
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
MATERIALS
SUPPLIES
268 12/07/2015
Vendor CORKSCREW GYMNASTICS & SPORTS ACADEMYTotal:
5501303989.001 12/07/2015
Vendor CRESCENT ELECTRIC SUPPLY CO Total:
10209
10232
10244
10250
10263
10276
10285
10288
10288A
10292
EC075030-BRT
EMPLOYEE UNIFORM ALLOW INV0001283
PARKS & REC PROGRAM INV0001345
12/07/2015
12/07/2015
12/07/2015
12/07/2015
12/07/2015
12/07/2015
12/07/2015
12/07/2015
12/07/2015
12/07/2015
Vendor CURRAN MATERIALS COMPANYTotal:
12/07/2015
Vendor DALLAS MIDWEST LLCTotal:
12/07/2015
Vendor DAWSON, CHRISTINE Total:
12/07/2015
Vendor DEANGELIS, COURTNEVTotal;
SUPPLIES 2035474911 12/07/2015
SUPPLIES 2035474911 12/07/2015
Vendor DELUXE Total:
SUPPLIES 283035 12/07/2015
SUPPLIES 284212 12/07/2015
Vendor DOCUMENT IMAGING DIMENSIONS INC Total:
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
SUPPLIES
VEHICLE REPAIRS
TRAVEL REIMB
VEHICLE REPAIRS
1,104.00
1,104.00
1,031.40
1,637.84
3,374.40
830.64
735.28
470.40
80.00
270.00
60.00
454.72
476.37
476.37
94.95
94.95
126,50
126.50
57.21
57.21
114.42
89.00
208,00
297.00
C124646 12/07/2015-337,72
I986268 12/07/2015 1,D62.50
1986960 12/07/2015 297.76
1987264 12/07/2015 337.72
Vendor DREISILKER ELECTRIC MOTORS INC Total: 1,360.26
108356A 12/07/2015
Vendor DURA WAX COMPANY INC, THE Total:
152969-1 12/07/2015
Vendor ED'S RENTAL &SALES INC Total:
INV0001284 12/07/2015
Vendor ERB, STEPHANIE Total:
6167819 12/07/2015
Vendor FEDERAL SIGNAL CORPORATION Total:
59.15
59.15
27.91
27.91
18.00
18.00
216.65
FA
T:tT:i��
Expense Approval Register
Packet: APPKT00272 -
SUPPLIES
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: FISCHER BROS FRESH
FISCHER BROS FRESH
10045-6110
SUPPLIES
5993
12/07/2015
11054,00
Vendor FISCHER BROS FRESH Total:
1,054.00
Vendor: FOX VALLEY FIRE & SAFETY
FOX VALLEY FIRE & SAFETY
225-00-5110
MONTHLY MAIN FEE RADIOS
946583
12/07/2015
1,092.00
Vendor FOX VALLEY FIRE & SAFETY Total:
1/092000
Vendor: FOXCROFT MEADOWS
INC
FOXCROFT MEADOWS INC
100-33-6110
SUPPLIES
50014
12/07/2015
509.00
Vendor FOXCROFT MEADOWS INC Total:
509.00
Vendor: GALLS LLC
GALLS LLC
100-22-6110
SUPPLIES
004426329
12/07/2015
7&91
Vendor GALLS LLC Total:
78.91
Vendor: GESKE AND SONS INC
GESKE AND SONS INC
100-33-6110
MATERIALS
34852
12/07/2015
1,231,88
GESKE AND SONS INC
100-33-6110
SUPPLIES
34880
12/07/2015
1,115.73
GESKE AND SONS INC
100-33-6110
MATERIALS
34912
12/07/2015
94GA0
GESKE AND SONS INC
510-35-6110
MATERIALS
34934
12/07/2015
316.16
GESKE AND SONS INC
510-35-6110
MATERIALS
34959
12/07/2015
253.24
GESKE AND SONS INC
100-33-6110
MATERIALS
34995
12/07/2015
332.28
Vendor GESKE AND SONS INCTotal:
4,195.69
Vendor: GOETTSCHE, NICHOLAS
GOETTSCHE, NICHOLAS
100-33-5430
REIMB CDL
INV0001285
12/07/2015
50,00
Vendor GOETTSCHE, NICHOLAS Total:
50.00
Vendor: GREAT LAKES FIRE & SAFETY EQUIPMENT CO
GREAT LAKES FIRE & SAFETY
510-35-6110
SUPPLIES
161704
12/07/2015
304.50
Vendor GREAT
LAKES FIRE & SAFETY EQUIPMENT CO Total:
304.50
Vendor: GREEN DOOR PROMOTIONS LLC
GREEN DOOR PROMOTIONS
10041-5110
LOGO MAKEOVER
11/3/15
12/07/2015
250,00
Vendor
GREEN DOOR PROMOTIONS LLC Total:
250.00
Vendor: GROWER EQUIPMENT
& SUPPLY
GROWER EQUIPMENT&
100-45-5370
VEHICLE REPAIRS
58891
12/07/2015
55.39
Vendor GROWER EQUIPMENT & SUPPLY Total:
55.39
Vendor: HAWKINS INC
HAWKINS INC
510-32-6110
SUPPLIES
3794142RI
12/07/2015
716.70
HAWKINS INC
510-32-6110
SUPPLIES
379819ORI
12/07/2015
801.23
HAWKINS INC
510-31-6110
SUPPLIES
3799605RI
12/07/2015
2,116.88
Vendor HAWKINS INC Total:
3,634.81
Vendor: HAZEN, LOU ANN
HAZEN, LOU ANN
510-2200
REIMB DUPLICATE PAYMT W/S
INV0001297
12/07/2015
279448
Vendor HAZEN, LOU ANN Total:
279.48
Vendor: HOME DEPOT CREDIT SERVICES
HOME DEPOT CREDIT SERVICES
100-33-6110
SUPPLIES
10/21/15-11/19/15
12/07/2015
474,24
HOME DEPOT CREDIT SERVICES
100-45-6110
SUPPLIES
10/21/15-11/19/15
12/07/2015
2,808,01
HOME DEPOT CREDIT SERVICES
510-31-6110
SUPPLIES
10/21-11/19/15
12/07/2015
740,76
HOME DEPOT CREDIT SERVICES
510-32-6110
SUPPLIES
10/2141/19/15
12/07/2015
81SO81
HOME DEPOT CREDIT SERVICES
510-35-6110
SUPPLIES
10/21-11/19/15
12/07/2015
34,03
Vendor HOME DEPOT CREDIT SERVICES Total:
4,872.85
Vendor: HOMESTEAD ELECTRICAL CONTRACTING LLC
HOMESTEAD ELECTRICAL
510-32-5375
REPAIRS GENERATOR
11012
12/07/2015
61535,00
Vendor HOMESTEAD ELECTRICAL CONTRACTING LLC Total:
6,535.00
Vendor, HRGREEN
HRGREEN
400-00-8200
REC CENTER CONSTRUCT
101494
12/07/2015
2,990.00
HRGREEN
740-00-5220
WHITE OAKS REVIEW
101495
12/07/2015
1,449.00
HRGREEN
740-00-5220
PATRIOT ESTATES
101496
12/07/2015
11449,00
HRGREEN
400-00-8200
REC CENTER BIKE PATH
101497
12/07/2015
793.74
12/2/2015 12:55:25 PM
Expense Approval Register
Packet: APPKT00272 - STREET
PROGRAM
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
HRGREEN
270-00-8600
STREETPROGRAM
5401677
12/07/2015
40,259,83
Vendor HRGREEN Total;
46,941.57
Vendor; ILLINI POWER PRODUCTS
ILLINI POWER PRODUCTS
510-32-6110
SUPPLIES
P50001866-1
12/07/2015
278.67
Vendor ILLINI POWER PRODUCTS Total:
278.67
Vendor: ILLINOIS FBI NA
ILLINOIS FBI NA
100-22-5430
MONTHLY LUNCHEON
INV0001298
12/07/2015
75.00
Vendor ILLINOIS FBI NA Total:
75.00
Vendor: ILLINOIS MUNICIPAL LEAGUE
ILLINOIS MUNICIPAL LEAGUE
100-01-5410
2016 MEMBERSHIP DUES
INV0001346
12/07/2015
2,000.00
Vendor ILLINOIS MUNICIPAL LEAGUE Total:
2,000.00
Vendor: ILMO PRODUCTS COMPANY
ILMO PRODUCTS COMPANY
100-22-6110
SUPPLIES
27542/00741261
12/07/2015
94.00
Vendor ILMO PRODUCTS COMPANY Total:
94.00
Vendor: IN -PIPE TECHNOLOGY
COMPANY INC
IWPIPE TECHNOLOGY
510-32-5110
MONTHLYSERVICE
16075
12/07/2015
8/000400
Vendor
IN -PIPE TECHNOLOGY COMPANY INC Total:
8/000400
Vendor: INTERSTATE ALL BATTERY CENTER
INTERSTATE ALL BATTERY
100-33-5370
REPAIRS
1903701020092
12/07/2015
95.52
Vendor INTERSTATE ALL BATTERY CENTER Total:
95.52
Vendor: INTERSTATE BILLING SERVICE
INC
INTERSTATE BILLING SERVICE
510-32-5370
VEHICLE REPAIRS
3000616224
12/07/2015
11151495
INTERSTATE BILLING SERVICE
510-32-5370
VEHICLE REPAIRS
3000676666
12/07/2015
46,54
INTERSTATE BILLING SERVICE
510-32-5370
VEHICLE REPAIRS
3000676675
12/07/2015
-47.30
INTERSTATE BILLING SERVICE
510-32-5370
VEHICLE REPAIRS
3000691390
12/07/2015
30.23
INTERSTATE BILLING SERVICE
510-32-5370
VEHICLE REPAIRS
3000695381
12/07/2015
17.80
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
3000736068
12/07/2015
92,88
INTERSTATE BILLING SERVICE
100-33-5370
VEHICLE REPAIRS
3000473139
12/07/2015
17.13
Vendor INTERSTATE BILLING SERVICE INC Total:
1,309.23
Vendor: J G UNIFORMS INC
J G UNIFORMS INC
100-22-4510
EMPLOYEE UNIFORM ALLOW
39090
12/07/2015
192.30
Vendor J G UNIFORMS INC Total;
192.30
Vendor: JENSEN SALES CO INC,
LEE
JENSEN SALES CO INC, LEE
510-35-6110
SUPPLIES
152695
12/07/2015
83.00
Vendor JENSEN SALES CO INC, LEE Total:
83.00
Vendor: KARKI, STEVE
KARKI, STEVE
100-47-5110
PARKS & REC PROGRAM
10/26/15-10/27/15
12/07/2015
32.00
Vendor KARKI, STEVE Total:
32.00
Vendor: KELLER AMERICA INC
KELLER AMERICA INC
510-31-6110
SUPPLIES
63615
12/07/2015
693.78
Vendor KELLER AMERICA INC Total:
693.78
Vendor: KELLERMAN, KRISTI
KELLERMAN, KRISTI
10041-3637
PARKS & REC REFUND
127939
12/07/2015
250,00
Vendor KELLERMAN, KRISTI Total:
250.00
Vendor: KIMBALL MIDWEST
KIMBALLMIDWEST
100-33-5370
VEHICLE REPAIRS
22885
12/07/2015
304,93
KIMBALLMIDWEST
100-33-5370
VEHICLE REPAIRS
4536243
12/07/2015
350A3
KIMBALLMIDWEST
100-33-5370
VEHICLE REPAIRS
4549313
12/07/2015
595.63
KIMBALLMIDWEST
100-33-5370
VEHICLE REPAIRS
4562585
12/07/2015
357.54
Vendor KIMBALL MIDWESTTotal:
1,608.53
Vendor: KING, LAURA
KING, LAURA
100-22-5420
REIMBTRAVELEXP
INV0001347
12/07/2015
28.00
KING, LAURA
100-22-5420
REIMBTRAVELEXP
INV0001348
12/07/2015
30.97
Vendor KING, LAURA Total:
58.97
12/2/2015 12:55:25 PM
ExpenseApproval Register
Vendor Name Account Number
Vendor: LANG AUTO GROUP, GARY
LANG AUTO GROUP, GARY 100-04-6945
Vendor:LARSON,ED
LARSON, ED 100-01-5420
Vendor: LILLEENG, MICHAEL D
LILLEENG, MICHAELD 100-47-5110
Vendor: MARTIN, TOM
MARTIN, TOM 100-2200
Vendor: MCANDREWS PC, THE LAW OFFICE OF PATRICK
MCANDREWS PC, THE LAW 100-01-5230
Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC
MCHENRY ANALYTICAL WATER 510-31-5110
MCHENRY ANALYTICAL WATER 510-32-6110
MCHENRY ANALYTICAL WATER 510-32-6110
MCHENRY ANALYTICALWATER 510-32-6110
MCHENRY ANALYTICAL WATER 510-32-6110
MCHENRY ANALYTICAL WATER 510-31-5110
Vendor: MCHENRY COUNTRY CLUB
MCHENRY COUNTRY CLUB 580-32-8500
Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION
MCHENRY COUNTY DIV OF 100-01-5110
MCHENRY COUNTY DIV OF 100-01-5110
Vendor: MCHENRY COUNTY RECORDER OF DEEDS
MCHENRY COUNTY RECORDER 620-00-5110
Vendor: MCHENRY MARLINS AQUATIC CLUB
MCHENRY MARLINS AQUATIC 100-47-6110
Vendor: MCHENRY SPECIALTIES
MCHENRY SPECIALTIES 100-01-6940
Vendor; MCHENRYTOWNSHIP FIRE PROTECTION DIST
MCHENRYTOWNSHIP FIRE 100-22-5110
Vendor: MCMASTER-CARR SUPPLY CO
MCMASTER-CARRSUPPLY CO 510-32-6110
Vendor: MEADE INC
MEADE INC 100-33-6110
MEADE INC 100-33-6110
Vendor: MELTON, MADISON
MELTON, MADISON 100-47-5110
Vendor: MENDEZ LANDSCAPING &BRICK PAVERS INC
MENDEZ LANDSCAPING & 100-45-5110
12/2/2015 12:55;25 PM
Description (Item) Payable Number
FY 15/16 SALES TAX INCENTIVE INV0001299
REIMBTRAVELEXPENSES INV0001300
SWIM TEAM -DEC PAYMT 3 OF DEC PAYMT 3 OF 6
Packet: APPKT00272 - FY 1S/16 SALES TAX INCENTIVE
Post Date Amount
12/07/2015 244,917.60
Vendor LANG AUTO GROUP, GARY Total: 244,917.60
12/07/2015 15.02
Vendor LARSON, ED Total: 15.02
12/07/2015 2,400.00
Vendor LILLEENG, MICHAEL D Total: 2,400.00
REFUNDOVERPAYMTVEHIC INV0001301 12/07/2015
Vendor MARTIN, TOM Total:
TRAFFIC & ORDINANCE NOV 2015 12/07/2015
Vendor MCANDREWS PC, THE LAW OFFICE OF PATRICK Total:
MONTHLY DRINKING WATER 1505739 12/07/2015
NITROGEN SAMPLES 389138 12/07/2015
NITROGEN SAMPLES 389139 12/07/2015
NITROGEN SAMPLES 389142 12/07/2015
HE XANETESTSAMPLES 389141 12/07/2015
IOC SAMPLES 389187 12/07/2015
Vendor MCHENRY ANALYTICAL WATER LABORATORY INC Total:
PURCYH PERM UTILITY & INV0001302 12/07/2015
Vendor MCHENRY COUNTRY CLUB Total:
OCT 2015 MCRIDE TRANSIT 2-8 12/07/2015
MCRIDE - NOV 2015 2-9 12/07/2015
Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total:
LAREDO BILLING 1ST QTR 20151120-21 12/07/2015
Vendor MCHENRY COUNTY RECORDER OF DEEDS Total:
2015-16 CONFERENCE DUES INV0001349 12J07/2015
Vendor MCHENRY MARLINS AQUATIC CLUB Totat:
SUPPLIES 2015-987 12/07/2015
Vendor MCHENRY SPECIALTIES Total:
E-DISPATCH RELAY SERV 00000000023 12/07/2015
Vendor MCHENRYTOWNSHIP FIRE PROTECTION DIST Total:
SUPPLIES 42890706 12/07/2015
Vendor MCMASTER-CARR SUPPLY CO Total:
SUPPLIES 671431 12/07/2015
SUPPLIES 671432 12/07/2015
Vendor MEADE INC Total:
SWIM MEET LIFEGUARD 11J14J15 12/07/2015
Vendor MELTON, MADISON Total:
CONTRACTUAL SERVICES INVOOD1303 12/07/2015
3.00
3.00
5,175.00
5,175.00
390.00
60.00
60.00
120.00
50.00
135.00
815.00
60,464.00
60,464.00
3,027.50
3,027.50
6,055.00
275.00
275.00
400.00
400.00
90.00
90.00
180.00
180.00
140.51
140.51
129.33
129.33
258.66
55.00
55.00
4,073.00
Expense Approval Register
Packet: APPKT00272 - CONTRACTUAL SERVICES
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
MENDEZ LANDSCAPING &
100-45-5110
CONTRACTUAL SERVICES
INV0001304
12/07/2015
950,00
Vendor MENDEZ
LANDSCAPING & BRICK PAVERS INC Total:
5102300
Vendor: METZ, CHRIS
METZ, CHRIS
100-00-3410
TEMP USE REFUND 15-10-009
15-10-009
12/07/2015
30,00
Vendor METZ, CHRIS Total:
30.00
Vendor: MEYER MATERIAL COMPANY
MEYER MATERIAL COMPANY
510-35-6110
MATERIALS
705874388
12/07/2015
9145
MEYER MATERIAL COMPANY
510-35-6110
MATERIALS
705891486
12/07/2015
75,50
Vendor MEYER MATERIAL COMPANY Total:
168,95
Vendor: MID AMERICAN WATER OF WAUCONDA INC
MID AMERICAN WATER OF
100-33-6110
SUPPLIES
168823W
12/07/2015
625,52
MID AMERICAN WATER OF
510-35-6110
SUPPLIES
170279W
12/07/2015
40160
Vendor MID AMERICAN
WATER OF WAUCONDA INCTotal:
11028,12
Vendor: MIDCO
MIDCO
100-41-5110
WIRELESS ACCESS POINTS
299638
12/07/2015
21770*99
Vendor MIDCO Total:
2,77039
Vendor: MIDWEST METER INC
MIDWEST METER INC
510-31-6110
SUPPLIES
00715084N
12/07/201S
91851,88
MIDWEST METER INC
510-31-6110
SUPPLIES
0072188-IN
12/07/2015
500400
Vendor MIDWEST METER INC Total:
30,351,88
Vendor: MINUTEMAN PRESS OF MCH
MINUTEMAN PRESS OF MCH
100-33-6210
SUPPLIES
85031
12/07/2015
36,50
Vendor MINUTEMAN PRESS OF MCH Total:
36,50
Vendor: MORALES, OMAR
MORALES, OMAR
100-22-5420
TRAVEL EXPENSE REIMB
INV0001305
12/07/2015
30,00
MORALES, OMAR
100-22-5420
TRAVEL EXP REIMB
INV0001306
12/07/2015
23A1
Vendor MORALES, OMAR Total:
53.41
Vendor: MORRIE AND SONS INC
MORRIE AND SONS INC
100-22-5110
TOWING SERVICES
1547
12/07/2015
370,00
Vendor MORRIE AND SONS INCTotal:
370.00
Vendor: MOTOROLA SOLUTIONS
-STARCOM21 NETWORK
MOTOROLA SOLUTIONS -
100-22-5320
STARCOM
205719262015
12/07/2015
2,146.00
Vendor MOTOROLA SOLUTIONS - STARCOM21 NETWORK Total:
21146,00
Vendor: MUNICIPAL COLLECTION SERVICES INC
MUNICIPAL COLLECTION
100-04-5110
CONTRACTUAL SERVICES
007150
12/07/2015
577,61
Vendor MUNICIPAL COLLECTION SERVICES INCTotal:
577961
Vendor: NATIONAL DEPO
NATIONAL DEPO
100-01-5110
LOCAL 150 HRG TRANSCRIPT
STL253471
12/07/2015
11135,50
Vendor NATIONAL DEPO Total:
1,135.50
Vendor: NICOR GAS
NICOR GAS
100-42-5510
UTILITIES
10/14/15-11/13/15
12/07/2015
54930
NICOR GAS
10045-5510
UTILITIES
10/14/15-11/13/15
12/07/2015
29,42
NICOR GAS
100-46-5510
UTILITIES
10/14/15-11/13/15
12/07/2015
29,42
NICOR GAS
510-31-5510
UTILITITES
10/14-11/13/15
12/07/2015
38183
NICOR GAS
510-32-5510
UTILITITES
10/14-11/13/15
12/07/2015
956,44
NICOR GAS
100-43-5510
UTILITIES
10/16/15-11/17/15
12/07/2015
4732
NICOR GAS
100-45-5510
UTILITIES
10/16/15-11/17/15
12/07/2015
248,16
NICOR GAS
100-46-5510
UTILITIES
10/16/15-11/17/15
12/07/2015
112,46
NICOR GAS
510-31-5510
UTILITIES
10/1641/17/15
12/07/2015
149,88
NICOR GAS
510-32-5510
UTILITIES
10/16-11/17/15
12/07/2015
13190
Vendor NICOR GAS Total:
2,640.53
Vendor: NORTH SHORE WATER
RECLAMATION DISTRICT
NORTH SHORE WATER
510-32-6110
TOXICITY TEST
MISC00000103770
12/07/2015
600,00
Vendor NORTH SHORE WATER RECLAMATION DISTRICT Total:
600600
12/2/2015 12:55:25 PM
Expense Approval Register
Packet: APPKT00272 -
SUPPLIES
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: NORTHWEST ELECTRICAL SUPPLY CO INC
NORTHWEST ELECTRICAL
100-33-6110
SUPPLIES
17239592
12/07/2015
24831
Vendor NORTHWEST ELECTRICAL SUPPLY CO INC Total:
248.91
Vendor: ONEYS TREE FARM
ONEYS TREE FARM
100-45-6110
SUPPLIES
008089
12/07/2015
505000
Vendor ONEYS TREE FARM Total:
505,00
Vendor: OTTOSEN BRITZ KELLY
COOPER & GILBERT LTD
OTTOSEN BRITZ KELLY COOPER
100-01-5230
LEGALSERVICES
83299
12/07/2015
41700,00
OTTOSEN BRITZ KELLY COOPER
100-01-5230
LEGAL SERVICES-COMM
83300
12/07/2015
11029,00
Vendor OTTOSEN BRITZ KELLY COOPER &GILBERT LTD Total:
51729,00
Vendor: OZINGA READY MIX CONCRETE INC
OZINGA READY MIX CONCRETE
100-33-6110
MATERIALS
642697
12/07/2015
512,00
OZINGA READY MIX CONCRETE
100-33-6110
MATERIALS
643999
12/07/2015
41045,83
Vendor
OZINGA READY MIX CONCRETE INC Total:
4,557,83
Vendor: PETROLIANCE LLC
PETROLIANCE LLC
100-316250
VEHICLE FUEL
2281735
12/07/2015
60631
PETROLIANCE LLC
510-35-6250
