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HomeMy WebLinkAboutPacket - 05/18/2015 - City CouncilMcHe r MCART 6F THC FO][ RIVQR AGENDA REGULAR CITY COUNCIL MEETING Monday, May 18, 2015, 7:00 PM 1. Call to Order 2. Roll Call 3. Pledge of Allegiance led by Joe Weinberger, Landmark School 4. City of McHenry Mission Statement 5. Public Comment: Any person wishing to address the City Council will be required to step forward to the podium and identify themselves for the record and will be asked but are not required to provide their address. Public comment may be restricted to three -minutes for each individual speaker. Order and decorum shall be maintained at public meetings. 6. Consent Agenda: A. Approval of 1) request to advertise for bids 2015 Maintenance Crack Sealing Program and 2) IDOT "Resolution for Maintenance of Streets & Highways by Municipality Under the Highway Code" B. Approval of a temporary use permit to allow outdoor seating, outdoor sales of alcohol, food, and live entertainment for After the Fox, 1406 Riverside Drive through August 31, 2015; C. Approval for temporary closure of Waukegan Road from East Campus High School to Green Street and Green Street between Waukegan Road and John Street from 8:00 AM to 8:15 AM for the annual Run Your Life Shamrock Shuffle 5K & Kids Dash on Saturday, March 12, 2016; D. Approval of a request from the Siman Family Charities to host the annual Turkey Trot 5K for Hospice on November 26 h and temporary closure of a portion of John Street from the exit drive at East Campus High School to the entrance to McHenry Country Club for approximately 20 minutes; E. Approve request from McHenry Rotary Club for use of Petersen Park from July 30 through August 3 to setup, host, and cleanup the annual Blues, Brews, & BBQ's Festival; special event liquor license for sale of beer, wine, and malt liquors; use of city services; and temporary advertising signs; F. Approve an Ordinance decreasing the number of open Class A liquor licenses from 24 to 23 G. Approve Parks Special Use/Picnic permits; H. Approve a Block Party for the Patriot Estates subdivision 1. Approve April 20, 2015 April 27, 2015 & May 4, 2015 City Council meeting minutes J. Approve As Needed Checks K. Approve of List of Bills. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. McHenl McHenry City Council Meeting Agenda May 18, 2015 Page Two 7. Approve a contract with Five Alarm Fireworks Co. to produce a 25 minute fireworks show on July 4th (rain date July 5th) in conjunction with the annual Jaycees Day Fireworks Celebration in Petersen Park for a total cost of $15,000 with a $10,000 contribution from the Jaycees and $5,000 from the City of McHenry; city services for the event as needed; and, waiver of all associated fees 8. Approval of a Professional Services Agreement with HR Green, Inc. for Engineering Design, bidding, and Construction Observation for an amount not to exceed $49,552 and authorization to advertise for bids for the Crystal Lake Road/Dartmoor Drive Traffic Signal 9. Approval of a Professional Services Agreement with HR Green, Inc. for design engineering for an amount not to exceed $19,794; and engineering inspection for an amount not to exceed $29,691 for the total cost of $49,485; and authorization to advertise for bids for the 2015 Street Resurfacing program 10. Mayor's Statement and Reports 11. Committee Reports 12. Staff Reports 13. Future Agenda Items 14. Adjournment The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us CONSENT AGENDA SUPPLEMENT DATE: May 18, 2015 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: 2015 Maintenance Cracking Sealing Program ATT: Cracksealing Street List, MFT Maintenance Resolution, and Bid Document BACKGROUND: Routing, cleaning, and sealing crack is an effective pavement preservation practice for streets that exhibit nominal pavement distress. The primary cause of asphalt failure is water infiltration into the street sub grade. Cracksealing is one of the most cost-effective preventative maintenance practices for the City's roadways. ANALYSIS: Staff has prepared the attached list of streets for the 2015 maintenance cracking sealing program based on the current condition of the pavement. Public Works Staff will perform the construction observation on this project. The 2015/16 Capital Improvement Program includes $30,000 for a crack sealing maintenance program with revenues from the Motor Fuel Tax Fund. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve authorization to publicly bid the 2015 Maintenance Cracking Sealing Program and approval of the attached "Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code". 2015 City of McHenry crack sealing program. Description From To Bennington Dr. Tomlinson Dr. Martin Rd. Bretons Dr. Green St. Ronda Rd. Draper Rd. Curran Rd. Shannon Dr. First Ave. Washington St. One block east. Lillian St. Crystal Lake Rd. Front St. (Rt 31) Ojibwa Ln. Curran Rd. Matanuska Tr. Ramble Rd. Rt 120 Home Ave. Silver Glen Rd. Burning Tree Dr. Timber Tr. Tomlinson Dr. Whiting Dr. Cul - de - sac Whiting Dr. Tomlinson Dr. Cul - de - sac Anne St. Rt 31 Green St. High St. Timothy Ln. Front St. (Rt 31) Illinois Department I Transportation BE IT RESOLVED, by the City Council City of McHe (City, Town or Village) appropriated the sum of $30,000.00 Resolution for Maintenance of Streets and Highways by Municipality Under the Illinois Highway Code (Council or President and Board of Trustees) Illinois, that there is hereby (Name) of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2015 (Date) to December 31, 2015 (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Schaumburg , Illinois. I, Jance C. Jones of McHen Clerk in and for the C County of McHen hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the City Council at a meeting on May 18, 2015 (Council or President and Board of Trustees) IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 18th day of (SEAL) City (City, Town or Village) Approved Regional Engineer Department of Transportation Date (City, Town or Village) Date May, 2015 Clerk Printed 4/23/2015 BLR 14230 (Rev. 07/15/13) CITY OF MCHENRY, ILLINOIS INSTRUCTIONS FOR SUBMITTING BIDS Description of Work: Crack Sealing Name: City of McHenry Location: Various locations (see map) Approximately: 64,000 linear feet of cracks. Proposed Improvement: Consists of routing, cleaning, and sealing cracks and joints in existing bituminous pavements in the City of McHenry General Rules and Conditions The general rules and conditions, which follow, apply to all bids and proposals requested and accepted by the City of McHenry unless otherwise specified. Bidders and/or their authorized representatives are expected to fully familiarize themselves with the conditions, requirements and specifications as reflected in the bid/proposal documents before submittal to the City. A submittal to the City implies that the bidder/vendor is familiar with, and intends to comply with all conditions unless otherwise noted. Compliance to Law 1) The bidder shall at all times observe and comply with all laws, ordinances, regulations and codes of federal, state, county and City governments and/or any other local governing agencies which may in any manner affect the preparation of proposals or the performance of a contract. 2) All merchandise or commodities must conform to all standards and regulations as set forth under the Occupational Safety Hazards Act (O.S.H.A.) Forms Official City of McHenry bid forms are attached to this document. All bids must be submitted on the forms provided, complete and intact, properly signed in ink in the proper spaces, and submitted in a sealed envelope. Receipt of Bids The City of McHenry will receive sealed bids for Crack Sealing until, at Bids shall be addressed to the Public Works Facility, 1415 Industrial Drive, McHenry, IL 60050. Each bid is to be sealed and clearly identified on the outside of the envelope as "Bid for Crack Sealing". 1 Opening of Bids All bids received on or before date and time, will be publicly opened and read aloud at time at the City of McHenry Public Work Facility, 1415 Industrial Drive, McHenry, IL. At the precise time set for bid opening, bids will legally be made public. Bidders or their representatives are encouraged to attend the bid opening. Bid Guarantee Required A certified check, cashier's check or bid bond made payable to the City of McHenry in the amount equal to five (5%) percent of the total base bid must accompany each bid proposal. This is to guarantee that, if the proposal is accepted a contract will be entered into and the performance of the contract is properly secured. In addition, the successful bidder must furnish a performance bond in an amount equal to 100% of the amount of the total base bid for the faithful performance of the contract. Late Bids Formal bids that are received after the specified bid opening time will not be considered and will be returned unopened. The City Clerk, whose duty is to receive proposals, will decide when the specified time has arrived, and no proposal received thereafter will be considered. Withdrawal of Bids A written request for withdrawal is required to withdraw a bid. It must be received prior to the bid opening. After the bid opening, a bid becomes a legal document and an integral part of the bid and may not be withdrawn. Requests to withdraw a bid are to be directed to the Public Works Department at (815) 363-2186. Bids by Fax Bids must be submitted on the original forms provided by the City, completely intact as issued. Bids received via facsimile will not be accepted, nor will the City transmit proposal documents to prospective bidders via a facsimile machine. Mistake in Bid and Bid Changes No bid may be modified after submittal; however, if an error is made in extending a total price, the unit price will govern. The bidder must initial erasures or any changes on the bid form. Bid Binding Unless otherwise specified, all bids shall be binding for thirty (30) working days following the bid opening date. 2 Changes in Specification/Bid Documents The City in the specifications/bid documents may make changes or corrections after they have been issued and before bids are received. In such case, the City will issue a written addendum describing the change or correction to all bidders of record. Such addendum or addenda shall take precedence over that portion of the documents concerned, and shall become part of the specification/bid documents. Except in unusual cases, addenda will be issued to reach the bidders at least four (4) days prior to date established for receipts of bids. Bid Attachments Bidders may attach to the bid form any descriptive material necessary to fully describe the work he proposes to furnish. Attachment A: street list, Attachment B: maps, Attachment C: contract Bidder's Competence All bidders shall attach a list of current references to their bid form. In addition, the City may require proof of facilities or equipment, insurance coverage and financial resources to perform the work or fulfill a bid specification. Award or Rejection of Bids The bidder acknowledges the right of the City to reject any or all bids and to waive informality or irregularity in any bid received and to award each item to different bidders or all items to a single bidder (to accept, split, and or reject part(s) or any or all bids) - in addition, the bidder recognizes the right of the City to reject a bid if the bidder failed to furnish any required bid security or to submit the data required by the bidding documents, or if the bid is in any way incomplete or irregular. The City shall be the sole judge of compliance with the specifications and reserves the right to accept or reject any and/or all bids or parts thereof. Prices Unit prices shall be shown for each unit on which there is a bid, and shall include all packingI crating, freight and shipping charges, and cost of unloading at the destination unless otherwise stated in the bid submittal. Cash discounts will not be considered in determining overall price, but may be used in the City's overall evaluation of the bid. Tax —Exempt Status Unit prices shall not include any local, state, or federal taxes. The City is exempt bylaw, from paying State or Local Retailer's Occupation Tax, State Service Occupation and Use Tax and Federal Excise Tax. If needed, the City shall supply the successful bidder with its tax exemption number, the use of the tax exempt number will be authorized by written request to the Finance and Accounting Manager. C Execution of Contract Notification in writing by the City to the successful bidder shall be deemed a final contract award. The bid submittal form, as submitted and signed by the bidder, shall constitute a final agreement and the proposed specifications contained herein shall become a part of the agreement. Any additional work to be performed as mutually agreed upon by the City and the successful bidder shall become a part of the agreement. Unless it is specifically stated otherwise on the bid submittal, the bid will be awarded to, or placed with, and payment made to the person or company that signs the bid submittal. Removal or Suspension of Bidders The City of McHenry may remove or suspend any bidder from bidding on City business for a specified period not to exceed one (1) year. The bidder/vendor may be given notice A such removal or suspension if: 1) Services performed do not comply with specifications of contract with the vendor; 2) Work is not done within the contract's specified time; 3) An offer is not kept firm for the length of time specified in the contract; 4) Contractor/Vendor fails to provide performance bond when required by invitation to bid; 5) Contractor/Vendor is found guilty of collusion; 6) Bankruptcy or other evidence of insolvency is found; 7) An employee currently serves in any elected or appointed capacity with the City of McHenry and is financially involved in the proposed work. To Rescind a Removal or Suspension The bidder may submit a written explanation of the circumstances, which caused the removal or suspension, or may prove that circumstances have been corrected. On the basis of such explanation, the City of McHenry may modify or rescind the removal or suspension. Insurance The successful Bidder will be required to furnish at Bidder's sole cost original certificates of insurance upon award of the contract. Each Bidder's Proposal must be accompanied by a letter from an insurance carrier or its agent, acceptable to the City, which has a Best's rating of not less than "A "and a classification of "X" or better, certifying that said insurer has read the requirements set forth in this section and will issue the required certificates of insurance upon award of the contract to Bidder. Throughout the term of this CONTRACT and any renewal thereof, the CONTRACTOR agrees, at a minimum, to carry and maintain in effect insurance and to name the City, in all cases, as an additional insured, as follows. L! (a) Worker's Compensation: The CONTRACTOR shall carry in a company authorized under the laws of the State of Illinois a policy to protect itself against liability under the Worker's Compensation and Occupational Diseases Statutes of the State of Illinois or any other governing laws related to worker's compensation. (b) Motor Vehicle Liability Insurance: The CONTRACTOR shall carry in its own name a policy under a comprehensive form to insure the entire motor vehicle liability for its operations with limits no less than $3,000,000 each person and $5,000,000 each accident bodily injury and death liability and $1,000,000 each accident for property damage liability. This policy shall name the City as additional insured as to the operation A vehicles owned or operated by the CONTRACTOR. (c) General Liability: The CONTRACTOR shall carry in its own name a comprehensive liability policy for its operations other than motor vehicle with limits of at least $3,000,000 each person and $5,000,000 each accident bodily injury and death liability. 51.000.000 each accident for property damage liabilitv. The Citv shall be named as an additional insured on this policy Said insurance policies shall not be cancelable without thirty (30) days prior written notice to the City. The CONTRACTOR shall furnish the City with certificates evidencing that the insurance provided for herein is maintained by the CONTRACTOR within seven (7) days of the date of any request by the City. The insurance coverage specified herein constitutes the minimum requirements and said requirements shall in no way lessen or limit the liability of the CONTRACTOR under the terms of this Agreement. CONTRACTOR shall procure and maintain at its own cost and expense, any additional kinds and amounts of insurance which, in the CONTRACTOR'S own judgment, may be necessary for its proper protection in the prosecution of the work. Indemnification. The CONTRACTOR shall indemnify and hold harmless the City including, but not limited to, its officials, staff, employees, agents, attorneys and accountants against any and all damages to property or injury or death of any person or persons, including property and employees, agents, or invitees of the City and shall defend, indemnify and hold harmless the City from any and all claims, demands, suits, actions, or proceedings of any kind or nature, or by anyone whatsoever, including but not limited to costs, expenses and attorney fees, in any way resulting from or arising out of CONTRACTOR'S performance under the terms of this Proposal 5 CITY OF MCHENRY REFERENCES ►FTiT� Address: Phone No. Contact: hF1i'�T� Address: Phone No. Contact: Name: Address: Phone No. Contact: Name: Address: Phone No. Contact: Bidder Information: Name: Address: Phone Number: Fax Number: E-mail Address: Years in Business: Quoted Price: City of McHenry Official Bid Sheet (Bid price based on linear foot unit price not to exceed $30,000) Signature of Authorized Agent/Representative Name (Please Print): Title: Signature: 7 BID SPECIFICATIONS CRACK SEALING TRAFFIC CONTROL The Contractor shall obtain, erect, maintain and remove all signs, barricades, flagmen and other traffic control devices as may be necessary for the purpose of regulating, warning or guiding traffic. Placement and maintenance of all traffic control devices shall be as directed by the Engineer and in accordance with the applicable parts of Article 107.14 of Standard Specifications and the Illinois Manual on Uniform Traffic Control Devices for Streets and Highways. All traffic protection will be considered incidental to the cost of the Contract and will not be paid for separately. NOTIFICATION AND SCHEDULING The Contractor shall make every effort possible to notify residents prior to starting work on each street. This provision shall be considered incidental to the project and no additional compensation shall be allowed. PRIORITY In general, the work shall proceed in the sequence indicated on the map included in these specifications. However, the City reserves the right to modify the sequence and no additional compensation shall be allowed the Contractor due to any modification of sequence. The work shall continue until either all streets listed are completed or until the amount of material corresponding to the funds available has been utilized. FUNDING The Contractor is required to comply with all State of Illinois Motor Fuel Tax requirements in bidding on and performing the work. State MFT funds are being used to finance this project. WORK DATES The beginning work date and the end work date will be determined by the Public Works Director. CRACK SEALING This work shall consist of cleaning existing pavement cracks and placing a rubberized sealant at the locations designated by the City. The City reserves the right, during construction, to change the locations at which the work is to be done and/or to increase or decrease the quantity of sealant to be placed. The work shall be done in accord with Section 451 of the "Standard Specification for Road and Bridge Construction" except as modified below. The sealant shall be ahot-poured, rubber -asphalt compound which meets or exceeds the requirements of ASTM D 3405 and shall be a product approved for use by the Illinois Department of Transportation for use on bituminous concrete pavements. The Contractor shall submit for approval the manufacturer's specifications and application instructions for the material proposed for use at least (7) days prior to the start of any work. Sealant shall be placed only when the properly prepared cracks are completely dry and weather conditions are favorable. Sealant shall only be placed when the air temperature in the shade is above 40 degrees Fahrenheit and the forecast is for rising temperature. Cracks shall be sealed the same day on which they are prepared. Under no circumstances will crack preparation be allowed to take place prior to the day of sealing. No prepared cracks shall be allowed to remain unsealed overnight. Prior to application of the sealant, cracks shall be prepared by routing to provide a reservoir for the sealant to be applied. Cracks shall be routed to a depth of 4 inch. The maximum allowable routed width is W and the minimum allowable routed width is %" The ratio of depth to width of the routed reservoir shall be as close to 1:1 as possible. Any old sealant in the crack shall be removed. After routing and just prior to placement of the sealant, the crack shall be blown clean and free of all dust, dirt, and debris using compressed air at the minimum pressure of 90 psi. To prevent contamination of the crack surface, the pneumatic tool lubrication on the compressor shall be bypassed and a filter installed to prevent oil and water spray emitting from the air lines. The sealant shall be melted, heated and mix agitated in accordance with the manufacturer's specifications. The sealant shall be forced into properly prepared cracks in a continuous manner such that the crack is slightly overfilled. The sealant shall then be squeegeed along the crack to insure that the crack is full and to provide a slight overlap of sealant on the pavement surface. The total width of the squeegeed sealant surface shall not exceed two (2) inches. The edges of the sealant surface shall be feathered out to meet the pavement surface without any ridges. If necessary, a small amount of sealant can be applied after the initial application to fill any sags or voids which become apparent during the squeegee process. 