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HomeMy WebLinkAboutPacket - 03/02/2015 - City CouncilM ON= zMal r T94C TO,f n1v AGENDA REGULAR CITY COUNCIL MEETING Monday, March 2, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance 4. City of McHenry Mission Statement 5. Presentation of CHARACTER COUNTS! Recognition Award 6. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 7. Consent Agenda: A. Transmittal of FY 2014/15 Quarterly Budget Report for the period of 11/1/14 thru 1/31/15; B. Approval of a 1) temporary use permit to hold the Sleep out for Shelter fundraiser at The Church of Holy Apostles, 5211 Bull Valley Road on May 9th at 3:00 PM until May 10th at 7:00 AM; and 2) waiver of all associated fees; C. Approve request for a special event liquor license for The Church of Holy Apostles annual Catholic Assistance Missions fundraiser at 5211 Bull Valley Road on April 18th from 6 PM - 10:00 PM; D. Approval of Parks Special Use/Picnic Permits; E. Approval of November 17, 2014 City Council meeting minutes; F. Approval of January 19, 2015 City Council meeting minutes; G. Approval of February 2, 2015 City Council meeting minutes; and H. Approval List of Bills. 8. Approval of 1) McCullom Lake Road Improvements Construction Engineering Services Agreement for Federal Participation with HR Green, Inc. for an amount not to exceed $129,826.66; and 2) Local Agency Agreement for Federal Participation 9. Mayor Statement and Reports 10. Committee Reports 11. Staff Reports 12. Future Agenda Items 13. Executive Session: Collective Bargaining matters 14. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. Office of Finance & Accounting Carolyn Lynch, Director McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: March 2, 2015 TO: Mayor and City Council FROM: Carolyn Lynch, Finance Director RE: Transmittal of FY14/15 Budget —Quarterly Report ATTACHMENTS: FY14/15 Quarterly Report The City Administration is pleased to be able to transmit the referenced report for Council's review and information. It is important for the City Council to receive regular updates regarding the state of the city's overall finances. This report to be provided on a quarterly basis in the months of August, November, and March and annually each May will help ensure that City Administration and Council can discuss the status of the budget throughout the fiscal year rather than only when the budget is being developed and approved. The quarterly report presented will help City Administration develop future budgets and gives departments areas to watch during the fiscal year. Hopefully Council will find the report informative and useful. City of McHenry Revenues, Expenditures and Transfers Budget Vs. Actual 3rd Quarter 2014 — (November 1, 2014 —January 31, 2015) Overview For the 2014/15 fiscal year all departments were asked to keep the budget status quo as revenues projections were cautiously adjusted based on historical trends as well as taking into consideration the financial instability of the State of Illinois. With this said, the budget is balanced and the community's program, service, capital equipment, and capital improvement needs will be met. The current national economy is holding steady and has had up and down trends during 2014. Across the United States, the GDP grew at a 2.6% annual rate in the fourth quarter of 2014 and grew at 2.4% for the entire year. Consumer spending grew at 4.3%, the best growth in nearly a decade. This can be attributed to job creation and lower gasoline prices. And the national unemployment rate dropped to 5.7% from 6.6% one year ago. With this positive news it is important to note that the State of Illinois is falling behind the trend in the nation but McHenry County has had a large drop in the unemployment rate. The state's unemployment rate is 6.2% and McHenry County is at 5.1% as of December 2014. There is room for optimism that things are beginning to improve, but it is important to continue to watch spending as improvements are not happening quickly and could halt at any point. The City Administration continues to monitor the City's financial position on a monthly basis in order to ensure the budget document is followed. By actively managing the finances, deficit spending can be kept to a minimum and year-end fund balance results can be predicted and deficits eliminated. Highlights of revenues and expenditures are included below. Budget vs. Actual —Revenues &Expenditures (Refer to Page 4) Overall, out of the City's 30 funds, 25 of the funds are running at levels management would expect for the third quarter of FY14/15. The TIF fund is running above budget in expenditures due to a payment for Phase 2 of the Riverwalk which will be covered by the Riverwalk Foundation, The Developmental Escrow Fund Revenues are above budget due to a payment for a letter of credit for the VA Clinic, which most likely will be returned to the developer. The Civil Defense Fund expenditures are over budget due to repairs to the sirens. The Alarm Board expenditures are over budget due to a subscription fee to Fox Valley Fire & Safety. The Capital Improvements Fund revenues and expenditures are over budget due to the Route 31/120 project that is partially funded by the state. Revenues by Type (Refer to Page 5) The City's revenues are on track to meet budget amounts for the fiscal year. As of the third quarter, total revenues are at 85% of the budgeted amount which is higher than the 75%expected. This is due to the fact that property tax revenues are usually received May through December and all of the distributions for the taxes have been received for the year. About 99% of property tax revenues have been received in the third quarter, which is expected. Sales taxes were budgeted about 4.5% higher for Page 1 of 8 fiscal year 2014-15 based on past trends and expected increases with the improving economic conditions. As of the third quarter sales taxes are running at 79% of budget. Income taxes were budgeted about 9% higher due to past trends and are running at about 94% of budget for the third quarter. It is important to note that both sales taxes and income taxes are received approximately three months after they are collected. At the end of the fiscal year the tax revenue accounts are adjusted to reflect what was actually earned for the year. This means that what the City has collected during the first quarter of fiscal year 2014-15 is actually earned during fiscal year 2013-14. Income taxes have also been volatile over the last couple of years due to the state's financial position; at times the payments were running four to five months behind instead of just the typical three months. For now the state is back on track, but income taxes have repeatedly been brought to the table as a source of savings for the state by limiting the amounts paid to local governments. Income tax revenues will be closely monitored over the years in case this does occur. Water and Sewer sales are ahead of the expected 75% of budget at 78%. Even with the cool and wet summer it appears that revenues are meeting expectations, but they will be watched closely throughout the year. Impact fees were budgeted low as new housing activity remains near stagnant, but are running 159% of budget for the quarter. Impact fees are over budget due to the VA Clinic and a few other current city residences that have hooked up to water and or sewer. Licenses and permits revenues are at about 85% of budget for the third quarter. These revenues are running higher than expected due to vehicle stickers and video gambling taxes. Video gambling taxes are budgeted at $90,000 and are at approximately $120,000 for the third quarter. Reimbursement revenues are at about 216% of budget due to a reimbursement from the State of Illinois for the Route 120/31 project. Grant revenue is at 246% of budget because the Jobs Now program grant for July 1, 2014 — June 30, 2015 was received for the Motor Fuel Tax Fund and an additional payment for this Jobs Now program was also made. A portion of this grant revenue will need to be moved to FY15-16 at the end of the fiscal year. Interest income is falling short of the expected quarterly results due to police pension investment transactions that have not been recorded as of this report date. The interest income budgeted amount was also kept very low as the interest rates have not rebounded. Revenues by Fund (Refer to page 61 General Fund revenues amount to 58% of the total revenues primarily coming from property taxes, sales taxesI income taxes, and charges for services. As of the third quarter, general fund revenues are at 88% A budget, which is expected as almost all of property taxes have been received and parks and revenue charges for services are higher during the summer months. Motor Fuel Tax Revenues are at 98% of budget due to the additional Jobs Now payment. The Tax Increment Fund revenues are at 87% of budget due to property tax receipts received during the first part of the year. Capital Improvements Fund revenues are running at 118% because of the State of Illinois reimbursement for the Route 31/120 project. However, the developer contributions for the extension of Knox Drive have not been received yet. Police pension revenues are at 74% of budget due to employer contributions which are property tax receipts and the total receipts have been received. All other funds' revenues are running around the expected 75%for the quarter. Page 2 of 8 Expenditure by Type (Refer to page 7) Total expenditures for the quarter were at 7270 which highlights the diligence of city departments to keep expenses low throughout the entire year. Salaries represent 22% of the total expenditure budget and are only at 73% of the budgeted amount. Overtime budgets are being closely monitored. Benefit expenditures are at 81% of the budgeted amount due to the city's police pension contributions being at 100% of the budgeted amount. Police pension contributions are equal to the property tax receipts with the majority of the collections in June and September. Contractual expenses are over the expected 50% due to the payment for the Riverwalk that will be reimbursed by the Riverwalk Foundation. Other expenses are slightly higher than expected for the quarter at 78%. The special events expense account is at 93% of budget for the year due to most of the special events occurring during the summer months. Also, the Tax Increment Fund administrative expense account is over the quarterly budgeted amount due to paying all of the property tax increment to 1110 N. Green Street and Chain O'Lakes Brewing Company per the agreements. Debt service expenses are only at 60% of the budgeted amount as principal payments on bonds are due in May, but paid in April for some of the bonds. Expenditure by Fund (Refer to page 8) The total for all of the funds are running at 72% of the budgeted amount, but a few funds are over the expected 75% budget amount for the third quarter. The Tax Increment Fund is at 148% due to all of the property tax increment being paid as well as the Phase 2 Riverwalk payments. The Capital Improvements Funds is at 110% due to payments for the streets projects. The Capital Equipment Fund is at 95%. Payments for the financial and CED software have been made as well as the purchase of the stump grinder and police vehicles and equipment. The Employee Insurance Fund is at 76% of budget because ten months of insurance premiums have been paid because the City is required to pay one month in advance. A correction to the expense account is made at the end of the fiscal year to ensure only twelve payments are recorded during the current fiscal year. The Risk Management Fund is at 84% of budget because 100% of the McHenry County Municipal Risk Management Agency (MCMRMA) premium has been paid. The Police Pension Fund is at 81% due to an officer leaving and employee and employer contributions were transferred to the officer's new pension fund. Upcoming Quarters In summary, the City continues to be in a stable, fiscally conservative, financial position. Due diligence by all departments will be necessary to ensure this trend continues. Over the next few quarters, management will closely watch the water/sewer fund to see if adjustments need to be made for this fiscal year as well as updating the budget for the next fiscal year to ensure positive results. Page 3 of 8 City of McHenry Revenues &Expenditures Budget vs. Actual Quarterly Report May 1, 2014 -April 30, 2015 Budget Vs. Actual -Revenues &Expenditures Revenues FY14-15 Budget 3rd Quarter 14-15 Actual % of Budget 18,878,352 16,542,495 87.6% 130,050 125,790 96.7% 3,550 2,203 62.1 15,000 11,252 75.0% 5,000 3,750 75.0% 153,000 95,789 62.6% 37,759 34,925 92.5% 58,200 71,835 123.4% 816,606 802,851 98.3 133,690 227,610 170.3% 401,000 349,373 87.1 1,520,212 1,110,456 73.0% 2,000 529 26.5% 0.0% 16,847 16,848 100.0% 822,600 968,612 117.8 277,825 208,433 75.0% 5,438,333 4,241,600 78.0% 122, 000 175,129 143.5% 16,847 15,221 90.3% 51,500 30,922 60.0% 2,557,515 1,931,612 75.5% 778,000 580,853 74.7% 427,597 320,711 75.0% 3,857 80,000 67,387 84.2% 500 32,721 6544.2% 40,000 60,409 151.0 2,050 4 0.2% 2,135,577 1,589,032 74.4% 34,921,610 29,622,210 84.8% Net Income/ Lass Fund FY14-15 Budget 3rd Quarter 14-15 Actual % of Budget General 20,359 2,369,726 11639.7 Tourism 35,050 57,540 164.2% Pageant (1,129 Band (1,777) Civil Defense 1,800 (6,617) 367.6%) Alarm Board 108,000 44,566 41.3% Audit 2,049 785) 38.3%) Annexation 13,200 34,692 262.8% Motor Fuel Tax (872,354) 283,523 32.5%) Developer Donations (216,700) (65,872) 30.4% TIF 65,550 147,117) (224.4%) Debt Service (38,138 91,884 (240.9%) Recreation Center (548,000) (229,951) 42.0% S ecial Service Area #1A S ecial Service Area #4 4,212 Ca ital Improvements (109,500 (13,483 12.3% Capital E uipment (54,888 Water/Sewer (1,066,771 445,142 (41.7% Capital Development 122,000 175,129 143.5% Utilitylmprovements (1,577,611 (1,360,788 86.3% Marina 5,500 2,846 51.7 Employee Insurance 6,918 (8,597 (124.3% Risk Management 100,665 12,627 12.5% Information Technology 72,182 McHenry Area Character Counts 245) Flex 40,548 Developmental Escrow (75,500 32,721 43.3°/) Retained Personnel 2,683 Revolving Loan 2,050 4 0.2 Police Pension 334,652 138,300 41.3 Total 3,686,781 1,911,709 51.9% Ex enditures FY14-15 Budget 3rd Quarter 14- 15 Actual % of Budget 18,857,993 14,172,769 75.2% 95,000 68,250 71.8% 3,550 3,332 93.9 15,000 13,028 86.9 3,200 10,368 324.0 45,000 51,223 113.8% 35,710 35,710 100.0 45,000 37,143 82.5% 1,688,960 519,329 30.7% 350,390 293,481 83.8 335,450 496,490 148.0 1,556,350 1,018,572 65.4% 550,000 230,481 0.0 0.0 16,847 12,635 75.0 932,100 982,095 105.4% 277,825 263,321 94.8 6,505,104 3,796,458 58.4% 1,594,458 1,376,009 86.3% 46,000 28,076 61.0% 2,550,597 1,940,209 76.1% 677,335 568,226 83.9% 427,597 248,529 58.1% 4,102 80,000 26,839 33.5% 76,000 0.0% 40,000 63,092 157.7% 0.0% 1,800,925 1,450,733 80.6% 38,608,391 27,710,501 71.8 Page 4 of 8 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2014- April 30, 2015 Revenues by Type Revenues FY14-15 Budget 2nd Quarter 14-15 Actual % of Budget % of Total Pro erty Taxes 51593,456 51525,866 98.8 % 18.7% Sales Taxes 81306,503 61532,479 78.6 % 22.1 % ncome Taxes 21209,000 21073,131 93.8 % 7.0% Other Taxes 11396,306 11099,226 78.7% 3.7% Water & Sewer Sales 51163,085 4,039,180 78.2% 13.5% Im act Fees 256,540 4072080 158.7% 1.4 % Fines and Fees 645,700 479t803 74.3 % 1.6% Licenses and Permits 420,024 355,034 84.5% 1.2% Reimbursements 412,630 892,875 216.4% 3.0% Charges for Services 510023551 31845,710 76.9% 13.0% Grants 1203000 294,955 245.8% 1.0% Interest Income 496,850 99734 2.0% 0.0% Other Revenues 4898,965 4,0673135 83.0% 13.7% Total 34%1,610 29,622,210 84.80/. 100.0% Revenues by Type 13.7% 183% ■ Property Taxes 0.0% ■ Sales Taxes LID% el Income Taxes ■ Other Taxes 13.0% ■ Water & Sewer Sales ■ Impact Fees ■ Fines and Fees ■ Licenses and Permits 3.0% ■ Reimbursements 1.2% 1.6% 22.1% ■ Charges for Services ■ Grants ■ Interest Income 13.6% 7.0% 3 7% ■Other Revenues Page 5 of 8 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2014 -April 30, 2015 Revenues by Fund Fund FY14-15 Budget 2nd Quarter 14 15 Actual °/u of Budget % of Total General 18,878,352 16,542,495 87.6% 55.8% Motor Fuel Tax 8163606 8025851 98.3% 2.7 % Tax Increment Financing 401,000 349,373 87.10/b 1.2% Debt Service 11520,212 11110,456 73.00/o 3.7 % Capital Improvements 822,600 968,598 117.70/. 3.3% Capital Equipment 277,825 208,433 1 75.0% 0.7% Water/Sewer 51628,680 41462,872 79.3% 15.1 Em loyeeInsurance 21557,515 11931,612 75.5% 6.5% Risk Management 778,000 5801853 74.70/6 2.00/ In formation Technology 427,597 320,711 75.0% 1.1% Police Pension 2,135,577 1,58%032 74.4% 5.4% All Other Funds 677,646 754.923 111.4% 2.5% Total 34,921,610 29,6229210 84.8% 100.0% Revenues by Fund 1s,000,000 14,000,000 12,000,000 - 10,000,000 8,000,000 6,000,000 ■ Revenues by Fund a,000,000 z,000,000 p a W F � U w F � Page 6 of 8 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2014-April 30, 2015 Expenditures by Type Ex enditures FY13-14 Budget 2nd Quarter 14 15 Actual % of Budget % of Total Salaries 10,4479942 71631,111 73.0% 27.5% Benefits 51137,611 411729210 81.2 % 15.1 % Contractual 313171755 2,538,806 76.5 % 9.2 % Su lies 11690,010 17145,835 67.8% 4.1 % Other 515889532 473787868 78.4 % 15.8% Debt Service 2,144,21 1,275,833 59.5% 4.6% Ca ital 6,085,40: 3,507,511 57.6 % 12.7 % Transfers 41196,884 3,0609288 72.9 % 11.0 % 38,608,391 27 710,501 1 71,8%1 100.0 11% Expenditures by Type 13% 27% ■ Salaries ■ Benefits ■ Contractual ■ Supplies 5%__-- ■ Other ■ Debt Service ■ Capital 15% a Transfers 4%I �9% Page 7 of B � zo,000,000 � 1s,000,000 1e,000,000 11a,000,000 1z,000,000 10,000,000 8,000,000 6,000,000 4,000,000 2,000,000 City of McHenry Revenues & Expenditures Budget vs. Actual Quarterly Report May 1, 2014-April 30, 2015 Expenditures by Fund Fund FY14-15 Budget 2nd Quarter 14-15 Actual % of Budget % of Total General 18,857,993 14,172,769 75.20/6 51,10/6 Motor Fuel Tax 12688,960 519,329 30.7% 1.9% Tax Increment Financing 335,450 496,490 148.0% 1.8 % Debt Service 11558,350 1,018,572 65.4OA 3.7 % Ca ital Improvements 891,600 982,095 110.1 % 3.5% Ca ital Equipment 2779825 263,321 94.8% 1.0% WaterlSewer 81145,562 5,200,543 63.8% 18.8% Em loyee Insurance 21550,597 19940,209 76.10/o 7.0% RlskManagement 677,335 568,226 83.9% 21% Information Technology 4279597 248,529 58.1 % 0.9% Police Pension 11800,925 11450,733 80.6 % 5.2% AII Other Funds 11396,197 849,685 60.9% 3.1% Total 3846083391 1 27,710,501 71.8% 100.0% Expenditures by Fund e�a� \,Ce"r' `off ee ee`y e�c fee coe e�w o� oo Jae ■ Expenditures by Fund Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA DATE: March 2, 2015 TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development RE: Temporary Use Permit to allow The Church of Holy Apostles to conduct "Sleep out for Shelter" fundraiser on May 9th at 3:00 PM until 7:00 PM on May 10th, at the church located at 5211 Bull Valley Road; and, waiver of $60 ($30 fee and $30 deposit) temporary use permit fee. ATT: 1. Temporary Use Permit Application 2. Aerial Photograph BACKGROUND: In cooperation with Pioneer Center for Human Services, which merged with McHenry County PADS (Public Action to Deliver Shelter), several McHenry County organizations in multiple municipalities have hosted an event called "Sleep out for Shelter" to raise money and awareness of homeless individuals, which has become an increasing concern for many years. A few years ago the event was held at Petersen Park and this year is proposed to be held at the Church of Holy Apostles, located at the southeast corner of Bull Valley Road and Crystal Lake Road. The purpose of the event is to raise money for PADS Shelters throughout McHenry County including the PADS headquarters on Kishwaukee Valley Road in Woodstock. Below is a statement from the Pioneer Center for Human Services Website: "McHenry County PADS offers emergency and transitional housing coupled with support services in order to help homeless individuals work toward becoming self-sufficient. These support services enables individual to receive case management, job training, counseling and psychiatric services, as well as day-to-day services including access to showers, laundry facilities, transportation, computers and an address at which to receive mail. The program is specifically designed to address the root causes of homelessness and not just treat the symptoms." In accordance with the City's zoning ordinance if any of the criteria for minor temporary uses are not met or if any one of the criteria below is applicable to the requested use, the temporary The City of McHenry is dedicated to providing the citizens, businesses and visitors of McHenry with the highest quality of programs and services in acustomer-oriented, efficient and fiscally responsible manner. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us use shall be classified as major and requires consideration, review and approval by the City Council: • Any use proposed which also involves any type of sign variance request; • Any use proposed which cannot comply with the outdoor lighting regulations or performance standards for noise as outline in the zoning ordinance; • Use is proposed for more than one time per calendar year -either on the same application or multiple applications submitted within the same calendar year; • Use proposed is not compliant with all other applicable City ordinances, rules and regulations. Major temporary use permits are forwarded to the City Council for consideration at a regularly scheduled City Council meeting. The City Council shall approve, approve with conditions or deny the application. Upon approval by the City Council, the Community and Economic Development Department shall issue a temporary use permit. Following are the two criteria which the proposed temporary use does not meet; thereby classifying the proposed temporary use as major: • Use is permitted by right in the zoning district in which it is proposed; • Use is consistent with activities typically associated with the existing principal land use on the property being proposed; The Church of Holy Apostles is zoned E, Estate Residential and BP, Business Park. The proposed use is not a use permitted by right Cl"d also not consistent with activities typically associated with the existing principal land use (assembly use) on the subject property, 5211 W Bull Valley Road (The Church of Holy Apostles). ANALYSIS: The Sleep out for Shelter event is proposed at the Church of Holy Apostles on May 9 and May 10, 2015, which is Mother's Day Weekend when the event is traditionally held. Approximately 250 people have attended the event in the past however some do not stay overnight. People will arrive at 3:00 p.m. on May 9; the Church of Holy Apostles has a 5:00 p.me mass each Saturday and an 8:00 a.m. mass on May 10. Staff has suggested a note be included in the bulletin a couple weeks prior to the event encouraging people attending church to enter/exit off of Crystal Lake Road however staff does not foresee any problems with people utilizing the Bull Valley Road entrance/exit. A rally, which is led by Star 105.5 is planned from 6:00-8:00 p.m. on May 9 immediately north of the Habitat for Humanity building, and a bonfire Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us is planned immediately north of the cemetery (both depicted on aerial photograph). The bonfire will occur from approximately 8:30-10:30 p.m. on May 9, and 11:00 p.m. is designated "quiet time," and is when those staying overnight will go to the sleeping area and play cards, read, etc. Attendees staying overnight are required to leave by 7:00 a.m. on May 10 and cleanup is typically completed by 8:00 a.m. on that same day. Attached is the temporary use permit application submitted by the Church of Holy Apostles along with an aerial photograph of the Church property. Included on the aerial are the locations of the proposed rally (north side of Habitat for Humanity Building is 271 feet from the north property line adjacent to Bull Valley Road and total area adjacent thereto is about 1.33 acres); the locations of the two temporary signs, which are permitted by ordinance for not -for - profit organizations (with time posting restrictions); the sleeping area is proposed immediately north of the maintenance building (sleeping area consists of 1.09 acres and is 701 feet to the closest residential dwelling units on Betsy Lane) which is also where food will be provided by a Rotary Club. The area which will be utilized for the bonfire consists of approximately 3,600 square feet (depicted on aerial photograph). The City issues a separate over-the-counter permit for bonfires which by ordinance cannot exceed 25 square feet and must be located in close proximity to a water source, which is the case in this instance (water source adjacent to cemetery). Also depicted on the aerial photograph are the areas which will be roped -off for attendee parking (approximately 160-180 spaces are provided), as well as for a trailer which delivers cardboard boxes utilized for attendees for sleeping. The Church of Holy Apostles has a perpetual adoration chapel and an area has been marked on the aerial photograph reserving parking spaces for those who utilize the chapel during this time period. Participants will be permitted to utilize bathrooms inside the church, and the entrance is immediately north of the sleeping area also depicted on aerial. The proposed event will be advertised on The Church of Holy Apostles electronic sign adjacent to Bull Valley Road, the Internet, in the newspaper, as well as on up to two temporary banners (approximately locations depicted on aerial -one permitted per street frontage) and ten signs will be posted in City right-of-way in accordance with the requirements in the sign ordinance (separate permit required). The Church is requesting waiver of the $60 temporary use permit Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us fee ($30 of which is refunded following the completion of the event). Staff does not have any concerns with the request as -proposed and would recommend approval. If the City Council concurs with staffs analysis it is recommended that a temporary use permit be granted to the Church of Holy Apostles to hold the "Sleep out for Shelter" event on May 9 and May 10, 2015 from 3:00 p.m. on May 9, 2015 through 7*00 a.m. on May 10, 2015 (cleanup ending at 8:00 a.m. on May 10, 2015) with the condition the attached aerial photograph be included as part of the approval (depicting locations of various events/areas on site to be utilized), a separate bonfire permit is obtained, as well as a permit for the ten signs to be located in City right-of-way advertising the event in accordance with the sign ordinance and the $60 temporary use permit fee be waived. CITY OF MCHENRY PERMIT NO. TEMPORARY USE PERMIT APPLICATION I OFFICE USE ONLY APPLICANT NAME:' `V�S2 L �t}�(,trl C) t-ic�taiCl05'rlt� ZONINGDIT: ADDRESS: 1,k) �ui j 1CA iky C �n (City:) C w en(�u (State:)_ (Zi ) if PHONE:�07� MOBILE: (_�il 5`- N(1 FAX: E-MAIL,: EVENT DATE(S)/HOURS: Masi as i 17d 161.1i' %V 16). is EVENT ALDDRES GENERAL EVENT DESCRIPTION: EXISTING LAND USE: SETUP:(Date) lyl gtq ��' TAKE DOWN:(Date) V1/1 CL i OPEN TO PUBLIC: YES:�NO ❑ (Invitation only) ATTENDANCE (Projected) ADMISSION FEE: YES: ❑ $ NONE ❑ PARKING: NO. OF VEHICLES: SELFNrVALET ❑REMOTE/SHUTTLE ❑ MUSIC: NONE ❑ YES )4(Ifyes) ACOUSTIC ❑ AMPLIFIED ❑ SaCvr to SS. or ck6t)%j�c TEMPORARY STRUCTURES: NO ❑ YES ❑ of yes, indicate number, size, and type) WILL EVENT BE ADVERTISED?: NO: ❑ YES: (If yes, indicate where and how) PYROTECHNICS: NO:'�YES: ❑ (Ifyes describe) SUBMITTAL CIiECI�TST FEE: DEPOSIT: co IIES6 TOTAL: EXPIRATION DATE: COUNCIL ACTION: DATE; APPROVED ❑ DENIED ❑ CONDITIONS: YES ❑ NO: ❑ ❑ Completed temporary use permit application. (including property owner signature). ❑ Two copies of site plan Showing event layout, location of all structures (existing and/or temporary), property lines, abutting streets, ingress/egress. ❑ Two copies of a parking plan including on site and/or remote parking/shuttle. ❑ Completed sign permit application, if applicable. I HERESY CERTIFY THAT ALL INFORMATION CONTAINED HEREIN IS ACCURATE AND TRUE AND THAT IwILL ABIDE BY ALL CITY OF MCHENRY ORDINANCES AND CODES RELATING TO THE ISSUANCE On THIS TEMPORARY USE PERMIT. THIS PERMIT IS GRANTED AND ACCEPTED WITH THE EXPRESS UNDERSTANDING AND AGREEMENT THAT SAID TEMPORARY USE SHALL CONFORivr IN ALL RESPECTS 1VI1'H THE ORDINANCES OF THE CITY OF MCHENRY AS NO�V IN FORCE. DATE: (DIRECTOR„ CONSTRUCTION AND NEIGHBORHOOD SERVICES 333 S. GT2ECN STRCCT McHCM2Y ILLINOIS 60050 ($IS) 363-2176 Q { Derik Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: March 2, 2015 TO: McHenry City Council FROM: Derik Morefield, City Administrator RE Special Event Liquor License ATT: Application The Church of Holy Apostles located at 5211 W. Bull Valley Road is requesting permission to sell beer and wine at the church for the annual Catholic Assistance Missions Help & Hope for Haiti fundraiser on Saturday, April 18t" from 6:00 PM to 10:00 PM. The $25 license fee has been paid and all required paperwork has been submitted. If approved, this will be the second special event license issued to the church in 2015. Municipal Code permits eight such licenses per calendar year. If Council concurs with this request, then it is recommended a motion is considered to approve the special event liquor license application for The Church of Holy Apostles as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. ilia d SPECIAL EVENT LIQUOR LICENSE APPLICATION CITY OF MCHENRY (A special event liquor license may also be required by the State Liquor Control Commission) www.state. il. ushcc FEE $25.00 2. 