VEHICLE FUEL
9699287
12/07/2015
219436
PETROLIANCE LLC
510-32-6250
VEHICLE FUEL
9699319
12/07/2015
23305
PETROLIANCE LLC
510-31-6250
VEHICLE FUEL
9699320
12/07/2015
166,41
PETROLIANCE LLC
510-35-6250
VEHICLE FUEL
9702499
12/07/2015
132,10
PETROLIANCE LLC
510-32-6250
VEHICLE FUEL
9702516
12/07/2015
118,97
PETROLIANCE LLC
510-31-6250
VEHICLE FUEL
9702517
12/07/2015
2338
PETROLIANCE LLC
10045-6250
VEHICLE FUEL
9702518
12/07/2015
56,38
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9702519
12/07/2015
194,36
PETROLIANCE LLC
100-22-6250
VEHICLE FUEL
9702520
12/07/2015
1,043,92
PETROLIANCE LLC
510-35-6250
VEHICLE FUEL
9702537
12/07/2015
256,75
PETROLIANCE LLC
510-32-6250
VEHICLE FUEL
9702561
12/07/2015
419,91
PETROLIANCE LLC
510-31-6250
VEHICLE FUEL
9702562
12/07/2015
67,51
PETROLIANCE LLC
10045-6250
VEHICLE FUEL
9702563
12/07/2015
92,86
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9702564
12/07/2015
319,96
PETROLIANCE LLC
100-22-6250
VEHICLE FUEL
9702565
12/07/2015
768,23
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9703923
12/07/2015
4,577,52
PETROLIANCE LLC
510-35-6250
VEHICLE FUEL
9703925
12/07/2015
776,97
PETROLIANCE LLC
510-31-6250
VEHICLE FUEL
9703926
12/07/2015
270,23
PETROLIANCE LLC
510-32-6250
VEHICLE FUEL
9703927
12/07/2015
776,97
PETROLIANCE LLC
510-35-6250
VEHICLE FUEL
9704940
12/07/2015
252,44
PETRO LIANCE LLC
100-03-6250
VEHICLE FUEL
9704966
12/07/2015
12739
PETROLIANCE LLC
510-32-6250
VEHICLE FUEL
9704967
12/07/2015
132,46
PETROLIANCE LLC
510-31-6250
VEHICLE FUEL
9704968
12/07/2015
37,46
PETROLIANCE LLC
100-45-6250
VEHICLE FUEL
9704969
12/07/2015
177,68
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9704970
12/07/2015
447,88
PETROLIANCE LLC
100-22-6250
VEHICLE FUEL
9704971
12/07/2015
11569,07
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9707979
12/07/2015
-20,00
PETROLIANCE LLC
100-03-6250
VEHICLE FUEL
9708079
12/07/2015
2638
PETROLIANCE LLC
100-33-6250
VEHICLE FUEL
9708111
12/07/2015
251,52
Vendor PETROLIANCE LLC Total:
14,124.63
Vendor: PETROW, STEPHANIE S
PETROW, STEPHANIE 5
100-4&5110
PARK & REC PROGRAM
11/18/15
12/07/2015
80.00
Vendor PETROW, STEPHANIE S Total:
80.00
Vendor: PETTIBONE & CO, P F
PETTIBONE & CO, P F
100-22-4510
EMPLOYEE UNIFORM
ALLOW
34332
12/07/2015
54,95
PETTIBONE & CO, P F
100-22-4510
EMPLOYEE UNIFORM
ALLOW
34358
12/07/2015
15400
PETTIBONE & CO, P F
100-22-4510
EMPLOYEE UNIFORM
ALLOW
34431
12/07/2015
179,00
PETTIBONE & CO, P F
100-224510
EMPLOYEE UNIFORM
ALLOW
34446
12/07/2015
105,50
PETTIBONE & CO, P F
100-22-4510
EMPLOYEE UNIFORM
ALLOW
34447
12/07/2015
13245
Vendor PETTIBONE & CO, P F Total:
486,90
12/2/2015 12:55:25 PM
Expense Approval Register
Packet: APPKT00272 - PETTY CASH
FUND -OAF FUND
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: PETTY CASH FUND
PETTY CASH FUND
100-22-5110
PETTY CASH FUND -OAF FUND
INV0001307
12/07/2015
21000.00
Vendor PETTY CASH FUND Total:
2,000.06
Vendor: PITEL SEPTIC INC
PITEL SEPTIC INC
100-45-5110
PORTABLE TOILET RENTALS
12327
12/07/2015
450,00
Vendor PITELSEPTIC INCTotal:
450.00
Vendor: PITNEY BOWES INC
PITNEY BOWES INC
100-01-5310
POSTAGE MACHINE SUPPLIES
302283
12/07/2015
35.73
PITNEY BOWES INC
100-02-5310
POSTAGE MACHINE SUPPLIES
302283
12/07/2015
35.73
PITNEY BOWES INC
100-03-5310
POSTAGE MACHINE SUPPLIES
302283
12/07/2015
35.73
PITNEY BOWES INC
100-04-5310
POSTAGE MACHINE SUPPLIES
302283
12/07/2015
35.73
PITNEY BOWES INC
100-22-5310
POSTAGE MACHINE SUPPLIES
302283
12/07/2015
35.73
PITNEY BOWES INC
100-30-5310
POSTAGE MACHINE SUPPLIES
302283
12/07/2015
35,73
PITNEY BOWES INC
100-41-5310
POSTAGE MACHINE SUPPLIES
302283
12/07/2015
35.73
PITNEY BOWES INC
510-31-5310
POSTAGE METER SUPPLIES
302283A
12/07/2015
35.73
PITNEY BOWES INC
510-32-5310
POSTAGE METER SUPPLIES
302283A
12/07/2015
35.73
Vendor PITNEY BOWES INC Total:
321.57
Vendor: PLATINUM HEATING &
COOLING INC
PLATINUM HEATING &
510-32-6110
HEATER REPAIRS
3880
12/07/2015
11590.15
PLATINUM HEATING &
510-32-6110
REPLACEMENT UNIT HEATER
3892
12/07/2015
21550.00
PLATINUM HEATING&
510-32-6110
INSTALL HEATER CWWTP AND
3893
12/07/2015
11710.00
Vendor
PLATINUM HEATING & COOLING INCTotal:
51850.1S
Vendor: PROSHRED SECURITY
PROSHRED SECURITY
100-22-5110
SHREDDING SERVICES
990011101
12/07/2015
53.00
Vendor PROSHRED SECURITY Total:
53.00
Vendor: PSP-BROOKFIELD
PSP-BROOKFIELD
100-45-5370
CREDIT FOR RETURN
32CN002890
12/07/2015
-35.00
PSP-BROOKFIELD
100-45-5370
STARTER MOTOR
321V018053
12/07/2015
344.82
Vendor PSP-BROOKFIELD Total:
309.82
Vendor: QUALITY TIRE SERVICE
QUALITY TIRE SERVICE
100-33-5370
VEHICLE REPAIRS
39805
12/07/2015
60.00
Vendor QUALITY TIRE SERVICE Total:
60400
Vendor: REICHE'S PLUMBING SEWER RODDING CORP
REICHE'S PLUMBING SEWER
10045-5110
WASH BAY DRAIN
10/15/15
12/07/2015
135,00
REICHE'S PLUMBING SEWER
S10-31-5110
METER YOLK AND BALLVALVE
10/9/15
12/07/2015
200,00
Vendor RUCHE'S
PLUMBING SEWER RODDING CORP Total:
335.00
Vendor: RESERVE ACCOUNT
RESERVE ACCOUNT
100-01-5310
POSTAGE
FOR POSTAGE
INV0001308
12/07/2015
32.39
RESERVE ACCOUNT
100-02-5310
POSTAGE
FOR POSTAGE
INV0001308
12/07/2015
43.21
RESERVE ACCOUNT
100-03-5310
POSTAGE
FOR POSTAGE
INV0001308
12/07/2015
81.31
RESERVE ACCOUNT
100-04-5310
POSTAGE
FOR POSTAGE
INV0001308
12/07/2015
306.20
RESERVEACCOUNT
100-22-5310
POSTAGE
FOR POSTAGE
INV0001308
12/07/2015
251.36
RESERVE ACCOUNT
100-30-5310
POSTAGE
FOR POSTAGE
INV0001308
12/07/2015
0.49
RESERVE ACCOUNT
100-41-5310
POSTAGE
FOR POSTAGE
INV0001308
12/07/2015
121.65
RESERVE ACCOUNT
510-31-5310
POSTAGE
FOR POSTAGE
INV0001309
12/07/2015
87.96
RESERVE ACCOUNT
510-32-5310
POSTAGE
FOR POSTAGE
INV0001309
12/07/2015
8.86
Vendor RESERVE ACCOUNT Total:
933.43
Vendor: RIVERSIDE BAKE SHOP
RIVERSIDE BAKESHOP
100-01-6940
MEETING
SUPPLIES
121423
12/07/2015
28432
RIVERSIDE BAKE SHOP
100-33-6110
MEETING
SUPPLIES
121489
12/07/2015
56.64
RIVERSIDE BAKE SHOP
100-01-6940
MEETING
SUPPLIES
121492
12/07/2015
16.65
Vendor RIVERSIDE BAKE SHOP Total:
101.61
Vendor: SCHOPEN PEST SOLUTIONS INC
SCHOPEN PEST SOLUTIONS INC
100-01-5110
QUARTERLY PEST CONTROL
46441
12/07/2015
87.00
SCHOPEN PESTSOLUTIONS INC
100-45-5110
QUARTERLY PEST CONTROL
46621
12/07/2015
90A0
Vendor SCHOPEN PEST SOLUTIONS INCTotal:
177.00
12/2/2015 12:55:25 PM
Expense Approval Register
Packet: APPI T00272 - EMPLOYEE UNIFORM ALLOW
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: SCIAME, RYAN
SCIAME, RYAN
100-22-4510
EMPLOYEE UNIFORM ALLOW
INV0001310
12/07/2015
398.28
Vendor SCIAME, RYAN Total:
398.28
Vendor: SEMROW JR, HARRY H
SEMROW JR, HARRY H
100-03-5110
ADM ADJ LAW JUDGE
NOV 2015
12/07/2015
41.25
SEMROW JR, HARRY H
100-22-5110
ADM ADJ LAW JUDGE
NOV 2015
12/07/2015
371.25
Vendor SEMROW JR, HARRY H Total:
412.50
Vendor: SHERMAN MECHANICAL INC
SHERMAN MECHANICAL INC
100-01-5110
CONTRACTUAL SERVICES
W12766
12/07/2015
196,35
SHERMAN MECHANICAL INC
10D-01-5110
CONTRACTUAL SERVICES
W12826
12/07/2015
711.17
Vendor SHERMAN MECHANICAL INC Total:
907.S2
Vendor: SILVA-MARTINEZ, ENRIQUE
J
SILVA-MARTINEZ, ENRIQUE)
100-2200
OVERPAYMT PARKING FINE-
INV0001311
12/07/2015
25.00
Vendor SILVA-MARTINEZ, ENRIQUE J Total:
2S.00
Vendor: STANS UPS MIDWEST
STANS LPS MIDWEST
100-33-6210
TONER SUPPLIES
315206
12/07/2015
59.00
STANS LPS MIDWEST
100-33-5115
PW COPIER METER READ
315882
12/07/2015
259.92
STANS LPS MIDWEST
620-00-6210
ADMIN COPIER METER
315917
12/07/2015
511.48
STANS LPS MIDWEST
100-33-5115
PW COPIER LEASE
315954
12/07/2015
495.00
Vendor STANS LPS MIDWEST Total:
1/325440
Vendor: STAPLES ADVANTAGE
STAPLES ADVANTAGE
100-46-6110
SUPPLIES
8036758750
12/07/2015
32.79
STAPLES ADVANTAGE
100-00-6210
SUPPLIES
8036849651
12/07/2015
-62.46
STAPLES ADVANTAGE
100-00-6210
SUPPLIES
8036849651
12/07/2015
29.16
STAPLES ADVANTAGE
100-22-6210
SUPPLIES
8036849651
12/07/2015
21.16
STAPLES ADVANTAGE
100-22-6210
SUPPLIES
8036849651
12/07/2015
62.46
Vendor STAPLES ADVANTAGE Total:
83.11
Vendor: STAPLES CREDIT PLAN
STAPLES
CREDIT PLAN
100-00-6210
SUPPLIES
10/23/15-i1/14/15
12/07/2015
124.69
STAPLES
CREDIT PLAN
100-00-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
-1,125.79
STAPLES
CREDIT PLAN
100-01-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
44.99
STAPLES
CREDIT PLAN
100.03-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
84.65
STAPLES
CREDIT PLAN
100-03-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
65,04
STAPLES
CREDIT PLAN
100-04-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
575.57
STAPLES
CREDIT PLAN
100-22-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
269.96
STAPLES
CREDIT PLAN
100-22-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
12.11
STAPLES
CREDIT PLAN
100-30-6210
SUPPLIES
10/23/1541/14/15
12/07/2015
179.92
STAPLES
CREDIT PLAN
100-33-6210
SUPPLIES
10/23/15-11/14/15
12/07/2015
15.69
STAPLES
CREDIT PLAN
100-47-6110
SUPPLIES
10/23/15-11/14/15
12/07/2015
103.94
STAPLES
CREDIT PLAN
510-32-6210
SUPPLIES
10/23-11114/15
12/07/2015
30.00
STAPLES
CREDIT PLAN
510-32-6210
SUPPLIES
10/23-11/14/15
12/07/2015
57.05
Vendor STAPLES CREDIT PLAN Total:
437.82
Vendor:
STATE TREASURER IDOT
STATE TREASURER IDOT
100-33-5110
TRAFFIC LIGHT MAINTENANCE
43121
12/07/2015
6/810451
Vendor STATE TREASURER IDOT Total:
6,810.S3
Vendor:
STUCKEY CONSTRUCTION
STUCKEY CONSTRUCTION
400-00-8200
MCHENRY REC CENTER
8
12/07/2015
223,187,40
Vendor STUCKEY CONSTRUCTION Total:
223,187440
Vendor:
THELEN MATERIALS
LLC
THELEN
MATERIALS LLC
100-33-6110
SUPPLIES
328550
12/07/2015
98.70
THELEN
MATERIALS LLC
100-33-6110
SUPPLIES
329512
12/07/2015
108.68
Vendor THELEN MATERIALS LLC Total:
207,38
Vendor:
THIRD MILLENNIUM
ASSOCIATES INC
THIRD MILLENNIUM
100-04-5330
VEH STICKER PRINTING
18774
12/07/2015
31650.00
Vendor THIRD
MILLENNIUM ASSOCIATES INCTotal:
3,6S0.00
12/2/2015 12:55:25 PM
Expense Approval Register
Packet: APPKT00272 - K-9 TRAINING /SUPPLIES
Vendor Name
Account Number
Description (Item)
Payable Number
Post Date
Amount
Vendor: TOPS IN DOG TRAINING CORP
TOPS IN DOG TRAINING CORP
100-22-6310
K-9 TRAINING /SUPPLIES
17602
12/07/2015
300449
Vendor TOPS IN DOG TRAINING CORP Total:
300649
Vendor: TREDROCTIRE/ANTIOCH 002
TREDROCTIRE/ANTIOCH 002
100-33-5370
VEHICLE REPAIRS
308907
12/07/201S
523,64
Vendor TREDROC TIRE/ANTIOCH 002 Total:
52164
Vendor: ULTRA STROBE COMMUNICATIONS INC
ULTRA STROBE
100-22-5370
VEHICLE REPAIRS
070291
12/07/2015
87,95
Vendor
ULTRA STROBE COMMUNICATIONS INC Total:
87.9S
Vendor: UNIVERSITY OF ILLINOIS
UNIVERSITY OF ILLINOIS
100-22-5430
TRAINING
UFINT335
12/07/2015
400,00
UNIVERSITY OF ILLINOIS
100-22-5430
TRAINING
UFINT499
12/07/2015
400,00
Vendor UNIVERSITY OF ILLINOIS Total:
800.00
Vendor: USA BLUEBOOK
USA BLUEBOOK
510-31-6110
SUPPLIES
795870
12/07/2015
218,78
Vendor USA BLUEBOOK Total:
218678
Vendor: VALLEY VIEW ACRES
VALLEY VIEW ACRES
100-47-5110
PARKS & REC PROGRAM
16080
12/07/2015
200,00
Vendor VALLEY VIEW ACRES Total:
200.00
Vendor: VIKING CHEMICAL COMPANY
VIKING CHEMICAL COMPANY
510-32-6110
SUPPLIES
25030
12/07/2015
2173208
Vendor VIKING CHEMICAL COMPANY Total:
2173108
Vendor: VOELKER, MATT
VOELKER, MATT
100-22-6110
SUPPLIES
INV0001351
12/07/2015
32,23
Vendor VOELKER, MATT Total:
3213
Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF
WASTE MANAGEMENT OF WI
510-32-5580
SLUDGE REMOVAL
0029582-2742-9
12/07/2015
71348,39
Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total:
7,348.39
Vendor: WORKING WORLD INC
WORKING WORLD INC
100-01-5110
CONTRACTUAL SERVICES
127330
12/07/2015
683620
WORKING WORLD INC
100-01-5110
CONTRACTUAL SERVICES
127386
12/07/2015
805,60
WORKING WORLD INC
100-01-5110
CONTRACTUAL SERVICES
127445
12/07/2015
664679
Vendor WORKING WORLD INCTotal:
2115159
Vendor: WORZALA, SUSZAN
WORZALA, SUSZAN
100-00-3410
TEMP SIGN REFUND-15-11-
15-11-036
12/07/2015
30,00
Vendor WORZALA, SUSZAN Total:
30.00
Vendor: ZUKOWSKI ROGERS FLOOD & MCARDLE
ZUKOWSKI ROGERS FLOOD &
100-01-5230
CORPORATE
116712
12/07/2015
5,687,50
ZUKOWSKI ROGERS FLOOD &
100-01-5230
TRAFFIC
116713
12/07/2015
71804,97
VendorZUKOWSKi
ROGERS FLOOD & MCARDLETotal:
130492,47
Grand Total:
794,411.18
12/2/2015 12:55:25 PM
Expense Approval Register
Fund Summary
Fund Expense Amount
100 - GENERAL FUND 39%955.06
225 - ALARM BOARD FUND 1109100
270 - MOTOR FU EL TAX FUND 40,259.83
400- RECREATION CENTER FUND 226,971.14
510 - WATER/SEWER FUND 67,375,31
580 - UTILITY IMPROVEMENTS FUND 60j464.00
610- RISK MANAGEMENT FUND 125.00
620- INFORMATION TECHNOLOGY FUND 1,270.84
740- RETAINED PERSONNEL ESCROW 2,898.00
Grand Total: 794,411.18
Packet: APPKT00272 -TRAFFIC
Report Summary
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: December 7, 2015
TO: Mayor and City Council
FROM: Carolyn Lynch, Finance Director
RE: Abatement of Real Estate Taxes for Various Bond Issues
ATT: Abatement of Real Estate Taxes Ordinances
BACKGROUND: Over the years, the City of McHenry has issued a variety of bonds that pledge
various funding sources for repayment backed by the full faith and credit of municipality. In
pledging the full faith and credit of the municipality, the bond ordinances require the County
Clerk to levy property taxes for the debt service required on the bonds unless an abatement of
the property tax by the local municipality is approved and filed with the County Clerk.
ANALYSIS: In structuring the bonds in this manner, it was the intent of the City to annually
abate the taxes provided the primary source of repayment is sufficient to cover the debt service
requirement. Historically, the primary source of repayment has been sufficient to cover the
debt service and the property tax has been abated. Projections show that revenue sources in
the coming year will continue to provide adequate coverage for debt service requirements
allowing the abatement of the property tax.
Consequently, in order for the County Clerk to abate or reduce the property taxes levied, the
City Council will need to approve the attached ordinances authorizing the abatements as
follows:
1. GO Bonds (Recovery Zone & Build America) Series 2010B
2. GO Bonds (Alternate) Series 2010C
3. GO Bonds (Alternate) Series 2012
4. GO Bonds (Refunding) Series 2013
6. GO Bonds (Refunding) Series 2015
$ 429,760.00
$ 445,812.50
$ 206,332.50
$ 574/235600
$ 579,778.76
RECOMMENDATION: Staff recommends approval of the attached ordinances forthe abatements as
listed.
ORDINANCE NO. ORD-15-
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE
TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN
ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, ILLINOIS, ON FEBRUARY 1, 2010, PROVIDING FOR THE
ISSUANCE OF $3,510,000 GENERAL OBLIGATION BONDS (RECOVERY
ZONE & BUILD AMERICA) SERIES 2010E OF THE CITY OF MCHENRY,
ILLINOIS, FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX
FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID
BONDS.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on
February 1, 2010, providing for the issuance of $3,510,000 General Obligation Bonds (Recovery Zone &
Build America), Series 2010B of the City of McHenry, Illinois, for the levy and collection of a direct annual
tax for the payment of the principal of and interest on said bonds.
