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Packet - 02/16/2015 - City Council
McHen XRiRT 6F THC fOK RIV CR REGULAR CITY COUNCIL MEETING Monday, February 16, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance led by members of McHenry Boy Scout Troop 131 4. City of McHenry Mission Statement Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. Consent Agenda: A. Approve request from McHenry Kiwanis Club to host annual Soap Box Derby on June 20th (rain date June 21S) and practice run June 13th (rain date June 14t); authorize city support services; intermittent closure of portion of Waukegan Road and Green Street; and waive of all associated fees; B. Approve request for a special event liquor license for The Church of Holy Apostles annual dinner/dance & fundraiser, 5211 Bull Valley Road, on March 7, 2015 from 6:30 PM to 11:00 PM; C. Approve request for a special event liquor license for Crossfit Fitness, 1020 Hillside Lane, and catered by Chain O'Lakes Brewing Company, for a fundraiser to benefit McHenry County Sheriff Deputy Dwight Maness on February 21" from 11:00 AM to 3:00 PM; D. Authorize the advertisement of bids for the City of McHenry Mowing Contract for a three years with the option to renew in years four and five; E. Approval of As Needed Checks; F. Approve List of Bills. 7. Approval of Planning & Zoning Commission recommendation to approve an Ordinance granting Final Plat of Resubdivision for the Justen Funeral Home Subdivision 8. Approval to a) award bid for construction of the Knox Drive Extension to Maneval Construction, Inc. in the amount of $268,011 (actual cost may vary based on quantities used); and b) Professional Services Agreement with HR Green, Inc. for construction observation not to exceed $25,973.83 9. Adoption of FY 15/16 through FY 19/20 Capital Improvement Plan The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. McHenry City Council Agenda February 16, 2015 Page Two 10. Mayor Statement and Reports 11. Committee Reports 12. Staff Reports 13. Future Agenda Items 14. Executive Session for the purpose of semi-annual review &approval of Executive Session Minutes 15. Anticipated motion approving a Resolution authorizing the approval and/or release of Executive Session Minutes and destruction of audio tapes that exist prior to August 2013 pursuant to Illinois Open Meeting Act 16. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efftcient, and fiscally responsible manner. Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: February 16, 2015 Regular City Council Meeting RE: McHenry Kiwanis Soap Box Derby The Kiwanis Club of McHenry is requesting permission to hold the 13t" annual All American Soap Box Derby on Saturday, June 20t", from 7:00 AM to 6:00 PM, and a practice run on Saturday, June 131" from 9:00 AM to 12:00 PM. Requested rains date is June 141" for the practice run and June 215t for the derby. The proposed schedule of events is unchanged from past years. A 15-minute parade will be held at 9:00 AM and staged in the First Methodist Church parking lot. The parade, led by a squad car, will be comprised of race participants, Mayor Low, Little Miss Peanut, Miss McHenry, a small marching band, and a MTFPD vehicle. The race will run from 9:30 AM to 4:30 PM with an awards ceremony at 4:45 PM. The Kiwanis Club of McHenry will notify residents in the area of the event. The following city services are requested for the event: l: Street Closing. Closure of Waukegan Road from Third Street to East Campus from 7:00 AM to 6:00 PM on the day of the event, 9:00 AM to 12:00 PM on the practice day, and intermittent closure of Green Street at Waukegan Road while the race is underway. Through -traffic will be permitted between races except during the parade and final heats. 2. Police Support. Police Officers for traffic control during the event at Waukegan Road/Green Street intersection. 3. Signage and Barricades. Signage, barricades, and traffic cones to alert drivers in the area of road closures. 4, Bleachers and Trash Receptacles. Six sets of bleachers and additional trash receptacles setup along Waukegan Road. 5. Reviewing Stand and Public Address System. Setup of a reviewing stand and public address system near the finish line. If council concurs, then it is recommended a motion is considered to grant the request from the McHenry Kiwanis Club to 1) host 13t" Annual All American Soap Box Derby on June 20, 2015 (rain date June 21, 2) practice run on June 13, 2015 (rain date June 14t"); 3) authorize city support services; and closure of certain portions of Waukegan and Green Streets in conjunction with the events and, 4) waiver of all associated fees. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest qualily of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CONSENT AGENDA DATE: February 16, 2015 TO: McHenry City Council FROM: Derik Morefield, City Administrator RE Special Event Liquor License ATT: Application The Church of Holy Apostles located at 5211 W. Bull Valley Road is requesting permission to sell beer and wine at the church during their annual dinner/dance and fundraiser on Saturday, March 7, 2015 from 6:30 PM to 11:00 PM. The $25 license fee has been paid and all required paperwork has been submitted. If approved, this will be the first special event license issued to the church in 2015. Municipal Code permits an applicant to request up to eight special event liquor licenses per calendar year. If Council concurs with this request, then it is recommended a motion is considered to approve the special event liquor license application for The Church of Holy Apostles as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. SPECIAL EVEN S T LIQUOR LICENSE APPLICATION CITY OF MCHENRY (A special event liquor license may also be required by the State Liquor Control Commission) www.state.il.us/Icc FEE $25.00 COMPANY OR ORGANIZATION: ADDRESS: -t APPLICATION DATE - PHONE NUMBER: Scs 38S ��73 TYPE OF BUSINESS OR ORGANIZATION: Glk.�.-2V i" 2. LICENSE APPLICANT: DAYTIME TELEPHONE NO DATE OF BIRTH: CITY: 31 Z'Zl�q �I�237� EVENING TELEPHONE NO 3. LOCATION WHERE SPECIAL EVENT HELD: �� Gis-c��� d (F' �' (non-residential 1 4, OWNER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDRESS: CITY: TELEPHONE NUMBER: 5, DATE(S) OF EVENT: 2A> I � HOURS: (not more than 3 days) 6. TYPE OF ALCOHOL TO BE SERVED: ✓BEERI#�WINE LIQUOR ises only) CLt►�i 7, NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8. DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT hereby states that the City of McHenry shall not be held liable for any occurrence, loss, damage, or injury as a result of this event. Person or persons to whom this license has been issued shall hold the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief. The undersigned is aware that state liquor licenngapproval is required for this license, SUBSCRIBED and SWORN to before me this day of , 20 Notary Public DATE ISSUED EFFECTIVE DATES) zoiz nature of App►icant LICENSE NO. Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us CONSENT AGENDA DATE: February 16, 2015 TO: McHenry City Council FROM: Derik Morefield, City Administrator RE Special Event Liquor License ATT: Application & Event Flyer Jennifer Yundt owner and operator of Crossfit Fitness located at 1020 Hillside Lane in McHenry is requesting permission to sell beer at fundraising event on February 21" from 11:00 to 3:00 PM. Proceeds from the event will benefit the family of McHenry County Sheriff Deputy Dwight Maness who sustained a serious gunshot wound last October. The event will be catered by Chain O'Lakes Brewing Company. Chain O'Lakes has a City of McHenry catering license and will be responsible for serving the beer and ensuring underage patrons are not served alcoholic beverages by requiring an I.D. wristbands to purchase alcohol. If Council concurs with this request, then a motion should be considered to approve the special event liquor license application for the Crossfit Fitness fundraising event on February 2V conditioned on payment of the $25 license fee and submittal of a certificate of insurance for liquor liability. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in a customer -oriented, efficient, and fiscally responsible manner. rr C!� SOL F SATURDAY FEBRUARY 21ST I I P M THE IT 12:00 AMRAP M FLOW 5 BURPEES 10 AIRSQUATS PULL-UPS PRE -ORDER YOUR T-SHIRT REG157ER FOR TH E WORKOU7 DONATE TO THE FUND WWW.FIGHTFORDWIGHT.NET ALL PROCEEDS GO TO DEPUTY M AN ES S AND HIS FAMILY JOIN US AS 1E HONOR M HEN Y COUNTY SHERIFF'S SHOT AND INJURED IN THE LINE OF DUTY 1020 HILLSIDE LANE M HENRY., IL 60051 815. 07.8844 SPECIAL EVENT LIQUOR LICENSE APPLICATION CITY OF MCHENRY (A special evert liquor license may also be required by the State Liquor Control Commission) www.state. il.usllcc FEE $25-00 APPLICATION DATE 2 - 11 � l COMPANY OR ORGANIZATION,. ADDRESS: LO CITY:c H en.)[n y PHONE NUMBER; TYPE OF BUSINESS OR ORGANIZATION: ` ' Y S���C� � T ��' ni. V-) 2. LICENSE APPLICANT: )���`r1 � �l/ � � 1 jn�-� DATE OF BIRTH:.I ADDRESS. y ' DAYTIME TELEPHONE NO.' �S�(, �f � C,. - � �!3 EVENING TELEPHONE NO. 3. LOCATION WHERE SPECIAL EVENT HELD: (non-residential premises only) a. 5. OW-NER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDRESS: S � C CITY: TELEPHONE NUMBER: 5X'4-1- ;�'sw-7 -G 5710Z DATE(S) OF EVENT' _ � (not more than 3 days) HOURS: N f. 6 TYPE OF ALCOHOL TO BE SERVED: X 1BEER WINE LIQUOR 1 -7 7. NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8. DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT NY\ Lk�'C Irhereby stakes that the City of McHenry shall not be held liable for any occurrence, loss. damage, or iAjur-y as a result of this event. Person or persons to whom this license has been issued shall hold the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States Of Amenca, �n the conduct of this Special Event Liquor License and that the statements can#ained i� this app�ication are true and correct to the hest of his/her knowledge and belief, The undersigned is aware that state liquor licensin approval is required forithis license. r r (Si nature of Applicant SUBSCRIBES and SWORN to before me this � day of , 20 It Notary Public LICENSE NO.DATE ISS EFFECTIVE DATE(S) 1 Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: February 16, 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: Mowing Contract Request to advertise for bid ATT: Mowing Bid Packet & Instructions The City of McHenry has had a mowing contractor maintain all of our smaller parks sites, the Municipal Center grounds as well as our Public Works sites via a public bid contract. Contracts have been for three (3) year terms with an option for renewal for years four and five. The current contract and renewals have expired and is required to be re -bid. This proposed contract would follow the same format as the previous ones. That means the initial term of this contract would expire on April 30, 2018 with potential renewals through 2020. This city does perform the mowing on all of our athletic sites and larger parks. Althoff Park is the one exception and is a new addition to this latest bid offering. The complete list of the sites is attached to the bid documents. If City Council concurs, then Staff is seeking a motion to advertise for bids for the mowing contract for City of McHenry sites from the time of approval through April 30, 2018 with a renewal clause for 2019 and 2020. The City of McHenry is dedicrded to providing its citizens, businesses, nnr/ visitors with t/re highest grrrdity ofprograms anr/ services in acustomer-oriented, efficient, and fiscally responsible manner. INVITATION TO BID BID DEADLINE DATE: March 105 2015 at 11:00 AM CST BID SUBMISSION TO: OFFICE OF THE CITY CLERK McHENRY MUNICIPAL CENTER 333 S. Green Street McHenry, Illinois 60050 SUBMIT BID FORM PAGES 1- 7 PURPOSE: Conditions of bid that include the word "must" or "shall" describe a mandatory requirement. All specifications are defined as mandatory minimum requirements unless otherwise stated. When no bidder is able to comply with a given specification or condition of the bid, the City of McHenry reserves the right to delete that specification or condition from the bid. FAILURE TO MEET A MANDATORY REOUIREMENT SHALL DISOUALIFY YOUR BID. This Contract bid document and the awarded bidder's (Contractor's) response information shall become the Contract. CURRENT SITUATION The estimated annual service quantities identified in the "SPECIFICATIONS" are for bid purposes only. The City of McHenry does not guarantee to purchase any specific quantity or dollar amount. Bids that state the City of McHenry shall guarantee a specific quantity or dollar amount will be disqualified. SPECIAL CONDITIONS OF BID 1. CLARIFICATION AND/OR REVISIONS TO THE BID DOCUMENT: If a Bidder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this bid no later than five working days before the date of bid opening, they shall immediately notify the below named individual of such error. Any modification or clarification of the bid document will be at the sole discretion of the City of McHenry. Bill Hobson Deputy City Administrator City of McHenry 333 South Green Street McHenry, IL 60050 (815) 363-2160 Fax: (815) 363- 3186 If the Bidder fails to notify the City of McHenry no later than five working days before the date of bid opening of any condition stated above that reasonably should of been known to the Bidder, and if a Contract is awarded to that Bidder, the Bidder shall not be entitled to additional compensation or time by reason of the error or its correction. Revisions to this bid will be made only by an official written amendment as determined and issued by the City of McHenry. DEFINITIONS The following definitions are used throughout the bid: Bidder means a firm submitting a bid. City means City of McHenry. Contractor means contractor awarded the contract. 2. CONTRACT TERM: The initial term of this contract is May 1, 2015 or the date of award, through April 30, 2018, with options to renew for two additional one-year terms, all with ending dates of April 30. The City of McHenry reserves the right to extend beyond the Contract Term if deemed to be in the best interest of the City of McHenry. The City of McHenry has the option to automatically extend this contract into its fourth and fifth years unless notified, in writing, by the Contractor; or notifies the Contractor, in writing, 90 calendar days prior to expiration of the initial and/or succeeding Contract term(s). 3. INVOICING REQUIREMENTS: Invoices for Purchase Orders: Contractor must agree that all invoices shall reflect the prices established for the items on this contract. Before payment is made, the City must verify that all invoiced charges are correct as per this Contract. Only properly submitted invoices will be officially processed for payment. Prompt payment requires that invoices be clear and complete. The original invoice must be sent to City of McHenry, 333 S. Green Street, McHenry, IL 60050 4. ADDITIONAL ITEMS: Additional related services maybe added to this Contract at the discretion of the City of McHenry. Prices shall be in line with the Contract prices for like services currently included in the Contract. 5. CONTRACT TERMINATION After the initial term of the Agreement, the City of McHenry may terminate the Agreement at any time, without cause, by providing 30 days written notice to the Contractor. If the Agreement is so terminated, the City is liable only for payments for product or services provided or performed, to date of the termination. This Contract maybe terminated by either party for the following conditions: 5.1 Shall either party fail to perform under the terms of this Contract; the aggrieved party may notify the other party in writing via certified mail of such failure and demand that the same be remedied within 10 calendar days. Should the defaulting party fail to remedy the same within said period, the other party shall then have the right to terminate this Contract by giving the other party 15 calendar days written notice. Performance failure can be defined as but not limited failure to provide any of the conditions of the Specifications or Special Conditions of Bid. 5.2 If at any time the contractor performance threatens the health and/or safety of the City of McHenry, the City has the right to cancel and terminate the Contract without notice. 5.3 Failure to maintain the required Certificates of Insurance, Permits, Licenses, and Blanket Fidelity Bond shall be cause for Contract termination. If the Contractor fails to maintain and keep in force the insurance, the City has the right to cancel and terminate the Contract without notice. 5.4 If at any time a petition in bankruptcy shall be filed against the contractor and such petition is not dismissed within 90 calendar days, or if a receiver or trustee of contractor's property is appointed and such appointment is not vacated within 90 calendar days, the City has the right, in addition to any other rights of whatsoever nature that it may have at law or inequity, to terminate this Contract by giving 90 calendar days notice in writing of such termination. 5.5 All notices of performance failure must be submitted in writing to the City of McHenry, Public Works Department, 333 S. Green Street, McHenry, IL 60050. The City of McHenry shall be final authority for all performance resolutions. 6. PAYMENT: Payment shall be paid upon positive approval. 7. QUALIFICATIONS: To be eligible for a Contract award, you must be qualified and able to provide the following as required or your bid will be disqualified. 7.1 Bidder must be in the business of providing lawn mowing services for the past 3 years. 7.2 Bidder must designate a person to provide on -going communication, coordinate servicing, answer questions, and expedite service. 7.3 Bidder must supply a client list of 3 firms to which similar services have been provided during the past 3 years to a comparable sized institution or company. All information received from those clients, if contacted, must verify that a high level of satisfaction was provided in that service trade. Include contact names, addresses and phone numbers. 7.4 Contractor must have covered telephone service from 7:00 a.m, to 5:00 p.m. CST/CDT Monday through Friday in order to respond promptly to requests for service. 8. SPECIFICATIONS OF SERVICES TO BE PROVIDED: Specifications may not be revised without an official written amendment issued by the City of McHenry. Failure to provide service specifications and information may disqualify your bid. The City will be the sole judge of equivalency and acceptability. 8.1 GENERAL CONDITIONS FOR LAWN MOWING: 8.1.1 Site Conditions .1 All services provided by the Contractor shall be .consistent with quality standards of grounds maintenance industry. As directed by the City, the Contractor shall coordinate the work with adjacent work and shall cooperate with all other trades so as to facilitate the general progress of the work. Interference with, or inconvenience to City operations shall be kept to a minimum. All exits, doors, passageways, and walks are to be kept in an unobstructed manner at all times. In no case will any Contractor be permitted to exclude from the premises or work, any other Contractor or their employees, or interfere with any other Contractor in the execution or installation of their work. .2 Contractor shall be responsible for moving debris and items of value found on lawns away from the path of equipment, and grounds maintenance activities (e.g. bicycles, children's toys, picnic tables, wire, bottles, tin cans, sticks, paper and litter discarded by others) prior to beginning mowing, and during mowing operations if also necessary. Return picnic tables to original location after area is mowed. Accumulated trash and debris shall be properly disposed of in on -site trash containers. Items of value that are damaged while carrying out this contract shall be paid for by the Contractor at replacement cost for the item. .3 Contractor shall confine to the greatest possible extent, all operations, equipment, apparatus and placement of materials to the immediate area of work. Contractor shall ascertain, observe and comply with all rules and regulations in effect on the work site, including, but not limited to parking, traffic laws, use of walks, security restrictions, hours of allowable ingress and egress. .4 The Contractor shall notify the City of McHenry verbally or in writing of any defects noted in such surfaces that are to receive their work if such defects may affect lawn mowing operations, or in -general present a safety concern. The City will direct such surfaces to be remedied. .5 Storage of equipment shall be off -site, not on City property. Contractor or their authorized representative must be present to accept delivery of all equipment and/or materials shipments. City personnel will not knowingly accept, unload or store anything delivered to the project site addressed to the Contractor or for the Contractor's use. Inadvertent acceptance of delivery by any representative of the City shall not constitute acceptance or responsibility for any of the materials or equipment. It shall be the Contractor's responsibility to assume all liability for equipment and material delivered to the job site. 8.1.2 Personnel 1 Contractors shall have in its employ, or under its control, sufficient qualified and competent personnel to perform work promptly and in accordance with a schedule or work program, as approved by the City. .2 Contractors shall employ only such workers as are skilled in the tasks to which they are assigned. Workers shall act appropriately and professionally at all times. Offensive language, gestures or actions while in this family -based residential community are not acceptable. The City may require the Contractor not to assign any employee the City deems incompetent, careless, insubordinate, or otherwise objectionable to work on City of McHenry property. 8.1.3 Safety Standards .l Contractor's employees shall be especially aware of the large number of children in this community, and shall take necessary precautions to safeguard their well- being. 2 Contractor's employees shall follow all applicable safety standards including operating all equipment in conformance with the manufacturer's operating instructions for each, and in compliance with OSHA standards and requirements. 3 Precautions shall be exercised at all times for the protection of persons, (including employees) and property. The safety provisions of applicable laws, building and construction codes shall be observed. Machinery, equipment and all hazards shall be guarded or eliminated in accordance with applicable safety provisions. 4 Mowers discharge shall at all times be aimed away from people, buildings, children and vehicles. Mower guards must be used as intended at all times for safety. 5 The Contractor shall provide and maintain in working order during work such fire protective equipment and devices as required by applicable safety standards and as they deem necessary and suitable for any possible class or type of fires. Extinguishers shall be non -freeze type of not less than (10) pound capacity each. 6 Mowers weed trimmers and other equipment shall be properly maintained to operate at "normal" operating sound levels. Equipment that is generating excessive noise or is otherwise objectionable to the City shall be discontinued from use, at the City's request, until repairs can be made. The City of McHenry shall be the sole judge of acceptable equipment under this section. 8.1.4. Propert�ge .l Wherever any existing material, equipment or appurtenances are damaged by the Contractor, the cost of repair or replacement shall be charged to the Contractor. Items covered by this provision include, but are not limited to curbs, sidewalks, lawns (to include scalped areas), plantings, trees, signs, down spouts, refuse containers and lighting fixtures. .2 Injuries to any person and damage to City property, the property of residents, or any property not belonging to the Contractor shall be reported immediately to the City of McHenry. .3 Repair work due to damages caused by the Contractor shall be coordinated through, and subject to the approval of the City. Repairs shall be made with like materials in a manner acceptable to the City. 4 Contractors shall acquaint himself with the location of utilities, which may be encountered or be affected by their work, and shall be responsible for damage caused by neglect to provide proper precautions or protection. 5 The Contractor shall repair, to its original state, any landscape damaged by failure to provide proper and adequate protection, to the satisfaction of the City, or remove and replace with new work at the Contractor's expense. Site Inspection: The City of McHenry will, at its discretion, conduct site inspections before, during, and after each service to evaluate the quality, and completion of the work performed. 8.1.6 Beginning and End of Season: The lawn mowing season will begin on the second full week of April of each year of this Contract, and end on October 30, or as mutually agreeable due to weather conditions. 8.1.7. Frequency_ .1 Mowing shall take place on an as -needed basis (approximately 30 mowings). .2 Cancellation of a scheduled weekly mowing, or any portion of the mowing, is permitted by the City if any part of the scheduled mowing is determined to be unnecessary or undesirable by the City of McHenry. The City agrees to provide notice of cancellation by noon of the day preceding scheduled work to be canceled. 8.1.8 Days) Of The Week: Work shall be scheduled to take place on a weekly basis on a Monday, Tuesday, Wednesday, Thursday or Friday, excluding holidays, or as mutually agreed upon by the Contractor and the City. 8.1.9 Time Allotted From Mowing Be ig nning To End: 1 All scheduled mowing and spraying shall be commenced and completed in one day as specified unless otherwise rescheduled due to inclement weather. Contractor shall be obligated to complete mowing and spraying in one day, weather and other conditions permitting. Failure to do so may be grounds for termination of this Contract. .2 Weather permitting, work shall be continuous. 8.1.10 Inclement Weather Rescheduling: 1 Contractors may cancel all or part of a scheduled mowing due to inclement weather. It is the responsibility of the Contractor to contact the City on or before 9:00 a.m. of the day to be canceled, when such cancellation is desired. .2 Inclement weather shall be defined as weather that both the Contractor and the City agree makes the accomplishment of quality work unfeasible, unusually time- consuming, or potentially dangerous, or harmful. In the event mutual agreement cannot be reached for a particular mowing, the inclement weather determination shall be made by the Contractor. However in the event the City feels the Contractor is inappropriate in their use of this provision, the City reserves the right to cancel this Contract. .3 Any part of a scheduled mowing that is canceled due to inclement weather shall be rescheduled by the Contractor to a date within three calendar days of the cancellation. .4 The City may, at its option, elect not to reschedule any part of a mowing. The City of McHenry shall have sole authority to cancel all or part of a mowing. .5 Any portion of a mowing that is canceled and not rescheduled shall not result in a mowing charge. .6 In the event of on -going wet weather, the Contractor and the City of McHenry will negotiate a strategy to accomplish the necessary work. .7 In areas of poor drainage which adversely affect the work of the Contractor, the Contractor shall be responsible for informing the City of the affected area. The City will have discretionary authority to waive work quality standards in areas which both the City of McHenry and the Contractor agree are problematic. 8.1.11 Work Hours: Contractor shall not operate lawn mowers, blowers, "weed whackers" or other noise generating machinery outside of the hours of 7:00 a.m. and 5:00 p.m. 8.1.12Mowing Height: 1 Lawns shall be mowed at a height of 3 inches. 2 The Contractor shall adjust lawn mowing heights at the written request of the City of McHenry. 3 City Hall shall be mowed in an alternating pattern. 8.1.13Trimmin�: Contractor shall be responsible at EVERY lawn mowing for trimming around trees, sign posts, fencing, near buildings, in curbs and gutters, around all dumpsters and dumpster area, etc. and any other part of the lawn area where the lawn mowers may not be able to reach during routine mowing. Areas to be trimmed shall be brought to the same level as the mowing level of the lawn. 8.1.14Pickin� Up Grass Clippings: Contractor shall be responsible for removing grass clippings from sidewalks, parking areas, planted areas, barked areas, sand boxes, and other areas that are not part of the grassy area being mowed. 8.1.15Grass Clippings Removal: 1 Mowers shall be of a type which causes clippings to be distributed evenly over the cut area. If the type of mowers used causes the cut grass to windrow, the windrowed grass shall be removed and hauled away. .2 Windrowed grass caused by mowing heavily dewed grass shall be the responsibility of the Contractor to remove. 8.1.16 Directions of Cut: The Contractor shall alter the mowing direction for each successive mowing by approximately ninety degrees. Areas where such alteration of mowing direction is not practicable may be exempted at the discretion of the City of McHenry. 8.1.17Proper Equipment Type and Maintenance: .1 Equipment shall be adequate for the completion of the work being bid. The cutting edges of all mowing equipment used in the performance of work shall be kept in sharp condition. Grass bruising or rough cutting will not be accepted, and may require the Contractor to perform rejuvenation procedures to bring it out of a stress condition. .2 The maintenance and upkeep of equipment is the sole responsibility of the Contractor. The staff of the contractor shall not ask for any assistance or equipment parts from the City. 8.1.18 Waste Disposal: Grass clippings, oil cans, personal refuse and other items for disposal shall be disposed of by the Contractor in accordance with local, state and federal laws. 9. BID RESPONSE REQUIREMENTS: In order for your bid to be considered, the following forms/information must be completed and submitted with your bid. Failure to provide the forms/information with your bid submittal may disqualify your bid. Equipment Manufacturer's List Bidder's Certification in Compliance with the State of Illinois Drug Free Workplace Act Mowing Contract Bid Submittal 10. BIDDER PROTESTS: Any protest of the City's solicitation or intent to award must be made no later than five working days after the date of solicitation or the notice of intent to award is issued by the City, written notice of intent to protest must be received by: City Clerk City of McHenry 333 S. Green Street McHenry, IL 60050 (815)363-2100 The complete protest must be received by the City Clerk no later than ten working days after the date of solicitation or the intent to award is issued. The protest must be in writing. Protesters should make their protests as specific as possible and should identify statutes and provisions that are alleged to have been violated. STANDARD TERMS AND CONDITIONS FOR REQUESTS FOR BIDS/PROPOSALS 1. SPECIFICATIONS: The specifications in this request are the minimum acceptable. When specific manufacturer and model numbers are used, they are to establish a design, type of construction, quality, functional capability and/or performance level desired. When alternates are bid/proposed, they must be identified by manufacturer, stock number, and such other information necessary to establish equivalency. The City of McHenry shall be the sole judge of equivalency. Bidders/proposers are cautioned to avoid bidding alternates which may result in rejection of their bid/proposal. 2. DEVIATIONS AND EXCEPTIONS: Deviations and exceptions from original text, terms, conditions, or specifications shall be described fully, on the bidder's/proposer's letterhead, signed, and attached to the request. Each deviation and exception must be identified by the section, page and paragraph to which it applies. In the absence of such statement, the bid/proposal shall be accepted as in strict compliance with all terms, conditions, and specifications and the bidder/proposer shall be held liable. 3. QUANTITIES: The quantities shown on this request are based on estimated needs. The City of McHenry reserves the right to increase or decrease quantities to meet actual needs. 4: ACCEPTANCE -REJECTION: The City of McHenry reserves the right to accept or reject any or all bids/proposals, to waive any technicality in any bid/proposal submitted, and to accept any part of a bid/proposal as deemed to be in the best interest of the City of McHenry. 5. ORDERING: Purchase orders shall be placed directly to the contractor by the City of McHenry. No other purchase orders are authorized. 6. PAYMENT TERMS AND INVOICING: The City of McHenry normally will pay properly submitted vendor invoices within thirty (30) days of receipt providing goods and/or services have been delivered, and accepted as specified. 6.1 Payment shall be considered timely if the payment is mailed, delivered, or transferred within thirty (30) days after receipt of a properly completed invoice, unless the vendor is notified in writing by the agency of a dispute before payment is due. Invoices submitted not in accordance with these instructions will be removed from the payment process and returned within ten (10) days. '7. TAXES: The City of McHenry, an agency of the State of Illinois, is exempt from payment of all federal tax and Illinois State and local taxes. 8. ENTIRE AGREEMENT: These Standard Terms and Conditions shall apply to any contract or order awarded as a result of this request except where special requirements are stated elsewhere in the request; in such cases, the special requirements shall apply. Further, the written contract and/or order with referenced parts and attachments shall constitute the entire agreement and no other terms and conditions in any document, acceptance, or acknowledgment shall be effective or binding unless expressly agreed to in writing by the City of McHenry. 9. APPLICABLE LAW: This contract shall be governed under the laws of the State of Illinois. The contractor shall at all times comply with and observe all federal and state laws, local laws, ordinances, and regulations which are in effect during the period of this contract and which in any manner affect the work or its conduct. The City of McHenry reserves the right to cancel any contract with a federally debarred contractor or a contractor which is presently identified on the list of parties excluded from federal procurement and non -procurement contracts. 10. ASSIGNMENT: No right or duty in whole or in part of the contractor under this contract may be assigned or delegated without the prior written consent of the City of McHenry. 11. DISPUTES: Disputes should be addressed to the City of McHenry, 333 S. Green Street, McHenry, IL 60050 —Attention: Deputy City Administrator 12. NONDISCRIMINATION/ AFFIRMATIVE ACTION: 12.1 In connection with the performance of work under this contract, the contractor agrees not to discriminate against any employee or applicant for employment because of age, race, religion, color, handicap, sex, physical condition, developmental disability as defined in Illinois Statutes. This provision shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. Except with respect to sexual orientation, the contractor further agrees to take affirmative action to ensure equal employment opportunities. 12.2 The contractor agrees to post in conspicuous places, available for employees and applicants for employment, a notice to be provided by the contracting state agency that sets forth the provisions of the State of Illinois nondiscrimination law. 12.3 Failure to comply with the conditions of this clause may result in the contractor's. becoming declared an "ineligible" contractor, termination of the contract, or withholding of payment. 13. SAFETY REQUIREMENTS: A11 materials, equipment, and supplies provided to the City of McHenry must comply fully with all safety requirements as set forth by the Illinois Administrative Code, Rules of the Industrial Commission on Safety, and all applicable OSHA Standards. 14. INSURANCE RESPONSIBILITY: The contractor performing services to the City of McHenry shall. 14.1 Maintain worker's compensation insurance as required by Illinois Statutes for all employees engaged in the work. 14.2Maintain commercial liability, bodily injury and property damage insurance against any claims) which might occur in carrying out this agreement/contract. Minimum coverage shall be one million dollars ($1,000,000) liability for bodily injury and property damage including products liability and completed operations. Provide motor vehicle insurance for all owned, non -owned and hired vehicles that are used in carrying out this contract. Minimum coverage shall be one million dollars ($1,000,000) per occurrence combined single limit for automobile liability and property damage. 14.3 The city reserves the right to require higher or lower limits where warranted. 14.4Upon request by the City, the contractor is required to provide a Certificate of Insurance with a minimum 30 day cancellation notice, from an insurance company licensed to do business in the State of Illinois, with a minimum AM Best rating of A-, and signed by an authorized agent. 15. CANCELLATION: The City of McHenry reserves the right to cancel any contract in whole or in part without penalty due to non -appropriation of funds or for failure of the contractor to comply with terms, conditions, and specifications of this contract. 16. PUBLIC RECORDS ACCESS: It is the intention of City of McHenry to maintain an open and public process in the solicitation, submission, review, and approval of procurement activities. Bid/proposal openings are public unless otherwise specified. Records may not be available for public inspection prior to issuance of the notice of intent to award or the award of the contract. 17. DISCLOSURE: If a city public official, a member of a city public official's immediate family, or any organization in which a city public official or a member of the official's immediate family owns or controls a ten percent (10%) interest, is a parry to this agreement, and if this agreement involves payment of more than three thousand dollars ($3,000) within a twelve (12) month period, this contract is voidable by the state unless appropriate disclosure is made according to Illinois Statutes, before signing the contract. 17.1 City classified and former employees and certain City of McHenry staff are subject to separate disclosure requirements. 18. FOREIGN CORPORATION: A foreign corporation (any corporation other than a Illinois corporation) which becomes a party to this Agreement is required to conform to all the requirements of Illinois Statutes, relating to a foreign corporation and must possess a certificate of authority from the State of Illinois, unless the corporation is transacting business in interstate commerce or is otherwise exempt from the requirement of obtaining a certificate of authority. City of McHenry Agreed and Accepted, By: By: Mayor, City of McHenry Contractor Attested: By: City Clerk, City of McHenry Date Date Date BID FORM PAGE ONE EQUIPMENT MANUFACTURERS' LIST CITY OF McHENRY, ILLINOIS MOWING BIDDER's lump sum price proposed on the Bid Form is based upon one of the following items of equipment as described in the Specifications. FAILURE TO SUBMIT THIS FULLY COMPLETED FORM WITH THE BID FORM, OR REVISION THE LISTED MANUFACTURERS IN THIS FORM SHALL CAUSE REJECTION OF THIS BID AS NON- RESPONSIVE. SPECIFICATION SECTION DESCRIPTION OF ITEM MANUFACTURER BID FORM PAGE TWO BIDDER CERTIFICATION IN COMPLIANCE WITH THE STATE OF ILLINOIS DRUG FREE WORKPLACE ACT Ill. Comp. Stat. Ch. 30-580 The contractor certifies and agrees that it will provide a drug free workplace by: A. Publishing a statement: 1. Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance, including cannabis, is prohibited in the Contractor's workplace. 2. Specifying the actions that will be taken against employees for violations of such prohibition. 3. Notifying the employee that, as a condition of employment on such contract, the employee will: a. abide by the terms of the statement; and be notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5) days after such conviction. B. Establishing a drug free awareness program to inform employees about: is The dangers of drug abuse in the workplace. 2. The Contractor's policy of maintaining a drug free workplace. 