0 To prevent tracking of the sealant caused by vehicular traffic, all sealed joints shall be dusted with sand cover coat immediately after the application process has been completed. This work shall be measured and paid for at the contract unit price, per linear foot, for CRACK SEALING which price shall include the routing and cleaning of existing cracks, removal and disposal of debris, furnishing and placing of sealant and cover coat at the specified locations or as directed by the Engineer. CLEAN UP The City of McHenry shall be responsible for the clean up of all debris generated by pavement preparations. In curbed areas grindings shall be collected and removed from site. PREVAILING WAGE RATES All wages paid by the Contractor and his Subcontractors to employees working on this project shall be in compliance with "An Act regulating wages of laborers, mechanics and other workmen employed in any public works by the State, County or any public body or any political subdivision or by anyone under contract for public works", approved June 26, 1941 as amended. The general prevailing rate of wages in this locality for laborers, mechanics, and other workmen engaged in the construction of public works coming under the jurisdiction of the City of McHenry as defined is defined by ordinance to be the same rate of wages for construction work in the Kane and McHenry County area as determined by the Department of Labor of the State of Illinois. Successful bidders will be required to submit certified payroll records to show compliance to this act prior to payment. ILLINOIS LABORERS The Contractor shall be required to comply with 30 ILCS 570-0.1 et.seq. "Employment of Illinois Workers in Public Works Act" and employ Illinois laborers if at the time the contract is executed or if during the term of the contract there is excessive unemployment in Illinois. "Excessive Unemployment" is defined therein as two consecutive months of unemployment exceeding five (5) percent. An "Illinois Laborer" is defined as any person who has resided in Illinois for at least 30 days and who intends to become or remain an Illinois resident. The Contractor shall require all subcontractors to comply with said laws and any rules or regulations now and thereafter issued pursuant to said laws, by the Contractor, or the Contractor's subcontractors, and/or anyone working through or on behalf of the Contractor or the Contractor's subcontractors. 10 PAYMENT The Contractor shall submit with his invoice for payment, the items listed below. Payment will not be made until the appropriate affidavits are received. A. The Contractor shall submit to the Owner a fully signed and notarized affidavit stating that the Contractor has fully complied with the provisions and requirements of the "Prevailing Wage Act" and the State of Illinois Wage Rates Determination. B. The Contractor shall submit to the Owner, if applicable due to the unemployment rate in the State of Illinois, a fully signed and notarized affidavit stating that the Contractor has employed only Illinois Laborers as required by the "Employment of Illinois Workers in Public Works Act" in completing the work associated with the project. C. The Contractor shall submit to the Owner affidavits provided by his subcontractors with respect to items A and B as described above. D. City will pay contractor in accordance with State of Illinois Compiled Statutes Local Government Prompt Payment Act 50 ILCS 505/. 11 Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Douglas Martin, Director of Economic Development FOR: May 18, 2015 Regular City Council Meeting RE: Temporary Use Permit to allow outdoor seating and outdoor sale of alcohol and food at 1406 Riverside Drive through August 31, 2015 ATT: 1. Location Maps of Subject Property 2. Proposed Location of Outdoor Seating Area Expansion 3. Proposed Sketch of Outdoor Seating Area After the Fox Restaurant, located at 1406 N Riverside Drive, is requesting a temporary use permit to allow an expansion to their existing outdoor seating area which is directly adjacent to the Fox River. The proposed expansion includes a 13' X 16' (208 square foot) deck expansion area, and the temporary use permit request would commence upon City Council approval and terminate September 1, 2015. Staff has met with the restaurateur who is completing the paperwork to be presented to the Planning and Zoning Commission at their June 17, 2015 meeting. In order to capitalize on the spring and summer seasons the applicant is seeking a temporary use permit to begin the construction of the expanded outdoor seating area while contemporaneously applying to appear before the Planning and Zoning Commission. Similar requests have been approved by the City Council in the past, including Chain 0' Lakes Brewing Company, located at 3425 Pearl Street, which was granted a temporary use permit to allow the outdoor sale of beer and food, along with outdoor seating and live entertainment. Similar to the applicant of this request the owner of Chain 0' Lakes Brewing appeared before the Planning and Zoning Commission and was subsequently granted approval by the City Council to allow outdoor seating and sale of food and alcohol, as well as live entertainment permanently. The proposed outdoor seating expansion at 1406 N Riverside Drive is consistent with the overall plan for the downtown area, as well as complimentary to the future expansion of the McHenry Riverwalk. If the City Council concurs with the proposed request it is recommended a temporary use permit be granted to After the Fox, located at 1406 N Riverside Drive, to allow an expansion to an existing outdoor seating area, as well as permit outdoor sale of food and alcohol through August 31, 2015. Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location Maps of Subject Property (1406 N Riverside Drive) Aerial Photograph looking at Subject Property View looking east from Riverside Drive at After the Fox Restaurant Department of Community & Economic Development McHenry Municipal Center i wfm�� Or THM rOX RIVI1Mq Proposed Outdoor SeatinrM Expansion Area P Y 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Location of Proposed Outdoor Seating Expansion-(1406 N Riverside Drive) View looking northwest at Proposed Outdoor Seating Expansion Area (1406 N Riverside Drive) Department of Community & Economic Development McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2170 Fax: (815) 363-2173 www.ci.mchenry.il.us Proposed Sketch of Outdoor Seating Area (13" X 16" (206 square feet)) �- _ ----7 Existing Restaurant r�rw I� SEA �ALL Riverside Drive EXIST w� ae� aY Imo Fs V oit 1.iAo/h�e� m i i 11 uew AFTcai r}1E Fox pRoPoszA DEcK Aeti�r�aJ lioG /liu�nsi�� 5 Fox River RAiva 6 �T,� Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center CONSENT AGENDA DATE: May 18, 2015 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: 5th Annual Run Your Life Shamrock Shuffle 5K & Kids Dash ATT: Course Map Background. The Run Your Life organization is requesting permission to host the annual Sharmcok Shuffle 5K &Kids Dash on Saturday March 12, 2016. The event will begin at 8:00 M. The McHenry Kiwanis Club will provide volunteer support for the event. Event details are identical to past events. Pre -race preparations will take place in the area of East Campus High School. The race will begin west on Waukegan Road, south on Green Street, and east on John Street. Once on John Street runners will wind their way through the Country Club Estates neighborhood and culminate at the finish line located in the East Campus High School bus lane. Analysis The event will require a temporary closure of a portion of Waukegan Road near East Campus High School when the race begins and a portion of Green Street between Waukegan Road and John Street for no longer than 15 minutes. Staff met with Police Department staff to analyze the course. Due to the brevity of the street closure, the department is recommending the use of two duty officers assigned to the neighborhood to provide traffic control when necessary. No other city services will be required. In past years, this event has been held with no incidents reported and no unnecessary burden placed on police services. If the City Council concurs with this request, then it is recommended a motion is considered to allow the McHenry Rotary Club permission to utilize city streets for the annual SK Shamrock Shuffle on March 12, 2016, from 8:00 AM to 9:30 AM; and temporary closure of Waukegan Road from the East Campus entry to Green Street and Green Street from Waukegan to John Street from 8:00 AM to 8:15 AM. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. dr Sr W*jj P'Iktk it Gkwcien - -- L�7 Toy 'Vcw,*lkAu rillrl� St W Tiretialhy V4'. C7c,Msr _ 'IAr."gh St g oY, ist iLiflKirn Lh D- v� F�•�a�k a ris *10 vo i ter ek" Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: May 18, 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: McHenry Turkey Trot 5K for Hospice ATT: Course Map Background. Local resident Scott Siman and the Siman Family Charities are requesting permission to host the annual 5K "Turkey Trot" run on Thanksgiving Day, November 26m. Registration will open at 6:30 AM, the race will run from 8:00 AM to 9:30 AM, and following an awards ceremony will conclude by 10:00 AM. Money raised through the event is donated to JourneyCare Hospice. Event details remain the same as in past years. All pre -race preparations will take place in the area of East Campus High School. Runners will begin by running south out of the East Campus High School parking lot down John Street. Once on John Street runners will wind their way through the Country Club Estates neighborhood and culminate at the finish line located in the bus lane of East Campus High School. A map of the course is attached. Analysis The event requires the temporary closure of a portion of John Street from the exit drive at East Campus High School to the entrance to McHenry Country Club for no longer than 20 minutes. Staff met with Police Department personnel to analyze the course and is recommending the use of two duty officers assigned to the neighborhood to provide traffic control when necessary. No other city services would be required. Last year, the event was held with no incidents reported or unnecessary burden placed on police services. If the Council concurs with this request, then it is recommended a motion is considered to allow Siman Family Charities permission to utilize city streets for a 5K run on November 26th, from 8:00 AM to 9:30AM and the closure of a portion of John Street at the exit drive of East Campus High School to the entrance to McHenry Country Club from 8:00 AM to 8:20AM on the above mentioned date. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. oil i1r�� r 4l1Jt c l,"c Henry FigI �V 31 �v ?,lt 3Ct►bot East 4e Campus - w Sheet Palk n McCracken! Athlelx field Kane Ave 31 Ave mn Anne St w Timothy Lj, w Clover Ave McHenry zti x w High St g h4V V Go�ntry QeP z G cp W Lee S1 �' z r W f=arv�uy Ur Gl n W Young St u W Skyway Ur CkI i � W Lu•Ignt lir '� W 51 Paul Ave ; a Krwx,Park 3, a 1N Bretons Dr � ,i Turnberry D- V) L ra {� {� r{i I Lsrkln Ln 04001 n W!fi St �A1111er R'nreriront R, a►k 1 Office of the City Administrator Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA DATE: May 18, 2015 TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator RE: McHenry Rotary Club Blues, Brews & BBQ's Festival ATT: Special Event Liquor License Application MC Sec 7.50.4 Temporary Sign Locations The McHenry Rotary Club is requesting the temporary use of Petersen Park from Thursday, July 30 through Monday, August 3, for the Blues, Brews and BBQ's. The actual event will take place on Friday, July 31 through Sunday, August 2 - use of Petersen Park on the Thursday preceding and Monday after is requested to facilitate event setup and cleanup. For the past three years, the McHenry Rotary club has hosted this festival that includes food vendors, live bands, and a barbeque cooking contest at the western portion of the park; and a special event liquor license to serve beer, wine, and malt beverages. The Rotary Club's goal is to host a family friendly event. Event details have not changed from past years; proposed hours are Friday 4:30 PM to 11:00 PM; Saturday 2:00 PM to 11:00 PM; and Sunday 12:00 PM to 8:00 PM. Each day will include food, live music, and beer service. A $5 donation will be requested at the gate and children 12 and under accompanied by an adult will be admitted free. A local security firm will provide wrist -banding for alcohol service and local business volunteers will serve the alcohol. All alcohol sales will cease 15-minutes prior to festival closing times. The city will have police presence at the event to ensure public safety. For the past two events, the cost to provide police services has been $7,500 and $500 for park rental fee to cover the cost for the city to prepare the park for the event and incidentals such as general patrol of the washroom facilities by a parks employee. All other aspects of the event including trash pickup, parking, stage, and sound will be manned by volunteers from the Rotary Club. The Rotary Club is also requesting permission to place 18" x 24" election style signage advertising the event in municipal right-of-ways at locations authorized pursuant to the Municipal Code, throughout the city. The signs would be installed on July 21 and removed August 4. If City Council concurs with this request then it is recommended that a motion be made to grant the McHenry Rotary Club 1) use of Petersen park to setup, host, and cleanup the Blues, Brew & BBQ's festival from July 30 through August 3; 2) special event liquor license for the sale of beer, wine, and malt liquor with sales to cease 15-minutes prior to park closure; and, 3) permission to post temporary advertising signs in municipal right-of-way as presented. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality ofprograms and services in a customer -oriented, efficient, and fiscally responsible manner. Li I SPECIAL EVENT LIQUOR LICENSE APPLICATION la3' C 1 CITY OF MCHENRY (A special event liquor license may also be required by the State Liquor Control Commission) 01 www. state, il.us/Icc FEE $25.00 0 COMPANY OR ORGANIZATION: ADDRESS: PHONE NUMBER: TYPE OF BUSINESS OR ORGANIZATION: 2. LICENSE APPLICANT: ADDRESS: DAYTIME TELEPHONE NO.: APPLICATION DATE a, CITY ING TEI DATE OF BI 3. LOCATION WHERE SPECIAL EVENT HELD: � � rc��% 7 t I L I (non-residential premises only) 4. OWNER OF LOCATION WHERE SPECIAL EVENT HELD: OWNER'S ADDRESS: �✓ % CITY: TELEPHONE NUMBER: 5. DATE(S) OF EVENT: 1 C� 1 �� HOURSI �Ol�r /� (not more Man 3 days) A4 / 2! 6. TYPE OF ALCOHOL TO BE SERVED: BEER WINE LIQUOR 7. NO UNDER AGED OR INTOXICATED PERSON(S) SHALL BE SERVED ANY ALCOHOLIC BEVERAGES, 8. DRAM SHOP INSURANCE TO THE MAXIMUM LIMIT MUST BE OBTAINED AND A CERTIFICATE OF INSURANCE NAMING THE CITY OF MCHENRY AS ADDITIONALLY INSURED SHALL BE ATTACHED TO THIS APPLICATION. _ AFFIDAVIT hereby states that the City of McHenry shall not be held liable for any occurrence, to s, damage, or injury as a result of this event,zPVrson or persons to whom this license has been issued shall hold the City of McHenry harmless in connection with any and all claims aris4wfas a result of the consumption of alcoholic liquoror as a result of the issuance of this license. The undersigned certifies thattheywill notviolate any of the laws of the City of McHenry, of the State of Illinois, or of the United States of America, in the conduct of this Special Event Liquor License and that the statements contained in this applica ' are true and correct to the best of his/her knowledge and belief. The undersigned is aware that sta e_liquor`itcensin pr is e d r this license. BED and SWORN to before me this DATE ISSUED EFFECTIVE DATES) LICENSE NO. zoiz 9/14 Except: Temporary signs posted by non -for -profit, chariI ur or philanthropic organizations located within the City of McHenry, advertising a particular event subject to the following conditions. If all conditions listed herein are met City Council approval shall not be required. If any one of the conditions listed herein cannot be met or some variance of any condition is being requested City Council approval if required. (MC-14-1095) a. reserved (MC-14-1095) b. A sign peanut is obtained; and c. The required $30.00 temporary sign deposit is made; and d. The size of each sign cannot exceed 18 X 24 —inches (three square feet); and e. May be displayed up to two weeks prior to the event and must be removed no later than two days following the event; and £ A city issued permit sticker is displayed on each sign; and g. The overlap on the display of two or more temporary signage permits shall not exceed one week; and h. One sign may be posted at each the following ten locations: • Chapel Hill and Route 120 (S/W Corner Only) • Richmond Road and Elm Street (South side of Elm Street only) • Crystal Lake Road and Elm Street (North side of Elm Street only) • Ringwood Road and Elm Street (One corner of intersection only) • Ridge Road (west city limits) and Route 120 (In close proximity to City welcome sign) • Richmond Road and Diamond Drive (One corner only) • Richmond Road and Blake Blvd. (One corner only) • Richmond Road and McCullom Lake Road (One corner only) • Crystal Lake and Bull Valley Road (One corner only) • Bull Valley Road and South Route 31 (One corner only) 2) OUstructions No sign may obstruct a fire escape, door, window, or other entrance or exit, or any window surface required for ventilation by any City code. 3) Traffic Hazards No sign may Uy reason of location, or location and size, obstruct the vision of drivers or obstruct or detract from the visibility or effectiveness of any traffic signal or control device. 4) Proximity to Electric Wires No metal sign shall be located within a vertical distance of 8 feet, or a horizontal distance of 4 feet, of electric wires or conductors, even if such wires or conductors are insulated or otherwise protected. 5) Clearance for Metal Electrical Signs A minimum sign clearance of 1.5 feet shall be maintained for all metal signs with electrical wiring. 6) Vision Clearance Any sign located within the vision clearance triangle as defined herein shall have a minimum sign clearance of 8 feet unless the sign height is 2.5 feet or less. 236 Office of the City Administrator Derik, Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: May 18, 2015 Regular City Council Meeting RE: Ordinance Amending Municipal Code Chapter 4, Alcoholic Beverages ATT: Ordinance Effective April 301, 2015, K-Ron Ltd d/b/a Monaco's located at 2816 W. Route 120 closed for business and the Class A liquor license is now void. As a result, it is necessary amend Chapter 4-6(1) of the Municipal Code decreasing the number of active Class A liquor licenses in the City A McHenry from 24 to 23. If Council concurs, then it is recommended that a motion is considered to approve the attached Ordinance as presented. ORDINANCE NO. MG154103 AN ORDINANCE Decreasing number of Class A Liquor Licenses (Monaco's) WHEREAS, the City of McHenry, McHenry County, Illinois, is a home rule municipality as contemplated under Article VII, Section 6, of the Constitution of the State of Illinois, and the passage of this Ordinance constitutes an exercise of the City's home rule powers and functions as granted in the Constitution of the State of Illinois. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF McHENRY, McHENRY COUNTYILLINOISas foll , 5ows: SECTION 1: Section 4-6(1) of the Municipal Code relating to liquor license classifications is hereby amended by decreasing the number of Class "A" Liquor Licenses from 24 to DO SECTION 3: All ordinances, or parts thereof, in conflict with the terms and provisions hereof, be and the same are hereby repealed to the extent of such conflict. SECTION 4: This ordinance shall be published in pamphlet form by and under the authority of the corporate authorities of the City of McHenry, Illinois. SECTION 5.: This ordinance shall be in full force and effect from and after its passage, approval and publication, as provided by law. PASSED and APPROVED this 18th day of May 2015. Voting Aye: Voting Nay: Absent: Not Voting: Abstaining: ATTEST: City Clerk Mayor Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: May 18, 2015 - Regular City Council Meeting RE: McHenry Park Facilities Special Use and Beer/Wine permit requests ATT: Permit List and Applications All fees and documentation have been satisfactorily submitted for the attached McHenry Park Facilities Special Use and/or Beer/Wine permit requests. If Council concurs with the requests as presented, then it is recommended a motion is considered to approve the attached McHenry Park Facilities Special Use and Beer/wine permit requests. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. FOR COUNCIL MEETING ON MAY 18, 2015: Beer/wine Permit Requests These are beer and wine permit requests associated with picnic permits. Date of Picnic Applicant Address 08/22/15 Dawn Bauman Bday 4221 Parkway Ave, McH Special Use Application Requests There are special use application requests associated with picnic permits. Date of Picnic Applicant Address Special Use 07/31 & 08/01 Conlon & Thompson Ortho 4104 W Crystal Lake Rd, McH Inflat movie screen, popcorn, 09/12/15 Knaack LLC TConaway\pic perm list.doc 420 E Terra Cotta Ave, Crys Lk cotton candy, dunk tank music, snow cones, canopies, games moonwalk, rock climbing wall, Catering t;q►1ti1Ct P8rSp11; Call7panyldrganizatign; Ciry/Statelr ip: Mc KILISI Y PAW& JAB I'L xE'0 .... ,w v ,Y`A. Y Y'.� A T i-Igm+. f'honc, �C)pte caf C�icniC: Work/Cell --- I ���ah\r� Park: c� Knox nark (A only) C7 P8t81'5C 11 ptl.i'k O \/Clei'alt'S iiCnit3t'lal 111i1'k '(I © Shelter A i J Shelt� r E3 Shelter C.t�thc r:��C`�� d Area: Total Numbesr Attenditlg;l�=Q Arrival 00_ t FaisifYFn$ att¢ndp.nce niunbers wr:ll resrdlr iaa toss <>f'depnsit, i .Yroups over SOd mast obtain adclitianal: t� dutllpsters Z Portb`e'�`tr c�.vic5hi>1Sfct�i��`=� �. coo :s,\D V' ($ Water, electrittty ttnd restraoms are available: at all sites. Knox Park A Ila$ a l>i)itablc: restro0111, Mz>v '\a s��w h C Dvs1� g, ) \ l����:L�1U -T Brief description of event (company ph nic„ C:fI 511gw. Ct'aft Si1UW, wedding, etc.: , _ c.._ k 61 Cant all activitirss to bG held: Yiy.f�n Items broughtt into park site:\ Tables '*C;ha{rs o Ben4)es'1� LAW SL2U iCcD�\C�\ MCi' \v\e..' LQrva�tas i Cr7"�W'� ❑ Tent; ilocation In Park:_, FoloECTRICAL FOR TENTS o APPLICANT TO CALLJt{LlE (1"8U(►-892�Oi 23) Music c Animals 13 Catered Pi 'E'ailt Staked: � yes U nc> TO BE LOCATED Nl7 rLGC;'1"itlG; SharnroClc ***w*w**R*RR*A*fr*xirk** ftW*w*w**Ir***wkw**w******wwW***w*wwwww**�VR'k***w*w*a�ekwwwwww**�I'A'at ti*tY**9t*ti*wwMM*wx�•AxM*t1 ;, VJii.l beer/wine be pt'esentt iD Yes jVn Ir Yt)tl C`I [sC>E iM YES, PLEASE ANSWER QUESTIONS 13�;�.1, NV Indicate t1le nt,it7le: br of beer/wine permits denied �,., . _� , indioate ttrnount eer/wine to be brought into the City Park under this pormit on above date (nunll,er of wine bottles, beer cas4s ee l agree that all the beer/wine ctnita'tnErs will be removed by appl's or placed in proper containers on site on the pern,itdatr and that no underage or intoxicalted person will be allow e o consul l�: any ot'tlle becrlwine br\tiu h1 inu7 the City of MCl iCnry park under this permit. t aE;ray: that voile of the er/wine atlowc�d in the City of McHenry park, pursuant to this application will be sold, it being tmdcrstood that the of beer/wine wider this permit issued pursuant to this application is expressly ►arohibited, l have rend and wilX piy with the City of MCE'lenry P:zrk Permit rulr s. l have retAci and Understand the rules and r s that have been set Earth by the City cit'McHenry regardingtht. Special Use and/or Deer/Wine Appitcar.ion(s) and wilt assu!11t1 responsibility for any loss, damage or liability arising, front the use of the park /property, I also tulderstatld that not cOtllplying with the Park YCrnlit rules wilt result in loss ot'deposit. S ignaturet_✓ Ijealth permits are: required by Ia far' concessions and catering. Please make arrangements tc> abt:permits. NOTE;,: Approval will be based on the iteti�;r I15'ted above, Any rather requests are subject to further approvL al. itescrvirtion Fee: $ -� f�eposit Rey: ota.i Fee: CunCn•rnatiuti Sent;.,,,,_ .,.... 0 ni ll�y �. y�l�+F 'lS.•J (,,�I{,v#*M \J',f \. USE ONLY"""' Date 1'pid: 1�aylncilt: ....w.,...,�-.t� C'r,Kt1 C7 Svd7mitteci to City Cnuncit:/��i��*_��Cr�� City Council Approvai;.. ..,,,,,...... olll pnrksi(ormsipic)ic rurn,s'Ss, t;•: ,sJ it end beer and ur U'ine ;ipuli:.etipii zd WHBb:OT GTOC Ird add 93Z1 ' ON dNOWd aid '� 571�1Hd J.eINdHaW d0 J,l E � tl0�i Contact Person: MCI-IENRY PARK FACILITIES SPECIAL USE AND/OR BEER/'WINE APPLICATION Date of Picnic: / ✓CT ezo?ol LO 1 S Company/Organ.ization;� .________-,__..Address:� � L � f�, � ' �t ✓+ner 4 City/State/lip:p_ cd64 !21 1/ dome Phone:-- �r'�Work/Cell Phone: v'��'_,3S 3 4713 3. Park: 0 Knox Park (A only) Petersen Pa.rK o Veteran's Memorial Park Areal o Shelter A p(Shelter B n Shelter C ca Other: �__._ �.._.,.•.._.___ _..._.__._._.. Arrival Time; ► L Ora .._.,_T-_ Departure Time: �. �- Total Number Attending:.. Falsifying nitendance nurr:Gers will result icz loss n/'�lepnsit. Groups over 500 must obtain additional: o dumpsters n portable toilets Water, electricity and restroorns are available at all sites. 3<nvx Park A has a portable restroom, Brief description of event (company picnic, ca.r show, craft show, wedding, etc.): g_ 0�. �/� i `� �•„__ List all activities to be held: Items brought into park site; n Tables r.� Chairs u E3enehes to Carnival Rides o Music c Animals u Catered Pig i'Zaast o Other E,LEC 1, MUAL FOR TENTS o APPLICANT TO CALL JULIE (1-800-892-0123) TO BE LOCATED o NO ELECTRIC: Sharnrock Will beer/wine be present?�Yes ra No [� YOCJ CHECKED YES, PLEASE ANSWER QUESTIONS I3I:LOW: Indicate the number of beer/wine permits denied s_, Indicate a.rnount of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cases, beer kegs, etc),-;C�i," I agree that all the beer/wine containers will be removed by applicant or placed in proper containers on site on the permitdate and that no underage or intoxicated person will be allowed to consume any of the beer/wine brought into the City of McHenry park tinder this permit. I agree that none of the beer/wine allowed in the City of Mel•lenry park. pursuant to this application will be sold, it being understood that the sale of beer/wine under this permit issued pursuant to this application is expressly prohibited, t have read and will comply with the City orMet,lenry Park Permit rules, I have read and understand the rules and regulations that have been set forth by the City of McHenry regarding the Special Use and/or Beer/Wine Application(s) and will assume responsibility for any loss, darTnage or liability arising front the use of' tile park property. I also understand that not complying with the Park Permit rules will result in loss ot•delunsIt, Signature:_Date: IV. Z.3 IS Health permi ►•e required by law for concessions and entering. Please make arrangements to obtain pernrits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions:___._-_ COR OP'FtC'r L1SL ONLY*a***%**%%Oe*,v***�� Reservation Fee:_ 7 t� Cash n Cheek CJ Charce l'otal Fee; $ Submitted to City Council, t y Confirmation Sent: _ _initials:, City Council Approval: t� parks\formslpicnia formslspecial use and beer and or wine application 1 G1i'+''1 1. MCHL4 INY PARK FAk XIUZTIES [a USE _AND/OR BEERMIN E Al Contact erson. P�.1CAIMIN ll [.)ate of Picnic: Company/Organization: i'I-i:t Gr• f. L.. (`, Address: f ;T r Cit /State/Ii %"` t_ j t'u�}ome Phone:,;51µ>�..:� Work/Ccll Phone: Park: c� Knox Park (A only) ;Petersen Park a Vetera.r�'s Memorial Park Area: ,p S welter A r�Shelter B C Shelter C oOther:_^__._._.....,..._____...._._....._... Arrival Time: 1. Departure Time: / .L1)l__ Total Number Attending, Falsifying �altendnnee ncirnGers will rc�sull. iri loss of �X�l�nsit. Groups over 500 must obtain additional: m dumpsters to portable toilets Water, electricity and restroorns are.available at all sites. 1<nox Park A has a portable resh'oom, Brief description of event (company picnic, car show, craft show, wedding, etc. List all activities to be held;-- GJ . C' 19/101 IR61 te( l l ; r Items brought into park site; �"Ta.bles n Other �,''Cltairs u [ienehes u Carnival Rides ��%„Music c Animals u Catered Pig Roast o Tent: Location In Park:_ Size: ___• _Tent Staked: rJ yes ct no ELECTRICAL FOR TENTS o APPLICANTTO CALL, JULIE (I-800-892-0I23) TO BE LOCATED ❑ NO ELECTRIC, Shamrock li'it%%%tk 9c%%ll%%%%%lit iF i(1�C if%%%%9('k%lY%%%4f%tF%%•/(%%%%%%%%%%>f%tF%%'k%'h%%%lt %'%'k%%•%%%1't%Yf %%%ir%%%tM%%%H%1f 1�t%%N%ri'%tif %%%%%%%1Y of %%tit%%%i! Wilt beer/wine be present; ra Ycs�,No Xr YOU CI-iT±,CI��D YES, PI�I✓ASE ANS`WC12 Qt)IJSTIONS 131•at.OW: Indicate the number of beer/wine permits denied • Indicate arnot1 t of beer/wine to be brought into the City Park under this permit on above date (number of wine bottles, beer cos eer kegs, etc.) I agree that all the beer/wine containers will be removed by app ' ant or placed in proper containers on site on the permit'date and that no underage or intoxicated person will be allo to consume any of the beer/wine brought into the City of McHenry park under this permit. I agree that none of t eer/wine allowed in the City of Mel-Ieniv park• pursuant to this application will be sold, it being understood that the e of beer/wine under this permit issued pursuant to this application is expressly prohibited. I have read and will omply with the City of McHenry Park Permit rules. I have read and understand the rules and re ations that have been set forth by the City of Mcfienry regarding? the. Special Use and/or Beer/Wine Application(s) al will assume responsibility for any loss, damage or liability arising, Front the use of the park/ppo erty. 1 Iso understand that not complying with the Park Permit rules will result in loss of deposit. Signature: �(i�. Date: Health permits are required by law for concessions and catering. Please make arrangements to obtain permits. NOTE: Approval will be based on the items listed above. Any other requests are subject to further approval. Restrictions: ��:r.,�*%,+rOR OFFICE USE ONLY%****%,r*%�fi•*���x���a•,t%%�:r�,t,t,ra,r,r�,�,r�%�,�%�**%%��;�a%%,r Reservation Fee; $ .4� �C! _ Date•C'aid:_�`��"M� _ Ir7ilials: �;,� p �: - __ __......•_ ..._.__ Payment: tJ CasMill C� C tarp c Total Fee: Submitted to City Council:(1(�, me Confirmatiori Sent: Mlnitiais: City Council Approval; T— parks\forms\picnic forms\special use and beer and or wine application Office of the City Administrator Derik, Morefield, City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 www.ci.mchenry.il.us CONSENT AGENDA TO: Mayor and City Council FROM: Derik Morefield, City Administrator FOR: May 18, 2015 Regular City Council Meeting RE: Block Party Request ATT: Application and Aerial Photograph The following block party request was submitted for consideration: Madison Avenue. James Mannion who resides at 800 Madison Avenue in the Patriot Estates subdivision is seeking permission to temporarily close Madison Avenue at Cunat Drive and Hanson Avenue for a block party. The party will be held on Sunday, July 12 from 12:00 PM to 3:00 PM. Attached is an application submitted by Mr. Mannion on behalf of his neighbors. The temporary closure of this area will only affect four homes located on Madison Avenue. The block party as proposed will not adversely affect the neighborhood. If Council concurs, then it is recommended that a motion is considered to approve the block party request as presented. Public Works will provide barricades and the McHenry Township Fire Protection District and Police Department will also be notified of the event. Application submitted by: Block Party Permit Application Revised 5/12 James and Jeanine Mannion Street Address: 800 Madison Ave Date Submitted: May 7 2015 NOTE: PLEASE SUBMIT YOUR APPLICATION TO THE ADMINISTRATION OFFICE AT LEAST 30 DAYS PRIOR TO DATE OF PROPOSED BLOCK PARTY Date of Block Party: July 12 , 20 15 Hours of Proposed Street Closure: 12 PM a.m./p.m. until 6 PM a.m./p.m. Subdivision Name: Patriot Estates Specific Location of Proposed Street Closure (i.e. from what intersection to what intersection): Madison Street frDM 800 from Where Madison starts (see map) to Contact Person(s): Jim Mannion Contact Persons) Address: Daytime Phone Number: 800 Madison Ave 847-867-1977 Madison to 806 Madison Evening Phone Number: 815-271-5486 I hereby certify all persons in my neighborhood impacted by the closure of this street have been notified of same. Signed: Date: �l�l�Q1�' - ---------------------------------------------------------------------- UPON COMPLETIONS PLEASE SUBMIT APPLICATION TO: CITY OF MCHENRY ADMINISTRATION OFFICE 333 SOUTH GREEN STREET MCHENRY IL 60050 OR FAx: 815-363-2119 ORE -MAIL: mf;eraghty(tiici.mehenry.il.us - - - - - - - - - ----------------------------------------------------------------------------------------------------- OFFICE USE ONLY COUNCIL APPROVAL ON: / / NOTIFICATION MADE TO: ❑ MCHENRY POLICE DEPT. ❑ MCHENRY PUBLIC WORKS STREET DIVISION ❑ McH TOWNSHIP FIRE PROTECTION DISTRICT ❑ APPLICANT s; NUN IN go Igo L Ow gillp ILA t so 10, ij � a �w Log P Ogg, 0 '-�_ �y % Jow go go ` 1 V) LOW go IF LIP go P ` ._ ILL N,IN go'ggoo,: I'll L i ;' LIPLogo tl j,^ IN go ry If Low Logo go of I go j'go rw,IPogg Log gole 11 Im of Polo do we to I I go Logo _dog dI A, go �7_. ~ `',tip .,m f '� `.. r r A� r' h I./_,/ 11 j. I __ 1} l I NINNNJ It — v r: _ r o err f. A ,.r f Copyright �'Qunty of McHe' �4% All informatior.� is provid W. ith: guarantee of accI.AWacy,,:'co21p •` orrc - nc LINI r' f � 1 o. go �t"i 1 REGULAR MEETING April 20, 2015 Mayor Low called the regularly scheduled April 20, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Finance Lynch, Director of Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Engineer Pieper and City Clerk Jones. Absent: Director of Economic Development Martin CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION Scott Curry, 5802 Amherst, McHenry, addressed Council about his concerns regarding the proposed $2 million Bond for the Recreation Center and his continued concerns regarding the Fiscal Year 2015/2016 Budget, CONSENT AGENDA A. Approval of a one-year contract purchase order for road salt to North American Salt Company, not to exceed $105,765, with an option to renew the contract for a second year in an amount not to exceed $108,945; B. Approval of an Ordinance to permit the retail sale of alcoholic beverage during the 2015 Summer Concert Series in Veterans Memorial Park, on Thursdays from June 4, 2015 through August 13, 2015, from 6:45 pm to 8:45 pm; C. Approval of an Ordinance authorizing the sale of public property known as the "Joey T's" sign, for a cash payment of $1,000; D. Request for the use of Petersen Park, temporary waiver of Municipal Code Sec. 16-25, to allow overnight stays in the park; and waiver of all associated fees for the annual McHenry Lions Club Carnival, on May 26, 2015 through May 30, 2015; E. Approval of Parks Special Use/Picnic Permits F. Approval of As Need Checks; and AT&T 77.18 AT&T 80.84 AT&T 74.65 AT&T 39.36 AT&T 39.35 AT&T 390.61 AT&T 39.67 AT&T 480.16 AT&T 39.65 AT&T 119.18 AT&T 79.32 AT&T 39.67 AT&T 39.67 AT&T 79.31 AT&T 119.43 AT&T 64.95 AT&T 237.98 AT&T 239.72 AT&T 0.50 AT&T 0.06 AT&T 0.69 AT&T 0.07 AT&T 0.18 AT&T 0.12 AT&T 0.05 AT&T 0.06 AT&T 0.13 Regular Meeting Page 2 April 20, 2015 AT&T 0.17 AT&T 0.37 AT&T 0.38 BANKCARD PROCESSING CTR 31.50 BANKCARD PROCESSING CTR 15195.00 BANKCARD PROCESSING CTR 112.00 BANKCARD PROCESSING CTR 35.90 BANKCARD PROCESSING CTR 562.14 BANKCARD PROCESSING CTR 35.00 BANKCARD PROCESSING CTR 7.04 BANKCARD PROCESSING CTR 35.00 BANKCARD PROCESSING CTR 282.41 BANKCARD PROCESSING CTR 661.10 BANKCARD PROCESSING CTR 437.38 BANKCARD PROCESSING CTR 1,057.81 BANKCARD PROCESSING CTR 216.56 BANKCARD PROCESSING CTR 40.95 BANKCARD PROCESSING CTR 770.30 BANKCARD PROCESSING CTR 202.72 BANKCARD PROCESSING CTR 11200,00 COMCAST CABLE 110.93 COMED 129.90 COMED 251.32 COMED 72.52 COMED 118.71 COMED 295.24 COMED 55.62 ENVIRONMENTAL LEVERAGE 375.00 GRAHAM ENTERPRISE INC 450.00 IAHPC 50.00 IAWPCO 180.00 JOSEPHSON INSTITUTE 300.00 MUNICIPAL CLERKS OF LAKE 15.00 POSTMASTER MCHENRY IL 1,000.00 POSTMASTER MCHENRY IL 17200,00 POSTMASTER MCHENRY IL 1,200.00 SAM'S CLUB 35.62 SAM'S CLUB 179.05 UNITED PARCEL SERVICE 30.31 VERIZON WIRELESS 25.82 VERIZON WIRELESS 126.44 VERIZON WIRELESS 25.82 VERIZON WIRELESS 38.01 VERIZON WIRELESS 79.21 VERIZON WIRELESS 97.64 VERIZON WIRELESS 963.59 VERIZON WIRELESS 34.06 VERIZON WIRELESS 142.11 VERIZON WIRELESS 8.82 VERIZON WIRELESS 12.30 VERIZON WIRELESS 0.40 VERIZON WIRELESS 6.55 VERIZON WIRELESS 45.29 VERIZON WIREless 68.32 VERIZON WIREless 24.03 ZUKOWSKI ROGERS FLOOD & 51541,25 ZUKOWSKI ROGERS FLOOD & 34.13 UNITED PARCEL S 22.13 UNITED PARCEL S 14.82 UNITED PARCEL S 30.69 COMED 1,213.05 CONSTELLATION N 179.75 BIRK, JOHN 496.25 AT&T LONG DISTA 143.03 AT&T LONG DISTA 0.28 AT&T LONG DISTA 1.09 AT&T LONG DISTA 1.10 AT&T LONG DISTA 0.29 AT&T LONG DISTA 0.35 Regular Meeting Page 3 April 20, 2015 APWA 35.00 APWA 35.00 UNITED PARCEL S 31.39 AT&T LONG DISTA 2.13 BLUE CROSS BLUE SHIELD IL 150,336.08 BLUE CROSS BLUE SHIELD IL 9,102.55 UNITED WAY OF MCH COUNTY 182.00 MCHENRY POLICE OFFICERS 966.00 NCPERS GROUP LIFE 192.00 IL FRATERNAL ORDER POLICE 2,064.00 NATIONAL GUARDIAN LIFE 42.33 FUND SUMMARY FUND 100 TOTAL 23,891.76 FUND 215 TOTAL 300.00 FUND 510 TOTAL 35243,66 FUND 600 TOTAL 15%438.63 FUND 620 TOTAL 696.56 TOTAL 187,570.61 G. Approval of List of Bills. AALTO, SARAH M 200.00 ACCUCUT 39.00 ACE HARDWARE, BJORKMAN'S 1,069.10 ACE HARDWARE, BJORKMAN'S 996.51 ADAMS ENTERPRISES INC, RA 269.21 ADAMS STEEL SERVICE INC 169.08 ADVANTAGE BEHAVIORAL HEALTH 15716,00 ADVANTAGE MECHANICAL INC 793.00 ANDREWS, MAUREEN J 80.00 AQUA AMERICA 156.30 ARAMARK 398.37 ARAMARK 81.76 AT&T 1,780.17 AT&T 518.49 AUTO TECH CENTERS INC 1,151.80 B&W CONTROL SYS INTEGRATION 15575,93 BAXTER & WOODMAN 1,503.75 BERANEK, CHRIS 64.37 BERKSHIRE HATHAWAY 30.00 BIRK, JOHN 155.18 BURRAFATO, SAM 316.64 BUSS FORD SALES 826.76 CALABRESE, TARA 73.13 CASSIDY TIRE & SERVICE 25990,08 CDW GOVERNMENT INC 335.00 CECCHI5 JAQI 70.00 CENTEGRA OCCUPATIONAL HEALTH 240.00 CHICAGO COMMUNICATIONS LLC 151.00 CHRISTOPHER, DAVID 228.93 CINTAS CORPORATION LOC 355 268.80 CINTAS CORPORATION LOC 355 540.15 COMCAST CABLE 275.21 COMED 34.24 COMED 559.56 COMED 21092,99 COMMUNIC REVOLVING FUND 10.00 CONSERV FS 465.24 CONSTELLATION NEWENERGY INC 225292,81 CONSTELLATION NEWENERGY INC 2,293.82 CONSTELLATION NEWENERGY INC 54.76 CONSTELLATION NEWENERGY INC 5,380.88 CONSTELLATION NEWENERGY INC 31.90 CONSTELLATION NEWENERGY INC 328.27 COUGHLIN, PATRICIA 159.00 CRESCENT ELECTRIC SUPPLY CO 310.19 CROWDER, TRACY 60.00 CUMMINS NPOWER LLC 11699,94 D'ANGELO NATURAL SPRING 57.25 DODGE, SARAH 149.63 Regular Meeting Page 4 April 20, 2015 DREISILICER ELECTRIC MOTORS INC 186.58 DUCAK, KELLY 15.91 ED'S AUTOMOTIVE/JIM'S MUFFLER 104.00 ED'S RENTAL & SALES INC 96.75 EISERMAN, JERRY 36.00 EJ USA INC 1,749.50 EXCAL VISUAL INC 609.75 FAST EDDIES CAR WASH 268.30 FASTENAL 25.03 FISHER, MARC 136.00 FOX VALLEY FIRE & SAFETY 25106,00 FOXCROFT MEADOWS INC 360.50 FOXCROFT MEADOWS INC 604.55 GALLS LLC 134.99 GIOULOS, MOLLY 227.50 GOLF ACADEMY AT TERRA COTTA 55.00 GREGORIO, RYAN 50.00 GUARDYAK, DAYNA 70.00 HARRIS, TIMOTHY 16.11 HENDERSON, BRUCE 11.00 HP SHOOTING CENTER INC 180.00 ILLINOIS AUDIO PRODUCTIONS 135.00 INTERSTATE BILLING SERVICE INC 91.28 INTERSTATE BILLING SERVICE INC 489.02 I USH PRAIRIE RECREATIONAL CTR 13150,00 J G UNIFORMS INC 13318.04 KARKI, STEVE 112.00 LANG AUTO GROUP, GARY 184,027,22 LANG-CADILLAC-BUICK-GMC INC, 14.45 LEISTEN, RICK 168.71 LEXISNEXIS 115.00 LIFEGUARD STORE INC, THE 78.17 LILLEENG, MICHAEL D 19.00 MARATHON TOWING 40.00 MCCANN INDUSTRIES INC 44.77 MCCANN INDUSTRIES INC 11,953.11 MCH COUNTY DEPT OF HEALTH 800.00 MCHENRY COMMUNITY SCHOOL D15 871.50 MCHENRY COUNTY CHIEFS OF 45.00 MCHENRY COUNTY RECORDER 911.00 MCHENRY COUNTY RECORDER 601.50 MCMASTER-CARR SUPPLY CO 185.21 MINUTEMAN PRESS OF MCH 184.19 MROZ, GREGORY 80.00 NAPA AUTO PARTS MPEC 7,070.46 NAPA AUTO PARTS MPEC 338.70 NCL OF WISCONSIN INC 2,016.88 NEUMANN JR, EDWARD J 500.00 NICOR GAS 478.84 NORTHERN TOOL & EQUIPMENT 667.61 NORTHWEST ELECTRICAL SUPPLY 120.90 O'NEILL, KITTY 159.00 OTTOSEN BRITZ KELLY CPR GILBERT 920.00 PALA, JOSEFINA 62.25 PATRIOT ESTATES 22.83 PETERS, CHRIS 102.08 PETERSON, DWAYNE 380.00 PETROLIANCE LLC 8,966.77 PETROLIANCE LLC 832.12 PETTIBONE & CO, P F 3,359.47 PROSHRED SECURITY 53.00 PROVANTAGE 418.40 PUCHALSIU GOODLOE MARZULLO 813.27 RADIOSHACK CORPORATION 20.99 REINDERS INC 584.26 RELIABLE SAND & GRAVEL 55.20 RESERVE ACCOUNT 782.48 RESERVE ACCOUNT 205.05 RIVERSIDE BAKE SHOP 18.26 Regular Meeting Page 5 April 20, 2015 ROC CONSTRUCTION SUPPLY 191.52 ROGERS, MATT 125.00 ROPER, DENISE 50.00 ROSE, JEFFREY T 600.00 ROTARY CLUB OF MCHENRY 223.00 RYBA, RON 87.19 SAYERS 1,791.56 SCHEEL, BRYAN 255.96 SCHMITT, MATTHEW 8.00 SCIAME, RYAN 53.73 SCOREBOARD SERVICE COMPANY 525.00 SECRETARY OF STATE 101.00 SEMROW JR, HARRY H 600.00 SHAW MEDIA 584.80 SHERWIN-WILLIAM CO, THE 190.88 SIRCHIE FINGER PRINT LABS 248.59 STANS OFFICE TECHNOLOGIES 73712,00 STAPLES ADVANTAGE 768.54 SWIFT CO INC, JOHN S 31355,00 TONYAN, LUCY 306.00 TYLER TECHNOLOGIES 6,064.91 TYLER TECHNOLOGIES 500.00 US BANK EQUIPMENT FINANCE 135.00 US BANK EQUIPMENT FINANCE 225.00 US BANK EQUIPMENT FINANCE 97.34 US BANK EQUIPMENT FINANCE 311.00 US BANK EQUIPMENT FINANCE 194.66 VALLEY VIEW ACRES 100.00 VANLANDUYT, CHRIS 68.82 VERIZON WIRELESS 1,562.33 VERIZON WIRELESS 245.00 VIKING CHEMICAL COMPANY 81942,34 WASTE MANAGEMENT 3,710.00 WASTE MANAGEMENT WI RDF 125038,85 WELLINGTON, KELLY 100.00 ZARNOTH BRUSH WORKS INC 335.00 ZIMMERMAN, BOB 153.78 ZRF & MCARDLE 15,395.00 ZUMWALT, JACK D 80.00 362,507.46 FUND SUMMARY 100-GENERAL FUND 277,809.71 225-ALARM BOARD FUND 2106.00 450-CAPITAL EQUIPMENT FUND 6,064.91 510-WATER/SEWER FUND 62,303.31 590-MARINA OPERATIONS FUND 55.20 610-RISK MANAGEMENT FUND 83.26 620-IT FUND 10,833,80 740-RETAINED PERSONNEL ESCROW 25438,00 760-POLICE PENSION FUND 813.27 TOTAL: 362,507.46 Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. CONSIDERATION AND ACTION ON AN ORDINANCE PROVIDING FOR THE ISSUE OF APPROXIMATELY $6,375,000 GENERAL OBLIGATION BONDS, SERIES 2015, FOR THE PURPOSE Regular Meeting Page 6 April 20, 2015 OF FINANCING A PORTION OF A NEW RECREATION CENTER, REFUNDING CERTAIN OUTSTANDING BONDS AND PAYING THE EXPENSES INCIDENT THERETO, AUTHORIZING AND DIRECTING EXECUTION OF AN ESCROW AGREEMENT IN CONNECTION WITH THE ISSUE OF SAID BONDS PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS, AND AUTHORIZING THE SALE OF THE BONDS TO THE PURCHASER THERETO City Administrator Morefield informed Council that when Staff inquired about the issuing of a new bond for the recreation center, they were made aware of an opportunity to refund two General Obligation Bonds (Alternative Revenue Source) to save approximately $360,000 over the next ten years. The two bonds that would be refunded are: • Series 2006 bond, which was a TIF issue for the Riverwalk Phase I improvements; and • Series 2007 bond, which was issued to purchase the Public Works Garage at 1415 Industrial Drive. The refunding would require a new bond issuance in the amount of $4.465 million. Along with the refunding issuance, new money would be issued in the amount of $2,035,000. The new money would help to fund the construction of the Recreation Center, which totals $4,145,300. After bond expenses, the bond proceeds would be approximately $2,000,000, with the remaining construction balance of $2,145,300 to be funded by the Recreation Center Fund Balance. Once the Recreation Center is operational, the debt service for the bond would be paid with revenues derived from the Center. In addition, the Recreation Center Fund Balance would retain a balance of approximately $1,400,000 to fund future capital replacement costs and/or to supplement bond payments, if necessary. The bond bid opening was scheduled for today, April 20, 2015. City Administrator Morefield introduced Dan Forbes from Speer Financial. Mr. Forbes informed Council that bids were received for the $6,480,000 General Obligation Bonds, Series 2015. Six bids were received. Upon examination of the six bids the bid of Robert W. Baird & Co., Inc., of Milwaukee, Wisconsin was determined to be the best bid received, is the most favorable to the City of McHenry and should be accepted. Mr. Forbes stated that following the sale, in order to accomplish the refunding, the par amount of the bonds was adjusted to $6,375,000. The aggregate present value savings on the refundings of the Series 2006 and Series 2007 bonds was $488,065.14, worth $430,779.37 on the present value basis. Mr. Forbes recommended that the Bonds be awarded to Robert W. Baird & Co., Inc., Milwaukee, Wisconsin, at the revised price of $6,421,094.75 being at a revised true interest rate of 2.3551%. Mr. Forbes informed the Council that the City of McHenry's rating remains high. He complimented Director of Finance Lynch on a job well done. City Administrator Morefield stated that Staff recommends Council consider action on an Ordinance providing for the issue of $6,421,094.75 in General Obligation .Bonds (Series Regular Meeting Page 7 April 20, 2015 2015), for the purpose of financing a portion of a new recreation center in the City of McHenry, refunding certain outstanding bonds and paying the expenses incident thereto, authorizing and directing the execution of an Escrow Agreement in connection with the issue of said Bonds, providing for a levy and collection of a direct annual tax sufficient for the payment of the principal and interest on said Bonds, and authorizing the sale of the Bonds to the purchaser thereof. A brief discussion ensued. Motion by Wimmer, seconded by Condon, approving the following: • An Ordinance providing for the issue of $6,421,094.75 in General Obligation Bonds (Series 2015), for the purpose of financing a portion of a new recreation center in the City of McHenry; • refunding certain outstanding bonds and paying the expenses incident thereto; • authorizing and directing the execution of an Escrow Agreement in connection with the issue of said Bonds; • providing for a levy and collection of a direct annual tax sufficient for the payment of the principal and interest on said Bonds; and, • authorizing the sale of the Bonds to the purchaser thereof; Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF A FENCE VARIANCE FOR THE PROPERTY LOCATED AT 4805 CHESTERFIELD DRIVE TO ALLOW A FENCE TO BE CONSTRUCTED FIVE FEET FROM THE PROPERTY LINE City Administrator Morefield informed the Council that an application was submitted to erect a fence on the property line in the corner side yard at 4805 Chesterfield Drive in the Whispering Oaks subdivision. A fence variance is required to allow the installation. The applicant, Mr. Eric Rebman, is proposing to erect a 42" wood board -on -board fence on the property line abutting Hampton Lane. The Municipal Code states that fences in the corner side yard may be located no closer than fifteen (15) feet from the corner side lot line. The Municipal Code also states that fences in the front yard may one be split rail. In accordance with the fence variance procedure, the applicant has notified abutting property owners of the date of the City Council meeting addressing this matter. To date, two letters have been received from the same individual, Mr. William Schwartz, owner of the adjacent property at 1014 Hampton Court. Mr. Schwartz is opposing the fence variance. City Administrator Morefield informed Council that this request is similar to other corner side yard variance requests, however, Staff does not support the placement of the fence on the lot line. Staff is recommending approval for the placement of the fence five (5) feet from Regular Meeting Page 8 April 20, 2015 the lot line. Council has supported and approved placement of a fence five feet from the lot in in the past. Motion by Glab, seconded by Wimmer, approving a Fence Variance for the property located at 4805 Chesterfield Drive, to allow a board -on -board fence to be constructed five (5) feet from the property line. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF THE FISCAL YEAR 2015/2016 LIQUOR LICENSE LIST City Administrator Morefield informed Council that pursuant to Chapter 4 of the City of McHenry Municipal Code, owners of establishments serving and/or selling alcoholic beverages, which are located in the City limits, much annually renew their liquor license. All applicants listed below have been fingerprinted and all license fees have been paid. Staff is requesting Council consider approval of the Fiscal Year 2015/2016 Liquor License List, as presented. Class A Beer &Liquor - $1,400 A-1 McHenry County Club A-2 Firewood Restaurant & Sports Lounge A-3 Fox Hole Tap &Pizzeria A-4 The Corner Tap A-5 Buffalo Wild Wings A-6 The Gambler of McHenry A-7 N/A A-8 Marzano's Class F3 Packaged Beer &Liquor - $800 F3-1 McHenry BP F3-2 Bull Valley BP F3-3 Bucky's Express F3-4 3110 Food Mart F3-5 Marathon/V4 Gasoline (W. Elm Street) Class G1 Beer &Liquor —Service Bar - $700 G1-1 Island Cafe A-9 Bimbo's Bar &Grill G1-2 Cucina Rose A-10 The Old Bridge Tavern G1-3 La Hacienda A-11 Town Club G1-4 Windhill Restaurant A-12 After the Fox G1-5 Green Street Cafe A-13 Main Street Saloon G1-6 Brunch Cafe A-14 N/A G1-7 Sakura A-15 N/A G1-8 Kim & Patty's Cafe A-16 Village Squire of McHenry A-17 Main Street Station Class H Beer & Wine Only - $700 A-18 Twisted Moose H-1 Sushi King A-19 Buddyz Riverwalk H-2 The Hickory Pit A-20 Corkscrew Pointe H-3 N/A A-21 Plum Garden Restaurant H-4 Stella's Place A-22 N/A A-23 Vickie's Place A-24 N/A A-25 Applebee's Neighborhood Bar & Grill A-26 The Olive Garden Restaurant Regular Meeting Page 9 April 20, 2015 A-27 A-28 Nicolino's Green Peapod Restaurant Class Al Beer &Wine - $1,250 Al-1 N/A A2-2 Stuc's Pizza & Ribs Class A2 Caterer -Retailer - $1,650 A2-1 Route 31 Banquet & Conference Center A2-2 Chili's Grill & Bar Beer &Wine - $1,500 A2-3 Chain O'Lakes Brewing Co. Class B Packaged Beer &Wine - $700 B-1 Aldi Class D Beer &Liquor (NFP) - $100 D-1 Liberty Club of McHenry D-2 McHenry American Legion Post #491 D-3 VFW Veterans Club, Inc. Class F1 Packaged Beer &Liquor - $1,100 F1-1 Binny's Beverage Depot F1-2 McHenry Liquors, Inc. F1-3 Liquor & Wine Place F1-4 Sam's Liquors &Wine F1-5 Family Food Mart F1-6 Gill Liquor Class F2 Packaged Beer &Liquor - $800 F2-1 Shamrock Convenient Food &Liquor F2-2 Osco Drug Store F2-3 Jewel Food Store F2-4 N/A F2-5 Walgreens F2-6 7-Eleven F2-7 La Huerta Carniceria F2-8 Angelo's Fresh Market F2-9 Meijer Store #218 F2-10 Riverside Shop-N-Go Motion by Schaefer, seconded by Blake, approving the Fiscal Year 2015/2016 Liquor License List, as presented Voting Ave: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Regular Meeting Page 10 April 20, 2015 APPROVAL OF THE USEPA's REQUEST FOR WAIVER OF THE CI1Y'.5 WATER SERVICE CONNECTION FEE; AN ORDINANCE ANNEXING TWO PARCELS FO PROPERTY ABUTTING A PREVIOUSLY ANNEXED PARCEL AT 1106 N. RIVER ROAD; AND AN ORDINANCE ANNEXING THE PROPERTY LOCATED AT 1110 RIVER ROAD City Administrator Morefield informed the Council that between December 2012 and September 2013, the Illinois Environmental Protection Agency (IEPA) and the McHenry County Department of Health collected groundwater samples in an area east of and adjacent of the Fox River on both the north and south sides of State Route 120. Sample results from several private wells indicated the presence of chlorinated solvents at concentrations above the United States Environmental Protection Agency (USEPA) drinking water Maximum Contaminant Level (MCL). The IEPA also collected groundwater samples throughout the site using a Geoprobe unit that also indicated additional locations of contamination. City Administrator Morefield reiterated that at the July 6, 2009 City Council meeting, per the request of the IEPA, Council authorized an Engineering Services Agreement with SEC Group, Inc., for the surveying and engineering design for the East Side Water Main Extension Project, in an amount not to exceed $57,095 (north Route 120, $33,294 and south of Route 120, $231801). In November 2012, the IEPA requested assistance from the USEPA to conduct additional sampling of private wells and groundwater. USEPA sampled four rounds of quarterly private drinking water samples during December 2012 and September 2013. Samples results conclude the presence of chlorinated solvents in four residential homes on River Road south of Route 120, two of the homes exceeding the MCL. USEPA is currently providing bottled water to the homes. City Administrator Morefield reiterated that Council previously waived water connection fees for 1102, 1106, 1109 and 1107 River Road, at the request of the USEPA. City Administrator Morefield informed Council that the USEPA has authorized $405,570 in funding to extend the City of McHenrys water distribution system, as designed by SEC Group, Inc.'s plans titled "East Side Water Main Extension South Leg," prepared December 31, M09. Additional proposed actions include: • development and implementation of a Site Health and Safety Plan; • continuing bottled water delivery to residents with contaminated wells until they are connected to municipal water; • installing water service connections and required plumbing; • abandonment of residential wells; and, • to conduct residential well sampling at homes adjacent to the groundwater plume for a period not to exceed twelve months. Following additional sampling of private water wells in the area, it was determined that the well serving 1110 River Road was also contaminated. The USEPA has requested the City waive all water connection fees, in the total amount of $2,690. Currently, 1110 River Road is outside the City of McHenry's corporate boundaries. The residents have petitioned for annexation. Regular Meeting Page 11 April 20, 2015 City Administrator Morefield noted that since the annexation of 1106 River Road in September 2014, the petitioner has acquired small parcels directly north of their property, and have also petitioned for annexation of the acquired parcels. Responding to an inquiry from Council, Director of Public Works Schmitt stated that the USEPA would be contracting directly with the contractor to perform all related construction and City Staff would provide construction observation. It is anticipated that construction will commence in the spring of 2015. The USEPA has completed their water sampling, however, McHenry County anticipates continuing water sampling into 2016. Motion by Santi, seconded by Wimmer, approving the USEPA's request for: 1. Water Service Connection Fee Waiver for 1110 River Road; and 2. Approving the Ordinance annexing 1106 and 1110 River Road. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF A PROFESSIONAL SERVICES AGREEMENT WITH HR GREEN, INC._.__FOR CONSTRUCTION ADMINISTRATOR OF THE CIVIL ENGINEERING FOR THE MCHENRY RECREATION CENTER, FOR AN AMOUNT NOT TO EXCEED $91,368 City Administrator Morefield reiterated to Council that on June 3, 2013, Council approved a Professional Services Agreement (PSA) with HR Green, that broke down the civil services required for construction administration of the McHenry Recreation Center into phases. The PSA outlines eight takes that would take the project form beginning to end. It is designed so each task would be presented and completed independently. The City has input on each task and what is to be included in each task. City Administrator Morefield noted that there are no fees tied to the PSA, they are to be included and broken down with each specific task. The eight tasks and what is to be spent are as follows: • Task No 1: Project Management $9,500 • Task No. 2: Selection of Architectural Design Firm $6,600 • Task No. 3: Site Investigation $136,000 (Task 3, 4, 5 & 6) • Task No. 4: Potential Funding Identification • Task No. 5: Engineering Site Design • Task No. 6: Selection of Construction Firm • Task No. 7: Construction Management • Task No. 8: Project Closeout City Administrator Morefield noted that Tasks No. 1 and No. 2 were handled in preliminary phases as the City was completing much of the due diligence to identify the Regular Meeting Page 12 April 20, 2015 architect to manage the overall project. Once that process was completed, and FGM Architects was selected, the decision was also made to retain HR Green for the civil work for the project and on site. HR Green's knowledge and background were key factors in the decision to retain them. The total of the proposed contract is $91,368. Services included in the proposed contract are: • Project management; • Pay requests administration; • Review of shop drawings; • Resident observation; • Soil erosion and sediment control; • Material testing; and • Construction staking. Motion by Schaefer, seconded by Wimmer, approving a Professional Services Agreement with HR Green, Inc., for an amount not to exceed $91,368, for construction administration engineering services in conjunction with the McHensry Recreation Center project Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT AND REPORT Mayor Low introduced and welcomed CI who started today as the new Human Resource Director for the City of McHenry. Mayor Low announced that Vicki Zinanni, who was the previous Human Resource Director for the City of McHenry, is taking her life in a different direction. Mayor Low thanked As. Zinanni for her hard work and service to the City of McHenry and wished her well in all her future endeavors. Mayor Low announced that Friday, April 24, 2015, ceremony at the Municipal Center at 3:00 pm on April 24, 2015. COMMITTEE REPORTS There were no Committee Reports. STAFF REPORTS There were no Staff Reports. is Arbor Day. There will be a Regular Meeting Page 13 April 20, 2015 FUTURE AGENDA ITEMS There were no future agenda items. EXECUTIVE SESSION Motion by Wimmer, seconded by Blake, to adjourn to Executive Session to discuss Employment Matters at 7:40 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Condon, seconded by Peterson, to return to Open Session at 8:22 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Council returned to Open Session at 8:22 pm. Motion by Wimmer, seconded by Peterson, approving the labor Agreement between the Illinois Fraternal Order of Police Labor Council representing Police Officers (Unit 1) and the City of McHenry and authorizing the Mayor and City Clerk to execute the Agreement on behalf of the City of McHenry. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Motion by Wimmer, seconded by Schaefer, authorizing the Mayor's execution of a one- yearextension, through April 30, 2016, of the existing Collective Bargaining Agreement with the International Union of Operating Engineers (IUOE) Local 150 Public Employees Division (Public Works and Parks & Recreation Departments), Voting Ave: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. ADJOURNMENT Regular Meeting Page 14 April 20, 2015 Motion by Wimmer, seconded by Peterson, to adjourn the meeting at 8:23 pm. Voting Aye: Sant!, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 8:23 pm. Mayor City Clerk REGULAR MEETING April 27, 2015 Mayor Low called the regularly scheduled April 27, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Blake, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch, Public Works Schmitt, Chief of Police Jones, City Attorney McArdle, City Engineer City Clerk Jones. Absent: None. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at Public Input. Director of Pieper and CONSENT AGENDA A. Approval of a Special Event Liquor License for outdoor alcohol service for Nicolino's Trackside Kentucky Derby event, on Saturday, May 2, 2015; B. Approval of April 6, 2015 City Council meeting minutes; and C. Approval of List of Bills. A -ABLE ALARM SERVICE INC 188.99 ADAMS ENTERPRISES INC, R A 3601.48 ADAMS, SAMANTHA 73.75 AQUA PURE ENTERPRISES INC 3330,52 ASSOCIATED ELECTRICAL CONTRACTORS 5025,00 AT&T 155.15 AT&T LONG DISTANCE 195.07 BIRK, ADRIANA 30.00 BUSS FORD SALES 13.48 CASEY EQUIPMENT COMPANY 120.21 CASTLEMAN, AMBER 105.00 CDW GOVERNMENT INC 80.00 CENTEGRA OCCUPATIONAL HEALTH 132.00 CHICAGO METROPOLITAN AGENCY FOR PLANNING 258.39 COMCAST CABLE 238.74 COMED 117.17 CONSERV FS 8367,00 COST ROOFING 5386,00 DOCUMENT IMAGING DIMENSIONS INC 287.00 DODGE, SARAH 47.25 DUCAK, KELLY 57.48 DURA BILT FENCE II INC 8515,00 DURA WAX COMPANY INC, THE 42.80 EAGLE BIOMASS INC 2000,00 ED'S RENTAL & SALES INC 90.00 EJ EQUIPMENT 88.96 ENVIRONMENTAL AQUATIC MGMT LLC 977.46 FOX VALLEY FIRE & SAFETY 1059,50 FOXCROFT MEADOWS INC 647.50 FRY, ROBERT J 160.00 GESKE AND SONS INC 1088,95 HALOGEN SUPPLY COMPANY 1420,80 HEARTLAND SERVICES INC 495.00 HILLER, CHRISTINE E 105.00 HRGREEN 8941,71 ILLINOIS DEPT OF AGRICULTURE 50.00 IMPRESSIVE IMAGES 42.50 Regular Meeting Page 2 April 27, 2015 INTERSTATE BILLING SERVICE INC 503.03 J G UNIFORMS INC 3315.00 JRM CHEMICALS INC 60.14 I{IMBALL MIDWEST 119.52 KIRCHNER FIRE 144.25 LANDMARK SERVICES COOPERATIVE CLINTON 313.84 LEIBACH, JUSTIN 2.34 LUCAS, DIANA 240.00 MARTIN IMPLEMENT SALES INC 2407,99 MCANDREWS PC, THE LAW OFFICE OF PATRICK 5175,00 MCCORMICK, JENISE M 235.63 MCHENRY TOWNSHIP FIRE PROTECTION DIST 180.00 MCNAMARA, TRACY 54.16 MEADE INC 210.09 MEYER MATERIAL COMPANY 83.50 MOTOROLA SOLUTIONS - STARCOM21 NETWORK 2146,00 MULCH CENTER, THE 1400,00 MUNICIPAL FLEET MAINTENANCE ASSOC 30.00 NICOR GAS 763.03 NORTHWEST ELECTRICAL SUPPLY CO INC 121.31 NOWICKI, ROBERT & CONNIE 45.15 PEPSI BEVERAGE COMPANY 251.00 PETERSON, DWAYNE 60.00 PETROLIANCE LLC 2893.49 PETTIBONE & CO, P F 37.95 PIERCE, JAMIE 36.55 PITEL SEPTIC INC 750.00 PORTER, DAVID 299.98 PSP-BROOKFIELD 201.12 ,EX AUTO BODY 1749,45 RIDGEVIEW ELECTRIC INC 125.00 RYBA, RON 100.00 RYDIN DECAL 4022,72 SEXTON, ERIC M 230.51 SHERMAN MECHANICAL INC 1604,58 SHERWIN INDUSTRIES INC 2732,50 SMITH, WILLIAM 150.00 SYNEK, JENNIFER 8.00 TASER INTERNATIONAL 1125,54 TOBIN, TRACY 47.25 TOPS IN DOG TRAINING CORP 606.98 TRAFFIC CONTROL & PROTECTION INC 4658,25 TRIKHA, SHEEL K 941.00 TYLER TECHNOLOGIES 9295,15 ZUKOWSKI ROGERS FLOOD & MCARDLE 297.50 AT&T LONG DISTANCE 2.55 BERKHEIMER CO INC, G W 649.96 CONSTELLATION NEWENERGY INC 26203,66 DREISILKER ELECTRIC MOTORS INC 495.54 HRGREEN 250.00 INTERSTATE BILLING SERVICE INC 115.09 MCCANN INDUSTRIES INC 239.06 MCHENRY ANALYTICAL WATER LABORATORY INC 815.00 MEYER MATERIAL COMPANY 384.06 MID AMERICAN WATER OF WAUCONDA INC 105.00 NICOR GAS 1377.66 PETROLIANCE LLC 1314,68 REICHE'S PLUMBING SEWER RODDING CORP 150.00 RUZICKA, RUSSELL 336.18 STEINER ELECTRIC COMPANY 509.05 SUNNYSIDE COMPANY 12.53 USA BLUEBOOK 363.33 WASTE MANAGEMENT OF WI PHEASANT RUN RDF 12844,50 XYLEM WATER SOLUTIONS USA INC 2331,93 COMPASS MINERALS AMERICA 23287,43 FUND SUMMARY Regular Meeting Page 3 April 27, 2015 100-GENERAL FUND 225-ALARM BOARD FUND 270-MOTOR FUEL TAX FUND 440-CAPITAL IMPROVEMENTS FUND 450-CAPITAL EQUIPMENT FUND 510-WATER/SEWER FUND 6I0-RISK MANAGEMENT FUND 620-INFORMATION TECHNOLOGY FUND 740-RETAINED PERSONNEL ESCROW 83322.31 1059,50 23287,43 103.14 9285,15 48499,78 1749,45 605.74 7174,07 GRAND TOTAL: 175086.57 Motion by Wimmer, seconded by Condon, to approve the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. APPROVAL OF RESOLUTION R-15-005 IN RECOGNITION OF WARD 4 ALDERMAN GEOFFREY T. BLAKE Mayor Low affirmed she applauds anyone who is willing to run for a public office and serve the community. Mayor Low read aloud the Resolution recognizing Alderman Blake's many contributions to the City of McHenry while serving as Alderman to Ward 4. Alderman Wimmer stated that it was an honor serving with Alderman Blake. Alderman Peterson, Alderman Condon and Alderman Schaefer concurred. Alderman Santi thanked Alderman Blake for his service. Alderman Glab stated that Alderman Makes years of service were appreciated. Motion by Wimmer, seconded by Schaefer, approving Resolution R-15-005 in recognition of Ward 4 Alderman Geoffrey T. Blake. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. Alderman Blake thanked everyone on the Council and Staff for the opportunity of serving the City of McHenry. He wished everyone well. APPROVAL OF FINANCE AND PERSONNEL COMMITTEE RECOMMENDATION TO ADOPT THE PROPOSED FISCAL YEAR 2015/2016 BUDGET City Administrator Morefield informed the Council that the City of McHenry is in a sound financial position. As in previous years, City Administration has taken a conservative approach Regular Meeting Page 4 April 27, 2015 in developing the FY15/16 Budget. Revenue projections continue to be based on historical trends and economic forecast, while taking into account the current state of the economy and financial instability of the State of Illinois. City Administrator Morefield stated that Budget development guidelines provided to Department Directors continue to stress the need to keep proposed operating expenditures level, where possible, and to continue to identify opportunities to reduce expenditures and/or increase revenues and efficiency while providing services. City Administrator Morefield reiterated that the first draft of the proposed Budget was reviewed at the Finance and Personnel Committee meeting on Monday, March 5, 2015, and the second draft of the Budget document was reviewed on Monday, April 6, 2015. The document was updated as a result of topics discussed at those two meetings. City Administrator Morefield provided Council with a brief summary of the various funds that comprise the municipal budget. He stated that, as proposed, the Budget is operationally balanced. The proposed spending plan total $44,638,069 for All Funds and $19,979,924 for the General Fund. Responding to an inquiry from Council regarding the roads that are proposed to be worked on, Director of Public Works Schmitt stated that a list is being prepared and will be brought to Council for review at the May 18, 2015 Council meeting. Mayor Low thanked City Administrator Morefield, Director of Finance Lynch and the Directors of the various departments for their work on the proposed Budget for FY15/16. Motion by Wimmer, seconded by Condon, approving the proposed FY15/16 Budget, as presented. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT, REPORT AND ANNUAL APPOINTMENTS Mayor Low announced that it has been a successful and productive year for the City of McHenry. She opined the success is due to a strong leadership team that works together for the betterment of the City of McHenry. Mayor Low stated that she looks forward to working with everyone for another year. She announced the 2015/2016 Mayoral Annual Appointments for: • City Administrator • Department Heads; • Municipal Consulting Firms; • Boards/Commissions; and, Regular Meeting Page 5 April 27, 2015 • Standing Committees of the Council Mayor Low informed the Council that Kathy Pelz passed away on Saturday, April 25, 2015, Mayor Low stated that with Kathy's passing the community has lost a truly good, dedicated and hardworking individual. Mayor Low expressed sincere condolences to Kathy's husband, children, grandchildren and extended family. Mayor Low announced that on Monday, I 2015, the swearing in ceremony would take place for the new Alderman in Ward 4 and the returning Alderman in Wards 2, 6 and 7. COMMITTEE REPORTS Alderman Condon announced that the Community Development meeting, previously scheduled on Monday, May 11, 2015 at 7:00 pm, will be rescheduled due to the Committee of a Whole meeting, which has been scheduled on that date. She stated that information regarding the new date scheduled for the Community Development meeting will be forthcoming. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Schaefer informed the Council that he has received a number of positive comments regarding the lights along the Richmond Road/State Route 31 corridor. Mayor Low mentioned that she has also received numerous favorable comments regarding the lights. Responding to Alderman Santi's inquiry about the progress of demolition regarding the property for the future CVS Pharmacy, Director of Economic Development Martin stated that the closing on the property was just recently completed and demolition is likely to begin in the next few weeks. ADJOURNMENT Motion by Condon, seconded by Wimmer, to adjourn the meeting at 7:27 pm. Voting Aye: Santi, Glab, Schaefer, Blake, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:27 pm. Mayor City Clerk REGULAR MEETING May 4, 2015 Mayor Low called the regularly scheduled May 4, 2015 meeting of the McHenry City Council to order at 7:00 p.m. In attendance were the following Aldermen: Santi, Glab, Schaefer, Curry, Wimmer, Peterson and Condon. Absent: None. Also in attendance were City Administrator Morefield, Director of Economic Development Martin, Director of Finance Lynch, Chief of Police Jones, City Attorney McArdle and City Clerk Jones. Absent: Director of Public Works Schmitt and City Engineer Pieper OATH OF OFFICE GIVEN TO CANDIDATES ELECTED IN THE APRIL 7, 2015 CONSOLIDATED ELECTION. • ANDREW "ANDY" GLArt , ALDERMAN WARD 2; • SCOTT L. CURRY, ALDERMAN WARD 4; • ROBERT J. PETERSON, ALDERMAN WARD 6; AND • GERALDINE A. CONDON ALDERMAN WARD 7 Mayor Low congratulated all of the candidates and reiterated that she has the greatest admiration for anyone willing to run for an office and represent their community. She requested the City Clerk swear in the candidates. CITY OF MCHENRY MISSION STATEMENT Mayor Low read aloud the Mission Statement of the City of McHenry. PUBLIC INPUT SESSION No one spoke at Public Input. CONSENT AGENDA A. Approval of an Ordinance authorizing the sale of a used 16G6 iPad 2 for the amount of $150; B. Approval of Parks Special Use/Picnic permits; and C. Approval of List of Bills. ADAMS ENTERPRISES INC, R A 286.60 AT&T 513.06 AT&T 666.38 AUTO TECH CENTERS INC 385.92 BOXX THIS INC 109.60 COMED 109.49 CONSTELLATION NEWENERGY INC 173.02 DOCUMENT IMAGING DIMENSIONS INC 89.00 EDESIGN 440.25 ED'S RENTAL & SALES INC 326.24 FGM ARCHITECTS 23248.72 FOXCROFT MEADOWS INC 58.00 GREVE, CLINT 450.00 GROWER EQUIPMENT & SUPPLY 271.00 HOME DEPOT CREDIT SERVICES 15630.65 HRGREEN 3,210,00 JIMS MCHENRY AUTO BODY 1,606.23 KIMBALL MIDWEST 313.40 LASUSA, MANDY 4.68 LEATHERS & ASSOCIATES INC 1,485.00 Regular Meeting Page 2 May 4, 2015 LISAFELD, JEFF 63.63 LOCKER'S FLOWERS 48.00 MARTIN, DOUG 36.00 MCCANN INDUSTRIES INC 656.92 MCHENRY COUNTY DIV OF TRANSPORTATION 15445.43 MID AMERICAN WATER OF WAUCONDA INC 1,486.20 MULCH CENTER, THE 990.00 NATIONAL RECREATION AND PARK ASSN 600.00 NICOR GAS 778.58 PEPSI BEVERAGE COMPANY 522.68 PETROLIANCE LLC 21125,33 POTSIE'S SOILS 13050,00 RADICOM INC 74.56 ROTARY CLUB OF MCHENRY 249.00 STAPLES CREDIT PLAN 86.48 STEWART INC, H R 824.50 ADAMS ENTERPRISES INC, R A 883.79 AT&T 893.40 AT&T 903.01 AUTO TECH CENTERS INC 912.62 BOXX THIS INC 922.24 COMED 931.85 CONSTELLATION NEWENERGY INC 941.46 DOCUMENT IMAGING DIMENSIONS INC 951.07 HRGREEN 731.50 IN -PIPE TECHNOLOGY COMPANY INC 8,000.00 MCHENRY ANALYTICAL WATER LABORATORY INC 370.00 MIDWEST METER INC 29147,75 NICOR GAS 495.04 PETROLIANCE LLC 791.09 STANS OFFICE TECHNOLOGIES 370.32 STAPLES CREDIT PLAN 231.53 USA BLUEBOOK 103.49 VIKING CHEMICAL COMPANY 3,053.74 FUND SUMMARY 100-GENERAL FUND 17,922.83 280-DEVELOPER DONATION FUND 1,485.00 400-RECREATION FUND 4,968.72 450-CAPITAL EQUIPMENT FUND 53965,12 510-WATER/SEWER FUND 223509,85 610-RISK MANAGEMENT FUND 1,606.23 620-INFORMATION TECHNOLOGY FUND 33244.85 GRAND TOTAL: 573702.60 Motion by Wimmer, seconded by Curry, to approve the Consent Agenda, as presented. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. MAYOR STATEMENT REPORT AND ANNUAL APPOINTMENTS Mayor low stated that with the coming of spring the City gets busy with multiple outdoor events. She announced that Deputy City Administrator Hobson would be providing updates regarding those upcoming events. COMMITTEE REPORTS Regular Meeting Page 3 May 4, 2015 Alderman Condon, Chairperson of the Community Development Committee, informed Council that the re -scheduled Community Development Committee meeting would take place in the Alderman Conference Room on Wednesday, May 13, 2015, at 7:00 pm. STAFF REPORTS There were no Staff Reports. FUTURE AGENDA ITEMS Alderman Peterson suggested that the City vehicle stickers should be more than $12.00 annually. He opined the City could use additional funds for the maintenance and construction on local roads. Alderman Peterson suggested the Finance and Personnel Committee might address the topic at a future meeting. Alderman Glab opined that while he supports the maintenance and construction of roads in the City of McHenry, he is not enthusiastic about raising costs to residents. ADJOURNMENT Motion by Curry, seconded by Glab, to adjourn the meeting at 7:08 pm. Voting Aye: Santi, Glab, Schaefer, Curry, Wimmer, Peterson, Condon. Voting Nay: None. Absent: None. Motion carried. The meeting was adjourned at 7:08 pm. Mayor City Clerk 100100-45-5510 COMED 100 100-04-5310 510 510-31-5510 510 510-32-5510 100 100-04-5310 100 100-01-5510 100 100-41-3637 100 100-2192 100 1 00-04-531 0 100 100-22-5310 100 10045-5310 500 510-32-5510 500 510-31-5430 100 100-01-5330 100 100-01-5420 100 100-01-5430 100 100-01-5450 100 1 00-01 -6110 100 100-22-5420 100 100-22-6270 100 100-30-5430 100 100-33-6110 100 100-46-5430 100 1004&6110 100 100-47-5430 100 100-4746110 210 210-00-5110 215 215-00-6110 510 510-31-5430 610 610-00-5960 610 610-00-5960 620 620-00-6110 620 620-00-5110 100 100-33-5520 100 100-22-5420 100 100-22-5420 100 100-22-5420 100 100-47-5110 215 215-00-6110 215 215-00-6110 215 21 5-00-61 10 215 215-00-6110 215 215-00-6110 215 215-00-6110 215 215-00-6110 215 215-00-6110 100 1 00-22-531 0 100 100-2140 100 100-2192 100 100-2192 100 100-2191 AS -NEEDED CHECKS COUNCIL MEETING 5/18/15 62.12 4/1/2015 POSTMASTER MCHENRY IL 1000 4/1/2015 COMED COMED POSTMASTER MCHENRY IL COMED GROVES, OLIVINE LEGALSHIELD UNITED PARCEL SERVICE UNITED PARCEL SERVICE UNITED PARCEL SERVICE COMED NORTH SUBURBAN WATER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER BANKCARD PROCESSING CENTER DIAL, ANA SILVA BANKCARD PROCESSING CENTER PHOENIX RESTORATION PHOENIX RESTORATION BANKCARD PROCESSING CENTER FUTURE LINK OF ILLINOIS INC COMED HOLIDAY INN EXPRESS-SPRINGFIEL[ HOLIDAY INN EXPRESS-SPRINGFIEL[ PRATHER, JAIMIE SKILLS FIRST SOCCER LLC BARKER, TAMMY AND MIKE MARASH BRENNER, MR. & MRS. 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COOPER, MIKE & SHERI DIAZ, ANA SILVA HARRIS, JIM & ERIN KEESEY, TODD AND RACHEL RICHEY, GLENN AND DIANA WEGENER, CHRIS & JULIE UNITED PARCEL SERVICE ILLINOIS FRATERNAL ORDER OF POL LEGALSHIELD LEGALSHIELD NATIONAL GUARDIAN LIFE ARAMARK 600 600-00-4310 BLUE CROSS BLUE SHIELD OF ILLINC 600 600-00-4320 BLUE CROSS BLUE SHIELD OF ILLINC 100 1 00-33-5520 COMED 100100-45-5510 COMED 510 510-31-5510 COMED 510 510-32-5510 COMED 47.09 47.09 4/1 /2015 491.66 4/1/2015 300 04/03/2015 113.35 04/07/2015 10 04/07/2015 64.75 04/07/2015 22.6 04/07/2015 33.69 04/07/2015 46.94 04/07/2015 96.05 04/07/2015 110 04/07/2015 395 04/15/2015 875.04 04/15/2015 23 04/15/2015 85 04/15/2015 36.13 04/15/2015 97.68 04/15/2015 47.5 04/15/2015 398.07 04/15/2015 48.32 04/15/2015 54 04/15/2015 146.06 04/15/2015 27 04/15/2015 186.83 04/15/2015 680.59 04/15/2015 7000 04/15/2015 362.88 04/15/2015 25411.39 04/15/2015 1751.56 04/15/2015 120.59 04/15/2015 5684.95 04/15/2015 20.86 04/17/2015 133.28 04/24/2015 133.28 04/24/2015 22.7 04/24/2015 2165 04/24/2015 2000 04/24/2015 3180 04/24/2015 3180 04/24/2015 86 04/24/2015 2000 04/24/2015 1000 04/24/2015 3180 04/24/2015 1000 04/24/2015 30.34 04/27/2015 1010.5 04/30/2015 17.94 04/30/2015 11.95 04/30/2015 21.16 90.3 04/30/2015 04/30/2015 151792.2 04/30/2015 8900029 04/30/2015 392.09 04/30/2015 51.28 04/30/2015 51.19 04/30/2015 547.19 04/30/2015 AS -NEEDED CHECKS COUNCIL MEETING 5/18/15 100 100-2140 ILLINOIS FRATERNAL ORDER OF POL 1010.5 04/30/2015 100 100-2192 LEGALSHIELD 34.86 04/30/2015 100 100 100-2191 100-2041 NATIONAL GUARDIAN LIFE NCPERS GROUP LIFE INS 21.17 192 04/30/2015 04/30/2015 228105.9 FUND 100 TOTAL 9432.29 FUND 210 TOTAL 680.59 FUND 215 TOTAL 22626 FUND 500 TOTAL 206.05 FUND 510 TOTAL 1500.01 FUND 600 TOTAL 160692.5 FUND 610 TOTAL 27162495 FUND 620 TOTAL 5805,54 228105.9 Vendor Name McHenry, IL APPKT00050 Account Number Description (Item) Vendor: ACE HARDWARE, B10RKMAN'S Expense Approval Register LIST OF BILLS COUNCIL MEETING 5/18/15 Payable Number Post Date Amount ACE HARDWARE, BJORKMAN'S inn -01-6110 SUPPLIES 4/2015 04/30/2015 86.39 ACE HARDWARE, BJORKMAN'S 100-33-4510 SUPPLIES 4/2015 04/30/2015 8.05 ACE HARDWARE, BJORKMAN'S 100-33-5370 SUPPLIES 4/2015 04/30/2015 122.49 ACE HARDWARE, BJORKMAN'S 100-33-6110 SUPPLIES 4/2015 04/30/2015 656.29 ACE HARDWARE, BJORKMAN'S 100-41-6110 SUPPLIES 4/2015 04/30/2015 40.45 ACE HARDWARE, BJORKMAN'S 100-44-6110 SUPPLIES 4/2015 04/30/2015 16.60 ACE HARDWARE, BJORKMAN'S 100-45-6110 SUPPLIES 4/2015 04/30/2015 329.69 ACE HARDWARE, BJORKMAN'S 100-47-6110 SUPPLIES 4/2015 04/30/2015 28.89 ACE HARDWARE, BJORKMAN'S 510-31-6110 SUPPLIES 4-2015a 04/30/2015 93.99 ACE HARDWARE, BJORKMAN'S 510-32-6110 SUPPLIES 4-2015a 04/30/2015 238.16 Vendor ACE HARDWARE, WORKMAN'S Total: 11621,00 Vendor: ADAMS ENTERPRISES INC, R A ADAMS ENTERPRISES INC, RA 510-32-6110 SUPPLIES 756927 04/30/Z015 498.25 ADAMS ENTERPRISES INC, RA 510-32-6110 SUPPLIES 757223 05/18/2015 899.92 ADAMS ENTERPRISES INC, RA 100-33-5370 VEHICLE REPAIRS 757374 05/18/2015 379.59 ADAMS ENTERPRISES INC, RA 610-00-5980 VEHICLE REPAIRS 757641 05/18/2015 688.34 ..................................................... Vendor ADAMS ENTERPRISES INC, R A Total: 21466,10 Vendor: ADAMS STEEL SERVICE INC ADAMS STEEL SERVICE INC 100-33-5370 SUPPLIES 324242 04/30/2015 147.42 ADAMSSTEELSERVICEINC 100-33-5370 SUPPLIES 324354 04/30/2015 85.55 ADAMS STEEL SERVICE INC 100-33-6110 ANNUALRENT APRIL5-3 05/18/2015 120.00 ADAMS STEEL SERVICE INC 100-33-5370 SUPPLIES 324684 05/18/2015 24.06 ADAMS STEEL SERVICE INC 100-33-5370 SUPPLIES 32484 04/30/2015 24.46 ..................................................... Vendor ADAMS STEEL SERVICE INC Total: 401.49 Vendor: AFTERMATH INC AFTERMATH INC 100-22-5110 BIO CLEANUP SERVICES JC2015-4650 04/30/2015 105.00 ..................................................... Vendor AFTERMATH INC Total: 105.00 Vendor: AMERICAN HOTEL REGISTER COMPANY AMERICAN HOTEL REGISTER 100-44-6110 SUPPLIES 6821419 04/30/2015 86.63 Vendor AMERICAN HOTEL REGISTER COMPANY Total: 86.63 Vendor: AT&T SERVICES AT&T SERVICES 100-2200 OP ON VEHICLE STICKER INV0000252 05/18/2015 18.00 Vendor AT&T SERVICES Total: 18.00 Vendor: AT&T AT&T 100-45-4320 ALARM CIRCUITS 4/28-5/27/15 05/18/2015 77.18 AT&T 100-33-5515 CENTREX LINES 5/1-5/31/15 OS/18/2015 77.23 AT&T 100-01-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 349.10 AT&T 100-02-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 41.08 AT&T 100-22-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 497.20 AT&T 100-30-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 41.08 AT&T 100-33-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 124.09 AT&T 100-41-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 82.16 AT&T 100-42-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 41.08 AT&T 100-43-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 41.08 AT&T 100-44-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 82.16 AT&T 100-45-5320 CENTREX LINES 5/4/15-6/3/15 05/18/2015 123.85 AT&T 620-00-5110 CENTREX LINES 5/4/15-6/3/15 05/18/2015 64.95 AT&T 510-31-5320 CENTREX LINES 5/4/15-6/3/15A 05/18/2015 246.60 AT&T 510-32-5320 CENTREX LINES 5/4/15-6/3/15A 05/18/2015 250.75 AT&T 100-43-5320 ALARM CIRCUITS 5/4-6/3/15 05/18/2015 151.12 AT&T 100-45-5320 CENTREX LINES 5/4-6/3/15A 05/18/2015 86.27 Expense Approval Register Vendor Name Account Number AT&T 100-46-5320 Vendor: AUTO TECH CENTERS INC AUTO TECH CENTERS INC 100-22-5370 Vendor: B&W CONTROL SVSTEMS INTEGRATION B&W CONTROL SYSTEMS 510-31-5110 Vendor: BAKER &SON CO, PETER BAKER & SON CO, PETER 100-33-6110 BAKER & SON CO, PETER 100-33-6110 Vendor: BANK OF NEW YORK MELLON, THE BANK OF NEW YORK MELLON, 300-00-7300 Vendor: BANKCARD PROCESSING CENTER BANKCARD PROCESSING 100-01-5110 BANKCARD PROCESSING 100-01-5410 BANKCARD PROCESSING 100-01-5420 BANKCARD PROCESSING 100-01-5430 BANKCARD PROCESSING 100-01-6110 BANKCARD PROCESSING 100-01-6940 BANKCARD PROCESSING 100-03-5410 BANKCARD PROCESSING 100-22-5410 BANKCARD PROCESSING 100-22-6110 BANKCARD PROCESSING 100-41-6110 BANKCARD PROCESSING 100-42-5430 BANKCARD PROCESSING 100-42-6110 BANKCARD PROCESSING 100-43-5110 BANKCARD PROCESSING 100-44-5430 BANKCARD PROCESSING 100-45-5110 BANKCARD PROCESSING 100-46-6110 BANKCARD PROCESSING 100-47-5110 BANKCARD PROCESSING 100-47-5410 BANKCARD PROCESSING 100-47-6110 BANKCARD PROCESSING 620-00-6110 BANKCARD PROCESSING 510-31-5410 Vendor: BEE QUALITY INC BEE QUALITY INC 100-00-3410 Vendor: BUSS FORD SALES BUSS FORD SALES 510-35-5370 BUSS FORD SALES 100-45-5370 BUSS FORD SALES 510-35-5370 Vendor: CALEA CALEA 100-22-5110 Vendor: CDW GOVERNMENT INC CDWGOVERNMENTINC 620-00-5110 Vendor: CENTEGRA OCCUPATIONAL HEALTH CENTEGRA OCCUPATIONAL 610-00-6940 Vendor: CHAPMAN AND CUTLER CHAPMAN AND CUTLER 300-00-7300 Description (Item) CENTREX LINES VEHICLE REPAIR SUPPLIES IT, SCADA Payable Number 5/4-6/3/15A 262379 Packet: APPI(T00050 - CENTREX LINES Post Date OS/1812015 Vendor AT&T Total 04/30/2015 Vendor AUTO TECH CENTERS INC Total: 0179664 04/30/2015 Vendor B&W CONTROL SYSTEMS INTEGRATION Total: MATERIALS 35121MB 04/30/2015 MATERIALS 35177MB 04/30/2015 Vendor BAKER & SON CO, PETER Total: ANNUAL FEE PAYING AGENT & 252-1863869 05/18/2015 Vendor BANK OF NEW YORK MELLON, THE Total: SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPUES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 SUPPLIES/TRAINING 4/2015 04/30/2015 DUES 4/2015A 04/30/2015 Vendor BANKCARD PROCESSING CENTER Total: PERMIT REFUND 15-04-067 INV0000253 O5/18/2015 Vendor BEE QUALITY INC Total: VEHICLE REPAIR SUPPLIES 5016555 04/30/2015 VEHICLE REPAIRS 5016630 04/30/2015 VEHICLE REPAIRS 5016631 04/30/2015 Vendor BUSS FORD SALES Total: ANNUAL CONTINUATION FEE INV18485 ID TECH CARDREADER VD41021 MEDICAL SERVICES 150822 BOND COUNSEL 2216521 O5/18/2015 Vendor CALEA Total: OS/18/2015 Vendor CDW GOVERNMENT INCTotal: 04/30/2015 Vendor CENTEGRA OCCUPATIONAL HEALTH Total: O5/18/2015 le1'iTI0ii7 86.27 2,463.25 Z,439.33 ........................... 2,439.33 968.50 674.70 . _- ...................... 1,643.20 750.00 750.00 1,552.85 125.00 1,689.60 25.00 19.00 100.90 172.50 331.00 148.62 197.47 35.00 757.78 40.50 70.00 516.40 38.67 105.00 90.00 79.93 576.64 81.00 6,752.86 25.00 25.00 339.36 339.36 209.52 ...................... 888.24 4,065.00 ............................ 4,065.00 120.00 120.00 17,098.04 Expense Approval Register Packet: APPKT00050 - BOND COUNSEL Vendor Name Account Number Description (Item) Payable Number Post Date Amount CHAPMAN AND CUTLER 400-00-7400 BOND COUNSEL 2216521 OS/18/2015 7,901.96 Vendor CHAPMAN AND CUTLER Total: 25,000.00 Vendor: CINTAS CORPORATION LOC 355 CINTAS CORPORATION LOC 355 510-31-4510 CLOTHING ALLOWANCE 4/1/15-4/30/15 04/30/2015 324.87 CINTAS CORPORATION LOC 355 100-33-4510 UNIFORMS 4/1-4/30/15 04/30/2015 158.30 CINTAS CORPORATION LOC 355 100-33-6110 UNIFORMS 4/1-4/30/15 04/30/2015 134.20 Vendor CINTAS CORPORATION LOC 355 Total: 617.37 Vendor: COMCAST CABLE COMCAST CABLE 620-00-5110 INTERNET INV0000276 05/18/2015 82.90 COMCAST CABLE 620-00-5110 CABLE/INTERNET INV0000277 05/18/2015 110.93 COMCAST CABLE 620-00-5110 CABLE TV/INTERNET INV0000278 05/18/2015 127.81 COMCAST CABLE 620-00-5110 INTERNET INV0000279 05/18/2015 162.85 COMCAST CABLE 620-00-5110 CABLE TV INV0000280 05/18/2015 29.46 Vendor COMCAST CABLE Total: FT513.95 Vendor: COMED COMED 100-45-5510 UTILITIES 3/30/15-4/27/15 04/30/2015 1.45 COMED 510-31-5510 UTILITIES 3/30/15-4/27/15A 04/30/2015 340.84 COMED 510-32-5110 UTILITIES 3/30/15-4/27/15A 04/30/2015 547.19 COMED 510-31-5510 PUMPING 3/30-4/27/15 04/30/2015 390.19 COMED 510-32-5510 PUMPING 3/30-4/27/15 04/30/2015 1,955.38 Vendor COMED ..................................................... Total: 31235.05 Vendor: COMPASS MINERALS AMERICA COMPASS MINERALS AMERICA 270-00-6110 SUPPLIES 71333868 04/30/2015 27,400,47 Vendor COMPASS MINERALS AMERICA Total: 271400.47 Vendor: CONSERV FS CONSERV FS 100-45-5110 TURF 5O1LTEST 2043766-IN 04/30/2015 60.00 CONSERV FS 100-41-6950 SUPPLIES 2055774-IN O5/18/2015 53.40 Vendor CONSERV FS Total: ,.,........__._... 113.40 Vendor: CONSTELLATION NEWENERGY INC CONSTELLATION NEWENERGY 100-33-5520 UTILITIES 3/25/15-4/23/15 04/30/2015 21306,29 CONSTELLATION NEWENERGY 100-33-5520 UTILTITES 3/26/15-4/27 04/30/2015 94.88 CONSTELLATION NEWENERGY 100-44-5510 UTILTITES 3/26/15-4/27 04/30/2015 49.95 CONSTELLATION NEWENERGY 100-45-5510 UTILTITES 3/26/15-4/27 04/30/2015 418.61 CONSTELLATION NEWENERGY 510-32-5510 UTILITIES 3/26-4/27/15 04/30/2015 31.89 CONSTELLATION NEWENERGY 100-33-5520 UTILTIES 3/30-4/28/15 04/30/2015 20,738.23 CONSTELLATION NEWENERGY 510-31-5510 PUMPING 3/31-4/26/15 04/30/2015 13,730,41 CONSTELLATION NEWENERGY 510-32-5510 PUMPING 3/31-4/26/15 04/30/2015 44,617,34 Vendor CONSTELLATION NEWENERGY INC Total: _............ 