WHEREAS, the Series 2010B Bonds are payable from, and are secured by a pledge of, the City's
distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at
places of business located within the boundaries of the City, including monies paid by the State in
replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for
the 2015 Tax Levy Year in the amount of $429,760.00 for the payment of the principal and interest due
in the year 2016 on the Series 2010E Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and
derived from transactions at places of business located within the boundaries of the City which have
been pledged for the payment of the principal and interest on the Series 2010E Bonds otherwise
payable from such levy for the 2015 Tax Levy Year are on deposit in the Series 2010B Project Fund
established by Section 12 of the aforesaid Ordinance and it is therefore the determination of the
Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy
Year 2015 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to
the ordinance adopted by the City Council of the City of McHenry, Illinois on February 1, 2010, providing
for the issuance of $3,510,000 General Obligation Bonds (Recovery Zone & Build America), Series 2010B
of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the
principal of and interest on said bonds.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk
of the County of McHenry, Illinois after tfie effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be
and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of
the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after its
passage, approval and publication, as provided by law.
Passed and approved this 7th day of December, 2015.
VOTING AYE:
VOTING NAY: NONE.
NOT VOTING: NONE.
ABSTAINED: NONE.
ABSENT: NONE.
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-15-
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE
TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN
ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, ILLINOIS, ON AUGUST 30, 2010, PROVIDING FOR THE
ISSUANCE OF $5,665,000 GENERAL OBLIGATION BONDS (ALTERNATE)
SERIES 2010C OF THE CITY OF MCHENRY, ILLINOIS, FOR THE LEVY AND
COLLECTION OF A DIRECT ANNUAL TAX FOR THE PAYMENT OF THE
PRINCIPAL OF AND INTEREST ON SAID BONDS.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on
August 30, 2010 providing for the issuance of $5,665,000 General Obligation (Alternate) Bonds, Series
2010C of the City of McHenry, Illinois, for the levy and collection of a direct annual tax for the payment
of the principal of and interest on said bonds.
WHEREAS, the Series 2010C Bonds are payable from, and are secured by a pledge of, the City's
distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at
places of business located within the boundaries of the City, including monies paid by the State in
replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for
the 2015 Tax Levy Year in the amount of $445,812.50 for the payment of the principal and interest due
in the year 2016 on the Series 2010C Bonds authorized by said ordinance; and
WHEREAS, the Gity's distributive share of sales and use taxes imposed by the State of Illinois and
derived from transactions at places of business located within the boundaries of the City which have
been pledged for the payment of the principal and interest on the Series 2010C Bonds otherwise
payable from such levy for the 2015 Tax Levy Year are on deposit in the Series 2010C Project Fund
established by Section 14 of the aforesaid Ordinance and it is therefore the determination of the
Corporate Authorities of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy
Year 2015 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to
the ordinance adopted by the City Council of the City of McHenry, Illinois on August 30, 2010, providing
for the issuance of $5,665,000 General Obligation Bonds (Alternate) Series 2010C of the City of
McHenry, Illinois, for the levy and collection of a direct annual tax for the payment of the principal of
and interest on said bonds.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk
of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be
and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of
the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after its
passage, approval and publication, as provided by law.
Passed and approved this 7th day of December, 2015.
VOTING AYE:
VOTING NAY: NONE.
NOT VOTING: NONE.
ABSTAINED: NONE.
ABSENT: NONE.
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-15-
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE
TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN
ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, ILLINOIS, ON AUGUST 27, 2012, PROVIDING FOR THE
ISSUANCE OF $3,100,000 GENERAL OBLIGATION BONDS (ALTERNATE),
SERIES 2012 OF THE CITY OF MCHENRY, ILLINOIS, FOR THE PURPOSE
OF FINANCING THE RENOVATION OF WATER TREATMENT PLANT NO. 2
AND HVAC AND ROOF REPAIRS AT THE PUBLIC WORKS GARAGE
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on
August 27, 2012 providing for the issuance of $3,100,000 General Obligation Bonds (Alternate), Series
2012 of the City of McHenry, Illinois, for the purpose of financing the Renovation of Water Treatment
Plant No. 2 and HVAC and Roof Repairs at the Public Works Garage; and
WHEREAS, the Series 2012 Bonds are payable from, and are secured by a pledge of, the City's
distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at
places of business located within the boundaries of the City, including monies paid by the State in
replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for
the 2015 Tax Levy Year in the amount of $206,332.50 for the payment of the principal and interest due
in the year 2016 on the Series 2012 Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share. of sales and use taxes imposed by the State of Illinois and
derived from transactions at places of business located within the boundaries of the City which have
been pledged for the payment of the principal and interest on the Series 2012 Bonds otherwise payable
from such levy for the 2015 Tax Levy Year are on deposit in the Series 2012 Debt Service Fund
established by Section 13 of the aforesaid Ordinance and it is therefore the determination of the
Corporate Authorities of the City of McHenry, Illinois, that the real estate taxes levied for the Tax Levy
Year 2015 pursuant to said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to
the ordinance adopted by the City Council of the City of McHenry, Illinois on August 27, 2012, .providing
for the issuance of $3,100,000 General Obligation Bonds (Alternate), Series 2012 of the City of McHenry,
Illinois, for the purpose of financing the Renovation of Water Treatment Plant No. 2 and HVAC and Roof
Repairs at the Public Works Garage; be and they are hereby abated in the amount of 100% thereof.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk
of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be
and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of
the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after its
passage, approval and publication, as provided by law.
Passed and approved this 7th day of December, 2015.
VOTING AYE:
VOTING NAY: NONE.
NOT VOTING: NONE.
ABSTAINED: NONE.
ABSENT: NONE.
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-15-
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE
TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN
ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, ILLINOIS, ON MARCH 18, 2013, PROVIDING FOR THE
ISSUANCE OF $2,400,000 GENERAL OBLIGATION (REFUNDING) BONDS
SERIES 2013 OF THE CITY OF MCHENRY, ILLINOIS, TO REFUND SERIES
2005 GENERAL OBLIGATION BONDS AND ISSUE $415,000 FOR REPAIRS
TO THE PUBLIC WORKS BUILDING AT 1415 INDUSTRIAL DRIVE.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on
February 1, 2010, providing for the issuance of $2,400,000 General Obligation (Refunding) Bonds, Series
M13 of the City of McHenry, Illinois, to refund Series 2005 General Obligation Bonds and issue $415,000
for repairs to the Public Works Building at 1415 Industrial Drive.
WHEREAS, the Series 2013 Bonds are payable from, and are secured by a pledge of, the City's
distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at
places of business located within the boundaries of the City, including monies paid by the State in
replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for
the 2015 Tax Levy Year in the amount of $574,235.00 for the payment of the principal and interest due
in the year 2016 on the Series 2013 Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and
derived from transactions at places of business located within the boundaries of the City which have
been pledged for the payment of the principal and interest on the Series 2013 Bonds otherwise payable
from such levy for the 2015 Tax Levy Year are on deposit in the Series 2013 Project Fund established by
Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities
of the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2015 pursuant to
said Ordinance shall be abated.
NOW THEREFORE, Bf IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year .pursuant to
the ordinance adopted by the City Council of the City of McHenry, Illinois on March 18, 2013, providing
for the issuance of $2,400,000 General Obligation (Refunding) Bonds, Series 2013 of the City of
McHenry, Illinois, to refund Series 2005 General Obligation Bonds and issue $415,000 for repairs to the
Public Works Building at 1415 Industrial Drive.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk
of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be
and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of
the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after its
passage, approval and publication, as provided by law.
Passed and approved this 7th day of December, 2015.
VOTING AYE:
VOTING NAY: NONE.
NOT VOTING: NONE.
ABSTAINED: NONE.
ABSENT: NONE.
Mayor
ATTEST:
City Clerk
ORDINANCE NO. ORD-15-
AN ORDINANCE PROVIDING FOR AN ABATEMENT OF REAL ESTATE
TAXES LEVIED FOR THE 2015 TAX LEVY YEAR PURSUANT TO AN
ORDINANCE ADOPTED BY THE CITY COUNCIL OF THE CITY OF
MCHENRY, ILLINOIS, ON APRIL 20, 2015, PROVIDING FOR THE
ISSUANCE OF $6,375,000 GENERAL OBLIGATION (REFUNDING) BONDS
SERIES 2015 OF THE CITY OF MCHENRY, ILLINOIS, TO REFUND SERIES
2006 GENERAL OBLIGATION BONDS, ADVANCE REFUND SERIES 2007
GENERAL OBLIGATION BONDS AND ISSUE $2,015,000 FOR
CONSTRUCTION OF THE RECREATION CENTER AT 3636 MUNICPAL
DRIVE.
WHEREAS, an ordinance was adopted by the City Council of the City of McHenry, Illinois on April
M, 2015, providing for the issuance of $6,375,000 General Obligation (Refunding) Bonds, Series 2015 of
the City of McHenry, Illinois, to refund Series 2006 General Obligation Bonds, advance refund Series
2007 General Obligation Bonds, and issue $2,015,000 for construction of the Recreation Center at 3636
Municipal Drive.
WHEREAS, the Series 2015 Bonds are payable from, and are secured by a pledge of, the City's
distributive share of sales and use taxes imposed by the State of Illinois and derived from transactions at
places of business located within the boundaries of the City, including monies paid by the State in
replacement of the City's distributive share of such taxes; and
WHEREAS, pursuant to the aforesaid Supplemental Ordinance a direct tax has been levied for
the 2015 Tax Levy Year in the amount of $579,778.76 for the payment of the principal and interest due
in the year 2016 on the Series 2015 Bonds authorized by said ordinance; and
WHEREAS, the City's distributive share of sales and use taxes imposed by the State of Illinois and
derived from transactions at places of business located within the boundaries of the City which have
been pledged for the payment of the principal and interest on the Series 2015 Bonds otherwise payable
from such levy for the 2015 Tax Levy Year are on deposit in the Series 2015 Project Fund established by
Section 13 of the aforesaid Ordinance and it is therefore the determination of the Corporate Authorities
A the City of McHenry, Illinois that the real estate taxed levied for the Tax Levy Year 2015 pursuant to
said Ordinance shall be abated.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1. All real estate taxes authorized to be levied for the 2015 Tax Levy Year pursuant to
the ordinance adopted by the City Council of the City of McHenry, Illinois on April 20, 2015, providing for
the issuance of $6,375,000 General Obligation (Refunding) Bonds, Series 2015 of the City of McHenry,
1Ilinois, to refund Series 2006 General Obligation Bonds, advance refund Series 2007 General Obligation
Bonds, and issue $2,015,000 for construction of the Recreation Center at 3636 Municipal Drive.
SECTION 2. The City Clerk shall file a certified copy of this Ordinance in the Offices of the Clerk
of the County of McHenry, Illinois after the effective date of this ordinance.
SECTION 3. All ordinances or parts thereof in conflict with the terms and provisions hereof be
and the same hereby repealed to the extent of such conflict.
SECTION 4. This ordinance shall be published in pamphlet form by and under the authority of
the Corporate Authorities of the City of McHenry, Illinois.
SECTION 5. This ordinance shall be in full force and effect immediately from and after its
passage, approval and publication, as provided by law.
Passed and approved this 7th day of December, 2015.
VOTING AYE:
VOTING NAY: NONE.
NOT VOTING: NONE.
ABSTAINED: NONE.
ABSENT: NONE.
Mayor
ATTEST:
City Clerk
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: December 7, 2015 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Facade Improvement Grant at 3932 Main Street
ATT:
1. Unapproved Landmark Commission minutes dated November 3, 2015
2. Application Packet
BACKGROUND: The Fagade Improvement Grant Program is available to owners of commercial
buildings 50 years and older for work which furthers the preservation of historic buildings in an
effort to maintain the original design/fagade of the structure as much as practical. Below are
the basic criteria of the program:
1. Structure must be located within the limits of the City of McHenry, zoned and used
for commercial purposes.
2. The structure shall be a minimum of fifty (50) years of age for consideration.
3. All proposed work shall comply with the applicable City, State and National building
and preservation codes.
4. All proposed materials and work shall be sensitive and appropriate to the original
design and style of the structure. The project should be sensitive to the streetscape
and appropriate to the character of the neighborhood.
5. The following types of work will be considered under the grant program:
Exterior work, such as painting, tuckpointing, cleaning, remodeling, restoration or
rehabilitation on the front fagade, or a side or rear facing a major street or public
access, i.e. city parking lot.
Attached is an application submitted bythe owners of the building at 3932 Main Street. They have
applied for a facade improvement grant to assist in paying for tuckpointing work which has been
completed. Although the grant was not guaranteed, the owners completed the renovation work in
anticipation of the impending winter season. The tuck pointing cost $18,500, and as explained in
the attached narrative to the Landmark Commission, the owners plan on spending an additional
11
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
$8,500 to complete painting on the exterior of the bung.
ANALYSIS: The applicants have performed major restorative work making the building more
usable, promotes the structural and aesthetic integrity of the building. The purpose of a facade
grant is to offset a portion of costs expended by property owners which further the preservation of
a building and doing the best deemed practical to maintain its original appearance and furthering
its historic appeal.
Cost of the work at 3932 Main will total approximately $27,000 when completed, and the facade
grant not only assists in preserving the historic integrity of the structure but also enhances the
character of the Main Street downtown area. Fagade grant applications are reviewed by the
Landmark Commission which makes a recommendation to the City Council.
The Landmark Commission considered the application on November 3, 2015, and recommended
awarding $3,000 to the applicants for the tuckpointing work which was done. The most recent
facade improvement grant approved by the City Council was awarded to the Bike Haven in the
amount of $2,500 in January 2012. Five thousand dollars is budgeted for Fagade Improvement
Grants annually.
LANDMARK COMMISSION: The Landmark Commission unanimously recommended approval of a
Fagade Improvement Grant in the amount of $3,000 for the property located at 3932 Main Street.
If the City Council concurs with the Landmark Commission it's recommended a Facade
Improvement Grant in the amount %J $3,000 be awarded for the property located at 3932 Main
Street.
2
City of McHenry
Landmark Commission Minutes
Nov. 31 2015
Gerhard Rosenberg opened fihe meeting at 7:OOpm
Members present: Gerhard Rosenberg; Zelinda Paluch, Nick Bennett, Rabin Schmidt,
James Johnson, Pat Schafer, Suzanne Kotomski and Kaaren Gies
Members absent: Pat Wirtz, Paul Letizia and L7on Schmidt
Guests: Gary Garwood, Ken Pesz and George Lamm
We started the meeting with the application from Gary GanNood and Ken Pesz for
a Fagade Grant. They had sent a letter to the Commission explaining the work that
has been going on at their building on Main St. in West McHenry and wanted to
answer any questions we might have. Questions were asked and answered. Gary
andKen then left the meeting.
Minutes: With corrections to spelling, JarnesJ. made motion to accept, 2"d by Nick
B. Motion carried.
Treasurer's Report: no change
a. expenses - none
Facade Gran#: piscussion re: the appiication for 8932 Main St. and the amount of
grant continued. The sum of $3000 was voted on, James J. made the motion, 2 By
Robin S., motion carried.
old Business: Suzanne discussed her ideas for Historic Districts'in McHenry. She
talked with several people re: having their buildings plagued: We talked about the
Aguilar, Samantha Button home, with the new plaque and the good turnout we had.
She is working with George Lamm to get homes and businesses interested
New Business: Pat S. had attended a workshop re: haw to handle items that might
Be donated the Colby -Petersen Farm. The forms and the information needed to
keep the items for future use.
Nick B.; our student member, needs to do a documentary for class. He had an idea
of doing something about the Farm.
Suzanne K. made a motion to adjourn the meeting, 2"d by Zelinda P. Motion carried.
Meeting adjourned at 8:25pm.
3932 Main Street
McHenry, IL
Gary Garwood &Kenneth Pesz purchased above stated property in
March of 2008.
Ken and I formed a partnership, based on our shared interests in older,
quality buildings. We knew going into this purchase that this building
would need some TLC. Late summer of 2008 we took it upon ourselves,
along with some professional guidance of friends to remove 3 layers of
original and secondary leaking roofs. This project was very arduous,
but with commitment to tenants below and the building we installed a
state of the art "rubber roof," which finally brought water leaks to an
end inside the building.
2 years later, Ken and I addressed the problem of original, very drafty
windows. We again, dug deep into our pockets (though we knew the
assessed value of the building had dropped dramatically) and
purchased 28 new, high energy saving, efficient windows. A
professional installer was hired and got the job done of installing the
new windows, along with wrapping white aluminum around all window
frames.
Through the years of ownership, Ken and I acknowledged the fact that
the once solid masonry construction of the building was crumbling and
would need to be addressed very thoroughly. Tuck pointing was next
on our "to-do" list.
I contacted Doug Martin, Director of Economic Development for the
City of McHenry. I asked Mr. Martin if he could supply Ken and I, a list
of companies that do that type of work in the Northern Illinois area.
Doug made mention that we should also apply for a grant from the
Land Mark commission, due to the age and history of the building Ken
and I own.
Ken and I chose GP Construction Group for the major task of tuck -
pointing the building. Work started this August (2015.) Doug Martin
again offered assistance, putting me in touch with the Department of
Public Works, which set up temporary street and sidewalk barriers, so
all the work could be performed safely.
The total costs of the now completed tuck -pointing work is $18,500.00.
Based on research and recommendations the building will also receive
an epoxy based paint on the East, West and North exterior walls. This
paint will protect and beautify the already outstanding work that has
been done to insure this building will continue to contribute to the
history, and tax base of the City of McHenry. The painting aspect will
add additional costs of $8500.00 to the finality of the project.
The South/street side wall of the building has always been a. rich "face
brick," the red mortar used has greatly enhanced the appearance of the
face of the building.
Our building was built in 1927, suffered a somewhat devastating fire 3
to 4 years later. The building was saved and the portions destroyed by
the fire were rebuilt.
The building is fully occupied/rented, contributing property tax and
retail monies to the betterment of McHenry County and the City of
McHenry.
Ken and I respectfully submit this informative letter, before and after
pictures, historical pictures along with 3 proposals. We ask the Land
Mark Commission to consider our eligibility to receive Grant monies
from your Association.
Please feel free to contact myself if any further information would be
required to satisfy the requirements of the Grant request.
Sincerely,
Gary Garwood
815-353-5764
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CONTRACTORS INVOICE
From:
GP CONSTRUCTION GROUP INC
8407 Appaloosa Lane
Spring Grove, IL 60081
Phone: (847) 721 8907
To:
MR GARY GARWOOD AND MR KEN PESZ
3932 Main Street
McHenry, IL 60050
Phone: (815) 353 5764
PAYMENT
DATE
INVOICE NUMBER / JOB / LOCATION
DUE DATE
TERMS
10/23/2015
111914-10 / G GARWOOD AND K PESZ / 3932 Main St,
McHenry, IL
14 DAYS
11/06/2015
DESCRIPTION
I
UNIT PRICE
LINE TOTAL
MASONRY RESTORATION WORK AS PER SCOPE INCLUDED IN PROPOSAL
NR #110514
1
$18,500.00
$18,500.00
51 R ( LABOR, MATERIALS AND SUPPLIES)
PLEASE NOTE: THIS 1NVOICEJS PAID IN FULL /REMAINING BALANCE $0.00
Subtotal
I $18,500,00
Sales Tax
If 0.00
$18,500.00
Total
'' All materials and labor are guaranteed to be as specified and above work was completed in substantial
�j
workmanlike manner for the sum of Eighteen Thousand Five Hundred and 00/100 Dollars ( $18,500.00 ). This is full
invoice payable by November 6th 2015 in accordance with our Proposal No. 110514-51R dated November 5Th
2014.
Thank You!
GP CONSTRUCTION GROUP INC
8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847 ) 721 8907 Fax (815 ) 581 0019
Proposal Number: 110514-51 REVISED
Date: NOVEMBER 5TH 2O14
Submitted to: GARY GARWOOD &KEN PASZ.( 815) 353 5764
Address: 3932 MAIN STREET, MCHENRY, IL 60050
Job Name: GARY GARWOOD &KEN PASZ /MASONRY
Location: 3932 MAIN STREET, MCHENRY, IL 60050
We, GP Construction Group, Inc. an Illinois Corporation hereby propose to furnish
materials and labor necessary for completion of the following: masonry restoration work
building's all elevations ):
Bid Breakdown:
Masonry restoration work /repairs of the brick and block masonry located on the
building's east, west, north and south elevations which includes the following:
1. South /Front Elevation:
a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints
between brick masonry ( included final acid pressure wash) with replacement of the
missing brick ( matching as close as possible ). Total allowance of the area to be
repaired: ~250 sq ft @ $25.50 per sq ft ( site protection, scaffolding, labor, materials and
supplies ): $6,375500
b. new metal coping to prevent water intrusions into parapet wall of the building (labor,
materials and supplies ): $820.00
c. steel lintels refinishing /maintenance above front door entrance with spot re -pointing
site protection, scaffolding, labor, materials and supplies ): $150.00
Proud Member of BBB and Building Trades Association �vww.gpconstructiongroup.com Init: Page 1
GP CONSTRUCTION GROUP INC
8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847) 721 8907 Fax (815) 581 0019
Picture 1. Building's South Elevation
2. East Elevation:
a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints
between split faced ( rock faced ) and smooth block masonry. Damaged masonry units
will be replaced with new to match the existing as close as possible. Work includes
repair of all step cracks with stainless steel rods installed on epoxy beds for an additional
reinforcement and application of water repellant. Total allowance of the area to be
repaired ~350 sq ft @ $15.50 per sq ft ( site protection, scaffolding, labor, materials and
supplies ): $5,425.00
b. chimney repair: demolition and rebuilding to its original condition of the chimney
located on the east elevation ( parapet wall ). Includes new cast concrete chimney cap
site protection, scaffolding, labor, materials and supplies ): $1,180.00
3. North Elevation:
a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints
between split faced ( rock faced) and smooth block masonry. Damaged masonry units
will be replaced with new to match the existing as close as possible.