3. Any available drug counseling, rehabilitation, and employee assistance programs. BID FORM PAGE THREE 4. The penalties that maybe imposed upon an employee for drug violations. C. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract and to post the statement in a prominent place in the workplace. D. Notifying the contracting agency within ten (10) days after receiving notice under Part B of Paragraph 3 of subsection A above from an employee or otherwise receiving actual notice of such conviction. E. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is so convicted, as required by Section 5 of the Drug Free Workplace Act. F. Assisting employees in selecting a course of action in the event drug counseling, treatment, and rehabilitation is required and indicating that a trained referral team is in place. G. Make a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. THE UNDERSIGNED AFFIRMS, UNDER PENALTIES OF PERJURY, THAT HE OR SHE IS AUTHORIZED TO EXECUTE THIS CERTIFICATION ON BEHALF OF THE DESIGNATED ORGANIZATION. Printed Name of Organization Signature of Authorized Representative Printed Name and Title Policy Number: Date Commercial General Liability Property Insurance THIS ENDORSEMENT CHANGES THE POLICY, PLEASE READ IT CAREFULLY. Additional Insured —Owners, Lessees or Contractors (Form B) This endorsement modified insurance provided under the following: COMMERCIAL GENERAL LIABILITY COVERAGE PART. PROPERTY INSURANCE SCHEDULE Name of Person or Organizations: (Owner) (Others as required by the Contract Documents) (If no entry appears above, information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement.) WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you. Authorized Representative Dated this day of BID FORM PAGE FIVE Mowing Contract Bid Submittal (Itemized Bid List) Bidder's Name), having read the specifications dated hereby submits its bid to perform the following mowing at the unit prices listed below: Bid/Price Per Cutting Site Location Approx. Area 1. Center Street Park 915 Center Street 1.20 acre 2. Cold Springs Park 319 DePaul Court < 1 acre 3. Creekside Park 3200 Beach Drive 2.58 acres 4. East Beach Park 4526 Shore Drive 1.16 acres 5. Fox Ridge Park 5408 Dartmoor Drive 3.2 acres 6. Freund Field 3905 West Avenue 4.0 acres 7. Green Street Park 3442 Elm Street 0.33 acres 8. Jaycees Park 115 Cross Trail 5.0 acres 9. Kiwanis Tot Lot 4201 Sioux Lane 0.91 acre 10. Lakeland Park Boat Launch 4904 Shore Drive 0.25 acre 11. Lakeland Park Community Center 1717 N. Sunset 1.57 acres 12. Liberty Trails Park 1717 Tyler Trail 2.0 acres 13. Malibu Playground 5221 Malibu Court 0.31 acre 14. McHenry Shores Baseball Field 814 S. Riverside Drive 4.0 acres 15. McHenry Shores Beach 814 S. Riverside Drive 0.36 acre 16. Municipal Center 333 S. Green St. 10.0 acres 17. Neumann Park 1246 N. Green St. 0.14 acre 18. North Oak Park 3300 Chestnut Drive 1.7 acres 19. Overton Park 3204 Crescent Ave. 1.0 acres 20. Pebble Creek Park 934 Amberwood 2.0 acre 21. Pheasant Valley Park 1401 Scully Drive 4.0 acres 22. Riverside Hollow Park 2108 Hemlock Drive 0.51 acre 23. Rotary Park 3710 Waukegan Road 0.20 acre 24. Miller Riverfront Park 2900 Charles Miller Road 2.0 acres 25. Walsh Park 1202 N. Green St. 0.17 acre 26. Weber's Park 1408 N. Riverside Drive 0.44 acre 27. West Beach Park 5016 Shore Drive 1.41 acres 28. Wheeler Park 215 Loch Glen (parkway only) 4450 sq.ft. 29. Whispering Oaks Park 4300 Front Royal Drive 20.0 acres 30. Whispering Oaks Trails Several locations & various sizes 2.0 acres 31. Wheeler Fen Park Across from City Hall(333 S. Green) 8.0 acres 32. Water Plant 2 & ROW 1401 Beach Rd. 6.3 acres 33. Water Plant 3 115 S. Crystal Lake Rd. .5 acres 34. Water Plant 4 2007 Pine Street 0.29 acre 35. Water Tower 1 4201 Sioux Lane 0.42 acres 36. Water Tower 2 3907 Albany Street 1.0 acre 37. Water Tower 3 2812 Barney Court (E. of River) 2.5 acre 38. Water Tower 4 701 S. Crystal Lake Road 0.75 acres 39. Court Street garage 1208 Court Street 0.2 acre 40. Sioux Lane ROW 4301 Sioux Lane 7,205 sq ft 41. Central Wastewater Treat. Plant 3306 W. Waukegan Street 1.66 acres 42. South Wastewater Treatment Plant 222 McHenry Ave. 4.7 acres 43. Hemlock Drive Lift Sta. & ROW 1928 Hemlock Lane 0.5 acre 44. Diamond Drive Lift Station 3621 Diamond Drive .02 acre 45. Blake Blvd. Islands Blake Blvd. east of N. Rt, 31 1380 sq.ft. 46. Lakeland Park Ditch Lots Home, Willow, Sunset, Beach 1.35 acres 47. Boulder Creek Park 3500 Beach Drive 3.0 acres 48. Kensington /Oakwood Dr. property Behind 5001 Oakwood Drive: including both sides of the ditch 0.75 acre 49. Green/Waukegan NW corner island 2,175 sq ft 50. Washington/I" Avenue Island north side Washington 450 sq ft 51. Court Street Parking Lot South of Illinois Rt. 120 382 sq ft 52. Commuter Parking Lot Main St east of Crystal Lk Rd 6,747 sq ft 53. Green Street parking Lot West side of Green Street 4,123 sq ft 54. N. Entrance Green St Parking Lot South side 120 1,236 sq ft 55. Shore Drive ROW 5308 & 5012 Shore Dr. :(North side) 13,590 sf 56. Washington/Fox River East side Riverside @ Washington 4,125 sq ft 57. Orleans Island Orleans@ McCullom Lake Rd. 2000 sq ft 58. Brookwood island Brookwood & Bull Valley Rd 516 sq ft 59. Oakwood ROW Between 901 & 807 Oakwood Drive 5,300 sq ft 60. City Marina 3302 W. Waukegan Ave. 39,295 sf 61. Royal Drive Islands (total of 4) Royal Dr.: East of Crystal Lake Rd. 3,950 sq ft 62. Cumberland Circle Island Cumberland Circle 6,000 sq ft 63. Boone Creek Subdivision N. of Cobblestone Trail 4.62 acres 64. Oaks of McHenry Phase II South of Illinois FAP 420/53 ROW 3.5 acres 65. Waters Edge & Dartmoor ROW N. side Dartmoor & W. side Water Ed 9,765 sq ft 66. North Point ROW Burning Tree Subdivision 6000 sq ft 67. Eagle Point ROW Burning Tree Subdivision 6000 sq ft 68. Wedgewood Trail ROW Boone Creek Unit Five Subdivision 6000 sq ft 69. Municipal Drive (Northside only) 333 S. Green St. .44 acres 70. Public Works Garage 1415 Industrial Drive 2 acres 71. Carrick Lane Lift Station 1105 Carrick Lane .31 acres 72. Homestead Tot Lot 6739 Homestead Drive 1.3 acres 73. Millstream Beach 1500 blk. Millstream& Freund .31 acres 74. Winding Creek Island Winding Creek @ Crystal Lk. Rd. 300 sq.ft. 75. Target Detention Pond 1860 N. Richmond Road 1.8 acres 76. Miller Point 1202 N. Riverside Drive 1.3 acres 77. Althoff Park 1701 Industrial Drive 19.6 acres BID FORM PAGE SIX BID FORM PAGE SEVEN Total Cost per week for Lawn Mowing City of McHenry -- Agreed and Accepted, By: Mayor, City of McHenry By: Contractor Attested: By: City Clerk, City of McHenry Date Date DATE 2/16/2015 10:23 AM CITY OF MCHENRY PAGE 1 AS -NEEDED CHECKS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15010667 100 43 1450 AT&T 1/13-2/12 ALARMS CIRCUITS O1/22/15 M 012215 80.91 756252 100,43,5320 1501 012215 GLJ9182 80.91 012215 15010314 XXXXX XXXXX 100,22,5420 100.22.6210 100.22,6110 620,00,6110 100,01,6940 100,46,6110 100,41,6110 100,46,6920 100,03,6210 100,01,5430 15010315 760 00 760,00.5410 15010313 600 00 600,00,4310 15011118 600 00 600.00.4310 15010311 510 32 510.32.4510 15010312 100 33 100.33.6110 100,33,4510 15010232 510 XXXXX 510.31.5510 510,32,5510 15011116 510 32 510.32.5510 15010310 620 00 620.00.6110 15010167 100 100.214 15010527 100 100.214 15010234 210 00 210.00.5110 6289 BANKCARD PROCESSING CENT 12/2014 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 1501 011215 GLJ9086 SUPPLIES/TRAINING 6289 BANKCARD PROCESSING CENT 12/2014 SUPPLIES 1501 011215 GLJ9086 2408 BLUE CROSS BLUE SHIELD O 1/1-2/1/15HEALTH INSURANCE PREMIUM 1501 011215 GLJ9086 2408 BLUE CROSS BLUE SHIELD O HEALTH INSUR PREM 2/1-3/1-15 1501 012915 GLJ9230 3285 CINTAS CORPORATION LOC 3 12/1-12/31CLOTHING ALLOWANCE 1501 011215 GLJ9086 3285 CINTAS CORPORATION LOC 3 12/1-12/31CLOTHING ALLOWANCE 1501 011215 GLJ9086 1501 011215 GLJ9086 3531 COMED 1119-12/29UTILITIES 1501 010615 GLJ9062 1501 010615 GLJ9062 3531 COMED 12/23-1/15UTILITIES 1501 012915 GLJ9229 4296 DISCOUNTECHNOLOGY IV99055UPPLIES 1501 011215 GLJ9086 9419 FOP UNITS I/II PD UNION DUE 1501 010215 GLJ9015 9419 FOP UNITS I/II PD UNION DUE 1501 011615 GLJ9091 6643 FREUND, MICHAEL R BALANCE DUE CITY BAND MEMBER 1501 010815 GLJ9072 15010309 100 22 9084 IDEOA IDEOA CONFERENCE Ol/12/15 M 011215 7,950.59 756174 989.95 011215 28.94 011215 189.88 011215 1679,75 011215 109.01 011215 4569,02 011215 9.98 011215 95.16 011215 179.90 011215 99.00 011215 Ol/12/15 M 011215 150.00 7523 150.00 011215 O1/12/15 M 011215 16,544.04 756175 16544,04 011215 O1/31/15 M 012915 166,570.28 756255 166570.28 012915 O1/12/15 M 011215 317.75 514353 317.75 011215 O1/12/15 M 011215 192.50 756176 21.70 011215 170.80 011215 O1/06/15 M 010615 528.71 514351 56.35 010615 472.36 010615 O1/29/15 M 012915 219.48 514399 219.48 012915 Ol/12/15 M 011215 879.67 756177 879.67 011215 O1/31/15 M 010215 11032,00 756256 1032,00 010215 O1/31/15 M 011615 11053,50 756256 1053,50 011615 O1/O8/15 M 010815 70.00 756172 70.00 010815 Ol/12/15 M 011215 520.00 756178 DATE 2/16/2015 10:23 AM CITY OF MCHENRY PAGE 2 AS -NEEDED CHECKS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,22,5430 1501 011215 GLJ9086 520.00 011215 15010634 100 22 9085 IDPH - EMS EMD LICENSE RENEWAL O1/16/15 M 011615 20.00 756179 100,22,5430 1501 011615 GLJ9119 20.00 011615 15010231 100 03 9518 INTERNATIONAL CODE COUNC 3028808 MEMBERSHIP RENEWAL O1/06/15 M 010615 125.00 756171 MEMBER# 5156444 100.03,5410 1501 010615 GLJ9062 125.00 010615 15010636 280 41 12135 LEATHERS & ASSOCIATES IN 8867/8868 FT MCHENRY RENOVATION 280,41,8800 1501 011615 GLJ9119 280-FTMCH 15011119 100 XXXXX 12146 LEGALSHIELD MONTHLY P/R DEDUCTION 1/2015 100,2192 1501 012915 GLJ9230 15010649 215 00 215,00,6110 15010166 100 100.2191 15010526 100 100.2191 15010163 100 100.2041 15011120 100 04 100.04.5310 14278 MCHENRY SPECIALTIES CHARACTER COUNTS 1501 011915 GLJ9136 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 1501 010215 GLJ9015 15019 NATIONAL GUARDIAN LIFE I UNIV. LIFE 1501 011615 GLJ9091 15079 NCPERS GROUP LIFE INS. IMRF LIFE 1501 010215 GLJ9015 17550 POSTMASTER MCHENRY IL WATER/SEWER BILLS 1501 013015 GLJ9236 15010643 100 XXXXX 19170 RESERVE ACCOUNT MAILING MACHINE POSTAGE 100.01.5310 1501 011g15 GLJ9133 100,02,5310 1501 011915 GLJ9133 100,03,5310 1501 011915 GLJ9133 100,04.5310 1501 011915 GLJ9133 100,22,5310 1501 011915 GLJ9133 100,41,5310 1501 011915 GLJ9133 15010644 510 31 19170 RESERVE ACCOUNT MAILING MACHINE POSTAGE 510.31.5310 1501 011915 GLJ9133 15010781 100 22 20007 SAFE KIDS WORLDWIDE 603088TRAINING - SPOHN 100.22.5430 1501 012615 GLJ9201 15010645 215 00 20150 SECRETARY OF STATE CHARACTER COUNTS 215.00.6110 1501 011915 GLJ9135 15010635 100 22 21023 TASER INTERNATIONAL TRAINING 100.22.5430 1501 011615 GLJ9119 O1/16/15 M 011615 5815,00 011615 O1/31/15 M 012915 64.75 012915 O1/19/15 M 011915 32.00 011915 Ol/31/15 M 010215 21.17 010215 Ol/31/15 M 011615 21.16 011615 Ol/31/15 M 010215 192.00 010215 O1/30/15 M 013015 1500000 013015 Ol/19/15 M 011915 39.21 011915 23.68 011915 35.87 011915 273.03 011915 138.60 011915 229.85 011915 O1/19/15 M 011915 247.20 011915 O1/26/15 M 012615 85.00 012615 O1/19/15 M 011915 10.00 011915 Ol/16/15 M 011615 525.00 011615 5,815.00 756180 64.75 756257 32.00 1056 21.17 756258 21.16 756258 192.00 756259 1,500'00 756260 740.24 756251 247.20 514398 85.00 756254 10.00 1052 525.00 756181 DATE 2/16/2015 10:23 AM CITY OF MCHENRY PAGE 3 AS -NEEDED CHECKS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15010233 510 32 21170 TEST GAUGE AND BACKFLOW 100001514 SUPPLIES O1/08/15 M 010815 700.76 514352 510,32,6110 1501 010815 GLJ9072 700.76 010815 15010666 100 XXXXX 22497 UNITED PARCEL SERVICE 60X485035 UPS CHARGES 100,04,5310 1501 012215 GLJ9182 100,22,5310 1501 012215 GLJ9182 15011117 510 32 510,32,5310 15010235 100 45 100,45,5430 15010647 215 00 215,00,6110 15010648 215 00 215,00.6110 22497 UNITED PARCEL SERVICE 60X485045 UPS CHARGES 1501 012915 GLJ9229 22511 UNIVERSITY OF ILLINOIS P 54090 TRAINING 1501 010815 GLJ9072 23290 VISIBLE OUTDOOR ADS CHARACTER COUNTS 1501 011915 GLJ9136 23290 VISIBLE OUTDOOR ADS CHARACTER COUNTS 1501 011915 GLJ9136 GRAND TOTALS RECAP TOTALS FUND TOTALS 100 GENERAL FUND 210 BAND FUND 215 MCHENRY AREA CHARACTER COUNTS 280 DEVELOPER DONATION FUND 510 WATER/SEWER FUND 600 EMPLOYEE INSURANCE FUND 620 INFORMATION TECHNOLOGY FUND 760 POLICE PENSION FUND EXPENDED 207,935.70 EXPENDED 12,638.72 70.00 11542,00 51815,00 21046,24 1831114,32 21559,42 150.00 2071935,70 LIQUID LIQUID ACCRUAL ACCRUAL O1/22/15 M 012215 49.15 756253 14.37 012215 34.78 012215 O1/29/15 M 012915 32.34 514400 32.34 012915 Ol/08/15 M 010815 145.50 756173 145.50 010815 Ol/19/15 M 011915 1,350.00 1054 1350,00 011915 O1/19/15 M 011915 150.00 1055 150.00 011915 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020011 100 XXXXX 1071 ACE HARDWARE, BJORKMAN'S 1/1-1/31 SUPPLIES 02/16/15 0 020915 819.33 100,41.6950 1502 020915 GLJ9262 71.94 020915 100,45.6110 1502 020915 GLJ9262 234.95 020915 100,33,5370 1502 020915 GLJ9262 56.16 020915 100,01,6110 1502 020915 GLJ9262 36.51 020915 100,22,5370 1502 020915 GLJ9262 45.41 020915 100.33,6110 1502 020915 GLJ9262 338.05 020915 100,46,6920 1502 020915 GLJ9262 2.30 020915 100,22,6110 1502 020915 GLJ9262 34.01 020915 15020012 510 XXXXX 1071 ACE HARDWARE, BJORKMAN'S 1/1-1/31 SUPPLIES 510,31,6110 1502 020915 GLJ9262 510,32,6110 1502 020915 GLJ9262 15020019 100 41 1 ACQUIRE, SYLVIA PARKS & REC REFUND 100,41,3637 1502 020915 GLJ9262 15020013 100 33 1108 ADAMS ENTERPRISES INC, R 751293SUPPLIES 100,33,5370 1502 020915 GLJ9262 15020014 100 33 1108 ADAMS ENTERPRISES INC, R 751067SUPPLIES 100.33.5370 1502 020915 GLJ9262 15020015 510 32 1108 ADAMS ENTERPRISES INC, R 751197SUPPLIES 510.32.6110 1502 020915 GLJ9262 15020470 100 33 1108 ADAMS ENTERPRISES INC, R 751665SUPPLIES 100.33.5370 1502 021015 GLJ9278 15020016 100 45 1106 ADAMS STEEL SERVICE INC 322613SUPPLIES 100.45.6110 1502 020915 GLJ9262 15020017 100 47 1112 ADAMS, SAARM NTHA 1/22-1/28 PARKS PROGRAM INSTRUCTOR 100.47.5110 1502 020915 GLJ9262 15020018 100 22 1115 ADVANCED PUBLIC SAFETY I SIN001192 SUPPLIES 100.22.6210 1502 020915 GLJ9262 15020020 100 22 1200 AFTERMATH INC JC20154203BI0 HAZARD CLEANING 100.22.5110 1502 020915 GLJ9262 15020021 100 33 1389 ALEXANDER EQUIPMENT COMP 108528VEHICLE REPAIRS 100.33.5370 1502 020915 GLJ9262 15020471 100 33 1389 ALEXANDER EQUIPMENT COMP 108810ENGINE REPAIRS 100.33.5370 1502 021015 GLJ9278 15020472 100 33 1389 ALEXANDER EQUIPMENT COMP 108812REPAIR PARTS FOR ENGINE 100.33.5370 1502 021015 GLJ9278 02/16/15 O 020915 639.15 110.12 020915 529.03 020915 02/16/15 O 020915 13.00 13.00 020915 02/16/15 O 020915 114.58 114.58 020915 02/16/15 O 020915 48.65 48.68 020915 02/16/15 0 020915 41.00 41.00 020915 02/16/15 O 021015 380.12 380.12 021015 02/16/15 O 020915 334.66 334.66 020915 02/16/15 O 020915 269.88 269.88 020915 02/16/15 0 020915 178.85 178.85 020915 02/16/15 O 020915 145.00 145.00 020915 02/16/15 0 020915 40.65 40.65 020915 02/16/15 O 021015 11,500.00 11500.00 021015 02/16/15 O 021015 11152.35 1152.35 021015 15020473 100 33 1389 ALEXANDER EQUIPMENT COMP 108705SUPPLIES 02/16/15 0 021015 171.45 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 2 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,33,5370 1502 021015 GLJ9278 171.45 021015 15020022 100 33 1636 ARCO MECHANICAL EQUIPMEN 14263 CALIBRATION SERVICES GAS 02/16/15 O 020915 1,350.00 DETECTION SYSTEMS 100,33,5115 1502 020915 GLJ9262 1350,00 020915 15020023 100 45 1450 AT&T 1/28-2/17 ALARM CIRCUITS 02/16/15 0 020915 87.12 100,45.5320 1502 020915 GLJ9262 87.12 020915 15020483 100 33 1450 AT&T 2/1-2/2815ALARM CIRCUITS 02/16/15 0 021115 88.30 100,33,5515 1502 021115 GLJ9282 88.30 021115 15020028 510 31 2039 B&W CONTROL SYSTEMS INTE 0178284 BWCSI SUPPORT SERVICES 02/16/15 0 020915 893.43 510,31,5110 1502 020915 GLJ9262 893.43 020915 15020024 XXXXX XXXXX 6289 BANKCARD PROCESSING CENT 1/2015SUPPLIES/TRAINING 02/16/15 0 020915 61217,18 100,22,6270 1502 020915 GLJ9262 250.00 020915 100,22,5430 1502 020915 GLJ9262 340.00 020915 100,22,5420 1502 020915 GLJ9262 820.40 020915 100,22,5430 1502 020915 GLJ9262 536.75 020915 100,22,6110 1502 020915 GLJ9262 95.95 020915 100.03.5430 1502 020915 GLJ9262 349.00 020915 100,01,6940 1502 020915 GLJ9262 19.00 020915 100,01.5430 1502 020915 GLJ9262 275.00 020915 100,42,5410 1502 020915 GLJ9262 300.00 020915 100,46,5110 1502 020915 GLJ9262 300.00 020915 100,43,5110 IS02 020915 GLJ9262 20.50 020915 100,46,6920 1502 020915 GLJ9262 51.11 020915 100,47,5110 1502 020915 GLJ9262 1965,00 020915 100.33.6115 1502 020915 GLJ9262 271.86 020915 620,00,6270 1502 020915 GLJ9262 560.34 020915 100,01,5420 1502 020915 GLJ9262 25.00 020915 620,00,6110 1502 020915 GLJ9262 37.27 020915 100,01,5420 1502 020915 GLJ9262 .00 020915 15020025 760 00 6289 BANKCARD PROCESSING CENT 1/2015SUPPLIES 02/16/15 0 020915 150.00 760,00,5410 1502 020915 GLJ9262 150.00 020915 15020026 100 33 2023 BARTA, RON REIMB CDL LICENSE 02/16/15 0 020915 60.00 100,33,5430 1502 020915 GLJ9262 60.00 020915 15020027 510 31 2035 BAXTER & WOODMAN 0178285 GIS MAINTENANCE 02/16/15 0 020915 562.50 510,31,5110 1502 020915 GLJ9262 562.50 020915 15020029 510 32 2157 BERGER EXCAVATING CONTRA SANITARY MAIN REPAIR 02/16/15 0 020915 91675.00 510.32.5110 1502 020915 GLJ9262 9675,00 020915 15020030 510 32 2739 BUCK BROS INC 03 3045043SUPPLIES 02/16/15 0 020915 347.66 510,32,6110 1502 020915 GLJ9262 347.66 020915 15020031 100 XXXXX 3000 CARDIAC SCIENCE CORP 1639186 SUPPLIES 02/16/15 0 020915 501.46 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,41,6110 ------------------------------------------ 1502 020915 GLJ9262 ------------------------------------ 250.72 020915 100,42,6110 1502 020915 GLJ9262 125.37 020915 100,43,6110 1502 020915 GLJ9262 125.37 020915 15020032 510 32 3020 CASSIDY TIRE & SERVICE 4051159 VEHICLE REPAIRS 510,32,5370 1502 020915 GLJ9262 15020033 620 00 3135 CDW GOVERNMENT INC SB48680 ADAPTER & MONITOR CABLE 620,00,6270 1502 020915 GLJ9262 15020035 XXXXX XXXXX 3157 CENTEGRA OCCUPATIONAL HE 146339MEDICAL SERVICES 610,00,6940 1502 020915 GLJ9264 100.33,5110 1502 020915 GLJ9264 610,00,6940 1502 020915 GLJ9264 15020036 610 00 3157 CENTEGRA OCCUPATIONAL HE 131364MEDICAL SERVICES 610,00,6940 1502 020915 GLJ9264 15020484 XXXXX XXXXX 3157 CENTEGRA OCCUPATIONAL HE 146549MEDICAL SERVICES 100,33,5110 1502 021115 GLJ9282 610,00,6940 1502 021115 GLJ9282 15020047 100 02 100.02.6940 15020037 100 22 100.22.5430 15020478 510 31 510.31.6110 15020042 620 00 620.00.5110 15020043 620 00 620.00.5110 15020044 100 XXXXX 100.01.5110 100,03,5110 100,22,5110 15020475 620 00 620.00.5110 15020038 100 XXXXX 100.33.5520 100.45.5510 3244 CHAPEL HILL FLORIST INC 004829FLOWER ARRANGEMENT 1502 020915 GLJ9264 3515 COLLEGE OF DUPAGE-ACCTS 5565 TRAINING/FISHER & DUCAK 1502 020915 GLJ9264 3501 COLUMBIA PIPE & SUPPLY C 1600013 SUPPLIES 1502 021015 GLJ9279 3509 COMCAST CABLE 2/4-3/3 INTERNET 1502 020915 GLJ9264 3509 COMCAST CABLE 2/4-3/3 INTERNET 1502 020915 GLJ9264 3509 COMCAST CABLE 2/8-3/7 CABLE TV 1502 020915 GLJ9264 1502 020915 GLJ9264 1502 020915 GLJ9264 3509 COMCAST CABLE 2/11-3/10 TV & INTERNET 1502 021015 GLJ9279 3531 COMED 12/20-1/28UTILITIES 1502 020915 GLJ9264 1502 020915 GLJ9264 02/16/15 O 020915 37.50 37.50 020915 02/16/15 O 020915 52.78 52.78 020915 02/16/15 O 020915 90.00 35.00 020915 25.00 020915 30.00 020915 02/16/15 0 020915 35.00 35.00 020915 02/16/15 O 021115 125.00 25.00 021115 100.00 021115 02/16/15 0 020915 70.00 70.00 020915 02/16/15 0 020915 100.00 100.00 020915 02/16/15 0 021015 523.94 523.94 021015 02/16/15 O 020915 162.85 162.85 020915 02/16/15 O 020915 82.90 82.90 020915 02/16/15 O 020915 29.46 12.61 020915 4.24 020915 12.61 020915 02/16/15 O 021015 127.81 127.81 021015 02/16/15 0 020915 32.79 31.34 020915 1.45 020915 15020039 510 XXXXX 3531 CONED 12/30-1/28UTILITIESI 02/16/15 0 020915 551.03 510.31.5510 1502 020915 GLJ9264 357.30 020915 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 510,32,5510 1502 020915 GLJ9264 193.73 020915 15020040 510 XXXXX 3531 COMED 12/29-1/29PUMPING 02/16/15 0 020915 2,268.93 510,31,5510 1502 020915 GLJ9264 375.08 020915 510,32,5510 1502 020915 GLJ9264 1893.85 020915 15020041 620 00 3532 COMMUNICATIONS REVOLVING 12/31/14 COMMUNICATION CHARGES 02/16/15 0 020915 10.00 620,00,5110 1502 020915 GLJ9264 10.00 020915 15020045 270 00 3514 COMPASS MINERALS AMERICA 71295064 SALT SUPPLIES 02/16/15 0 020915 41285,21 270.00.6110 1502 020915 GLJ9264 4285,21 020915 15020046 270 00 3514 COMPASS MINERALS AMERICA 71294250 SALT SUPPLIES 02/16/15 0 020915 81650,61 270,00,6110 1502 020915 GLJ9264 8650,61 020915 15020048 100 33 3565 CONSTELLATION NEWENERGY 12/22-1/26UTILITIES 02/16/15 0 020915 305.59 100,33,5520 1502 020915 GLJ9264 305.59 020915 15020049 100 XXXXX 3565 CONSTELLATION NEWENERGY 12/26-1/28UTILITIES 02/16/15 O 020915 63.62 100,45,5510 1502 020915 GLJ9264 31.81 020915 100,46,5510 1502 020915 GLJ9264 31.81 020915 15020050 100 XXXXX 3565 CONSTELLATION NEWENERGY UTILITIES 02/16/15 0 020915 11139,72 100,33,5520 1502 020915 GLJ9264 157.67 020915 100,42,5510 1502 020915 GLJ9264 143.67 020915 100,44,5510 1502 020915 GLJ9264 50.38 020915 100,45,5510 1502 020915 GLJ9264 788.00 020915 15020051 510 32 3565 CONSTELLATION NEWENERGY UTILITIES 02/16/15 0 020915 48.61 510,32,5510 1502 020915 GLJ9264 48.61 020915 15020052 100 33 3565 CONSTELLATION NEWENERGY UTILITIES 02/16/15 0 020915 310.03 100,33,5520 1502 020915 GLJ9264 310.03 020915 15020422 100 33 3565 CONSTELLATION NEWENERGY 12/22-1/27UTILITIES 02/16/15 0 021015 1,793.57 100,33,5520 1502 021015 GLJ9276 1793,57 021015 15020423 100 33 3565 CONSTELLATION NEWENERGY 12/29-1/28UTILITIES 02/16/15 0 021015 22,606,87 100,33,5520 1502 021015 GLJ9276 22606,87 021015 15020053 510 32 3634 CRESCENT ELECTRIC SUPPLY 112262115OREPAIRS INDICATOR LIGHT 02/16/15 0 020915 26.32 510.32.5380 1502 020915 GLJ9264 26.32 020915 15020054 510 32 3634 CRESCENT ELECTRIC SUPPLY 1122627900ELECTRICAL REPAIR SERVICES 02/16/15 0 020915 342.98 510,32,5380 1502 020915 GLJ9264 342.98 020915 15020421 100 41 1 CRUTCHER, TABITHA 122610PARKS & REC REFUND 02/16/15 0 021015 6.68 100,41,3636 1502 021015 GLJ9276 6.68 021015 15020055 510 32 4004 D'ANGELO NATURAL SPRING 1/5-1/19 SUPPLIES 02/16/15 0 020915 40.75 INV 0774679-0778108 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 510.32.6110 1502 020915 GLJ9264 40.75 020915 15020056 620 00 4296 DISCOUNTECHNOLOGY IV10148 SUPPLIES 02/16/15 O 020915 620,00,6110 1502 020915 GLJ9264 313.11 020915 15020057 100 03 4311 DIVISIONS MAINTENANCE GR 1412182 REFUND DUP, PAYMT. 1412182 02/16/15 0 020915 100,03,3890 1502 020915 GLJ9264 150.00 020915 15020058 620 00 620,00,6210 15020059 100 41 100,41,3637 15020060 510 31 510,31,6110 15020476 100 33 100,33,6115 15020062 100 33 100.33.5370 4530 DOCUMENT IMAGING DIMENSI 256026SUPPLIES 1502 020915 GLJ9264 1 DRAFFKORN, JULIE PARKS & REC REFUND 1502 020915 GLJ9264 4637 DREISILKER ELECTRIC MOTO I951615 SUPPLIES 1502 020915 GLJ9264 4760 DURA WAX COMPANY INC, TH 375744CLEANING SUPPLIES 1502 021015 GLJ9279 5109 ED'S AUTOMOTIVE/JIM'S MU 2186 VEHICLE SERVICES 1502 020915 GLJ9264 15020063 510 XXXXX 5109 ED'S AUTOMOTIVE/JIM'S MU 2186 VEHICLE SERVICES 510.32.6110 1502 020915 GLJ9264 510,31,5370 1502 020915 GLJ9264 15020064 100 33 100.33.5370 15020065 100 33 100.33.6115 15020066 100 33 100.33.6110 15020067 510 31 510.31.6270 15020061 100 41 100.41.3637 15020068 100 41 100.41.3636 15020069 100 45 100.45.6110 5107 ED'S RENTAL & SALES INC 124076-1 PROPANE FORKLIFT 1502 020915 GLJ9264 5107 ED'S RENTAL & SALES INC 124108-1 WET SAW RENTAL 1502 020915 GLJ9264 5107 ED'S RENTAL & SALES INC 124225-1 BAR & STIHL CHAIN RENTAL 1502 020915 GLJ9264 5107 ED'S RENTAL & SALES INC Q1211-1 CONCRETE SAW RENTAL 1502 020915 GLJ9264 1 ELLIS, THOREY 122350PARKS & REC REFUND 1502 020915 GLJ9264 1 ESPOSITO, TRACY 122393PARKS & REC REFUND 1502 020915 GLJ9264 6030 FASTENAL ILMCH12528SUPPLIES 1502 020915 GLJ9264 02/16/15 O 020915 306.00 020915 02/16/15 O 020915 22.60 020915 02/16/15 O 020915 19.74 020915 02/16/15 O 021015 161.15 021015 02/16/15 O 020915 64.50 020915 02/16/15 O 020915 90.50 020915 38.50 020915 02/16/15 O 020915 27.91 020915 02/16/15 O 020915 55.00 020915 02/16/15 O 020915 64.85 020915 02/16/15 0 020915 1119.96 020915 02/16/15 0 020915 3.00 020915 02/16/15 O 020915 18.00 020915 02/16/15 O 020915 40.39 020915 15020070 510 32 6030 FASTENAL ILMCH125125UPPLIES 02/16/15 0 020915 510.32.6110 1502 020915 GLJ9264 27.74 020915 313.11 150.00 306.00 22.60 64.50 129.00 27.91 55.00 64.85 1,119.96 3.00 � 11 40.39 27.74 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020071 510 32 6030 FASTENAL ILMCH12510SUPPLIES 02/16/15 0 020915 81.01 510,32,6110 1502 020915 GLJ9264 81.01 020915 15020477 100 22 6130 FEDERAL SIGNAL CORPORATI 5950151 VEHICLE REPAIRS 02/16/15 O 021015 113.18 100,22,5370 1502 021015 GLJ9279 113.18 021015 15020072 100 42 6750 FUTAVA, KATIE L 9/8-12/13 PARKS PROGRAM INSTRUCTOR 02/16/15 0 020915 336.00 100,42,5110 1502 020915 GLJ9264 336.00 020915 15020073 100 46 16636 FUN EXPRESS LLC 6697417550SUPPLIES 02/16/15 0 020915 49.95 100,46,6920 1502 020916 GLJ9264 49.95 020915 15020074 620 00 6780 FUTURE LINK OF ILLINOIS 61076 N-ABLE ENDPOINT 02/16/15 0 020915 470.45 620,00,5110 1502 020915 GLJ9264 470.45 020915 15020075 620 00 6780 FUTURE LINK OF ILLINOIS 60175 UNTANGLE PREMIUM SOFTWARE 02/16/15 0 020915 510.00 620.00,5110 1502 020915 GLJ9264 510.00 020915 15020078 100 XXXXX 7281 G IMPRESSIONS INC 13-002078 SIGNS 02/16/15 0 020915 70.50 100.46.6920 1502 020915 GLJ9264 23.50 020915 100,47,6920 1502 020915 GLJ9264 47.00 020915 15020076 100 22 7007 GALLS LLC 3021202 SUPPLIES 02/l6/15 0 020915 152.85 100,22,6110 1502 020915 GLJ9264 152.85 020915 1S020077 100 22 7007 GALLS LLC 2993589 SUPPLIES 02/16/15 0 020915 124,75. 100,22,6110 1502 020915 GLJ9264 124.75 020915 15020079 100 41 1 GORDON, SANDRA 122558PARKS & REC REFUND 02/16/15 0 020915 42.00 100,41,3637 1502 020915 GLJ9264 42.00 020915 15020080 510 32 7640 GREAT LAKES FIRE & SAFET 159607FIRE HOSE 02/16/15 0 020915 240.00 510,32,6110 1502 020915 GLJ9264 240.00 020915 15020081 100 22 7642 GREGORIO, RYAN REIMB TRAINING 02/16/15 0 020915 39.96 100,22,5420 1502 020915 GLJ9264 39.96 020915 15020082 100 33 7645 GROWER EQUIPMENT & SUPPL 56901 REPAIR PARTS 02/16/15 0 020915 104.63 100,33,5370 1502 020915 GLJ9264 104.63 020915 15020083 510 31 8042 HAWKINS INC 368991IRI SUPPLIES 02/16/15 0 020915 21157,46 510,31,6110 1502 020915 GLJ9264 2157,46 020915 1S020084 510 32 8042 HAWKINS INC 3689166RI SUPPLIES 02/16/15 O 020915 806.73 510,32,6110 1502 020915 GLJ9264 806.73 020915 15020085 510 32 8533 HOMESTEAD ELECTRICAL CON 10541 TRANSFER SWITCH REPAIRS 02/16/15 0 020915 21912,00 510,32,5380 1502 020915 GLJ9264 2912,00 020915 15020086 740 00 8650 HRGREEN 96369 RETAINED PERSONNEL-CVS 02/16/15 0 020915 11030,00 740,00,5220 1502 020915 GLJ9264 1030,00 020915 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020087 740 00 8650 HRGREEN 96367 RETAINED PERSONNEL -VA CLINIC 02/16/15 0 020915 231.00 740,00,5220 1502 020915 GLJ9264 231.00 020915 15020088 270 00 8650 HRGREEN 86130375 BULL VALLEY @ CURRAN RD 02/16/15 0 020915 .00 270,00,8600 1502 020915 GLJ9264 2036,70 020915 270,00,8600 1502 020915 GLJ9267 2036.70CR 020915 15020089 440 00 8650 HRGREEN 96370 PHASE 2 KNOX DRIVE EXT 02/16/15 0 020915 31471,00 440.00.8600 1502 020915 GLJ9264 3471,00 020915 15020090 440 00 440,00,8600 15020091 580 32 580.32.8500 15020092 510 31 510.31.5110 15020096 270 00 270,00,8600 15020093 100 41 100.41.3636 15020094 100 41 100.41,3634 15020098 100 22 100.22.5410 15020099 100 03 100,03,5410 15020100 100 22 100,22,5430 15020097 100 22 100,22,5430 15020101 100 01 100,01,5410 15020102 100 33 100,33,6110 15020093 100 41 100.41.3636 15020094 100 41 100.41,3634 15020098 100 22 100.22.5410 15020099 100 03 100,03,5410 15020100 100 22 100,22,5430 15020097 100 22 100,22,5430 15020101 100 01 100,01,5410 15020102 100 33 100,33,6110 440-KNOXDR 02/16/15 O 020915 25579,43 020915 02/16/15 O 020915 4000,00 020915 02/16/15 O 020915 154.00 020915 02/16/15 0 020915 2036,70 020915 02/16/15 O 020915 10.00 020915 02/16/15 0 020915 90.00 020915 02/16/15 0 021015 150.00 021015 02/16/15 0 021015 102.00 021015 02/16/15 0 021015 325.00 021015 02/16/15 0 021015 75.00 021015 02/16/15 0 021015 1679,00 021015 02/16/15 0 021015 250.00 021015 25,579.43 4,000.00 154.00 2,036.70 90.00 150.00 102.00 325.00 75.00 1,679.00 250.00 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 8 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020103 510 32 9520 INTERSTATE ALL BATTERY C 45338 SUPPLIES 02/16/15 0 021015 184.00 510,32,6110 1502 021015 GLJ9268 184.00 021015 15020104 100 33 19763 INTERSTATE BILLING SERVI 96506077 VEHICLE REPAIR SUPPLIES 02/16/15 O 021015 351.19 100,33,5370 1502 021015 GLJ9268 351.19 021015 15020105 100 33 19763 INTERSTATE BILLING SERVI 96591394 VEHICLE REPAIR SUPPLIES 02/16/15 O 021015 96.25 100,33,5370 1502 021015 GLJ9268 96.25 021015 15020106 100 33 19763 INTERSTATE BILLING SERVI 96455915 VEHICLE REPAIR SUPPLIES 02/16/15 0 021015 237.32 100,33,5370 1502 021015 GLJ9268 237.32 021015 15020107 100 33 19763 INTERSTATE BILLING SERVI 96506087 VEHICLE REPAIR SUPPLIES 02/16/15 0 021015 371.31 100,33,5370 1502 021015 GLJ9268 371.31 021015 15020108 100 33 19763 INTERSTATE BILLING SERVI 96556537 VEHICLE REPAIR SUPPLIES 02/16/15 O 021015 277.53 100,33,5370 1502 021015 GLJ9268 277.53 021015 15020479 100 33 19763 INTERSTATE BILLING SERVI 96607575 SUPPLIES 02/16/15 O 021015 246.43 100,33,5370 1502 021015 GLJ9279 246.43 021015 15020109 100 22 10211 J G UNIFORMS INC 35970 SUPPLIES 02/16/15 O 021015 52.04 100.22.6110 1502 021015 GLJ9268 52.04 021015 15020112 100 41 1 KAHL, MARY LEE 122483PARKS & REC REFUND 02/16/15 O 021015 18.00 100.41.3636 1502 021015 GLJ9268 18.00 021015 15020113 100 47 11029 KARKI, STEVE 1/5-1/27 PARKS PROGRAM INSTRUCTOR 02/16/15 O 021015 112.00 100.47.5110 1502 021015 GLJ9268 112.00 021015 15020114 100 41 1 KARM, KIMBERLY 122482PARKS & REC REFUND 02/16/15 O 021015 46.00 100.41.3636 1502 021015 GLJ9268 46.00 021015 15020115 100 O1 11301 KIWANIS OTTM OF MCHENRY 696 4TH QTR DUES 02/16/15 0 021015 40.00 100.01.5410 1502 021015 GLJ9268 40.00 021015 15020116 100 01 11301 KIWANIS CLUB OF MCHENRY 653 ANNUAL DUES/DINNER 02/16/15 O 021015 165.00 100.01.5410 1502 021015 GLJ9268 165.00 021015 15020110 100 41 1 KOCIECKI, LISA 122336PARK5 & REC REFUND 02/16/15 O 021015 8.00 100.41.3637 1502 021015 GLJ9268 8.00 021015 15020111 100 41 1 KUCHARSKI, DAVID 122337PARKS & REC REFUND 02/16/15 O 021015 47.15 100.41.3637 1502 021015 GLJ9268 47.15 021015 15020117 100 41 1 LANGE, DIANNA 122338PARKS & REC REFUND 02/16/15 0 021015 80.00 100.41.3637 1502 021015 GLJ9268 80.00 021015 15020118 100 22 1074 LEXISNEXIS 20150131 PHONES PLUS SEARCHES 02/16/15 O 021015 121.50 100.22.5110 1502 021015 GLJ9268 121.50 021015 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020339 100 XXXXX 14068 MCAULIFF & SEMROW PC 1/201SADJUDICATION LAW JUDGE 02/16/15 O 021015 450.00 100,2245110 1502 021015 GLJ9275 405.00 021015 100,03,5110 1502 021015 GLJ9275 45.00 021015 15020340 100 33 14069 MCCANN INDUSTRIES INC 11036418 SUPPLIES 02/16/15 O 021015 400.14 100.33,5370 1502 021015 GLJ9275 400.14 021015 15020341 510 31 14246 MCHENRY ANALYTICAL WATER 31658SFLUORIDE & NITRATE TESTING 02/16/15 O 021015 165.00 510,31,5110 1502 021015 GLJ9275 165.00 021015 15020342 510 32 14246 MCHENRY ANALYTICAL WATER 316611NITROGEN TESTING 02/16/15 0 021015 60.00 510,32,6110 1502 021015 GLJ9275 60.00 021015 15020343 100 22 14253 MCHENRY COUNTY CHIEFS OF MONTHLY LUNCHEON MEETING 02/16/15 O 021015 45.00 100.22.5430 1502 021015 GLJ9275 45.00 021015 15020344 100 O1 14254 MCHENRY COUNTY DIV OF TR 34 MCRIDE TRANSP NOV 2014 02/16/15 O 021015 1,936.60 100,01,5110 1502 021015 GLJ9275 1936,60 021015 15020345 100 Ol 14254 MCHENRY COUNTY DIV OF TR 33 MCRIDE TRANSP OCT 2014 02/16/15 O 021015 2,170.43 100,01,5110 1502 021015 GLJ9275 2170.43 021015 15020346 100 O1 14258 MCHENRY COUNTY RECORDER 1/1-1/31 RECORDING FEES 02/16/15 O 021015 200.00 100.01.6940 1502 021015 GLJ9275 200.00 021015 15020347 510 32 14424 MCMASTER-CARR SUPPLY CO 21281822 SUPPLIES 02/16/15 O 021015 224.66 510.32.5380 1502 021015 GLJ9275 224.66 021015 15020348 510 32 13164 METROPOLITAN INDUSTRIES 293737DOOR MOUNT UNIT -FLOAT RELAY 02/16/15 O 021015 3,032.00 510.32.5380 1502 021015 GLJ9275 3032.00 021015 15020349 510 32 13164 METROPOLITAN INDUSTRIES 513769CREDIT MEMO 02/16/15 O 021015 7.47- 510.32.5380 1502 021015 GLJ9275 7.47CR 021015 15020350 510 31 13172 MEYER MATERIAL COMPANY 705415474 SUPPLIES 02/16/15 O 021015 88.80 510.31.6110 1502 021015 GLJ9275 88.80 021015 15020351 100 33 13309 MID AMERICAN WATER OF WA 159960W-1 SUPPIES 02/16/15 0 021015 294.11 100.33.6110 1502 021015 GLJ9275 294.11 021015 15020352 510 32 13309 MID AMERICAN WATER OF WA 160665W SUPPLIES 02/16/15 O 021015 138.80 510.32.5380 1502 021015 GLJ9275 138.80 021015 15020353 510 32 13309 MID AMERICAN WATER OF WA 160464W SUPPLIES 02/16/15 O 021015 69.04 510.32.6110 1502 021015 GLJ9275 69.04 021015 15020354 510 31 13277 MIDWEST HOSE AND FITTING 17480 SUPPLIES 02/16/15 O 021015 9.08 510.31.6110 1502 021015 GLJ9275 9.08 021015 15020355 100 22 13560 MOTOROLA SOLUTIONS - STA 1638511261STARCOM 21 - JAN 2015 02/16/15 O 021015 2,020.00 100.22.5320 1502 021015 GLJ9275 2020.00 021015 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020356 100 XXXXX 14251 NAPA AUTO PARTS MPEC 1163 SUPPLIES 02/16/15 O 021015 2,341.86 100441,5370 1502 021015 GLJ9275 185.37 021015 100,01,5370 1502 021015 GLJ9275 32.56 021015 100,45,5370 1502 021015 GLJ9275 199.36 021015 100,03,5370 1502 021015 GLJ9275 54.86 021015 100,45,6110 1502 021015 GLJ9275 42.91 021015 100,22,5370 1502 021015 GLJ9275 686.16 021015 100,33,5370 1502 021015 GLJ9275 1140,64 021015 15020357 510 XXXXX 14251 NAPA AUTO PARTS MPEC 1163 SUPPLIES 02/16/15 0 021015 284.23 510,32,5370 1502 021015 GLJ9275 221.82 021015 510.32.6110 1502 021015 GLJ9275 46.37 021015 510,32,5380 1502 021015 GLJ9275 9.60 021015 510,31,5370 1502 021015 GLJ9275 6.44 021015 15020358 270 00 15029 NATIONAL SALT SUPPLY INC 3154 SUPPLIES 02/16/15 0 021015 13,350,00 270.00,6110 1502 021015 GLJ9275 13350.00 021015 15020359 740 00 15144 NEUMANN JR, EDWARD J PARKING LOT RENTAL 3/2015 02/16/15 0 021015 500.00 740.00,6960 1502 021015 GLJ9275 500.00 021015 15020360 100 XXXXX 15545 NICOR GAS 12/18-1/20UTILITIES 02/16/15 0 021015 868.10 100,45,5510 1502 021015 GLJ9275 158.11 021015 100,33,5515 1502 021015 GLJ9275 709.99 021015 15020480 510 31 15666 NORTHWEST TRUCKS INC 344911SUPPLIES 02/16/15 0 021015 53.46 510,31,5370 1502 021015 GLJ9279 53.46 021015 15020361 100 41 1 OTTESEN, SCOTT 122514PARKS & REC REFUND 02/16/15 0 021015 36.00 100,41,3636 1502 021015 GLJ9275 36.00 021015 15020362 100 47 17161 PETERSON, DWAYNE 1/22-1/29 VOLLEYBALL REF 02/16/15 0 021015 80.00 100,47,5110 1502 021015 GLJ9275 80.00 021015 15020364 100 45 2532 PETROLIANCE LLC 9584869 VEHICLE FUEL 02/16/15 0 021015 66.82 100,45,6250 1502 021015 GLJ9275 66.82 021015 15020365 100 45 2532 PETROLIANCE LLC 9584885 VEHICLE FUEL 02/16/15 0 021015 299.96 100,45,6250 1502 021015 GLJ9275 299.96 021015 15020366 100 33 2532 PETROLIANCE LLC 9555047 VEHICLE FUEL 02/16/15 0 021015 253.04 100,33,6250 1502 021015 GLJ9275 253.04 021015 15020367 100 03 2532 PETROLIANCE LLC 9584882 VEHICLE FUEL 02/16/15 0 021015 65.17 100.03.6250 1502 021015 GLJ9275 65.17 021015 15020368 100 XXXXX 2532 PETROLIANCE LLC 9587239 VEHICLE FUEL 02/16/15 0 021015 39.70 100,01,6250 1502 021015 GLJ9275 6.77 021015 100,03,6250 1502 021015 GLJ9275 32.93 021015 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020369 100 33 2532 PETROLIANCE LLC 9584886 VEHICLE FUEL 02/16/15 0 021015 893.09 100,33.6250 1502 021015 GLJ9275 893.09 021015 15020370 100 33 2532 PETROLIANCE LLC 254428VEHICLE FUEL 02/16/15 O 021015 1,424.78 100.33.6250 1502 021015 GLJ9275 1424,78 021015 15020371 510 31 2532 PETROLIANCE LLC 9584884 VEHICLE FUEL 02/16/15 O 021015 235.71 510,31,6250 1502 021015 GLJ9275 235.71 021015 15020372 510 32 2532 PETROLIANCE LLC 9584883 VEHICLE FUEL 02/16/15 O 021015 488.18 510,32.6250 1502 021015 GLJ9275 488.18 021015 15020373 100 45 2532 PETROLIANCE LLC 9587242 VEHICLE FUEL 02/16/15 O 021015 116.99 100,45,6250 1502 021015 GLJ9275 116.99 021015 15020374 100 22 2532 PETROLIANCE LLC 9552314 VEHICLE FUEL 02/16/15 O 021015 1,569.71 100,22,6250 1502 021015 GLJ9275 1569,71 021015 15020375 100 22 2532 PETROLIANCE LLC 9565970 CREDIT - VEHICLE FUEL 02/16/15 O 021015 2,785.17- 100.22.6250 1502 021015 GLJ9275 2785.17CR 021015 15020376 100 22 2532 PETROLIANCE LLC 9587244 VEHICLE FUEL 02/16/15 O 021015 956.47 100.22.6250 1502 021015 GLJ9275 956.47 021015 15020363 100 41 1 PETROV, BOYKA 122378PARKS & REC REFUND 02/16/15 0 021015 8.25 100.41.3637 1502 021015 GLJ9275 8.25 021015 15020377 100 22 17154 PETTIBONE & CO, P F 32467 SUPPLIES 02/16/15 O 021015 59.25 100.22.6110 1502 021015 GLJ9275 59.25 021015 15020378 100 22 17154 PETTIBONE & CO, P F 32332 EMPLOYEE UNIFORM ALLOW 02/16/15 O 021015 144.59 100.22.4510 1502 021015 GLJ9275 144.59 021015 15020379 100 22 17154 PETTIBONE & CO, P F 32416 EMPLOYEE UNIFORM ALLOW 02/16/15 O 021015 54.00 100.22.4510 1502 021015 GLJ9275 54.00 021015 15020380 100 22 17154 PETTIBONE & CO, P F 31518 EMPLOYEE UNIFORM ALLOW 02/16/15 O 021015 102.00 100.22.4510 1502 021015 GLJ9275 102.00 021015 15020381 100 22 17154 PETTIBONE & CO, P F 32400 EMPLOYEE UNIFORM ALLOW 02/16/15 O 021015 36.00 100.22.4510 1502 021015 GLJ9275 36.00 021015 15020382 100 41 1 PITTMAN, TERESA 122509PARK5 & REC REFUND 02/16/15 O 021015 40.00 100.41.3636 1502 021015 GLJ9275 40.00 021015 15020383 100 01 18742 QUILL CORPORATION 1066215 SUPPLIES 02/16/15 O 021015 84.84 100.01.6210 1502 021015 GLJ9275 84.84 021015 15020384 510 31 19141 REBARS & STEEL COMPANY 69350 SUPPLIES 02/16/15 O 021015 600.00 510.31.6110 1502 021015 GLJ9275 600.00 021015 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 12 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020388 510 31 19157 REICHE'S PLUMBING SEWER SUPPLIES 02/16/15 0 021015 130.00 510,31,6110 1502 021015 GLJ9275 130.00 021015 15020385 100 41 1 RENDO, MICHELL 122505PARK5 & REC REFUND 100,41,3636 1502 021015 GLJ9275 15020386 100 XXXXX 19170 RESERVE ACCOUNT MAILING MACHINE POSTAGE 100,01,5310 1502 021015 GLJ9275 100,03,5310 1502 021015 GLJ9275 100,04,5310 1502 021015 GLJ9275 100,41,5310 1502 021015 GLJ9275 15020387 510 31 19170 RESERVE ACCOUNT MAILING MACHINE POSTAGE 510,31,5310 1502 021015 GLJ9275 15020389 100 04 100,04,6940 15020485 100 02 100,02,5410 15020390 100 41 100.41.3636 15020391 100 22 100.22.6210 15020392 300 00 300.00.7300 15020397 100 47 100.47.5110 15020393 100 33 100.33.5370 15020394 100 41 100.41.5110 15020395 620 00 620.00.5110 15020396 620 00 620.00.6210 iSc�1y�IRL•Ei [�Di �I � i 100.03.6210 100.01.6210 100.41.6210 100,22,6210 100,03,6210 19312 RIVERSIDE BAKE SHOP 102463MEETING REFRESHMENTS 1502 021015 GLJ9275 19550 ROTARY CLUB OF MCHENRY 10/6-2/515DUE5 1502 021115 GLJ9282 1 SHAFFER, DONNA 122339PARKS & REC REFUND 1502 021015 GLJ9275 20311 SIRCHIE FINGER PRINT LAB 0194301-INSUPPLIES 1502 021015 GLJ9275 20566 SPEER FINANCIAL INC D10/14-16 PROFESSIONAL SERVICE FEES 1502 021015 GLJ9275 20733 ST PAULS EPISCOPAL CHURL FEB 2015 RENT 1502 021015 GLJ9275 20708 STANDARD INDUSTRIAL & AU INV-8902 SUPPLIES 1502 021015 GLJ9275 20710 STANS OFFICE TECHNOLOGIE 308647COPIER AGREEMT 700114 1502 021015 GLJ9275 20710 STANS OFFICE TECHNOLOGIE 310354INTERNET SERVICES 1502 021015 GLJ9275 20710 STANS OFFICE TECHNOLOGIE 310516COPIER AGREEMT 700390 1502 021015 GLJ9275 20711 STAPLES ADVANTAGE 80330031125UPPLIES 1502 021015 GLJ9275 1502 021015 GLJ9275 1502 021015 GLJ9275 1502 021015 GLJ9275 1502 021015 GLJ9275 02/16/15 O 021015 39.00 021015 02/16/15 O 021015 1.92 021015 4.32 021015 64.48 021015 171.15 021015 02/16/15 O 021015 .96 021015 02/16/15 O 021015 23.04 021015 02/16/15 O 021115 459.00 021115 02/16/15 0 021015 34.00 021015 02/16/15 O 021015 244.89 021015 02/16/15 O 021015 614.06 021015 02/16/15 O 021015 254.40 021015 02/16/15 O 021015 101.25 021015 02/16/15 O 021015 550.00 021015 02/16/15 0 021015 214.00 021015 02/16/15 O 021015 217.78 021015 02/16/15 O 021015 76.35 021015 785.21CR 021015 265.10 021015 100.24 021015 75.75 021015 39.00 241.87 m 23.04 459.00 34.00 244.89 614.06 254.40 550.00 214.00 217.78 76.35 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,04,6210 1502 021015 GLJ9275 339.53 021015 100.30,6210 1502 021015 GLJ9275 4.59 021015 15020486 100 XXXXX 20711 STAPLES ADVANTAGE 8033112988SUPPLIES 02/16/15 O 021115 100,00,6210 1502 021115 GLJ9282 219.92 021115 100,41,6210 1502 021115 GLJ9282 71.90 021115 100,41,6210 1502 021115 GLJ9282 12.99 021115 100,22,6210 1502 021115 GLJ9282 8.12 021115 15020399 100 O1 20723 STATE OF ILL -OFFICE OF C 06/O85/30 CONTRACTUAL SERVICES 02/16/15 O 021015 100,01,5110 1502 021015 GLJ9275 20.00 021015 15020400 100 33 20714 STATE TREASURER IDOT 42232 CONTRACTUAL SERVICES 02/16/15 O 021015 100,33,5110 1502 021015 GLJ9275 5997,33 021015 15020404 100 04 21250 THIRD MILLENNSUM ASSOCIA 2/15-2/16 VS SOFTWARE ANNUAL MAIN FEE 02/16/15 O 021015 100,04.5110 