3. APPLICATION DATE COMPANY OR ORGANIZATION: ADDRESS: ") Z. D IrL�-kj UU _CITY:'+'� PHONE NUMBER: JI 7����P(01 TYPE OF BUSINESS OR ORGANIZATION: IIO()1 1 Uf y I0 LICENSE APPLICANT:V ' 1 sct�'CkL Y i1L'I�` ��`��" DATE OF BIRTH: ADDRESS: aTY: DAYTIME TELEPHONE NO.: 0 1 EVENING TELEPHONE NO. LOCATION WHERE SPECIAL EVENT HELD: L✓-� Ur cy�) o "dUA A 'oU-5 ` (non-residential bremlsks only) 4. OWNER OF LOCATION WHERE SPECIAL, !EVENT HELD: �n� OWNER'S ADDRESS: r�Z� V 1y �cl ?: � K CITY: TELEPHONE NUMBER: 5, DATE(S) OF EVENT: HOURS: Lo� (not more than 3 days) / 6. TYPE OF ALCOHOL TO BE SERVED: ✓ BEER WINE` LIQUOR 7, NO UNDER -AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES. 8_ DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. AFFIDAVIT hereby states that the City of McHenry shall not be held liable for any occurrenceI loss, damage, or injury as a result of this event. Person or persons to whom this license has been issued shall hold the City of McHenry harmless in connection with any and all claims arising as a result of the consumption of alcoholic liquor or as a result of the issuance of this license. The undersigned certifies that they will not violate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this application are true and correct to the best of his/her knowledge and belief. The undersigned is aware that state liquor licensing approval is required for this license. Signature of Applicant SUBSCRIBED and SWORN to before me this day of Notary Public DATE ISSUED LICENSE NO. EFFECTIVE DATE(S) zo�z Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: March 2, 2015 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted -for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beeri VY me permit requests. FOR COUNCIL MEETING ON March 2, 2015: Beer/Wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 06/14/15 Julaine Pieroni Fam 4000 W Maple Ave, McH 06/28/15 Ann Miller Fam 5701 Fieldstone Tr, McH 07/25/15 Kathy Hettermann Fam 3615 John St, McH 08/02/15 Gary Anderson Fam 3905 W Kane Ave, McH 08/08/15 Kathleen/Gary Kuthe Fam 315 Newport Tr, McH 08/09/15 Marvin Bauer Fam 4206 W Crestwood St, McH 08/09/15 Darlene Besch Fam 3308 Chestnut Dr, McH 08/16/15 Leon Schmitt Fam 1810 N Riverside Dr, McH 08/16/15 M Ruiz/Patriots/Park 2108 Orchard Beach Rd, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of 04/OS/15 lst United Methdst 06/06/15 J Arnow/Bike Haven 07/26/15 Amberley Nolan (Johnsen) 08/16/15 B Matchen/N Shore Rods 08/16/15 M Ruiz/Patriots/Park 08/29/15 Claudia Conway Wed Cer 10/03/15 Jeff Heath Wedding Cer TConaway\pic perm list.doc 3717 W Main St, McH 3318 W Pearl St, McH 191 Copperfield Ln, Cry Lk 3808 W Maple Ave, McH 2108 Orchard Beach Rd, M% H 3704 High St, McH 1615 Hoover Tr, McH Use iirepit on beach Star 105.5 Rolling Radio, tent, vendors, safety class bikes, demos, bounce house wedding & reception, DJ, tent, catered food, tables, chairs food vendors, tables, music tentS. bounce house, DJ, games sprinkler, dunk tank, food, vendors, raffles, Field of Honor Flags (8/144/16) DJ chairs, music Axb IVIMEINK Y PARK FACILITIES SPECIAL USE AND/OR BEER[WINE APPLIC, Contact Person: �j. I S ; ., q� Company/Organ.ization:_ S t 11 City/State/Lip; lJ� �C- tO�v�Honne Phone: Ad 3 Date of Picnic: _.Jw i •1 Work/Cell Phone; Park: o Knox Park (A only) ersen Park o Veteran's Memorial Park Area: inIllel/ter Shelter A B n Shelter C t.1 Arrival Time: Departure 7'in1e:61 t4 .Total Number Attending:.4C v — i�... Falsifying attendance numbers will result in loss of deposit. Groups over 500 must obtain additional: n dumpsters o portable toilets Water, electricity and restrooms are av�tila.ble at all sites. Knox Park A has a portable restroom. Brief description of event (company picnic, car show, craft show, wedding, etc.):62�;2�r List all activities to be held: items brought into park site; n Tables a Chairs n Benches n Carnival Rides n Music c Animals u Catered Pig Roast Q Oth.er- ---(' ---- a Tent: Location In Pack: ELECTRICAL Si FOR TENTS n APPL[CAN'1' TU CALL JC_.1LiE (1-800-892-0123) TO BE LOCATED o NO ELECTRIC, Shamrock Tent Staked; rJ yes n no %%%%%%�f%%%%%%%%,:%%%li%%%>'S%%%%%%%'/tif%Y%'%(•h'%%%1�%%%'k%•h"J'%%%%�f 9�%'l�%Sit%%%%%N'%f%7H%%%%%%X'!f%'}."iS%%it%%X%li%li%%lf of '%'k%N$C k'A'%$7%%%if k'S: Will beer/wine be present: a Yes o No Zr YOU CHECKED YES, PLEASE ANSWER QUESTIONS 13EIjOW: Indicate the number of beer/wine permits denied . Indicateunertrit of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, cases, beer kegs, etc.)_ _ I agree that all the beer/wine containers will be remov 'by applicant or placed in proper containers on site on the permit'date and that no underage or intoxicated person ' e allowed to consume any of the beer/wine brought into the gree tlt none of the beer/wine allowed in the City of McHenry park, pursuant City of McHenry park under this permit. I a to this application will be sold, it being unde ; 5od that the sale of beer/wine tinder this permit issued pursuant to this application is expressly prohibited, 1 hakye read and will comply with the City of McHenry Park Permit rules. I have read and understanM16rules and regulations that have been set i'orth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the ark property.A so uniefurstand that not complying with the Park Permit rules will result in In.. of deposit, Signature r t � Date: Healtli permi are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Appfval will be based on the items listed above. Any other requests are subject to further approval, Restrictions: pA ***ic**�Y*�*%�*�w*8*%%�*9r :4��**%%�9. �t Vr*:t nY*:k�*fM� . � �t%��%%%irk%�l*�%h •k�%*d• *�t%%% fr*% is%*%��**%%�%xlt it +kt%�;Rh i'OT2 Of'F1('E t.JSE QNC,Y ReservationPaid:. ` �(✓� Deposit Fee: $ Payment: o Cash ❑ Check - I'otal Fee: a''' e Subnnitted to City Councit;A Confirmation Sent: _Initials: _ City Council Approval; harkslformslpicnic Pormslspacial use and beer and or wine application AD IVICHENRY PARK FACILITIES CIAL USE AND/OR BEER/WTNF AT Contact Person: t c Company/Organization: %V- V�'t1i_z (��-.t .� Address: City/State/Lip: A G, -TL (,61 0Home Phone:_ _ ICA 1ION _Date of Picnic:_' Work/Cell Phone:6d1 )65��[ Park: n Knox Park (A only) n Petersen Pa.rl< ,1'VeterM) S Memorial Park Area: o Shelter A o Shelter B o Shelter C i.► Other: Arrival Time: %! A _ Departure Time Total Number Attendin g' Falsifying atten�'crnGe nur�ibers will result i.�z loss of deposit.. Groups over S00 must obtain additional: n dumpsters o portable toilets Water, electricity and restroorns are available at all sites. Knox Park A has a portable rc;stroom, Brief description of event (company picnic, car show, craft show, wedding, etc.):. /L) List all activities to beheld:_al �,c, Items brought into park site: (Tables o Chairs o Benches ❑ Carnival Rides ❑ Music ❑ Animals n Catered Pig Roast p`Oth.er � ❑ Tent: Location In Park:_ iZ �Z _ _Size: Tent Staked: o yes/ no ELECTRICAL FOR TENTS o APPLICANrl' TO CALL JULIE (I M049M123) TO BE LOCATED o NO ELECTRIC: Shamrock �x******x�*x•kY**n*�*�*****irir* *is*k•kr.* ***W*il•Mtn***5;*****k*r.tY*'k**�Y�ir*x�*K�Cx�ir9r�YNo4ir�tt4�'tx'rfkt'etY+exAtir�4rNxe't�;�xr;xRSeirxr; Wilt beer/wine be present: a YesNo Z YOU CHECKn i'S, i'1 EASE ANSWER QUESTIONS 1JL f,OVV: Indicate the number of beer/wine permits denied -7E�r _, Indicate oust of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, be cases, beer kegs, I agree that all the beer/wine containers will be removed applicant or placed in proper containers on site on the permitedate and that no underage or intoxicated person will b lowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that non the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood tl the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. 1 have read a► will comply with the City ofMct-lenry Park Permit rules. I have read and understand the rules c regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application( )and will assume responsibility for any loss; damage or liability arising, from the use of the park pr;6nerty. I al t► dersta.nd that not complying with the Park Permit rules will result in less of deposit, Signature: bate:. Heattli permits ere aired by taw Ibr concessions and catering. I'tease make arrangements to obtain permits. NOTE: Approv� I will e based on the items listed above. Any other requests are subject to further approval. Restrictions: ��*****����,�:���*���*•x�*����������*��*�a•�*�*p'OR OFFICE C1SE ONLY�����n�x���•*��•hh� �,rr�����,���xx,t�a;r���x,r,rx�,���;���� Reservation Deposit Fee: $ -vim Payment: o Cash N Check 0 Charge l'otal Fee: $� _ Submitted to City Council: A=h2 , of Confirmation Sent: _Initials:• City Council Approval: parks\formslpicnic Forms\special use and beer and or wine application f0 Contact Person: MCMI NRY PARK FACILITIES SPECIAL USE AND/OR BEER/"VVINE APPLICATION Date of Picnic: Company/Organization: F:7r� tr Lr nu A �/i L ddress: BC)n i VL V City/State/Zip: prJC /�� N u�} lone Phone:_Work/Cell Phone: park: ❑Knox Park (A only) Petersen Pa.1l a Veteran's Memorial Park Area: Shelter A fShelter B _ o Shelter C u Other: Arrival Time, l G� Departure Time; ��? Total Number Attending: Falsifying attendance rar:rrtbers will result rr2 lass of rre��osit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restroorns are available at all sites. Knox Park A has a portable restroom, Brief description of event (company picnic, car show, craft show, wedding, etc.): Dist all activities to be held: items brought into park site: ❑ Ta.bles ❑Chairs ❑ Be:nches ❑Carnival Rides ❑Music c Animals ❑Catered Pig iZoast ❑ Oth.er ❑ Tent: Location h1 Pack: ELECTRICAL Si FOR TENTS ❑ APPLICANT TU CALL JULIE (i-&00-892-0123) TU BE LOCATED ❑ NO ELECTRIC: Shamrock Tent Staked: ❑yes ❑ na ie rcY�**ie�x*�xt•*;F F ic����*,��**ir N tF*ie �r•k'kr��r��t'c N t �:ic*N*ie**h�*��it hit Ytx�*iC�x�x*�xk it�iex��N 'tK*t4 k,4*KxxfYx4exir�9rfrdth�2xr',xKKirx B: Will beer/wine be present: ❑ Ycs ❑ No 1EF YUCJ CHECKED YES, i'LEA.SE ANS WEl2 QUESTIONS IJL4Iii: Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brough into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) _Gt i u�- 1 agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit'd.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the•sale of beer/wine under this permit issued pursuant to this application is expressly prohibited• I have read and will comply with the City of McHenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising, from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit, lz — Health perm s are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to Further approval• Restrictions: ��*****,�****��,�*�*��*���*�,�** -*�,�� a•�***i�0i2 OFFICE USE ONLY************ xx,F�x•h��Yh��t�,r t:F��k Reservation Fee; Deposit Fee: $ -'� payment: ❑ Cash 1eck ❑ Charge Total Fee, $ � Submitted to City Council:� Confirmation Sent: lnitials:w� City Council Approval: parks\forms\picnic formslspecial use and beer and or wine application C011MCt Person: Company/Organ.ization: APPLICATION ate of Picnic:.",.. his, City/State/Lip;,�.0 v Home Phone', i - ; S 7 j Work/Cell Phone: IvIcHENRY PARK F �IAL USE AND/OR BEE NFL ( r e vo Park: ❑Knox Park (A only) reter•sen Park ,X Vetera.n's Memorial Park Area: Shelter A Shelter B ❑ Shelter C c1 Other: Arrival Time: eparture Time: z. ? i . } Total Number Attendin , C} _ ..._... I Ft�lsrfyr'ng attendance numbers will result 1-12 loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are avtrilable at all sites. Knox Park A has a portable restroom, Brief description of event (company picniccar show, craft show, wedding, etc.);_ �c,�1-r t�,� rli C. .List all activities to be held: c=��-4,I - /A G• L_ _ _ � — Items brought into park site; ❑Tables �s1'Chairs ❑ Benelles o Carnival hides ❑Music ❑Animals u Catered Oth.er Pig Roast ❑ ❑ Tent: Location In Park; ELECTRICAL FOR Si TENTS ❑ APP[.,ICAN`l' TU CALL JC_.1LCE (1-800-892-OI?3) TO BE LOCATED ❑ NO ELECTRIC, Sharnrock Tent Staked; ❑yesL7 11U Will beer/wine be present:/LJ,Yes ❑ No 1v YOu CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied . indicate amount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, I agree that all the beer/ovine containers will be removed by applicant or placed in proper containers on site on the pernhited.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park. pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of delx>sit, y� 7c Signature: Date: Healtli permits are required 'by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: ���**�***�,��*,��•��*,r*,��*:r���%*��,�*:r*�n•��>��FOR OFFICEUSE QNC.,Y*****,r�N> ,rx ��,�•,��,tk•k�%�,�>ti:r��%K�>E*,t,r�xx%%>��%,��;r,�Y( •r Reservation Fee: Date Paid:.? �� rj Deposit Fee; g ,•, t.�--�—'•-- �' � ��.-` Inillals;� • _ Total Fee: — ' -- Payment: ❑ Cash o, IlZeck u Char, Confirmation sent: -- Submitted to City Couneil:_l l'�f _Initials: City Council Approval: parks\formslpicnie formslspecial use and beer and or wine application a )WD ARK PLlCA Contact Person:. V V \I/VV k/V \6' Date of PICInIC:•.. Cornpany/Organi��zatiio,n: .`._Address: City/State/Zip: lUl i� �D�D orne Phonc:__�_ Work/Cell Phone: park: ro l�,nox Park (A only) �etet•sen Park o Veteran's Memorial Park Area: _t� helter A a Shelter B G Shelter C e.1 Ocher: Arrival Time, 1 Q�i _ Departure Timeo /0 Total Number Attendin go F'alsifyfng attendance numbers will result M loss of (lelmsit, Groups aver S00 must obtain additional: to dumpsters o portable toilets Water, electricity and restmorrls are available at all sites. Knox Park A has a portable restroom. _ Brief description of event (company picnic, car show, craft show, wedding, etc,): List all activities to be held: Items brought into park site: ❑Tables ra Chairs u Benches o Carnival hides ❑Music ❑Animals o Catered Pig Koast a Other a Tent: Location In Park: I Lnk TI KICAL Si FOR TENTS � APPL,ICAN"1• TO CALL J(1LCE (1-800-892-0123) TO BE LOCATED n NO ELECTRIC, Slnarnrocl< Tent Staked; cl yes ca no Will beer/wine be present: o Yes a No AV YOU CHE k.,&E /YES, PLEASE ANSWER QUESTIONS 13ELOWO Indicate the number of beer/wine permits denied/JIndicate arnount of beer/wine o be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper cone in *s on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park tender this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pul'Suant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising front the use of the park prope y. 1 also understand that not complying with the Park Permit rules will result in Inss of delxlsit, so :natur 7— M Date Healtb permits are required by lave for concessions and catering. Please make arranger nts to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: � **FOt2 OFFICE 11SE'" j h�k*�tt*ir���,*k%•hk%**l•%*it%'%ir*�%%icx*itk%�%*%�iYk%ir �;%3;R�t Reservation Fee: $ _._ Date Paid:_ � �� '__� Initials;( Deposit "Total Fee; Payment: o Cash peck u Charge Confirmation Sent: $ l j 22 Subnnitted to City Council:- _Initials: City Council Approval; parks\formslpicnie Forms\special use and beer and or wine application McHENRY PARK FACILITIES SPECIAL USE AND/OR BEERMNE APPLICATION Contact Person:Date of Picnic: Company/Organization: Address: MI co) R (-' k Ltn e \ cl City/State/Zip: i \t fir, co Home Phone: Work/Cell Phone: le)\ 5 - a l c - (o o i � Park: ❑ Knox Park ❑ Petersen Park veteran's Memorial Park Area: Shelter A Ahelter B ❑ Shelter C ❑ Other: Arrival Time: Departure Time: Total Number Attending: (() Fals�ing attendance numbers will result in loss of deposit. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Please explain additional needs from the Parks Dept:jvz5h L Brief description of event (company picnic, car show, craft show, wedding, etc.):, List all activities to be �Ct Items being brought into park site:..$"Tables .'Chairs ❑Benches ❑Carnival Rides ;'Music ❑Animals ❑ tuner Tent: Location: 1n Lnya oil -?-ey bSize: Tent Staked: yes ❑ no ❑ PARKS TO LOCATE ❑ APPLICANT TO CALL JULIE (1-800-892-0123) Will beer/wine be present: ❑ Yes�No —1F YOU CHECKED YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied .Indicate under this permit on above date (number of wine bottles, beer cases, I agree that all the beer/wine containers will be of beer/wine to be brought into the City Par k etc. applicant or placed in proper containers on site on the permit date and that no underage or intoxicated person will e al ed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that e e beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being u t o a the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and 1 comply with the City of McHenry Park Permit rules. I have read and unders d the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine A ication(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Sil4nature: ( Date. J I s Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: Reservation Fee: $ L� � �� y�-H"1 (��j Date Paid: � j.� Initials: Deposit Fee: $ ?� Payment: ❑ Cash Check ElCharge Total Fee: $ Submitted to City Council: Confirmation Sent: Initials: City Council Approval: Forms\picnic forms\special use and beer and/or wine application ineHENRY PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APP Contact Person: Company/Urgarr.ization: City/State/Lip:� one Phone: ON Work/Cell Phone: Park: o Knox Park (A only) o Petersen ParkfVetera.n's Memorial Park Area: AShelter A Shelter B o Shelter C r.t Other: i•rlval Time: IAZ Departure Time. 6 "00 Total Number Attending: Falsifying attenclnnce nuniGers will result irz loss of rXepn.szt. Groups over 500 must obtain additional: n durnpsters o portable toilets Water, electricity and restraorns are available at all sites. IC.nox Park A has a portable restroom. Brief description of event (company picnic, car show, craft show, wedding, etc.):___®�(��� List all activities to be held: rJ �— Items brought into park site; u Tables �Cha.irs ❑ Bc:nehes ❑Carnival Rides ❑Music ❑ Animals ❑Catered Pig Roast o Other ❑ Tent; Location In Pack: ELECTRICAL Size: FOR TENTS c� APPLICANT• TU CALL JC.ILIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC, Sharnroc;k Tent Staked; ❑yes ❑ no Will beer/wine be present: a Yes ❑ No IF YUU CHECiCEn YES, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be brought into the City Park under this permit oil above date (number of wine bottles, beer cases, beer kegs, etc.) I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brough({ into the City of Mcl-lenry park under this permit. I agree that none of the beer/wine allowed in the City of Mellenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will cornply with the City of McHenry Park Permit rules. 1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising From the use of the pa ' property. I lso understand that not complying with the Park Permit rules will result in loss of deposit, Signature: ' Date:�y�•e-�.0L� Health permits a►e re red by law I'or concessions and catering. Tease make arrangements to obtain permits. NOTE: Approval will b ased on the items listed above. Any other requests are subject to further approval. Restrictions: �************FOR OFFICE USE Reservation Fee: $ Date Paid: ..�� Initial":' Deposit Fee: $ _ Payment: Cash o Check Charge Total Fee: $ dui Submitted to City Confirmatiori Sent:.,." Council: L�%2 •S — _Initials:•,��-`• City Council Approval; parks\forms\picnic forms\special use and beer and or wine application 44D Contact Person: McHUNRY PARK FACILITIES SPECIAL USE AND/OR BEERMINE APPLICATION )LUT _. ..Date of Picnic: Company/Organ.iza''ti^^on; _ _Address; City/State/Lip;_Nl�044_Nome Phone:_ S =1 c1Q J D Work/Ccll Phone:_ •_,•l! Park: oz x Park (A only) eterwil Park o Veteran's Memorial Park Area: helter A ❑ Shelter B o Shelter C cl Other: Arrival Time, _ Departure Time;mber_�'1 Total NuAttending_ _ Fulsifyrng attenc%nce nun:Gers will result ill BOSS of deposit.• Groups over 500 must obtain additional: ❑ dumpsters o portable toilets Water, electricity and restroorns are available at all sites. Knox Park A has a portable restrvom, Brief description of event (company picnic, car show, craft show, wedding, etc): L� k (J�l L.,ist all activities to be held: U Items brought into park site: � Ta.bles ❑ Ch ❑ Other ❑ Tent: Location [n Park: ELECTRICAL f FOR Benches ❑Carnival Rides ❑Music c Animals ❑Catered Pig Roast TENTS ❑ APPI.,iCAN•I' TO CALL J[.1LIE (i-800-892-0123) TU BE LOCATED ❑ NO ELECTRIC, S1larnrocl< Tent Staked: c� yes La no K�****i'f TY Ki1�%•j:*'**C�'7t �C7�7i,i ii if�xlC l: iC VC `(�CYYr'rl 9f 1�"k�T'!�'�'K'if lf'*X*�.�:'A'**'kY.'h'if YC 1'Cif%iC�'X:i X�f*!!'k JC 1:#XA•�•'k'i{'K�'1i'1'f7!•k%1'f1Cli'T•%N1f 'kkff'it !'P 'k K$C >'l Y S2NT'18>: Will beer/wine be present: ❑ Yes o No IP YOU CHECK YES, PLEASE ANSWER QUESTIONS I3EYJOVV: Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to be broug t into th City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etcl)c; 040L�� S�(yZll I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit•date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into ttte City of Mel-Ienry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules, 1 have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising From the use of the park prQpqty. I also un erstan that not complying with the Park Permit rules will result in loss of de xOsit, Signature,Date:. Health permits are requited b.4lWy a or concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the Ims listed above. Any other requests are subject to further approval. Restrictions: * * *********** **********************FQR OrF10E USE nNLY****�n�x��fi���x•k�� ,��� ��`xxx*,���Nn,r�����x,��,rx�;>r,k�;:t�;kfr i2eservatian Fee; $ �S _•_ � Date Paid:_ i �1 1_7 Irlitials;_r Y_r �� Deposit Fee: $ c_ _ Payment: o Cash ieck Charge l'otal Fee: $ _ � Submitted to City Council; ' I, Confirmation Sent: _initials:_ City Council Approval; _ parkSlformslpicnic forms\special use and beer and or wine application 1VICnENK Y PARK FACILITIES SPECIAL USE AND/OR BEER/WINE APPLICATION Contact Person: /d f hate of Picnic:,'CJ Co►npany/Organizationit Lk'.f✓J12-�,c...Address: LZ;L6 City/State/ ipd X/ Z A' 6/41�s Home Phone:_ ✓ S- 7 i _ C )6 Work/Cell Phone:/ Park: ra Knox Park (A only) Petersen Park ❑ Vetera.n's Memorial Park Area: Shelter A ❑ Shelter B / ❑ Shelter C r.