Proud Member of BBB and Building Trades Association www.gpconstructiongroup.com Init: Page 2
1W[Wl ►` 1`� ■ :1 V lM M IWl ►` M" L4W111:
wecmanirartoa camED
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GP CONSTRUCTION GROUP INC
8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847) 7218907 Fax (815) 581 0019
4. West Elevation:
a. spot re -pointing (tuckpointing) of missing and washed out /deteriorated mortar joints
between split faced ( rock faced) and smooth block masonry. Damaged masonry units
will be replaced with new to match the existing as close as possible. Work includes
repair of step cracks with stainless steel rods installed on epoxy beds for an additional
reinforcement. Total allowance of the area to be repaired ~140 sq ft @ $15.50 per sq ft
site protection, scaffolding, labor, materials and supplies ): $2,170.00
5. Repairs of the foundation above the grade around the building (site protection,
labor, materials and supplies ): $520.00
Please note: cost of permit if required is not included. Permission to set up scaffolding/
ladders on the neighbors property is required. Estimated time to complete the project
will be ten days with three men crew. Roofing work ( flashing ) is not included.
We propose hereby to furnish materials and labor complete in accordance with above
specifications, for the sum of: $18,500.00 ( eighteen thousand five hundred and
)01100 dollars ), with payments to be made as follows: down payment 50% ( $93250.00 )
and balance payment of 50% ( $9,250.00 ) within 7 days after completed.
Please note: We guarantee our craftsmanship for period of three years. The estimate is
based on the materials and labor cost as of November 2014 and is subject to change
based on the cost increase in the future. The owner will supply clean water and 110V
electric service. All materials are guaranteed to be as specified and work to be
completed in substantial workmanlike manner according to specifications submitted per
standard practices.
Proud Member of BBB and Building Trades Association �wvw.gpconstructiongroup.com Init: Page 4
GP CONSTRUCTION GROUP INC
8407 Appaloosa Lane, Spring Grove IL 60081 Phone (847 ) 721 8901 Fax (815) 581 0019
Any alternations or deviations from above speccations involving extra cost will be
executed only upon written order and will become an extra charge over and above the
estimate. All agreements contingent upon strikes, accidents or delays beyond our
control. This proposal may be withdrawn by us if not accepted within 30 days.
Acceptance of the Proposal:
The above specifications and conditions are satisfactory and hereby accepted. You are
authorized to do work as specified. Payments will be made as outlined above. In addition
to amount owned, I agree to pay any and all finance charges acquired in the event my
payment is late beyond 30 days.
Signature: Date:
Please initial each individual page, return signed copy to our office and keep one for
Your records. Thank You.
Notes:
Proud Member of BBB and Building Trades Association www.gpconstructiongroup.com Init: Page 5
LIGAS MASONRY INC
1750 SLEEPY HOLLOW CT
SCHAUMBURG IL 60195
PHONE: (773) 733 1719
PROPOSAL
JULY 30TH 2O15
PROPOSAL SUMBITTED TO:
ADDRESS: 3932 MAIN STREET, MCHENRY, IL
DESCRIPTION OF WORK:
THE WORK ON BUILDING'S NORTH, WEST, EAST ELEVATIONS (CONCRETE BLOCK) AND SOUTH (FACE
BRICK) INCLUDES TUCKPOINTING OF DAMAGED MASONRY JOINTS, REPLACEMENT OF DAMAGED BRICK
AND BLOCK AS NECESSARY, FINAL CLEANING ( ACID WASH),
TOTAL COST OF ABOVE DESCRIBED WORK FOR LABOR AND MATERIALS: $21,500.00 (TWENTY ONE
THOUSAND FIVE HUNDRED AND 00/100 DOLLARS) WITH DOWN PAYMENT 50% AND FINAL PAYMENT
WHEN COMPLETED.
PROPOSAL ACCEPTED BY: DATE:
I have attached a proposal for your review for the tuckpointing repairs needed on the commercial
building in McHenry at 3932 Main Street.
Here is my analysis of the building
West Elevation: Overall this side isn't too bad, there.are numerous vetical joints that have
cracked in a stepping pattern and it appears the building was repainted some years ago. The
vertical joints need to be ground out and retuckpointed.
East Elevation: This side of the building is in real bad shape, about 85% of all the mortar joints
are failing or have failed, especially the last 8' of the top of building. In the last 8' every mortar
joint has almost removed itself from between the block above and below it. There are numerous
vertical cracks that need attention. Grab a set of binoculars and look at it. It's bad.
South Elevation: The top of the building from the bottom of the 2nd story windows needs to be
ground out entirely and repointed in with new mortar, the right side of the top of the building
needs to be rebuilt in an area approx. 3x5. The concrete caps on top of the parapet wall were
loose and moved some time ago, the rubber roof is attached to concrete caps, the rubber roof is
the only thing holding the right side cap from moving some more.
North Elevation: Minor tuckpointing
Chimney: The chimney has been tuckpointed once or twice before and should be torn down for
as few bricks that there is on it. The chimney is functioning with the furnace/furnaces exhaust
coming up through it. The flue pipes look pretty good a ways down but the first one you see
from the roof, the one that the concrete is around is cracked and should be replaced.
Overall the building is in need of attention, some minor in spots, some major in spots.
Consideration has to be given to securing the site for construction, without debris falling on the
streets or someone when work is done out there. It has been figured into the cost of the job.
No permit /Town of McHerny fees have been figured, they would need to be *AU
I can secure. a permit if we are awarded the contract at the cost of the permit plus the attached
proposal.
Any questions. feel free to call to discuss
Regards,
Ed Richards
815-378-6067 direct �
Home - Richards Masonry Inc.
PROPOSAL
F Richards Masonry, LLC
R Twin Lakes, WI 53181
O 37950 91st Street
M 262-637-2697 / cell 815-378-6067
PROPOSAL SUBMITTED T0:
Page No. 1 of
1 Pages
NAME .
Gary Garwood
PHONE
615353.5764
JDATE 10/25/2014
STREET
3932.Main Street
JOB NAME
Commercial Building
CITY
McHemy
STREET
3932 Main Street
STATE
IL
CITY
McHenry STATE IL
We hereby submit specifications and estimate for:
Mason
to supply all labor and masonry materials for completion of job. Mason to tuckpoint in various spots the WEST elevation walls. West
elevation tuckpointing to consist of4-5 vertical cracks. Mason to tuckpoint entire EAST elevation wall. East elevation tuckpointing to consist of
grinding out every mortarjoint and reinstalling new mortar. Mason to tuckpoint SOUTH elevation wall from the bottom of the 2nd story windows
up. All mortarjoints from the bottom of the windows It the 2nd floor up are to be ground out and new mortar installed. Mason to remove and re-
install the concrete caps on top of the parapet wall. Mason to remove existing chimney and rebuild, also included is the removal of the cap and the
first flue pipe. Pipe is cracked and needs to be replaced.. Mason to remove and haul away all masonry related debris when completed. Mason to
wash job upon completion.
We hereby propose to furnish labor and materials —complete in accordance with the above specifications, for the sum of
17,380 with payment to be made as follows:
balance in full
All material is guaranteed to be as specified. All work to be completed in a workmanlike manner according to standard practices.
Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders and will become
an extra charge over and above the estimate. All agreements contingent upon strikes, accident, or delays beyond our control.
This proposal is subject to acceptance within 30 days and it is void thereafter at the option of the undersigned
Authorized Signature Edward Richards
ACCEPTANCE OF PROPOSAL
The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payment will
be made as outlined above.
Accepted:
Signature:
Date: Signature: E
PROPOSAL
� Richards Masonry, LLC
R Twin Lakes, WI 53181
Q 37950 91at Street
M 262-537-2697 / cell 815.378�067
PROPOSAL SU MITTED TO:
Page No. 1 of
NAME
Gary Garwood
PHONE 615-353-5764
DATE 1025R014
STREET
3932 Mein Street
JOB NAME 'COrrurlercial BUIIdIr1Q
CITY
McHenry
STRFJ=r 3932 Main Street
STATE
IL
CITY McH�nry � STATE IL
We
and
Mason to supply all tabor and masonry materials for completion of job. Mason to tuckpoint in various spots the WEST
elevation walls. West elevation tuckpointing to consist of 45 vertical cracks. Mason to tuckpoint entire EAST elevation wall.
East elevation tudcpointing fo consist of grinding out every mortar joint and reinstaNing new mortar. Mason to tuckpoint SOl1Tti
e{evation wall from the bottom of the 2nd story windows up.. Aq mortar joints from the bottom of the windows n the 2nd floor up
are to be ground out and new mortar installed. Mason to remove and re -install the concrete caps on top of the parapet wall.
Mason to remove existing chimney and rebuild, also inGuded is the removal of the cap and the first flue pipe. Pipe is cracked
and needs to be replaced.. Mason to remove and haul away all masonry related debris when completed. Mason to wash job
upon completion.
We hereby propose to furnish labor and materials —complete in accordance with the above specifications, for the sum of
17,3so with payment to be made as folbws:
balance in fuN
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Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: December 7, 2015 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Use Variance to allow a parking lot as a principal use on the east side of Ringwood
Road, (Lot 29) of Westshore Beach Subdivision
ATT:
1. Location Map of Subject Property
2. Photographs of Subject Property and Surrounding Area
3. Unapproved Planning and Zoning Commission minutes dated November 19, 2015
4. Ordinance approving a use variance to allow a parking lot as a principal use on the east
side of Ringwood Road, Lot 29 of Westshore Beach Subdivision
5. Application Packet
BACKGROUND: In 2008 the subject property was rezoned from C-1 Convenience Commercial to
RS-3 Medium -High Density Single -Family Residential. Variances were also granted Loa ow rL e
construction of two homes; to allow multiple buildings (2 homes) on a single zoning lot and a for
lot width along an arterial street from 200 to 175 feet. Since that time the property has remained
vacant.
Home of the Sparrow operates a facility on Ringwood Road, which is located in unincorporated
McHenry County, however they are connected to City sewer but not City water due to the distance
the water main lies to the south. Recently Home of the Sparrow completed an addition to their
facility on Ringwood Road and was able to acquire the subject property, located within the City of
McHenry, and the two lots north of the subject property and south of their facility (see attached
location maps).
ANALYSIS: Due to their facility expansion, Home of the Sparrow would like to construct
additional parking and physically tie all the properties together. Parking lots are only allowed by -
right in residential zoning districts as accessory uses if the parking lot is accessory to a permitted
use in the district. In this case all the adjacent lots are unincorporated, therefore a use variance is
required to allow a parking lot as a principal use.
1
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Use Variances must satisfy criteria based upon the following: practical difficulties or particular
hardship; reasonable return; unique circumstances, not altering local character and consistent with
the comprehensive plan. The proposed parking lot satisfies all the aforementioned criteria and
due to its size, being located on a major arterial, and proximity to utilities it would be very difficult
to develop the subject property without any additional land. The property was formerly zoned C-
1, rezoned to RS-3, and has remained vacant for several years following the zoning map
amendment in 2008.
Attached as part of the application packet is a proposed site plan for the parking area. There are
no additional access points onto Ringwood Road proposed, as the parking area proposed would be
physically linked to the two vacant lots to the north and the existing building. There is an existing
access north of the subject property off of Ringwood Road, and the property can also be accessed
from W. West Shore Drive. The parking lot would be required to meet all applicable City
ordinances, including but not limited to parking lot lighting, stormwater, and screening. Staff
supports the request as presented.
PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously
recommended approval (5-0) to the City Council with regard to File No. Z-876, an application for a
use variance to allow a parking lot as a principal use on the subject property located on the east
side of Ringwood Road, (Lot 29) of the Westshore Beach Subdivision in McHenry, IL, as presented
by applicant Home of the Sparrow, subject to the following conditions:
• No additional access points onto Ringwood Road from subject property are permitted;
• Subject property shall be developed in substantial conformance with the site plan
submitted as part of the application packet and comply with applicable City ordinances.
If the City Council concurs with the Planning and Zoning Commission it's recommended the
attached ordinance granting a use variance to allow a parking lot as a principal use on the
subject property located on the east side of Ringwood Road, (Lot 29) of the Westshore Beach
Subdivision in McHenry, IL, as presented by applicant Home of the Sparrow, subject to the
following conditions be approved:
• No additional access points onto Ringwood Road from subject property are permitted;
• Subject property shall be developed in substantial conformance with the site plan
submitted as part of the application packet and comply with applicable City ordinances.
All MC
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Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Photographs %F Subject Property and Surrounding Area
View of Subject Property looking northeast from Ringwood Road
View looking north along Ringwood Road (Home of the Sparrow Facility)
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
City of McHenry
Unapproved Planning and Zoning Commission Minutes
November 19, 2015
Public Hearing: Home of the Sparrow
File No. Z-876
Ringwood Road, McHenry, IL
Use Variance to allow a parking lot as a principal use and any other
Variances required effectuating the aforementioned request
Chairman Thacker called the Public Hearing to order at 7:35 p.m. regarding File No Z- 876, an
application for a use Variance to allow a parking lot as a principal use and any other variances
required effectuating the aforementioned request on the subject property as submitted by Home
A the Sparrow, for the property located on the east side of Ringwood Road, (Lot 29) of the
Westshore Beach Subdivision McHenry, IL.
Chairman Thacker stated Notice of the Public Hearing was published in the Northwest Herald on
November 3, 2015. Notices were mailed to all abutting property owners of record as required by
ordinance. The subject property was posted. A Certificate of Publication and Affidavit of
Compliance with notice requirements are on file in the City Clerk's Office.
In attendance were John Ponio, Orbis Construction Company, Inc., 4314-F Crystal Lake Road,
McHenry, IL, and Debbie DeGraW, VP Marketing &Development, and Leslie Coen, VP Operations,
Home of the Sparrow, 4209 W. Shamrock Ln., McHenry, IL who were sworn in by Chairman
Thacker.
Ms. DeGraw provided a summary of the request before the Commission at this Hearing stating
Home of the Sparrow is seeking a variance to put a parking lot in on the newly acquired Ringwood
Road property next to their current facility.
Director of Economic Development Martin provided the Commission with the Staff Report
regarding this matter stating in 2008 the subject property was rezoned from C-1 Convenience
Commercial to RS-3 Medium -High Density Single -Family Residential. Variances were also granted
to allow for the construction of two homes with a shared driveway and a lot width variance. Since
that time the property has remained vacant.
Home of the Sparrow operates a facility on Ringwood Road, which is located in unincorporated
5
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
McHenry County. Recently Home of the Sparrow completed an addition to their facility on
Ringwood Road and was able to acquire the subject property, located within the City of McHenry,
and the two lots north of the subject property and south of their facility. Due to their facility
expansion, Home of the Sparrow would like to construct additional parking and physically tie all
the properties together. Parking lots are only allowed by -right in residential zoning districts as
accessory uses if the parking lot is accessory to a permitted use in the district. In this case all the
adjacent lots are unincorporated, therefore a use variance is required to allow a parking lot as a
principal use.
The proposed parking lot satisfies all the criteria required for a use variance and it would be very
difficult to develop the subject property without any additional land. Director of Economic
Development Martin stated there are no additional access points onto Ringwood Road proposed,
as the parking area proposed would be physically linked to the two vacant lots to the north and
the existing building. There is an existing access north of the subject property off of Ringwood
Road, and the property can also be accessed from W. West Shore Drive. The parking lot would be
required to meet all applicable City ordinances, including but not limited to parking lot lighting,
storm water, and screening.
Director of Economic Development Martin stated Staff supports the request as presented and
recommends approval of a use variance to allow a parking lot as a principal use on the subject
property subject to conditions as presented, and Staff finds all requirements in Table 32(A) of the
zoning ordinance have been satisfied.
Chairman Thacker invited questions and/or comments from the Commission.
Commissioner Bromley asked if there were accommodations made for storm water. Director of
Economic Development Martin stated storm water was taken into consideration and they must
have a storm water permit; however the plans don't meet the minimum criteria needed to require
detention.
Commissioner Doherty stated it was his observation that additional parking was definitely needed.
Mr. Ponio stated there will be about 20 additional parking spots provided.
Chairman Thacker opened the floor to questions and comments from the audience. Mr. Roger
Smessaert, 5524 West Shore Dr., McHenry, was sworn in by Commissioner Thacker prior to
addressing the Commission. Mr. Smessaert stated he resides next to the property and has no
objection but rather is concerned about the maintenance of the landscape around the parking lot.
His concern is that custodial care and maintenance is the first budget item cut in tough times and
tJ
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
this property has gone from being vacant to being re -zoned and has had irregular maintenance.
Since the city liened the property and had a contractor maintaining it, the lot has been very well -
kept. He would like to see it continually maintained in this same manner by Home of the Sparrow.
The drainage ditch is very difficult to maintain and he has a further concern that maintenance of
the ditch is continued as well.
Commissioner Meyer asked Mr. Smessaert if he has noticed any poor property maintenance atthe
present site of the Home of the Sparrow transitional housing facility. Mr. Smessaert stated it is
hard to see from his property but he hasn't really noticed any extreme irregular property
maintenance there.
Ms. Coen stated property maintenance falls under her job description and Home of the Sparrow
contracts with a landscaping maintenance service that maintains the properties regularly. Home
A the Sparrow intends to be respectful of their neighbors and to provide a nice environment for
the residents as well. The parking lot is slated to be maintained, including mulching, etc. on a
regular basis. Ms. DeGraw stated they have 700 volunteers in their organization and if funds were
ever cut they would be able to have the property maintained by volunteers in order to continue to
be good neighbors.
Chairman Thacker closed the public comment portion of the hearing at 7:50 p.m.
Motion by Meyer, seconded by Bromley, to recommend to the City Council with regard to File No.
Z-876, an application for a use variance to allow a parking lot as a principal use on the subject
property located on the east side of Ringwood Road, (Lot 29) of the Westshore Beach Subdivision
in McHenry, IL, as presented by applicant Home of the Sparrow, subject to the following
conditions:
• No additional access points onto Ringwood Road from subject property are permitted;
• Subject property shall be developed in substantial conformance with the site plan
submitted as part of the application packet and comply with applicable City ordinances.
be granted, and that Table 32(A), of the Zoning Ordinance, has been met.
Voting Ave: Bromley, Doherty, Meyer, Sobotta, and Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Vallez, Strach.
7
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Motion carried 5-0.
Chairman Thacker closed the Public Hearing regarding File No. Z-876 at 7:52 p.m.
E:3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ORDINANCE NO. 15-
AN ORDINANCE GRANTING A USE VARIANCE TO ALLOW A PARKING LOT AS A PRINCIPAL USE
ON THE PROPERTY LOCATED ON THE EAST SIDE OF RINGWOOD ROAD, LOT 29 OF
WESTSHORE BEACH SUBDIVISION, IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed with the City by Home of the Sparrow Inc.
4209 W Shamrock Lane Unit B (formerly located at 5432 W Elm Street (Illinois Route 120))
McHenry, IL 60050 ("Applicant") requesting a use variance to allow a parking lot as a principal use
on the property located on the east side of Ringwood Road, Lot 29 of Westshore Beach Subdivision
("SUBJECT PROPERTY"), legally described on Exhibit A, attached hereto and incorporated herein;
and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on November 19, 2015 in the manner prescribed by ordinance and statute; and
WHEREAS, as a result of said hearing, the Planning and Zoning Commission voted in favor of
the use variance; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the requested use variance is
consistent with the objectives of the City of McHenry Zoning Ordinance to protect the public
health, safety, morals and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
SECTION 1: The SUBJECT PROPERTY is hereby granted a Use Variance to allow a parking lot
as a principal use subject to the following conditions:
• No additional access points onto Ringwood Road from subject property are permitted
• Subject property shall be developed in substantial conformance with the site plan attached
66
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
hereto and incorporated herein as Exhibit "B" ("SITE PLAN") and comply with applicable
City ordinances
SECTION 2: In granting said Use Variance, the City Council finds that the requirements of
Table 32(A) of the Zoning Ordinance have been met in that:
1) For reasons fully set forth in the written findings, the strict application ofthe provisions
of the Zoning Ordinance relating to the use of the buildings or structures, orthe use of
the land, would result in unnecessary and undue hardship upon the applicant, as
distinguished from mere inconvenience.
2) The property cannot yield a reasonable return if permitted to be used only under the
conditions allowed by the regulations in the Zoning Ordinance forthe pertinent zoning
district.
3) Special circumstances, fully described in the written findings, exist that are peculiar to
the property for which the use variance is sought and that they do not apply generally
to other properties in the same zoning district.
4) The granting of the use variance will not alter the essential character of the locality nor
substantially impair environmental quality, property values, or public safety or welfare
in the vicinity.
5) The granting of a use variance will be in harmony with the general purpose and intent
of the Zoning Ordinance and of the City's Comprehensive Plan.
SECTION 3: All Ordinances or parts thereof in conflict with the terms and provisions hereof
aI e hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and underthe authority
of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided bylaw.
Passed and approved this
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
to day of 2015
,
10
ATTEST:
CITY CLERK
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
11
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit A
Legal Description of Subject Property
12
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit B
Site Plan
13
Home of the Sparrow, Inc. recently completed the
construction of an addition to our facility on Ringwood
Road. This allowed us to increase both our staff and the
recipients of our services at this location. In an effort to
provide increased safety for our staff, volunteers, the
recipients of our programs and their children an additional
parking area is needed for their vehicles. The requested
use variance would grant Home of the Sparrow, Inc. the
ability to build a much needed parking lot. In addition the
new parking area will provide increased safety for the
children by providing a space differentiation from the
current children's outdoor play area.
FORM A
PUBLIC nll A ING APPLICATI"N
1?lanning and caning dJ+mliII16 iOn
City of McHenry
File Number !6:�'
333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173
1. Name of Applicant
Address
riQ W,P Qt 'AU Mk ias .r n C . Tel a « ti U ! _� ZDY
City I' 1�'. fT�,ti� i.l State
2. Name of Property Owner
(If other than Applicant)
Address
City
3. Name of Engineer
(tf represented)
Address
City
4. Name of Attorney
(If represented)
Address
s
0
Requested Actions) (check all that apply)
_ Zoning Map Amendment (Rezoning)
Conditional Use Permit
Zoning Variance
Other
Zip
State Zip
Tel
Fax
Te]
Fax
Tel
Fax
_ Zoning Variance —Minor
Zoning Text Amendment
�se Variance
*Definition of Minor Variance: A variance granted to the fee owner, contract
purchaser or option holder of a single-family detached or attached dwelling, or
single-family detached or attached building lot for that dwelling or lot.