1502 021015 GLJ9276 995.00 021015 1S020403 100 33 21632 TRAFFIC CONTROL & PROTEC 82262 SUPPLIES 02/16/15 O 021015 100,33,6110 1502 021015 GLJ9276 297.10 021015 15020402 270 00 21638 TREASURER STATE OF ILLIN 107521ILL RT 120/RT 31 ENHANCMT PROG 02/16/15 O 021015 G 270,00,8600 1502 021015 GLJ9276 21005,54 021015 15020401 510 XXXXX 21877 TYLER TECHNOLOGIES 025-115759FINANCE SOFTWARE 02/16/15 O 021015 510,31,8300 1502 021015 GLJ9276 218.75 021015 510,32,8300 1502 021015 GLJ9276 218.75 021015 15020405 100 22 22390 ULINE 64798621 SUPPLIES 100.22.6210 1502 021015 GLJ9276 15020406 100 22 22396 ULTRA STROBE COMMUNICATI 11731 RADIO SUPPLIES 100.22.5370 1502 021015 GLJ9276 15020481 100 22 22396 ULTRA STROBE COMMUNICATI 11759 REPAIRS 100.22.5370 1502 021015 GLJ9279 15020408 100 22 22665 US BANK EQUIPMENT FINANC COPIER LEASE CONTRACT 500-0401564 100,22,5110 1502 021015 GLJ9276 15020409 100 03 22665 US BANK EQUIPMENT FINANC COPIER LEASE CONTRACT 500-0302031 100,03,5110 1502 021015 GLJ9276 15020410 100 01 22665 US BANK EQUIPMENT FINANC COPIER LEASE CONTRACT 500-0389299 100.01.5110 1502 021015 GLJ9276 02/16/15 O 021015 153.92 021015 02/16/15 O 021015 492.65 021015 02/16/15 O 021015 264.95 021015 02/16/15 O 021015 225.00 021015 02/16/15 O 021015 135.00 021015 02/16/15 O 021015 311.00 021015 312.93 20.00 5,997.33 995.00 297.10 21,005.54 437.50 153.92 492.65 264.95 225.00 135 .00 311 .00 15020411 100 33 22665 US BANK EQUIPMENT FINANC COPIER LEASE 02/16/15 O 021015 97.34 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 14 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE CONTRACT 500-0361445 100,33,5110 1502 021015 GLJ9276 97.34 021015 15020412 510 XXXXX 22665 US BANK EQUIPMENT FINANC COPIER LEASE 02/16/15 0 021015 194.66 CONTRACT 500-0361445 510,31.5110 1502 021015 GLJ9276 97.33 021015 510,32,5110 1502 021015 GLJ9276 97.33 021015 15020407 510 32 22669 USA BLUEBOOK 551655SUPPLIES 02/16/15 0 021015 11053,30 510,32,6110 1502 021015 GLJ9276 1053,30 021015 15020413 100 33 23003 VALENTINES REPAIR 37849 SUPPLIES 02/16/15 0 021015 225.15 100,33.5370 1502 021015 GLJ9276 225.15 021015 15020414 100 33 23003 VALENTINES REPAIR 37861 SUPPLIES 02/16/15 0 021015 147.90 100,33,5370 1502 021015 GLJ9276 147.90 021015 15020417 100 47 3661 VALLEY VIEW ACRES 15226 PARKS PROGRAM JAN SESSION 02/16/15 0 021015 200.00 100,47,5110 1502 021015 GLJ9276 200.00 021015 15020415 100 41 1 VASSOS, AMY 122442PARKS & REC REFUND 02/16/15 0 021015 10.00 100,41,3637 1502 021015 GLJ9276 10.00 021015 15020487 620 00 23152 VERIZON WIRELESS 97399471SIBROADBAND FEE 02/16/15 0 021115 38.01 620,00.5110 1502 021115 GLJ9282 38.01 021115 15020416 510 32 23287 VIKING CHEMICAL COMPANY 268352SUPPLIES 02/16/15 0 021015 91387,90 510,32,6110 1502 021015 GLJ9276 9387,90 021015 15020482 510 32 23287 VIKING CHEMICAL COMPANY 268436SUPPLIES 02/16/15 0 021015 21649,80 510,32,6110 1502 021015 GLJ9279 2649.80 021015 15020418 510 32 24028 WASTE MANAGEMENT OF WI P 2860227424SLUDGE REMOVAL 02/16/15 0 021015 10,093,66 510,32,5580 1502 021015 GLJ9276 10093,66 021015 15020419 100 41 1 WOROSZ, DEBBIE 122515PARKS & REC REFUND 02/16/15 0 021015 5.25 100,41,3637 1502 021015 GLJ9276 5.25 021015 15020420 100 33 27146 ZEP SALES & SERVICE 9001293332SUPPLIES 02/16/15 0 021015 409.71 100,33,5370 1502 021015 GLJ9276 409.71 021015 EXPENDED LIQUID ACCRUAL GRAND TOTALS 223,997.59 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 82,571,03 DATE 2/16/2015 10:20 AM CITY OF MCHENRY PAGE 15 LIST OF BILLS COUNCIL MEETING 2/16/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 270 MOTOR FUEL TAX FUND 49,328,06 300 DEBT SERVICE-1997A FUND 614.06 440 CAPITAL IMPROVEMENTS FUND 29,050,43 510 WATER/SEWER FUND 53,219.71 580 UTILITY IMPROVEMENTS FUND 41000,00 610 RISK MANAGEMENT FUND 200.00 620 INFORMATION TECHNOLOGY FUND 31103,30 740 RETAINED PERSONNEL ESCROW 1,761.00 760 POLICE PENSION FUND 150.00 **** 223,997,59 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FOR: February 16, 2015 Regular City Council Meeting FROM: Douglas Martin, Director of Economic Development RE: Preliminary and Final Subdivision Plat approval of the Final Plat of Resubdivislon of Justen Funeral Home Subdivision ATT: 1. Location Map 2. Final Plat of Justen Funeral Home Subdivision 3. City Council Minutes dated May 5, 2014 4. Knox Drive Plat of Dedication 5. Municipal Drive Improvement Plan 6. Unapproved Planning and Zoning Commission Minutes dated January 21, 2015 7. Ordinance approving Final Plat of Resubdivision of Justen Funeral Home Subdivision 8. Final Plat of Resubdivision of Justen Funeral Home Subdivision BACKGROUND: On May 5, 2014 the City Council approved the Preliminary and Final Plat of Justen Funeral Home Subdivision which included approximately 8.3 acres (location map and final plat attached) and two lots (City Council Minutes attached). ANALYSIS: The applicant is proposing to resubdivide Lot 2 of the Justen Funeral Home Subdivision, which consists of approximately 3.676 acres. Proposed Lot 1 is the location of the 10,000 square -foot Veteran's medical office building currently under construction and anticipated to be completed in early spring. Proposed Lots 2 and 3 will be developed in the future. The plat incorporates all the easements on the originally approved Justen Funeral Home subdivision plat in addition to easements for servicing all three proposed lots with water, sewer, gas and electric, as well as to accommodate cross access and drainage. There will be no 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us additional direct access to Municipal Drive, and this is stated on the approved plat of Justen Funeral Home Subdivision and on the proposed plat. The full access onto Municipal Drive from the VA site (located between proposed Lots 1 and Lot 2) will be reconstructed to a right- in/right-out within five years of the Knox Drive improvements being completed or the City's issuance of a certificate of occupancy for a building on proposed Lots 2 or 3. Knox Drive is scheduled to be constructed this year (see attached Knox Drive Plat of Dedication and Municipal Drive Improvement Plan). The preliminary and final plats are being combined due to the relative simplicity of the request. In accordance with the Subdivision Control and Development Ordinance "The subdivider may submit a final plat simultaneously with the submission of a preliminary plat if the proposed subdivision meets all of the following requirements: A. The proposed subdivision contains three or fewer lots; and B. The proposed subdivision does not require or create any new public rights -of -way or easements for access; and C. The proposed subdivision requires no extensions of public utilities and no new public facilities; and D. The proposed subdivision does not include any territory that is located in a Special Flood Hazard Area, or contain any proposed lots that may be unbuildable because of the nature of the soils located thereon. Staff required the detention and drainage easement provisions on the previously -approved plat be included on the proposed plat, and -will place a condition on the approval that the new plat must comply with any existing agreements, including the stormwater maintenance agreement and any covenants with Lot 1 of the Justen Funeral Home Subdivision. As previously stated the construction of Knox Drive will occur in 2015 contemporaneously with the improvements to the Bull Valley/Charles Miller Road/Route 31 intersection improvements, which are currently underway. The Knox Drive construction will extend the current Knox Drive, from Municipal Drive south to Charles Miller Road and a right-in/right-out access will be built at Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Charles Miller Road. Staff has reviewed the plat and it's in substantial conformance with the requirements set forth in the subdivision control and development ordinance. PLANNING AND ZONING COMMISSION: The Planning and Zoning Commission recommended approval (&0) of the Preliminary and Final Plat of Resubdivision of the Justen Funeral Home Subdivision with the following conditions. • Compliance with comments by the city engineer; • Plat is recorded within six months of City Council approval by ordinance; • Compliance with the engineering plans previously approved by the city engineer pertaining to the development of the VA site (proposed Lot 1); • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and owner of Lot 1 of The Final Plat of Subdivision Justen Funeral Home be amended to reflect and include all property encompassed by the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • A memorandum for recording, referencing the existing Stormwater maintenance and any other agreements, as well as any private covenants, be recorded against proposed Lots 1, 2 and 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision, contemporaneously with the recordation of the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • New covenants, conditions and restrictions pertaining to lots included in the Final Plat of Resubdivision of Justen Funeral Home Subdivision be submitted to the City for review and approval and recorded against proposed Lots 1, 2 and 3 prior to issuance of a building permit on proposed Lot 2 or 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision. • Blanket cross access easement for Lots 1, 2, and 3 of this proposed resubdivision must be depicted on page 1 of the plat. If the City Council concurs with the Planning and Zoning Commission it is recommended the attached ordinance approving the Final Plat of Subdivision for be approved with the following conditions: • Compliance with comments by the city engineer; • Plat is recorded within six months of City Council approval by ordinance; • Compliance with the engineering plans previously approved by the city engineer pertaining to the development of the VA site (proposed Lot 1); 3 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and owner of Lot 1 of The Final Plat of Subdivision Justen Funeral Home be amended to reflect and include all property encompassed by the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • A memorandum for recording, referencing the existing Stormwater maintenance and any other agreements, as well as any private covenants, be recorded against proposed Lots 1, 2 and 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision, contemporaneously with the recordation of the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • New covenants, conditions and restrictions pertaining to lots included in the Final Plat of Resubdivision of Justen Funeral Home Subdivision be submitted to the City for review and approval and recorded against proposed Lots 1, 2 and 3 prior to issuance of a building permit on proposed Lot 2 or 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision. • Blanket cross access easement for Lots 1, 2, and 3 of this proposed resubdivision must be depicted on page 1 of the plat. - © '-- I Future Recreation/Aquatic Center ! �'' III' .� McHenry Municipal Center I! � S IL 1 44 T �I I 1 ep � I J - y Justeln Funeral Home and Cremator Subject Property - Knox Drive Extensio E . EgrR"O� -- s � I -- i s• i Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Final Plat %j Justen Funeral Home Subdivision FINAL PLAT (F SilBDIVWION avNRuo�� wM JUSTEN FUNERAL HOME rV_.r., 3 I f I%6� EkWAM Xr ' I` L4M'rnuq :��e rmc:s ns �I I E tL e'�YIII :. 1Ta �CS RZC+'W0 swAm ,tit-'F' .Is, �nials�.t rr ka I Spit �ystal��YT �LLR 11m k *Claus C�t393'Aq iV k4' 1y�N�C4� a+lt V "OW Cnw* .aw419 r no 7 Nay wp VAWW'its wwS Q 4=Cd tY PF: rq+{' UXw Is CM iPtssC lEr I Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Final Plat %J Justen Funeral Home Subdivision FIhT�L PLAT OF SUBDIVISION -,IUSTEN FUNERAL HOME +ter[+raw.rean�•R+t>to.lr•+rac+l..�s.�ws.•a.ray+w.cnwn iro t`1.ill�BilYatb�aaYwi ,.'.igwe...lvaaarae[«'rI.+K.�.f rM/ MOPl[iid WJ)raP.t['glRtxoo:.x;�wf crwr.ef [15�rm9iY+t.4+.lFt! 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Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Final Plat %J Justen Funeral Home Subdivision rJI LP' AI FOUDIAVIOW11 H� i.'b?•AY®IrEiNtoAt IrulEfdQF±S Wnc1 n`• �-_e=�li b IG4�'.11.47�Y 61PP�'i � Fe�£i' llnf9�fOCt�7l7'[woa.day + mi.4 E�CgE>rttse.�alSri Wk��a JCS 'L rIUALYNAL• HufflE •nirwaay ab�s �11M 1 or ►� y �rtli�N F l7rBIR3l�Y9Yfi asyf� x-• ,�al��taRa�s96 ����s•� O Al=2MOff a�eW�iWLM �n�P,�-x��ous �•. wWJP ykwera�amt44�Wlts,�5■ e�.,a.,+,�a�nr���4•r,� Agam y,yq�{�rp r®iscti•de6+ifei+�IN�W_+R �RjaP�' AFRINL�I�.R a♦i'IYA �WAMRwoA.�4_iYl+.K�PSlllylri!li�; tu6.o'It�irlPt►:Mr1YRditl���*L13ri•IN I WID fr��lR■r[tt�trr:t Ftllh 4Rc »R�7el±ilRittR i�ir•ar krtrtrb*wjwretltkw M+!Kr ttLY' it F #a th*4i1 riy.rM trt.a'M iltf�e tii Letl�t ltdi�hd. ��tir!�RI�M#it Q� i'Itlltrt4'�at ��4kF�r �� k p 1tse, YY �>rrsa� K I�f �hF'i� fett7 yl[ tMrPYllit,tt�Mt� �trcrkd+wG'Lk 14�� out* 4 t - w=b fAqzdkM6bi"*sOM rwr�tr�4+t.�+�.rtMdr r7. tttt�ipreN�rir.� i�.�i w�e�`.T'at+�IrtrlcAtr�rYl��r�tiCattitnt�r�yh � nfeb� t�rpwt�ttrn�t�lly'i+4Tilblwl ttfpll�y"ylw ktwitt�F�;•trtlktf Ilrttttteyi�4tt�'M�Mrllriis /N�t�tt�r ■itdrirti�tddl�t�tntt, � i4 t tR �'+a�ew � W l tltitt tt�l ter Ott W s Ai►t<IIlt�Y7ttlati'�• Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City Council Minutes dated May 5F 2014 APPROVAL OF AN ORDINANCE GRANTING FINAL PLAT OF SUBDIVISION FOR THE JUSTEN FUNERAL HOME SUBDIVISION CONDITIONED UPON A MEMORANDUM RECORDED WITH THE MCHENRY COUNTY CLERK'S OFFICE TO 11 ESTABLISH A TIMEFRAME FOR CONVERSION FROM FULL ACCESS TO RIGHT-IN/RIGHT-OUT ONLY; 2) STATING COST OF CONVERSION SHALL BE BORNE EXCLUSIVELY BY THE DEVELOPER AND/OR FUTURE PROPERTY OWNER; AND 3) A NOTATION STATING SUCH CONDITIONS SHALL BE ADDED TO THE FINAL PLAT. Mr. Morefield announced the owner and developer of the property are in the audience. Details of the request are included in the agenda supplement. Staff recommends Council's motion include the recording of a memorandum detailing the conditions of approval. Motion by J. Schaefer, second by R. Wimmer to approve an Ordinance granting the Justen Funeral Home Subdivision Final Plat of Subdivision as presented conditioned upon recording a memorandum of conditions with the McHenry County Clerk as presented. Mayor Low opened the floor for questions or comments from the City Council. Alderman Schaefer asked if construction of the Knox Drive extension will be postponed for construction of the Veterans Assistance building proposed in the Justen property. Mr. Martin answered no; the VA project is more a function of the county's Miller Road/Route 31 improvement project. The Knox Drive extension will occur simultaneously with the improvements to the Miller Road/Route 31 project. Also, as a condition of the agreement between the city and county, Knox Drive must be constructed prior to IDOT installation of the hard -median to allow businesses an alternate means of access during construction. Alderman Schaefer asked if a timeframe has been established for the improvement project. Public Works Director Schmitt stated the county intends bid letting to begin in November however this depends on many factors. Alderman Schaefer inquired about the proposed access and Mr. Schmitt answered the county will regulate the right-in/right-out access; the city has jurisdiction for access onto Municipal Drive. Alderman Santi asked about the number of feet from the access point to Knox Drive on the Municipal Drive side and Mr. Martin answered 195 and approximately 145 feet to the west. The requested motion requires the conversion from full access to right-in/right-out to be completed within five -years after completion of the Knox Drive extension or a certificate of occupancy for additional buildings will be denied. Alderman Glab expressed concerns about the time frame for completion of the conversion and asked if a bond will be required to guarantee the terms of Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us approval are met. Mr. Martin said the same was suggested by Attorney M%W I %W; however at this point staff is unable to set an appropriate value for a bond because the date for construction to begin is unknown - as construction costs rise, the bond may not be adequate. Staff recommends pursing the developer and/or owner for an ordinance violation and denial of future occupancies will be used as leverage to get the work completed. Mayor Low asked to call the roll: Ayes: Schaefer, Wimmer, Blake, Glab, Santi, Condon Peterson Nays: None Abstentions: None Absentees: None Motion carried. 10 i 1 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Knox Drive Plat of Dedication PLP►T aP )b�:lni�ATION �.� . usr�s.r rr��rrerr�t, orcrrt t sr par 11111121 l t Mf6fLOOK446. LWm 14FE8 .[.M.SPif pP�l 6.JF.6 W Caaa �iY rS9 a4 +PI iia t I:ary s �: ;ly. �.•✓� _ cs•:,,_�:/- °- "DAD Y.m •.•at �.Yufi-F a.e a. •.ar{ fi oM/ p 3 1 y w. rx .n►su �lilsqi Viola • r try ate•'- •• a roT. zuio w 1t �� AMR 0lt!i4ll4l Whom 0 1 a f 1LL'rL i .r i �� • Hai - 96- as. �. .uvla'sv �wn°"i SHEET 'rwai= s:■� r-�-- �-T--- 1 OF 9 11 I, �6 r Iplplp to .• ; fill Municipal Drive Improvement Plan if ST�xf at ji rX Sr OLw Sr�•xv re;;� + _ " Poor VA al dre Or Zee &` +,a P- 011 � n __ or ur Or, If y*aV. x Kna LY:W x: ^ o fzw 1TI OrF dV =- ;I - ,R .M`s ... .Wre b [•. tt .. X:: x r Aa 7 %I x Cr NNW, vWil n ,.jOz . W- . �N + u ^ •'Sa'} .. ` ' AAr t v wO =i-'t �.. �Arnn ss.Y AL lear m. F.,, f¢y/ r or I OgR 7' : elOr -go All le yTAF Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us lei !N4 Li .31 FAT lill _ aYM _ �� �` A I ` ;rpol. . __•. _ 2 w,n,, �. w . y. ill"zura a2r u �.>,NrE we 'An: to=ahfIONIC art , Nzaaarli ai ITO: OY -= art �P: ner<WallPARROAW" _yr. pei :: v mri-ivW ill Wall ,� u. I..t, n,. uwr..1 rV �� V f•':+�tnan..r zA ATfJ�1Y.'rP/Ji. / _ at - _ (aOr POrhIT „rRM WICy.. . - _ I , ':'ie'�.Ya i V McFf3N7Y, L zJ_ . , r..._ .,..,_�, .,a..,rurry ro p I e, ro �J-=Irrfr� Isla OVE�7ALL kTLJT1' Mb` _ V n I 9 i • NOIJAROOLM .. . 4 howl r ` STG1�Wf ,�iENt-12 PLANIr go AW ANO at. 12 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us City of McHenry Unapproved Planning and Zoning Commission Minutes January 21, 2015 Preliminary and Final Plat of Resubdivision Justen Funeral Home (Three -lot subdivision) In attendance was Jonah Hetland, 4015 80th St., Kenosha, WI, who was acting on behalf of Bear Development regarding the resubdivision of the Justen Funeral Home three -lot subdivision. He is asking for preliminary and final approval of the subdivision plat for Justen Funeral Home. Deputy City Administrator Martin provided the Commission with the Staff Report regarding this matter, stating the applicant is proposing to resubdivide Lot 2 of the Justen Funeral Home Subdivision, which consists of approximately 3.676 acres and is zoned &I On April 17, 2014 the Planning and Zoning Commission recommended approval of the Preliminary and Final Plat of Justen Funeral Home Subdivision, which included approximately 8.3 acres and two lots. Subsequently, at their May 5, 2014 meeting the City Council approved the preliminary and final plats. This proposal is the resubdivision of Lot 2 of that subdivision and is owned by Bear Development and is not a part of the Justen Funeral Home. Proposed Lot 1 is the location of the 10,000 square -foot Veteran's Assistance medical office building currently under construction and anticipated to be completed in early spring of this year. Proposed Lot 2 and Lot 3 will be developed in the future. The proposed plat incorporates all the easements of the originally approved Justen Funeral Home subdivision plat in addition to easements for servicing all three proposed lots with water, sewer, gas and electric, as well as to accommodate cross access and drainage. There will be no additional direct access to Municipal Drive and as stipulated on the approved plat of Justen Funeral Home Subdivision and reiterated on the proposed plat the full access onto Municipal Drive from the VA site (located between proposed Lots 1 and Lot 2) will be reconstructed to a right-in/right-out within five years of the Knox Drive improvements being completed or the City's issuance of a certificate of occupancy for a building on proposed Lots 2 or 3. The construction of Knox Drive will occur this year contemporaneously with the improvements to the Bull Valley/Charles Miller Road/Route 31 intersection improvements, which are currently underway. 13 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Staff required the detention and drainage easement provisions on the previously -approved plat be included on the proposed plat, and will place a condition on the approval that the new plat must comply with any existing agreements, including the stormwater maintenance agreement and covenants with Lot 1 of the Justen Funeral Home Subdivision. Director of Economic Development Martin stated Staff has reviewed the plat and it is in substantial conformance with the requirements set forth in the subdivision control and development ordinance. Engineering for proposed Lots 2 and 3 will be reviewed when those lots are developed. He further stated Staff recommends approval of the Final Plat of Resubdivision of Justen Funeral Home Subdivision with the following conditions: • Compliance with comments by the city engineer; • Plat is recorded within six months of City Council approval by ordinance; • Compliance with the engineering plans previously approved by the city engineer pertaining to the development of the VA site (proposed Lot 1); • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and owner of Lot 1 of The Final Plat of Subdivision Justen Funeral Home be amended to reflect and include all property encompassed by the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • A memorandum for recording, referencing the existing Stormwater maintenance and any other agreements, as well as any private covenants, be recorded against proposed Lots 1, 2 and 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision, contemporaneously with the recordation of the Final Plat of Resubdivision of Justen Funeral Home Subdivision; • New covenants, conditions and restrictions pertaining to lots included in the Final Plat of Resubdivision of Justen Funeral Home Subdivision be submitted to the City for review and approval and recorded against proposed Lots 1, 2 and 3 prior to issuance of a building permit on proposed Lot 2 or 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision. Director of Economic Development Martin stated he would like to add to the conditions that the applicant include a blanket cross access easement for Lots 1, 2, and 3 of this proposed resubdivision be depicted on page 1 of the plat. By doing this if Knox Drive would not be constructed Lot 3 could still be accessed from Municipal Drive. Commissioner Strach opened the floor to questions from the commissioners. 14 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Commissioner Nadeau inquired if there are any solid plans in place for the occupation of the property. Mr. Hetland replied there are not yet but when this task is completed they will begin doing some preliminary marketing layouts for Lots 2 and 3 so they can start soliciting users for the parcels. Commissioner Doherty asked Director of Economic Development Martin to describe where all the accesses are for the lots. Mr. Martin gave a full description of all accesses to all of the lots in the subdivision. Commissioner Nadeau inquired if there is a need to worry about stormwater and detention when any new building starts. Director of Economic Development Martin stated the original building now under construction was engineered and there is a stormwater management easement agreement in place. When proposed lots 2 and 3 each come before the City for construction, they will have to submit engineering for those lots. This proposed plat contains easements that will facilitate the conveyance of stormwater from Knox Drive to the pond but grading to conform to the pond will be done when the permits are submitted for the lots. Mr. Hetland stated he designed a preliminary layout for the entire site and sized the pond accordingly. The pond itself is built large enough to accommodate full use of all 3 lots. Commissioner Doherty asked if most of the developments Bear does are medical in nature. Mr. Hetland stated they have nothing specific in mind yet but foresee some sort of office space. He stated they will take it to the market and try to get a tenant for office or medical use on lot 2 and possibly food or retail use on lot 3. No one signed in for input to Public Comment. Motion by Nadeau, seconded by Sobotta, to recommend to City Council that the final plat of subdivision for Justen Funeral Home be approved subject to the following conditions, as amended. • Compliance with comments by the city engineer; • Plat is recorded within six months of City Council approval by ordinance; • Compliance with the engineering plans previously approved by the city engineer pertaining to the development of the VA site (proposed Lot 1), • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and owner of Lot 1 of The Final Plat of Subdivision Justen Funeral Home be amended to reflect and include all property encompassed by the Final Plat of Resubdivision of Justen Funeral Home Subdivision; 15 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us • A memorandum for recording, referencing the existing Stormwater maintenance and any other agreements, as well as any private covenants, be recorded against proposed Lots 1, 2 and 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision, contemporaneously with the recordation of the Final Plat of Resubdivision of Justen Funeral Home Subdivision, • New covenants, conditions and restrictions pertaining to lots included in the Final Plat of Resubdivision of Justen Funeral Home Subdivision be submitted to the City for review and approval and recorded against proposed Lots 1, 2 and 3 prior to issuance of a building permit on proposed Lot 2 or 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision. • Blanket cross access easement for Lots 1, 2, and 3 of this proposed resubdivision must be depicted on page 1 of the plat. Voting Aye: Bromley, Doherty, Nadeau, Sobotta, Strach, and Thacker. Voting Nay: None. Not Voting: None. Abstaining: None. Absent: Vallez. Motion carried 6-0. Chairman Strach recused himself from the hearings at 7:46 p.m. Commissioner Thacker proceeded as Chairman. 16 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us ORDINANCE NO 15- AN ORDINANCE GRANTING APPROVAL OF THE FINAL PLAT OF RESUBDIVISION OF JUSTEN FUNERAL SUBDIVISION IN THE CITY OF MCHENRY, MCHENRY COUNTY, ILLINOIS WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois; and WHEREAS, Bear Development, 4015 80th Street Kenosha, WI 53142 ("Owner") is requesting approval of a the Final Plat of Resubdivision of Justen Funeral Home Subdivision; and WHEREAS, the Planning and Zoning Commission has reviewed the final plat at a public meeting held January 21, 2015 and provided a written record of this meeting and its recommendation to the City Council; and WHEREAS, the City Council finds that the approval of the final plat is in conformance with the Ordinances of the City. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of McHenry, McHenry County, Illinois, as follows: SECTION 1: That the Final Plat of Resubdivision of Justen Funeral Home Subdivision pI epared by Nielsen Madsen and Barber S.C. with a latest revision date of February 2, 2015 consisting of three pages, shall be and the same is hereby approved, with the following conditions: • Compliance with comments by the city engineer. • Plat is recorded within six months of City Council approval by ordinance. • Compliance with the engineering plans previously approved by the city engineer pertaining to the development of the VA site (proposed Lot 1). • Any existing private covenants and/or agreements developed and previously -agreed to by the applicant and owner of Lot 1 of The Final Plat of Subdivision Justen Funeral Home be amended to reflect and include all property encompassed by the Final Plat of Resubdivision of Justen Funeral Home Subdivision. • A memorandum for recording, referencing the existing Stormwater maintenance and any other agreements, as well as any private covenants, be recorded against proposed Lots 1, 2 17 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us and 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision, contemporaneously with the recordation of the Final Plat of Resubdivision of Justen Funeral Home Subdivision. • New covenants, conditions and restrictions pertaining to lots included in the Final Plat of Resubdivision of Justen Funeral Home Subdivision be submitted to the City for review and approval and recorded against proposed Lots 1, 2 and 3 prior to issuance of a building permit on proposed Lot 2 or 3 of the Final Plat of Resubdivision of Justen Funeral Home Subdivision. • Blanket cross access easement for Lots 1, 2, and 3 of this proposed resubdivision must be depicted on page 1 of the plat. SECTION 2: All Ordinances or parts thereof in conflict with the terms and provisions hereof are hereby repealed to the extent of such conflict. SECTION 3: This Ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, McHenry County, Illinois. SECTION 4: This Ordinance shall be in full force and effect and after its passage, approval and publication in pamphlet form as provided by law. PASSED THIS DAY OF , 2015 AYES: NAYS: ABSTAINED: ABSENT: NOT VOTING: APPROVED THIS CITY CLERK DAY OF 2015 FINAL PLAT OF RESUBDIVISION OF JUSTEN FUNERAL HOME SUBDIVISION A REDIVISION OF LOT 2 OF JUSTEN FUNERAL HOME SUBDIVISION SECTION 2, TOWNSHIP 44 NORTH, RANGE 8 EAST CITY OF MCHENRY, COUNTY OF MCHENRY, STATE OF ILLINOIS UNMOMOE0 MUMOPAL DRIVE 70' LNDE .... (PER DOC NO. 2005R001079) r n� Nielsen Madsen &Barber S.C. Civil Engineers and Land Surveyors tIm NMkm BNQ 51HIe ZA4 (heM, MI. 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REOUlmY@JT9 FQI PMMNO 6TAEENNO9TMT9 MTIIE UNDBCAPMO AxD OeBNND SECIroN_ NIL LANWCAPNOp BCREEMMx: mM31 A tOF0OT lANppwPE sIm P_ TMm aNAu. eE LOCATEp AROUNOTxE PEMMETER W THE PARgND LOTTO 9CIE@l VEMCAEp AND YEMd.E NEAdlO1LT8 FROM AD.NIx:NT MM1C Lora THE LTIMLLr]nr eROTMo HTu Aa:eps calm art HnoM Lm z of T xE JuerEx wx Eve xoME supdvmroN N6INIEDDMxE of Lore 1 AND x OF lxE FlNRL PLAT R THE RE6UpDM81ON OF JUBnN FlREML HOME alpDMa0NITO MLNdPKOML£MIKLBEMBDR TRDCIED TO AMONTINIMdROUTACCE680RILE MDR1 FIVE ro7 TEMmov coM0.Enx8 CRW THE COHBIM1CiroN NPROFA MW OR PMORTO TXELTTY5168wNCE OFA CERTIFICATE OF OCCWANCYFQLABULOHOON LOB30R]DF FMK PIATOFRE REBJ®M90N dr AI6TER FUNEML LIOME pVeOM80x.MMCNELER OCgAL8FlR8T. 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Anble,mbsmarvsboMcprnlnaem nr naan PvebFats Ip m cAr aMawn.Ieetav, M mnwaea.An e. re beau a. arae.mn Ia wMme Fwnel roam. m.M.aaw.a, ma mawapnr aw nwavepalpeear avlrmb lmawnmlM_mTa At4 memealbrwnnwemn went ewemat h xwpM .eewa.r P.nr r the O.nP el to [ a e.e n na na I m )btpn emus! xewe Pen semm�an,tene1,3YM 3afnh plw,aiMtpmewmwJpank ar Oanet of tle Ppa. da Norm er SM F el. ar adlabm m. to Mrknm fa m{nm .e Fvew rp . r n pin en rleaa vubnp meel a.mesMaame mmP.pnrcla p.a, s.es.r upentbwrat wiblww,arpnx mtbmedvnnwa[Malmn, laa,.rft, [silpmnarikfVktbmremrtletlaedmummt Nv. atbommahellmwewa one. a MmPnmaM. aMaF 4wm.Fs[ w[MANrnlows[ms INT[NOOn ANIr SHEET 2 OF 3 SHEETS NMB PROJECT ID: 2014.0095.04 FINAL PLAT OF RESUBDIVISION OF JUSTEN FUNERAL HOME SUBDIVISION A REDIVISION OF LOT 2 OF JUSTEN FUNERAL HOME SUBDIVISION SECTION 2, TOWNSHIP 44 NORTH, RANGE 8 EAST CITY OF MCHENRY, COUNTY OF MCHENRY, STATE OF ILLINOIS xwcw�peommycnenap. 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T4rIDM w w nrtNr Preaed more Ch a M:mnryro mrm•vabnw, 4Ra,i w Oe manenrnn n•dperAbn otaswvm R�aI mnien[ T4 ah elan np eeprnpaew��.elp tlb I•plrcnnnm ImaY dl mE salt Taw•, 41bam, pnttuv.f•v, bn, tvdie, peu54 mmaplrp, wwb Inpm'amvla nrr•re danORa veddpm• term pr•e aDMa. xapmmwenispAxrep•ielvtl Rwmilre4MngavElXr pdv Den DraDealanv. mn omw verc wn ore nor en DwMme m ww .ud eRr v.m Fie pmim p nvm n,w wane d.AdD 4 t4 oRr aMcmxmep wmbed my iam aawam •mans rah xnel .rm ue oh'• repie w a n• •we.m e®: uo...m. ce4iaa maan.Mnn.mmns,..ne�mD.Enn.rn D.nn e•.i. w.m m.m.Sa crw.Dmvn.m,ne4.rvbdn4r.ewwtmarinen Wanal ererwommemDA SHEET 3 OF 3 SHEETS NMB PROJECT ID: 20'14.0095.04 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: February 16, 2015 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Knox Drive Extension ATT: HR Green, Inc. bid recommendation and Professional Services Agreement BACKGROUND: On February 3, 2015, eight bids were received for the construction of Knox Drive Extension between Municipal Drive and Miller Road. The approximately 552 feet improvement consists of hot -mix asphalt pavement, concrete curb and gutter, landscape restoration, pavement striping, and drainage accommodations. The bids ranged from $228;068.38 to $300,621.50. The Engineer's Opinion of Probable Cost (EOPC) for this project was $268,011.00. ANALYSIS: HR Green, Inc. has analyzed and checked the bids for accuracy and recommends awarding the contract to Maneval Construction Inc. of Ingleside, Illinois. This is a unit price contract and the final cost of construction will be based on actual final quantities. HR Green, Inc. has submitted the attached Professional Services Agreement for the construction observation of the Knox Drive Extension. The construction engineering scope of work includes project startup, construction observation, pre -construction progress meeting, administration/coordination, material testing and project closeout in an amount not to exceed $25,973.83. The 2014/15 Capital Improvement Program includes the construction and construction observation engineering of the Knox Drive Extension with funding from General Fund Revenues, Oaks at Irish Prairie developer contribution and contributions from the adjacent property owners. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. RECOMMENDATION: Therefore, if Council concurs, it is recommended to award the bid to Maneval Construction Inc. of Ingleside, Illinois for the construction of Knox Drive Extension in the amount of $228,068.38 (actual amount may vary based on quantities used) and approve the attached Professional Services Agreement for construction observation with HR Green, Inc. in an amount not to exceed $25,973.83. The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. MRGreen February 4, 2015 Mr. Jon Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, Illinois 60050 Re: City of McHenry Knox Drive Extension Recommendation for Award HR Green Job No. 86140288 Dear Mr. Schmitt: The City of McHenry (CITY) received eight (8) bid proposals for the construction of the City of McHenry's Knox Drive Extension at the bid opening on February 3, 2015. The eight (8) bids ranged in price from $228,068.38 to $300,621.50 and represents competitive bidding for work of this nature. The Engineer's Opinion of Probable Cost (EOPC) for this work was $268;011.00. See the attached bid tabulation for further information. Based upon HR Green's review of the bid documents, we recommend that the CITY award the construction of the project to Maneval Construction Company, Inc. in the amount of $228,068.38. The contract is a unit price contract in which the Contractor will be paid only for items of work performed, and the final contract amount will be determined after completion of the work. Please let me know if you have any questions or need any additional information. Sincerely, HR GREEN, INC. Chad Pieper, P.E. City Engineer JS/tcn Attachment cc: Mr. Jeffrey Strzalka, P.E., HR Green, Inc. 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Be MPLEIEI SaaroT2 SI3325wl ago LAW 1 ss,mD.ro sassm.D�D siwa2ts maaa35 :42AIS 11 S25ZODDOD xus�„u�RmwtvmMvnmw,QasMrwaaox:I.erne.yire�5la.sca,unto.2wLsswwxrvaox.a� revu owls.is HRGreen PROFESSIONAL SERVICES AGREEMENT For Knox Drive Extension Construction Observation Jon Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, IL 60050 815,363,2186 Chad J. Pieper, P.E. —City Engineer Todd Destree, P.E., CPESC —Construction Manager HR Green, Inc. 420 N. Front Street McHenry, IL 60050 HR Green Project Number: 86150049 02/16/2015 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 SERVICES BY OTHERS 4.0 PROFESSIONAL SERVICES FEE 5.0 TERMS AND CONDITIONS Professional Services Agreement Knox Drive Extension Construction Observation February 16, 2015 Page 1 of 7 THIS AGREEMENT is between City of McHenry (hereafter "CLIENT") and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding HR Green shall provide construction observation and material testing services for the construction of the Knox Drive Extension. It is understood that the funds used for this project will be general funds and developer contributions. It is understood that no state or federal funds will be used on this project. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: HR Green, Inc. anticipates this project to begin approximately April 15, 2015 with a completion date of October 2, 2015 The following is a breakdown of the various tasks associated with the construction observation which will be completed by HR Green, Inc.: A. Start Up HR Green will complete a preconstruction video of the proposed construction area to document the existing conditions prior to the start of construction. HR Green will also utilize this time to prepare a filing system that is in accordance with IDOT contract documentation standards. HR Green will incorporate the ICORS construction management software customized with project specific information on HR Green's computer system. The project startup also allows HR Green time to review the plans and specification prior to the start of the project, attend preconstruction meeting with the contractor and the City of McHenry. HR Green will coordinate with the City of McHenry to ensure that all governmental entities are aware of the project details and any impacts that the project may create. HR Green will complete a video within the construction limits to verify the existing site conditions. HR Green will mark, measure and document contract removal payment items prior to the contractor starting work. Professional Services Agreement Knox Drive Extension Construction Observation February 16, 2015 Page 2 of 7 B. Construction Observation HR Green will provide Construction Observation Services on a time Cl" material, not -to -exceed contract amount basis. HR Green will be on -site to observe and verify that items being constructed and materials being utilized are in general conformance with the approved plans and specifications and the Illinois Department of Transportation Standard Specifications for Road and Bridge Construction. HR Green will complete Inspector's Daily Reports (IDRs) and a daily diary, measure and document contract quantities, complete payment estimates, change orders, and weekly reports. Weekly reports will be submitted to the contractor, and the City of McHenry. HR Green will verify that all materials incorporated into this project are IDOT approved and evidence of material inspection is in compliance with the Project Procedures Guide and Special Provisions of this contract. HR Green shall keep the City of McHenry informed as to the progress of construction. HR Green will provide erosion and sedimentation control observation services on a weekly basis and after a rainfall of/2' or more, or 6" or more of snow. HR Green will document each observation and will direct the contractor to repair and/or replace deficient erosion and sediment control measures. C. Meetings HR Green will attend the preconstruction meeting IDOT, with the City of McHenry and the contractor and subcontractors. HR Green will provided notes of the meeting to those applicable. Due to the small size of this project, it is not anticipated that any status update meetings will be necessary; however, should they become necessary either due to the progress of the project or at the request of the client, HR Green will attend these meeting(s) and will provide meeting notes to those applicable. D. Administration/Coordination This task will involve the over of the project by management, which will include the on -going review of the project execution, documentation, schedule and budget, contract file management, and general correspondence between HR Green, City of McHenry, the contractor, and subcontractors. Professional Services Agreement Knox Drive Extension Construction Observation February 16, 2015 Page 3 of 7 E. Project Close Out HR Green will complete the project closeout and final documentation for this project. This task includes the preparation of final job records in accordance with IDOT policy. All quantity measurements and calculations will be checked and cross referenced, evidence of material inspection will be finalized and field books and records will be indexed and boxed for final submittal to the City. 3.0 Services by Others Construction Layout is to be provided by the Contractor. HR Green will subcontract the material testing services with Rubino Engineering. 