► Other: Arrival Time: ��od /U ri/? Departure Time: b r do o���_Total Number Attending.. Z�' F�dsifydng r�tfend�rnee nurrlGers will rc�sudt r'�2 doss of cdeposdt. Groups over 500 must obtain additional: ❑ dumpsters ❑ portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restraom. Brief description of event (corr►pany picnic, car show, craft show, wedding, etc.): ice/ 1,ist all activities to be held: Items brought into park site; ❑Tables ❑Chairs ❑ i3cnelles ❑Carnival Rides ❑Music ❑ A►11n1ttIS ❑Catered Pig 1Zoast ❑ Other ❑ Tetlt; Location lit Park: ELECTRICAL Si FOR TENTS ❑ APPLiCAN`1• TO CALL JULIE (1-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC; Shamrock Tent Staked: ❑yes ❑ no icKF�**�*x�tYx*�**ir:F**��icrc*�Kx�*xdr*,Nr��r�����Kic���fr�**�:F�ki: k9r�**�x�x�x*�K�rit*irK�*No'sKxt4e'e4e*'r*'r�iexNfe:xxr'tr'tfkYxy4>;xieStRx+; Will beer/wine be present: ❑Yes ❑ No Ir YOU CH CCU ES, i'L EASE ANSWER QUESTTf)NS BELOW; Indicate the number of beer/wine permits denied Indicate arnount of beer/wine to be brought into the City Park under this permit oil above date (number of wine bottles, beer cases, beer kegs, etc,) R"54J.1 I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the perrnit'd.ate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or.Beer/Wine Applications) and will assume responsibility for any loss, damage or liability arising From file use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Signature; - 2��'� �� Date: e� Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: c; iy *********FOR OFFICE C.1SE ONLY +Y�Y �R��*ir**A•*kithk* iteservation Fee; $ � Date I'aid:_� � Initials: eposrt Fee: $ Payment: ❑ Cash ❑ Check . aari,e Total Fee: Submitted to City Council; j5 Confirmatiori Sent: _initials:,,_ City Council Approval; parkslf'ornts\picnic formslspecial use and beer and or wine application Contact Person: 1VICHENRY PARK FACILITIES SPECIAL UISE AND/OR BEERMINE APPLICATION !0�- 6)Sd _Date of Picn ic: Company/Organization; _Address: J�3U� ����c�(%C llJ��-' City/State/Lip;,(i( Home Phone:1 5:13 - ELM Work/Cell V) Park: o Knox Park (A only) "t•sen Park o Veteran's Memorial Park Area: o Shelter A /shelter B ❑ Shelter C u Other: Arrival Time: �ivJ Departure Time, Total Total Number Attending:..,,....,� Fa/sifyr.n� atdend'a7nce hicncGers will resold rrz loss of �lepnsit. Groups over 500 must obtain additional: ❑ dumpsters o portable toilets Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroorn, Brief description of event (company picnic, car show. craft show, wedding, etc.): List all activities to be held: [terns brought into park site; ❑Tables ❑Chairs ❑ I3e:nehes ❑Carnival Rides ❑Music ❑Animals ❑Catered Pig Roast a Other ❑ Tent: Location (n Park: ELECTRICAL S FOR TENTS ❑ APPI.,ICAN'1' TU CALL JUI,Ib; (1-800-892-0123) TO BE LOCATED n NO ELECTRIC: Shamrock Tent Staked; n yes ca no ic•icy****tic*kx**:F*ir***�**�C;Y�xYe�•k it �C*fNr��C�*�t�fkAic*�N�R���*•k*�i: 1kK�**•k,'C*ie*x**�Y*x�xxfY �Y fkkx Kl'rx iexKt4xfYxKf'r it�Ar iex,Y f4 Yt y'�i;xRf'�irx 5: Will beer/wine be present: o Yes ❑ No )<F YOC1 CHECI�E YES, i'LEA.SE AN'S'W1ER QUEST70NS 13)Y�OVV: Indicate the number of beer/wine permits denied . Indicate amount of beerne o be bro ►�ht into wine' the - City Park under this permit on above date (number of bottles, beer cases, beer kegs, etc.) 169LIZV I agree that all the beer/wine containers will be rernoved by applicant or placed in proper containers on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park tinder this permit. I agree that none of the beer/wine allowed in the City of McHenry park, p►.u•suant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or leer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising, from► the use of the park property. I also understand that not complying with the Park Permit rules will result in loss of deposit. Dal Signatur e: Health emits are required by lave I'or concessions and catering. Please make arrangements to obtain permits, NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: �*,r***,�w***w,r*w��*�,r,r,r*��**�;r,r���,r�,r**e•*��,k�OR OFF[('ir USE QNLY*,r•x+r*e*x**a���x�k���a•�'�^t :r�•>tix,��,r*xx:r����>r>ti��,r� r*,�;,t ,roc Reservation Fee: $�: Initials��-` Deposit Fee: $ Payment: ash ❑ Check ❑ Chari:e TSubmitted to ouncil: Total Fee: $ � -- ._._........ y /ea`�t��6 CCt Confirmation Sent: _lnitiais: City Council Approval; parks\forms\picnic forms\spacial use and beer and or wine application IncHENRY PARK FACILITIES CIA.L UPSE AND/OR BLERiWINL Al Contact Person; Company/Organ.ization; µ City/State/Lip:_�*y I Jiome Phone: ddress: ICA I ION _C)ate of Picnic: Work/Cell Phone: ID Park: n Knox Park (A only) ❑Petersen Park a Veter'at) S Memori park Area: in Shelter A n Shelter B ❑ Shelter C. ter: ��I Arrival Time:_ Departure Time:. Z_ Total Number Attending, Fr�lsifyin� attencCcrnce nuntGers will rc�sutt rrz loss of tXepnsit. Groups over 500 must obtain additional: n dumpsters ❑ portable toilets Water, electricity and restroorns are available at all sites. Knox Park A has a portable restraom, Brief description of event (company picnic, car show, craft show, wedding, etc.): 1 01 (1 ���1�� � ��S CCar List all activities to be held: It ms brou I'lUth.er� intonpark site; ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music c Animals ❑Catered Pig 1Zoast ❑ Tent: Location In Park: ,UECTFt1CAL FOR Si Tent Staked: ❑yes ra nca TENTS ❑ APPLICANT' TO CALL JIiLIE (i-800-892-0123) TO BE LOCATED ❑ NO ELECTRIC: Shamrock S cr ie �e is �F*•hie*ic*Wx*�:F�x k**�*xir ie*xx�*J+"Y ;F kr,� :Y�1e�rie���Yk k*�*k'e 1FY1F fr�K**K,'�x*x*��'e*X�RXk �Hx'�xx�'t �rXx xxxit YrxKNK4r yexr',xRfrieK r: Will beer/wine be present: ❑ 'Yes ❑ No IF YOU CHECKED YES, PLEASE ANSWER QUESTIONS I3ELOVV: Indicate the number of beer/wine permits denied . Indicate arnount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer c•�, beer kegs, I agree that all the beer/wine containers will be removed b • plicant or placed in proper containers on site on the permitd.ate and that no underage or intoxicated person will be lowed to consume any of the beer/wine brought into tite City of McI-lenry park under this permit. I agree that nor of the beer/wine allowed in the City of McHenry park, pr.trsuant to this application will be sold, it being understoo lat the sale of beer/wine under this pert -nit issued pursuant to this application is expressly prohibited, I have rec nd will comply with the City of McHenry Park Permit rules. i have read and understand the i�r a s and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine ApoiCation(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property, lo understand that not complying with the Park Permit rules will result in less of deposit. Signature• /�; , Date Health J rmits are required by lave for concessions and catering. Please malze arranger gents 1:6 obtain permits. NOTE: Approval will be based on the items listed above, Any other requests are subject to further approval. Restrictions: �*+t***�*��#fix*w:k�*A**��:k��+k�k k��**�:k k *'h�**ik h�,kh�xhir�*l*k�hkh�h •�*;k�'x* �*k icnh*ir**�*Xhh%1c �'ch�; :Y �; 4ek FOR orFlt'i✓ USE Reservation Deposit Fee: $ Payment: ❑ Cash ,rCheck u Charge +� Total Fee: $ Submitted to City Council, 7� �— Confirmation Sent: _ _Initials:-•--___w_____. City Council Approval; _ ltarkslforms\picnic torms\special use and beer and or wine application i� • ! I i,, McHENRY PARK FACILITIES ECIAL USE AND/OR BEERMNE APPLICATION Contact Person; �� �cYlY`i�'lo�t" Company/Orga��lI zation; City/State/Lip; k Home Phone: -- Date of Picnic: Work/Cell Phone:( f Park: ❑ pox Park (A only) ersen Park ❑ Vetera.n's Memorial Park Area: 0AS'helter A ❑ Shelter B ❑ Shelter C r,t Other: An Time: /� __._......m__ • _ .. . Departure Time:_......_ Total Number Attendin �� Fels fying �altencinnee naer�tGers will result irz l�s;s of d'ep��sit. Groups over 500 must obtain additional; ❑dumpsters ❑portable toilets Water, electricity and restrooms are available at ali sites. Knox Park A has a portable restroom. Brief description of event (company picnic, car show, craft show, wedding, etc.):hat;6 List all activities to be held: [toms brought into park site: ❑Tables ❑Chairs ❑Benches ❑Carnival Rides ❑Music ❑Animals Oth.er ❑Catered Pig Roast ❑ ❑ Tent: Location In Park:_ _______ ELECTRICAL Size; --- ❑ Tent Staked; yes ❑ no -- FOR TENTS ❑ APPLICAN`i• TO CALL JULIE (1-80049MI23) TO BE LOCATED 0 NO ELECTRIC: Shamrock %tie%%*%%%%%%x%i�%%%%%%%%%%%�%%%%1'r9t%'tF9:%%1�9t%)k11':%%%%T':�%*%%%'h%%t41�11's�fi'%7k%•.ke%%'it%ft tit it It l't%1k 4'C %71C 1'ek k�c%f4%74 %4t 4f if A'k f<1V fF f�Yi 7'fr5s'kkYik>: Will beer/wine be present: ❑Yes ❑ No ZI< YOU CH ACK + �S, PLEASE ANSWER QUESTIONS BELOW: Indicate the number of beer/wine permits denied Indicate amount of beer/wine to be brought int the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc.)��t% I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permit'date and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of McHenry Park Permit rules. I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, darnage or liability arising from the use Jr7i�t park propg,rty. I also unda stand that not complying with the Park Permit rules will result in loss of deposit, xl' 1 Si natu`y<< g Date: �Healtli s are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: *****��*�%�*,ti*,F>�><>r�%*%�>H,�>�%**>�>4>t*��•%>�,r>�FOR O1:F1(`E [1SE QNLY -- ;Fir:F**�>Y�4**1;�F>P 1r Jt•k:F%*�l•��>4ic>4%%x*>E>4�l•xir*144r ;4x�**,y �Y irA—.�i�>~'h ,;*, Reservation Fee; $ •_•_ Date Paid:• f j (//' Deposit Fee: $ h7itials: _• ,� Total Fee; $ -•— ...-.__,__ Payment: !Cash O Check 0 Char>;e Confirmatiori Sent: "-- Submitted to Ci Council µ _initials: City Council Approval; parkslformslpicnic formslspecial use and beer and or vine application 440 Contact Person: 1VIMENRY PARK FACILITIES USE AND/OR. BEER/WINE APPLICATION WMA Company/Organ.ization:) l or5 %/V 12?� 7 City/State/Zip: e Date of Picnic:_. /'. u j4°� 201 it'd Gt _ P17one:Work/Cell Phone: Park: 0 nox Park (A only) ©!,ptersen Park ran Is Mernorial Park Area: Shelter A —rt> helter B Shelter C r,t Other: Arrival Time, Departure Time: Total Number Attending:VL—_ Fnlstfyr'ng t�tfencCnnee nuwr:bers will rc�suld i.n,,C�r•s of �iepasit.. Groups over 500 must obtain additional:0psters crable toilets i Water, electricity and restrooms are available at all sites. Knox Park A has a portable restroom• Brief description of event (c .List all activities to be held: parry picnic, ca.r show, craft Qin(rr ;J.��s�'i�7cr Items brought iJ)ito park site: ❑ Tables o Chairs u Benches o Oth.er A)P#4J,411 /'tf !'t J Zr x/p / ,, edclii7 etc.): Carnival Rides ❑_Music / f / at: Location It at • _� r'uG e� ELECTRICAL � -- FOR TENTS ❑ APPLICANT TO CALLUt1LIE (IM0492-0123) TO BE LOCATED o NO ELECTRIC: Shamrock imals Pik Roast Tent Staked: c� yes c� no ic•rc*�•k*ie*x*tic•kF*�x•*�*�*&•n*�icx*Yirh•k•kr.�r•h��K��•;K;�i:•ko'e•k��;�**hi:'kftkt•h�•X*ir�xF�fr•kR�Rx�YNx•k4e�xK�Kxo'e�xxxit�xie4tK�Ytxr,xRSeiexti+ Will beer/wine be present: n Yes ca No liF YOCJ CH1;CiC + YES,1'1 EASE ANSWER QUIJSTI()NS 131' 1(.IOW: Indicate the number of beer/wine permits denied . Indicate amount of beer/wine to b brought '01to the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc,) lloedsf-S I agree that all the beer/wine containers will be rernoved by applicant or placed in proper contai efin site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park under this permit, I agree that none of the beer/wine allowed in the City of McHenry park, pi.n•suant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will comply with the City of MctIenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the. Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, damage or liability arising from the use of,the pa. k property. I also understand that not complying with the Park Permit rules will result in loss of deposit, Signature:r" Z 'Date: a Health peimits Are required by lav or concessions and catering. Tease make arrangements to obtain pernuts. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval, Restrictions: ��*****�**�*������,r*,r�**���**,r��*,r,�***•n���,� FOR OFFICE USE nNLY**,�**n*,•,**,�***•kk���,��/,r,��:r • ��,r,�:r*xx����K�;r,r,r,x� • ��; ,;� Reservation� Deposit Fee: $ Payment: Q Cash &ieck u Charge i'otal Fee: $— m Submitted to City Council Confirmation Sent: _Initials: City Council Approval: parks\formslpicnic fonnslspacial use and beer and or wine tipplication JIY4 i� Contact Person; Company/Organ.ization; McHENKY PARK FACILITIES CIALUSE AND/OR BEER[WINE APPLI lac rresso 2e (; e ��f6 �Date of Picnic:A /r&` City/State/Zip: �Lc � , Home Phone:___ Work/Cell Phone:d&�'tlr) 60 /U Park: o Knox Park (A only) ❑ Petersen Park tera.n's Memorial Park Area: Shelter A gRhelter B Shelter C 1.) Other: Arrival Time: A2/�%? Departure Time: Total Number Attending. V42 Frclsifyln� attenclnnce nicntGers will result rat loss of tlepn.slt. Groups over 500 must obtain additional; ❑ dumpsters o portable toilets Water, electricity and restrooa7�s are available at all sites. Knox Park A has a portable restroorn. Brief description of event (company picnic, car show= craft show, wedding, etc.):__�1i�iZ'�-� � List all all activities to beheld: — Items brought into park site: ❑ Tables ❑ Chairs o Benches o Carnival Rides,Music o Animals o Catered Pig Roast ❑ Tent: Location [n Park: ELECTRICAL Size; FOR TENTS ❑ APPLICANT TU CA1,L 1r1L1E (I-800-892-01?3) T(m) BE LOCATED ❑ NQ CLLCTItCC: Shamrock Tent Staked; a yes c� no irxK*at•���x*Wx•k**$•ic**,�,�**n*�xx��ir �Y�•kr. ��Y����: ttXis&•k�k�;F��*�e�i: ��Y h�h*>'t�ir*x*�hYtx�ie ie�eY �N�9r�t'e+y>'a�lt�'r fYxf4xxxft�sr is df Kykwx>'.xRSrRx S: 'Will beer/wine be present: a Yes ❑ No IT' YOU CT�rC�Lit) 'Y14,S, pLl✓ASE ANSWER QUESTIONS l3I:LOVV: Indicate the number of beer/wine permits denied _. Indicate arnou tOT beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer comes; beer kegs, I agree that all the beer/wine containers will be rernoved by ap•pT:cant or placed in proper containers on site on the permit date and that no underage or intoxicated_ person wIweill be d to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it being understoo airat the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited. 1 have r ad and will comply with the City of McHenry Park Permit rules, I have read and understand tLiles and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine pplicatlon(s) and will assume responsibility for any loss, damage or liability arising from the use of the park property. 1 also understand that not complying with the Park Permit rules will result in loss of deposit, Signature; �LQX 8A41Ldate: / `� ' /� Health permits are required by law for concYssions and catering. ];'lease make al•rangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: ��****�x���,��•xw•�*�*�����**��*x�*��*:r��a•�*�> FOR OFFICE USE QNLY,�*,�+r*a*K**,��•x**�k,r*�,� **� ���*,�*txn�,r�,rx�����x�>*�;�•r,���` Reservation Fee; $ d Date Paid:. � lnitials;�� / Deposit Fee; $ Payment: Cosh o Check u Charge Total Fee: Submitted to City Council; /f Confirmation Sent: _Initials: - City Council Approval; parks\forms\picnic formslspecial use and beer and or wine application AND b. B� Contact person; APP Date of picnic: I,1 Company/Organization: - . , .... _ -- . -' ..Address: �l�!/� Ll (,�� ��-t"-K--ram-� �' ._---- City/State/lip; � _l-ionle ['hone:___ _-_-.._ Work/Cell Phone: �t -� ��:3_�� Park: nox park (A only) ©p terse;n P<t.rk `ts�'eteran's Memorial park Area: 11elXe A 1elter 13 c1 Shelter C r.t Other: _. ._.,.-_.,,..___.._.,-...._ ..._ ... Arrival Time: � Departure `C"ime: � _ Total Number Attending:___.�� Folsifying nttendanee n�entbers will result r�i loss o/•tlel�asrt. Groups over S00 must obtain additional: t� dumpsters n portable toilets Water, electricity and restroorns are available at all sites. Knox Park A 11as a portable restroom, Brief description of event (company picnic, car show• craft show, wedding, etc.): List all activities to be held:_.__' l�t_�1 �°i _ __- items brought into park site: � Ta.bles a Other ____ .,.._ t:1 Tent: Location In Park: E,[,,ECTRICAL airs u Benches u Carnival aides n Music a Animals o Cat(:red Pig Roast ize; FUR TENTS ❑ APALICAN`l' TU CALL JL,ILiE (I-800-892-0123) TO 13E LOCATED NU CLLCTItIC: Sharnrocl< Tent Staked; a yesL'l 11() 7E it l�f i[ l�:f * * %i� i('k * �: i(* iE 1E 1�C 7�t'%f 1� i� * %f li if 47 �' � �':'rf 1�' 14 '1('%f �' �( yf % %' •%�' �' %' *' 1� % * �.''k �' �' �! ti K � %'%t'!t'i('x % 1� lt'A' 1'f 1�f * %'it'A' if % x % tk ti' '�' )t % t�f /�' 'r!'1f %'if 1{ % xN N % %tit % 9f if %' % 9f is % % 1f 1f % Y: Will beer/wine be present: ct Ycs c� No >I� YOCJ CHTi-CKl✓�7 Yl!,S, Pi SC ANSWIrR (QUESTIONS 131✓�,UW: Cndicate the number of beer/wine permits denied . It 'ate amount of beer/wine to be brought into the City park under this pertllit on above date (number• oi'wine booms, beer cases, beer kegs, etc,)•______.,_-.___.__.._.. .. agree Chat all the beer/wine containers will be r oved by applicant or placed in proper containers on site on the pernlifd.ate and that no underage or intoxicated per will be allowed to consume any of the beer/wine brought into the City of Mcl-(eery park under t11is permit. 1 agr � at none of the beer/wine allowed in the City of McHenry park, pursuant to this application will be sold, it bein ut food that the sale of beer/wine tinder this permit issued pursuant to tllis application is expressly prohi e read and will catnply with the City oi' Mcl-lenry Park Permit rule,• I have read and underst .. t1e rules and regulations that have been set forth by Che City afi McHenry regarding the Special Use and/or Beer/W' 'Application(s),nd will assume responsibility for any loss, damage or liability arising, from the use of the park pr et�y. also understand that not complying with the Park Pcrnlit rules will resuh in Ic�ss of dep(tsit, Signature: .�'`�- bate: ��/©��f� Health permits a e required by law for concessions and catering. Please make at�rangements to obtain permits. NUTS: Approval will be based on the items listed above• Any other requests are subject to further approval. Restrictions: __..,,,,�,_.._._....._.......__.._ .__ _------ .. ... �a,r******a*,v�v�,r�*x,v*�,r*����**�*��* **as�,12 I�FIC`f� 11SE ONLY�,t%*�e�*���,e,r���x,t,t��: *��%,r,t,�,t*,t,t,�*���%����t���a�,t���,v Reservation Fee: $ �'� �-. � __._ Date C'aid:, �� i� � Initials; ��% Deposit Fee; $ ,_,.,_,__ ['ayrnent: y� Cash C peck � Ch��c� 'Total Fee: $ ``"� Submitted to Cit Counc:i ; �,-G-J1 Confirmation Sent: _ ,_•Initials: _ City Council Approval: parkslformslpicnic Pttrmslspecial ttse and Deer and or wine applicetinn REGULAR MEETING November 17, 2014 Mayor Low called the regularly scheduled November 17, 2014 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Martin, Deputy City Administrator Hobson, Director of Public Works Schmitt, Director of Finance Lynch, Chief of Police Jones, City Attorney McArdle and City Clerk Jones. Absent: None. READING OF THE MISSION STATEMENT BY MAYOR LOW Mayor Low read aloud the Mission Statement of the City of McHenry. PRESENTATION: CHARACTER COUNT! RECOGNITION AWARDS Mayor Low announced to Council that the recipients of the CHARACTER COUNTS! awards were currently not in attendance. She requested that the presentation of the awards be postponed until later during the meeting. PUBLIC INPUT SESSION Mr. Scott Curry, 5802 Amherst Court, McHenry, addressed the Council regarding his concerns about a possible increase of the property tax levy. CONSENT AGENDA A. Approval of a Resolution adopting the 2015 City Council meeting schedule; B. Approval of a Final Pay Request in the amount of $43,248.96, to Carmichael Construction, Inc., for design, construction and installation of the new community sign on Route 120; C. Approval of the quote from Dura Bilt II, Inc. to construct a fence at Petersen Park Ball Field #3, for $7,875, and to accept reimbursement for half of the cost from the McHenry Pigtail League; D. Approval of temporary use and temporary sign permits and waiver of all associated fees for the McHenry Garden Club Holiday Floral Show at McHenry West Campus High School on December 2, 2014; E. Approval of Council meeting minutes for September 8, 2014, September 22, 2014, October 6 2014, October 20, 2014 and November 3, 2014; F. Approval of As Need Checks; and; G. Approval of List of Bills. Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 2 November 17, 2014 APPROVAL OF AN ORDINANCE WAIVING MUNICIPAL CODE ARTICLE XIV RESIDENTIAL TEARDOWN SITES AND INFILL PROPERTIES REQUIREMENTS FOR THE PROPERTY LOCATED AT 5503 SYCAMORE COURT IN THE WOODCREEK SUBDIVISION FOR CONSTRUCTION OF A SINGLE FAMILY HOME City Administrator Morefield informed Council that Staff was approached by a property owner desiring to construct an approximately 1,800 square foot single-family home at 6503 Sycamore Court in the Woodcreek Subdivision. The proposed home construction is not a teardown, however, due to wording in the current Ordinance requires a waiver to the Ordinance. City Administrator Morefield stated that the proposed home complies with all bulk, height and setback requirement outlined in the RS-1 Zoning District. City Administrator Morefield stated that following review of the City's Residential Sites and Infill Properties Special Requirements Ordinance in the Municipal Code and the Teardown Ordinance, Staff believes the Teardown Ordinance applicability should be waived for the proposed home for the following reasons: • The proposed home complies with all Zoning Ordinance requirements; • The proposed home construction and architectural style are commensurate with existing homes within the neighborhood and is also compatible with the characteristics of the site and surrounding area; • The proposed home construction would be required to comply with all other City Ordinances, including but not limited to, erosion control, storm water, construction hours, etc. • The Woodcreek Property Owner's Association Architectural Committee has approved the proposed home at 6503 Sycamore Court; • Staff does not believe there will be any adverse construction -related impacts resulting from the construction of the proposed home; and • The proposed home is in conformance with goals and objectives of the Comprehensive Plan. In order to effectuate the proposed request, an Ordinance waiving applicability of Article XIV. Residential Teardown Sites and Infill Properties for the property located at 6503 Sycamore Court is required to be approved by the City Council. Staff recommends, as a condition to applicability of the waiver, building elevations must be submitted to the City for the home construction at 6503 Sycamore Court. Alderman Condon opined that if the Homeowner's Association has no issues with the construction of the home she is not concerned. Alderman Santi informed Council he is unable to support the request for a waiver as presented. He stated that the Teardown Committee is part and process of the construction process. Regular Meeting Page 3 November 17, 2014 Alderman Glab concurred with Alderman Santi, expressing his support of going through the entire process. Alderman Wimmer concurred with Alderman Condon, stating he does not see a problem with the request. Alderman Peterson concurred with Alderman Condon and Alderman Wimmer. Mrs. Kim Schwarz, owner of the property, approached the podium and addressed Council. Mrs. Schwarz stated that the property is vacant, it is not a teardown. Alderman Glab stated his issue is not with the project; his issue is with Council not following the protocol of the Ordinance. Responding to an inquiry from Alderman Schaefer regarding how the Teardown Ordinance applies to this matter, Deputy City Administrator Martin explained the In -fill Properties is a portion of the Teardown Ordinance. Alderman Condon stressed that a primary reason for the Teardown Ordinance is compatibility with the surrounding neighborhood and this structure complies. Motion by Condon, seconded by Schaefer, approving the Ordinance waiving applicability of Article XIV. Residential Teardown Sites and Infill Properties for the property located at 6503 Sycamore Court, City of McHenry, McHenry County, State of Illinois, subject to the proposed home elevations compliance with the requirements of the City of McHenry. Voting Aye: Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: Santi, Giab. Absent: None. Motion carried. PRESENTATION: CHARACTER COUNT! RECOGNITION AWARDS Mayor Low introduced Alderman Geri Condon, President of the CHARACTER COUNTS! Coalition. Alderman Condon informed Council that persons of all ages are doing great things individually within our community. She stated that she is privileged to be affiliated with CHARACTER COUNTS! She stated that she is honored to present Recognition Awards for outstanding character tonight to: • Sean Braswell, a West Campus Student. Mr. Braswell encouraged another student at West Campus to seek help during a time of crisis. Mr. Braswell was nominated by Laura Burke a social worker at West Campus; and Regular Meeting Page 4 November 17, 2014 • Aubrey Francis, a teacher at McHenry West Campus and National Honor Society Advisor, nominated by Carl Vallianatos. Mr. Vallianatos stated the City of McHenry is fortunate to have such great students and teachers. He noted that Ms. Francis has been a teacher for 11 years and a National Honor Society Advisor for 7 years and that Ms. Francis inspires all those around her with leadership and service. Mayor Low stated that it is always pleasurable to have persons before Council receiving deserved recognition. MAYOR STATEMENT AND REPORT Mayor Low announced that the Veteran's Day Memorial Ceremony that took place this year in Veteran's Memorial Park on Tuesday, November 11, 2014, was a great event for the City of McHenry. Hundreds of people were in attendance despite the bad weather. The community has embraced the new Vietnam Memorial dedicated on November 11, 2014. The monument is a lasting tribute. Mayor Low encouraged everyone to visit Veterans Memorial Parks to see the monument. Mayor Low noted that the McHenry High School Choir took part in the Veteran's Day Celebration in Veterans Memorial Park and the performance was amazing. Mayor Low announced the 30th annual Downtown Christmas Walk was on Saturday, November 15 and Sunday, November 16, 2014, and was well attended. The annual tree lighting ceremony took place in Veterans Memorial Park on Saturday. Mayor Low expressed appreciation to the Chamber of Commerce and the McHenry Downtown Business Association for their efforts. Mayor Low announced that this Sunday, November 23, 2014, at 1:00 pm, the annual Toys for Tots Parade will take place. The parade will be staged at Main Street and conclude at Veterans Memorial Park. Santa will appear at the gazebo and the traditional presentation of toys to the U.S. Marine Corps on behalf of the local Harley Owners Group will take place. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Peterson commented that the ceremony at Veterans Memorial Park on Tuesday, November 11, 2014, was very nice. However, he opined it was difficult to hear in the park and suggested that the sound system be improved or upgraded. He opined that Veterans Memorial Park is used frequently for many types of events and the sound system should be better. Regular Meeting Page 5 November 17, 2014 Mayor Low noted that the high school choir sang at the Veterans Day Memorial Ceremony and they were amazing. Alderman Glab informed the Council that he read this weekend in the newspaper about the Illinois Investment Funds and inquired whether the City of McHenry had any concerns. City Administrator Morefield stated that there is no reason for concern, as the City of McHenry has no money invested in the Funds. Alderman Santi stated that he would like to see audio/visual capacity in the Council Chambers during meetings and requested that Staff research the possibility. ADJOURNMENT Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 7:32 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:32 pm. Mayor City Clerk REGULAR MEETING January 19, 2015 Mayor Low called the regularly scheduled January 19, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch, Supervisor of Public Works Stull, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: Director of Public Works Schmitt. Mayor Low invited the members of Boy Scout Pack 214 Webelos to lead the Pledge of Allegiance. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PRESENTATION OF CHARACTER COUNTS! RECOGNITION AWARDS Mayor Low introduced Alderman Condon, Chairman of the CHARACTER COUNTS! Coalition. Alderman Condon informed Council and individuals in attendance that Mr. Derek Galvicious has been nominated by Carl Vallianatos for a CHARACTER COUNTS! Recognition Award, Mr. Galvicious holds the position of musical director in the Fine Arts Department at both McHenry West High School and McHenry East High School campuses. Mr. Vallianatos stated it was a pleasure nominating Mr. Galvicious. Mr. Galvicious has been the director of vocal music for the past 13 years. He is well regarded by his peers and his students and takes great pride in his work. Two of the more well-known events in which his students have performed recently are the Veterans Memorial Day event and the McHenry Community Fellowship Breakfast. Mr. Galvicous addressed Council. He stated that it was by coincidence that he ended up teaching in McHenry, but loves teaching in the community and is happy that he ended up here. He stated that he is humbled and honored to receive the CHARACTER COUNTS! Recognition Award Mayor Low thanked Mr. Galvicious for everything he does for the community. PUBLIC INPUT SESSION Scott Curry, 5802 Amherst, McHenry, addressed Council regarding new retail business and the proposed McHenry Recreation Center. Regular Meeting Page 2 January 19, 2015 Mayor Low stated that Item F on the Consent Agenda, approval of the November 17, 2014 City Council meeting minutes, would be pulled from the Agenda and considered at a future Council meeting. CONSENT AGENDA A. Approval of an Intergovernmental Agreement between the County of McHenry, City of Crystal Lake, City of Harvard, City of Marengo, City of McHenry, City of Woodstock, Village of Huntley, Village of Johnsburg, Village of Ringwood and Village of Lakewood for General Public Dial -a -Ride Transit Service in 2015; Be Approve a request to publicly bid for the construction of Knox Drive Extension; C. Approval of the Mayor's execution of Plat of Dedication transferring ownership of a small amount of additional right- of-way (approximately 50' x 60' x 35') located at the northeast corner of Green Street and Charles J. Miller Road to McHenry County to facilitate the construction and roadway improvements project on Charles 1, Miller Road; D. Approve a request from Nicor Gas Company and authorize the Mayor's execution of a Grant of Easement for a strip of land 10 feet wide along the east side of Knox Drive between Bank Drive and Municipal Drive; E. Approval to correct a scrivener error in the City Council minutes of December 15, 2014, located on page 3, at paragraph 1 in sentence 2; G. Approval of December 1, 2014 City Council meeting minutes; H. Approval of January 5, 2015 City Council meeting minutes; 1. Approval of As Needed Checks; and J. Approval of List of Bills. Motion by Wimmer, seconded by Santi, to approve the Consent Agenda, as amended. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. PUBLIC WORKS COMMITTEE RECOMMENDATIONS: APPROVAL OF RESOLUTION DEDICATING THE INTERSECTION OF FREUND AVENUES AND WEST ELM STREET AS 'HONORARY JOHN J. SHAY WAY" City Administrator Morefield informed Council that a request for an Honorary Street Sign has been submitted for John J. Shay. The request was submitted by The Reverend Paul White of The Church of Holy Apostles, Mr. Shay was a resident of the McHenry/Johnsburg area from 1940 until his death in 2014. The dedication is proposed at the intersection of Freund Avenue and West Elm Street. Mr. Morefield summarized a few examples of Mr. Shay's service to the community. City Administrator Morefield stated that on January 5, 2015, the Public Works Committee unanimously recommended approval of the designation for an Honorary Street Sign for John J. Shay. Motion by Santi, seconded by Condon, approve the Resolution, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Regular Meeting Page 3 January 19, 2015 Motion carried. APPROVAL OF THE FOLLOWING PLANNING & ZONING COMMISSION RECOMMENDATIONS RELATED TO THE CONSTRUCTION AND OPERATION OF CVS/PHARMACY MCHENRY, LOCATED AT 3900 WEST ELM STREET (NORTHWEST CORNER OF FRONT STREET AND ELM STREET 1) ORDINANCE GRANTING A VARIANCE FROM THE SUBDIVISION CONTROL & DEVELOPMENT ORDINANCE TO EXCEED THE MAXIMUM DRIVEWAY SLOPE AND PRELIMINARY & FINAL PLAT OF SUBDIVISION FOR CVS/PHARMACY MCHENRY 2) CONDITIONAL USE PERMIT TO ALLOW A DRIVE-IN ESTABLISHMENT ON THE SUBJECT PROPERTY WITH VARIANCES City Administrator Morefield informed Council that Staff has been working with CVS Pharmacy for several years to find a suitable location for the business. CVS has been negotiating and completing due diligence on the property located at the northwest corner of Front Street and Elm Street (the "Subject Property") for more than a year. CVS Pharmacy's real estate contract encompassed approximately a 3-acre site. Due to several site specific challenges relating to topography, several existing easements, including parking and access, CVS has found it necessary to acquire more property and demolish more buildings than originally anticipated. The end result will be a new 13,225 square foot pharmacy with accompanying drive-in establishment. The proposal does not include demolition of the portion of the building which currently houses Merlin Muffler, but does include razing 3918 Elm Street, which adjoins the Merlin Muffler business. CVS is proposing to subdivide the 3-acre site into two lots and sell back to Merlin Muffler Lot 2 on the proposed plats of subdivision. Lot 1 would encompass the entire CVS development. In addition to requesting preliminary and final plat of subdivision approval, CVS is requesting a variance from the Subdivision Control and Development Ordinance pertaining to exceeding the maximum driveway slope permissible under the Ordinance, as well as a condition use permit to allow a drive-in establishment and various variances from the Zoning Ordinance. CVS would also like the ability to sell packaged alcohol and will be pursuing a liquor license through the City at a later date, prior to the opening of the new store, but after the property entitlement process is completed, construction is underway and more specific information regarding the building operations is determined. CVS would like to have the new store open by early fall 2015. City Administrator Morefield noted that while there are two separate ordinances, they can be voted on with one motion. Regular Meeting Page 4 January 19, 2015 Mr. Mark Bettenhausen, Vice President of Real Estate for TM Crowley & Associates, representing CVS Pharmacy, approached the podium and addressed questions presented by Council. Alderman Glab and Alderman Schaefer expressed concerns with traffic. Responding to an inquiry from Alderman Wimmer, Mr. Bettenhausen stated that CVS would like to begin demolition in Marcy 2015. Mayor Low noted that the location of the property is a challenge for development. She acknowledged concerns expressed by Council members as valid, however, pointed out that the traffic issues are IDOT's jurisdiction. Responding to Alderman Condon's concerns regarding the vagueness of the language concerning the variances, Director of Economic Development Martin stated that the language is worded in such a way as to cover anything that may have been missed with such a challenging project. He assured Council that despite the vague language, everything will still be required to be in conformance. Responding to Alderman Santi's concerns regarding the left hand turn lane, Attorney Peter Basos indicated that CVS is amenable to working with Staff regarding restrictive signage for turning. Motion by Condon, seconded by Wimmer, approving the Ordinance granting a variance to exceed the maximum driveway slope and Preliminary & Final Plat of Subdivision for CVS/Pharmacy McHenry, located at 3900 West Elm Street and approving a condition use permit to allow a drive-in establishment on the subject property with variance. Voting Aye: Blake, Wimmer, Peterson, Condon. Voting Nay: Sant!, Glab, Schaefer. Absent: None. Motion carried. CONDITIONED UPON APPROVAL OF AGENDA ITEM NO. 9: APPROVAL OF AN ORDINANCE AUTHORIZING THE MAYOR'S EXECUTION OF AN ECONOMIC DEVELOPMENT INCENTIVE AGREEMENT BETWEEN THE CITY OF MCHENRY AND CVS/PHARMACY City Administrator Morefield reiterated to Council that in 2011 the City of McHenry entered into an Economic Incentive Agreement with Regency Centers to facilitate the completion of the former Dominick's building at the north half of the McHenry Commons Shopping Center adjacent to Richmond Road. Regency Centers received a rebate in the amount of 1% of the gross sales generated annually by Hobby Lobby and the City retains the .5% home rule sales tax generated from the annual revenue by Hobby Lobby. The terms of the Agreement are such that it expires the earlier of any of the following to occur: Regular Meeting Page 5 January 19, 2015 1. The City's payment to Regency reaches the maximum total payment, $677,499.49; 2. The permanent closure of the Hobby Lobby store prior to Regency Centers receiving the maximum total payment; or 3. Twenty years following the commencement date of the Agreement. The purpose %J the rebate was to offset a portion of the costs incurred, which exceeded $1,000,000, converting approximately 53,000 square feet of vacant retail space, formerly occupied by Dominick's, so that Hobby Lobby could move in to the property. The remaining 23,000 square feet of the same building is occupied by Goodwill of Northern Illinois, but only redevelopment costs attributed to the 53,000 square feet were factored into the Incentive Agreement. City Administrator Morefield noted that Dominick's closed in 2007 and the building stood vacant for four years. CVS Pharmacy has been undertaking the redevelopment of the northwest corner of Elm Street and Front Street. The costs associated with the project are significant. In addition to the projected costs of the redevelopment, an unexpected cost was incurred with the acquisition of the former Firestone property. CVS completed their site plan and was preparing to move forward with the project without the Firestone site, however, due to easements and the obligations associated with easements that had been in place for more than 30 years, together with the shape and topography of the property, CVS had to seek the purchase of the Firestone property approximately six weeks ago at a cost of $175,000. CVS subsequently performed a Phase I and Phase II environmental impact study on the Firestone site to insure there is no contamination. No contamination exists, however, as part of the project CVS needs to demolish the Firestone building and include the property as part of the development. Additionally, the freestanding Firestone sign will be removed. CVS is seeking to recoup the expense incurred in acquiring the Firestone property in the form of a sales tax rebate because this was not a cost they originally anticipated. They had hoped to reach an agreement with the owners of the Firestone site to modify the existing easement so both Firestone and CVS could co -exist. Unfortunately, a mutually beneficial agreement could not be reached and CVS entered into a purchase agreement with Firestone to purchase the property for $175,000. City Administrator Morefield summarized the Economic Incentive Agreement, which includes A 50% sales tax rebate, which would be rebated to CVS annually by the City of McHenry for five years and 25% annually for the subsequent five years, up to a maximum reimbursement of $175,000, and includes the following terms: • Commencing on the effective date of the Agreement and ending on the earlier to occur of: Regular Meeting Page 6 January 19, 2015 a) The City's maximum total payment to CVS (sales tax incentive maximum of $175,000); b) The permanent closure of CVS prior to CVS's receipt of the maximum total payment (sales tax incentive maximum of $175,000); c) December 31, 2025; or d) Improvements to the Subject Property are not completed and a Certificate of Occupancy obtained by December 31, 2015. City Administrator Morefield noted that unlike the Regency Agreement the proposed CVS Agreement is for a maximum of 10 years. Staff believes the proposed Agreement is justified due to the extraordinary circumstances surrounding the proposed redevelopment. The subject property is a key redevelopment site within the City due to visibility, accessibility and the amount of traffic traversing the adjacent roadways. However, it is a challenging site to redevelop due to the existing building that needs to be razed, topographical considerations and the fact that it is extremely visible and adjacent to a City park (A. P. Freund Field). CVS has not requested any type of financial rebate or incentive until the unanticipated purchase of the Firestone property. Motion by Condon, seconded by Santi, approving the Ordinance authorizing the Mayor's execution of an Economic Incentive Agreement between the City of McHenry and CVS Pharmacy. Voting Aye: Santi, Glab, Schaefer, Wimmer, Peterson, Condon. Voting Nay: Blake. Absent: None. Motion carried. CONDITIONED UP APPROVAL OF AGENDA ITEM NO. 9: APPROVAL OF VARIANCES FROM THE SIGN ORDINANCE FOR CVS/PHARMACY, LOCATED AT 3900 WEST ELM STREET, TO ALLOW NINE WALL SIGNS WITH A TOTAL AREA OF 228.26 SQUARE FEET AND ALLOW A DIRECTIONAL SIGN EXCEEDING THE MAXIMUM PERMITTED HEIGHT BY .33 FEET City Administrator Morefield informed Council that CVS Pharmacy has submitted a sign package which includes ten wall signs totaling 505.92 square feet. By Ordinance the proposed CVS building is permitted to have two wall signs not exceeding a total of 144 square feet. Therefore, a variance to allow an additional 361.92 square feet and eight additional wall signs is required. Additionally, a variance to allow each of the two proposed directional signs, to exceed three feet in height, is required. Each of the proposed directional signs is 3.33 feet in height. CVS is proposing a similar sign package as was approved for Walgreens. Staff supports the variance requested to exceed the height permitted for directional signage, however, believes the request for an additional 361.92 square feet of wall signage is excessive. Staff is recommending the wall sign proposed on the west elevation "CVS/Pharmacy" be eliminated. Regular Meeting Page 7 January 19, 2015 This would reduce the wall sign variance request from 361.92 square feet to 228.26 square feet total and also reduce the number of wall signs from ten to nine. CVS has agreed to the reduction. Motion by Schaefer, seconded by Santi, approving the sign variances from the Sign Ordinance to allow the proposed CVS store to have a total of nine wall signs with a total area of 228.26 square feet and to allow directional signs at the property located at 3900 Elm Street (northwest corner of Illinois Route 31 (Front Street) and Illinois Route 120 (Elm Street)) to exceed the maximum height by .33'. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF PLANNING &ZONING COMMISSION RECOMMENDATION TO APPROVE AN ORDINANCE GRANTING A CONDITIONAL USE PERMIT FOR AN ASSEMBLY USE TO ALLOW THE CONSTRUCTION OF A 17,000 SQUARE FOOT RECREATION CENTER WITH VARIANCES, TO BE LOCATED AT 3636 MUNICIPAL DRIVE City Administrator Morefield stated that throughout the Agenda Supplement the figure of 17,000 square feet is used to describe the Conditional Use Permit and Variances for the recreation center. However, the Council is requested to consider the approval of a request to advertise for bid for a facility that is 18,200 square feet. City Administrator Morefield noted that at the time the project was taken before the Planning and Zoning Commission the approximate facility size was 17,000 square feet. Due to the fact that the increased size of the facility is less than 10% of the total facility size, the proposed project remains within substantial conformance of the project presented and approved by the Planning and Zoning Commission. Staff though it necessary to provide this information in order to promote clarity and to avoid confusion when considering the two agenda items before Council. The City is McHenry is proposing to construct a recreation center west of the Municipal Center. The proposed recreation facility is the first bung in amulti-phased master planned campus style recreation oriented development, which will ultimately include a gymnasium and aquatic park/facility. Identified in the City of McHenry Parks and Recreation Master Plan as a priority for the City by residents and businesses, the recreation center would house City parks and athletic programs currently operated from numerous facilities citywide. The proposed recreation center requires an additional Conditional Use Permit for an assembly use, as defined in the Zoning Ordinance. City Administrator Morefield informed Council that two variances are required to construct the proposed recreation building. The first is to permit the two principal buildings and uses (Municipal Center and proposed recreation center) on one zoning lot and a variance from the off-street parking requirements. The site plan depicts 52 parking spaced for the proposed Regular Meeting Page 8 January 19, 2015 recreation center. The recreation center is considered an assembly use, which requires .25 parking space/person design capacity of the facility. The occupant loan for the proposed recreation center is approximately 545 persons, which equates to 136 required parking spaces in accordance with the City's Zoning Ordinance. The current Municipal Center building is approximately 30,000 square feet and contains 140 parking spaces. Staff believes that granting the variances will not alter the character of the surrounding area nor impair environment quality, property values or public safety/welfare, but will enhance the subject property, and adjacent and surrounding properties in the immediate vicinity and the City as a whole. City Administrator Morefield stated that the Planning and Zoning Commission recommended approval by a &0 vote a Conditional Use Permit for an assembly use to allow the construction of an approximately 17,000 square foot recreation center with the condition the subject property is developed in substantial conformance with the site, landscape and architectural elevations submitted as part of the application packet and that all requirement in Table 31 of the Zoning Ordinance have been met; and, variances for the required off-street parking requirements and a variance to allow two principal buildings on one zoning lot, with the condition that the subject property is developed in substantial conformance with the site, landscape and architectural elevations submitted as part of the application packet and that all requirement in Table 32 of the Zoning Ordinance have been met. Motion by Schaefer, seconded by Peterson, approving the Ordinance granting a Conditional Use Permit for an assembly use to allow the construction of an approximately 18,200 square foot recreation center and variances from the required off-street parking requirements and a variance to allow two principal buildings and uses on one zoning lot for the property generally located west of and including the Municipal Center, north of Municipal Drive and east of Knox Drive, with the condition the subject property is developed in substantial conformance with the site, landscape and architectural elevations submitted as part of the application packet. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CONDITIONED UPON APPROVAL OF AGENDA ITEM NO. 12: APPROVAL TO ADVERTISE FOR BIDS FOR CONSTRUCTION OF THE CITY OF MCHENRY RECREATION CENTER, TO BE LOCATED AT 3636 MUNICIPAL DRIVE City Administrator Morefield reiterated to Council that at the September 22, 2014 City Council meeting Council was presented the final design concepts for the proposed McHenry Recreation Center. Additionally, at that time a tentative budget and schedule were presented. Regular Meeting Page 9 January 19, 2015 The proposed facility is a total of 18,200 square feet. At the heart of the recreation center is a 4,500 square foot fitness center. In addition to the fitness center there is over 6,000 square feet of additional program space, including dance and fitness rooms and a large multi- purpose room. The multi -purpose room can be divided to provide three individual classrooms or opened up to provide a large community gathering room. Each of the dividable multi- purpose rooms opens out onto a large patio space that currently views the open natural area and in the future would view the proposed aquatic center. Spaces were designed to serve program needs but also with the ability to rent to residents or community groups for parties or other events. Staff offices will be located in the new facility creating additional space at the Municipal Center for Policy Department expansion. A larger lounge was also designed to accommodate parent waiting for programs, as well as residents that may want to complete some work tasks after their morning or evening workout. The second purpose for the slightly larger lounge is to create the hub for future growth and expansion of the facility. The anticipated schedule, if the request to advertise for bids is approved, is as follows: • January 19, 2015: Notification to General Contracting firms regarding qualification results and City Council permission to bid; • January 20, 2015: Out to bid; • February 3, 2015: 10:00 am — Optional Pre -Bid Meeting; • January 20 to March 3: Bidding; • March 3, 2015: 2:00 pm — Bids Due; • April 6, 2015: Owner to award the contract and approval of the bond financing; • May 2015: Construction to begin (weather permitting); • February 16, 2016: Substantial completion; and • March 18, 2016: Final completion. Responding to an inquiry from Council, Deputy City Administrator Hobson explained the methodology and reasons for the pre -qualification process. He stated that all parties involved in the project wanted to be certain the City is working with a qualified contracting firm. Motion by Wimmer, seconded by Peterson, directing Staff to move forward and advertise for bids for construction of the McHenry Recreation Center, with the corresponding budget numbers attached to the facility. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low stated that she had no Reports this evening. COMMITTEE REPORTS Regular Meeting Page 10 January 19, 2015 Alderman Condon informed Council that the Community Development Committee meeting scheduled on January 26, 2015, at 6:00 pm, in the Alderman Conference Room has been cancelled. STAFF REPORTS Chief of Policy Jones informed Council that he attended the McHenry Chief's Association Annual Banquet on January 17, 2015. Detective Robert Roske was nominated for the McHenry County Officer of the Year Award for work he performed on a residential burglary involving the theft of multiple firearms. Detective Roske's investigation led to the arrest of the violent offender and recovery of stolen property. Detective Roske received a plaque in recognition for his efforts. Rightfully, the three officers that responded to the shooting of two officers in Holiday Hills won the McHenry County Officer of the Year Award. FUTURE AGENDA ITEMS Alderman Glab requested that Staff look into construction signage at Green Street and Illinois Route 120, and also going south on Richmond Road. It appears that drivers are not paying attention to the signage. ADJOURNMENT Motion by Condon, seconded by Blake, to adjourn the meeting at 8:29 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:29 pm. Mayor City Clerk REGULAR MEETING February 2, 2015 Mayor Low called the regularly scheduled February 2, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Deputy City Administrator Hobson, Director of Economic Development Martin, Director of Finance Lynch, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper, Director of Public Works Schmitt, Street Division Superintendent Stull, Water Division Superintendent Palmer, Assistant Water Division Superintendent Wirch; and City Clerk Jones. Absent: None. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION None. CONSENT AGENDA A. Approval of (a) 2015 Fiesta Days Schedule of Events; (b) use of Parks, Police and Public Works Departments services; (c) special event liquor license; and (d) placement of temporary advertising signs throughout the City; Be Approval of McHenry Area Chamber of Commerce request for temporary use permit and 10 temporary advertising signs for annual Business Expo at McHenry West Campus High School on Saturday, February 21, 2015, from 10:00 am to 4:00 pm; C. Approval of the Mayor's execution of a Public Highway At -Grade Crossing Improvement Agreement and an Easement Agreement for property on McCullom Lake Road with Union Pacific, for a cost not to exceed, $4,500; subject to change in the amount; D. Award of bid for 2015 printing of three seasonal Parks & Recreation Programs brochures and two City Newsletters to John Swift Co., Inc., for the law base bid of $10,919; E. Approval to renew farm lease agreements with: 1. Tom King for approximately 20 acres south of McCullom Lake Road (PIN 09-27-228-003) for an annual payment of $3,454; 2. James Finch for approximately 24.5 acres located off Curran Road (PIN 09-33400-003) for an annual payment of $2,720; 3. Charles Schaefer for approximately 12 acres on Riverside Hollow Outlot A (PIN 09-24-351-004) for an annual payment of $1,476; and 4. Kevin and Georgia Bauer for an approximately 64 acre section of the Petersen Farm property for an annual payment of $11,072. F. Approval of an Ordinance authorizing the sale of an inoperable police department squad car, 2008 Ford Crown Victoria, owned by the City of McHenry through Clinton Auto Auctions; G. Approval of a request from McHenry Rotary Sunrise Club to host an annual St. Patrick's Day Community Service Group Awareness Parade on March 15, 2015, temporary closure of portions of Waukegan Road, Green Street, Pearl Street, and Park Street; special use of Veterans Memorial Park; and waiver of all associated fees; H. Approval of a request from Letizia Financial Group for special use and temporary sign permits and waiver of associated fees for the annual Back to Family Outdoor Movie Night in Veterans Memorial Park; I. Approval of a request from Letizia Financial Group for special use and temporary sign permits and waiver of associated fees for the annual Green Street Cruise Night on Monday evenings, from May 18, 2015 through September 28, 2015, from 6:30 pm to 8:30 pm; and J. Approval of List of Bills. Regular Meeting Page 2 February 2, 2015 Motion by Schaefer, seconded by Santi, to approve the Consent Agenda, as amended. Voting Aye: Sant!, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. AUTHORIZATION TO REQUEST INVITATION TO BID FOR THE CONSTRUCTION OF THE MCHENRY RECREATION CENTER TO THE NINE (9) FIRMS IDENTIFIED THROUGH THE PRE - QUALIFICATION PROCESS AND AS RECOMMENDED BY FGM ARCHITECTS City Administrator Morefield reiterated to Council that on December 28, 2014, the City publicly advertised for the pre -qualification of general contractors to construct the proposed recreation center. The pre -qualification packet was assembled by the City's architect managing the project, FGM Architects, and reviewed by the City Attorney prior to distribution. The pre -qualification step was completed at the recommendation of FGM Architects with the goal of garnering interest in the project in an effort to provide some guarantee regarding qualified bidders interested in the project and to ensure final bid submittals would provide the best possible pricing for project implementation. Sixteen applications were received on January 14, 2015 and forwarded to FGM Architects for review and evaluation. Of the sixteen applications received, one response contained language that would disqualify the firm from the bid process due to unwillingness to accept any form of contract containing liquidated damages. FGM Architects spent considerable time vetting the contractors' applications resulting in a "short -listing" of nine (9) potential contractors, which were deemed to be best qualified to construct the proposed recreation center. FGM Architects' experience and expertise are the main reasons the City of McHenry partnered with them for the project. FGM Architects has guided the City through an intricate design process and made recommendations throughout the project based on their knowledge of the City and goals for the facility. Staff believes, once again, the City should follow FGM Architect's recommendation as the City prepares to enter the construction phase of the project. FGM Architects is recommending that the nine firms short-listed through the pre - qualification process be invited to submit formal bids on the proposed recreation center project. City Administrator Morefield noted that by inviting only the pre -qualified bidders to submit formal bids, the City will not accept any additional bids from contractors who have not net the pre -qualification parameters. A brief discussion ensued regarding how the nine short-listed firms were chosen. Regular Meeting Page 3 February 2, 2015 Motion by Wimmer, seconded by Peterson, authorizing Staff to proceed with invitations to bid for the construction of the McHenry Recreation Center to the nine (9) firms identified through the pre -qualification process, and as recommended by FGM Architects. Voting Aye: Santl, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. DISCUSSION AND REVIEW OF PRELIMINARY FIVE-YEAR CAPITAL IMPROVEMENT PLAN City Administrator Morefield provided Council with a draft City of McHenry FY 15/16 through FY19/20 Capital Improvement Program (CIP). He stated that the CIP is a planning documents and not a budget document. The CIP continues to reflect the guiding principles that it be balanced and meet the needs of a full -service City. City Administrator Morefield noted that it is important to identify that the CIP includes the funding of projects related to maintenance and replacement of existing assets as well as evaluation and introduction of new projects, services, and facilities to respond to the increasing needs of a growing and diverse population. City Administrator Morefield noted that continuing with the new format, as introduced last year, the CIP document is comprised of the following chapters. Chapter 1: Introduction to Capital Improvement Programming Chapter 2: Status of FY14/15 Capital Improvement Projects Chapter 3: Summary and Overview of 5-Year Capital Improvement Program Chapter 4: General Fund CIP Chapter 5: Water & Sewer Fund CIP Chapter 6: Tax Increment Finance Fund CIP City Administrator Morefield provided Council with a summary of 38 projects totaling $13,841,016 slated for implementation in the General Fund Capital Improvement Program. He stressed that it is not realistic to expect all 38 of the projects to be included for funding. As such, careful consideration and further prioritization would take place during the FY15/16 Budget process. City Administrator Morefield stated staff continues to seek ways to improve the value of the CIP document as a strategic planning tool. A brief discussion ensued regarding the format of the City of McHenry FY 15/16 through FY19/20 Capital Improvement Program (CIP). Alderman Glab expressed a preference for the old formatting, in which each funding source was identified for a project. Alderman Blake opined that he would like to see the Streets Program remain a high priority. Alderman Condon and Alderman Schaefer each expressed their support of items remaining on the 5-Year CIP. Regular Meeting Page 4 February 2, 2015 City Administrator Morefield thanked the Directors and Supervisors in each department for their input in assimilating information regarding the City of McHenry FY 15/16 through FY19/20 Capital Improvement Program (CIP). MAYOR STATEMENT AND REPORT Mayor Low informed Council that she has received numerous telephone calls, statements, a -mails and texts, all praising the efforts of City staff regarding snow removal during the recent snow storm, which dropped nearly 16 inches of snow in and around the City. Mayor Low, again, thanked City staff for their efforts. COMMITTEE REPORTS Alderman Peterson announced to Council that a Parks and Recreation Committee meeting was held on Monday, January 26, 2015, and minutes would be forthcoming. STAFF REPORTS Deputy City Administrator Hobson reported over 450 passes have been purchased for McBark Dog Park. FUTURE AGENDA ITEMS None. ADJOURNMENT Motion by Peterson, seconded by Santi, to adjourn the meeting at 1:50 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:50 pm. Mayor City Clerk DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 1 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. 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PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOG UNIT COSTS PROJECT # CODE 15020920 100 43 1450 AT&T 2/16-3/15 ALARM CIRCUITS 03/02/15 O 022415 277.00 100,43,5320 1502 022415 GLJ9351 277.00 022415 15020921 XXXXX XXXXX 1450 AT&T 1/16-2/15 PRI LINES 03/02/15 0 022415 665.82 100,01,5320 1502 022415 GLJ9351 103.47 022415 100,02,5320 1502 022415 GLJ9351 38.80 022415 100,04,5320 1502 022415 GLJ9351 45.28 022415 100.22,5320 1502 022415 GLJ9351 251.95 022415 100,30,5320 1502 022415 GLJ9351 38.82 022415 100,33,5320 1502 022415 GLJ9351 12.94 022415 100,03,5320 1502 022415 GLJ9351 84.10 022415 100.41.5320 1502 022415 GLJ9351 38.76 022415 100,44,5320 1502 022415 GLJ9351 6.46 022415 100,46,5320 1502 022415 GLJ9351 12.92 022415 100,47,5320 1502 022415 GLJ9351 6.46 022415 620,00,5110 1502 022415 GLJ9351 25.86 022415 15020932 100 45 1450 AT&T 2/16-3/15 ALARM CIRCUITS 03/02/15 0 022515 277.00 100.45.5320 1502 022515 GLJ9355 277.00 022515 15020560 100 XXXXX 1452 AT&T LONG DISTANCE LONG DISTANCE 03/02/15 0 022315 191.66 100,01,5320 1502 022315 GLJ9343 182.28 022315 100.22,5320 1502 022315 GLJ9343 5.47 022315 100,33,5320 1502 022315 GLJ9343 3.25 022315 100,41,5320 1502 022315 GLJ9343 .46 022315 100,45,5320 1502 022315 GLJ9343 .20 022315 15020561 510 32 1452 AT&T LONG DISTANCE LONG DISTANCE 03/02/15 0 022315 1.74 510,32,5320 1502 022315 GLJ9343 1.74 022315 15020562 510 32 2149 BERKHEIMER CO INC, G W 46270GSUPPLIES 03/02/15 0 022315 617.69 510,32,6110 1502 022315 GLJ9343 617.69 022315 15020563 510 32 2149 BERKHEIMER CO INC, G W 462733SUPPLIES 03/02/15 0 022315 427.13 510,32,6110 1502 022315 GLJ9343 427.13 022315 15020564 100 41 1 BITTNER, DEBBIE 122677PARKS & REC REFUND 03/02/15 0 022315 10.00 100,41,3637 1502 022315 GLJ9343 10.00 022315 15020933 100 03 2666 BS&A SOFTWARE 100132TRAINING-COMM DEVEL SOFTWARE 03/02/15 0 022515 250.00 100,03,5430 1502 022515 GLJ9355 250.00 022515 15020565 100 33 2765 BUSS FORD SALES 5015858 1 VEHICLE REPAIR PARTS 03/02/15 0 022315 28.10 100,33,5370 1502 022315 GLJ9343 28.10 022315 15020566 100 22 2765 BUSS FORD SALES 5015760 1 SHAFT ASSEMBLY 03/02/15 0 022315 61.58 100,22,5370 1502 022315 GLJ9343 61.58 022315 15020567 100 22 2765 BUSS FORD SALES 5015774 1 SHAFT ASSEMBLY REAR AXLE 03/02/15 0 022315 276.98 100,22,5370 1502 022315 GLJ9343 276.98 022315 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 3 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020935 100 22 100,22,5370 15020568 620 00 620,00,6270 15020569 620 00 620,00,6270 15020570 620 00 620400.6270 15020580 620 00 620,00,6270 15020934 620 00 620,00,5110 15020571 270 00 270,00,6110 15020572 100 45 100,45,6110 2765 BUSS FORD SALES 5015716 1 VEHICLE REPAIR SUPPLIES 1502 022515 GLJ9355 3135 CDW GOVERNMENT INC SM38589 SMALL EQUIPMENT 1502 022315 GLJ9343 3135 CDW GOVERNMENT INC RT54947 SUPPLIES 1502 022315 GLJ9343 3135 CDW GOVERNMENT INC RW61512 SUPPLY CREDIT 1502 022315 GLJ9343 3135 CDW GOVERNMENT INC SN74988 POWER CABLE 1502 022315 GLJ9343 3532 COMMUNICATIONS REVOLVING T1524628 COMMUNICATION CHARGES 1502 022515 GLJ9355 3514 COMPASS MINERALS AMERICA 71300489 SALT SUPPLIES 1502 022315 GLJ9343 3534 CONNOR CO S650498900SUPPLIES 1502 022315 GLJ9343 1S020573 510 XXXXX 3565 CONSTELLATION NEWENERGY 12/29-1/28PUMPING FEES 510,31,5510 1502 022315 GLJ9343 510,32.5510 1502 022315 GLJ9343 15020574 100 33 100,33,5520 15020575 100 44 100,44,5430 15020576 510 32 510,32,5375 15020577 100 45 100,45,6110 15020578 510 32 510,32.6110 15020579 510 32 510,32,6110 15020922 100 33 100,33,6110 3565 CONSTELLATION NEWENERGY 12/30-1/29UTILITIES 1502 022315 GLJ9343 3555 CORPORATE TRAINING CENTE FOOD SANITATION COURSE 1502 022315 GLJ9343 03/02/15 0 022515 110.83 022515 03/02/15 0 022315 441.98 022315 03/02/15 0 022315 94.75 022315 03/02/15 0 022315 94.75CR 022315 03/02/15 0 022315 395.81 022315 03/02/15 0 022515 10.00 022515 03/02/15 O 022315 15303,08 022315 03/02/15 0 022315 411.61 022315 03/02/15 O 022315 10334,70 022315 24982,81 022315 03/02/15 0 022315 104.55 022315 03/02/15 0 022315 198.00 022315 3634 CRESCENT ELECTRIC SUPPLY 1122624810FUSES & ELECTRICAL FITTINGS 03/02/15 0 022315 1502 022315 GLJ9343 45.69 022315 3634 CRESCENT ELECTRIC SUPPLY 5500267602SUPPLIES 1502 022315 GLJ9343 3634 CRESCENT ELECTRIC SUPPLY 1142624810FUSES 1502 022315 GLJ9343 3634 CRESCENT ELECTRIC SUPPLY S500250723600 V RELAY/CONTACT BLOCK 1502 022315 GLJ9343 3634 CRESCENT ELECTRIC SUPPLY S500284395SUPPLIES 1502 022415 GLJ9351 03/02/15 0 022315 19.77 022315 03/02/15 O 022315 45.69 022315 03/02/15 0 022315 171.26 022315 03/02/15 O 022415 165.38 022415 15020923 100 33 3634 CRESCENT ELECTRIC SUPPLY S500285316SUPPLIES 03/02/15 0 022415 110.83 94.75 94.75- 395.81 10.00 15,303,08 411.61 35,317,51 104.55 198.00 45.69 19.77 45.69 171.26 165.38 245.64 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 4 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,33,6110 1502 022415 GLJ9351 245.64 022415 15020581 620 00 620,00,6210 15020582 620 00 620,00.6210 15020583 100 22 100,22,6110 15020584 510 32 510,32,6110 15020585 510 32 510,32,4510 15020924 100 33 100,33,6110 15020586 100 33 100,33,5370 15020587 100 33 100,33,6110 15020588 100 22 100,22,5370 15020589 100 45 100,45,6110 15020590 400 00 400.00,8200 15020591 760 00 760,00,6940 15020592 620 00 620,00,5110 15020593 620 00 620,00,5110 15020925 100 45 100,45,6110 15020594 510 32 510,32,6110 4530 DOCUMENT IMAGING DIMENSI 257405SUPPLIES 1502 022315 GLJ9343 4530 DOCUMENT IMAGING DIMENSI 256793SUPPLIES 1502 022315 GLJ9343 4548 DOLLAMUR SPORT SURFACES INV76486 SUPPLIES 1502 022315 GLJ9343 4637 DREISILKER ELECTRIC MOTO I952172 SUPPLIES 1502 022315 GLJ9343 4742 DUFFY, DANIEL EMPLOYEE CLOTHING ALLOW 1502 022315 GLJ9343 4760 DURA WAX COMPANY INC, TH 375943SUPPLIES 1502 022415 GLJ9351 5107 ED'S RENTAL & SALES INC 124671-1 STIHL PARTS 1502 022315 GLJ9343 5107 ED'S RENTAL & SALES INC 124486-1 WET SAW 1502 022315 GLJ9343 6029 FAST EDDIES CAR WASH 100 SQUAD CAR WASHES 1502 022315 GLJ9343 03/02/15 0 022315 318.00 022315 03/02/15 0 022315 178.00 022315 03/02/15 0 022315 62.99 022315 03/02/15 0 022315 175.35 022315 03/02/15 0 022315 114.75 022315 03/02/15 0 022415 29.65 022415 03/02/15 0 022315 62.07 022315 03/02/15 0 022315 55.00 022315 03/02/15 0 022315 199.45 022315 6030 FASTENAL ILMCH12576SUPPLIES 03/02/15 0 022315 1502 022315 GLJ9343 20.62 022315 6170 FGM ARCHITECTS 141800.016PROF SERVICES-MCH REC CENTE 03/02/15 0 022315 1502 022315 GLJ9343 35900,00 022315 6530 FOERSTER, JEFFERY S ADMIN EXPENSE 1502 022315 GLJ9343 6780 FUTURE LINK OF ILLINOIS 60655 N-ABLE ENDPOINT 1502 022315 GLJ9343 6780 FUTURE LINK OF ILLINOIS 60654 UNTANGLE PREMIUM 1502 022315 GLJ9343 7645 GROWER EQUIPMENT & SUPPL 56981 SUPPLIES 1502 022415 GLJ9351 8042 HAWKINS INC 3694379 RISUPPLIES 1502 022315 GLJ9343 03/02/15 0 022315 11.97 022315 03/02/15 0 022315 470.45 022315 03/02/15 0 022315 510.00 022315 03/02/15 0 022415 57.90 022415 03/02/15 0 022315 1082,63 022315 15020595 100 22 8150 HEARTLAND SERVICES INC INV114870 SUPPLIES 03/02/15 0 022315 318.00 178.00 62.99 175.35 114.75 29.65 62.07 55.00 199.45 20.62 35,900.00 11.97 470.45 510.00 57.90 1,082,63 175.33 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 5 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,22,5370 1502 022315 GLJ9343 175.33 022315 15020596 400 00 8650 HRGREEN 96359 MCHENRY REC CENTER 03/02/15 0 022315 13,600,00 400,00,8200 1502 022315 GLJ9343 13600,00 022315 15020597 580 32 8650 HRGREEN 96630 FPA NPDES PERMITTING 03/02/15 0 022315 61981,00 580,32,8500 1502 022315 GLJ9343 6981,00 022315 580-SEWERCONS 1S020598 580 32 8650 HRGREEN 96685 WWTP CONSOLIDATION 03/02/15 0 022315 41000,00 580.32,8500 1502 022315 GLJ9343 4000,00 022315 580-SEWERCONS 15020599 740 00 8650 HRGREEN 96687 RETAINED PERSONNEL 03/02/15 0 022315 41845,50 740.00.5220 1502 022315 GLJ9343 4845.50 022315 15020600 740 00 8650 HRGREEN 96688 RETAINED PERSONNEL 03/02/15 0 022315 887.25 740,00,5220 1502 022315 GLJ9343 887.25 022315 15020601 440 00 8650 HRGREEN 96689 KNOX DRIVE EXT 03/02/1S 0 022315 61660,48 440,00,8600 1502 022315 GLJ9343 6660,48 022315 440-KNOXDR 15020602 440 00 440.00.8600 15020936 290 00 290.00.5110 15020937 290 00 290,00,5110 15020826 100 22 100,22,5410 15020825 510 32 510632,5110 15020810 100 33 100,33,5370 15020811 100 33 100.33.5370 15020812 100 33 100.33,5370 15020813 100 33 100,33,5370 8650 HRGREEN 96809 RT 31/120 1502 022315 GLJ9343 440-RT31/120 8650 HRGREEN 201401-2 RIVERWALK CONST 1502 022515 GLJ9355 8650 HRGREEN 201402-2 RIVERWALK CONST 1502 022515 GLJ9355 9385 ILLINOIS ASSOC OF PROPER MEMBERSHIP DUES 1502 022315 GLJ9345 9501 IN -PIPE TECHNOLOGY COMPA 15841 MONTHLY SERVICE 1502 022315 GLJ9345 19763 INTERSTATE BILLING SERVI 96677173 REPAIRS 1502 022315 GLJ9345 19763 INTERSTATE BILLING SERVI 96690705 REPAIR PART CREDIT 1502 022315 GLJ9345 19763 INTERSTATE BILLING SERVI 96676450 REPAIR PARTS 1502 022315 GLJ9345 19763 INTERSTATE BILLING SERVI 96690623 REPAIR PARTS 1502 022315 GLJ9345 03/02/15 O 022315 20,025.25 20025.25 022315 03/02/15 O 022515 58,584.32 58584.32 022515 03/02/15 0 022515 91549,75 9549,75 022515 03/02/15 0 022315 70.00 70.00 022315 03/02/15 0 022315 81000,00 8000,00 022315 03/02/15 0 022315 66.50 66.50 022315 03/02/15 0 022315 532.00- 532.00CR 022315 03/02/15 0 022315 189.52 189.52 022315 03/02/15 0 022315 11913,53 1913,53 022315 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 6 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020814 100 33 19763 INTERSTATE BILLING SERVI 96692216 SUPPLY CREDIT 03/02/15 0 022315 49.68- 100.33.5370 1502 022315 GLJ9345 49.68CR 022315 15020815 510 32 19763 INTERSTATE BILLING SERVI 96624492 TRANSMITTER 03/02/15 O 022315 510,32,5370 1502 022315 GLJ9345 158.38 022315 15020816 100 33 19763 INTERSTATE BILLING SERVI 96676470 KIT HOLDER & BELT 03/02/15 0 022315 100,33,5370 1502 022315 GLJ9345 110.17 022315 15020880 100 33 19763 INTERSTATE BILLING SERVI 96692147 SUPPLIES 03/02/15 O 022415 100:33.5370 1502 022415 GLJ9348 48.56 022415 15020817 510 XXXXX 5 INVERCLYDE LLC 2022441006OVERPAYMENT WATER/SEWER BIL 03/02/15 O 022315 510,32,3660 510.31,3610 1502 1502 022315 022315 GLJ9345 GLJ9345 6.00 12.44 022315 022315 510,32,3610 1502 022315 GLJ9345 10.47 022315 15020938 510 32 9642 ISAWWA 6-18-15 TRAINING 03/02/15 0 022515 510,32,5430 1502 022515 GLJ9355 48.00 022515 15020822 100 22 100.22.4510 15020823 100 22 100.22.4510 15020824 100 22 100.22.4510 15020818 510 31 510.31.6110 15020819 510 31 510.31.6110 15020820 510 32 510.32.6110 15020821 100 33 100.33.5370 15020827 100 41 100.41.3637 15020828 100 41 100.41.3636 15020829 100 33 100.33.5430 10211 J G UNIFORMS INC 36159 EMPLOYEE UNIFORM ALLOW 1502 022315 GLJ9345 10211 J G UNIFORMS INC 36160 EMPLOYEE UNIFORM ALLOW 1502 022315 GLJ9345 10211 J G UNIFORMS INC 36161 EMPLOYEE CLOTHING ALLOW 1502 022315 GLJ9345 5521 JC LICHT LLC 12613294535UPPLIES 1502 022315 GLJ9345 10145 JENSEN, TED 02960 SUPPLIES 1502 022315 GLJ9345 10145 JENSEN, TED 02966 SUPPLIES 1502 022315 GLJ9345 10145 JENSEN, TED 02963 SUPPLIES 1502 022315 GLJ9345 1 KARNS, CAROL 122667PARKS & REC REFUND 1502 022315 GLJ9345 1 KUNISH, KRISTI 122711PARKS & REC REFUND 1502 022315 GLJ9345 12152 LEIS TEN, RICK REIM CDL LICENSE 1502 022315 GLJ9345 03/02/15 O 022315 149.85 022315 03/02/15 O 022315 127.00 022315 03/02/15 O 022315 133.00 022315 03/02/15 O 022315 164.55 022315 03/02/15 O 022315 80.00 022315 03/02/15 O 022315 135.78 022315 03/02/15 O 022315 1061.26 022315 03/02/15 O 022315 6.00 022315 03/02/15 O 022315 8.00 022315 03/02/15 O 022315 60.00 022315 15020830 100 22 16015 MARATHON TOWING 28958 TOWING FEES 03/02/15 0 022315 158.38 48.56 28.91 149.85 127.00 133.00 164.55 135.78 1.061.26 6.00 60.00 155.00 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 7 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,22,5110 1502 022315 GLJ9345 155.00 022315 15020831 100 01 14067 MCANDREWS PC, THE LAW OF 2/1-2/28 TRAFFIC/ORDINANCE LEGAL FEE 03/02/15 O 022315 5,175.00 100,01,5230 1502 022315 GLJ9345 5175,00 022315 15020832 100 33 14069 MCCANN INDUSTRIES INC 11036660 SUPPLIES 03/02/15 O 022315 63.47 100,33,5370 1502 022315 GLJ9345 63.47 022315 15020844 100 33 14069 MCCANN INDUSTRIES INC 11036711 SUPPLIES 03/02/15 0 022415 692.64 100.33.5370 1502 022415 GLJ9348 692.64 022415 15020845 510 31 14069 MCCANN INDUSTRIES INC 11036699 SUPPLIES 03/02/15 O 022415 290.01 510,31,5370 1502 022415 GLJ9348 290.01 022415 15020833 100 47 14080 MCCORMICK, JENISE M 1/22-2/12 PARKS PROGRAM INSTRUCTOR 03/02/15 O 022315 146.25 100,47,5110 1502 022315 GLJ9345 146.25 022315 15020846 100 33 7 MCHALE, MICHAEL MAILBOX REIMB 03/02/15 O 022415 50.00 100,33,6110 1502 022415 GLJ9348 50.00 022415 15020940 510 32 14246 MCHENRY ANALYTICAL WATER 316721NITROGEN TESTING 03/02/15 O 022515 60.00 510,32,6110 1502 022515 GLJ9355 60.00 022515 15020941 510 32 14246 MCHENRY ANALYTICAL WATER 316722NITROGEN TESTING 03/02/15 O 022515 60.00 510.32.6110 1502 022515 GLJ9355 60.00 022515 15020942 510 32 14246 MCHENRY ANALYTICAL WATER 316723NITROGEN TESTING 03/02/15 O 022515 60.00 510,32.6110 1502 022515 GLJ9355 60.00 022515 15020834 510 31 14256 MCHENRY COUNTY EDC 1500558 DRINKING WATER SAMPLES 03/02/15 O 022315 400.00 510.31.5110 1502 022315 GLJ9345 400.00 022315 15020835 620 00 14258 MCHENRY COUNTY RECORDER 2015220-162ND QTR LAREDO BILLING 03/02/15 O 022315 250.00 620.00.5110 1502 022315 GLJ9345 250.00 022315 15020837 100 45 13153 MENARDS - WOODSTOCK 66960 SUPPLIES 03/02/15 O 022315 113.36 100.45.6110 1502 022315 GLJ9345 113.36 022315 15020838 510 31 13172 MEYER MATERIAL COMPANY 706424243 MATERIALS 03/02/15 O 022315 125.80 510.31.6110 1502 022315 GLJ9345 125.80 022315 15020847 100 XXXXX 7 MEYER, KATHY REIMB COLLECTIONS FEE 03/02/15 O 022415 52.50 100.220 1502 022415 GLJ9348 52.50 022415 15020839 510 31 13309 MID AMERICAN WATER OF WA 156059W SUPPLIES 03/02/15 0 022315 264.60 510.31.6110 1502 022315 GLJ9345 264.60 022315 15020840 510 31 13309 MID AMERICAN WATER OF WA 160942W SUPPLIES 03/02/15 0 022315 41.40 510.31.6110 1502 022315 GLJ9345 41.40 022315 15020841 510 32 13309 MID AMERICAN WATER OF WA 160961W SUPPLIES 03/02/15 0 022315 537.70 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE S LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 510.32.6110 1502 022315 GLJ9345 537.70 022315 15020842 510 32 510,32,6110 15020848 510 31 510431,6110 15020843 510 31 510,31,6110 15020836 100 22 100,22,5320 15020849 270 00 270,00,6110 15020850 100 45 100.45I5 13277 MIDWEST HOSE AND FITTING M13305SUPPLIES 1502 022315 GLJ9345 13277 MIDWEST HOSE AND FITTING M13329SUPPLIES 1502 022415 GLJ9348 13285 MIDWEST WATER GROUP INC 7820 SUPPLIES 1502 022315 GLJ9345 13560 MOTOROLA SOLUTIONS - STA 1675812311STARCOM21 NETWORK 1502 022315 GLJ9345 15029 NATIONAL SALT SUPPLY INC 3154A SUPPLIES 1502 022415 GLJ9348 15545 NICOR GAS 15020851 510 XXXXX 15545 NICOR GAS 510.31.5510 510,32,5510 15020926 100 XXXXX 15545 NICOR GAS 100.43.5510 100,45,5510 1/15-2/13 UTILITIES 1502 022415 GLJ9348 1/15-2/13 UTILITIES 1502 022415 GLJ9348 1502 022415 GLJ9348 1/19-2/17 UTILITIES 1502 022415 GLJ9351 1502 022415 GLJ9351 15020927 510 XXXXX 15545 NICOR GAS 1/19-2/17 UTILITIES 510.31.5510 1502 022415 GLJ9351 510,32,5510 1502 022415 GLJ9351 15020852 510 32 15551 NORTH SHORE SANITARY DIS MISC100641ACUTE TOXICITY TEST 510,32,6110 1502 022415 GLJ9348 15020854 510 31 510.31.5430 15020853 510 31 510.31.5370 15020855 100 45 100.45.6250 15020856 100 45 100.45.6250 15020857 510 31 510.31.6250 15553 NORTH SUBURBAN WATER MONTHLY LUNCHEON MEETING 15666 NORTHWEST TRUCKS INC 344911SUPPLIES 1502 022415 GLJ934S 2532 PETROLIANCE LLC 9593368 VEHICLE FUEL 1502 022415 GLJ9348 2532 PETROLIANCE LLC 9593385 VEHICLE FUEL 1502 022415 GLJ9348 2532 PETROLIANCE LLC 9590974 VEHICLE FUEL 1502 022415 GLJ9348 03/02/15 O 022315 728.74 728.74 022315 03/02/15 O 022415 37.40 37.40 022415 03/02/15 O 022315 7,547.00 7547,00 022315 03/02/15 O 022315 2,020.00 2020,00 022315 03/02/15 O 022415 16,587.50 16587,50 022415 03/02/15 O 022415 133.21 133.21 022415 03/02/15 O 022415 4,579.84 687.15 022415 3892.69 022415 03/02/15 0 022415 406.38 144.56 022415 261.82 022415 03/02/15 O 022415 502.78 415.67 022415 87.11 022415 03/02/15 O 022415 600.00 600.00 022415 03/02/15 0 022415 80.00 80.00 022415 03/02/15 O 022415 53.46 53.46 022415 03/02/15 O 022415 54.29 54.29 022415 03/02/15 O 022415 63.24 63.24 022415 03/02/15 O 022415 144.75 144.75 022415 15020858 510 32 2532 PETROLIANCE LLC 9590973 VEHICLE FUEL 03/02/15 0 022415 609.50 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 9 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 510,32,6250 1502 022415 GLJ9348 609.50 022415 15020859 510 32 2532 PETROLIANCE LLC 9587240 VEHICLE FUEL 03/02/15 O 022415 500.79 510,32,6250 1502 022415 GLJ9348 500.79 022415 15020860 100 33 2532 PETROLIANCE LLC 9587243 VEHICLE FUEL 03/02/15 0 022415 1,166.54 100,33,6250 1502 022415 GLJ9348 1166,54 022415 15020861 100 33 2532 PETROLIANCE LLC 9590976 VEHICLE FUEL 03/02/15 0 022415 51321,17 100,33,6250 1502 022415 GLJ9348 5321,17 022415 15020862 510 31 2532 PETROLIANCE LLC 9587241 VEHICLE FUEL 03/02/15 0 022415 109.16 510,31,6250 1502 022415 GLJ9348 109.16 022415 15020863 100 22 2532 PETROLIANCE LLC 9890977 VEHICLE FUEL CREDIT 03/02/15 0 022415 70.04- 9591892 100,22,6250 1502 022415 GLJ9348 70.04CR 022415 15020864 100 22 2532 PETROLIANCE LLC 9590977 VEHICLE FUEL 03/02/15 0 022415 21331,22 100.22,6250 1502 022415 GLJ9348 2331,22 022415 15020865 100 XXXXK 2532 PETROLIANCE LLC 9590972 VEHICLE FUEL 03/02/15 0 022415 100.33 100,01,6250 1502 022415 GLJ9348 48.75 022415 100,03,6250 1502 022415 GLJ9348 51.58 022415 15020866 100 45 2532 PETROLIANCE LLC 9590975 VEHICLE FUEL 03/02/15 0 022415 326.83 100,45,6250 1502 022415 GLJ9348 326.83 022415 15020867 100 45 2532 PETROLIANCE LLC 9590959 VEHICLE FUEL 03/02/15 0 022415 48.23 100,45,6250 1502 022415 GLJ9348 48.23 022415 15020868 100 22 2532 PETROLIANCE LLC 9584887 VEHICLE FUEL 03/02/15 0 022415 11586,51 100,22,6250 1502 022415 GLJ9348 1586,51 022415 15020869 100 22 2532 PETROLIANCE LLC 9578898 VEHICLE FUEL 03/02/15 0 022415 11625,63 100,22,6250 1502 022415 GLJ9348 1625,63 022415 15020870 100 22 2532 PETROLIANCE LLC 9590981 VEHICLE FUEL 03/02/15 0 022415 68.28 100,22,6250 1502 022415 GLJ9348 68.28 022415 15020939 100 45 2532 PETROLIANCE LLC 9596350 VEHICLE FUEL 03/02/15 0 022515 114.85 100,45,6250 1502 022515 GLJ9355 114.85 022515 15020871 100 22 17154 PETTIBONE & CO, P F 32501 EMPLOYEE UNIFORM ALLOW 03/02/15 0 022415 60.00 100,22,4510 1502 022415 GLJ9348 60.00 022415 15020872 100 22 17154 PETTIBONE & CO, P F 32502 EMPLOYEE UNIFORM ALLOW 03/02/15 0 022415 99.00 100,22,4510 1502 022415 GLJ9348 99.00 022415 15020873 100 22 17154 PETTIBONE & CO, P F 32503 EMPLOYEE UNIFORM ALLOW 03/02/15 0 022415 155.50 100,22,4510 1502 022415 GLJ9348 155.50 022415 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 10 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020874 100 22 17154 PETTIBONE & CO, P F 32558 EMPLOYEE UNIFORM ALLOW 03/02/15 O 022415 72.00 100,22,4510 1502 022415 GLJ9348 72.00 022415 15020943 100 45 19028 PITEL SEPTIC INC 11337 PORTABLE TOILET RENTAL 03/02/15 O 022515 150.00 1/25-2/25/15 100,45,5110 1502 022515 GLJ9355 150.00 022515 15020875 100 04 17550 POSTMASTER MCHENRY IL FIRST CLASS PRESORTS 03/02/15 O 022415 220.00 PERMIT 126 100,04,5310 1502 022415 GLJ9348 220.00 022415 15020876 100 33 17656 PROSAFETY INC 2/797230 SUPPLIES 03/02/15 0 022415 78.51 100,33,6110 1502 022415 GLJ9348 78.51 022415 15020877 100 22 17657 PROSHRED SECURITY 990007365 SHREDDING SERVICES 03/02/15 0 022415 53.00 100.22,5110 1502 022415 GLJ9348 53.00 022415 15020878 100 04 17657 PROSHRED SECURITY 990007380 SHREDDING SERVICES 03/02/15 0 022415 80.00 100,04,5110 1502 022415 GLJ9348 80.00 022415 15020879 100 XXXXX 18742 QUILL CORPORATION 1412749 SUPPLIES 03/02/15 O 022415 98.82 100,22,6210 1502 022415 GLJ9348 59.88 022415 100,01.6210 1502 022415 GLJ9348 38.94 022415 15020930 100 04 18742 QUILL CORPORATION 1526316 SUPPLIES 03/02/15 0 022415 57.98 100,04,6210 1502 022415 GLJ9351 57.98 022415 15020928 100 XXXXX 19170 RESERVE ACCOUNT POSTAGE FOR MAILING MACHINE 03/02/15 0 022415 724.63 100,01,5310 1502 022415 GLJ9351 89.00 022415 100,02,5310 1502 022415 GLJ9351 6.67 022415 100,03,5310 1502 022415 GLJ9351 94.18 022415 100,45,5310 1502 022415 GLJ9351 205.39 022415 100,22,5310 1502 022415 GLJ9351 204.22 022415 100,30,5310 1502 022415 GLJ9351 15.03 022415 100,41,5310 1502 022415 GLJ9351 110.14 022415 15020929 510 XXXXX 19170 RESERVE ACCOUNT POSTAGE OF MAILING MACHINE 03/02/15 0 022415 295.83 510,31,5310 1502 022415 GLJ9351 282.24 022415 510,32,5310 1502 022415 GLJ9351 13.59 022415 15020881 510 31 20101 SCHEEL, BRYAN REIMB CLOTHING ALLOW 03/02/15 0 022415 64.10 510,31,4510 1502 022415 GLJ9348 64.10 022415 15020931 100 45 20095 SCHOPEN PEST SOLUTIONS I 36811 PEST CONTROL SERVICES 03/02/15 0 022415 177.00 100.45.5110 1502 022415 GLJ9351 177.00 022415 15020893 100 45 20125 SCOREBOARD SERVICE COMPA INV0I01598SCOREBOARD REPAIRS 03/02/15 0 022415 525.00 100,45,5110 1502 022415 GLJ9348 525.00 022415 15020882 100 33 20153 SECTION 8 DOORS & HARDWA 4747 SUPPLIES 03/02/15 0 022415 11000,00 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 11 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 100,33,6115 1502 022415 GLJ9348 1000,00 022415 15020883 100 33 20153 SECTION 8 DOORS & HARDWA 4699 SUPPLIES 100,33.6115 1502 022415 GLJ9348 15020945 100 02 20668 SHAW MEDIA 2/20/15 PUBLICATION 100,02.5330 1502 022515 GLJ9355 15020884 100 22 100.22.6210 15020885 510 31 510,31,3610 15020886 100 41 100,41,3637 15020887 100 22 100.22.5410 15020944 100 47 100.47.5110 