FORMA Page 1 of 3
7. Current Use of Property
8. Current Zoning Classification of Property, Including Variances or Conditional Uses
9. Current Zoning Classification and Land Use of Adjoining Properties
North:
South:
East:
West:
10. Required Attachments (check all items submitted)
Please refer to the Public Hearing Requirements Checklist to determine the required attachments.
1. Application Fee (amount) $
2. Narrative Description of Request
3. FORM A — Public Hearing Application
4. FORM B — Zoning Map Amendment (Rezoning) Application
5. FORM C — Conditional Use Application
6. FORM D — Zoning Variance Application
7. FORM E — Use Variance Application
8. Proof of Ownership and/or Written Consent from Property Owner in the Form of an
Affidavit
9. Plat of Survey with Legal Description
10. List of Owners of all Adjoining Properties
11. Public Hearing Notice
12. Sign (Provided by the City, to be posted by the Applicant)
13. Site Plan
14. Landscape Plan
15. Architectural Rendering of Building Elevations
16. Performance Standards Certification
17. Traffic Analysis
18. School Impact Analysis
FORMA Page 2 of 3
I. Disclosure of Interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner
or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject
property or his or her agent or nominee.
Applicant is Not Owner
If the Applicant is not the owner of record of the subject property, the application shall disclose the
legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In
addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has
the authority from the owners(s) to make the application.
Applicant or Owner is Corporation or Partnership
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a
corporation or partnership, the application shall disclose the name and address of the corporation's
officers, directors, and registered agents, or the partnership's general partners and those shareholders
or limited partners owning in excess of five percent of the outstanding stock or interest in the
corporation or interest shared by the limited partners.
Applicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address,
telephone number, and extent of interest of each beneficiary shall be disclosed in the application.
12. Certification
I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this
property and that the proposed use or development described in this application shall comply with all
such codes.
I hereby request that a public hearing to consider this application be held before the Planning and
Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the
adoption of an ordinance(s) granting the requested action(s), including any modifications to this
application or conditions of approval recommended by the Zoning Board of Appeals or City Council.
Signature of Applicants)
Print Nary and Designation
of Applicants)
Page 3 of 3
File Number 2 ' /0
USE VARIAlelCF
City of McHenry
333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173
Table 32(A) of the City of McHenry Zoning Ordinance provides that in recommending approval or
conditional approval of a use variance, the Planning and Zoning Commission shall transmit to the City
Council written findings that all of the conditions listed below apply to the requested action.
Please respond to each of these conditions as it relates to your request.
1. Practical Difficulties or Particular Hardship
The strict application of the provisions of the Zoning Ordinance relating to the use of the buildings or
structures, or the use of the land, would result in unnecessary and undue hardship upon the applicant, as
distinguished from a mere inconvenience.
G �d1��lr10
2. Reasonable Return
The property cannot yield a reasonable return if permitted to be used only under the conditions allowed
by the Zoning Ordinance for the pertinent zoning district.
� c �'s�t��-�r� v �. �i UC•1��t��. c���'-�c� l rl��.� Cal -I-�I� �f
3. Unique Circumstance �J
Special circumstances exist that are peculiar to the property for which the use variance is sought which do
not apply generally to other properties in the same zoning district.
FORME Page 1 of 2
4. Not Alter Local Character
The granting of the use variance will not alter the essential character of the locality nor substantially
impair environmental quality, property values, or public safety or welfare in the vicinity.
5. Consistent with Comprehensive Plan
The granting of the use variance will be in harmony with the general purpose and intent of the Zoning
Ordinance and Comprehensive Plan of the City, as viewed in light of any changes conditions since their
adoption.
FORME Page 2 of 2
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FOR: December 7, 2015 Regular City Council Meeting
FROM: Douglas Martin, Director of Economic Development
RE: Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the
Subject Property (north and south sides of Elm Street)
Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the
Subject Property (north side of Elm Street only)
Variances from Article V. Commercial Districts Table 6: Commercial District
Requirements on the Subject Property (north side of Elm Street only)
Variances from Article VIII. Landscaping and Screening on the Subject Property
(north side of Elm Street)
Variances from the Subdivision Control and Development Ordinance relating to
Driveways and Parking Lots on the Subject Property (north side of Elm Street)
ATT:
1. Location Maps
2. Unapproved Planning and Zoning Commission Minutes dated November 19, 2015
3. Ordinance approving a Conditional Use Permit to allow an Open Sales Lot as a Principal
Use on the Subject Property (north and south sides of Elm Street); Conditional Use
Permit to allow Motor Vehicle and Trailer Repair on the Subject Property (north side of
Elm Street only); Variances from Article V. Commercial Districts Table 6: Commercial
District Requirements on the Subject Property (north side of Elm Street only); Variances
from Article VIII. Landscaping and Screening on the Subject Property (north side of Elm
Street only) and Variances from the Subdivision Control and Development Ordinance
relating to Driveways and Parking Lots on the Subject Property (north side of Elm Street
only)
4 Application Packet
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
BACKGROUND: The applicant currently operates a successful new and used car sales and repair
business on West Elm Street, on the north and south sides of Elm (see attached location maps).
Auto repair is only conducted on the north side of Elm Street and sales are conducted on the
north and south sides of Elm Street. The applicant is seeking a conditional use permit to display
vehicles and trailers outside for sale and variances to facilitate a building expansion on the
north side of Elm Street only to accommodate a Jeep Franchise, as well as a conditional use
permit to display vehicles and trailers outside for sale on the south side of Elm Street. There
are no substantive changes proposed on the south side of Elm Street.
The proposed building addition (approximately 86' X 45' (3,870 square feet)) would be to the
east side of the existing building on the north side of Elm Street. The addition would be
approximately 17 feet from the eastern property line and align with the existing building on the
other three sides (see attached elevation and floor plan and narrative describing project).
Arrow signifies location of proposed building addition -view is looking north at the existing
building located north of Elm Street
There are no changes proposed to the existing sales operation (pictured below) on the south
side of Elm Street. In 1974 0-75-66.5 was approved and granted a variation to allow the
storage of trucks and vehicles on Lot 13. In 1999, &99-915 granted a conditional use permit for
4807 W Elm, Lot 15 to allow an open sales lot for motor vehicles. Lot 13 is the westernmost lot
on the south side of Elm and Lot 15 is the easternmost lot (see attached location maps). As part
of the expansion north of Elm staff recommended the applicant obtain a conditional use permit
to allow automobile sales on all three lots on the south side of Elm Street to be consistent and
conform to the business which is transacted on those lots.
2
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Arrow signifies location of building -looking south at the existing building located south of Elm
Street
ANALYSIS: The subject property, north and south sides of Elm Street, has been utilized for
automobile sales for over half a century. The property also lies within the West Route 120
Corridor Enhancement Initiative Area, which is bounded by Meadow Lane on the east and
Ringwood Road on the west) and Sunnyside has been contemplating this expansion on the
north side of Elm Street for several years. The building expansion would allow them to acquire
the Jeep Franchise and enhance an area of Route 120 which has been struggling for many
years.
Conditional Use Permit
The conditional use permit being requested is to allow an open sales lot as a principal use on
the south side of Elm (three lots) as well as on the north side of Elm (eight lots). A conditional
use permit to allow motor vehicle and trailer repair is also being requested for the eight lots on
the north side of Elm Street only. As previously stated these operations have been existing for
decades on the north and south sides of Elm Street however a conditional use permit was never
obtained and now that an expansion is occurring, on the north side, staff recommended and
Sunnyside concurred both sides of Elm Street should come into compliance with current zoning
standards. Sunnyside acquired and razed the former Sloppy T's building a few years ago
anticipating this expansion.
Staff is extremely supportive of the proposed expansion and believes it will not have any
adverse or deleterious impacts on abutting properties. Staff has included in the
recommendation landscape improvements on both sides of Elm and a condition to ensure
lighting and glare is minimized to abutting residential on both sides of Elm Street.
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Variances from the Zoning Ordinance
Variances from the zoning ordinance are also required for the portion of the subject property
on the north side of Elm Street including: front yard building setback variance, variance from
the fountain base planting and residential screening strip requirements.
Due to the fact that an expansion is proposed on the north side of Elm Street, the expansion
proposed must comply with current ordinances. This is outlined in the nonconformities section
of the zoning ordinance. Building setbacks, landscaping requirements, etc. are classified as
standards nonconformities and the zoning ordinance states.
"No addition, enlargement, or structural alteration as defined herein shall be made to any
structure on a property having a Standards Nonconformity without the conformance of any
new addition or enlargement portion of the structure to all requirements of the zoning
district."
Commercial Avenue abuts the subject property on the north and Elm Street on the south;
therefore the lots on the north side of Elm Street are considered double -frontage or through
lots, meaning they are interior lots with frontage on multiple roadways. Currently, the building
on the north side of Elm Street has two front yards, one abutting Elm and the other Commercial
Avenue. The building setback on the north side abutting Commercial Avenue does not comply
I the required minimum building setback in the C-5 zoning district, which is 30 feet.
Currently the building is approximately &7 feet from the north property line abutting
Commercial Avenue therefore a 24 foot front yard building setback is required. While this is
also true on the south side of Elm, a setback variance is not required because they are in
compliance with the zoning ordinance. The lots on the south side of Elm Street also abut a City
right-of-way however this is an unimproved right-of-way.
The interior side yard building setbacks are required to be a minimum of 10 feet which they are
currently and will remain compliant following the completion of the building addition, and the
front yard building setback abutting Elm Street is approximately 31-32 feet and the
requirement in the C-5 district is a minimum of 30 feet.
Variances from Article VIII., Landscaping and Screening, are also required. Due to the addition
being constructed on the north side of Elm Street two variances are needed. The first is from
the required 15400t residential screening strip requirement and the second is from the
foundation base planting requirements. A 15400t landscape strip is required along the north
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
property line abutting Commercial Avenue due to the Sunnyside property being zoned C-5 and
the property to the north being a less intense zoning classification, in this case RS4. Although
by zoning definition a through lot has two front lot lines and two front yards and this 15400t
requirement is for side and rear yards staff is recommending the variance due to the language
preceding which states.
"A landscaped strip including trees and shrubs, which maybe combined with a solid fence or
wall located along the length of all lot lines (excluding the width of access ways) that abut an
adjacent residentially -zoned parcel on a parcel devoted to a more intensive residential, office,
commercial, or industrial land use, whether or not an off-street parking, loading, or refuse
area is present. if a solid wall is proposed it shall undulate by a minimum of 2 feet forward
and back for each 25 feet in length."
Foundation base plantings are required because of the expansion however, due to this being a
building addition it does not make sense to require the plantings. The existing building was
constructed prior to this ordinance being in place and there are significant space constraints.
The approval criteria for variances deal with space constraints, topography and other items,
associated with the physical aspects of the property. There are two primary challenges on the
north side of Elm Street: limited space and the lots have frontage on two public roadways and
these two constraints significantly limit what can be accomplished. Adding a 15400t landscape
buffer to the north and foundation plantings around the building is not physically possible. It is
certainly unique to have a dealership of this size on multiple "City lots" although it is not unique
to have the dealership along a state highway. The variances make it possible to accommodate
both.
Variances from the Subdivision Control and Development Ordinance
Variances from the Subdivision Control and Development Ordinance, T-5.2 Non-residential
driveways and parking lots are required to allow three curb cuts on the north side of Elm Street.
Two driveways are permitted however three are existing.
Additionally, a variance is required to allow the westernmost driveway on the north side of Elm
to exceed 36 feet width. The applicant will be paving the entire area west of the building on
the north side of Elm. The area to the east of the proposed building expansion will remain
washed/crushed rock however this cannot and is not proposed to be expanded
5
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission unanimously
recommended unanimously recommended approval (5-0) of a Conditional Use Permit to allow
an Open Sales Lot as a Principal Use on the Subject Property, north and south of Elm Street;
And;
Approval of a Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject
Property, north side of Elm Street only with the following conditions.
• Outdoor display of leaking vehicles is prohibited;
• Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited;
• All repair work shall be conducted within the building (north side of Elm);
• Vehicles for sale should not impede access or circulation and cannot occupy required
customer or employee parking spaces.
• Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights -of -
way.
• Approval from IDOT shall be secured prior to the applicant receiving a certificate of
occupancy.
• Parking/striping should generally be delineated in the locations depicted on the site plan
attached.
• Vehicles displayed north and south of Elm, shall not impede site lines or protrude into
the right-of-way.
• Employee parking shall generally be to the west and north of the building as delineated
on the site plan (north side of Elm Street).
• Light trespass to the north from the portion of the subject property north of Elm and
south from the portion of the subject property located south of Elm Street shall be
prohibited and any after -hour security lighting shall be minimal or controlled by motion
sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores
Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of
Elm Street. Glare from the lighting should be minimized to the greatest extent practical,
anA the use of the full cut-off fixtures shall be required.
• Outdoor storage is prohibited north and south of Elm Street.
• Towing of vehicles shall only be permitted to bring vehicles to and from the site and not
as a primary function of the business operation of selling vehicles.
• Vehicles displayed shall be kept in an orderly manner.
• Use of pennants, streamers, etc. on vehicles being displayed or on the building/site is
prohibited.
0
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
• There shall be no outdoor music or entertainment of any kind without the applicant
applying for a temporary use permit.
• Lot west of the building on the north side of Elm shall be paved.
And;
Approval of Variances from Article V. Commercial Districts Table 6: Commercial District
Requirements on the Subject Property to allow a required front yard of 6 feet on the north side
of Elm Street and abutting Commercial Avenue;
And;
Variances from Article VIII. Landscaping and Screening on the Subject Property, to eliminate the
requirement for fountain base plantings on the north side of Elm Street and residential
screening strip requirement on the north side of Elm Street abutting Commercial Avenue and
residential to the north with the following conditions:
1. A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on
the north and south sides of Elm Street to screen headlights from shining onto Elm
Street.
2. Building addition shall be in substantial conformance with floor plan and elevation
submitted as part of public hearing application packet.
3. All new lighting standards and any other improvements not specifically addressed
herein on the Subject Property, north and south of Elm Street, shall comply with all
applicable City ordinances;
And;
Variances from the Subdivision Control and Development Ordinance for allowing three curb
cuts and a maximum driveway width on the North side of Elm Street, as presented.
If the City Council concurs it's recommended an ordinance be approved granting a
Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the Subject Property,
north and south of Elm Street;
And;
7
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Approval of a Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the
Subject Property, north side of Elm Street only with the following conditions.
• Outdoor display of leaking vehicles is prohibited;
• Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited;
• All repair work shall be conducted within the building (north side of Elm);
• Vehicles for sale should not impede access or circulation and cannot occupy required
customer or employee parking spaces.
• Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights -
of -way.
• Approval from [DOT shall be secured prior to the applicant receiving a certificate of
occupancy.
• Parking/striping should generally be delineated in the locations depicted on the site
plan attached.
• Vehicles displayed north and south of Elm, shall not impede site lines or protrude into
the right-of-way.
• Employee parking shall generally be to the west and north of the building as
delineated on the site plan (north side of Elm Street).
• Light trespass to the north from the portion of the subject property north of Elm and
south from the portion of the subject property located south of Elm Street shall be
prohibited and any after -hour security lighting shall be minimal or controlled by
motion sensors. All lighting shall be shielded directly onto the lot away from Lakeland
Shores Subdivision on the south side of Elm and Lakeland Park Subdivision on the
north side of Elm Street. Glare from the lighting should be minimized to the greatest
extent practical, and the use of the full cut-off fixtures shall be required.
• Outdoor storage is prohibited north and south of Elm Street.
• Towing of vehicles shall only be permitted to bring vehicles to and from the site and
not as a primary function of the business operation of selling vehicles.
• Vehicles displayed shall be kept in an orderly manner.
• Use of pennants, streamers, etc. on vehicles being displayed or on the building/site is
prohibited.
• There shall be no outdoor music or entertainment of any kind without the applicant
applying for a temporary use permit.
• Lot west of the building on the north side of Elm shall be paved.
And;
!3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Approval of Variances from Article V. Commercial Districts Table 6: Commercial District
Requirements on the Subject Property to allow a required front yard of 6 feet on the north
side of Elm Street and abutting Commercial Avenue;
And;
Variances from Article VIII. Landscaping and Screening on the Subject Property, to eliminate
the requirement for fountain base plantings on the north side of Elm Street and residential
screening strip requirement on the north side of Elm Street abutting Commercial Avenue and
residential to the north with the following conditions.
4. A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas
on the north and south sides of Elm Street to screen headlights from shining onto
Elm Street.
5. Building addition shall be in substantial conformance with floor plan and elevation
submitted as part of public hearing application packet.
6. All new lighting standards and any other improvements not specifically addressed
herein on the Subject Property, north and south of Elm Street, shall comply with
all applicable City ordinances;
And;
Variances from the Subdivision Control and Development Ordinance for allowing three curb
cuts and a maximum driveway width on the North side of Elm Street, as presented.
�7
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Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
City of McHenry
Unapproved Planning and Zoning Commission Minutes
November 19, 2015
Public Hearing: Sunnyside Company -Chrysler Dodge Ram
File No. Z-875
4807, 4808, 4810, 4811, 4815, and 4820 W. Elm Street
Conditional use permit to allow an open sales lot as a principal use; Conditional use to allow
motor vehicle and trailer repair; Variances from Article V. Commercial Districts; Article VII.
Landscaping and Screening; Variances from the Subdivision Control and Development
Ordinance relating to driveways and parking lots and any other variances required from the
Zoning or Subdivision Control and Development Ordinance required to allow the use of the
subject property for automobile and trailer sales and repair at the Subject Property, which is
located at 4807, 4811 and 4815 W Elm Street (south side of Elm Street, also known as Illinois
Route 120) and 4808, 4810 and 4820 W Elm Street (north side of Elm Street, also known as
Illinois Route 120) on the Subject Property
Chairman Thacker called the Public Hearing to order at 7:55 p.m. regarding File No Z- 875, an
application for a Conditional use permit to allow an open sales lot as a principal use;
Conditional use to allow motor vehicle and trailer repair; Variances from Article V. Commercial
Districts; Article VII. Landscaping and Screening; Variances from the Subdivision Control and
Development Ordinance relating to driveways and parking lots and any other variances
required from the Zoning or Subdivision Control and Development Ordinance required to allow
the use of the subject property for automobile and trailer sales and repair at the Subject
Property, as submitted by Sunnyside Company -Chrysler Dodge Ram for properties located at
4807, 4811 and 4815 W Elm Street (south side of Elm Street, also known as Illinois Route 120)
and 4808, 4810 and 4820 W Elm Street (north side of Elm Street, also known as Illinois Route
120).
Chairman Thacker stated Notice of the Public Hearing was published in the Northwest Herald
on November 1, 2015. Notices were mailed to all abutting property owners of record as
required by ordinance. The subject property was posted. A Certificate of Publication and
Affidavit of Compliance with notice requirements are on file in the City Clerk's Office.
In attendance were Brian Larie and Bob Diedrich, Sunnyside Chrysler Dodge Ram, 4810 W Elm
St., McHenry, IL 60050; Don Tonyan, General Contractor, 1400 S. Route 31, McHenry, IL; and
Joseph Ptak, Architect, 5307 Business Parkway #101, Ringwood, IL 60072, who were sworn in
by Chairman Thacker.
12
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Mr. Tonyan provided a summary of the request before the Commission at this Hearing stating
the applicant would like to build an addition on their current building in order to bring the front
of the building up to Jeep franchise standards as well as bring the property up to current zoning
requirements.
Director of Economic Development Martin provided the Commission with the Staff Report
regarding this matter stating the applicant currently operates a successful new and used car
sales and repair business on West Elm Street, on the north and south sides of Elm. Auto repair
is only conducted on the north side of Elm Street and sales are conducted on the north and
south sides of Elm Street. The applicant is seeking a conditional use permit to display vehicles
and trailers outside for sale and variances to facilitate a building expansion on the north side of
Elm Street only, to accommodate a Jeep Franchise, as well as a conditional use permit to
display vehicles and trailers outside for sale on the south side of Elm Street. There are no
substantive changes proposed on the south side of Elm Street.
The proposed building addition (approximately 86' X 45' (3,870 square feet)) would be to the
east side of the existing building on the north side of Elm Street. The addition would be
approximately 17 feet from the eastern property line and align with the existing building on the
other three sides.
The subject property, north and south sides of Elm Street, lies within the West Route 120
Corridor Enhancement Initiative Area, which is bounded by Meadow Lane on the east and
Ringwood Road on the west, and Sunnyside has been contemplating this expansion on the
north side of Elm Street for several years. The building expansion would allow them to acquire
the Jeep Franchise and enhance an area of Route 120 which has been struggling for many
years.
There are no changes proposed to the existing sales operation on the south side of Elm Street.
As part of the expansion north of Elm, Staff recommended the applicant obtain a conditional
use permit to allow an open sales lot as a principal use on the south side of Elm (three lots) as
well as on the north side of Elm (eight lots). A conditional use permit to allow motor vehicle
and trailer repair is also being requested for the eight lots on the north side of Elm Street only.
These operations have existed for decades on the north and south sides of Elm Street, however
a conditional use permit was never obtained and now that an expansion is occurring, on the
north side, staff recommended, and Sunnyside concurred, both sides of Elm Street should come
into compliance with current zoning standards. Sunnyside acquired and razed the former
Sloppy T's building a few years ago anticipating this expansion.
13
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
The approval criteria for conditional uses were discussed. Staff is extremely supportive of the
proposed expansion and believes it will not have adverse or deleterious impacts on abutting
properties. Staff has included in the recommendation landscape improvements on both sides
of Elm and a condition to ensure lighting and glare is minimized to abutting residential on both
sides of Elm Street.
Variances from the zoning ordinance are also required for the property on the north side of Elm
Street including: front yard building setback variance, variance from the fountain base planting
and residential screening strip requirements.
Commercial Avenue abuts the subject property on the north and Elm Street on the south;
therefore the lots on the north side of Elm Street are considered double -frontage or through
lots, meaning they are interior lots with frontage on multiple roadways. The building setback on
the north side abutting Commercial Avenue does not comply with the required minimum
building setback in the C-5 zoning district, therefore a 24 foot front yard building setback is
required.