4.0 Professional Services Fee 5.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the agreement is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 5.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. 5.3 Extra Services Any service required but not included as part of this contract shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 5A Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. Professional Services Agreement Knox Drive Extension Construction Observation February 16, 2015 Page 4 of 7 5.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with a Not to Exceed fee of $25,973.83. See attached Exhibit A. 5.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 5.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 5.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. 5.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 5A Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. 5.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 5.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 5.7 Termination or Abandonment The CLIENT has the option to terminate this Agreement for any reason or no reason at all. 5.8 Waiver Either Party's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 5.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. Professional Services Agreement Knox Drive Extension Construction Observation February 16, 2015 Page 5 of 7 5.10 Successors and Assigns No assignment of this Agreement shall be made without written consent of the parties to this Agreement. 5.11 Third -Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement are being performed solely for the CLIENT Is benefit, and no other party or entity shall have any claim against the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. 5.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois, McHenry County without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. 5A 3 Dispute Resolution The CLIENT and COMPANY agree that they will first attempt to mutually work towards a resolution on any dispute between them arising out of or relating to this agreement. In the event a mutual agreement cannot be made between the parties, any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, In the discretion of the CLIENT, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Provided, however, the only exception to this exclusive procedure is with regard to enforcement of equitable remedies such as injunctive relief and mechanic lien rights which may be maintained by filing suit in the 22"d Judicial Circuit Court, McHenry County, Illinois. In the event of arbitration or litigation of this Agreement between the CLIENT and the COMPANY, the prevailing party to any litigation or arbitration shall be entitled to recover from the non -prevailing party all of its expenses incurred, including but not limited to (a) attorneys' fees, (b) filing costs, (c) witness fees, and (d) other general expenses of the litigation or arbitration. 5.14 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. At no cost to LIENT, documents referenced in this section 8.14, shall be provided to the CLIENT in any requested format. 5.15 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's use of the electronic files. 5.16 Design Information in Electronic Form CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. 5.17 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, Professional Services Agreement Knox Drive Extension Construction Observation February 16, 2015 Page 6 of 7 techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor, The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. 5.18 Indemnification The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its officers, directors and employees (collectively, CLIENT) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the COMPANY is legally liable. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY, its officers, directors, employees and subconsultants (collectively, COMPANY) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the CLIENT'S negligent acts in connection with the Agreement and the acts of its contractors, subcontractors or consultants or anyone for whom the CLIENT is legally liable. Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence or for the negligence of others. 5A 9 Construction Observation COMPANY shall visit the project at appropriate intervals (as described in the scope of services) during construction to become generally familiar with the progress and quality of the contractors' work and to determine if the work is proceeding in general accordance with the Contract Documents. The CLIENT has not retained COMPANY to make detailed inspections or to provide exhaustive or continuous project review and observation services. COMPANY does not guarantee the performance of, and shall have no responsibility for, the acts or omissions of any contractor, subcontractor, supplier or any other entity furnishing materials or performing any work on the project. If the CLIENT desires more extensive project observation or full-time project representation, the CLIENT shall request in writing such services be provided by COMPANY as Additional Services in accordance with the terms of the Agreement. 5.20 Municipal Advisor The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd -Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. Professional Services Agreement Knox Drive Extension Construction Observation February 16, 2015 Page 7 of 7 This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Chad .'Pieper, P.E. —City Engineer Approved by: Printed/Typed Name: Title: CITY OF McHENRY Accepted by: Printed/Typed Name: Title: Date: Date: Hrgmhnas:\\O:\86150049\Construction\Contract\agt-021615-Knox Drive Extension Construction Contract.docx Exhibit A HRGreen Man -Hour Estimate Knox Drive Extension Construction Observation Job Number: 86150049 Date: February 16, 2015 TASK Personnel MAN- HOURS LABOR COST Construction Observation Project Manager 18 $2,700800 Construction Engineer 180 $18,458083 Admin. 10 $800000 Subtotal: 208 $21,958.83 Direct costs Mileage/Printing 0 $2,015000 Subconsultant 0 $2,000000 Subtotal: 0 $4,015.00 Contract Total: $25,97183 Based upon our understanding of the project detailed in this Contract, the above is a summary of man- hours and costs associated with the project. H rgmhnas\\O:\86150049\Construction\Contract\ex-021615-Exhibit_A-Man-hour estimate -Knox Drive Construction Observation.docx 1. Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us AGENDA SUPPLEMENT DATE: February 16, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator Carolyn Lynch, Finance Director CC: Department Directors RE: Transmittal of the FY15/16 through FY19/20 Capital Improvement Program (CIP) Provided for your review is the DRAFT City of McHenry FY15/16 through FY19/20 Capital Improvement Program (CIP). Continuing with the new format as introduced last year, the CIP document is comprised of the following chapters: Chapter 1 -Introduction to Capital Improvement Programming Chapter 2 - Status of FY14/15 Capital Improvement Projects Chapter 3 - Summary & Overview 5-Year Capital Improvement Program Chapter 4 - General Fund CIP Chapter 5 - Water & Sewer Fund CIP Chapter 6 - Tax Increment Finance Fund CIP Chapters 4 through 6 include detailed project narratives for all identified in the FY15/16 - FY19/20 5-year planning period. The FY15/16 A. FY19/20 Capital Improvement Program, as presented, continues to reflect the guiding principles that it be balanced and meet the needs of a full - service city. In establishing this balance, it is important to identify that this plan includes the funding of projects which are related both to the maintenance and replacement of existing assets - from vehicles and equipment to playground amenities - as well as the evaluation and introduction of new projects, services and. facilities to be able to respond to the increasing needs of a growing and diverse population. This balance is not only desirable but, more importantly, The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. necessary if McHenry is to retain and expand upon the high quality of life which its residents enjoy. Ultimately, the benefit of the 5-Year CIP is not measured in the number of projects or dollars expended in any single year, but rather is measured cumulatively in achieving the long-range goals of the community. As proposed, the schedule of projects identified in the 5-Year CIP far exceeds the City's existing financial resources however this is not unexpected, unusual or uncommon. Conversely, this is one of the benefits of having a capital improvement program. It allows for the annual evaluation, prioritization, and scheduling of projects via a uniform, consistent, and objective process. In addition to recommending projects for funding in the Capital Budget Year, the CIP also identifies and outlines those projects that are recommended to be undertaken in the succeeding five years and, hence, compels the City to begin planning and strategizing these projects from a community -wide perspective in relation to the goals and objectives established for the City, as distinct from the view of a single department and/or operation. Most often, when clear communication and cooperation exists between the public, elected officials, and the administrative organization of the municipal government, the CIP tends to become a planning tool with clear short and long term capital objectives and goals. Specific to the FY15/16 - FY19/20 Capital Improvement Program, as identified earlier in this chapter, while sales and income tax revenues have shown growth in recent years the City Administration continues to take a cautious approach to estimating revenues derived from these sources on an annual basis. This is in response to the economic recession of the previous decade that resulted in unmet revenue projections, constricted spending on operational and capital items, and a decline in the General Fund Fund Balance. This conservative budgeting approach has resulted in the City's ability to reintroduce capital projects over the last couple of years and a rebuilding of the General Fund Fund Balance. This is not only important because it ensures a sufficient operational reserve, but also provides the City with the ability to undertake substantial capital projects with an assurance that funding is in place for larger ticket item projects (e.g., roadways). - The FY15/16 Capital Budget Year request includes thirty-eight (38) projects totaling $13,841,016 for implementation in the General Fund Capital Improvement Program. These projects range from the purchase and installation of technology improvements for the video streaming of City Council meetings; to the replacement of vehicles and equipment in various municipal departments; to the funding of local street improvements through the Street Program. The City's ability to utilize alternate sources of revenue, finance projects, and/or leverage other local, state and federal funding reduces the General Fund requested amount to approximately $6,912,691. Unfortunately, it is still not realistic that all thirty-eight (38) projects can be included for funding in the FYI 5/16 Budget. As such, careful consideration and further prioritization will take place during the budget development process and, ultimately, the level of funding available through General Fund Revenues will determine the number of projects that can be implemented. Also in FYI 5/16, alluded above, it will be possible to implement additional projects through the dedication of General Fund Fund Balance due to the City's ability to rebuild this fund through it cautious approach to estimated revenues while continuing to manage operational costs. The FY15/16 CIP also includes $2,455,000 in Water and Sewer projects that address sewer and water conveyance and/or capacity issues. These projects are funded solely through water and sewer revenues generated through user fees. As Council is aware from the recent Water Sewer Rate Study, the City's ability to plan and accomplish Water and Sewer projects (as well as to fund operational costs) is directly related to ensuring that water and sewer rates are adjusted appropriately and that enough surplus revenue can be generated to fund water and sewer capital projects. To this end, the City Council will be presented with water and sewer rate and capital charge adjustments in the spring of 2015 to achieve these goals. A related project, but not included in the CIP, is the decommissioning of the Central Wastewater Treatment Plant (CWWTP). This approximate $30,000,000 project is proposed to be financed through a low interest State Revolving Fund (SRF) loan to be repaid via a separate capital fee charged to all users of the sanitary system. This project, and related funding, will be presented and considered by Council separate from the consideration of CIP projects as part of the water and sewer rate discussion. Again, the Capital Improvement Program serves as a planning tool and NOT a budget document. Projects idened for implementation in this plan may be modified, moved up, pushed out to successive years, or deleted entirely. Additionally, and most importantly, the actual inclusion of projects in any capital budget year is dependent upon the availability of funds and the priority of the project within the community. As proposed, a brief presentation overview of the FY15/16-FY19/20 Capital Improvement Program and an opportunity for the City staff to address any questions that Council may have is scheduled for the February 2, 2015 City Council Meeting. Subsequent to this discussion, the revised final draft of the CIP will be placed on the February 16, 2015 City Council Agenda and, once adopted, the document will be used as the basis for the inclusion of capital improvement and capital equipment projects for the FY15/16 Capital Budget Year, subject to the availability of funds. Of final note, the City Administration continues to seek ways to improve the. value of the CIP document as a strategic planning tool. For FY15/16, this has included linking projects contained in the CIP with strategic goals identified as part of the City of McHenry Strategic Plan. If Council concurs, it is recommended that the attached FY15/16-FY19/20 Capital Improvement Program (CIP) be adopted. CITY OF MCHENRY, ILLINOIS AN N UAL 5-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 MISSION STATEMENT The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in a customer -oriented, efficient and fiscally responsive manner. CITY OF MCHENRY ANNUAL 5-YEAR CAPITAL IMPROVEMENT PROGRAM (CIP) FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 Submitted To: Susan E. Low, Mayor Geoffrey T. Blake, Alderman Geri A. Condon, Alderman Andrew Glab, Alderman Robert Peterson, Alderman Victor A. Santi, Alderman Jeffrey A. Schaefer, Alderman Richard Wimmer, Alderman Janice C. Dalton, City Clerk Prepared By: Derik Morefield, City Administrator Bill Hobson, Deputy City Administrator Carolyn Lynch, Finance Director John Jones, Chief of Police Doug Martin, Director of Economic Development Jon SchmittPublic Works Direct ,or Vickie Zinanni, Human Resources Manager Marci Geraghty, Executive Assistant February, 2015 CITY OF MCHENRY 5-YEAR CAPITAL IMPROVEMENT PROGRAM FY2015/2016 THROUGH FY2019/2020 TABLE OF CONTENTS Chapter 1 INTRODUCTION TO CAPITAL IMPROVEMENT PROGRAMMING Introduction 1 What Are Capital Improvements? 2 What Are the Characteristics of Capital Improvements? 2 What Is Capital Improvement Planning? 2 Why Use A Five -Year Programming Period? 3 Why Update the Program Annually? 3 What Are the Benefits of Capital Improvements Programming? 4 Organization of the Capital Improvement Program Document 5 Alignment with the Comprehensive Strategic Plan 6 Chapter 2 STATUS OF FY14/15 CAPITAL IMPROVEMENT PROJECTS Introduction 7 Status - FYI 4/15 Capital Improvement Program Expenditures by Fund & Line Item: Capital Equipment Fund 7 Capital Improvements Fund 10 Utility Improvements Fund 14 Tax Increment Fund 15 Chapter 3 SUMMARY &OVERVIEW 5-YEAR CAPITAL IMPROVEMENT PROGRAM Introduction 17 Prioritization of Projects 17 Primary Funding Sources 19 Alternate Funding Sources 19 FYI 5/16 - FYI 9/20 Capital Improvement Program Summary & Overview, All Funds 22 Chapter 4 GENERAL FUND CIP General Fund: 5-Year Summary Overview, Tables & Project Descriptions: Summary &Overview 27 General Administration 28 Public Facilities 31 Public Safety 39 Parks 51 Motor Pool/Equipment 61 Streets/Sidewalks/Signals 68 Stormwater/Drainage 85 Chapter 5 WATER &SEWER UTILITY FUND CIP Water &Sewer Utility und: 5-Year Summary Overview, Tables & Project Descriptions: Summary &Overview 89 Water Projects 92 Sewer Projects 107 Chapter 6 TAX INCREMENT FINANCE FUND CIP Summary & Overview 116 Tax Increment Finance Projects 119 CHAPTER ONE INTRODUCTION TO CAPITAL IMPROVEMENT PLANNING CITY OF MCHENRY AN N UAL 5-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 INTRODUCTION Like most communities, the City of McHenry does not have sufficient funds to accomplish all the infrastructure and public improvement projects desired. The City is faced with the dilemma of attempting to maintain an existing, rapidly aging infrastructure while meeting the needs of the community for new facilities and infrastructure. While the City is fortunate to have a solid sales tax base that has expanded in recent years, the remaining funding vehicles available to the City are relatively fixed. In addition, there is no guarantee that the favorable trends in sales tax revenues will continue, which could add to the challenge of providing adequate funding for a capital improvements program. In an effort to meet this challenge, the City of McHenry is utilizing a Capital Improvement Program (CIP) to establish project priorities and identify the amount and source of funds available to undertake these capital projects. The City is also charged with the responsibility of ensuring that public funds are spent wisely and efficiently. A Capital Improvement Program is the process best suited to assist the Mayor and City Council in meeting the challenges of maintaining and improving the City's infrastructure and facilities. Also, beginning in the FY15/16-FY19/20 Capital Improvement Program, projects recommended in the plan will be linked with the City's Comprehensive Strategic Plan (adopted in August 2014) by identifying how each recommended project addresses a Strategic Goal or Goals identified in the strategic planning document. Among the primary responsibilities of municipal officials is to preserve, maintain and improve the City's inventory of buildings, streets, parks, and water and sewer facilities. Capital Improvement Planning is recognized as a prudent financial management tool and a necessary planning practice. Maintenance and upkeep of facilities today may prevent crises and major replacement costs tomorrow. Equally important, communities that are seeking to attract business investment to guarantee a balanced and stable economic base recognize that a carefully planned infrastructure program is critical to this effort. Coupled with the Comprehensive Plan and other planning documents, the CIP promotes new investment in locations that can accommodate development with quality systems and services. As presented, the FY2015/16 through FY2019/20 CIP attempts to balance the competing needs of maintaining existing facilities (i.e., what we have) with expanded and/or new facilities to meet present and future needs (i.e., what we need). This process also aids in distinguishing a "want" from A "need." WHAT ARE CAPITAL IMPROVEMENTS? Capital Improvements are, simply, public improvements that meet a set of pre -determined criteria. They represent projects involving the expenditure of public funds, over and above annual operating expenses, for the purchase, construction, or replacement of the long-term physical assets of a City. Examples include: • Streets/Roads/Sidewalks • Storm Sewers • Parks • Public Buildings • Water and Sanitary Sewer Systems Including Treatment Plants • Vehicles and Equipment WHAT ARE THE GENERAL CHARACTERISTICS OF CAPITAL IMPROVEMENTS? Capital projects, as defined in the City of McHenry's Capital Improvement Program, are: • They are large in size and/or scope. • They have a substantial price tag (>$10,000). • They have a long-term usefulness and permanence (i.e., >greater than 10 years). • They involve expenditures of a non -recurring nature. • They add substantially to the value of the City's fixed assets. WHAT IS CAPITAL IMPROVEMENT PLANNING? Simply stated, capital improvement planning is the multi -year preparation, scheduling, and updating of a list of projects and related equipment to be acquired, built or improved by the City within a fixed period. It covers the entire range of public facility and service requirements. The program lists all future projects, the amount requested for appropriation in each year, and the proposed source/method of financing. On the basis of this information, summaries of capital activities and financial requirements can be determined for each year. As both ashort- and long-range plan for physical development, the CIP links the City's Comprehensive Plan and other planning documents with the annual budget. It provides a mechanism for: 2 • Estimating capital requirements; • Proposing revenue sources for existing and future projects; • Planning, scheduling and, most importantly, implementing projects; • Budgeting high priority projects; • Coordinating the activities of various departments' project schedules; and • Monitoring and evaluating the program of capital projects. The first year of scheduled projects is referred to as the "Capital Budget Year" and includes those projects recommended for funding in the upcoming fiscal year. The CIP does not, in and of itself, appropriate funds for capital projects. Instead, these projects will subsequently be included in the FY2015/16 Budget request submitted to the City Council for consideration, based on available funding. The current capital project budget as well as the succeeding years' schedule of projects make up the "Capital Improvement Program." WHY USE AFIVE-YEAR PROGRAMMING PERIOD? A five-year period is considered to be most suitable for municipal capita improvement planning. Two or three years is too little time for effective programming because planning and financing of major projects usually takes longer. On the other hand, a period of more than five years dilutes the accuracy of the projections to the point of becoming less than meaningful. WHY UPDATE THE PROGRAM ANNUALLY? The Capital Improvement Program is proposed to be updated annually in order to fine-tune the capital budget to reflect changing economic conditions and shifting priorities. The City must have the most accurate project costs included in the budget for the upcoming fiscal year. The program is also designed to be adjusted to reflect the need for additional projects and to respond to different priorities as established by City Council, in response to citizen input. Like McHenry itself, the CIP is not static. Instead, it can and should be reviewed and updated every year to reflect changing priorities, unexpected events, unique opportunities, cost changes, and/or alternate financing strategies. 3 WHAT ARE THE BENEFITS OF CAPITAL IMPROVEMENTS PROGRAMMING? 1. Focusing attention on community goals, needs and capabilities. The CIP process ensures that CIP projects reflect community -wide goals and do not exceed available resources. It requires that projects be looked at collectively as opposed to individually to determine their value to the community. It forces projects to compete and justify expenditures when compared to other needs and wants. 2. Achieving optimum use of taxpayer's dollars. Advance programming can help avoid costly mistakes and duplication. It aids in making sound annual budget decisions and can result in significant savings on interest for projects financed through bonds due to a higher bond rating attributable to the existence of a formal CIP. 3. Guiding future community growth and development. The location and capacity of capital improvements help shape how, when, and where a community develops. 4. Serving wider community interests. Projects within the CIP are prioritized, in part, on the basis of greatest benefit to the greatest number of City residents as opposed to department objectives which are usually narrower. 5. Encouraging more efficient government. Coordination of capital improvements can reduce scheduling problems and conflicting or overlapping projects. An obvious example is that utilizing a CIP can prevent paving a street one year only to have it torn up the next year to install a sewer. 6. Improving intergovernmental and regional cooperation. The CIP promotes the opportunity to plan the location, timing, and financing of improvements in the interest of the community as a whole and facilitates the identification of possibilities for shared facilities. 7. Maintaining a sound and stable financial program. The CIP reduces the frequency of large, unplanned expenditures that can endanger the financial well being of the City. With ample time for planning, the most economical means of financing a project can be studied and selected in advance. A balanced CIP can help prevent making commitments and debts that may prevent the initiation of C! more important projects in the future. Finally, it has a positive impact on the City's credit rating and makes the community more attractive to business and industry. 8. Repairing or replacing existing facilities and equipment. As a whole, the country's infrastructure is in serious disrepair and the CIP process helps focus attention on the need to maintain existing assets. 9. Enhancing opportunities for participation in federal and/or state grant programs. Preparing a CIP improves the chances of obtaining grant funds through documentation of the project as an officially identified community need. 10. Transparency of local government. The Capital Improvement Program process enhances transparency by providing the public with insight regarding those capital projects being considered by the public body for funding in both the upcoming fiscal year and subsequent capital improvement program planning period. ORGANIZATION OF THE CAPITAL IMPROVEMENT PROGRAM DOCUMENT This Capital Improvement Program document is subdivided into the following chapters: Chapter 1: Introduction to Capital Improvement Programming Chapter 1 includes an overview of the Capital Improvement planning process. Chapter 2: Status of FY14/15 Capital Improvement Projects Chapter 2 includes status updates for all capital improvement projects approved in the FYI 4/15 Annual Budget as of the development of the CIP document. Chapter 3: Summary &Overview of the 5-Year CIP Chapter 3 includes an introduction of the FY15/16-FY19/20 Capital Improvement Program and a summary and overview of all projects included in the 5-year plan. Chapter 4: General Fund Capital Improvement Program Chapter 4 includes a description of the policy recommendations and goals for the FYI 5/16 General Fund CIP, a summary and overview of the 5- year plan, and project descriptions for all projects recommended for 5 funding in the FY15/16 Capital Budget Year as well as those projects identified within the 5-year plan. Chapter 5: Water/Sewer Fund Capital Improvement Program Chapter 5 includes a description of the policy recommendations and goals for the FYI 5/16 Water/Sewer Fund CIP, a summary and overview of the 5-year plan, and project descriptions for all projects recommended for funding in the FY15/16 Capital Budget Year as well as those projects identified within the 5-year plan. Chapter 6: Tax Increment Finance Fund Capital Improvement Program Chapter 6 includes a description of the policy recommendations and goals for the FY15/16 Tax Increment Finance Fund CIP, a summary and overview of the 5-year plan, and project descriptions for all projects recommended for funding in the FYI 5/16 Capital Budget Year as well as those projects identified within the 5-year plan. ALIGNMENT WITH THE COMPREHENSIVE STRATEGIC PLAN In August of 2014 the McHenry City Council adopted the "City of McHenry Comprehensive Strategic Plan" which identifies twenty-three (23) Assets, Limitations, Opportunities, and Challenges, along fifty-nine (59) specific "strategic goals" to address each of the areas. New to the FY15/16- FY19/20 Capital Improvement Program (CIP) document, each project included in the plan will identify the broad strategic goal that the project proposes to address. It is hoped that including this relationship will provide the reader with a greater understanding of how the projects recommended in the CIP align with the goals and objectives of the City's Strategic Plan. 0 CHAPTER TWO STATUS OF FY14/15 CAPITAL IMPROVEMENT PROJECTS CITY OF MCHENRY AN N UAL 5-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 STATUS FY 14/ 15 CAPITAL IMPROVEMENT PROGRAM EXPENDITURES BY FUND & LINE ITEM INTRODUCTION The purpose of this chapter is to provide a summary of the status of projects that were implemented as part of the FY14/15 Capital Equipment Fund, Capital Improvements Fund, Utility Improvements Fund, Tax Increment Finance, and Departmental -specific budgets. FY14/15 "Projected" amounts include expenditures as of the date of this document and anticipated expenditures through the end of the current fiscal year. It should be noted that the following narrative includes status updates for all capital projects, including those that were funded through sources other than municipal funds. For example, updates are provided for all roadway improvements funded through Federal and State sources as a means to provide updates for these projects. Capital Equipment Fund: Project: Finance/Utility Billing Software FY14/15 Budget: $ 176,080 119,750 General Fund/$56,330 Utility Fund) FY14/15 Projected: $ 148,080 The software agreement with Tyler Technologies was approved by the City Council on May 5, 2014. Since then, Tyler has been verifying all data pulled from the current software as well as working with city staff to build the new software to match user's needs. During the next few months, staff will continue to work to build the software as well as begin training on the new software. All modules of the software will be finalized by May of 2015. This project was funded through both the General Fund -Capital Equipment Fund and the Utility Fund. 7 Project: FY14/15 Budget: FY14/15 Projected: Building Permitting Software $ 19,475 $ 18,598 This project included the purchase, implementation and training for a building permit software package for the Community and Economic Development Department. The software, provided by the company BS&A, was preferred because it is extremely user friendly and fulfills all of the Departments identified needs. The software was successfully installed in the Summer of 2014, all staff trained on its use, and it is currently being actively used for all aspects of Departmental operations. Project: 1Y14/15 Budget: 1Y14/15 Projected Police -Vehicle Replacement Program $ 58,000 $ 75,012 The funding request for the FY14/15 was for the purchase of two (2) marked police patrol vehicles and three (3) marked specialty vehicles. The FY14/15 amount actually budgeted for this project was $88,661 under the requested amount. In order to meet the needs of the agency and Police Vehicle Fleet Program an adjustment was made to 14/15 vehicle purchases to reduce the overall cost. With Council approval, three (3) new 2014 Ford Interceptors were purchased in FY14/15. Project: FY 14/15 Budget: FY 14/15 Projected Police -Vehicle Equipment $ 45, 600 $ 25,588 The funding request for the FY14/15 was for the purchase of emergency vehicle equipment and accessories for three (3) police vehicles. Project: FY14/15 Budget: FY14/15 Projected: Police - Emergency Radio Equipment (Starcom2l ) $ 0 $ 47,399 (Police Seizure and 911 Funds) Funding for this project was not originally requested in the Capital Improvement Plan until the 15/16 fiscal year. In May of 2013, the police department was notified of a grant award in the amount of $86,303 to be used for the purchase of Starcom2l radios in the 13/14 fiscal year. This grant award pushed up the original implementation timeline of this project to the 13/14 fiscal year. With City Council approval, additional funds in the amount of $54,489 were allocated for dispatch center equipment updates needed to move forward with the Starcom2l Project. In September of 2013 phase one of the project was completed and the police department switched over to the Starcom2l System. Phase one of this project included the upgrades to the dispatch center and the purchase of 50 portable Starcom2l radios. In addition, during FY14/15 the Police Department was authorized to expend an additional $25,000 in Seizure Funds and $20,000 of reimbursements from the 911 Board for the implementation of all phases of this project. In summary, of the $208,500 in total project costs, $154,000 was paid through grant funding, the 911 Board reimbursement, and Seizure Funds, thus relieving the General Fund of these exependitures. Project: Streets -Stump Grinder FY14/15 Budget: $ 351000 FY14/15 Projected: $ 30,485 Current and Projected Status The FY14/15 proposed project included the purchase of a new stump grinder. The purchase of the new 2014 stump grinder was approved by City Council in May of 2014. The stump grinder was delivered in June 2014. Capital Improvements Fund: Project: Municipal Center - Building Improvements FY14/15 Budget: $ 91,600 FY14/15 Projected: $ 21790 Current and Projected Status The Municipal Center is over 20 years old and as originally designed created a good deal of compartmentalization throughout the building and the departments. In order to address various space needs the City has retained FGM Architects to undertake a space needs analysis that will include recommend changes/improvements to the municipal center. It is anticipated that improvements will take place in the Spring of 2015 and, as such, additional expenses may not be incurred until FYI 5/16. Project: Street Program FY14/15 Budget: $ 400,000 FYI 4/15 Final cost: $ 414,559 Current and Projected Status The FYI 4/15 Budgeted amount included five (5) City Streets Which include Kane Avenue(Route 31 to western dead end), Bull Valley Road ( Green St to Fox River); Bally Street(Bull Valley Rd. to northern dead end); Prairie Street(Bally Rd. to western dead end), Biscayne Drive (Green Street to Amberwood Place); and Petersen Park south parking lot. On May 21, 2014 five (5) bids were received for the 2014 Road Resurfacing program and on June 16, 2014 City Council recommended to award the Bid to Peter Baker and Son. General Fund monies were used for the project. The program was completed in September of 2014. Project: FY14/15 Budget: FY14/15 Projected: Knox Drive Extension $ 330,000 $ 26,962 Current and Projected Status At the November 4, 2013 City Council Meeting, City Council approved a Professional Services Agreement with HR Green for the Knox Drive Extension Phase II Engineering for the lump sum amount of $26,962.75. Professional services provided in the agreement include topographic survey, utility coordination, project coordination/meetings, drainage design, contract plans and documents. At the January 19, 2015 City Council Meeting, City Council authorized staff to publicly bid the construction of Knox Drive Extension. It was anticipated that the project would be constructed in conjunction with the McHenry County Division of Transportation's (MCDOT) Miller Road/Bull Valley Road/ Route 31 Improvements Project during 2014. Due to issues acquiring right- of-way for that project, construction has been delayed until 2015. Project: FY14/15 Budget: FY14/15 Projected Parking Lot Improvements $ 50,000 $ 50,000 The South parking lot to Petersen Park off of Oak Street was completed last year. The project was bid as a part of the road program last year and completed in late summer. It was originally built in 1976 and was in the worst shape of any of the city parking lots. Project: FY14/15 Budget: FY14/15 Projected Sidewalk Program $ 20,000 $ 21,083 In FY14/15 this program was utilized to construct the Riverwalk sidewalk extension between the newly installed piers at Miller Point with the Riverwalk improvements that were constructed north of the Miller Point property. Project: FY14/15 Budget: FY14/15 Projected: Fort McHenry Renovations $ 200,000 $ 147,556 Bids were received this summer for the complete renovation of the Fort McHenry playground. This bid was awarded and construction is ongoing. All playground equipment will be updated along with the decks and railings being updated to utilize a composite wood that should increase the lifespan of the park. It is anticipated to be completed in the Spring of 2015. The bid award amount was $239,000 and costs included all the professional design and construction management, materials, equipment, and contracted labor to complete the work. The project will be funded through funds already accrued in the Parks Developer Donation Fund. The park was originally constructed in 1994. Project: Illinois Routes (Construction) FY14/15 Budget: $7,640,000 FY14/15 Projected: $7,188,588 120 & 31 Intersection Improvements Current and Projected Status This project, in the planning stages since 2004, is for the reconstruction of the Route 120 (Elm Street) and Route 31 (Richmond Road) Intersection. IDOT awarded the construction bid to Alliance Contractors in the amount of $7,188,588. The project began construction in the spring of 2014. Completion of roadway pavement improvements this fall is weather dependent, work on the traffic signals and street lights will continue throughout fall and early winter. A combination of municipal, ITEP, CMAQ, STP, and IDOT funding will fund this project. 12 Project: FY14/15 Budget: FY14/15 Projected: Current and McCullom Lake Road Improvements $11205, 700 $ 125,000 d Status This project was originally scheduled for Construction and Phase III Construction Observation Engineering during 2014. A petition to the Illinois Commerce Commission to permit the construction and maintenance of an at -grade pedestrian crossing at the Union Pacific Railroad tracks on McCullom Lake Road was approved in May of 2014. Due to a delay from acquiring the IDOT required paperwork from the Union Pacific Railroad the bid letting has been postponed until March of 2015 with a spring construction start date. The McHenry County Council of Mayors approved up to $964,530 in STP funding for 80% of the Phase III and construction costs for this project. Project: FY14/15 Budget: FY14/15 Projected Current and P Bull Valley Road Improvements (Phase I Engineering) $ 68,000 $ 67,890 Status The City is responsible for 100% of the cost of Phase I and II Engineering. Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project. The McHenry County Council of Mayors approved up to $749,346 in STP funding for 80% of the Phase III and construction costs for this project. Project: FY14/15 Budget: FY14/15 Actual: Pavement Maintenance Program $ 30,000 $ 30,000 � Current and Projected Status � The purpose of this project is to provide general maintenance, in the form of asphalt crack sealing, to public roadways. The project is funded entirely with MFT funds. Public bidding was conducted in May of 2014, the project was let to Behm Maintenance in June and completed in September of 2014. 