81,987.60 Vendor: CRESCENT ELECTRIC SUPPLY CO CRESCENT ELECTRIC SUPPLY CO 100-45-6110 SUPPLIES 5500478738,001 05/18/2015 270.97 Vendor CRESCENT ELECTRIC SUPPLY CO Total: _ M m270.97 Vendor: CURRAN MATERIALS COMPANY CURRAN MATERIALS 100-33-6110 SUPPLIES 9453 04/30/2015 175.00 CURRAN MATERIALS 510-31-6110 SUPPLIES 9456 04/30/2015 35.00 CURRAN MATERIALS 100-33-6110 SUPPLIES 9458 04/30/2015 70.00 CURRAN MATERIALS 100-33-6110 MATERIALS 9456A 04/30/2015 35.00 Vendor CURRAN MATERIALS COMPANY Total: ..................................................... 315.00 Vendor: D'ANGELO NATURAL SPRING D'ANGELO NATURALSPRING 510-32-6110 SUPPLIES 4/2015 04/30/2015 48.50 Vendor D'ANGELO NATURAL SPRING Total: 48.50 Vendor: DUNBAR BREITWEISER & COMPANY LLP DUNBAR BREITWEISER & 300-00-7300 PROFESSIONAL SERVICES 84025 04/30/2015 2,500.00 Vendor DUNBAR BREITWEISER & COMPANY LLP Total: 2,500.00 Vendor: ED'S AUTOMOTIVE/11M'S MUFFLER SHOP ED'S AUTOMOTIVE/JIM'S 100-33-5370 VEHICLE REPAIRS 4/30/15 04/30/2015 104.00 Expense Approval Register Packet: APPKT00050 - VEHICLE REPAIRS Vendor Name Account Number Description (Item) Payable Number Post Date Amount ED'S AUTOMOTIVE/JIM'S 510-32-5370 VEHICLE REPAIRS 4/30/15A 04/30/2015 104,00 Vendor ED'S AUTOMOTIVE/JIM'S MUFFLER SHOP Total: 208,00 Vendor: ED'S RENTAL & SALES INC ED'S RENTAL & SALES INC 100-33-5370 PROPANE FORKLIFT RENTAL 129890-1 04/30/201S 27,91 ED'S RENTAL & SALES INC 100-33-6110 SUPPLIES 130216-1 05/18/201S 63,80 Vendor ED'S RENTAL & SALES INC Total: 91.71 Vendor: ELECTRONIC ENTRY SYSTEMS INC ELECTRONIC ENTRY SYSTEMS 100-45-6110 SUPPLIES 201405709 05/18/2015 606,18 Vendor ELECTRONIC ENTRY SYSTEMS INC Total: ..................................................... 606.18 Vendor: FBI NAA FBI NAA 100-22-5410 2015/2016 DUES INV0000254 05/18/2015 95.00 Vendor FBI NAA Total: 95.00 Vendor: FISCHER BROS FRESH FISCHER BROS FRESH 100-33-6110 MATERIALS 4919 04/30/2015 708,00 FISCHER BROS FRESH 100-33-6110 MATERIALS 4946 04/30/2015 383,75 Vendor FISCHER BROS FRESH Total: 1,091.75 Vendor: FLORESS, JOSEPH FLORESS, JOSEPH 100-46-5110 PARKS PROGRAM SOUND & 4/17-4/18/15 04/30/2015 75,00 ..................................................... Vendor FLORESS, JOSEPH Total: 75.00 Vendor: FOXCROFT MEADOWS INC FOXCROFT MEADOWS INC 100-33-6110 SUPPLIES 49045 04/30/2015 677,50 Vendor FOXCROFT MEADOWS INC Total: ..................................................... 677.50 Vendor: GALLAGHER RISK MANAGEMENT SERVICES INC, GALLAGHER RISK 610-00-5960 NOTARY BOND-LEIBACH 1311990 04/30/2015 29,00 Vendor GALLAGHER RISK MANAGEMENT SERVICES INC, Total: 29.00 Vendor: GESKE AND SONS INC GESKE AND SONS INC 510-35-6110 MATERIALS 31160 04/30/2015 921,96 GESKE AND SONS INC 510-35-6110 MATERIALS 31175 04/30/201S 387,00 GESKE AND SONS INC 510-35-6110 MATERIALS 31202 04/30/2015 825,10 GESKE AND SONS INC 510-35-6110 MATERIALS 31225 04/30/2015 426,79 GESKE AND SONS INC 510-35-6110 MATERIALS 7168 04/30/2015 287,00 Vendor GESKE AND SONS INC Total: ..................................................... 2,847.85 Vendor: HALOGEN SUPPLY COMPANY HALOGEN SUPPLY COMPANY 100-42-6110 SUPPLIES 00466835 05/18/2015 642,00 Vendor HALOGEN SUPPLY COMPANY Total: ..................................................... 642.00 Vendor: HANSEN'S ALIGNMENT, DON HANSEN'S ALIGNMENT, DON 100-22-5370 WHEELALIGNMENT 5/1/15 05/18/2015 75,00 Vendor HANSEN'S ALIGNMENT, DON Total: 75.00 Vendor: HAWKINS INC HAWKINS INC 510-32-6110 SUPPLIES 3720069 04/30/2015 802,23 HAWKINS INC 510-31-6110 SUPPLIES 3722173 04/30/2015 21478,54 HAWKINS INC 510-32-6110 SUPPLIES 3724114RI 04/30/2015 886,75 Vendor HAWKINS INC Total: ..................................................... 4/167952 Vendor: HRGREEN HRGREEN 440-00-8600 ROUTE 31/120 18-97911 04/30/2015 17,830,12 HRGREEN 440-00-8600 KNOX DRIVE 1-97915 04/30/2015 1,165.39 Vendor HRGREEN Total: ..................................................... 18,995.51 Vendor: ILLINOIS DEPARTMENT OF PUBLIC HEALTH ILLINOIS DEPARTMENT OF 100-44-5110 FOOD SERVICE SANITATION INV0000255 05/18/2015 35,00 Vendor ILLINOIS DEPARTMENT OF PUBLIC HEALTH Total: 35,00 Vendor: ILLINOIS FBI NA ILLINOIS FBI NA 100-22-5430 MONTHLY MEETING MAY 2015 05/18/2015 75,00 Vendor ILLINOIS FBI NA Total: _ 75,00 Expense Approval Register Vendor Name Account Number Vendor: ILLINOIS STATE POLICE ILLNOIS STATE POLICE 100-01-5110 Vendor: ILLIN015 STATE TREASURER ILLINOISSTATE TREASURER 760-00-5110 Vendor: ILSROA ILSROA 100-22-5430 Vendor: IN TIME SOLUTIONS INC IN TIME SOLUTIONS INC 100-22-5110 Vendor: INTERSTATE BILLING SERVICE INC INTERSTATE BILLING SERVICE 100-33-5370 Vendor: I -PAC I -PAC 100-22-5410 Vendor: IXII TRAINING IXII TRAINING 100-22-5430 Vendor: J G UNIFORMS INC J G UNIFORMS INC 100-22-4510 J G UNIFORMS INC 100-22-4510 Vendor: JENSEN, TED 1ENSEN,TED 510-32-6110 Vendor: JIMS MCHENRY AUTO BODY JIMS MCHENRY AUTO BODY 610-00-5980 Vendor: KASPER APPLIANCE REPAIR, PETER J KASPER APPLIANCE REPAIR, 100-2200 Vendor: KIMBALL MIDWEST KIMBALL MIDWEST 510-32-5370 Vendor: KLASEK, ROBERT J KLASEK, ROBERT J 100-22-5420 Vendor: LAZICKI, lOE LAZICKI,IOE 100-22-4510 Vendor: LEADSONLINE LEADSONLINE 100-22-5110 Vendor: LEXISNEXIS LEXISNEXIS 100-22-5110 Vendor: LOY, BRETT LOY,BRETT 100-00-3410 Packet: APPKT00050 - BACKGROUND CHECI(S-LIQ COMM Description (Item) Payable Number Post Date Amount BACKGROUND CHECKS-LIQ INV0000282 OS/18/2015 300.00 Vendor ILLINOIS STATE POLICE Total: 300.00 PENSIONFUND COMPLIANCE F75758 05/18/2015 3,730.79 ..................................................... Vendor ILLINOIS STATE TREASURER Total: 3/730679 CONFERENCE & MEMBERSHIP INV0000256 05/18/2015 199.00 Vendor ILSROA Total: 199.00 INTIME USELINK 5/1/15- 3793 05/18/2015 7,200.00 Vendor IN TIME SOLUTIONS INCTotal: 7,200.00 VEHICLE REPAIRS 96709345 05/18/2015 158.38 Vendor INTERSTATE BILLING SERVICE INC Total: 158.38 2015-15 MEMBERSHIP DUES INV0000257 05/18/2015 50.00 ..................................................... Vendor I -PAC Total: 50.00 TRAINING 1-6-218 04/30/2015 Vendor IXII TRAINING Total: EMPLOYEE UNIFORM 36535A 05/18/2015 EMPLOYEE UNIFORM 36768 05/18/2015 Vendor G UNIFORMS INC Total: SUPPLIES 02992 04/30/2015 Vendor JENSEN, TED Total: VEHICLE REPAIRS 4286 05/18/2015 Vendor JIMS MCHENRY AUTO BODY Total: OVERPAYMTVEHICLE STICKER INV0000259 05/18/2015 Vendor KASPER APPLIANCE REPAIR, PETER J Total: SUPPLIES 4187250 04/30/2015 Vendor KIMBALL MIDWEST Total: TRAINING REIMB INV0000258 04/30/2015 Vendor KLASEK, ROBERTJ Total: EMPLOYEE UNIFORM INV0000264 05/18/2015 Vendor LAZICKI, JOE Total: SYSTEM SERVICE RENEWAL 231537 05/18/2015 Vendor LEADSONLINE Total: APRIL 2015 CONTRACT FEE- 1236684-20150430 04/30/2015 Vendor LEXISNEXIS Total: REFUND TEMP USE - 15-01-131 INV0000261 05/18/2015 Vendor LOY, BRETTTotal: 3.00 3.00 115.12 115.12 16.62 ........................... 16.62 268.74 ........................... 268.74 2,578.00 ........................... 2,578.00 119.00 119.00 30.00 30.00 Expense Approval Register Packet: APPKT00050 - SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount Vendor: M&A PARTS INCORPORATED M&A PARTS INCORPORATED 100-22-6110 SUPPLIES 050703 05/18/2015 623.00 Vendor M&A PARTS INCORPORATED Total: 623,00 Vendor: MARTIN IMPLEMENT SALES INC MARTIN IMPLEMENT SALES 100-33-5370 VEHICLE REPAIRS U04794 04/30/2015 118.80 Vendor MARTIN IMPLEMENT SALES INC Total: -.. 118,80 Vendor: MCCANN INDUSTRIES INC MCCANN INDUSTRIES INC 100-33-5370 SUPPLIES 11037306 04/30/2015 106.60 Vendor MCCANN INDUSTRIES INC ......... _.......................................... Total: 106.60 Vendor: MCDONALD, PAMELA S MCDONALD, PAMELA S 100-47-5110 PARKS PROGRAM INSTRUCTOR 3/11-3/18/15 04/30/2015 50.00 Vendor MCDONALD, PAMELA S Total: 50.00 Vendor: MCHENRY ANALYTICAL WATER LABORATORY INC MCHENRY ANALYTICAL WATER 510-32-6110 SPECIAL METALS TESTING 317341 04/30/2015 125.00 MCHENRY ANALYTICAL WATER 510-32-6110 SPECIAL METALS TESTING 317343 04/30/2015 125.00 MCHENRY ANALYTICAL WATER 510-31-5110 UCMRSAMPLES 317403 04/30/2015 3,325.00 MCHENRY ANALYTICAL WATER 510-32-6110 NITROGEN TESTING 317434 04/30/2015 120.00 Vendor MCHENRY ANALYTICAL WATER LABORATORY INC ..................................................... Total: 31695*00 Vendor: MCHENRY COUNTY CHIEFS OF POLICE MCHENRY COUNTY CHIEFS OF 100-22-5430 MONTHLY MEETING 5-2015 05/18/2015 45.00 MCHENRY COUNTY CHIEFS OF 100-22-5410 MEMERSHIP DUES INV0000262 05/18/2015 100.00 Vendor MCHENRY COUNTY CHIEFS OF POLICE Total: 145.00 Vendor: MCHENRY COUNTY COLLECTOR MCHENRY COUNTY COLLECTOR 590-00-6940 PROPERTY TAXES 1ST INSTALL 1ST INSTALLTAX 05/18/2015 12,804.33 MCHENRY COUNTY COLLECTOR 280-41-6940 PROPERTY TAXES 1ST INSTALL 1ST INSTALL O5/18/2015 51499,88 Vendor MCHENRY COUNTY COLLECTOR Total: 18,304.21 Vendor: MCHENRY COUNTY COUNCIL OF GOVERNMENTS MCHENRY COUNTY COUNCIL 100-02-6940 MCCG MONTHLY MEETING 15485 04/30/2015 30.00 Vendor MCHENRY COUNTY COUNCIL OF GOVERNMENTS Total: 30000 Vendor: MCHENRY COUNTY DIV OF TRANSPORTATION MCHENRY COUNTY DIV OF 100-01-5110 MUNICIPAL SHARE ON MCRIDE 37 04/30/2015 1,305.30 Vendor MCHENRY COUNTY DIV OF TRANSPORTATION Total: 11305*30 Vendor: MCHENRY COUNTY RECORDER OF DEEDS MCHENRY COUNTY RECORDER 510-31-6940 RECORDING FEES 4/27/15-4/29/15 04/30/2015 20.00 MCHENRY COUNTY RECORDER 510-32-6940 RECORDING FEES 4/27/15-4/29/15 04/30/2015 180.00 MCHENRY COUNTY RECORDER 100-01-6940 RECORDING FEES 4/27-4/29/15 04/30/2015 404.50 MCHENRY COUNTY RECORDER 100-03-5110 RECORDING FEES 4/27-4/29/15 04/30/2015 4.50 Vendor MCHENRY COUNTY RECORDER OF DEEDS Total: 609600 Vendor: MCHENRY SPECIALTIES MCHENRY SPECIALTIES 100-01-6210 SUPPLIES 2015-326 04/30/2015 13.00 MCHENRY SPECIALTIES 100-02-6210 SUPPLIES 2015-345 04/30/2015 48.00 Vendor MCHENRY SPECIALTIES .................................................... Total: 61.00 Vendor: METRO DOOR AND DOCK INC METRO DOOR AND DOCK INC 100-33-5115 OVERHEAD DOOR SERVICE 50237 04/30/2015 10088.81 Vendor METRO DOOR AND DOCK INC ..................................................... Total: 1,088.81 Vendor: METROPOLITAN MAYORS CAUCUS METROPOLITAN MAYORS 100-02-5410 DUES 2014-148 04/30/2015 944.72 Vendor METROPOLITAN MAYORS CAUCUS ..................................................... Total: 944.72 Vendor: MEYER MATERIAL COMPANY MEYER MATERIAL COMPANY 100-33-6110 MATERIALS 705489259 04/30/2015 93.00 MEYER MATERIAL COMPANY 100-33-6110 MATERIALS 705512762 04/30/2015 319.93 MEYER MATERIAL COMPANY 510-35-6110 MATERIALS 705516553 04/30/2015 94.50 Vendor MEYER MATERIAL COMPANY Total: 507,43 Expense Approval Register Vendor Name Account Number Vendor: MIAT MIAT 100-22-5110 Vendor: MID AMERICAN WATER Of WAUCONDA INC MID AMERICAN WATER OF 100-33-6110 MID AMERICAN WATER OF 510-35-6110 Vendor: MIDCO MIDCO 620-00-5110 MIDCO 620-00-5110 Vendor: MILLER, KIM MILLER, KIM 100-46-5110 Vendor: MINUTEMAN PRESS OF MCH MINUTEMAN PRESS OF MCH 100-04-6210 MINUTEMAN PRESS OF MCH 100-01-6210 MINUTEMAN PRESS OF MCH 100-02-6210 MINUTEMAN PRESS OF MCH 100-00-6210 Vendor: MOODY'S INVESTORS SERVICE MOODY'S INVESTORS SERVICE 300-00-7300 MOODY'S INVESTORS SERVICE 400-00-7400 Vendor: MORALES, OMAR MORALES, OMAR 100-22-5420 Vendor: NAPA AUTO PARTS MPEC NAPA AUTO PARTS MPEC 100-01-5370 NAPA AUTO PARTS MPEC 100-22-5370 NAPA AUTO PARTS MPEC 100-33-5370 NAPA AUTO PARTS MPEC 100-41-5370 NAPA AUTO PARTS MPEC 100-45-5370 NAPA AUTO PARTS MPEC 510-31-5370 NAPA AUTO PARTS MPEC 510-32-5370 NAPA AUTO PARTS MPEC 510-32-6110 Vendor: NEUMANN JR, EDWARD J NEUMANN JR, EDWARD 1 740-00-6960 Vendor: NICOLET SCENIC TOURS NICOLETSCENICTOURS 100-46-5110 Vendor: NORTH EAST MULTI -REGIONAL TRAINING INC NORTH EAST MULTI -REGIONAL 100-22-5430 Vendor: NORTHERN ILLINOIS POLICE ALARM SYSTEM NORTHERN ILLINOIS POLICE 100-22-5110 NORTHERN ILLINOIS POLICE 100-22-5110 Vendor: NUTOYS LEISURE PRODUCTS NUTOYS LEISURE PRODUCTS 100-45-6110 Vendor: OTTOSEN BRITZ I(ELLY COOPER &GILBERT LTD OTTOSEN BRITZ KELLY COOPER 100-01-5410 Description %Item) ANNUAL OPERATION FEE Payable Number INV0000263 Packet: APPKT00050 - ANNUAL OPERATION FEE Post Date Amount OS/18/2015 Vendor MIAT Total: SUPPLIES 16148W 04/30/2015 SUPPLIES 162537W 04/30/2015 Vendor MID AMERICAN WATER OF WAUCONDA INC Total: ANNUAL MAINT CH PHONE 7/1/15-6/30/16 ANNUAL MAINT PW PHONE 7/1-6/30/15 PARKS PROGRAM INSTRUCTOR 4/7/15-4/28/15 OS/18/2015 OS/18/2015 Vendor MIDCO Total: 04/30/2015 Vendor MILLER, KIM Total 1,000.0 I 1,000.00 3,841.60 693.50 ............................ 4,535.10 63.00 63.00 SUPPLIES 83547 04/30/2015 1,014.66 BUSINESS CARDS 83730 04/30/2015 36.50 BUSINESS CARDS 83730 04/30/2015 73.00 SUPPLIES -ENVELOPES 83778 05/18/2015 961.26 Vendor MINUTEMAN PRESS OF MCH Total: 2,085.42 BOND INTEREST/FEES P0159062 OS/18/2015 8,890,98 BOND INTEREST/FEES P0159062 OS/18/2015 4,109.02 Vendor MOODY'S INVESTORS SERVICE Total: 13,000.00 TRAVEL REIMB INV0000265 04/30/2015 20.25 Vendor MORALES, OMAR Total:............r,�..- 20.25 SUPPLIES 4/1/15-4/30/15 04/30/2015 136.90 SUPPLIES 4/1/15-4/30/15 04/30/2015 1,793.99 SUPPLIES 4/1/15-4/30/15 04/30/2015 765.30 SUPPLIES 4/1/15-4/30/15 04/30/2015 188.98 SUPPLIES 4/1/15-4/30/15 04/30/201S 191.88 SUPPLIES 4/1-4/30/15 04/30/2015 235.13 SUPPLIES 4/1-4/30/15 04/30/2015 284.28 SUPPLIES 4/1-4/30/15 04/30/2015 176.07 Vendor NAPA AUTO PARTS MPEC Total: 3,772.53 PARKING LOT RENTAL-1UNE JUNE 2015 PARKS PROGRAM TRIP MEMBERSHIP FEES 7/1/15- INV0000266 O5/18/2015 Vendor NEUMANN JR, EDWARD J Total: 04/30/2015 Vendor NICOLET SCENIC TOURS Total: 193803 O5/18/2015 Vendor NORTH EAST MULTI -REGIONAL TRAINING INC Total: MEMBERSHIP ASSESSMENT 9981 O5/18/2015 EMERGENCY SERVICES TEAM 9982 OS/18/2015 Vendor NORTHERN ILLINOIS POLICE ALARM SYSTEM Total: SUPPLIES 42650 04/30/2015 Vendor NUTOYS LEISURE PRODUCTS Total: APRIL 2015 PROFESSIONAL 78801 04/30/2015 Vendor OTTOSEN BRITZ KELLY COOPER &GILBERT LTD Total: 500.00 600.00 4,770.00 4,770.00 4,560.00 ............................ 4,560.00 400.00 3,300.00 3,700.00 258.00 258.00 940.00 940.00 Expense Approval Register Vendor Name Account Number Vendor: PATTEN INDUSTRIES INC PATTEN INDUSTRIES INC 100-01-5110 Vendor: PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC PETROLIANCE LLC Vendor: PETTIBONE & CO, P F PETTIBONE & CO, P F PETTIBONE & CO, P F Vendor: PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC PITNEY BOWES INC Vendor: PLOTTS, SEAN PLOTTS, SEAN 100-33-6250 510-32-6250 510-31-6250 100-22-6250 100-03-6250 510-32-6250 510-31-6250 100-45-6250 100-33-6250 100-22-6250 100-03-6250 100-45-6250 100-22-6250 100-45-6250 100-22-6250 100-22-6250 100-22-4510 100-22-4510 100-01-5310 100-02-5310 100-03-5310 100-04-5310 100-22-5310 100-30-5310 100-41-5310 510-31-5310 510-32-5310 100-46-5110 Vendor: POMPS TIRE SERVICE INC POMPS TIRE SERVICE INC 100-22-5370 Vendor: PRATHER, PAUL Description (Item) CONTRACTUAL SERVICES VEHICLE FUEL/DRUM DEPOSIT VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VEHICLE FUEL VECHIEL FUEL VEHICLE FUEL VEHICLE FUEL EMPLOYEE UNIFORM EMPLOYEE UNIFORM POSTAGE METER SUPPLIES POSTAGE METER SUPPLIES POSTAGE METER SUPPLIES POSTAGE METER SUPPLIES POSTAGE METER SUPPLIES POSTAGE METER SUPPLIES POSTAGE METER SUPPLIES POSTAGE MACHINE SUPPLIES POSTAGE MACHINE SUPPLIES Payable Number PM600Z42561 2197371 9619707 9619708 9619711 9622238 9622239 9622240 9622241 9622242 9622243 9624530 9624533 9624536 9625638 9625640 9625640A Packet: APPKT00050-CONTRACTUAL SERVICES Post Date Amount 04/30/2015 Vendor PATTEN INDUSTRIES INC Total: 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 04/30/2015 0S/18/2015 04/30/2015 0S/18/2015 Vendor PETROLIANCE LLC Total: 33127 0S/18/2015 33134 0S/18/2015 Vendor PETTIBONE & CO, P F Total: 812952 812952 812952 812952 812952 812952 812952 812952A 812952A PARKS & REC-DANCE RECITAL 4/17/15-4/18/15 VEHICLE REPAIRS 410269102 0S/18/2015 0S/18/2015 0S/18/2015 0S/18/2015 0S/18/2015 0S/18/2015 0S/18/2015 0S/18/2015 0S/18/2015 Vendor PITNEY BOWES INC Total: 04/30/Z015 Vendor PLOTTS, SEAN Total: 04/30/2015 Vendor POMPS TIRE SERVICE INC Total: 382.00 382.00 607.95 680.11 456.75 2,137.53 53.54 530.05 216.01 358.89 715.37 2,139.41 73.00 91.17 823.80 100.83 115.82 984.24 ............................... 10,084.47 95.00 169.99 264.99 23.82 23.82 23.82 23.82 23.82 23.82 23.82 23.82 23.82 214.38 PRATHER, PAUL 100-22-4510 EMPLOYEE UNIFORM INV0000260 05/18/2015 413.12 ..................................................... Vendor PRATHER, PAUL Total: 413.12 Vendor: RADICOM INC RADICOM INC 100-22-5110 RADIO SERVICE 5/1/15-4/30/16 101082 05/18/2015 70544,26 ..................................................... Vendor RADICOM INC Total: 7,544.26 Vendor: RAXCO SOFTWARE RAXCO SOFTWARE 620-00-5110 PERFECT DISK 1 YR 2527 05/18/2015 373.00 ..................................................... Vendor RAXCO SOFTWARE Total: 373.00 Vendor: REINDERS INC REINDERS INC 100-41-5370 VEHICLE REPAIRS 1579180-00 04/30/2015 37.31 .._..............._.._._._..................... Vendor REINDERS INCTotal: 37.31 Vendor: RESERVE ACCOUNT RESERVE ACCOUNT 100-01-5310 POSTAGE FOR MAILING INV0000283 05/18/2015 5.03 RESERVE ACCOUNT 100-02-5310 POSTAGE FOR MAILING INV0000283 0S/18/2015 71.58 Expense Approval Register Vendor Name Account Number Description (Item) Payable Number RESERVE ACCOUNT 100-03-5310 POSTAGE FOR MAILING INV0000283 RESERVE ACCOUNT 100-04-5310 POSTAGE FOR MAILING INV0000283 RESERVE ACCOUNT 100-22-5310 POSTAGE FOR MAILING INV0000283 RESERVE ACCOUNT 100-41-5310 POSTAGE FOR MAILING INV0000283 RESERVE ACCOUNT 100-41-5310 POSTAGE FOR MAILING INV0000283 RESERVE ACCOUNT 510-31-5310 POSTAGE FOR MAILING INV0000284 RESERVE ACCOUNT 510-32-5310 POSTAGE FOR MAILING INV0000284 Vendor: RIVERSIDE BAKE SHOP RIVERSIDE BAKE SHOP 100-01-6940 Vendor: ROC CONSTRUCTION SUPPLY ROC CONSTRUCTION SUPPLY 100-33-6110 Vendor: SCIAME, RYAN SCIAME, RYAN 100-22-5420 Vendor: SECRETARY OF STATE SECRETARY OF STATE 100-01-6940 Vendor: SEXTON, ERIC M SEXTON, ERIC M 100-22-4510 Vendor: SHAW MEDIA SHAW MEDIA 100-01-5330 Vendor: SHERWIN-WILLIAMS CO, THE SHERWIN-WILLIAMS CO, THE 510-35-6110 Vendor: ST PAULS EPISCOPAL CHURCH ST PAULS EPISCOPAL CHURCH 100-47-5110 Vendor: STANS OFFICE TECHNOLOGIES STANS OFFICE TECHNOLOGIES 620-00-5110 STANS OFFICE TECHNOLOGIES 620-00-5110 STANS OFFICE TECHNOLOGIES 620-00-5110 Vendor: STATE TREASURERIDOT STATE TREASURERIDOT 100-33-5110 Vendor: SUNBURST SPORTSWEAR INC SUNBURSTSPORTSWEARINC 100-46-6110 SUNBURST SPORTSWEAR INC 100-47-6110 SUNBURST SPORTSWEAR INC 100-46-6110 SUNBURST SPORTSWEAR INC 100-47-6110 SUNBURST SPORTSWEAR INC 100-45-6110 SUNBURST SPORTSWEAR INC 100-42-6110 SUNBURST SPORTSWEAR INC 100-43-6110 SUNBURST SPORTSWEAR INC 100-44-6110 SUNBURST SPORTSWEAR INC 100-46-6110 SUNBURST SPORTSWEAR INC 100-47-6110 SUNBURST SPORTSWEAR INC 100-46-6110 SUNBURST SPORTSWEAR INC 100-47-6110 SUNBURST SPORTSWEAR INC 100-46-6110 SUNBURST SPORTSWEAR INC 100-42-6110 ELECTED OFFICIALS RECEPTION 109225 SUPPLIES REIMB TRAVEL EXPENSES 24218 INV0000269 CONFPLATERENEWAL-PD INV0000270 EMPLOYEE UNIFORM LEGAL PUBLICATIONS SUPPLIES MAY RENT INTERNET SERVICES IT/NETWORK MANAGED INTERNET SERVICES INV0000271 4/23-4/25/15 1701-4 INV0000272 Packet: APPKT00050 - POSTAGE FOR MAILING MACHINE Post Date OS/18/2015 OS/18/2015 OS/18/2015 OS/18/2015 OS/18/2015 OS/18/2015 OS/18/2015 Vendor RESERVE ACCOUNT Total: OS/18/Z015 Vendor RIVERSIDE BAKE SHOP Total: 04/30/2015 Vendor ROC CONSTRUCTION SUPPLY Total 04/30/2015 Vendor SCIAME, RYAN Total: OS/18/2015 Vendor SECRETARY OF STATE Total: OS/18/2015 Vendor SEXTON, ERIC M Total: 04/30/2015 Vendor SHAW MEDIA Total: 04/30/2015 Vendor SHERWIN-WILLIAMS CO, THE Total: OS/18/2015 Vendor ST PAULS EPISCOPAL CHURCH Total: 311622A 04/30/2015 31Z219 OS/18/2015 312220 05/18/2015 Vendor STANS OFFICE TECHNOLOGIES Total: TRAFFIC LIGHT MAINTENANCE 42531 04/30/2015 Vendor STATE TREASURER I DOT Tota I: Amount 123.03 276.29 188.11 115.53 6.69 414.14 6.48 ........................... 1,206.88 143.64 143.64 143.54 143.54 9430 94.30 35.00 1,672.00 35.00 1,742.00 5,997.33 5,997.33 SUPPLIES 114073 04/30/2015 124.62 SUPPLIES 114073 04/30/2015 124.62 SUPPLIES 114074 04/30/2015 138.78 SUPPLIES 114074 04/30/2015 138.78 SUPPLIES 114075 04/30/2015 164.88 SUPPLIES 114076 04/30/2015 15.84 SUPPLIES 114076 04/30/2015 15.84 SUPPLIES 114076 04/30/2015 15.84 SUPPLIES 114078 04/30/2015 55.44 SUPPLIES 114078 04/30/2015 55.44 SUPPLIES 114079 04/30/2015 172.08 SUPPLIES 114080 04/30/2015 163.56 SU PPLIES 114081 04/30/2015 84.96 SU PPLIES 20746 04/30/2015 50.40 Expense Approval Register Packet: APPKT00050 - SUPPLIES Vendor Name Account Number Description (Item) Payable Number Post Date Amount SUNBURST SPORTSWEAR INC 100-43-6110 SUPPLIES 20746 04/30/2015 50.40 Vendor SUNBURST SPORTSWEAR INC Total: 11371.48 Vendor: SUNNYSIDE COMPANY SUNNYSIDE COMPANY 100-22-5370 VEHICLE REPAIRS 175301 05/18/2015 123.00 SUNNYSIDE COMPANY 100-22-5370 VEHICLE REPAIRS 175312 05/18/2015 123.00 ..............._................................... Vendor SUNNYSIDE COMPANY Total: 246.00 Vendor: THELEN MATERIALS LLC THELEN MATERIALS LLC 100-33-6110 MATERIALS 320600 04/30/2015 96.03 THELEN MATERIALS LLC 100-33-6110 MATERIALS 320601 04/30/2015 92.00 THELEN MATERIALS LLC 100-33-6110 MATERIALS 320602 04/30/2015 104.08 THELEN MATERIALS LLC 100-33-6110 MATERIALS 320603 04/30/2015 88.55 Vendor THELEN MATERIALS LLC Total: 380.66 Vendor: THEODORE POLYGRAPH SERV THEODORE POLYGRAPH SERV 100-21-5110 CONTRACTUAL SERVICES 4834 04/30/2015 159.00 Vendor THEODORE POLYGRAPH SERV Total: 159.00 Vendor: THIRD MILLENNIUM ASSOCIATES INC THIRD MILLENNIUM 100-04-5330 CONTRACTUAL SERVICES 18192 05/18/2015 60269,05 VendorTHIRD MILLENNIUM ASSOCIATES INC Total: -._. - 6,269.05 Vendor: TRAFFIC CONTROL & PROTECTION INC TRAFFIC CONTROL & 100-33-6110 SUPPLIES 82756A 04/30/2015 341.00 TRAFFIC CONTROL & 100-33-6110 SUPPLIES 82780A 04/30/2015 57.70 TRAFFIC CONTROL & 100-33-6110 SUPPLIES 82829A 04/30/2015 191.55 Vendor TRAFFIC CONTROL & PROTECTION INC Total: 590.25 Vendor: TRAFFIC CONTROL CORPORATION TRAFFIC CONTROL 100-33-6110 SUPPLIES 82368 04/30/2015 365.00 TRAFFIC CONTROL 100-33-6110 SUPPLIES 83195 04/30/2015 3,360.00 TRAFFIC CONTROL 100-33-6110 SUPPLIES 83362 04/30/2015 343.00 ..................................................... Vendor TRAFFIC CONTROL CORPORATION Total: 41068.00 Vendor: TYLER TECHNOLOGIES TYLER TECHNOLOGIES 450-00-8300 FINANCE SOFTWARE 025-122731 04/30/2015 625.00 TYLER TECHNOLOGIES 450-00-8300 FINANCE SOFTWARE 025-122960 04/30/2015 2,329.58 TYLER TECHNOLOGIES 510-31-8300 FINANCE SOFTWARE 025-122960A 04/30/2015 21107,95 TYLER TECHNOLOGIES 510-32-8300 FINANCE SOFTWARE 025-122960A 04/30/2015 21107,95 ..................................................... Vendor TYLER TECHNOLOGIES Total: 71170.48 Vendor: ULTRA STROBE COMMUNICATIONS INC ULTRA STROBE 100-22-5370 VEHICLE REPAIRS 12106 05/18/2015 55.00 Vendor ........................... ULTRA STROBE COMMUNICATIONS INCTotal: _......................... 55.00 Vendor: US BANK EQUIPMENT FINANCE US BANK EQUIPMENT FINANCE 100-03-5110 #44 OF 60 COPIER LEASE 500-0302031 05/18/2015 135.00 US BANK EQUIPMENT FINANCE 100-33-5110 #25 OF 60 COPIER LEASE 500-0361445 05/18/2015 97.34 US BANK EQUIPMENT FINANCE 510-31-5110 #25 OF 60 COPIER LEASE 500-0361445A 05/18/2015 97.33 US BANK EQUIPMENT FINANCE 510-32-5110 #25 OF 60 COPIER LEASE 500-0361445A 05/18/2015 97.33 US BANK EQUIPMENT FINANCE 100-01-5110 #16 OF 60 COPIER LEASE 500-0389299 05/18/2015 311.00 US BANK EQUIPMENT FINANCE 100-22-5110 #12 OF 60 COPIER LEASE 500-0401564 05/18/2015 225.00 Vendor US BANK EQUIPMENT FINANCE Total: 963.00 Vendor: VALLEY VIEW ACRES VALLEY VIEW ACRES 100-47-5110 PARKS & REC-HORSEBACK 15518 04/30/2015 100.00 Vendor VALLEY VIEW ACRES Total: 100.00 Vendor: VAN GALDER BUS COMPANY VAN GALDER BUS COMPANY 100-47-5110 PARKS &REC BUS TRIP INV0000273 O5/18/2015 899.00 VAN GALDER BUS COMPANY 100-47-5110 PARKS &REC BUS TRIP INV0000274 OS/18/2015 890.00 .................... Vendor VAN GALDER BUS COMPANY Total: _ ............................... 1,789.00 Vendor: VERIZON WIRELESS VERIZON WIRELESS 620-00-5110 MOBILE BROADBAND 4/4/-5/3/15 04/30/2015 38.03 VERIZON WIRELESS 510-31-5320 CELL PHONE USAGE INV0000285 04/30/2015 68.38 VERIZON WIRELESS 510-32-5320 CELL PHONE USAGE INV0000285 04/30/2015 26.81 Expense Approval Register Vendor Name VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON VERIZON WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS WIRELESS Account Number 510-31-5320 510-32-5320 100-01-5320 100-03-5320 100-22-5320 100-30-5320 100-33-5320 100-41-5320 100-45-5320 100-46-5320 100-47-5320 620-00-5320 100-33-5320 Vendor: VERMEER-ILLINOIS INC VERMEER-ILLINOIS INC 100-33-5370 Vendor: WALSH, THOMAS M WALSH, THOMAS M 100-22-5420 Vendor: WASTE MANAGEMENT OF WI PHEASANT RUN RDF WASTE MANAGEMENT OF WI 510-32-5580 Vendor: WASTE MANAGEMENT WASTE MANAGEMENT 100-01-6110 Vendor: WILSON LANDSCAPE SUPPLY INC WILSONLANDSCAPESUPPLY 100-45-6110 Description (Item) CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE CELL PHONE USAGE VEHICLE REPAIRS TRAINING EXPENSE REIMB SLUDGE REMOVAL REFUSE STICKERS MATERIALS Packet: APPKT00050 - CELL PHONE USAGE Payable Number Post Date Amount INV0000286 04/30/2015 126.42 INV0000286 04/30/2015 25.82 INV0000287 04/30/2015 79.32 INV0000287 04/30/2015 108.08 INV0000287 04/30/2015 1,032.15 INV0000287 04/30/2015 34.09 INV0000287 04/30/2015 144.57 INV0000287 04/30/2015 9.72 INV0000287 04/30/2015 34.09 INV0000287 04/30/2015 0.84 INV0000287 04/30/2015 9.31 INV0000287 04/30/2015 54.75 INV0000288 04/30/2015 25.82 Vendor VERIZON WIRELESS Total: 1,818.20 087722 04/30/2015 570.60 Vendor VERMEER4LLINOIS INC Total: 570.60 INV0000275 OS/18/2015 16.00 Vendor WALSH, THOMAS M Total: 16.00 0028844-2742-4 04/30/2015 Vendor WASTE MANAGEMENT OF WI PHEASANT RUN RDF Total: 3188045-2013-4 04/30/2015 Vendor WASTE MANAGEMENTTotal: 0209287-IN OS/18/2015 Vendor WILSON LANDSCAPE SUPPLY INC Total: Grand Total: 26,846.86 26,846.86 3,710.00 3,710.00 365,432.90 Expense Approval Register Fund Summary Fund 100 - GENERAL FUND 270 - MOTOR FUEL TAX FUND 280 - DEVELOPER DONATION FUND 300 - DEBT SERVICE-1997A FUND 400 -RECREATION CENTER FUND 440 -CAPITAL IMPROVEMENTS FUND 450 - CAPITAL EQUIPMENT FUND 510- WATER/SEWER FUND 590 - MARINA OPERATIONS FUND 610 -RISK MANAGEMENT FUND 620- INFORMATION TECHNOLOGY FUND Expense Amount 128,977.88 27,400.47 51499,88 29,239,02 12,010,98 18,995,51 21954,58 1130507,40 121804,33 11793,64 81018,42 740 -RETAINED PERSONNEL ESCROW 500.00 760 - POLICE PENSION FUND 31730,79 Grand Total: 3650432.90 Packet: APPKT00050 - MATERIALS Report Summary Bill Hobson, Deputy City Administrator McHenry Municipal Center 333 Green Street McHenry, Illinois 60050 Phone: (815) 363-2100 Fax: (815) 363-2119 bhobson@ci.mchenry.il.us AGENDA SUPPLEMENT TO: Mayor and City Council FROM: Bill Hobson, Deputy City Administrator FOR: May 18, 2015 Regular City Council Meeting RE: Jaycees Day Fireworks Celebration ATT: Five Alarm Fireworks Co. Proposal, Annually, the City of McHenry partners with the McHenry Area Jaycees to produce the annual Jaycees Day Fireworks celebration in Petersen Park. This year, Jaycees Day Fireworks Celebration will be held on Saturday, July 4th with a rain date of Sunday, July 5th. Two companies —Melrose Pyrotechnics and Five Alarm Fireworks Co responded to the Request for Qualifications for the cost to produce a 20 minute show. Melrose Pyrotechnics, who has produced the annual fireworks show in past years, submitted an RFQ which required a request to list a comparable show to McHenry's and the show that was included was 17.30 minutes for a cost of $17,000. While their price has been consistent, the duration of the show has decreased over the years. Five Alarm Fireworks Co. will produce a 25 minute show for $15,000. Jaycees have selected Five Alarm Fireworks Co. to produce a 25 minute program choreographed to music for $15,000. As in the past, the Jaycees will donate $10,000 towards the cost of the contract with a contribution of $5,000 paid by the city. The McHenry Township Fire Protection concerns with the proposal as presented. produced 68 fireworks displays in 201z company's performances. istrict is familiar ith FivAlarFikCo. and has Dwe m rewors no Five Alarm Fireworks Co. has been in business for 15 years and Staff checked references and everyone is satisfied with the The Jaycees are also requesting permission to host local bands to perform in the park from 4:00 PM to 9:15 PM. Musical entertainment has been provided on stage since 2005. The bands will be asked to secure sponsorship and provide additional sound equipment. Along with a financial participation, the city provides services from Parks, Public Works and the Police Department. Equipment and staff from the McHenry Township Fire Protection District will also assist as necessary. The Jaycees will provide funds for a sound system and background music through revenue derived from the $6 per car parking fee. If Council concurs, then it is recommended to consider a motion to approve the recommendation of the McHenry Area Jaycees to accept the proposal from Five Alarm Fireworks Co., Tinley Park, IL to produce a 25 minute July 4`h Fireworks show for $13,000 with a $5,000 financial contribution from the City of McHenry; city services as needed; and waiver of all associated fees as presented. Five Alarm Fireworks Co. P.O. Box 67 Tinley Park, I160477 Tel: (708) 42M520 cb 5alarmfireworksAmsn.com IROP 00218 LARG EXHIBITION DISPLAY SHELLS 120 - 2.5"ASSORTED DISPLAY SHELLS MOST W/TAILS 288 - 3"ASSORTED DISPLAY SHELLS MOST W/ TAILS 120 - 3" LOUD TITANIUM SALUTES WITH TAILS. 216 - 4"ASSORTED DISPLAY SHELLS MOST W/ TAILS 120 - 5"ASSORTED DISPLAY SHELLS MOST W/ TAIL 72 - 6"ASSORTED DISPLAY SHELLS MOST W/ TAILS 12 -8"ASSORTED DISPLAY SHELLS MOST W/ TAILS 3 - 10"ASSORTED DISPLAY SHELLS MOST W/ TAILS LARG EXHIBITION BOXES AND MULTISHOT 1 - 665 SHOTS COLOR WILLOW W/SILVER TAIL 1 - 280 SHOT ASSORTED COLOR CHRY AND PEONY 1 - 150 SHOTS STEP BY STEP (R W B) SHOW SUMMARY OPENING 280 MAIN BODY 1177 FINALE SHELLS 588 TOTAL SHELL COUNT 2046 PRICE $15, 000.00 SHIPPING, SETUP, SHOOTING AND CLEAN UP LABOR INCLUDED 5 MILLION DOLLAR LIABILITY INCLUDED PORTABLE BARGE N/A 100 %ELECTRONICALLY FIRED INCLUDED PERMIT FEE TO BE WAIVED TOTAL $15 000.00 SHOW DATE: JULY 4, 2015 * NOTE: ALL PYROTECHNICIANS OF FIVE ALARM FIREWORKS CO. ARE INSURED. ** ITAMS MAY VARY BUT WILL BE OF EQUAL OR GREAT VALUE0 Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: May 18, 2015 T0: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: Crystal Lake Road/Dartmoor Drive Traffic Signal Professional Services Agreement ATT: HR Green Inc. Professional Services Agreement BACKGROUND: As part of the Phase I engineering for the Crystal Lake Road Improvements, a traffic signal warrant analysis was conducted at the intersection of Crystal Lake Road and Dartmoor Drive in August of 2012. At that time the analysis showed that the intersection did not meet warrants for a traffic signal as outlined in the Federal Highway Administration's "Manual on Uniform Traffic Control Devices" (MUTCD). In September of 2014, staff directed the city engineer to re -visit the traffic signal warrant analysis to examine current traffic operations and conditions to include updated accident reports and a more representative traffic count while school was in session. To meet the traffic warrant analysis two of the nine warrants must be met to justify installation of a traffic signal. The results of the traffic warrant analysis identified that three of the nine traffic warrants had been met as defined by the MUTCD. The three warrants met were due to traffic volumes but not as a result of safety concerns. ANALYSIS: The 2015/16 Capital Improvement Program (CIP) includes $400,000 for the design/observation engineering and construction of traffic signals at the intersection of Crystal Lake Road and Dartmoor Drive. HR Green Inc. has submitted a professional services agreement for design engineering and construction observation. The scope of work includes preparation of detailed contract plans, cost estimate, assistance in bid tabulation, bid award recommendation, field inspections, and payment recommendations. The engineering services fee is an amount not to exceed $491552.00. RECOMMENDATION: Therefore, if Council concurs, it is recommended to approve the attached Professional Services Agreement with HR Green Inc. for an amount not to exceed $49,552.00 for Engineering Design, Bidding and Construction Observation; and 2) authorization to publicly bid the Crystal Lake Road/Dartmoor Drive Traffic Signal. The Ciry of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. HRGreen PROFESSIONAL SERVICES AGREEMENT For Traffic Signal at Crystal Lake Rd and Dartmoor Drive Engineering Design, Bidding and Construction Observation Services Jon M. Schmitt Director of Public Works City of McHenry 1415 Industrial Drive McHenry, IL 60050 815236302186 Chad J. Pieper, P.E. City Engineer HR Green 420 North Front Street McHenry, IL 60050 HR Green Project Number: 86150172 May 18, 2015 Revised (10-2014) TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Revised (10-2014) I. Professional Services Agreement Traffic Signal — Crystal Lake at Dartmoor May 18, 2015 Page 1 of 7 THIS AGREEMENT is between CITY OF MCHENRY (hereafter "CLIENT") and HR GREEN, INC. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding The Scope of Work included in this contract is to provide the design, preparation of construction plans, specifications, bid documents, bidding assistance and construction observation to the City of McHenry necessary for traffic signal and roadway lighting installation of a new traffic signal at Crystal Lake Road and Dartmoor Dr. Traffic signals were determined to be warranted in a previous study and approved by the City of McHenry. Pedestrian signals, featuring countdown timers, will be included only on the north, east and west legs of the intersection. An Emergency Vehicle Preemption System will also be incorporated into the signal design. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: 1. Pre -Final Plans Pre -Final Design Plans will be prepared based upon the existing roadway design and shall be submitted to the City and MCHD for review. A typical set of Pre -Final Plans will consist of the following: • Cover Sheet; • General Notes/Summary of Quantities; • Signal Plan/Layout; • Striping/Restoration; • Cable Plan/Schedule of Signal Quantities; • Mast Arm/Street Name Signs; • Signal Details; • Roadway Light Pole Plan/Layout; • Lighting Details; and • Contract Specifications, The Engineering Plans and Specifications would be prepared in accordance with the following governing agencies and reference materials: • City of McHenry • Illinois Department of Transportation (IDOT); • Manual of Uniform Traffic Control Devices; and • Good Engineering Practices. Professional Services Agreement Traffic Signal — Crystal Lake at Dartmoor May 18, 2015 Page 2 of 7 The Engineering Plans and Specifications will be prepared with the following assumptions: • No interconnection will be provided to the existing signals at Winding Creek or Lilian Road; • No roadway improvements will be provided for the above -mentioned intersection; and • All permit fees (if necessary) are the responsibility of the City of McHenry. It is assumed that the project will be funded by City of McHenry General Funds; therefore, MFT documentation and bid forms are not required. Upon completion of the Engineering Plans, Specifications, and Details, the documents will be submitted to the following agencies for review, comment, and approval: • City of McHenry; • Utility Companies(as necessary); and • McHenry Township Fire Protection District (for EVP review only). 2. Final Plans Final Plans for construction will include revisions based upon comments from the City of McHenry, McHenry Township Fire Protection District, and/or utility companies and will include Final Specifications. An Opinion of Probable Cost will be prepared from the Final Plans for comparison to the City budget and for the comparison of the contractors' proposals. 3. Project Management/Meetings Also included is the proper administration and quality control needed for successful project completion. This task will also include the following meetings: • Two (2) meetings with the City of McHenry staff for plan review; and Meeting Specifications: • HR Green will have up to two (2) representatives at all meetings; • A maximum of three (3) hours per meeting have been allotted, including travel time; and • Meeting minutes, if required, will be provided. 4. Bidding Services a. Prepare Notice to Bidders and provide to the City for publication in the local newspaper. Professional Services Agreement Traffic Signal — Crystal Lake at Dartmoor May 18, 2015 Page 3 of 7 b. Prepare a list of contractors suitable to bid on the project and fax Notice to Bidders to contractors. c. Reproduce ten (10) sets of plans and bid documents on CDs, to be available for contractors to obtain at HR Green's McHenry office. (No paper copies will be produced.) d. Attend bid opening. e. Prepare bid tabulation and fax to all contractors who submitted bids. f. Prepare letter of recommendation regarding lowest responsible bidder for City Council. g. Prepare contracts and contract bond documents for execution by the contractor and City Council. 3.0 Deliverables and Schedules Included in this Agreement COMPANY will deliver the following items: Pre -Final: • Two(2) full size sets of the pre -final construction drawings and two (2) sets of pre - final specifications/special provisions to the City for review and approval. A set of half size pre -final plans will be sent to the utility companies, as necessary. Final: • Two (2) full size sets of the final construction drawings and two (2) sets of final specifications/special provisions and Engineer's Opinion of Probable Cost to the City. for their records. Bidding: • Ten (10) sets of full size final contract plans and speccations/special provisions to be used for bidding services will be provided on CDs for the bidders use. (No paper copies will be produced) The anticipated Schedule is as follows: This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this agreement: Roadway lighting; Pavement modifications; Services for additional right-of-way Professional Services Agreement Traffic Signal — Crystal Lake at Dartmoor May 18, 2015 Page 4 of 7 Supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others Material testing for the concrete pole foundations shall be supplied by the contractor. 6.0 Client Responsibilities Provide access to the job site; Provide timely reviews of all docuements 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the agreement is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the service is done. 7.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. 7.3 Extra Services Any service required but not included as part of this contract shall be considered extra services. Extra services will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These service items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and material basis with a Not to Exceed fee of $49,552.00. Professional Services Agreement Traffic Signal — Crystal Lake at Dartmoor May 18, 2015 Page 5 of 7 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, negotiations, or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. 8.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 8A Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. 8.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 8.7 Termination or Abandonment The CLIENT has the option to terminate this Agreement for any reason or no reason at all. 8.8 Waiver Either Party's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns No assignment of this Agreement shall be made without written consent of the parties to this Agreement. 8.11 Third -Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement Professional Services Agreement Traffic Signal — Crystal Lake at Dartmoor May 18, 2015 Page 6 of 7 are being performed solely for the CLIEN I S benefit, and no other party or entity shall have any claim against the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois, McHenry County without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. 8.13 Dispute Resolution The CLIENT and COMPANY agree that they will first attempt to mutually work towards a resolution on any dispute between them arising out of or relating to this agreement. In the event a mutual agreement cannot be made between the parties, any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, In the discretion of the CLIENT, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois, and iudgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Provided, however, the only exception Illinois. In the event of arbitration or litigation of this Agreement between the CLIENT and the COMPANY, the prevailing party to any litigation or arbitration shall be entitled to recover from the non -prevailing party all of its expenses incurred, including but not limited to (a) attorneys' fees, (b) filing costs, (c) witness fees, and (d) other general expenses of the litigation or arbitration. 8.14 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. At no cost to LIENT, documents referenced in this section 8.14, shall be provided to the CLIENT in any requested format. 8.15 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's reuse of the electronic files. 8.16 Design Information in Electronic Form CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. 8.17 Job Site Visits and Safety Neither the professional activities of COMPANY, nor the presence of COMPANY'S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and Professional Services Agreement Traffic Signal — Crystal Lake at Dartmoor May 18, 2015 Page 7 of 7 warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor, The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. 8.18 Indemnification The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its officers, directors and employees (collectively, CLIENT) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the COMPANY is legally liable. The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY, its officers, directors, employees and subconsultants (collectively, COMPANY) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the CLIENT'S negligent acts in connection with the Agreement and the acts of its contractors, subcontractors or consultants or anyone for whom the CLIENT is legally liable. Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence or for the negligence of others. 8.1 Municipal Advisor The COMPANY is not a Municipal Advisor registered with the Security and Exchange Commission (SEC) as defined in the Dodd -Frank Wall Street Reform and Consumer Protection Act. When the CLIENT is a municipal entity as defined by said Act, and the CLIENT requires project financing information for the services performed under this AGREEMENT, the CLIENT will provide the COMPANY with a letter detailing who their independent registered municipal advisor is and that the CLIENT will rely on the advice of such advisor. A sample letter can be provided to the CLIENT upon request. This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Services will not begin until COMPANY receives a signed agreement. COMPANY's services shall be limited to those expressly set forth in this AGREEMENT and COMPANY shall have no other obligations or responsibilities for the Project except as agreed to in writing. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. City Engineer CITY OF McHENRY Accepted by: Printed/Typed Name: Title: H rg m h n as: \\Docu m ent1 Date: Exhibit A HRGreen Man - Hour Estimate Traffic Signal at Crystal Lal<e Road and Dartmoor Drive Job Number: 86150172 Date: May 18, 2015 TASK Personnel MAN- HOURS LABOR COST Design Project Manager 32 $5,152000 Surveyor 16 $11984600 Project Engineer 106 $11,930.00 Admin. 8 $19,818000 Subtotal: 162 $19,818.00 Bidding Project Manager 10 $1,610000 Project Engineer 24 $2,820000 Admin. 8 $752000 Subtotal: 42 $5,182.00 Construction Observation Project Manager 40 $24,552000 Surveyor 16 $1,984000 Project Engineer 120 $15,000.00 Admin. 12 $1,128600 Subtotal. 188 $24,552.00 Total. 392 Contract Total: $49,552.00 Based upon our understanding of the project detailed in this Contract, the above is a summary of man- hours and costs associated with the project. Hrgmhnas\\O:\86150172\Design\Contract\ex-043016-Exhibit_A-Man-hour estimate -Traffic Signal.docx Department of Public Works Jon M. Schmitt, Director 1415 Industrial Drive McHenry, Illinois 60050 Phone: (815) 363-2186 Fax: (815) 363-2214 www.ci.mchenry.il.us REGULAR AGENDA SUPPLEMENT DATE: May 18, 2015 TO: Mayor and City Council FROM: Jon M. Schmitt, Director of Public Works RE: 2015 Street Resurfacing Program ATT: Preliminary Cost Estimate and HR Green Professional Services Agreement BACKGROUND: The 2015/16 Capital Improvement Program (CIP) includes: $450,000 for the design/observation engineering and construction of the Street Resurfacing Program; $40,000 for the resurfacing of the Green Street Parking Lot; and $7,500 for sidewalk replacement in the Downtown Business District area with revenues from the general fund. The streets included in the CIP are: Meade Street (Crystal lake Road to western dead end); Silver Glen Road (Timber Trail to Deerwood Trial); and Turnberry Drive (Green Street to Ronda Drive). To establish the list, staff and the city engineer visited each street to verify and inspect the current condition of the pavement. Street ranking is based on a 10 point system with the ranking of a #1 equivalent to a gravel road and a ranking of #10 equivalent to a newly paved road. The streets chosen for the 2015 Road Resurfacing Program have a ranking of less than #3 (poor condition). ANALYSIS: Staff and the City Engineer are recommending listing Deer Run Trail (Deerwood Trail to Silver Glen Drive) as an alternate due to being adjacent to Silver Glen Drive and possibly be included in the program based on the final unit cost of construction. HR Green has submitted a professional services agreement for design engineering and construction. The scope of work includes preparation of detailed contract plans, cost estimate, assistance in bid tabulation, bid award recommendation, field inspections, and payment recommendations. The engineering services fee is an amount not to exceed of $19,794.00 (4% of construction estimate) for design engineering and for an amount not to exceed of $29,691.00 (6% of final construction cost) for construction observation. The not to exceed construction observation fee assumes Deer Run Trail is included in the Street Resurfacing Program. RECOMMENDATION: Therefore, if Council concurs, it is recommended: 1) to approve the attached Professional Services Agreement for an amount not to exceed of $19,794.00 (4% of construction estimate) for design engineering and for an amount not to exceed of $29,691.00 (6% of final construction cost) for engineering inspection; and 2) authorization to publicly bid the 2015 Street Resurfacing Program. The City of McHenry is dedicated to providing its citizens, businesses, and visitors with the highest quality of programs and services in acustomer-oriented, efficient, and fiscally responsible manner. HRGreen CITY OF MCHENRY 2015 ROAD PROGRAM BASE CONSTRUCTION OPTION ROADWAY NAME MEADE ST. SILVER GLEN RD. DEER RUN TR. TURNBERRY DR. GREEN STREET Sidewalk PARKING LOT TOTALS DEERWOOD TR, TO CRYSTAL LAKE TIMBER TO GREEN ST, TO WEST OF GREEN ST, Downtown Business ROADWAY LIMITS RO TO WEST END DEERWOODOD TR. SILVER GLEN DR.- RONDA DR, SOUTH OF RT, 120 District BID ALTERNATETE ESTIMATED PRELIMINARY LENGTH (FOOT) 200 1,965 800 21292 51257 UNIT COST ESTIMATED COST WIDTH (FOOT) 24 32.0 28.0 30 VARIES CURB NO NO NO YES SIDEWALK NO NO NO YES AREA(SO YD) 533 6,987 2,489 7,640 3,800 21,449 i CRY ESTIMATEI CONSTRUCTION BUDGET $ 11,200 $ 146,720 i $ 52,267 $ 240,660 $ 36,500 $ 71500 ESTIMATED CONSTRUCTION COST -For Design Budget $494,847.00 ESTIMATED CONSTRUCTION COST -For Construction Bud et $442,580,00 PRELIMINARY ENGINEERING 4% $19,794.00 CONSTRUCTION ENGINEERING (6%) $26,555,00 TOTAL ESTIMATED COST"" $488,929.00 "TOTAL ESTIMATED COST is basetl on the Preliminary Engineering, Conslruclin Engineering and Eslimaletl Conslruclion Cast -For Conslruclino Budget HRGreen PROFESSIONAL SERVICES AGREEMENT For City of McHenry's 2015 Road Program Jon M. Schmitt, Director of Public Works City of McHenry 1415 Industrial Drive McHenry, IL, 60050 Ph: 815.363.2186 Prepared by: Chad J. Pieper, P.E. City Engineer HR Green Job No.: 86150171 May 18, 2015 TABLE OF CONTENTS 1.0 PROJECT UNDERSTANDING 2.0 SCOPE OF SERVICES 3.0 DELIVERABLES AND SCHEDULES INCLUDED IN THIS AGREEMENT 4.0 ITEMS NOT INCLUDED IN AGREEMENT/SUPPLEMENTAL SERVICES 5.0 SERVICES BY OTHERS 6.0 CLIENT RESPONSIBILITIES 7.0 PROFESSIONAL SERVICES FEE 8.0 TERMS AND CONDITIONS Mr. Jon M. Schmitt City of McHenry Professional Services Agreement - 2015 Road Program HR Green Job No.: 86150171 May 18, 2015 Page 1 of 6 THIS AGREEMENT is between City of McHenry (hereafter "CLIENT") and HR Green, Inc. (hereafter "COMPANY"). 1.0 Project Understanding 1.1 General Understanding The CLIENT is requesting engineering services for both the engineering design and construction administration of the CLIENT's road program for 2015. 1.2 Design Criteria/Assumptions The following streets will be included: Meade Street (Crystal Lake Road to western dead end); Silver Glen Road (Timber Trail to Deerwood Trial); and Turnberry Drive (Green Street to Ronda Drive). This project also includes the repaving of the Green Street Parking Lot and some minor sidewalk replacement in the Downtown Business District. Funding for the project will consist of CLIENT's local funds. No MFT dollars are anticipated to be used on this project. This project is to be designed, bid, and constructed in this calendar year. 2.0 Scope of Services The CLIENT agrees to employ COMPANY to perform the following services: All work will be done by the COMPANY in accordance with IDOT BLR standards for local road programs done as a part of a maintenance section. The services to be performed by the consulting engineer, pertaining to the various items of work included in the project understanding, shall consist of the following: PRELIMINARY ENGINEERING shall include: Investigation of the condition of the streets, sidewalks or parking lots for determination (in consultation with the local highway authority) of the maintenance operations to be included in the maintenance program; preparation of the estimate of cost, creation of project documents required for a public local letting of the project, bidding assistance, and a recommendation of award; attendance at meetings of the governing body as may reasonably be required; attendance at public letting; and preparation of the contract and/or acceptance of BLR 12330 form. The COMPANY will provide a NOTICE TO BIDDERS for the CLIENT to publish for a locaI letting. ENGINEERING OBSERVATION shall include: Furnishing the engineering field observation, including preparation of payment estimate for contract, material proposal and/or deliver and install proposal and/or checking material Mr. Jon M. Schmitt City of McHenry Professional Services Agreement - 2015 Road Program HR Green Job No.: 86150171 May 18, 2015 Page 2 of 6 invoices of those maintenance operations requiring engineering field observation, as opposed to those routine maintenance operations as described in Chapter 14-2.04 of IDOT BLRS Manual, which may or may not require engineering observation. Material testing services will be included, as necessary, to satisfy IDOT requirements. 3.0 Deliverables and Schedules Included in this Contract Deliverables for this project will consist of all necessary documents as required by the IDOT process for completing a Maintenance Section project. The schedule for the project is as follows: Bid Opening June 23, 2015 Contract Award July 20, 2015 Completion Date November 25, 2015 This schedule was prepared to include reasonable allowances for review and approval times required by the CLIENT and public authorities having jurisdiction over the project. This schedule shall be equitably adjusted as the project progresses, allowing for changes in the scope of the project requested by the CLIENT or for delays or other causes beyond the control of COMPANY. 4.0 Items not included in Agreement/Supplemental Services The following items are not included as part of this agreement: Items that fall outside of the requirements set forth by IDOT Bureau of Local Roads for a pI oject in the maintenance section are not included in this contract. Supplemental services not included in the agreement can be provided by COMPANY under separate agreement, if desired. 5.0 Services by Others COMPANY will be subcontracting out the services of a Material Testing Company to provide the IDOT required material testing. 6.0 Client Responsibilities Provide access, as necessary, to all roadways included in this program. 7.0 Professional Services Fee 7.1 Fees The fee for services will be based on COMPANY standard hourly rates current at the time the agreement is signed. These standard hourly rates are subject to change upon 30 days' written notice. Non salary expenses directly attributable to the project such as: (1) living and traveling expenses of employees when away from the home office on business Mr. Jon M. Schmitt City of McHenry Professional Services Agreement - 2015 Road Program HR Green Job No.: 86150171 May 18, 2015 Page 3 of 6 connected with the project; (2) identifiable communication expenses; (3) identifiable reproduction costs applicable to the work; and (4) outside services will be charged in accordance with the rates current at the time the work is done. 7.2 Invoices Invoices for COMPANY's services shall be submitted, on a monthly basis. Invoices shall be due and payable upon receipt. If any invoice is not paid within 15 days, COMPANY may, without waiving any claim or right against the CLIENT, and without liability whatsoever to the CLIENT, suspend or terminate the performance of services. The retainer shall be credited on the final invoice. Accounts unpaid 30 days after the invoice date may be subject to a monthly service charge of 1.5% (or the maximum legal rate) on the unpaid balance. In the event any portion of an account remains unpaid 60 days after the billing, COMPANY may institute collection action and the CLIENT shall pay all costs of collection, including reasonable attorney's fees. 7.3 Extra Work Any work required but not included as part of this contract shall be considered extra work. Extra work will be billed on a Time and Material basis with prior approval of the CLIENT. 7.4 Exclusion This fee does not include attendance at any meetings or public hearings other than those specifically listed in the Scope of Services. These work items are considered extra and are billed separately on an hourly basis. 7.5 Payment The CLIENT AGREES to pay COMPANY on the following basis: Time and Material, Not to Exceed, in the amount of $19,794.00 for the design and bidding phase based on 4% of the projects total estimated construction costs; Cl"d a not -to -exceed amount of $29,691.00** for the engineering observation fees, based on 6% of the projects total estimated construction costs **The not to exceed construction fee assumes Deer Run Trail is included for construction. 8.0 Terms and Conditions The following Terms and Conditions are incorporated into this AGREEMENT and made a part of it. 8.1 Standard of Care Services provided by COMPANY under this AGREEMENT will be performed in a manner consistent with that degree of care and skill ordinarily exercised by members of the same profession currently practicing at the same time and in the same or similar locality. 8.2 Entire Agreement This Agreement, and its attachments, constitutes the entire understanding between CLIENT and COMPANY relating to professional engineering services. Any prior or contemporaneous agreements, promises, negotiationsI or representations not expressly set forth herein are of no effect. Subsequent modifications or amendments to this Agreement shall be in writing and signed by the parties to this Agreement. Mr. Jon M. Schmitt City of McHenry Professional Services Agreement - 2015 Road Program HR Green Job No.: 86150171 May 18, 2015 Page 4 of 6 8.3 Time Limit and Commencement of Work This AGREEMENT must be executed within ninety (90) days to be accepted under the terms set forth herein. The work will be commenced immediately upon receipt of this signed Agreement. 8.4 Suspension of Services If the Project or the COMPANY'S services are suspended by the CLIENT for more than thirty (30) calendar days, consecutive or in the aggregate, over the term of this Agreement, the COMPANY shall be compensated for all services performed and reimbursable expenses incurred prior to the receipt of notice of suspension. If the COMPANY'S services are suspended for more than ninety (90) days, consecutive or in the aggregate, the COMPANY may terminate this Agreement upon giving not less than five (5) calendar days' written notice to the CLIENT. 8.5 Book of Account COMPANY will maintain books and accounts of payroll costs, travel, subsistence, field, and incidental expenses for a period of five (5) years. Said books and accounts will be available at all reasonable times for examination by CLIENT at the corporate office of COMPANY during that time. 8.6 Insurance COMPANY will maintain insurance for claims under the Worker's Compensation Laws, and from General Liability and Automobile claims for bodily injury, death, or property damage arising from the negligent performance by COMPANY's employees of the functions and services required under this Agreement. 8.7 Termination or Abandonment The CLIENT has the option to terminate this Agreement for any reason or no reason at all. 8.8 Waiver Either Party's waiver of any term, condition, or covenant or breach of any term, condition, or covenant, shall not constitute a waiver of any other term, condition, or covenant, or the breach thereof. 8.9 Severability If any provision of this Agreement is declared invalid, illegal, or incapable of being enforced by any Court of competent jurisdiction, all of the remaining provisions of this Agreement shall nevertheless continue in full force and effect, and no provision shall be deemed dependent upon any other provision unless so expressed herein. 8.10 Successors and Assigns No assignment of this Agreement shall be made without written consent of the parties to this Agreement. 8.11 Third -Party Beneficiaries Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the CLIENT or the COMPANY. The COMPANY's services under this Agreement are being performed solely for the CLIENT's benefit, and no other party or entity shall have any claim against the COMPANY because of this Agreement or the performance or nonperformance of services hereunder. The CLIENT and COMPANY agree to require a similar provision in all contracts with contractors, subcontractors, subconsultants, vendors and other entities involved in this project to carry out the intent of this provision. 8.12 Governing Law and Jurisdiction The CLIENT and the COMPANY agree that this Agreement and any legal actions concerning its validity, interpretation and performance shall be governed by the laws of the State of Illinois, McHenry County without regard to any conflict of laws provisions, which may apply the laws of other jurisdictions. Mr. Jon M. Schmitt City of McHenry Professional Services Agreement - 2015 Road Program HR Green Job No.: 86150171 May 18, 2015 Page 5 of 6 8.13 Dispute Resolution The CLIENT and COMPANY aoree that thev will first attempt to mutually work towards a resolution on an dispute between them arising out of or relating to this agreement. In the event a mutual agreement cannot be made between the parties, any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall be settled by binding arbitration administered by the American Arbitration association under its Construction Industry Arbitration Rules or JAMS Dispute Resolution, In the discretion of the CLIENT, at the McHenry Municipal Center, 333 South Green Street, McHenry, Illinois, and judgment on the award rendered by the arbitrator may be entered in any court having jurisdiction thereof. Provided, however, the only exception mechanic lien rights which may be maintained by filing suit in the 22"" Judicial Circuit Court, McHenry County, Illinois. In the event of arbitration or litigation of this Agreement between the CLIENT and the COMPANY, the prevailing party to any litigation or arbitration shall be entitled to recover from the non -prevailing party all of its expenses incurred, includina but not limited to (a) attornevs' fees. (b) filina costs. (c) witness fees. and (d) other general expenses of the litigation or arbitration. 8.14 Ownership of Instruments of Service All reports, plans, specifications, field data, field notes, laboratory test data, calculations, estimates and other documents including all documents on electronic media prepared by COMPANY as instruments of service shall remain the property of COMPANY. At no cost to LIENT, documents referenced in this section 8.14, shall be provided to the CLIENT in any requested format. 8.15 Reuse of Documents All project documents including, but not limited to, plans and specifications furnished by COMPANY under this project are intended for use on this project only. Any reuse, without specific written verification or adoption by COMPANY, shall be at the CLIENT's sole risk, and CLIENT shall defend, indemnify and hold harmless COMPANY from all claims, damages and expenses including attorney's fees arising out of or resulting therefrom. In no event shall the COMPANY be liable for indirect or consequential damages as a result of the CLIENT's reuse of the electronic files. 8.16 Design Information in Electronic Form CLIENT shall retain copies of the work performed by COMPANY in electronic form only for information and use by CLIENT for the specific purpose for which COMPANY was engaged. Said material shall not be used by CLIENT or transferred to any other party, for use in other projects, additions to this project, or any other purpose for which the material was not strictly intended by COMPANY without COMPANY's expressed written permission. Any unauthorized use or reuse or modifications of this material shall be at CLIENT'S sole risk. 8.17 Job Site Visits and Safety Neither the professional actives of COMPANY, nor the presence of COMPANY'S employees and subconsultants at a construction site, shall relieve the General Contractor and any other entity of their obligations, duties and responsibilities including, but not limited to, construction means, methods, sequence, techniques or procedures necessary for performing, superintending or coordinating all portions of the work of construction in accordance with the contract documents and any health or safety precautions required by any regulatory agencies. COMPANY and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. The CLIENT agrees that the General Contractor is solely responsible for job site safety, and warrants that this intent shall be made evident in the CLIENT's AGREEMENT with the General Contractor. The CLIENT also agrees that the CLIENT, COMPANY and COMPANY'S consultants shall be shall be made additional insureds on the General Contractor's and all subcontractor's general liability policies on a primary and non-contributory basis. 8.18 Indemnification The COMPANY agrees, to the fullest extent permitted by law, to indemnify and hold harmless the CLIENT, its officers, directors and employees (collectively, CLIENT) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the COMPANY'S negligent performance of professional services under this Agreement and that of its subconsultants or anyone for whom the COMPANY is legally liable. Mr. Jon M. Schmitt City of McHenry Professional Services Agreement - 2015 Road Program HR Green Job No.: 86150171 May 18, 2015 Page 6 of 6 The CLIENT agrees, to the fullest extent permitted by law, to indemnify and hold harmless the COMPANY, its officers, directors, employees and subconsultants (collectively, COMPANY) against all damages, liabilities or costs, including reasonable attorneys' fees and defense costs, to the extent caused by the CLIENT'S negligent acts in connection with the Agreement and the acts of its contractors, subcontractors or consultants or anyone for whom the CLIENT is legally liable. Neither the CLIENT nor the CONSULTANT shall be obligated to indemnify the other party in any manner whatsoever for the other party's own negligence or for the negligence of others. This AGREEMENT is approved and accepted by the CLIENT and COMPANY upon both parties signing and dating the AGREEMENT. Work cannot begin until COMPANY receives a signed agreement. The effective date of the AGREEMENT shall be the last date entered below. Sincerely, HR GREEN, INC. Title: City Engineer CITY OF McHENRY Accepted by: Printed/Typed Name: Title: Date: Mav 18. 2015 Date: Hrgmhnas:0:\86150011\2015 Road Program\pro-042915-HR_Green_PSA-Road Program.docx