HomeMy WebLinkAboutMinutes - 01/06/2020 - City Council City of McHenry Council .r.^%y
Meeting Minutes
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Minutes
REGULAR CITY COUNCIL MEETING
City Council Chambers, 333 S Green Street
Monday, January 6, 2020, 7:00 p.m.
Call to Order: The City Council of the City of McHenry, Illinois, met in regular session on
Monday, December 16, 2019, at 7:00 p.m. in the McHenry City Council Chambers, 333 S.
Green Street, McHenry, IL.
Roll Call: Mayor Jett called the roll call.
Members present: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Harding,
Alderman Mihevc, Alderman Devine, Alderwoman Miller- (absent), and Mayor Jett. Others
present: Attorney McArdle, Administrator Morefield, Interim Director of Public Works Strange,
Director of Community Development Polerecky, Finance Director Lynch, Director of Parks and
Recreation Hobson, Director of Economic Development Martin, and Chief of Police Birk, and
City Clerk Ramel.
Pledge of Allegiance: Mayor Jett led the Pledge of Allegiance.
`- Swearing into Office: Alderman Ward 4: Ryan Harding
Mayor Jett introduced Ryan Harding. Attorney McArdle swore him in under oath as the new
Alderman for the 0 ward. Congratulations to Alderman Harding from The City Council.
Public Comments: Patriot Estates Tony Muser stood before The Council to express that he
is concerned about safety. He was present with several residents that represent the age 50
and older Patriot Estates neighborhood. There was a few incidences that caused concerns to
the residents, per Fred Radik, he had an experience as well. They both feel there needs to be
more police presence and they are asking the council for help regarding this. Chief Birk offered
to talk to the residence after the meeting was over.
Consent Agenda: Motion to Approve the Following Consent Agenda Items:
A. City of McHenry Complete Streets Policy and Ordinance to support transportation
access, quality of life, and economic development for the City of McHenry and its
residents;
B. Oakwood Drive Bridge Replacement Preliminary Engineering Services Agreement
for Federal Participation with Baxter & Woodman, Inc. in an amount not to exceed
$119,465 ($23,893 General Fund, $95,527 Federal Aid), the Local Agency
Agreement for Federal Participation, and a City of McHenry Resolution appropriating
funds for the Oakwood Drive Bridge Replacement; and, a Budget Amendment
Ordinance for Phase I Engineering Services for the Oakwood Drive Bridge
`- Replacement Project which will amend the overall contract cost from $75,000 to
$119,465 and the local share from $15,000 to $23,893;
C Per the City's Purchasing Policy, an Ordinance Amending the FY19/20 Budget,
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1.6.2020
increasing Fund 100.01.5110 in the amount of $15,000 for the Boone Creek
Dredging Project;
D. IDOT resolution approving MFT funds in the amount of$413,120;
E. Professional Services Contract for the Barreville Road Wing Wall Replacement
Project to Hampton, Lenzini, and Renwick, Inc. in an amount not to exceed $60,610;
F. December 16, 2019, City Council Meeting Minutes;
G. Issuance of Checks in the amount of$283,816.30.
Alderman Glab asked that items A, B, and E be pulled from the Consent Agenda. A motion
was made by Alderman Santi and seconded by Alderman Harding to approve Consent Agenda
items C, D, F, and G as presented. Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Harding,
Alderman Glab,Alderman Schaefer,Alderman Mihevc,Alderman Devine. 0-nays, 0-abstained,
1-absent: Alderwoman Miller. Motion carried.
Items Removed from Consent Agenda
A. City of McHenry Complete Streets Policy and Ordinance to support transportation
access, quality of live, and economic development for the City of McHenry and its
residents;
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Pulled separate by Alderman Glab stating that we are not addressing the basic problem the
streets of McHenry, paying 20%takes away from the street programs. Stressed concerns about
this.
A motion was made by Alderman Santi and seconded by Alderman Schaefer to approve
the City of McHenry Complete Streets Policy and Ordinance to support transportation access,
quality of life, and economic development for the City of McHenry and its residents. Roll Call:
Vote: 5-ayes: Alderman Santi, Alderman Schaefer, Alderman Harding, Alderman Mihevc,
Alderman Devine, Alderwoman Miller- absent. 1-nay- Alderman Glab, 0-abstained. Motion
carried.
B. Oakwood Drive Bridge Replacement Preliminary Engineering Services Agreement for
Federal Participation with Baxter&Woodman, Inc. in an amount not to exceed $119,465
($23,893 General Fund, $95,527 Federal Aid), the Local Agency Agreement for Federal
Participation, and a City of McHenry Resolution appropriating funds for the Oakwood
Drive Bridge Replacement;; and, a Budget Amendment Ordinance for Phase I
Engineering Services for the Oakwood Drive Bridge Replacement Project which will
amend the overall contract cost from $75,000 to $119,465 and the local share from
$15,000 to $23,893;
"IN
Pulled by Alderman Glab, Boone Creek concerns, not the same open area it used to be
concerned about it not being developed, discussed the concern about 100 year storms and
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wants to make sure the capacity is not going to change. Director Strange explained how
changes could occur. Alderman Glab would like long term studies to be done regarding this
item.