13 Utility Improvements Fund: Project: GIS Web Based Mapping FY14/15 Budget: $ 10,000 FY14/15 Projected: $ 9,800 (Phase II) Current and Projected Status In January 2006, the City Council approved an engineering services agreement with Smith Engineering Consulting to develop a Geographical Information System "GIS" for the City's Utility Systems. The GIS system is hosted "locally" on City servers. This poses certain issues for software licensing, "real time" viewing when updates are done. Web based hosting would allow viewing through internet connected devices such as: tablets and laptops in the field. It was determined that a two phase approach would be used in the development process. Phase I was "rolled out" in November 2013, Phase I Included the design and development of a custom desktop browser -based mapping application intended for office use that is customized to fit the particular needs of the City. This includes use of City datasets, symbology, search and print functionality. Phase 2 was completed in October 2014. The Web Based System now includes the ability to edit data in the field; the data that is collected or edited can be viewed in real time on the web. Currently Water, Sewer, and Street Divisions are utilizing tablets in the field. Project: FY14/15 Budget: FY14/15 Projected Current and Central Wastewater Electrical Upgrades $ 90,000 $ 58,350 Status Treatment Plant (CWWTP) The project was identified, given a priority ranking of A and included in the 2013/2014 FY Budget and carried over into the FY14/15 Budget. City Council awarded HR Green a design/build contract in the lump sum amount of $68,350. The project was completed at a final cost of $58,350, $10,000 less than the awarded amount. m Project: South Wastewater Treatment Plant (SWWTP) Chlorine Contact Gates FY14/15 Budget: $ 118,000 FY14/15 Projected: $ 81,625 Current and Projected Status The project was identified, given a priority ranking of A and included in the 2013/2014 FY Budget and carried over into the 2014/15 FY Budget, City Council awarded HR Green a design/build contract in the lump sum amount of $96,625. The project was completed at a final cost of $81,625, $15,000 less than the awarded amount. Project: South Wastewater Treatment Plant (SWWTP) Re -roofing FY14/15 Budget: $116,150 FY14/15 Projected: $241,168 (Paid out of Sewer not Utility Improvement Fund) The project was identified in the FY14/15 budget and given a priority ranking of A. $116,150 was budgeted based on EOPC. The lowest bid was $219,185 with the overage being caused by increased material and labor costs. All roofs have been completed. All new doors and locks have been installed. Project is closed out. Tax Increment Finance Fund: Project: TIF Improvements (Dobyn's House Property) FY14/15 Budget: $55,000 FY14/15 Projected: $46,964 Identified as an improvement as part of the Downtown Plan, the City's recent acquisition of the Miller Pont/Dobyn's House property allows for some immediate improvements, which will benefit the downtown by increasing public access to 1 5 the Fox River and draw boaters and traffic off of the river by providing public boat docks. The piers would be installed in accordance with the Riverwalk Plan and placed as such to match any future infrastructure expansion, as was down with the Riverwalk Place Townhome piers. This project was completed in conjunction with expansion of the Riverwalk this year. Twelve public piers were added and will be signed appropriately in the spring. This has been an excellent addition to the Riverwalk already both for convenience for boaters and aesthetically accenting the walkway. CHAPTER THREE SUMMARY & OVERVIEW 5-YEAR CAPITAL IMPROVEMENT PROGRAM CITY OF MCHENRY AN N UAL 5-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 CITY OF MCHENRY CAPITAL BUDGET YEAR FYI 5/16 & 5-YEAR CAPITAL IMPROVEMENT PROGRAM FYI 6/17 THROUGH FYI 9/20 SUMMARY & OVERVIEW INTRODUCTION The dynamics of the City are no more evident than in the variety of projects contained in the Capital Improvement Program. This chapter is intended to provide a "big picture" summary and overview of the major projects comprising the 5-Year CIP. This will be accomplished by providing a comparison of the FY14/15 5-Year CIP and the Proposed FY15/16 CIP and, further, a discussion regarding the goals of the City and the interdependence and relationship between various projects competing for funding that have been identified in the 5-Year CIP. This summary/overview will highlight the importance of a balanced Capital Improvement Program and the need to ensure that the needs of the community are identified, considered and addressed to the extent possible with funds available. Throughout this discussion, tables and/or charts will be utilized to assist in identifying FY15/16 - FY19/20 proposed project expenditures and for comparison purposes with previous CIP projects. Subsequent chapters of this document are arranged by fund and contain a narrative overview of each fund, tables and charts, which identify and compare proposed expenditures throughout the 5-year planning period, detailed descriptions arranged by priority, for each project proposed in the 5-year planning period, and proposed funding sources for project implementation. Prior to delving into the 5-Year CIP overview it is important to present a summary of how the projects are prioritized and a word about alternate funding sources, which are referenced throughout the project descriptions. PRIORITIZATION OF PROJECTS All projects submitted for inclusion in the 5-Year CIP are reviewed by the City Administrator, Finance Director and respective Department Directors and prioritized according to their perceived economic and operational necessity in relation to the anticipated community -wide benefits to be gained. Priorities are established using the following classification system: 17 Priority A - URGENT Projects which cannot reasonably be postponed. These may be to complete an essential or partially -finished project, or to maintain a minimum level of service in a presently established City program. Also, any project needed to address an emergency situation. Priority B -NECESSARY Projects which should be implemented within a few years to respond to anticipated needs of current City services, or replacement of unsafe or unsatisfactory facility (ies). Priority C -DESIRABLE Projects needed for the proper expansion of a City service or facility, the exact timing of which can be deferred until adequate funding sources can be secured. Priority D -DEFERRABLE Projects which would be needed for ideal operation Projects that are ranked within the same classification can be distinguished further based on public health and safety considerations, breadth of service area, and/or the availability of matching funds from other sources. When determining the appropriate project funding levels throughout the 5-year program period, one or more of the following options will be exercised: • Recommend funding the project in the year and the amount requested by the Department Director • Recommend partial funding of the project in the year requested • Recommend delaying funding of the project to another fiscal year • Recommend setting aside a portion of the requested money each year to save enough to fund the project in a future year • Recommend that the project not be funded at all Again, the Capital Improvement Program is a planning tool, not a budgeting tool, and as such even projects that receive an "A" priority may not be able to be funded in any given budget year. However, prioritization of projects serves as a guide in preparing the annual City budget and can assist the City Council in arriving at project funding decisions given limited resources. PRIMARY FUNDING SOURCES The Capital Improvement Program is reliant, primarily, on revenues generated through the City's General Fund Revenues. Annually, as part of the budgeting process, estimated General Fund Revenues in excess of operating expenditures are applied towards the Capital Improvement Program. In recent years, due to the economic recession and fluctuations in General Fund funding sources (property tax, sales tax, income tax, other intergovernmental revenues, and user fees) the City was forced to limit Capital Improvement Program expenditures to only the highest priority projects. This resulted in a deferral of a majority of capital needs (e.g., facility maintenance, parks maintenance, vehicle replacement, local street improvements, etc.). In the past two to three budget years there has been indications of economic recovery through an upward trend in sales tax and income tax receipts (property tax revenues have been maintained flat), thus allowing the City to begin to expand the Capital Improvement Program. However, the City Administration has continued to take a cautious, conservative approach to the budgeting of General Fund Revenues to ensure that the City remains in a stable financial position. This combination of increased General Fund Revenues, along with a cautious approach to budgeting revenues and expenditures, has resulted in the establishment of a General Fund Fund Balance that not only meets our operational reserve requirements, but is now in a position to begin to supplement annual General Fund Revenues in the implementation of more substantial Capital Improvement projects. Ultimately, this will be reflected in the presentation of Capital Improvement projects as part of the annual budget process. The City Administration will continue its conservative approach to the budgeting of General Fund Revenues as they relate to General Fund operational expenditures. ALTERNATE FUNDING SOURCES In addition to General Fund Revenues, many projects presented in the Capital Budget Year and 5-Year CIP are dependent upon funding sources other than those which are derived from property tax, sales tax, income tax, or user fees, the City must continue to evaluate and utilize one or a combination of the funding alternatives described below in financing the myriad of CIP projects contained in the 5-Year CIP: 19 Federal and State Matching Funds: The City of McHenry has been extremely fortunate in recent years on obtaining a variety of Federal and State funding for the implementation of, primarily, roadway improvement projects. While this funding usually requires some form of local match (typically 20%), it is safe to say that most of these project would not be possible without the Federal and State contributions. Examples of this funding include, but is not limited to the: Motor Fuel Tax (MFT); Surface Transportation Program (STP); Illinois Transportation Enhancement Program (ITEP); Highway Safety Improvement Program (HSIP); Congestion Mitigation and Air Quality (CMAQ), and direct Illinois Department of Transportation (IDOT) participation. As an example, proposed as part of the FYI 5/1 &FY19/20 Capital Improvement Program there is more than $1.5 million in Federal and State sourced funding proposed for the implementation of CIP projects. General Obligation Bonds: As a home -rule community, the City Council has the authority to issue bonds to fund large, community -wide projects. The taxing power of the City is automatically pledged to pay the principal and interest to retire the outstanding debt, but the City has always abated these taxes and paid the balances with general fund revenues. As such, it is important to be conservative with issuing G.O. Bonds because revenues must be available to cover the principal and interest payments each year. In the past, G.O. Bonds have been used for street programs, drainage improvements, property acquisition and maintenance, and utility improvements. Special Service Area: Special Service areas are created to provide additional government services above the normal services to a specific area. The cost of the special services is paid through revenues collected from taxes levied or imposed upon property within that area. Examples of projects typically funded through this source are water, sewer, and road projects. State and Federal Grants: The City has actively looked for grants to fund utility development, road improvements, and parks and recreation projects. Currently, road projects are the largest portion of the grant funding the. City receives. These grant funds are contingent upon the City providing a match, so grants are selected carefully with the knowledge that funds have to be available to cover the match. Annexation Fees: The City Council created a policy whereby land annexed to the City would be assessed a fee per acre to offset costs for infrastructure and impact of the project on the City. These fees are typically used for road projects. Developer Donations: As a condition of approval of a final plat of subdivision, planned unit development, or building permit, each subdivider shall dedicate 20 land and/or make cash donations in lieu of land for park sites to serve the immediate and future needs of the residents of the development. These fees are collected and used for park improvements. Developer Contributions: Fees built into the annexation agreement for specc projects. Developer contributions are generally used for new roads and neighborhood parks. 21 FY 15/ 16 - FY 1 Y/20 CAPITAL IMPROVEMENT PROGRAM SUMMARY & OVERVIEW ALL FUNDS FY15/16 Proposed 5-Year CIP Ranked by Total Expenditures FY15/16 Rank Activity/Fund # Prolf $ Proposed FY15/16 of Total 1 Streets/Sidewalks/Signals 11 $49,252,530 51.0% 2 Public Facilities 4 $12,441,500 12.9% 3 Water 13 $11,063,000 1 1.4% 4 Tax Increment Finance 7 $ 91910,000 10.3% 5 Sewer* 7 $ 61305,000 6.4% 6 Motor Pool 5 $ 21948,000 3.1 7 Parks 11 $ 21100,000 2.2% 8 Stormwater/Draina e 4 $ 1,365,000 1.4% 9 Public Safety 3 $ 1,1 16,485 1.2% 10 General Admin/IT 2 $ 62,000 .1 % TOTALS* 68 $96,563,515 100% * Does not include CWWTP Decommissioning Project ($30,000,000) The 5-Year Capital Improvement Program, as presented, continues to reflect the guiding principles that it be balanced and meet the needs of a full -service city. In establishing this balance, it is important to identify that this plan includes the funding of projects which are related both to the maintenance and replacement of existing assets - from vehicles and equipment to playground amenities - as well as the evaluation and introduction of new projects, services and facilities to be able to respond to the increasing needs of a growing and diverse population. This balance is not only desirable but, more importantly, necessary if McHenry is to retain and expand upon the high quality of life which its residents enjoy. Ultimately, the benefit of the 5-Year CIP is not measured in the number of projects or dollars expended in any single year, but rather is measured cumulatively in achieving the long-range goals of the community. As proposed, the schedule of projects identified in the 5-Year CIP far exceeds the City's existing financial resources however this is not unexpected, unusual or uncommon. Conversely, this is one of the benefits of having a Capital Improvement Program. It allows for the annual evaluation, prioritization, and scheduling of projects via a uniform, consistent, and objective process. In addition to recommending projects for funding in the Capital Budget Year, the CIP also identifies and outlines those projects that are recommended to be 22 undertaken in the succeeding five years and, hence, compels the City to begin planning and strategizing these projects from a community -wide perspective in relation to the goals and objectives established for the City, as distinct from the Jew of a single department and/or operation. Most often, when clear communication and cooperation exists between the public, elected officials, and the administrative organization of the municipal government, the CIP tends to become a planning tool with clear short and long term capital objectives and goals. Specific to the FY15/16 - FY19/20 Capital Improvement Program, as identified earlier in this chapter, while sales and income tax revenues have shown growth in recent years the City Administration continues to take a cautious approach to estimating revenues derived from these sources on an annual basis. This is in response to the economic recession of the previous decade that resulted in unmet revenue projections, constricted spending on operational and capital items, and a decline in the General Fund Fund Balance. This conservative budgeting approach has resulted in the City's ability to reintroduce capital projects over the last couple of years and a rebuilding of the General Fund Fund Balance. This is not only important as it ensures a sufficient operational reserve, but also provides the City with the ability to undertake substantial capital projects with an assurance that funding is in place. A continued example of need compared to funding availability is in the area of Streets/Sidewalks/Signals. The Department of Public Works has developed a comprehensive street improvement program for the resurfacing and/or improvement of existing local public roadways. As identified and described in this document, the 5-year Street Program is more than $49 millionl Motor Fuel Tax (MFT) funds that are received by the municipality are already earmarked as local matching funds for multi -jurisdictional and/or multi -funding source projects such as McCullom Lake Road Improvements and improvements to Bull Valley Road) resulting in the need for the dedication of General Fund Revenues for any local roadway improvement projects. In FY14/15, and for the first time since FY11/12, the CIP included a recommendation for committing $450,000 of General Fund Revenues to the Street Program. The City Administration is committed to funding the Street Program annually in future years. The discussion that follows provides asnapshot /overview of the focus of all Capital Improvement Program funds (detailed project narratives begin in Chapter 4) and further details the need to defer the introduction of new, large projects; ensure that funding is available to meet existing debt service commitments; and, continue to focus on the maintenance and/or redevelopment of existing assets. 23 General Administration The FY15/16-FY19/20 General Administration CIP, as proposed, includes two (2) projects totaling $62,000 over the 5-year planning period. Both of these projects are also recommended for funding in FY15/16. These projects include the replacement of host servers and storage servers and the implementation of equipment and software to allow for digital audio and video recording and streaming of City Council meetings via the City's website. Public Facilities In the Public Facilities CIP there are four (4) projects recommended within the 5- year planning period totaling $12,441,500. In addition to significant municipal facility maintenance and improvement projects, a significant public facility project will be the development of a new Recreation Facility. Funding identified in this document reflect the construction of an approximate $5,000,000 recreation facility in FYI 5/16 with the potential for an addition to this facility in the form of gymnasium space in future years. The final project identified is for the purchase and installation of a backup generator at the Public Works Facility. Public Safety Public Safety CIP projects proposed for FY15/16-FY19/20 include Vehicle and the Parks The FY15/16-FY171 Parks CIP proposes eleven (11) projects totaling $2,1001000. In addition to important maintenance -related items such as Parking Lot Improvements and Sport Court Renovations, higher profile projects include proposed improvements to the municipal assets at Petersen Farm and Hickory Creek Farm. Due to a deferral of maintenance projects in recent years, it is important that a number of these projects be included for funding in the FYI 5/16 Capital Budget Year. New projects specific to the FY15/16-FY19/20 CIP include the development of a spray pad at the Peter J. Merkel Aquatic Facility and, subject to approval by the US Army Corps of Engineers, the construction of a boat launch at the Miller Riverfront Park. Motor Pool The Motor Pool CIP proposes five (5) projects totaling $2,948,000 within the 5- year planning period. These projects primarily include the replacement of vehicles and equipment within Streets, Parks, Downtown Maintenance, and Community & Economic Development based on consistently reviewed and 24 updated vehicle replacement programs. As standard policy, the Administration i wll continue to push vehicles and equipment to their full useful lives without incurring unreasonable maintenance costs. Streets/Sidewalks/Signals As is reflected in the specific section and project narratives, the Streets/Sidewalks/Signals CIP represents the largest area of proposed expenditures ($49,252,530 or 51 %) of the entire Capital Improvement Program. Maintenance and replacement of public roadways presents an even greater challenge to municipalities than water and sewer utilities due to the fact that no adequate mechanism for funding roadway improvements exists. While water and sewer improvements can be planned based on water and sewer rate adjustments/revenues, the only current mechanism for funding local street improvements is via Motor Fuel Tax (MFT) revenues. Unfortunately, population - based MFT funding of between $450,000 and $700,000 per year does not come close to meeting the multi -million dollar needs of a local Street Program and, further, nearly all of the existing MFT funding received by the City is committed to multi -jurisdictional roadway projects at this time. In FY14/15 the City Administration made a committed effort to funding the improvement of local streets through the Street Program with General Fund Revenues. This will be continued in FY15/16 and, most likely, will be recommended for expansion through the use of General Fund Fund Balance dollars. Stormwater/Drainage The Stormwater/Drainage CIP includes four (4) projects within the 5-year planning period of the CIP. These are related to regional, or broader, improvements to the public stormwater/drainage system which benefit multiple residences and neighborhoods. Water &Sewer The Water &Sewer CIP (subdivided for more specific detail in this document) includes a combined twenty (20) projects totaling $17,368,000. Not unlike the importance of ensuring that the public roadways are appropriately maintained, the projects included within the Water & Sewer CIP focus on ensuring that the City's water and sewer infrastructure is maintained and, furthermore, that there is sufficient capacity of the system for serving new residents and businesses well into the future. An important element of planning and funding Water & Sewer CIP project is ensuring that annual revenues cover both operating and capital improvement needs. In 2013/2014 the City Council authorized the completion of a Water/Sewer Rate Study to identify how to adjust water and sewer rates to ensure that they were not only meeting operational and maintenance (O&M) 25 COSTS but also creating a sufficient reserve in the Water & Sewer Fund to implement future capital improvement projects. The results of this analysis, presented to Council in mid-2014, identified that substantial increases need to be made to water and sewer rates and, further, that capital development fees for system improvements, would be required to ensure that the water and sewer systems can be operated, maintained, and expanded appropriately. Specific water and sewer rate adjustment recommendations will be presented to Council prior to the start of the FYI 5/16 Capital Budget Year. In addition to adjusting water and sewer revenues to ensure that system operation, maintenance and improvement expenses can be achieved, City Council has directed the undertaking of the decommissioning of the Central Wastewater Treatment Plant (CWWTP). This $30,000,000 project - not included in this document - will require additional financial participation by all system users to fund the 20-year debt service on a low -interest bond that the City is currently working to obtain through the Illinois State Revolving Fund (SRF). To be clear, the City has little choice but to undertake this decommissioning project since not doing so would result in the need to invest as much as $10,000,000 in the CWWTP to bring it up to IEPA compliance standards and, still, the decommissioning will be required in the future. While twelve (12) water and sewer projects are prioritized for funding in FY15/16, it is likely that few of these projects will actually be able to be implemented due to insufficient funding in the Water & Sewer Fund, Tax Increment Finance Due primarily to a decrease in the assessed value of property within the Tax Increment Finance (TIF) District and, thus, decreased TIF revenues, the primary focus of the TIF within the first couple of years of this 5-year planning period is to limit proposed expenditures and ensure that existing debt service obligations related to existing improvements are able to be made. However, due to heavy use, the various public parking lots and some areas of sidewalk are in need of repair/replacement. For FYI 5/16, it is recommended that funding be allocated from the General Fund to undertake these projects. These expenditures would be tracked and reimbursed to the General Fund from the Tax Increment Finance Fund at such time that sufficient revenues exist. Again, more detailed project information, along with proposed expenditures, can be found in the accompanying chapters. 26 CHAPTER FOUR GENERAL FUND CAPITAL IMPROVEMENT PROGRAM CITY OF MCHENRY AN N UAL 0-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 GENERAL ADMINISTRATION: 5- Most often, the General Administration category of the General Fund CIP includes the fewest number of projects and generally ranks at or near the bottom of the list in terms of proposed CIP expenditures. In addition, General Administration projects usually reflect proposed improvements to internal municipal operations that are not as easily recognizable to the general public. In summary, the FY15/16-FY19/20 General Administration CIP, as proposed, includes two (2) projects totaling $62,000 over the 5-year planning period. Both recommended projects are for the FYI 5/16. The following section provides a summary narrative of these projects. This is followed by graphic tables identifying proposed funding levels as well as funding sources in addition to revenues derived solely through the General Fund. Finally, more detailed project narratives are provided which identify the specific goals and outcomes of each proposed project. FY15/ 16 Capital Budget Year Highlights The City's ability to apply information technology relies heavily upon maintaining server hardware that is capable of housing large volumes of programs and data. With a limited practical lifespan, it is important that computer servers be regularly updated/replaced to ensure consistency in computer driven municipal programs. The IT - Servers & Additional Storage project is recommended in FYI 5/16 to meet these needs. With the recent constriction of cable provider services the City has had to discontinue providing video-taped recordings of City Council meetings for public airing due to logistical conflicts. As a way to reintroduce the ability to view recorded City Council meetings it is possible to provide video streaming via the City's internet website. In order to implement this, there are Technology Improvements for Video Streaming that need to be made. These include upgrading the audio and video equipment in the Council Chambers to digital and introducing compatible video streaming software for use through the website. This project is also recommended for FYI 5/16. FY16/17 - FY19/20 CIP Planning Summary No additional projects have been identified at this time for inclusion in the remaining 5-year CIP planning period. 27 GENERAL ADMINISTRATION: 5-Year Summary Overview GENERAL CORPORATE FUND CIP 5-YEAR SUMMARY Fund Title FYI5/16 FY16/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total General $62,000 -0- -0- -0- -0- $62,000 Administration Public Facilities $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,566,500 Public Safety $290,655 $217,760 $198,722 $199,220 $210,128 $1,1 16,485 Parks $350,000 $555,000 $350,000 $500,000 $345,000 $2,100,000 Motor $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 Pool Streets/ Sidewalks/ $6,963,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,252,530 Signals Stormwater/ 0- -0- -0- -0- $1,365,000 $1,365,000 Drainage Total General $13,746,016 ,$17,304,695 $101117,332 $12,9071127 $151335,345 $69,410,515 Fund CIP W_1 RATION: Recommended ProiectS Project Priority FY15/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total IT -Servers & 1 Additional B $52,000 -0- -0- -0- -0- $52,000 Storage CC Tech 2 Improvements C $10,000 -0- -0- -0- -0- $10,000 for Video Streaming Totals $62,000 -0- -0- -0- -0- $62,000 Net # of Projects 2 0 0 0 0 2 Proposed Funding Source(s): Funding Source FY15/16 FYI6/17 FYI 7/18 FYI 8/19 FYI 9/20 5-Year Total 1 General Fund $62,000 -0- -0- -0- -0- $62,000 Totals $62,000 -0- -0- -0- -0- $62,000 29 Project: IT - Servers & Additional Storage Strategic Goal: Technology Priority Ranking. B Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY79/20 5-Year Total $52,000 I -0- I -0- I -0- I -0- 1 $52,000 Proiect Purpose, Description and Benefit The purpose the project will be to replace two servers that run all of the City of McHenry's virtual servers. In addition to the servers, extra storage will be required to accomplish this task as well as switched that will automatically allow for transitions to occur when there are conflicts with the servers. The current equipment has reached its practical age limit which has caused the current servers to fail. The current equipment is not keeping pace with our information system processing growth. Finally, staff analyzed the cost to simply upgrade the current systems to gain another year and this was deemed cost prohibitive. Project: City Council Technology Improvements for Video Streaming Strategic Goal: Technology Priority Ranking, C Funding Request: FY15/16 FY76/17 FY17/18 FY18/19 FY79/20 5-Year Total Project Purpose, Description and Benefit The scope of this projects includes the upgrading of digital video and audio recording equipment within the City Council Chambers and the acquisition and implementation of video streaming software through the City's internet website for the purpose of recording and subsequently streaming recorded video and audio of meetings of the City Council. ALoW i lES: 5-Year Summary Overview The development of appropriately sized and maintained public facilities is important to a community in many ways. First, this ensures the needs of the existing residents are addressed now and for the foreseeable future. Second, because a solid public facility program results in a higher quality of life for residents, often interpreted by businesses as "desirable" when choosing where to locate or expand. In other words, modernized public facilities can be an effective economic development tool for retaining and attracting businesses. In summary, the FY15/16 - FY19/20 Public Facilities Capital Improvement Program, as proposed, includes a total of four (4) projects totaling $12,566,500 over the 5-year planning period. The FY15/16 Public Facilities Capital Budget Year includes four (4) proposed projects totaling $5,400,000. The following section provides a summary narrative of the projects included in the FY15/16 Capital Budget Year and then the remaining FY16/17 through FY19/20 CIP planning period. This is followed by graphic tables identifying proposed funding levels as well as funding sources in addition to revenues derived solely through the General Fund. Finally, more detailed project narratives are provided which identify the specific goals and outcomes of each proposed project. FY15/16 Capital Budget Year Highlights The most significant project identified in the FY15/16 Public Facilities Capital Budget Year is the development of a community Recreation Center. This project, to be funded at Council's direction through the use of the Recreation Center Fund fund balance and revenues generated through the finished facility, will not only provide the opportunity for expanded recreational programs but also allow for the expansion of services within the existing Municipal Center without the need for expansion of this facility. The Municipal Center is now more than twenty (20) years old has resulted in the need for various Municipal Center Building Maintenance projects (such as the replacement of rooftop HVAC units). In addition, a combination of technological advancements, operational reorganization, and decreased staffing levels due to economic conditions has resulted in the need to assess how best the existing space within the facility can be used to ensure the highest level of efficiency and customer service. The Public Works Facility Improvements recommended in FY15/16 include the installation of a standby backup generator. Currently, the facility has limited backup power which limits its effectiveness as an emergency backup location to City Hall in the event of an emergency event. 31 In FY13/14 a firm was retained to analyze the use of space at the Municipal Center. This included functional as well as customer service/access improvement recommendations. While improvements began in FY14/15 in the form of a relocated main customer access counter, it is recommended that improvements continue in FY15/16 with starting the relocation of Police Administration to the space currently occupied by Recreation Department staff (2nd floor). This will be able to be accomplished with the completion of the Recreation Center near the end of FYI 5/16. FY16/17 - FY19/20 CIP Planning Summary Projects recommended within the 5-year CIP planning period include additional Municipal Center Building Maintenance projects, including reroofing the entire building in FYI 9/20, Municipal Center Improvements related to the expansion of existing services, and Public Works Facility Improvements that include the development of a salt storage facility. 32 PUBLIC FACILITIES: 5-Year Summary Overview GENERAL CORPORATE FUND CIP 5-YEAR SUMMARY Fund Title FY15/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total General $62,000 -0- -0- -0- -0- $62,000 Administration Public $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,566,500 Facilities Public $290,655 $217,760 $198,722 $199,220 $210,128 $1,116,485 Safety Parks $350,000 $555,000 $350,000 $500,000 $345,000 $2,100,000 Motor $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 Pool Streets/ Sidewalks/ $063,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,252,530 Signals Stormwater/ -0- -0- -0- -0- $1,365,000 $1,365,000 Drainage Total General $13,746,016 $17,304,695 $10,1171332 $12,907,127 $15,335,345 $69,410,515 Fund CIP 33 PUBLIC FACILITIES: Recommended Projects Project Priori FY15/16 FYI 6/17 FYI 7/18 FYI 8/19 FYI 9/20 5-Year Total 1 Recreation A $5,000,000 -0- -0- -0- $5,000,000 $10,000,000 Facility Municipal 2 Center Building A $80,000 $66,500 $15,000 $60,000 $125,000 $346,500 Maintenance 3 A $270,000 -0- $100,000 -0- -0- $370,000 IDmPprovements Municipal 4 Center Building B $50,000 $600,000 $600,000 $600,000 -0- $1,850,000 Improvements Totals $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,5661500 Net # of Projects 4 2 3 2 1 4 Proposed Funding Source(s): Funding Source FY15/16 FY16/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total 1 General Fund $400,000 $666,500 $715,000 $660,000 $125,000 $2,566,500 2 Recreation Center Fund $3,000,000 -0- -0- -0- -0- $3,000,000 3 General Obligation Bonds $2,000,000 -0- -0- -0- $5,000,000 $7,000,000 Totals $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,441,500 34 PUBLIC FACILITIES: Project Narratives Project: Recreation Center Facility Strategic Goal: Development of an Aquatic and/or Recreation Facility Priority Ranking: A Funding Request: FY15/16 FY16/17 FY77/18 FY18/19 FY19/20 5-Year Total $5,000,000 1 -0- I -0- I -0- I $5,000,000 I $10,000,000 Funding Source(s): Funding FYI5/16 FYI 6/17 FYI7/18 FYI 8/19 FYI9/20 5-Year Total Source 1 Recreation $3,000,000 -0- -0- -0- -0- $3,000,000 Center Fund General 2 Obligation $2,000,000 -0- -0- -0- $5,000,000 $7,000,000 Bonds Totals I $5,0001000 I -0- -0- -0- $5,000,000 $101000,000 Pro'ect Purpose, Description and Benefit The scope of this project is for the construction of an approximate 18,500sf community recreation center at an estimated construction cost of $5,000,000. The proposed center will include a large fitness center, community room, dance/group exercise rooms, locker rooms and staff offices. The center will not only provide community fitness opportunities but will also allow for the consolidation of group fitness and other classes offered through the McHenry Parks and Recreation Department within a single facility. Further, the transition of Recreation staff to the new facility will allow for the expansion of McHenry Police Department serves within the existing Municipal Center. Financing the project will include a combination of funding that exists within the Recreation Center Fund fund balance ($3,000,000) and the issuance of an approximate $2,000,000 General Obligation Bond that will be paid through Recreation Center revenues. Expenditures identified in FYI 9/20 include the implementation of future phases of the master -planned project that could include the development of a gymnasium, walking track and family -oriented aquatic center. 35 The initial phase of the project is expected to be bid in January of 2015 and completed by the spring of 2016. Project: Municipal Center Building Maintenance Strategic Goal: Aging Infrastructure Priority Ranking: A Funding Request: FY75/16 FY16/17 FY17/18 FY78/19 FY79/20 5-Year Total $80,000 1 $66,500 1 $15,000 1 $60,000 1 $125,000 1 $346,500 � Project Purpose, Description and Benefit ' � The Municipal Center is over 20 years old and has begun to show wear in certain areas. Over the past 5 years building repair costs have risen. As such, major building repairs need to be identified and planned. The following maintenance schedule is therefore proposed: • FY15/16 - $80,000 to replace a rooftop HVAC unit and upgrade the controls on units 1 & 4 • FY16/17 - $66,500 to upgrade the controls to the 44 VAV boxes throughout the facility and the primary controls in the equipment room • FY 17/18 - $15,000 replace the rope caulking around the windows in the facility • FY18/19 - $60,000 to address the aging boilers, both of which have been retubed once, with high efficiency systems • FY19/20 - $ If) 5,000 for re -roofing and replacement of the flashing around the building All costs are estimates based on the development of specifications and the approval of competitive bids or acceptance of proposals. 36 Project: Public Works Facility Improvements Strategic Goal: Aging Infrastructure Priority Ranking. A Funding Request: FY15/16 FY16/11 FYit/ 18 FY18/17 FY19/20 5-Year Total $270,000 1 -0- $100,000 -0- -0- $370,000 Project Purpose, Description and Benefit The purpose of this project category is to identify Public Works Facility -related projects. FY15/16 Standby Generator: Currently the Public Works Facility has very limited emergency standby electrical power capabilities in the event of a power failure. Only two overhead doors on the east side of the facility are operable during an electrical power outage. The need for a standby generator for the entire building was emphasized in June 2011 when a very powerful wind storm left the Public Works Facility without electrical power for several days. As part of the recent rehabilitation of Water Treatment Plant #2 a larger standby generator was installed replacing the existing generator at that location. Staff purposes to utilize the generator removed from Plant #2 at the Public Works Facility. This generator relocation will require combining the two existing electrical services at the facility into one, the installation of an electrical transfer switch and miscellaneous conduit and wire installation. FY17/18 Covered Salt Storage Bin: Currently the Public Works Department has a 500 ton salt storage facility located at the South Wastewater Treatment Plant. During the snow season salt is also stored inside the Public Works Facility; this is not a long term solution due to the potential damage the salt moisture might cause to the interior of the building. Staff recommends constructing a second salt storage facility at the Public Works Facility location where salt will be stored in a separate building year round. 