The interior side yard building setbacks are required to be a minimum of 10 feet which they are
currently and will remain compliant following the completion of the building addition, and the
front yard building setback abutting Elm Street is approximately 31-32 feet and the
requirement in the C-5 district is a minimum of 30 feet.
Due to the addition being constructed on the north side of Elm Street two variances are
needed. The first is from the required 15-foot residential screening strip requirement and the
second is from the foundation base planting requirements. Although by zoning definition a
through lot has two front lot lines and two front yards and this 15400t requirement is for side
and rear yards, Staff is recommending the variance.
Foundation base plantings are required because of the expansion; however, due to this being a
building addition it does not make sense to require the plantings. The existing building was
constructed prior to this ordinance being in place and there are significant space constraints.
The approval criteria for variances, which deal with space constraints, topography and other
items associated with the physical aspects of the property, were discussed. There are two
primary challenges on the north side of Elm Street: limited space and the lots have frontage on
two public roadways and these two constraints significantly limit what can be accomplished.
Adding a 15400t landscape buffer to the north and foundation plantings around the building is
14
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
not physically possible. It is certainly unique to have a dealership of this size on multiple y
lots" although it is not unique to have the dealership along a state highway. The variances
make it possible to accommodate both.
Variances from the Subdivision Control and Development Ordinance are required to allow three
curb cuts on the north side of Elm Street. Two driveways are permitted, however three are
existing.
Additionally, a variance is required to allow the westernmost driveway on the north side of Elm
to exceed 36 feet width. The applicant will be paving the entire area west of the building on
the north side of Elm. The area to the east of the proposed building expansion will remain
washed/crushed rock; however, this cannot and is not proposed to be expanded.
Director of Economic Development Martin Staff is recommending two votes. The first vote for
approval of a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on the
Subject Property, north and south of Elm Street, and Approval of a Conditional Use Permit to
allow Motor Vehicle and Trailer Repair on the Subject Property, north side of Elm Street only
subject to all conditions as presented; and upon compliance with all conditions listed, Staff
finds all criteria in Table 31 of the zoning ordinance have been satisfied.
The second vote recommended is for approval of Variances from Article V. Commercial Districts
Table 6: Commercial District Requirements on the Subject Property to allow a required front
yard of 6 feet on the north side of Elm Street and abutting Commercial Avenue, and Variances
from Article Vill. Landscaping and Screening on the Subject Property, to eliminate the
requirement for fountain base plantings on the north side of Elm Street and residential
screening strip requirement on the north side of Elm Street abutting Commercial Avenue and
residential to the north subject to conditions as presented, and Variances for allowing three
curb cuts and a maximum driveway width on the North side of Elm Street, and upon
compliance with all conditions listed, Staff finds all criteria in Table 32 of the zoning ordinance
have been satisfied.
Chairman Thacker invited questions and/or comments from the Commission.
Commissioner Doherty inquired if the addition will be a sales area or service bays. Mr. Tonyan
responded the addition will basically be service bays.
Mr. Thacker asked if lighting improvements will be made. Mr. Diedrich stated they will look
into the lighting standards on the property to the south but their plans are mostly concerned
15
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
with the lighting on the north side. in Tonyan stated they will be using LED down lighting
which will conform with all current city ordinances.
Mr. Thacker inquired if there have been any complaints about the lighting currently on the
property on the south side of Elm St. Mr. Diedrich stated he has never received any complaints
until recently when a resident contacted Mr. Martin. The resident asked for the lighting on the
south to be modified by adjusting the standard and asked about the safety of an open drainage
area also on the property to the south of Elm and the possibility of a fence for safety. The City
responded to that concern stating the drainage area is open but sealed and there really was no
safety concern. The resident stated he had no major issue or complaint but rather just wanted
to be sure his concerns were looked into by the City. Mr. Diedrich also stated the same
resident asked for the lights on the south side to be shut down earlier than 1:00 a.m. and was
assured it would be addressed.
Commissioner Doherty asked how many more cars can be shown outside with the new
expansion. Mr. Diedrich stated they can showcase more cars and possibly will add 50 cars with
the Jeep franchise. Jeep requires inside display of vehicles as well.
Mr. Thacker asked when they anticipate completing the project. Mr. Tonyan stated the project
is being done in phases but depending on the weather should be completed by next fall. The
building addition will be done first and then will be followed by the remodel. The dealership
will remain open during the project.
Chairman Thacker opened the floor to questions and comments from the audience. There was
nobody in attendance who wished to address the Commission regarding this matter. Chairman
Thacker closed the public comment portion of the hearing at 8*10 p.m.
Motion by Bromley, seconded by Doherty, to recommend to the City Council with regard to File
No. Z-875, approval of a Conditional Use Permit to allow an Open Sales Lot as a Principal Use on
the Subject Property, north and south of Elm Street; And
Approval of a Conditional Use Permit to allow Motor Vehicle and Trailer Repair on the Subject
Property, north side of Elm Street only with the following conditions:
• Outdoor display of leaking vehicles is prohibited;
• Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited;
• All repair work shall be conducted within the building (north side of Elm);
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
• Vehicles for sale should not impede access or circulation and cannot occupy required
customer or employee parking spaces.
• Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights -of -
way.
• Approval from IDOT shall be secured prior to the applicant receiving a certificate of
occupancy.
• Parking/striping should generally be delineated in the locations depicted on the site plan
attached.
• Vehicles displayed north and south of Elm, shall not impede site lines or protrude into
the right-of-way.
• Employee parking shall generally be to the west and north of the building as delineated
on the site plan (north side of Elm Street).
• Light trespass to the north from the portion of the subject property north of Elm and
south from the portion of the subject property located south of Elm Street shall be
prohibited and any after -hour security lighting shall be minimal or controlled by motion
sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores
Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of
Elm Street. Glare from the lighting should be minimized to the greatest extent practical,
and the use of the full cut-off fixtures shall be required.
• Outdoor storage is prohibited north and south of Elm Street.
• Towing of vehicles shall only be permitted to bring vehicles to and from the site and not
as a primary function of the business operation of selling vehicles.
• Vehicles displayed shall be kept in an orderly manner.
• Use of pennants, streamers, etc, on vehicles being displayed or on the building/site is
prohibited.
• There shall be no outdoor music or entertainment of any kind without the applicant
applying for a temporary use permit.
• Lot west of the building on the north side of Elm shall be paved.
As presented by the applicant, be granted, and that upon compliance with all conditions listed,
Staff finds all criteria in Table 31 of the zoning ordinance have been satisfied.
Voting Ave:
Voting Nay:
Not Voting.
Abstaining:
Absent:
Bromley, Doherty, Meyer, Sobotta, and Thacker.
None.
None.
None.
Vallez, Strach.
17
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Motion carried 5-0; and
Motion by Sobotta, seconded by Meyer, to recommend to the City Council with regard to File
No. Z-875, Approval of Variances from Article V. Commercial Districts Table 6: Commercial
District Requirements on the Subject Property to allow a required front yard of 6 feet on the
north side of Elm Street and abutting Commercial Avenue; And
Variances from Article VIII. Landscaping and Screening on the Subject Property, to eliminate the
requirement for fountain base plantings on the north side of Elm Street and residential
screening strip requirement on the north side of Elm Street abutting Commercial Avenue and
residential to the north with the following conditions:
7. A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on
the north and south sides of Elm Street to screen headlights from shining onto Elm
Street.
8. Building addition shall be in substantial conformance with floor plan and elevation
submitted as part of public hearing application packet.
9. All new lighting standards and any other improvements not specifically addressed
herein on the Subject Property, north and south of Elm Street, shall comply with all
applicable City ordinances; And
Variances from the Subdivision Control and Development Ordinance for allowing three curb
cuts and a maximum driveway width on the North side of Elm Street, as presented by the
applicant, be granted, and that upon compliance with all conditions listed, Staff finds all criteria
in Table 32 of the zoning ordinance have been satisfied.
Voting Aye: Bromley, Doherty, Meyer, Sobotta, and Thacker.
Voting Nay: None.
Not Voting: None.
Abstaining: None.
Absent: Vallez, Strach.
Motion carried 5-0.
Chairman Thacker closed the Public Hearing regarding File No. Z-875 at 8:15 p.m.
F�
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ORDINANCE NO 15-
AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT TO ALLOW AN OPEN SALES
LOT, MOTOR VEHICLE AND TRAILER REPAIR AND VARIANCES FROM THE ZONING ORDINANCE
PERTAINING TO LANDSCAPING AND SCREENING AND BUILDING SETBACK REQUIREMENTS
AND VARIANCES FROM THE SUBDIVISION CONTROL AND DEVELOPMENT ORDINANCE
PERTAINING TO MULTIPLE DRIVEWAYS AND EXCEEDING MAXIMUM PERMISSIBLE DRIVEWAY
WIDTH FOR THE PROPERTY LOCATED ON THE NORTH AND SOUTH SIDES OF ELM STREET IN
THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois; and
WHEREAS, a petition has been filed with the City by Sunnyside Company -Chrysler
Dodge Ram, 4810 W Elm Street, McHenry, IL 60050 ("Applicant") requesting a Conditional Use
Permit to allow an Open Sales Lot as a Principal Use (north and south sides of Elm Street);
Conditional Use Permit to allow Motor Vehicle and Trailer Repair (north side of Elm Street
)nly); Variances from Article V. Commercial Districts Table 6: Commercial District
Requirements (north side of Elm Street only); Variances from Article Vill. Landscaping and
Screening (north side of Elm Street only) and Variances from the Subdivision Control and
Development Ordinance relating to Driveways and Parking Lots (north side of Elm Street only)
on the property legally described on Exhibit "A" attached hereto and incorporated herein, the
"SUBJECT PROPERTY"; and
WHEREAS, a public hearing on said petition was held before the Planning and Zoning
Commission on November 19, 2015 in the manner prescribed by ordinance and statute, and as
a result of said hearing, the Planning and Zoning Commission did recommend to the City
Council the granting of the requested Conditional Use Permit and Variances; and
WHEREAS, the City Council has considered the evidence and recommendations from the
Planning and Zoning Commission and finds that the approval of the requested Conditional Use
Permit and Variances is consistent with the objectives of the City of McHenry Zoning Ordinance
to protect the public health, safety, morals and general welfare of its residents.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, AS FOLLOWS:
im
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
SECTION 1: That the SUBJECT PROEPRTY is hereby granted a Conditional Use Permit to
aHow an Open Sales Lot as a Principal Use (north and south sides of Elm Street) and a
Conditional Use Permit to allow a Motor Vehicle and Trailer Repair on the Subject Property,
(north side of Elm Street only), subject to the following conditions.
• Outdoor display of leaking vehicles is prohibited;
• Outdoor storage of inoperable vehicles, as defined by city ordinances is prohibited,
• All repair work shall be conducted within the building (north side of Elm);
• Vehicles for sale should not impede access or circulation and cannot occupy required
customer or employee parking spaces.
• Vehicles shall be not loaded or unloaded within the Commercial or Elm Street rights -of -
way.
• Approval from the Illinois Department of Transportation IDOT shall be secured prior to
the applicant receiving a certificate of occupancy.
• Parking/striping should generally be delineated in the locations depicted on the site plan
prepared by Warren Kostak, Architect dated November 9, 2012 consisting of one sheet
attached hereto and incorporated herein as Exhibit "B" (the "SITE PLAN").
• Vehicles displayed north and south of Elm, shall not impede site lines or protrude into
the right-of-way.
• Employee parking shall generally be to the west and north of the building as delineated
on the SITE PLAN (north side of Elm Street).
• Light trespass to the north from the portion of the SUBJECT PROPERTY north of Elm and
south from the portion of the SUBJECT PROPERTY located south of Elm Street shall be
prohibited and any after -hour security lighting shall be minimal or controlled by motion
sensors. All lighting shall be shielded directly onto the lot away from Lakeland Shores
Subdivision on the south side of Elm and Lakeland Park Subdivision on the north side of
Elm Street. Glare from the lighting should be minimized to the greatest extent practical,
and the use of the full cut-off fixtures shall be required.
• Outdoor storage is prohibited on the SUBJECT PROPERTY north and south of Elm Street.
• Towing of vehicles shall only be permitted to bring vehicles to and from the site and not
as a primary function of the business operation of selling vehicles.
• Vehicles displayed shall be kept in an orderly manner.
• Use of pennants, streamers, etc. on vehicles being displayed or on the building/site is
prohibited.
• There shall be no outdoor music or entertainment of any kind without the applicant
applying for a temporary use permit.
�i
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
• Lot west of the building on the north side of Elm shall be paved.
SECTION 2: In granting said Conditional Use Permits, the City Council finds that the
requirements of Table 31 of the Zoning Ordinance have been met in that:
1. Any adverse impact of types or volumes of traffic flow not otherwise typical in
the zoning district has been minimized.
2. Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light
or air, or other adverse environmental effects of a type or degree not
characteristic of permitted uses in the zoning district, have been appropriately
controlled.
3. The proposed use will fit harmoniously with the existing natural or man-made
character of its surroundings, and with permitted uses in the zoning district. The
use will not have undue deleterious effect on the environmental quality,
property values, or neighborhood character already existing in the area or
normally associated with permitted uses in the district.
4. The proposed use will not require existing community facilities or services to a
degree disproportionate to that normally expected of permitted uses in the
district, nor generate disproportionate demand for new services or facilities, in
such a way as to place undue burdens upon existing development in the area.
5. The proposed use will not be detrimental to the safety or health of the
employees, patrons, or visitors associated with the use nor of the general public
in the vicinity.
6. The proposed use is in harmony with all other elements of compatibility
pertinent to the Conditional Use and its particular location.
SECTION 3: That the SUBJECT PROEPRTY is hereby granted Variances from Article V.
Commercial Districts Table 6: Commercial District Requirements to allow a required front yard
A six (6) feet and Variances from Article Vill. Landscaping and Screening to eliminate the
requirement for fountain base plantings and a residential screening strip on the on the SUBJECT
PROPERTY, north side of Elm Street, subject to the following conditions:
• A hedgerow of low -growing shrubs shall be placed adjacent to the parking areas on the
north and south sides of Elm Street to screen headlights from shining onto Elm Street.
• Building addition shall be in substantial conformance with floor plan and elevation dated
and prepared by Gillespie Design Group with a latest revision date of October 27, 2015
consisting of one (1) sheet attached hereto and incorporated herein as Exhibit "C"
("BUILDING ELEVATION AND FLOOR PLAN").
21
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
• All new lighting standards and any other improvements not speccally addressed herein
on the SUBJECT PROPERTY, north and south of Elm Street, shall comply with all
applicable City ordinances.
SECTION 4: In granting said Variances the City Council finds that the requirements of
Table 32 of the Zoning Ordinance have been met in that:
1. Special circumstances exist that are peculiar to the property for which the
variance is sought and that do not apply generally to other properties in the
same zoning district. And these circumstances are not of so general or recurrent
a nature as to make it reasonably practical to provide a general regulation to
cover them.
2. The special circumstances referenced herein relate only to the physical character
of the land or building(s) for which the variance is sought, such as dimension,
topography, or soil conditions. They do not concern any business or activity the
present or prospective owner or tenant carries on, or seeks to carry on, therein,
not to the personal, business, or financial circumstances of such owner or tenant
or any other party with interest in the property.
3. The special circumstances that are the basis for the variance have not resulted
from any act of the applicant or of any other party with interest in the property.
4. The strict application of the provisions of the Zoning Ordinance would result in
unnecessary and undue hardship upon the applicant, as distinguished from a
mere inconvenience.
5. A Variance is necessary for the applicant to preserve and enjoy a substantial
property right possessed by other properties in the same zoning district and does
not confer a special privilege ordinarily denied to other properties in the district.
6. The granting of a Variance is necessary not because it will increase the
applicant's economic return, although it may have this effect, but because
without the variance the applicant will be deprived of any reasonable use or
enjoyment of the property.
7. The granting of a Variance will not alter the essential character of the locality nor
substantially impair environmental quality, property values, or public safety or
welfare in the vicinity.
8. The granting of a Variance will be in harmony with the general purpose and
intent of the Zoning Ordinance and of the Comprehensive Plan of the City, as
viewed in light of any changed conditions since their adoption.
9. The Variance requested is the minimum required to provide the applicant with
reasonable use and enjoyment of the property.
22
HEART or THE Fox Riven:/
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone:(815)363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
SECTION 5: That the SUBJECT PROEPRTY is hereby granted Variances from T-5.2 Residential Driveways Driveways and Parking Lots of the Subdivision Control and Development Ordinance
to allow three driveways and to exceed the maximum driveway width permissible for a
driveway on the north side of Elm Street.
SECTION 6: All Ordinances or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 7: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 8: This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED THIS DAY OF
AYES:
NAYS:
ABSTAINED:
ABSENT:
NOT VOTING:
APPROVED THIS DAY OF
CITY CLERK
2015
2015
23
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit A
Legal Description of the Subject Property
North Side of Elm Street: Lots 5, 6, 7, 8, 9, 10, 11 and 12; 09-27-302-007-014 (1.38 acres)
South Side of Elm Street: Lots 13, 14 and 15; 09-27-303-013 thru 015 (.83 acres)
24
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit B
Site Plan
25
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit C
Building Elevation and Floor Plan
Sunnyside Co. — Chrysler Dodge Ram Expansion 2015/16
Sunnyside (We) are reviewing a growth plan for our dealership that is required by Chrysler
Motors LLC to obtain the Jeep franchise. Chrysler Motors LLC has discussed an expansion
option we can proceed with to remain in the existing facility on Route 120 in McHenry, IL and
perform considerable facility upgrades and expansion.
In researching the costs involved for remaining in McHenry, IL, these are the Chrysler Motors
LLC requirements we must meet to obtain the Jeep franchise.
1) Adding to our Automobile Service Department
This will create a new service drive in for customers who visit Sunnyside for service
A new and modern service write up area for our employee's and customers
5 new and modern service bays for mechanics to perform work
- A designated Quick Oil Change bays for faster oil change service
2) Expansion of our existing showroom to more than double the current size
- Space from the current service department will be converted to new car showroom
- Remodel to the current and future new car showroom to meet the modern Chrysler
LLC facility requirement
Provide a more premium customer lounge for our waiting service and parts
customers
3) Remodel of the entire front fascia of the dealership on Route 120 along with a new
larger entrance
- New major brand signs and facility signage along Route 120
In addition to the requirements from Chrysler Motors LLC, we will doing these additional
improvements:
ON
Demolishing the closed "Sloppy T's" building that is currently vacant (completed)
Paving the entire parking lot, including the existing gravel lots from previous
purchased property expansions
Adding curbs to the existing lot
We have attached to this letter a copy of drawings to show the improvements that would be
required. With our expansion, we look towards these future benefits:
- With the Jeep franchise, Chrysler Motors LLC predicts our new car sales to double
- With the extra new car sales from Jeep, we expect to grow our pre -driven inventory
with the increase in trade-in vehicles
- With the additional Jeep sales, we would be looking to hire 3-5 sales professionals
and office administration
- Although we have always serviced Jeep (warranty and customer pay), with the
physical franchise on our building, we will attract more local customers for service
that may not know we service Jeep vehicles. Jeep customers are one of the most
C®MMERCIAL AVE. QALLEIP'
TIT l T�M�.I,�I �I � . _ .b�f .
i
vT I P�RI�IN� I 'ii'
ExISTING NEw
DEALERSHIP -SERVICE
ADDITION
i EXISTING BLDG. i " '�°J
' TO BE REMOVED'
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® ��EXISTING DRIVEWAYS TO REMAIN
. A� i_1y AC.] m
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Sete Plan Notes
® pylon Sign
® Millennium Arch
OStreet Front Service Entrance
® Primary Site Entrance
05 Light Pole
© Landscaping
PROPOSED 31TE PLAN {PARCEL @1: 0.�3 AC.i
W E3T ELM`, ST {IL. RT. 7�0)
b4
EXISTING
SALES
BUILDING
104 TOTAL SPACES
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FLOOR PLAN
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� SOUTH ELEVATION
was ve . i o
Sunnyside Dealership
Wm. Tonyan &Sons, Inc.
McHenry, Illinois
GILLESPIE
DESIGN
GROUP,
FORMA File Number
PUBLIC HEARING APPLICATION
Planning and Zoning Commission
City of McHenry
333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173
1. Name of Applicant: Sunnyside Company —Chrysler Dodge Ram Tel: 815-385-7220
Address: 4810 W Elm St. Fax: 815-385-7255
City: McHenry State: IL Zip: 60050
2. Name of Property Owner Tel
(If other than Applicant)
Address Fax
City State Zip
3. Name of Engineer Wm. Tonyan & Sons Inc. Tel 815-3854466
(If represented)
Address 1400 South Route 31 Fax
City McHenry State IL Zip 60050
4. Name of Attorney Tel
(If represented)
Address Fax
5. Common Address or Location of Property:
4810 W Elm St. McHenry, IL 60050
6. Requested Action(s) (check all that apply)
Zoning Map Amendment (Rezoning)
X Conditional Use Permit
X Zoning Variance
_Other
Zoning Variance —Minor
Zoning Text Amendment
Use Variance
*Definition of Minor Variance: A variance granted to the fee owner, contract
purchaser or option holder of asingle-family detached or attached dwelling, or
single-family detached or attached building lot for that dwelling or lot.
Page 1 of 3
11. Disclosure of Interest
The party signing the application shall be considered the Applicant. The Applicant must be the owner
or trustee of record, trust beneficiary, lessee, contract purchaser, or option holder of the subject
property or his or her agent or nominee.
Applicant is Not Owner
If the Applicant is not the owner of record of the subject property, the application shall disclose the
legal capacity of the Applicant and the full name, address, and telephone number of the owner(s). In
addition, an affidavit of the owners(s) shall be filed with the application stating that the Applicant has
the authority from the owners(s) to make the application.
Applicant or Owner is Corporation or Partnership
If the Applicant, owner, contract purchaser, option holder, or any beneficiary of a land trust is a
corporation or partnership, the application shall disclose the name and address of the corporation's
officers, directors, and registered agents, or the partnership's general partners and those shareholders
or limited partners owning in excess of five percent of the outstanding stock or interest in the
corporation or interest shared by the limited partners.