A motion was made by Alderman Glab and seconded by Alderman Mihevc to approve
the Oakwood Drive Bridge Replacement Preliminary Engineering Services Agreement for
Federal Participation with Baxter & Woodman, Inc. in an amount not to exceed $119,465
($23,893 General Fund, $95,527 Federal Aid), the Local Agency Agreement for Federal
Participation, and a City of McHenry Resolution appropriating funds for the Oakwood Drive
Bridge Replacement;; and, a Budget Amendment Ordinance for Phase I Engineering Services
for the Oakwood Drive Bridge Replacement Project which will amend the overall contract cost
from $75,000 to $119,465 and the local share from $15,000 to $23,893. Roll Call: Vote:6-ayes:
Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc,
Alderman Devine, Alderwoman Miller- absent. 0-nay-, 0-abstained. Motion carried.
E. Professional Services Contract for the Barreville Road Wing Wall Replacement Project
to Hampton, Lenzini, and Renwick, Inc. in an amount not to exceed $60,610;
Pulled by Alderman Glab wanted to know if the Conservation Department or Prairie Grove
could help with the cost of this. Stated that there are different entities that should also be part
of the spending of this, understands it is part of our right away but there should be other taxing
properties that should be part of the cost of this.Alderman Santi asked if there was grant money
or any other programs that could support this. Director Strange stated that there was research
on this topic not much IDOT help. Most of it is typically a local responsibility.
A motion was made by Alderman Santi and seconded by Alderman Mihevc to approve
the Professional Services Contract for the Barreville Road Wing Wall Replacement
Project to Hampton, Lenzini, and Renwick, Inc. in an amount not to exceed $60,610. Roll
Call: Vote: 6-ayes: Alderman Santi, Alderman Glab, Alderman Schaefer, Alderman Harding,
Alderman Mihevc, Alderman Devine, Alderwoman Miller- absent. 0-nay-, 0-abstained. Motion
carried.
Individual Action Item Agenda:
A. Motion to adopt an Ordinance Amending Title 1, Administration, Adding Chapter 10,
Indemnity Protection and Defense for City Officers, Officials and Employees of the City
of McHenry's Municipal Code; and a motion to reimburse Mayor Wayne Jett for legal
fees incurred defending the ethics complaint filed against him in in the sum of$2,745.10.
Attorney McArdle explained this item, he has pulled an Ordinance as an example Lake Forest
is the town that he used.Alderman Mihevc is very in favor of having an ordinance, the example
from Lake Forest is a bit broad and would like to create our own and would like to be closer to
statue. Glab would like to table this topic. Alderman Santi would like to have the ordinance
more tailored to our city, would like to make a motion to the payment separate. Alderman
Schaefer needed more clarification of the ordinance, Attorney explained a bit further.
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A motion was made by Alderman Santi and seconded by Alderman Devine to table the
adoption of the Ordinance Amending Title 1, Administration, Adding Chapter 10, Indemnity
Protection and Defense for City Officers, Officials and Employees of the City of McHenry's
Municipal Code until the next regular City Council Meeting. Roll Call: Vote: 6-ayes: Alderman
Santi, Alderman Glab, Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman
Devine, Alderwoman Miller- absent. 0-nay-, 0-abstained. Motion carried.
A motion was made by Alderman Santi and seconded by Alderman Schaefer to reimburse
Mayor Wayne Jett for legal fees incurred defending the ethics complaint filed against him in in
the sum of $2,745.10 pursuant to the Tort Immunity Act. Alderman Mihevc explained that he
was not able to support the motion for three reasons. First, the move would be retroactive.
Second, the City of McHenry has no current ordinance to support it. Third, his belief is that the
Tort Immunity Act doesn't clearly cover this situation. After further discussion, a motion was
made by Alderman Santi and seconded by Alderman Schaefer to withdraw the previous motion
to reimburse Mayor Jett for legal fees incurred defending the ethics complaint filed against him
in the sum of$2,745.10 pursuant to the Tort Immunity Act.
Clerk's note: No votes were taken by the Council after either set of motions made by Alderman
Santi regarding the reimbursement of fees for Mayor Jett.
Discussion Items:
A. Consolidation of Independence Day Fireworks to first weekend of Fiesta Days.
Parks and Recreation Director Hobson has explained that the city has really taken on many
events and wanted to talk about managing them better. It was explained that doing so helps
with manpower for the events and the chamber also feels it fits well to make these changes. It
could open up with more sponsors in doing so. McHenry Jaycees was one of the groups that
were met with and options were discussed with them, it was supported and as well with Fiesta
Days. This brings the discussion up to The Council, since the summer schedule will change
with this. This topic was opened up to discussion. Alderman Schaefer was very in favor of this.
Offering collection sites within the areas may also help with the funding standpoint. There was
a lengthy discussion regarding this topic. Many City Council members gave their opinion.
Staff Reports: City planner has been hired, his name is Cody Sheriff per Director Polerecky:
Administrator Morefield discussed the capital improvement program, the information plan was
passed out to the City Council. A brief description was given regarding this, it will be discussed
with questions on the January 20th. The next hand out that was given was a plan to replace
the city gateway signs. The option diagrams were handed out, wanted the opinion of which one
The Council likes the most.
Mayor's Report: Sponsorship levels for the concert coming up over$200 thousand dollars has
been raised for the artists so far. The openers will be set soon and this will be confidential until
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February 9th until it goes public.
City Council Comments: None
Executive Session if Needed: None
Adjourn: A motion was made Alderman Santi and seconded by Alderman Glab to
adjourn the meeting at 8:20 PM. Roll Call: Vote: 6-ayes: Alderman Santi, Alderman Glab,
Alderman Schaefer, Alderman Harding, Alderman Mihevc, Alderman Devine, Alderwoman
Miller- absent. 0-nay-, 0-abstained. Motion carried.
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Mayor Wayngplett City Clerk Trisha Ramel
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