37 Project: Municipal Center Building Improvements Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: F115/16 FY16/17 FY17/18 FY78/17 FY19/20 5-Year Total $50,000 $600,000 $600,000 $600,000 1 -0- $1,850,000 Project Purpose, Description and Benefit The Municipal Center is over 20 years old and as originally designed created a good deal of compartmentalization throughout the building and the departments. In 2013/14, a firm was hired to perform a space analysis of the municipal center as a whole and provide insight regarding how the building could be better utilized from a function, security and customer service standpoint. After accomplishing the relocation of the initial service point for the building, the priority shifts to the necessity of renovating and expanding the police department. This expansion includes the relocation of command staff to the second floor and then the subsequent expansion of the sergeants' offices. The squad room and detective areas are also in dire need of expansion and renovation. All aspects of the police department need to eventually be addressed with areas such as the evidence locker that needs to be upgraded to current CALEA standards. Other options include the possible expansion of the dispatch center and locker rooms as well. The overall space study also looked to identify consolidation of the departments or offices to offer the best possible customer service. All projects included in Public Safety are primarily for the maintenance and/or replacement of equipment for the McHenry Police Department. These upgrades and replacements are necessary to ensure that public safety programs continue to meet the high customer service expectations of the community. In summary, the FY15/16-FY19/20 Public Safety Capital Improvement Program, as proposed, includes three (3) projects totaling $1,1 16,485 over the 5-year planning period. The FYI 5/16 Public Safety Capital Budget Year includes three (3) proposed projects totaling $290,655. The following section provides a summary narrative of the projects included in the FY15/16 Capital Budget Year and then the remaining FYI 6/17 through FYI 9/20 CIP Planning period. FY15/16 Capital Budget Year Highlights The continued implementation of a police Vehicle Replacement Program is important to ensure that the proper level of dependable police vehicles is maintained. The Vehicle Equipment item relates to the light bars and other related equipment required for each new vehicle. Finally, the replacement of Mobile Computers & Hardware on a regular basis is essential to ensuring adequate access to information within police vehicles. FY16/17 - FY19/20 CIP Panning Summary The 5-year CIP planning period includes a continuation of the projects described above. PUBLIC SAFETY: Om GENERAL CORPORATE FUND CIP SwYEAR SUMMARY Fund Title FY15/16 FYI 6/17 FYI 7/18 FYI8/19 FYI 9/20 5-Year Total General $62,000 -0- -0- -0- -0- $62,000 Administration Public $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,566,500 Facilities Public $290,655 $217,760 $198,722 $199,220 $210,128 $1,116,485 Safety Parks $350,000 $555,000 $350,000 $500,000 $345,000 $2,100,000 Motor $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 Pool Streets/ Sidewalks/ $6,963,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,252,530 Signals Stormwater/ -0- -0- -0- -0- $1,365,000 $1,365,000 Drainage Total General $13,746,016 $17,304,695 $10,117,332 $12,9071127 $15,335,345 $69,410,515 Fund.CIP PUBLIC SAFETY: Recommended Projects Project Priori FY15/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 S-Year Total Vehicle 1 Replacement B $198,405 $151,453 $136,220 $140,305 $144,510 $770,893 Program 2 Vehicle B $69,000 $37,207 $37,837 $38,591 $39,453 $222,088 Equipment Police Mobile 3 Computers & B $23,250 $29,100 $24,665 $20,324 $26,165 $123,504 Hardware Totals $290,655 $217,760 $198,722 $199,220 $210,128 $1,116,485 # of Projects 3 3 3 3 3 3 Proposed Funding Source(s): Funding Source FY15/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 S-Year Total 1 General Fund $290t655 $217,760 $198,722 $199,220 $210,128 $1,116,485 Totals $290t655 $217,760 $198,722 $199,220 $210,128 $1,116,485 41 Project: Vehicle Replacement Program Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: FY75/16 FY76/17 FY17/18 FY18/19 FY79/20 5-Year Total $198,405 $151,453 $136,220 $140,305 $144,510 1 $770,893 Project Purpose, Description and Benefit The purpose of this program is to assure the McHenry Police Department maintains the proper level of dependable police vehicles needed to service the community in all law enforcement efforts. This project will outline the vehicle replacement plan proposed over the course of the next five fiscal budgets. The Police Department has continued to seek out the most cost effective and efficient way to purchase and use vehicles. Factors considered in the replacement of police vehicles include upfront costs, maintenance costs during the life of the vehicle, projected longevity of the vehicle, community expectations and vehicle work performance. The McHenry Police Department currently maintains a vehicle fleet that includes Me following vehicles as part of the vehicle replacement program: 1. 15 Marked Police Patrol Squad Cars 2. 2 Marked Command SUV Squads 3. 3 Marked Specialty Vehicles (1 CSO Vehicle, 1 Truck Enforcement SUV, 1 Evidence Squad) 4. 9 Unmarked Squad Cars Between 2007 and 201 1 the police department reduced its vehicle fleet by four vehicles. The current fleet identified above is predicted to be of sufficient size for the next five fiscal years. It is the goal of the replacement program to continue to replace marked patrol squads once they have exceeded 80,000 miles, unmarked squads between 100,000 and 120,000 miles (depending on condition) and marked specialty cars as needed (based on condition). An evaluation of our current fleet has been conducted and the following replacements over the course of the next five fiscal years are requested. 42 FY15/16: 5 marked police patrol vehicles and 2 marked specialty vehicles FY16/17: 3 marked police patrol vehicles and, 1 command SUV, 1 unmarked police vehicle FY17/18: 4 marked police patrol vehicles and 1 unmarked police vehicle FY18/19: 4 marked police patrol vehicles and 1 unmarked police vehicle FY19/20: 4 marked police patrol vehicles and 1 unmarked police vehicle This rotating replacement program allows for the entire fleet to be rotated out every five years. Below is the breakdown of estimated individual vehicle costs for marked patrol squads and unmarked vehicles. The projected pricing is based on 2013/14 pricing with a 3% per year cost increase. Marked Police Patrol Squad Cars or Unmarked Vehicles Pricing Total 3T rate increase (2015/2016 fiscal year pricing) 25,681.00 Total 37o rate increase (2016/2017 fiscal year pricing) 26,451900 Total 3% rate increase (2017/2018 fiscal year pricing) 27,244900 Total 3% rate increase (2018/2019 fiscal year pricing) 28,061.00 Total 3% rate increase (2019/2020 fiscal year pricing) 28,902.00 Specialty Evidence Vehicles (Command, Vehicles) Truck Enforcement, CSO, Pricing Total 3% rate increase (2015/2016 fiscal year pricing) 35,000900 Total 3% rate increase (2016/2017 fiscal year pricing) 36,050.00 Total 3% rate increase (2017/2018 fiscal year pricing) 37,131.00 Total 3% rate increase (2018/2019 fiscal year pricing) 38,244600 Total 3% rate increase (2019/2020 fiscal year pricing) 39,391900 Benefit: The above projected replacements would be needed to maintain the current level of police services to the community. Police vehicles are the key piece of equipment used by all officers to perform their job tasks and are a necessity to perform both routine jobs and those of an emergency nature. 43 A review of vehicle maintenance records has shown that marked police vehicles (driven 24 hours a day by numerous people) begin to experience an increase in minor and major mechanical problems after they have exceeded 80,000 miles. The cost to repair and maintain a marked police patrol over 80,000 miles will exceed the benefit of keeping it in service. Unmarked police vehicles are often driven by only one officer and subsequently last longer and are maintained in better condition. Based on maintenance records, unmarked police vehicles will exceed 100,000 miles before experiencing an increase in both minor and major mechanical issues. Marked specialty vehicles (CSO vehicles & Evidence Vehicle) are vehicles that are driven typically by only one person and only on a limited basis. Marked specialty vehicles will traditionally last longer than all other vehicles and are replaced on an as needed basis only. Project: Vehicle Equipment Strategic Goal: Aging Infrastructure, Technology Priority Ranking: B Funding Request: FY15/16 FY76/17 FY17/18 FY78/19 FY19/20 5-Year Total $69,000 1 $37,207 1 $37,837 1 $38,591 1 $39,453 1 $222,088 Project Purpose, Description and Benefit The purpose of this program is to assure that the McHenry Police Department maintains the proper level of equipment needed in all newly purchased police vehicles. This program will outline the vehicle equipment replacement plan proposed over the course of the next five fiscal budgets. The cost of this equipment is directly related to vehicles purchased annually. The McHenry Police Department currently maintains a vehicle fleet that includes the following vehicles as part of the vehicle replacement program: l . 15 Marked Police Patrol Squad Cars 2. 2 Marked Command SUV Squads 3. 3 Marked Specialty Cars (1 CSO Vehicle, 1 Truck Enforcement SUV, and 1 Evidence Squad) 4. 9 Unmarked Squad Cars Between 2007 and 2011 the police department reduced its vehicle fleet by four vehicles. The current fleet identified above is predicted to be of sufficient size for the next five fiscal years. As current vehicles are replaced (highlighted in the CIP Vehicle Program) new equipment will be needed for each vehicle. The need for this new equipment is due to the following factors: 1. Age of current equipment: Equipment is transferred from one car to another for an average of three cycles before it needs replacement due to excessive use and wear. Current equipment has reached three cycles as we have purchased no new light bars, sirens, and control boxes over the last seven years. 2. Compatibility of old equipment: With the purchase of new model police vehicles existing equipment parts (cages, consoles, computer mounts, prisoner seats, etc.) are not compatible. 3. Information Technology: Squad computers have an average operational life of four years. In car video cameras have an average operational life of five years. The following vehicle replacements will require vehicle equipment purchases annually over the next five years. FY15/16: 5 marked police patrol vehicles and 2 unmarked police vehicles FY16/17: 3 marked police patrol vehicles, 1 command SUV, 1 unmarked police vehicle FY17/18: 4 marked police patrol vehicles and 1 unmarked police vehicle FY18/19: 4 marked police patrol vehicles and 1 unmarked police vehicle FY19/20: 4 marked police patrol vehicles and 1 unmarked police vehicle Below is the breakdown of estimated equipment costs for each type of vehicle purchased. Pricing is based on fiscal year 2014/2015 and will have a 2% increase added for each year due to the increased cost of equipment and labor. It should be noted that video camera systems and rooftop LED light bars are only replaced during specific years, based on operating condition and warranty status. Marked Squad Equipment Cost Analysis: Descri Lion Pricin Vehicle Striping 600.00 Computer Mounting System 500.00 Emergency Lights, Electronics & Mounting 2,500.00 45 Hardware Rear Plastic Seat 350.00 Prisoner Cage & window bars 1/300000 Installation Labor 1,700.00 Video Camera Install 250.00 New Rooftop and/or interior light bar 1/000000 Total cost per marked vehicle 8,200.00 Total (2015/2016 fiscal year pricing) 57,400.00 Total 2% rate increase (2016/2017 fiscal year 33,456.00 pricing) Total 2% rate increase (2017/2018 fiscal year 34,124.00 pricing) Total 2% rate increase (2018/2019 fiscal year 34,804.00 pricing) Total 2% rate increase (2019/2020 fiscal year 35,500.00 pricing) The McHenry Police Department currently uses in -car video systems to capture and record officer interaction with the public during situations like traffic stops and prisoner transports. This system is vital to agency accountability and liability. Currently the agency has two marked patrol vehicles without an in -car video system. A one-time purchase of two systems will make all marked patrol vehicles uniformed. Equipment life for this hardware is between 5 and 7 years, so no additional replacements will be needed at this time. Description Pricing Panasonic In -Car Video Systems ($5,800 per unit) $11,600600 only needed for FY15/16 Unmarked $QUad Equipment Cost AnalYsls: Description Pricing Emergency Lights, Siren & Hardware 2,000.00 Installation Labor 1,500000 Total Cost per unmarked vehicle $3,500 Total (2014/2015 fiscal year pricing) 0.00 Total 2% rate increase (2016/2017 fiscal year 3,641.00 pricing) Total 2% rate increase (2017/2018 fiscal year 3/713000 pricing) Total 2% rate increase (2018/2019 fiscal year 3/787900 pricing) Total 2% rate increase (2019/2020 fiscal year 3,953.00 pricing) Benefit: The above equipment replacement program would be needed to maintain the current level of police services to the community. Police vehicle equipment is required for all officers to perform their job tasks and is a necessity to perform both routine jobs and those of an emergency nature. Equipment placed in vehicles is directly related to the effective and efficient operations of the department. Emergency lighting and equipment reduces risk of vehicle accidents /city liability and allows officers to respond to emergency calls in a fast and safe manner. Prisoner transport equipment (cages and seats) allow for a reduced risk of officer and arrestee injury. Computer equipment allows for the high and accurate communication both internally and externally increasing operation while at the same time reducing liability. Video camera systems allow for an accurate accounting of police incident, used for criminal prosecutions and protection, from false allegations of misconduct. 47 Project: Mobile Computers &Hardware Strategic Goal: Technology Priority Ranking, B Funding Request: FY15/16 FY16/11 MY/ 18 FY18/19 FY19/20 I 5-Year Total $23,250 $29,100 $24,665 $20,324 $26,165 1 $123,504 Project Purpose, Description and Benefit Project Purpose: The purpose of this program is to assure that the McHenry Police Department maintains enough mobile (laptop) computers to manage the following police services in the field: • Emergency Dispatch Services • Records Management • Crash Reporting • Ticket Writing • Reporting Writing • Geo Mapping • LEADS and NCIC access • In -Car Audio/Video System This project is new to the police department as prior to the 2014/15 fiscal year, mobile computers were purchases through the I.T. Department's Capital Improvement Plan Description: Overview The McHenry Police Department currently maintains twenty-one (21) mobile computers in the field. Nineteen are mounted inside police vehicles and two are portable and utilized by detectives and MIAT Investigators. These laptops are constructed in a rugged manor and have military grade specifications so that they will operate in adverse weather related environments. Mobile computers have an average operational life of four year before they need to be replaced. Factors utilized in determining replacement are: • Age of Equipment • Life of hardware warranty • Age of operating system and the computer's ability to run critical software after updates • Repair and maintenance • Overall serviceability • Operational run time (these computers run almost 24/7 exposure to extreme heat, extreme cold and moisture. all year long with The use of these computers is mission critical to the police department and the emergency services that we offer our community and citizens. Therefore in order to assure an acceptable level of operational stability, we retire and replace these mobile computers on a four (4) rotational basis. The following chart will outline the cost of each mobile device and project the replacement program for the agency over the course of the next five fiscal years. A 3% cost increase is added to each device over the course of the five year plan to cover estimated increased costs of the hardware. Fiscal Product Cost Number of Total Cost Year Units Needed (3% annual increase) FY Squad Computer 4/650800 5 23,250000 2015/16 FY Squad Computer 4/790400 5 23,950400 2016/17 FY Investigator 2,575.00 2 5,150000 2016/17 Computer FY Squad Computer 4,933.00 5 24,665.00 2017/18 FY Squad Computer 5/081600 4 20,324.00 2018/19 FY Squad Computer 5/233000 5 26,165000 2019/20 Benefit: The above mobile computer replacement program is needed to maintain the current level of police services to the community. Mobile computers are necessary for our agency to communicate with all our mandates services such as dispatch, LEADS, McHenry County ETSB and much more. The use of these field computers is essential to the overall operation and mission of the agency. Computer equipment allows for the high and accurate communication both internally and externally increasing operation while at the same time reducing liability. 50 PARKS: 5-Year Sum Without question, one of the City's strongest assets is its comprehensive system of parks (38 park sites comprising more than 635 acres) and the various user amenities that contribute to the outstanding quality of life enjoyed by the residents of McHenry. While there is not a need to expand the number of park sites and acreage, there is a need to ensure that appropriate maintenance and replacement of existing park amenities (court resurfacing, parking lot improvements, fence replacement, playground equipment replacement, etc.) is undertaken. Additionally, looking towards the future needs of the community and use of the park system, future park improvements must be identified. In summary, the FY15/15 - FY19/20 Parks Capital Improvement Program, as proposed, includes eleven (11) projects totaling $2,100,000 over the 5-year planning period. The FY15/16 Parks Capital Budget Year CIP includes eight (8) proposed project totaling $350,000. The following section provides a summary narrative of the projects included in the FYI 5/16 Capital Budget Year and then the remaining FYI 6/17 through FYI 9/20 CIP Planning period. FY15/16 Capital Budget Year Highlights As a result of the recent economic decline a number of park improvement projects were deferred until such time as appropriate General Fund Revenues became available through the annual budgeting process and/or through the rebuilding and availability of funds in the General Fund Fund Balance. Unfortunately, this deferral period has lingered longer than anticipated it is imperative that the City undertake a number of maintenance improvements at this time. For FY15/16 staff is recommending the completion of a number of parks maintenance or improvement projects to ensure that these important venues remain community assets. These projects include: Parking Lot Improvements (Lakeland Park), ADA Park Improvements, Knox Park Improvements, Peter J. Merkel Aquatic Facility Improvements, Sport Court Renovations, Petersen Park Improvements, Petersen Farm Improvements, and the implementation of the Miller Riverfront Boat Launch. It should be noted that the Miller Riverfront Boat Launch would be constructed with existing funds contained in the Park Development Fund Balance. FY16/17 - FY19/20 CIP Panning Summary While some of the projects identified above are proposed to continue in to the 5-year planning period, additional projects identified for this timeframe include improvements to the Hickory Creek Farm Property, the development of Park Washroom Facilities, and Legend Lakes Park Improvements (Tot Lot). 51 -Year Summary Overview -GENERAL CORPORATE FUND CIP 5-YEAR SUMMARY Fund Title FYI5/16 FYI 6/17 FYI 7/18 FYI 8/19 FYI 9/20 5-Year Total General $62,000 -0- -0- -0- -0- $62,000 Administration Public $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,566,500 Facilities Public $290,655 $217,760 $198,722 $199,220 $210,128 $1,116,485 Safety Parks $350,000 $555,000 $350,000 $500,000 $345,000 $21100,000 Motor $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 Pool Streets/ Sidewalks/ $6,963,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,252,530 Signals Stormwater/ _0- -0- -0- -0- $1,365,000 $1,365,000 Drainage Total General $13,746,016 $17,304,695 $10,117,332, $12,907,127 $15,335,345 $691410,515 Fund CIP 52 WIAVLA\ ► 11 Project Priori FY15/16 FY16/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total 1 Parking Lot A $30,000 $35,000 $150,000 $25,000 -0- $240,000 Improvements 2 ADA Park Improvements A $ 000 20, $ ,000 20 $20,000 $20,000 $20,000 $100,000 3 Knox Park A $35,000 -0- -0- $20,000 -0- $55,000 Improvements Peter J. Merkel 4 Aquatic Facility B $10,000 $200,000 $45,000 -0- -0- $255,000 Improvements 5 Sport Court B $25,000 $15,000 $10,000 -0- -0- $50,000 Renovations 6 Petersen Park B $60,000 $35,000 $25,000 $20,000 -0- $140,000 Improvements 7 Petersen Farm B $20,000 $60,000 $100,000 $100,000 -0- $280,000 Improvements 8 Miller Riverfront Boat B $150,000 -0- -0- -0- -0- $150,000 Launch 9 Hickory Creek Farm -0- $190,000 -0- -0- -0- $190,000 Improvements 10 Park Washroom -0- -0- -0- $275,000 $325,000 $600,000 Facilities 11 Legend Lakes Park -0- -0- -0- $40,000 -0- $40,000 Improvements Totals $350,000 $555,000 $350,000 $500,000 $345,000 $2,100,000 # of Projects 8 7 6 7 2 11 Proposed Funding Source(s): Fundin Source FY15/16 FY16/17 FY17/18 FY18/19 FY7 9/20 5-Year Total 1 General Fund $200,000 $555,000 $350,000 $500,000 $345,000 $1,950,000 2 Park Developer Donations $150,000 -0- -0- -0- -0- $150,000 Totals 1 $350,000 $555,000 $350,000 $500,000 $345,000 $21100,000 53 PARKS: Protect Narratives Project: Parking Lot Improvements Strategic Goal: Aging Infrastructure Priority Ranking: A Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY79/20 5-Year Total $30,000 $35,000 $150,000 $25,000 $0 $240,000 Project Purpose, Description and Benefit Several of the asphalt parking lots in our public parks are severely in need of replacement. The breakdown of these lots and the year in which they were originally installed is listed below, as well as recommendations for the order which they should be replaced. Location Lakeland Park Maintenance Garage Knox Park East Lot West Beach Park Year Installed 1970's 1970's 1981 1970's Project: ADA Park Improvements Strategic Goal: Aging Infrastructure Priority Ranking: A Funding Request: Year Budgeted FY15/16 FY16/17 FY17/18 FY18/19 FY15/16 FY16/17 FY17/18 FY78/19 FY19/20 5-Year Total $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 Project Purpose, Description and Benefit The City of McHenry will need to comply with the 2010 ADA standards for outdoor recreation facilities. Specific projects to be completed can be found in the ADA Access Audit and Transition Plan, along with the esimated costs. 54 Project: Knox Park Improvements Strategic Goal: Aging Infrastructure Priority Ranking. A Funding Request: FY15/16 FY76/17 FY17/18 FY18/19 FY19I 5-Year Total $35,000 I -0- I -0- $20,000 1 -0- 1 $55,000 Project Purpose, Description and Benefit The proposed project is for the completion of improvements to Knox Park, except for recommended improvements to the Peter J. Merkel Aquatic Facility which will be discussed under a separate project request. The following projects are recommended within the 5-year planning period: Project Resurfacing of tennis courts Additional walking paths Softball field fencing Project: Strategic Goal: Priority Ranking: Funding Request: Funding Request $201000 $15,000 $201000 Fiscal Year FY15/16 FY15/16 FY18/19 Peter J. Merkel Aquatic Facility Improvements Aging Infrastructure, Development of an Aquatic and/or Recreation Facility B FY15/16 FY16/17 FY17/18 FY78/19 FY19/20 5-Year Total $10,000 $200,000 $45,000 -0- -0- $255,000 Project Purpose, Description and Benefit Last year an analysis was completed of the Peter J. Merkel Aquatic Center, with the city receiving some favorable results. The facility is largely in good shape with an estimated remaining life of approximately 15 years. The immediate concern for the pool itself will be the replacement of the liner in two years at the latest. Other considerations however should be made regarding the potential additions for the facility such as a spray pad or even a party deck/ cabana area to meet resident needs, increase usage during season and off-season and 55 expand revenues. Project Party Area and Cabanas Spray Pad Development Replace Pool Liner Funding Request $ 10,000 $200,000 $ 45,000 Project: Sport Court Renovations Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: Fiscal Year FY15/16 FYl6/17 FY17/18 FY15/16 FY16/17 FY77/18 FY18/19 FY19/20 5-Year Total $25,000 1 $15,000 1 $10,000 1 -0- I -0- 1 $45,000 Project. Purpose, Description and .Benefit � There are several basketball courts in the parks system that are in need of renovation and new equipment. There are 3 full court layouts in the community and 5 half court or shooting courts in various parks. Project Funding Request Fiscal Year Althoff Courts at Freund Field $20,000 FY15/16 Fox Ridge Park $ 5,000 FYI 5/16 Shamrock Park $ 5,000 FYI 6/17 Center Street Park $ 5,000 FYI 6/17 Kiwanis Tot Lot $ 5,000 FYI 6/17 McHenry Shores Park $ 5,000 FYI 7/18 East Beach Park $ 5,000 FYI 7/18 Project: Petersen Park Improvements Strategic Goal: Aging Infrastructure, Community Events Priority Ranking. B Funding Request: FY15/16 FY16/17 FY77/18 FY78/19 FY19/20 5-Year Total $60,000 $35,000 1 $25,000 $20,000 1 -0- $140,000 Project Purpose, Description and Benefit There are a number of improvements at Petersen Park that we would like to accomplish over the next few years. The park is our premiere athletic complex as well as the grounds for our larger festivals such Fiesta Days and Blues, Brews and BBQ's and Montini Music Fest. The beach area is an attraction for many of our residents and a highlight of our parks system. Below is a list of the potential projects. Project Funding Request Fiscal Year Fields 3 & 4 concrete installation $35,000 FYI 5/16 Beach Front Amenities $10,000 FYI 5/16 Paving of the Service Road $15,000 FYI 5/16 Fencing Replacement Field #5 $20,000 FYl6/17 Project Funding Request Fiscal Year McCullom Lake Millfoil Trtmnt 4)15,000 FY16/17 Replacement of Field Netting $25,000 FYI 7/18 57 Project: Strategic Goal: Priority Ranking: Funding Request: Petersen Park Farm Improvements Aging Infrastructure B FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Omear Total $20,000 $60,000 $100,000 $100,000 -0- $280,000 Project Purpose, Description and Benefit As a significant historical asset to both our community and the region, maintenance and restoration of the Petersen Farm must remain a constant focus of the city's resources. The proposed amounts include work to weatherproof the barn and silos's interior from the elements as well as painting/sealing. Substantial renovations to the horse barn and the farmhouse and the repair or removal of other structures on the site. Recently a Petersen Farm Foundation was established to help facilitate uses of the farm and to assist in fundraising for any improvements to the farm. Project: Miller Riverfront Park Boat Launch Strategic Goal: Access to the Fox River and Expansion of the Riverwalk Priority Ranking, B Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY79/20 5-Year Total � Project Purpose,` Description qnd Benefit � The proposed project is for the construction of a public boat launch as this was initially designed over 20 years ago. The city has been in constant talks with the Army Corp of Engineers to secure the rights for the boat ramps subsequent to a moratorium that has been in place on the Fox River. This project will be funded through the Park Development Fund. PARKS: Future Years Project N Project: Hickory Creek Farm Improvements Strategic Goal: Aging Infrastructure Funding Request: FY14/15 FY75/10 FY10/11 FY17/18 FY18/19 Total .0. -0- $1001000 -0- -0- $1901000 Project Purpose, Description and Benefit The Hickory Creek Farm buildings will need attention in the upcoming years. The most pressing need will be to replace the wood shingle roof on this large structure. This facility received a $500,000 grant from the State of Illinois in 1995 for historic preservation purposes. The roof, siding, windows, electric, and utilities were replaced or upgraded to this building. Maintenance on this building is the responsibility of the City of McHenry. Future grant funding from the State or other sources for this building is highly unlikely. Other areas of need in the near future are exterior painting of the building and fencing, fencing replacement, repairs to the awnings, replacement of heating units and other minor work. Project: Strategic Goal: Funding Request: Park Washroom Facilities Aging Infrastructure, Community Events FY14/15 FY75/16 FYIb/17 FY17/18 FY18/19 Total -0- -0- -0- $275,000 $325,000 $600,000 Project Pur ose, Descri Lion and Benefit This proposed project is for the construction of two washroom facilities in Shamrock Farms Park and Foxridge Park. These two facilities were submitted to the State of Illinois for PARC grant funded projects and were not approved. The funding has been put on hold with other State capital fund projects. If any grant program funding becomes available the preliminary estimates and equipment are specified in the grant documents. Smith Engineering HR Green assisted the 59 city with the development of the specifications and estimated costs. The largest cost associated with the washrooms was the extension of utilities to the proposed sites. Project: Legend Lakes Park Improvements Strategic Goal: Aging Infrastructure Funding Request: FY14/15 FY15/16 FYIb/17 FY17/18 FY18/19 Total -0- I -0- I -0- 1 $40,000 1 -0- 1 $40,000 Project Purpose, Description and Benefit This project scope includes $40,000 for the grading, seeding and installation of park equipment in the 1.3 acre Galway Tot Lot. The developer committed in the annexation agreement to build 2 tot lots in this subdivision. Credit was given in the park developer donation fund to complete these sites. One tot lot was finished on Homestead. OTOR POOL/EQUIPMENT: 5-Year Summ As the community continues to expand, both in geography and population, municipal vehicles and equipment are required to maintain the City's existing and new network of park land, roads, and utilities. Therefore, the Motor Pool/Equipment category of the General Fund CIP continues to grow incrementally each year as the City expands. Similar to items funded through the General Administration category, it is sometimes difficult to identify the public benefit of expenditures in the Motor Pool/Equipment category. However, without the proper equipment and rolling stock, City crew's would be unable to mow and maintain the increasing system of parks and athletic fields, plow streets and/or maintain the water and sewer distribution system. The purpose of this category is to identify vehicle and equipment replacements for General Fund funded departments, other than the Police Department. Vehicles and equipment utilized by the Department of Public Works' Sewer and Water Divisions are included in the Water and Sewer Capital Improvement Program section of this document. In summary, the Motor Pool/Equipment Capital Improvement Program, as proposed, includes four (4) project categories totaling $2,948,000 over the 5- year planning period. The FYI 5/16 Capital Budget Year CIP includes four (4) proposed project categories totaling $680,000. The following section provides a summary narrative of the projects included in the FYI 5/16 Capital Budget Year and then the remaining FYI 6/17 through FYI 9/20 CIP planning period. FY15/16 Capital Budget Year Highlights A combination of requests from the Department of Public Works/Streets Division, Department of Parks & Recreation/Parks Division, the Downtown Maintenance Division of Administration and the Department of Community & Economic Development comprise the Motor Pool/Equipment category. Each of these departments/divisions maintains a rotational replacement schedule, primarily based in vehicle mileage as distinct from vehicle age, from which requests are made. Due to the dramatic decline in revenues over the last 5 years the City has been stringent with replacing aged vehicles or acquiring new vehicles. However, this prudent approach can only continue for a finite period until vehicle maintenance costs approach the costs of vehicle replacement. Vehicles proposed for acquisition in FYI 5/16 include the replacement of a Case front end loader for the Streets Division; the replacement of two (2) International Jump trucks, one (1) 14on pickup and the replacement of a Ford Taurus for the Streets Division; the replacement of a pickup truck with plow for the Parks Division, and the replacement of a deck mower and acquisition of a utility trailer for the Parks Division. FY15/16 - FY18/17 CIP Planning Summary As identified above, the City's ability to continue to expand the motor pool/equipment program will continue to be severely limited in the 5-year planning period and, therefore, the identified departments/divisions will continue to closely monitor replacement schedules and propose vehicular and equipment replacements only as absolutely necessary. The only additional project. identified within the 5-year planning period is the replacement of two small pickup trucks in the Department of Community & Economic Development. 62 0 GENERAL CORPORATE FUND CIP 5-YEAR SUMMARY Fund Title FYI 5/16 FY16/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total General $62,000 -0- -0- -0- -0- $62,000 Administration Public Facilities $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,566,500 Public Safety $290,655 $217,760 $198,722 $199,220 $210,128 $1,116,485 Parks $350,000 $555,000 $350,000 $500,000 $345,000 $2,100,000 Motor $680,000 $587,000 $511,000 $445,000 $725,000 $21948,000 Pool Streets/ Sidewalks/ $6,963,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,252,530 Signals Stormwater/ -0- -0- -0- -0- $1,365,000 $1,365,000 Drainage Total General $13,746,016 $17,304,695 $10,117,332 $12,907,127 $15,335,345 $69,410,515 Fund CIP Cat? MOTOR POOL/E UIPMENT: Recommended Pro Project Priori FYI 5/16 FYI 6/17 FYI 7/18 FYI 8/19 FYI 9/20 5-Year Total Streets - 1 Equipment B $230,000 $130,000 $51,000 $120,000 $170,000 $701,000 Replacement 2 Streets - Vehicle B $370,000 $382,000 $400,000 $260,000 $525,000 $1,937,000 Replacement 3 Parks - Vehicle B $40,000 $70,000 $40,000 $50,000 -0- $200,000 Replacement Parks - 4 Equipment B $40,000 $5,000 $20,000 $15,000 $30,000 $110,000 Replacement Totals $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 # of Projects 4 4 4 4 3 4 Proposed Funding Source(s): Funding Source FYI 5/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total 1 General Fund $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 Totals $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 MOTOR POOL/EQUIPMENT: Project Narratives Project: Streets -Equipment Replacement Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: FY75/16 FY16/17 FY17/18 FY18/19 FY79/20 Total $230,000 $130,000 $51,000 $120,000 $170,000 1$701,000 Project Purpose, Description and Benefit The FY15/16 proposed project includes the replacement of a Case front-end loader that is more than twenty (20) years old. Future needs include: • FYl6/17 -Replacement of a Case loader/backhoe and a Sullair air compressor. • FYI 7/18 - Replacement of a 2003 Dyna-pac roller, 1994 Hillsboro trailer and a 2004 Target saw. • FYI 8/19 - Replacement of a 2005 Case uni loader, 2007 Morbark chipper and a 1983 Flatbed trailer. • Fy19/20 - Replacement of a 2005 Morbark chipper and a 2005 Case loader/backhoe. Project: Streets -Vehicle Replacement Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: FY15/16 FYIb/17 FY77/18 FY18/19 FY19/20 Total $370,000 $382,000 $400,000 $260,000 $525,000 $1,937,000 � Project Purpose, Description and Benefit..' � The FY15/16 proposed project includes the replacement of; two (2) 2001 International dump trucks for, one with a under belly plow; a 2002 one (1) ton 65 pickup truck, and a 2005 Ford Taurus. Future needs include: • FY16/17 -Replacement of two (2) 2002 International dump trucks, a 2003 ford pickup truck, and a 2004 Chevy pickup truck. • FYI 7/18 - Replacement of a 2003 International dump truck, Replacement of a 2004 International dump truck, Replacement of a 1.5 ton ford pickup truck, and the Replacement of a Ford one (1) ton pickup truck. • FYI 8/19 - Replacement of a 2005 International dump truck, Replacement of two (2) 2008 Ford pickup trucks, • Fy19/20 - Replacement of two (2) 2006 International dump trucks, one with a underbelly plow, Replacement of a 2006 Vac -All Sweeper. Project: Parks -Vehicle Replacement Strategic Goal: Aging Infrastructure Priority Ranking, B Funding Request: FY15/16 FY16/17 FY77/18 FY18/19 FY19/20 Total $40,000 $70,000 $40,000 $50,000 -0- $200,000 Proiect Purpose, Descriation and Benefit The FY15/16 proposed project includes the replacement of a pickup truck with plow. The pickup has more than 100,000 miles and is missing portions of the cab floorboard. Future needs include: • FY16/17 -Replacement of a 1 ton dump truck. • FY17/18 -Replacement of a pickup with plow. • FYI 8/19 - Replacement of a small utility pickup and Ford Taurus Project: Parks - Equipment Replacement Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: F115/16 I FY10/1/ FY17/18 FY18/17 FY19/20 Total $40,000 1 $5,000 $20,000 $15,000 $30,000 $1 10,000 Project Purpose, Description and Benefit The FY15/16 proposed project includes the replacement of a deck mower and utility trailer. Future needs include: • FYl 6/17 -Replacement of utility trailer • FYI 7/18 - Replacement of a ballfield machine • FYI 8/19 - Replacement of a "Gator" • FYI 9/20 - Replacement of a deck mower CfI S 1 Ktt 1b/bIDEWALKS/SI_GNALS: 5-Year Summ The Streets/Sidewalks/Signals category must remain a leading priority financial commitment of the City based on the existing and increasing needs of a growing community. The development of new roadways and, most importantly, maintenance and expansion of the community's existing roadway infrastructure are important to meeting the needs of McHenry Is residents. In addition, the development of a comprehensive transportation network is essential to the economic development efforts undertaken by the City. Without sufficient transportation routes to move goods and consumers, existing businesses, frustrated, could choose to relocate out of the community and/or new businesses will also choose to locate elsewhere. Nowhere is the impact of the growth of a community more evident than the transportation difficulties related to McHenry's primary east -west and north -south arteries - Routes 120 and 31, both under the jurisdiction of the Illinois Department of Transportation (IDOT). As you will see in the following charts and descriptions, a heavy emphasis is currently being placed on coordinating with other local, regional, state and federal organizations to plan and initiate improvements to Routes 120 and 31. However, the City cannot lose sight of the importance of ensuring that local roads and related infrastructure is maintained and/or enhanced and, as such, the Streets/Sidewalks/Signals Capital Improvement Program attempts to incorporate a balance of infrastructure maintenance and expansion projects. Of special note, the reader will identify that the "Street Program" involves a number of projects that encompass programmatic improvements to the City's existing streets system. Currently, this program, with a 2015 price tag of more than $42 million cannot be adequately funded due to a combination of other roadway improvement commitments and a lack of funding. It is listed as an "A" priority and included in the list of recommended projects as it is extremely important the reader is aware that maintenance/replacement of existing public roadways cannot be delayed indefinitely. In the FYI 5/16 Budget the City Administration will be recommending expanded funding for the Street Program not only through the anticipated General Fund Revenues but also from the General Fund Fund Balance. The latter is only possible because of the fiscal diligence the City has shown in recent years in reducing operational costs while budgeting conservative annual revenues which has allowed the City to rebuild the General Fund Fund Balance to a level that allows for the implementation of substantial capital projects like the Street Program. In the following table and descriptions the acronyms MFT, STP, ITEP, and CMAQ are used. MFT refers to Motor Fuel Tax and is a population -based revenue source provided by the State of Illinois. MFT funds are to be applied to pavement maintenance and resurfacing projects at the discretion of the municipality. STP refers to Surface Transportation Program, a transportation funding program authorized through the United States Department of Transportation (USDOT) and the Transportation Equity Act for the 21 st Century (TEA-21). The STP provides flexible funding that may be used by States and localities for projects on any Federal -aid highway, bridge projects on any public road, transit capital projects, and intracity and intercity bus terminals and facilities. A portion of funds reserved for rural areas may be spent on rural minor collectors. In McHenry County, STP funded projects are reviewed and authorized through the McHenry County Council of Mayors. ITEP refers to the Illinois Transportation Enhancement Program which provides funding for community based projects that expand travel choices and enhance the transportation experience by improving the cultural, historic, aesthetic and environmental aspects of our transportation