15020888 620 00 620.00.6210 20311 SIRCHIE FINGER PRINT LAB 0195947IN SUPPLIES 1502 022415 GLJ9348 03/02/15 0 022415 875.00 022415 03/02/15 O 022515 15.00 022515 03/02/15 O 022415 117.65 022415 5 SLIMAK, CHRISTOPHER 1172202302WATER/SEWER REFUND -CREDIT B 03/02/15 O 022415 1502 022415 GLJ9348 101.67 022415 1 SPERLING, WENDY 122691PARKS & REC REFUND 1502 022415 GLJ9348 20665 SSPRF/LESO LESO MEMBERSHIP 1502 022415 GLJ9348 20733 ST PAULS EPISCOPAL CHURC MARCH 2O15 RENTAL 1502 022515 GLJ9355 20710 STANS OFFICE TECHNOLOGIE 310672COPIER AGREEMENT 700390 1502 022415 GLJ9348 15020889 100 XXXXX 20711 STAPLES ADVANTAGE 8033201013SUPPLIES 100.00.6210 1502 022415 GLJ9348 100,03,6210 1502 022415 GLJ9348 100,22,6210 1502 022415 GLJ9348 100,00,6210 1502 022415 GLJ9348 100,04,6210 1502 022415 GLJ9348 100,22.6210 1502 022415 GLJ9348 100,30,6210 1502 022415 GLJ9348 100,33,6210 1502 022415 GLJ9348 15020890 510 31 20711 STAPLES ADVANTAGE 8033201013SUPPLIES 510,31,6210 1502 022415 GLJ9348 15020891 100 XXXXX 20705 STAPLES CREDIT PLAN 1/22-2/12 SUPPLIES 100.04.6210 1502 022415 GLJ9348 100,30,6210 1502 022415 GLJ9348 100,41,6210 1502 022415 GLJ9348 100,03,6210 1502 022415 GLJ9348 100,01.6210 1502 022415 GLJ9348 15020892 100 41 1 STRZALKA, JENNI 122666PARKS & REC REFUND 100.41.3637 1502 022415 GLJ9348 03/02/15 O 022415 20.00 022415 03/02/15 O 022415 600.00 022415 03/02/15 0 022515 190.80 022515 03/02/15 O 022415 141.23 022415 03/02/15 O 022415 131.32 022415 42.94 022415 18.33 022415 470.91CR 022415 4.99 022415 67.12 022415 37.98 022415 290.42 022415 03/02/15 O 022415 70.40 022415 03/02/15 O 022415 60.04 022415 91.47 022415 5.29 022415 30.37 022415 16.34 022415 03/02/15 O 022415 10.00 022415 875.00 15.00 20.00 600.00 190.80 122.19 70.40 203.51 10.00 15020894 03/02/15 O 022415 79.81 79.81 022415 510 31 20747 SUNNYSIDE COMPANY 174683VEHICLE REPAIRS 510.31.5370 1502 022415 GLJ9348 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 12 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 15020895 100 02 21152 TEMPLE DISPLAY LTD 13462 INSTALL/TAKE DOWN OF TREE 03/02/15 O 022415 16,499.52 LIGHTING 100,02,6940 1502 022415 GLJ9348 16499,52 022415 15020946 100 46 21286 TIMBER RIDGE LODGE & WAT 7661PWPARKS & REC FIELD TRIP 03/02/15 0 022515 562.14 100,46,5110 1502 022515 GLJ9355 562.14 022515 15020896 100 22 21538 TOPS IN DOG TRAINING COR 16468 K-9 TRAINING & SUPPLIES 03/02/15 0 022415 300.49 100,22.6310 1502 022415 GLJ9348 300.49 022415 15020897 100 33 21632 TRAFFIC CONTROL & PROTEC 82486 SUPPLIES 03/02/15 0 022415 11411,05 100,33,6290 1502 022415 GLJ9348 1411.05 022415 15020898 100 33 21632 TRAFFIC CONTROL & PROTEC 82419 SUPPLIES 03/02/15 0 022415 324.90 100,33.6110 1502 022415 GLJ9348 324.90 022415 15020947 100 33 21632 TRAFFIC CONTROL & PROTEC 32486 SUPPLISE 03/02/15 0 022515 1,411.05 100,33,6290 1502 022515 GLJ9355 1411,05 022515 15020899 270 00 21638 TREASURER STATE OF ILLIN 107616ILL TRANSP ENHANCEMENT GRANT 03/02/15 0 022415 33,527.16 270,00,8600 1502 022415 GLJ9348 33527,16 022415 15020900 620 00 21877 TYLER TECHNOLOGIES 025-116697FINANCE SOFTWARE 03/02/15 0 022415 23,222,00 620,00,5110 1502 022415 GLJ9348 23222,00 022415 15020901 510 XXXXX 21877 TYLER TECHNOLOGIES 025-116047FINANCE SOFTWARE 03/02/15 0 022415 11281,25 510.31,8300 1502 022415 GLJ9348 640.63 022415 510,32,8300 1502 022415 GLJ9348 640.62 022415 15020902 510 XXXXX 21877 TYLER TECHNOLOGIES 025-117572FINANCE SOFTWARE 03/02/15 0 022415 125.00 510,31,8300 1502 022415 GLJ9348 62.50 022415 510,32,8300 1502 022415 GLJ9348 62.50 022415 1S020903 100 22 22396 ULTRA STROBE COMMUNICATI 11814 INSTALLATION OF RADIO 03/02/15 0 022415 187.50 100,22,5370 1502 022415 GLJ9348 187.50 022415 15020904 100 22 22396 ULTRA STROBE COMMUNICATI 11822 LABOR FOR RADIO INSTALLATION 03/02/15 0 022415 225.00 100,22,5370 1502 022415 GLJ9348 225.00 022415 15020905 100 22 22396 ULTRA STROBE COMMUNICATI 11837 LABOR FOR RADIO INSTALLATION 03/02/15 0 022415 150.00 100,22,5370 1502 022415 GLJ9348 150.00 022415 15020906 100 22 22396 ULTRA STROBE COMMUNICATI 11831 LABOR FOR REMOVAL & INSTALL 03/02/15 0 022415 150.00 OF RADIOS 100,22,5370 1502 022415 GLJ9348 150.00 022415 15020907 510 31 22669 USA BLUEBOOK 570592SUPPLIES 03/02/15 0 022415 252.82 510,31,6110 1502 022415 GLJ9348 252.82 022415 15020908 510 32 24028 WASTE MANAGEMENT OF WI P 2864127424SLUDGE REMOVAL 03/02/15 0 022415 11,681.62 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 13 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 510,32.5580 1502 022415 GLJ9348 11681,62 022415 15020910 510 31 24037 WATER PRODUCTS - AURORA 255568SUPPLIES 510,31,6110 1502 022415 GLJ9348 15020909 100 41 1 WILLIAMS, SANDY 122676PARKS & REC REFUND 100,41,3637 1502 022415 GLJ9348 15020911 100 33 27295 ZIMMERMAN, BOB REIMB CLOTHING ALLOW 100.33.4510 1502 022415 GLJ9348 15020913 100 O1 27765 ZUKOWSKI ROGERS FLOOD & 112542CORPORATE 100,01,5230 1502 022415 GLJ9350 15020914 100 Ol 27765 ZUKOWSKI ROGERS FLOOD & 112543TRAFFIC 100,01,5230 1502 022415 GLJ9351 15020915 740 00 27765 ZUKOWSKI ROGERS FLOOD & 112548BEAR DEVELOPMENT 740,00,5230 1502 022415 GLJ9351 15020916 740 00 27765 ZUKOWSKI ROGERS FLOOD & 112547WHITE OAKS OF MCHENRY 740.00.5230 1502 022415 GLJ9351 15020917 740 00 27765 ZUKOWSKI ROGERS FLOOD & 112544PARK VIEW PLAZA 740.00.5230 1502 022415 GLJ9351 15020918 740 00 27765 ZUKOWSKI ROGERS FLOOD & 112546MEDICAL CANNABIS DISPENSARY 740.00:5230 1502 022415 GLJ9351 15020919 740 00 27765 ZUKOWSKI ROGERS FLOOD & 112545CV5 PHARMACY 740.00.5230 1502 022415 GLJ9351 EXPENDED LIQUID ACCRUAL GRAND TOTALS 403,296.75 RECAP TOTALS EXPENDED LIQUID ACCRUAL FUND TOTALS 100 GENERAL FUND 70,265,79 270 MOTOR FUEL TAX FUND 65,417,74 290 TIF FUND 68,134.07 400 RECREATION CENTER FUND 49,500,00 440 CAPITAL IMPROVEMENTS FUND 26,685.73 510 WATER/SEWER FUND 78,356,87 580 UTILITY IMPROVEMENTS FUND 10,981,00 620 INFORMATION TECHNOLOGY FUND 25,963.33 740 RETAINED PERSONNEL ESCROW 71980,25 03/02/15 O 022415 249.20 249.20 022415 03/02/15 O 022415 72.80 72.80 022415 03/02/15 O 022415 84.99 84.99 022415 03/02/15 M 022415 5,541.25 5541,25 022415 03/02/15 O 022415 7,097.50 7097,50 022415 03/02/15 O 022415 362.50 362.50 022415 03/02/15 O 022415 797.50 797.50 022415 03/02/15 O 022415 217.50 217.50 022415 03/02/15 O 022415 145.00 145.00 022415 03/02/15 0 022415 725.00 725.00 022415 1 DATE 3/02/2015 11:44 AM CITY OF MCHENRY PAGE 14 LIST OF BILLS COUNCIL MEETING 3/2/15 CLAIM # FUND DEPT VENDOR NAME INVOICE DESCRIPTION DATE STAT ACCR DT AMOUNT CHECK ACCOUNT P.O. PERIOD DATE JOURNAL DESCRIPTION AMOUNT ACCR DT LIQUIDATED INVENTORY # LOC UNIT COSTS PROJECT # CODE 760 POLICE PENSION FUND 11.97 :�+ 403,296,75 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: March 2, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Worlcs RE: McCullom Lake Road Improvements Phase III Engineering ATT: 1) IDOT's Construction Engineering Services Agreement for Federal Participation 2) IDOT's Local Agency Agreement for Federal Participation BACKGROUND: At the July 17, 2013 City Council Meeting, the City Council authorized an agreement with HR Green for the Phase I & II engineering for the improvements to McCullom Lake Road from IL Route 31 to West Lakeshore Drive. The proposed improvements consist of traffic signal modernization, intersection capacity improvements, widening, asphalt removal, hot -mix asphalt resurfacing with binder course and surface course, aggregate shoulders, pavement patching, minor drainage improvements and new pavement markings. Additionally a new sidewalk will be constructed on the south side of the road in front of Petersen Park connecting to the existing Prairie Path bike route. The McHenry County Council of Mayors awarded up to $1,060,900 of Surface Transportation Program (STP) funds for McCullom Lake Road Improvements. STP funding will pay for up to 80% of the total cost of construction and Phase III engineering with a local match requirement of 20%. The city was responsible for 100% of the cost of Phase I and II Engineering. ANALYSIS: HR Green, Inc. has submitted a construction engineering services agreement using the Illinois Department of Transportation's standard form. The construction engineering scope of work includes project startup, full time construction observation, pre -construction and bi- weekly construction progress meetings, administration/coordination, material testing and project closeout in an amount not to exceed $129,826.66. IDOT has approved the attached construction engineering services agreement. The Engineers opinion of Probable Cost (EOPC) for construction is $1,221,125, The project is scheduled for April 2015 letting by the Illinois Department of Transportation (IDOT). Motor Fuel Tax (MFT) revenues will be utilized for the City's cost of the project as outlined on the attached Local Agency Agreement for Federal Participation. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the attached: 1) McCullom Lake Road Improvements Construction Engineering Services Agreement for Federal Participation with HR Green, Inc. in an amount not to exceed $129,826.66 and 2) the Local Agency Agreement for Federal Participation. c Local Agency Consultant City of McHenry �, lll�rtois Department HR Green, Inc. , 0 of 7ranspot�#ation � � - . County G � Address , . McHen ;� N 42(l�N. Front Street .Section _ � S City 13-0a077-00-RS U Mc}-len Projecti�lo, � Cons#rtic#ion Engineering � stale , �'� � Services Agreement 1L Job Na. E t=or � A.- Z'sp Gode C-91-409- 4 Federal Participation Gontac# NamelF'hone/E-mail Address N � N Contact-Namelf'honelE-mail Address Jon Schmitt, 815.363.2186 G � 7 Todd Destree, 81S.5fl9.93g7 jschmitt@co.mchenry.iLus Y fdestree@hrgreen:com THIS AGREEMENT is made and entered into this day of - betvreen the above Loca! Agency (tA) and Consulfant (ENGINEER} and covers certain professional engineering services in connection with the PROJECT - described herein. Federal -aid funds allot#ed to the lA by the state of Illinois under fhe general supervision of the filinois Department of Transportation (STATE) will be usetl entirely or in part to ftnanco engineering services as described under AGREEMENT PROVISIONS. WHEREVER tN TH15 AGREEMENT or attached exhibits the following terms are used, they shall be interpreted to mean: Regional Engineer � Deputy Director Division of Highways, Regional Engineer, Department of Transportation Resident Construction Supervisor Authorized representative of tl�e LP, in immedia#e charge of the engineering de#ails of the PROJECT in Responsible Charge A full fime LA employee authorized to administer inherently governmental PROJECT activi#ies Corltracfor Company or Companies to which the construction contract was awarded Project Description . Name McCuliom Lakes Road Termini West Lakeshore Drive#o lL Route 3? Route FAU 4t385 Length 3.2� mi Structure No. N/A Description: This work consists of earth excavation, erasion centre!, Class D Patches, hat m#x asphalt binder and surface courses, combination concrete curb and gutter, pipe culverts, drainage structuros,'ho# mix asphalt driveways, traffic signals and thermoplastic pavemenf markings. Agreement Provisions 1. THE ENGINEER AGREES, 1. To perform or be responsible for the performance -of the engineering services far the 1J�,, in connection with the PROJECT - hereinbefore described and checked below: ® a. Proportion concrete according #o app€icable STATE Bureau of Materials and Physical Research (BMPR) Quality ControUQuality Assurance (QC/QA) training documents or�cantract roquirernents and ob#ain samples and perform testing as Hated below. . � b. Praporfion hot mix asphalt according to appl`scable STATE BMPR QC/QA training documents and obtain samples - and perform testing as noted below, . B( c, For soils, to obtain samples and perform testing as noted below. ® ' d. _For aggregates, to obtain samples and perform testing as noted below. NOTE: For 1 a. through 1d. the ENGINEER is to obtain samples for testing according to the STATE BMPR "Project Procedures Guide°, ar as indicated in the specifications, or as attached herein by the tA; test according to the STATE BMPR "Manual of Test Procedures for Materials°, submit STATE BMPR inspection reports; and verify compliance with contract specifications. . , Wage 1 of 8 Printed on 2116/2015 i:36:55 PM Bi.R 0561.1� (Rev. 11(21/13) ® e. Inspection of ail materials when inspection is not provided a# the sources by the STATE BMPR, and submit inspection reports to the LA and the STATE in accordance with the STATE BMPR "Project Procedures Guide' and the poficies of fhe STATE. ' ® f. For Quality Assuranceservtces, provide personnel who have completed the appropriate STATE BMPR QC/QA .trained #echnicaan classes. � - , ® g. Inspect, docurpeni and inform the lA employee to Responsible Charge of the adequacy of the estabiishmenf and maintenance of the traffic control. - ❑ h. Geometric control including ai) construction staking and construction layouts. - � i. Qualify control of the construe#ion work in progress and the enforcement of the contract provisions in accordance with fhe STATE Construction Manual. � ' ® j. Measurement and computation o#pay items. ® k. Maintain a daily record of the confracto�'s activities throughout construction including sufficient information to permit verification of the nature and cost of changes in plans and authorized extra work. ® E. Preparation�and submission to the lA by fhe required form and number of copies, ail partiat and <<naI payment estimates, change orders, records, documentation and reports required by the IA and the STATE. ® m. Revision of contract drawings to reflect as built condifons. ® n. Act as resident construction supervisor and coordinate with the lA employee In Responsible Charge. 2. Engineering services shall include all equipment, ins#ruments, supplies, transportation and personnel required to perform the duties of fhe ENGINEER in connection with fhe AGREEMENT'. 3. To furnish the services as required herein withintwenty-four hours of notification by the iA employee In Responsible Charge. 4. To attend meetings aril visit the site of ttie work at any reasonable Time when requested to do so by'representa#Ives of the LA or .STATE. �. That none of fhe services fo be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties without the written consent of fhe lA, The consent to sublet, assign or otherwise transfer any portion of fhe services fo be furnished • by fhe ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for fhe fulfillment of this AGREEMENT. B• The ENGINEER shall submit invoices, based on the ENGiNEER's progress reports, to the iA employee ]n Responsible Charge, na more than once a month for partial payment on accoun# for the ENGINEER's vaork completed fo data. Such invoices shall represent the value, to the [A of fhe partially completed work, based on the sum of the actual costs incurred, plus a percenfage (equal to the percen#age of fhe construction engineering completed) of the fixed fee for the fully completed work. - 7• Thaf the ENGINEER is quaiified.technically-and is entirely conversant with the design standards and poficies applic_ab3e to improvement of the SECTION; and that the ENGINEER has su�cient property trained, organized and experienced personnel to perform the servicos enumerated heroin. $. That the ENGINEER shalt be responsible for the accuracy of fhe ENGINEER'swork and carrection of any errors, emissions or ambiguities due to the ENGINEER'S negligence which may occur either during prosecution or after acceptance by fhe 11�. Should any damage to persons or.properfy result from the ENGINEER`s error, omission or negligent act, the ENGINEER shaft indemnify the LA, fho STATE and {heir employees from aft accrued claims or liability and assume all restitution and_.repair costs -arising -from such negligence. The ENGINEER shalt give immediate attention to any remedial changes so there will be minimal delay to the contractor and prepare such data as necessary to effectuate corrections, in consulfation with and without further compensation from the LA. . 9. That the ENGINEER will comply with applicable federal statutes, sfate of Illinois statutes, and Local laws or ordinances of the lA. - � - 10. The undersigned certifies neither fhe ENGINEER nor Ihave: - a} employed or retained for commission, percentage, brokerage, contingent fee or othor considerations, any firm or person (o#her than, a bona fide�employee working solely for ma or fho-above ENGINEER) to solicit or secure this AGREEMENT; Page 2 of 8 - Printed on 21i612495 1:3$:55 PM' BLR 05611-(Rev. 91l211'13) ` - b} agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any frm or ' ,person in connection with carrying out the AGREEMENT or c) paid, or agreed to pay any firm, organization or person {other than a bona fide employee working solely for me ar the above ENGINEER) any r'ee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying ou# the AGREEMENT. - d) � are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department•ar agency; e} have not within a #hree-year period preceding.fhe AGREEMENT been convicted of or had a civil judgment rendered against them far commission of fraud or criminal offense in connection uii#h obtaining, attempting #o obtain ar performing a public (Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of erribezzlement, theft, forgery, bribery, falsification or destruction of records, making #also statements or receiving stolen property; • i are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, S#ate or local) with commission of any of the offenses enumerated in paragraph (e} of this certification; and - g) have not within a three-year period preceding this AGREEMENT had one ar more public transac#ions (Federal, State or local) terminated for cause or default.. , 11. To pay its subc4nsultants for satisfactory performance no €ater than 30 days #rom receipt of each payment from the LA. 12. To submit ail invoices to the LA within one year of the completion of the work coifed for in this AGREEMENT or any subsequent - Amendment or Supplement. - . 13. Ta submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the work tailed far in the AGREEMENT. 14. To be prequalified with the STATE in Construction ]nspection when the ENGINEER or the ENGINEER's assigned staff is named as resident construction supervisor. The onsi#e resident construction supervisor shall have a valid Documentation of Contract ...Quantifies certifrca#ion. 15. Will provide, as required, project inspectors that have a valid Documentation o#Contract Quantities certiFication, il. THE LA AGREES, - • 1. To furnish a full time LA employee fo be in Responsible Charge authorized to administer inherently governmental PROJECT activities• 2. To furnish the necessary plans and specifications. 3. To notify the ENGINEER at least 2zr hours in advance of the need for personnel or services. �t. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the following compensation formulas: ' Cost Pius Fixed Fee Formulas � FF = 14.5%[DL + R(DL) + OH{DL) } IHDCj, or ❑ FF = 14.5%[(2.3 + R)DL-t-1HDG] Where: DL = Direct Labor • 1HDC = In House Direct Costs _ OH � Consultant Firm's.Actu_al Overhead Factor . R =Complexity Factor � FF�Fixed Fee SBO =Services by Others _ Total Compensation � DL-r1HDC+OH+Fi=-�SBO Specifiic Rafe ❑ (Pay por element} Lump Sum ❑ ' Page 3 of 8 Printed on 2/t6/20t5 1:36:55 PM ` BLR 05613 (Rev. � 1I2tlt3} 5. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5A09: ❑ With Retainage a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGWEER and the approval thereof by the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to 90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and'the approval thereof by the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to . 95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER. c) Final Payment — Upon approval of the work by the IA but not later than 60 days after the work is completed and reports have.. been made and accepted by the LA and the STATE, a sum of money equal.to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments -previously paid to the ENGINEER shall be.due and payable to the ENGINEER. ® Without Retainage a) For progressive payments — Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA, monthly payments for the work performed sha11 be due and payable to•the ENGINEER, such payments to be equal to the value of the partially- completed work minus all previous partial payments made to the ENGINEER. • b) Final Payment — Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have been made and accepted by the LA and STATE, a sum of money equal to the basic fee as determined in this AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER. 6. The recipient shall not discriminate on the basis on the basis of race, color, national origin or sex in the. award and porformance of any DO assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26, The recipient shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT - assisted contracts. The recipient's DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.). 7, To submit approved form BC 775 (Exhibit C) and BC 776 (Exhibit D) with this AGREEMENT. lt(. II is Mutaaliy Agreed, . 1. That the ENGINEER and the ENGINEER's subcontractors will maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and to make such materials available at their respective offices at all reasonable times during the AGREEMENT period and for three years from the date of final payment under this AGREEMENT, for inspection by the STATE, Federal Highway Administration or any authorized representatives of the federal government and copies thereof shall be furnished if requested, r 2. That all services are to be furnished as required by construction progress and as determined by the lA employee in Responsible Charge, The ENGINEER shall complete all services specified herein within a time considered reasonable to the LA, after the CONTRACTOR has completed the construction contract. 34, That all field notes, test records and reports shall be turned over to and become the property of the LA and that during the performance of the engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein enumerated while they are in the ENGINEER'S possession and any such loss or damage shall be restored at the ENGINEER's expense. 4. That this AGREEMENT may be terminated by the LA. upon written notice to the ENGINEER, of the ENGINEER'S last known address, with the understanding that should the AGREEMENT be terminated .by the LA, the ENGINEER shalt be paid for any services completed and any services partially completed. The percentage of the total services which have been rendered by the -ElGINEER shall be mutually agreed by the parties hereto. The fixed fee stipulated in numbered paragraph 4d of Section Ii shall be .multiplied by this percentage and added to the ENGiNEER's actual costs to obtain the earned value of work performed. All field notes, test records and reports completed or partially completed at the fime of termination shall become the property of, and be delivered to, the LA. - 5. That any differences between tie ENGINEER and the LA concerning the interpretation of the provisions of this AGREEMENT shall be referred to a committee of disinterested parties consisting of one member appointed by the ENGINEER, one member appointed by the LA, and a third member appointed by the faro other members far disposition and that the committee`s decision shall be fna1. 6. That in the event the engineering and inspection services to be furnished acid performed by the 1A (including;personnel furnished - by the ENGINEER) shall, in the opinion of the STATE be Incompetent or inadequate, the STATE shall have the right to supplement • • the engineering and inspecfion.force or to replaco the engineers or inspectors employed on such work at rho expense of the IA. Page 4 of 8 • . Bi_R 05611 (Rev. 11121/13) Printed on 2fi6/2015 f:36:55 PM 7. Thai the ENGI€dEER has not been retained or compensated fo provide design and c8nstrucfion review services relating to the contractor's safety precautions, except as provided in numbered paragraph if of Section I. 8. This certification is required by the Drug Free Workplace Act (301i_CS 580). The Drug Free Workplace Act requires that no grantee or contractor shall receive a grant or be considered fot the purpose of being awarded a contract for fhe procurement of any property " or service from fhe State unless thaf grantee or can#rector will provide a drug free workplace. False ceriiication.orvlolation of the certification may result in sanctions including, but not limited to, suspension of con#tact ar grant payments, termination of a contract or grant and debarment of contractingor grant opportuni#ies with the Sta#e for at least one (�}year but na more Phan fve (�) years. - Far fhe purpose of this cer#ificatton, `grantee° or xcontractor„ means a corporation, partnership or other entify with twenty-five (25} or more employees at the time of issuing the grant, or a department, division or other unit (hereof, directly responsible for the specific performance under a contract or grant of $5,000 or more from the State, as defined in the Act. The contracforlgranfee certifies and agrees the# it will provide a drug free workplace by: {aj 1'ubiishing a statement: (�) Notifying employees chat fhe unlawful manufacture, distribution, dispensing, possession or use of a canfro3led substance, including cannabis, is prohibited in the grantee's or contractor's workplace. {2) Specifying fhe actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that, as a condition of omploymenf on such con#tact or grant, the employee will: (A) abide by the terms of the statemenf; and (i3} notify the employer of any criminal drug statute conviction far. a violation occurring in the workplace no later.#hen five (5) days after such conviction. (b) Establishing a drug free awareness program fo inform employees about: {�) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; - (3) any available drug counseling, rehabilitation and employee assis#once progran-i; and (4) - the pena[iies that may be imposed upon an employee far drug violations. {c) Providing a copy of the statemenf required by subparagraph (a}.to each employee engaged in the performance of the contract or grant and to past the statement in a prominent place in fhe workplace. {d) Notifying fhe cantracfing or granting agency svithln ten {10) days -after receiving notice under part (B) of paragraph (3) of subsection {a} above from an employee or otherwise receiving actual notice of such convictior?. (e) imposing a sanction on, or requiring fhe safisfactory participation in a drug abuse assistance or rehabilitation program by, any employee who is convicted, as required by section S of the Drug Free Workplace Acf, _ (� Assisting employees in selecting a -course of act'tan in the event drug counseling, treatment and rehabilita#ion is required and indicating thata trained referral team is in place. - (g} Mak€ng a good faith effort to continue to main#ain a drug free workplace through implemen#afion'of the Drug Frey Workplace Ac#. 