Applicant or Owner is a land Trust
If the Applicant or owner is a land trust or other trust or trustee thereof, the full name, address,
telephone number, and extent of interest of each beneficiary shall be disclosed in the application.
12. Certification
I hereby certify that I am aware of all code requirements of the City of McHenry that relate to this
property and that the proposed use or development described in this application shall comply with all
such codes.
I hereby request that a public hearing to consider this application be held before the Planning and
Zoning Commission, and thereafter that a recommendation be forwarded to the City Council for the
adoption of an ordinance(s) granting the requested action(s), including any modifications to this
application or conditions of approval recommended by the Zoning Board of Appeals or City Council.
Signature of Applicant sl
Print Name and Designation of Applicants)
Sunnyside Company
Division of Sunnyside Auto Finance
Robert Diedrich - President
t
FORM A
Page 3 of 3
FORM C
CONDITIONAL USE PERMIT
Planning and Zoning Commission
City of McHenry
File Number
333 South Green Street McHenry, IL 60050 Tel: (815) 363-2170 Fax: (815) 363-2173
Table 31 of the City of McHenry Zoning Ordinance provides that in recommending approval or
conditional approval of a Conditional Use Permit, the Planning and Zoning Commission shall transmit to
the City Council written findings that all of the conditions listed below apply to the requested action.
Please respond to each of these conditions as it relates to your request.
1. Traffic
Any adverse impact of types or volumes of traffic flow not otherwise typical in the zoning district has
been minimized.
Traffic on Route 120 and Commercial Ave will not be affected.
2. Environmental Nuisance
Any adverse effects of noise, glare, odor, dust, waste disposal, blockage of light or air, or other adverse
environmental effects of a type or degree not characteristic of permitted uses in the zoning district have
been appropriately controlled.
Minor noise and dust may occur dtte to normal construction progress.
3. Neighborhood Character
The proposed use will fit harmoniously with the existing natural or man-made character of its
surroundings and with permitted uses in the zoning district. The use will not have undue deleterious
effect on the environmental quality, property values, or neighborhood character existing in the area or
normally associated with permitted uses in the district.
There will be no effect on environmental quality. The area of the property is currently used by
the newltcsed dealership.
FORM C Page 1 of 2
FORM D File Number
ZONING VARIANCE
Planning and Zoning Commission
City of McHenry
333 South Green Street � McHenry, IL 60050 � Tel: (815) 363-2170 � Fax: (815) 363-2173
Table 32 of the City of McHenry Zoning Ordinance provides that in recommending approval or conditional
approval of a variance, the Planning and Zoning Commission shall transmit to the City Council written findings
that all of the conditions listed below apply to the requested action.
Please respond to each of these conditions as it relates to your request.
1. Special Circumstances Not Found Elsewhere
Special circumstances exist that are particular to the property for which the variance is sought and that do not
apply generally to other properties in the same zoning district; and these circumstances are not of so general
or recurrent a nature as to make it reasonably practical to provide a general regulation to cover them.
We are requesting a Conditional Use Permit for Open Sales Lot Motor Vehicle Sales and Motor Vehicle
Repair to update any properties purchased in the past which are not currently designated for those purposes.
Some properties need to be updated from purposes which were approved many years ago, which have been
updated to current designations.
2. Circumstances Relate to Property On1X
Since a variance will affect the character of its surroundings long after a property changes hands, the special
circumstances referenced herein relate only to the physical character of the land or building(s) for which a
variance is sought, such as dimensions, topography, or soil conditions; and they do not concern any business
or activity the present or prospective owner or tenant carries on or seeks to carry on therein, or to the personal,
business or financial circumstances of such owner or tenant or any other party with interest in the property.
We are requesting a variance for the front yard setback. We are in a unique situation where we have double
frontage lot (two front yards, no back yards) with Route 120 and Commercial Ave on the South and North
side of the property. Due to the limited size of the property, we are requesting the Outdoor Lighting
Regulations and Landscaping & Screening Variances. We are discussing with the contractor and the city
the use of directionalLED lighting so lighting does not impede upon our neighbors. We are asking for a
parking variance again due to the limited size of the property, although our current parking does meet all
our customers visiting for sales and service today. And finally the Off -Street Parking and Loading on
Commercial Avenue. We currently use parking off spaces that are used by turning directlX off of
Commercial Ave and into our parking lot..
FORM D Page 1 of 3
8. Consistent with Zoning Ordinance and Comprehensive Plan
The granting of the variance will be in harmony with the general purpose and intent of the Zoning Ordinance
and Comprehensive Plan of the City, as viewed in light of any changes conditions since their adoption.
Yes the granting of our proposed zoning ordinances will be in harmony with their general purposed. The
purpose of these lots today will continue to be used in the same manner.
9. Minimum Variance Required
The variance requested is the minimum required to provide the applicant with reasonable use and enjoyment
A the property.
Yes the variances requested are only those required to continue trovide new car sales and service at oair
location in the city of McHenry
FORM D Page 3 of 3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
AGENDA SUPPLEMENT
TO: Mayor and City Council
FROM: Douglas Martin, Director of Economic Development
FOR: December 7, 2015 Regular City Council Meeting
RE: Economic Incentive Agreement between the City of McHenry and Sunnyside
Auto Finance Company
ATT:
1. Ordinance authorizing the Mayor's execution of an Economic Incentive Agreement
between the City of McHenry and Sunnyside Auto Finance Company
2. Draft Economic Incentive Agreement between the City of McHenry and Sunnyside Auto
Finance Company
BACKGROUND: In 2009 the City entered into an Economic Incentive Agreement with Gary Lang
Auto Group to facilitate the construction of a new building which is utilized for the sale of
import vehicles sold by Gary Lang. Similarly staff has been working with Sunnyside Dodge for
several years to assist in facilitating the expansion of their current new vehicle showroom and
service center at 4810 W Elm Street. The building expansion at 4810 W Elm Street will allow
Sunnyside to acquire the Jeep Franchise and remain at the location they have operated their
business from for several decades. Acquiring the Jeep Franchise will also increase Sunnyside's
sales by approximately 4045%.
Staff has been negotiating a sales tax rebate agreement with Sunnyside, and the purpose the
rebate is to offset a portion of the costs which will be incurred, approximately $1,000,000, to
construct an approximately 3,870 square foot building expansion onto the existing 10,625
square feet. Attached is a proposed Economic Incentive Agreement between the City and
Sunnyside Auto Finance Company. The agreement establishes a threshold of $66,212, base
sales tax, which represents the average sales tax received by the City of McHenry from
Sunnyside over the past four years.
A defined percentage within the attached agreement and outlined in the table below
exceeding this base threshold amount would be rebated to Sunnyside for atwenty-year term
up to a maximum rebate of $300,000. It is estimated the City will receive an additional
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
$25,000-$30,000 in sales tax revenue following Sunnyside's acquisition of the Jeep Franchise
and four to five positions will be required following the completion of the proposed expansion.
The additional $25,000-$30,000 which will be realized by the City is exclusive of any sales tax
rebate.
Sales Incentive Year Sales Tax Incentive Annual Payment
earl
(December 31, 20171
75% above
($66,212)
Year
2 (December 31,
2018)
75% above
($66,212)
Year
3 (December 31,
2019)
75% above
($66,212)
Year
4 (December 31,
2020)
50% above
($66,212)
Year
5 (December 31,
2021)
50% above
($66,212)
Year
6 (December 31,
2022)
50% above
($66,212)
Year
7 (December 31,
2023)
50% above
($66,212)
Year
8 (December 31,
2024)
50% above
($66,212)
Year
9 (December 31,
2025)
50% above
($66,212)
Year
10 (December 31,
2026)
50% above
($66,212)
Year
11(December 31,
2027)
50% above
($66,212)
Year
12 (December 31,
2028)
25% above
($66,212)
Year
13 (December 31,
2029)
25% above($66,212)
Year
14 (December 31,
2030)
25% above
($66,212)
Year
15 (December 31,
2031)
25% above
($66,212)
Year
16 (December 31,
2032)
25% above
($66,212)
Year
17 (December 31,
2033)
25% above
($66,212)
Year
18 (December 31,
2034)
25% above
($66,212)
Year
19 (December 31,
2035)
25% above
($66,212)
Year
20 (December 31,
2036)
25% above
($66,212)
ANALYSIS: The proposed building addition represents an approximately 36%increase in square
footage. The current building size is 10,625 square feet, and the current assessed valuation of
is $159,696 (4810 W Elm Street). The City received $1,427 in property taxes (2014 taxes
payable in 2015), and it is anticipated the proposed addition will increase the building's
assessed valuation by at least $53,948 which translates to an increase of $517 in property taxes
to the City of McHenry annually.
The proposed incentive agreement terminates on the earlier to occur of: (a) the City's
Maximum Total Payment to Sunnyside ($300,000); (b) the Permanent Closure of Sunnyside
prior to Sunnyside's receipt of the Maximum Total Payment; or (c) the end of the twentieth
7
revenue year (December 31, 2036)
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
This Agreement shall remain in effect for enforcement and
accounting purposes following the expiration of the Term.
The City Council adopted an Economic Development Strategy in 2011 and below is the
evaluation criteria set forth in that policy by which requests such as sales tax rebates should be
evaluated.
Evaluation Criteria
Each request shall be generally evaluated based upon the following criteria.
L. Consistency with the City's Economic Development Plan and Economic Development
Strategy.
2. Revenue benefit to the City.
3. Level of circumstances with the property characteristics that create challenges or
practical difficulties regarding the development of the site.
4. Number and quality of jobs produced.
5. Strong public benefit to the City.
6. The ability of the development to spur additional economic development in the area.
7. The impact of a proposed development on the existing businesses within the City.
8. Level of applicant's creditworthiness and financial strength.
9. Level of compliance with approved design guidelines and development standards.
Additionally, in 2012 the City Council adopted the West Route 120 Corridor Enhancement
Initiative, which includes the area on Elm Street from Meadow Land on the east to Ringwood
Road on the west. The West Illinois Route 120 Corridor Enhancement Initiative was another
proactive measure taken by the City Council to spur economic investment and reinvestment,
encourage new businesses to locate along the West Illinois Route 120 Corridor and maintain
and promote expansion of existing businesses. Included within the program are "priority
projects," which are more desirable than others. Motor vehicle dealerships (new or expansion
of existing) are included as priority projects.
Staff believes the proposed agreement is fair and mutually beneficial to the City and Sunnyside
due to the extraordinary circumstances surrounding the area in question, which has been
struggling for many years. As previously stated Staff has been working with Sunnyside since
2012 because the Sunnyside is a vital component contributing to the economic vitality of the
area on Elm Street between Meadow Lane and Ringwood Road.
3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Although, the expansion of Sunnyside at its current location is challenging the willingness and
cooperation of the business owner to complete the proposed expansion at the location on Elm
Street makes the project feasible and desirable. Sunnyside is the anchor of West Elm Street
and the proposed expansion is another step forward in the long-term revitalization process of
West Elm Street.
Rebates should be considered very closely and on a case by case basis which has been the
policy of the City Council. Staff believes the proposed rebate is not excessive and the positive
impact which the redevelopment will have on West Elm Street, an area of the City which it's
greatly needed, far exceed the requested financial incentive. Additionally, it will also contribute
to the financial and aesthetic appeal of the area which benefits the City, residents and other
businesses.
If the City Council concurs it's recommended the attached ordinance authorizing the Mayor's
execution of an Economic Incentive Agreement between the City of McHenry and Sunnyside
Auto Finance Company be approved.
0
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ORDINANCE NO. 15-
AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN ECONOMIC INCENTIVE
AGREEMENT BETWEEN THE CITY OF MCHENRY AND SUNNYSIDE AUTO FINANCE COMPANY
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as
contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions
as granted in the Constitution of the State of Illinois.
NOW, THEREFORE, BE IT ORDAINED by the CITY COUNCIL of the CITY OF MCHENRY,
McHenry County, Illinois, as follows:
SECTION 1: The Economic Incentive Agreement, bearing the date of December 7,
2015, between the City of McHenry and Sunnyside Auto Finance Company is attached to this
ordinance and incorporated herein by reference as Exhibit "A".
SECTION 2: The Mayor and City Clerk are hereby authorized to affix their signatures
as Mayor and City Clerk to said for the uses and purposes therein set forth.
SECTION 3: All Ordinance or parts thereof in conflict with the terms and provisions
hereof are hereby repealed to the extent of such conflict.
SECTION 4: This Ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, McHenry County, Illinois.
SECTION 5: This Ordinance shall be in full force and effect from and after its passage,
approvalI and publication in pamphlet form as provided bylaw.
PASSED THIS DAY OF , 2015
AYES:
NAYS:
ABSTAINED:
ABSENT:
5
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
NOT VOTING:
APPROVED THIS DAY OF , 2015
MAYOR
ATTEST:
CITY CLERK
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
ECONOMIC INCENTIVE AGREEMENT
BETWEEN CITY OF MCHENRY AND
SUNNYSIDE AUTO FINANCE COMPANY
A. This Economic Incentive Agreement ("Agreement") is made and entered into this
7th day of December, 2015 ("Effective Date"), by and between the City of McHenry ("City"), an
Illinois home rule municipality ("City") and Sunnyside Company, a Division of Sunnyside Auto
Finance Co., an Illinois corporation ("Sunnyside").
recognition of the importance of a successful business environment to the
City's tax base, the City desires to enhance the long-term viability of the area on Illinois Route
120 between Meadow Lane and Ringwood Road through the "West Illinois Route 120 Corridor
Enhancement Initiative"
C. Sunnyside currently operates Dodge, Chrysler and Ram automobile dealerships
under Illinois Account ID No. (Sales Tax Number) 1732 ("Business") at the following addresses in
the City, with associated PINS, ("Subject Property") and legally described on attached Exhibit A.
North Side of Elm Street (west to east):
09-27-302-007 (4820 W. Elm)
09-27-302-008 (4820 W. Elm)
09-27-302-009 (4820 W. Elm)
09-27-302-010 (4820 W. Elm)
09-27-302-011 (4810 W. Elm)
09-27-302-012 (4810 W. Elm)
09-27-302-013 (4810 W. Elm)
South Side of Elm Street (west to eastl:
09-27-303-013 (4815 W. Elm)
09-27-303-014 (4811 W. Elm)
09-27-303-015 (4807 W. Elm)
7
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
09-27-302-014 (4808 W. Elm)
D. The Subject Property lies within the west Illinois Route 120 corridor and is
therefore eligible to participate in the West Illinois Route 120 Corridor Enhancement Initiative.
E. Sunnyside intends to acquire a Jeep franchise in 2015-2016 adding it to its
Business and conducting all Business sales at the Subject Property.
F. The City and Sunnyside desire to enter into this Agreement to foster the long-
term use of the Subject Property in a manner that will enhance the West Illinois Route 120
Corridor Enhancement Initiative.
G. In order to accommodate Sunnyside's Jeep dealership acquisition, Sunnyside
also intends to undertake substantial improvements to the Subject Property at a significant
expense to Sunnyside, including but not limited to: demolition, building addition, site
preparation and paving, and build out expenses as further described on the attached submittal
by Sunnyside marked as Exhibit B ("Improvements to the Subject Property"). In order to make
it economically feasible for Sunnyside to agree to successfully accomplish the Improvements to
the Subject Property and incur the aforementioned Improvements the City has agreed to share
a portion of the Sales Tax, as defined herein, generated by Sunnyside at the Subject Property in
an amount not -to -exceed $300,000. ("Sales Tax Incentive") for labor and equipment purchases
included on attached Exhibit "B."
DEFINITIONS
"Base Sales Taxes" means the retailers occupation taxes and service occupation taxes
received by the City, generated solely at the Subject Property and by Sunnyside, from
the State of Illinois pursuant to the Service Tax Act (35 ILCS 115/1 et seq.), the Retailers
Occupation Tax Act (35 ILCS 120/1 et seq.), and the State Finance Act (30 ILCS 105/6z-
18) (as amended), and any taxes th0t are enacted and imposed as replacements thereto.
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
"City Payment Obligation" means the City's obligation to pay Sunnyside Sales Tax as set
forth in Paragraph Three and in accordance with the schedule outlined in Table One.
"The Commencement Date" means December 31, 2017 and is the first date the City
shall pay a Sales Tax Incentive Annual Payment, as defined herein, to Sunnyside as set
forth in Paragraphs Three and in accordance with the schedule outlined in Table One.
"Event of Default" means a default under this Agreement which remains uncured as set
forth in Paragraph Sixteen.
"Gross Receipts" means as defined in the Retailer's Occupation Tax Act (35 ILCS 120/1
et seq.).
"IDOR" means the Illinois Department of Revenue.
"Maximum Total Payment Obligation" shall mean the maximum total amount paid to
Sunnyside pursuant to this Agreement as set forth in Paragraph J.
"Sales Tax Incentive" means the payment set forth in Paragraph Three and in
accordance with the Sales Tax Incentive Annual Payment outlined in Table One.
"Sales Tax Incentive Annual Payment" expressed as a percentage of Base Sales Tax
above the Threshold Amount outlined in Table One.
E
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
"Sales Tax Incentive Year" means the preceding twelve -months of the calendar year."
"Table One" includes the sales tax incentive year and sales tax incentive annual
payment as defined herein.
H. Sunnyside has indicated to the City that, but for the commitment and agreement
of the City being made herein, Sunnyside would not have undertaken and will not undertake
the Improvements.
It is essential to the economic and social welfare of the City that it promotes the
economic vitality of the community by assuring opportunities for development and sound and
stable commercial growth within the corporate limits of the City.
J. In order to make it economically feasible for Sunnyside to agree to continue to
successfully operate the Business, the City has agreed to share a portion of the Base Sales Tax
generated by Sunnyside within the corporate limits of the City, not -to -exceed $300,000.
("Maximum Total Payment Obligation").
K. The parties hereto agree that the average Base Sales Tax generated by the
Business in the past four (4) years is $66,212 ("Threshold Amount") and that the Base Sales Tax
being shared hereunder shall only be that Base Sales Tax generated in the future by Sunnyside
in excess of this Threshold Amount not to exceed the Maximum Total Payment Obligation.
NOW, THEREFORE, BASED ON THE CONSIDERATION STATED HEREIN, THE ADEQUACY
AND SUFFICIENCY OF WHICH IS ACKNOWLEDGED BY THE PARTIES HERETO, IT IS
AGREED AS FOLLOWS:
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
1. Incorporation of Recitals. The Parties incorporate each of the above recitals into this
Agreement as if set forth in their entirety in this Section 1.
2. Authority. This Agreement is made and entered into pursuant to the City's home rule
powers and functions as granted in the Constitution if the State of Illinois.
3. Agreement to Pay. The City agrees to pay a Sales Tax Incentive to Sunnyside in an
amount outlined in Table One below. The City's payment obligation shall continue for so long
as Sunnyside is generating and the City is receiving Base Sales Taxes above the Threshold
Amount as defined herein. Sunnyside also acknowledges the Sales Tax Incentive shall be
utilized solely for reimbursement to Sunnyside for the purchase of Equipment and Labor
included on Exhibit "B" not exceeding the Maximum Total Payment Obligation.
4. Evidence of Equipment Purchase and/or Labor Expenditure. Sunnyside acknowledges
that prior to any Sales Tax Incentive payment distribution Sunnyside shall provide the City
evidence of the expenditure for which reimbursement is being sought including the following
information: Paid invoice(s), which includes an itemization of each Equipment and/or Labor
expenditure; date of Equipment purchase and/or when Labor was completed; company from
which Equipment was purchased from or labor was completed including name, address and
federal tax identification number; a reference on the paid invoice indicating the Equipment's
purchase for use on the Subject Property and/or Labor performed on the Subject Property; as
well as a sworn affidavit of purchase and/or Labor which was completed, by an officer of
Sunnyside including name, address and title and/or position within the Sunnyside organization,
signed and notarized.
11
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
In accordance with Paragraph Eleven herein and pursuant to 820 ILCS 130/0.01 et seq., not less
that the prevailing rate of wages as found by the City or determined by a court on review shall
be paid to all laborers, workers and mechanics performing work under the contract relating to
the Improvements.
5. Limitation of City Responsibilities. Other than the Sales Tax Incentive agreed to be made
pursuant to this Agreement, the City shall have no obligation to incur any expense or share any
revenue associated with Sunnyside, the Business, the Subject Property or acquisition of the
Jeep dealership.
6. Sales Tax Incentive. Commencing on December 31, 2017 and on the anniversary of
December 31 every year thereafter, not -to -exceed the Maximum Total Payment Obligation, the
City shall be obligated to pay an economic incentive, in the form of a Sales Tax Incentive, to
Sunnyside, in accordance with Table One, below ("Sales Tax Incentive"). The Incentive Payment
shall be paid by the City to Sunnyside following calculation of the amount due but not later than
ninety (90) days after Sunnyside produces to the City its Annual Sale Tax Reports, below.
Provided, however, no Sales Tax Incentive Payment shall be paid to Sunnyside until such time as
Sunnyside completes the Improvements outlined on attached Exhibit "B," an occupancy permit
is issued ("Occupancy Permit") and Sunnyside has established the Jeep franchise and new Jeep
automobiles are being sold from the Subject Property.
12
VA M I MAIN
Sales Incentive Year
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
TABLE ONE
Sales Tax Incentive Annual Payment
Year
1(December 31, 2017)
75%
above
($66,212)
Year
2 (December 31, 2018)
75%
above
($66,212)
Year
3 (December 31, 2019)
75%
above
($66,212)
Year
4 (December 31, 2020)
50%
above
($66,212)
Year
5 (December 31, 2021)
50%
above
($66,212)
Year
6 (December 31, 2022)
50%
above
($66,212)
Year
7 (December 31, 2023)
50%
above
($66,212)
Year
8 (December 31, 2024)
50%
above
($66,212)
Year
9 (December 31, 2025)
50%
above
($66,212)
Year
10 (December 31, 2026)
50%
above
($66,212)
Year
11(December 31, 2027)
50%
above
($66,212)
Year
12 (December 31, 2028)
25%
above
($66,212)
Year
13 (December 31, 2029)
25%
above($66,212)
Year
14 (December 31, 2030)
25%
above
($66,212)
Year
15 (December 31, 2031)
25%
above
($66,212)
Year
16 (December 31, 2032)
25%
above
($66,212)
Year
17 (December 31, 2033)
25%
above
($66,212)
Year
18 (December 31, 2034)
25%
above
($66,212)
Year
19 (December 31, 2035)
25%
above
($66,212)
Year
20 (December 31, 2036)
25%
above
($66,212)
7. Sales Tax Reports/Accounting. Within ninety (90) days after the end of the
twelfth month of each Sales Incentive Year, Sunnyside shall provide the City with a statement,
accompanied by a summary of the Gross Receipts for such Sales Tax Incentive Year, in a form
reasonably acceptable to the City, signed by one of its officers, which shall set forth the dollar
amount of Sales Tax paid to the State of Illinois for the benefit of the City during the prior Sales
Tax Incentive Year. This information will be used by the City in calculating the Sales Tax
Incentive Annual Payment due hereunder. The term "Gross Receipts," as used herein, shall
have the same meaning as that which is ascribed to it in the Retailer's Occupation Tax Act.
Sunnyside shall maintain and have available for inspection by the City copies of any and all sales
tax returns, sales tax reports, amendments, proof of payment or any other Sales Tax
Information filed with the State of Illinois or other appropriate governmental entity, which
13
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
documents are being held available for the City for purposes of identifying Sales Tax Revenue
collected pursuant to this Agreement. The City shall use its best efforts to obtain such Sales Tax
Information directly from the Illinois Department of Revenue or the State of Illinois.
8. Confidentiality of Financial Information. To the extent permitted by law, the City
shall endeavor to maintain the confidentiality of the information contained in any financial
reports submitted by Sunnyside, the Lease and Sales Tax information received by the City, but
shall be permitted to disclose such information and documents to employees and consultants
as the City (except for any consultant that has a financial interest in any motor vehicle
dealership within the Chicago metropolitan area, which consultant shall not be retained), in its
sole discretion, deems appropriate in order to monitor compliance and audit this Agreement.
Sunnyside understands and agrees that the provisions of this Agreement and any and all
payments to Sunnyside pursuant to this Agreement are public records. Sunnyside also agrees
to execute any consent form requested by the City and furnish such additional consent, powers
of attorney or waivers as may be required by the Illinois Department of Revenue to allow the
Illinois Department of Revenue to furnish to the City Sales Tax Information concerning
automobile sales and leases at the Business.
The City agrees to utilize Sales Tax Information obtained by it pursuant to the terms of
this Agreement solely for the purpose of effectuating the provisions of this Agreement. To the
extent permitted by the Illinois Freedom of Information Act ("FOIA") and other relevant laws,
the City shall endeavor to keep such information confidential. The foregoing, however, shall
not preclude the City from disclosing such information to the extent it is mandated to do so by
court order or to the extent it makes a good faith determination that such disclosure is required
by law. The City shall give Sunnyside prompt notice of any request that is made under the FOIA
to disclose the Sales Tax Information described above.
14
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
9. Mutual Assistance. The City and Sunnyside agree to do all things necessary or
appropriate to carry out the terms and provisions of this Agreement and to aid and assist each
other in carrying out the terms hereof.
10. Provisions Concerning Limitation on Debt. The receipt, or anticipated receipt, of Sale
Tax Revenue, either directly or indirectly, from Sunnyside, as provided earlier in this
Agreement, shall be a condition precedent to any obligation of the City to rebate money to
Sunnyside.
11. Performance of the Work. Pursuant to 820 ILCS 130/0.01 et seq., not less that the
prevailing rate of wages as found by the City or determined by a court on review shall be paid
to all laborers, workers and mechanics performing work under the contract relating to the
Improvements. Note that the prevailing rate of wages is revised by the Illinois Department of
Labor and are available on the Department's official website.
12. No Interest; Limited Obligations. No interest shall be due on the obligations set forth in
this Agreement. Sunnyside acknowledges that: (a) the City shall not be required to make any
payments of the Sales Tax Incentive to Sunnyside unless Sunnyside has then delivered, to the
City the IDOR form Authorization to Release Sales Tax Information to Local Governments that is
needed to facilitate the City's Payment Obligation; (b) the City's Payment Obligation is a limited
obligation of the City payable solely out of the Base Sales Taxes the City receives from the IDOR
which are attributable to the gross sales generated at the Subject Property; (c) the sole source
oI Sunnyside's entitlement to payment of the Sales Tax Incentive shall be based upon the
aforesaid Base Sales Taxes; (d) the City's Payment Obligation shall not be construed as general
15
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
obligation of the City; and (e) Sunnyside bears all risk of non-payment resulting from the
permanent closure of Sunnyside and the inability of Sunnyside to re-lease/sell the Subject
Property to a Successor Tenant. For purposes of this Agreement, Sunnyside shall be deemed to
have closed permanently if it is closed and the Subject Property remains either vacant or
unoccupied by a Successor Tenant for a period of twelve (12) or more consecutive months
("Permanent Closure").
13. Term. This Agreement shall be in full force and effect for a Term commencing on the
Effective Date of this Agreement and ending on the earlier to occur of: (a) the City's Maximum
Total Payment to Sunnyside; (b) the Permanent Closure of Sunnyside prior to Sunnyside's
receipt of the Maximum Total Payment; or (c) the end of the twentieth revenue year
(December 31, 20361. This Agreement shall remain in effect for enforcement and accounting
purposes following the expiration of the Term.
14. Assignment. Sunnyside may assign this Agreement and its right to receive the Sales Tax
Incentive to a third party upon notice to the City. Upon notice of an assignment, the City shall
make all payments due hereunder and send all reports called for herein solely to said assignee.
15. Miscellaneous. This Agreement shall be binding upon and inure to the benefit of the
Parties, on Sunnyside's successors and assigns (unless Sunnyside and such successors and
assigns agree otherwise in writing), and on successor corporate authorities of the City. Any
notices required or contemplated by this Agreement shall be sent by certified mail or via a
nationally -recognized private carrier (such as Fed Ex or UPS), as follows:
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
If to Sunnyside: Sunnyside Company
4810 W. Elm Street
McHenry, IL 60050
Attention: Robert Dietrich/Brian Larie
If to the City: City of McHenry
333 S. Green Street
McHenry, IL 60050
Attention: City Administrator
With a copy to: David W. McArdle
Zukowski, Rogers, Flood & McArdle
50 Virginia Street
Crystal Lake, Illinois 60014
16. Default. In the event of a claimed default under this Agreement, the non -defaulting
party shall provide notice of default to the defaulting party. No legal action may be
commenced with respect to a claimed default until thirty (30) days after said notice has
passed, during which time the claimed defaulting party may cure the claimed default. This
Agreement shall be governed by Illinois law without regard to its rules regarding conflicts of
law.
17. Enforcement. Any action to enforce this Agreement shall only be filed in the Twenty -
Second Judicial Circuit, McHenry County, Illinois. The party who prevails in any such action
shall be entitled to recover its reasonable attorney's fees from the other party.
18. Only Agreement. This Agreement sets forth all the promises, inducements, agreements,
conditions and understandings between Sunnyside and the City relative to the Sales Tax
Incentive and there are no other promises, agreements, conditions or understandings, oral or
written, express or implied, between them relative thereto. This Agreement may only be
amended byway of a written instrument that is signed by both Parties.
17
City of McHenry
Susan E. Low, Mayor
Attest
Janice C. Jones, City Clerk
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Sunnyside Company, a Division of Sunnyside
Auto Finance Co.
BY.
Robert L. Diedrich, its President
�:3
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit "A"
Legal Description of the Subject Property
19
Department of Community &
Economic Development
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2170
Fax: (815) 363-2173
www.ci.mchenry.il.us
Exhibit "B"
Improvements to the Subject Property
20
Office of Finance & Accounting
Carolyn Lynch, Director
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
www.ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: December 7, 2015
T0: Mayor and City Council
FROM: Derik Morefield, City Administrator
RE: An Ordinance Amending Chapter 17 of the City of McHenry Municipal Code to
Adopt the Revised McHenry County Stormwater Management Ordinance as
Amended on December 1, 2014
Introduction:
The McHenry County Board adopted an amended Stormwater Management Ordinance (SMO)
on November 18, 2014. The amended ordinance became effective December 1, 2014 and
includes countywide standards for regulated development. Many municipalities, such as the
City of McHenry, are presently certified by McHenry County to issue permits and enforce the
provisions of the existing SMO. In order to remain certified the City must adopt a new
ordinance that is as least as stringent as the Counties amended SMO. Verification an updated
ordinance has been adopted must be submitted to McHenry County no later than by December
1, 2015. If verification is not submitted by this date the City of McHenry may lose its ability to
issue Stormwater permits.
Background:
In December of 2004 the City of McHenry elected for the first time to petition McHenry County
to become a certified community under the Storm Water Management Ordinance. The
certification enabled the city to issue Watershed Development Permits instead of having to rely
on the McHenry County Stormwater Committee to issue permits on our behalf. In 2008 the
county amended the Stromwater Ordinance for the first time and required the City to adopt
the revisions in order to retain our certification. As stated earlier, on November 18, 2014
McHenry County completed a comprehensive review of the existing Stormwater Ordinance by
adopting a revised ordinance. This once again requires the City to adopt the new ordinance to
retain our ability to issue Stormwater permits.
Analysis:
Due to the size of the MCSMO document it is not being provided as part of this agenda
supplement. The full text of the MCSMO can be read on the County's website. In summary,
the following represent the most significant changes that were made to the amended MCSMO:
• Correction of inconsistencies in terms, definitions and regulatory standards;
• Streamlining of the permit submittal and review requirements by:
o Providing flow charts, tables and figures
o Adding definitions for such things as "Development "Maintenance", etc.
o Providing clearer direction when applying for the different types of storm water
permit
o Highlighting defined terms in the ordinance
• Reduction of the regulatory burden where feasible by:
o Providing alternatives for determining base flood elevation limits
o Allowing letters of no impact to be prepared by wetland specialists if acceptable
to the enforcement officer.
o Allowing the same engineering firm to design and review plans and permits, as
long as separate licensed engineers in that firm do each
o Increasing permitted uses of buffer areas
• Updated regulations regarding:
o Adjusting wetland buffer widths
o Adding pretreatment for storm water runoff
o Adjusting compensatory storage ratios depending upon the type of flood hazard
area being encountered
The impacts) of these amendments to the City of McHenry are minimal and should not detract
from our ability to continue to be responsive in review of stormwater permits.
Recommendation:
Therefore, it is recommended that a motion be made to adopt an Ordinance Amending
Chapter 17 of the City of McHenry Municipal Code to Adopt the Revised McHenry County
stormwater Management Ordinance, as Amended on December 1, 2014.
ORDINANCE NO. MC454121
AN ORDINANCE AMENDING CHAPTER 17 OF THE CITY OF MCHENRY
MUNICIPAL CODE TO ADOPT THE REVISED MCHENRY COUNTY STORM
WATER MANAGEMENT ORDINANCE AS AMENDED ON DECEMBER 1, 2014
WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality
as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the
passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as
granted in the Constitution of the State of Illinois.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF MCHENRY,
MCHENRY COUNTY, ILLINOIS, as follows:
SECTION 1: Chapter 17, Article II, Sec. 17-25 of the Municipal Code relating to STORM
WATER MANAGEMENT is hereby amended to adopt the revised McHenry County Storm Water
Management Ordinance with an effective date of December 1, 2014.
SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions
hereof, be and the same are hereby repealed to the extent of such conflict.
SECTION 4: This ordinance shall be published in pamphlet form by and under the
authority of the corporate authorities of the City of McHenry, Illinois and a certified copy of this
Ordinance shall be filed with the McHenry County Clerk,
SECTION 5.: This ordinance shall be in full force and effect from and after its passage,
approval and publication, as provided by law.
PASSED and APPROVED this 7th day of December 2015.
Voting Aye:
Voting Nay:
Absent:
Not Voting:
Abstaining:
ATTEST:
City Clerk
Mayor
Ann Campanella,Human Resources Manager
City of McHenry
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2100
Fax: (815) 363-2119
acampanella@ci.mchenry.il.us
REGULAR AGENDA SUPPLEMENT
DATE: December 7, 2015
T0: Honorable Mayor and City Council
FROM: Derik Morefield, City Administrator
Carolyn Lynch, Director of Finance
Ann Campanella Human Resources Manager
RE: Renewal of Employee Health, Dental, and Vision Insurance for 2016 Plan Year
ATTACHMENTS:
1. Table A —Medical Plan Quotes
2. Table B — Dental Plan Quotes
3. Table C — Vision Plan Quotes
4. Table D — Health Reimbursement Account Proposal
BACKGROUND/PROCESS:
The City has offered employees the choice of 3 medical plans for the past six years. A PPO (Preferred
Provider Option) is a plan that has physician and specialist co -pays, a drug card, and a deductible for
hospitalizations and co-insurance; A PPO with a Health Reimbursement Arrangement (HRA) is a plan
that has a very high deductible with no co -pays, drug card or co-insurance; and a Health Maintenance
Organization (HMO) is a plan that has physician and specialist co -pays, drug card and no deductible for
hospitalizations or co-insurance. The City has also offered dental and vision insurance.
Annually, the City Administration works through its insurance broker to obtain the most competitive
quotes using the existing plans as a base. Once these quotes are received, the broker works on the city's
behalf to negotiate the lowest possible rates for the various insurance coverage options. The City
Administration then reviews these quotes with the broker and conducts an analysis of various models and
structures the insurance plan.
Administration strives to balance the cost of health insurance with the benefit to employees.
The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the /tighest Rurality of programs and
services in acustomer-oriented, efficient, and fiscally responsible manner.
ANALYSIS:
Health Insurance. City Administration obtained four quotes from the market for fully -insured health
plans through our insurance broker. Blue Cross/Blue Shield (BCBS) and United Healthcare provided
competitive quotes. The plan design for United Healthcare was somewhat similar in design to the BCBS
plans, however based on input from our broker this is considered an introductory quote and would
substantially increase in the second year. As a result, City Administration believes that the BCBS plans
are the best choice for the renewal year. The broker negotiated an initial increase of over 15%, down to
10% overall.
Due to changes made to the plans in 2015 and previous years, staff is recommending that the plans remain
the same in 2016.
For the coming year, staff is recommending approval of the BCBS PPO plan, the IIRA plan and the HMO
pIan. During the 2016 plan year, the estimated total BCBS expenses will be $2,145,686 (included in this
total is $121,000 for 100% excess deductible reimbursement on the HRA plan).
As a point of reference, the City of McHenry has been with BCBS of Illinois since 2009. Since that time,
we have had a renewal rate as high as 13.64% and as low as 5.41%. This year we reduced our renewal
rate from over 13% in 2015 to 10% for 2016.
Dental Insurance. The dental benefit offered to the City employees is a BCBS dental PPO plan. This
pIan provides for in -network and out -of -network benefits. Staff obtained quotes from the market for
comparable dental PPO plans through our insurance broker. There is a minor increase of $807 from the
previous year. For the plan year, staff is recommending remaining with Blue Cross Blue Shield PPO plan.
Vision Insurance. Vision Services Plan (VSP) provided a rate guarantee. The 2016 estimated total
vision premiums will be $11,226.96.
Cost Saving Programs:
Health Insurance "Opt Out". City Administration will again implement an "Opt Out" program in 2016.
This plan will offer a cash incentive to employees who are able to waive health insurance coverage and
reduce the number of dependents on the plan. This plan is implemented with no additional cost to the
City. It is estimated the "Opt Out" plan may save the City as much as $75,000 annually.
Wellness. City Administration will promote wellness and health education throughout 2016. The goal is
to reduce medical and prescription claims; and individual health risk factors. Programs encouraging
exercise, healthy eating habits, and wise utilization of prescription choices (generic, mail order) will
reduce trends in our claim history for future renewals.
If the Council concurs with staff recommendations, then a motion should be made to approve: 1)
the Blue Cross Blue Shield PPO, and HRA, and HMO plans for health coverage during the 2016
pIan year; 2) The current in-house deductibles for the Blue Cross Blue Shield HRA plan for the
2016 plan year. 3) The BCBS PPO dental plan for the 2016 plan year; 4) The renewed VSP vision
coverage plan for the 2016 plan year.
Table A
City of McHenry
Medical Plan Quotes - Monthly Premium Comparison
2010 Plan Year
Bcgs BCBs
PPO Count Current Renewal
Employee Only 12 $ 765.39 $ 838.80
Employee + Spouse 6 $ 17570029 $ 1,732.44
Employee + Children 13 $ 11500037 $ 17635023
Family 18 $ 2,305.29 $ 21528089
Estimated Annual Premium $ 955,277,40 $1,046,859000
Annual Dollar Change from Current N/A $ 91,581,60
BCBS BCBS
HRA Count Current Renewal
Employee Only 7 $ 620.01 $ 686.08
Employee + Spouse 8 $ 1,272.07 $ 11417005
Employee + Children 2 $ 17215041 $ 13337454
Family 21 $ 1,867.46 $ 21068249
Estimated Annual Premium $ 673,969.32 $ 747,027.96
Annual Dollar Change from Current $ 731058264
BCBS
HMO Count Current
Employee Only 7 $ 645.98
Employee + Spouse 1 $ 17325235
Employee + Children 0 $ 1,266.32
Family 6 $ 1,945668
Estimated Annual Premium $ 210,255.48
Annual Dollar Change from Current
BCBS
Renewal
$ 708.28
$ 1,462.90
$ 11380281
$ 2,135.41
$ 230,799.84
$ 207544.36
$ 1, 839, 502.20 $ 2, 024, 686.80
$ 185,184.60
10%
Table B
City of McHenry
Dental Plan Quotes - Monthly Premium Comparison
2016 Plan Year
Current Renewal
Count BCBS BCBS
Employee Only 35 35.81 36.27
Employee + Spouse 21 74.59 75.37
Employee + Children 15 80.59 81.00
Family 41 127.69 128.39
Estimated Annual Premium $ 111,166.56 $ 111,974.52
Annual Dollar Change from Current $ 807.96
Table C
City of McHenry
Vision Plan Quotes - Monthly Premium Comparison
2016 Plan Year
Current
Count VSP
Employee Only 33 $ 6.18
Employee + Spouse 25 $ 9.90
Employee + Children 6 $ 10.10
Family 26 $ 16.29
'Estimated Annual Premium $ 11,226.96
Annual Dollar Change from Current $ -
.* - 0
City of McHenry
Health Reimbursement Account
2016 Plan Year
Count
Employee Only 7
Employee + One 8
Family 23
'Estimated Annual Premium
No Proposed Change from 2016
Current
Reimbursement
$ 11500.00
$
31750000
$ 3,500.00
$ 121, 000.00
$
10,500.00
$ 307000.00
$ 80500.00
Susan E. Low, Mayor
McHenry Municipal Center
333 Green Street
McHenry, Illinois 60050
Phone: (815) 363-2108
Fax: (815) 363-2119
www.ci.mchenry.il.us
MAYOR'S REPORT
To: McHenry City Council
From: Susan E. Low, Mayor
For: December 7, 2015
Re: Appointment to Landmark Commission
ATT: Application
At the December 7, 2015 City Council meeting, I intend to appoint George Lamm to the McHenry
Landmark Commission for a term expiring on April 30, 2016. Mr. Lamm will fill the vacancy created by
the retirement of Marya Dixon.
Please do not hesitate to contact me prior to the meeting if you have any comments or concerns regarding
the appointment.
If Council concurs, then it is recommendation a motion is made to appoint George Lamm as the
Landmark Commission Student Member.
City of Mcr errry
Application for Committee, Conums=sion or Board
Mail or.Deliver to: Office OT uie Mayer, City of Mc..lenry, 333 South Circen St, Mcllenry iL 60O50
Application for Appo:ltitment to ._.14I S �!_....G...�'a � _._� ._L"'.(._.__.__..._Connsiittee!Comtnissioti/.l3oai4d.
Natrle:....__......_�r.ec?� �9a 1/�� ... _._... Spouse: —� rile ( ................................................--
. _.....
Address: 1......._._._._.—/�.<� �._-..._..................._Me //
Phone: ITontc,d%J�...—`--`1-—Work ...... _........ _. Mobile
City Resident Since: _`_)__�-
I In this Section please use P for Presently; F for Formerly:
Elected or Appointed Positions Held. r �j
Member of Oru1nizatiQns (list off ices held):_ ` _`__'_.;
H,�Lm tA nvo I a C (mo o f /� CfP H l� �i l i/✓o , 1 r 1; '/, it r cn f a�
/ < E� 2013
3. I:)o you or any of your close fancily or business connections own, hold stock in, serve rIs director of or tivork for any business which
provides products or ser ices to:
City ofMel leer � Other Government Entity ,A) O
if yes, please identify and explain; _
�. �0 yoll OI' any CYf yoni' ClO5e'fal7nly or bl1S1nCSS Cni111eetinl1S 3eli'c; on tmy i.,Onlllllttee, Commtsslolt, Iloal'd oi' othe!-wtse A\']tb all
organization or agency which has, or may have, any business or }personal tr�ulsactions with Elte Ccunnlitkee, Commission or Board to
which you are making application? __M
if "yes" please identify and explain: —
5. Are you generally fantiliarvvith the functions and workings of the Con�mittee(Commission!'Boartl to which you are I7utking
ap}?lication? r
Have you atten meetings of this body?.
What rompted yo I to apply for crmsideratioi fappolntrnent to this position'
What studies,
Signt;d:
responsibMies, accomplisftnteuks publication:; or cotntuunity projr,i.ts have pot participated in oI• initiated
you feel may clualifv you iclr this position`? do_ ./h
Other comments: _
Other information you would like to include may he attached to this application. The Mayor, being responsible for
appointments to Committecs'C'olntnisstons, E3o rd will Int�r� t�,w �,�lclt applicant p�ttion illy. What days and tinges arc yuu
available:i�. `>`I //......._/�� -- _
.)ate: ��ZL
T/ze i't?-uy�ar a�;!d the Cxl�� of".MeHenay wirl> to t/rrrrzk yaar for ynur interest. It is np�t•eczated!
Date]2eceived, Date 0I151dC1°cd:
Revised*