infrastructure. Finally, CMAQ refers to the Congention Mitigation and Air Quality Program. This is a federally -funded program of surface transportation improvements designed to improve air quality and mitigate congestion. In summary, the FY15/16 - FY19/20 Streets/Sidewalks/Signals Capital Improvement Program, as proposed, includes eleven (1 1) projects totaling $42,252,530 over the 5-year planning period. The FYI 5/16 Streets/Sidewalks/Signals Capital Budget Year CIP includes nine (9) proposed projects totaling $6,963,361. The following section provides a summary narrative of the projects included in the FY15/16 Capital Budget Year and then the remaining FYI 6/17 through FYI 9/20 CIP planning period. STREETS%SIDEWALKS/SIGNALS: O= T ec GENERAL CORPORATE FUND CIP 5=YEAR SUMMARY Fund Title FY15/16 FY16/17 FYI 7/18 FYI8/19 FYI 9/20 5-Year Total General $62,000 -0- -0- -0- -0- $62,000 Administration Public $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,566,500 Facilities Public $290,655 $217,760 $198,722 $199,220 $210,128 $1,116,485 Safety Parks $350,000 $555,000 $350,000 $500,000 $345,000 $2,100,000 Motor $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 Pool Streets/ Sidewalks/ $6,963,361 $15,278,435 $8,3421610 $11,102,907 $7,565,217 $49,252,530 Signals Stormwater/ -0- -0- -0- -0- $1,365,000 $1,365,000 Drainage Total General $13,746,016 $17,304,695 $10,117,332 $12,907,127 $15,335,345 $69,410,515 Fund CIP 70 commended Proiects Project Priori FYI 5/16 FYI 6/17 FYI 7/18 FYI 8/19 FYI 9/20 5-Year Total 1 Street Program A $4,727,736 $11,363,435 $7,797,610 $10,997,907 $7,435,217 $42,321,905 Pavement 2 Maintenance - A $ 30,000 $ 30,000 $30,000 $30,000 $30,000 $150,000 Cracksealing M FT McCullom Lake 3 Road Improvements A $ 1,204,625 -0- -0- -0- -0- $1,204,625 M FT Bull Valley Road 4 Improvements A $66,000 $1,650,000 -0- -0- -0- $1,716,000 (MFT) 5 Knox Drive A $330,000 -0- -0- -0- -0- $330,000 Extension Crystal Lake 6 Road/Dartmoor A $400,000 -0- -0- -0- -0- $400,000 Signal Ringwood 7 Road A $5,000 $265,000 -0- -0- -0- $270,000 Improvements Pearl Street/ 8 Lincoln Road A $175,000 $1,860,000 -0- -0- -0- $2,035,000 Improvements Curran Road S- 9 Curve Safety A $25,000 $35,000 $440,000 -0- -0- $500,000 Improvements 10 Sidewalk _0- $75,000 $75,000 $75,000 $100,000 $325,000 Program 11 IL 31 /Veterans-0- Parkway Signal Totals $6,963,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,2521530 # of Projects 9 7 4 3 3 11 71 Proposed Funding Source(sy Funding Source FY15/16 FYI 6/17 FYI 7/18 FYI8/19 FYI 9/20 5-Year Total 1 General Fund $5,185,036 $13,088,435 $7,942,610 $11,102,907 $7,565,217 $44,884,205 2 Developer Contr. $75,000 -0- -0- -0- -0- $75,000 3 Private Sources $197,700 -0- -0- -0- -0- $197,700 4 CMAQ -0- -0- -0- -0- -0- -0- 5 HSIP $22,500 31,500 $396,000 -0- -0- $450,000 6 ]DOT -0- -0- -0- -0- -0- -0- 7 STP $963,000 $1,631,500 -0- -0- -0- $2,594,500 8 ITEP -0- -0- -0- -0- -0- -0- 9 MFT $519,425 $527,000 $74,000 -0- -0- $1,120,425 Totals $6,963,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,252,530 72 STREETS/SIDEWAL_KSIGNALS:_ Pr t Narrativ Project: Street Program Strategic Goal: Aging Infrastructure, Transportation Priority Ranking, A Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $4,727,736 $11,363,435 $7,797,610 $10,997,907 $7,435,217 $42,321,905 Funding Source(s): FY15/16 FYIb/17 FY77/18 FY18/19 FY19/20 Total General $4,727,736 $11,363,435 $7,797,610 $10,997,907 $7,435,217 $42,321,905 Fund � Project Purpose, Description and Benefit � The city has approximately 125 centerline miles of roadway under their jurisdictional responsibility. To establish the priority list of street improvements, staff and the city engineer visit each street to verify and inspect the current condition of the pavement in order to rank streets for improvement. Street ranking is based on a 10 point system, with the ranking of #1 being equivalent to a gravel road and a ranking of # 10 being equivalent to a newly paved road. Based on the most recent rankings, verified in 2014, funding was requested in FY15/16 in the amount of $417271736 for streets with a ranking of it it #2, or #3; FYI 6/17 in the amount of $11,363,435 for streets with a ranking of #4; FYI 7/18 in the amount of $7,797,610 for streets with a ranking of #5; FYI 8/19 in the amount of $10,997,907 for streets with a ranking of #6; and FY19/20 in the amount of $7,435,217 for streets with a ranking of #7. Unfortunately, the amount of improvements far outweighs the dollars available in Motor Fuel Tax (MFT) revenues and/or General Fund revenues to be able to undertake these projects. In fact, in recent years, MFT dollars have been dedicated to a combination of Pavement Maintenance/Cracksealing projects and as the local match for multi-jurisdictional/multi-funding source projects. The needs of the Streets Program are only increasing, not diminishing and, as such, beginning in FY14/15 the City Administration made a concerted effort to dedicate a portion of General Fund Revenues to fund the Street Program. While it is not possible that all of the annual needs of the Street Program can be met, it 73 is step towards addressing the highest priority/lowest ranked streets. It must be noted however, that given the stagnancy of General Fund revenues, a commitment of funding for the Street Program will result in fewer funds available for other Capital Improvement Program projects - such as park improvements, facility improvements and vehicle replacements. The local streets included in the FY15/16 request are listed, by order of priority and cost estimate, below: Street Cost Estimate Meade $1 1,200 Ashley $257,145 Silver Glen $146,720 Crescent $32,853 River $60t256 Abbey $187,740 Glenbrook $784,686 Venice $33,222 Barnwood $109,375 Linda $14,994 Millstream $54,308 Pearl $148,680 Timber $155,232 Whiting $25,988 Sussex $169,764 Amberwood $158,900 Donnelly $106,750 Lorient $173,208 Sarasota $70,560 Essex $19,040 Lake $32,237 Main $166,600 Turnberry $240,660 Canterbury $131,040 Chickaloon $424,704 Deer Run $52,267 Front Royal $379,008 Engineering Estimate $580,599 Total w/En ineering 1 $4,727,736 Project: Pavement Maintenance - Cracksealing (MR) Strategic Goal: Aging Infrastructure, Transportation Priority Ranking. A Funding Request: FY15/16 FY16/11 FY77/18 FY18/19 FY19/20 Total $30,000 $30,000 $30,000 $30,000 $30,000 $150,000 Funding Source(s): FY15/16 FY16/17 FY17/18 FY18/19 FY79/20 Total Motor Fuel $30,000 $30,000 $30,000 $30,000 $30,000 $150,000 Tax MFT Project Pur ose, Descri Lion and Benefit Since 2012 the Capital Improvement Program included funding for a crack sealing maintenance program with revenues from the Motor Fuel Tax Fund. This was the first year a pavement maintenance program using the cracksealing method was performed on City streets. Routing, cleaning, and sealing cracks is effective pavement preservation practice for streets that exhibit nominal pavement distress. The primary cause of asphalt failure is water infiltration into the street sub grade. Cracksealing is one of the most cost-effective preventative maintenance practices for City's roadways. Public Works Staff will prepare a list of potential streets for the FY15/16 pavement maintenance program and will also perform construction observation. A pavement maintenance program such as cracksealing protects the investment of the road resurfacing program. Project: McCUllom Lake Road Improvements (STP, MFT) Strategic Goalle Aging Infrastructure, Transportation Priority Ranking: A Funding Request: F115/16 FY16/11 FY17/18 FY18/19 FY19/20 Total $1t204t625 -0- -0- -0- -0- $1,204,625 Funding Source(s): FY15/16 FYIb/17 FY17/18 FY18/19 FY19/20 Total STP $963,7010 -0- -0- -0- -0- $963,700 MFT $240,925 -0- -0- -0- -0- $240,925 Project Purpose, Description and Benefit McCullom Lake Road (FAU 4085) from Illinois Route 31 (FAU 0336) to the northern City limits at the railroad tracks 800 feet north of Lakewood Road will be improved for a total length of approximately 5,600 feet. The proposed improvements consist of traffic signal modernization, intersection capacity improvements, widening, hot mix asphalt removal, hot -mix asphalt resurfacing with binder course and surface course, aggregate shoulders, pavement patching, minor drainage improvements and new pavement markings. Additionally a new sidewalk will be constructed on the south side of the road in front of Petersen Park connecting to the existing Prairie Path bike route. The new sidewalk will provide increased access to Petersen Park, numerous neighborhoods as well as City's north side commercial corridor. Intersections within the project limits will be analyzed to enhance traffic flow and improve turn lane capacity. Turn lanes will be evaluated and lengthened to current standards. In addition, the Blake Boulevard intersection will be evaluated and modernized in accordance with the latest standards and technology. It is the intent of the improvements to enhance intersection capacity, increase the structural integrity of the pavement structure, provide travel lanes with an adequate aggregate shoulder with the ability to support occasional vehicle loads, enhance safe pedestrian access to specific points of interest, address various minor drainage issues and to modernize existing traffic signals at the Blake Boulevard intersection. The McHenry County Council of Mayors awarded up to $964,529 of Surface Transportation Program (STP) funds for McCullom Lake Road Improvements. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The city is responsible for 100% of the cost of Phase I and II Engineering, Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project. Due to a delay from acquiring the IDOT required paperwork from the Union Pacific 76 Railroad the bid letting has been postponed until March of 2015 with a spring construction start date. Project: BUII Valley Road Improvements (MFT) Strategic Goal: Aging Infrastructure, Transportation Priority Ranking, A Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $66,000 $1,650,000 -0- -0- -0- $1,716,000 Funding Source(s): FY15/16 FY16/17 FY77/18 FY18/19 FY79/20 Total STP -0- $1,320,000 -0- -0- -0. $1,320,000 MFT $66,000 $330,000 -0- -0- -0- $396,000 Project Purpose, Description and Benefit Bull Valley Road (FAU 3860) from Draper Road to Curran Road (FAU 0084) will be improved for a total length of approximately 5,200 feet. The proposed improvements consist of intersection capacity improvements, widening, hot - asphalt resurfacing with binder course and surface course, aggregate shoulders, pavement patching, minor drainage improvements and new pavement markings. Intersections within the project limits will be analyzed to enhance traffic flow and improve turn lane capacity. As part of Phase I engineering, HR Green evaluated the Curran Road intersection to determine the feasibility of installing turn lanes or a round -a -bout to enhance the intersection capacity. Due to the feasibility of installing a round -a -bout at this intersection due to larger amount of right-of-way required compared to a signalize traditional intersection, it was determined to move design forward using a signalize traditional intersection. It is the intent of the improvements to enhance intersection capacity, increase the structural integrity of the pavement structure, provide travel lanes with an aggregate shoulder with the ability to support occasional vehicle loads, and address various minor drainage issues along the route. The McHenry County Council of Mayors awarded up to $749,346 of Surface Transportation Program (STP) funds for Bull Valley Road Improvements, staff and the city engineering anticipate requesting additional STP funding. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The City is responsible for 100% of the cost of Phase I and II Engineering. Motor Fuel Tax (MFT) revenues will be utilized for the Cit 's cost of the project. It is estimated that the contract documents will 77 be prepared to meet a 2015 letting. Project: Knox Drive Extension Strategic Goal: Transportation Priority Ranking: A Funding Request: FY75/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $330,000 -0- -0- -0- -0- $330,000 Funding Source(s): FY15/16 FYIb/17 FY17/18 FY18/19 FY19/20 Total General Fund $57,300 -0- -0- -0- -0- $57,300 Revenues Private $197,700 -0- -0- -0- -0- $197,700 Sources Developer $75,000 -0- -0- -0- -0- $75,000 Contribution Project Purpose, Description and Benefit Through an Intergovernmental Agreement (IGA) with McHenry County Department of Transportation (MCDOT), the City agrees to be the lead agency for the design, construction, and construction engineering of Knox Drive extension between Municipal Drive and Miller Road. The approximately 552 feet improvement consists of hot -mix asphalt pavement, concrete curb and gutter, landscape restoration, pavement striping, drainage accommodations, and a proposed driveway entrance south of Municipal Drive into the existing parking lot. It is anticipated the project will be constructed in conjunction with the Miller Road/Bull Valley Road/ Route 31 Improvements during 2015. Project: Crystal Lake Road/Dartmoor Drive Traffic Signal Strategic Goals, Transportation Priority Ranking: A Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $400,000 -0- -0- -0- -0- $400,000 Funding Source(s): FY15/16 FY16/11 FYIf/ 18 FY18/19 FY19/20 Total General Fund $400,000 -0- -0- -0- -0- $400,000 Project Purpose, Description and Benefit In August of 2012, city engineer HR Green preformed a traffic signal warrant analysis at the intersection of Crystal Lake Road and Dartmoor Drive as part of the Phase I Engineering study for the Crystal Lake Road Improvements. At that time the warrants for a traffic signal were not met as required in the Federal Highway Administration's "Manual on Uniform Traffic Control Devices" (MUTCD). As traffic volumes continue to grow, in September of 2014 it was the consensus of the City Council to direct HR Green to re -visit the traffic signal warrant analysis to examine current traffic operations and conditions. HR Green concluded that that traffic signal warrants have been met thereby allowing a signal to be installed at this location. Utilizing non- state/federal funding for this project would allow for just the traffic signal equipment to be installed within the existing roadway configuration in the $300,000 to $400,000 range. If State or Federal funding was available and utilized additional traffic lanes would be required and additional right-of-way would be needed. HR Green estimates the full build option would be in excess of 2.4 million dollars. The city would be responsible for Phase I and II engineering costs ($246,000) plus 20% of the remaining costs ($454,000) for a total of approximately $700,000, m Project: Ringwood Road Improvements Strategic Goal: Aging Infrastructure, Transportation Priority Ranking. A Funding Request: FY15/16 FY16/11 FY17/18 FY18/19 1 FY19/20 Total $5,000 $265,000 -0- -0- I-0- $270,000 Funding Source(s)a FY15/16 FY16/17 FY77/18 FY18/19 FY19/20 Total STP -0- $211,500 -0- -0- -0- $211,500 MFT $5,000 $53,500 -0- -0- -0- $58,500 Project Purpose, Description and Benefit The McHenry County Council of Mayors recently awarded $1.5 million dollars though the Surface Transportation Program (STP) for this project. The Village of Ringwood is the lead agency on the Ringwood Road Improvement Project (Route 120 to Spring Grove Road). The Village of Johnsburg, McHenry Township Road District and the City of McHenry are participating on their respective jurisdictional responsibility. The Village of Ringwood has completed Phase I on the proposed project. The Village of Johnsburg and the McHenry Township Road District have also committed to allocating funds towards Phase II Engineering and construction of the road improvements. The City of McHenry's portion of the project is approximately 3,200 feet of Ringwood Road, north of Route 120. The proposed improvements consist of hot -mix asphalt surface removal, hot -mix asphalt resurfacing with binder course and surface course, patching and pavement striping. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The City is responsible for 100% of the cost of Phase I and II Engineering. Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project. It is estimated that the contract documents will be prepared to meet a 2017 letting. Project: Pearl Street/Lincoln Road Improvements Strategic Goals Aging Infrastructure, Transportation Priority Ranking, A Funding Request: FY15/16 F116/17 FYit/ 18 FY18/19 FY19/20 I Total $175,000 $1,860,000 -0- -0- -0- 1 $2,035,000 Funding Source(s)0 FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total STP -0- $1,420,000 -0- -0- -0- $1,420,000 MFT $175,000 $440,000 -0- -0- -0- $615,000 � Project Purpose, Description and Benefit � The McHenry County Council of Mayors recently awarded $1.5 million dollars though the Surface Transportation Program (STP) for this project. The city would be responsible for 100% of the cost of Phase I and II Engineering. The McHenry Township Road District has committed to allocating funds towards Phase III Construction Observation Engineering and construction of the road improvements which fall under their jurisdiction which is approximately 1,100 linear feet of Lincoln Road. The project would include intersection capacity improvements, on -street bicycle lanes between Illinois Route 31 and the Fox River, an off-street bicycle path between the Fox River and Chapel Hill Road, sidewalk improvements to conform to the latest accessibility guidelines, curb and gutter replacement, bridge deck rehabilitation and HMA pavement removal and replacement with binder and surface courses. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The City is responsible for 100% of the cost of Phase I and II Engineering. Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project. It is estimated that the contract documents will be prepared to meet a 2017 letting. Project: Strategic Goal: Priority Ranking: Funding Request: Curran Road (formerly Draper Road) S-Curve Safety Improvements Transportation FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $251000 $35,000 $440,000 -0- -0- $500,000 Funding Source(s): FY15/16 FY16/17 FY77/18 FY18/19 FY19/20 Total HSIP $22,500 $31 t500 $396,000 -0- -0- $450,000 MFT $2,500 $3,500 $44,000 -0- -0- $50,000 Proiect Puraose, Description and Benefit The Illinois Department of Transportation though the Highway Safety Improvement Program (HSIP) recently awarded $450,000 for this project. The improvements on Curran Road from approximately 400 feet south of Route 120 to Ojibwa Lane includes super -elevated pavement, paved shoulder with rumble strips, ditch grading for recoverable slopes, pavement markings and additional signage. HSIP funds pay for 90% of Phase I & II engineering, construction and construction observation engineering. Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project. It is estimated that the contract documents will be prepared to meet a 2017 letting. STREETS/SIDEWALKS/SIGNALS: Future Years P Narratives Project: Sidewalk Program Strategic Goal: Aging Infrastructure, Transportation Funding Request: FY75/16 FY16/17 FY77/18 FY18/19 FY19/20 Total -0- 1 $75,000 1 $75,000 1 $75,000 $100,000 1 $3251000 Project Purpose, Description and Benefit Sidewalks are removed and replaced by Public Works Staff on an as -needed basis. Sidewalk repairs are also included in the annual road resurfacing program. Sidewalks with trip hazards, major cracks and significant spalling are replaced. In addition, sidewalk crossings that require ramp retrofits to meet the requirements of the Americans with Disabilities Act (ADA) are constructed. The city's last major sidewalk program took place in 1995, at that time $190,000 was budgeted for the program. Staff recognizes the need for a sidewalk program due to the large amount of sidewalks throughout town that are deteriorated, do not meet ADA requirements, and gaps that exist between the sidewalk networks. Sidewalks improve pedestrian safety, by separating vehicle and pedestrian traffic. Project: Strategic Goal Funding Request: Illinois Route 31 /Veterans Parkway Traffic Signal Transportation FY75/16 FY16/17 FY17/18 FY18/19 FY19/20 Total Project Pur ose, Description and Benefit The annexation agreement for the Morgan Hills/Prairie Pointe Subdivisions states the developer shall be responsible for and pay the cost of the construction and installation of a traffic control signal at the intersection of Illinois Route 31 and Veterans Parkway. Traffic warrant studies have been performed by the Illinois Department of Transportation and at this time the current traffic conditions do not meet warrant requirements for the installation of a traffic control signal as outlined in the Manual on Uniform Traffic Control Devices. The developer currently has a letter of credit on file with the City to cover the cost of the traffic control signal once traffic warrants are met. Project: Venice Avenue Improvements Strategic Goal: Transportation, Access to the Fox River and Expansion of the Riverwalk Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- -0- -0- -0- $295,000 $295,000 Project Pur ose, Descri Lion and Benefit The Downtown Plan adopted in 2003 states "Venice Avenue is the only street in Downtown McHenry in need of major repair and improvement. It is recommended that Venice Avenue extend east and connect to Riverside Drive to improve circulation and access to businesses and parking areas south of Elm." The Core Downtown Sub -Area Plan adopted in 2009 also recommends opening Venice Avenue to Riverside Drive. The proposed improvements consist of asphalt removal, hot -mix asphalt resurfacing with binder course and surface course, combination curb and gutter, pavement patching, drainage improvements and new pavement markings. The Stormwater/Drainage Capital Improvement Program has two primary goals: first, the maintenance and/or enhancement of existing public stormwater management infrastructure, and, second, to respond to requests from individual residents or small groups of residents to undertake projects that will relieve their properties of stormwater management concerns. Unfortunately, as is most often the case, many of these problems relate to the topography of individual parcels or adjacent parcels and/or private property improvements, which have resulted in increased stormwater detention onto properties. As such, the focus of the Stormwater/Drainage CIP is the implementation of public projects which benefit larger areas of the community and not individual properties. In summary, the FY15/16 - FY19/20 Stormwater/Drainiage Capital Improvement Programs, as proposed, includes four (4) projects totaling $1,365,000 over the 5- year planning period. No projects are identified within the FY15/16 Stormwater/Drainage CIP. The following narrative descriptions will identify these projects further. STORMWATER/DRAINAGE: 5-Year Summary Overview GENERAL CORPORATE FUND CIP 5-YEAR SUMMARY Fund Title FYI 5/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total General $62,000 -0- -0- -0- -0- $62,000 Administration Public Facilities $5,400,000 $666,500 $715,000 $660,000 $5,125,000 $12,566,500 Public $290,655 $217,760 $198,722 $199,220 $210,128 $1,116,485 Safety Parks $350,000 $555,000 $350,000 $500,000 $345,000 $2,100,000 Motor $680,000 $587,000 $511,000 $445,000 $725,000 $2,948,000 Pool Streets/ Sidewalks/ $6,963,361 $15,278,435 $8,342,610 $11,102,907 $7,565,217 $49,252,530 Signals Stormwater/ _0- -0- -0- -0- $1,365,000 $1,365,000 Drainage Total General $13,746,016 $17,3041695 $101117,332 $12,907,127 $15,335,345 $69,410,515 Fund CIP STORMWATE DRAINAGE: Recommen Project Priority FY15/16 FY16/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total 1 Ramble Road -0- -0- -0- -0- $500,000 $500,000 Storm Sewer 2 Willow Lane -0- -0- -0- -0- $200,000 $200,000 Storm Sewer 3 Lakeland Park -0- -0- -0- -0- $500,000 $500,000 Ditch Dredging 4 Storm Sewer -0- -0- -0- -0- $165,000 $165,000 Mapping Totals -0- -0- -0- -0- $1,365,000 $1,365,000 # of Projects 0 0 0 0 $1,365,000 4 Proposed Funding Source(s): Funding Source FY15/16 FYI 6/17 FYI 7/18 FYI 8/19 FYI 9/20 5-Year Total 1 General Fund -0- -0- -0- -0- $1,365,000 $1,365,000 Totals -0- -0- -0- -0- $1,365,000 $1,365,000 STORMWATER/DRAINAGE: Future Years Project Narratives Project: Ramble Road Storm Sewer Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- -0- -0- -0- $500,000 $500,000 Pro'ect Purpose, Description and Benefit This project includes engineering and construction of storm sewer improvements in the area of Ramble Road and Home Avenue. Specific drainage improvements will be determined by engineering and could include storm sewer piping, sheet flow modifications, or detention to reduce the risk of localized flooding. This area is served by open ditch drainage and driveway culverts with limited underground storm sewer pipe. Drainage improvements projects such as this repair and/or improve existing drainage structures in order to provide better protection for property and life from storm sewer runoff. Project: Willow Lane Storm Sewer Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FYIb/17 FY77/18 FY18/19 FY19/20 Total -0- -0- -0- -0- $200,000 $200,000 Project Purpose, Description and Benefit This project includes engineering and construction of storm sewer improvements in the area of Knoll Avenue and Willow Lane. Specific drainage improvements will be determined by engineering and could include storm sewer piping, sheet flow modifications, or detention to reduce the risk of localized flooding. This area is served by open ditch drainage and driveway culverts with limited underground storm sewer pipe. Drainage improvements projects such as this repair and/or improve existing drainage structures in order to provide better protection for property and life from storm sewer runoff. Project: Lakeland Park Ditch Dredging Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FYI 6/17 FYI 7/18 FY18/19 FYI9/20 Total -0- -0- -0- -0- $500,000 $500,000 Project Purpose, Description and Benefit The Lakeland Park Drainage Ditch is located north of Elm Street (Illinois Route 120) between Ringwood Road and Maple Avenue. The ditch generally flows in an easterly direction to a point where it joins Boone Creek just upstream from the Fox River. Over the past several years the City has been addressing drainage problems within the Lakeland Park subdivision. Improvements have included cleaning out existing storm sewers, regrading existing open ditches and constructing new larger size storm sewers. This project would be the first phase of surveying, engineering and possible construction of the regrading/dredging to the Lakeland Park Drainage Ditch to assure continued drainage to prevent potential flooding. Project: Storm Sewer Mapping Strategic Goal: Technology Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- -0- -0- -0- $165,000 1 $165,000 Project Purpose, Description and Benefit The Public Works Department is currently utilizing a geographic information system (GIS) for the City's water and sewer mapping. The GIS mapping was constructed in 2006 by SEC Group using global positioning system (GPS) equipment. The original GIS mapping included the locations of watermains, fire hydrants, main line valves, wells, water towers, sanitary sewer lines, sanitary sewer manholes and sanitary sewer lift stations. Since the original mapping staff has added the locations of b-boxes, City maintained street lights, and storm sewer outfalls. Currently staff has very limited mapping (nothing on GIS)of the City's vast storm sewer system and is purposing to add this to the existing GIS system. CHAPTER FIVE WATER & SEWER UTILITY FUND CAPITAL IMPROVEMENT PROGRAM CITY OF MCHENRY AN N UAL 5-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 WATER & SEWER UTILITY FUND: 5-Year Summ Similar to the Capital Improvement Program recommendations for the General Fund CIP, the Water & Sewer Fund CIP requires a balanced, broad -based approach. As in previous years, all of the various elements and aspects of the City's utility infrastructure need to be considered when preparing the 5-year plan for the Water & Sewer Utility Fund. The City needs to consider the projects and funding to properly maintain all of the utility systems on a daily basis, provide compliance with both current and future regulatory standards, provide reliable, quality service to our customers, and at the same time, balance expenses with available revenue. The City must be able to continue to provide the daily service while also planning for the future in all areas including water treatment, well capacity, water storage, water distribution, wastewater treatment, sanitary sewer mains, motor pool, maintenance of lift stations, and water meter installation, maintenance and reading. The Water &Sewer Utility Fund CIP consists of projects related to both the operations and capacity of the municipal water and sewer utility system. As such, except for the Streets/Sidewalks/Signals Category of the General Fund CIP, the Water & Sewer Fund CIP includes the largest and most costly CIP projects - from the construction of water and sewer mains to the development of expanded or new water and wastewater treatment plants. Given the extreme importance of utility infrastructure in all aspects of the community, attention must be given to the proper maintenance of the existing facilities and the daily operation and maintenance of the utility systems to provide a reliable service to our customers. This attention to the present must be balanced with the need to prepare for the future by identifying and undertaking improvements that will be needed to improve capacity, compliance, technology, and efficiency of the system to continue to provide the high quality of service that our customers expect. With utility operations, one of the greatest challenges is not only to keep up with the ever changing regulatory standards and the goal to achieve compliance, but to also anticipate future changes in regulations and treatment standards in advance. Due to the complexity of these regulations, the time required to modify the treatment processes for improved performance, and the time required to accumulate funding, these changes and improvements can require years to implement from start to finish. As a result, the 5-Year CIP becomes critical for the successful operation of the City's utilities. As you will see, the scope of projects included in the Water &Sewer Utility Fund CIP is immense, with needs far in excess of what is generated through water and sewer user fees. To address this, the City completed a Water and Sewer Rate Study in 2013/2014 and is in the process of determining an appropriate rate structure that not only pays for annual operations of water and sewer utilities, but also provides capital to undertake the identified system maintenance improvements as well as the development of newer facilities. Unless otherwise identified, all projects outlined in this section are to be funded through the Water and Sewer Utility Fund. In summary, the FY15/16 - FY19/20 Water &Sewer Fund CIP proposes a total of twenty (20) projects at a total cost of $47,368,000. This includes the Decommissioning of the Central Wastewater Treatment Plant (CWWTP) and Consolidation with the South Wastewater Treatment Plant (SWWTP) at an approximate cost of $30,000,000 and, related, demolition of the CWWTP. For the purpose of this document we will remove this project from the 5-year plan since it is proposed to be funded through the Illinois State Revolving Fund (SRF) and paid through a user capital charge. However, the approximate $2,000,000 demolition of the CWWTP is not covered by the SRF loan and, as such, is included in this document. The FY15/16 Capital Budget Year Water & Sewer Fund CIP proposes twelve (12) projects totaling $2,455,000, though this will most likely be reduced during the budget process based on available funds in the Water & Sewer Utility Fund. In addition, since project proposed in the Water &Sewer Utility Fund are typically more costly, resulting in the need for longer term planning, the Water & Sewer Fund CIP has been expanded from a 5-year to a 10-year snapshot of potential projects. Projects identified beyond the 5-year planning period will be presented at the end of each of the Water and Sewer narrative sections below. The following proposed project narratives will be presented separately as Water System Improvement projects and then Sewer System improvement projects in order to assist the reading to quickly and clearly distinguish between the two. Water & Sewer Utility Fund: 5-Year Summary Overview GENERAL CORPORATE FUND CIP 5-YEAR SUMMARY 5-Year Fund Title FY15/16 FY16/17 FYI 7/18 FY18/19 FY19/20 Total Water System $1,635,000 $305,000 $583,000 $325,000 $8,215,000 $11,063,000 Improvements Sewer System $820,000 $700,000 $430,000 $2,240,000 $115,000 $6,305,000 Improvements Total Water & Sewer Utility $2,455,000 $1,0051000 $1,013,000 $2,565,000 $8,330,000 $17,368,000 Fund CIP WATER CIP: Recommended Projects Project Priori FYI 5/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total Route 31 /Miller/ 1 Bull Valley A $585,000 -0- -0- -0- -0- $585,000 Water Main Construction 2 Water Meter A $50,000 $100,000 $100,000 $50,000 $50,000 $350,000 Replacement Water Tower 3 Maintenance/ A $300,000 -0- -0- -0- -0- $300,000 Repair Water Main 4 Replacement B $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Program Water 5 Treatment B $105,000 $50,000 -0- -0- -0- $155,000 Plant #4 Maintenance Well Inspection 6 Maintenance & B $45,000 $30,000 $30,000 $30,000 $30,000 $165,000 Repair Utility - 7 Motor Pool B $45,000 $10,000 $45,000 $55,000 $50,000 $205,000 (Replacement) Eastside Water 8 Main Extension B $405,000 -0- -0- -0- -0- $405,000 (North & South Legs) 9 SCADA Server -0- $15,000 -0- -0- -0- $15,000 Upgrade Barreville Road 10 Water Main -0- -0- $308,000 -0- -0- $308,000 Extension Well #14 & Raw 1 1 Water Line to -0- -0- -0- $65,000 $885,000 $950,000 Plant #6 92 Water 12 Treatment -0- -0- -0- $25,000 $2,700,000 $2,725,000 Plant #6 Development Water 13 Treatment -0- -0- -0- -0- $4,100,000 $4,100,000 Plant #5 Development Totals $1,635,000 $305,000 $583,000 $325,000 $8,215,000 $11,063,000 # of Projects 8 6 5 6 7 11 93 WATER CAP: Project Narratives Project: Route 31 /Miller/Bull Valley Water Main Relocation Strategic Goal: Aging Infrastructure Priority Ranking. A Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $585,000 -0- I -0- I -0- I -0- I$585,000 Project Purpose, Description and Benefit � Funding and land acquisition issues made it necessary to split the project into two phases. In the fall of 2012, McHenry County DOT started Phase I of the Route 31 /Miller Road/Bull Valley Road Improvements. Phase I was completed in November of 2013. In Phase II, engineering has identified conflicts between existing water main and storm sewer improvements related to the project. The areas identified are along portions of Rt. 31, south of Bull Valley Road, and Bull Valley Rd. west of Rt. 31. The City will be required to "adjust" or relocate sections of water main at various locations. McHenry County DOT did not go through with phase II in the spring of 2014 as planned. In the fall of 2014 the McHenry County DOT let a small contract which included the installation of storm sewer along the northwest corner of Rt. 31 and the south side of Bull Valley Rd extending to Lawrence Pkwy. It is anticipate that in the spring of 2015 that phase II will begin, which will include the possible conflicts with storm and water main discussed above. Project: Water Meter Replacement Strategic Goal: Aging Infrastructure/Technology Priority Ranking, A Funding Request: FY15/16 FY16/11 FY17/18 FY18/19 1 FY19/20 Total $50,000 $100,000 $100,000 $50,000 1 $50,000 1$350,000 Project Pur ose, Descri Lion and Benefit In December 2001 the City began installing Badger Meter "Trace" transponders, which had a 10 year battery life expectancy, and allowed the meters to be read via radio technology (drive -by). In 2006 Badger Meter discontinued "Trace" and produced "Orion" which is still a "drive -by" technology, but with a greater battery life expectancy, 20 years. Funding of an aggressive meter replacement program began in budget year 12/13, McHenry optioned for special pricing offered through Badger Meter and purchase an additional 1,000 Orion transponders in FYI 3/14, which is anticipated to save $50,000 over the length of the program. Originally 3875 units needed to be replaced. There are approximately 1,450 Orion units currently in stock and approximately 3,150 "Trace" units remaining in circulation. With new billing software purchased and Trace units already reaching and surpassing their battery life expectancy, it is Staff's recommendation to resume funding in FYI 5/16 and continue for a 3-year period ending in FYI 7/18. FYI 5/16 of the CIP reflects $50,000 due to the stock on hand. Increasing to $100,000 in subsequent years FYI 6/17 and FYI 7/18. Starting FY18/19 and continuing into FY19/20, it is anticipated the Orion transponder conversion will be complete and smaller yearly meter replacement program can resume. F'F Project: Water Tower Maintenance & Repair Strategic Goal: Aging Infrastructure Priority Ranking, A Funding Request: FY15/16 FY16/11 FY17/18 FY18/19 FY19/20 Total $300,00 -0- I -0- I -0- -0- $300,000 Project Purpose, Description and Benefit The Public Works Department's mission and focus is to maintain facilities and infrastructure so that a high and reliable level of customer service can be continually delivered to the residents and consumers of the City of McHenry. FY 2014/2015 Water Tower #3 construction began in the fall of 2000. The coating on the tower has experienced some failures. In 2012 some spot cleaning and coating touch-ups were completed by in-house personnel. In April 2013 Dixon Engineering completed an inspection of the exterior and interior of the tank. The inspection produced several recommendations. The recommendations are outlined in Dixon Is report date April 10, 2013. A 20 year life expectancy for the coating is desirable. In light of the premature failure being witnessed, it is staff's recommendation to move the project up in the CIP from FYI 7/18 to FYI 5/16, Maintenance of the coatings provides longevity to the steel structure, and a clean appearance. To summarize, the tank should be recoated in FY15/16, should all recommendations be followed, the project cost is estimated to cost $300,0008 Project: Strategic Goal: Priority: Funding Request: Water Main Replacement Program Aging Infrastructure B FY14/15 FY15/16 FY16/17 FY17/18 FY18/19 Total $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Project Purpose Description and Benefit To date there is no official water main replacement program. In 1996 the City replaced a limited amount of water main in the Millstream Subdivision due to the high frequency of water main breaks and disruptions of service that local residents were experiencing. In 2007 the City Council approved an engineering service agreement with Smith Engineering Consulting (SEC Group) to create a water system model evaluating the overall performance of the system. In this report, areas of town were identified with "undersized" water mains, creating issues like "bottle necks" where water hydraulically reaches maximum flow rates. This can pose issues for future development, fire protection, water quality, etc. Staff is attempting to institute a water main replacement program for aging infrastructure, proactive replacement for future needs, and to address water quality issues. Project: Water Treatment Plant #4 Maintenance Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $105,0001 $50,000 1 -0- I -0- I -0- 1$ 155,000 Project Purpose, Description and Benefit Water Treatment Plant (WTP) #4 was constructed in 1993. The treatment plant is located in a residential neighborhood and was constructed to look similar to homes in the Oaks of McHenry. This fiscal year the building will be twenty years old and replacement of the exterior aluminum siding is needed. The exterior siding is a protective layer to the building, as well as providing a pleasant appearance for neighboring residents. In November 2014, an architectural firm provided an architectural design, bidding services and construction oversight proposal for $ 7,400. The construction cost estimate of to replace siding, trim, garage door, and windows is $ 45,000. Bring the estimated total to $ 52,400. WTP #4 Filter Media Replacement - FYI 5/16 Inspection and evaluation of the filter media is necessary to determine how effective the media is in the removal iron and manganese. The media is 21 years old and should be considered for replacement. WTP #4 Control Panel - Some recent control failures along with possible backwash control upgrades indentified technology gaps which would require partial upgrades to the control panel. In light of the control panels age (21 years) a consideration of a complete upgrade should be considered in FY15/16, with replacement in FYI 6/17. 