9. The ENG3NEER ar subconsulfant shall not discriminate on the basis of race, color, nafionai origin or sex in the performance of this AGRE�MEI�lT. The ENGINEER shall carry ou#applicable requirements of 49 CFR part 26 in the administration of DOT -assisted contracts. Failure by fhe ENCENEER to carry out these requirements is a material breach of this AGREEIVlENT, which may result in the termination this AGREEiviENT ar such other remedy as the LA deems appropriate. Page b of 8 Printed on 2/i 6/2a15 "1:36:55 PM BLR t356t 1 (Rev. 11I21/13) Agreement Summary Prime Consultant: TIN Number A �eement Amount HR Green ___ �2-0927178 �118,0$8.66 Sub -Consultants: T1N Number A reemont Amount Rubino En ineerin - - 80-04;a0719 � 11,738.0© -• Sub -Consultant Total: � 11,738.00 Prime Consultant Total: �118,088.66 Total fiat all Work:• $129,826.66 . Exacuted by the LA: _ City of McHenry (Municlpaliiy} ATTEST: By: i3y: C'sty Clerk Title: (SEAL) Executed•by the ENGIi�lEER: ATTEST: Title: Senior Construction Project Manager i-1R Green, ]nc. By: ��'� C?�-� Title: Vice President Page 6 of 8 Printed on 2/1&/2015 i:36:55 PM _ BLR 05611 (Rev. 11121/13} >=xhibit A -Construction Engineering Summary Route: - FAU 4088 Lacal Agency: City of McHenry (Municipality) Section No. 13�00077-00-RS project: M-4003(371) • Job Ida. � C-91-409-14 "Firm's approved rates on file with IbOT's Bureau of Accounting &Auditing: Overhead Rate {4M) 177.E Complexity Factor (R} 0.0 Completion Date 7/15/� Cost Plus Fixed Fee Methods of Compensation:. I � � _, Fixed,Fee.1..•_•_._.....X'14.5°/fl,[OL+R(DL}.+bi-!(OL},+,IHi]C]!.....•,_,......... Fixed. Fee.. _._......._... 14.5%q.[(2.3 + R)DL. + 1HDCS , '. .. j .. , i Specifc• Rate ' i Lump.Sum.................. _•....•........... .• . �....... ..._ .. ..... . Cost Estimate of Consultant's Services in DoElars Employee Man- Payroll Payroll Qverhead Services by In -House Fixed Fee .Element of Work Classification Hovrs Rate Cosis {Di_) (OH"`DL} Others Direct�Costs (Ff) Total (S13O) (1HDC) Pro'ect Start U 80 $32.05 $2 564A0 $4 548.54 $1 031.32 $8143,85 Construction Observation 645 $34.19 $22 052.55 � $39.121.22 $11 738.00 $6 987.50 $9 883.38 $89 782.66 Meetin s See 60 $57.12 $3 427.20 $6 079.86 � $1 378.52 $10 885,58 Administration Exhibit•C 60 $46.17 � $2 770,20 $4 914.33 $1 114.26 $8 798.79 Pro'ect Closeout 120 $32.05 $3 846.00 $6 822.80 $1 546.98 $12 215.78 • 0 $0.00 $0.0'0 $0.00 $O:Ob $0.00 0 $O.DO $O.DD $O.OD $0,00 $0,00 Totals 965 $34 659.95 $69 486,75 $11 738.00 $6 987.50 $14 954.46 ffi129 826.66 ill M I &1114MM! Ks] reqtM14[o) is Prime Canso{fant Name Address Telephone TIN Number Project lnfarmatton .NR Green 420 N. Front Street 815ME 1778 178 Local Agency _ City of McHenry Section Number 13-00077-00-RS Project Number M-4003(371) Job Dumber C-91-409-14 Exhibit B Engineering Payment Report This form is to verify the amount paid to the Sub-cansultan# on the above captioned contract. Under penalty of law for perjury or falsification, the undersigned certifies that work was executed by the Sub -consultant for the•amount listed below. Sub -Consultant Name T1N Number Actual Payment from Prime Rubino Engineering 80-0450719 Sub -Consultant Total: Prime Consultant Total: Total for all Work Completed, Signature and title of Prime Consultant Note: The I?eparfinent of Transportation is requesting disclosure of information that is necessary to accomplish the statutory purpose as outlined under state and federal law, Qisclosure of this information is,REQl3lRED and shalt be deemed.as concurring with the payment amount specified above, Foi information about )DOTS coilection`and use of confidential information review the' department's ideittify Protection Poiicy, Page 8 of 8 BLR 05613 (Rev. 11121/13) Printed on 211612015 1 L36:65 PW Rowe PAU 4085 McCullom Exhibit C _ Construction Engineering Consultant: HR Green, Inc. Average Hourly Project Rates* Date 10/06/14 Sheet 1 OF 1 Total Project Rates Project start Up Construction Observation Meetings Administration Project Closeout Payroll Average Payroll Hours % . Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd' CIassification Rates Part: Avg' Part, Avg Part, Avg I Part. Avg Part. Avg, Part. Avg Principal $70.00 4 0.41% 0.29 4 6.67% 4.67" Senior Construction Pro' Man. $62.79 119 12.33%, 7.74 45 6.98% 4.38 44 73.33% '46.05 30 50.00% 31.40 Construction Engineer 11 $34.45 Construction Engineer 1 $25.81 Construction Project Engineer $40,32 Construction Technician 1 $25*00 Construction Technician II $32.05 812 84.15% 26.97 80 100600% 32405 600 93.02% 29.81 12 20,00% 6,41 120 100.00% 32,05 Administrative Office Mana e $29.55 30 3.11% Ca92p p 30 50.00% 14.78 TOTALS 965 100% $35.92 80 100% $32.05E645 100%$34.19 60 100% $57.12 60 1 100% $46.17 120 100%, $32405 0 0 Exhibit D- Construction )engineering Direct Costs Project•Start Up In -House Direct Costs Mileage 5 days x . $65,000 per day = $325.00 1 half day-x $32.500 per day = •$32.50 Sub -Total $367.50 Construction Observation In -House Direct Costs Vehicle Use 102 days x $654000 per day = $6,630400 Sub -Total $6,630,00 Total Mileage Direct Cost $6,987950 Services by Others - Geotechnical Subconsul€ant Rubino Engineering $11,738,00 Sub -Total $11,738.00 Total Services by Others $11,738,00 Exhibit~ E Octaber 1, 2014 To: TODD DESTREE, P.E., CPESC Senior Construction Project Manager 420 id. Front Street, Suite 100 McHenry, IL 60050 Main 815.385.1778 Fax 815,385.1781 Direct 815.759.8317 j Cell 815.5O9.9307 Via email: tdestree(qhrgreen.com Dear Mr. Destree, Re: Quaiity Assurance Testing Services ' McCullom Lake Road Improvements_ McHenry, Illinois J�ubino Proposal � Q14.248 Rubino Engineering, Inc. is pleased to submit the following proposal to provide QA construction materials testing and inspection services for the proposed referenced project. PROJECT UNDERSTANDING - . Rubino Engineering, Inc. received material quantities from you via email on September 22, 2014 and the following outlines our understanding of the requested scope of services: Project Name and Description . l=�t� 4085 (I�ccuLLanll J.�KE 1�aA1�) .MGGULLUJYI LAKE HUAV IOfIVKUVtIUIi Jlt7S 1 JIOM WEST OF IL RTE 31 TO VVEST LAKESHORE DRIVE $ DEWALK, RESURFAC1I11S SECTIONx 134007740=R KOJECT: Jtil4003 (371) CITY OF JACHIENRY J< GHENRY COUNTY 013: C-91-409�14 E ROJEGT MAIM MA? CITY of T ICRENRY R:1.S. General Scope of Services = QA Field testing of uncured concrete —Stump, air, temperature, and casting of cylinders *. QA Laboratory testing of cured concre#e —Strength. - QA Field testing of hot mix asphalt (HMA) — Density by the nuclear method ■ QA Laboratory testing of HMA — Bulk SG, Max SG, and Loss on Ignition Extras = Re -inspection for failed tests Work areas no# ready for inspection at the #ime scheduled = Delays by the contractor ■ Cancellations Rubino Engineering, Jric, proposes to provide experienced, technical personnel fa'perform the requested.#esting - in general accordance with the client -provided project specifications. ff any of the above information is incorrect, ' , please notify us or change it on the signed copy of the proposal. FEES The work will be accomplished on a.unit price basis in accordance with the Rubino Engineering, Inc. Schedule of Services and Fees, and will be perfarmod pilrsuanf to fiho attached Gonoral Conditions. Copies of our Rubino 1~ngineering, Inc: 0 665 tollgate Rd. •'Unit N •Elgin, 11 60123 . (847} 93t-'t555 a (8T7) 9,74-4561 fax WC,t llom lake Road Improvements OrfalZf} rlssurauce Tesiirt; Services Exhi ):Lt; E October 1, 2019 Proposal No: QI4.248 Schedule of Services and Fees and General Conditions are enclosed herewith and incorporated into this. proposal. Rubino Engineering, lnc,'s fees will be determined by the actual amount of technical time expended for this project and the amount of laboratory testing performed by the client's request. The fees charged under this agreement are subject to change 6 months from the date of the proposal. Rubino Engineering, lnc& will proceed'with the planned work only after receivfig a signed copy ofi this proposal. Please complete the attached Project Data Sheet before returning the proposal to enable your file to be properly established. -. ltetn Description 1-[MA Base Course 6" - 1432 SY HMA Base Course 8" - 75 SY �^ HMA Binder Course IL-19.0, N70 - 3602 TON HMA Binder Course MIX "D" N50 - 56 TON HMA Binder Course MIX "D" N70 - 2394 TON Class D Patches, Type 111, 8 Inch - 76 SY Class D Patches, Type IV, 8 inch - 38 SY Comb Curb and gutter, type B-6.12 -1252 FT CC. Sidewalk 5 inch - 23086 SF Gi�ANb 't't3TAt. = �'l 9;738.00 CLOSING l l 72 18 ' 9 13 1 20 ' 5 t 4 4 j 4 In s _ i c0 i w to m co O i t o j O z p 9 O (D_ O> 0O, O O. O t O C Rubino appreciates the opparkunity to offer cur services for this pro}ect and we look forward to working with your company. Pleasa contact me with questions pertaining to this proposal or requests for additienai services, ' Respectfully submitted, F2UBiN0 ENGINEERING, ING, )& �44b Michel A. Lipin E President michelle.lipinskiAt binoene.com .Rubino �gineerntg, hic. Page 2 of b h4cCutlou: iakeRoatllinproveneents Quuliiy tlssztranee Testing Services Exhi it E October 1, 2014 Proposal No: Q14.248 If this proposal is acceptable to you,- Rubino Engineering, Inc. will perform the work in accordance with the attached General Conditions that are incorporated into and made a part. of this proposal. Please sign below as notice to proceed and return one copy of this proposal intact to "our office_. We will proceed with the work upon receipt of signed authorization. AGREED iQ, iMES DAY OF , 201S+. 13Y please print); Tl`i'LE: S€C�NATURE; PROJEG'T INF4RMATf4N: �. Project Name:^ 2. Project Location: 3. Your Job No: 4. Project Manager; 5. Site Contact: 6. Number and Distribution of Reports: { }Copies to: Attu: l�i-na€l: Purchase Order Na.: T elephone No.: telephone No.: ( }Copies To: Attu: Email, arm ]DOT Route -No::- ._-_ - = - _ _ -- = - - - - : CourtY_` im _ _ _ [DOT Pfojcct No.: ;:: _._: mmw G pi cacl -eC : pity. - =tm Q p.� } - ❑4. - 17:_ 7. Invoicing Address: Attn: t;mai€: $. Other Pertinent information Or Previous Subsurface information AvailabEe: V Rubino Engineetin� Inc. .Page 3 of 6 gcCrdloinEakeRoadlnnprovementsQuality Assurance TestingServices Exhibit E October 1. 20) 4 Proposal No: Q14 248 ' Rubino Engineering, Inc. Schedule of Construction Materials Testing Services & Fees through March 1, 2014 (Illinois Prevailing Wage) LABORATORY TESTING•SERVIGES " Compression testing of concrete cylinders by-ASTM procedures Per Cylinder. 17.00 Pick-up of samples and transportation to lab (Does not include vehicle charge) Per hour $ 87.00 Asphalt Maximum Theoretical Specific Gravity Each $ 115.00 -Bulk Specific Graviby Each $ 95.00 Ignition Oven Test I Reflux Extraction +.'Sieve Analysis Each $ 126.00 Core Densities Each $ 40,00 Soils - Density relationship ASTM D698 - AASHTO T99 (Standard Proctor) Each $ 195.00 ASTM D1557 - AASHTO T180 (Modified Proctor) Each $ 215.00 Sample preparation for the above tests (clay samples) Each - $ 40.00 MATERIAL TESTER - 1 -Nand coring and drilling for felting of rnaferials; field inspection of uncured concrete and asphalt. Per Hour $ 87.00 Per Hour Overtime (before 7am, after 3pm and Saturdays) $ 130.50 Per Hour Overtime Sundays and Holidays $ 165.30 i'v1ATERIAL TESTER - 2 -Field inspection of welds, structural steel, fireproofing, masonry, soil, facade, reinforcing steel, lormwrom, cured concrete, and concrete and asphalt batch plants; adjusting proportions of bituminous mixtures. Per Hour $ 91.00 Per Hour Overtime (before 7am, after 3pm and Saturdays) $ 136.50 Per Hour Overtime Sundays and Holidays $ 172.90 EQUIPMENT CHARGES Vehicle Charge - Round Trip Per Day $ 65.00 Nuclear Density Gage Per Day $ 40,00 CORING SERVICES P.C. Concrete or Bituminous Concrete Coring - Persannei &Equipment Diamond Bit Charge, per inch diameter, per inch depth ENGINEERING SERVICES Chie# Engineer - Project EngineedManager Administrative Assistant Report Review PerHaur $ 225.00 per inch $ 3.25 Per Hour $ 185.00 Per. Hour $ 100.00 Per Hour $ 65.00 Each $ 50.00 RElV3Af2K5 ' 1) Alt fees and services are providod in accordance �arith the attached Rubino Engineering, Inc. General Conditions. - 2) Unit prices/rates are in effect for 6 months from the date of this proposal and are subject to change without notice thereafter. 3) Overtime rates are applicable for services performed in excess of 8 hours per day portal to portal, Monday through Friday, before 7:00 Alva or after 3:06 PM, and for all hours worked on Saturdays, Sundays and holidays. The overtime rate is i.5 times the applicable hourly rate. 4) ..All rates are billed on a portal-to-portal basis. 5) Standby time due to delays beyond our control will be charged at the applicable hourly rate. fi} Transportation and per diem are charged at the applicable rates per trip. 7) Rates involving mileage (including transportation, mobilization, vehicle and trip charges) are subject to change based upon increases in the national average gasoline price. 8) A minimum charge of 4 hours applies to field testing and observation services. 8) Scheduling or cancellation of field testing and observation services is required no less than the working day prior to the date the services are to be performed. Services cancelled without advance and/or inadequate notice will be assessed a minimum 4-hour charge. 12zcbino 1;'ria steering, lie- - Page 4 of 6 lticCullom LnkeRoAd liuproienrents ¢unlityAssuraueeTestingSenices Exhibit E Proposal No: QM248 October 1, 2014 10) : For all Rubino Engineering, Inc. services, a project man agemenvengtneenng revievi charge will he billed for all reports issued for the scheduling/supervision of personnel and the evaluation/remlew of data and reports. 11) The minimum billing increment for time is a half hour. 12) A project set-up charge of a minimum of two hours applies to ail projects. 13) Professional Services rates are exclusive of expert deposition or testimonytime. This proposal is based on Rubino Engineering, Inc. being scheduled on an on -call basis and letters of certification will not be provided 14) unless Rubino Engineering, Inc, is notified in advance and Rubino Engineering, Inc. is scheduled for full time inspe(tion and testing of the area or item to be certified. 15) If special inspections are required by the city where the construction Is, to take place, it must be brought to the attention of Rubino Engineering, Inc. prior to the start of construction as additional charges will apply. 16) Prevailing wage fees are subject to change based on the Illinois Department of Labor. V) Services and fees not listed on this schedule may be quoted on request. Rubino End veering .£nc. Page S of 6 _ Exhibit E r14cCullom Lake Road Inrprovernents Qually Assurance Testing Services October 1, 2014 Proposal No; Q14.248 GENERAL CONDITIONS 1. PARTIES AND SCOPE OF WORK: Rubino Engi Qering, Ina shag (n rude sa d company or is particular d v4slon, yobs d ary or a ➢ate parfo rm ng the vro tc 6Vw) ripens the specfic geotechnical, analytical, testing or other service to be performed by Rubino Engineering, inc as set forth in Rubino Engineering, Irw.'s proposal, Crenfs acceptance thereof and these General Conditions. Additional work ordered by Client shall a+so be subect to these General Conditions. 'CGenr refers to the person or business entity ordering the %Irk to he done by Rubino Engineering, Inc If Client is ordering the work on behalf of another, Orient represents and warrants that A Is the duly authorized agent of said party for the purpose of ordering and directing said vm& Unless otheivAse stated in venting, Client assumes sole responsibility for detain fining v hether the quantity and the nature of the work ordered by the client Is adequate and sugclentfor Client's intended purpose. Client shag comrmunicate these General CondiSons to each and every third party to whom Client transmits any part of Rubrao Friginsering, Ines work Rubino Engineering, Inc, shag have no duty or ob5gafion to any third party greater than that set forth in Rubino Engineering, ine.'s proposal, Client's acceptance thereof and these General Conditions. The ordering of work from Rubino Engineering, Inc.; or the re➢ance on any of Rubino Engineering, Inc.'s vork, shall constitute acceptance of the tenor of Rubino Engineering, lna's proposal and these General Coni lions, regardless of the terms of any subsequently Issued document Z TESTS AND INSPECTIONS: Client shaft cause at tests and inspection of the site, materials and work perfor nd by Rubino Engneering, Inn or others to be timely and property performed in accordance vH, h fife plans, sperdficaUons and contract documents and Rubino Engineering, Ins.'s reownmendailoas. No claims for loss, damage or injury shall by brought against Rubino Engineering, Inc by Client or any third party unless all tests and Inspections have been so performed and unless Rubino Engineering, Iric.'s recommendations have been folfmwd. Gwent agrees to Indemnify, defend and hod RUBINO ENGINEERING, INC., its officers, employees and agents harrrmass from any and all claims, suits, losses, costs and expenses, (nclud V, but not limited to, court casts and reasonable attomey's fees In the event that all such tests and inspeaons are not so perm mpd or Robino Engineedng, Ines recommendations are not so foluw2d except to the exdent that such faium is the result of the negligence, vlftl orwanion act of ondssfon ofRubino Engineering, tnc., its oFncem, agents or employoes, subjactto the limitation contained in paragraph 9. 3, SCHEDULING OF WORK: The services set forth In Rubino Engineering, Ine.'s proposal and Clients acceptance vill be accomplished in a timely, vvoikmanrke,and professional manner by RUBINO ENGINEERING, INC, personnel at the prices quoted. If Rubino Engineering, Inc is required to delay commencement of the work or ff, upon embaridng upon Its work, Rubino Engineering, Inc. is fequlred to stop or interrupt the progress of its verk as a result of changes in the scope of the work requested by Beni, to fulfill the requirements of third parties, interruptions In the progress of construction, or other causes beyond the direct reasonable central of Rubino Engineering, Ina, additional charges v61f be app5caixe and payaue by Cent A. ACCESS TO SITE: Client viit arrange and provide such access to the site as is necessary for Rubino Engineering, Inc- to perform the vrork. Rubino Enginee ing, Inc shall take reasonable measures and precautions to mintrmza damage to the site and any Improvements located thereon as the resuft of its %&A" or the use of ifs equipment; ho%mver, Rubino Engineering, Inc has not included in Its fee the cost of restoration of damage v,tnich may occur. if Client desfrds or requires Rubino Engineering, Inc. to restore the site to 'its former condition, upon vivitten request Rublrco Engineering, Inc. w7I perform such additional cork as Is necessary to do so and Client agrees to pay Rubino Engineering, Inc. forthe cost 5. CLIENT'S DUTY TO NOTIFY ENGINEER: Glent represents and varants chat it has advised Rubino Engineering, Inc. of any koown orsuspected hazardous materials, utiSfy lines and poIfutants at any site at vrhich Rubino Engineering, Inc is to domm k hereunder, and unless Rubino Engineering, Inc. has assumed In vvdting the responsibility of locating subsurface ob;bcts, structures, fines or condurts. Client agrees to defend, Indemniry and save Rubino Englneeriag, Inc. harmless from all daims, suits, loses costs and expenses, including reasonable attorney's fees as a result of personal irtprry, death or property damage occurring vAth respect to Rubino Engineering, Ins.'s performance of its work and rrsulang to or caused by contactwith subsurface of latent obpds, structures, lines or conduitsvrhera the actual or potential presence and location t'nereofuare notreveaW to Rubino Engineering, Inc. by Client. L RESPONSIBILITY_ Rubino Engineering, Ins.'s vxxtzball not Include detem8ning, supervising orimplemenfing the means, methods, techn'.ques,.sequences or procedures of constmc5on. Rubino Engineering, Inc. shall not be responsive for evaluating, reporting or affecting job conditions concerning health, safety or wetfare. Rubino Engineering; Ins's work orfailureto perform same shall nut in any way excuse any contractor, subcontractor or supplier from performance of Its work In accordance vv4iii the contract documents. Rubino Engineering, Inc. has no right or duty to stop the contracto?s v.o kr ' 7. SAIdPLE DISPOSAL: Unless athewAse agreed in vxifirg, test specimens or samples %Mil be disposed irunadiatefy upon completion of the test All dulling samples or specimens writ be disposed sixty (Ga) days after submission of Rubino Engineer ng, Inc,'s repot. B. PAYMENT: Client shall toe Invoiced once each month for wok performed during the preceding period. Orient agrees to pay each Invoice v,ithin thirty (30) days of its recelpt. Client further agrees to pay Interest on all amounts invriced and not paid or objected to far valid cause in vriting vhth said ttirty (30) day period at the rate of eighteen (I$) percent per annum (or the maximum interest rate permitted under applicable la'a'), unbl pald. CFent agrees to pay Rbbirw Engineering, (rw.'s cost of collecUion of a5 amoaanle due and unpaid after sixty (60) days, induigng court costs and reasonable attorneys fees. Rubino Engineering, Inc. shall not be bound by any provision or agreerrverd requiring or provuAng forarb iration or disputes or controversies arising out of this agreement, arty provision Wherein Rubino Engineering, Inc. waives any rights to a mechanics' Stan, or any provision coaxdition'rng Rubino Engineering, Ins's right to receive payment for its vvvrk upon payment to Client by any third party. These General Con0ans are notice, where required, that Rubino Engineering, lnm shall file a lien vinenev'ar necessary to coreet past due amounts. Failure to make payment Wthin thirty (3D) days of invoice shall constitute a release of Rubino Engineering, Ina from any and at claims vvtiich Client may have, whether in mod, contract or olbarvAse and %buther krimm or unknarn at the time, S. WARRANITY: RUBINO ENGINEERING, INC:S SERVICES WILL BE PERFORI.tED, ITS FINDINGS OBTAINED AND ITS REPORTS PREPAREDTN ACCORDANCE WITH ITS PROPOSAL, CLIENT'S ACCEPTANCE THEREOF, THESE GENERAL CONDITIONS AND WITH GENERALLY ACCEPTED PRINCIPLES AND PRACTICES, IN PERFORLUNG ITS PROFESSIONAL SERVICES, RUBINO ENGINEERING, INC- WILL USETHAT DEGREE OF CARE AND SKILL ORDINARILY EXERCISED UNDER SltiILAR CIRCUhtSTANCES BY h1EI BERS OF ITS PROFESSION. THIS WARRANTY IS IN LiEU OF ALL OTHER WARRANTIES OR REPRESENTATIONS, EITHER EXPRESSED OR IAiPLIED, STATEetENTS MADE IN RUBINO ENGINEERING, INC. REPORTS ARE OPINIONS BASED UPON ENGINEERING JUDGhtFNTAND ARENOTTO BE CONSTRUED AS REPRESENTATIONS OF FACT. SHOULD RUBINO ENGINEERING, INC. OR ANY OF ITS PROFESSIONAL EhIPLOYEES BE FOUND TO HAVE BEEN NEGLIGENT iN THE PERFORI.MCE OF ITS WORK, OR TO HAVE MADE AND BREACHED ANY EXPRESSED DR 1?.§PL.IED WARRANTY, REPRESENTATION OR CONTRACT, CLIENT, ALL PARTIES CLAIMING THROUGH CLIENT AND ALL PARTIES CLAIllAING TO HAVE IN ANYWAY RELIED UPON RUBiNO ENGINEERING, INC.'S WORK, AGREE THAT THE I.SAXIA4UhI AGGREGATE AIAOUNT OF THE LIABILITY OF RUBINO ENGINEERING, INC„ ITS OFFICERS, EI (PLOYEES AND AGENTS SHALL BE LINITrED TO Si01000.00 OR THE TOTAL AMOUNT OF THE FEE•PAID TO RUBINO ENGINEERING, INC. FOR ITS WORK PFRFORPAED WITH RESPECT -TO THE PROJECT, WHICHEVER AMOUNT IS GREATER. - NO ACTION OR CIAI?A, WHETHER IN TORT, CONTRACT OR OTHERWISE, MAY BE BROUGHT AGAINST RUBINO ENGINEERING, INC., ARISING FROM OR RELATED TO RUB1140 ENGINEERING, INC.'S WO; K, MORE THAN TWO (2) YEARS AFTER THE CESSATION OF RUMNO ENGINEERING, INC.'SWORK HEREUNDER. 10. INDEf.4NITY: Sub)ectto the foregang firrvtations, Rubino Engineering, Inc. agrees to indemnify and hold Cheri harmless from and against any and at dalms, suits, costs and expenses including reasonaU.a atloney s fees and court oasts arising outof Rubino Engineering, ino.'s negligenca to the extent of RUBINO ENGINEERING, INC:s nagligence. Client" provide the sale protection to the extent of its negligence. In the event that Client or C5enrs principal shall bring any suit, cause of action, claim or counterclaim against Rubino Engineering, Inc., the party initiating such action shall pay to Rubino Engineering, Inc the costs and expanses incurred by Rubino Engineering, Inc- to invasfgate, arrsv:,er and defend it, Inducing reasonable allGmays and witness fees and court costs to the extent that Rubino Engineering, Inn shall preval in such suet 11. TERIAtNATION. This Agreern anL may be terminated. by either party upon seven (7) days' prior vsitten notice, in the event of termination, Rubino Engineering, Inc. shalt be compensated by Client for ail skvloes parforfred up to and including the termination date, (ndi diag reimbursable expanses and for the compta€on of such services and records as are necessary to place Rubino Engineering, Ins s files in order and/or protect its professional reputation. 12. EtiPLOYEESIWITNESS FEES: Rubino Engineering, Ines employeas shag not be retained as expert witnesses except by separate vwitten agreement, Client agrees to pay Rubino Engineering, Inc. s]egal expenses, administrative casts and fees pursuant to Rubino Engineering, lnc.'s then current fee schedule for Rubino Engineering, Ina to respond to any subpoena. Client agrees not to hire Rubino Engineering, Ins's empoyees except through Rubino Engineering, lnc. In the event Client hires a Rubino Engineedng, ryi Ina ernyee, Client shall pay Rubino F_ngineating, Inc. an amount equal to one-half of the employee's annuat'zed salary, with Ruhkno Engineering, Inc. vraNing other remedies it may have. -13, HAZARDOUS tdATERIALS: Nothing-conidned within this agreement shall be construed or Interpreted vs requiring Rubino Engineering, Inc. to assume the status of an rrJmer, operator, generator, stoner, transporter, treater or disposal fad-ity as those terms appear nit in RCRA of within any Federal or state statute or regulation governing the generation, transportation, treatment, storage and disposal of poilulants. Client assufrps full responsibility for compliance v Ath the provisions of RCRA and any other Federal or State statute or regulation garerning the hand8ng, treatment, storage and disposal of pafulants, 14. PROVISIONS SEVERABLE: The parties have entered into this agreement In good faith and it is the specific intent of the parties that the terms of the General Conditions be enforced as %witten. In the event any of tba provisions ofthese General Conditions-shou d befound to be unenforceable, It shall be stricken and the remaining provisions shall be enforceable. 