97 Project: Well Inspection/Maintenance & Repair Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: FY15/16 I FY16/17 I FY17/18 I FY18/19 I FY19/20 I Total $45,0001 $30,000 1 $30,0001 $30,0001 $30,000 1 $165,000 Project Pur ose, Descri tion and Benefit In 2005 the City began a yearly testing and inspection program of each City well. The program was started to aid in indentifying wells that were in need of pumping equipment or well repair. The tests performed outline the original specific capacity (well production) to current specific capacities, which aid in determining what wells should be targeted for rehabilitation. Other electrical tests are performed in an effort to anticipate motor failures, and enable "scheduled" shut downs for these wells. To date six wells has been "rehabbed" producing positive results. Proposed projects for fiscal year 2015-16 include: Well #2 is one of two wells that provide raw water to Water Treatment Plant # 1 located on Green Street. In 2009, Water Well Solutions used the high rate injection process (Hy -RIP) to rehabilitate the well. This process injects high rates of national sanitation foundation (NSF) approved chemicals into the well, removing any mineral and biological buildup which enables additional water production capacity in the well. The Hy -RIP process was successful yielding 450 gallon per minutes (gpm). In the summer of 2012, a chemical analysis of the raw water and an iron deposit from the column pipe of well #2 revealed the presence of Gallionella iron bacteria. This stalk like bacteria is not harmful but is aggressive causing the well screen and pump intake to become clogged therefore limiting water production. Tests completed after the treatment showed reduced levels of the iron bacteria, but not eliminated. In March of 2014, the motor failed and needed replacement. Consequently, the pump was replaced as well. Since the last well rehabilitation, the gpm has steadily decreased, from 450gpm to 325 gpm, the most likely cause being the iron bacteria. Staff recommends chemically treating the well for the Gallionella iron bacteria to increase water production; and Well #8 is one of two wells that provide raw water to Water Treatment Plant #3 located on Crystal Lake Road. In 2007, the well was rehabilitated using the Hy -Rip process and new pumping equipment installed. Consequently, in May of 2008 a power surge caused a motor failure. Motor was replaced and electrical test showed infinity at 1000V.Tests on February 25, 2010 of electrical readings indicated 0-1 meg at 1000V. This would indicate a close to grounded motor. Project: Utility - Motor Pool Replacement Strategic Goal: Aging Infrastructure Priority Ranking. B Funding Request: FY15/16 1 FY16/17 1 FY17/18 FY18/19 1 FY19/20 Total $45,0001 $10,000 1 $45,000 $55,0001 $50,000 1 $205,000 Project Purpose, Description and Benefit The purpose of this project request is for the replacement of Water Division motor pool vehicles. Proposed for FY15/16 Vehicles proposed for replacement throughout the remainder of the 5-year CIP planning period are as follows: FYI 5/16 - 2002 Chevy 2wd 2500 Duramax FYI 6/17 - 2006 Wells Cargo Trailer (Water Break Trailer) FYI 7/18 - 2006 Ford F250 4X4 w/Plow FYI 8/19 - 2008 Ford F350 2wd Utility Truck (1 ton with lift gate) FYI 9/20 - 2010 Dodge Caravan & 1994 Air compressor Project: Watermain Extension (North and South Legs) Strategic Goal: Aging Infrastructure Priority Ranking, B Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $405,000 -0- -0- Project Pur ose, Descri tion and Benefit In January 2007 the IEPA released a "Fact Sheet" detailing sampling of monitoring wells located at 3004 W. Route 120. The results indicated significant levels of chemical solvents in the ground water. Further testing concluded that private wells in a defined area were affected by this contamination. The IEPA asked the City to prepare to extend the public water supply to affected areas. Some of the affected areas - primarily north of Rt. 120- are in unincorporated McHenry County. Due to the public health risk, installation of a public water supply is necessary to provide safe and clean water to the affected properties. There are two designed and permitted phases for construction, i.e. "North and South legs." A small section of the "south leg" has been installed by the owner of the property on the southeast corner of Route 120 and River Road. In June of 2014, the USEPA exercised an "Action Memorandum" which requested emergency funding to complete the "South Leg" in order to mitigate threats to public health and the environment. In September 2014, the USEPA requested bids for the project. In October 2014, the USEPA informed the City that the project would need to be rebid, due to bids coming in over budget. USEPA will rebid in early 2015. Consequently the estimated cost of construction to complete the South Leg is $405,000. 100 0 Project: SCADA Server Upgrade Strategic Goal: Technology Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- 1 $15,000 -0- I -0- 1 -0- $15,000 Project Purpose, Description and Benefit In 2003 the City upgraded the Water Systems Supervisory controls. The new technology is called Supervisory Control And Data Acquisition, SCADA. The system is responsible for multiple events, including turning water treatment plants on and off, alarms related to failures, security, tower levels, etc.... In short it is the brains of the operation. In 2009 the City upgraded the SCADA Server, at a cost of $12,000. The server is responsible for "viewing" the current state of operation, storing the daily data from the system, alarm call outs, etc... It is recommended that the server be upgraded around the 5 year old. As of 2014 the server is 5 years old and a planned upgrade is needed. This would help prevent a major loss of control should the server "crash". A proposal will be needed for upgrade in FYI 6/17. Estimate is $15,000. Project: Barreville Road Water Main Extension Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total � Project Purpose, Description and Benefit � In June 2008 the IF -:PA issued a permit for construction of approximately 1300 feet of water main along the west side of Barreville Road extending from Charles Miller Road to the Pebble Creek Subdivision. This project would "loop" the respective area described above, providing improved water quality, fire protection, and added system redundancy. The installation of sidewalks along Barreville Road is included in this project. The down turn in the housing market has impacted the Capital Development Fees collected, and as a result, the project has been delayed until funding becomes available. 101 Project: Strategic Goal: Funding Request: Well #14 (Liberty Trails) & Raw Water Line to Plant 46 (Adams Industrial Park) Aging Infrastructure FY15/16 I FY16/17 FY17/18 FY18/19 FY19/20 Total -0- I -0- -0- $65,000 $885,000 $950,000 Project Purpose, Description and Benefit The City conducted a test well program in the fall of 1997, concluding in the spring of 1998. One site was determined to have the possibility to produce 455 gpm. The site at that time was known as the Diedrich Property, now known as the Liberty Trails Subdivision. Depending on the construction of WTP #6, a raw water line would need to be installed from Liberty Trails to the treatment plant site located in Adams Commercial Center, Water Tower #3, and Well #11 sites. This project will need to be revisited for its true cost and feasibility. Project: Strategic Goal: Funding Request: Water Treatment Plant #6 Development (Adams Industrial Park) Aging Infrastructure FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- -0- -0- $25,000 $2,700,000 $2,725,000 Project Pur ose, Descri Lion and Benefit On February 18, 2002 the City Council approved an Engineering Services Agreement with Baxter & Woodman to design Water Treatment Plant #6. This treatment facility would treat a total of 1000 gpm, supplied from two 500 gpm shallow wells, Well #11 located at the Water Tower #3 site, and a future well. The need for the expansion was documented in a 1994 Update to the Utility Master plan. Subsequently in a letter from the City to Baxter & Woodman dated May 4, 2005, the City terminated the agreement with Baxter & Woodman. The reason for terminating the agreement was that the water system demonstrated a greater demand on the west side of the City, as that was the area of greatest development. WTP #6 was never "completely" finished with the design phase. For this reason, funds outlined in FYI 7/18 are to be used to complete the design. Some questions remain and will need to be addressed for the design to be completed, 102 Project: Water Treatment 7F5 Development (Legend Lakes) Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FYI 9/20 1 Total -0- -0- -0- -0- $4,100,000 1 $41100,000 Project Purpose, Description and Benefit On September 6, 2006 the City Council approved an engineering services agreement with Smith Engineering Consultants. SEC's agreement was to provide construction documents consisting of plans and specifications for the construction of a new water treatment facility for Well #12 and Well #13, approximately 1,400 lineal feet of new finished water piping from the new facility to Farmstead Road, and selection of submersible -type well pump and controls for Well # 13. The new facility will be designed to remove barium and radium from the raw water of Well # 13 and iron from the raw water of Well # 12. The new treatment facility will utilize ion exchange to treat/remove the barium and radium from the 1,200 gpm from Well # 13 and aeration/filtration to treat/remove iron from the 500gpm from Well # 12. The new treatment facility will be housed in a new building that will architecturally resemble the fire house that was constructed to the east and include backwash retention, brine storage, chemical treatment systems, clear well, high service pumpage, 1 /2 bathroom, basic laboratory, dehumidifier, generator, transfer switch, instrumentation, controls and necessary apparatus. Due to the economic downtown, the Capital Development Fund cannot support the construction of WTP #5 at the present time. Expansion of the City 's water system, as in the past, will be driven by current and future development. 103 WATER CIP: Years 6-1 Project: Water Tower Maintenance & Repair Strategic Goal: Aging Infratructure Funding Request, FY2o/21 FY21/22 I IF22/23 1 IF23/24 1 FY24/25 1 Total -0- -0- 1 $300,000 -0- I -0- I$300,000 Project Purpose, Description and Benefit Water Towers # 1, #2, #4 were comprehensively inspected on August 2014. The inspections included Remote Operated Vehicles (ROV) in the "wet" interior; videos of the inspections are on file. A 20 year life expectancy for tower coatings is an industry standard. Tower #1 was built in 1960 and records suggest cleaning and repainting around 1978. That being said the tower was sandblasted and completely repainted in 2002. The August 2014 inspection revealed the coatings to be in good condition at the 12 year point. A subsequent inspection in FY19/20 should be completed to better assess the coating conditions and time line for repainting. The 20 year standard would be reached in FY22/23, reflected above. Should all the recommendations be followed, estimates for the project in 2014 dollars are $273,000. Tower #4 was built in 2006. In 2013 the exterior need to be "touch up" due to spots of delaminating top coat. This most likely will continue in future years leading up to the repainting process. The inspection report from August 2014 concluded the following; the overall exterior condition was good, with continued de -laminating of the top coat. The dry interior above the first floor deck was in fair condition, with signs of rusting. The wet interior was in good condition. A follow up inspection in 5 years is recommended to access and plan for future repairs. The premature coating failures could lead to a need the tank needing repainting earlier than 2026. Tower #2 was constructed in 1985, a complete repainting was completed in 2008. The inspection completed in 2014 concluded that the tank was in good condition overall. Schedule another inspection in approximately 5 years. Project: Water Treatment Plant #3 Rehab Strategic Goal: Aging Infrastructure Funding Request: FY20/21 FY21/22 FY22/23 FY23/24 I FY24/25 I Total -0- -0- -0- -0- 1 $2,500,000 1 $2,500,000 Project Pur ose, Description and Benefit Water Treatment Plant #3 was constructed in 1986. It treats raw water from Well #7& Well #8. The filter media was replaced in 2000, A major overhaul of the filter is anticipated within the next 10 years. The treatment facility should be evaluated to aid in the decision to overhaul or replace the filter. The City has rehabbed two treatment facilities; Plant #1 in 2005 and Plant #2 in 2012. Both plants currently utilize "gravity" filtration. This form of filtration has proven to increase filter runs times and water quality. Looking forward an in depth assessment will be need to determine the course of action. 105 Water & Sewer UTHITY Fund: 5-Year GENERAL CORPORATE FUND CIP 5-YEAR SUMMARY Fund Title FYI 5/16 FYI6/17 FYI 7/18 FY18/19 FYI 9/20 5-Year Total Water System Improvements $ 1,635,000 $ 305,000 $583,000 $325,000 $8,215,000 $11,063,000 Sewer System $820,000 $700,000 $430,000 $2,240,000 $115,000 $6,305,000 Improvements Total Water & Sewer Utility $2,455,000 $1,005,000 $1,013,000 $2,565,000 $8,330,000 $171368,000 Fund CIP SEWER CIP: Recom 5-Year Project Priority FYI 5/16 FYI 6/17 FYI 7/18 FY18/19 FYI 9/20 Total 1 Utility -Motor Pool A $ 000 360,,,000 $ 000 600 $ 130 $150,000 $15,000 $1,255,000 (Replacement) 2 Fieldstone Lift A $330,000 -0- -0- -0- -0- $330,000 Station Sanitary Sewer 3 Main Rehab B $100,000 $100,000 $100,000 $100,000 $100,000 $500,000 Program Automation of Lift 4 Station B $30,000 -0- -0- -0- -0- $30,000 Generators 5 Lift Station -0- -0- $200,000 -0- -0- $200,000 Generators 6 CWWTP -0- -0- -0- $2,000,000 -0- $2,000,000 Demolition Millstream Lift 7 Station Rehab & -0- -0- -0- $1,990,000 -0- $1,990,000 SM Rel Totals $820,000 $700,000 $430,000 $2,240,000 $115,000 $6,305,000 # of Projects 4 2 3 4 2 7 I� NarraTIV Project: Sewer Utility -Motor Pool (Replacement) Strategic Goal: Aging Infrastructure Priority Ranking: A Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $635,0001 $325,0001 $130,0001 $150,000 1 $15,000 1 $1,255,000. Proiect Purpose, Description and Benefit The purpose of this project request is for the replacement of Sewer Division motor pool vehicles. Proposed for FY 15/16 is the replacement of the 1998 AquaTech sewer collection system maintenance truck. In the past twelve (12) months the AquaTech has incurred $23,000 in repair cost, replacement will reduce operating cost and improve reliability. Also proposed for FY 15/16 is the replacement of dump truck #634 with a hook lift/roll off truck and 3 containers. Due to the CWWTP/SWWTP consolidations project, there is going to be a change in the sludge dewatering process that will require the use of a hook lift/ roll off truck and the containers. Vehicles proposed for replacement throughout the remainder of the 5-year CIP planning period are as follows: FY 16/17-Replace dump truck #636 with a hook lift/roll off .truck with containers and replace pickup truck #626 FY 17/18-Pickup Truck #623 & #625 & #617 (Jeep Cherokee) FY 18/19-Replace dump truck #633 with a 10 wheel dump truck FY 19/20-Replace #622 John Deere Gator Project: Fieldstone Lift Station Strategic Goal: Aging Infrastructure Priority Ranking, A Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $330,000 1 -0- -0- -0- -0- $330,000 ose, Description and Benefit The Fieldstone Lift station was put into service in 1997. It is one of the deepest lift stations in town. In February 2008 while pulling up a pump for routine maintenance the pump slipped off the hook and fell back to the bottom of the lift station and was broken beyond repair. When the pump fell back to the bottom of the lift station it damaged the base elbow that the pump attaches to. The lift station operated with one pump until a replacement could be obtained. Because of the depth of the lift station, the broken base elbow and the fact that the flow could not be stopped, an outside contractor had to be hired to set the replacement pump. Neither pump has been pulled out for routine maintenance since 2008. Also the lift station uses guide wires instead of stronger and sturdier guide polls to keep the pump on track when it is being lifted out or set into the lift station. The current guide wire system is also not centered correctly in the lift station. As a result when trying to remove or set a pump it would detach from the guide wire system and the process would have to begin again. Re -building the lift station would consist of installing new pumps and controls along with proper guide rails, base elbows and discharge piping and a new top hatch. By re -building the lift station at this time the City can accomplish several things at once and in the process save money. The lift station can be brought back into working order so pumps can be removed for maintenance or repair and reset without expensive outside contractors. In addition, the new pumps could be sized to either handle more flow as growth occurs or moved to a new location if needed. Staff proposes to utilize $100,000 from the cash -in of the Legend Lakes surety bonds which were earmarked for sanitary sewer lift station improvements/upgrades. 109 Project: Sanitary Sewer Main Rehab Program Strategic Goal: Aging Infrastructure Priority Ranking: B Funding Request: F115/16 F116/17 F117/18 FY18/19 FY19/20 Total $100,000 $100,000 $1001000 $1001000 $100,000 $500,000 Project Purpose, Description and Benefit Over half of the flow entering the treatment plants, or approximately 1,000,000 gallons per day, is groundwater and does not need to be treated. This groundwater enters the sanitary sewer system through cracks, breaks and loose joints in the sewer mains. During a severe rain event, over 2,000,000 gallons of ground water per day could potentially enter the sanitary sewer system. This amount of groundwater entering the treatment plants on a daily basis severely restricts the capacity and performance of the treatment plants. By eliminating as much of this infiltration as possible the city can greatly increase the capacity and effectiveness of the treatment plants. The infiltration and inflow is reduced or stopped by inserting a new lining in the existing sewer main and thereby stopping the flow of groundwater into the sewer main. This type of repair was done in October 2012 on a section of the sewer main that runs down Golfview Ave. By cutting the amount of infiltration by one third or approximately 300,000 gallons per day, the City could increase the capacity of the treatment plant by 300,000 gallons per day. Currently the design, permitting and plant construction costs for 1,000,000 gallons of physical capacity are in the $8 - $10 million dollar range. By reducing the inflow/infiltration by 300,000 gallons per day the city could save approximately $2.4 million dollars in expansion costs. Also the treatment plants would perform better and have reduced operating costs. 110 Project: Automation of Lift Station Generators Strategic Goal: Aging Infrastructure, Technology Priority Ranking. B Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $30,000 -0- -0- � Project Purpose, Description and Benefit � Fifteen (15) of the City's nineteen (19) lift stations have emergency power generators. Central Wastewater Treatment Plant (CWWTP) and South Wastewater Treatment Plant (SWWTP) also have emergency power generators. These generators are run, or exercised once a month. Currently a Wastewater Division employee spends approximately 2.5 days a month starting, transferring power and then shutting down the generators. By adding components to the generator and lift station control panels would allow the generators to start and run on an automatic program. Automating the generators will enable a wastewater employee to spend 2.5 days a month on other important projects. ER CIP. Future Years Preiect IVnrrntiv Project: Lift Station Generators Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- -0- $200,000 -0- I -0- 1 $200,000 Project Purpose, Description and Benefit The purpose of this project is to install a permanent emergency back-up power generator at the Broadway Ave Lift Station and the South Riverside Dr. so they can continue to operate seamlessly in a power outage. The generators would be natural gas powered units with sound attenuation and sized to sufficiently handle the electrical load. Currently the only source of electricity for these lift stations during a power outage are portable generators. When a power outage occurs an operator must be called in to access the situation and tow a generator to the lift station and hook it up. Often during a power outage there are multiple lift stations and possibly treatment plants that are without power. It could potentially take the operator an extended amount of time to get the power resupplied to these two lift stations. By installing permanent generators at these two lift stations the City can be assured that the residents are much less likely to experience a sanitary sewer back-up in their home. Project: Central Wastewater Treatment Plant (CWWTP) Demolition Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FY16/17 FY17/18 FY78/19 FY19/20 Total -0- -0- -0- $2,000,000 -0- $2,000,00 0 Project Pur ose, Descri tion and Benefit After the completion of the South Wastewater Treatment Plant (SWWTP) expansion for the consolidation of wastewater treatment at one location. The Central Wastewater Treatment Plant CWWTP will need to be demolished 112 including: underground piping, electrical wiring, existing buildings, and the concrete tanks. The Illinois Environmental Protection Agency (IEPA) permit requires the SWWTP to be operational for a one year period prior to the start of the CWWTP demolition. Project: Millstream Lift Station Rehabilitation &Sewer Main Relocation Strategic Goal: Aging Infrastructure Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- -0- -0- $11990,000 -0- $11990,000 Project Purpose, Description and Benefit The project purpose is to eliminate one lift station and relocate a sewer main. This will be accomplished by relocating and increasing the size of the Millstream Ave. Lift station. Once this is done the Freund Ave. Lift station's flow will be diverted to the new lift station. This will eliminate one lift station, two pumps and all of the controls necessary to operate it. Another component of this project is to relocate the existing sewer main, which runs under the old Sullivan Foods on Rt. 120 and then along Boone Creek. The existing main is in poor condition and will need to be replaced/relocated prior to development occurring along Boone Creek. 113 Project: Update aeration &mixing on oxidation ditches at SWWTP Strategic Goal: Aging Infrastructure Funding Request: FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 Total -0- -0- $750,000 -0- -0- $750,000 ose, Description and Benefit This project will update the aeration and mixing systems on the oxidation ditches at the SWWTP. Currently the method of aerating and mixing the oxidation ditches is with large inefficient mechanical mixers. There is little or no control on this set up. The project would consist of installing blowers and fine bubble diffusers, similar to what is currently used in the digesters, and submersible mixers. These two components will allow for much more accurate control over the treatment process. This in turn will help the plant to run more efficiently and in a more cost effective manner. Project: Strategic Goal: Funding Request: Rebuild clarifier gearbox and manifold seals Clarifier #3 & #4 at SWWTP Aging Infrastructure FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 Total -0- -0- $20,000 -0- -0- I$20,000 Project Pur ose, Descri tion and Benefit The scope of this project includes rebuilding the intermediate drive gearboxes and replacing the manifold seals on clarifiers # 3 & #4. This requires draining each clarifier and keeping it empty for the week the work is being done. Each clarifier should take 3 - 5 days. These are normal wear items and this work needs to be done periodically. The benefit to doing this in a planned manner instead of waiting until they break is that we are able to schedule the work when it is most convenient for us. This in turn aids in the operation of the treatment plant as well. 114 Project: Replace / Upgrade Back-up GBT (Gravity Belt Thickener) Strategic Goal: Aging Infrastructure Funding Request: FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 Total -0- $285,000 -0- -0- -0- $285,000 Project Purpose, Description and Benefit The purpose of this project is to replace and upgrade the smaller back-up gravity belt thickener (GBT). This piece of equipment was purchased new in 1998. The GBT begins the sludge de -watering process. It is used to thicken up the sludge before it is finally pressed and dried. The project would consist of replacing the current GBT with a larger model. Upgrading this piece of equipment would mean the plant could continue to de -water sludge at an acceptable rate even if the main GBT was down for maintenance or repair. Currently we would need to operate in shifts or work overtime to keep up with normal production. 115 CHAPTER SIX TAX INCREMENT FINANCE FUND CAPITAL IMPROVEMENT PROGRAM CITY OF MCHENRY ANNUAL 5-YEAR CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2015/2016 THROUGH FISCAL YEAR 2019/2020 EMENT FINANCE FUND: 5-Year Summary Overview By action of the City Council, the City of McHenry Downtown Tax Increment Finance (TIF) District was established in 2002. Tax Increment Financing (TIF) is an economic development tool that was provided by state lawmakers more than 25 years ago to assist local governments in attracting private development and new businesses to their respective communities. TIF helps public and private investors overcome extraordinary costs that often prevent development and private investment from occurring on environmentally sensitive and other properties that are at risk of remaining underutilized/underdeveloped for an extended period of time. As a result of this investment, the TIF area is improved and property values increase. Without TIF benefits, a deteriorating area is less likely to improve. Investors do not invest capital into decaying areas and most local governments cannot afford the needed costly improvements without raising taxes. When considering an area for TIF designation, municipal officials must ask the question "Will the same kind of private investment occur here without an incentive?" In other words, "but for" the establishment of a TIF as a mechanism for providing financial incentives for private investment, would redevelopment occur that is desired by the community? Once a TIF is established, private investors and local governments are able to undertake redevelopment projects by utilizing the increase in property fax revenues, or tax increment, as a funding source for TIF improvements over a period not to exceed 23 years. The fax increment is the difference between the amount of property fax revenue generated before TIF district designation and the amount of property tax revenue generated after TIF designation. Establishment of a TIF does not reduce property fax revenues available to the overlapping taxing bodies because property fax revenues collected on properties included in the TIF at the time of its designation continue to be distributed to taxing districts in the same manner as if the TIF did not exist. Only property taxes generated by the incremental increase in the value of these properties after that time are available for use by the TIF. On April 15, 2002 the City Council established the City of McHenry TIF District. The TIF District encompasses the area between John Street on the south and the Fox River on the east, Third Street on the west and Pearl and Broad Street on the north. The primary intent of creating the TIF District was to revitalize the downtown with a primary focus of generating funds to construct the proposed Riverwalk. Much work has been completed to date in the TIF District and as a result the City is now positioned to encourage downtown revitalization. The first development within the TIF District, Riverwalk Place Townhomes was formally approved by the City Council on April 14, 2003. The project consists of twenty (20) luxury townhome units with two bedrooms (third bedroom option), 2.5 bathrooms and two -car garages with an exterior of brick and siding. The 1.69-acre site is located on the north side of Waukegan Road, south of Boone Lagoon and east of Green Street. Construction of the development has transformed a vacant parking lot into a quality development that serves as an example for future developments in the TIF District. TIF assistance has also made it possible for the city to fund boat piers and public utility improvements at the site. Another project that came to fruition through the assistance of the TIF District has been the redevelopment of the former Eby Brown Building. The building has been completely renovated and is the new home of Verlo Mattress as well as various other inline store frontage. In 2007/08, the second major project within the TIF District began to take form on a parcel on the site of the former medical arts property at 1110 N. Green Street. The site was purchased and prepared by the city of McHenry eventually including the site as a TIF incentive through an RFQ/RFP process. A redevelopment agreement was approved by city council on March 5, 2007 and work on the building commenced. This four story mixed use building contains 52,000 total square feet including 17,000 square feet of first floor retail space. The 45,000 square feet of residential space occupy floors two through four of the building with 27 total units. In all just over $2,000,000 in incentives were provided to the Riverwalk Place development with the first certificate of Occupancy issued in January of 2010. Finally in the fall of 2012, the city of McHenry entered a in a contract to purchase the former site of the Dobyn's House, commonly referred to as Miller Point in the Riverwalk Plans. The 2.6 acres of land will potentially be the base for the next redevelopment project as well as the continuation of the Riverwalk project and its extension to the Fox River. The public improvements on the site will include a number of public boat slips to provide access to those utilizing the Fox River a place to dock and enjoy Downtown McHenry. The hard work of many has come to fruition with construction of the Riverwalk beginning and the base of redevelopment projects set. It is the intent of the City of McHenry to continue to aggressively encourage additional development and redevelopment according to the adopted Downtown Plan and to complete the construction additional phases of the Riverwalk. The FYI 5/16 - FYI 9/20 Tax Increment Finance CIP includes six (6) projects totaling $9,910,000. Two (2) projects are proposed for FY15/16. These include improvements to downtown parking lots and sidewalks. Projects included within the 5-year planning period include Downtown Kiosks, the installation of a 117 Riverwalk Surveillance System, and continued Streetscape Improvements. Further, the potential for the improvement of Venice Avenue as a connection between Riverside Drive and Green Street as part of the redevelopment of Miller Point and future years of the Riverwalk Improvements include substantial improvements to the Riverwalk as found in planning documents related to this project. It is anticipated that a combination of private developer -related improvements in conjunction with the redevelopment of the Miller Point property, in conjunction with increased TIF revenues generated through redevelopment will ultimately fund these improvements. Again, as stated previously, improvements within the entire TIF District, but especially the development of the Rlverwalk as an economic development amenity, are vital to the future success of McHenry's downtown area. 118 TAX INCREMENT FINANCE: Recommended Projects Project Priority FY15/16 FYI 6/17 FYI7/18 FY18/19 FYI9/20 5-Year Total 1 Parking Lot A $80,000 $40,000 $40,000 -0- -0- $160,000 Improvements 2 Downtown A $15,000 -0- _0_ -0- -0_ $15,000 Sidewalks 3 Downtown _0- $25,000 -0_ _0_ _0_ $25,000 Kiosks Riverwalk 4 Surveillance -0- $15,000 -0_ _0_ -0- $15,000 System 5 Riverwalk -0- $400,000 $500,000 $500,000 $8,000,000 $9,400,000 Improvements 6 Venice Avenue _0- -0- _0- -0- $295,000 $295,000 Improvements 6 Streetscape -0- -0- -0- -0- -0- -0- Improvements Totals $95,000 $480,000 $540,000 $500,000 $8,295,000 $9,910,000 # of Projects 2 4 2 1 2 6 TAX INCREMENT FINANCE: Project Narratives Project: Strategic Goal: Priority Ranking, Funding Request: Downtown Parking Lots Aging Infrastructure, Unique Downtown Areas A FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $80,000 1 $40,0001 $40,000 -0- I -0- I$160,000 Project Purpose, Description and Benefit All of the downtown parking lots are in extremely poor condition. Lot replacement would be phased with the most heavily utilized Green Street lot, then Court Street lot, and finally the lots located on Main Street. It is proposed that this project be funded through the General Fund at this time, to be reimbursed from the Tax Increment Finance Fund when sufficient revenues are available. Project: Strategic Goal: Priority Ranking, Funding Request: Downtown Sidewalks Aging Infrastructure, Unique Downtown Areas A FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total $15,000 -0- -0- -0- -0- $15,000 Project Purpose, Description and Benefit Continued maintenance to sidewalks within the downtown areas is vital to ensuring a pleasant experience for residents and visitors alike. The proposed project includes replacing portions of sidewalks within the downtowns based on condition. It is proposed that this project be funded through the General Fund at this time, to be reimbursed from the Tax Increment Finance Fund when sufficient revenues are available. 120 TAX INCREMENT FINANCE: Future Proiect Na Project: Downtown Kiosks Strategic Goal: Aging Infrastructure, Unique Downtown Areas Funding Request. FY15/16 FY16/17 FY17/18 FY18/17 FY171 Total -0- 1 $25,000 1 -0- -0- -0- $25,000 Proiect Purpose, Description and Benefit The current kiosks on each of the downtown streets are wooden and have been repaired and repainted repeatedly. They are outdated and do not match the current sign packed for the downtown wayfinding. Installing new signage would be an opportunity to reinforce the city of McHenry brand, relay the history of each district and create a pedestrian friendly informational kiosk that could include business listings for each street. Project: Riverwalk Surveillance System Strategic Goal: Technology, Unique Downtown Areas Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total -0- $15,000 -0- -0- -0- $15,000 Proiect Purpose, bescription and Benefit The purpose of this project is to install a multiple camera system to monitor the Riverwalk to protect from vandalism (destruction of property and graffiti) and to provide a mechanism for potentially identifying and prosecuting vandals. 121 Project: Riverwalk Improvements Strategic Goal: Access to the Fox River and Riverwalk, Unique Downtown Areas Funding Request: FY15/16 I FY16/17 I FY17/18 I FY18/19 I FY19/20 I Total $0 1 $400,0001 $500,0001 $500,0001$8,000,0001 $9,400,000 Project Purpose, Description and Benefit The comprehensive project encompasses the complete build -out of the Riverwalk and all of the associated elements. While it is anticipated that actual funding for the improvements will come from a variety of sources (public, private, not -for -profit) it is important that this project be maintained in the CIP and identified as an important TIF project. TIF funds will be dedicated to Riverwalk Improvements as they are available on a year to year basis. Phasing will break the project into smaller manageable pieces. As it is laid out here, the FYI 6/17 phase would be from Green Street to the central parking lot including the installation of the Historic Bridge, FYI 7/18 would be along the river between Route 120 and Pearl, FY18/19 would then include Pearl Street to Weber Park. The larger amount would be for full build -out of items such as the amphitheater or amenities at Miller Point, also the replacement of private piers with new pier systems that would allow for additional public boat slips. Project: Strategic Goal. Funding Request: Venice Avenue Improvements Transportation, Unique Downtown Areas FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total Project Pur ose, Descri Lion and Benefit The Downtown Plan adopted in 2003 states "Venice Avenue is the only street in Downtown McHenry in need of major repair and improvement. It is recommended that Venice Avenue extend east and connect to Riverside Drive to improve circulation and access to businesses and parking areas south of Elm." The Core Downtown Sub -Area Plan adopted in 2009 also recommends 122 opening Venice Avenue to Riverside Drive. The proposed improvements consist of asphalt removal, hot -mix asphalt resurfacing with binder course and surface course, combination curb and gutter, pavement patching, drainage improvements and new pavement markings. This project will be delayed/deferred until such time as Miller Point redevelops as it may impact the potential for the redevelopment site. Project: Streetscape Improvements Strategic Goal: Unique Downtown Areas Funding Request: FY15/16 FY16/17 FY17/18 FY18/19 FY19/20 Total Project Pur ose, Descri Lion and Benefit The purpose of this project is for the purchase and installation of streetscape related amenities within the TIF District. Identified within the 5-year planning period is the purchase and installation of street lighting for the Route 120 corridor. 123 DATE: TO: FROM RE: City Administrator Derik Morefield City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us EXECUTIVE SESSION February 16, 2015 Mayor and City Council Derik Morefield, City Administrator Semi -Annual Review of Executive Session Meeting Minutes Pursuant to the Illinois Open Meetings Act, the attached Resolution is presented to the City Council. The Resolution authorizes approval and release of certain Executive Session meeting minutes and destruction of meeting tapes that exist prior to August 2013 (18 months). On the advice of legal counsel and if the City Council concurs, in Open Session it is recommended a motion is made to approve the attached Resolution authorizing Lite following actions: a) Approve following list of Executive Session minutes: 12/15/14 Setting the Price for the Sale of Public Property 09/08/14 Semi -Annual Review of Executive Session Minutes b) Approve release of the following Executive Session minutes as the need for confidentiality no longer exists: 09/08/14 Semi -Annual Review of Executive Session Minutes c) Approve the need for confidentiality still exists for any Executive Session minutes not released d) Approve the destruction of meeting tapes that exist prior to August 2013. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. R-13- RESOLUTION WHEREAS, the Illinois Open Meetings Act specifies that Executive Session minutes be reviewed at least once every six months; and WHEREAS, upon advice from Counsel, the McHenry City Council recommends approval of the following Executive Session Minutes: and; 12/15/14 Setting the Price for the Sale of Public Property 09/08/14 Semi -Annual Review of Executive Session Minutes WHEREAS, upon advice from Counsel, the McHenry City Council recommends release of the following Executive Session Minutes as the need for confidentiality no longer exists; and 09/08/14 Semi -Annual Review of Executive Session Minutes WHEREAS, upon advice from Counsel, the need for confidentiality still exists for any Executive Session minutes not released. NOW THEREFORE, BE IT RESOLVED as specified in the Illinois Open Meetings Act that authorization is hereby granted to approve the destruction of Executive Session audio tapes that exist prior to August 2013. BE IT FURTHER RESOLVED that a copy of this Resolution shall be made a permanent part of the City Council minutes. PASSED AND APPROVED this 16`I' day of February 2015. VOTING AYE: VOTING NAY: NOT VOTING: ABSTAIN: ABSENT: Susan E. Low, Mayor ATTEST: Janice C. Jones, City Cleric