15. ENTIRE AGREEf,IENT: This agreement constitutes the entire and rstanding of the parties, and there are no representations, vranantles or undertakings made otherthan as set forth herdn. This agreamanl may W amended, modified or terminated a* in kwiting, signed by each of the parries hereto. Rubino Eno neering,111C. Page 6 of 6 Exhibit F Gvnstructian Engineering Scope of Work The following. .is a description of the related construction engineering activities as referenced in paragraph 1, The Engineer Agrees, in the Bl_R 0561'l to which this exhibit is attached. - � . HR Green, Inc. anticipates this project to begin approximately May 1, 20'f5 and will be completed by August '1, 20'l5. The' man-hours required for construction observation were based upon the time required to monitor the project and that the contractor will complete the project by the contract specified deadline. Any additional work due to an extended schedule dictated by the contractor's performance or unanticipated work due to site conditions steal! warrant a contract addendum. The following is a breakdown of the various tasks associated w_ ith the construction observation which will be completed by,HR Green, Iric.: A. Start Up HR Green will complete a preconstruction video of the proposed construction area to document the existing conditions prior to the start of construction. HR Green will also utilize this time to prepare its filing system to 1DOT contract documentation standards and incorporate IDOT's IGURS construction management software project specific information info H�=Green's computer system. = . The project startup also allows HR Green time to review the plans and specification prior. to the start of the project, attend preconstruction meeting with the contractor and the Gity bf McHenry. HR Green will _ coordinate with the City of McHenry to ensure that all governmental entities are aware of the project details and -any impacts that the project may create. - HR Green will mark, measure and document contract- removal payment items prior to the contractor starting work. HR Green anticipates a Gonstruction Engineer .will . be onsite for _ approximately eighty �80) hours to complete the above Hated coordination and construction preparation, A total of a total of eighty (SO) hours have been allotted to complete the project start up. Exflibit F McCollum Lake Road . Section No.: IM0077-00-RS JobNo.: G91409-14 Scope of AN7ork Page 2 of 4 �, Construction Observation HR-Green will provide Construction Observation Services on a time and material, not4o-exceed contract amount basis_ HR Green will be on -site to observe and verify that items being constructed and- materials being utilized are in general conformance with the approved plans and specifications and the Illinois Department of Transportation. Standard Speelfications for Road and Bridge Construction, NR Green will campiete Inspector's Daily Reports {IDRs) and a daisy diary, measure and document contract quantities, complete payment estimates, change orders, and weekly reports. Weekly reports will be submitted to the contractor, IDOT and the City of McHenry. HR Green will verify that all materials incorporated into this project are IDOT approved and evidence of material inspection is in compliance with the Project Procedures Guide and Special Provisions of this contract.' HR Green shall .keep IDOT and the City of McHenry informed as to the progress of construction. HR Green will provide .erosion and sedimentation control observation services on a weekly basis and after a rainfall of'Y" or more or 6" or more of snow.. -HR Green will document each observation and will direct the contractor to repair and/or replace deficient erosion and sediment control measures. HR Greer/ anticipates that a Construction Engineer Will be on -site approximately forty {40) hours. per week for the duration of this project, approximately fifteen (15) weeks. The Senior Project Manager has _ allocated three (3) hours per Week to provide technical assistance and support for the project._ A total of six `hundred forty five (645) hours have been allotted for daily field construction observation for this project. G, Nieetin�s _ HR Green will attend the preconstruction meeting at 1DOT with the Ciiy of .McHenry, the contractor and subcontractors. HR Green anticipates that there will be biweekly construction progress meetings .on site with the contractor and the City. A total of sixty (60) hours has been allotted for the Principal, Senior Project Manager and Construction Engineer to attend the [DOT preconstruction meeting and the Construction Engineer and Senior Project.Manager to attend construction progress meetings, to complete construction meeting agendas,4 construction meeting minutes • � - Exhibits' McCollum Lake Road Section Na:: �i3-00077-00-RS lob No.: C-41-409-14 • _ _ = Scope of work c Page 3 of 4 - and administrative support. to review construction progress meeting agendas and meeting minutes. D. AdministrationlCoordination This task w[[I involve the oversight of the project by management, which will include the on -going review of the project execution, documentation, schedule � and budget, contract Ella management, and general correspondence between HR Green, City of McHenry, the contractor, and subcontractors. Approximately two �2) hour perweek have been allocated for each the Senior Project Manager and•Administrative staff to provide management, support and oversight to the project, HR Green has allotted sixty {�0) hours for the Senior Project Manager and administrative support for the project. � � . E,, Project Close C}ut - HR Green anticipates approximately one hundred twenty (120) hours for � completing the project closeout and final documentation for this project. - This task includes the preparation of final job records in accordance with IDOT policy. AI[ quantity measurements and calculations will be checked and cross referenced, evidence of material inspection will be finalized, 1GORS farms will be printed and bound, and field books and records will be indexed and boxed for #final submittal. - • E. [St[ateria[ Testing - Rubino Engineering will provide the Quality Assurance Material Testing Service for this project.. Qualify Assurance testing for asphalt and concrete shall be completed in accordance with 1DOT QG/QA requirements. Geotechnical Services steal[ be provided on an as needed . . basis. See Exhibit E for a •breakdown of Rubina's anticipated costs. Disclaimer HR Green shall not supervise, direct or have any contro[,over the contractor's work. HR Green shall not have any responsibility for the construction means, methods, techniques, -sequences or procedures .selected by the contractor. Also, HR Green is not responsible for the contractor's sa€ety precautions or programs in connection with this work. These rights and responsibilities a€-e solely those of the contractor. Exhibit F McCollum Take Road Section No.: 13-0007740-RS .lob No. i C-9140944 Scope of Work Page 4 of 4 HR Green shall not be responsible for any acts or omissions of the contractor, subcontractor or any entity performing any portion or the work, or any agents or employees of any of them. FIR Green does not guarantee the performance of the contractor and shall not be responsible for the contractor's failure to perform its work in accordance with the contract drawings and documents. Fj NRGreen Exhibit G PROJECT SCHEDULE FOR CONSTRUCTION ENGINMERING SER17ICES _McCollum Lake Road FAU 4085 Section 13-00077-MRS Project: 4 4003(371) Job No.: G91-40944 Anticipated Constl."uction Engineering Stat-t Date: May 1, 2015 Anticipated Construction Engineering Completion Date: July 15, 2015 r�iia 815.385.1778 Fat 8t5,385A781 Toll Rae $00.728.7505 4'20 path FROM ire-, SuRe i00, McHenry, Rimis 60050 Local Agency State Contract Day Labor Local Contract RR Force Account Illinois Department �K of Transportation City of McHenry X Local Agency Agreement Section Fund Type ITEP and/or SRTS Number for Federal Participation 13-00077-00-RS STU Construction Enclineering Ri ht-of-Wa Job Number Project Number Job Number Project Number Job Number Project Number C-91409-14 M4003(371) This Agreement is made and entered into between the above local agency hereinafter referred to as the "LA' and the state of Illinois, acting by and through its Department of Transportation, hereinafter referred to as "STATE". The STATE and LA jointly propose to improve the designated location as described below. The improvement shall be constructed in accordance with plans prepared by, or on behalf of the LA, approved by the STATE and the STATE's policies and procedures approved and/or required by the Federal Hiahwav Administration hereinafter referred to as "FHWA". Local Name McCullom Lake Road Termini West Lakeshore Drive to IL Route 31 Current Jurisdiction Location Route FAU 4085 Length 1.21 miles LA TIP Number 11-13-0013 Existing Structure No N/A Project Description Surface removal and resurfacing with hot -mix asphalt binder and surface courses, Class D patches, concrete curb and gutter, pipe culverts, drainage structures, and traffic signal modernization. Division of Cost Type of Work STU LA % Total Participating Construction 896,900 ( ) ( ) 224,225 ( BAL ) 1,121,125 Non -Participating Construction ( ) ( ) ( ) Preliminary Engineering ( ) ( ) ( ) Construction Engineering 104,000 ( ) ( ) 26,000 ( BAL ) 130,000 Right of Way ( ) ( ) ( ) Railroads 603000 ( ) ( ) 15,000 ( BAL ) 75,000 Utilities ( ) ( ) ( ) Materials TOTAL $ 11060,900 $ $ 265,225 $ 11326,125 * Maximum FHWA (STU) participation 80% not to exceed $1,060,900 NOTE: The costs shown in the Division of Cost table are approximate and subject to change. The final LA share is dependent on the final Federal and State participation. The actual costs will be used in the final division of cost for billing and reimbursment. If funding is not a percentage of the total, place an asterisk in the space provided for the percentage and explain above. Local Agency Appropriation By execution of this Agreement, the LA attests that sufficient moneys have been appropriated or reserved by resolution or ordinance to fund the LA share of project costs. A copy of the resolution or ordinance is attached as an addendum. Method of Financing (State Contract Work) METHOD A ---Lump Sum (80% of LA Obligation) _ METHOD B--- Monthly Payments of ' Balance METHOD C--- LAs Share due by the of each successive month . divided by estimated total cost multiplied by actual progress payment. (See page two for details of the above methods and the financing of Day Labor and Local Contracts) Printed on 2/20/2015 Page 1 of 5 BLR 05310 (Rev. 10/06/14) Agreement Provisions THE LA AGREES: (1) To acquire in its name, or in the name of the state if on the state highway system, all right -of --way necessary for this project in accordance with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, and established state policies and procedures. Prior to advertising for bids, the LA shall certify to the STATE that all requirements of Titles II and III of said Uniform Act have been satisfied. The disposition of encroachments, if any, will be cooperatively determined by representatives of the LA, and STATE and the FHWA, if required. (2) To provide for all utility adjustments, and to regulate the use of the right-of-way of this improvement by utilities, public and private, in accordance with the current Utility Accommodation Policy for Local Agency Highway and Street Systems. (3) To provide for surveys and the preparation of plans for the proposed improvement and engineering supervision during construction of the proposed improvement. (4) To retain jurisdiction of the completed improvement unless specified otherwise by addendum (addendum should be accompanied by a location map). If the improvement location is currently under road district jurisdiction, an addendum is required. (5) To maintain or cause to be maintained, in a manner satisfactory to the STATE and FHWA, the completed improvement, or that portion of the completed improvement within its jurisdiction as established by addendum referred to in item 4 above. (6) To comply with all applicable Executive Orders and Federal Highway Acts pursuant to the Equal Employment Opportunity and Nondiscrimination Regulations required by the U.S. Department of Transportation. (7) To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and the department; and the LA agrees to cooperate fully with any audit conducted by the Auditor General and the department; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under the contract for which adequate books, records and supporting documentation are not available to support their purported disbursement. (8) To provide if required, for the improvement of any railroad -highway grade crossing and rail crossing protection within the limits of the proposed improvement. (9) To comply with Federal requirements or possibly lose (partial or total) Federal participation as determined by the FHWA. (10) (State Contracts Only) That the method of payment designated on page one will be as follows: Method A - Lump Sum Payment. Upon award of the contract for this improvement, the LA will pay to the STATE within thirty (30) calendar days of billing, in lump sum, an amount equal to 80% of the LA's estimated obligation incurred under this Agreement. The LA will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) within thirty (30) calendar days of billing in a lump sum, upon completion of the project based upon final costs. Method B - Monthly Payments. Upon award of the contract for this improvement, the LA will pay to the,STATE, a specified amount each month for an estimated period of months, or until 80% of the LA's estimated obligation under the provisions of the Agreement has been paid, and will pay to the STATE the remainder of the LA's obligation (including any nonparticipating costs) in a lump sum, upon completion of the project based upon final costs. Method C - Progress Payments. Upon receipt of the contractor's first and subsequent progressive bills for this improvement, the LA will pay to the STATE within thirty (30) calendar days of reciept, an amount equal to the LA's share of the construction cost divided by the estimated total cost, multiplied by the actual payment (appropriately adjusted for nonparticipating costs) made to the contractor until the entire obligation incurred under this Agreement has been paid. Failure to remit the payment(s) in a timely manner as required under Methods A, B, or C, shall allow the STATE to internally offset, reduce, or deduct the arrearage from any payment or reimbursement due or about to become due and payable from the STATE to LA on this or any other contract. The STATE, at its sole option, upon notice to the LA, may place the debt into the the Illinois Comptroller's Offset System (30 ILCS 105/10.05) or take such other and further action as my be required to recover the debt. (11) (Day Labor or Local Contracts) To provide or cause to be provided all of the initial funding, equipment, labor, material and services necessary to construct the complete project. (12) (Preliminary Engineering) In the event that right-of-way acquisition for, or actual construction of the project for which this preliminary engineering is undertaken with Federal participation is not started by the close of the tenth fiscal year following the fiscal year in which this agreement is executed, the LA will repay the STATE any Federal funds received under the terms of this Agreement. (13) (Right -of -Way Acquisition) In the event that the actual construction of the project on this right-of-way is not undertaken by the close of the twentieth fiscal year following the fiscal year in which this Agreement is executed, the LA will repay the STATE any Federal Funds received under the terms of this Agreement. Printed on 2/20/2015 Page 2 of 5 BLR 05310 (Rev. 10/06/14) (14) (,Railroad Related Work Only) The estimates and general layout plans for at -grade crossing improvements should be forwarded to the Rail Safety and Project Engineer, Room 204, Illinois Department of Transportation, 2300 South Dirksen Parkway, Springfield, Illinois, 62764. Approval of the estimates and general layout plans should be obtained prior to the commencement of railroad related work. All railroad related work is also subject to approval be the Illinois Commerce Commission (ICC). Final inspection for railroad related work should be coordinated through appropriate IDOT District Bureau of Local Roads and Streets office. Plans and preemption times for signal related work that will be interconnected with traffic signals shall be submitted to the ICC for review and approval prior to the commencement of work. Signal related work involving interconnects with state maintained traffic signals should also be coordinated with the IDOT's District Bureau of Operations. The LA is responsible for the payment of the railroad related expenses in accordance with the LA/railroad agreement prior to •- requesting reimbursement from IDOT. Requests for reimbursement should be sent to the appropriate IDOT District Bureau of Local Roads and Streets office. Engineer's Payment Estimates in accordance with the Division of Cost on page one. (15) And certifies to the best of its knowledge and belief its officials: (a) are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal department or agency; (b) have not within athree-year period preceding this Agreement been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements receiving stolen property; (c) are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, local) with commission of any of the offenses enumerated in item (b) of this certification; and (d) have not within athree-year period preceding the Agreement had one or more public transactions (Federal, State, local) terminated for cause or default. (16) To include the certifications, listed in item 15 above and all other certifications required by State statutes, in every contract, including procurement of materials and leases of equipment. (17) (State Contracts) That execution of this agreement constitutes the LA's concurrence in the award of the construction contract to the responsible low bidder as determined by the STATE. (18) That for agreements exceeding $100,000 in federal funds, execution of this Agreement constitutes the LA's certification that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or any employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any cooperative agreement, and the extension, continuation, renewal, amendment or modification of any Federal contract, grant, loan or cooperative agreement; (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress, in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with its instructions; (c) The LA shall require that the language of this certification be included in the award documents for all subawards at all ties (including subcontracts, subgrants and contracts under grants, loans acid cooperative agreements) and that all subrecipients shall certify and disclose accordingly. (19) To regulate parking and traffic in accordance with the approved project report. (20) To regulate encroachments on public right -of --way in accordance with current Illinois Compiled Statutes. (21) To regulate the discharge of sanitary sewage into any storm water drainage system constructed with this improvement in accordance with current Illinois Compiled Statutes. (22) That the LA may invoice the STATE monthly for the FHWA and/or STATE share of the costs incurred for this phase of the improvement. The LA will submit supporting documentation with each request for reimbursement from the STATE. Supporting documentation is defined as verification of payment, certified time sheets, vendor invoices, vendor receipts, and other documentation supporting the requested reimbursement amount. (23) To complete this phase of the project within three years from the date this agreement is approved by the STATE if this portion of the project described in the Project Description does not exceed $1,000,000 (five years if the project costs exceed $1,000,000). (24) Upon completion of this phase of the improvement, the LA will submit to the STATE a complete and detailed final invoice with all applicable supporting supporting documentation of all incurred costs, less previous payments, no later than one year from the date of completion of this phase of the improvement. If a final invoice is not received within one year of completion of this phase of the improvement, the most recent invoice may be considered the final invoice and the obligation of the funds closed. Printed on 2/20/2015 Page 3 of 5 BLR 05310 (Rev. 10/06/14) (25) (Single Audit Requirements) That if the LA expends $500,000 or more a year in federal financial assistance they shall have an audit made in accordance with the Office of Management and Budget (OMB) Circular No. A-133. LA's that expend less than $500,000 a year shall be exempt from compliance. A copy of the audit report must be submitted to the STATE (Office of Finance and Administration, Audit Coordination Section, 2300 South Dirksen Parkway, Springfield, Illinois, 62764), within 30 days after the completion of the audit, but no later than one year after the end of the LA's fiscal year. The CFDA number for all highway planning and construction activities is 20.205. (26) That the LA is required to register with the System for Award Management or SAM (formerly Central Contractor Registration (CCR)), which is aweb-enabled government -wide application that collects, validates, stores, and disseminates business information about the federal government's trading partners in support of the contract award and the electronic payment processes. To register or renew, please use the following website: https://www.sam.gov/portal/public/SAM/#1. THE STATE AGREES: (1) To provide such guidance, assistance and supervision and to monitor and perform audits to the extent necessary to assure validity of the LA's certification of compliance with Titles II and III requirements. (2) (State Contracts) To receive bids for the construction of the proposed improvement when the plans have been approved by the STATE (and FHWA, if required) and to award a contract for construction of the proposed improvement, after receipt of a satisfactory bid. (3) (Day Labor) To authorize the LA to proceed with the construction of the improvement when Agreed Unit Prices are approved and to reimburse the LA for that portion of the cost payable from Federal and/or State funds based on the Agreed Unit Prices and Engineer's Payment Estimates in accordance with the Division of Cost on page one. (4) (Local Contracts) That for agreements with Federal and/or State funds in engineering, right-of-way, utility work and/or construction work: (a) To reimburse the LA for the Federal and/or State share on the basis of periodic billings, provided said billings contain sufficient cost information and show evidence of payment by the LA; (b) To provide independent assurance sampling, to furnish off -site material inspection and testing at sources normally visited by STATE inspectors of steel, cement, aggregate, structural steel and other materials customarily tested by the STATE. IT IS MUTUALLY AGREED: (1) Construction of the project will utilize domestic steel as required by Section 106.01 of the current edition of the Standard Specifications for Road and Bridge Construction. (2) That this Agreement and the covenants contained herein shall become null and void in the event that the FHWA does not approve the proposed improvement for Federal -aid participation or the contract covering the construction work contemplated herein is not awarded within three years of the date of execution of this Agreement. (3) This Agreement shall be binding upon the parties, their successors and assigns. (4) For contracts awarded by the LA, the LA shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any USDOT —assisted contractor in the administration of its DBE program or the requirements of 49 CFR part 26. The LA shall take all necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of USDOT —assisted contracts. The LA's DBE program, as required by 49 CFR part 26 and as approved by USDOT, is incorporated by reference in this Agreement. Upon notification to the recipient of its failure to carry out its approved program, the department may impose sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or the Program Fraud Civil Remedies Act of 1986 (31 U.S.C. 3801 et seq.). In the absence of a USDOT —approved LA DBE Program or on State awarded contracts, this Agreement shall be administered under the provisions of the STATE's USDOT approved Disadvantaged Business Enterprise Program. (5) In cases where the STATE is reimbursing the LA, obligations of the STATE shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or applicable Federal Funding source fails to appropriate or otherwise make available funds for the work contemplated herein. (6) All projects for the construction of fixed works which are financed in whole or in part with funds provided by this Agreement and/or amendment shall be subject to the Prevailing Wage Act (820 ILCS 130/0.01 et sea.) unless the provisions of that Act exempt its application Printed on 2/20/2015 Page 4 of 5 BLR 05310 (Rev. 10/06/14) ADDENDA Additional information and/or stipulations are hereby attached and identified below as being a part of this Agreement. Number 1-Location Map. Number 2 —Local Appropriation Resolution. Number 3 -Union Pacific RR Agreement (Insert addendum numbers and titles as applicable) The LA further agrees, as a condition of payment, that it accepts and will comply with the applicable provisions set forth in this Agreement and all exhibits indicated above. APPROVED Local Agency Susan E. Low Name of Official (Print or Type Name) Mayor Title (County Board Chairperson/Mayor/Village President/etc.) (Signature) Date The above signature certifies the agency's TIN number is 36-6005993 conducting business as a Governmental Entity. DUNS Number 023996275 APPROVED State of Illinois Department of Transportation Randall S. Blankenhorn, Acting Secretary Date By: Aaron A. Weatherholt, Deputy Director of Highways Date Omer Osman, Director of HighwayslChief Engineer Date Michael A. Forti, Chief Counsel Date Tony Small, Director of Finance and Administration Date NOTE: If signature is by an APPOINTED official, a resolution authorizing said appointed official to execute this agreement is required. Printed on 2/20/2015 Page 5 of 5 BLR 05310 (Rev. 10/06/14) City Administrator Derik Morefield cHenr EXECUTIVE SESSION DATE: March 2, 2015 TO: Mayor and City Council FROM: Derik Morefield, City Administrator RE: FOP Unit I Collective Bargaining City of McHenry 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2108 Fax: (815) 363-2119 dmorefield@ci.mchenry.il.us Information on the status of FOP Unit 1 contract negotiations will be provided to the Council during Executive Session. No action will be taken at this time. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner.